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Brookings Health System
Board of Trustees
June 28, 2007
Members present: President Roberta Olson, Vice-President Rob Jones, Dianna Evers, Zeno Wicks, III,
Sandra Faltemier, Dan Little, Debra Johnston, Denny Falken, and Vern Carda.
Members absent: Keith Corbett, Jim Booher.
Guests: Brenda Ferguson, Long Term Care Division Director; Didem Koroglu, Marketing Director, Mark Criner,
and Debra Davis, Administrative Assistant.
President Olson called the meeting to order at 7:00 p.m.
Michelle Robbins, former board member was recognized with a plaque for her years of service as a board member
and president of the board.
At 7:05 p.m., a motion was made by Evers and seconded by Little to go into executive session (1-25-2.2). Wicks
left the room. Executive session ended at 7:25 p.m.
Olson stated according to the existing by-laws any committee member who misses three regular meetings in a row,
the appointing body shall be requested to review the Board member’s appointment. The by-laws also state that
agenda and supporting material should be distributed to each board member no later than five calendars days prior to
date of meeting. The Board was in error in forwarding a written request to the appointing body for review.
Consent Agenda
Consent agenda items as follows: Minutes from May 24, 2007 meeting; Charge-Off/Write-Off Accounts; Accounts
Payables (itemized list below); Medical Staff Appointments: Courtesy Staff Appointment: Matthew Helgeson,
M.D., Medical X-Ray Center.
Write-Off Accounts and Accounts Payable
ACCOUNTS PAYABLES FOR JUNE 2007
A Ox Welding Supply Company, Oxygen, Medical Gases, 3,695.27; AAA Collections
Inc, Collections, 4,013.03; AAA Travel Agency, Travel, 1,746.30; Abbott
Laboratories, Laboratory Supplies, 4,502.56; Abigail Vanderwerf, Travel,
160.00; Accu-Med, Services(Mcs), Purchase Service, 315.00; Advanced Medical
Optics, Medical Supplies, 236.75; Aesculap, Medical Supplies, 135.40; Aflac,
Payroll Deduction Reimburse, 11,381.65; Agan Drywall Supply, Purchase
Service, 412.70; Aladdin Temp-Rite LLC, Supplies, 295.79; Alcon Laboratories
Inc, Medical Supplies, 1,365.00; Alimed Inc, Medical Supplies, 592.58; Allen
Medical Systems, Inc, Medical Supplies, 153.70; Alltel, Communications,
366.15; Amanda Bunker, Travel, 29.10; America's PPO Great, Plains, Insurance,
325.52; American Hospital Association, Publications, 126.95; American Medical
Systems, Inc, Medical Supplies, 12,028.64; American Red Cross, Grant Expense,
66.25; Ameripride Linen & Apparel, Rent/Lease, 155.96; Applied Medical,
Medical Supplies, 2,330.00; Argus Leader, Advertising, 796.27; Arizant
Healthcare, Inc, Medical Supplies, 136.00; ARJO Century Distributing,
Supplies, 133.29; Artworks, Supplies, 45.00; Auto Suture Co, Medical
Supplies, 1,545.00; Avera Brookings Medical Clinic, MRI Distribution,
346,542.00; Avera Brookings Medical Clinic, ER Purchase Service, 20,894.31;
Avera Brookings Medical Clinic Pt, Purchase Service, 15,250.00; Avera
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McKennan Hospital, Purch Service/Supplies, 4,930.25; Avera McKennan Regional
Lab, Purchase Service, 7,746.81; Avera McKennan Trauma Services, Education,
360.00; B Braun Medical Inc, Medical Supplies, 713.46; Bankoe Companies,
Capital Equipment, 4,999.50; Banner Associates Inc, Purchase Service,
3,291.55; Baxter Healthcare Corp, Medical Supplies, 709.22; Beau Braun,
Travel, 55.29; Berkeley Medevices Inc, Medical Supplies, 40.46; Best Business
Products Inc, Supplies, 1,742.00; Beth Nemmers, Travel, 9.21; Bio Rad
Laboratories, Laboratory Supplies, 985.16; Biomerieux, Inc, Laboratory
Supplies, 362.03; Bird & Cronin Inc, Medical Supplies, 92.16; Bixby Energy,
Supplies, 108.57; Boston Scientific (Microvasive), Medical Supplies, 960.00;
Bp Of Brookings, Inc, Fuel, 504.50; Breit Law Office, Pc, Legal Fees, 343.33;
Brkgs Hospital Revolving Fund, Supplies, 557.70; Brookings Ace Hardware,
Supplies, 27.99; Brookings Area Transit, Supplies, 20.00; Brookings Chamber
Of Commerce, Supplies, 10.00; Brookings Engraving, Supplies, 117.98;
Brookings Health System, Payroll Deduction Reimburse, 6,978.35; Brookings
Hospital Petty Cash, Supplies, 133.21; Brookings Municipal Utilities,
Utilities, 16,976.67; Brookings Register, Advertising, 1,487.25; Brookings
Rotary Club, Dues, 139.05; Brown & Saenger, Supplies, 586.93; Buhl's Rug
Rental And Laundry, Rent/Lease, 292.70; C R Bard Inc, Medical Supplies,
848.28; Cardinal Health, Pharmacy Supplies, 44,495.51; Cardinal Health
(Allegiance), Med/Lab Supplies, 1,959.55; Carl Lemme, Travel, 116.00; Carole
L Hansen, Supplies, 234.59; Carquest Auto Parts, Supplies, 25.06; Cassling
Diagnostic Imaging, Purchase Service, 10,823.56; Central Business Supply,
Supplies, 1,754.21; Child Support Payment Center, Payroll Deduction
Reimburse, 2,223.00; City Of Brookings, Insurance, 46,255.32; City Of
Brookings Landfill, Purchase Service, 73.89; City Of Brookings Street Dept,
Purchase Service, 101.39; Claritus (Systems Unlimited), Supplies, 596.50;
Clear Reflections Counseling, Education, 250.00; Clifton Rodenburg, Payroll
Deduction Reimburse, 457.41; Clites Electric Construction, Purchase Service,
1,981.12; Cole Papers Inc, Supplies, 7,540.23; Coloplast Corp, Medical
Supplies, 1,000.00; Comfort Inn, Travel, 146.85; Conmed Corporation, Medical
Supplies, 1,905.66; Conmed Linvatec Corp, Medical Supplies, 336.02;
Connections Inc, Purchase Service, 922.02; Containment Technologies Group,
Supplies, 107.00; Cook Medical Inc. (Urological), Medical Supplies, 205.49;
Cooks Wastepaper & Recycling, Purchase Service, 1,569.68; Cooper Surgical,
Medical Supplies, 249.00; Costcare Medical Store, Medical Supplies, 37.50;
CPAP Station, Medical Supplies, 41.40; Creative Forecasting, Publications,
48.00; Crescent Electric Supply Co, Supplies, 37.61; Culligan, Supplies,
55.60; Dade Behring Inc, Laboratory Supplies, 9,078.17; Dakota Data Shred,
Purchase Service, 205.21; Dakota Entertainment, Purchase Service, 500.00;
Dakota Food Equipment, Dietary Supplies, 128.65; Dakota Service & Repair,
Supplies; 66.52; Dakota Truck Underwriters, Insurance, 13,284.00; Dakotacare,
Payroll Deduction Reimburse, 75,371.66; Dakotaland Federal Credit Union,
Payroll Deduction Reimburse, 9,658.86; Daktronics, Advertising, 802.50;
Dale's Alignment Service Inc, Supplies, 386.40; Datascope Corporation,
Medical Supplies, 204.60; Datex Ohmeda, Medical Supplies, 1,407.00; Dean
Foods North Cent, Dietary Supplies, 1,948.58; Deb Moore, Travel, 135.80; Deb
Prodoehl, Travel, 304.09; Deerfield Seminars, Education, 245.00; Delta Dental
Of South Dakota, Payroll Deduction Reimburse, 11,029.24; Dena Bleeker,
Travel, 65.00; Diane Kinney, Travel, 30.00; Didem Koroglu, Travel, 52.26;
Dollar Discount Stores, Supplies, 40.50; Donald D McCoy, Travel, 1,183.50;
Ecolab, Supplies, 1,711.99; Eide Bailly Llp, Purchase Service, 6,650.00;
Einspahr Auto Plaza Inc, Supplies, 254.35; Emdeon Business Services, Purchase
Service, 97.88; Emergency Medical Products Inc, Medical Supplies, 74.89;
Emsar Twin Cities, Purchase Service, 457.13; Encompass Group, LLC, Supplies,
1,797.41; Enneking Medical Inc, Supplies, 84.80; Fashion Star, Supplies,
537.93; Fastenal Company, Supplies, 6.55; Fidelity Security Life Ins Co,
Payroll Deduction Reimburse, 1,717.68; First Bank & Trust, Collections,
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1,181.54; First Bank & Trust – Visa, Purchase Service, 8,531.63; First Bank
And Trust, Payroll Deduction Reimburse, 1,975.00; First Lutheran Church-
Mission Coffe, Grant Expense, 125.00; Fisher & Paykel Healthcare, Medical
Supplies, 540.62; Fisher Healthcare, Laboratory Supplies, 3,988.12; Flowers
On Main, Public Relations, 50.00; G & R Controls, Supplies, 5,399.88; Gaymar
Industries, Inc, Medical Supplies, 127.20; GE Medical Systems, Purchase
Service, 15,717.41; Ge Medical Systems Information, Medical Supplies, 156.34;
Geiger-Bevolo Inc, Advertising, 8,672.98; Glover & Helsper, PC, Legal Fees,
850.00; Grainger, Inc, Supplies, 104.59; Graybar Electric Company Inc,
Supplies, 21.09; Gyrus Acmi, Medical Supplies, 535.00; Harolds Photo Center
Inc, Supplies, 21.60; Harolds Printing Company, Forms, 1,327.60; Hauge
Associates Inc, Collections, 5,016.55; Hauge Associates, Inc, Collections,
374.98; HcPro Communications, Publications, 717.00; Health Care Systems Inc,
Purchase Service, 2,365.00; Hewlett-Packard Company, Supplies, 59.60;
Hillyard, Supplies, 136.62; Homestead Building Supplies, Supplies, 37.70;
Honeywell Global Finance LLC Rent/Lease, 4,026.00; Hospira Worldwide, Inc,
Medical/Pharm Supplies, 6,152.39; Hospitality Harbour, Supplies, 273.12; Hy-
Vee Food Store, Dietary Supplies, 843.76; Hy-Vee Care, Pharmacy Supplies,
974.91; Hy-Vee Pharmacy, Pharmacy Supplies, 17.00; ING Life Ins & Annuity Co,
Payroll Deduction Reimburse, 67.49; ING Life Insurance, Payroll Deduction
Reimburse, 2,141.00; Instrumentation Laboratory, Medical Supplies, 542.00;
Insty Prints, Supplies, 80.18; Inter-Tel Datanet, Capital Equipment,
9,122.60; Inter-Tel Netsolutions, Communications, 643.41; Inverness Medical-
Biostar, Inc, Laboratory Supplies, 153.25; Itc Telecom, Communications,
18.95; Jamaican Medical Mission, Donation, 100.00; James A Engelbrecht, MD,
Purchase Service, 2,000.00; Jan Olson, Travel, 326.40; Jennifer Klinkhammer,
Travel, 319.62; Jenny Bickett, Travel, 60.00; Jeri Nelson, Travel, 35.89;
Johnson & Johnson Health Care, Medical Supplies, 7,043.78; Johnstone Supply,
Supplies, 729.72; Jolene Moberg Lee, Travel, 78.08; Julie Henry, Travel,
238.62; Julie Vandeweerd, Travel, 193.03; K Scale LLC, Purchase Service,
177.34; K-Art X-Ray Supply Co, Medical Supplies, 205.26; Kathryn J. Zirpel,
Travel, 309.93; Katy Fiegen, Travel, 46.56; Keane Inc, Purchase Service,
10,385.00; Kevin Coffey, Travel, 875.98; Key Surgical, Inc, Medical Supplies,
68.00; Kinetic Concepts Therapeutic, Rent/Lease, 1,262.34; Kingsbury Memorial
Manor, Purchase Service, 590.88; Kone Inc, Purchase Service, 273.48; Kreisers
Inc, Medical Supplies, 19,022.56; Krier & Blain, Inc, Buildings, 39,249.00;
Lab Safety Supply Inc, Supplies, 115.06; Langland Home Center, Supplies,
79.50; Lason Systems, Inc, Purchase Service, 1,728.01; Lawson Products Inc,
Supplies, 193.64; Leadership Brookings, Supplies, 400.00; Leading Edge,
Purchase Service, 3,787.56; Lewis Drug, Inc, Supplies, 3.99; Lippincott
Williams & Wilkins, Publications, 25.31; Lisa Hartenhoff, Travel, 70.81; Lisa
Wolf, Travel, 87.78; Living Design Inc, Supplies, 72.00; Lowe's, Supplies,
1,769.51; Lyle Signs, Inc, Supplies, 80.29; Lynette Richarz, Travel, 164.41;
Lynne Kaufmann, Travel, 128.52; Mallinckrodt, Inc, Medical Supplies, 590.40;
Marie Cooper, Travel, 117.37; Martin Oil Co, Fuel, 1,452.72; Mary Ann Godes,
Miscellaneous, 637.16; Mary Dorn, Supplies, 246.08; Masimo Americas, Inc,
Medical Supplies, 241.40; Med Rad, Medical Supplies, 1,156.20; Medary Acres
Greenhouses, Supplies, 689.44; Medgrade, LLC, Medical Supplies, 2,322.96;
Medi-Globe Corporation, Medical Supplies, 825.00; Mediacom LLC, Purchase
Service, 84.75; Medical Structures LLC, Rent/Lease, 5,000.00; Medical X-Ray
Center PC, Purchase Service, 10.04; Medline Industries Inc, Supplies, 47.50;
Medtronic Ers (Physio), Medical Supplies, 44.88; Medtronic Xomed, Medical
Supplies, 153.00; Mercedes Medical, Laboratory Supplies, 625.71; Meridian
Bioscience, Laboratory Supplies, 267.98; Midland Hospital Supply, Medical
Supplies, 1,411.86; Midwest Boiler Repair, Purchase Service, 96.00; Midwest
Medical Insurance Co, Insurance, 17,341.00; Midwest Medical Service Inc,
Rent/Lease, 230.00; Minnesota Chemical Company, Supplies, 351.51; Mobile
Neurodiagnostic Service, Purchase Service, 1,436.00; Mvap Medical Supplies
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Inc, Medical Supplies, 203.85; Natural Medicines Comprehensive Database,
Publications, 357.00; Nielsens, Supplies, 105.62; Nina Nordbye, Travel,
24.25; Northwestern Energy, Utilities, 293.73; Northwestern Services Corp,
Utilities, 12,658.18; Nursing Management Congress, Education, 815.00;
Nutricia North America, Dietary Supplies, 65.40; NXC Imaging, Purchase
Service, 698.38; Occupational Therapy, Purchase Service, 9,832.26; Office
Depot, Inc, Supplies, 2,218.72; Olympus America Inc, Medical Supplies,
1,835.00; Ortho Clinical Diagnostics, Laboratory Supplies, 381.25; Oxyrase,
Inc, Laboratory Supplies, 76.50; Pam Fitzgerald, Travel, 45.10; Party Depot,
Supplies, 35.71; Pat Park, Travel, 78.08; Patient Refund Checks,
Patient/Insurance Refunds, 11,523.38; PC Connection Sales Corp, Capital
Equipment, 3,423.61; Penner Patient Care Inc, Supplies, 72.00; Perkins Stg &
Transfer Co Inc, Purchase Service, 2,452.87; Pesi Healthcare, Education,
377.95; Pharmedium Services, Llc, Pharmacy Supplies, 163.00; Philips Medical
Systems N.A. Co, Service Contract, 911.17; Physicians Laboratory Ltd,
Purchase Service, 833.33; Physicians' Record Company, Supplies, 118.14;
Pitney Bowes Inc, Rent/Lease, 221.00; Polymedco Inc, Laboratory Supplies,
400.00; Prairie Graphics, Supplies, 690.69; Precision Diagnostic Services,
Purchase Service, 10,260.00; Precision Lens, Medical Supplies, 7,056.45;
Press Ganey Associates, Inc, Purchase Service, 1,433.29; Professional
Products, Inc, Medical Supplies, 80.89; Radiation Detection Company, Purchase
Service, 52.00; Radioshack Corporation, Supplies, 143.09; Rehabilitation
Medical Supply, Medical Supplies, 150.00; Reinhart Food Services, Dietary
Supplies, 823.30; Remel Inc, Laboratory Supplies, 2,667.18; Respironics,
Medical Supplies, 2,446.83; Retrotel, Inc, Supplies, 815.00; Rf Technologies,
Medical Supplies, 745.87; Robert R Nelson, Payroll Deduction Reimburse,
218.47; Ross Products, Dietary Supplies, 466.92; Ruhof Corporation, Supplies,
172.81; Runnings Farm & Fleet, Supplies, 56.53; Ruth Stanga, Travel, 277.42;
Salter Labs, Medical Supplies, 341.07; Sammons Preston Rolyan, Medical
Supplies, 242.35; Sandy Frentz, Travel, 55.29; Sanford Clinic, Purchase
Service, 129.00; Sanford Laboratories, Purchase Service, 2,064.56; Sansio,
Purchase Service, 850.00; Sarstedt, Inc, Laboratory Supplies, 598.78;
Scantron Corporation, Forms, 1,123.97; SD Department Of Health, Supplies,
337.00; SD Dept Of Health, Supplies, 247.00; SD State Treasurer, Taxes,
1,971.19; Shamrock Scientific, Laboratory Supplies, 50.62; Shawn Schaefer,
Travel, 217.98; Shelley Hagenson, Travel, 119.31; Shelly DeKnikker, Travel,
315.25; Siemens Medical Solutions, USA Inc, Purchase Service, 2,205.82; Sioux
Falls Two Way Radio, Supplies, 80.00; Sioux Valley Home Medical, Purchase
Service, 59.00; Sioux Valley Wireless, Communications, 162.90; Sixth Street
Florist, Public Relations, 166.50; Smith Medical MD, Inc, Medical Supplies,
486.00; Smiths Medical Asd Inc, Medical Supplies, 570.99; Sodexho, Inc &
Affiliates, Dietary Supplies, 25,836.47; SourceOne Healthcare, Medical
Supplies, 4,027.33; South Dakota Retirement System, Payroll Deduction
Reimburse, 112,401.79; South Dakota Supplemental, Payroll Deduction
Reimburse, 600.00; Stacy Christensen, Travel, 80.99; Staff Travel, Travel,
5,412.41; Stericycle, Purchase Service, 603.26; Steris Corporation, Medical
Supplies, 2,802.58; Stryker Endoscopic Sales Corp, Medical Supplies,
1,505.00; Sun Life Financial, Payroll Deduction Reimburse, 618.68; Swiftel
Communications, Communications, 3,125.29; Tek Products, Laboratory Supplies,
137.75; Terri Sellers, Travel, 31.79; The Camden Group, Purchase Service,
10,207.00; The Rental Depot, Rent/Lease, 100.95; Three Eagles Communications,
Advertising, 300.00; Timeaki Leighton, Travel, 837.23; Tri Anim Health
Services Inc, Medical Supplies, 348.28; Tri-State Hospital Supply, Medical
Supplies, 3,621.32; Tv Productions Inc, Purchase Service, 2,656.95; U.S.
Foodservice, Dietary Supplies, 415.43; U.S. Postal Service, Postage,
3,000.00; United Ad Label, Supplies, 167.65; United Parcel Service, Freight,
160.04; United Way, Payroll Deduction Reimburse, 126.17; Universal Hospital
Services, Purchase Service, 10,543.60; Us Endoscopy Group, Medical Supplies,
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992.85; Us Surgical, Medical Supplies, 1,496.08; Verizon Wireless,
Communications, 814.94; Vern Carda, Travel, 540.00; Wal Mart Pharmacy,
Pharmacy Supplies, 1,909.47; Walmart Community Brc, Supplies, 768.62;
Wasserstrom Company, Dietary Supplies, 174.28; Wigen Companies, Inc,
Supplies, 43.56; Wilson Ophthalmic Corp, Medical Supplies, 47.96; Windstone
Medical Packaging, Medical Supplies, 847.08; Wireless World Brookings,
Communications, 49.98; WW Tire Service Inc, Supplies, 285.60; Young Door
Service, Purchase Service, 784.00; Zimmer Us, Inc, Medical Supplies,
5,578.18; E Porvider Solutions, Purchase Service, 2,300.00; Report Total
1,260,211.39
A motion made by Wicks to approve the consent agenda items. Little seconded the motion. Motion carried.
Reading and Information
None.
CEO Report
The Long Term Care Division Director, Brenda Ferguson, updated the members on the nursing home recertification
health survey. The survey is done on an annual basis. The plan of correction will be completed and sent to SD
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Department of Health by July 11. Overall, the survey results were favorable. Marketing Director, Didem Koroglu
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provided an update. On July 9 new signage reflecting the new logo will be unveiled to the public along with the
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updated web site. There will be an all-staff picnic on July 13 to celebrate the change. A promotional campaign
advertising new logo will begin in August 2007. Mark Criner, Manager of Information Technology informed the
members that training on the new computer system has begun; the technology center has now moved into the former
home health location and home health is now located on Airport Avenue. CEO Carda finished his report by
providing the status of the master campus planning venture. HGA has finished the initial interviews with staff. The
firm is compiling the information obtain and will bring back their findings to the Strategic Planning Committee in
July. Dr. Wake, who has been an active medical staff member as well as the Nursing Home Medical Director for
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many years, is retiring. A farewell is planned on Friday, June 29.
CFO Report
In CFO Coffey’s absence, Carda presented the May financials. May finances ended higher than budgeted for the
month. Total organizational expenses for June were $2,148,037.71. Payroll and benefit expense for the month of
June was $1,105,442. Carda noted that for the month cash grew by $200,750 due in part to an increase in
contractual and private payers. It was noted that the compensation ratio for salaries continues to stay below what
was estimated for the year.
Personnel Information:
NEW EMPLOYEES:
Berens, A., $10.71; Eng, A., $10.71; Hjermstad, G., $8.27; Holman, V., $27.24; Johnston, M., $10.71; Mielke, S.,
$9.57; Neuharth, J, $9.46; Oetken, M, $10.96; Olson, S., $9.62; Ricketts, A., $9.46; Rogers, M., $18.03; Simons, C.,
$26.00; Velgersdyk, J., $9.46.
LONGEVITY PAY:
Cotton, B., $28.63; Moe, M., $11.40; Moore, D., $28.88; Rennich, J., $15.77; Schneider, S., $23.66; Welbig, C.,
$31.45
STATUS CHANGE:
Braley, M., $28.33; Fraser, T., $30.26; Krage, D., $12.63; Willert, L., $28.33.
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Committee Reports
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QI/Personnel Committee – The QI/Personnel Committee met June 7. The committee reviewed the patient
satisfaction scores for another quarter as well as reviewed the processes that will be implemented internally.
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Finance Committee – The Finance Committee met on June 21. There were no items to bring forth for action.
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Strategic Planning Committee – The Strategic Planning Committee met on June 14. There were no items to
bring forth for action.
At 8:20 p.m., a motion was made by Evers and seconded by Faltemier to go into executive session (1-25-2.5).
Johnston was asked to not be a part of the discussion. Executive session ended at 8:40 p.m.
Unfinished Business
There was no unfinished business. It was noted that Olson, Little and Evers will be attending a Trustee Conference
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in Minnesota, July 13 and 14 and will give a short report at the next regular board meeting.
New Business
Job Descriptions of Board Members
The members discussed the purpose of the job description for board members. Evers and Faltemier volunteered to
review sample job descriptions and bring back to the board at the August meeting at draft.
Comments
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A reminder to the committee members that the September board meeting will take place on September 25 rather
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than September 27.
At 8:50 p.m., a motion was made by Johnston and seconded by Little to go into executive session (1-25-2.5).
Executive session ended at 9:04 p.m.
Meeting adjourned at 9:05 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary
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