HomeMy WebLinkAboutBHSMinutes_2007_07_26
Brookings Health System
Board of Trustees
July 26, 2007
Members present: President Roberta Olson, Vice-President Rob Jones, Secretary Keith Corbett, Dianna Evers,
Zeno Wicks, III, Sandra Faltemier, Dan Little, Debra Johnston, Donna Langland (representative for Denny Falken),
CEO Vern Carda.
Members absent: None
Guests: Didem Koroglu, Marketing Director, Mark Criner, and Debra Davis, Administrative Assistant.
President Olson called the meeting to order at 7:00 p.m.
Consent Agenda
Consent agenda items as follows: Minutes from June 28, 2007 meeting; Charge-Off/Write-Off Accounts; Accounts
Payables (itemized list below); 2007 Surplus Equipment List; Bid awarded to BioMerieux Sales of Minneapolis,
Minnesota in the amount of $31,700.00 for an Automated Blood Culture; Medical Staff Appointments: 1-year
provisional Active Staff Appointment: Randi Hart, M.D., Medical X-Ray Center.
Write-Off Accounts and Accounts Payable
ACCOUNTS PAYABLES FOR JULY 2007
A Ox Welding Supply Company, Oxygen,Medical Gases, 4,227.99; AAA Collections Inc, Collections, 2,783.98; AAA
Travel Agency, Travel, 8,067.30; Abbott Laboratories, Laboratory Supplies, 4,319.86; Abigail Vanderwerf, Capital
Equipment, 504.99; Accu-Med Services(Mcs), Purchase Serv/Supplies, 549.68; ACMI Corporation, Medical Supplies,
275.00; Advance Medical Design, Inc, Medical Supplies, 88.53; Advanced Medical Optics, Medical Supplies, 230.64;
Advantage Healthcare Net Inc, Dues, 3,049.50; Aesculap, Medical Supplies, 38.42; Aflac, Payroll Deduction Reimb,
11,170.45; Aladdin Temp-Rite LLC, Supplies, 370.80; Alcon Laboratories Inc, Medical Supplies, 13,338.44;
Alexander Hamilton Institute, Publication, 145.44; Alliance Medical, Medical Supplies, 435.00; Alltel, Communication,
320.71; Amanda Bunker, Travel, 32.49; Amanda K Peterson, Travel, 521.24; Ambu, Inc, Medical Supplies, 78.50;
American Business Forms, Forms, 10,508.79; American Health Care Supply, Supplies, 880.92; American Medical
Systems, Inc, Medical Supplies, 5,590.63; Ameripride Linen & Apparel, Rent/Lease, 155.84; Angie Rittershaus,
Travel, 77.26; Applied Medical, Medical Supplies, 1,525.00; Argus Leader, Advertising, 1,321.36; Arizant Healthcare,
Inc, Medical Supplies, 156.00; Arjo Century Distributing, Supplies, 132.45; Arthrocare Corp, Medical Supplies,
6,991.04; Aspyra, Inc, Purchase Service, 9,104.00; Automatic Building Controls, Supplies, 4,744.63; Aventis Pasteur
Inc, Pharmacy Supplies, 13,221.19; Avera Brookings Medical Clinic, Purchase Service, 22,177.53; Avera Brookings
Medical Clinic Pt, Purchase Service, 15,250.00; Avera Mckennan Hospital, Blood Bank/Purch Serv, 21,868.90; Avera
Mckennan Regional Lab, Purchase Service, 3,731.29; B Braun Medical Inc, Medical Supplies, 347.40; Ban Koe
Companies, Capital Equipment, 10,760.00; Ban Koe Systems Inc, Capital Equipment, 9,999.00; Banner Associates
Inc, Purchase Service, 892.35; Barracuda Networks, Purchase Service, 399.00; Beau Braun, Travel, 70.81; Berens &
Tate, PC, LLO, Legal Fees, 616.00; Best Business Products Inc, Supplies, 871.00; Bird & Cronin Inc, Supplies,
61.44; Bixby Energy, Supplies, 95.87; Border States Electric Supply, Supplies, 753.22; Boston Scientific
(Microvasive), Medical Supplies, 2,386.99; BP Of Brookings, Inc, Fuel, 322.41; Breit Law Office, PC, Legal Fees,
337.50; Brenda Ferguson, Travel, 106.82; Brookings Ace Hardware, Supplies, 24.50; Brookings Area Human
Resource Assoc, Education, 24.00; Brookings Area Transit, Purchase Service, 320.00; Brookings Chamber Of
Commerce, Advertising, 208.33; Brookings Engraving, Supplies, 60.00; Brookings Health System, Payroll Deduction
Reimb, 6,506.85; Brookings Health Systems, Supplies, 135.00; Brookings Hospital Petty Cash, Supplies, 110.70;
Brookings Municipal Utilities, Utilities, 19,512.69; Brookings Register, Advertising, 355.19; Brookings Rotary Club,
Dues, 139.05; Brown & Saenger, Capital Equipment, 1,873.29; Bsn Medical, Inc, Medical Supplies, 271.72; Buhl's
Rug Rental And Laundry, Rent/Lease, 284.00; Builders Supply Company, Supplies, 1,360.00; C R Bard Inc, Medical
Supplies, 1,874.69; C.R. Bard, Medical Supplies, 612.00; Cardinal Health, Pharmacy Supplies, 58,031.63; Cardinal
Health (Allegiance), Med/Lab Supplies, 2,105.21; Caremedic Systems, Inc, Purchase Service, 4,477.50; Carol
Dusharm, Travel, 8.00; Central Business Supply, Supplies, 1,142.41; Channing L Bete Co Inc, Publication, 747.44;
Chek-Med System (GI Supply}, Medical Supplies, 208.65; Child Support Payment Center, Payroll Deduction Reimb,
2,223.00; City Of Brookings, Utilities, 2,635.10; City Of Brookings Landfill, Purchase Service, 17.26; City Of
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Brookings Street Dept, Purchase Service, 1,205.00; Claritus (Systems Unlimited), Supplies, 407.00; Clear Reflections
Counseling, Education, 158.61; Clement Communications, Inc, Publication, 195.00; Clifton Rodenburg, Payroll
Deduction Reimb, 365.85; Clites Electric Construction, Building/Cap. Improve, 8,960.54; Cole Papers Inc, Supplies,
7,429.57; Coloplast Corp, Medical Supplies, 1,000.00; Comfort Inn, Travel, 48.95; Commission On Dietetic
Registration, Education, 50.00; Conmed Corporation, Medical Supplies, 3,941.49; Conmed Linvatec Corp, Medical
Supplies, 102.69; Connections Inc, Purchase Service, 902.66; Cook (Medical) Inc, Medical Supplies, 272.55; Cook
Medical Inc.(Urological), Medical Supplies, 103.57; Cooks Wastepaper & Recycling, Purchase Service, 1,569.68;
Crescent Electric Supply Co, Supplies, 93.37; Crest Healthcare Supply, Supplies, 154.73; Culligan, Rent/Lease,
22.00; Customized Communications, Inc, Publication, 129.42; Dade Behring Inc, Laboratory Supplies, 6,593.86;
Daedalus Enterprises, Inc, Publication, 239.90; Dakota Acoustical Tile Co, Building, 1,637.76; Dakota Compounding
Pharmacy, Pharmacy Supplies, 28.06; Dakota Data Shred, Purchase Service, 269.14; Dakota Truck Underwriters,
Insurance, 13,284.00; Dakota Virtual Tours, Purchase Service, 75.20; Dakotacare, Payroll Deduction Reimb,
99,753.26; Dakotaland Federal Credit Union, Payroll Deduction Reimb, 9,683.86; Datex Ohmeda, Medical Supplies,
328.98; Dawn I Helmowski, Travel, 202.73; Deb Davis, Communication, 508.75; Deb Moore, Travel, 254.62; Deb
Prodoehl, Travel, 408.37; Delta Dental Of South Dakota, Payroll Deduction Reimb, 10,877.30; Department Of
Revenue, Purchase Service, 22.00; Desiree Sundet, Travel, 10.00; Diane Martian, Purchase Service, 770.00; Didem
Koroglu, Travel, 51.29; Diller Medical, Inc., Medical Supplies, 97.08; Direct Supply Equipment, Capital Equipment,
3,355.74; Dollar Discount Stores, Supplies, 34.00; Donald D Mccoy, Capital Equipment, 1,182.83; Ecolab, Supplies,
571.87; Eide Bailly LLP, Purchase Service, 2,050.00; Einspahr Auto Plaza Inc, Supplies, 87.53; Emdeon Business
Services, Purchase Service, 64.13; Emergency Medical Products Inc, Medical Supplies, 62.20; Encompass Group,
LLC, Supplies, 307.58; Exp Pharmaceutical Services Corp, Purchase Service, 546.09; Fashion Star, Supplies, 24.00;
Fedex, Freight, 100.97; Fidelity Security Life Ins Co, Payroll Deduction Reimb, 1,671.08; First Bank & Trust,
Collections, 907.01; First Bank & Trust – Visa, Purchase Service, 2,393.08; First Bank And Trust, Payroll Deduction
Reimb, 1,975.00; First Choice Of The Midwest, Insurance, 517.76; Fisher Healthcare, Laboratory Supplies, 241.49;
Fix It Shop, Supplies, 61.00; Flandreau Medical Center/Avera Health, Pur\], 76.00; Fremont Industries, Inc, Supplies,
284.00; G & R Controls, Supplies, 892.91; Gas'n Mor, Supplies, 81.80; GE Healthcare (Amersham Health), Medical
Supplies, 1,873.93; GE Medical Systems, Purchase Service, 13,537.41; GE Medical Systems Information, Medical
Supplies, 119.10; GeigerBevolo Inc, Purchase Service, 39,364.14; Glover & Helsper, PC, Legal Fees, 1,050.00;
Grainger, Inc, Supplies, 85.93; Graybar Electric Company Inc, Supplies, 506.08; Hanson Logowear, Supplies,
11,252.62; Harolds Photo Center Inc, Supplies, 18.85; Harolds Printing Company, Forms, 1,006.55; Hauge
Associates Inc, Collections, 6,059.15; Hauge Associates, Inc, Collections, 373.65; HcPro, Inc, Publication, 1,295.00;
HcPro Communications, Publication, 157.00; Homestead Building Supplies, Supplies, 47.14; Honeywell Global
Finance LLC, Rent/Lease, 1,857.45; Hospira Worldwide, Inc, Med/Pharm Supplies, 3,248.76; Huntleigh Healthcare
Inc, Medical Supplies, 780.40; Hy Vee Food Store, Dietary Supplies, 1,024.31; Hy-Vee Care, Pharmacy Supplies,
886.12; Hygienic Laboratory-Acct Rec, Purchase Service, 1,539.00; I D Services Inc, Supplies, 30.50; Immucor, Inc,
Laboratory Supplies, 225.02; ING Life Ins & Annuity Co, Payroll Deduction Reimb, 67.49; Ing Life Insurance, Payroll
Deduction Reimb, 2,141.00; Inter-Tel Datanet, Capital Equipment, 98,089.37; Inter-Tel Netsolutions, Communication,
655.59; Inverness Medical-Biostar, Inc, Laboratory Supplies, 153.25; Itc Telecom, Communication, 18.95; J. J. Wild,
Inc, Capital Equipment, 4,075.62; Jan Olson, Travel, 229.89; Jennifer Klinkhammer, Travel, 419.04; Jenny Bickett,
Capital Equipment, 138.76; Jeri Nelson, Travel, 30.55; Joerns Healthcare, Supplies, 74.16; Johnson & Johnson
Health Care, Medical Supplies, 6,326.72; Jolene Moberg Lee, Travel, 79.05; Julie Henry, Travel, 209.03; Julie
VandeWeerd, Travel, 264.81; Karl's Tv And Appliance, Supplies, 1,078.00; Kathryn J. Zirpel, Travel, 27.00; Keane
Inc, Purchase Service, 9,697.00; Kendall Co, Medical Supplies, 75.00; Kenneth Smith, Travel, 242.50;Kevin Coffey,
Travel, 640.20; Kinetic Concepts Therapeutic, Rent/Lease/Med. Supplies, 3,157.73; Kone Inc, Purchase Service,
273.48; Krames, A Division Of Staywell, Publication, 196.45; Kreisers Inc, Medical Supplies, 17,816.80; Krier & Blain,
Inc, Building, 5,873.63; Language Line Services, Purchase Service, 7.44; Lason Systems, Inc, Purchase Service,
180.00; Leading Edge, Purchase Service, 2,888.00; Lewis Drug, Inc, Supplies, 156.47; Liqui Systems, Inc, Supplies,
58.42; Lisa Hartenhoff, Travel, 128.04; Lisa Jensen, Travel, 324.95; Lisa Wolf, Travel, 181.39; Living Design Inc,
Supplies, 72.00; Lowe's, Supplies, 651.09; Lucy Kephart, Travel, 91.18; Ludwig Concrete Construction, Building,
2,196.32; Lynette Richarz, Travel, 171.69; Lynne Kaufmann, Travel, 131.43; M & H Advertising Corp, Supplies,
145.84; Maria Penrod Curtis, Supplies, 135.00; Martin Oil Co, Fuel, 1,384.20; Maxwell Food Equipment, Dietary
Supplies, 888.61; Mcmaster Carr Supply, Company, Supplies, 106.20; Mediacom LLC, Purchase Service, 3,063.09;
Medical Information Technology, Inc, Capital Equipment, 3,112.59; Medical Nutrition USA, Inc, Dietary Supplies;
157.00; Medical Structures LLC, Rent/Lease, 5,000.00; Medtronic Xomed, Medical Supplies, 80.00; Menards –
Watertown, Supplies, 1,053.04; Meritcare Healthcare Accessories, Medical Supplies, 995.75; Mesa Rogers, Capital
Equipment, 737.48; Midland Hospital Supply, Medical Supplies, 2,509.59; Midland Professional Services, Purchase
Service, 370.63; Midstates Flooring Center, Supplies, 55.92; Mobile Neurodiagnostic Service, Purchase Service,
2,594.00; Muth Electric Inc, Capital Equipment, 26,418.00; Napa Auto Parts, Supplies, 5.57; Nelson Drug, Inc,
Purchase Service, 108.95; Nina Nordbye, Travel, 14.06; Northwestern Energy, Utilities, 209.37; Northwestern
Services Corp, Utilities, 10,986.82; NXC Imaging, Medical Supplies, 129.31; Occupational Therapy, Purchase
Service, 8,476.86; Office Depot, Inc, Supplies, 1,135.42; Olympus America Inc, Medical Supplies, 124.00; Ope
Niemeyer, Building, 497.52; Ortho Clinical Diagnostics, Laboratory Supplies, 347.59; Oto Med Inc, Medical Supplies,
194.75; Oxyrase, Inc, Laboratory Supplies, 64.00; P.I. Midwest, Purchase Service, 4,770.00; Pam Fitzgerald, Travel,
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187.69; Party Depot, Supplies, 73.50; Pat Park, Travel, 77.60; Patient Care Technologies, Capital Equipment,
8,563.00; Patient Refund Checks, Patient/Insurance Refunds, 15,134.84; Paul Dorn, Travel, 1,366.91; PC
Connection Sales Corp, Capital Equipment, 2,202.94; Pharmedium Services, LLC, Pharmacy Supplies, 163.00;
Philips Medical Systems N.A. Co, Purchase Service, 911.17; Physicians Laboratory Ltd, Purchase Service, 833.33;
Pitney Bowes Inc, Rent/Lease, 221.00; Postmaster, Postage, 82.64; Precision Diagnostic Services, Purchase
Service, 9,247.00; Precision Lens, Medical Supplies, 4,716.84; Press Ganey Associates, Inc, Purchase Service,
17,327.29; Radiation Detection Company, Purchase Service, 52.00; Radioshack Corporation, Supplies, 37.93;
Reinhart Food Services, Dietary Supplies, 669.14; Remel Inc, Laboratory Supplies, 3,347.41; Res Med, Medical
Supplies, 6,678.06; Respironics, Medical Supplies, 8,872.67; Ruhof Corporation, Supplies, 172.88; Runnings Farm &
Fleet, Supplies, 129.18; Ruth Lindsey, Miscellaneous, 396.35; Safe Sitter, Inc, Publication, 460.00; Salter Labs,
Medical Supplies, 968.19; Sanford Clinic, Purchase Service, 75.00; Sansio, Purchase Service, 850.00; Sarstedt, Inc,
Laboratory Supplies, 358.25; Scantron Corporation, Forms, 65.87; Sd State Treasurer, Taxes, 1,837.38; SDSU
Physical Plant, Supplies, 305.50; Sexauer Inc, Supplies, 45.89; Shelley Hagenson, Travel, 150.83; Shelly Deknikker,
Travel, 210.49; Sheraton Hotel, Travel, 220.12; Shippert Medical Technologies, Medical Supplies; 92.00; Siemens
Medical Solutions, USA Inc, Purchase Service, 2,205.82; Sioux Valley Wireless, Communication, 137.55; Sizewise
Rentals, Rent/Lease, 968.00; Smiths Medical ASD Inc, Medical Supplies, 549.86; Sodexho, Inc & Affiliates, Dietary
Supplies, 117,487.33; Sourceone Healthcare, Medical Supplies, 3,895.66; South Dakota Retirement System, Payroll
Deduction Reimb, 109,797.98; South Dakota Supplemental, Payroll Deduction Reimb, 600.00; Stacy Christensen,
Travel, 90.21; Staff Travel, Travel, 1,125.29; Stericycle, Purchase Service, 674.85; Steris Corporation, Supplies,
1,493.72; Steven Bunkers, Travel, 56.13; Storz Instrument Company, Medical Supplies, 36.98; Stryker Endoscopic
Sales Corp, Capital Equipment, 6,374.17; Sun Life Financial, Payroll Deduction Reimb, 575.25; Suture Express,
Medical Supplies, 184.04; Swiftel Communications, Communication, 4,261.11; Tammy Fraser, Travel, 55.29; The
Medical Letter, Publication, 235.00; The Rental Depot, Rent/Lease, 179.90; The St John Companies, Supplies,
166.95; Three Eagles Communications, Advertising, 300.00; Tim Fitz, Travel, 221.16; Tri-State Electronic Service,
Capital Equipment, 1,600.00; Tri-State Hospital Supply, Medical Supplies, 982.10; TV Productions Inc, Purchase
Service, 3,006.25; U.S. Foodservice, Dietary Supplies, 252.48; U.S. Postal Service, Postage, 3,000.00; United Way,
Payroll Deduction Reimb, 126.17; Universal Hospital Services, Purchase Service, 10,500.00; US Endoscopy Group,
Medical Supplies, 488.30; US Surgical, Medical Supplies, 2,111.46; Verizon Wireless, Communication, 804.47; Vern
Carda, Travel, 615.80; Vikki Koistinen, Travel, 12.25; Walmart Community Brc, Supplies, 647.88; Windstone Medical
Packaging, Medical Supplies, 468.96; Zerowet Inc, Medical Supplies, 66.90; Zimmer US, Inc, Medical Supplies,
4,783.44. Report Total 1,180,712.08
A motion made by Wicks to approve the consent agenda items. Corbett seconded the motion. Motion carried.
Reading and Information
None.
CEO Report
The Information Management Manager, Mark Criner, provided an update regarding the new computer system,
Meditech. Training is in full swing in many departments. Criner also indicated that OB would have a central
monitoring system. This system allows a physician to monitor the fetal strip from home, over the internet or in
person. The implementation is now complete on the new dictation system. Additionally, cabling will begin this
week to provide internet access to visitors while waiting for patients. Marketing Director Didem Koroglu provided
a demonstration of the health system’s new web site and, almost complete intranet site for employees. Koroglu
indicated that the intranet would contain information to employees such as the employee manual, policies, and
happenings/events. Access to this site can be done from work or the employee’s home. It was noted that BHS owns
the rights to the entire web site. Koroglu also highlighted other events for July such as the new logo rollout; new
website; and new brochures. The image campaign will be in three phases with the first phase beginning in late
August/early September.
CFO Report
CFO Report for June was better than anticipated partly due to the payer mix in contractuals. Total organizational
expenses for July were $2,084,596.81. Payroll and benefit expense for the month of July was $1,140,681.
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Personnel Information:
NEW EMPLOYEES:
Fedt, N, $12.00; Humbyrd, L, $10.75; Martin, S, $11.13; Noble, D, $9.04; Rinehart, A, $16.79; Thompson, D,
$22.36.
LONGEVITY PAY:
Carlson, L, $51.27; Fitzgerald, P, $20.16; Sebert-Bortnem, K, $23.91.
STATUS CHANGE:
Mansheim, B, $19.08; Sebern, J, $31.77.
Committee Reports
th
QI/Personnel Committee – The QI/Personnel Committee met July 12. The committee continues to evaluate
the customer satisfaction scores as well as evaluating different samples of board member job descriptions.
th
Finance Committee – The Finance Committee met on July 19. It was noted that thus far, out of a 5.2 million
capital outlay for 2007, that a little over a million have been expended. In the next two months, another $250,000
will be spent in capital items.
Executive Session 1-25-2.5
An executive session was requested by Jones. A motion by Wicks to enter into executive session. Evers seconded
the motion. The committee went into executive session at 7:28 p.m. Executive session ended at 7:58 p.m.
Unfinished Business
There was no unfinished business.
New Business
Reports from trustee conference attendees
Little, Evers and Olson attended the Governance Standards for Trustees conference in Alexandria, Minnesota. Each
reported on the sessions they attended. All felt the conference was very informative and recommended other board
members attend future conferences
Meeting adjourned at 8:42 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary
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