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HomeMy WebLinkAboutJPBMinutes_2010_08_18BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Wednesday, August 18, 2010 The Joint Powers Board met on Wednesday, August 18, 2010 with the following members present: Mike Bartley, Dennis Falken, Alan Gregg and John Kubal. Also in attendance was Jeff Weldon. REGULAR BUSINESS Chairperson Bartley called the meeting to order and a quorum was established. Motion by Gregg, seconded by Kubal to approve the minutes from the August 4, 2010 Joint Powers Board Meeting. All members voted aye. Motion carri ed. The board reviewed the financial spreadsheet of project expenses and was updated on bills that will be coming in the near future. The board discussed the tour of administrative facilities in Vermillion, Sioux City and South Sioux City. Bartley thought the tour was very helpful in seeing things they like and don’t like and getting ideas on what will work and won’t work. City Manager Jeff Weldon will send notes on the likes and dislikes from the stop at Vermillion because the architects were not pre sent for that tour. Falken questioned how much detail will go into the interior décor of the building. Weldon said that will come in after schematics during the design development phase. He said that they will need to decide then how they want the space to feel and look. Weldon also said that the type of materials used will play a big part in the cost. Commissioner Mary Negstad attended the meeting and said that she enjoyed the tours of the facilities. She mentioned that she had been to the Clinton Library in Arkansas which had bamboo flooring, which is replaceable and considered ‘green.’ Bartley said that in touring the facilities he appreciated that some of the organizations had the foresight to include empty space planning for future development. Weldon noted that the Vermillion stop was the most representative of what they’re looking at for our design. The board was updated on the demolition and historic review processes. Weldon said that he has been getting some interest in the demolition bid s and that the bid opening is Monday, August 23rd, with both full boards getting the recommendation at their Tuesday meetings on August 24th for approval. He said that everything on the site will be taken out, including all trees with the demolition work to be completed by November 1st. Bartley said that the basements will be filled with clay and compacted so they won’t need fencing around the site over the winter months. Weldon said that he spoke with John Bossardt who said that they could get water and sewer into the site yet this fall and it could be done during demolition depending on where they bring the lines in from. He also said that the compaction will be done to the point where you could build on it, as it doesn’t make sense to do different ty pes of compaction in different areas of the property. Weldon updated the board on the historic review process. He said that there is still the possibility of the Wika house being removed from the site. Bartley said that he caught someone removing landscape rock from one of the properties. Weldon said that they have stepped up police patrols in that area. The board discussed the interior schematic design progress. Weldon said that he and Commission Assistant Stephanie Vogel and possibly Cannon Moss representatives will be meeting with department heads and staff to go over the plans again. The board discussed different options for the basement and whether to do a full or a partial excavation. Gregg said that they either do it now or never. Howev er, Weldon noted that at the estimated $75 per square foot, it does add to the cost. Commissioner Negstad said that it is often hard to find general meeting space for the public, so the basement could be used for that. She thinks it should go in now sinc e it can’t be done later. Weldon reviewed the conference room space in the design and said that the city plans on keeping the current council chambers as a community room as well. Falken said that they will need to plead their case for the full basement, but it may push them to an amount that they can’t afford. Weldon said that it is something that can be cut to save on costs. Falken said that he doesn’t care so much how each individual office is laid out, but is more concerned with the exterior and the corridors. Weldon said that he would like the Joint Powers Board to vote on the general interior schematic site plan so it’s on the record. The board discussed the layout of the council/commission chambers, plans for growth worked into the design and security issues. Motion by Kubal, seconded by Gregg to approve the interior schematic design plan subject to further minor modifications. All members voted aye. Motion carried. The board discussed the exterior design progress. Bartley said that Cannon Moss presented 5 designs and that one seemed to stand out and would fit nicely into the neighborhood. Weldon thought they would have the initial exterior design plans by September 1st. The board discussed the types of materials that may be used on the exterior. Weldon said that the exterior is going to be the face the public will see, so he thinks they should put money into the outside and the lobby area, as the inside is basically office space. In other business, Weldon said that they may be looking at a modification to the parking lots by possibly eliminating the 3rd Street entrance into the west parking lot and removing the east side parking altogether. Bartley asked if the demolition bid would be on the city council’s consent agenda on Tuesday following the bid opening on Monday. Kubal said that he would prefer to have it on the regular agenda because this project is such a high visibility item. Weldon said that it could be taken off the consent agenda and placed on the regular agenda. The board set the next meeting for September 1, 2010 at 7:35 a.m. ADJOURNMENT Motion by Gregg, seconded by Kubal to adjourn. All members voted aye. Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americ ans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.