HomeMy WebLinkAboutBHSMinutes_2007_02_22
Brookings Health System
Board of Trustees
February 22, 2007
Members present: President Roberta Olson, Secretary Keith Corbett, Dianna Evers, Zeno Wicks, III, Jim
Booher, Dan Little, Debra Johnston, Ex-Officio Representative Donna Langland, City of Brookings, CEO Vern
Carda.
Members absent: Rob Jones and Sandra Faltemier.
Guests: Kevin Coffey, Fiscal Services Division Director, Don McCoy, Administrative Services Division
Director; Jan Clites, Nursing Services Division Director; Kathy Zirpel, Quality Improvement Director; Chuck
Blazey; and Debra Davis, Administrative Assistant.
President Olson called the meeting to order at 7:00 p.m.
Blazey was present to receive a plaque from Board President Olson in appreciation for his six years of service as a
member of the Hospital’s Board of Trustees. Blazey served from 2001 through 2006.
Consent Agenda
Consent agenda items as follows: January 30, 2007 Board Meeting Minutes; Charge-Off/Write-Off Accounts;
Accounts Payables (itemized list below); Policy Changes: P/P # 8211-1 Accounts Receivable Policy and Procedure;
P/P # 6232-2 Autopsy Transportation Charge Schedule; Medical Staff Appointments: Two-Year Reappointments:
Courtesy: Steven Olson, MD and Henry Travers, MD (Physicians Laboratory). Allied Health: Geoffrey Johnson,
DDS (Johnson Dental Clinic); Two-Year Appointments: Courtesy: Michael Gillett, MD (Urology Specialists
Chartered); Allied Health: Charlotte Voller-Olson, RN (Sioux Valley Heart Partners).
Write-Off Accounts and Accounts Payable
ACCOUNTS PAYABLES FOR FEBRUARY 2007
A OX Welding Supply Company, Oxygen, Medical Gases, 3,532.88; AAA Collections, Collections, 292.09; AAA Collections
Inc, Collections, 1,658.09; Abbott Laboratories, Laboratory Supplies, 2,519.23; Ace Septic, Purchase Service, 307.50; ACMI
Corporation, Medical Supplies, 36.68; Advanced Medical Optics, Medical Supplies, 464.84; Aesculap, Medical Supplies, 75.88;
AFLAC, Payroll Deduction Reimbursement, 11,902.03; Aladdin Temp-Rite LLC, Supplies, 321.30; Alcon Laboratories Inc,
Medical Supplies, 1,365.00; Alimed Inc, Medical Supplies, 106.25; All Magazines, Publications, 211.46; Allen Medical Systems,
Inc, Medical Supplies, 172.67; Amanda Bunker, Travel, 59.17; American Health Care Association, Supplies, 13.00; American
Medical Systems, Inc, Medical Supplies, 3,220.92; Ameripride Linen & Apparel, Rent/Lease, 184.35; Anacom Medtek, Medical
Supplies, 103.67; Anne Smolik, Travel, 6.79; Applied Medical, Medical Supplies, 1,165.00; Arizant Healthcare, Inc, Medical
Supplies, 156.00; Arjo Century Distributing, Supplies, 129.83; Artworks, Supplies, 27.00; ASD Healthcare, Pharmacy Supplies,
18,324.20; AHRRM, Education, 600.00; ASPYRA, Inc, Purchase Service, 9,104.00; Avera Brookings Medical Clinic, Purchase
Service, 21,956.29; Avera Brookings Medical Clinic PT, Purchase Service, 14,000.00; Avera Laboratory Network, Education,
50.00; Avera McKennan Hospital, Blood Bank, 1,562.85; Avera McKennan Regional Lab, Purchase Service, 14,570.34; Avera
McKennan Trauma Services, Travel, 435.00; B Braun Medical Inc, Medical Supplies, 713.46; Bagel Works, Supplies, 560.80;
Barb German, Travel, 163.73; Barkley Truck Lines, Inc, Supplies, 3,849.79; Barrett's Flooring, Building Imp, 1,500.00; Berens
& Tate, PC, LLO, Legal Fees, 350.00; Best Business Products Inc, Supplies, 1,214.47; Beth Nemmers, Travel, 71.78; Bio-Logic
Systems Corp, Medical Supplies, 80.00; Biomerieux, Inc, Laboratory Supplies, 724.06; Bird & Cronin Inc, Medical Supplies,
92.16; Bixby Energy, Supplies, 197.51; Bloomingvilla, Public Relations, 1,480.30; Boston Scientific (microvasive), Medical
Supplies, 3,955.22; BP of Brookings, Inc, Fuel, 126.24; Breg, Inc, Medical Supplies, 459.00; Breit Law Office, PC, Legal Fees,
355.49; Brenda Ferguson, Travel, 60.54; Brenda Johnson, Travel, 40.00; Briggs Corporation, Forms, 105.36; Brookings Area
CPR, Supplies, 210.00; Brookings Area Transit, Supplies, 210.00; Brookings Chamber of Commerce, Supplies, 120.00;
Brookings Health System, Payroll Deduction Reimbursement, 7,706.47; Brookings Hospital Petty Cash, Supplies, 149.46;
Brookings Liquor Store, Supplies, 280.05; Brookings Municipal Utilities, Utilities, 14,979.92; Brookings Register, Advertising,
2,010.75; BRPT Application Processing Dept, Education, 350.00; BSN Medical, Inc, Medical Supplies, 174.78; BSN-
(Beiersdorf) Jobst Inc, Medical Supplies, 35.72; Buhl's Rug Rental and Laundry, Rent/Lease, 304.45; C R Bard Inc, Medical
Supplies, 1,027.10; Candy Johnson, Travel, 118.72; Cardinal Health, Pharmacy Supplies, 44,756.63; Cardinal Health
(Allegiance), Med/Lab Supplies, 4,028.72; CAS Medical Systems Inc, Supplies, 47.00; Central Business Supply, Supplies,
335.65; Channing L Bete Co Inc, Publications, 672.30; Child Support Payment Center, Payroll Deduction Reimbursement,
1,751.00; Christine Flaskey, Travel, 127.99; City of Brookings, Advertising, 216.89; Claritus (Systems Unlimited), Supplies,
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153.50; Cobra Electronics, Supplies, 296.27; Cole Papers Inc, Supplies, 6,142.53; Coloplast Corp, Medical Supplies, 1,636.55;
Complete Home Care, Inc, Pharmacy Supplies, 2,960.00; Conmed Corporation, Medical Supplies, 2,183.94; Conmed Linvatec
Corp, Medical Supplies, 436.90; Connections Inc, Purchase Service, 897.82; Connie Nielsen, Travel, 26.27; Construction
Specialties, Inc, Building Imp, 555.00; Cooks Wastepaper & Recycling, Purchase Service, 1,569.68; Courtesy Plumbing,
Supplies, 130.00; Culligan, Rent/Lease, 64.60; Customized Communications, Inc, Supplies, 425.97; D J Orthopedics, LLC, ME,
162.95; Dade Behring Inc, Laboratory Supplies, 19,347.57; Dakota Data Shred, Purchase Service, 319.91; Dakota Food
Equipment, Dietary Supplies, 154.72; Dakota Truck Underwriters, Insurance, 40,422.00; Dakotacare, Payroll Deduction
Reimbursement, 116,882.22; Dakotaland Federal Credit Union, Payroll Deduction Reimbursement, 9,233.86; Daniel E Little,
Travel, 446.81; Daves Window Cleaning Service, Purchase Service, 260.00; Dean Foods North Cent, Dietary Supplies, 3,028.28;
Deb Moore, Travel, 250.26; Deb Prodoehl, Travel, 264.32; Delores McKeown, Travel, 164.40; Delta Dental of South Dakota,
Payroll Deduction Reimbursement, 11,469.34; Design Services Ltd, Supplies, 446.00; Diane Martian, Purchase Service, 805.00;
Dollar Discount Stores, Supplies, 29.14; Donald D McCoy, Travel, 110.61; Downtown Brookings Inc, Advertising, 410.00; East
Central CASA, Donation, 750.00; East Central Mental Health, Purchase Service, 185.00; Ecolab, Supplies, 435.92; Electric Pulp,
Purchase Service, 12,112.50; Emergency Medical Products Inc, Medical Supplies, 213.40; Encompass Group, LLC, Supplies,
1,488.87; Fairfield Inn, Travel, 259.20; Farm & Home Publishers Ltd, Advertising, 141.00; Fashion Star, Supplies, 2,333.00;
FedEx, Freight, 65.71; Fidelity Security Life Ins Co, Payroll Deduction Reimbursement, 1,819.57; First Bank & Trust,
Collections, 649.52; First Bank & Trust – Visa, Travel, 7,955.85; First Bank and Trust, Payroll Deduction Reimbursement,
2,525.00; Fisher Healthcare, Laboratory Supplies, 259.29; Gas'n Mor, Fuel, 245.40; Gaymar Industries, Inc, Medical Supplies,
127.18; GE Healthcare (Amersham Health), Medical Supplies, 8,353.79; GE Medical Systems, Purchase Service, 13,537.41;
Glover & Helsper, PC, Legal Fees, 2,977.60; Grainger, Inc, Supplies, 29.50; Grease Busters, Inc, Purchase Service, 715.00;
Harker S Distribution Inc, Dietary Supplies, 5,568.44; Harolds Printing Company, Forms, 1,829.20; Hauge Associates Inc,
Collections, 3,769.19; Hauge Associates, Inc, Collections, 139.29; Health Care Logistics, Inc, Supplies, 196.81; Health
Consulting Services, Purchase Service, 500.00; Healthmark Industries Co, Supplies, 90.01; Heiman Inc, Purchase Service,
725.00; Henkin Schultz, Advertising, 3,964.29; Hill Rom, Supplies, 421.60; Hillyard, Supplies, 544.78; Hollister Incorporated,
Medical Supplies, 220.40; Honeywell Hommed LLC, Medical Supplies, 143.56; Hospira Worldwide, Inc, Med/Pharmacy
Supplies, 3,495.64; Hubert Company, Dietary Supplies, 4,894.71; Huntleigh Healthcare Inc, Medical Supplies, 390.20; Hy-Vee
Food Store, Dietary Supplies, 1,157.95; Hy-Vee Care, Pharmacy Supplies, 953.44; Hy-Vee Pharmacy, Pharmacy Supplies,
56.32; ICP Associates, Publications, 209.00; ING Life Ins & Annuity Co, Payroll Deduction Reimbursement, 67.49; ING Life
Insurance, Payroll Deduction Reimbursement, 2,341.00; Instrumentation Laboratory, Laboratory Supplies, 1,853.60; Insty Prints,
Supplies, 14.60; Inter-Tel Datanet, Communications, 2,412.50; Inverness Medical-Biostar, Inc, Laboratory Supplies, 260.00; ITC
Telecom, Communications, 18.95; Jeri Nelson, Travel, 106.70; Johnson & Johnson Health Care, Medical Supplies, 6,714.91;
Jolene Moberg Lee, Travel, 88.27; Julie Henry, Travel, 156.17; Julie Vandeweerd, Travel, 283.72; Jurgan Development & Mfg,
Medical Supplies, 36.00; Kathryn J. Zirpel, Travel, 163.24; Katy Fiegen, Travel, 55.29; Keane Inc, Purchase Service, 10,827.62;
Kevin Coffey, Travel, 169.13; K. C. Ballard Medical Products, Medical Supplies, 48.60; Kinetic Concepts Therapeutic,
Rent/Lease, 1,375.00; Kingsbury Memorial Manor, Purchase Service, 4,872.64; Kodi Callies, Travel, 55.29; Kone Inc, Purchase
Service, 273.48; Kreisers Inc, Medical Supplies, 22,551.65; Lab Safety Supply inc, Supplies, 114.56; Langland Home Center,
Supplies, 173.71; Leading Edge, Purchase Service, 1,050.91; Lisa Hartenhoff, Travel, 156.17; Lisa Wolf, Travel, 143.56; Living
Design Inc, Supplies, 72.00; Lowe's, Supplies, 534.37; Lynette Richarz, Travel, 422.92; Lynne Kaufmann, Travel, 329.80;
Margaret Smith, Travel, 29.10; Marie Cooper, Travel, 136.17; Marketlab Inc, Supplies, 227.36; Martin Oil Co, Fuel, 1,513.84;
Mastertechs, Supplies, 896.34; Maxwell Food Equipment, Dietary Supplies, 1,325.00; McKennan Hospital, Pharmacy Supplies,
273.00; McMaster Carr Supply Company, Supplies, 167.22; Med Rad, Medical Supplies, 578.10; Medgrade, LLC, Medical
Supplies, 272.96; Mediacom LLC, Communications, 1,589.40; Medical Structures LLC, Rent/Lease, 5,000.00; Medical
Technologies, Supplies, 490.00; Medical X-ray Center PC, Purchase Service, 93.50; Meditech, Capital Equipment, 108,558.00;
Medline Industries Inc, Medical Supplies, 95.00; Medtronic Ers (Physio), Medical Supplies, 305.36; Menards – Watertown,
Supplies, 342.53; Mercedes Medical, Laboratory Supplies, 610.74; Midland Hospital Supply, Medical Supplies, 6,621.66;
Midwest Medical Service Inc, Rent/Lease, 370.00; Midwest Vehicle Professionals, Supplies, 43.84; Millipore Corporation,
Laboratory Supplies, 1,619.00; Minnesota Chemical Company, Supplies, 167.96; Mobile Instrument Service, Supplies, 140.38;
Mobile Neurodiagnostic Service, Purchase Service, 680.00; MVAP Medical Supplies Inc, Medical Supplies, 127.48; Nina
Nordbye, Travel, 24.73; Northwestern Energy, Utilities, 3,832.86; Northwestern Services Corp, Utilities, 22,471.29;
Novelty Machine & Supply Co, Supplies, 50.00; NUaire Inc, Laboratory Supplies, 512.35; Nurses Choice, Medical Supplies,
288.48; NXC Imaging, Medical Supplies, 126.09; Occupational Therapy, Purchase Service, 10,533.71; Office Depot, Inc,
Supplies, 2,403.50; Ope Niemeyer, Building Imp, 328.73; Opus Medication Systems, Medical Supplies, 62.74; Ortho Clinical
Diagnostics, Laboratory Supplies, 633.54; Orthopedic Institute, Purchase Service, 36.51; Ossur North America, Medical
Supplies, 45.91; Overhead Door Co of Watertown Inc, Purchase Service, 179.95; Pam Fitzgerald, Travel, 57.23; Pan O Gold
Baking Company, Dietary Supplies, 657.41; Party Depot, Supplies, 17.96; Pat Park, Travel, 84.87; Patient Refund Checks,
Patient/Insurance Refunds, 16,138.62; PC Connection Sales Corp, Supplies, 194.94; Penner Patient Care Inc, Supplies, 67.00;
Pharmedium Services, LLC, Pharmacy Supplies, 163.00; Philips Medical System, Medical Supplies, 158.79; Physicians
Laboratory Ltd, Purchase Service, 1,113.33; Pinnacle Publishing, Advertising, 654.00; Pizza Ranch, Supplies, 60.52; Posey
Company, Medical Supplies, 81.12; Postmaster, Postage, 200.00; Precision Diagnostic Services, Purchase Service, 11,378.00;
Precision Lens, Medical Supplies, 7,026.15; Precision Therapeutics, Inc, Medical Supplies, 119.86; Press Ganey Associates, Inc,
Purchase Service, 1,320.08; Professional Products, Inc, Medical Supplies, 78.66; Provider Audit & Reimbursement, Third Party
Payer, 1,490.75; Quadramed, Purchase Service, 9,219.16; Radiation Detection Company, Purchase Service, 50.00; Radioshack
Corporation, Supplies, 12.99; Reinhart Food Services, Dietary Supplies, 886.62; Remel Inc, Laboratory Supplies, 2,585.67; Res
Med, Medical Supplies, 998.45; Respironics, Medical Supplies, 7,121.91; RFD News Group Inc, Advertising, 57.00; Richard
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Barth, Purchase Service, 1,000.00; Rizan Hajal MD, Purchase Service, 1,500.00; Roberta K Olson, Travel, 119.18; Ross
Products, Medical Supplies, 486.13; Sammons Preston Rolyan, Medical Supplies, 147.88; Sandra Faltemier, Travel, 65.00;
sansio, Purchase Service, 850.00; Sarstedt, Inc, Laboratory Supplies, 1,037.31; Schwaab Inc, Supplies, 97.23; SD Health Care
Association, Publications, 551.10; SD Retirement System, Payroll Deduction Reimbursement, 20,331.43; SD State Treasurer,
Taxes, 1,925.29; SDAHO, Education, 100.00; SDHCA, Education, 20.00; SDSU College of Nursing, Travel, 369.65; SDSU
Journalism Department, Publications, 69.00; Sexauer Inc, Supplies, 479.59; Shelley Hagenson, Travel, 164.90; Shelly Deknikker,
Travel, 344.83; Shepardsons hardware Hank, Supplies, 12.38; SHRM, Education, 160.00; Siemens Medical Solutions, USA Inc,
Purchase Service, 2,205.82; Sioux falls Area Counseling Center, Purchase Service, 100.00; Sioux Falls Ford, Supplies, 432.12;
Sioux Valley Clinic, Purchase Service, 101.00; Sioux Valley Clinical Labs, Purchase Service, 2,258.91; Sioux Valley Wireless,
Communications, 162.90; Sizewise Rentals, Rent/Lease, 616.00; Smiths Medical Asd inc, Medical Supplies, 603.56; Sodexho,
Inc & Affiliates, Purchase Service, 15,318.31; Sourceone Healthcare, Medical Supplies, 4,052.70; South Dakota Retirement
System, Payroll Deduction Reimbursement, 109,321.54; South Dakota Supplemental, Purchase Service, 500.00; Staff Travel,
Travel, 1,331.76; Stericycle, Purchase Service, 749.79; Steris Corporation, Medical Supplies, 4,494.56; Stryker Endoscopic Sales
Corp, Medical Supplies, 1,659.02; Sun Life Financial, Payroll deduction Reimbursement, 604.88; Sunrise Machine & Tool Inc,
Supplies, 614.20; Swiftel Communications, Communications, 3,103.03; Talario, Supplies, 35.91; Tap Finance Inc, Pharmacy
Supplies, 399.00; TB&A Hospital, Television, Inc, Supplies, 50.00; Three Eagles Communications, Advertising, 2,240.00; Tri-
State Hospital Supply, Medical Supplies, 922.86; U.S. Foodservice, Dietary Supplies, 21,958.78; U.S. Nuclear Regulatory
Comm, Purchase Service, 500.00; U.S. Postal Service, Postage, 3,000.00; Unipower Corporation, Supplies, 45.30; United Parcel
Service, Freight, 416.08; United Retirement Center, advertising, 340.00; United Way, Payroll Deduction Reimbursement, 141.17;
Universal Hospital Services, Purchase Service, 10,621.29; US Endoscopy Group, Medical Supplies, 666.90; US Surgical,
Medical Supplies, 480.51; Utah Medical Products Inc, Medical Supplies, 55.93; Verizon Wireless, Communications, 749.20;
Vern Carda, Travel, 806.33; Visionshare Inc, Purchase Service, 2,397.00; Wal Mart Pharmacy, Pharmacy Supplies, 1,012.42;
Walmart Community BRC, Supplies, 313.81; Weaver & company, Medical Supplies, 92.09; Wedgewood Pharmacy, Pharmacy
Supplies, 320.00; Wellsource, Inc, Supplies, 20.00; Wilson Ophthalmic Corp, Medical Supplies, 48.89; Windstone Medical
Packaging, Medical Supplies, 847.08; Wireless World Brookings, Communications, 819.97; Zimmer US, Inc, Medical Supplies,
19,726.38.
Report Total 1,053,113.95.
A motion made by Corbett to approve the consent agenda items. Evers seconded the motion. Motion carried.
Reading and Information
There were no report summaries submitted by any of the attendees at the January 2007 Rural Healthcare Leadership
Conference.
CEO Report
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McCoy provided an update regarding the status of smoking cessation. On November 17 the announcement to go
smoke free was made. Twenty-five people have enrolled in the program since that time. Smoking cessation classes
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for the employee and family members will start March 13. Clites updated the members on the eICU usage. She
noted there are arrangements in place with specialists should there be inclement weather with the helicopter unable
to land. Carda indicated that the current vendor for the financial software has been sold and will be discontinuing
their healthcare services. The kitchen manager and head cook are now on board from SoDexHo. There has already
been quite a bit of aesthetic changes with many more changes to come. Sleep Lab has seen an increase in usage.
Twenty-four customers have utilized this service in December and January topped out at 25. There have been a few
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minor problems relating to the 3 floor location of the lab, those issues are being addressed. Carda clarified his
thoughts regarding the move of the computer system operations center. Once the master planner is on board and can
evaluate the cost and feasibility, the location of the computer operations center can be finalized.
CFO Report
The January finances for the month ended higher than speculated for the month. It was noted census is 79 at
Brookview Manor. Total organizational expenses for January were $769,864.37. Payroll and benefit expense for
the month of January was $1,153,179.89.
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Personnel Information:
NEW EMPLOYEES:
Arneson, A, 10.37; Berger, J, 27.75; Christensen, T, 10.37; Hager, A, 10.21; Hansen, M, 8.27; Hanson, A, 9.62;
Holmquest, C, 9.91; Huber, S, 9.62; Hofer, N, 10.21; Johnson, S, 9.23; Klinkhammer, J, 26.89; Miller, H, 11.12;
Mason, S, 9.57; Lemme, C, 20.23; Norgaard, A, 7.21; Roth, S, 10.40; Rybinski, M, 10.37; Vanderwerf, A, 16.83
Committee Reports
QI/Personnel Committee – The Director of Quality Improvement, Kathy Zirpel, presented to the board
members what Quality Management System (QMS) is and how this system can move the organization from
providing optimal care and optimal outcomes into great care. This transition can be done using the sixth sigma
model, DMAIC (define, measure, analyze, improve and control). Zirpel outlined the reporting structure and the role
of each committee that would be involved with QMS.
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Strategic Planning Committee – The Strategic Planning Committee met on February 8 and narrowed down
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the request for proposals to three firms. On February 19 three firms (Ellerbe Becket, HDR Jordan and
HGA/Banner) were interviewed by the committee. A recommendation by the committee was brought forth to hire
the team from HGA/Banner in the amount of $62,300. Wicks called for an executive session. At 8:29 p.m. the
board went into executive session. At 8:49 p.m. the board came out of executive session. A motion was made by
Wicks to amend the motion to include capping the costs at $200,000. The amended motion was later withdrawn.
The original motion stood. Motion carried.
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Finance Committee – The Finance Committee met on February 15. Coffey indicated that Eide Bailly
concluded their audit and will present at the April Board Meeting. Wicks requested an executive session. At 9:06
p.m. the board went into executive session. At 9:15 p.m. the board came out of executive session.
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Executive Committee – The Executive Committee met on February 20. There were no action items needing to
be forwarded to Board.
Unfinished Business
Wicks asked for an update regarding the RFP from SDSU for Health and Counseling Services.
New Business
There was no new business.
In light of the hour, the deep dive discussion will be carried over to next month’s agenda.
Meeting adjourned at 9:38 p.m.
Respectfully Submitted
___________________________________
Keith Corbett, Secretary
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