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BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
March 6, 2003
The Board of Trustees of the Brookings Hospital and Brookview Manor met on
March 6, 2003, at 7:00 p.m. in Hospital Conference Rooms A-B.
Present were: Eric Rasmussen; Michelle Robbins; Roberta Olson; Dianna Evers;
Ardelle Lundeen; Rob Jones; Chuck Blazey; John Ramsay; Dave Johnson,
Administrator; and Pam Emmett, Executive Secretary.
The meeting was called to order at 7:00 p.m. by President Rob Jones.
Consent Agenda: The following items from the consent agenda were approved:
Minutes: minutes from the January 23, 2003; Charge-Off/Write-Off
Accounts; Revised Quality Improvement (QI) and Quality Assurance (QA)
Plan; Authorization to Advertise for Bids for New Nuclear Medicine Gamma
Camera System: authorizes the advertisement for bids for a new gamma
camera system with a budgeted amount of $350,000 and declares the
existing system as surplus property with $2,000 value to be traded in on
a new system; Purchase of Oxygen Cylinders: authorizes the purchase of
oxygen cylinders (not on the 2003 budget) for approximately $11,000;
Credentialing: approves Dr. Charles Flohr (Medical X-ray physician) to
move from provisional to full courtesy staff; Statistical Report. M/S/P.
Financial Report: Brookings Hospital, Brookview Manor, and Home
Health/Hospice Agency financial reports for January 2003 were reviewed
and approved. Board members also received the 2002 final year-end
financial reports and the 2002 capital expenditure/ investment analysis.
The health insurance loan amount was also discussed.
Accounts Payable: M/S/P.
Funding of Sick Pay: Board members reviewed a recommendation for funding of
sick pay. Board members authorized the funding of accrued sick pay for a
total of $679,723.26. M/S/P. A question was asked about the difference
in the Nursing Home and Home Health Agency numbers. It was noted that
Lyla Olauson has changed home departments from Home Health to Nursing
Home.
Committee Reports: Joint Conference (Medical Affairs): Ardelle Lundeen stated
there was a memo included in the packet regarding a recruitment sign on
bonus for Dr. Nandy. The sign on bonus is for $20,000 of which the
Hospital would pay half. This memo was for Board information as the
Board had previously authorized the administrator to spend up to $25,000
per physician for recruitment fees.
March 6, 2003
Page 2
Strategic Planning: Michelle Robbins stated that the minutes from their
committee meeting were enclosed in the packet. Items that were
distributed to the committee were: January 2003 financial report, 2003
priorities and challenges, meeting minutes and design schematics for
congregate housing, information on employee health plan, correspondence
from Volunteer Service Bank regarding funds for kidney dialysis, and a
notification of the Annual Meeting and Appreciation night from the City
of Brookings. It was noted that the plans for congregate housing include
25 units within underground parking and a guest room instead of 24 units.
The total cost for this project is around $5 million. We are looking at
advertising for bids in April and awarding bids in May, beginning
construction in June, and completing the project late next summer (2004).
Kidney dialysis is hoping to be done by the end of March to be on target
for opening in early May. It was noted that the letter from the
Volunteer Service Bank stated that a small percent of all donations would
go to the United Way Fund and not just those funds received after
reaching our goal of $250,000. As requested, Watertown will be sending
letters out to prospective consumers. It was noted that Rob Jones and
Eric Rasmussen would meet with the Volunteer Service Bank to discuss
dialysis funding issues. The 2003 priorities and challenges as brought
in by the administrator were discussed and there were questions regarding
marketing and public relations, graphs, and whether running ads in the
paper is effective. Michelle Robbins stated that at her place of
employment they have consumer testimonials on their web site.
Finance & Personnel: Roberta Olson summarized what was discussed in
Finance & Personnel Committee regarding health insurance. Board members
received meeting minutes in their packet. It was noted that employee
health insurance was discussed at length. It was agreed that Dave and
staff should prepare a proposal that would be submitted to Wellmark and
Dakotacare that may contain the amount of funding due to reduced changes
in coverage. Insurance will be put back on the April agenda. The
Finance Committee will hold a meeting prior to the April meeting to
discuss health insurance options.
Unfinished Business:
Reading and Information: Board members received for information and reading,
minutes from Executive Committee and Quality Council meetings; Resolution
No. 02-03 (Resolution Authorizing Use of the Contingency Fund - Kidney
Dialysis Unit), Article on “Rural Hospitals Decry Medicare Payments, Home
Health Agency Annual Report, Thank you from the family of Dortha Leite,
and a reminder of the Annual Meeting and Appreciation Board Night. Board
members also received Case mix index and letter from Banner.
March 6, 2003
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It was noted that Rob Jones and Eric Rasmussen will get together to
decide what will be discussed at the Annual Meeting and Appreciation
Night which will be on Monday, March 24.
Comments: None.
The meeting was adjourned at 9:15 p.m.
_________________________
Michelle Robbins, Secretary