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BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
April 24, 2003
The Board of Trustees of the Brookings Hospital and Brookview Manor met on
April 24, 2003, at 7:00 p.m. in Hospital Conference Room A.
Present were: Eric Rasmussen; Michelle Robbins; Roberta Olson; Dianna Evers;
Ardelle Lundeen; Rob Jones; Chuck Blazey; Dave Kasperson; John Ramsay; Dave
Johnson, Administrator; and Pam Emmett, Executive Secretary. Also present
was Dave Timpe from Eide Bailly and a government student.
The meeting was called to order at 7:00 p.m. by President Rob Jones.
Audit: Board members reviewed and approved the audit as presented by Dave
Timpe from Eide Bailly. M/S/P.
Consent Agenda: The following items from the consent agenda were approved:
Minutes: from the March 27, 2003 Board meeting; Charge-Off/Write-Off
Accounts; Revised Hospice Charge Schedule; Declaration of Surplus
Property: declares a postage meter machine as surplus property with no
value to be destroyed/given to Pitney Bowes; Statistical Report. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home
Health/Hospice Agency financial reports for March 2003 were reviewed.
There was a question regarding totals not adding up and it was noted that
this is not the full report that is given out in July and January. The
financial report was approved. M/S/P. Board members also received for
information accounts receivable days outstanding for 2001, 2002 and 2003.
Release of Information Policy; HIPAA Policy: There was a question raised to
confirm wording in the policy was correct. M/S/P.
Accounts Payable: Accounts payable were reviewed and approved. M/S/P.
Statistical Graphs: Board members received for information, graphs of
statistics.
Committee Reports:
Joint Conference (Medical Affairs): Ardelle Lundeen stated they had not
met but need to set up a meeting for this quarter.
Strategic Planning: Michelle Robbins stated they had met and minutes were
enclosed in the packet. She noted that the kidney dialysis open house
has been delayed. The Strategic Planning Committee recommended that
$5,000 be contributed towards the proposed television program ON CALL to
be produced and run on SD Public Television. M/S/P. Congregate housing
was looked at and a special meeting has tentatively been set for June 12
April 24, 2003
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at 12:00 noon for approval of congregate housing bid. It is hoped that
we can advertise for bids on May 15. The Strategic Planning Committee
approved the recommendation to pursue tying all chilled water into one
loop to include air conditioning for the congregate housing as budgeted
($360,000) M/S/P. It was noted that we previously had not been
interested in the Senior Center because of the limited time given to
write a proposal. At this point we would need to contact Bob Fishback to
see if he would be willing to sell the land where the Senior Center being
would be located. We need to confirm we have enough land and parking for
this project. Chuck Blazey will get the plans to Dave Johnson. Board
members gave Dave Johnson the authority to purchase land from Fishback
Financial for up to $4.00 a square foot. M/S/P. After this we should
take a proposal to the City Commission. Board members felt this should
be tied together within the next month. Board members authorized the
administrator to put together a proposal for a Senior Center Ad Hoc
Committee to provide the land to locate the Senior Center on our campus.
M/S/P. The administrator and Rob Jones will contact Mr. Fishback. There
was a consensus to have Rob and Michelle talk to the Volunteer Service
Bank to propose wording of a different plaque for dialysis. Rob and
Michelle will go to the Volunteer Service Bank.
Finance & Personnel: Roberta Olson stated minutes were enclosed in the
packet. Board members approved four schools would receive scholarships
of $500 each (Arlington, Deubrook, Elkton, and Sioux Valley). M/S/P.
Board members accepted Dakotacare’s proposal for health insurance
coverage with deductible change. M/S/P.
Unfinished Business: A question was raised as to why the agenda is not
published in the paper. It was noted that the agenda’s are sent to the
Brookings Register. One board member noted that she had seen the agenda
printed in two places. The agenda was printed in the legals and it was
questioned if we are paying for this. Dave Johnson will follow up on
this. (We had not been charged up until the last publishing for which
there was a charge.)
Rob Jones stated he had talked to Mike Williams and the City Council
wants to meet with us in May and not wait until June.
New Business: none.
Reading and Information: Board members received for information and reading,
minutes from Executive Committee; Correspondence from Department of
Health regarding Home Health Agency survey; Thank you letter from Sinai
First Responders; and a Thank You from Billie Bach.
Comments: Eric Rasmussen noted he spoke to the Lions Club and updated them on
kidney dialysis and gave them an overview of our congregate housing
April 24, 2003
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project. May 6 Dave Johnson will be talking at the Senior Center. Home
Health agency was deficiency free.
The meeting was adjourned at 9:20 p.m.
_________________________
Michelle Robbins, Secretary