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HomeMy WebLinkAboutBHSMinutes_2007_03_29 Brookings Health System Board of Trustees March 29, 2007 Members present: President Roberta Olson, Rob Jones, Vice-President, Secretary Keith Corbett, Dianna Evers, Jim Booher, Sandra Faltemier, Debra Johnston, Ex-Officio Representative Donna Langland, City of Brookings, CEO Vern Carda. Members absent: Zeno Wicks, III and Dan Little. Guests: Kevin Coffey, Fiscal Services Division Director, Didem Koroglu, Marketing Director; Mark Criner, Information Management/BioMed Manager; Cindy Mydland, Sanford Health and Debra Davis, Administrative Assistant. President Olson called the meeting to order at 7:00 p.m. Consent Agenda Consent agenda items as follows: February 22, 2007 Board Meeting Minutes; Charge-Off/Write-Off Accounts; Accounts Payables (itemized list below); Bids: Olympus America Inc. bid of $68,207.40 for Colonoscope. Write-Off Accounts and Accounts Payable ACCOUNTS PAYABLES FOR MARCH 2007 A Ox Welding Supply Company, Oxygen, Medical Gases, 2,639.79; AAA Collections, Collections, 296.91; AAA Collections Inc, Collections, 2,458.19; AAHAM Education, 245.00; Abbott Laboratories, Laboratory Supplies, 3,580.10; Accu-Med Services(Mcs), Purchase Service, 630.00; ACMI Corporation, Medical Supplies, 94.00; Advance Auto Parts, Supplies, 9.98; Advanced Medical Optics, Medical Supplies, 230.43; AFLAC, Payroll Deduction Reimbursement, 11,575.23; AHAP, Dues, 125.00; AHC Media, LLC, Publication, 379.00; Aladdin Temp-Rite LLC, Capital Equip/Supplies, 5,214.39; Alan Wallace, Travel, 147.20; Alcon Laboratories Inc, Medical Supplies, 3,508.44; Alliance Medical, Medical Supplies, 234.68; Alltel, Communications, 664.52; Amanda Bunker, Travel, 16.00; Amanda K Peterson, Travel, 108.64; America's PPO Great Plains, Insurance, 87.10; American Dietetic Association, Public Relations, 387.52; American Medical Systems, Inc, Medical Supplies, 4,800.69; Ameripride Linen & Apparel, Purchase Service, 147.48; AMICI Inc, Medical Supplies, 454.66; Anne Smolik, Travel, 8.73; Arizant Healthcare, Inc, Medical Supplies, 170.00; Arthrocare Corp, Medical Supplies, 3,574.00; Artworks, Supplies, 54.00; ASD Healthcare, Pharmacy Supplies, 8,551.26; Aspen Publishers Inc, Publication, 151.16; Auto Body Specialties, Supplies, 34.22; Avera Brookings Medical Clinic, Purchase Service, 22,383.67; Avera Brookings Medical Clinic PT, Purchase Service, 15,250.00; Avera Home Medical Equipment, Rent/Lease, 63.00; Avera Mckennan Education Services, Education, 10.00; Avera Mckennan Hospital, Blood Bank, 7,111.52; Avera Mckennan Regional Lab, Purchase Service, 18,452.43; Barnes & Noble Inc, Publication, 159.00; Barrett's Flooring, Supplies, 61.98; Baxter Healthcare Corp, Medical Supplies, 3,054.61; Beth Nemmers, Travel, 21.82; Bio Rad Laboratories, Laboratory Supplies, 391.27; Biomerieux, Inc, Laboratory Supplies, 417.72; Bird & Cronin Inc, Medical Supplies, 194.78; Bixby Energy, Supplies, 129.37; Bonnie Salonen, Benefits, 741.97; Boston Scientific (Microvasive), Medical Supplies, 1,277.00; BP Of Brookings, Inc, Fuel, 189.48; Breg, Inc, Medical Supplies, 518.16; Breit Law Office, PC, Legal Fees, 351.25; Brenda Johnson, Travel, 40.74; Briggs Corporation, Forms, 85.25; Bristol-Myers Squibb, Medical Supplies, 1,540.00; Brkgs Hospital Revolving Fund, Supplies, 607.24; Brookings Ace Hardware, Supplies, 89.97; Brookings Area Transit, Supplies, 90.00; Brookings Engraving, Supplies, 100.00; Brookings Health System, Payroll Deduction Reimbursement, 7,660.68; Brookings Municipal Utilities, Utilities, 12,188.92; Brookings Register, Advertising, 2,231.89; Brookings Rotary Club, Dues, 131.55; Brown & Saenger, Supplies, 578.58; BSN- (Beiersdorf) Jobst Inc, Medical Supplies, 142.88; Buhl's Rug Rental And Laundry, Rent/Lease, 304.45; C R Bard Inc, Medical Supplies, 1,328.64; C.R. Bard, Medical 1 of 6 Supplies, 312.00; Candy Johnson, Travel, 118.72; Cardiac Science Corp, Medical Supplies, 580.70; Cardinal Health, Pharmacy Supplies, 67,745.55; Cardinal Health (Allegiance), Lab/Med Supplies, 3,756.06; Carstens Inc, Forms, 289.84; Cassling Diagnostic Imaging, Purchase Service, 10,308.16; Central Business Supply, Supplies, 1,321.98; Channing L Bete Co Inc, Publication, 406.08; Child Support Payment Center, Payroll Deduction Reimbursement, 2,133.00; Christine Flaskey, Travel, 127.99; City Of Brookings, Ins/Advertising, 395.63; City Of Brookings Landfill, Purchase Service, 16.88; Civil Air Patrol, Advertising, 145.00; Claritus (Systems Unlimited), Supplies, 602.00; Clear Reflections Counseling, Education, 250.00; Clifton Rodenburg, Payroll Deduction Reimbursement, 400.84; Clites Electric Construction, Purchase Service, 811.03; Cole Papers Inc, Supplies, 6,892.29; Coloplast Corp, Medical Supplies, 800.00; Complete Home Care, Inc, Pharmacy Supplies, 990.00; Conmed Corporation, Medical Supplies, 283.62; Connections Inc, Purchase Service, 883.30; Cook (Medical) Inc, Medical Supplies, 138.97; Cook Medical Inc (Urological), Medical Supplies, 327.68; Cooks Wastepaper & Recycling, Purchase Service, 1,569.68; Courtesy Plumbing, Supplies, 36.50; Crescent Electric Supply Co, Supplies, 280.24; Crest Healthcare Supply, Supplies, 934.19; Cross Country University, Supplies, 507.00; Cross Timbers Corporation, Supplies, 139.79; Culligan, Supplies, 38.50; D J Orthopedics, LLC, Medical Supplies, 121.69; Dade Behring Inc, Laboratory Supplies, 9,847.55; Dakota Data Shred, Purchase Service, 277.51; Dakota Food Equipment, Dietary Supplies, 42.12; Dakota Men's Ensemble/Bac, Supplies, 300.00; Dakota Tool & Surplus, Supplies, 29.58; Dakota Truck Underwriters, Insurance, 13,286.00; Dakotacare, Payroll Deduction Reimbursement, 115,570.03, Dakotaland Federal Credit Union, Payroll Deduction Reimbursement, 9,533.86; Daktronics, Advertising, 3,802.50; Daniel Krage, Payroll, 541.82; Datascope Corporation, Medical Supplies, 146.40; Datex Ohmeda, Medical Supplies, 1,407.00; Days Inn, Travel, 200.88; Dean Foods North Cent, Dietary Supplies, 4,097.74; Deb Moore, Travel, 128.52; Deb Prodoehl, Travel, 205.97; Delta Dental Of South Dakota, Payroll Deduction Reimbursement, 11,378.70; Delta Scientific, Laboratory Supplies, 213.52; Didem Koroglu, Travel, 68.06; Direct Supply Equipment, Supplies, 347.10; Display Sales Company, Supplies, 218.00; Donald D McCoy, Travel, 104.16; East Central Mental Health, Purchase Service, 185.00; Ecolab, Supplies, 2,198.77; Ecolab Pest Elimination Div, Purchase Service, 612.14; Eide Bailly LLP, Purchase Service, 18,432.00; Einspahr Auto Plaza Inc, Repairs, 2,197.27; Ekern Home Equipment Company, Supplies, 460.86; Elsevier Science, Publication, 35.06; Emdeon Business Services, Purch Serv/Supplies, 328.50; Encompass Group, LLC, Supplies, 1,092.00; Fastenal Company, Supplies, 34.12; Fedex, Freight, 32.41; Fidelity Security Life Ins Co, Payroll Deduction Reimbursement, 1,753.01; First Bank & Trust, Collections, 919.73; First Bank & Trust – Visa, Travel/Supplies, 2,801.77; First Bank And Trust, Payroll Deduction Reimbursement, 1,525.00; Fisher & Paykel Healthcare, Medical Supplies, 2,151.51; Fisher Healthcare, Laboratory Supplies, 6,204.52; Fix It Shop, Supplies, 180.00; Flandreau Medical Center/Avera Healh, Purchase Service, 744.00; Flowers On Main, Public Relations, 143.00; G & R Controls, Purchase Service, 822.97; Gaymar Industries, Inc, Medical Supplies, 66.81; GE Healthcare (Amersham Health), Medical Supplies, 2,299.82; Ge Medical Systems, Purchase Service, 13,537.41; Geigerbevolo Inc, Advertising, 7,500.00; Glover & Helsper, PC, Legal Fees, 862.00; Golden K Kiwanis Club, Supplies, 224.00; Grainger, Inc, Supplies, 8.52; Graybar Electric Company Inc, Supplies, 318.72; Gyrus Ent LLC, Medical Supplies, 317.66; Hagmans Bakery, Supplies, 45.00; Harolds Printing Company, Forms, 3,529.29; Hauge Associates Inc, Collections, 3,681.40; Hauge Associates, Inc, Collections, 100.00; Haworth Press, Inc, Publication, 76.86; HcPro Communications, Publication, 353.00; Health Care Logistics, Inc, Medical Supplies, 196.81; Health Consulting Services, Purchase Service, 500.00; Healthcare Financial Management Assoc, Education, 245.00; Henkin Schultz, Advertising, 3,662.18; Hildegaurde Johnson, Reimbursement, 3,450.00; Hill Rom, Supplies, 287.70; Hillyard, Supplies, 1,178.16; Hollister Incorporated, Medical Supplies, 95.94; Homestead Building Supplies, Supplies, 18.78; Hospira Worldwide, Inc, Pharm/Med Supplies, 8,842.47; Hubert Company, Dietary Supplies, 280.72; Huntleigh Healthcare Inc, Medical Supplies, 1,066.40; Hy Vee Food Store, Dietary Supplies, 1,338.99; Hy-Vee Care, Pharmacy Supplies, 753.09; Hy-Vee Pharmacy, Pharmacy Supplies, 5.00; ING Life Ins & Annuity Co, Payroll Deduction Reimbursement, 67.49; ING Life Insurance, Payroll Deduction Reimbursement, 2,341.00; Ingenix (St. Anthony/Medicode, Publication, 385.83; Insight, Supplies, 41.46; Inter-Tel Datanet, Communications, 5,097.00; Inter-Tel Netsolutions, Communications, 1,426.36; Intermetro Industries Corp, Supplies, 887.78; Interstate Products Company, Supplies, 366.98; Inverness Medical-Biostar, Inc, Laboratory Supplies, 551.25; ITC Telecom, Communications, 18.95; J H Larson Company, 2 of 6 Supplies, 125.69; J.H. Emerson Company, Supplies, 147.49; Jan Olson, Travel, 90.21; Jeri Nelson, Travel, 255.49; Jodi Sebern, Travel, 55.29; Johnson & Johnson, Health Care, Medical Supplies, 3,561.89; Johnstone Supply, Supplies, 36.59; Jolene Moberg Lee, Travel, 150.83; Julie Henry, Travel, 159.08; Julie VandeWeerd, Travel, 264.32; K- Art X-Ray Supply Co, Medical Supplies, 205.26; Kathy Sebert-Bortnem, Travel, 55.29; Katy Fiegen, Travel, 143.62; Keane Inc, Purchase Service, 7,472.92; Kenner Plumbing Co, Supplies, 62.42; Kevin Coffey, Travel, 79.96; Kinetic Concepts Therapeutic, Rental/Lease, 483.00; Knutzen Family Dentistry, Supplies, 100.00; Kodi Callies, Payroll, 918.05; Kone Inc, Purchase Service, 273.48; Kreisers Inc, Medical Supplies, 20,908.36; Land And Wheels, Supplies, 341.94; Lantus Company, Supplies, 423.34; Lawson Products Inc, Supplies, 125.36; Leading Edge, Purchase Service, 5,946.58; Lease Surgical Inc, Medical Supplies, 192.94; Leeds Precision Instruments, Purchase Service, 291.25; Lisa Hartenhoff, Travel, 179.93; Lisa Wolf, Travel, 44.13; Living Design Inc, Supplies, 72.00; Lombardi Brothers Meats, Dietary Supplies, 330.22; Lowe's Supplies, 703.41; Lynette Richarz, Travel, 333.68; Lynne Kaufmann, Travel, 501.97; M.C. Johnson Co., Inc, Medical Supplies, 642.15; Magmedix, Inc, Supplies, 74.67; Mallinckrodt Inc, Medical Supplies, 350.70; Mallinckrodt, Inc, Medical Supplies, 295.20; Margaret Smith, Travel, 29.10; Mark-N-Mend, Inc, Supplies, 206.52; Martin Oil Co, Fuel, 1,002.11; Mary Deleeuw, Travel, 8.73; Masimo Americas, Inc, Medical Supplies, 1,260.60; Mcmaster Carr Supply Company, Supplies, 33.46; Med Rad, Medical Supplies, 2,245.08; Medela, Inc, Medical Supplies, 77.95; Medfare, Inc, Dietary Supplies, 82.11; Mediacom LLC, Communications, 3,094.05; Medical Structures LLC, Rental/Lease, 5,000.00; Medline Industries Inc, Supplies, 47.50; Medtronic ERS (Physio), Medical Supplies, 379.08; Mercedes Medical, Laboratory Supplies, 395.99; Michael Hanson, Travel, 118.72; Midland Hospital Supply, Medical Supplies, 2,480.23; Midwest Glass, Supplies, 92.58; Midwest Medical Insurance Co, Insurance, 17,341.00; Midwest Medical Service Inc, Rental/Lease, 400.00; Millipore Corporation, Laboratory Supplies, 221.80; Minnesota Chemical Company, Supplies, 344.90; Mobile Neurodiagnostic Service, Purchase Service, 1,357.00; Moore Wallace North America, Forms, 611.97; Mvap Medical Supplies Inc, Medical Supplies, 130.73; Nancy Hope, Travel, 55.29; Napa Auto Parts, Supplies, 94.79; Nielsens, Supplies, 70.76; Nina Nordbye, Travel, 32.49; Northstar Surgical, Medical Supplies, 584.41; Northwestern Energy, Utilities, 3,349.05; Northwestern Services Corp, Utilities, 22,267.51; Novelty Machine & Supply Co, Supplies, 201.89; NPAHMN, Education, 50.00; NXC Imaging, Purchase Service, 941.63; Oasis, Medical Supplies, 268.10; Occupational Therapy, Purchase Service, 9,523.11; Office Depot, Inc, Supplies, 3,128.63; Ohm's Appliance, Supplies, 395.00; Ortho Clinical Diagnostics, Laboratory Supplies, 381.25; Orthopedic Institute, Purchase Service, 36.51; Ossur North America, Medical Supplies, 67.07; Oxyrase, Inc, Laboratory Supplies, 115.50; Pam Fitzgerald, Travel, 68.87; Pan O Gold Baking Company, Dietary Supplies, 850.43; Pat Park, Travel, 85.84; Patient Refund Checks, Patient/Ins.Refunds, 18,562.07; Penner Patient Care Inc, Supplies, 67.00; Pharmacia #4231, Pharmacy Supplies, 638.44; Philips Medical Systems N.A. Co, Purchase Service, 911.17; Phyllis Cole-Dai, Supplies, 100.00; Physicians Laboratory Ltd, Purchase Service, 2,033.33; Pitney Bowes Inc, Rent/Lease/Supplies, 517.63; Posey Company, Medical Supplies, 254.46; Prairie Graphics, Supplies, 100.00; Prairie Lakes Healthcare System, Purchase Service, 1,321.00; Precision Diagnostic Services, Purchase Service, 10,260.00; Precision Lens, Medical Supplies, 9,479.59; Press Ganey Associates, Inc, Purchase Service, 1,037.66; Privaplan, Publication, 75.00; Professional Products, Inc, Medical Supplies, 134.43; Radiation Detection Company, Purchase Service, 40.00; Radioshack Corporation, Supplies, 37.98; Ramsdell's Fertilizer & Propane, Purchase Service, 113.81; Regional Service Center Inc, Pharmacy Supplies, 328.60; Reinhart Food Services, Dietary Supplies, 934.68; Remel Inc, Laboratory Supplies, 5,160.82; Replacement Parts Industries, Inc, Supplies, 93.28; Respironics, Cap Equip/Med Supplies, 7,878.76; Retrotel, Inc, Supplies, 430.00; RF Technologies, Supplies, 233.56; Ross Products, Medical Supplies, 541.04; Roxane Hunt, Travel, 57.73; Rudes Home Furnishings, Supplies, 124.00; Ruhof Corporation, Supplies, 385.68; Runnings Farm & Fleet, Supplies, 85.74; Salter Labs, Medical Supplies, 321.77; Sammons Preston Rolyan, Medical Supplies, 181.78; Sanford Clinic, Supplies, 1,169.70; Sansio, Purchase Service, 850.00; Sarstedt, Inc, Laboratory Supplies, 481.18; Scheels All Sports, Supplies, 39.99; SD Art Museum, Supplies, 500.00; Sd Association Of Healthcare, Publication, 12.20; SD Health Care Association, Education, 435.00; SD HFMA, Education, 360.00; SD State Assembly Of AST, Education, 50.00; SD State Medical Association, Publication, 1,000.00; SD State Treasurer, Taxes, 1,787.89; SDHCA, Education, 415.00; SDHIMA, Education, 305.00; SDSU Dept Of HPER & Athletics, Supplies, 65.00; Sea Bay Game Company, Supplies, 83.40; Sexauer Inc, Supplies, 168.48; Shawn 3 of 6 Schaefer, Travel, 135.64; Shelley Hagenson, Travel, 240.07; Shelly Deknikker, Travel, 403.52; Shepardsons Hardware Hank, Supplies, 17.98; Sherry Neilson, Travel, 69.06; Shippert Medical Technologies, Medical Supplies, 214.00; Siemens Medical Solutions, USA Inc, Purchase Service, 2,205.82; Sioux Valley Clinical Labs, Purchase Service, 2,140.02; Sioux Valley Wireless, Communications, 325.80; SizeWise Rentals, Rental/Lease, 872.00; Smith Medical MD, Inc., Medical Supplies, 1,520.99; Smiths Medical Asd Inc, Medical Supplies, 137.68; Sodexho, Inc & Affiliates, Purchase Service, 8,248.32; SourceOne Healthcare, Medical Supplies, 3,961.08; South Dakota Retirement System, Payroll Deduction Reimbursement, 112,167.41; South Dakota Supplemental, Payroll Deduction Reimbursement, 600.00; St. Jude Medical, Medical Supplies, 210.33; Staff Travel, Travel, 996.17; Stericycle, Purchase Service, 469.07; Steris Corporation, Medical Supplies, 4,427.82; Stryker Endoscopic Sales Corp, Medical Supplies, 1,000.36; Sun Life Financial, Payroll Deduction Reimbursement, 643.83; Sunrise Machine & Tool Inc, Capital Equipment, 7,247.90; Sunrise Medical, Inc, Medical Supplies, 648.36; Suntrac Services, Inc, Purchase Service, 158.97; Swiftel Communications, Communications, 3,292.30; Technology Imaging Services. Medical Supplies, 778.58; The Camden Group, Purchase Service, 10,000.00; The Chancellor Group LLC, Purchase Service, 3,102.88; The Rental Depot, Rental/Lease, 40.43; The St John Companies, Supplies, 166.82; The Staywell Company, Publication, 196.45; Three Eagles Communications, Advertising, 514.20; Tim Fitz, Travel, 55.29; Town & Country Shopper, Advertising, 475.60; Tri Anim Health Services Inc, Medical Supplies, 238.60; Tri-State Hospital Supply, Medical Supplies, 4,202.58; Trinetwork Conference, Education, 125.00; U.S. Foodservice, Dietary Supplies, 33,254.33; U.S. Postal Service, Postage, 3,000.00; UniPower Corporation, Supplies, 578.49; United Ad Label, Supplies, 48.50; United Parcel Service, Freight, 406.71; United Way, Payroll Deduction Reimbursement, 141.17; Universal Hospital Services, Purchase Service, 10,690.71; UPCRA, Education, 25.00; Urology Specialists Chartered, Purchase Service, 944.52; Us Endoscopy Group, Medical Supplies, 1,660.31; US Surgical, Medical Supplies, 565.99; Van Sickle Surgical Instruments Inc, Medical Supplies, 305.50; Verizon Wireless, Communications, 919.07; Wal Mart Pharmacy, Pharmacy Supplies, 1,010.00; Walmart Community BRC, Supplies, 869.25; Wasserstrom Company, Dietary Supplies, 202.98; Weck Closure Systems, Medical Supplies, 168.00; William R. Rossing, Jr, MD, Purchase Service, 1,500.00; Wilson Ophthalmic Corp, Medical Supplies, 47.71; Windstone Medical Packaging, Medical Supplies, 378.12; Wireless World Brookings, Communications, 24.99; WW Tire Service Inc, Supplies, 305.00; Yellow Book USA, Advertising, 1,001.00; Young Door Service, Supplies, 1,169.00; Zimmer Us, Inc, Medical Supplies, 7,611.11. Report Total $967,939.83. A motion made by Corbett to approve the consent agenda items. Evers seconded the motion. Motion carried. Reading and Information No items of information. CEO Report th Koroglu reported Doctor’s Day was March 28; a dinner event for physician’s and physician’s assistants was th coordinated in conjunction with the 100 anniversary of USD’s School of Medicine. With two months to go to a smoke free campus, Carda provided an update regarding the status of smoking cessation. Classes are now being offered along with the medication to those employees who have decided to stop tobacco use. Carda noted on April th 26 the same evening as the next Board Meeting, SDSU Foundation is having a dinner. The group decided that the th Board would meet on the 26, Jones will chair the meeting. Sleep Lab has doubled the number of customers. Carda th indicated he will be participating in the MDA Lock-Up on April 24. CFO Report The February finances for the month ended higher than speculated for the month. Home Health continues to see a high volume. Total organizational expenses for March were $686,983.67. Payroll and benefit expense for the month of March was $1,187,342.16. 4 of 6 Personnel Information: NEW EMPLOYEES: Brusting, M, 9.46; Christensen, S, 22.97; Grayson, B, 9.57; Haber, S, 19.56; Olson, T, 16.50; Utecht, K, 9.46 Committee Reports Strategic Planning Committee – The Strategic Planning Committee met twice in March to review the draft of the strategic plan along with selecting a tag line and a strategy brief for advertising campaigns of the future. th Finance Committee – The Finance Committee met on March 15. Criner presented an update on the information systems process. The process started approximately two years ago. Once the vendors were narrowed down to two, by staff majority Meditech was selected. It was noted Meditech has been in business almost 40 years and maintains a 98% customer retention rate. Carda commented that the architect has confirmed that the location chosen to house the new system appears to be sufficient. st Executive Committee – The Executive Committee met on March 21. Olson provided a hand out titled “Legal Duties of Board Members” she asked that members read it over and keep it with their other board related materials. It will also be added to the orientation packet for new Board Members. Executive Session The board went into executive session at 7:37 p.m. The board members came out of executive session at 8:24 p.m. A motion by Faltemier to approve the Strategic Planning Committee’s recommendation of the tag line “Inspiring Health”. Motion seconded by Johnston. Motion carried. A motion by Corbet to approve the strategy brief of the image campaign development plan as was proposed. Evers seconded the motion. Motion carried with one abstention by Johnston. Unfinished Business There was no unfinished business. New Business There was no new business. Deep Dive Discussion There were two discussion topics for this month: 1) Becoming Comfortable with Change and 2) External Environment in Which We Exist and Operate Now Versus 5 Years Ago. Meeting adjourned at 9:04 p.m. Respectfully Submitted ___________________________________ 5 of 6 Keith Corbett, Secretary 6 of 6