Loading...
HomeMy WebLinkAboutJPB Minutes_2019_11_14Brookings City/County Joint Powers Board Meeting Thursday, November 14, 2019 The Joint Powers Board met in regular session on Thursday, November 14, 2019 with the following members present: Lee Ann Pierce, Leah Brink and Michael Bartley. Nick Wendell was absent. Lee Ann Pierce called the meeting to order and a quorum was established. Motion by Brink, seconded by Bartley to approve the agenda for the November 14, 2019 Joint Powers Board Meeting. All members voted “aye.” Motion carried. Motion by Bartley, seconded by Brink to approve the minutes from the August 15, 2019 Joint Powers Board Meeting. All members voted “aye.” Motion carried. Assistant City Manager Jacob Meshke updated the board on the 2019 budget. Meshke said the budget is sitting very well. Meshke also updated the board on the 2020 budget. He said it is very similar to the 2019 budget minus IT capital costs because the new AV upgrade will be out of the 2019 budget. Building Service Administrator Jared Thomas updated the board on the parking lot south of the City/County building. Thomas said the plantings will be completed next summer. He said the city has one parking light left to order and will check with Brookings Municipal Utilities to see if they can purchase a similar one. He asked the board if they want to look at a LED option. County Development Director Stacy Steffensen asked what the cost would be as well as its life expectancy. Thomas said he would check into that and report back. Thomas asked if the board wanted to look at putting in a gutter above the south door since employees are now coming through that door to get in. Steffensen said that was discussed in the County’s Safety Committee Meeting, as well. She said a longer term fix would need to happen. Thomas said he would look into it more and report back. Pierce asked why that door is always locked. Pierce said if a citizen wants to park there then he/she would have to walk all the way around the buil ding to get in. Meshke said the new parking lot was designed for the employees, leaving more space in front of the building for the public. Thomas said there would be additional costs to the city and county if they decided to make that entrance open to the public. Bartley suggested putting up a sign that reads staff only. No motion was made. Meshke discussed the electric car charging stations with the board. Meshke said he was informed by BMU that Missouri River Energy Services offers a $3,000 rebate if you go through their leasing program. Meshke said staff recommends leasing their unit for three years. He said the benefits are having the best and latest option , and they track the data. Meshke said a requirement is to designate two parking stalls. Meshke recommended the two parking stalls be the north and south stalls that are located in the lot just west of the new parking lot. Meshke also said they can set a fee but that can be discussed at a later meeting. He said per the County Finance Office, there are 15 electric cars in the county so they could start out with just one station. He said the cost is $3,000 per unit and the cost to lease per year is $2,750. The board asked about signage. Brink suggested prepping the site with an Electric Car sign only. Motion by Brink, seconded by Bartley to designate the north parking stall as option one and the south parking stall as option two subject to being compliant with ADA regulations. All members voted “aye.” Motion carried. Brink updated the board on the artwork in the building. Brink said the subcommittee’s next meeting will be held the end of January to discuss the submissions. County IT Specialist Shawn Plowman updated the board on the AV system upgrade. Plowman said they will upgrade the Chambers and the Executive Session Room first. He said the reason for this is because they are both on the same system. Pierce asked Plowman if they could get two microphones for the table that citizens sit at to speak to the board. Plowman said he would contact the vendor and see if that would be an option. Since switching from CTI to Mid-States Audio & Video, Plowman said there has been zero cost for the city and county. Plowman discussed the phone systems with the board. Plowman said the voicemail server in the basement belongs to the city and county, and not Swiftel Communications. He said the server has been running for seven straight years; usually servers last 3-5 years. Plowman said he’s concerned at this point so he reached out to Swiftel Communications and received four quotes to upgrade the phone system and receive new servers for the City/County building, the Brookings Sheriff’s Department, Brookings City Police Department and the County Highway Department. Plowman said the phones won’t change, just the software. Plowman said the technician is not available to do the work until 2020. Brink asked if the Highway Department, Brookings Police Department and the B rookings Sheriff’s Department are aware of the upgrade. Plowman said these quotes were given abou t nine months ago; he isn’t sure if all entities are aware. Steffensen said she would reach out to the Sheriff’s Department. Motion by Bartley, seconded by Brink to approve the upgrade for the City/County Building. All members voted “aye.” Motion carried. Motion by Brink, seconded by Bartley to adjourn. All members voted “aye.” Motion carried. The next regular scheduled meeting is Thursday, February 6, 2019 at 8:45 a.m. It is the policy of Brookings County, South Dakota not to discriminate against t he Handicapped of Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. __________________________ Jenna Byrd Finance Assistant II Brookings County Published once at the approximate cost of____.