HomeMy WebLinkAboutBHSMinutes_2004_05_27
BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
May 27, 2004
The Board of Trustees of the Brookings Hospital and Brookview Manor met on May
27, 2004, at 7:00 p.m. in Hospital Conference Rooms A-B-C.
Present were: Dianna Evers; Rob Jones; John Ramsay; Ardelle Lundeen; Eric
Rasmussen; Dave Kasperson; Chuck Blazey; Roberta Olson; Julie Whaley, ex-
officio; Tim Reed, ex-officio; Dave Johnson, Administrator; and Pam Emmett,
Executive Secretary. Michelle Robbins arrived at 7:20 p.m.
The meeting was called to order at 7:00 p.m. by President Rob Jones. Agenda
was approved as submitted.
Consent Agenda: The following items from the consent agenda were approved:
Minutes; minutes from April 19, 2004; Charge-Off/Write Off Accounts;
Accounts Payable; Authorization to Bid for Brookhaven Estates Building
Items: authorizes the advertisement of bids for cabinets for home health,
stoves and refrigerators for Brookhaven Estates Units, and irrigation and
landscaping of grounds; Declaration of Surplus Property and Sale of
Colonoscopes: declares three colonoscopes as surplus property, two with
$0 value and one with a value of $501, and further authorizes the
advertisement for sale one colonoscope with a value in excess of $500,
and the direct sale or disposition of the other two colonoscopes with $0
value; Credentialing: approves Jerry Chesley, PA-C, Kimberlee Puterbaugh,
PA-C and Jean Thompson, PA-C to move from provisional to full allied
health staff; Statistical Report; Statistical Graphs. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home Health/Hospice
Agency financial reports for April 2004 were reviewed and approved. This included
$911,560.87 in payroll and benefit expense for the month. M/S/P. Board members
also reviewed information from the South Dakota Foundation for Medical
Care showing hospital data and comparisons to other facilities for DRGs
with 10 or more cases - Medicare Discharge from 1/1/2003 thru 12/31/2003.
Committee Reports:
Joint Conference (Medical Affairs): Has not met but will be meeting in
July.
Strategic Planning: Michelle Robbins presented items that were reviewed
in the Strategic Planning meeting. She noted that enlarging the dining
room for BVM continues to be discussed . No recommendation made,
committee wishes full Board to look at this matter before making a final
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decision. Members felt it would be beneficial to consider the input of
Brookview Manor nursing staff prior to any final decision being made and
to tour the area under consideration. HVAC System was reviewed. Due to
the age of the overall systems, the committee felt that instead of fixing
only part of the air handling system, it would be better to look at the
whole system. The committee was generally in favor of improving the
entire system if necessary, including the addition of new variable air
volume boxes in patient rooms. This is an item that has been on the
budget for some time. This will continue to be discussed over the coming
months. Remodeling of hospital patient rooms was discussed. Up for
consideration is the conversion of four or five patient rooms from double
occupancy to single rooms, with the addition of a shower in each room.
This issue will continue to be looked at more closely over the summer.
As noted from last month’s meeting, the hospital did not qualify for
Medicare geographic reclassification to Sioux Falls, but recently was
notified that a one time appeal might be a possibility. Other items
discussed were the retire/rehire memo from the administrator; future
philosophy for the facility regarding salary, wage and benefits;
correspondence from East Central Multi District School and Dakotacare’s
request for new contractual terms with Brookings Hospital and Brookview
Manor. No action was taken on the above items, but the report was
presented for consideration of these items.
Finance/Personnel: Ardelle Lundeen reported that utilization and
financial graphs, the statistical report for April and year-to-date, and
the financial report were reviewed and discussed at length. The
committee made a recommendation that the administrator work with
management staff to get salary and benefits at 60% or below that of net
operating income for the year-to-date. M/S/P. There was a consensus of
the Board to have the administrator develop ideas for future
consideration relating to those expenses. A request from Dr. Holm for
continued funding of the “On Call” program was reviewed. It was felt
that this was a worthy medical cause and we would contribute $5,000 at
this time. M/S/P.
Correspondence from East Central Multi District School was discussed.
Board members went into Executive Session at 8:10 p.m. to discuss marketing
and pricing strategies (SDCL 1-25-2.5)
Board members came out of Executive Session at 8:20 p.m. with no action taken.
The committee recommended a change in the employee life insurance carrier
that would result in approximately $2,400 annual savings. M/S/P.
Executive Committee: Michelle Robbins noted that the Joint Conference
Committee will meet in late June or early July. Also, with an
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administrative change anticipated in the foreseeable future, it was
agreed that the Board should visit with Avera and Sioux Valley personnel
regarding affiliation concepts and potential management contracts. South
Dakota Codified Law was reviewed and discussed to show that if we met
with Sioux Valley and Avera this would qualify for an executive session
under SDCL 1-25-2.5. A memo from Dave Johnson regarding retirement plans
was reviewed.
Board members went into Executive Session at 8:55 p.m. to discuss personnel
issues (SDCL 1-25-2..1) Executive Session was declared over at 9:05 p.m. No
action taken.
The Board approved the administrator’s retirement request and approved rehire
under all conditions at the time of termination subject to existing policies
of the organization and laws of South Dakota. This is done with the intent to
provide for a transition to new administration with a final termination time
period to be determined between the administrator and Board of Trustees.
M/S/P. A time table will be developed.
Unfinished Business: None.
New Business: None.
Reading and Information: Board members received for information and reading:
Minutes from Executive Committee and a Thank You from Brookings High
School for the scholarship donation.
Comments: None.
There being no further business, the meeting was adjourned at 9:10 p.m.
Respectfully submitted,
____________________________
Michelle Robbins, Secretary