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HomeMy WebLinkAboutJPBMinutes_2017_11_30BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING THURSDAY, NOVEMBER 30, 2017 The Joint Powers Board met in regular session on Thursday, November 30, 2017 with the following members present: Mike Bartley, Stephne Miller, Mary Kidwiler and Nick Wendell was present via teleconference. Mike Bartley called the meeting to order and a quorum was established. Motion by Kidwiler, seconded by Miller to approve the minutes from February 16, 2017; April 20, 2017; May 12, 2017; and August 17, 2017. Motion carried. Assistant City Manager Kevin Catlin discussed the budget with the board. Catlin said the supply line may be slightly over, but every other line is within budget. The board accepted the budget as presented. Commission Department Director Stacy Steffensen discussed a building efficiency walk- through with CTS Group. She said they look at facilities’ utilities, but specifically the HVAC systems, and try to find efficiencies. Steffensen said there is no cost to conduct the walk-through, which is scheduled for December 12th. However, she said any recommendations that CTS would provide would need to be budgeted for in the future. Steffensen said the recommendations will be brought to the Joint Powers Board for discussion. Steffensen also discussed quotes from Safe N Secure for upgrades to the security software and printer. She said nothing has been upgraded since the city and county moved into the building. Catlin said the expense would come out of the contracted services line, which may put that line over budget; however, he said the overall budget will be fine. Motion by Miller, seconded by Kidwiler to approve the software upgrade purchase of $672.80 and the printer purchase of $2,086.83. Motion carried. The board directed Catlin and Steffensen to visit with the street and highway departments about filling a hole on the property to the south of the City & County Government Center that the city and county will take possession of in June 2018. The consensus was to move forward with the project using city and county staff, or hiring a contractor. Bartley said the garage door on the south side of the building was supposed to be brown, but the wrong color was delivered and installed. He said now that buildings have been removed, the white door is more noticeable. Bartley said they can discuss the possibility of painting it in the spring. The board directed Catlin and Steffensen to reach out to the SDSU architecture and design department for suggestions on what to do with the planter area underneath the stairs on the first floor of the building. Motion by Miller, seconded by Wendell to adjourn. Motion carried. The next regular scheduled meeting is Thursday, February 15, 2018. It is the policy of Brookings County, South Dakota not to discriminate against the Handicapped of Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ___________________________________ Jenna Peterson Finance Assistant II Brookings County Published once at the approximate cost of_____.