HomeMy WebLinkAboutBHSMinutes_2004_08_26
BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
August 26, 2004
The Board of Trustees of the Brookings Hospital and Brookview Manor met on
August 26, 2004, at 7:00 p.m. in Hospital Conference Rooms A-B-C.
Present were: John Ramsay; Dianna Evers; Rob Jones; Ardelle Lundeen; Michelle
Robbins; Zeno Wicks; Dave Kasperson; Chuck Blazey; Julie Whaley, ex-officio; Tim
Reed, ex-officio; Ronald Waltz, Interim Administrator; and Pam Emmett,
Executive Secretary. Rich Helsper, Board’s attorney, and City Councilman Tom
Bozied were also present. Roberta Olson arrived at 8:15 p.m.
The meeting was called to order at 7:10 p.m. by President Rob Jones.
In accordance with South Dakota Codified Law (SDCL 1-25-2. 3) Board members
voted to go into Executive Session at 7:10 p.m. M/S/P. Rich Helsper presented
information on the autonomy of the utilities and the hospital, Home Rule and
rules for Executive Session. Michelle Robbins left at 7:55 p.m. Rich Helsper
left at 8:15 p.m. Board members came out of Executive Session at 8:15 p.m.
Roberta Olson arrived at 8:15 p.m.
Consent Agenda: The following items from the consent agenda were approved:
Minutes; minutes from July 19, 22, 26, and 27, 2004; Charge-Off/Write Off
Accounts; Declaration of Surplus Property: declares 11,300 cubic yards of
clay fill as surplus property with no value to be disposed of in accordance
with South Dakota Codified Law; Use of Funded Depreciation Reserves:
authorizes the use of $125,000 to be transferred from funded depreciation
reserves to cash checking for continued construction of Brookhaven Estates;
Cardiac Rehab Equipment/Emergency Purchase: approved purchase of telemetry
monitoring equipment at an estimated cost of $14,000. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home Health/Hospice Agency
financial reports for July 2004 were reviewed and approved. This included $892,526.05
in payroll and benefit expense for the month. M/S/P.
Statistical Report: Board members reviewed the statistical report.
Statistical Graphs: Board members reviewed the statistical graphs. There was a
question about some missing graphs with salary and benefit to expense ratio
and pressure ulcers.
Accounts Payable: It was noted that the accounts payable presented was for June
instead of July so both July and August accounts payable will be approved at
the next Board meeting.
Committee Reports:
Joint Conference (Medical Affairs): Rob Jones reported the committee had met
and discussed the clinic’s alliance with Avera, future possibilities for the
hospital and the addition of four new doctors at the clinic.
Michelle Robbins returned at 9:30 p.m.
Strategic Planning: Michelle Robbins reported that the committee has not met
yet, but will meet prior to the next Board meeting.
Finance/Personnel: Ardelle Lundeen stated they had not met, but would be
meeting during the budgeting process this fall.
Executive Committee: It was noted that the Executive Committee had met as
the Joint Conference Committee.
Unfinished Business:
Interest Income: Ron Waltz noted he had met with Rita Thompson from City Hall
and a meeting has been set up to go through our paper trail between the
Hospital and City Hall. Interest income in the future will hopefully be
reported to us in a more timely fashion.
Brookhaven/BVM Connection: The Strategic Planning Committee will be meeting and
bringing a recommendation back to the full Board..
Geographic Reclassification: Ron Waltz stated we made an attempt at the Medicare
Geographic relocation, but we were denied. Eide Bailly is going to go
through our 2003 Cost Report and see what this would do for us. We will
receive additional money of approximately $335,000 which will start October
31 and go for the next three years.
Insurance Contracts: Dakotacare contract is being negotiated by Avera for
several independent hospitals. The Executive Committee will work with Ron
Waltz in the negotiations of the Dakotacare contracts.
Ron Waltz noted that he had talked to Fred Slunecka who said the clinic will not
be changing. They will not be putting in diagnostics unless there are services
that we are not adequately providing here.
New Business:
August 26, 2004
Page 3
Mass casualty disaster drill: There was a mass casualty disaster drill held on
August 24, 2004. It was noted that the drill went well. Ron Waltz also
noted that we had been approved to get federal grant money for bioterrorism.
Our facility had put in for a suburban, an enclosed trailer and a gator. The
County Commission questioned the purchase of a suburban along with the
trailer and gator. Ron will discuss these items with the County Commission
to determine what would be most feasible for our facility.
Budget: Ron Waltz stated that the budgeting process we will initiated after we
have the August figures. He will be bringing to the Board our budget
assumptions to use as a guideline.
Reading and Information: Board members received for reading and information:
Minutes from Executive Committee, Thank You note from the family of Agnes
Spittle, and a Thank you note from Dave Johnson.
The Executive Committee meeting minutes were also reviewed by Ron Waltz. A
meeting is being set up with our staff and doctors to go over coding issues.
Joint Commission was also discussed.
Hiring of a new administrator and CFO was discussed. Board members agreed that
the need to hire a CFO was the most pressing issue. Discussion on time tables
and other scenarios ensued. A motion was made to first take action to hire a
CFO immediately. M/S/P.
Comments: None.
There being no further business, the meeting was adjourned at 10:45 p.m.
Respectfully submitted,
____________________________
Michelle Robbins, Secretary