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HomeMy WebLinkAboutUtilMinutes_2019_10_15Municipal Utilities Board October 15, 2019 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Tuesday, October 15, 2019, at the Utility Building with the following members present: Bartels, Carruthers, Hansen, Harvey and Pitts. MINUTES Minutes of the regular meeting held September 9, 2019 and the special meeting held and September 23, 2019 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Hansen, seconded by Pitts that the following bills and claims be approved. All members present voted in favor of the motion. 4Nu-Praxair Dist, Supplies, $13.95; A1 Cleaning & Restoration, Janitorial Service, $480.00; Accela, Credit Card Processing, $1,393.77; Accela, Software Support, $4,179.05; Active Heating, Repair, $720.41; Advance Auto Parts, Supplies, $7.69; AgFirst, Supp/LP, $3.75; A-I Computer Solutions, Supp, $44.99; Allegra, Printed Supp, $662.99; AlphaMedia, Advertising, $2,250.00; Anderson, Chris, Travel, $132.00; Appeara, Supp, $285.55; Aramark, Supp, $524.58; American Registry for Internet Numbers, IP/Routing Numbers, $2,000.00; AT & T, Telco Settlement, $755.26; Atlas Copco Compressors, Supp, $697.50; Aureon Network Services, Wireless Transport, $292.63; Authorize.Net, Credit Card Processing, $159.70; Auto Body Specialties, Supp, $0.22; Bachman, Chad, Travel, $115.50; Badger Communications, Supp, $326.42; Badger Comm, Unreg Inv, $67,910.95; Ball, Michelle, Janitorial Service, $250.00; Barhite, Brooke, Travel, $52.20; Bendix, Copier Maint, $8,115.51; Bierschbach Equipment, Supp, $8,530.00; Blooston & Mordkofsky, Legal Service, $4,436.25; Bluefin Pymt Systems, Credit Card Processing, $9,889.19; Bohlen, Cindy, Travel, $244.30; Border States Elec, Supp, $5,594.35; Border States Elec, Unreg Inv, $2,491.61; Borns, Justin, Permit, $32.50; Bowes Construction, Asphalt, $660.24; Bridle Estates, Sewer Charge Reim, $3,266.00; Brookings Auto Mall, Vehicle Maint, $1,264.86; Brookings Credit Bureau, Delinq. Acct Collection, $62.90; Brookings Utilities, Office Utility Bill, $58,563.25; Brookings Utilities, Petty Cash, $105.00; Brookings Radio, Advertising, $8,165.00; Brookings Register, Advertising/Legals, $28.00; Bruns, Brooke, Travel, $19.72; BSG Clearing Solutions, Telco Settlement, $58.69; Butler Machinery, Maint/Supp, $2,162.82; Carquest Auto, Equip Maint, $181.97; CCMI, Telco Number Database, $4,170.00; CDW Government, Supp, $253.40; Cenex Fleet Card, Gas, $643.76; Century Business Products, Copier Maint, $50.62; Century Link, Tele Exp, $1,134.89; Century Link, Interconnections, $5,360.08; Century Link, Telco Settlement, $272.24; Century Link, Directory Listing, $416.92; Chesterman Co, Bottled Water, $62.60; CHR Solutions, Server Migration/Licenses, $78,184.73; City of Beresford, Utility Bill, $221.74; City of Brookings, 2018 GABS 75 Actuarial Report, $3,481.00; City of Brookings, Employee Recognition, $696.20; City of Brookings, Contract Fee, $7,583.22; City of Brookings, Landfill Fee, $96.49; City of Sergeant Bluff, Utility Bill, $287.01; City of Sioux City, Storm Drainage Fee, $193.61; City of Vermillion, Utility Bill, $574.66; Clay Union Electric, Utility Bill, $236.38; Cleanslate, Printed Material, $182.00; CO2 Systems , Valves, $804.50; Codington Clark Elec, Utility Bill, $40.16; Core & Main, Chainsaw, $3,600.00; Core & Main, Hydrants, $4,514.22; Core & Main, Supp, $4,580.49; Courtesy Plbg & Htg, Repair/Supp, $528.42; Credit Collections Bureau, Delinq. Acct Collection, $537.11; Cronin Communications, Consulting Service, $845.00; Culligan, Bottled Water, $119.50; Culligan, Bottled Water, $70.75; Cummins, Camera Van Repair, $559.87; Dahmen, Tom, Equipment Rack, $249.46; Dakota Service, Supp, $345.00; Dave's Window Cleaning, Window Service, $137.00; Davis, Jesse, Conserve/Demand Incentive, $500.00; Dept of the Treasury, Fed Tax, $6,180.21; DexYP, Advertising, $408.73; DHE, Maint Fee, $1,196.63; Directory Resources, Software Maint, $1,310.00; Ditch Witch of SD, Equip Maint, $1,321.69; Dobesh, Ron, Conserve/Demand Incentive, $400.00; DPC Industries, Chemicals, $1,170.60; Eco Water, Bottled Water, $130.70; Ekern, Jeff, Travel, $302.50; Ethanol Products, Chemicals, $1,534.50; Eurofins Eaton Analytical, Analysis, $864.00; Express Communications, Telco Settlement, $9,994.74; Express Services, Temp Help, $392.04; Fastenal, Supp, $1,313.66; Fibercomm, Broadband Service, $541.37; First Bank & Trust, Bond Pymt Series 2011, $36,172.91; Five-Star Awards & More, Supp, $58.50; Foerster Supply, Supp, $1,212.65; Foerster Testing Limited, Compaction Tests, $970.00; Fox Sports Net North, Contract Fee, $7,667.40; Franz Reprographics, Maint/Supp, $36.68; Freeman, Harvey, Travel, $82.50; FRRPA, FRRPA Lease, $20,423.00; Gacke Enterprise, Lime Sludge Removal, $27,067.50; General Traffic Controls, Supp, $128.30; Genuine Cable Group, Supp, $1,432.00; Geotek Engineering, Soil Analysis, $535.35; Golden West Tech, Tech Support, $4,591.50; Goldfield Telecom, Supp, $132.45; GP Auto, Repairs, $65.90; Grainger, Supp, $228.92; Graybar Electric, Supp, $4,039.96; Graybar Electric, Unreg Inv, $12,222.72; Graymont Capital, Chemicals, $11,559.90; Hach Chemical, Supp, $654.61; Halgerson, Russ, License Renewal, $80.00; Halgerson, Russ, Travel, $326.14; Hawkins Inc, Chemicals, $3,425.00; H-D Electric, Utility Bill, $298.10; Helsper, McCarty, & Rasmussen, Legal Service, $1,634.45; Hibu-West, Advertising, $431.00; Hillyard, Repair/Supp, $1,049.97; Hinricher, Scott, Travel, $16.50; Hohn, Trevor, Travel, $44.00; Homestead Do It Center, Supp, $156.14; Hometown Service, Vehicle Maint, $240.98; Iheartmedia, Advertising, $3,176.00; Independent Communication, Contract Fee, $3,916.15; Insight Direct USA, Supp, $1,423.51; Insight Direct USA, Unreg Inv, $5,695.57; Intek, Building Maint, $645.00; Interstate Telecom, Tele Exp, $529.44; Interstate TRS Fund Admin, Teleco Relay Service, $11,794.05; Iowa HSEMD, Enhanced 911, $8,552.58; I-State Truck Center, Vehicle Maint, $308.28; Jackrabbit Tire, Equip Maint, $726.71; Jaymar, Printed Supp, $910.98; JCL Solutions, Supp, $156.09; Johansen, Jerad, Permit Fees, $75.00; Johansen, Jerad, Travel, $214.70; Johme, Ashley, Travel, $70.76; Johnson Garage Door, Supp/Repair, $175.95; Johnstone Supply, Supp, $64.10; Jorgenson, Todd, Conserve/Demand Incentive, $400.00; Julius, Laura, Travel, $443.78; Kabris, Curt, Travel, $255.30; Karpen, Nick, Travel, $196.62; Kibble Equipment, Conserve/Demand Incentive, $3,839.40; Knettel, Trever, Travel, $606.36; Koch, Tyler, Travel, $242.70; KPHR, Advertising, $800.00; Krier & Blain, HVAC Maint, $7,033.96; Kuechenmeister, Mark, Travel, $44.00; KXLG-FM, Advertising, $2,500.00; Laake, Aaron, Travel, $1,046.66; Langland Home Center, Repairs/Supp, $468.87; Lantsberger , Michael, Real Estate Taxes, $1,371.20; Lewis Drug, Supp, $61.23; Lights Out Productions, Photography, $135.79; Lounsbery, Jeff, Travel, $42.34; Lowe's, Supp, $887.98; LSA, Directory Rates/Data, $259.74; LSA, Subscription, $322.00; Lucchesi, Dave, Conserve/Demand Incentive, $425.00; M & T Fire & Safety, Supp, $95.00; Mack, Scott, Travel, $603.83; Maguire Iron, 4th St Tower Replacement, $35,687.69; Malloy Bearing Supply, Repairs/Supp, $1,211.85; Martinez, Eduardo, Travel, $128.76; Martin's Inc, Diesel/Oil, $847.94; Matheson Tri-Gas, Supp, $151.50; Maximum Promotions, Flags/Repair, $573.40; MC2, Supp, $423.25; Mediacom, Broadband Service, $89.95; Menards-Sx City, Supp, $112.60; Menards-Sx Falls West, Supp, $6.07; Menards-Watertown, Supp, $35.54; Meyer, Kelly, Travel, $44.00; Meyer, Steve, Travel, $1,770.50; Mid South Telecom, Repairs/Supp, $70.00; Midamerican Energy, Utility Bill, $1,949.66; Midcontinent, Broadband Service, $1,919.04; Midcontinent, Contract Fee, $444.00; Midwest Alarm, Monitoring Service, $66.00; Midwest Alarm- Sx City, Monitoring Service, $75.00; Midwest Communications, Advertising, $2,612.00; Midwest Glass, Repair/Supp, $1,266.90; Minor, Scott, Travel, $73.41; Missouri River Energy, Supplemental Power, $1,175,245.01; Missouri River Energy, WAPA Allocation, $204,950.02; MVTL Labs, Wastewater Analysis, $542.00; MyCoolCell, PCS Inventory, $591.19; Napa Auto Parts, Supp, $178.64; Nash, Doug, Conserve/Demand Incentive, $400.00; National Processing, Credit Card Processing Fee, $5,951.09; Neopost USA, Postage Meter Rental, $263.34; Nexstar Broadcasting, Contract Fee, $5,903.45; Nexstar Broadcasting-Kelo, Employment Advertising, $309.00; Niklason Masonary, Concrete/Supp, $1,938.00; North West Rec, Utility Bill, $162.88; Northern Tool, Supp, $157.48; Northwestern Energy, Natural Gas, $248.82; Office Elements, Maint/Supp, $84.10; Office Peeps, Supp, $492.70; One Source-Background Check, Employee Verification, $125.50; OneNeck IT Solutions, Engineering Consulting, $400.00; OneNeck IT Solutions, Servers and Hard Drives, $3,104.20; Otter Tail, Utility Bill, $198.57; Owen, John, Travel, $49.50; Pests B Dead, Pest Control, $190.00; Pickard, Robin, Travel, $182.50; Pond, Kevin, Conserve/Demand Incentive, $25.00; Powell Broadcasting, Advertising, $400.00; Power & Telephone Supply, Supp, $1,143.00; Prairie Graphics, Supp/Uniforms, $72.00; Pro Lube, Vehicle Maint, $143.87; Prussman Contracting, Asphalt, $3,094.43; Prussman Contracting, Main Repairs, $1,805.33; RC First Aid, Supp, $73.00; Reed, Jeff, Travel, $247.50; Rental Depot, Equip Rental, $165.90; Rients, Shane, Travel, $214.50; Runnings, Supp, $2,135.80; Schoon's Pump N' Pak, Gas, $8,460.92; Schreiner, Scott, PCS Refund, $35.00; SD Dept of Health Lab, Testing W-WW Samples, $528.00; SD Telecom, Assessment, $11,930.29; SD Treasurer, Sales/Excise Tax, $238,134.52; SDN Communications, Circuit Lease, $82,305.27; Servicemaster, Janitorial Service, $280.00; Sherwin-Williams, Paint, $13.04; SHI International, Computer Equip/Software, $3,133.73; Sioux Falls Utilities, Utility Bill, $880.54; Sioux Valley Energy, Lost Revenue, $76,081.36; Sioux Valley Energy, Utility Bill, $1,751.86; Sioux Valley Environmental, Supp, $15,663.60; Skyberg, Amy, Travel, $127.60; SD Newspaper Assoc, Employment Advertising, $883.24; South Sioux City, Utility Bill, $410.25; Southeastern Electric, Utility Bill, $853.65; Sprint, PCS Phone Service, $2,224.87; Sprint, PCS Service Fee, $151,909.18; Sprint, PCS Inventory, $344,971.85; Sprint, PCS Accessories, $99.98; Sprint, PCS Accessories, $749.00; Stanwick, Kylie, Travel, $352.00; Staples, Supp, $43.17; State of Iowa-Treasurer, Sales Tax, $3,573.01; Stoltenburg, Audie, Travel, $666.30; Stuart C. Irby, Switchgear, $150,990.00; Sturdevant Auto, Supp, $296.74; Swiftel Communications, Office Phone Bill, $120,318.83; T & R Electric, Repair/Supp, $3,500.00; Teledynamics, Unreg Inv, $136.85; Tessier's, Repairs/Supp, $307.02; UPS Store, Freight, $661.46; Timko, Hunter, Travel, $209.00; Tires Tires Tires, Vehicle Maint, $1,597.50; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Vehicle Maint, $209.95; Tower Distribution, Contract Fee, $334.57; Townsquare Media, Advertising, $3,066.00; Travel Leaders, Air Fare, $1,283.00; U.S. Bank National Assoc, 2012 SRF Loan Pymt, $397,335.98; Union County Elec, Utility Bill, $272.00; UPS, Freight, $663.21; US Postal Service, Postage, $9,000.00; Universal Service Adm, USAC Contribution, $75,204.14; University Estates, Water Charge Reim, $3,437.00; USA Bluebook, Supp, $187.95; Voice Comm, PCS Inventory, $6,216.17; Walker & Associates, Supp, $1,484.80; Walsh, Debra, Travel, $403.04; Water & Enviro Engineering Center, Analysis, $39.00; Watertown Utilities, Utility Bill, $1,162.03; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $223.25; Western Area Power Admin, Purchased Power, $4,000.00; Witt, Eric, Registration, $80.00; Wood, William, Conserve/Demand Incentive, $425.00; Xcel Energy/NSP, Util Bill, $2,913.50. The following are Telephone/Utility Refunds: Alsharif, Shuruq, $19.64; Anderson, Lethe, $48.10; Anderson, Ronald, $159.70; Angerhofer, Elizabeth, $2.19; Asmussen, Nicholas, $118.95; Blom, Ethan, $56.67; Bogenrief, Jordan, $65.58; Bunger, Seth, $55.69; Cherry Berry, $66.49; Cowan, Scott, $62.92; Crouse, Mitchell, $50.04; Dash Rentals, $21.05; Dorn, Andrew, $50.13; Foss, Zachariah, $159.44; Gossett, Jonathan, $148.98; Hometown Construction, $44.07; Hornig, Trevor, $68.98; Hubregtse, Jon, $51.91; Innovation Village, $57.35; Jackson, Matthew, $43.59; Johnson, Jerome, $157.70; Justice, Janice, $38.28; Kastner, Carol, $12.59; Kleinjan, Jonathan, $40.96; Klingbile, Lacey, $54.00; Klontz, Keegan, $56.42; Lindberg, Audrey, $20.26; Madani, Rami, $63.22; Magni, Florencia, $13.19; Martinson, Brent, $10.86; Matthys, Lesley, $32.78; Metteer, Nick, $136.27; Najmi, Asim Yahyas, $116.91; Northwestern Energy, $62.14; Olson, Shane, $361.12; Opdahl, Gregory, $32.78; Opdahl, Laura, $56.67; Ort, Larry, $32.69; Paepke, Noah, $55.19; Park View Apts, $21.27; Parr, Chance, $60.08; Parr, Chance & Lauren, $313.21; Perkins, Tyshania, $77.53; Petersheim, Carson, $44.29; Rasmussen, Robb, $19.64; Rogers, Rachel, $32.78; Shanley, Dee, $6.79; Shreves, Benjamin, $109.91; Smith, Erin, $27.35; Telgren, Jason, $63.63; Tjaden, Kenneth, $199.85; Toft, Jackie, $185.37; Torgerson, Ty, $10.91; Tuschen, Bridgette, $86.44; Vig, John, $58.00; Walker, Jeremy, $43.59; Wengler, Valerie, $46.44; Wu, Jixiang, $57.51; Wylie, Zachary, $13.63. PERSONNEL INFORMATION Department Salaries (September): Electric, $222,073.51; Water, $110,614.89; Wastewater, $89,563.03; Telephone, $514,593.40; Retirement, $53,807.16; Social Security, $66,588.97; Insurance, $117,388.63; Deferred Comp, $15,343.56; Salary Changes: L. Thompson, $12.91*; J. Larson, $33.81; M. Volkers, $31.17; T. Rymerson, $19.38; New Employees: C. Speakmann, $10.33*; J. Gorter, $22.23; *Plus commission INVITATION FOR CITIZEN INPUT One citizen was present to discuss billing question/concern with the Utility Board. No action was taken. PRESENTATION BY MAYOR KEITH CORBETT Mayor Keith Corbett was present to express appreciation to the Brookings Municipal Utilities Board for their continued support and effort in providing good utility services to the Brookings community. EXECUTIVE SESSION Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session for the purpose of consulting with legal counsel and review communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All members present voted in favor of the motion. The Board reconvened in open session. PUBLIC HEARING ON 2020 BUDGET AND PROPOSED RATE INCREASES A public hearing was held on the 2020 Budget and proposed rate increases for water and wastewater. No one appeared and no written complaints were received. The public hearing closed. REVIEW 2020 BUDGET Steve Meyer and Laura Julius presented the proposed 2020 Budget for the Board’s consideration. No action was taken. FIRST READING OF WASTEWATER RATE REVIEW The proposed rate increase for wastewater service was reviewed. Motion was made by Hansen, seconded by Carruthers to approve the first reading of the proposed rate increase in residential and commercial wastewater rates. All members present voted in favor of the motion. FIRST READING OF WATER RATE REVIEW The proposed rate increase for water service was reviewed. Motion was made by Bartels, seconded by Carruthers to approve the first reading of the proposed rate increase in residential and commercial water rates. All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for the purpose of discussing personnel. All members present voted in favor of the motion. The Board reconvened in open session. Motion was made by Hansen, seconded by Carruthers that the following salary changes be made. All members present voted in favor of the motion. I. Cost of Living Adjustments: Increase the base pay of positions on the following wage structures and the salary of the following positions by 3% effective October 1, 2019: Management Wage Structure Watertown Marketing Wage Structure (non-exempt employees) Sioux Falls Marketing Wage Structure (non-exempt employees) Sioux City Marketing Wage Structure (non-exempt employees) Brookings Retail Marketing Wage Structure (non-exempt employees) Electric Department Manager Water/Wastewater and Engineering Manager Network & Technical Operations Manager Finance & Accounting Manager Swiftel General Manager Executive Vice President/General Manager Increase the base pay of positions on the following wage structures by 3% effective January 1, 2020: Brookings Retail Marketing Wage Structure (exempt employees) Brookings Wireline Marketing Wage Structure (exempt employees) Watertown Marketing Wage Structure (exempt employees) Sioux Falls Marketing Wage Structure (exempt employees) Sioux City Marketing Wage Structure (exempt employees) II. Increase the wage of the following position by 7% effective October 1, 2019: Electric Department Manager III. Increase the wage of the following position by 2% effective October 1, 2019: Water/Wastewater and Engineering Manager ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Doug Carruthers, Secretary Tim Harvey, President