HomeMy WebLinkAboutUtilMinutes_2018_08_13Municipal Utilities Board August 13, 2018
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 13, 2018, at the Utility Building with the following members present: Bartels,
Carruthers, Hansen, Harvey and Pitts.
MINUTES
Minutes of the regular meeting held July 9, 2018 and the special meetings held July 23,
2018 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.60; A & B Service Garage, Repairs/Supp, $243.80; A T & T,
Telco Settlement, $808.00; Accela, Software Support, $3,667.05; Adobe Systems, Software,
$2,160.00; Advanced Media Tech, Unreg Inventory, $5,547.35; Advertising Arts, Sign, $55.11;
AE2S Nexus, Consulting Services, $11,480.88; Ag First, Supp/LP, $3.75; Allegra, Printed Supp,
$3,677.01; AlphaMedia, Advertising, $2,650.00; AMP Electric, Labor/Supp, $936.20; Anderson
Underground, Fiber Optic Cable Installation, $76,556.57; Anderson, Chris, Travel, $15.30;
Anixter, Supp, $2,110.00; Appeara, Supp, $345.23; Aramark, Supp, $422.97; Aspon, Gretchen,
Conserve/Demand Incentive, $56.00; Audio/Video Connections, Supp, $479.19; Authorize.Net,
Credit Card Processing Fee, $149.55; Automation Products Group, Supp, $710.69; Automotive
Service, Conserve/Demand Incentive, $792.00; Badger Communications, Unreg Inv, $6,809.70;
Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $44.69; Bartling, Robert,
Conserve/Demand Incentive, $400.00; Becker, Tony, Conserve/Demand Incentive, $500.00; Ben
Meadows, Supp, $537.98; Bendix, Copier Maint, $1,083.86; Bergstrom Mfg, Supp, $158.00;
Blooston & Mordkofsky, Legal Service, $1,177.00; Bluefin Pymt Systems, Credit Card
Processing Fee, $8,995.46; Border States Elec, Crimp Tool, $4,504.55; Border States Elec, Supp,
$7,875.72; Border States Elec, Unreg Inv, $5,391.53; Borns Group, Postage, $10,467.42; Bowes
Construction, Gravel, $1,445.68; Bowes Construction, Pioneer Park Road Relocation,
$30,701.87; Bowes Construction, Western Substation Site Grading, $34,763.81; Bozied Shell,
Conserve/Demand Incentive, $225.00; Bridle Estates, Sewer Charge Reim, $2,907.00; Brightstar
US, PCS Inv, $3,604.89; Brookings Auto Mall, Vehicle Maint, $659.04; Brookings City
Finance, Unemployment Insurance, $840.00; Brookings Credit Bureau, Delinq. Acct Collection,
$185.70; Brookings Equipment, Supp, $102.60; Brookings Municipal Utilities, Office Utility
Bill, $56,326.63; Brookings Municipal Utilities, Petty Cash, $90.00; Brookings Radio,
Advertising, $3,400.00; Bruns, Brooke, Travel, $27.80; BSG Clearing Solutions, Telco
Settlement, $62.64; Builders First Source, Supp, $20.60; Carquest Auto, Equip Maint, $568.69;
CCP Industries, Supp, $236.07; CDW Government, Supp, $374.68; CDW Government, Unreg
Inv, $1,990.00; Cenex Fleet Card, Gas, $329.56; Central Business, Supp, $665.26; Century
Business Products, Copier Maint, $1,436.00; Century Link, Tele Exp, $757.30; Century Link,
Interconnections, $3,301.53; Chesterman, Bottled Water, $24.00; CHR Solutions, Software
Maint, $1,960.00; Christenson, Cody, Travel, $78.48; City of Beresford, Utility Bill, $219.16;
City of Brookings, Sponsorship, $250.00; City of Brookings, Contract Fee, $7,562.34; City of
Brookings, Landfill Fee, $818.29; City of Sergeant Bluff, Utility Bill, $294.79; City of
Vermillion, Utility Bill, $575.07; Clay Union Electric, Utility Bill, $250.04; Climate Systems,
HVAC Maint, $678.50; Codington Clark Elec, Utility Bill, $35.00; Connections, EAP Service,
$1,470.00; Core & Main, Supp, $4,910.89; Counsel, Maint/Supp, $12.09; Courtesy Plbg & Htg,
Repair/Supp, $89.35; Credit Collections Bureau, Delinq. Acct Collection, $847.96; Crescent
Electric, Supp, $962.76; Culligan, Bottled Water, $94.50; Culligan-Watertown, Bottled Water,
$40.00; Dakota Insurance, Conserve/Demand Incentive, $72.00; Dascom Systems Group,
Engineering Labor, $3,500.00; Dave's Collision, Vehicle Maint, $265.00; Dave's Window
Cleaning, Window Service, $58.00; DeBeer Small Engine Repair, Equip Maint, $90.00; DENR,
Annual W.W. Fee, $6,600.00; DePauw, Sean, Travel, $112.27; Dept of the Treasury, Fed Tax,
$5,947.92; DGR Engineering, Engineering Service, $652.00; DHE, LLC, Maint Fee, $1,139.22;
Directory Resources, Software Maint, $1,250.00; DPC Industries, Chemicals, $598.80; Eco
Water Systems, Bottled Water, $78.00; Einspahr Auto Plaza, Vehicle Maint, $114.92; Ekern
Plbg Htg & AC, Repair/Supp, $510.00; Environmental Toxicity Control, Water Analysis,
$725.00; Eurofins Eaton Analytical, Analysis, $864.00; Express Communications, Telco
Settlement, $11,383.19; Express Services, Temp Help, $1,200.57; Farmers Implement, Equip
Maint, $3.55; Fastenal, Supp, $1,237.25; Fibercomm, Broadband Service, $539.01; First Bank &
Trust, Bond Pymt Series 2011, $36,231.04; Fishback Ins Agency, Notary Bond, $50.00; Flexible
Pipe Tool, Camera Repair/Supp, $200.00; Foerster Supply, Supp, $541.95; Foerster Testing
Limited, Compaction Testing, $1,960.00; Fox Sports Net North, Contract Fee, $7,042.01; Franz
Reprographics, Maint/Supp, $69.87; FRRPA, FRRPA Lease, $19,429.00; G & R Controls,
Equip/Maint, $104.10; Gacke Enterprise, Lime Sludge Removal, $23,662.50; George's
Sanitation, Sanitation Service, $60.00; Gibbons, William, Conserve/Demand Incentive, $25.00;
Gladis, Lance, Conserve/Demand Incentive, $400.00; Golden West Tech, Tech Support,
$5,329.50; Goldfield Telecom, Cable, $10,336.14; GP Auto, Repairs, $65.90; Grainger, Supp,
$57.60; Gray Television, Contract Fee, $4,960.20; Graybar Electric, Fujitsu Annual Support,
$6,601.00; Graybar Electric, Supp, $1,915.81; Hawkins, Chemical Feed System, $2,539.43;
Hawkins, Chemicals, $1,700.00; H-D Electric, Utility Bill, $279.32; Helsper, McCarty, &
Rasmussen, PC, Legal Service, $1,450.00; Hibu-West, Advertising, $435.45; Homestead Do It
Center, Supp, $698.87; Hometown Service, Vehicle Maint, $319.00; Iheartmedia, Advertising,
$600.00; Illustratus, Supp, $365.14; Independent Communication, Contract Fee, $3,472.14;
Insight Direct USA, Supp, $3,136.75; Interstate Telecom, Tele Exp, $1,895.88; Interstate TRS
Fund Admin, Teleco Relay Service, $12,661.29; Johme, Ashley, Travel, $214.23; Jones
Optometric Clinic, Conserve/Demand Incentive, $785.00; Jones Pest Control, Pest Control,
$50.00; Karl's TV & Appliance, Supp, $309.99; KDLT TV, Contract Fee, $4,133.50; Kibble
Equipment, Conserve/Demand Incentive, $2,039.58; Kibble Equipment, Equip Maint, $363.16;
Knettel, Trever, Travel, $679.78; Knutson, Jaclynn, Travel, $123.72; Krier & Blain, HVAC
Maint, $6,249.43; Krier & Blain, Install HVAC Duct, $19,581.00; Kruse, Dan, Travel, $183.60;
Laake, Aaron, Travel, $1,225.06; Lake City Fire Equipment, Fire Extinguisher/Maint, $23.00;
Larson, Jack, Travel, $45.90; Larson, Maree, Conserve/Demand Incentive, $250.00; LECA,
Telco Settlement, $2,929.00; Lewis Drug, Supp, $2.99; Lowe's, Supp, $1,499.85; Mack, Scott,
Travel, $535.66; Mailway Printers, Advertising, $7,139.00; Malloy Bearing, Repairs/Supp,
$677.44; Martinez, Eduardo, Travel, $116.09; Martin's Inc, Diesel/Oil, $1,303.42; Matheson Tri-
Gas, Supp, $139.82; MCE Systems, License, $6,000.00; McGrath North Mullin & Kratz, Legal
Service, $10,715.12; Mediacom, Broadband Service, $97.84; Menards-Sx City, Supp, $138.67;
Menards-Sx Falls West, Supp, $31.90; Merchant Transact, Credit Card Processing Fee,
$1,116.15; Meyer, Rod, Conserve/Demand Incentive, $150.00; Midamerican Energy, Utility
Bill, $2,309.21; Midcontinent, Broadband Service, $1,681.09; Midcontinent, Contract Fee,
$379.80; Midwest Alarm, Monitoring Service, $92.46; Midwest Communications, Advertising,
$460.00; Midwest Glass, Repair/Supplies, $2,522.29; Missouri River Energy, Supplemental
Power, $1,779,228.77; Missouri River Energy, WAPA Allocation, $223,673.99; Mr V's Prof.
Body Shop, Vehicle Maint, $155.00; MVTL Lab, Wastewater Analysis, $1,950.00; MyCoolCell,
PCS Inv, $1,603.12; Nagel, Miranda, Travel, $76.30; Napa Auto Parts, Supp, $2.93; Nash,
Doug, Conserve/Demand Incentive, $400.00; National Processing, Credit Card Processing Fee,
$4,762.04; Nebraska Public Power, Utility Bill, $387.08; Neofunds By Neopost, Postage Meter
Rental, $426.21; Nexstar Broadcasting-DBA Kelo, Employment Advertising, $908.00; Nielson,
Brandi, Travel, $71.94; North West Rec, Utility Bill, $45.40; Northwest Iowa Telephone, PCS
Access, $2,561.46; Northwestern Energy, Natural Gas, $163.98; Novak Sanitary Service,
Shredding, $290.45; Office Elements, Maint/Supp, $87.44; One Source-Background Check Co,
Employee Verification, $94.00; Otter Tail Power, Utility Bill, $171.65; Outlaw Graphics, Supp,
$120.00; Party Depot, Supp, $2.39; PassExpress, Advertising, $465.00; Patrick, Dan, Travel,
$15.26; Peper, Tyler, Conserve/Demand Incentive, $500.00; Pete Lien & Sons, Chemicals,
$12,136.56; Platzeck, Marty, DOT Physical, $100.00; Platzeck, Marty, Travel, $30.60; Possail,
Bailey, Travel, $85.02; Power & Telephone Supply, Set Top Boxes, $3,481.65; Power &
Telephone Supply, Supp, $1,216.32; Power & Telephone Supply, Unreg Inv, $1,876.50; Prairie
Graphics, Supp/Uniforms, $1,303.00; Pride Neon, Temporary Sign Permits, $70.00; Print 'Em
Now, Printed Supp, $87.00; Prussman Contracting, 2018 Water Main Replacement, $75,790.82;
Prussman Contracting, Gravel, $1,115.00; Prussman Contracting, Main Repairs, $8,227.23;
Radco, Repair/Supp, $1,329.99; Reihe, Tara, Travel, $9.63; Rental Depot, Equip Rental,
$580.00; Ridgway, Corey, Conserve/Demand Incentive, $400.00; Riter, Rogers, Wattier &
Brown LLP, Legal Service, $1,113.00; Runnings, Supp, $2,746.62; SD Dept of Health Lab,
Testing W-WW Samples, $459.00; SD Treasurer, Sales/Excise Tax, $230,620.04; SDN
Communications, Circuit Lease, $89,197.30; SDSU Foundation, Promo Display, $2,500.00;
SDSU Office of Career Development, Registration, $250.00; Secretary of State, Notary Filing
Fee, $30.00; Servicemaster, Janitorial Service, $280.00; SHI International, Computer
Equip/Software, $2,212.47; SHI International, Software Renewal, $1,189.25; Sioux Falls
Shopping News, Advertising, $90.80; Sioux Falls Utilities, Utility Bill, $833.39; Sioux Valley
Energy, Utility Bill, $1,842.46; Skyberg, Amy, Travel, $119.90; Society For Human Resource
Mgmt, Membership Dues, $209.00; SD Newspaper Assoc, Employment Advertising, $321.20;
SD One Call, Locate Fee, $714.00; South Sioux City, Utility Bill, $831.19; Southeastern
Electric, Utility Bill, $884.99; Sprint, PCS Phone Service, $2,424.45; Sprint, PCS Service Fee,
$126,173.50; Sprint, PCS Inv, $230,698.98; Staples, Supp, $281.81; State of Iowa-Treasurer,
Sales Tax, $3,530.00; Stoltenburg, Audie, Travel, $349.39; Strand, Chad, Travel, $30.60; Stripes
By Todd, Paving, $430.08; Stuart C. Irby, Box Pads, $4,212.00; Stuart C. Irby, Supp, $2,100.14;
Sturdevant Auto, Supp, $499.21; Super 8 Motel, Conserve/Demand Incentive, $350.00;
Swanson, Nancy, Conserve/Demand Incentive, $500.00; Swenson, Lance, Travel, $438.40;
Swiftel Center, Extravaganza Supp, $655.20; Swiftel Communications, Office Phone Bill,
$210,845.34; T & R Electric Supply, Service Fee, $100.00; Talley Communications,
Connectors/Supp, $601.45; Terex Services, Equip Maint, $1,377.28; Tessier's, Repairs/Supp,
$2,997.80; UPS Store, Freight, $1,576.81; Thompson, Mark, Phone, $109.54; Thompson, Mark,
Travel, $545.64; Thomson Reuters-West, SDCL Publications, $90.25; Tott's Conoco, Gas,
$406.90; Tott's Conoco, Vehicle Maint, $249.95; Tower Distribution, Contract Fee, $322.87;
Town & Country Shopper, Advertising, $380.00; Turfguard Lawn Service, Weed Spraying,
$707.50; Union County Electric, Utility Bill, $298.00; UPS, Freight, $593.08; US Postal Service,
Postage, $9,000.00; Universal Service Adm., USAC Contribution, $54,072.30; University
Estates, Water Charge Reim, $3,510.00; US Postmaster, Annual Permit Fee, $600.00; USA
Bluebook, Supp, $2,977.21; Vantage Point, Engineering Consulting, $6,583.96; Walker &
Associates, Supp, $1,091.00; Walsh, Debra, Travel, $260.59; Water & Environmental
Engineering Center, Analysis, $31.00; Watertown Utilities, Utility Bill, $1,433.97; Wellmark
Blue Cross Blue Shield of SD, Benefit Plan Fee, $241.50; Wesco, Supp, $912.00; Winter Bros.
Underground, Sewer Main Replacement, $15,445.90; WIREX17, PCS Inventory, $305.15; WW
Tire, Equip Maint, $456.00; Xcel Energy/NSP, Utility Bill, $1,653.60.
The following are Telephone/Utility Refunds:
Abbas, Nicholas, $15.17; Babcock, Tyler, $54.38; Bartel, Olivia, $46.52; Berg, John, $32.62;
Bowden, Ryan, $24.51; Campbell, Shawna, $41.48; Carpy's Pub, $33.98; Chandler, Laurence,
$28.74; Conzemius, Sophia, $33.60; Darnall, Maxine, $13.19; Dertien, Denise, $55.96;
Dorn, Lowell, $60.57; Duque, Luis, $28.17; Dvorak, Tamie, $46.23; Emery, Jennifer, $57.19;
Ferguson, Josh, $77.36; Foss, Jesse, $51.47; Groos, Baylee, $2.18; Hacker, Daniel, $24.83;
Henderson, Blaine, $50.03; Herrboldt, Austin, $85.71; Hodina, Kristine, $36.92; Hotchkiss,
Jessica, $2.21; Kauffman, Alyssa, $2.18; Marken, Martha, $30.27; McCray, Shannon, $84.75;
Miller, Daniel, $45.51; Naatjes, Tony, $56.02; Paulson, Sidney, $56.41; Semmler, Andrew,
$118.80; Sheppard, Doris, $37.59; Skubic, Louis, $87.91; Steffensen, Tom, $55.72; Tolzin,
Amanda, $17.77; Tuscherer, Seth, $54.38; Vanderboom, Eric, $10.21; Volunteers of America
Dakotas, $98.66; Weber, Danica, $54.38; Weber, Marissa, $17.34; Workman, Allen, $209.07;
Ailts, Miriah, $331.82; Clarey, John/Carrie, $20.81; Dakota Housing, $72.24; End-Of-Horn,
Lacy, $131.16; Geary, Robert, $80.06; Jones, David, $466.70; Kepford Apts II, $47.10; Klentz,
Seth, $91.12; Roemen, McKensey, $231.46; Singleton, Kenneth, $152.39; Smith, Bradi,
$105.24; TB Partnership, $374.78; Torres, April, $124.77; Trujillo, Dayton, $104.47; Tweed,
Kenzie, $35.92; Western Estates, $1,398.12.
PERSONNEL INFORMATION
Department Salaries (July): Electric, $234,390.60; Water, $102,938.57; Wastewater,
$92,359.45; Telephone, $526,851.75;
Retirement, $52,885.85; Social Security, $69,081.66; Insurance, $124,992.62; Deferred Comp,
$13,397.57;
Salary Changes: D. Hanten, $35.42; L. Hill, $10.65*; J. Nelson, $15.04*; S. Thelen, $20.29; V.
Voegeli, $29.15;
New Employees: S. Madsen, $12.67; D. DesLauriers, $35.42;
*Plus commission.
INVITATION FOR CITIZEN INPUT
Seven customers were present to discuss their concerns after the rain event that occurred
in July.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to executive session for the
purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
second quarter 2018.
REVIEW OF 2019 CAPITAL IMPROVEMENT PROGRAM
Steve Meyer and Laura Julius presented the proposed 2019 Capital Improvement
Program for all funds.
FINAL PAYMENT ON THE SANITARY SEWER REPLACEMENT ON FRONTAGE ROAD
Motion was made by Bartels that the following Resolution No. 18-18 be approved.
RESOLUTION NO. 18 - 18
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR BMU FRONTAGE ROAD 24-INCH SEWER REPLACEMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $15,445.90 to Winter Brothers Underground Inc. hereby be approved
for the BMU Frontage Road 24-Inch Sewer Replacement Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of August, 2018.
ATTEST:
_________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 TO 2ND STREET WATER MAIN REPLACEMENT PROJECT
Motion was made by Hansen, seconded by Carruthers to approve Change Order No. 1 on
the 2nd Street Water Main Replacement Project. All members present voted in favor of the
motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
PCS TOWER INSPECTION AND MAINTENANCE SERVICES – TELEPHONE
DEPARTMENT
Motion was made by Pitts, seconded by Hansen that authorization be given to advertise
for bids for the PCS Tower Inspection and Maintenance Services. All members present voted in
favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of discussing personnel matters. All members present voted in favor of the motion.
The Board reconvened in open session.
COLLECTIVE BARGAINING AGREEMENT
Motion was made by Bartels that the following Resolution No. 19-18 be approved.
RESOLUTION NO. 19 - 18
RESOLUTION APPROVING LABOR AGREEMENT
WITH LOCAL UNION 426 OF THE IBEW
BE IT RESOLVED by the Brookings Municipal Utilities Board (the “Board”)
that:
1. The Agreement entitled “Collective Bargaining Agreement
Between Brookings Municipal Utility Department, and Local
Union No. 426 of the IBEW” for the period July 1, 2018,
through June 30, 2021, be hereby approved.
2. The President of the Board and/or Executive Vice President/
General Manager be hereby authorized to execute the approved contract
documents.
Adopted this 13th day of August, 2018.
ATTEST:
________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENT – PERSONNEL SECTION
Motion was made by Hansen that the following Resolution No. 20-18 be approved.
RESOLUTION NO. NO. 20 - 18
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Personnel Policy, Section 303.03, Leave of Absence; as set forth in said statement should be
made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 10th day of September, 2018.
ATTEST:
_____________________________ _______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President