HomeMy WebLinkAbout2020_10_20 CC PKTCity Council
City of Brookings
Meeting Agenda - Final-revised
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Chambers5:00 PMTuesday, October 20, 2020
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:00 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
4. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.ID 20-0436 Discussion on Ordinance 20-010 Renewal and Mask Mandate.
Memo
Threshold Report
Phasing Plan
Sales Tax Report
Ordinance
Attachments:
6.ID 20-0437 Discussion on Public Works Department Establishment.
Page 1 City of Brookings
October 20, 2020City Council Meeting Agenda - Final-revised
Memo
Existing Organizational Chart with FTE Count
Proposed Organizational Chart with FTE Count
APWA/ICMA Resources
Draft Job Posting
Ordinance
Attachments:
REGULAR MEETING
7. Ordinance First Readings:
The title of the Ordinance is read. No vote is required on the first reading of an
Ordinance. Public Comment and Council discussion is permitted. The date for the
second reading is announced.
7.A.ORD 20-028 Introduction and First Reading on Ordinance 20-028, an Emergency
Ordinance Amending Emergency Ordinance 20-010, as previously
amended, to Extend and to Comprehensively Adopt Provisions to Address
a Public Health Crisis and to Revise Certain Measures which are
Necessary for the Immediate Preservation of the Public Health, Safety and
Welfare of the City and are Necessary to Slow the Community Spread of
Coronavirus (COVID-19) in the City of Brookings, South Dakota. Second
Reading: October 27, 2020.
Memo
Threshold Report
Ordinance
Phasing Plan
Sales Tax Report
Attachments:
8. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
9. Executive Session
9.A.ID 20-0440 Executive Session, pursuant to SDCL 1-25-2, for discussing the
qualifications, competence, performance, character or fitness of any public
officer or employee or prospective public officer or employee. The term,
employee, does not include any independent contractor. And for consulting
with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters.
Action: Motion to Enter into Executive Session, Voice Vote
Action: Motion to Exit Executive Session, Voice Vote
Page 2 City of Brookings
October 20, 2020City Council Meeting Agenda - Final-revised
10. Adjourn.
Brookings City Council: Keith Corbett, Mayor; Patty Bacon, Deputy Mayor
Council Members Leah Brink, Joey Collins, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request by contacting (605) 692-6281. If you require
additional assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605)
692-6281 at least three working days prior to the meeting.
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0436,Version:1
Discussion on Ordinance 20-010 Renewal and Mask Mandate.
Summary:
The current ordinance (Phase 3) is set to expire November 7th.
Based on threshold metrics an extension is warranted of the ordinance regulating bars, restaurants,
salons, retail and requires face coverings for indoor businesses and indoor public spaces. Further
discussion is desired of Council to determine if specific regulation should be augmented.
Brookings is in substantial spread with all triggers met but hospitalization.
Staff recommends renewal of the existing ordinance and any amendments.
Attachments:
Memo
Threshold Report (uploaded Oct 19)
Phasing Plan
Sales Tax Report
Proposed Ordinance
City of Brookings Printed on 10/16/2020Page 1 of 1
powered by Legistar™
Work Session Memo
From: Paul M. Briseno, City Manager
Council Meeting: October 20, 2020
Subject: Ordinance Renewal 20-010 & Mask Mandate
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The current ordinance (Phase 3) is set to expire November 7th. Based on threshold
metrics an extension is warranted of the ordinance regulating bars, restaurants, salons,
retail and requires face coverings for indoor businesses and indoor public spaces.
Further discussion is desired of Council to determine if specific regulation should be
augmented. Brookings is in substantial spread with all triggers met but hospitalization.
A regular meeting is set after the work session to hold the first hearing of the phase
three (3) ordinance. Additionally, an initial hearing on phase two (2) is set should the
thresholds at the time warrant implementation. Council can table the second hearing of
phase two (2) if the metrics are not met to warrant such action. Phase two (2) includes
the closure of bars, restaurants, salons, theaters, gyms, and other facilities.
Staff recommends renewal of the existing ordinance and any amendments.
Background:
On September 2nd City Council renewed the existing 20-010 ordinance that requires
bars, restaurants, casinos, grocery, retail, and fitness businesses to operate at half
capacity and all employees are required to wear face coverings at all times. The
ordinance has other requirements outlined.
September 8th Council approved an amendment that mandated face coverings where
social distancing could not be achieved for indoor businesses and public places. A
resolution was passed further detailing the implementation of the mask mandate.
The City collaborated with many local professionals to develop a weekly report to
monitor COVID 19 within Brookings. The guiding document considers metrics of
control, testing and hospitalization. Additionally, an ordinance phasing was created
based on previous ordinances. The transition between these phases is guided by the
weekly data. Currently the City of Brookings is in Phase three (3) which is moderate.
https://www.cityofbrookings.org/699/Guidelines-Ordinance-Information
Discussion:
At the September 22nd meeting City Council requested further discussions of the fifty
percent (50%) occupancy limitations within the phase three (3) ordinance.
Two of the three metrics within the guiding document have been triggered. Brookings
has seen an increase in cases and percentage of positive over the past two weeks.
The state of South Dakota Department of Health now provides a report of regional
hospitalization and capacity. Further discussion of transitioning between phases should
occur.
A work session is set for October 20th to allow City Council discussion of phase
movement and specific requirements within the ordinance. Additional insight will be
given from local professionals including Bonny Specker Director of EAM Program,
Jason Merkley President and CEO of Brookings Health System, Amy Hockett Sanford
RN Clinic Director, Patrick Siegling Avera Clinic Director, Barry Dunn SDSU President,
and Klint Willert Superintendent of Brookings School District.
A renewal of ordinance 20-010 and face coving ordinance is recommended. In
summary the renewal defines requirements of businesses and residents:
Restaurants/Bars
• Maximum of ten (10) customers or 50% occupancy, whichever is greater
o Occupancy capacity posted at front entry
• Groups of ten (10) or less and six (6) feet apart
• Cleaning of high touch areas/materials between users
• Screening employees recommended
• Employees required to wear masks
• Cleaning of used spaces before and after each customer
• No self-serve buffets or salad bars
• No sharing of condiments unless wiped between use
Grocery, Casino, Gyms, and Recreational Facilities
• Cleaning of equipment after use by customer and/or employee
• Maximum of ten (10) customers or 50% occupancy
o Occupancy capacity posted at front entry
• Employees of Grocery stores will wear masks
• Protective measures/operations will be provided
Salons/Barber Shops
• Customers six (6) feet spacing & recommend service by appointment-only
• Employees will wear masks
• Clean equipment before and after each customer
• Adequate social distancing for waiting customers
Face Covering required if adequate social distancing cannot be achieved
• Required for all indoor businesses and indoor public spaces
• Required for all City permitted events
• Exceptions include children under 5, medical conditions, religious place, educational
units, certain non-profits, organized sports activity that have an approved plan
Administrative exemptions allow for requested flexibility.
Businesses and residents who violate sections of this ordinance will be subject to fines.
Legal Consideration:
There are no legal considerations at this time.
Financial Consideration:
The city’s monthly sales tax report is included to understand broadly the impact of
COVID19 to revenues.
Supporting Documentation:
Threshold Report (uploaded Oct 19)
Phasing Plan
Sales Tax Report
Proposed Ordinance (new form)
For week ending October 16, 2020
Summary of Brookings COVID-19 Public Health Thresholds
Week Ending 10/16/2020
1. Is the epidemic controlled? No
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting some
measures? Yes, probably
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and identify a
resurgence of cases in Brookings?
a. Mitigation Level: No, 3-5 times more testing is needed
b. Suppression Level: No, test positivity is 26%-36%, which is far from the 3% test positivity needed for
suppression.
c. Approximate time to receive test results: 2-3 days
DATA:
1. Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or longer this would be a ‘yes’, otherwise
it would be a ‘no’.
Rt has exceeded 1.0 for 8 of the last 14 days. Below are the Rt based on number of cases in Brookings for 106 days
ending on 10/16/20.
Rt for the most recent 14 days (based on data from the prior week):
Based on Data for Week Ending: Brookings South Dakota
10/3 0.93 1.14
10/4 0.90 1.12
10/5 0.90 1.08
10/6 0.90 1.06
10/7 0.97 1.28
10/8 0.70 1.19
10/9 1.01 1.31
10/10 1.39 1.38
10/11 1.73 1.42
10/12 1.85 1.44
10/13 2.14 1.44
10/14 2.19 1.33
10/15 2.29 1.35
10/16 2.01 1.30
Notes:
• The closer Rt is to 0, the sooner transmission control will be attained.
• Super spreader events are not predicted by Rt and can rapidly affect transmission trajectories.
--------- July ---------|------- August -------|---------Sept---------|-----Oct ---
For week ending October 16, 2020
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting some
measures? Evaluate hospital bed and ICU availability and determine whether an increase of 20% in the number of
cases can be absorbed within the health system. If health system can absorb increase than ‘yes’, otherwise ‘no’.
Yes. Two different case numbers were used including new cases in the past seven days and current number of
active cases. These numbers were multiplied by either the overall statewide hospitalization rate or by using
current age-specific hospitalization rates applied to age distribution of Brookings cases based on the most recent
data provided by the Department of Health. For both numbers, an additional 20% was added as recommended by
the WHO and is given below in parentheses.
Based on: Hospitalization Rate Age-adjusted Hospitalization Rates
Anticipated admissions based on new cases in past seven days 13 (16) 17 (20)
Anticipated admissions based on active cases 17 (20) 22 (26)
As of 10/16/20, new cases in past seven days = 202 and active cases = 261. SD overall hospitalization rate = 6.4% (10/15/20).
Age specific hospitalization rates as of 10/15/20 and age distribution of Brookings cases as of 10/14/20 (see daily data report for percentages).
Brookings Health System has a surge capacity of 80 beds and the personnel to handle 45 beds. Based on current
census, Brookings Health System felt they could probably handle the anticipated number of admissions (n = 13-22
new admissions).
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and identify a
resurgence of cases? Evaluate whether the mitigation and suppression levels of testing are being met.
Mitigation level of testing uses the total number of tests completed in Brookings in the previous seven days and
determines whether it is equal to or greater than the total number of new cases identified plus ten times the
number of new cases. The number of tests completed does not include targeted testing (i.e., public health
surveillance or sentinel testing in nursing homes or on campus).
Suppression level of testing is being met when the percentage of positive test results in the previous seven days is
equal to or less than 3.0%. If mitigation and suppression levels of testing are being met than this would be ‘yes’,
otherwise it would be ‘no’.
Mitigation & Suppression Levels of Testing. Testing data for the previous seven days:
Total # of
cases
Ten times
number of
new cases:
Tests needed to meet
mitigation level:
Tests completed
(mitigation):
% Test Positivity
(suppression)
Brookings Health System Dashboard as of 10/13/20: *
Brookings 202 2,020 2,222 610 26%
South Dakota Department of Health Dashboard as of 10/16/20: **
Brookings 202 2,020 2,222 556 36%
South Dakota 4,590 45,900 50,490 12,837 36%
* Brookings data are based on number of tests completed, not the number of people tested, and may include tests on Brookings County non-
residents. Data for a particular date are not reported until all test results are back.
** Includes sentinel surveillance tests (e.g., nursing homes, first responders, etc.) and is based on number of people tested, not the number of
tests and includes only Brookings residents.
Approximate time to receive test results as of 10/16/20 (Brookings): 2-3 days
For week ending October 16, 2020
Brookings COVID-19 Thresholds
Overview of Public Health Criteria Used to Control Transmission of COVID-19
The World Health Organization (WHO) uses three criteria for consideration in adjusting public health and social
measures related to COVID-19 and suggests measures that can be used for evaluating these criteria1:
1. Epidemiology - Is the epidemic controlled?
2. Health System Capacity - Is the health system able to cope with a resurgence of COVID-19 cases that
may arise after adapting some measures?
3. Public Health Surveillance - Is the public health surveillance system able to detect and manage the cases
and their contacts, and identify a resurgence of cases?
The various measures suggested by the WHO for evaluating the above criteria are given at the end of this
summary as an Appendix. The ones given below are those that are locally available.
Epidemiology
The key measure for assessing whether the epidemic is controlled is the effective reproduction number (Rt). Rt
represents the number of secondary cases for each infectious case and a value below 1 is the best indication
that the epidemic is controlled and declining. The closer Rt is to 0, the sooner transmission control will be
attained. The Rt depends on factors related to the number of susceptible individuals and their potential contact
with infectious persons. It should be noted that superspreader events are not predicted by Rt and can rapidly
affect transmission trajectories.
A Rt of less than 1 for at least two weeks is used to indicate the epidemic is controlled. An algorithm is available
that will calculate an estimate for Rt if case surveillance data are available.2
Brookings Measure: Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or longer this
would be a ‘yes’, otherwise it would be a ‘no’.
Health System Capacity
A key measure for assessing whether the health system is able to cope with a resurgence of cases is that the
number of new cases requiring hospitalization is smaller than the estimated maximum hospital and ICU bed
capacity of the health system (i.e. the health system can cope with new hospitalizations without becoming
overwhelmed while maintaining delivery of essential health services). One of the criteria used is that the health
system can absorb or expand to cope with at least a 20% increase in COVID-19 case load.
Brookings Measure: Is the health system able to cope with a resurgence of COVID-19 cases that may arise
after adapting some measures? Evaluate hospital bed and ICU availability and determine whether an
increase of 20% in the number of cases can be absorbed within the health system. If health system can
absorb increase than ‘yes’, otherwise ‘no’.
1 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-of-covid-19
2 https://academic.oup.com/aje/article/178/9/1505/89262
For week ending October 16, 2020
Public Health Surveillance
There are several criteria listed under public health surveillance, including surveillance systems, case
investigation and contact tracing. Many of these measures are not known at a county level; however, the
number of tests and test positivity are known. The Harvard Global Health Institute has established targets for
assessing the adequacy of testing at both the mitigation level and the suppression level:3
Mitigation level testing: Mitigation focuses on reducing the spread of the virus through broad testing of
symptomatic people, tracing and testing a recommended 10 contacts per new case, isolating positive contacts,
social distancing, mask-wearing or stay-at-home orders as necessary. Testing targets for mitigation is set as the
sum of symptomatic cases and 10 times the number of cases (to cover the contacts) and does not include
targeted testing (sentinel testing of nursing homes, schools, etc.).
Suppression level testing: Suppression allows a community to quickly find and isolate new cases before they
lead to a wider outbreak, with an aim of keeping new case levels at or near zero. A test positivity rate of 3% or
less can be used as an indicator of progress towards suppression level testing. Suppression level testing requires
testing of asymptomatic people in high-risk environments including nursing homes, colleges, etc.
Brookings Measure: Is the public health surveillance system able to detect and manage the cases and their
contacts, and identify a resurgence of cases? Evaluate whether mitigation and suppression levels of testing
are being met using the total number of tests completed and test positivity in Brookings during the previous
week and approximate length of time for test results to received back in the clinics.
For mitigation level of testing the number of tests completed should be equal to or greater than the total
number of new cases identified plus ten times the number of new cases. For suppression level testing, the
test positivity should be 3% or less.
It will be noted whether the mitigation and suppression levels of testing are being met, as well as the
approximate length of time between samples being submitted by local labs and test results being received.
Additional notes
Caveats regarding the data:
• The number of cases by day that are used in calculating Rt are based on the numbers posted to the
SDDOH dashboard. These dates are not the date symptoms appeared and not necessarily the date the
test sample was obtained or the test was conducted; they are the date that the test results were
reported to SDDOH. This is the best information that is available.
• The number of tests conducted in Brookings are not the number of individuals tested, but the number of
tests performed, which may include repeated testing of the same individual.
Committee Members: Bonny Specker, MS, PhD (epidemiologist), Chris Chase, DVM, PhD (virologist), Gary
Gackstetter, DVM, MPH, PhD (epidemiologist), Amy Hockett, RN (Sanford Brookings Clinic Manager), Adam
Hoppe, PhD (cell biologist, immunologist), Victor Huber, PhD (virologist, immunologist), Jason Merkley
(President, Brookings Health System), Natalie Thiex, MPH, PhD (epidemiologist, toxicologist), Xiuging Wang, PhD
(virologist, cell biologist)
3 https://globalepidemics.org/testing-targets/
For week ending October 16, 2020
APPENDIX: Criteria recommended by the WHO4
Table 1. WHO Criteria for Epidemiological Control
Epidemiological Criteria Explanation
Decline of at least 50% over a 3-week period since the
latest peak and continuous decline in the observed
incidence of confirmed and probable cases °
This indicates a decline in transmission equivalent to a halving time of
three weeks or less since the latest peak, when the testing strategy is
maintained or strengthened to test a greater % of suspected cases.
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks, ° assuming that surveillance for
suspected cases is comprehensive
The % positive samples can be interpreted only with comprehensive
surveillance and testing of suspect cases, in the order of 1/1000
population/week
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks°, among influenza-like-illness (ILI)
samples tested at sentinel surveillance sites
Through ILI sentinel surveillance, a low % of positive samples indicates
low community transmission*
At least 80% of cases are from contact lists and can be
linked to known clusters
This indicates that most transmission chains have been identified,
offering the opportunity for follow-up. This may be limited by the fact
that the information will certainly not have been collected at the height
of the epidemic.
Decline in the number of deaths among confirmed and
probable cases at least for the last 3 weeks °
This will indicate, with an approximately 3-week lag-time, that the total
number of cases is decreasing. If testing has decreased, then the
number of deaths in probable cases will be more accurate.
Continuous decline in the number of hospitalization and
ICU admissions of confirmed and probable cases at least
for the last 2 weeks°
This indicates, with an approximately 1-week lag-time and providing
that the criteria for hospitalization have not changed, a decline in the
number of cases.
Decline in the age-stratified excess mortality due to
pneumonia
When pneumonia cases cannot be systematically tested, a decline in
the mortality of pneumonia would indirectly indicate a reduction in the
excess mortality due to COVID-19.
* Trend evaluation requires that no changes occurred in testing or measurement strategy
° 2-week period corresponds to the maximum incubation period and is the minimum period on which to assess changes in trends.
Table 2. WHO Criteria for Health System Capacity
Health System Criteria Explanation
All COVID-19 patients can be managed according to
national standard
This indicates that the health system has returned to a state where all
conditions (staff, beds, drugs, equipment, etc.) are there to provide the
same standard of care that existed before the crisis.
All other patients with a severe non-COVID-19 condition
can be managed according to national standard
There is no increase in intra-hospital mortality due to
non-COVID-19 conditions
The health system can absorb or can expand to cope
with at least a 20% increase in COVID-19 case load
This indicates that the system would be sustainable even if it had to
absorb a surge in cases resulting from loosening public health and social
measures. This includes sufficient staff, equipment, beds, etc.
An Infection, Prevention and Control (IPC) focal point is
available in all health facilities (1 full-time trained IPC
focal point per 250 beds) and at district level
This indicates strong capacity for coordination, supervision and training
on IPC activities, including in primary health facilities.
All health facilities have screening for COVID-19 This is for ensuring that all patients who come to a facility are assessed
for COVID-19 in order to prevent health associated infections.
All acute health facilities have a mechanism for isolating
people with suspected COVID-19
The health system has sufficient capacity to isolate all patients with
COVID-19
4 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-of-covid-19
For week ending October 16, 2020
Table 3. WHO Criteria for Public Health Surveillance
Public Health Surveillance Criteria Explanation
Public Health Surveillance Systems
New cases can be identified, reported, and data
included in epidemiological analysis within 24 hours
A surveillance system for COVID-19 is in place that is geographically
comprehensive and covers all persons and communities at risk.
Comprehensive surveillance includes surveillance at the community level,
primary care level, in hospitals, and through sentinel surveillance sites for
influenza and other respiratory diseases, where they exist.
Immediate reporting of probable and confirmed cases
of COVID-19 is mandated within national notifiable
disease with requirements
This indicates that appropriate public health policies are in place for
immediate notification of cases of COVID-19 from all health facilities.
Enhanced surveillance is implemented in closed
residential settings and for vulnerable groups
This indicates that public health authorities have identified populations
who live in residential settings or are vulnerable and that enhanced
surveillance is put in place for these populations.
Mortality surveillance is conducted for COVID-19
related deaths in hospitals and in the community
This indicates the ability to rapidly and reliably track the number of deaths
related to COVID-19. Where possible, medical certificate of death for
COVID-19 deaths should be issued. Other approaches for mortality
surveillance may be considered, such as reports from religious centres or
burial sites.
The total number of laboratory tests conducted for
COVID-19 virus is reported each day
Knowing the testing denominator can indicate the level of surveillance
activity and the proportion of tests positive can indicate the intensity of
transmission among symptomatic individuals.
Case Investigation
Public health rapid response teams are functional at all
appropriate administrative levels
A measure of the capability to rapidly investigate cases and clusters of
COVID-19.
90% of suspect cases are isolated and
confirmed/released within 48 hours of symptom onset
This indicates that investigation and isolation of new cases is sufficiently
rapid to minimize the generation of secondary cases.
Contact Tracing
At least 80% of new cases have their close contacts
traced and in quarantine within 72 hours of case
confirmation
These indicate that the capacity to conduct contact tracing is sufficient for
the number of cases and contacts.
At least 80% of contacts of new cases are monitored
for 14 days
Contacts should be contacted each day during the 14-day period and
ideally no more than two days should elapse without feedback from a
contact.
Information and data management systems are in
place to manage contact tracing and other related
data
While contact tracing data can be managed on paper at a small scale, large-
scale contact tracing can be supported by electronic tools such as the
Go.Data contact tracing software.
PHASE 4/NEW NORMAL
No Current Ordinance
Businesses/Organizations
Individuals
High Risk Individuals
PHASE 1/SEVERE
Stay at Home Ordinance: 20-006
Businesses/Organizations
Individuals
High Risk Individuals
CURRENT COVID-19 PHASE QUICK GUIDE
PHASE 2/HIGH
Ordinance: 20-005
Businesses/Organizations
Individuals
High Risk Individuals
PHASE 3/MODERATE
Ordinance: 20-010
Businesses/Organizations
Individuals
High Risk Individuals
• Essential business/organization operations only.
• Non-Essential work from home required.
• Follow CDC guidelines.
• Social distancing, masks, barriers, disinfecting requirements are outlined in ordinance.
• Stay at home except for essential activities required.
• Non-Essential work from home required.
• Limited travel required.
• Do not gather/congregate
• Follow CDC guidelines
• Same requirements as individuals.
• Practice extra COVID-19 prevention vigilance.
• Remain vigilant with hygiene practices and CDC recommendations.
• Bars, restaurants, salons, indoor entertainment facilities. etc. closed to public.
• Follow CDC guidelines.
• Social distancing, masks, barriers, disinfecting requirements are outlined in ordinance.
• Stay at home if sick or vulnerable.
• Limited travel recommended.
• Do not gather/congregate
• Follow CDC guidelines recommended
• Same requirements as individuals.
• Extra COVID-19 prevention vigilance recommended.
• Remain vigilant with hygiene practices and CDC recommendations.
• 50% occupancy.
• Work from home suggested.
• Follow CDC guidelines
• Social distancing, masks, shields, disinfecting requirements are outlined in ordinance.
• Stay at home except for essential activities recommended.
• Work from home suggested
• Gathering/congregating not recommended
• Follow CDC guidelines recommended
• Same requirements/recommendations as individuals.
• Extra COVID-19 prevention vigilance recommended.
• Remain vigilant with hygiene practices and CDC recommendations.
• 100% occupancy.
• Resume normal operations with recommendations.
• Resume normal social interactions.
• Remain vigilant with hygiene practices and CDC recommendations.
• New safety regulations to be determined
• Resume normal gatherings and activities.
• Resume normal social interactions.
• Resume normal travel.
• Remain vigilant with hygiene practices and CDC recommendations.
• New safety regulations to be determined
• Remain vigilant with preventative measures recommended.
• Follow CDC recommendations
RISK LEVELSSEVEREHIGHMODER
A
T
E
NEW NORMAL
ADJUSTED Sales Tax Receipts 2020 Prorated.xlsx ADJUSTED
YoY Vs Budget YoY Vs Budget
2019 2020 20-Pro Budget $%$%2019 2020 20-Pro Budget $%$%
Jan*647,718 675,145 645,703 27,428 4.2% 29,442 4.6%Jan 69,510 79,271 68,414 9,761 14.0% 10,857 15.9%
Feb 605,553 556,215 628,045 (49,338) (8.1%) (71,830) (11.4%)Feb*73,505 68,097 79,022 (5,408) (7.4%) (10,926) (13.8%)
Mar 525,411 538,789 530,544 13,378 2.5% 8,244 1.6%Mar*92,072 89,770 91,360 (2,302) (2.5%) (1,590) (1.7%)
Apr*539,006 550,242 522,152 11,236 2.1% 28,090 5.4%Apr 90,857 62,712 80,808 (28,144) (31.0%) (18,096) (22.4%)
May 610,492 529,299 589,444 (81,193) (13.3%) (60,145) (10.2%)May*86,051 48,026 84,923 (38,025) (44.2%) (36,897) (43.4%)
June*529,129 515,960 468,225 (13,169) (2.5%)47,736 10.2%June 77,556 55,171 62,589 (22,386) (28.9%) (7,418) (11.9%)
July 581,391 660,600 658,215 79,209 13.6% 2,385 0.4%July 76,618 61,700 80,688 (14,918) (19.5%) (18,988) (23.5%)
Aug 611,050 619,930 651,136 8,880 1.5%(31,206) (4.8%)Aug 77,161 71,318 76,396 (5,843) (7.6%) (5,078) (6.6%)
Sep 609,494 625,048 607,503 15,554 2.6% 17,545 2.9%Sep 73,605 77,081 79,501 3,476 4.7%(2,421) (3.0%)
Oct 643,242 530,431 Oct 93,171 68,536
Nov 644,887 622,571 Nov 93,877 80,825
Dec 564,683 584,816 Dec 88,500 81,936
Total 7,112,056 5,271,228 7,038,785 11,984 0.3%(29,740) (0.6%)Total 992,483 613,146 935,000 (103,789) (16.1%) (90,557) (14.5%)
*Adjusted 557,737 597,671 39,934 7.2%*Adjusted 78,923 74,255 (4,668)
YoY Vs Budget YoY Vs Budget
2019 2020 20-Pro Budget $%$%2019 2020 20-Pro Budget $%$%
Jan 649,421 672,978 642,303 23,557 3.6% 30,675 4.8%Jan 16,668 15,622 16,002 (1,046) (6.3%) (380) (2.4%)
Feb 609,894 554,396 626,118 (55,498) (9.1%) (71,722) (11.5%)Feb 18,324 17,744 16,528 (580) (3.2%)1,216 7.4%
Mar 529,177 537,027 529,163 7,850 1.5% 7,864 1.5%Mar 20,180 13,316 17,793 (6,864) (34.0%) (4,477) (25.2%)
Apr 542,870 548,401 520,576 5,531 1.0% 27,825 5.3%Apr 20,890 14,172 19,142 (6,718) (32.2%) (4,970) (26.0%)
May 614,868 527,568 587,727 (87,300) (14.2%) (60,159) (10.2%)May 19,878 8,130 18,864 (11,748) (59.1%) (10,734) (56.9%)
June*532,922 514,036 466,829 (18,886) (3.5%)47,207 10.1%June 25,866 12,290 21,958 (13,576) (52.5%) (9,668) (44.0%)
July 585,559 658,440 656,219 72,880 12.4% 2,221 0.3%July 30,636 17,884 22,837 (12,752) (41.6%) (4,953) (21.7%)
Aug 615,430 617,902 649,206 2,472 0.4%(31,304) (4.8%)Aug 28,108 26,798 26,726 (1,310) (4.7%)72 0.3%
Sep 613,864 623,004 605,685 9,141 1.5% 17,319 2.9%Sep 25,318 25,762 20,951 444 1.8% 4,811 23.0%
Oct 647,854 528,887 Oct 20,934 22,234
Nov 649,510 620,721 Nov 23,566 24,905
Dec 567,355 582,332 Dec 17,170 17,061
Total 7,158,724 5,253,752 7,015,766 (40,253) (0.9%)(30,074) (0.6%)Total 267,538 151,718 245,000 (54,150) (30.0%) (29,082) (18.2%)
MA*558,741 598,276 39,535 7.1%MA*21,786 17,854 (3,932)
YoY Vs Budget
2019 2020 20-Pro Budget $%$%
Jan 1,383,316 1,443,016 1,372,422 59,699 4.3% 70,594 5.1%
Feb 1,307,276 1,196,451 1,349,713 (110,825) (8.5%) (153,262) (11.4%)
Mar 1,166,840 1,178,902 1,168,860 12,062 1.0% 10,042 0.9%
Apr 1,193,623 1,175,527 1,142,678 (18,095) (1.5%)32,849 2.9%
May 1,331,289 1,113,023 1,280,958 (218,266) (16.4%) (167,935) (13.1%)
June 1,165,474 1,097,457 1,019,601 (68,016) (5.8%)77,856 7.6%
July 1,274,205 1,398,624 1,417,960 124,419 9.8%(19,336) (1.4%)
Aug 1,331,749 1,335,948 1,403,465 4,200 0.3%(67,517) (4.8%)
Sep 1,322,281 1,350,895 1,313,641 28,614 2.2% 37,255 2.8%
Oct 1,405,201 1,150,087
Nov 1,411,839 1,349,022
Dec 1,237,709 1,266,145
Total 15,530,801 11,289,844 15,234,551 (186,209) (1.8%)(179,454) (1.8%)
1st Penny 3rd Penny (Bed,Booze & Lodging)
2nd Penny (25% and 75%)Business Improvements District (Pillow)
TOTAL
M
2 M
4 M
6 M
8 M
10 M
12 M
14 M
16 M
18 M
2016 2017 2018 2019 2020
City of Brookings Sales Tax Received (As of Sep '20)
1st Penny 2nd Penny 3rd Penny BID
City of Brookings
ORDINANCE 20-028
An Emergency Ordinance Amending Emergency Ordinance 20-010, as
previously amended, to Extend and to Comprehensively Adopt Provisions to
Address a Public Health Crisis and to Revise Certain Measures which are
Necessary for the Immediate Preservation of the Public Health, Safety and
Welfare of the City and are Necessary to Slow the Community Spread of
Coronavirus (COVID-19) in the City of Brookings, South Dakota.
I.
Be It Ordained and Enacted by the Council of the City of Brookings, State o f South
Dakota, as follows:
Whereas, the City of Brookings has the authority pursuant to SDCL 9-29-1 and
SDCL 9- 32-1 to pass ordinances for the purpose of promoting the health, safety
and general welfare of the community, and to do what may be necessary for the
promotion of health or the suppression of diseases; and
Whereas, COVID-19 has been confirmed in more than 100 countries, including the
United States; and
Whereas, COVID-19 is a continuing global pandemic. United States Supreme Court
Chief Justice Roberts stated in a 2020 decision “people may be infected but
asymptomatic, [and] they may unwittingly infect others”; and
Whereas, the Centers for Disease Control and Prevention, the World Health
Organization, medical associations and scientific associations suggest individuals wear
a face covering to slow the spread of COVID-19; and
Whereas, Ordinance 20-010, as amended, is intended to slow the rise of positive cases
and slow down the rate of infection, and therefore bears a real and substantial
relationship to public health because the measures are recognized to be the best
available procedures to slow the rate of transmission of COVID-19; and
Whereas, the City of Brookings and many states and communities across the
country have already implemented White House recommendations by restricting
occupancy at bars, restaurants, food courts, gyms, and other indoor and outdoor
venues where people congregate until the public health emergency is over; and
Whereas, the failure to successfully implement social distancing would likely result
in higher numbers of infected individuals and has the potential to overwhelm the
capacity of the City's health care providers; and
Whereas, it is important that control measures, including requiring face masks in
indoor places, continue to be taken to reduce or slow down the spread of COVID -19
in order to protect the health and safety of the City's residents, especially for seniors
and those with underlying health conditions that make them particularly vulnerable
to COVID-19; and
Whereas, the City of Brookings has been utilizing Ordinance 20-010, as amended,
to address the COVID-19 public emergency in the City of Brookings, and
Whereas, based on the number of cases in Brookings County, the relatively small
number of hospitalizations in the City, and the available modeling, the City Council
believes the social distancing and face covering restrictions should be continued
given the increasing numbers of COVID-19 cases in the City and State, and
Whereas, this Emergency Ordinance is intended to adopt, in comprehensive form,
the emergency measures and restrictions set forth in Emergency Ordinance 20-
010, as previously amended.
Now Therefore, Be It Ordained, by the City Council of Brookings that:
1. Any businesses identified in Ordinance 20-005 may reopen to serve
patrons on-site pursuant to the conditions established in this resolution.
2. Businesses within the City of Brookings which are open to the public
shall observe the following guidelines to slow the spread of COVID-19:
a) Establish a minimum six-foot distance between any tables, chairs,
and barstools. This provision does not need to be observed
between members of the same household.
b) All businesses shall collaborate with the City to identify their
occupancy allowance and post it in a conspicuous location outside
the building.
c) Restaurants, bars, and casinos shall be limited to a maximum of ten
(10) customers or a capacity of one-half(½) of their maximum
posted capacity, whichever is greater. Capacity will be posted at
the front of the business.
d) All restaurants, food trucks and bars shall disinfect or dispose of
all menus before and after use by each customer. Condiment
containers shall be cleaned/disinfected between each group and
shall not be shared among multiple groups. Salad bars and self-
service buffets shall not be permitted.
e) Grocery stores, retail businesses, recreation and fitness
businesses shall be limited to a maximum of ten (10) customers
or a capacity of one-half(½) of their maximum posted capacity,
whichever is greater. Capacity will be posted at the front of the
business.
f) Require social distance spacing while waiting for service or entry
into a business. Spacing may be accomplished by requiring people
to remain in their vehicles.
g) Clearly marked one-way shopping aisles in grocery and retail
stores.
h) In retail and grocery businesses, install a plexiglass, or similar
divider where physically possible between the cashier and
customer.
i) Require employees to wash hands at regular intervals.
j) Restaurant and bar (those businesses with an alcoholic
beverage license) staff and employees must wear a mask
which covers the employee's nose and mouth.
k) In casinos, video lottery machines must be cleaned and
disinfected between each customer.
I) Employees of hair salons, nail and tanning salons, spas and
barber shops wear masks which cover their nose and mouth
during customer contact times. Customer seating must be at least
six (6) feet apart.
m) In gyms and fitness facilities, any equipment and/or exercise
mats
must be cleaned or disinfected between each use.
n) Customer seating in theaters and similar businesses shall be
reduced to allow for social distancing with certain seats marked
as "not available due to social distancing guidelines" to ensure
compliance.
o) Businesses shall post publicly a regular cleaning and
disinfecting schedule, specific to each business.
p) Hand sanitizer locations readily available for public use
should be made available at grocery stores and retail
businesses.
q) Enhanced cleaning/disinfecting requirements should be used for
motel and hotel rooms.
r) Seating for large gatherings shall be reduced to comply with a six-
foot minimum distance between attendees.
s) Businesses are encouraged to conduct daily employee
screenings for illness.
t) Businesses are encouraged to post signage outside of their facility
that encourages customers to not enter if they are not feeling well
or have COVID-19 symptoms.
u) Businesses are encouraged to develop risk mitigation strategies
for restrooms or other areas where social distancing
requirements are likely to be compromised.
v) Certain businesses (e.g. gym, recreation facilities, casinos, etc.)
are encouraged to have customers wipe down their
equipment/machines before and after use. However, it will still
be the responsibility of the business to ensure proper cleaning
and disinfecting is occurring.
w) Businesses, particularly salons, barber shops, and spas are
encouraged to provide service on an appointment-only basis to
ensure proper social distancing and hygiene practices are met.
x) Masks required at city-sanctioned events. Masks which cover a
person's nose and mouth are required for all persons attending
or working at events which require a City permit when a minimum
of six- foot distance cannot be maintained or achieved.
The provisions of Resolution 20-076 are incorporated herein, and provide
as follows:
3. All persons in the city shall cover their mouth and nose with a mask or
other face
covering when they are in the following situations:
a) When inside, or in line to enter, any indoor public space;
b) When obtaining services from the healthcare sector in settings,
including but
not limited to, a hospital, pharmacy, medical clinic, laboratory,
physician or
dental office, veterinary clinic, or blood bank, unless directed otherwise
by
an employee thereof or a health care provider;
4. Waiting for or riding on public transportation or while in a taxi, private car
service, or ride-sharing vehicle;
5. The following individuals are exempt from wearing masks or other face
coverings:
a) Persons age five years or under-children age two years and under in
particular should not wear a face covering because of the risk of
suffocation;
b) Persons with a medical condition, mental health condition, or disability
that
prevents wearing a face covering-this includes persons with a medical
condition for whom wearing a face covering could obstruct breathing or
who
are unconscious, incapacitated, or otherwise unable to remove a face
covering without assistance;
c) Persons who are deaf or hard of hearing, or when communicating with
a
person who is deaf or hard of hearing, where the ability to see the
mouth is
essential for communication;
d) Persons for whom wearing a face covering would create a risk to the
person
related to their work, as determined by local, state, or federal
regulations or
workplace safety guidelines;
e) Persons who are obtaining a service involving the nose or face for
which
temporary removal of the face covering is necessary to perform the
service;
f) Persons who are seated at a restaurant or other establishment that
offers
food or beverage service, while they are eating or drinking, provided
they
maintain a 6-foot distance between individuals (not including
individuals who
reside together or are seated together) with only infrequent or
incidental
moments of closer proximity;
g) Athletes and participants who are engaged in an organized sports
activity
that allows athletes to maintain a 6-foot distance from others with only
infrequent or incidental moments of closer proximity;
h) Persons who are engaged in an activity that a professional or
recreational
association, public regulatory entity, medical association, or other
public health oriented entity has determined cannot be safely
conducted while
wearing a mask or other face covering and where other protections
and
precautions are established and utilized;
i) Persons attending educational institutions where the public and private
schools through 12th grade, colleges, and universities have
implemented
protections.
j) Persons engaged in church and religious places of worship which may
implement their own protections.
6. In addition to the specific requirements listed above, businesses shall
operate
in a manner consistent with CDC guidelines and any applicable state
regulations and the Governor's Executive Orders.
7. The City encourages all members of the public within the City of
Brookings to
continue to follow the CDC guidelines and recommended hygiene
practices, including, but not limited to engaging in social distancing,
and wearing masks when outside their homes wherever possible.
8. Businesses can request, in writing, administrative exceptions from the
City that allow them to modify the strict compliance with these
requirements so long as their proposal contains alternative means to
implement social distancing or hygiene requirements. The City will not
approve exceptions which completely exempt a business from
implementing social distancing, or from following the CDC guidelines.
9. Any business entity, owner, or supervising manager of any business
that is not in compliance with these regulations, or an approved
alternative plan pursuant to Section 5. above, shall be in violation of
Ordinance 20- 010, as amended by this Ordinance.
10. Pursuant to this ordinance, the City Council may by resolution modify
the mandatory closures and enact revised restrictions on public
gatherings and public movements it deems necessary to address the
current public health emergency. Any revised measures and
restrictions, adopted by resolution shall be for a specific duration and
shall be periodically reviewed to ensure the continued necessity of
such restrictions or closures.
11. The restrictions set forth herein do not apply to the following entities,
which have their own specific COVID-19 restrictions:
a. Health care facilities, residential care facilities, congregate
care facilities, and correctional facilities.
b. Crisis shelters, homeless shelters, soup kitchens, or other
similar institutions.
c. Any emergency facilities necessary for the response to the
current public health emergency or any other community
emergency or disaster.
d. Official meetings of the city, schools, county, or state.
e. The operations and meetings of any state or federal courts.
12. This ordinance shall remain in effect for a period of sixty (60) days, at
which time it shall be automatically repealed unless specifically
readopted for an additional period of time by the City Council. Any
dates identified in this ordinance may be adjusted at any time within the
sixty (60) day period covered by this ordinance by a resolution of the
City Council.
13. Enforcement - Violation of this Resolution may result in a fine, and
multiple violations may result in further enforcement procedures,
including legal and equitable action to enforce this Ordinance for the
safety of the public.
14. Until the 2nd Reading of this ordinance is completed, approved
and published, Ordinance 20-010, as amended, shall set forth
the applicable measures deemed necessary to slow the spread
of Coronavirus in the City of Brookings. Ordinance 20-010, as
amended, shall remain in effect for an additional period of sixty (60)
days, at which time it shall be automatically repealed unless
specifically readopted for an additional period of time by the City
Council. Any dates identified in this ordinance may be adjusted at
any time within the sixty (60) day period covered by this ordinance.
15. Face Masks/Face Coverings Required. Within the City of Brookings,
all persons except those under the age of five (5) and those with a
medical condition, mental health condition, or disability that makes it
unreasonable for the individual to maintain a face covering, must
wear a face mask/face covering in indoor businesses and indoor
public places where six (6) foot
social distancing cannot be achieved or maintained. A "face
covering" or "mask" must be worn to cover the nose and mouth
completely, and can include a paper or disposable face mask, a cloth
mask, a scarf, a bandanna, or neck gaiter.
II.
BE IT FURTHER ORDAINED that pursuant to SDCL 9-19-13, this ordinance is
adopted to address a public health emergency and is necessary for the immediate
preservation of the public peace, health, safety and welfare of the City and shall
become effective immediately upon passage and publication.
Dated this ____ day of ___________, 2020.
CITY OF BROOKINGS:
(SEAL)
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0437,Version:1
Discussion on Public Works Department Establishment.
Summary:
At the September 13th meeting, City Council requested the establishment of a Public Works
Department as a Study Session topic. Included within the packet is an updated organizational chart
with employee counts, access to the American Public Works Association and International City
Managers Association resources, job postings, peer city organizational charts and Public Works
structures.
The City Manager is recommending a reorganization with the establishment of a Public Works
Department to develop a more cohesive department with coordinated efforts of services for the
community. The department would contain the functions of engineering, stormwater, airport, snow
removal, mosquito control, street maintenance, fleet, landfill and refuse collection. This
recommendation does not add any new employees and has no impact on the General Fund. The
restructuring allows for a future savings in salaries with less departments/directors.
Background:
The City of Brookings currently has fifteen (15) direct departments, directors or divisions which report
to the City Manager. The existing organizational chart is attached to this memo. The current structure
does not allow for effective and efficient management. When open positions occur, staff is tasked
with determining the greatest use of operational resources. The current structure has been in place
since 2000 with the exception of the Community Development Department addition. No legislative
action was taken formally to incorporate this department.
Fiscal Impact:
There is no impact to the General Fund and no additional full time equivalents (FTE) necessary. Any
salary augmentation for the Public Works Directors salary will be compensated from the Solid Waste
Enterprise fund.
Attachments:
Memo
Existing Organizational Chart with FTE Count
Proposed Organizational Chart with FTE Count
APWA/ICMA Resources
Draft Job Posting
Ordinance
City of Brookings Printed on 10/16/2020Page 1 of 1
powered by Legistar™
Work Session Memo
From: Paul M. Briseno, City Manager
Council Meeting: October 20, 2020
Subject: Public Works Department Establishment
Person(s) Responsible: Paul M. Briseno, City Manager
Summary:
At the September 13th meeting, City Council requested the establishment of a Public
Works Department as a work session topic. Included within the packet is an updated
organizational chart with employee counts, access to the American Public Works
Association and International City Managers Association resources, job postings, peer
city organizational charts and Public Works structures.
The City Manager is recommending a reorganization with the establishment of a Public
Works Department to develop a more cohesive department with coordinated efforts of
services for the community. The department would contain the functions of
engineering, stormwater, airport, snow removal, mosquito control, street maintenance,
fleet, landfill and refuse collection. This recommendation does not add any new
employees and has no impact on the General Fund. The restructuring allows for a
future savings in salaries with less departments/directors.
Background:
The City of Brookings currently has fifteen (15) direct departments, directors or divisions
which report to the City Manager. The existing organizational chart is attached to this
memo. The current structure does not allow for effective and efficient management.
When open positions occur, staff is tasked with determining the greatest use of
operational resources. The current structure has been in place since 2000 with the
exception of the Community Development Department addition. No legislative action
was taken formally to incorporate this department.
Discussion:
The City Manager is recommending the creation of a Public Works department and
establishment of the attached proposed organizational chart. Approval of the
organizational shift will decrease the number of departments and directors to eleven
(11).
Currently, the City has two open positions in the Streets Department. The addition of a
Public Works Department and Director is developed from one of the open positions.
This action does not add any additional employees, and salary shift is augmented with
enterprise revenues. This equates to no impact to the General Fund. No additional
Sales Tax or Property Tax is required for this transition.
The reorganization adjusts the Solid Waste, Streets and Engineering Director to a
Manager salary classification. The existing Solid W aste and Engineering Directors
would maintain their existing titles and salaries until a future transition occurs from
retirement. The newly created Public Works Department would contain the divisions of
engineering, streets, and solid waste.
More importantly, the change allows for greater collaboration between all divisions that
can naturally share resources, communication and planning. The attainment of a
professional Public Works Director is critical in assuring success in development of a
sustainable operations and infrastructure. The American Public Works Association
(APWA) states the centralization of regulatory functions into faster, friendlier, and flatter
department is essential in today’s tough economy “where governmental efficiency is
measured by the ability of its regulatory departments to innovate and function
cohesively as a single unit.” APWA is a resource for Public Works Professionals.
Attached to this memo is a proposed job advertisement that further details the role of
Public Works and professional criteria sought for the director position. South Dakota
and Peer cities were engaged to provide best practices for the development of a Public
Works Department. In total ten (10) South Dakota cities and six (6) peer college town
Public Works job descriptions, department and organization al structures were reviewed.
Financial Consideration:
There is no impact to the General Fund and no additional full time equivalents (FTE)
necessary. Any salary augmentation for the Public Works Directors salary will be
compensated from the Solid Waste Enterprise fund.
Supporting Documentation:
Existing Organizational Chart with FTE Count
Proposed Organizational Chart with FTE Count
APWA/ICMA Resources
Draft Job Posting
Ordinance
IT
(4)
(4)(4)(0)(10)(22)(0)(5)(4)(51)(1)(8)(6)(12)(15)
146 City
Employees
(1)
146 City
Employees
(4)
(4)(3)(0)
(10)(22)(0)(4)(51)(5)(1)(8)(1)
(6)(14)(12)
RESOURCES
American Public Works Association (APWA) https://www.apwa.net/ - resource for Public Works, various
structures, job openings (https://workzone.apwa.net/candidate/job_search/quick/results ), salaries, etc.
International City Managers Association https://icma.org/ - resource of best practices, job openings
(https://icma.org/job-
listings?function%5B%5D=12343&featured=All&state%5B%5D=any&distance%5Bdistance%5D=25&dist
ance%5Borigin%5D=&population%5B%5D=1&keyword=&salary%5B%5D=any&grid_enabled=0 ),
salaries, etc.
PEER CITY
Considerations when reviewing includes the type of government (Commission, Strong Mayor,
Administrator, City Manager), charter vs non-charter, services provided (utilities), and population size
Cedar Falls Iowa
Department Organization https://www.cedarfalls.com/8/Departments
Public Works https://www.cedarfalls.com/1146/Public-Works
City of Kearney Nebraska
Org Chart http://cityofkearney.org/DocumentCenter/View/32449/Organizational-Charts?bidId=
Public Works http://cityofkearney.org/582/Public-Works
City of Hays Kansas
Org Chart (pg 12) https://www.haysusa.com/DocumentCenter/View/2712/2020-BUDGET-pdf?bidId=
Public Works https://www.haysusa.com/293/Public-Works
City of Bozeman Montana
Org Chart (bottom of page) https://www.bozeman.net/government/city-manager
Public Works oversees water, water treatment, stomrwater, streets and fleet.
City of Marshall Minnesota
Org Chart (page 7)
https://cms9files.revize.com/marshallmn/Document%20Center/Administration/Finance/Budget/2014%
20Budget%20Book.pdf
Public Works https://ci.marshall.mn.us/public_works/index.php
City of Emporia Kansas
Public Works http://utilities.emporia-kansas.gov/
Spearfish South Dakota
Org Chart https://www.cityofspearfish.com/DocumentCenter/View/449/Organizational-Chart-
PDF?bidId=
Public Works https://www.cityofspearfish.com/396/Public-Works
Mitchell South Dakota
Public Works https://www.cityofmitchell.org/206/Public-Works
Yankton South Dakota
Public Works oversees Streets, Engineering, Solid Waste and Recycling
http://www.cityofyankton.org/home
Sioux Falls South Dakota
Public Works https://www.siouxfalls.org/public-works
Ordinance 20-022
An Ordinance Establishing City Departments
Be It Ordained by the City of Brookings, South Dakota:
Whereas the City Charter (2.12 (1)) details the requirement of an ordinance to establish,
or abolish any city department.
Now, Therefore, Be It Resolved by the City Council establishes the following City of
Brookings Departments:
City Attorney, City Clerk, Community Development, Finance, Fire, Human
Resources, Library, Parks, Police, and Public Works.
All ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: October 13, 2020
Second Reading: October 27, 2020
Published:
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 20-028,Version:1
Introduction and First Reading on Ordinance 20-028, an Emergency Ordinance Amending
Emergency Ordinance 20-010, as previously amended, to Extend and to Comprehensively Adopt
Provisions to Address a Public Health Crisis and to Revise Certain Measures which are Necessary
for the Immediate Preservation of the Public Health, Safety and Welfare of the City and are
Necessary to Slow the Community Spread of Coronavirus (COVID-19) in the City of Brookings,
South Dakota. Second Reading: October 27, 2020.
Summary:
The current ordinance (Phase 3) is set to expire November 7th. Based on threshold metrics an
extension is warranted of the ordinance regulating bars, restaurants, salons, retail and requires face
coverings for indoor businesses and indoor public spaces. Further discussion is desired of Council to
determine if specific regulation should be augmented. Brookings is in substantial spread with all
triggers met but hospitalization. Staff recommends renewal of the existing ordinance and any
amendments.
Background:
On September 2nd City Council renewed the existing 20-010 ordinance that requires bars,
restaurants, casinos, grocery, retail, and fitness businesses to operate at half capacity and all
employees are required to wear face coverings at all times. The ordinance has other requirements
outlined.
September 8th Council approved an amendment that mandated face coverings where social
distancing could not be achieved for indoor businesses and public places. A resolution was passed
further detailing the implementation of the mask mandate.
The City collaborated with many local professionals to develop a weekly report to monitor COVID 19
within Brookings. The guiding document considers metrics of control, testing and hospitalization.
Additionally, an ordinance phasing was created based on previous ordinances. The transition
between these phases is guided by the weekly data. Currently the City of Brookings is in Phase
three (3) which is moderate.
<https://www.cityofbrookings.org/699/Guidelines-Ordinance-Information>
Recommendation:
City Staff recommends approval of the proposed ordinance.
Attachments:
Memo
Threshold Report (uploaded Oct 19)
Phasing Plan
Sales Tax Report
Proposed Ordinance (new form)
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City Council Agenda Memo
From: Paul M. Briseno, City Manager
Council Meeting: October 20, 2020
Subject: Ordinance Renewal 20-010 & Mask Mandate
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The current ordinance (Phase 3) is set to expire November 7th. Based on threshold
metrics an extension is warranted of the ordinance regulating bars, restaurants, salons,
retail and requires face coverings for indoor businesses and indoor public spaces.
Further discussion is desired of Council to determine if specific regulation should be
augmented. Brookings is in substantial spread with all triggers met but hospitalization.
Staff recommends renewal of the existing ordinance and any amendments.
Background:
On September 2nd City Council renewed the existing 20-010 ordinance that requires
bars, restaurants, casinos, grocery, retail, and fitness businesses to operate at half
capacity and all employees are required to wear face coverings at all times. The
ordinance has other requirements outlined.
September 8th Council approved an amendment that mandated face coverings where
social distancing could not be achieved for indoor businesses and public places. A
resolution was passed further detailing the implementation of the mask mandate.
The City collaborated with many local professionals to develop a weekly report to
monitor COVID 19 within Brookings. The guiding document considers metrics of
control, testing and hospitalization. Additionally, an ordinance phasing was created
based on previous ordinances. The transition between these phases is guided by the
weekly data. Currently the City of Brookings is in Phase three (3) which is moderate.
https://www.cityofbrookings.org/699/Guidelines-Ordinance-Information
Discussion:
At the September 22nd meeting City Council requested further discussions of the fifty
percent (50%) occupancy limitations within the phase three (3) ordinance.
Two of the three metrics within the guiding document have been triggered. Brookings
has seen an increase in cases and percentage of positive over the past two weeks.
The state of South Dakota Department of Health now provides a report of regional
hospitalization and capacity. Further discussion of transitioning between phases should
occur.
A work session is set for October 20th to allow City Council discussion of phase
movement and specific requirements within the ordinance. Additional insight will be
given from local professionals including Bonny Specker Director of EAM Program,
Jason Merkley President and CEO of Brookings Health System, Amy Hockett Sanford
RN Clinic Director, Patrick Siegling Avera Clinic Director, Barry Dunn SDSU President,
and Klint Willert Superintendent of Brookings School District.
A renewal of ordinance 20-010 and face coving ordinance is recommended. In
summary the renewal defines requirements of businesses and residents:
Restaurants/Bars
• Maximum of ten (10) customers or 50% occupancy, whichever is greater
o Occupancy capacity posted at front entry
• Groups of ten (10) or less and six (6) feet apart
• Cleaning of high touch areas/materials between users
• Screening employees recommended
• Employees required to wear masks
• Cleaning of used spaces before and after each customer
• No self-serve buffets or salad bars
• No sharing of condiments unless wiped between use
Grocery, Casino, Gyms, and Recreational Facilities
• Cleaning of equipment after use by customer and/or employee
• Maximum of ten (10) customers or 50% occupancy
o Occupancy capacity posted at front entry
• Employees of Grocery stores will wear masks
• Protective measures/operations will be provided
Salons/Barber Shops
• Customers six (6) feet spacing & recommend service by appointment-only
• Employees will wear masks
• Clean equipment before and after each customer
• Adequate social distancing for waiting customers
Face Covering required if adequate social distancing cannot be achieved
• Required for all indoor businesses and indoor public spaces
• Required for all City permitted events
• Exceptions include children under 5, medical conditions, religious place, educational
units, certain non-profits, organized sports activity that have an approved plan
Administrative exemptions allow for requested flexibility.
Businesses and residents who violate sections of this ordinance will be subject to fines.
Legal Consideration:
There are no legal considerations at this time.
Financial Consideration:
The city’s monthly sales tax report is included to understand broadly the impact of
COVID19 to revenues.
Recommendation:
City Staff recommends approval of the proposed ordinance.
Options:
City Council has the following options:
1. Approve as recommended
2. Deny
3. Refer to a Work Session for further discussion
Supporting Documentation:
1. Threshold Report (uploaded Oct 19)
2. Phasing Plan
3. Sales Tax Report
4. Proposed Ordinance (new form)
For week ending October 16, 2020
Summary of Brookings COVID-19 Public Health Thresholds
Week Ending 10/16/2020
1. Is the epidemic controlled? No
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting some
measures? Yes, probably
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and identify a
resurgence of cases in Brookings?
a. Mitigation Level: No, 3-5 times more testing is needed
b. Suppression Level: No, test positivity is 26%-36%, which is far from the 3% test positivity needed for
suppression.
c. Approximate time to receive test results: 2-3 days
DATA:
1. Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or longer this would be a ‘yes’, otherwise
it would be a ‘no’.
Rt has exceeded 1.0 for 8 of the last 14 days. Below are the Rt based on number of cases in Brookings for 106 days
ending on 10/16/20.
Rt for the most recent 14 days (based on data from the prior week):
Based on Data for Week Ending: Brookings South Dakota
10/3 0.93 1.14
10/4 0.90 1.12
10/5 0.90 1.08
10/6 0.90 1.06
10/7 0.97 1.28
10/8 0.70 1.19
10/9 1.01 1.31
10/10 1.39 1.38
10/11 1.73 1.42
10/12 1.85 1.44
10/13 2.14 1.44
10/14 2.19 1.33
10/15 2.29 1.35
10/16 2.01 1.30
Notes:
• The closer Rt is to 0, the sooner transmission control will be attained.
• Super spreader events are not predicted by Rt and can rapidly affect transmission trajectories.
--------- July ---------|------- August -------|---------Sept---------|-----Oct ---
For week ending October 16, 2020
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting some
measures? Evaluate hospital bed and ICU availability and determine whether an increase of 20% in the number of
cases can be absorbed within the health system. If health system can absorb increase than ‘yes’, otherwise ‘no’.
Yes. Two different case numbers were used including new cases in the past seven days and current number of
active cases. These numbers were multiplied by either the overall statewide hospitalization rate or by using
current age-specific hospitalization rates applied to age distribution of Brookings cases based on the most recent
data provided by the Department of Health. For both numbers, an additional 20% was added as recommended by
the WHO and is given below in parentheses.
Based on: Hospitalization Rate Age-adjusted Hospitalization Rates
Anticipated admissions based on new cases in past seven days 13 (16) 17 (20)
Anticipated admissions based on active cases 17 (20) 22 (26)
As of 10/16/20, new cases in past seven days = 202 and active cases = 261. SD overall hospitalization rate = 6.4% (10/15/20).
Age specific hospitalization rates as of 10/15/20 and age distribution of Brookings cases as of 10/14/20 (see daily data report for percentages).
Brookings Health System has a surge capacity of 80 beds and the personnel to handle 45 beds. Based on current
census, Brookings Health System felt they could probably handle the anticipated number of admissions (n = 13-22
new admissions).
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and identify a
resurgence of cases? Evaluate whether the mitigation and suppression levels of testing are being met.
Mitigation level of testing uses the total number of tests completed in Brookings in the previous seven days and
determines whether it is equal to or greater than the total number of new cases identified plus ten times the
number of new cases. The number of tests completed does not include targeted testing (i.e., public health
surveillance or sentinel testing in nursing homes or on campus).
Suppression level of testing is being met when the percentage of positive test results in the previous seven days is
equal to or less than 3.0%. If mitigation and suppression levels of testing are being met than this would be ‘yes’,
otherwise it would be ‘no’.
Mitigation & Suppression Levels of Testing. Testing data for the previous seven days:
Total # of
cases
Ten times
number of
new cases:
Tests needed to meet
mitigation level:
Tests completed
(mitigation):
% Test Positivity
(suppression)
Brookings Health System Dashboard as of 10/13/20: *
Brookings 202 2,020 2,222 610 26%
South Dakota Department of Health Dashboard as of 10/16/20: **
Brookings 202 2,020 2,222 556 36%
South Dakota 4,590 45,900 50,490 12,837 36%
* Brookings data are based on number of tests completed, not the number of people tested, and may include tests on Brookings County non-
residents. Data for a particular date are not reported until all test results are back.
** Includes sentinel surveillance tests (e.g., nursing homes, first responders, etc.) and is based on number of people tested, not the number of
tests and includes only Brookings residents.
Approximate time to receive test results as of 10/16/20 (Brookings): 2-3 days
For week ending October 16, 2020
Brookings COVID-19 Thresholds
Overview of Public Health Criteria Used to Control Transmission of COVID-19
The World Health Organization (WHO) uses three criteria for consideration in adjusting public health and social
measures related to COVID-19 and suggests measures that can be used for evaluating these criteria1:
1. Epidemiology - Is the epidemic controlled?
2. Health System Capacity - Is the health system able to cope with a resurgence of COVID-19 cases that
may arise after adapting some measures?
3. Public Health Surveillance - Is the public health surveillance system able to detect and manage the cases
and their contacts, and identify a resurgence of cases?
The various measures suggested by the WHO for evaluating the above criteria are given at the end of this
summary as an Appendix. The ones given below are those that are locally available.
Epidemiology
The key measure for assessing whether the epidemic is controlled is the effective reproduction number (Rt). Rt
represents the number of secondary cases for each infectious case and a value below 1 is the best indication
that the epidemic is controlled and declining. The closer Rt is to 0, the sooner transmission control will be
attained. The Rt depends on factors related to the number of susceptible individuals and their potential contact
with infectious persons. It should be noted that superspreader events are not predicted by Rt and can rapidly
affect transmission trajectories.
A Rt of less than 1 for at least two weeks is used to indicate the epidemic is controlled. An algorithm is available
that will calculate an estimate for Rt if case surveillance data are available.2
Brookings Measure: Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or longer this
would be a ‘yes’, otherwise it would be a ‘no’.
Health System Capacity
A key measure for assessing whether the health system is able to cope with a resurgence of cases is that the
number of new cases requiring hospitalization is smaller than the estimated maximum hospital and ICU bed
capacity of the health system (i.e. the health system can cope with new hospitalizations without becoming
overwhelmed while maintaining delivery of essential health services). One of the criteria used is that the health
system can absorb or expand to cope with at least a 20% increase in COVID-19 case load.
Brookings Measure: Is the health system able to cope with a resurgence of COVID-19 cases that may arise
after adapting some measures? Evaluate hospital bed and ICU availability and determine whether an
increase of 20% in the number of cases can be absorbed within the health system. If health system can
absorb increase than ‘yes’, otherwise ‘no’.
1 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-of-covid-19
2 https://academic.oup.com/aje/article/178/9/1505/89262
For week ending October 16, 2020
Public Health Surveillance
There are several criteria listed under public health surveillance, including surveillance systems, case
investigation and contact tracing. Many of these measures are not known at a county level; however, the
number of tests and test positivity are known. The Harvard Global Health Institute has established targets for
assessing the adequacy of testing at both the mitigation level and the suppression level:3
Mitigation level testing: Mitigation focuses on reducing the spread of the virus through broad testing of
symptomatic people, tracing and testing a recommended 10 contacts per new case, isolating positive contacts,
social distancing, mask-wearing or stay-at-home orders as necessary. Testing targets for mitigation is set as the
sum of symptomatic cases and 10 times the number of cases (to cover the contacts) and does not include
targeted testing (sentinel testing of nursing homes, schools, etc.).
Suppression level testing: Suppression allows a community to quickly find and isolate new cases before they
lead to a wider outbreak, with an aim of keeping new case levels at or near zero. A test positivity rate of 3% or
less can be used as an indicator of progress towards suppression level testing. Suppression level testing requires
testing of asymptomatic people in high-risk environments including nursing homes, colleges, etc.
Brookings Measure: Is the public health surveillance system able to detect and manage the cases and their
contacts, and identify a resurgence of cases? Evaluate whether mitigation and suppression levels of testing
are being met using the total number of tests completed and test positivity in Brookings during the previous
week and approximate length of time for test results to received back in the clinics.
For mitigation level of testing the number of tests completed should be equal to or greater than the total
number of new cases identified plus ten times the number of new cases. For suppression level testing, the
test positivity should be 3% or less.
It will be noted whether the mitigation and suppression levels of testing are being met, as well as the
approximate length of time between samples being submitted by local labs and test results being received.
Additional notes
Caveats regarding the data:
• The number of cases by day that are used in calculating Rt are based on the numbers posted to the
SDDOH dashboard. These dates are not the date symptoms appeared and not necessarily the date the
test sample was obtained or the test was conducted; they are the date that the test results were
reported to SDDOH. This is the best information that is available.
• The number of tests conducted in Brookings are not the number of individuals tested, but the number of
tests performed, which may include repeated testing of the same individual.
Committee Members: Bonny Specker, MS, PhD (epidemiologist), Chris Chase, DVM, PhD (virologist), Gary
Gackstetter, DVM, MPH, PhD (epidemiologist), Amy Hockett, RN (Sanford Brookings Clinic Manager), Adam
Hoppe, PhD (cell biologist, immunologist), Victor Huber, PhD (virologist, immunologist), Jason Merkley
(President, Brookings Health System), Natalie Thiex, MPH, PhD (epidemiologist, toxicologist), Xiuging Wang, PhD
(virologist, cell biologist)
3 https://globalepidemics.org/testing-targets/
For week ending October 16, 2020
APPENDIX: Criteria recommended by the WHO4
Table 1. WHO Criteria for Epidemiological Control
Epidemiological Criteria Explanation
Decline of at least 50% over a 3-week period since the
latest peak and continuous decline in the observed
incidence of confirmed and probable cases °
This indicates a decline in transmission equivalent to a halving time of
three weeks or less since the latest peak, when the testing strategy is
maintained or strengthened to test a greater % of suspected cases.
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks, ° assuming that surveillance for
suspected cases is comprehensive
The % positive samples can be interpreted only with comprehensive
surveillance and testing of suspect cases, in the order of 1/1000
population/week
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks°, among influenza-like-illness (ILI)
samples tested at sentinel surveillance sites
Through ILI sentinel surveillance, a low % of positive samples indicates
low community transmission*
At least 80% of cases are from contact lists and can be
linked to known clusters
This indicates that most transmission chains have been identified,
offering the opportunity for follow-up. This may be limited by the fact
that the information will certainly not have been collected at the height
of the epidemic.
Decline in the number of deaths among confirmed and
probable cases at least for the last 3 weeks °
This will indicate, with an approximately 3-week lag-time, that the total
number of cases is decreasing. If testing has decreased, then the
number of deaths in probable cases will be more accurate.
Continuous decline in the number of hospitalization and
ICU admissions of confirmed and probable cases at least
for the last 2 weeks°
This indicates, with an approximately 1-week lag-time and providing
that the criteria for hospitalization have not changed, a decline in the
number of cases.
Decline in the age-stratified excess mortality due to
pneumonia
When pneumonia cases cannot be systematically tested, a decline in
the mortality of pneumonia would indirectly indicate a reduction in the
excess mortality due to COVID-19.
* Trend evaluation requires that no changes occurred in testing or measurement strategy
° 2-week period corresponds to the maximum incubation period and is the minimum period on which to assess changes in trends.
Table 2. WHO Criteria for Health System Capacity
Health System Criteria Explanation
All COVID-19 patients can be managed according to
national standard
This indicates that the health system has returned to a state where all
conditions (staff, beds, drugs, equipment, etc.) are there to provide the
same standard of care that existed before the crisis.
All other patients with a severe non-COVID-19 condition
can be managed according to national standard
There is no increase in intra-hospital mortality due to
non-COVID-19 conditions
The health system can absorb or can expand to cope
with at least a 20% increase in COVID-19 case load
This indicates that the system would be sustainable even if it had to
absorb a surge in cases resulting from loosening public health and social
measures. This includes sufficient staff, equipment, beds, etc.
An Infection, Prevention and Control (IPC) focal point is
available in all health facilities (1 full-time trained IPC
focal point per 250 beds) and at district level
This indicates strong capacity for coordination, supervision and training
on IPC activities, including in primary health facilities.
All health facilities have screening for COVID-19 This is for ensuring that all patients who come to a facility are assessed
for COVID-19 in order to prevent health associated infections.
All acute health facilities have a mechanism for isolating
people with suspected COVID-19
The health system has sufficient capacity to isolate all patients with
COVID-19
4 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-of-covid-19
For week ending October 16, 2020
Table 3. WHO Criteria for Public Health Surveillance
Public Health Surveillance Criteria Explanation
Public Health Surveillance Systems
New cases can be identified, reported, and data
included in epidemiological analysis within 24 hours
A surveillance system for COVID-19 is in place that is geographically
comprehensive and covers all persons and communities at risk.
Comprehensive surveillance includes surveillance at the community level,
primary care level, in hospitals, and through sentinel surveillance sites for
influenza and other respiratory diseases, where they exist.
Immediate reporting of probable and confirmed cases
of COVID-19 is mandated within national notifiable
disease with requirements
This indicates that appropriate public health policies are in place for
immediate notification of cases of COVID-19 from all health facilities.
Enhanced surveillance is implemented in closed
residential settings and for vulnerable groups
This indicates that public health authorities have identified populations
who live in residential settings or are vulnerable and that enhanced
surveillance is put in place for these populations.
Mortality surveillance is conducted for COVID-19
related deaths in hospitals and in the community
This indicates the ability to rapidly and reliably track the number of deaths
related to COVID-19. Where possible, medical certificate of death for
COVID-19 deaths should be issued. Other approaches for mortality
surveillance may be considered, such as reports from religious centres or
burial sites.
The total number of laboratory tests conducted for
COVID-19 virus is reported each day
Knowing the testing denominator can indicate the level of surveillance
activity and the proportion of tests positive can indicate the intensity of
transmission among symptomatic individuals.
Case Investigation
Public health rapid response teams are functional at all
appropriate administrative levels
A measure of the capability to rapidly investigate cases and clusters of
COVID-19.
90% of suspect cases are isolated and
confirmed/released within 48 hours of symptom onset
This indicates that investigation and isolation of new cases is sufficiently
rapid to minimize the generation of secondary cases.
Contact Tracing
At least 80% of new cases have their close contacts
traced and in quarantine within 72 hours of case
confirmation
These indicate that the capacity to conduct contact tracing is sufficient for
the number of cases and contacts.
At least 80% of contacts of new cases are monitored
for 14 days
Contacts should be contacted each day during the 14-day period and
ideally no more than two days should elapse without feedback from a
contact.
Information and data management systems are in
place to manage contact tracing and other related
data
While contact tracing data can be managed on paper at a small scale, large-
scale contact tracing can be supported by electronic tools such as the
Go.Data contact tracing software.
Ordinance 20-028
An Emergency Ordinance Amending Emergency Ordinance 20-010, as
previously amended, to Extend and to Comprehensively Adopt Provisions to
Address a Public Health Crisis and to Revise Certain Measures which are
Necessary for the Immediate Preservation of the Public Health, Safety and
Welfare of the City and are Necessary to Slow the Community Spread of
Coronavirus (COVID-19) in the City of Brookings, South Dakota.
I.
Be It Ordained and Enacted by the Council of the City of Brookings, State o f South
Dakota, as follows:
Whereas, the City of Brookings has the authority pursuant to SDCL 9-29-1 and
SDCL 9- 32-1 to pass ordinances for the purpose of promoting the health, safety
and general welfare of the community, and to do what may be necessary for the
promotion of health or the suppression of diseases; and
Whereas, COVID-19 has been confirmed in more than 100 countries, including the
United States; and
Whereas, COVID-19 is a continuing global pandemic. United States Supreme Court
Chief Justice Roberts stated in a 2020 decision “people may be infected but
asymptomatic, [and] they may unwittingly infect others”; and
Whereas, the Centers for Disease Control and Prevention, the World Health
Organization, medical associations and scientific associations suggest individuals wear
a face covering to slow the spread of COVID-19; and
Whereas, Ordinance 20-010, as amended, is intended to slow the rise of positive cases
and slow down the rate of infection, and therefore bears a real and substantial
relationship to public health because the measures are recognized to be the best
available procedures to slow the rate of transmission of COVID-19; and
Whereas, the City of Brookings and many states and communities across the
country have already implemented White House recommendations by restricting
occupancy at bars, restaurants, food courts, gyms, and other indoor and outdoor
venues where people congregate until the public health emergency is over; and
Whereas, the failure to successfully implement social distancing would likely result
in higher numbers of infected individuals and has the potential to overwhelm the
capacity of the City's health care providers; and
Whereas, it is important that control measures, including requiring face masks in
indoor places, continue to be taken to reduce or slow down the spread of COVID -19
in order to protect the health and safety of the City's residents, especially for seniors
and those with underlying health conditions that make them particularly vulnerable
to COVID-19; and
Whereas, the City of Brookings has been utilizing Ordinance 20-010, as amended,
to address the COVID-19 public emergency in the City of Brookings, and
Whereas, based on the number of cases in Brookings County, the relatively small
number of hospitalizations in the City, and the available modeling, the City Council
believes the social distancing and face covering restrictions should be continued
given the increasing numbers of COVID-19 cases in the City and State, and
Whereas, this Emergency Ordinance is intended to adopt, in comprehensive form,
the emergency measures and restrictions set forth in Emergency Ordinance 20-
010, as previously amended.
Now Therefore, Be It Ordained, by the City Council of Brookings that:
1. Any businesses identified in Ordinance 20-005 may reopen to serve
patrons on-site pursuant to the conditions established in this resolution.
2. Businesses within the City of Brookings which are open to the public
shall observe the following guidelines to slow the spread of COVID-19:
a) Establish a minimum six-foot distance between any tables, chairs,
and barstools. This provision does not need to be observed
between members of the same household.
b) All businesses shall collaborate with the City to identify their
occupancy allowance and post it in a conspicuous location outside
the building.
c) Restaurants, bars, and casinos shall be limited to a maximum of ten
(10) customers or a capacity of one-half(½) of their maximum
posted capacity, whichever is greater. Capacity will be posted at
the front of the business.
d) All restaurants, food trucks and bars shall disinfect or dispose of
all menus before and after use by each customer. Condiment
containers shall be cleaned/disinfected between each group and
shall not be shared among multiple groups. Salad bars and self-
service buffets shall not be permitted.
e) Grocery stores, retail businesses, recreation and fitness
businesses shall be limited to a maximum of ten (10) customers
or a capacity of one-half(½) of their maximum posted capacity,
whichever is greater. Capacity will be posted at the front of the
business.
f) Require social distance spacing while waiting for service or entry
into a business. Spacing may be accomplished by requiring people
to remain in their vehicles.
g) Clearly marked one-way shopping aisles in grocery and retail
stores.
h) In retail and grocery businesses, install a plexiglass, or similar
divider where physically possible between the cashier and
customer.
i) Require employees to wash hands at regular intervals.
j) Restaurant and bar (those businesses with an alcoholic
beverage license) staff and employees must wear a mask
which covers the employee's nose and mouth.
k) In casinos, video lottery machines must be cleaned and
disinfected between each customer.
I) Employees of hair salons, nail and tanning salons, spas and
barber shops wear masks which cover their nose and mouth
during customer contact times. Customer seating must be at least
six (6) feet apart.
m) In gyms and fitness facilities, any equipment and/or exercise
mats
must be cleaned or disinfected between each use.
n) Customer seating in theaters and similar businesses shall be
reduced to allow for social distancing with certain seats marked
as "not available due to social distancing guidelines" to ensure
compliance.
o) Businesses shall post publicly a regular cleaning and
disinfecting schedule, specific to each business.
p) Hand sanitizer locations readily available for public use
should be made available at grocery stores and retail
businesses.
q) Enhanced cleaning/disinfecting requirements should be used for
motel and hotel rooms.
r) Seating for large gatherings shall be reduced to comply with a six-
foot minimum distance between attendees.
s) Businesses are encouraged to conduct daily employee
screenings for illness.
t) Businesses are encouraged to post signage outside of their facility
that encourages customers to not enter if they are not feeling well
or have COVID-19 symptoms.
u) Businesses are encouraged to develop risk mitigation strategies
for restrooms or other areas where social distancing
requirements are likely to be compromised.
v) Certain businesses (e.g. gym, recreation facilities, casinos, etc.)
are encouraged to have customers wipe down their
equipment/machines before and after use. However, it will still
be the responsibility of the business to ensure proper cleaning
and disinfecting is occurring.
w) Businesses, particularly salons, barber shops, and spas are
encouraged to provide service on an appointment-only basis to
ensure proper social distancing and hygiene practices are met.
x) Masks required at city-sanctioned events. Masks which cover a
person's nose and mouth are required for all persons attending
or working at events which require a City permit when a minimum
of six- foot distance cannot be maintained or achieved.
The provisions of Resolution 20-076 are incorporated herein, and provide
as follows:
3. All persons in the city shall cover their mouth and nose with a mask or
other face
covering when they are in the following situations:
a) When inside, or in line to enter, any indoor public space;
b) When obtaining services from the healthcare sector in settings,
including but
not limited to, a hospital, pharmacy, medical clinic, laboratory,
physician or
dental office, veterinary clinic, or blood bank, unless directed otherwise
by
an employee thereof or a health care provider;
4. Waiting for or riding on public transportation or while in a taxi, private car
service, or ride-sharing vehicle;
5. The following individuals are exempt from wearing masks or other face
coverings:
a) Persons age five years or under-children age two years and under in
particular should not wear a face covering because of the risk of
suffocation;
b) Persons with a medical condition, mental health condition, or disability
that
prevents wearing a face covering-this includes persons with a medical
condition for whom wearing a face covering could obstruct breathing or
who
are unconscious, incapacitated, or otherwise unable to remove a face
covering without assistance;
c) Persons who are deaf or hard of hearing, or when communicating with
a
person who is deaf or hard of hearing, where the ability to see the
mouth is
essential for communication;
d) Persons for whom wearing a face covering would create a risk to the
person
related to their work, as determined by local, state, or federal
regulations or
workplace safety guidelines;
e) Persons who are obtaining a service involving the nose or face for
which
temporary removal of the face covering is necessary to perform the
service;
f) Persons who are seated at a restaurant or other establishment that
offers
food or beverage service, while they are eating or drinking, provided
they
maintain a 6-foot distance between individuals (not including
individuals who
reside together or are seated together) with only infrequent or
incidental
moments of closer proximity;
g) Athletes and participants who are engaged in an organized sports
activity
that allows athletes to maintain a 6-foot distance from others with only
infrequent or incidental moments of closer proximity;
h) Persons who are engaged in an activity that a professional or
recreational
association, public regulatory entity, medical association, or other
public health oriented entity has determined cannot be safely
conducted while
wearing a mask or other face covering and where other protections
and
precautions are established and utilized;
i) Persons attending educational institutions where the public and private
schools through 12th grade, colleges, and universities have
implemented
protections.
j) Persons engaged in church and religious places of worship which may
implement their own protections.
6. In addition to the specific requirements listed above, businesses shall
operate
in a manner consistent with CDC guidelines and any applicable state
regulations and the Governor's Executive Orders.
7. The City encourages all members of the public within the City of
Brookings to
continue to follow the CDC guidelines and recommended hygiene
practices, including, but not limited to engaging in social distancing,
and wearing masks when outside their homes wherever possible.
8. Businesses can request, in writing, administrative exceptions from the
City that allow them to modify the strict compliance with these
requirements so long as their proposal contains alternative means to
implement social distancing or hygiene requirements. The City will not
approve exceptions which completely exempt a business from
implementing social distancing, or from following the CDC guidelines.
9. Any business entity, owner, or supervising manager of any business
that is not in compliance with these regulations, or an approved
alternative plan pursuant to Section 5. above, shall be in violation of
Ordinance 20- 010, as amended by this Ordinance.
10. Pursuant to this ordinance, the City Council may by resolution modify
the mandatory closures and enact revised restrictions on public
gatherings and public movements it deems necessary to address the
current public health emergency. Any revised measures and
restrictions, adopted by resolution shall be for a specific duration and
shall be periodically reviewed to ensure the continued necessity of
such restrictions or closures.
11. The restrictions set forth herein do not apply to the following entities,
which have their own specific COVID-19 restrictions:
a. Health care facilities, residential care facilities, congregate
care facilities, and correctional facilities.
b. Crisis shelters, homeless shelters, soup kitchens, or other
similar institutions.
c. Any emergency facilities necessary for the response to the
current public health emergency or any other community
emergency or disaster.
d. Official meetings of the city, schools, county, or state.
e. The operations and meetings of any state or federal courts.
12. This ordinance shall remain in effect for a period of sixty (60) days, at
which time it shall be automatically repealed unless specifically
readopted for an additional period of time by the City Council. Any
dates identified in this ordinance may be adjusted at any time within the
sixty (60) day period covered by this ordinance by a resolution of the
City Council.
13. Enforcement - Violation of this Resolution may result in a fine, and
multiple violations may result in further enforcement procedures,
including legal and equitable action to enforce this Ordinance for the
safety of the public.
14. Until the 2nd Reading of this ordinance is completed, approved
and published, Ordinance 20-010, as amended, shall set forth
the applicable measures deemed necessary to slow the spread
of Coronavirus in the City of Brookings. Ordinance 20-010, as
amended, shall remain in effect for an additional period of sixty (60)
days, at which time it shall be automatically repealed unless
specifically readopted for an additional period of time by the City
Council. Any dates identified in this ordinance may be adjusted at
any time within the sixty (60) day period covered by this ordinance.
15. Face Masks/Face Coverings Required. Within the City of Brookings,
all persons except those under the age of five (5) and those with a
medical condition, mental health condition, or disability that makes it
unreasonable for the individual to maintain a face covering, must
wear a face mask/face covering in indoor businesses and indoor
public places where six (6) foot
social distancing cannot be achieved or maintained. A "face
covering" or "mask" must be worn to cover the nose and mouth
completely, and can include a paper or disposable face mask, a cloth
mask, a scarf, a bandanna, or neck gaiter.
II.
BE IT FURTHER ORDAINED that pursuant to SDCL 9-19-13, this ordinance is
adopted to address a public health emergency and is necessary for the immediate
preservation of the public peace, health, safety and welfare of the City and shall
become effective immediately upon passage and publication.
Dated this ____ day of ___________, 2020.
CITY OF BROOKINGS:
(SEAL)
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
PHASE 4/NEW NORMAL
No Current Ordinance
Businesses/Organizations
Individuals
High Risk Individuals
PHASE 1/SEVERE
Stay at Home Ordinance: 20-006
Businesses/Organizations
Individuals
High Risk Individuals
CURRENT COVID-19 PHASE QUICK GUIDE
PHASE 2/HIGH
Ordinance: 20-005
Businesses/Organizations
Individuals
High Risk Individuals
PHASE 3/MODERATE
Ordinance: 20-010
Businesses/Organizations
Individuals
High Risk Individuals
• Essential business/organization operations only.
• Non-Essential work from home required.
• Follow CDC guidelines.
• Social distancing, masks, barriers, disinfecting requirements are outlined in ordinance.
• Stay at home except for essential activities required.
• Non-Essential work from home required.
• Limited travel required.
• Do not gather/congregate
• Follow CDC guidelines
• Same requirements as individuals.
• Practice extra COVID-19 prevention vigilance.
• Remain vigilant with hygiene practices and CDC recommendations.
• Bars, restaurants, salons, indoor entertainment facilities. etc. closed to public.
• Follow CDC guidelines.
• Social distancing, masks, barriers, disinfecting requirements are outlined in ordinance.
• Stay at home if sick or vulnerable.
• Limited travel recommended.
• Do not gather/congregate
• Follow CDC guidelines recommended
• Same requirements as individuals.
• Extra COVID-19 prevention vigilance recommended.
• Remain vigilant with hygiene practices and CDC recommendations.
• 50% occupancy.
• Work from home suggested.
• Follow CDC guidelines
• Social distancing, masks, shields, disinfecting requirements are outlined in ordinance.
• Stay at home except for essential activities recommended.
• Work from home suggested
• Gathering/congregating not recommended
• Follow CDC guidelines recommended
• Same requirements/recommendations as individuals.
• Extra COVID-19 prevention vigilance recommended.
• Remain vigilant with hygiene practices and CDC recommendations.
• 100% occupancy.
• Resume normal operations with recommendations.
• Resume normal social interactions.
• Remain vigilant with hygiene practices and CDC recommendations.
• New safety regulations to be determined
• Resume normal gatherings and activities.
• Resume normal social interactions.
• Resume normal travel.
• Remain vigilant with hygiene practices and CDC recommendations.
• New safety regulations to be determined
• Remain vigilant with preventative measures recommended.
• Follow CDC recommendations
RISK LEVELSSEVEREHIGHMODER
A
T
E
NEW NORMAL
ADJUSTED Sales Tax Receipts 2020 Prorated.xlsx ADJUSTED
YoY Vs Budget YoY Vs Budget
2019 2020 20-Pro Budget $%$%2019 2020 20-Pro Budget $%$%
Jan*647,718 675,145 645,703 27,428 4.2% 29,442 4.6%Jan 69,510 79,271 68,414 9,761 14.0% 10,857 15.9%
Feb 605,553 556,215 628,045 (49,338) (8.1%) (71,830) (11.4%)Feb*73,505 68,097 79,022 (5,408) (7.4%) (10,926) (13.8%)
Mar 525,411 538,789 530,544 13,378 2.5% 8,244 1.6%Mar*92,072 89,770 91,360 (2,302) (2.5%) (1,590) (1.7%)
Apr*539,006 550,242 522,152 11,236 2.1% 28,090 5.4%Apr 90,857 62,712 80,808 (28,144) (31.0%) (18,096) (22.4%)
May 610,492 529,299 589,444 (81,193) (13.3%) (60,145) (10.2%)May*86,051 48,026 84,923 (38,025) (44.2%) (36,897) (43.4%)
June*529,129 515,960 468,225 (13,169) (2.5%)47,736 10.2%June 77,556 55,171 62,589 (22,386) (28.9%) (7,418) (11.9%)
July 581,391 660,600 658,215 79,209 13.6% 2,385 0.4%July 76,618 61,700 80,688 (14,918) (19.5%) (18,988) (23.5%)
Aug 611,050 619,930 651,136 8,880 1.5%(31,206) (4.8%)Aug 77,161 71,318 76,396 (5,843) (7.6%) (5,078) (6.6%)
Sep 609,494 625,048 607,503 15,554 2.6% 17,545 2.9%Sep 73,605 77,081 79,501 3,476 4.7%(2,421) (3.0%)
Oct 643,242 530,431 Oct 93,171 68,536
Nov 644,887 622,571 Nov 93,877 80,825
Dec 564,683 584,816 Dec 88,500 81,936
Total 7,112,056 5,271,228 7,038,785 11,984 0.3%(29,740) (0.6%)Total 992,483 613,146 935,000 (103,789) (16.1%) (90,557) (14.5%)
*Adjusted 557,737 597,671 39,934 7.2%*Adjusted 78,923 74,255 (4,668)
YoY Vs Budget YoY Vs Budget
2019 2020 20-Pro Budget $%$%2019 2020 20-Pro Budget $%$%
Jan 649,421 672,978 642,303 23,557 3.6% 30,675 4.8%Jan 16,668 15,622 16,002 (1,046) (6.3%) (380) (2.4%)
Feb 609,894 554,396 626,118 (55,498) (9.1%) (71,722) (11.5%)Feb 18,324 17,744 16,528 (580) (3.2%)1,216 7.4%
Mar 529,177 537,027 529,163 7,850 1.5% 7,864 1.5%Mar 20,180 13,316 17,793 (6,864) (34.0%) (4,477) (25.2%)
Apr 542,870 548,401 520,576 5,531 1.0% 27,825 5.3%Apr 20,890 14,172 19,142 (6,718) (32.2%) (4,970) (26.0%)
May 614,868 527,568 587,727 (87,300) (14.2%) (60,159) (10.2%)May 19,878 8,130 18,864 (11,748) (59.1%) (10,734) (56.9%)
June*532,922 514,036 466,829 (18,886) (3.5%)47,207 10.1%June 25,866 12,290 21,958 (13,576) (52.5%) (9,668) (44.0%)
July 585,559 658,440 656,219 72,880 12.4% 2,221 0.3%July 30,636 17,884 22,837 (12,752) (41.6%) (4,953) (21.7%)
Aug 615,430 617,902 649,206 2,472 0.4%(31,304) (4.8%)Aug 28,108 26,798 26,726 (1,310) (4.7%)72 0.3%
Sep 613,864 623,004 605,685 9,141 1.5% 17,319 2.9%Sep 25,318 25,762 20,951 444 1.8% 4,811 23.0%
Oct 647,854 528,887 Oct 20,934 22,234
Nov 649,510 620,721 Nov 23,566 24,905
Dec 567,355 582,332 Dec 17,170 17,061
Total 7,158,724 5,253,752 7,015,766 (40,253) (0.9%)(30,074) (0.6%)Total 267,538 151,718 245,000 (54,150) (30.0%) (29,082) (18.2%)
MA*558,741 598,276 39,535 7.1%MA*21,786 17,854 (3,932)
YoY Vs Budget
2019 2020 20-Pro Budget $%$%
Jan 1,383,316 1,443,016 1,372,422 59,699 4.3% 70,594 5.1%
Feb 1,307,276 1,196,451 1,349,713 (110,825) (8.5%) (153,262) (11.4%)
Mar 1,166,840 1,178,902 1,168,860 12,062 1.0% 10,042 0.9%
Apr 1,193,623 1,175,527 1,142,678 (18,095) (1.5%)32,849 2.9%
May 1,331,289 1,113,023 1,280,958 (218,266) (16.4%) (167,935) (13.1%)
June 1,165,474 1,097,457 1,019,601 (68,016) (5.8%)77,856 7.6%
July 1,274,205 1,398,624 1,417,960 124,419 9.8%(19,336) (1.4%)
Aug 1,331,749 1,335,948 1,403,465 4,200 0.3%(67,517) (4.8%)
Sep 1,322,281 1,350,895 1,313,641 28,614 2.2% 37,255 2.8%
Oct 1,405,201 1,150,087
Nov 1,411,839 1,349,022
Dec 1,237,709 1,266,145
Total 15,530,801 11,289,844 15,234,551 (186,209) (1.8%)(179,454) (1.8%)
1st Penny 3rd Penny (Bed,Booze & Lodging)
2nd Penny (25% and 75%)Business Improvements District (Pillow)
TOTAL
M
2 M
4 M
6 M
8 M
10 M
12 M
14 M
16 M
18 M
2016 2017 2018 2019 2020
City of Brookings Sales Tax Received (As of Sep '20)
1st Penny 2nd Penny 3rd Penny BID
City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0440,Version:1
Executive Session, pursuant to SDCL 1-25-2, for discussing the qualifications, competence,
performance, character or fitness of any public officer or employee or prospective public officer or
employee. The term, employee, does not include any independent contractor. And for consulting with
legal counsel or reviewing communications from legal counsel about proposed or pending litigation or
contractual matters.
SDCL 1-25-2. Executive or closed meetings--Purposes--Authorization--Violation as misdemeanor.
Executive or closed meetings may be held for the sole purposes of:
1.Discussing the qualifications, competence, performance, character or fitness of any public
officer or employee or prospective public officer or employee. The term, employee, does not
include any independent contractor;
2.Discussing the expulsion, suspension, discipline, assignment of or the educational program of
a student or the eligibility of a student to participate in interscholastic activities provided by the
South Dakota High School Activities Association;
3.Consulting with legal counsel or reviewing communications from legal counsel about proposed
or pending litigation or contractual matters;
4.Preparing for contract negotiations or negotiating with employees or employee
representatives;
5.Discussing marketing or pricing strategies by a board or commission of a business owned by
the state or any of its political subdivisions, when public discussion may be harmful to the
competitive position of the business; or
6.Discussing information listed in subdivisions 1-27-1.5(8) and 1-27-1.5(17).
However, any official action concerning such matters shall be made at an open official meeting. An
executive or closed meeting shall be held only upon a majority vote of the members of the public
body present and voting, and discussion during the closed meeting is restricted to the purpose
specified in the closure motion. Nothing in § 1-25-1 or this section prevents an executive or closed
meeting if the federal or state Constitution or the federal or state statutes require or permit it. A
violation of this section is a Class 2 misdemeanor.
Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1; SL 2014, ch 90, § 2; SL 2019,
ch 2, § 1.
City of Brookings Printed on 10/20/2020Page 1 of 1
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