HomeMy WebLinkAboutBHSMinutes_2005_05_26
BROOKINGS HEALTH SYSTEM
BOARD OF TRUSTEES MEETING
May 26, 2005
The regular meeting of the Board of Trustees of the Brookings Health System was held at 7:00 p.m.
on May 26, 2005, in Hospital Conference Rooms A-B-C with the following members present:
Carole Johnson, Rob Jones, Chuck Blazey, Roberta Olson, and President Ardelle Roberts. Ex-
officio Julie Whaley, CFO Kevin Coffey, Executive Secretary Pam Emmett. Cindy Mydland from
the Sioux Valley Clinic was also present. Dr. Ramsay arrived at 7:10 p.m. and Michelle Robbins
arrived at 7:40 p.m. Members Absent: Zeno Wicks and Dianna Evers.
The meeting was called to order at 7:00 p.m. by President Roberts.
Consent Agenda: Motion by Olson, seconded by Blazey that the following items from the consent
agenda be approved: Minutes; minutes from April 28, 2005; Charge-Off/Write Off
Accounts; Accounts Payable; A & D Campers Inc, Vehicle, 135.00; a Ox Welding Supply
Company, Oxygen, Med Gas Supplies, 4, 578.52; Aaa Collections Inc, Collections, 3,
913.81; Aahsa, Publication, 92.00; Abbott Laboratories, Laboratory Supplies, 4, 518.02;
Accu-med Services, Inc, Supplies, 255.00; Advanced Medical Optics, Medical Supplies,
355.40; Aesculap, Medical Supplies, 57.62; Aircast Inc, Medical Supplies, 311.00; Aiv,
Inc, Supplies, 165.40; Aladdin Temp Rite, Supplies, 278.72; Alcon Laboratories Inc,
Medical Supplies, 2, 343.00; America's Ppo Great Plains, Insurance, 221.50; American
Business Forms, Forms, 353.09; Ameripride Linen & Apparel, Purchase Service, 155.70;
Amici Inc, Medical Supplies, 487.34; Anne Smolik, Travel, 149.44; Aorn Journal,
Publication, 100.20; Arjo Century Distributing, Supplies, 114.53; Asd Healthcare,
Pharmacy Supplies, 6, 715.38; Association of Surgical Technologists, Publication, 52.45;
Auto Suture Co, Medical Supplies, 2, 072.88; Avera Brookings Medical Clinic, Purchase
Service, 10, 986.67; Avera Brookings Medical Clinic Pt, Purchase Service, 13, 500.00;
Avera Health, Travel, 100.00; Avera Mckennan Education Services, Travel, 125.00; Avera
Mckennan Ems, Travel, 75.00; Avera Mckennan Hospital, Blood Bank/med Supplies, 8,
324.24; Avera Mckennan Regional Lab, Purchase Service, 10, 999.88; Avera Mckennan-
mobile Mri, Purchase Service, 28, 350.00; B Braun Medical Inc, Medical Supplies, 688.00;
Bahra, Travel, 20.00; Banner Associates Inc, Building, 610.17; Bard Access Systems,
Medical Supplies, 305.48; Bard Vascular Systems Div, Medical Supplies, 194.65; Barnes
& Noble Inc, Publication, 103.49; Barrett's Flooring, Supplies, 32.39; Baxter Healthcare
Corp, Medical Supplies, 154.64; Becky Dorner & Associates, Publication, 45.95; Bellkota
Corporation, Building, 2, 465.00; Best Business Products Inc, Purchase Service, 1, 476.51;
Beth Reed, Travel, 2.83; Biomerieux, Inc, Laboratory Supplies, 417.72; Bird & Cronin
Inc, Medical Supplies, 40.99; Boston Scientific (Microvasive), Medical Supplies, 209.00;
Briggs Corporation, Forms, 43.25; Brookings Chamber of Commerce, Purchase Service,
84.00; Brookings City Clerk, Advertising, 180.63; Brookings Register, Advertising, 4,
175.30; Brown & Saenger, Cap.equip/supplies, 1, 081.85; Buhl's Rug Rental and Laundry,
Rental/lease, 306.85; C R Bard Inc, Medical Supplies, 1, 284.54; Cardinal Health,
Pharmacy/medical, Supplies, 88, 007.76; Cellular One, Communications, 466.30; Central
May 26, 2005
Page 2
Business Supply, Cap.equip/supplies, 1, 275.92; Chek-med System (Gi Supply}, Medical
Supplies, 208.65; Chemtreat Inc, Supplies, 29.22; City of Brookings, Utilities/pur.serv., 1,
576.95; City of Brookings Landfill, Purchase Service, 5.13; Claritus (Systems Unlimited),
Supplies, 111.50; Clites Electric Construction, Building, 13, 135.53; Cole Papers Inc,
Supplies, 4, 526.61; Comfort Inn, Purchase Service, 185.40; Conmed Corporation, Medical
Supplies, 182.81; Conmed Linvatec Corp., Medical Supplies, 335.44; Consolidated Plastics
Co Inc, Supplies, 36.77; Cook Medical Inc.(Urological), Medical Supplies, 375.84; Cooks
Wastepaper & Recycling, Purchase Service, 1, 365.00; Cooper Surgical, Medical Supplies,
260.51; Courtesy Plumbing, Supplies, 65.00; Crescent Electric Supply Co, Supplies, 27.25;
Current Reviews for Nurse, Publication, 225.00; Cynthia Kampmann, Supplies, 500.00;
Dade Behring Inc, Laboratory Supplies, 19, 450.14; Dakota Acoustical Tile Co, Building,
1, 079.16; Dakota Food Equipment, Dietary Supplies, 255.56; Dakota Truck Underwriters,
Insurance, 10, 660.00; Datascope Corporation, Medical Supplies, 96.00; Dean Foods North
Cent., Dietary Supplies, 3, 044.62; Debbie Baker, Travel, 23.09; Dollar Discount Stores,
Supplies, 21.00; Dr. Randal Reinertson, Miscellaneous, 10, 000.00; Ecolab, Supplies, 2,
000.19; Ecolab Pest Elimination Div, Purchase Service, 277.61; Einspahr Auto Plaza Inc,
Supplies, 161.58; Emergency Medical Products Inc, Medical Supplies, 202.73; Encompass
Group, Llc, Supplies, 2, 103.76; Erin Stevenson, Travel, 5.00; Farmer Bros Co, Dietary
Supplies, 887.57; First Bank & Trust, Collections, 858.24; Fisher Healthcare, Laboratory
Supplies, 3, 353.29; Fix it Shop, Supplies, 17.90; Food Services of America, Dietary
Supplies, 1, 490.72; G & R Controls, Purchase Service, 938.59; Gas'n Mor, Supplies,
317.00; Ge Healthcare (Amersham Health), Medical Supplies, 2, 171.84; Ge Medical
Systems, Purchase Service, 204.00; Ge Medical Systems Information, Medical Supplies,
148.84; Gemini Concepts, Inc, Advertising, 65.00; Glover, Helsper & Rasmussen, Legal
Fees, 585.00; Grainger, Inc, Supplies, 283.20; Graybar Electric Company Inc, Supplies,
37.65; Gyrus Ent Llc, Medical Supplies, 314.16; Harker S Distribution Inc, Dietary
Supplies, 3, 680.58; Harolds Photo Center Inc., Supplies, 9.69; Harolds Printing Company,
Forms, 3, 742.40; Hauge Associates Inc, Collections, 4, 410.51; Hcpro Communications,
Publication, 326.00; Heiman Inc, Purchase Service, 78.00; Hewlett-packard Company,
Purchase Service, 1, 340.00; Hillyard, Supplies, 924.50; Hobart Sales & Service, Dietary
Supplies, 280.00; Homestead Building Supplies, Supplies, 249.28; Hospira Worldwide,
Inc. (Abbott), Med/pharm Supplies, 7, 570.22; Hubert Company, Dietary Supplies, 210.80;
Hy Vee Food Store, Dietary Supplies, 1, 172.79; Intermetro Industries Corp,
Cap.equipment, 999.34; Interstate Products Company, Supplies, 333.54; Itc Telecom,
Communications, 18.95; Jackie Kirby, Travel, 48.64; Jan Olson, Travel, 118.66; Johnson
& Johnson Health Care, Medical Supplies, 2, 843.31; Jolene Moberg Lee, Travel, 61.15;
Judy Callies Advertising, Public Relations, 1, 143.00; Julie Henry, Travel, 102.06; Julie
Vandeweerd, Travel, 259.60; Jurgan Development & Mfg., Medical Supplies, 35.00;
Kaeser & Blair Incorporated, Supplies, 1, 795.37; Keane Inc, Purchase Service, 6, 172.21;
Kellie Van Gerpen, Supplies, 1, 000.00; Kendall Healthcare, Medical Supplies, 66.32;
Kendall's Home Medical Services, Medical Supplies, 188.84; Kevin Coffey, Supplies,
250.00; K. C. Ballard Medical Products, Medical Supplies, 357.61; Kiwanis Club of
Brookings, Dues, 23.00; Kone Inc, Purchase Service, 967.54; Kreisers Inc, Medical
Supplies, 16, 193.28; Krier & Blain, Inc, Purchase Service, 274.19; Laboratory Supply
Company, Supplies, 145.91; Land and Wheels, Supplies, 150.31; Leading Edge, Purchase
Service, 2, 712.00; Lease Surgical Inc, Medical Supplies, 394.82; Lewis & Clark Health
May 26, 2005
Page 3
Education, Publication, 35.00; Life Line Emergency Vehicles, Supplies, 11.33; Life
Sensing Instrument Co, Medical Supplies, 137.89; Linda Gilbertson, Travel, 46.17;
Lippincott Williams & Wilkins, Publication, 47.80; Lisa Hartenhoff, Travel, 92.74; Lisa
Wolf, Travel, 91.53; Living Design Inc, Supplies, 72.00; Lucy Kephart, Travel, 300.92;
Lynette Richarz, Travel, 142.15; Lynne Kaufmann, Travel, 138.91; Martin Oil Co, Fuel, 1,
121.85; Maxine Lakeman, Supplies, 45.00; Maxwell Food Equipment, Dietary Supplies,
906.59; Mcmaster Carr Supply Company, Supplies, 116.65; Medgrade, Llc, Supplies,
520.10; Mediacom Llc, Purchase Service, 379.81; Medibadge Inc, Supplies, 117.65;
Medical Waste Transport, Inc, Purchase Service, 1, 294.13; Medline Industries Inc,
Supplies, 286.98; Medrad, Cap.equipment, 23, 650.00; Medtronic Ers (Physio), Supplies,
946.19; Menards - Watertown, Building, 1, 580.92; Meridian Bioscience, Laboratory
Supplies, 1, 622.44; Merry Walker Corporation, Cap.equipment, 965.36; Midland Hospital
Supply, Medical Supplies, 13, 820.61; Midstates Flooring Center, Supplies, 14.99;
Minnesota Chemical Company, Supplies, 172.28; Minnesota Shredding Llc, Purchase
Service, 273.06; Mix Dry Cleaners, Inc., Supplies, 55.00; Mobile Instrument Service,
Medical Supplies, 1, 634.00; Mobile Neurodiagnostic Service, Purchase Service, 1, 792.00;
Moore Wallace North America, Forms, 599.95; Mortan Inc, Medical Supplies, 192.51;
Mccann & Associates, Medical Supplies, 177.95; Neotech Products, Inc., Medical
Supplies, 75.00; Nortek Computers, Supplies, 83.88; North American Medical, Medical
Supplies, 53.32; North Coast Medical Inc, Medical Supplies, 59.47; Northwestern Energy,
Utilities, 2, 045.55; Northwestern Services Corp, Utilities, 16, 137.29; Nurses Choice,
Medical Supplies, 284.94; Nyberg's Ace, Inc., Supplies, 2.98; Oasis, Medical Supplies,
259.40; Occupational Therapy, Purchase Service, 10, 366.42; Office Depot, Inc, Supplies,
2, 668.85; Olympus America Inc, Medical Supplies, 201.87; Online Interpreters Inc,
Purchase Service, 45.42; Ortho Clinical Diagnostics, Laboratory Supplies, 572.83; Outlaw
Graphics, Supplies, 95.00; Oxyrase, Inc., Laboratory Supplies, 35.00; Pam Emmett,
Travel, 53.17; Pam Fitzgerald, Travel, 53.05; Pan O Gold Baking Company, Dietary
Supplies, 599.78; Park Properites, Vehicle, 116.07; Party Depot, Supplies, 9.16; Pat Park,
Travel, 104.49; Patient Care Systems, Rent/lease, 893.00; Patient Refund Checks, Refund,
11, 402.11; Pc Connection Sales Corp, Supplies, 31.12; Pc Mall, Cap.equipment, 1,
741.13; Pentax, Medical Supplies, 172.72; Philips Medical Systems N.a. Co, Purchase
Service, 475.75; Physicians Laboratory Ltd, Purchase Service, 1, 153.33; Pinestar
Technology Inc, Medical Supplies, 756.00; Pitney Bowes Inc, Rent/lease/supplies, 417.22;
Pml, Laboratory Supplies, 66.96; Polymedco Inc, Laboratory Supplies, 77.37; Pope &
Conner Consulting, Inc, Travel, 250.00; Prairie Graphics, Supplies, 2, 098.45; Precision
Diagnostic Services, Purchase Service, 8, 450.00; Precision Lens, Medical Supplies, 7,
530.89; Professional Products, Inc., Medical Supplies, 99.57; Progressive Medical, Inc,
Medical Supplies, 93.00; Proxymed, Inc, Supplies, 1, 916.73; Radiation Detection
Company, Purchase Service, 42.00; Radioshack Corporation, Supplies, 170.93; Recruiting
Resources, Purchase Service, 23, 373.61; Remel Inc, Laboratory Supplies, 1, 468.45; Res
Med, Medical Supplies, 2, 178.00; Respironics, Medical Supplies, 1, 366.38; Retrotel,
Supplies, 390.00; Rf Technologies, Supplies, 659.32; Rfd News Group Inc, Advertising,
123.50; Rm&psi, Supplies, 6, 930.00; Ron Waltz, Travel, 42.39; Ross Products, Medical
Supplies, 1, 062.16; Royce Medical Company, Medical Supplies, 75.48; Ruhof
Corporation, Supplies, 176.18; Running's Big R, Supplies, 145.34; Safeguard Business
Systems Inc, Forms, 692.36; Sammons Preston Rolyan, Medical Supplies, 110.16; Scale-
May 26, 2005
Page 4
tronix Accessories, Supplies, 121.00; Scantron Corporation, Forms, 450.86; Sd Association
of Healthcare, Travel, 285.00; Sd Board of Examiners for Nha, Education, 100.00; Sd
Society of Health System Pharmacists, Travel, 120.00; Sd State Treasurer, Taxes, 1,
908.29; Seminar Fund, Travel, 55.00; Senior Technologies, Supplies, 1, 044.42; Shelley
Woldt, Travel, 189.54; Shelly Deknikker, Travel, 165.64; Shepardsons Hardware Hank,
Supplies, 17.10; Shippert Medical Technologies, Medical Supplies, 79.00; Siemens
Medical Solutions, Purchase Service, 825.24; Sioux Falls Two Way Radio, Supplies, 21.98;
Sioux Valley Clinical Labs, Purchase Service, 1, 962.15; Sioux Valley Hospital,
Travel/pur.serv., 683.00; Sioux Valley Wireless, Communications, 147.90; Sixth Street
Florist, Public Relations, 29.00; Smiths Medical Asd Inc, Medical Supplies, 565.19;
Sourceone Healthcare, Medical Supplies, 3, 344.62; South Dakota Foundation Medical Car,
Travel, 45.00; Staff Care Inc, Purchase Service, 20, 399.15; Staff Travel, Travel, 1, 449.01;
Stan Houston Equip Co, Supplies, 10.87; Stella Satterlee, Travel, 11.34; Step Saver Inc,
Supplies, 231.92; Steris Corporation, Supplies, 6, 640.26; Stryker Endoscopic Sales Corp,
Medical Supplies, 1, 096.60; Sunrise Machine & Tool Inc, Supplies, 417.92; Suntrac
Services, Inc., Purchase Service, 135.59; T. A. Penke & Associates, Rental/lease, 240.00;
Taylor Industries Inc., Purchase Service, 1, 000.68; Technology Imaging Services, Medical
Supplies, 1, 295.18; Tek Products, Laboratory Supplies, 572.47; the Burwin Institute,
Publication, 900.00; the Greeter, Advertising, 22.50; the Rental Depot, Rental/lease,
168.95; Thermo Biostar, Inc, Laboratory Supplies, 3, 261.30; Three Eagles
Communications, Advertising, 300.00; Thrifty White Stores, Pharmacy Supplies, 598.27;
Tri Anim Health Services Inc, Medical Supplies, 93.54; Tri-state Hospital Supply, Medical
Supplies, 80.32; Tv Productions Inc, Advertising, 653.82; U.s. Foodservice, Dietary
Supplies, 18, 632.13; U.s. Postal Service, Postage, 3, 000.00; Unipower Corporation,
Supplies, 125.23; United Communications Group, Publication, 548.00; United Parcel
Service, Freight, 360.68; United Retirement Center, Purchase Service, 800.00; Universal
Hospital Services, Rental/lease, 205.49; Us Endoscopy Group, Medical Supplies, 847.60;
Us Surgical, Medical Supplies, 676.71; Vern Carda, Education/travel, 2, 817.29; Viziflex
Seels, Inc, Supplies, 33.90; Walmart Community Brc, Supplies, 816.56; Wasserstrom
Company, Dietary Supplies, 32.49; Watertown Area Chamber of Commerce, Travel,
159.00; Web Md, Purchase Service, 83.63; West 7th Street Distributing, Supplies, 65.57;
Wigen Companies, Inc. #86, Purchase Service, 560.00; Wilson Ophthalmic Corp, Medical
Supplies, 93.18; Ww Tire Service Inc., Supplies, 20.00; Yes Distributing Inc, Supplies,
126.34; Zimmer Us, Inc, Medical Supplies, 10, 325.12; Risk Management Plan; Risk
Management/Event Reporting & Trending System; Medical Record Chart
Security/Lock Up Policy; Disposal of Surplus Property: declared 11 ERS units as surplus
property with no value to be disposed of in accordance with South Dakota Codified Law
(SDCL); New Vendor Application; Accounts Payable Policy and Procedure; Statistical
Report; Statistical Graphs. All members present voted in favor of the motion.
Financial Report: CFO Coffey presented the Brookings Hospital, Brookview Manor, Home
Health/Hospice Agency, and Brookhaven Estates financials for April 2005. Home health
expenses are up as we are still traveling to the Lake Preston area. Board members asked
about which units are rented at Brookhaven and which are still being held with no money
coming in. A performa for Brookhaven Estates will be brought to the next Board meeting.
Motion by Jones, seconded by Johnson to approve the financial report. All members present
May 26, 2005
Page 5
voted in favor of the motion. This included $1,008,172.73 in payroll and benefit expense for
the month. CFO Coffey also presented statistical information and distributed statistical
graphs.
Personnel Information:
New Employees: H. Bortnem, 23.03; V. Carda, 69.72; J. Klinkhammer, 85.00; K. Knox,
7.83; J. Mundt, 9.63; T. Sheets, 11.30; M. Smith, 85.00; K. Storhaug, 19.14; M. Wadsworth,
8.79; S. Wendell, 10.48; M. Wilson, 8.73.
Salary Changes: H. Dotson, 10.71; D. Krage, 10.92; D. Miller, 13.53; A. Rittershaus, 11.48;
P. Tingle, 11.26.
Committee Reports:
Joint Conference (Medical Affairs): Has not met. Board members felt this committee
should meet. President Roberts stated she would check with CEO Carda and the three
physicians on the Joint Conference Committee to coordinate a meeting date.
Strategic Planning: Has not met.
Finance/Personnel: Has not met. The Board received a request from the Boys and Girls
Club for a donation and Board members felt we should refer this back to the
Finance/Personnel Committee to develop a donation policy. Board members felt it would be
nice if we could get all donation requests at one time. The Finance/Personnel Committee
will meet before next month=s Board of Trustees meeting to develop a policy on donations
and bring back a recommendation for the Boys and Girls Club.
Executive Committee: President Roberts reviewed the minutes from the May 23, 2005,
Executive Committee meeting.
Unfinished Business: Ex-officio Whaley stated she had contacted Mayor Munsterman regarding
ex-officio appointments versus quarterly reports to the City Council. Mayor Munsterman
has not made a decision on this issue at this time. It was noted that a letter had been sent to
the SD State Department of Health regarding reducing the licensed hospital beds from 61 to
49. The SD State Department of Health stated that before they can approve the change in
licensed beds, we must contact our Fiscal Intermediary to see what they require for changing
our licensed beds. CFO Coffey stated that he is still monitoring patient numbers to see if we
will be able to apply for critical access status. It was noted that the privacy room had been
put on hold so the DXA room could be finished. The DXA room is now finished and work
can resume on the privacy room.
New Business: There was a question as to why skin care ulcers for BVM residents was so high. It
was noted that many of the residents with skin care ulcers are coming to us from another
facility. There is a skin care protocol manual that is followed to reduce the skins ulcers after
the residents arrive at our facility.
May 26, 2005
Page 6
It was noted that the physicians are now certified for interpreting DXA scans, but the
machine still needs to be certified. The DXA machine will be certified the first of June, and
then sample DXA scans will be performed. It was noted that we have 25 patients on the
waiting list to have DXA scans.
Reading and Information: Board members received for reading and information: Minutes from
Executive Committee and Medical Staff meetings; Thank you notes from Kellie VanGerpen,
Richard Wake family, and from Brookings High School.
Comments: One Board member stated that her 7 year-old had a CT performed at Brookings Health
System and it was a wonderful experience. She was very impressed with the new CT.
Cindy Mydland, from Sioux Valley Clinic stated they are close to having a new doctor
signing on at their clinic, and they are looking at a September opening date.
There being no further business, there was a motion by Olson, seconded by Robbins to adjourn at
8:00 p.m. All members present voted in favor of the motion.
Respectfully submitted,
____________________________
Pam Emmett, Recorder