HomeMy WebLinkAboutBHSMinutes_2005_07_28
BROOKINGS HEALTH SYSTEM
BOARD OF TRUSTEES MEETING
July 28, 2005
The regular meeting of the Board of Trustees of the Brookings Health System was held at
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6:00 p.m. on July 28, 2005, in Hospital Conference Rooms A-B-C with the following
members present: Carole Johnson, Rob Jones, John Ramsay, Chuck Blazey, Zeno Wicks,
Dianna Evers, Roberta Olson, and President Ardelle Roberts, Ex-officio Julie Whaley,
CEO Vern Carda, CFO Kevin Coffey, Executive Secretary Pam Emmett. Michelle
Robbins arrived at 7:00 p.m. Cindy Mydland from the Sioux Valley Clinic arrived at
7:00 p.m. Representatives from the Brookings Regional Pain Center presented
information from 6:00 p.m. to 7:00 p.m. Attorney R. Helsper was present for the
presentation.
The meeting was called to order at 6:00 p.m. by President Roberts.
Board members went into Executive Session at 6:00 p.m. in accordance with SDCL
1-25-2.5).
Board members came out of Executive Session at 7:40 p.m.
Brenda Johnson arrived at 7:40 p.m. to present information on BVM State Department of
Health Survey. Board members thanked Brenda and asked her to relaytake back to her
staff that they should be commended commendation for their good work.
Consent Agenda: Motion by Wicks, seconded by Jones that the following items from the
consent agenda be approved.: Minutes; minutes from June 23, 2005 (as amended);
Charge-Off/Write Off Accounts; Accounts Payable; 2005 Kids Day America,
Donation, 125.00; A Ox Welding Supply Company, Oxygen, Medical Gases,
3,605.98; AAA Collections Inc, Collections, 8,669.76; Abbott Laboratories,
Laboratory Supplies, 6,531.65; Accu-Med Services(MCS), Supplies, 370.41;
Advance Sign Engraving, Supplies, 107.50; Advanced Medical Optics, Medical
Supplies, 241.05; Aesculap, Medical Supplies, 329.57; Aircast Inc, Medical
Supplies, 882.25; Aladdin Temp-Rite, Supplies, 106.07; Alcon Laboratories Inc,
Medical Supplies, 1,365.00; Alert Magazine, Publications, 95.00; Alimed Inc,
Supplies, 78.35; Allen Medical Systems, Supplies, 776.48; Alta Diagnostics Inc,
Laboratory Supplies, 316.89; America’s PPO Great Plains, Insurance, 100.29;
American Academy of Pediatrics, Publicans, 79.95; American Business Forms,
Forms, 1,490.41; Ameripride Linen & Apparel, Rent/Lease, 172.20; Anne Smolik,
Travel, 104.49; Appearance Plus, Supplies, 60.00; Argus Leader,
Advertising/Subscription, 990.50; Arizant Healthcare, Inc, Medical Supplies,
156.00; Arjo Century Distributing, Supplies, 499.51; Associated Consulting
Engineering, Building, 2,863.00; Auto Body Specialties, Supplies, 32.13;
Automatic Building Controls, Purchase Service, 3,956.00; Avera Brookings
Medical Clinic, Purchase Service, 11,210.48; Avera Brookings Medical Clinic,
Purchase Service, 13,500.00; Avera McKennan Hospital, Blood Bank/Med
Supples, 3,346.00; Avera McKennan Regional Lab, Purchase Service, 9,005.55;
Avera McKennan-Mobile MRI, Purchase Service, 23,436.00; B Braun Medical Inc,
Medical Supplies, 688.00; Banner Associates Inc, Building, 575.54; Barb Booten,
Travel, 63.58; Baxter Healthcare Corp, Medical Supplies, 1,317.96; BD-Critical
Care, Medical Supplies, 74.15; Becky Doyle, Travel, 13.24; Best Business
Products Inc, Purchase Service, 1,133.12; Beth Reed, Travel, 73.71; Bio Rad
Laboratories, Laboratory Supplies, 1,136.42; Biomerieux, Inc, Laboratory
Supplies, 869.75; Bird & Cronin Inc, Medical Supplies, 239.04; Borah
Construction, Purchase Service, 91.80; Boston Scientific (Microvasive), Medical
Supplies, 995.00; Brenda Johnson, Travel, 191.09; Brkgs Hospital Revolving Fund,
Supplies, 708.16; Brookings Area Transit, Supplies, 15.00; Brookings County 4-H,
Public Relations, 100.00; Brookings Engraving, Supplies, 518.00; Brookings
Municipal Utilities, Utilities, 17,687.38; Brookings Register, Advertising, 2,336.56;
Brown & Saenger, Capital Equipment, 1,071.51; BSN Medical Inc, Medical
Supplies, 146.94; Buhl’s Rug Rental and Laundry, Rent/Lease, 280.50; Builders
Supply Company, Building, 765.00; Building Sprinkler Inc, Purchase Service,
294.67; Bulbtronics, Supplies, 169.20; C & H Distributors, LLC, Supplies, 86.70;
C R Bard Inc, Medical Supplies, 1,617.50; C.R. Bard, Medical Supplies, 490.84;
Cabana Banners, Supplies, 15.00; Cardinal Health, Lab/Med/Pharmacy Supplies,
57,707.15; Cellular One, Communications, 1,211.34; Central Business Supply,
Supplies, 684.66; City of Brookings, Purchase Service, 700.00; City of Brookings
Landfill, Purchase Service, 13.65; Claritus (Systems Unlimited), Supplies, 403.50;
Clites Electric Construction, Purchase Service, 279.43; Cole Papers Inc, Supplies,
5,859.05; Conmed Linvatec Corp, Medical Supplies, 335.44; Connections Inc,
Purchase Service, 873.62; Containment Technologies Group, Supplies, 645.25;
Cook Medical Inc, (Urological), Medical Supplies, 356.86; Cooks Wastepaper &
Recycling, Purchase Service, 1,399.12; Cooper Surgical, Medical Supplies, 663.69;
Creative Surfaces Inc, Supplies, 57.25; Crest Healthcare Supply, Supplies, 201.83;
Culligan, Supplies, 60.70; D J Orthopedics, LLC, Medical Supplies, 60.30; Dade
Behring Inc, Laboratory Supplies, 12,831.28; Dakota Food Equipment, Dietary
Supplies, 16.06; Dakota Truck Underwriters, Insurance, 10,275.00; Dale’s
Alignment Service Inc, Supplies, 56.65; Daniel Wegehaupt, Purchase Service,
498.69; Datascope Corporation, Capital Equipment, 4,027.00; Datex Ohmeda,
Purchase Service, 798.72; Dean Foods North Cent., Dietary Supplies, 2,680.17;
Delmar Learning, Publications, 270.00; Department of Revenue, Vehicle, 31.00;
Dept. of Social Services, Reimbursement, 81,723.00; Ecolab, Supplies, 585.73;
Ecolab Pest Elimination Div, Purchase Service, 423.45; Eide Bailly LLP, Purchase
Service, 6,025.00; Einspahr Auto Plaza Inc, Supplies, 150.00; Ekern Home
Equipment Company, Supplies, 4.24; Emergency Medical Products Inc, Supplies,
135.90; Empi Inc, Medical Supplies, 760.33; Encompass Group LLC, Supplies,
472.34; Farm & Home Publishers LTD, Advertising, 202.50; Farmer Bros Co,
Dietary Supplies, 761.96; Fastenal Company, Supplies, 48.40; First Bank & Trust,
Collections, 491.32; First Choice of the Midwest, Insurance, 235.18; Fishback
Insurance Agency, Insurance, 188.00; Fisher & Paykel Healthcare, Medical
Supplies, 858.96; Fisher Healthcare, Laboratory Supplies, 4,356.82; Flowers on
Main, Public Relations, 50.00; FNB Gold Visa, Supplies, 175.30; Food Services of
America, Dietary Supplies, 12,572.83; Friends of Baseball, Advertising, 40.00; G
& R Controls, Purchase Service, 2,621.74; Galls Incorporated, Medical Supplies,
152.73; Gas’N Mor, Fuel, 36.50; GE Healthcare (Amersham Health), Medical
Supplies, 1,189.41; GE Medical Systems, Purchase Service, 2,384.00; GE Medical
Systems Information, Medical Supplies, 702.20; Gibbco Scientific Inc, Laboratory
Supplies, 210.87; Glover Helsper & Rasmussen, Legal Fees, 117.00; Grainger Inc,
Supplies, 592.68; Graybar Electric Company Inc, Supplies, 181.62; Harker S
Distribution Inc, Dietary Supplies, 4,049.77; Harolds Photo Center Inc, Supplies,
12.98; Harolds Printing Company, Forms, 2,606.90; Hauge Associates Inc,
Collections, 2,860.49; Havel’s Inc, Medical Supplies, 444.00; HcPro
Communications, Publications, 306.00; Hewlett-Packard Company, Purchase
Service, 1,340.00; Homestead Building Supplies, Supplies, 360.83; Hospira
Worldwide, Inc (Abbott), Pharm/Med Supplies, 6,484.33; Huntleigh Healthcare
Inc, Medical Supplies, 390.20; Hy Vee Food Store, Dietary Supplies, 931.00; Hy-
Vee Pharmacy, Pharmacy Supplies, 8.97; Inpro Corporation, Supplies, 66.00; Inter-
Tel Netsolutions, Communications, 156.96; Interactive Therapeutics Inc, Supplies,
34.00; ITC Telecom, Communications, 18.95; J H Larson Company, Supplies,
224.23; Jackrabbit Tire Company, Supplies, 45.46; Jan Olson, Travel, 270.94; Jane
Hepner, Travel, 46.17; Johnson & Johnson Health Care, Medical Supplies,
2,869.50; Jolene Moberg Lee, Travel, 154.71; Josh Klinkhammer, Travel, 92.34;
Julie Henry, Travel, 275.80; Julie Vandeweerd, Travel, 121.09; Jurgan
Development & Mfg, Medical Supplies, 35.00; K Scale LLC, Purchase Service,
155.46; Kari B. Lloyd, Travel, 17.21; Keane Inc, Purchase Service, 6,172.21; Key
Surgical, Inc, Supplies, 180.00; Kiwanis Club of Brookings, Dues, 114.50; Koch –
Hazard Architects, Building, 9,446.31; Kone Inc, Purchase Service, 234.49;
Kreisers Inc, Medical Supplies, 14,033.24; Lab Safety Supply Inc, Supplies, 59.02;
Laboratory Supply Company, Supplies, 225.39; Lawson Products Inc, Supplies,
124.57; Leading Edge, Purchase Service, 1,305.00; Leah L. Knofczynski, Travel,
4.86; Lisa Hartenhoff, Travel, 28.35; Lisa Wolf, Travel, 26.73; Living Design Inc,
Purchase Service, 72.00; Lois Thomsen, Travel, 7.00; Lucy Kephart, Travel,
473.85; Lynette Richarz, Travel, 150.66; Lynne Kaufmann, Travel, 193.99;
Mallinckrodt, Inc, Medical Supplies, 381.81; Marie Cooper, Travel, 55.89;
Marshall Independent, Advertising, 41.71; Martin Oil Co, Fuel, 1,224.64;
Massachusetts Medical Society, Publications, 98.00; Master Medical Incorp.,
Medical Supplies, 288.00; Maxwell Food Equipment, Dietary Supplies, 25.65;
McMaster Carr Supply Company, Supplies, 355.17; Mead Johnson Nutritionals,
Dietary Supplies, 77.62; Med Rad, Medical Supplies, 1,402.29; Med-Tech
Resource, Inc., Supplies, 187.50; Medary Acres Greenhouses, Supplies, 43.38;
Medela, Inc, Medical Supplies, 105.79; Medical Waste Transport, Inc, Purchase
Service, 1,265.55; Medline Industries Inc, Medical Supplies, 336.18; Medtronic
ERS (Physio), Medical Supplies, 1,518.63; Menards – Watertown, Supplies, 75.98;
Mercedes Medical, Laboratory Supplies, 708.96; Midland Hospital Supply,
Medical Supplies, 10,487.74; Midwest Alarm Company, Inc, Supplies, 350.00;
Midwest Glass, Supplies, 40.00; Midwest Medical Service Inc, Rent/Lease, 180.00;
Midwest Vehicle Professionals, Supplies, 134.72; Minnesota Shredding LLC,
Purchase Service, 119.88; Mobile Neurodiagnostic Service, Purchase Service,
1,618.00; Monteith Welding Service, Supplies, 21.80; Morris Knutsen, Travel,
46.17; MVAP Medical Supplies Inc, Medical Supplies, 202.65; Nat’l Assoc.
Homecare & Hospice, Dues, 724.00; National Fire Protection Assn, Publications,
120.95; Neil Jessen, Travel, 46.17; Nortek Computers, Supplies, 89.00; North
American Medical, Supplies, 224.10; Northwestern Energy, Utilities, 8,541.94;
Northwestern Services Corp, Utilities, 8,321.60, Notary Law Institute, Education,
276.00; NOVA Health Systems, Inc, Medical Supplies, 133.81; Nu-Hope
Laboratories, Inc, Medical Supplies, 117.03; Nurses Choice, Medical Supplies,
285.94; NXC Imaging, Purchase Service, 114.63; Oasis, Medical Supplies, 260.40;
Occupational Therapy, Purchase Service, 7,741.44, Office Depot, Inc, Supplies,
1,934.76; Ohm’s Appliance, Purchase Service, 45.00; Ortho Clinical Diagnostics,
Laboratory Supplies, 283.20; OTO Med Inc, Medical Supplies, 194.75; Oxyrase,
Inc, Laboratory Supplies, 73.25; Pall Products, Medical Supplies, 913.40; Pan O
Gold Baking Company, Dietary Supplies, 574.39; Park Properties, Fuel, 163.58;
Pat Park, Travel, 104.89; Patient Care Systems, Rent/Lease, 114.00; Patient Refund
Checks, Refunds, 44,546.10; PC Connection Sales Corp, Supplies, 260.77; PC
Mall, Cap. Equip/Purch. Serv., 2,495.33; Penner Patient Care Inc, Supplies, 67.00;
Pesi Healthcare, Travel, 159.00; Philips Medical Systems N.A. Co, Purchase
Service, 475.75; Physicians Laboratory LTD, Purchase Service, 833.33; Pinestar
Technology Inc, Medical Supplies, 756.00; Pitney Bowes Inc, Rent/Lease, 221.00;
Pocket Full of Therapy, Publications, 66.35; Polaris Group, Education, 158.00;
Polymedco Inc, Laboratory Supplies, 195.93; Posey Company, Supplies, 135.80;
Postmaster, Postage, 229.50; Prairie Graphics, Supplies, 48.00; Precision
Diagnostic Services, Purchase Service, 9,425.00; Precision Lens, Medical Supplies,
5,921.83; Progressive Medical, Inc, Medical Supplies, 171.00; Proxymed, Inc,
Purchase Service, 583.35; Puronyx, Inc (Maturna), Medical Supplies, 296.55;
Quinton Cardology Inc, Supplies, 463.27; Radiation Detection Company, Purchase
Service, 42.00; Radioshack Corporation, Supplies, 267.95; Ranfac Corp, Medical
Supplies, 286.92; Recruiting Resources, Purchase Service, 2,618.65; Remel Inc,
Laboratory Supplies, 1,421.81; Res Med, Medical Supplies, 1,503.54; Respironics,
Medical Supplies, 4,993.29; RFD News Group Inc, Advertising, 38.00; Robert
Swenson, Purchase Service, 498.69; Ross Products, Diet/Med Supplies, 641.91;
Royal Sovereign International, Supplies, 14.97; Royce Medical Company, Medical
Supplies, 292.94; Running’s Big R, Supplies, 93.29; Sammons Preston Rolyan,
Supplies, 132.30; Scale-Tronix Accessories, Supplies, 220.00; Scan Health
Incorporated, Purchase Service, 2,100.00; Schwaab Inc, Supplies, 59.05; SD Dept
of Health, Supplies, 100.00; SD Jaycees, Advertising, 92.50; SD State Treasurer,
Taxes, 1,718.87; SDS 12-1632; Building, 22,128.00; Sexauer Inc, Supplies,
235.77; Shelley Woldt, Travel, 95.17; Shelly Deknikker, Travel, 268.51;
Shepardsons Hardware Hank, Supplies, 13.16; Siemens Medical Solutions,
Purchase Service, 2,205.82; Sioux Valley Clinical Labs, Purchase Service,
3,450.23; Sioux Valley Wireless, Communications, 147.90; Sizewise Rentals,
Rent/Lease, 760.00; Skillpath Seminars, Education, 199.00; Smiths Medical ASD
Inc, Medical Supplies, 840.58; Sourceone Healthcare, Medical Supplies, 2,749.62;
Special Olympics South Dakota, Donation, 75.00; Spellex, Supplies, 237.44; Staff
Care Inc, Purchase Service, 5,276.11; Staff Travel, Travel, 787.11; Stella Satterlee,
Travel, 99.76; Step Saver Inc, Supplies, 335.19; Steris Corporation, Supplies,
3,248.57; Stryker Endoscopic Sales Corp, Medical Supplies, 1,983.20; Stryker
Sales Corp, Medical Supplies, 265.25; Sunrise Machine & Tool Inc, Supplies,
35.15; Suture Express, Medical Supplies, 5,354.96; Swiftel Communications,
Communications, 3,043.52; T.A. Penke & Associates, Rent/Med. Supplies, 568.34;
The Greeter, Advertising, 22.50; The Renal Depot, Rent/Lease, 26.95; The St. John
Companies, Supplies, 550.43; Thermo Biostar, Inc, Laboratory Supplies, 2,583.41;
Three Eagles Communications, Advertising, 300.00; Town & Country Shopper,
Advertising, 24.50; Tri Anim Health Services Inc, Medical Supplies, 397.51; Tri-
Star Hospital Supply, Medical Supplies, 817.31; TV Productions Inc, Supplies,
653.47; U.S. Foodservice, Dietary Supplies, 3,180.04; U.S. Postal Service, Postage,
3,000.00; United Parcel Service, Freight, 248.78; United Retirement Center,
Purchase Service, 1,550.00; Universal Hospital Services, Rent/Lease, 283.35; US
Endoscopy Group, Medical Supplies, 765.07; US Surgical, Medical Supplies,
2,685.69; Vaita, Supplies, 249.95; Venetec International, Medical Supplies, 223.42;
Verizon Wireless, Communications, 49.10; Viasys Neurocare, Supplies, 35.00;
Wal-Mart Community BRC, Supplies, 1,107.16; Wasserstrom Company, Dietary
Supplies, 121.24; Web MD, Purchase Service, 90.38; Weck Closure Systems,
Medical Supplies, 168.00; WW Tire Service Inc, Supplies, 243.68; Zimmer US,
Inc, Medical Supplies, 22,412.66; firstSTREET, Supplies, 86.89; (as amended)
Brookings Hospital & Nursing Homes Auxiliary Annual Report;
Credentialing: approve Thomas Ripperda, M.D. for one-year provisional courtesy
medical staff; Statistical Report; Statistical Graphs. All members present voted
in favor of the motion.
Financial Report: CFO Coffey presented the Brookings Hospital, Brookview Manor,
Home Health/Hospice Agency, and Brookhaven Estates financials for June 2005.
which showed a year to date corporate profit of $1,568, 817.... Motion by
Blazey, seconded by Olson to approve the financial report. All members present
voted in favor of the motion. This included $797,557.90 in payroll and
benefit expense for the month. CFO Coffey also presented statistical information
and distributed statistical graphs which demonstrate increased utilization of
facility services.
Personnel Information:
New Employees: B. Deutz, 17.46; A. Foster, 8.02; S. Franssens, 9.45; A. Groshens,
9.34; S. Hansen, 24.00; A. Jahn, 11.78; L. Polensky, 8.93; R. Rosheim, 12.99; R.
Swenson, 90.00, T. Weets, 7.65; D. Wegehaupt, 90.00:
Salary Changes: M. Converse, 12.48; M. Dorn, 11.73; M. Grebel, 16.87; N.
Thompson, 12.14; :
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Committee Reports:
JJoint Conference (Medical Affairs): Ardelle Roberts Vern Carda Jointreported
Joint Conference Committee met met on June 27, 2005 and discussed the
Brookings Regional Pain Center and the possibility of marketing services to them.
Strategic Planning: Michelle Robbins reported on from the July 13, 2005The
Strategic Planning Committee meetingminutes which met on July 13 and the
minutes were included in the advance agenda packet. . Items discussed were our
Mission and Vision statement, Brookings Regional Pain Center, Strategic Planning
Process, WellAHEAD Concept, IT & Infrastructure, EICU, and CAH status. A
motion by Wicks, seconded by Olson to authorize Carda to initiate the strategic
planning process and to contact an independent firm to conduct a community
survey. A motion by Wicks, seconded by Olson that we create a temporary budget
of $40,000 for initiating the strategic planning process which will include
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physician, employee and to conduct a community surveys to be conducted by an
independent firm. and find out where our market share is going. A. All members
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present voted in favor of the motion.
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Finance/Personnel: Minutes of the July 26, 2005 meeting and the proposed new
Contributions Guidelines policy were distributed. Board members received a
proposed policy on Donations. The donations policy was tabled on a motion by
Michelle Robbins and seconded by Zeno Wicks to be forwarded with the agenda
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packet for the August Board meeting. All members present voted in favor of the
motion. should be reviewed by Board members and then be brought back to next
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month’s Board meeting. Other items discussed were The facility Paid Time Off
Policy was reviewed and discussed. No changes to this policy are recommended at
this time. However, PTO request forms will be required of all departments per
policy and procedure. with attention to the need to provide coverage in all
departments during vacations without having to hire temporary staff. The Board
endorsed the administrator’s recommendation that limiting vacations be limited to
2 ½ to 3 weeks at one time and the previously used facility request for time off be
used in the future by all staff. ,IIt was noted the previously commissioned staffing
studyefficiency study will to be done by J. JacocksJacocks. A request for
fFacility staff donations to , and United Way.
wereas reviewed and discussed.
Executive Committee: Did not meet.
Unfinished Business: The questions of proposal that the Board President/Designee report ing
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Board activities and concerns quarterly to the City Council was was discussed. It
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was questioned if the quarterly report would eliminate the need for ex-officio City
Council member appointments to the Boardbrought up. Julie Whaley stated that
reported Scott Munsterman will be getting in contact with CEO Carda to discuss
this issue. Items from the Board Self-Evaluation was were reviewed. President
Roberts requested Board members sign It was noted that the Conflict of Interest
statement included in the agenda packet. It was noted the statement should be
signed annually by each Board member. Roberta Olson reviewed summarized the
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the requested Memorandum of Understanding between SDSU and Brookings
Health System regarding the simulation training equipment with Board members.
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It was noted that we should try to get some the collaboration can provide positive
public relations to be reported PR in the Brookings Register and the College of
Nursing newsletter. A m Motion by Wicks, seconded by Evers to accept the
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Memorandum of Understanding and donate $71,000 for the purchase of a sim man.
Olson abstained and all other members present voted in favor of the motion.
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New Business: None.
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Reading and Information: Board members received for reading and information:
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Correspondence from Boys and Girls Club.
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Comments: Cindy Mydland commended Vern for the work he had done with touring of new
physicians. She stated Dr. Filler will be starting at the Sioux Valley Clinic
September 1, 2005. , and She asked how we were going plan to handle Board
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representation of physicians from other local clinics.facilities. IIt was noted that
we still need to appoint a member of the Board to serve on the Brookings
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Economic Development Board.
Executive Session: Board members went into Executive Session at 9:27 p.m. in accordance with
SDCL 1-25-2.5). Board members came out of executive session at 9:55 p.m. .
Motion by Wicks and seconded by Olson that we move forward with the
development of a 51% 49% split ccontract with Avera Health System for purchase
of a fixed MRI. The contract will allow for rent based on fair market value and
will take into account the need for a temporary mobile MRI to be available until the
fixed MRI is installed. All members present voted in favor of the motion. Zeno
Wicks requested the minutes show Dr. Ramsay voted on the motion. He should
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article in the current Trustee magazine references this type of conflict and advises
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physicians attend Board meetings as representatives of a group instead of as a
Board member. A mMotion was made by Olson and seconded by Jones to
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reconsider the previous motion. The original motion was reviewed and voted upon.
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All members present voted in favor of the motion. President Roberts called the
question. Dr. Ramsay abstained from the vote. All other members present voted
aye.
There being no further business, the meeting was adjourned at p.m10:05 p.m.
Respectfully submitted,
____________________________
Dianna Evers, Secretary