HomeMy WebLinkAboutBHSMinutes_2003_01_23
BROOKINGS HOSPITAL AND BROOKVIEW MANOR
BOARD OF TRUSTEES MEETING
January 23, 2003
The Board of Trustees of the Brookings Hospital and Brookview Manor met on
December 19, 2002, at 7:00 p.m. in the Hospital Board Room.
Present were: Eric Rasmussen; Michelle Robbins; Roberta Olson; Dave Kasperson;
Ardelle Lundeen; Rob Jones; Chuck Blazey; John Ramsay; Dave Johnson,
Administrator; and Pam Emmett, Executive Secretary.
The meeting was called to order at 7:00 p.m. by President Rob Jones.
Consent Agenda: The following items from the consent agenda were approved:
Minutes: minutes from the December 19, 2002; Charge-Off/Write-Off
Accounts; Accounts Payable; Declaration of Surplus Property: declares
carpet removed from home health agency during remodeling to be surplus
property with $0 value to be disposed of or put on employee silent
auction; Committee Listing; Statistics from Objective III.1.1 of Goals.
M/S/P.
Statistical Report: The statistical report for December 2002 was reviewed and
discussed.
Financial Report: Brookings Hospital, Brookview Manor, and Home
Health/Hospice Agency financial reports for December 2002 were reviewed
and approved. It was noted that the financial reports were before
accruals and other year end adjusting entries. Board members also
received for review a copy of the accounts receivable days outstanding
for 2000-2002 and Medicare DRG/PPS report.
Committee Reports: Joint Conference (Medical Affairs): Ardelle Lundeen stated
they had not met this past month.
Strategic Planning: A memo updating congregate housing was presented to
the Board for review. It was noted that to build the corridor from the
congregate housing unit toward Brookview Manor and build approximately
2,200 square feet for the home health agency/hospice would be about
$300,000. In house staff would finish the interior as we have done with
other projects such as emergency room, home health/dialysis, etc. It is
believed we could finish a corridor from the proposed home health agency
to the nursing home, including a remodeled canopy for less than $25,000.
Not pursuing the rest of the construction/expansion at Brookview Manor at
this time would result in $1.5 million savings. Board members felt we
should pursue congregate housing and home health/hospice at this time and
hold on the BVM expansion. Dave Johnson stated that he, Richard
Shillander, Lyla Olauson and two people from Banner had gone to look at
the Bethesda Home of Beresford, Freeman Community Nursing Home of
Freeman, and Carriage House in Brookings so Banner could visualize what
we wanted in our congregate housing facility. Dave Johnson also noted
that we are looking into publishing a quarterly newsletter to go out to
the public. A memo to Dr. Roberts and Don Boone regarding kidney
dialysis was reviewed and discussed. Board members felt we should send
letters to kidney dialysis patients giving them an update on our progress
on kidney dialysis and who they should contact to get into the Brookings
site for dialysis. It was felt this letter could be a joint letter with
Prairie Lakes Health System and Brookings Hospital.
January 23, 2003
Page 3
Finance & Personnel: Board members received a memo updating them on our
health insurance account. Board members felt it would be good to have a
breakdown of how many people were on single coverage, employee/spouse,
and family coverage. Dave Johnson will get this information together and
send to the Finance/Personnel Committee. Board members also received for
review a copy of the cumulative turnover study and summary by category of
incident reports.
Committee Listing: Rob Jones felt the committee assignments should stay the
same. The first meetings will be set up by Roberta Olson for
Finance/Personnel, Ardelle Lundeen for Joint Conference/Medical Affairs,
and Michelle Robbins for Strategic Planning.
Future Board Member: There was discussion regarding the need to fill the
vacant position left by Doug Nelson. Board members thought we may want
to contact Harold Lee to see if he was interested in being on the
Hospital/BVM Board. Dave Johnson will contact to see if Mr. Lee has any
interest in being on the Board.
Unfinished Business: Clarification was made from last month’s Executive
Session regarding the administrator’s salary. Board members clarified
that the hourly wage for the purpose of terminal pay benefits would
include the administrator’s base wage plus bonus pay which would be the
computation used for hourly rate.
Accounting Entry: Discussion was held regarding the previous action to
reverse the journal entry made earlier in the year to move operating room
supplies back from inventory to supply expense so it will be reflected
accordingly on the year end audited financial report. Dave Johnson
noted in a memo that there was some concern expressed about inventory
control. By reversing the general ledger entry, it appeared there was no
easy way for us to maintain stock control showing an inventory of these
items and at the same time re-expense them out as was favored at last
month’s Board meeting. It was felt best that we reverse the decision
that was made last month. M/S/P.
Board Date Change: The Board meeting for February was rescheduled to March 6,
2003.
Reading and Information: Board members received for information and reading,
minutes from Executive Committee, Medical Staff, and Quality Council
meetings; Inpatient/Outpatient Satisfaction Survey Results for the past
Six Months; Correspondence from Senator Tim Johnson; Correspondence from
Don Boone, Volunteer Service Bank; Article from Modern Health “Here
Today, Gone Tomorrow;” Article from U.S. News and World Report “The
Elephant in the Room;” Article from Modern Healthcare “No Clear and
January 23, 2003
Page 4
Present Danger;” Thank you from Carol Pulford; Correspondence from SD
Department of Legislative Audit; Thank you from the family of Fran
Johnson; Correspondence from Davenport, Evans, Hurwitz & Smith, LLP;
Correspondence from South Dakota Department of Health.
Comments: None.
The meeting was adjourned at 9:05 p.m.
_________________________
Michelle Robbins, Secretary