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HomeMy WebLinkAboutBHSMinutes_2007_10_25 Brookings Health System Board of Trustees October 25, 2007 Members present: President Roberta Olson, Vice-President Rob Jones, Secretary Keith Corbett, Sandra Faltemier, Jim Booher, Zeno W. Wicks, III, Debra Johnston, Dianna Evers, CEO Vern Carda. Members absent: Dan Little, Denny Falken. Guests: Kevin Coffey, CFO, Don McCoy, Division Director of Administrative Services and Debra Davis, Administrative Assistant. President Olson called the meeting to order at 7:00 p.m. Consent Agenda Consent agenda items as follows: Minutes from September 25, 2007 meeting; Charge-Off/Write-Off Accounts; Accounts Payables (itemized list below). Write-Off Accounts and Accounts Payable ACCOUNTS PAYABLES FOR OCTOBER 2007 A Ox Welding Supply Company, Oxygen, Medical Gases, 3,127.94; AAA Collections Inc, Collections, 5,275.79; AAA Travel Agency, Travel, 894.20; Abbott Laboratories, Laboratory Supplies, 4,515.14; Accu-Med Services(MCS), Purchase Services, 535.12; Advanced Medical Optics, Medical Supplies, 356.30; Aflac, Payroll Deduction Reimbursement, 10,563.40; Akorn, Inc, Pharmacy Supplies, 507.47; Aladdin Temp-Rite LLC, Supplies,401.73; Alan Wallace, Supplies, 65.42; Alcon Laboratories Inc, Medical Supplies, 5,870.00; Alimed Inc, Medical Supplies, 240.00; Allen Medical Systems, Inc, Medical Supplies, 154.34; Amanda Bunker, Travel, 5.82; America's PPO Great Plains, Insurance, 138.49; American Business Forms, Forms, 1,551.06; American College Of Healthcare Exe, Membership Dues, 325.00; American Medical Systems, Inc, Medical Supplies, 1,411.20; Ameripride Linen & Apparel, Rent/Lease, 116.24; Aorn-Greater Sioux Area, Education, 45.00; Arizant Healthcare, Inc, Medical Supplies, 156.00; ASD Healthcare, Medical Supplies, 275.15; Ashrm, Purchase Services, 325.00; Automatic Building Controls, Supplies, 558.00; Avera Brookings Medical Clinic, Purchase Services, 25,067.18; Avera Brookings Medical Clinic Pt, Purchase Services, 15,250.00; Avera McKennan Hospital, Supplies, 7,892.85; Avera McKennan Regional Lab, Purchase Services, 6,644.83; Avera McKennan Trauma Services, Education, 420.00; Avera Medical Oncology And Hem, Purchase Services, 296.76; Avera St Luke's, Education, 180.00; B Braun Medical Inc, Medical Supplies, 1,070.19; Bankoe Companies, Capital Equipment, 5,760.50; Banner Associates Inc, Purchase Services, 8,873.45; Barnes & Noble Inc, Supplies, 64.35; Barrett's Flooring, Supplies, 4,311.22; Baxter Healthcare Corp, Medical Supplies, 360.05; Beau Braun, Travel, 10.67; Best Business Products Inc, Supplies, 871.00; Beth Nemmers, Travel, 36.37; BioMerieux, Inc, Supplies, 1,086.09; Birchwood Laboratories, Inc, Medical Supplies, 45.96; Bird & Cronin Inc, Supplies, 205.14; Boston Scientific (Microvasive), Medical Supplies, 711.00; BP of Brookings, Inc, Fuel, 129.51; Breg, Inc, Medical Supplies, 29.58; Breit Law Office, PC, Legal Fees, 347.05; Brenda Ferguson, Travel, 178.58; Brenda Johnson, Travel, 435.70; Brkgs Hospital Revolving Fund, Supplies, 862.15; Brookings Ace Hardware, Supplies, 15.99; Brookings Chamber of Commerce, Donations, 2,000.00; Brookings Health System, Payroll Deduction Reimbursement, 6,805.56; Brookings Hospital Petty Cash, Supplies, 199.99; Brookings Municipal Utilities, Utilities, 25,706.93; Brookings Register, Advertising, 4,756.81; Brown & Saenger, Capital Equipment, 7,952.02; BSN Medical, Inc, Medical Supplies, 135.86;ulbtronics, Medical Supplies, 42.93; C R Bard Inc, Medical Supplies, 1,109.88; Cabana Banners, Supplies, 5,782.40; Candy Johnson, Travel, 110.58; Cardinal Health, Pharmacy Supplies, 60,992.10; Cardinal Health (Allegiance), Medical/Lab Supplies, 1,227.34; Central Business Supply, Supplies, 1,925.84; Child Support Payment Center, Payroll Deduction Reimbursement, 1,374.00; Cinnabar Press, Supplies, 29.60; City of Brookings Landfill, Purchase Services, 37.51; City Of Brookings Street Dept, Purchase Services, 57.45; Claritus (Systems Unlimited), Supplies, 65.05; Clia Laboratory Program, Purchase Services, 2,922.00; Clifton Rodenburg, Payroll Deduction Reimbursement, 345.63; Clites Electric Construction, Purchase Services, 368.61; Coffey Communications, Inc, Purchase Services, 800.00; Cole Papers Inc, Supplies, 2,443.03; Comfort Inn, Travel, 192.80; Conmed Corporation, Medical Supplies, 1,592.00; Conmed Linvatec Corp, Medical Supplies, 479.11; Connections Inc, Purchase Services, 914.76; Cook Medical Inc.(Urological), Medical Supplies, 211.06; Cooks Wastepaper & Recycling, Purchase Services, 1,569.68; Cooper Surgical, Medical Supplies, 321.00; Corinna Mead, Travel, 62.29; D J Orthopedics, LLC, Medical Supplies, 411.21; Dade Behring Inc, Laboratory Supplies, 60.95; Dakota Data Shred, Purchase Services, 497.67; Dakotacare, Payroll Deduction Reimbursement, 111,724.26; Dakotaland Federal Credit Union, Payroll 1 of 5 Deduction Reimbursement, 10,108.86; Daniel Wegehaupt, Travel, 55.29; Datascope Corporation, Medical Supplies, 436.56; Datex Ohmeda, Utilities, 798.72; Dave Timpe, Purchase Services, 2,120.28; Davol, Inc, Medical Supplies, 2,314.50; Days Inn, Travel, 116.99; Deb Davis, Travel, 40.88; Deb Moore, Travel, 280.81; Deb Prodoehl, Travel, 300.21; Delta Dental Of South Dakota, Payroll Deduction Reimbursement, 10,509.50; Delta Scientific, Medical Supplies, 127.20; Department of Revenue, Purchase Services, 177.50; Dept of Social Services, Medicaid 3rd Party, 1,954.06; DHL Express Inc, Freight, 87.09; Digitell, Inc, Supplies, 205.00; Dollar Discount Stores, Supplies, 25.00; Donald D McCoy, Travel, 1,034.90; Dutch Mill Pharmacy, Pharmacy Supplies, 44.86; East Central Mental Health, Purchase Services, 185.00; East Central Multi District, Education, 2,100.00; Edwards Lifesciences LLC, Medical Supplies, 151.47; Eide Bailly LLP, Purchase Services, 575.00; Einspahr Auto Plaza Inc, Supplies, 412.70; Emdeon Business, Services, Purchase Services, 195.75; Emergency Medical Products Inc, Medical Supplies, 225.34; Emsar Twin Cities, Supplies, 494.95; Enneking Medical Inc, Supplies, 257.00; Eugene Beckman & Sons, Supplies, 11.90; Exp Pharmaceutical Services Corp, Purchase Services, 804.74; Fashion Star, Supplies, 476.77; Fastenal Company, Supplies, 102.71; Fidelity Security Life Ins Co, Payroll Deduction Reimbursement, 1,618.18; First Bank & Trust – Visa, Capital Equipment & Supplies, 9,347.93; First Bank And Trust, Payroll Deduction Reimbursement, 2,100.00; First Choice of the Midwest, Insurance Adjustment, 165.11; First Databank Inc, Capital Equipment, 9,690.00; Fisher Healthcare, Laboratory Supplies, 4,071.96; Flowers On Main, Supplies, 207.00; Fremont Industries, Inc, Supplies, 2,715.66; G & R Controls, Supplies, 3,051.50; Gas'n Mor, Supplies, 61.35; Gaymar Industries, Inc, Medical Supplies, 173.68; GE Healthcare (Amersham Health), Medical Supplies, 2,682.57; GE Medical Systems, Purchase Services, 13,537.41; GeigerBevolo Inc, Purchase Services, 23,382.75; Glaxosmithkline Pharmaceuticals, Pharmacy Supplies, 11,262.50; Glover & Helsper, PC, Legal Fees, 390.00; Grainger, Inc, Supplies, 73.62; Graybar Electric Company Inc, Supplies, 182.99; Harolds Photo Center Inc, Supplies, 13.05; Harolds Printing Company, Forms, 501.70; Hauge Associates Inc, Collections, 4,257.27; Havel's, Inc, Medical Supplies, 141.00; HcPro Communications, Publications, 273.00; Heidi Henderschiedt, Travel, 116.85; Heiman Inc, Supplies, 406.00; Hillyard, Supplies, 120.12; Hollister Incorporated, Medical Supplies, 35.00; Homestead Building Supplies, Supplies, 21.54; Honeywell Global Finance LLC, Rent/Lease, 1,830.00; Hopkins Medical Products, Medical Supplies, 170.00; Hospira Worldwide, Inc, Med/Pharmacy Supplies, 3,781.57; Hospitality Harbour, Dietary Supplies, 341.40; Hubert Company, Dietary Supplies, 269.69; Huntleigh Healthcare Inc, Medical Supplies, 390.20; Hy Vee Food Store, Dietary Supplies, 568.62; Hy-Vee Care, Pharmacy Supplies, 49.63; Hy-Vee Pharmacy, Pharmacy Supplies, 595.90; Hygienic Laboratory-Acct Rec, Purchase Services, 1,482.00; Immucor, Inc, Laboratory Supplies, 451.50; ING Life Ins & Annuity Co, Payroll Deduction Reimbursement, 67.49; ING Life Insurance, Payroll Deduction Reimbursement, 2,141.00; Inpro Corporation, Supplies, 2,193.50; Instramed, Medical Supplies, 81.81; Instrumentation Laboratory, Laboratory Supplies, 1,909.20; Insty Prints, Supplies, 499.12; Inter-Tel Netsolutions, Communication, 755.96; Intoximeters, Capital Equipment, 1,394.00; Inverness Medical-Biostar, Inc, Laboratory; Jeri Nelson, Travel, 92.63; Johnson & Johnson Health Care, Medical Supplies, 7,087.35; Jolene Moberg Lee, Travel, 109.61; Julie Henry, Travel, 198.36; Julie VandeWeerd, Travel, 12.12; Karen Weber, Travel, 69.29; Kathryn J. Zirpel, Travel, 841.41; Keane Inc, Purchase Services, 7,214.00; Kellar Training, Purchase Services, 1,676.00; Kendall's Home Medical Services, Medical Supplies, 49.95; Kevin Coffey, Travel, 149.76; Force Inc, Purchase Services, 8,136.50; Kimberly Clark Ballard Medical Products, Medical Supplies, 125.00; King Systems Corp, Medical Supplies, 474.59; Kone Inc, Purchase Services, 273.48; Krames, A Division of Staywell, Publications, 283.33; Kreisers Inc, Medical Supplies, 12,331.13; Lab Safety Supply Inc, Medical Supplies, 293.04; Laerdal Medical Corporation, Medical Supplies, 93.97; Langland Home Center, Supplies, 68.14; Leading Edge, Purchase Services, 1,884.00; Lease Surgical Inc, Medical Supplies, 49.45; Lippincott Williams & Wilkins, Supplies, 48.23; Lisa Hartenhoff, Travel, 129.49; Lisa Reiffenberger, Travel, 1,684.24; Lisa Wolf, Travel, 87.30; Living Design Inc, Supplies, 72.00; Louise Coull, Travel, 14.00; Lowe's, Supplies, 2,207.22; Lyle Signs, Inc, Supplies, 48.56; Lynette Richarz, Travel, 236.68; Lynne Kaufmann, Travel, 309.33; M.J. Dalsin Inc, Purchase Services, 617.36; Mac Med, Medical Supplies, 226.47; Mallinckrodt Inc, Supplies, 132.93; Mallinckrodt, Inc, Supplies, 579.21; Marketlab Inc, Medical Supplies, 672.84; Marla Mitchell, Supplies, 100.00; Martin Oil Co, Supplies, 1,769.58; Masimo Americas, Inc, Medical Supplies, 1,331.95; Mayo Clinic, Purchase Services, 204.98; Mayo Foundation Outreach, Purchase Services, 378.31; McCann, Ribstein, Hogan, & McCarty PC, Legal Fees, 290.40; Med Rad, Medical Supplies, 2,027.37; Medi-Globe Corporation, Medical Supplies, 1,199.79; Media Partners, Supplies, 476.00; Mediacom LLC, Purchase Services, 84.75; Medibadge Inc, Laboratory Supplies, 257.95; Medical Information Technology, Inc, Capital Equipment, 149,934.88; Medical Structures LLC, Rent/Lease, 5,000.00; Medline Industries Inc, Medical Supplies, 57.19; Medtronic Ers (Physio), Supplies, 398.64; Medtronic Xomed, Medical Supplies, 175.20; Mercedes Medical, Medical Supplies, 803.84; Merchant Design, Medical Supplies, 452.62; Mesa Rogers, Travel, 59.85; Midland Professional Services, Purchase Services, 45.26; Midwest Glass, Supplies, 1,410.92; Minnesota Chemical Company, Supplies, 537.44; Minority Employment Journal, Advertising, 395.00; Mobile Neurodiagnostic Service, Purchase Services, 1,381.00; Mss Business Management, Inc, Capital Equipment, 720.00; MVAP Medical Supplies Inc, Medical Supplies, 398.20; Nagels Bump Paint Shop Inc, Supplies, 565.15; Nancy Hope, Travel, 110.58; Napa Auto Parts, Supplies, 38.40; Nasco, Supplies, 86.17; Neotech Products, Inc, Medical Supplies, 82.86; Network Services, Supplies, 1,300.98; Network Services Co, Capital Equipment, 2,200.00; Nina Nordbye, Travel, 22.79; Northwestern Energy, Utilities, 209.87; Northwestern Services Corp, Utilities, 8,063.60; Nurses Choice, Medical Supplies, 576.96; NXC Imaging, Medical Supplies, 258.81; Occupational Therapy, PU, 7,745.86; Office Depot, Inc, Supplies, 1,160.99; Olympus America Inc, Supplies, 448.00; Ope Niemeyer, Building, 1,045.17; Opus Medication Systems, Supplies, 141.06; Ossur North America, Medical Supplies, 34.78; Oto Med Inc, Medical Supplies, 194.75; Oxyrase, Inc, Medical Supplies, 86.40; Pam Fitzgerald, Travel, 19.40; Party Depot, Supplies, 43.07; Pat Park, Travel, 42.19; Patient Refund Checks, Patient/Insurance Refund, 6,216.43; Pc Connection Sales Corp, Capital Equipment, 2,740.29; Penner Patient Care Inc, Medical Supplies, 72.00; Pentax, Supplies, 757.08; Perry Electric, Purchase Services, 221.70; Personalysis Corporation, Purchase Services, 1,449.91; Philips Medical Systems N.A. Co, Purchase Services, 911.17; Physicians Laboratory Ltd, Purchase Services, 833.33; Physicians' Record Company, Forms, 53.62; Pinestar Technology Inc, Supplies, 1,062.00; Pitney Bowes Inc, Supplies, 161.97; Posey Company, Medical Supplies, 45.81; Postmaster, Postage, 200.00; Prairie Graphics, Supplies, 1,220.00; Prairie 2 of 5 Lakes Healthcare System, Purchase Services, 674.00; Precision Diagnostic Services, Purchase Services, 9,180.00; Precision Lens, Medical Supplies, 8,606.80; Press Ganey Associates, Inc, Purchase Services, 1,112.64; Professional Products, Inc, Medical Supplies, 134.43; Puronyx, Inc (Maturna), Medical Supplies, 296.55; R & L Properties, Rent/Lease, 1,424.00; Radiation Detection Company, Purchase Services, 99.00; Radioshack Corporation, Supplies, 54.96; Redlinger Bros, Supplies, 1,596.84; Reinhart Food Services, Dietary Supplies, 1,245.19; Remel Inc, Laboratory Supplies, 583.15; Res Med, Medical Supplies, 8,937.65; Respironics, Medical Supplies, 1,357.40; RFD News Group Inc, Advertising, 719.00; Robert McGrath, Advertising, 520.12; Ruhof Corporation, Supplies, 172.92; Runnings Farm & Fleet, Supplies, 36.98; Salter Labs, Medical Supplies, 299.90; Sammons Preston Rolyan, Medical Supplies, 438.29; Sansio, Purchase Services, 850.00; Sarstedt, Inc, Laboratory Supplies, 838.20; Scale-Tronix Accessories, Capital Equipment, 2,470.50; Scantron Corporation, Supplies, 360.07; Schwaab Inc, Supplies, 60.49; SD Association Of Healthcare, Purchase Services, 100.00; SD Health Care Association, Education, 619.66; SD State Treasurer, Taxes, 1,824.71; SDAHO, Education, 1,297.50; SDHCA, Education, 20.00; SDSU Print Lab, Grant Expense, 452.60; Sexauer Inc, Supplies, 27.92; Shaeffer Law Office, Payroll Deduction Reimbursement, 100.00; Shannon Christopherson, Travel, 30.00; Shelley Hagenson, Travel, 220.67; Shelly DeKnikker, Travel, 262.87; Shippert Medical Technologies, Medical Supplies, 214.00; SHRM, Supplies, 145.00; Siemens Medical Solutions, USA Inc, Purchase Services, 2,205.82; Sioux Valley Wireless, Communication, 147.90; Sisson Printing, Inc, Medical Supplies, 1,295.63; Sizewise Rentals, Rent/Lease, 168.00; Slumberland Of Brookings, Supplies, 600.00; Smith Medical MD, Inc, Medical Supplies, 506.00; Smiths Medical ASD Inc, Medical Supplies, 1,029.55; Sodexho, Inc & Affiliates, Dietary Supplies, 25,000.00; SourceOne Healthcare, Medical Supplies, 4,311.00; South Dakota Magazine, Publications, 19.00; South Dakota Retirement System, Payroll Deduction Reimbursement, 116,810.18; South Dakota Supplemental, Payroll Deduction Reimbursement, 600.00; Specialty Lighting & Recycling, Inc, Supplies, 380.00; Speedy Cleaners, Supplies, 202.20; St. Jude Medical, Medical Supplies, 170.00; Stacy Christensen, Travel, 170.23; Staff Travel, Travel, 2,291.54; Stericycle, Purchase Services, 658.54; Steris Corporation, Supplies, 3,834.12; Storz Instrument Company, Medical Supplies, 163.29; Stryker Endoscopic Sales Corp, Medical Supplies, 2,687.82; Stryker Sales Corporation, Capital Equipment, 4,524.78; Sun Life Financial, Payroll Deduction Reimbursement, 672.92; Swiftel Communications, Communication, 3,505.35; Technology Imaging Services, Supplies, 389.50; Tek Products, Laboratory Supplies, 413.26; The St John Companies, Medical Supplies, 893.60; Thermo Fisher Scientific LLC, Medical Supplies, 135.00; Three Eagles Communications, Advertising, 300.00; Tim Fitz, Travel, 110.58; Town & Country Shopper, Advertising, 789.30; Tri Anim Health Services Inc, Medical Supplies, 251.02; Tri-State Hospital Supply, Medical Supplies, 5,994.28; U.S. Postal Service, Postage, 3,000.00; Unipower Corporation, Supplies, 221.94; United Parcel Service, Freight, 207.71; United Way, Payroll Deduction Reimbursement, 121.17; Universal Hospital Services, Purchase Services, 10,552.04; US Endoscopy Group, Medical Supplies, 1,872.41; US Surgical, Medical Supplies, 399.00; Utah Medical Products Inc, Medical Supplies, 142.19; Van Norman & Associates, Supplies, 300.00; Vascular Solutions, Medical Supplies, 300.75; Verizon Wireless, Communication, 1,163.60; Vern Carda, Travel, 1,066.83; Visabilities Rehab Services, Supplies, 495.00; Walmart Community BRC, Supplies, 536.48; Weaver & Company, Medical Supplies, 70.56; Wedgewood Pharmacy, Pharmacy Supplies, 390.00; Wells Fargo Bank, Supplies, 1,000.00; Windstone Medical Packaging, Medical Supplies, 1,370.88; WW Tire Service Inc, Supplies, 1,199.94; Zimmer US, Inc, Medical Supplies, 27,341.87; E Provider Solutions, Purchase Services, 4,023.10. Report Total $1,056,102.73 A motion made by Wicks to approve the consent agenda items. Evers seconded the motion. Motion carried. Reading and Information None. CEO Report Carda provided an update regarding the installation of the new computer system. He indicated installation of the main system is complete and parallel runs are currently being done as well as training the end user. The go-live date st of January 1, 2008, remains on target. The vendor Meditech will make a scheduled site visit in mid-November to review the progress to-date. Marketing will be wrapping up the image campaign by the end of year. The next phase will be an image campaign targeting specific service lines. Breast awareness “Tough Enough to Wear Pink” campaign is currently going on. The new website continues to see an increase in visits. The “On-Call” show for October focused on Brookings Health System’s quality plan. CEO and CFO are working with staff on 2008 budgets. Completed the interviewing process of two companies to provide emergency department coverage. BHS stth is planning on having an entry in the 21 Annual Festival of Lights Parade scheduled for November 24. Carda brought forth a liability issue of providing medical advice over the phone. 3 of 5 CFO Report Revenue for September was higher than budgeted. Home Health and Hospice continue to have higher activity compared to a year ago. Brookhaven and Brookview Manor continue to have higher than budgeted expenses. Overall the bottom line was higher than budgeted. Personnel Information: NEW EMPLOYEES: Anderson, M., $14.11; Bettmann, J., $8.27; Christensen, S., $24.43; Everman, C., $15.25; Hamaker, H., $10.21; Hillberg, K., $10.21; Johnson, A., $9.83; Lannan, L., $8.27; Lanning, D., $9.83; McCoy, B., $8.27; McKinney, J., $9.46; Norberg, M., $22.97; Nupen, S., $27.00; Peterson, N., $13.86; Smolik, A., $28.33; Stratton, D., $8.02; Thorstad, T., $15.00; Toles, J., $9.46; Verhoek, C., $11.51; Voss, S., $8.27; Young, K., $8.27; Ysker, S., $14.42. LONGEVITY PAY: Hieb, B., $28.73; Mogler, B., $13.67; Rieger, A., $14.33; Warren, P., $28.73. STATUS CHANGE: Ricketts, A., $9.83. Committee Reports QI/Personnel Committee – Met on October 12. Action items are under unfinished business. Finance Committee – The Finance Committee met on October 18. Budget assumptions were discussed and are under new business. Old Business – Job Descriptions – Job descriptions for individual board members, chairperson, vice-chairperson and secretary were reviewed with one minor change. The job descriptions were then adopted by the board as a working draft for one year. The QI/Personnel Committee will re-evaluate the job descriptions and bring back to the board in September 2008. Self-evaluation Form – The Self-Evaluation Form for the Board of Trustees was reviewed. The Board adopted to trial the form for one year. The QI/Personnel Committee will re-evaluate the form and bring back to the Board with any recommendations in September 2008. It was noted that Board Members should complete the new form and st return it to Deb by December 1. New Business – Compensation Philosophy – McCoy briefed the members as to the intent of the Compensation Philosophy. The current system is a step-grade system. The new system will move to a performance base system. This system benchmark against the external market and will tie in accountabilities based on the strategic plan. Although this is a significant change from seniority base to performance base; this system is standard in healthcare throughout the area. There was unanimous approval. Olson noted she met with the CEO regarding his performance evaluation. 2008 Assumptions – CFO Coffey provided an overview the budget process within the organization. He and the CEO are currently meeting with staff to determine the operating and capital budget needs for 08. Coffey reviewed the assumptions for 2008. A 7% operating margin is being recommended. In November the Finance Committee will review the 2008 Budget in detail and bring their recommendation forward to the Board for their approval. 4 of 5 Unfinished Business None. Comments Having no further business; the meeting was adjourned at 8:17 p.m. Respectfully Submitted ___________________________________ Keith Corbett, Secretary 5 of 5