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BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
March 25, 2004
The Board of Trustees of the Brookings Hospital and Brookview Manor met on March 25,
2004, at 7:00 p.m. in Hospital Conference Rooms A-B.
Present were: Michelle Robbins; Dianna Evers; Rob Jones; Eric Rasmussen; Dave
Kasperson; Ardelle Lundeen; Chuck Blazey; John Ramsay; Tim Reed, ex-officio; Julie
Whaley, ex-officio; Dave Johnson, Administrator; and Pam Emmett, Executive
Secretary.
The meeting was called to order at 7:05 p.m. by President Rob Jones.
Consent Agenda: The following items from the consent agenda were approved: Minutes;
minutes from February 26, 2004; Charge-Off/Write Off Accounts; Accounts Payable;
Award of Bid for a Hematology Instrument: awards bid to Abbott Laboratories,
Inc. for $22,825 for an automated hematology analyzer; Purchase of Medical
Records Shelving for Storage: authorizes the purchase and installation to
building of medical record shelving system at a cost of less than $25,000;
Materials Management Function Policy; Organ/Tissue Donation/ Procurement Policy;
Credentialing: remove Kenneth Wright, M.D. from active medical staff roster as
he has left the area; Statistical Report; Statistical Graphs. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home Health/Hospice Agency
financial reports for February 2004 were reviewed and approved. This included $939,207.87 in
payroll and benefit expense for the month. It was noted that supplies were up from past months.
M/S/P.
Authorization to Bid for Video Endoscopy Equipment: Board members discussed why
endoscopic equipment was needed if total procedures were not up. It was noted
the new system would make surgical case scheduling more efficient and endoscopic
procedure numbers had increased. The endoscopic equipment is used for hernias,
appendectomies, colonoscopies, etc. Board members authorized the advertisement
for bids for endoscopic equipment as budgeted for approximately $70,000. M/S/P.
Award of Bid for Floor Covering Materials and Installation: A recommendation for
award of bid for floor covering materials and installation was discussed. It
was questioned if Mulhairs has been notified they had not met specifications.
It was noted they had been contacted regarding this. It was noted that the
auditor general had been consulted on this. It was noted that Mulhairs did not
take exception to the bid but submitted a quote that did not meet
specifications. Board members approved award of bid for floor covering
materials and installation to Barrett’s Flooring for $117,912. M/S/P. Rob
Jones abstained.
Committee Reports:
Joint Conference (Medical Affairs): Has not met. It was noted that Dr. Wake has
contacted us and would be willing to meet to explain the issues at the clinic.
Strategic Planning: Has not met but will try to meet next week.
Finance/Personnel: Has not met.
Executive Committee: It was noted that the bylaws were changed to add Brookhaven
Estates and to incorporate this name into the term “organization.” It was noted
that the bylaws should be changed to reflect the duties of the chair for each
committee. It was noted that we could change the name of the whole campus.
Board members approved the amended bylaws. M/S/P.
Physician Recruitment Costs - There was discussion on how much was budgeted for
recruiting each year and if we paid actual moving expenses or just a set amount.
There was a question regarding the Stark Anti-Trust Law.
Board member replacement: Tim Reed stated that any interested person must apply
at City Hall if they would like to be considered for a position on the Brookings
Hospital and Brookview Manor Board. Board members felt it would be helpful to
have another lawyer on the Board to replace Eric Rasmussen. Eric stated he had
not felt put upon by being asked legal questions and felt that this was part of
his duties to be giving back to the community. Eric Rasmussen stated that he
disagrees with the Council’s policy on Board member appointments as we are the
ones that have to work with the appointed person.
Board members went through a tour of Brookhaven Estates at an earlier luncheon
and were very impressed. It was questioned if the ambulance would be able to
fit into the garage. It was noted that the elevators will accommodate a gurney.
At this time, we have seven signed letters of interest. It was noted that this
is an ideal situation for residents who have someone in the Manor and want to be
close to their spouse. It will be important to have an open house when the
congregate living facility is finished. Board members felt we should give
consideration to building another unit, but felt that Brookview Manor should be
looked at first. There was a question as to when do you build a second
congregate living building. Have we asked anyone how to figure out when it is
appropriate to start building the second building? Rob Jones noted he has been
asked if we are taking business away from private enterprise.
Unfinished Business: None.
New Business: The April Board meeting date was changed to April 19.
Reading and Information: Board members received for information and reading:
Corporate Compliance Officer’s Report, Patient Bill Detail Transaction,
correspondence from Brookings School District, and thank you note from the
family of Donna Erks.
Comments: None.
In accordance to South Dakota Codified Law (SDCL) 1-25-2.5, Board members went into
Executive Session at 8:10 p.m. to discuss marketing and pricing strategies.
Executive Session ended at 8:45 p.m.
March 25, 2004
Page 3
Board members discussed the physician recruitment policy. Board members approved an
exception to the physician recruitment policy for two new physicians coming in with
recruitment expenses exceeding $25,000. M/S/P.
There being no further business, the meeting was adjourned at 8:50 p.m.
____________________________
Michelle Robbins, Secretary