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BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
June 24, 2004
The Board of Trustees of the Brookings Hospital and Brookview Manor met on June 24,
2004, at 7:00 p.m. in Hospital Conference Rooms A-B-C.
Present were: Dianna Evers; Rob Jones; Ardelle Lundeen; Michelle Robbins; Zeno
Wicks; Dave Kasperson; Chuck Blazey; Tim Reed, ex-officio; Dave Johnson,
Administrator; and Pam Emmett, Executive Secretary. Mike McClemens, City Council
member, was also present. Tom Bozied, City Council member, arrived at 7:35 p.m.
The meeting was called to order at 7:05 p.m. by President Rob Jones. Agenda was
approved as submitted.
Consent Agenda: The following items from the consent agenda were
approved: Minutes; minutes from May 27, 2004; Charge-Off/Write Off
Accounts; Statistical Report; Statistical Graphs. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home
Health/Hospice Agency financial reports for May 2004 were reviewed and
approved. This included $1,203,132.40 in payroll and benefit expense for
the month. M/S/P.
Accounts Payable: A board member wondered what Dakota Truck
Underwriters was. Dave Johnson informed board that his was the
Worker’s Compensation carrier. Board members approved the accounts
payable. M/S/P.
Award of Bids for Brookhaven Estates building items and selling of
Endoscopy Equipment: Questions were answered about sod and
irrigation bids relating to the use of proper addendum forms and the
bidding process in general Dave Johnson confirmed bids are advertised
according to law and that he was disappointed in the low number of bids
received. Board members awarded the bid for plastic laminate to Creative
Surface, Inc. for $5,995; kitchen appliances to Sears for $30,041.74; sod
and irrigation services to Austreim for $19,988, landscaping of
Brookhaven Estates to Austreim for $25,749; and the sale of an endoscope
to Medical Recovery Co. Inc. for $1,250. M/S/P.
Committee Reports:
Joint Conference (Medical Affairs): Has not met but will be meeting on
July 14 at 12:30 p.m. Note: This has since been postponed to a later date.
Strategic Planning: Michelle Robbins highlighted the minutes that were
included in the packet from the last committee meeting. Items reviewed
and discussed were upcoming meetings, possibility of remodeling a few
patient rooms into private rooms with showers, and the BVM
remodeling/connection to Brookhaven Estates. Staff will pursue these
issues and return a proposal to the committee in the future.
Finance/Personnel: Ardelle Lundeen reported they met on June 14 and
minutes were included in the packet. Correspondence from our accounting
firm was reviewed, noting that we had a payback of $43,892 for the 2003
Medicare Cost Report. Other information showed that we likely will have
a pay back for the same year to the Medicaid Title XIX program for
$110,808. The total of these two amounts approximates the estimate that
was made at year end 2003 when the liability was recorded. Any further
amounts we would owe (or could receive) would have to be offset against
this year’s contractual adjustments. The statistical report and partial
financial reports for May were reviewed. A proposal from Southwest
Hospital consultants was presented for review. Some Board members felt
we should hold off until a new administrator was in place. There were
questions on how we compared to the city of Brookings as to vacation
time and benefit package, and should we consider looking at what area
industries (outside of healthcare) are doing with these issues. It was
decided to refer this issue to the Finance and Personnel committee for
further review. A report on benefits would also be sent to the Strategic
Planning committee. The Board confirmed to administrator their
expectation for salary/benefits compared to net operating income. Board
voted to go forward with a study to be done of the possible Brookview
Manor expansion/remodeling project. M/S/P. Dianna Evers voted no and
Zeno Wicks abstained. Recruitment of a new administrator was also
discussed. There was action to hire a Southwest Hospital consultant.
M/S/P. Michelle Robbins voted no. Michelle felt we would have a better
feel for what needs to be done in five or six months.
Executive Committee: Rob Jones noted we would be meeting with
regional hospitals about management contract philosophies simply as an
option. In the meantime, the committee will need to meet again to
recommend a salary range and finalize the recruitment process for an
administrator that would be brought to the full board later. It was noted
that if we hire a person with a MHA and a few years experience, recently
out of school, that we may be able to get the best of both worlds. The
question was raised whether we were looking at a CFO and a CEO, or
simply an “administrator”. If we hired a consultant firm to find a health
care administrator, we should expect to pay 30% of the candidate’s annual
salary.
Unfinished Business: None.
New Business: Zeno Wicks stated that to continually find fault with the
various entities in the community that you are overseeing, doesn’t make
for good business for the entities being criticized, and has a larger effect
than one might realize.
A memo from the South Dakota Department of Social Services requesting we sign a
statement we would provide a 3% pay increase to workers during SFY 2005 be referred
to the Finance Committee.
The minutes from the Special Board meeting of June 21, 2004 were approved.
Reading and Information: Board members received for information and
reading: Minutes from Executive Committee, Response to South Dakota
State Department of Health Survey, correspondence from Lindsey Meyers
- On call Producer, Correspondence from East Central Multi-District, SD
Open Meeting Law, Thank You from Kasey Gauthier and Helen
Klosterman Family, and Leadership and the Role of Health Care
Governance Trustee conference in Alexandria, MN.
Comments: None.
There being no further business, the meeting was adjourned at 10:05 p.m.
Respectfully submitted,
____________________________
Michelle Robbins, Secretary