HomeMy WebLinkAboutBHSMinutes_2007_11_29
Brookings Health System
Board of Trustees
November 29, 2007
Members present: President Roberta Olson, Vice-President Rob Jones, Secretary Keith Corbett,
Dianna Evers, Zeno Wicks, Sandra Faltemier, Dan Little, Jim Booher, Debra Johnston, Donna
Langland, Ex-Officio, Vern Carda, CEO
Members absent: None
Guests: Bob Rysavy, Banner Associates, Dave Willer, HGA Architects, Kevin Coffey, CFO,
Debra Davis, Administrative Assistant
President Olson called the meeting to order at 7:00 p.m.
There were several changes to the order of the agenda items.
Consent Agenda
,
Consent agenda items: Minutes from October 252007 Board Meeting; Charge-Off/Write-Off
Accounts; Outstanding Checks from 2001 through March 2006; Accounts Payable (see itemized
list below); Policies: New: Latex-Safe Environment, 8311-10.1: BVM: Complaints/Grievance,
05-6021.3.14: BVM: Abuse and Neglect; New: Procurement Policy, New: Emergency
Procurement Policy, New: Capital Procurement Policy; Credentialing: Courtesy Appointments:
Rizan Hajal, MD, 1-year provisional; Allied Health Appointments: Brenda Faulds, RN, 1-year
provisional; Jane Hunt, PA-C, 1-year provisional; Amy Juracek, CNP, 1-year provisional; Linda
Kauker, PA-C, 1-year provisional.
Accounts Payable for November 2007:
3M, Capital Equipment, 28,154.00; A Ox Welding Supply Company, Oxygen, Medical Gases, 3,871.20;
AAA Collections Inc, Collections, 4,643.35; AAA Travel Agency, Travel, 459.10; Abbott Laboratories,
Laboratory Supplies, 3,033.53; Accu-Med Services(Mcs), Purchase Services, 315.00; Advanced Medical
Optics, Medical Supplies, 116.79; AFLAC, Payroll Deduction Reimb, 10,151.96; AgBio Communications
Unit, Donations, 10,000.00; AHC Media, LLC, Supplies, 387.00; Aladdin Temp-Rite LLC, Supplies,
173.42; AlCon Laboratories Inc, Medical Supplies, 3,388.44; Alimed Inc, Medical Supplies, 535.20; All
Magazines, Supplies, 120.32; Allen Medical Systems, Inc, Medical Supplies, 154.34; Amanda Bunker,
Travel, 13.58; America's PPO Great Plains, Insurance, 125.97; American Diabetes Assoc, Dietary Supplies,
262.50; American Health Care Association, Supplies, 59.95; American Hospital Association, Supplies,
373.95; American Medical Directors Assoc, Supplies, 38.00; Ameripride Linen & Apparel, Rent/Lease,
145.30; AMICI Inc, Medical Supplies, 37.25; Anne Smolik, Travel, 29.10; Annica Hornick, Travel,
172.47; Argus Leader, Supplies, 195.52; Armstrong Medical Industries, Grant Expense, 2,481.75;
Artworks, Supplies, 45.00; ASD Healthcare, Medical Supplies, 550.30; ASHRM, Purchase Services,
140.00; Auto Suture Co, Medical Supplies, 4,571.04; Avera Brookings Medical Clinic, Purchase Services,
25,283.73; Avera Brookings Medical Clinic Pt, Purchase Services, 15,250.00; Avera Heart Hospital,
Medical Supplies, 992.00; Avera McKennan Hospital, Blood Bank/Purchase Services, 24,081.80; Avera
McKennan Regional Lab, Purchase Services, 4,128.71; Avera Medical Oncology And Hem, Purchase
Services, 168.18; B Braun Medical Inc, Medical Supplies, 1,119.59; Banner Associates Inc, Purchase
Services, 4,456.76; Barrett's Flooring, Supplies, 90.00; Baxter Healthcare Corp, Medical Supplies, 364.55;
Berens & Tate, Pc, LLO, Legal Fees, 207.00; Best Business Products Inc, Supplies, 1,742.00; Beth
Nemmers, Travel, 23.28; Bio Rad Laboratories, Laboratory Supplies, 601.82; Bio-Logic Systems Corp,
Medical Supplies, 119.50; Biomerieux, Inc, Supplies, 417.72; Biomet, Supplies, 210.26; Bird & Cronin
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Inc, Supplies, 179.60; Bixby Energy, Supplies, 198.09; Bloomingvilla, Supplies, 171.00; Boston Scientific
(Microvasive), Medical Supplies, 1,619.27; Bound Tree Medical, LLC, Medical Supplies, 102.55; Bp Of
Brookings, Inc, Fuel, 205.83; Bradely Products, Laboratory Supplies, 62.34; Breit Law Office, PC, Legal
Fees, 436.71; Brenda Ferguson, Travel, 20.12; Brookings Ace Hardware, Supplies, 16.66; Brookings
Activity Center, Advertising, 100.00; Brookings Area Transit, Supplies, 40.00; Brookings Chamber Of
Commerce, Supplies, 13.00; Brookings Engraving, Supplies, 7.50; Brookings Health System, Payroll
Deduction Reimb, 6,613.52; Brookings Municipal Utilities, Utilities, 20,518.54; Brookings Register,
Advertising, 4,770.40; Brookings Rotary Club, Dues, 214.05; Brookings Shriners Club, Donations, 125.00;
Bruttys Underground Sprinklers, Purchase Services, 183.60; Bsn Medical, Inc, Medical Supplies, 135.86;
Building Sprinkler Inc, Purchase Services, 2,515.84; C R Bard Inc, Medical Supplies, 124.44; Cabana
Banners, Supplies, 1,003.52; California Thoracic Society, Purchase Services, 415.00; Cardiac Science
Corp, Medical Supplies, 157.38; Cardinal Health, Pharmacy Supplies, 83,537.11; Cardinal Health
(Allegiance), Medical/Lab Supplies, 5,291.41; Carla DeBeer, Travel, 135.80; Catherine Crandall, Purchase
Services, 505.29; Centerpoint Energy Services, Inc, Utilities, 10,019.32; Central Business Supply,
Supplies, 1,110.03; Charles River Advisors, LLC, Capital Equipment, 10,560.00; Chek-Med System (GI
Supply}, Medical Supplies, 208.65; Child Support Payment Center, Payroll Deduction Reimb, 1,374.00;
City Of Brookings, Purchase Services, 784.85; City Of Brookings Landfill, Purchase Services, 13.50;
Claritus (Systems Unlimited), Medical Supplies, 603.00; Clifton Rodenburg, Payroll Deduction Reimb,
452.43; Clites Electric Construction, Purchase Services, 322.35; Coffey Communications, Inc, Purchase
Services, 800.00; Cole Papers Inc, Supplies, 8,405.28; College Of American Pathology, Laboratory
Supplies, 96.00; Comfort Inn, Travel, 317.22; Conmed Corporation, Medical Supplies, 1,336.00;
Connections Inc, Purchase Services, 934.12; Containment Technologies Group, Supplies, 380.62; Cook
Medical Inc.(Urological), Medical Supplies, 499.49; Cooks Wastepaper & Recycling, Purchase Services,
1,569.68; Cooper Surgical, Medical Supplies, 277.57; County Wide Directory, Advertising, 506.00; CSI
Testing Inc, Purchase Services, 830.00; Culligan, Rent/Lease, 100.60; D J , Orthopedics, LLC, Medical
Supplies, 357.89; Dade Behring Inc, Medical Supplies, 27,784.46; Dakota Data Shred, Purchase Services,
436.90; Dakota Wesleyan University, Purchase Services, 25.00; Dakotacare, Payroll Deduction Reimb,
117,803.02; Dakotaland Federal Credit Union, Payroll Deduction Reimb, 10,133.86; Daktronics,
Advertising, 9,000.00; Deb Davis, Travel, 9.41; Deb Moore, Travel, 206.61; Deb Prodoehl, Travel, 271.11;
Delta Dental Of South Dakota, Payroll Deduction Reimb, 10,594.90; Diagnostic Ultrasound, Purchase
Services, 900.00; Didem Koroglu, Travel, 104.52; Don Seeley, Purchase Services, 140.00; Ecolab,
Supplies, 686.40; Ecolab Pest Elimination Div, Supplies, 772.93; Einspahr Auto Plaza Inc, Supplies,
306.15; Ekern Home Equipment Company, Supplies, 209.74; Electric Pulp, Purchase Services, 6,225.50;
Ellis & Watts International, Inc, Purchase Services, 5,800.00; Elsevier (W.B. Saunders), Supplies, 554.00;
Emdeon Business Services, Purchase Services, 100.50; Emergency Medical Products Inc, Medical
Supplies, 592.80; Encompass Group, LLC, Supplies, 227.69; Executive Leadership, Supplies, 96.00;
Fashion Star, Supplies, 463.61; Fastenal Company, Supplies, 203.14; FedEx, Freight, 23.77; Ferno-
Washington, Inc, Supplies, 100.89; Fidelity Security Life Ins Co, Payroll Deduction Reimb, 1,628.16; First
Bank & Trust, Collections, 5.00; First Bank & Trust – Visa, Supplies/Purchase Services, 12,697.66; First
Bank And Trust, Payroll Deduction Reimb, 2,100.00; First Lutheran Church-Mission Coffee, Grant
Expense, 253.43; Fisher Healthcare, Laboratory Supplies, 1,112.38; Fix It Shop, Supplies, 15.00; Flowers
On Main, Supplies, 110.00; Forward Advantage, Capital Equipment, 7,250.00; G & R Controls, Supplies,
873.91; Gas'n Mor, Fuel, 81.80; Gaymar Industries, Inc, Medical Supplies, 66.89; GE Healthcare
(Amersham Health), Medical Supplies, 5,715.53; GE Medical Systems, Purchase Services, 13,537.41; GE
Medical Systems Information, Medical Supplies, 260.34; GeigerBevolo Inc, Purchase Services, 7,609.93;
Glover & Helsper, PC, Legal Fees, 1,395.00; Grainger, Inc, Supplies, 965.17; Graybar Electric Company
Inc, Supplies, 257.69; Harolds Printing Company, Forms, 9,732.06; Hauge Associates Inc, Collections,
5,744.61; Hauge Associates, Inc, Payroll Deduction Reimb, 342.06; HcPro Communications, Supplies,
273.00; Health Care Logistics, Inc, Supplies, 383.65; Heartland Opera Troupe, Donations, 1,500.00;
Henkin Schultz, Advertising, 1,808.33; Hewlett-Packard Company, Capital Equipment, 11,280.00;
Hillyard/Sioux Falls, Supplies, 242.98; Hollister Incorporated, Medical Supplies, 49.46; Homestead
Building Supplies, Supplies, 226.98; Honeywell Global Finance LLC, Rent/Lease, 1,830.00; Honeywell
Hommed LLC, Supplies, 185.91; Hospira Worldwide, Inc, Med/Pharmacy Supplies, 7,390.48; Huntleigh
Healthcare Inc, Medical Supplies, 390.20; Hy Vee Food Store, Dietary Supplies, 295.82; Hy-Vee
Pharmacy, Pharmacy Supplies, 1,917.70; Hygienic Laboratory-Acct Rec, Purchase Services, 1,539.00;
Iapyx Medical, Medical Supplies, 77.50; ING Life Ins & Annuity Co, Payroll Deduction Reimb, 67.49;
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ING Life Insurance, Payroll Deduction Reimb, 2,141.00; Ingenix (St. Anthony/Medicode, Supplies,
1,059.55; Instromedix, Supplies, 10.95; Inter-Tel Datanet, Capital Equipment, 6,849.78; Inter-Tel
Netsolutions, Communication, 761.54; Intoximeters, Medical Supplies, 137.50; Iris Sample Processing,
Purchase Services, 335.00; ITC Telecom, Communication, 18.95; Jan Olson, Travel, 389.45; Jennifer
Klinkhammer, Travel, 408.37; Jeri Nelson, Travel, 122.22; Joerns Healthcare, Supplies, 282.13; Johnson &
Johnson Health Care, Medical Supplies, 9,792.13; Jolene Moberg Lee, Travel, 169.26; Julie Henry, Travel,
211.46; Julie Vandeweerd, Travel, 291.00; Jurgan Development & Mfg, Supplies, 36.00; Karen Spilde,
Travel, 79.20; Kathy Booher, Travel, 230.00; Kaufmanhall, Purchase Services, 6,750.00; Keane Inc,
Purchase Services, 14,963.00; Keen Mobility Company, Supplies, 245.98; Kinetic Concepts Therapeutic,
Supplies, 181.77; Kone Inc, Purchase Services, 273.48; Krames, A Division Of Staywell, Supplies, 684.40;
Kreisers Inc, Medical Supplies, 41,723.92; Krier & Blain, Inc, Purchase Services, 273.06; Lab Safety
Supply Inc, Medical Supplies, 216.03; Lana Martin, Travel, 13.75; Leading Edge, Purchase Services,
1,605.00; Lewis Drug, Inc, Pharmacy Supplies, 162.18; Lippincott Williams & Wilkins, Medical Supplies,
53.94; Lisa Hartenhoff, Travel, 58.20; Lisa Wolf, Travel, 64.02; Living Design Inc, Supplies, 72.00; Lori
Berg, Travel, 62.29; Lowe's, Supplies, 298.99; Lynette Richarz, Travel, 207.09; Lynne Kaufmann, Travel,
251.23; M.J. Dalsin Inc, Purchase Services, 9,465.00; Mallinckrodt Inc, Supplies, 165.11; Mallinckrodt,
Inc, Supplies, 385.20; Marketlab Inc, Medical Supplies, 180.42; Martin Oil Co, Supplies, 2,139.47;
Masimo Americas, Inc, Supplies, 487.86; Mead Johnson Nutritionals, Medical Supplies, 142.00; Med Rad,
Medical Supplies, 867.42; Medela, Inc, Medical Supplies, 112.35; Medgrade, LLC, Medical Supplies,
2,595.82; Mediacom LLC, Purchase Services, 1,738.86; Medical Information Technology, Inc, Capital
Equipment, 111,734.42; Medical Structures LLC, Rent/Lease, 5,000.00; Medical X-Ray Center PC,
Purchase Services, 699.56; Medline Industries Inc, Medical Supplies, 47.50; Medtronic Ers (Physio),
Supplies, 788.79; Melody Norberg, Travel, 209.52; Mercedes Medical, Medical Supplies, 403.32; Meridian
Bioscience, Medical Supplies, 258.47; Mesa Rogers, Travel, 53.35; Midland Professional Services,
Purchase Services, 1,288.69; Midstates Flooring Center, Supplies, 34.95; Midwest Glass, Supplies, 727.50;
Midwest Medical Service Inc, Purchase Services, 1,679.50; Minnesota Chemical Company, Supplies,
88.15; Mobile Neurodiagnostic Service, Purchase Services, 2,623.00; Mvap Medical Supplies Inc, Medical
Supplies, 130.81; Napa Auto Parts, Supplies, 54.98; Nasco, Supplies, 13.34; National Elevator Inspection,
Purchase Services, 165.00; Network Services, Supplies, 948.00; Newport Rocking Chair Center, Capital
Equipment, 4,330.00; Nielsens, Supplies, 159.78; Nina Nordbye, Travel, 20.37; Northstar Surgical,
Medical Supplies, 210.85; Northwestern Energy, Utilities, 1,179.21; Nucompass Publishing, Supplies,
101.00; NXC Imaging, Medical Supplies, 206.10; O'Connor Company, Supplies, 626.88; Occupational
Therapy, Purchase Services, 10,451.54; Office Depot, Inc, Supplies, 7,044.43; Ohm's Appliance, Supplies,
251.90; Olympic Medical Corp, Capital Equipment, 2,565.68; Olympus America Inc, Supplies, 4,460.00;
Ortho Clinical Diagnostics, Laboratory Supplies, 1,320.75; Oto Med Inc, Medical Supplies, 194.75; Outlaw
Graphics, Advertising, 1,230.00; Oxyrase, Inc, Medical Supplies, 115.50; Pam Fitzgerald, Travel, 64.02;
Pat Park, Travel, 9.21; Patient Refund Checks, Patient/Insurance Refund, 32,116.31; Pc Connection Sales
Corp, Capital Equipment, 6,689.53; Personalysis Corporation, Education, 4,000.00; Philips Medical
Systems N.A. Co, Purchase Services, 911.17; Physicians Laboratory Ltd, Purchase Services, 833.33; Pitney
Bowes Inc, Rent/Lease, 504.73; Polymedco Inc, Laboratory Supplies, 86.42; Posey Company, Medical
Supplies, 213.43; Precision Diagnostic Services, Purchase Services, 10,800.00; Precision Lens, Medical
Supplies, 7,235.10; Press Ganey Associates, Inc, Purchase Services, 1,507.98; Priscelle Hill, Travel, 69.29;
Professional Products, Inc, Medical Supplies, 774.60; R & L Properties, Rent/Lease, 1,424.00; R J Brindley
& Associates, Inc, Medical Supplies, 365.95; Radiation Detection Company, Supplies, 52.00; Remel Inc,
Laboratory Supplies, 15,014.48; Respironics, Medical Supplies, 681.82; Rfd News Group Inc, Advertising,
1,443.80; Ross Products, Medical Supplies, 215.46; Rudes Home Furnishings, Supplies, 127.00; Runnings
Farm & Fleet, Supplies, 28.34; Sammons Preston Rolyan, Medical Supplies, 105.22; Sanford Clinic
Brookings, Pharmacy Supplies, 1,182.28; Sanford Home Medical Equipment, Medical Supplies, 82.00;
Sanford USD Medical Center, Laboratory Supplies, 43.10; Sansio, Purchase Services, 100.00; Sarstedt,
Inc, Laboratory Supplies, 1,019.77; SD Dept Of Revenue, Purchase Services, 10.00; SD Health Care
Association, Education, 485.00; SD State Treasurer, Taxes, 1,875.44; SDSU College Of Nursing, Supplies,
200.00; SDSU Dept Of HPER & Athletics, Advertising, 25,000.00; SDSU Music Department, Supplies,
6,720.00; Sea Bay Game Company, Supplies, 30.40; Sexauer Inc, Supplies, 492.22; Shelley Hagenson,
Travel, 166.84; Shelly DeKnikker, Travel, 281.78; Shippert Medical Technologies, Medical Supplies,
48.90; Siemens Diagnostics, Purchase Services, 2,455.82; Sioux Falls Two Way Radio, Supplies, 12.00;
Sioux Valley Wireless, Communication, 147.90; Sizewise Rentals, Rent/Lease, 1,832.00; Smiths Medical
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ASD Inc, Medical Supplies, 366.16; Sodexho, Inc & Affiliates, Dietary Supplies, 60,544.07; SourceOne
Healthcare, Medical Supplies, 8,005.46; South Dakota Retirement System, Payroll Deduction Reimb,
138,970.26; South Dakota Supplemental, Payroll Deduction Reimb, 600.00; Speedy Cleaners, Supplies,
202.20; Sports Illustrated, Publications, 39.00; Sports Illustrated Kids, Publications, 19.95; Stacy
Christensen, Travel, 159.56; Staff Travel, Travel, 1,166.05; Stericycle, Purchase Services, 734.51; Steris
Corporation, Medical Supplies, 6,847.32; Stryker Endoscopic Sales Corp, Medical Supplies, 3,424.07; Sun
Life Financial, Payroll Deduction Reimb, 672.92; Sunrise Machine & Tool Inc, Supplies, 785.98; Susan
Mahlum, Travel, 62.29; Swiftel Communications, Communication, 3,628.57; Technology Imaging
Services, Medical Supplies, 205.98; The Office Professional, Supplies, 87.00; The St John Companies,
Supplies, 165.61; Thermo Fisher Scientific LLC, Medical Supplies, 498.00; Three Eagles Communications,
Advertising, 300.00; Tim Fitz, Travel, 55.29; Town & Country Shopper, Advertising, 396.00; Tri Anim
Health Services Inc, Medical Supplies, 1,324.38; Tri-State Hospital Supply, Medical Supplies, 3,497.56;
U.S. Postal Service, Postage, 3,000.00; Ultimate Office Systems, Supplies, 43.22; Unipower Corporation,
Supplies, 600.93; United Ad Label, Supplies, 442.63; United Parcel Service, Freight, 283.58; United Way,
Payroll Deduction Reimb, 121.17; Universal Hospital Services, Purchase Services, 12,809.40; Us
Endoscopy Group, Medical Supplies, 655.30; Van Norman & Associates, Supplies, 100.00; Verizon
Wireless, Communcation, 1,278.38; Wal Mart, Supplies, 500.00; Walmart Community Brc, Supplies,
2,405.85; Weaver & Company, Medical Supplies, 135.13; Wilson Ophthalmic Corp, Medical Supplies,
47.99; Windstone Medical Packaging, Medical Supplies, 187.98; Wireless World Brookings,
Communication, 664.93; Wolfe Tory Medical, Inc, Medical Supplies, 75.98; Wolters Kluwer Health, Inc,
Supplies, 57.91; Zimmer Us, Inc, Medical Supplies, 7,996.25; eProvider Solutions Purchase Services,
2,186.60.
Report Total: 1,285,258.68
A motion made by Faltemier to approve the consent agenda items. Wicks seconded the motion.
Motion carried.
Reading and Information.
The QI/Personnel committee will be evaluating the Brookings High School’s scholarship
applications.
Unfinished Business.
Campus Master Planning
Rysavy from Banner Associates and Willer a functional planner from HGA, provided a summary
of findings regarding space needs, an engineering assessment and functional operational needs of
Brookings Health System. The Board of Directors then initiated a discussion revolving around
several key topics including: cost and financing of any project, public support and physician
support, balance of mission vs. margin and future community needs in a hospital. Olson asked
the board members to think about the discussion and indicated that more discussion would occur
at the next board meeting.
2008 Budget
Coffey provided a percentage breakdown in the $2.55 million in capital asset expenditure items
requested for 2008. Sixty-one percent are technology related expenditures. Twelve percent will
be for equipment in the operating room with the remaining 27% for priority items throughout the
organization. A contingency budget exists of $200,000 for unexpected items at the Board’s
discretion. Coffey noted the bidding requirements increased from $15,000 to $25,000. Coffey
outlined the assumptions made in projecting the 08 budget. The Finance Committee has
thoroughly reviewed the 2008 fiscal operating and capital budget and recommended approval of
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the budget (this included the changes in room rates). Johnston seconded the motion. Motion
carried.
CEO Report.
st
The annual Rural Health Care Leadership Conference is in January. The date of January 1 to go
live with the new Meditech Information system continues to be on target. A physician liaison
will assist in the implementation of the clinical and order entry modules. The second phase of the
logo rollout will extend into January 2008 with a service lines focus. A customer care program is
currently being developed.
CFO Report.
Coffey reviewed the monthly finances noting a record volume of MRI scans. He also noted that
outpatient ancillaries were down compared to a year ago but noted it was due to a system change
in coding.
Personnel Information:
NEW EMPLOYEES:
Brown, D; $11.13; Faaborg, B; $9.46; Hawley, D; $9.04; Howey, N; $8.67; Ludwig, D;
$9.00; Peterson, A; $11.13; Royer, B; $8.50; Schultz, H; $24.00.
LONGEVITY PAY:
Cone, B; $12.93; Weckwerth, P; $31.44.
STATUS CHANGE:
Begalka, T; $11.13; Eng, A; $15.02; Granum, C; $9.46.
Committee Reports.
QI/Personnel Committee – It was noted there will be no increase in health insurance premiums
for 2008 and a slight increase, less than one dollar, in the dental and vision plans. Policy 8310-
97.1 was clarified. There was a motion from the committee to approve the change. Change
approved.
Strategic Planning Committee – Discussed the Functional Planning process as noted in above
general discussion.
Finance Committee – Changes to the phone system estimate were discussed and approved by
Finance Committee and Board of Directors.
The meeting concluded at 9:53 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary
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