HomeMy WebLinkAboutBHSMinutes_2007_05_24
Brookings Health System
Board of Trustees
May 24, 2007
Members present: President Roberta Olson, Vice-President Rob Jones, Dianna Evers, Jim Booher, Sandra
Faltemier, Debra Johnston, CEO Vern Carda.
Members absent: Keith Corbett, Zeno Wicks, III and Denny Falken.
Guests: Kevin Coffey, Fiscal Services Division Director; Don McCoy, Administrative Services Division
Director, Brenda Ferguson, Long Term Care Division Director; Didem Koroglu, Marketing Director and Debra
Davis, Administrative Assistant.
President Olson called the meeting to order at 7:00 p.m.
Consent Agenda
Consent agenda items as follows: Minutes from April 26, 2007 meeting; Charge-Off/Write-Off Accounts; Accounts
Payables (itemized list below); Policy/Procedures: #8211 – Medicare Secondary Payer Questionnaire and #8311 –
Journal Entry Approval; Medical Staff Appointments: Courtesy Staff Appointment: Kelly Burdge, M.D., Avera
North Central Kidney Institute, Courtesy Staff Reappointment: Raymond Allen, M.D., Avera North Central Heart
Institute, Allied Health Staff Appointment: Janine Bassett, CN-P, Avera Brookings Medical Clinic and Jason
Domagalski, PA-C, Veterans Administration Medical Center.
Write-Off Accounts and Accounts Payable
ACCOUNTS PAYABLES FOR MAY 2007
94 Services, Inc, Supplies, 8.00; A Ox Welding Supply Company, Oxygen, Medical Gases, 2,134.38; AAA
Collections, Collections, 323.75; AAA Collections Inc, Collections, 2,703.90; AAMI 2007 Registrar, Education,
825.00; Abbott Laboratories, Laboratory Supplies, 2,213.10; Accu-Med Services(Mcs), Purchase Service, 315.00;
Ace Septic, Purchase Service, 615.00; Advanced Medical Optics, Medical Supplies, 224.19; Aflac, Payroll
Deduction Reimburse, 11,470.11; AGFA Healthcare Corporation, Purchase Service, 14,677.00; AHRA, Education,
155.00; Aladdin Temp-Rite LLC, Supplies, 130.46; Alcon Laboratories Inc, Medical Supplies, 1,365.00; Alimed
Inc, Medical Supplies, 314.00; Alltel, Communication, 317.87; Amanda Bunker, Travel, 28.13; America's PPO
Great Plains, Insurance, 156.06; American Business Forms, Forms, 2,631.48; American Medical Systems, Inc,
Medical Supplies, 5,986.66; Ameripride Linen & Apparel, Rent/Lease, 186.87; Ameripride Linen & Apparel
Services, Rent/Lease, 264.43; ARJO Century Distributing, Supplies, 177.22; Armstrong Medical Industries, Medical
Supplies, 45.82; ASD Healthcare, Pharmacy Supplies, 8,245.86; Avera Brookings Medical Clinic, Purchase Service,
22,355.41; Avera Brookings Medical Clinic Pt, Purchase Service, 15,250.00; Avera McKennan Education Services,
Education, 90.00; Avera McKennan Hospital, Blood Bank, 4,410.11; Avera McKennan Regional Lab, Purchase
Service, 5,492.10; B Braun Medical Inc, Medical Supplies, 1,797.18; Banner Associates Inc, Purchase Service,
625.35; Bard Vascular Systems Div, Medical Supplies, 161.00; Bausch & Lomb Surgical, Medical Supplies,
197.78; Baxter Healthcare Corp, Medical Supplies, 354.61; Beau Braun, Travel, 42.68; Berkeley Medevices Inc,
Medical Supplies, 97.55; Best Business Products Inc, Supplies, 871.00; Biomerieux, Inc, Laboratory Supplies,
417.72; Bird & Cronin Inc, Medical Supplies, 61.44; Bixby Energy, Supplies, 130.52; Boston Scientific
(Microvasive), Medical Supplies, 1,790.50; Boys & Girls Club Of Brookings, Donations, 2,000.00; BP of
Brookings, Inc, Fuel, 274.29; Breit Law Office, PC, Legal Fees, 386.31; Brenda Johnson, Travel, 110.58; Brookings
Area Transit, Supplies, 135.00; Brookings Auto Mall, Supplies, 25.34; Brookings Health System, Payroll Deduction
Reimburse, 7,305.82; Brookings Health Systems, Supplies, 350.00; Brookings Liquor Store, Supplies, 9.75;
Brookings Municipal Utilities, Utilities, 16,248.44; Brookings Register, Advertising, 1,599.13; Business Marketing
Associates, Supplies, 202.46; Butler & Priscilla Eitel, Supplies, 20.00; Barriermed Glove Co, Medical Supplies,
97.55; C R Bard Inc, Medical Supplies, 1,275.22; C.R. Bard, Medical Supplies, 600.00; Cardinal Health, Pharmacy
Supplies, 52,115.36; Cardinal Health (Allegiance), Med/Lab Supplies, 1,850.65; Carlson Wagonlit Travel, Travel,
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1,195.60; Carstens Inc, Supplies, 131.18; Central Business Supply, Supplies, 1,097.20; Child Support Payment
Center, Payroll Deduction Reimburse, 2,133.00; City Of Brookings, Legal Ads, 208.45; City Of Brookings Landfill,
Purchase Service, 35.63; City Of Brookings Street Dept, Purchase Service, 74.01; Civco Medical Instruments,
Medical Supplies, 136.00; Claritus (Systems Unlimited), Supplies, 65.55; Clifton Rodenburg, Payroll Deduction
Reimburse, 453.85; Clites Electric Construction, Buildings, 229.71; Cole Papers Inc, Supplies, 7,489.99; Comfort
Inn, Travel, 287.70; Conmed Corporation, Medical Supplies, 211.88; Connections Inc, Purchase Service, 897.82;
Cooks Wastepaper & Recycling, Purchase Service, 1,569.68; Craneware, Inc, Purchase Service, 15,813.00; Crescent
Electric Supply Co, Supplies, 53.64; CSI Testing Inc, Purchase Service, 300.00; Culligan, Supplies, 64.60, D J
Orthopedics, LLC, Medical Supplies, 473.40; Dade Behring Inc, Laboratory Supplies, 12,942.97; Dakota Data
Shred, Purchase Service, 228.77; Dakota Food Equipment, Dietary Supplies, 187.64; Dakota Truck Underwriters,
Insurance, 13,284.00; Dakotacare, Payroll Deduction Reimburse, 127,269.54; Dakotaland Federal Credit Union,
Payroll Deduction Reimburse, 9,533.86; Daves Window Cleaning Service, Purchase Service, 540.00; Dean Foods
North Cent, Dietary Supplies, 3,369.03; Deb Davis, Travel, 13.00; Deb Moore, Travel, 157.14; Deb Prodoehl,
Travel, 238.62; Delta Dental Of South Dakota, Payroll Deduction Reimburse, 11,122.50; Delta Scientific,
Laboratory Supplies, 308.82; Department Of Revenue, Supplies, 13.00; Deuel County Ambulance, Inc, Purchase ,
Fashion Star, Payroll Deduction Reimburse, 2,630.42; Fidelity Security Life Ins Co, Payroll Deduction Reimburse,
1,725.27; First Bank & Trust, Collections, 880.33; First Bank & Trust – Visa, Supplies, 2,027.13; First Bank And
Trust, Payroll Deduction Reimburse, 1,975.00; First Lutheran Church-Mission Coffe, Grant Expense, 250.00; Fisher
& Paykel Healthcare, Medical Supplies, 1,092.23; Fisher Healthcare, Laboratory Supplies, 1,694.40; Flowers On
Main, Public Relations, 103.00; G & R Controls, Purchase Service, 3,051.50; Galls Incorporated, Medical Supplies,
110.89; Gaymar Industries, Inc, Medical Supplies, 66.80; GE Healthcare (Amersham Health), Medical Supplies,
3,434.41; GE Medical Systems, Purchase Service, 13,616.36; Glover & Helsper, PC, Legal Ads, 1,358.00; Grainger,
Inc, Supplies, 411.21; Harolds Printing Company, Forms, 2,796.50; Hauge Associates Inc, Collections, 2,345.33;
Hauge Associates, Inc, Collections, 100.00; HcPro Communications, Publications, 529.00; Health Care Logistics,
Inc, Supplies, 41.80; Health Consulting Services, Purchase Service, 2,000.00; Henkin Schultz, Advertising,
2,434.94; Herc Publishing, Publications, 344.95; HFMA Educational Foundation, Education, 779.00; Hill Rom,
Supplies, 158.62; Hollister Incorporated, Medical Supplies, 410.00; Hologic, Purchase Service, 6,776.00; Hospira
Worldwide, Inc., Pharm/Med Supplies, 6,091.35; Hubert Company, Dietary Supplies, 281.08; Hull Anesthesia,
Medical Supplies, 78.55; Huntleigh Healthcare Inc, Medical Supplies, 390.20; Hy Vee Food Store, Dietary Supplies,
795.04; Hy-Vee Care, Pharmacy Supplies, 1,057.86; Hy-Vee Pharmacy, Pharmacy Supplies, 120.81; I D Services
Inc, Supplies, 30.50; In A Word, Purchase Service, 600.00; Ing Life Ins & Annuity Co, Payroll Deduction
Reimburse, 67.49; ING Life Insurance, Payroll Deduction Reimburse, 2,141.00; Inter-Tel Datanet, Capital
Equipment, 274,694.03; Inter-Tel Netsolutions, Communication, 708.28; ITC Telecom, Communication, 18.95;
Ivanhoe Floral, Public Relations, 51.50; Jan Olson, Travel, 231.34; Jennifer Klinkhammer, Travel, 50.44; Jeri
Nelson, Travel, 71.29; Johnson & Johnson Health Care, Medical Supplies, 6,323.51; Jolene Moberg Lee, Travel,
50.92; Julie Henry, Travel, 161.02; Julie VandeWeerd, Travel, 280.81; Kathy Sebert-Bortnem, Travel, 183.29;
Keane Inc, Purchase Service, 7,185.00; Kevin Coffey, Travel, 96.90; Kone Inc, Purchase Service, 273.48; Kreisers
Inc, Medical Supplies, 16,770.30; Krier & Blain, Inc, Purchase Service, 2,981.00; Kris Olson-Jensen, Travel,
118.72; Lab Safety Supply Inc, Supplies, 62.44; Labor Law Center, Inc, Supplies, 22.90; Laerdal Medical
Corporation, Medical Supplies, 109.75; Lake Poinsett Sailing Academy, Donations, 250.00; Langland Home Center,
Purchase Service, 641.52; Language Line Services, Purchase Service, 10.10; Lason Systems, Inc, Purchase Service,
973.00; Leah L. Knofczynski, Travel, 27.16; Lewis Family Drug, Pharmacy Supplies, 101.47; Lippincott Williams
& Wilkins, Publications, 77.23; Liqui Systems, Inc, Supplies, 61.92; Lisa Hartenhoff, Travel, 43.65; Lisa Wolf,
Travel, 118.34, Living Design Inc, Supplies, 72.00; Lori Parsons, Travel, 59.08; Lorraine Koegler, Travel, 10.00;
Lyle Signs, Inc, Supplies, 100.27; Lynette Richarz, Travel, 134.83; Lynne Kaufmann, Travel, 172.66; M & H
Advertising Corp, Supplies, 334.32; Mac Med, Medical Supplies, 52.33; Macksteel Warehouse, Inc, Supplies,
134.37; Mallinckrodt Inc, Medical Supplies, 183.43; Martin Oil Co, Fuel, 1,154.18; Masimo Americas, Inc, Medical
Supplies, 1,174.70; McMaster Carr Supply Company, Supplies, 98.49; MDA, Donations, 500.00; Med Rad, Medical
Supplies, 578.10; Mediacom LLC, Communication, 3,094.05; Medibadge Inc, Supplies, 99.70; Medical Structures
LLC, Rent/Lease, 5,000.00; Medical Technologies, Laboratory Supplies, 152.00; Medrad, Purchase Service,
3,532.00; Midland Hospital Supply, Medical Supplies, 2,552.97; Midland Professional Services, Purchase Service,
91.38; Midwest Medical Service Inc, Rent/Lease, 190.00; Minnesota Chemical Company, Supplies, 461.27; Mobile
Neurodiagnostic Service, Purchase Service, 2,091.00; Napa Auto Parts, Supplies, 26.79; National Elevator
Inspection, Purchase Service, 165.00; National Recall Alert Center, Publications, 195.00; Nelson Drug, Inc,
Pharmacy Supplies, 109.35; Nina Nordbye, Travel, 44.62; Northwestern Energy, Utilities, 1,013.37; Northwestern
Services Corp, Utilities, 14,855.67; NXC Imaging, Medical Supplies, 38.21; Occupational Therapy, Purchase
Service, 8,505.08; Office Depot, Inc, Supplies, 3,727.77; Ohio Medical Corporation, Medical Supplies, 124.04;
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Olympus America Inc, Medical Supplies, 28.00; Oriental Trading Company Inc, Supplies, 185.55; Ortho Clinical
Diagnostics, Laboratory Supplies, 33.66; Orthopedic Institute, Purchase Service, 15.54; Oxyrase, Inc, Laboratory
Supplies, 76.50; Pam Fitzgerald, Travel, 41.71; Party Depot, Supplies, 142.95; Pat Park, Travel, 9.21; Patient
Refund Checks, Patient/Insurance Refunds, 7,542.97; PC Connection Sales Corp, Supplies, 1,499.98; Peggy
Jennings, Travel, 277.24; PESI Healthcare, Education, 218.95; Pharmedium Services, LLC, Pharmacy Supplies,
163.00; Pharmerica, Purchase Service, 52.83; Physicians Laboratory Ltd, Purchase Service, 993.33; Posey
Company, Medical Supplies, 110.58 Positive Promotions, Supplies, 1,142.96; Precision Diagnostic Services,
Purchase Service, 4,860.00; Precision Lens, Medical Supplies, 4,332.65; Press Ganey Associates, Inc, Purchase
Service, 1,354.69; Procter & Gamble, Pharmacy Supplies, 1,563.61; Promation Possibilties, Supplies, 251.04;
Puronyx, Inc (Maturna), Medical Supplies, 296.55; Rehabilitation Medical Supply, Medical Supplies, 1,669.50;
Reinhart Food Services, Dietary Supplies, 1,206.26; Remel Inc, Laboratory Supplies, 1,096.15; Res Med, Medical
Supplies, 2,600.64; Respironics, Medical Supplies, 5,419.87; Robert R Nelson, Payroll Deduction Reimburse,
321.77; Runnings Farm & Fleet, Supplies, 89.33; Sabrina Pribyl, Education, 20.00; Salter Labs, Medical Supplies,
96.19; Sammons Preston Rolyan, Medical Supplies, 233.85; Sanford Clinic, Purchase Service, 153.14; Sanford
Laboratories, Purchase Service, 2,972.25; Sansio, Purchase Service, 900.00; Sarstedt, Inc, Laboratory Supplies,
814.85; SD Board Of Pharmacy, Pharmacy Supplies, 200.00; SD Dept. Game, Fish & Parks, License, 35.00; SD
Health Care Association, Education, 328.95; SD Pharmacists Association, Education, 90.00; SD State Medical
Association, Purchase Service, 1,000.00; SD State Treasurer, Taxes, 1,897.47; SDHIMA, Education, 170.00; SDRS,
Purchase Service, 170.86; SDSU Foundation, Donations, 175.00; Sharn Inc, Medical Supplies, 248.38; Shelley
Hagenson, Travel, 160.05; Shelly Deknikker, Travel, 268.20; Sheraton Hotel, Purchase Service, 242.13; Shippert
Medical Technologies, Medical Supplies, 105.50; Siemens Medical Solutions, USA Inc, Purchase Service, 2,205.82;
Sioux Falls Two Way Radio, Supplies, 37.00; Sioux Valley Wireless, Communication, 162.90; Sizewise Rentals,
Rent/Lease, 952.00; Sodexho, Inc & Affiliates, Dietary Supplies/Pur Serv, 54,351.96; SourceOne Healthcare,
Medical Supplies, 970.19; South Dakota Retirement System, Payroll Deduction Reimburse, 147,943.29; South
Dakota Supplemental, Payroll Deduction Reimburse, 600.00; Specialty Lighting & Recycling, Inc, Supplies, 178.00;
Spectrum Chemicals & Pharmacy, Supplies, 26.00; Stacy Christensen, Travel, 66.44; Staff Travel, Travel,
1,636.06; Stericycle, Purchase Service, 681.44; Steris Corporation, Medical Supplies, 852.36; Stryker Endoscopic
Sales Corp, Medical Supplies, 4,287.64; Stryker Sales Corporation, Medical Supplies, 951.00; Sun Life Financial,
Payroll Deduction Reimburse, 640.38; Swiftel Center, Grant Expense, 504.00; Swiftel Communications,
Communication, 3,578.96; The Camden Group, Purchase Service, 20,236.00; The St John Companies, Supplies,
400.97; Three Eagles Communications, Advertising, 300.00; Tim Fitz, Travel, 112.52; Tri Anim Health Services
Inc, Medical Supplies, 52.04; Tri-State Electronic Service, Capital Equipment, 34,806.00; Tri-State Hospital Supply,
Medical Supplies, 2,574.70; U.S. Postal Service, Postage, 6,000.00; United Communications Group, Publications,
347.00; United Parcel Service, Freight, 433.26; United Way, Donations, 141.17; Universal Hospital Services, Pur
Serv/Rental, 10,500.00; Us Endoscopy Group, Medical Supplies, 1,220.51; Us Surgical, Medical Supplies, 713.84;
Utah Medical Products Inc, Medical Supplies, 99.00; Vascular Solutions, Medical Supplies, 690.90; Verizon
Wireless, Communication, 656.67; Vern Carda, Travel, 1,423.06; Wal Mart Pharmacy, Supplies, 1,000.00; Walmart
Community BRC, Supplies, 276.42; Wilson Ophthalmic Corp, Medical Supplies, 97.78; Zimmer Us, Inc, Medical
Supplies, 5,511.67.
Report Total $1,198,922.48
A motion made by Little to approve the consent agenda items. Jones seconded the motion. Motion carried.
Reading and Information
It was noted that the contract to Banner and Associates has been signed and the programming phase has started.
CEO Report
The Long Term Care Division Director, Brenda Ferguson, was introduced to the members. Ferguson provided a
background of her education and experience. Ferguson recently was employed at Good Samaritan in Clear Lake.
Marketing Director, Koroglu provided an update regarding the marketing and logo campaign. The logo has been
shared with staff. The next steps will be rolling the information out to the public which is anticipated mid-June,
pending arrival of the outside signage. The new web site will be unveiled at the same time, followed by various
types of advertising throughout the year. Koroglu reviewed potential advertising campaigns. Banner/HGA was on-
site May 22, 23 and 24. The team will return in 4 weeks. In approximately 3 months the entire process should be
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concluded with the final product being single line drawings along with construction costs. There was an all-staff
kick-off celebrating the inception of Project Alpha Link. The software Meditech will be the cornerstone of this
project as the health system moves to a seamless technology-driven direction with the capstone being an electronic
medical record. Training will begin in July. Approval was received from the State of South Dakota to place the
data center in the currently occupied Home Health area. Home Health has been moved off-campus into a building
across from the Airport.
CFO Report
The April finances ended lower than budgeted for the month. Home Health continues to see a high volume. Little
inquired about the change in contractuals from last month to this month. Coffey noted it is not uncommon for
contractuals to ebb and flow throughout the year and several models are used in the calculation of this figure. Total
organizational expenses for May were $2,274,174.99. Payroll and benefit expense for the month of May was
$1,404,221.62. Coffey noted the request for a Plan of Action, based on the auditor’s recommendation, will be
forwarded to the Finance Committee in June.
Personnel Information:
NEW EMPLOYEES:
Gonzalez, Jr., I, $9.89; Johnson, M, $19.56; Lundberg, A, $8.27; Mansheim, B, $19.08; Miller, J, $8.27; Murtha, R,
$9.62; Ostlund, S, $9.83; Raatz, B, $10.80; Utecht, K, $9.62; Van Liere, D, $8.27.
LONGEVITY PAY:
Lane, E, $39.84; Swedlund, V, $28.63.
Committee Reports
rdst
QI/Personnel Committee – The QI/Personnel Committee met May 3 and 21. The only action item will be
discussed under new business. It was noted that Zirpel checked into the quality measures being reported on the
Hospital Compare web site (hospitalcompare.hhs.gov) and the information is accurate based on the reporting tool
used.
st
Finance Committee – The Finance Committee met on May 21. There was one action item that will be
discussed under new business.
th
Strategic Planning Committee – The Strategic Planning Committee met on May 10. The Banner/HGA
contract was reviewed; clarifications to the contract were made. The attorney re-reviewed the contract and it has
now been signed.
nd
Executive Committee – The Executive Committee met on May 22. Carda highlighted for the committee the
key discussions of the other three committees.
Unfinished Business
There was no unfinished business.
New Business
Employee Health Insurance Renewal
McCoy indicated that bids were obtained from Wellmark, Medica and DakotaCare. He outlined the 4 options
DakotaCare provided. Both the Finance Committee and QI/Personnel Committee recommended going with Option
4. This option would change the pharmacy rider from the current “C” plan to “E” (the pharmacy $100.00 deductible
with a co-pay of $7.00/$25.00/$40.00 will change to a zero deductible with a co-pay of $7.00/30%/50% with a
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minimum and maximum dollar cost), the administration of the Section 125 Plan will move from AFLAC to
Dakotacare (thus eliminating the $3.00 per month charge paid by employees that utilize this product). A $2,000
deductible would be implemented but the hospital would do a buy down option called MERP (medical expense
reimbursement plan). The overall increase in premiums will be 2-3% for the remainder of the calendar year. This
change will present a savings to the organization of $133,871. It was noted since it is the intent to bring health
insurance into the organization’s fiscal cycle; quotes will be sought for the 2008 fiscal year. Based on the Finance
and QI/Personnel Committee’s motion to recommend option 4, the motion passed with all in favor of the change.
The QI/Personnel committee also recommended that an additional cost be incurred. A fee of $40.00 per month, per
employee and each covered dependent, to those under the health plan, who use tobacco. The motion passed with all
in favor of this fee.
Executive Session 1-25-2.3
Members when into executive session at 8:54 p.m.
At 9:16 p.m. Johnston was asked to be excused from the executive session.
At 10:00 p.m. a motion was made by Faltemier and seconded by Jones to come out of executive session.
Comments
President Olson received a conference brochure from Minnesota Hospital Association and asked if anyone was
interested in attending. The Trustee Conference will be held July 13, 14 and 15 in Alexandria, Minnesota.
Meeting adjourned at 10:03 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary
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