HomeMy WebLinkAbout2020_11_17 CC PKTCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Chambers5:30 PMTuesday, November 17, 2020
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:30 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
Action: Motion to Approve, Roll Call
4. Open Forum
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.ID 20-0479 Presentation on SDSU’s Green Stormwater Infrastructure Research
Project.
6.ID 20-0480 Presentation on Engage Brookings.
Memo
Presentation
Attachments:
7.ID 20-0481 Update on the Bob Shelden Public Arts Commission Project.
Page 1 City of Brookings
November 17, 2020City Council Meeting Agenda - Final
Memo
Reed Madden Proposal
Attachments:
8.ID 20-0483 Swiftel Center Financial/Operational update and the Economic Impact of
the July 2020 events.
Memo
Business Testimonials
Personal Testimonials
Attachments:
9. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
10. Adjourn.
Brookings City Council: Keith Corbett, Mayor; Patty Bacon, Deputy Mayor
Council Members Leah Brink, Joey Collins, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request by contacting (605) 692-6281. If you require
additional assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605)
692-6281 at least three working days prior to the meeting.
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0479,Version:1
Presentation on SDSU’s Green Stormwater Infrastructure Research Project.
Summary:
Jeremiah Bergstrom from SDSU School of Design and John McMaine, SDSU School of Agricultural
and Biosystems Engineering, will present information about stormwater, green infrastructure and
sustainability. The presentation will include information about the SDSU Green Stormwater
Infrastructure Research Project. The project was developed by the SDSU School of Design -
Landscape Architecture Program in partnership with SDSU Extension. The project was sponsored
by the California Landscape Architectural Student Scholarship Fund and the East Dakota Water
Development District.
City of Brookings Printed on 11/13/2020Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0480,Version:1
Presentation on Engage Brookings.
Summary:
Staff will provide an overview on the use and functionality of Engage Brookings, a mobile application
and online platform which allows for the submission of service requests, access to information and
social media, and departmental contacts. Engage Brookings provides an additional means to engage
the public, enhance customer service and responsiveness, and promote connectivity. The platform
also provides benefits to staff in managing internal and external service requests, access to data and
analytics, and sending pertinent notifications.
Background:
As part of the City’s vision and mission, we strive to be an inclusive and connected community
committed to providing a high quality of life for citizens through innovation. With this in mind, staff
wanted to find a complementary tool to further engage citizens, provide connectivity, and promote a
culture of customer service and responsiveness.
A means to achieve this outcome was a mobile and desktop application that allows easy access to
information and social media, departmental contact information, and direct submission of service
requests. A cross-departmental team solicited quotes and viewed product demonstrations to select
the best platform for Brookings in terms of cost-effectiveness, ease of use, and functionality.
Ultimately, a solution provided by SeeClickFix was chosen and the platform was launched and
branded as Engage Brookings in March 2020.
Fiscal Impact:
The annual cost for the platform is approximately $15,500.
Attachments:
Memo
Presentation
City of Brookings Printed on 11/13/2020Page 1 of 1
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City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Council Meeting: November 17, 2020
Subject: Engage Brookings
Person(s) Responsible: Jacob Meshke, Assistant City Manager
Summary:
Staff will provide an overview on the use and functionality of Engage Brookings, a
mobile application and online platform which allows for the submission of service
requests, access to information and social media, and departmental contacts. Engage
Brookings provides an additional means to engage the public, enhance customer
service and responsiveness, and promote connectivity. The platform also provides
benefits to staff in managing internal and external service requests, access to data and
analytics, and sending pertinent notifications.
Background:
As part of the City’s vision and mission, we strive to be an inclusive and connected
community committed to providing a high quality of life for citizens through innovation.
With this in mind, staff wanted to find a complementary tool to further engage citizens,
provide connectivity, and promote a culture of customer service and responsiveness.
A means to achieve this outcome was a mobile and desktop application that allows
easy access to information and social media, departmental contact info rmation, and
direct submission of service requests. A cross-departmental team solicited quotes and
viewed product demonstrations to select the best platform for Brookings in terms of
cost-effectiveness, ease of use, and functionality. Ultimately, a solutio n provided by
SeeClickFix was chosen and the platform was launched and branded as Engage
Brookings in March 2020.
Item Details:
Engage Brookings expands public engagement through service requests, providing
easy access to information, and departmental contact information. The platform is
available as a mobile application for Android and Apple devices as well as through an
online portal on the City’s website.
In a shared benefit to members of the public and City staff, Engage Brookings creates a
repository of service requests with documented updates, progress, and, ultimately,
resolution. This allows City staff to provide enhanced customer service, prevents items
from slipping through the cracks, and creates a record of service performed.
From a staff perspective, Engage Brookings serves as a workflow management system
that can be utilized for both internal (Information Technology needs and facility
maintenance) and external requests. The platform also provides a plethora of data and
analytics which allows staff to review for areas of success and improvement in
responsiveness, communication, and customer service. Part of the analytics includes a
mapping feature that integrates with a geographic information system (GIS) to
determine if certain neighborhoods or portions of the community are disproportionately
experiencing a particular situation.
Lastly, the Engage Brookings platform does allow staff to send notifications direct to
user’s cell phones and email for pertinent updates.
Legal Consideration:
The City Attorney reviewed contractual documents.
Strategic Plan Consideration:
Engage Brookings helps achieve the City’s vision and mission of striving to be an
inclusive and connected community committed to providing a high quality of life for its
citizens through innovation.
Financial Consideration:
The annual cost for the platform is approximately $15,500.
Supporting Documentation:
Presentation
Engage Brookings
Powered by SeeClickFix
City Council
Study Session
November 17, 2020
Functionality
• Receive and manage non-
emergency service requests
• Expand public engagement
• Provide easy access to
information and resources
• Facilitate workflow and
communication
• Analyze reports and metrics
• Send pro-active communications
Where Can I Find It?
• Public – 17 Request Types
•COVID-19 Question/Concern
•Code Enforcement
•Collection Cart Request
•Snow Removal
•Parks/Playground Maintenance
•Street Maintenance
• Internal – 3 Request Types
•Information Technology
•Facility Maintenance
•Marketing Request
Service Requests
• Mobile App
•Apple – 396
•Android – 184
•Total – 580
• 646 Total Service Requests
• Most Common Requests
•Collection Cart Requests
•Information Technology (Internal)
•General Concern
•Tree Issue
•COVID-19 Question
•Code Enforcement
Users and Requests
346
78
44 36 34
22
Collection Cart IT Request General Concern Tree Issue COVID-19
Question
Code Enforcement
• Customer Service – Top Six Requests
•Represent 87% of all service requests
•Days to Acknowledge: 0.35 days
•Days to Close: 4.9 days
•73% closed within SLA
• Survey Results
•71% very satisfied overall
•86% very satisfied with responsiveness
•86% very satisfied with platform’s ease of use
•86% likely to recommend Engage Brookings to others
Data and Analytics
Map of Requests
• Monitor issues by geography
• Learn concerns and needs of
neighborhoods
•Filter by request type
• Proactive engagement
Next Steps
• Continued Marketing
•Social Media
•Stickers
•Branded Materials/SWAG
• Request Refinement
• Strategic Partnerships
• Refresher Training and Engagement
• Platform Expansion
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0481,Version:1
Update on the Bob Shelden Public Arts Commission Project.
Summary:
A brief presentation by the Public Arts Commission Chairperson related to the Public Arts
Commission project at Bob Shelden Field.
Background:
In February 2016 the City Council established the Dedicated Public Art Fund and created the Public
Arts Commission to provide oversite of the fund and to advance public art in the City of Brookings. In
October 2019 the Public Arts Commission voted to pursue a public art project in coordination with the
Bob Shelden Athletic Complex Renovation. A total project budget of $200,000 was identified for the
project and brought to Council for preliminary approval in early 2020.
Fiscal Impact:
A contract for services agreement for Reed Madden Design of $190,000 will be brought to the City
Council in December for approval. The current balance of the 2020 Dedicated Art Fund expense line
item is $229,238.
Attachments:
Memo
Reed Madden Design Proposal
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City Council Agenda Memo
From: Dusty Rodiek, Parks, Recreation & Forestry Director
Council Meeting: November 17, 2020
Subject: Public Arts Commission Bob Shelden Project Update
Person(s) Responsible: Dusty Rodiek, Parks, Recreation & Forestry Director
Summary: A brief presentation by the Public Arts Commission Chairperson related to
the Public Arts Commission project at Bob Shelden Field.
Background: In February 2016 the City Council established the Dedicated Public Art
Fund and created the Public Arts Commission to provide oversite of the fund and to
advance public art in the City of Brookings. In October 2019 the Public Arts Commission
voted to pursue a public art project in coordination with the Bob Shelden Athletic
Complex Renovation. A total project budget of $200,000 was identified for the project
and brought to Council for preliminary approval in early 2020.
Item Details:
The Public Arts Commission initiated a nationwide Call for Public Art (RFP) and
received 71 responses by the June deadline. An arts selection subcommittee was
created and was comprised of members of the Arts Commission, City staff, Friends of
Baseball and at-large members. The art selection panel was tasked to review all the
proposals and provide a recommendation to the full commission. Three separate review
levels were conducted to narrow the field of applicants to a final 4 that were invited to
submit a full detailed proposal to the group. After careful consideration the art selection
panel recommended the proposal from Reed Madden Designs to the full commission
and it was approved by the Arts Commission at a special September meeting. A
contract for services agreement for Reed Madden Design will be brought to the City
Council in December for approval.
Financial Consideration: A contract for services agreement for Reed Madden Design
of $190,000 will be brought to the City Council in December for approval. The current
balance of the 2020 Dedicated Art Fund expense line item is $229,238.
Supporting Documents:
Memo
Reed Madden Design Proposal
Play Ball Jeffrey Reed + Jennifer Madden
1
1. CONCEPT:
Play Ball greets visitors and residents to Brookings’ Bob Shelden Field. The tall iconic
piece marks the area as a baseball field where balls fly and people catch.
The two-part sculpture has an oversized “bouncing” baseball on one side and a glove to
catch it on the other. The baseball is suspended directly above the path to mark the entrance. The
beginning of the ball’s arc points to the ball field from whence it came.
The arc of the ball is 24-feet tall and 30-feet wide, and is made of 9-inch diameter stainless
steel with a longitudinal grained finish to catch the light. The 4-foot diameter baseball, hung 17-
feet in the air, is made of hand hammered stainless steel topped with an off-white automotive
paint. (The stainless base will deter aging from water corrosion.) Bronze rods are welded to the
surface of the ball to give the illusion of stitching and add color as well as a three-dimensional
component.
On the other side of the entry path is a 12.5-foot wide by 12.5-foot deep glove that puts
people in the middle of the action. This glove is made of multicolored concrete, and is set on top
of rubber green playground matting so that children can play in safety. The front edge of the
glove is angled to provide seating for six or seven people. Children and adults can also lounge
Play Ball Jeffrey Reed + Jennifer Madden
2
within the glove or sit on the tips of the fingers. The glove makes a great place to stage a team
photo.
Although few games are scheduled to be played after dark, the artists propose up lighting
the sculpture so it can be seen from the street in the evenings with three bronze LED fixtures.
A bronze plaque (8” x 8”) with title and possible dedication will be mounted below the
base of the arc. (The artists are open to other wording.) Built of materials to withstand harsh
weather and be vandal resistant, the sculpture can be be enjoyed for many decades.
Play Ball
2021
Jeffrey Reed + Jennifer Madden
Bob Shelden, an outstanding athlete at Brookings
High School and South Dakota State College, died
at age 21 of Hodgkin’s disease. This ball field is
named in his honor.
2. IMAGES:
Play Ball Jeffrey Reed + Jennifer Madden
3
Play Ball Jeffrey Reed + Jennifer Madden
4
Play Ball Jeffrey Reed + Jennifer Madden
5
3. PROJECT GOALS:
• Create a sense of arrival and an iconic gateway.
• Be of a large size to be viewed from afar.
• Provide comfortable seating and encourage gathering while waiting for a game or a ride.
• Create a destination for team photos around and in the sculpture.
• Provide a safe play structure to amuse children.
• Create a timeless sculpture made of enduring materials that appeals to a wide audience.
• Honor Bob Shelden
• Enrich identity and pride in Brookings.
• Put a smile on people’s faces.
4. MATERIALS:
• The “bounce” and structural support for the ball are made of polished stainless steel.
• The ball is made of stainless steel with welded bronze top rods and off-white paint.
• The glove is made of reinforced concrete with air-entrainment to resist water
penetration for freeze-thaw issues and is sealed with a high-quality clear coating.
• The ground plane around the glove sculpture is made of green rubber “Forever Lawn”
that is made for playgrounds with a six-foot fall rating and estimated 35-year life.
• Three in-ground up lights, bronze fixtures with LEDs (if electricity available).
• The title plaque with dedication is made of bronze, ≈ 8” x 8”
5. ACCESSIBILITY
The surface area around the glove is wheelchair accessible, and ADA compliant.
The area around the bouncing ball is level ground.
6. INSTALLATION PLAN:
Reed Madden Designs will install the sculpture and footings; they are licensed
contractors. The company, Foreverlawn, will install the surrounding green rubber
matting. The artists anticipate renting a mini-excavator and dump truck for digging the
footings and removing soil, as well as a forklift to unload and erect the sculpture. Bolting
sculptural elements to footings underneath finish slab will allow for efficient installation.
The area will be cordoned off during the estimated nine days of construction.
7. PROJECT SCHEDULE:
Total time to complete the sculpture is estimated at four months.
PHASE ONE: Make large mock-ups in base materials. Review design with structural
engineer, and revise as needed. Create construction documents and apply for
permit with stamped engineered drawings. (Feb. 2021 start date.)
PHASE TWO: Order materials & begin construction of sculptures. All bending,
molding, welding, grinding and finishing will be done by Reed and Madden at
their shop in Richmond, California. Jeff Reed is a certified welder.
PHASE THREE: After approval of final sculpture by clients, prepare sculpture for
transportation + installation. Reed Madden Designs are licensed contractors.
Installation completed in summer 2021.
8. MAINTENANCE:
The sculpture is designed to be vandal-resistant and low maintenance. The sculpture should
last for many decades. Only the concrete glove will need yearly sealing to extend the life of
the concrete. A mild citric acid can be used on the stainless steel arcs to brighten the surface.
Play Ball Jeffrey Reed + Jennifer Madden
6
9. PROJECT BUDGET:
Onsite pre-construction meeting, travel/ hotel accommodations for Reed + Madden $1,200
Construction drawings for permit $5,000
Structural engineering, documentation + coordination (RBHU engineering) $6,000
Insurance: general liability, auto and risk of loss (Brown & Brown) $1,200
City Business License Fee $200
Legal contract review $400
Administration $1,500
City Permit Fees (to be waived by public owner) No Charge
Sculpture materials: stainless steel, concrete and consumables, etc. $30,000
Metal cutting (Shane’s Waterjet Co.) $1,300
Delivery to and from metal cutters $600
Rolling and bending of stainless (Transbay Metals) $4,000
Fabrication of sculpture by artists in Reed Madden Design’s studio $86,000
Hammering of stainless steel into a spherical ball $6,000
Studio rent and electricity for four months $4,500
Delivery of sculpture to site $5,000
Travel/hotel accommodations – installation for Reed + Madden $3,800
Excavation + hauling for foundations $2,500
Foundation: steel + concrete (labor and materials) $4,500
Installation of sculpture (labor only) $5,500
Equipment rental $1,500
Rubber ground plane, base material and installation (ForeverLawn) $9,000
Custom bronze plaques (≈ 8” x 8”) w/ title info and Sheldon namesake statement. $800
Quality photography + videography of finished artwork for City’s use No Charge
3-year extended warranty by artists No Charge
Contingency 5% (becomes profit + overhead if not used) $9,500
TOTAL BUDGET: $190,000
10. PROFESSIONAL REFERENCES:
1. Michele Seville 510-529-6261
michele4arts@gmail.com (Head of Richmond Arts and Culture)
- Project manager for “Changing Tide” 2019
2. Miles Berger 415-435-2337
miles@mb-aia.com (Tiburon, CA Public Art Advisor and former Mayor)
- Project manager for “Coming About” in 2006
3. David Snippens 510-684-3866
dsnppn28@gmail.com (Berkeley, CA Public Art Commissioner)
- Project manager for “Open Circle” in 2011
Play Ball Jeffrey Reed + Jennifer Madden
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11. RESUMES:
JEFFREY REED
66 Twain Ave., Berkeley, Ca. 94708 • 510.384.0804 • Reed@ReedMadden.com
CA Contractor Lic. #837135 www.ReedMadden.com
Education
University of Copenhagen, International Study Program,
CPSU’s fifth-year program in Architecture
California Polytechnic State University, San Luis Obispo
Five-year Bachelor of Architecture Degree
Professional Experience
1998 Partner / Designer / Contractor – Reed Madden Designs, Richmond, Ca.
- Present Design and fabricate large-scale public art, specializing in site-specific
works in motion, water and solar.
1993-1998 Artist / Builder / Owner Reed Studio, Oakland, Ca.
Design/build commissions for public and private sculpture
1987-1993 Architectural Design / Construction Supervision
Rammed Earthworks Inc., Napa, Ca.
Architectural design and supervision/training of
construction staff for pioneering earth-building firm.
Art in Public Places
2019 Richmond Public Art, Harbor Way, Richmond, Ca. Budget: $300k
“Changing Tides” Seven 20’-tall stainless steel “eelgrass,” solar panels,
20,000 LED programmed lights that create an outdoor interactive stage.
2019 Johnson City Public Art, Kings Park, Johnson City, TN. Budget: $150k
“Passion Flowers” (the state wild flower) spin in the wind with 9,000 LED
programmed lights that encourage visitors to the downtown at night.
2017 Laguna Hills Public Art Commission Laguna Hills, Ca. Budget: $400k
“Gather” stainless/bronze trees, canopy, stage, seating & lighting.
2016 Aliso Viejo Public Art Commission Aliso Viejo, Ca. Budget: $200k
“Windflowers” 7 eleven-foot tall spinning “poppies” lit by stamen of 250 LED
programmed lights that change from dusk to dawn.
2016 Aliso Viejo Public Art Commission Aliso Viejo, Ca. Budget: $75k
“Reeds” 60 choreographed LED lighting reeds in 3 reflective pools.
2011 Berkeley Public Art, Berkeley Marina, Berkeley, Ca. Budget $106k
“Open Circle” Habitat enclosure for burrowing owls + outdoor-classroom.
“earthen” concrete walls, rocks, grass-like fencing & educational plaques.
Project Manager: David Snippen 510-684-3866
2010 Iowa Public Art Commission for Utilities Building on Capital Hill, Des Moines
“Prairie Song” Five stainless kinetic grasses make “shhh” sound in the wind.
2009 Sacramento Metropolitan Art Commission Youth Detention Facility. $200k
“Taking Flight” 30 flapping birds, wing-like benches + in-ground poetry.
2008 San Mateo Public Art Commission Seal Point Park, San Mateo, California.
Eleven spinning sculptures for the Bay front park, 9 make musical sounds.
2006 City of Tiburon Commission Downtown Tiburon, Ca. Budget: $310K + in-kind
“Coming About” Large 50’w x 16’h kinetic stainless steel, concrete and
bronze fountain sculpture, seating, lighting and plaques.
2004 San Francisco Strybing Arboretum Golden Gate Park, Australian Garden.
“Encircle” sculptural seating walls, rocks and outdoor classroom. Budget: $68k
Play Ball Jeffrey Reed + Jennifer Madden
8
2002 Palo Alto Public Art Commission California Ave., Palo Alto, Ca.
"Sun Flowers" streetscape and dining court. 7 kinetic & solar lit sculptures.
1999 Municipal Commission Golden Gate National Parks Association, San Fran.
Design Presidio Promenade sculptural seating.
1998 San Jose Public Commission, supporting artist Wallenberg Park, San Jose
Foundational seating for S. Pacal Beran's kinetic "Tree of Life" Sculpture.
1997 Municipal Commission City of Danville, Hap Magee Ranch Park
24’ Tall Drive-through Entry Gateway
1996 Municipal Commission San Jose Dorothy Ellenburg Memorial Park
“Grace” 9’ high sculpture with inscribed birds in paving and signage
1994 Sacramento Metropolitan Arts Commission Cavanaugh Golf Course
Sculptural seating areas.
1993 Art in Public Places Commission City of Davis, Ca. Central Park
“Source and Resource” Fountain, sculptural walls with integral seating.
Awards
2019 The Gateway Foundation $5,000 Grant for interactive art for “Changing Tide”
2003 AIA San Francisco – Urban Design Honor Award “Best of the Bay”
(For Sun Flowers’ transformation of a 10’-wide sidewalk strip into a well-used
public seating and dining area for both day and night.)
AIA San Francisco – Green Design Honor Award “Best of the Bay”
(For Sun Flowers’ use of solar power, wind, water retention, recycled
materials and educational components.)
1998 San Francisco Landscape Garden Show, 3 awards for sculpture garden
including design award from American Society of Landscape Architects.
1992 National Compact House Competition, 2nd Place
Director of team, Rammed Earth Works, Napa, Ca., Book published, 1992
Exhibitions & Projects
2012 Post/Shayer Garden, Palo Alto, Ca.
Privately commissioned Sculpture Garden with fountaintable™
2003 "Water's Edge" Water-wall, Belvedere, Ca.
Privately commissioned fountain sculpture
1997 Corporate Commission Livermore, Ca.
California State Auto Association, Entry plaza and dining court
1997 “Material Matters” Laidley Garden, Oakland, Ca
Privately commissioned Sculpture Garden
1996 Moon Garden, San Francisco, Ca.
Privately commissioned Sculpture Garden
1996 The Rammed Earth House, by David Easton
Architecture and text illustration.
1995 Hollis Street Project, Emeryville, Ca.
First show of "Signs of Life" sculptures
1995 “Philosopher's Garden” Kenwood, Ca.
Privately commissioned Sculpture Garden
1994 La Quinta Sculpture Park, La Quinta, Ca.
Stabilized earth wind sculpture
1994 Sister City Project, Leon, Nicaragua
Architecture and team management for community school project
1993 Lightescapes at LIMN, San Francisco, CA – invitational exhibit
Play Ball Jeffrey Reed + Jennifer Madden
9
JENNIFER MADDEN
66 Twain Ave., Berkeley, CA 94708 • 510.734.1782 • Madden@ReedMadden.com
Education
1993 University of California, Berkeley
MLA Masters of Landscape Architecture
1983 University of California, Santa Cruz
BA Art History
Professional Experience
1998- now Designer / Partner Reed Madden Designs, Richmond, CA
Design public and private sculptural art commissions, architecture, gardens,
custom fountains and furniture. Reed and Madden’s Fountaintable™
sculptures are featured in galleries throughout California.
1994- 2003 Lecturer Univ. of California at Davis, Dept. of Environmental Design,
Landscape Architecture:
LDA 191: The Asphalt Garden: Form Follows Parking, 2003
LDA 191: Beyond Function: Designing w/Personality, 1999, 2000 2002
LDA 70: Basic Landscape Design Studio, 2000, 2001, 2002, 2003
LDA 21: Landscape Graphic Communication, 1995 - 2003
LDA 11: Landscape Architecture Studio: Introduction, 1996, 1997
LDA 121: Advanced Graphics in Landscape Architecture, 1994
1994-1997 Landscape Designer, Jennifer Madden, Albany, CA
1993-1994 Planner, Community Development by Design, Berkeley, CA
1991-1993 Graduate Student Instructor, Chip Sullivan, Univ. of California, Berkeley
ED 104: Site Planning, 1993
LA 101: Introduction to Landscape Design, 1991 and 1992
1992 Research Assistant Professor Chip Sullivan, U.C. Berkeley
Researcher and editor for Sullivan’s book: Climate and Gardens
1991 Research Assistant Professor Randolph Hester, U.C. Berkeley
1991 Lead designer for Arboretum in Jackson Demonstration State Forest, CA.
Publications
2001 “A Language of Design Using Personality Theory”
Proceedings from the 3rd Symposium on Systems Research in the Arts.
Baden-Baden, Germany. August 1-4.
1993 “Cohousing: The American Pioneers” Masters Thesis
University of California, Berkeley (Thesis Advisor: Clare Cooper-Marcus)
1992 “Color Cards Improve Group Process”
Cohousing Newsletter. Berkeley, CA Fall.
Public Art Commissions by Reed Madden Designs (see Reed’s resume above)
Profession Services & Volunteer Work
2019 Produced a free dance and light show for “Bay Day” on the Richmond,
California shoreline with a 500-person audience.
2006 Plaza Redesign Consultant, Tiburon, California. Create seating designs,
recommend tree species and plaza resurfacing treatments.
1995-1998 Site Development Committee, Berkeley Montessori School, Berkeley, CA
Research potential site acquisitions, interview architects for programming,
summarize financial analysis for bank loans, create preliminary construction
budget and timetable.
1996-1998 Site Improvement Committee, Berkeley Montessori School, Berkeley, CA
Create landscape design plans for preschool.
Play Ball Jeffrey Reed + Jennifer Madden
10
Profession Services & Volunteer Work, continued.
1997+1994 Book Reviewer, Drawing the Landscape, by Chip Sullivan; both original
manuscript + revised edition by Chip Sullivan, Van Nostrand Reinhold, NY
1996 Portfolio Review Committee, Univ. of California, Davis
Dept. of Landscape Architecture. Review student applications for program.
1994 Selected Juror, San Francisco Garden Club -- Student Design Awards,
Univ. of California at Berkeley, Dept. of Landscape Architecture, Spring.
1990-present Invited Guest Juror for dozens of design studios at both UCB & UCD.
Academic and Professional Honors
2019 The Gateway Foundation $5,000 Grant for interactive art “Changing Tide”
2003 American Institute of Architects - Urban Design Honor Award
Northern California Chapter “Best of Bay”
(For Sun Flowers’ transformation of a 10’-wide sidewalk strip into a well-
used public seating and dining area for both day and night.)
American Institute of Architects - Green Design Honor Award
Northern California Chapter “Best of Bay”
(For Sun Flowers’ use of solar power, wind, water retention, and recycled
materials and educational components.)
2002 Univ. of California, Davis, Undergraduate Instructional Improvement Grant
For creating a new course: “The Asphalt Garden: Form Follows Parking”
1999 Univ. of California, Davis, Undergraduate Instructional Improvement Grant
For creating a new course: “Beyond Function: Form Follows Personality”
1998 American Society of Landscape Architects – Design Award
ASLA - Northern California Chapter
For Reed-Madden’s garden design “Who’s Invited for Drinks at the California
Watertable” San Francisco Landscape Garden Show, March.
San Francisco Landscape Garden Show - Water Smart Award
Reed Madden Designs debuts first "Fountaintable™" with drought-tolerant
plants around a “cracked earth” table with recycled central water feature.
San Francisco Landscape Garden Show - Mediterranean Design Award
1995 Group Furniture Exhibition
Univ. of California, Berkeley, College of Environmental Design
Wurster Hall Design Gallery. Spring
1991 Univ. of California, Berkeley, Farrand Research Grant
For thesis research on “Cohousing: The American Pioneers”
Invited Speaking Engagements
2009 Palo Alto Art Commission “Public Art” Palo Alto, Ca. (Honorarium)
2003 Design Alliance, Davis, California. “Form Follows Personality”
February. City Arts Center. (Honorarium)
2002 Dept. of Environmental Design, Univ. of California at Davis
Fall Luncheon Lecture Series. “Preferences in Design”
2001 Symposium on Systems Research in the Arts. Baden-Baden, GERMANY
“A Language of Design Using Personality Theory” August.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0483,Version:1
Swiftel Center Financial/Operational update and the Economic Impact of the July 2020 events.
Summary:
The Swiftel Center presented to City Council in February 2020. Since this meeting COVID has
dramatically impacted operations. Staff will provide clarity to questions from February 2020 Study
Session, review COVID-19 financial and operational update, share information on July’s cattle shows
and analyze economic impact. The discussion will detail information regarding the Swiftel Center and
the benefits provided to the City of Brookings and area businesses. The City Council requested a
follow up Study Session in February to gain further insight and provide necessary policy direction.
Background:
The Swiftel Center has been in existence for nineteen years. Over this time, the facility has provided
more than 4,200 events with more than 1.9 million attendees. Several venues are provided by this
public amenity including meeting conferences, sporting events, banquets, and other business.
VenuWorks provides contracting services based on an agreement. This agreement requires
augmentation of operations based on performance and is set to renew in 2021.
The 2020 operational budget required city funding at $490,000 plus capital improvements, these
amounts were then reduced in March 2020 due to COVID by approximately 15%. Funds for this
expenditure are derived from the 3b tax. At the previous regular City Council meeting, current budget
performance and a plan to stay within budget was presented.
According to a 2013 AECOM study, the Swiftel Center economic impact is estimated at $20 million a
year. More importantly is the impact the facility has on ancillary businesses including restaurants,
hotels and other industries. An Economic Impact Study Group with different members of our
community was formed the third quarter to help revamp the methodology to estimate the Swiftel’s
economic impact.
Attachments:
Memo
Presentation
Business Testimonials
Personal Testimonials
City of Brookings Printed on 11/13/2020Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Tom Richter, Executive Director Swiftel Center
Council Meeting: November 17, 2020
Subject: Swiftel Center Financial/Operational update and the
Economic Impact of the July 2020 events
Person(s) Responsible: Tom Richter, Executive Director of the Swiftel Center
Summary:
The Swiftel Center presented to City Council in February 2020. Since this meeting
COVID has dramatically impacted operations. Staff will provide clarity to questions from
February 2020 Study Session, review COVID-19 financial and operational update,
share information on July’s cattle shows and analyze economic impact. The discussion
will detail information regarding the Swiftel Center and the benefits provided to the City
of Brookings and area businesses. The City Council requested a follow up Study
Session in February to gain further insight and provide necessary policy direction.
Background:
The Swiftel Center has been in existence for nineteen years. Over this time, the facility
has provided more than 4,200 events with more than 1.9 million attendees. Several
venues are provided by this public amenity including meeting conferences, sporting
events, banquets, and other business. VenuWorks provides contracting services based
on an agreement. This agreement requires augmentation of operations based on
performance and is set to renew in 2021.
The 2020 operational budget required city funding at $490,000 plus capital
improvements, these amounts were then reduced in March 2020 due to COVID by
approximately 15%. Funds for this expenditure are derived from the 3b tax. At the
previous regular City Council meeting, current budget performance and a plan to stay
within budget was presented.
According to a 2013 AECOM study, the Swiftel Center economic impact is estimated at
$20 million a year. More importantly is the impact the facility has on ancillary
businesses including restaurants, hotels and other industries. An Economic Impact
Study Group with different members of our community was formed the third quarter to
help revamp the methodology to estimate the Swiftel’s economic impact.
Item Details:
The Study Session will include a formal presentation by Tom Richter, Executive Director
of the Swiftel Center. A copy of the presentation is attached to this memo and contains:
- Welcome
- Session Goals
- COVID-19 Update
- Reopening Procedures
- July Cattle Show Events
- Drone Video
- Testimonials
- Tax Revenue
- Hotel Occupancy Rates
- Economic Impact Study Group
- Visit Brookings Economic Impact
- Next Steps
- Thank You
- Q&A
VenuWorks, Swiftel Center Advisory Committee and the Economic Impact Study Group
seek discussion and collaboration with the City Council of expectations or desired
direction.
Legal Consideration:
None.
Strategic Plan Consideration:
A strategic initiative from the 2018-2023 City of Brookings Strategic Plan will be
discussed during the strategic vision portion of the formal presentation, which states “to
provide for expanded conference/meeting facilities at the Swiftel Center to position
Brookings as a major state destination for such events.”
Financial Consideration:
The Swiftel Center operational budget is funded by 3 b tax. All capital improvements are
funded from the City of Brookings’ sales tax.
Supporting Documentation:
Presentation
Business Testimonials
Personal Testimonials
2
Review COVID-19 financial & operational update.1.
2.Discuss the July cattle shows.
Analyze the economic impact.3.
3
60s Plus Dining Meals*
60s Plus Dining Meals*
Met with Charolais
Booked Simmental and Holstein Shows Hosted Cattle Shows Awarded City Disinfecting Contract
60s Plus Dining Meals*
Applied for PPP (CARES Act)
Re-Opened Facility
Prepared for Cattle Shows Cleaning Facility Hosted 49 Events
& 78 Event Days
Since Re-Opening
*Produced approximately 4,000 ICAP meals while all City buildings were closed to the public.*Produced approximately 4,000 ICAP meals while all City buildings were closed to the public.
4
•Furloughed 339 seasonal staff
•Froze two open full-time positions
•Suspended match for 401K retirement plan
•No cost-of-living increase for full-time staff
•Canceled or suspended all maintenance and service contracts
•Reduced expenses by 26%
•Cut fixed line items to the bare necessities
•3rd Penny Transfer reduced by 15%
•Received $264,000 to cover payroll and utilities
(secured by VenuWorks)
Cost Saving Measures: $746,200
Lost Revenue: $639,000 as of May 26, 2020
•Furloughed Sales & Marketing Manager
•Furloughed Ticket Office Manager
•Reduced Event Coordinator to half-time
•Reduced Operations Supervisor to 32 hours per week
•Furloughing remaining full-time staff for minimum of 3 weeks
•Closing the building last week of Nov. and last 2 weeks of Dec.
•Implemented salary roll back for Executive and Associate Executive Directors
•Eliminated 100% of travel and employee training
•Received 5% commissions credited back from VenuWorks
•Applied for additional CARES Act funds through state of South Dakota
Cost Saving Measures: $223,105
Lost Revenue: $1,200,000 as of September 21, 2020
IMPLEMENTED MARCH 2020 IMPLEMENTED SEPTEMBER 2020
5
6
Holstein
Charolais
Simmental
7
8
—PAPA JOHNS
BUSINESS TESTIMONIAL
9
—RUNNINGS
BUSINESS TESTIMONIAL
10
—CUBBYS SPORTS BAR & GRILL
BUSINESS TESTIMONIAL
11
—COMFORT SUITES UNIVERSITY
BUSINESS TESTIMONIAL
12
—TODD THOMPSONParticipant, Charolais Show
ATTENDEE TESTIMONIAL
13
—JIM HERRParticipant, Simmental Show
ATTENDEE TESTIMONIAL
14
40,000
50,000
60,000
70,000
80,000
90,000
100,000
Jan Feb Mar Apr May June July Aug Sep
3B (Bed, Booze & Board) Tax Revenue
Year Over Year Comparison
2019 2020
5,000
10,000
15,000
20,000
25,000
30,000
35,000
Jan Feb Mar Apr May June July Aug Sep
BID (Hotel) Tax Revenue
Year Over Year Comparison
2019 2020
15
0%
20%
40%
60%
80%
100%
120%
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
2020 2019 2018
Charolais Association
Junior National Show
Junior Simmental
National
Holstein Show
16
Economic Study Group
Brookings Economic Development Corporation (BEDC)
East Brookings Business & Industry Association (EBBIA)
First Bank & Trust
City of Brookings
Visit Brookings
17
18
$163,800
Holstein
$1,098,000
Charolais
$1,526,400
Simmental
19
Next Steps
Evaluate survey data
Draw conclusions about Swiftel Center economic impact specific for Brookings
Present findings at a future City Council study session
THANK YOU
From: Country Inn Brookings <brookingscountryinn@gmail.com>
Sent: Thursday, August 27, 2020 7:08 PM
To: Tom Richter <trichter@swiftelcenter.com>
Subject: testimonial
Charolais and Simmental Cattle
I believe that these two cattle shows had a huge impact in Brookings. The people that these
organizations brought here were not only the ranchers and breeders but people from all over the
country. The show brought retailers, people who wanted to buy, people who wanted to sell cattle. They
brought families who were there to support the grandkids and a lot of other spectators, food, trinkets,
supply vendors and more. They stayed all week, not just one night. During that week I was the hotel
“auditor” and I talked to people coming and going from the hotel at all hours of the day and night. They
were staying “put” in Brookings because they had animals to attend to, events they were attending or
performing in, and more, again, all week long. This meant that they spent their money in Brookings. It
was a very welcome boost and when Simmental chose to hold their event here, we were very excited. It
would be nice if they would return and I would suggest looking for more of this type of an
event. Concerts etc are great, but week long events like these was phenomenal.
“Not to mention the people were nice good hardworking people who took good care of our hotel”
--
Debra Pieschke General Manager
Country Inn & Suites® by Radisson,
Brookings, SD
p: +1 (605) 692-3500 f: +1 (605) 692-7513
e: cx_brsd@countryinn.com
3000 LeFevre Drive, Brookings, SD, 57006, USA
From: Gus Theodosopoulos <gtheo9@yahoo.com>
Sent: Wednesday, August 12, 2020 10:38 AM
To: Tom Richter <trichter@swiftelcenter.com>
Subject:
To Whom it May Concern:
I wanted to pass along the economic impact we had at Cubby's during AJSA National
Classic and AIJCA Junior National. We had a 15% increase in business. The timing of
the events were perfect. Our summer business is impacted with tournaments, concerts,
community events etc. With all those events cancelled for the summer The 2 events at
The Swiftel Center helped recover some of that lost revenue. Cubbys was down 75%
during the shutdown, which is a devastating blow to this industry. I commend Tom
Richter and The Swiftel Center for hosting these events and giving a much needed
boost to the local economy.
Thanks,
Gus Theodosopoulos
Cubbys Sports Bar & Grill
307 Main Ave
Brookings SD, 57006
From: My Place Brookings GM <brookings@myplacehotels.com>
Sent: Monday, August 17, 2020 10:04 AM
To: Tom Richter <trichter@swiftelcenter.com>
Subject: Cattle Show statement
To Whom it May Concern,
This past July, we had the privilege of accommodating several guests for a few cattle shows hosted by
the Swiftel Event Center. These shows were a huge help to our business and the potentially lost revenue
from the COVID-19 pandemic. July in Brookings tends to be the busiest, if not, one of the busiest months
in our industry’s year. With several big events being cancelled/postponed, such as the Summer Art’s
Festival and the Fischback Soccer tournament, we were a little nervous to see how the summer was
going to turn out. Luckily, the team over at the Swiftel Event Center worked hard to bring some new
events to our great town of Brookings. With these events happening, our occupancy shot up and our
total revenue ended up hitting our goal for the month of July. Without these events, we would have not
been close to hitting our goals for the month of July. It also helped that the guests that stayed with us
were very friendly and very easy to work with. We heard several comments about our wonderful town
and even some said they wished they came for shows here every year. The convenience of being located
across the street from the event center helped us out and made it easy for guests to get back and forth
between the event center and their home away from home. We are very thankful that we have an
awesome team over at the Swiftel Event Center that worked hard to bring these shows to Brookings and
truly made a difference in the tough year that our industry is experiencing.
Thank you!
Preston Premus
General Manager
P 605.696.3150
E brookings@myplacehotels.com
A 711 32nd Ave., Brookings, SD 57006
855.200.5685
From: Scott McMacken <mcmacken1@brookings.net>
Sent: Tuesday, August 11, 2020 11:46 AM
To: Tom Richter <trichter@swiftelcenter.com>
Subject: Events
Hello Tom,
I wanted to share some numbers we generated from the events you held in July.
We anticipated a slow July in light of all the cancellations of events we generally are providing
food for. What happened was totally unexpected.
Because of the events held at the Swiftel Center in July we were actually 30% positive in sales for
the month. What I really expected was to be down 20% in sales so these events were a huge lift
for us. The economic impact provided by the events in July were huge!!
Thanks to you and the team at the Swiftel Center for all you do!!
Scott McMacken
Operating Partner
PJ Dakota Inc.
1833 6th St
Brookings SD 57006
605-690-3376
901 Highway 59 North • Marshall, MN 56258 • 507-532-9566 • www.runnings.com
Your Home, Farm & Outdoor Store
Swiftel Center,
Writing this letter in regards to the cattle shows in July. Running’s appreciates your
business and was glad to partner up with you and show the 1,000’s of people how great our
city is! We feel the need to say thank you to you guys for putting on three amazingly ran
shows.
We noticed a large increase in foot traffic through our store during these events. Some
really great folks were in the store daily; Small purchases, large purchases and some were
in to just get out of the heat. Our sales for the three weeks reflects that these people, from
many different states, enjoyed our city and spent a lot of money in doing so. I can honestly
say we saw a large increase in sales over this time and can confidentially say it was
correlated with the shows you put on. Our sales increased in particular areas that this
crowd of people generally shop; Ag products, Animal Health, Western footwear/Clothing,
and snacks/refreshments. Looking at the increases in these few areas we know these
events were great for, not only our store, but the entire city of Brookings.
Tom and his crew at Swiftel Center should be very proud of the job they did, we thank you
again for bringing some much needed revenue to the town during these uncertain times.
Thanks again!
Runnings, Brookings
From: Darrel Rennich <drennich@diamondv.com>
Sent: Wednesday, July 29, 2020 9:09 AM
To: Natalie Page <npage@swiftelcenter.com>
Cc: Tom Richter <trichter@swiftelcenter.com>
Subject: Holstein Show
Natalie and Tom,
First of all, I want to truly thank you for everything your crew did for the Holstein show. Nothing but
great compliments from everyone!!
Second, just curious when you might have a final invoice ready? The MN Holstein staff is always right on
top of things and was asking. No pressure as I know you have had a long three weeks but thought I
would ask….
Thanks again,
Darrel
Darrel Rennich
Ruminant Field Technical Specialist
T: 605.695.3676 | M: 605.695.3676
E: drennich@diamondv.com | W: diamondv.com