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Municipal Utilities Board September 9, 2019
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 9, 2019, at the Utility Building with the following members present: Bartels, Hansen,
and Harvey. Absent: Carruthers and Pitts.
MINUTES
Minutes of the regular meeting held August 12, 2019 and the special meeting held
August 26, 2019 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $13.95; Accela, Software Support, $4,295.05; AgFirst, Supp/LP,
$17.84; A-I Computer Solutions, Supp, $49.99; AlphaMedia, Advertising, $2,250.00; American
Engineering Testing, Engineering Consulting, $7,742.00; American Time, Unreg Inventory,
$36,266.63; Appeara, Supp, $257.66; Aramark, Supp, $349.72; AT & T, Telco Settlement,
$790.48; Atrium Hospitality, Site Inspection Fee, $1,500.00; Authorize.Net, Credit Card
Processing Fee, $161.95; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel,
$37.70; Bechen, Amanda, Conserve/Demand Incentive, $25.00; Bendix, Copier Maint, $354.95;
Blooston & Mordkofsky, Legal Service, $14,172.50; Bluefin Payment Systems, Credit Card
Processing Fee, $10,560.16; Border States, LED Commercial Luminaires, $15,900.00; Border
States, Supp, $1,972.51; Border States Elec, Unreg Inventory, $35,304.50; Bridle Estates, Sewer
Charge Reim, $3,380.00; Brookings County Finance, Commercial License Plates, $4,693.35;
Brookings County Sheriff, Sheriff's Fee, $60.00; Brookings Credit Bureau, Delinq. Acct
Collection, $178.49; Brookings Utilities, Office Utility Bill, $53,061.04; BSG Clearing
Solutions, Telco Settlement, $57.06; Carquest, Equip Maint, $178.47; Carus Corp, Chemicals,
$1,995.00; Century Link, Tele Exp, $341.61; Century Link, Interconnections, $5,587.26;
Century Link, Telco Settlement, $544.47; Chesterman, Bottled Water, $16.00; City of Beresford,
Utility Bill, $225.16; City of Brookings, Contract Fee, $7,515.39; City of Sergeant Bluff, Utility
Bill, $258.28; City of Vermillion, Utility Bill, $604.65; CO2 Systems, Inspection/Certification,
$2,250.00; Core & Main, Supp, $2,069.46; Courtesy Plbg & Htg, Repair/Supp, $219.30; Credit
Collections Bureau, Delinq. Acct Collection, $879.38; CT Corp, Professional Service, $319.00;
Culligan of Brookings, Bottled Water, $46.25; Culligan of Watertown, Bottled Water, $38.75;
Dakota Service, Supp, $35.54; Dave's Window Cleaning, Window Service, $60.00; Dept of the
Treasury, Fed Tax, $6,044.79; DeZURIK, Supp, $299.00; DHE, Maint Fee, $1,196.63; Directory
Resources, Software Maint, $540.00; Ditch Witch of SD, Equip Maint, $454.61; DPC Industries,
Chemicals, $609.00; Eco Water, Bottled Water, $107.30; Einspahr Auto Plaza, Vehicle Maint,
$48.00; Ekern, Jeff, Travel, $104.50; Elliott, Lisa, Conserve/Demand Incentive, $250.00;
Ethanol Products, Chemicals, $476.24; Exhaust Pros, Vehicle Maint, $170.84; Express Services,
Temp Help, $2,337.96; Farmers Implement, Equip Maint, $44.94; Fastenal, Supp, $586.40;
Fibercomm, Broadband Service, $577.93; First Bank & Trust, Bond Pymt Series 2011,
$36,172.92; First Bank & Trust Visa, Lodging/Car Rental, $4,251.30; Foerster Supply, Supp,
$251.50; Fouts, Kendall, Travel, $346.40; Fox Sports Net North, Contract Fee, $7,654.10; Franz
Reprographics, Maint/Supp, $25.00; Freeman, Harvey, Travel, $132.00; GCC Consolidated
Ready Mix, Concrete/Supp, $105.00; George's Pizza, Employee Recognition, $151.34; Golden
West Tech, Tech Support, $3,696.00; Grainger, Supp, $159.34; Gray Television Group, Contract
Fee, $5,521.88; Graybar Electric, Supp, $3,937.54; Graybar Electric, Unreg Inv, $2,563.02;
Graymont Capital, Chemicals, $15,224.10; Great Northern Environmental, Lime Blower,
$11,273.00; Hamlin Building Center, Supp, $133.12; Hawkins Inc, Chemicals, $1,712.50; H-D
Electric, Utility Bill, $301.38; Henningsen, Evan, Travel, $44.00; Hibu-West, Advertising,
$431.00; Homestead Do It Center, Supp, $18.95; Hometown Service, Vehicle Maint, $800.26;
Huber, Savannah, Travel, $331.94; Iheartmedia, Advertising, $3,426.00; Independent
Communication, Contract Fee, $3,894.38; Interstate Telecom, Tele Exp, $395.80; Interstate TRS
Fund, Teleco Relay Service, $11,794.05; Johansen, Jerad, Travel, $132.50; Johme, Ashley,
Travel, $97.44; Jones Pest Control, Pest Control, $50.00; Julius, Laura, Travel, $129.57; Karpen,
Nick, Travel, $143.84; KDLT TV, Contract Fee, $4,475.63; Kibble Equipment, Equip Maint,
$69.47; Knettel, Trever, Travel, $819.74; Koch, Tyler, Travel, $89.08; KPHR, Advertising,
$800.00; KXLG-FM, Advertising, $2,500.00; L G Everist, Gravel, $59.81; Laake, Aaron,
Travel, $1,456.34; Lamar Co, Advertising, $8,150.00; Lewis Drug, Supp, $39.99; Loban, Darin,
Safety Glasses, $350.00; Lowe's, Supp, $4.15; Macksteel Warehouse, Supp, $59.85; Maguire
Iron, 4th St Tower Replacement, $234,397.76; Maguire Iron, Pressure Relief Valve, $1,250.00;
Martinez, Eduardo, Travel, $287.36; Martin's Inc, Diesel/Oil, $473.45; Matheson Tri-Gas, Supp,
$153.91; McGrath North Mullin & Kratz, Legal Service, $589.00; McGrath, Chandler, Travel,
$239.48; Mediacom, Broadband Service, $89.95; Meeder, Jackie, Conserve/Demand Incentive,
$400.00; Menards-Sioux City, Supp, $43.29; Menards-Sioux Falls East, Supp, $8.44; Metering
& Tech Solutions, Water Meters, $10,615.82; Meyer, Rod, Safety Glasses, $350.00;
Midamerican Energy, Utility Bill, $2,015.67; Midcontinent, Broadband Service, $701.41;
Midcontinent, Contract Fee, $427.00; Midwest Comm, Advertising, $3,542.00; Missouri River
Energy, Registration, $149.00; Mr V's Prof. Body Shop, Vehicle Maint, $65.00; MVTL Labs,
Wastewater Analysis, $676.50; National Processing, Credit Card Processing Fee, $5,239.21;
Nielsen's, Repair/Supp, $232.60; North West Rec, Utility Bill, $209.53; Northwest Iowa
Telephone, PCS Access, $3,571.66; Northwestern Energy, Natural Gas, $90.70; Office
Elements, Maint/Supp, $105.83; Office Peeps, Supp, $237.05; One Source-Background Check
Co, Employee Verification, $20.00; Otter Tail, Utility Bill, $177.36; Patrick, Dan, Travel,
$66.00; Pekas, Denise, Conserve/Demand Incentive, $400.00; Plymouth County Treasurer, IA
Real Estate Tax, $2,260.00; Powell Broadcasting, Advertising, $3,400.00; Prairie Graphics,
Supp/Uniforms, $1,419.50; Privett, Marvin, Conserve/Demand Incentive, $400.00; RC First Aid,
Supp, $179.00; RDO Equipment, Equip Maint, $1,192.77; Reconinsight Ltd, Software,
$5,000.00; Reed, Kurt, Travel, $247.50; Rients, Shane, Travel, $286.00; Ron's Auto Repair,
Vehicle Maint, $144.82; Sabre Industries, Supp, $3,009.38; Saint Mary's Univ of MN,
Scholarship-Mackenzie Kelly, $500.00; Schoon's Pump N' Pak, Gas, $7,368.54; Schwarz, Laura,
Conserve/Demand Incentive, $400.00; SD Dept of Health Lab, Testing W-WW Samples,
$436.00; SD Treasurer, Sales/Excise Tax, $243,048.14; SD Treasurer C I F, Communication
Impaired Fee, $3,903.80; SDN Communications, Circuit Lease, $82,164.75; SDSU Financial
Aid, Scholarship-Jadyn Perry, $500.00; SDSU Financial Aid, Scholarship-Justin Devine,
$500.00; Servicemaster, Janitorial Service, $280.00; Sigma-Aldrich, Supp, $173.45; Sioux Falls
Utilities, Utility Bill, $950.09; Sioux Valley Energy, Utility Bill, $1,693.44; Sixth Street Optical,
Safety Glasses, $350.00; Smith, Tyler, Travel, $44.00; SD Newspaper Assoc, Employment
Advertising, $2,057.62; Southeastern Elec, Utility Bill, $852.19; Sprint, PCS Phone Service,
$2,204.36; Sprint, PCS Service Fee, $160,909.81; Sprint, PCS Inventory, $222,714.22; Sprint-Sx
City, PCS Accessories, $749.00; Stanwick, Kylie, Travel, $422.50; Staples, Supp, $232.21; State
of Iowa-Treasurer, Sales Tax, $3,890.00; Stetter, Alexandra, Travel, $254.56; Stoltenburg,
Audie, Travel, $620.80; Stuart C. Irby, Supp, $2,030.60; Sturdevant Auto, Supp, $275.35;
Swiftel Communications, Office Phone Bill, $117,461.30; UPS Store, Freight, $245.74;
Thompson, Luke, Travel, $69.60; Top Notch Cleaning Service, Janitorial Service, $1,845.00;
Total Maintenance Systems, Repair/Maint, $150.00; Tower Distribution, Contract Fee, $333.96;
Town & Country Shopper, Advertising, $216.00; Towner County Medical Center, Drug
Screening, $75.00; Townsquare Media, Advertising, $3,757.00; Traffic Control Corp, Supp,
$1,160.00; Turfguard, Weed Spraying, $575.00; UPS, Freight, $367.20; US Postal Service,
Postage, $9,000.00; Universal Service Adm., USAC Contribution, $75,204.12; University
Estates, Water Charge Reim, $3,323.00; Velocity Dynamics, Supp, $502.24; Vikor
Teleconstruction, PCS Tower Work, $4,468.38; Voegeli, Vance, CDL License, $33.00; Voice
Comm, PCS Inventory, $3,845.21; Walsh, Debra, Travel, $116.84; Watertown Utilities, Utility
Bill, $1,174.93; Watertown Public Opinion, Employment Advertising, $241.56; Wellmark Blue
Cross Blue Shield of SD, Benefit Plan Fee, $223.25; Wells, Miranda, Conserve/Demand
Incentive, $400.00; Wendland, Rod, Travel, $267.00; Wilson, Richard, Conserve/Demand
Incentive, $250.00; Winter Contracting, Water Main Replacement, $245,927.70; Winter Inc,
Concrete/Supp, $309.00; WIREX17, PCS Inventory, $102.90; Woodbury County Treasurer, IA
Real Estate Tax, $25,664.00; Xcel Energy/NSP, Utility Bill, $2,721.12.
The following are Telephone/Utility Refunds:
% AT&T Managed Care, $129.28; Adams, Chase, $33.87; Adebanjo, Oluwanifemi, $141.83;
Ahmed, Ismail, $11.48; Alseud, Khaled, $58.23; Buhl's, $105.71; Davis, Delila, $27.92;
Debaere, Therese, $45.77; Dorn, Andrew, $50.13; Dorn, Andrew, $174.98; Feucht, Benjamin,
$42.80; Frederick, Lynn & Mary, $340.66; Harms, Alexander, $58.84; Hauffe, Annika, $10.48;
Holmlund, Corey, $67.93; Howard, Theresa, $140.00; Hyde, Jamie, $112.88; Ja Properties,
$376.93; Kubal, Haley, $45.77; Larson, Zachary, $14.29; Liu, Hung-Ling, $163.48; Looyenga,
Eric, $51.13; Mama Mia Italian Restaurant, $108.21; Mook, Jessey, $31.04; Nguyen, Kristopher,
$67.08; O'Brien, Megan, $71.04; Page, Tom, $27.86; Rosenthal, Kacey, $186.50; Schlechter,
Taylor, $56.05; Schoon, Florence, $13.52; Sebring, Ramona, $27.24; Seibert, Karen, $242.62;
Seitz, Kara, $45.77; Silva, Levi, $25.00; Sioux Fall Bell, $62.54; Snow, Kelly, $56.41; Solares
Melgar, Carlos, $200.41; Sorensen, Ethen, $57.19; State of SD-Wan, $106.22; Swift Hawk,
Trevor, $9.94; Thieman, Carleen, $223.65; Wrightson, Graham & Theodora, $65.15; Yata LLC ,
$328.75.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $229,763.04; Water, $118,801.66; Wastewater,
$101,654.19; Telephone, $555,715.32;
Retirement, $55,629.06; Social Security, $72,384.33; Insurance, $118,070.01; Deferred Comp,
$15,886.05;
Salary Changes: A. Valencia, $12.91*; B. Nielson, $24.21*; C. Smith, $14.63*; L. Velazquez,
$10.97*; T. Hohn, $32.12: J. Jensen, $29.71; R. Thompson, $7,955.58;
New Employees: S. Chan, $10.97*; E. Zitterich, $10.33*; M. Tatum, $10.33*;
*Plus commission.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
2020 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Hansen that the following Resolution No. 21-19 be approved.
RESOLUTION NO. 21 - 19
RESOLUTION APPROVING
2020 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 9, 2019, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 9th day of September, 2019.
ATTEST:
________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2020 BUDGET AND RATES
Motion was made by Hansen, seconded by Bartels that a public hearing be held on the
2020 budget and utility rates at the Board Meeting to be held on Tuesday, October 15, 2019, at
1:00 p.m. All members present voted in favor of the motion.
INTEGRATED RESOURCE PLAN (IRP) WITH WAPA
Motion was made by Bartels that the following Resolution No. 22-19 be approved.
RESOLUTION NO. 22 - 19
RESOLUTION APPROVING INTEGRATED RESOURCE PLAN
WHEREAS the Brookings Municipal Utilities purchases a significant portion of
its power supply from the Western Area Power Administration (Western); and
WHEREAS, Western has recently published its Energy Planning and
Management Program Rules specifying the requirements for preparing and filing of an
Integrated Resource Plan (IRP); and
WHEREAS, the municipal utility staff has prepared an IRP Summary Report
describing the IRP process used and the information and assumptions used to develop the IRP;
and
WHEREAS, our customers were informed of our IRP and resulting Action Plans
through various means including a public meeting where public questions and comments were
encouraged; and
WHEREAS, any public comments received have been addressed in order to
strengthen the city’s Integrated Resource Plan; and
WHEREAS, the IRP Summary Report included 5-year and 2-year action plans
outlining actions to be taken by the Municipal Utility during the next several years.
NOW, THEREFORE, BE IT RESOLVED BY the Brookings Municipal Utilities
Board as follows:
That the “Integrated Resource Plan Summary Report for the City of Brookings dated
September 2019 shall be approved for filing with Western under the Energy Planning
and Management Program.”
Adopted this 9th day of September, 2019.
ATTEST:
______________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE DESTROYED – OSSN AND AGGREGATION
EQUIPMENT
Motion was made by Hansen that the following Resolution No. 23-19 be approved.
RESOLUTION NO. 23 - 19
RESOLUTION ORDERING DISPOSITION OF SURPLUS
WIRELESS OPERATIONAL SYSTEM SUPPORT
NETWORK AND AGGREGATION EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
1 Cisco 2600
1 Cisco 2800
2 Cisco 3620
2 Cisco 3640
2 Cisco 6509
2 Cisco 7206
2 Cisco Fasthub 400
1 IP Sniffer
2 Juniper SSG 140 Firewalls
2 Kentrox MUX
2 Cisco 10K - Aggregators
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 9th day of September, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – TIMBERLINE ADDITION
Motion was made by Bartels, seconded by Hansen that the application for extension of
water/sewer mains and connection into the city water/sewer system in the Timberline Addition
Phase 4B requested by Sioux Empire Development Corporation be approved. All members
present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER MAINS AND CONNECTION INTO
THE CITY WATER SYSTEM – VILLAGE SQUARE ADDITION
Motion was made by Bartels, seconded by Hansen that the application for extension of
water main and connection into the city water system in the Village Square Addition (former
Pizza Ranch) requested by Mills Family Partnership be approved, contingent upon acquisition of
the required easement. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENT – CREDIT CARD POLICY
Motion was made by Hansen that the following Resolution No. 24-19 be approved.
RESOLUTION NO. 24 - 19
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Fiscal Policy, Section 413, Credit Card Policy; as set forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 9th day of September, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to executive session for the
purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President