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BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
November 20, 2003
The Board of Trustees of the Brookings Hospital and Brookview Manor met on
November 20, 2003, at 7:00 p.m. in Hospital Conference Rooms A-B.
Present were: Michelle Robbins; Dianna Evers; Rob Jones; Chuck Blazey; Eric
Rasmussen; John Ramsay; Ardelle Lundeen; Dave Kasperson; Roberta Olson; Tim Reed,
ex-officio; Julie Whaley, ex-officio; Dave Johnson, Administrator; and Pam
Emmett, Executive Secretary. Tom Bozied was present as was John Kubal from the
Brookings Register.
The meeting was called to order at 7:10 p.m. by President Rob Jones.
Consent Agenda: The following items from the consent agenda were approved:
Minutes; minutes from October 23, 2003; Charge-Off/Write Off Accounts;
Accounts Payable; Increase in Rates for Dental Insurance: authorized the
equal sharing of dental premiums which will increase by 10% effective
January 1, 2004; Authorization to Bid for Telemetry Monitoring Equipment:
authorized advertisement for bids for a new telemetry monitoring system for
the intensive care and medical unit (unit to be purchased and paid for in
early 2004); Statistical Report; Statistical Graphs; Credentialing: approved
Paul Olson, M.D. for 2 year reappointment to the courtesy medical staff; ;
approved Lisa Viola, M.D. for 1-year provisional courtesy medical staff;
approved Beth Niemeyer, CNP, and Tamara Schreur, for 1-year provisional
allied health staff. M/S/P.
Financial Report: Board members agreed to accept Dave’s report on the financial
report for Brookings Hospital, Brookview Manor, and Home Health/Hospice
Agency for October 31, 2003. M/S/P.
Committee Reports:
Joint Conference (Medical Affairs): Ardelle Lundeen reported on proposed
changes to the Governing Body Bylaws and reviewed the rationale for the
changes. There was discussion as to whether the past president should be a
member of the Executive Committee. There was also discussion about whether
the chairpersons of the Strategic Planning Committee and Finance and
Personnel Committee could be a “generic” listing as an officer rather than
detailing which officer should chair which specific committee. It was
agreed to amend the Executive Committee proposal by removing the deletion
that the Administrator should be an ex-officio member of the Executive
Committee. After discussion, there were no further changes proposed.
M/S/P.
Strategic Planning: Michelle Robbins reported from the minutes of the
committee meeting held on November 11. She noted that they reviewed as
information only the issues being discussed by the Finance Committee, and
spent more time reviewing the capital improvement plan from 2004-2006. Long
term funding needs for the 15-year building improvement and expansion plan
were also reviewed.
Finance & Personnel: Roberta Olson noted the committee met on November 7
and reviewed the East Central Multi District partnership plan but deferred
committee action until further discussion could be held at this Board
meeting. There was lengthy discussion about whether this would be a one
year request or if it would be ongoing, and whether the amount in question
was excessive. Ultimately the Board felt we should assist the health
occupation program of East Central Multi District with $20,000 for our
fiscal year 2004, and allow an additional $5,000 to be used as a
discretionary amount to assist them with their volunteer program, supplies
and equipment needs, etc. M/S/P with Michelle Robbins abstaining.
After review of the 2004 budget, questions were raised about the salary/wage
schedule, and clarification was provided about the charge schedules. Board
members then moved approval of all documents. M/S/P. The three-year
capital improvement budget was also discussed and this was approved. M/S/P.
Unfinished Business: Tim Reed reported that on behalf of the City Council there
was a consensus from second cent sales tax to allow for $700,00 of city
money to be utilized from the years 2004-2007 for building or remodeling a
Senior Center. Given that information, he was here to request the Board of
Trustees interest in providing a new proposal for a Senior Center on the
campus of Brookings Hospital and Brookview Manor. After lengthy discussion
about Senior Center issues, the Board approved developing a new proposal for
submission at a special Board meeting to be held Monday, December 8 at 12:00
noon. It was agreed that the Finance Committee should meet at 12:00 noon on
November 26 with the Strategic Planning Committee meeting at 12:00 noon on
December 2 to review the proposal before going to the full Board.
New Business: Chuck Blazey raised the concern about the confusion in the
numbering of pages of the packet that coincide with the agenda. After
discussion, there was a consensus of the Board that it would be beneficial
to also put a “book number” (in numerical sequence) in the lower right hand
corner of each page of the packet for each Board meeting.
Ardelle Lundeen raised the question about the need for a policy for
“donations” to other agencies. Because there has been a significant
increase recently in the Board’s review of contributions, it was felt there
was a need for further discussion at either the Finance Committee or
Strategic Planning Committee for guidelines related to the area of
contributions. It was ultimately decided that the Finance Committee should
further discuss this issue.
November 20, 2003
Page 3
Reading and Information: Board members received for information and reading:
Minutes from Executive Committee and a thank you from Bobbie Knudson and
Danna Groenewold.
Comments: None.
There being no further business, the meeting was adjourned.
____________________________
Michelle Robbins, Secretary