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HomeMy WebLinkAboutJPBMinutes_2010_07_07BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Wednesday, July 7, 2010 The Joint Powers Board met on Wednesday, July 7, 2010 with the following members present: Mike Bartley, Dennis Falken, John Kubal and Alan Gregg. Also in attendance were Stephanie Vogel, Jeff Weldon, Steve Britzman and Mark Kratochvil. REGULAR BUSINESS Chairperson Bartley called the meeting to order and a quorum was established. The board discussed the construction delivery method for the proposed administration building. Bartley said there is nothing new to report until after the city council meets again on July 13th. The board discussed the removal of the structures on the proposed site and the demolition process. City Manager Jeff Weldon said that the auction will be July 27th at 5:00 p.m. He said that there are still three homes to be moved. Weldon also noted that the city’s Board of Adjustment denied all three variances for the new location planned for the large apartment building owned by Blair Collins, but plans are still in the works to move that structure. Weldon said when they know for sure what will be moved and what is staying demolition contracts can be put together. Falken said that he thinks it will be September before demolition will start and he thinks it will take a month to get everything cleared off and have a bare lot. The board discussed specifically the structure formerly owned by Darrick Wika. Weldon said that the Historic Preservation Commission put additional stipulations on the property due t o its architectural style. They recommended moving the structure and storing it a different location. However, Weldon said that he would not recommend that they do that as the structure would deteriorate further and add additional expense to the project. The board discussed the advertisement for the surplus auction. Motion by Gregg, seconded by Kubal to approve the minutes from the June 23, 2010 and the June 30, 2010 Joint Powers Board Meetings. All members voted aye. Motion carried. The board discussed photographing the structures at 506, 510 and 512 3rd Street for historic record. Weldon said the Historic Preservation Commission wants photographs take inside and out of those structures. He said that City Clerk Shari Thornes found a photographer in town that knows that state standards and would take the photos free of charge. Weldon updated the board on the schematic design site plan for the proposed building. He said that architects Cannon, Moss are making revisions to the Option 2 site plan. He said according to the plan the building is just under 56,000 square feet with two full floors and a partial third floor for the chambers and a couple meeting rooms. Weldon said that this doesn’t include specific sites for the offices, but it does list which offices will be on which floors. He said it is coming along pretty well, but he would like to unveil it to the public and get comments. The board scheduled the open house for July 28th at 7:00 p.m. in the County Commission Chambers. The board reviewed a draft financial spreadsheet. Weldon said he had the city finance department create a spreadsheet that the Joint Powers Board and the full council and commission could look at each month to track bills for the project. Chairperson Bartley set the next meeting for Wednesday, July 21, 2010 at 7:30 a.m. He also noted that the surplus property auction will be July 27, 2010 at 5:00 p.m. and the Open House for the public to review the site plan for the building will be July 28, 2010 at 7:00 p.m. in t he commission chambers. Weldon told the board that if there are still holes in the ground following demolition, they may need to be filled before winter so snow doesn’t accumulate in them causing moisture issues in the spring. He said that the longer th e decision on the construction delivery method is delayed, it is less and less likely that any construction on the building will start this fall. Gregg said that he thought they could get the foundation poured yet this year, but Falken said that a lot of snow could fall prior to that ever happening. Falken said it would probably be safer to fill the holes anyway. Bartley said that they can take the advice of their engineers as these types of issues arise. ADJOURNMENT Motion by Gregg to adjourn, seconded by Kubal. All members voted aye. Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the Handicapped in Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ____________________________________ Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________.