HomeMy WebLinkAbout2020_09_08 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Swiftel Center
824 32nd Ave.
Brookings, SD 57006
6:00 PMTuesday, September 8, 2020
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 20-0377 Action to approve the August 25 and September 2, 2020 City Council
minutes.
8/25/2020 Minutes
9/2/2020 Minutes
Attachments:
3.C.RES 20-070 Action on Resolution 20-070, a Resolution declaring surplus property for
the City of Brookings.
Page 1 City of Brookings
September 8, 2020City Council Meeting Agenda
ResolutionAttachments:
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Public Hearings and Second Readings:
5.A.ORD 20-019 Second Reading and Action on Ordinance 20-019, an Ordinance to
Revise Certain Measures Which Have Been Deemed Necessary to Slow
the Community Spread of Coronavirus (COVID-19) in the City of
Brookings, South Dakota.
Memo
Ordinance 9/8/2020 clean
Ordinance 9/8/2020 marked
Ordinance 9/2/2020
Summary of COVID Triggers
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
9/2/20 City Council amended
9/2/20 City Council amended
5.B.RES 20-076 Action on Resolution 20-076, an Emergency Resolution of the City Council
of the City of Brookings, South Dakota, to Address a Public Health Crisis.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
5.C.ORD 20-016 Second Reading and Action on Ordinance 20-016, an Ordinance Waiving
Sidewalk Café Permit Fees during the COVID-19 Pandemic.
Memo
Ordinance
Application
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
8/25/20 City Council read into the record
6. Contracts/Change Orders:
6.A.RES 20-074 Action on Resolution 20-074, a Resolution Awarding Bids on 2020-04STI,
Traffic Signal Improvements Project, 8th Street South & Medary Avenue
South.
Page 2 City of Brookings
September 8, 2020City Council Meeting Agenda
Memo
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
The title of the Ordinance is read. No vote is required on the first reading of an
Ordinance. Public Comment and Council discussion is permitted. The date for the
second reading is announced.
7.A.ORD 20-020 Introduction and First Reading on Ordinance 20-020, an Ordinance
Authorizing Supplemental Appropriation #5 to the 2020 Budget - Part 1 &
2.
Memo
Ordinance
CC Minutes 9/12/2017
Resolution 18-085
Attachments:
8. Other Business:
8.A.RES 20-069 Resolution 20-069, a Resolution Authorizing Capital Outlay Accumulations
for Purposes of Saving for Enhanced 911 Radio Expenditures.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor; Patty Bacon, Deputy Mayor
Council Members Leah Brink, Joey Collins, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Page 3 City of Brookings
September 8, 2020City Council Meeting Agenda
Assisted Listening Systems (ALS) are available upon request by contacting (605) 692-6281. If you require
additional assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605)
692-6281 at least three working days prior to the meeting.
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 20-0377,Version:1
Action to approve the August 25 and September 2, 2020 City Council minutes.
Attachments:
08/25/2020 Minutes
09/02/2020 Minutes
City of Brookings Printed on 9/4/2020Page 1 of 1
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Brookings City Council
August 25, 2020 (unapproved)
The Brookings City Council held a meeting on Tuesday, August 25, 2020 at 6:00 PM, at
City Hall with the following City Council members present: Mayor Keith Corbett and
Council Members Holly Tilton Byrne, Leah Brink, Patty Bacon, Joey Collins, Nick
Wendell, and Ope Niemeyer. City Attorney Steve Britzman, City Manager Paul Briseno,
and City Clerk Bonnie Foster was also present.
6:00 PM REGULAR MEETING
Consent Agenda. A motion was made by Council Member Brink, seconded by Council
Member Tilton Byrne to approve the consent agenda. The motion carried by the
following vote: Yes: 6 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and
Collins.
3.A. Action to approve the agenda.
3.B. Action to approve the August 11, and August 18, 2020 City Council Minutes.
3.C. Action Resolution 20-067, a Resolution in Support of Land and Water
Conservation Fund Grant Application.
Resolution 20-067 - Resolution in Support of
Land and Water Conservation Fund Grant Application
Whereas, the United States of America and the State of South Dakota have authorized
the making of grants from the Land and Water Conservation Fund (LWCF) to public
bodies to aid in financing the acquisition and/or construction of specific public outdoor
recreation projects; and
Whereas, the Parks, Recreation and Forestry Director, is hereby authorized and
directed to furnish such information as the above mentioned federal and/or state
agencies may reasonably request in connection with the application which is here by
authorized to be filed; and
Whereas, the City of Brookings shall provide a minimum of 50% of the total cost of the
project; and will assume all responsibility in the operation and maintenance of the
project upon completion of construction, for the reasonable life expectancy of the
facility; and
Whereas, the City of Brookings dedicates Sexauer Park for park and outdoor recreation
purposes in perpetuity.
Now, Therefore Be It Resolved that the Parks, Recreation and Forestry Director is
hereby authorized to execute and file an application on behalf of the City of Brookings
with the National Park Service, U.S. Department of the Interior, through the State of
South Dakota Department of Game, Fish and Parks, Division of Parks and Recreation,
for an LWCF grant to aid in financing Sexauer Park Improvements to create an off leash
dog exercise area (Dog Park) for the City of Brookings, South Dakota and its Environs.
3.D. Action on Resolution 20-068, a Resolution authorizing the City Manager to
sign an Agreement for Project PP 3273(10), PCN 087T; 17th Avenue Rail Crossing
Project, Brookings, SD.
Resolution 20-068 - A Resolution for Authorizing the Mayor to
sign an Agreement for Project PP 3273(10), PCN 087T, 17th Avenue South Rail
Crossing Signals, Brookings, SD
Whereas, the Brookings City Council desires the design, construction administration
and construction of highway rail grade crossing signals for Project PP 3273(10), PCN
087T on 17th Avenue South; and
Whereas, the City of Brookings is obligated and hereby agrees to provide the
associated roadway work required for the crossing surface and to maintain the roadway,
sidewalks and pavement markings at the highway-rail grade crossing as stated in the
Agreement between the City and the State of South Dakota; and
Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State of
South Dakota the City’s 10% share of the participating project costs.
Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the
Agreement and other related documents for Project PP 3273(10), PCN 087T.
City Staff Promotion. Police Chief Dave Erickson introduced newly appointed
Assistant Police Chief Joe Fishbaugher to the City Council and public.
Proclamation. Mayor Corbett read a Proclamation celebrating the 100th Anniversary
of the 19th Amendment to the United States Constitution, guaranteeing women the right
to vote.
Mayoral Proclamation
City of Brookings, SD
Whereas, on August 26, 1920 the 19th Amendment to the United States Constitution
was signed into law, guaranteeing women the right to vote; and
Whereas, courageous activists fought for decades for women’s suffrage; and
Whereas, the City of Brookings will commemorate the 100th anniversary of the 19th
Amendment by illuminating the Brookings City and County Government Building for the
Forward into Light event on August 26, 2020.
Now, Therefore, Be It Resolved, that I, Keith W. Corbett, Mayor of the City of
Brookings, do hereby recommend that residents and institutions celebrate the 19th
Amendment, inspiring future generations to cherish and preserve the rights of all
women.
In Witness Whereof, I have placed the Seal of the City of Brookings, State of
South Dakota, this 25th day of August, 2020.
Keith W. Corbett, Mayor
Open Forum. Fedora Sutton expressed some concerns regarding the storm drainage
pond located by Peace Lutheran Church off of 22nd Ave., and concerns with the
appointment of Joe Fishbaugher as Assistant Police Chief.
FIRST READING – Ordinance 20-018. Introduction and First Reading was held on
Ordinance 20-018, an Ordinance appropriating monies to fund the necessary
expenditures and liabilities of the City of Brookings for the 2021 Fiscal Year and
providing the Annual Tax Levy and Annual Tax for All Funds. Second Reading:
September 8, 2020.
FIRST READING – Ordinance 20-016. Introduction and First Reading was held on
Ordinance 20-016, an Ordinance Waiving Sidewalk Café Permit Fees during the
COVID-19 Pandemic. Second Reading: September 8, 2020.
FIRST READING – Ordinance 20-017. Introduction and First Reading was held on
Ordinance 20-017, an Ordinance Amending Ordinance 20-010 to Extend the Provisions
Regarding a Public Health Crisis and to Revise Certain Measures which have been
deemed necessary to slow the Community Spread of Coronavirus (COVID-19) in the
City of Brookings, South Dakota. Public Comment: Bradley Walker, Bill Alsaker, and
SDSU President Barry Dunn. Second Reading: September 8, 2020.
On-Off Malt License. A public hearing was held on a request for an On-Off Sale Malt
License for MG Oil Company, Marlyn Erickson and Troy Erickson, owners, 722 Western
Ave., Suite B, legal description: Lots 1 and 2, Block 1, Suite B, Snyder’s Addition. A
motion was made by Council Member Brink, seconded by Council Member Niemeyer,
that the On-Off Malt License be approved, pending permit issuance and final inspection
per the Community Development Department. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
Video Lottery request. A public hearing was held on a request for Video Lottery for
MG Oil Company, Marlyn Erickson and Troy Erickson, owners, 722 Western Ave., Suite
B, legal description: Lots 1 and 2, Block 1, Suite B, Snyder’s Addition. A motion was
made by Council Member Brink, seconded by Council Member Niemeyer, that the
Video Lottery request be approved, pending permit issuance and final inspection per the
Community Development Department. T. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
On-Off Malt License. A public hearing was held on a request for an On-Off Sale Malt
License for MG Oil Company, Marlyn Erickson and Troy Erickson, owners, 722 Western
Ave., Suite C, legal description: Lots 1 and 2, Block 1, Suite C, Snyder’s Addition. A
motion was made by Council Member Brink, seconded by Council Member Wendell,
that the On-Off Malt License be approved, pending permit issuance and final inspection
per the Community Development Department. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
Video Lottery request. A public hearing was held on a request for Video Lottery for
MG Oil Company, Marlyn Erickson and Troy Erickson, owners, 722 Western Ave., Suite
C, legal description: Lots 1 and 2, Block 1, Suite C, Snyder’s Addition. A motion was
made by Council Member Brink, seconded by Council Member Collins, that the Video
Lottery request be approved, pending permit issuance and final inspection per the
Community Development Department. T. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
On-Off Malt License. A public hearing was held on a request for an On-Off Sale Malt
License for BP of Brookings, Dan Park and Lance Park, owners, 2420 6th Street, Suite
B, legal description: Block 1, Lot 2A, Suite B, Holibrook Addition. A mo tion was made by
Council Member Niemeyer, seconded by Council Member Wendell, that the On-Off Malt
License be approved, pending permit issuance and final inspection per the Community
Development Department. The motion carried by the following vote: Yes: 7 - Corbett,
Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins .
Video Lottery request. A public hearing was held on a request for Video Lottery for
BP of Brookings, Dan Park and Lance Park, owners, 2420 6th Street, Suite B, legal
description: Block 1, Lot 2A, Suite B, Holibrook Addition. A motion was made by Council
Member Brink, seconded by Council Member Wendell, that the Video Lottery request be
approved, pending permit issuance and final inspection per the Community
Development Department. The motion carried by the following vote: Yes: 7 - Corbett,
Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins .
Progress Report. Jacob Meshke, Assistant City Manager, provided a progress report
highlighting the City’s activities and projects.
COVID-19 Update. City Manager Paul Briseno provided an update on COVID-19 to the
City Council and members of the public. Laura Schoen Carbonneau, Visit Brookings,
provided information on the Brookings Stay Safe Pledge.
City Council Member introduction of topics for Future Discussion. Council
Member Brink requested a Study Session discussion on Fireworks in the City of
Brookings and Brookings County later this fall/winter.
Council Member Wendell asked to bring the finalized City / County Settlement
Agreement forward to a future Council Meeting.
Adjourn. A motion was made by Council Member Niemeyer, seconded by Council
Member Wendell, that this meeting be adjourned at 7:26 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
ATTEST: Keith W. Corbett, Mayor
__________________________
Bonnie Foster, City Clerk
Brookings City Council
September 2, 2020 (unapproved)
The Brookings City Council held a special meeting on Tuesday, September 2, 2020 at
7:00 PM, at City Hall with the following City Council members present: Mayor Keith
Corbett and Council Members Holly Tilton Byrne, Leah Brink, Patty Bacon, Joey Collins,
Nick Wendell, and Ope Niemeyer. City Attorney Steve Britzman, City Manager Paul
Briseno, and City Clerk Bonnie Foster was also present.
7:00 PM SPECIAL MEETING
Agenda. A motion was made by Council Member Wendell, seconded by Council
Member Niemeyer, that the agenda be approved. The motion carried by the following
vote: Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
Ordinance 20-017. A second reading was held on Ordinance 20-017, an Ordinance
Amending Ordinance 20-010 to Extend the Provisions Regarding a Public Health Crisis
and to Revise Certain Measures which have been deemed necessary to slow the
Community Spread of Coronavirus (COVID-19) in the City of Brookings, South Dakota.
A motion was made by Council Member Wendell, seconded by Council Member
Niemeyer that Ordinance 20-017 be approved. Public Comment: Kevin Grunewaldt,
Jael Thorpe, Noah Clare, Dr. Natalie Thiex, Luke Thompso n, Matt Zancanella, Kristen
Brandt, Patty Dexter, Carla Dieter, Noelle Kusek, Lily Hessing, Grant Chaney, Jared
Gass, Reed Mahlke, Elizabeth Wika, SDSU President Barry Dunn, Isaiah Crevier, TJ
Jacolbe, Kyra Worm, Dr. Rebecca VanDeKop, Sarah Wilson, Jeffrey Gates, Teresa
Haldeman, Randy Johnson, Dora Mills, Nancy Flynn, Tim Jensen, Lyle Boltjes,
Gretchen Liable, Jason Bowes, Rick W ilde, Jade Withers, Teresa Broadsend, Kelley
Wininger, Dianne Nagy, Lauren Shearer, Todd Andrews, Brian VanLiere, Rebecca
Barber, Jennifer Wingate, Shelly Anderson, Kirk Mansheim, Jennifer Anderson, Kelly
Crevier, Amy VandeWeerd, Donna Andrews, Michelle Powers, Elizabeth Pallares,
Justin Palmer, and Cassidy Bridges. The motion carried by the following vote: Yes: 6 -
Corbett, Niemeyer, Brink, Bacon, Wendell, and Tilton Byrne; No: 1 – Collins.
FIRST READING - Ordinance 20-019. A motion was made by Council Member Tilton
Byrne, seconded by Council Member Wendell that Ordinance 20-019, an Ordinance to
revise certain measures which have been deemed necessary to slow the Community
Spread of Coronavirus (COVID-19) in the City of Brookings, South Dakota, be
approved.
A motion was made by Council Member Wendell, seconded by Council Member
Bacon, to amend Ordinance 20-019 by removing amendments 7a) Social Gatherings
Restricted. All indoor and outdoor social gatherings of more than 10 people within
residential dwelling units and the lots they are located upon are prohibited. Social
gatherings are groups of individuals who are not members of the same residential
dwelling unit, congregated together both within a dwelling and upon the real property a
residential dwelling unit is located upon, for a common or coordinated social, community
or leisure purpose, even if social distancing can be maintained. This prohibition includes
planned and spontaneous gatherings as well as public and private gatherings within
residential dwellings in the City of Brookings and the real property they are located
upon. Gatherings of more than 10 persons who are related by blood or law (as defined
in §94-1 of the Brookings Code of Ordinances) shall be permitted notwithstanding this
provision., and 2(c)(i) Hours of Alcoholic Beverage Sales and Consumption During
Pandemic. No on-sale or off-sale alcoholic beverage licensee may sell, serve, or allow
to be consumed on the premises covered by the license, any alcoholic beverages
between the hours of 10:00 p.m. and 7:00 a.m. on Thursday, Friday and Saturday. This
requirement does not require the licensee to close, but rather prohibits the sale of
alcoholic beverages after 10:00 p.m. on Thursday, Friday and Saturday. Public
Comment: Rick Wilde, Nick Schmeichel, and Ben Crevier. The motion carried by the
following vote: Yes: 7 - Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and
Collins.
A motion was made by Council Member Collins, seconded by Council Member Brink, to
amend Ordinance 20-019 by removing amendments 2(x). Masks Required at City-
Sanctioned Events. Masks which cover a person’s nose and mouth are required for all
persons attending or working at events which require a City permit when a minimum six-
foot distance cannot be maintained or achieved., and 12. Face Masks/Face Coverings
Required. Within the City of Brookings, all persons except those under the age of five
(5) and those with a medical condition, mental health condition, or disability that makes
it unreasonable for the individual to maintain a face covering, must wear a face mask /
face covering in indoor businesses and indoor public places where six (6) foot social
distancing cannot be achieved or maintained. A “face covering” or “mask” must be worn
to cover the nose and mouth completely, and can include a paper or disposable face
mask, a cloth mask, a scarf, a bandanna, or neck gaiter. Public Comment: Nick
Schmeichel, Michelle Delaney, Kelly Crevier, and Kelley Wininger. The motion failed by
the following vote: Yes: 2 - Brink, and Collins; No: 5 - Corbett, Niemeyer, Bacon,
Wendell, and Tilton Byrne.
No vote was taken on the original motion.
Resolution 20-072. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Wendell, that Resolution 20-072, an Emergency Resolution of the City
Council of the City of Brookings, South Dakota, to address a public health crisis,
be approved as revised. A revision to the Resolution was to strike the same language
as was stricken from Ordinance 20-019: “to remove Section 7a) Social Gatherings
Restricted. All indoor and outdoor social gatherings of more than 10 people within
residential dwelling units and the lots they are located upon are prohibited. Social
gatherings are groups of individuals who are not members of the same residential
dwelling unit, congregated together both within a dwelling and upon the real property a
residential dwelling unit is located upon, for a common or coordinated social, community
or leisure purpose, even if social distancing can be maintained. This prohibition includes
planned and spontaneous gatherings as well as public and private gatherings within
residential dwellings in the City of Brookings and the real property they are located
upon. Gatherings of more than 10 persons who are related by blood or law (as defined
in §94-1 of the Brookings Code of Ordinances) shall be permitted notwithstanding this
provision.; and to also remove Section 2(c)(i), Hours of Alcoholic Beverage Sales and
Consumption During Pandemic. No on-sale or off-sale alcoholic beverage licensee may
sell, serve, or allow to be consumed on the premises covered by the license, any
alcoholic beverages between the hours of 10:00 p.m. and 7:00 a.m. on Thursday,
Friday and Saturday. This requirement does not require the licensee to close, but rather
prohibits the sale of alcoholic beverages after 10:00 p.m. on Thursday, Friday and
Saturday.” Public Comment: Mary Kapka, Rick Wilde, Bradley Walker, Matthew Worm,
Craig Eisenbrand, Kevin Grunewaldt, Jason Harms, Daniel Moriarty, Kelley W ininger,
Aaron Mason, Stephanie Christie, Dianne Nagy, Rebecca Barber, Kelly Crevier, Kirk
Mansheim, and Jennifer Anderson. The motion failed by the following vote: No: 7 -
Corbett, Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, and Collins.
Adjourn. A motion was made by Council Member Niemeyer, seconded by Council
Member Brink, that this meeting be adjourned at 10:26 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
ATTEST: Keith W. Corbett, Mayor
__________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 20-070,Version:1
Action on Resolution 20-070, a Resolution declaring surplus property for the City of Brookings.
Summary:
The City of Brookings is the owner of the described equipment stated within the Resolution.
This property is being declared surplus property according to SDCL Chapter 6-13. Council action is
required to declare these items surplus.
Fiscal Impact:
The proceeds from the sale of surplus property will be delivered to the City of Brookings Finance
Officer.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 9/4/2020Page 1 of 1
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Resolution 20-070
Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings:
Public Library: 2 filing cabinets, 1 shelving unit
Police Dept.: Glock G26, Serial #WUG482
Street Dept.: 2006 Chevrolet 6F-210 4x4 pickup ½ ton extended cab, VIN#:
1GCEK19Z66Z217676; 2000 Ford F150 4x4 pickup, VIN#: 1FTRF18L3YNB10405;
2014 Elgin Pelican Sweeper, Serial #NP30252; 2004 Crafco Magnum Spray Patcher
Machine, VIN#: 1C9AF162941418346.
Park, Recreation & Forestry Dept.: 1986 International 1700 Water Truck, VIN#
1HTLCHXL7GHA34652; 1986 John Deere 316 mower, 52”, Serial #: M00316X361797;
1996 Ryan Mataway Overseeder Walk Behind, Serial #: 97503370; 30 – 6x12 fence
panels with 8x14 trailer, plate #: TRL2826, VIN#: 0370670; Onan Emerald III Genset 10
Generator with 4x6 trailer, plate #: TRL5353, VIN #: 384159, Serial #: E870897654;
Tree Log Lowering Device (2000 lb.), Serial #: 11032KP; 2 – 25 gallon pull behind
sprayers; 67 – 4 foot black pedestals; 2 – 12 foot Hobie Mirage Outfitter Kayaks; 2 – 10
foot Future Beach Explorer Kayaks.
Whereas, in the best financial interest, it is the desire of the City of Brookings to dispose
of as surplus property; and
Whereas, the City Manager is hereby authorized to sell or dispose of said surplus
property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
this property be declared surplus property according to SDCL Chapter 6 -13.
Passed and approved this 8th day of September, 2020.
CITY OF BROOKINGS
____________________________
ATTEST: Keith W. Corbett, Mayor
___________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 20-019,Version:2
Second Reading and Action on Ordinance 20-019, an Ordinance to Revise Certain Measures Which
Have Been Deemed Necessary to Slow the Community Spread of Coronavirus (COVID-19) in the
City of Brookings, South Dakota.
Summary:
Brookings COVID numbers have increased dramatically. The guiding metrics have all been triggered
with the exception of hospitalization. The current Ordinance (Phase 3) regulates bars, restaurants,
salons, and retail and was extended at the September 2nd meeting. Additional regulations are
needed to mitigate the increase in cases. Staff recommends approval of Ordinance 20-019 which
requires masks for city-permitted events and inside business / public places when six feet social
distancing cannot be achieved.
Background:
The City of Brookings is currently under Phase 3. On Thursday, the seven-day positive rate was
35.4%. The desired rate is 5%. As of Friday, Brookings County had 431 cases with 248 recovered or
183 active. There has been substantial increases in the past two weeks.
Thresholds and metrics were provided as guidance for Council and the public of existing conditions.
This information is provided by local professionals and weighs metrics such as test positive rates,
health care capacity, testing scope and mitigation measures. As of the last report, the only metric
met was the capacity of hospitalization available.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance 9/8/2020 clean
Ordinance 9/8/2020 marked
Ordinance 9/2/2020
Summary of COVID Triggers
City of Brookings Printed on 9/4/2020Page 1 of 1
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City Council Agenda Memo
From: Paul Briseno, City Manager
Council Meeting: September 2, 2020
Subject: COVID Ordinance 20-019
Person(s) Responsible: Paul Briseno, City Manager
Summary:
Brookings COVID numbers have increased dramatically. The guiding metrics have all
been triggered with the exception of hospitalization. The current Ordinance (Phase 3)
regulates bars, restaurants, salons, and retail and was extended at the September 2nd
meeting. Additional regulations are needed to mitigate the increase in cases. Staff
recommends approval of Ordinance 20-019 which requires masks for city-permitted
events and inside business / public places when six feet social distancing cannot be
achieved.
Background:
The City of Brookings is currently under Phase 3. On Thursday, the seven-day positive
rate was 35.4%. The desired rate is 5%. As of Friday, Brookings County had 431
cases with 248 recovered or 183 active. There has been substantial increases in the
past two weeks.
Thresholds and metrics were provided as guidance for Council and the public of existing
conditions. This information is provided by local professionals and weighs metrics such
as test positive rates, health care capacity, testing scope and mitigation measures. As
of the last report, the only metric met was the capacity of hospitalization available.
Item Details:
Current conditions warrant additional measures to the COVID19 Phase Three (3)
Ordinance. Criteria of test positive rates, health care capacity, testing scope, capacity
and mitigation ability should be considered when evaluating additional regulations
designed to curb the spread. Specific language for consideration include:
Require masks for events that require a city permit where six (6) foot social
distancing cannot be achieved
Require masks in all public places where six (6) foot social distancing cannot be
achieved
The item is presented to City Council for action. The current ordinance regulates bars,
restaurants, salons, and retail. The existing ordinance also requires employees of
certain businesses to wear masks. City Council is provided with healthcare insight of
local conditions. Based on this information and business/residential concerns, Council
is asked to approve Ordinance 20-019. The summary of the recent COVID triggers is
attached.
Legal Consideration:
None.
Financial Consideration:
None.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Refer to a Study Session
4. Deny
5. Do nothing
Staff recommends approval of the ordinance extension and any additional amendments.
Supporting Documentation:
Memo
Ordinance 9/8/2020 clean
Ordinance 9/8/2020 marked
Ordinance 9/2/2020
Summary of COVID Triggers
Ordinance 20-019
An Ordinance Amending Ordinance 20-010 to Revise Certain Measures
Which Have Been Deemed Necessary to Slow the Community Spread of
Coronavirus (Covid-19) in the City of Brookings, South Dakota.
Be It Ordained And Enacted By The Council Of The City Of Brookings, State Of South
Dakota, As Follows:
I.
That Ordinance 20-010 is also amended as follows:
Section 2 of Ordinance 20-010 is amended to include the following Section 2(x):
2(x). Masks Required at City-Sanctioned Events. Masks which cover a
person’s nose and mouth are required for all persons attending or
working at events which require a City permit when a minimum six-foot
distance cannot be maintained or achieved.
That Ordinance 20-010 is amended to include the following Section 12:
12. Face Masks/Face Coverings Required. Within the City of
Brookings, all persons except those under the age of five (5) and those
with a medical condition, mental health condition, or disability that
makes it unreasonable for the individual to maintain a face covering,
must wear a face mask/face covering in indoor businesses and indoor
public places where six (6) foot social distancing cannot be achieved or
maintained. A “face covering” or “mask” must be worn to cover the
nose and mouth completely, and can include a paper or disposable
face mask, a cloth mask, a scarf, a bandanna, or neck gaiter.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: September 2, 2020
Second Reading: September 8, 2020
Published:
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
Ordinance 20-019
An Ordinance Amending Ordinance 20-010 to Revise Certain Measures
Which Have Been Deemed Necessary to Slow the Community Spread of
Coronavirus (Covid-19) in the City of Brookings, South Dakota.
Be It Ordained And Enacted By The Council Of The City Of Brookings, State Of South
Dakota, As Follows:
I.
That Ordinance 20-010 is also amended as follows:
Section 7 of Ordinance 20-010 is amended to include the following Section 7(a):
7(a). Social Gatherings Restricted. All indoor and outdoor social
gatherings of more than 10 people within residential dwelling units and
the lots they are located upon are prohibited. Social gatherings are
groups of individuals who are not members of the same residential
dwelling unit, congregated together both within a dwelling and upon the
real property a residential dwelling unit is located upon, for a common
or coordinated social, community or leisure purpose, even if social
distancing can be maintained. This prohibition includes planned and
spontaneous gatherings as well as public and private gatherings within
residential dwellings in the City of Brookings and the real property they
are located upon. Gatherings of more than 10 persons who are related
by blood or law (as defined in §94-1 of the Brookings Code of
Ordinances) shall be permitted notwithstanding this provision.
Section 2(c) of Ordinance 20-010 is amended to include the following Section 2(c)(i):
2(c)(i). Hours of Alcoholic Beverage Sales and Consumption During
Pandemic. No on-sale or off-sale alcoholic beverage licensee may sell,
serve, or allow to be consumed on the premises covered by the
license, any alcoholic beverages between the hours of 10:00 p.m. and
7:00 a.m. on Thursday, Friday and Saturday. This requirement does
not require the licensee to close, but rather prohibits the sale of
alcoholic beverages after 10:00 p.m. on Thursday, Friday and
Saturday.
Section 2 of Ordinance 20-010 is amended to include the following Section 2(x):
2(x). Masks Required at City-Sanctioned Events. Masks which cover a
person’s nose and mouth are required for all persons attending or
working at events which require a City permit when a minimum six-foot
distance cannot be maintained or achieved.
That Ordinance 20-010 is amended to include the following Section 12:
12. Face Masks/Face Coverings Required. Within the City of
Brookings, all persons except those under the age of five (5) and those
with a medical condition, mental health condition, or disability that
makes it unreasonable for the individual to mainta in a face covering,
must wear a face mask/face covering in indoor businesses and indoor
public places where six (6) foot social distancing cannot be achieved or
maintained. A “face covering” or “mask” must be worn to cover the
nose and mouth completely, and can include a paper or disposable
face mask, a cloth mask, a scarf, a bandanna, or neck gaiter.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: September 2, 2020
Second Reading: September 8, 2020
Published:
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
Ordinance 20-019
An Ordinance Amending Ordinance 20-010 to Revise Certain Measures
Which Have Been Deemed Necessary to Slow the Community Spread of
Coronavirus (Covid-19) in the City of Brookings, South Dakota.
Be It Ordained and Enacted by the Council of the City of Brookings, State of South
Dakota, as follows:
I.
That Ordinance 20-010 is also amended as follows:
Section 7 of Ordinance 20-010 is amended to include the following Section 7(a):
7(a). Social Gatherings Restricted. All indoor and outdoor social
gatherings of more than 10 people within residential dwelling units and
the lots they are located upon are prohibited. Social gatherings are
groups of individuals who are not members of the same residential
dwelling unit, congregated together both within a dwelling and upon the
real property a residential dwelling unit is located upon, for a common
or coordinated social, community or leisure purpose, even if social
distancing can be maintained. This prohibition includes planned and
spontaneous gatherings as well as public and private gatherings within
residential dwellings in the City of Brookings and the real property they
are located upon. Gatherings of more than 10 persons who are related
by blood or law (as defined in §94-1 of the Brookings Code of
Ordinances) shall be permitted notwithstanding this provision.
Section 2(c) of Ordinance 20-010 is amended to include the following Section 2(c)(i):
2(c)(i). Hours of Alcoholic Beverage Sales and Consumption During
Pandemic. No on-sale or off-sale alcoholic beverage licensee may sell,
serve, or allow to be consumed on the premises covered by the
license, any alcoholic beverages between the hours of 10:00 p.m. and
7:00 a.m. on Thursday, Friday and Saturday. This requirement does
not require the licensee to close, but rather prohibits the sale of
alcoholic beverages after 10:00 p.m. on Thursday, Friday and
Saturday.
Section 2 of Ordinance 20-010 is amended to include the following Section 2(x):
2(x). Masks Required at City-Sanctioned Events. Masks which cover a
person’s nose and mouth are required for all persons attending or
working at events which require a City permit when a minimum six-foot
distance cannot be maintained or achieved.
That Ordinance 20-010 is amended to include the following Section 12:
12. Face Masks/Face Coverings Required. Within the City of
Brookings, all persons except those under the age of five (5) and those
with a medical condition, mental health condition, or disability that
makes it unreasonable for the individual to mainta in a face covering,
must wear a face mask/face covering in indoor businesses and indoor
public places where six (6) foot social distancing cannot be achieved or
maintained. A “face covering” or “mask” must be worn to cover the
nose and mouth completely, and can include a paper or disposable
face mask, a cloth mask, a scarf, a bandanna, or neck gaiter.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: September 2, 2020
Second Reading:
Published:
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
For week ending August 28, 2020
Summary of Brookings COVID-19 Public Health Thresholds
Week Ending 8/28/2020
1. Is the epidemic controlled? No
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting some
measures? Yes
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and
identify a resurgence of cases in Brookings?
a. Mitigation Level: No
b. Suppression Level: No
c. Approximate time to receive test results: about 1-2 days
DATA:
1. Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or longer this would be a ‘yes’,
otherwise it would be a ‘no’.
Rt has exceeded 1.0 for the last 14 days. Below are the Rt based on number of cases in Brookings for 106
days ending on 8/28/20.
Rt for the most recent 14 days (based on data from the previous week):
Based on Data for Week Ending: Brookings South Dakota
8/15 1.31 1.07
8/16 1.17 1.10
8/17 1.12 1.13
8/18 1.09 1.17
8/19 1.24 1.18
8/20 1.40 1.25
8/21 1.45 1.33
8/22 1.37 1.55
8/23 1.62 1.49
8/24 1.78 1.53
8/25 2.24 1.54
8/26 2.52 1.71
8/27 2.74 1.88
8/28 2.94 1.93
Notes:
• The closer Rt is to 0, the sooner transmission control will be attained.
• Super spreader events are not predicted by Rt and can rapidly affect transmission trajectories.
|--------- June -------|-------- July --------|---- August ----
-August
For week ending August 28, 2020
2. Is the health system able to cope with a resurgence of COVID-19 cases that may arise after adapting
some measures? Evaluate hospital bed and ICU availability and determine whether an increase of
20% in the number of cases can be absorbed within the health system. If health system can absorb
increase than ‘yes’, otherwise ‘no’.
Yes. The number of new cases in Brookings reported for the seven days up to and including 8/28/20
was 68. Adding an additional 20% is 82. Brookings Health System has a surge capacity of 80 beds
and the personnel to easily handle 45 beds. Based on the current numbers of hospitalizations per
day (statewide 7-day running average of 6.7), it is felt that the Brookings Health System can
handle the anticipated number of possible admissions.
3. Is the public health surveillance system able to detect and manage the cases and their contacts, and
identify a resurgence of cases? Evaluate whether the mitigation and suppression levels of testing are
being met.
Mitigation level of testing uses the total number of tests completed in Brookings in the previous
seven days and determines whether it is equal to or greater than the total number of new cases
identified plus ten times the number of new cases. The number of tests completed does not include
targeted testing (i.e., public health surveillance or sentinel testing in nursing homes or on campus).
Suppression level of testing is being met when the percentage of positive test results in the previous
seven days is equal to or less than 3.0%. If mitigation and suppression levels of testing are being met
than this would be ‘yes’, otherwise it would be ‘no’.
Mitigation & Suppression Levels of Testing. Testing data for the previous seven days:
Total # of
cases
Ten times
number of
new cases:
Tests needed to meet
mitigation level:
Tests completed
(mitigation):
% Test
Positivity
(suppression)
Brookings Health System Dashboard as of 8/25/20:*
Brookings 68 680 748 409 18.1%
South Dakota Department of Health Dashboard as of 8/28/20:**
Brookings 68 680 748 279 25.4%
South Dakota 1,633 16,330 17,963 7,310 22.3%
* Brookings data are based on number of tests completed, not the number of people tested. Data for a
particular date are not reported until all test results are back.
** Includes sentinel surveillance tests (e.g., nursing homes, first responders, etc.) and is based on number
of people tested, not the number of tests.
Approximate time to receive test results as of 8/28/20 (Brookings): 1-2 days
For week ending August 28, 2020
Brookings COVID-19 Thresholds
Overview of Public Health Criteria Used to Control Transmission of COVID-19
The World Health Organization (WHO) uses three criteria for consideration in adjusting public health
and social measures related to COVID-19 and suggests measures that can be used for evaluating these
criteria1:
1. Epidemiology - Is the epidemic controlled?
2. Health System Capacity - Is the health system able to cope with a resurgence of COVID-19 cases
that may arise after adapting some measures?
3. Public Health Surveillance - Is the public health surveillance system able to detect and manage
the cases and their contacts, and identify a resurgence of cases?
The various measures suggested by the WHO for evaluating the above criteria are given at the end of
this summary as an Appendix. The ones given below are those that are locally available.
Epidemiology
The key measure for assessing whether the epidemic is controlled is the effective reproduction number
(Rt). Rt represents the number of secondary cases for each infectious case and a value below 1 is the
best indication that the epidemic is controlled and declining. The closer Rt is to 0, the sooner
transmission control will be attained. The Rt depends on factors related to the number of susceptible
individuals and their potential contact with infectious persons. It should be noted that superspreader
events are not predicted by Rt and can rapidly affect transmission trajectories.
A Rt of less than 1 for at least two weeks is used to indicate the epidemic is controlled. An algorithm is
available that will calculate an estimate for Rt if case surveillance data are available.2
Brookings Measure: Is the epidemic controlled? Rt evaluated weekly. If Rt is <1.0 for 14 days or
longer this would be a ‘yes’, otherwise it would be a ‘no’.
Health System Capacity
A key measure for assessing whether the health system is able to cope with a resurgence of cases is that
the number of new cases requiring hospitalization is smaller than the estimated maximum hospital and
ICU bed capacity of the health system (i.e. the health system can cope with new hospitalizations without
becoming overwhelmed while maintaining delivery of essential health services). One of the criteria used
is that the health system can absorb or expand to cope with at least a 20% increase in COVID-19 case
load.
Brookings Measure: Is the health system able to cope with a resurgence of COVID-19 cases that
may arise after adapting some measures? Evaluate hospital bed and ICU availability and determine
whether an increase of 20% in the number of cases can be absorbed within the health system. If
health system can absorb increase than ‘yes’, otherwise ‘no’.
1 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-
of-covid-19
2 https://academic.oup.com/aje/article/178/9/1505/89262
For week ending August 28, 2020
Public Health Surveillance
There are several criteria listed under public health surveillance, including surveillance systems, case
investigation and contact tracing. Many of these measures are not known at a county level; however,
the number of tests and test positivity are known. The Harvard Global Health Institute has established
targets for assessing the adequacy of testing at both the mitigation level and the suppression level:3
Mitigation level testing: Mitigation focuses on reducing the spread of the virus through broad testing of
symptomatic people, tracing and testing a recommended 10 contacts per new case, isolating positive
contacts, social distancing, mask-wearing or stay-at-home orders as necessary. Testing targets for
mitigation is set as the sum of symptomatic cases and 10 times the number of cases (to cover the
contacts) and does not include targeted testing (sentinel testing of nursing homes, schools, etc.).
Suppression level testing: Suppression allows a community to quickly find and isolate new cases before
they lead to a wider outbreak, with an aim of keeping new case levels at or near zero. A test positivity
rate of 3% or less can be used as an indicator of progress towards suppression level testing. Suppression
level testing requires testing of asymptomatic people in high-risk environments including nursing homes,
colleges, etc.
Brookings Measure: Is the public health surveillance system able to detect and manage the cases
and their contacts, and identify a resurgence of cases? Evaluate whether mitigation and suppression
levels of testing are being met using the total number of tests completed and test positivity in
Brookings during the previous week and approximate length of time for test results to received back
in the clinics.
For mitigation level of testing the number of tests completed should be equal to or greater than the
total number of new cases identified plus ten times the number of new cases. For suppression level
testing, the test positivity should be 3% or less.
It will be noted whether the mitigation and suppression levels of testing are being met, as well as
the approximate length of time between samples being submitted by local labs and test results
being received.
Additional notes
Caveats regarding the data:
• The number of cases by day that are used in calculating Rt are based on the numbers posted to
the SDDOH dashboard. These dates are not the date symptoms appeared and not necessarily
the date the test sample was obtained or the test was conducted; they are the date that the test
results were reported to SDDOH. This is the best information that is available.
• The number of tests conducted in Brookings are not the number of individuals tested, but the
number of tests performed, which may include repeated testing of the same individual.
Committee Members: Bonny Specker, MS, PhD (epidemiologist), Chris Chase, DVM, PhD (virologist),
Gary Gackstetter, DVM, MPH, PhD (epidemiologist), Amy Hockett, RN (Sanford Brookings Clinic
Manager), Adam Hoppe, PhD (cell biologist, immunologist), Victor Huber, PhD (virologist, immunologist),
Jason Merkley (President, Brookings Health System), Natalie Thiex, MPH, PhD (epidemiologist,
toxicologist), Xiuging Wang, PhD (virologist, cell biologist)
3 https://globalepidemics.org/testing-targets/
For week ending August 28, 2020
APPENDIX: Criteria recommended by the WHO4
Table 1. WHO Criteria for Epidemiological Control
Epidemiological Criteria Explanation
Decline of at least 50% over a 3-week period since the
latest peak and continuous decline in the observed
incidence of confirmed and probable cases °
This indicates a decline in transmission equivalent to a halving time of
three weeks or less since the latest peak, when the testing strategy is
maintained or strengthened to test a greater % of suspected cases.
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks, ° assuming that surveillance for
suspected cases is comprehensive
The % positive samples can be interpreted only with comprehensive
surveillance and testing of suspect cases, in the order of 1/1000
population/week
Less than 5% of samples positive for COVID-19, at least
for the last 2 weeks°, among influenza-like-illness (ILI)
samples tested at sentinel surveillance sites
Through ILI sentinel surveillance, a low % of positive samples indicates
low community transmission*
At least 80% of cases are from contact lists and can be
linked to known clusters
This indicates that most transmission chains have been identified,
offering the opportunity for follow-up. This may be limited by the fact
that the information will certainly not have been collected at the height
of the epidemic.
Decline in the number of deaths among confirmed and
probable cases at least for the last 3 weeks °
This will indicate, with an approximately 3-week lag-time, that the total
number of cases is decreasing. If testing has decreased, then the
number of deaths in probable cases will be more accurate.
Continuous decline in the number of hospitalization and
ICU admissions of confirmed and probable cases at least
for the last 2 weeks°
This indicates, with an approximately 1-week lag-time and providing
that the criteria for hospitalization have not changed, a decline in the
number of cases.
Decline in the age-stratified excess mortality due to
pneumonia
When pneumonia cases cannot be systematically tested, a decline in
the mortality of pneumonia would indirectly indicate a reduction in the
excess mortality due to COVID-19.
* Trend evaluation requires that no changes occurred in testing or measurement strategy
° 2-week period corresponds to the maximum incubation period and is the minimum period on which to assess changes in trends.
Table 2. WHO Criteria for Health System Capacity
Health System Criteria Explanation
All COVID-19 patients can be managed according to
national standard
This indicates that the health system has returned to a state where all
conditions (staff, beds, drugs, equipment, etc.) are there to provide the
same standard of care that existed before the crisis.
All other patients with a severe non-COVID-19 condition
can be managed according to national standard
There is no increase in intra-hospital mortality due to
non-COVID-19 conditions
The health system can absorb or can expand to cope
with at least a 20% increase in COVID-19 case load
This indicates that the system would be sustainable even if it had to
absorb a surge in cases resulting from loosening public health and social
measures. This includes sufficient staff, equipment, beds, etc.
An Infection, Prevention and Control (IPC) focal point is
available in all health facilities (1 full-time trained IPC
focal point per 250 beds) and at district level
This indicates strong capacity for coordination, supervision and training
on IPC activities, including in primary health facilities.
All health facilities have screening for COVID-19 This is for ensuring that all patients who come to a facility are assessed
for COVID-19 in order to prevent health associated infections.
All acute health facilities have a mechanism for isolating
people with suspected COVID-19
The health system has sufficient capacity to isolate all patients with
COVID-19
4 https://www.who.int/publications/i/item/public-health-criteria-to-adjust-public-health-and-social-measures-in-the-context-
of-covid-19
For week ending August 28, 2020
Table 3. WHO Criteria for Public Health Surveillance
Public Health Surveillance Criteria Explanation
Public Health Surveillance Systems
New cases can be identified, reported, and data
included in epidemiological analysis within 24 hours
A surveillance system for COVID-19 is in place that is geographically
comprehensive and covers all persons and communities at risk.
Comprehensive surveillance includes surveillance at the community level,
primary care level, in hospitals, and through sentinel surveillance sites for
influenza and other respiratory diseases, where they exist.
Immediate reporting of probable and confirmed cases
of COVID-19 is mandated within national notifiable
disease with requirements
This indicates that appropriate public health policies are in place for
immediate notification of cases of COVID-19 from all health facilities.
Enhanced surveillance is implemented in closed
residential settings and for vulnerable groups
This indicates that public health authorities have identified populations
who live in residential settings or are vulnerable and that enhanced
surveillance is put in place for these populations.
Mortality surveillance is conducted for COVID-19
related deaths in hospitals and in the community
This indicates the ability to rapidly and reliably track the number of deaths
related to COVID-19. Where possible, medical certificate of death for
COVID-19 deaths should be issued. Other approaches for mortality
surveillance may be considered, such as reports from religious centres or
burial sites.
The total number of laboratory tests conducted for
COVID-19 virus is reported each day
Knowing the testing denominator can indicate the level of surveillance
activity and the proportion of tests positive can indicate the intensity of
transmission among symptomatic individuals.
Case Investigation
Public health rapid response teams are functional at all
appropriate administrative levels
A measure of the capability to rapidly investigate cases and clusters of
COVID-19.
90% of suspect cases are isolated and
confirmed/released within 48 hours of symptom onset
This indicates that investigation and isolation of new cases is sufficiently
rapid to minimize the generation of secondary cases.
Contact Tracing
At least 80% of new cases have their close contacts
traced and in quarantine within 72 hours of case
confirmation
These indicate that the capacity to conduct contact tracing is sufficient for
the number of cases and contacts.
At least 80% of contacts of new cases are monitored
for 14 days
Contacts should be contacted each day during the 14-day period and
ideally no more than two days should elapse without feedback from a
contact.
Information and data management systems are in
place to manage contact tracing and other related
data
While contact tracing data can be managed on paper at a small scale, large-
scale contact tracing can be supported by electronic tools such as the
Go.Data contact tracing software.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 20-076,Version:1
Action on Resolution 20-076, an Emergency Resolution of the City Council of the City of Brookings,
South Dakota, to Address a Public Health Crisis.
Summary:
An Ordinance is presented to the City Council which amends Ordinance 20-010 and implements a
mask requirement for all indoor businesses and public spaces where six (6) feet of social distancing
cannot be adhered. Ordinance 20-010 allows amendments by Resolution. A resolution is presented
outlining the implementation and exemptions to further clarify common questions submitted by the
public of the mask ordinance.
Background:
The City Council will consider a mask ordinance on September 8th. The ordinance requires masks in
all indoor businesses and public spaces where six (6) feet of social distancing cannot be adhered to.
A number of questions surround the ordinance including exemptions and those affected. Ordinance
20-010 allows the adoption of a resolution to provide amendments or greater clarification.
Fiscal Impact:
None.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
City of Brookings Printed on 9/4/2020Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Paul Briseno, City Manager
Council Meeting: September 8, 2020
Subject: COVID Mask Resolution
Person(s) Responsible: Paul Briseno, City Manager
Summary:
An Ordinance is presented to the City Council which amends Ordinance 20-010 and
implements a mask requirement for all indoor businesses and public spaces where six
(6) feet of social distancing cannot be adhered. Ordinance 20-010 allows amendments
by Resolution. A resolution is presented outlining the implementation and exemptions
to further clarify common questions submitted by the public of the mask ordinance.
Background:
The City Council will consider a mask ordinance on September 8th. The ordinance
requires masks in all indoor businesses and public spaces where six (6) feet of social
distancing cannot be adhered to. A number of questions surround the ordinance
including exemptions and those affected. Ordinance 20-010 allows the adoption of a
resolution to provide amendments or greater clarification.
Item Details:
City staff has developed a resolution outlining the implementation and exemptions of the
mask ordinance. Masks will be worn by individuals in all businesses and public spaces
where six (6) feet of social distancing cannot be adhered to with exceptions for:
Medical conditions
Children five (5) and under
Private vehicles and residences
Eating and Drinking when seated
Educational institutions that have implemented protections
Places of worship
The resolution would follow an approved mask ordinance.
Legal Consideration:
None.
Financial Consideration:
None.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Refer to a Study Session
4. Deny
5. Do nothing
Staff recommends approval of the resolution.
Supporting Documentation:
Resolution
Resolution 20-076
An Emergency Resolution of the City Council of the City of Brookings, South
Dakota, to Address a Public Health Crisis.
Be It Resolved by the City Council of the City of Brookings, South Dakota (the "City") as
follows:
Whereas, the City of Brookings has the authority pursuant to SDCL 9-29-1 and SDCL 9-
32-1 to pass resolutions and ordinances for the purpose of promoting the health, safety,
and general welfare of the community, and to do what may be necessary for the
promotion of health or the suppression of diseases; and
Whereas, pursuant to Ordinance 20-010, the City Council may by resolution modify the
mandatory closures and enact revised restrictions on public gatherings and public
movements it deems necessary to address the current public health emergency. Any
revised measures and restrictions, adopted by resolution shall be for a specific duration
and shall be periodically reviewed to ensure the continued necessity of such restrictions
or closures; and
Whereas, upon the adoption of Ordinance 20-019 which requires masks at City
sanctioned events and in indoor businesses and indoor public places, the following
clarifications of the requirements and exceptions are set forth in Ordinance 20-019 shall
be applicable:
1. All persons in the city shall cover their mouth and nose with a mask or other face
covering when they are in the following situations:
a. When inside, or in line to enter, any indoor public space;
b. When obtaining services from the healthcare sector in settings, including but
not limited to, a hospital, pharmacy, medical clinic, laboratory, physician or
dental office, veterinary clinic, or blood bank, unless directed otherwise by
an employee thereof or a health care provider;
2. Waiting for or riding on public transportation or while in a taxi, private car service, or
ride-sharing vehicle;
3. The following individuals are exempt from wearing masks or other face coverings:
a. Persons age five years or under—children age two years and under in
particular should not wear a face covering because of the risk of suffocation;
b. Persons with a medical condition, mental health condition, or disability that
prevents wearing a face covering—this includes persons with a medical
condition for whom wearing a face covering could obstruct breathing or who
are unconscious, incapacitated, or otherwise unable to remove a face
covering without assistance;
c. Persons who are deaf or hard of hearing, or when communicating with a
person who is deaf or hard of hearing, where the ability to see the mouth is
essential for communication;
d. Persons for whom wearing a face covering would create a risk to the person
related to their work, as determined by local, state, or federal regulations or
workplace safety guidelines;
e. Persons who are obtaining a service involving the nose or face for which
temporary removal of the face covering is necessary to perform the service;
f. Persons who are seated at a restaurant or other establishment that offers
food or beverage service, while they are eating or drinking, provided they
maintain a 6-foot distance between individuals (not including individuals who
reside together or are seated together) with only infrequent or incidental
moments of closer proximity;
g. Athletes and participants who are engaged in an organized sports activity
that allows athletes to maintain a 6-foot distance from others with only
infrequent or incidental moments of closer proximity;
h. Persons who are engaged in an activity that a professional or recreational
association, public regulatory entity, medical association, or other public-
health oriented entity has determined cannot be safely conducted while
wearing a mask or other face covering and where other protections and
precautions are established and utilized;
i. Persons attending educational institutions where the public and private
schools through 12th grade, colleges, and universities have implemented
protections.
j. Persons engaged in church and religious places of worship which may
implement their own protections.
Dated this 8th day of September, 2020.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 20-016,Version:2
Second Reading and Action on Ordinance 20-016, an Ordinance Waiving Sidewalk Café Permit Fees
during the COVID-19 Pandemic.
Summary:
The City of Brookings allows sidewalk cafes to serve alcohol and charges $100 per application. Staff
recommends waiving the fee for any applicants through September 2021 to increase business under
the current COVID 19 regulations.
Background:
The City of Brookings engaged the Downtown area businesses to determine interest in Sidewalk
Cafés. Based on an informal survey, businesses are interested in utilization of adjacent right-of-way
space. Current ordinances and regulations allow the utilization of the sidewalk are directly in front of
a business, while assuring the ADA regulation of six (6) feet of unobstructed passage, structures for
separation, and assurances that proper measures will be taken to protect the public.
The City Clerk’s office has an application available for anyone interested in utilizing the sidewalk
space directly in front of their place of business.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
Application
City of Brookings Printed on 9/4/2020Page 1 of 1
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City Council Agenda Memo
From: Paul Briseno, City Manager
Council Meeting: August 25, 2020 / September 8, 2020
Subject: Ordinance Waiving Sidewalk Café Alcohol Sales Fee
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The City of Brookings allows sidewalk cafes to serve alcohol and charges $100 per
application. Staff recommends waiving the fee for any applicants through September
2021 to increase business under the current COVID 19 regulations.
Background:
The City of Brookings engaged the Downtown area businesses to determine interest in
Sidewalk Cafés. Based on an informal survey, businesses are interested in utilization of
adjacent right-of-way space. Current ordinances and regulations allow the utiliza tion of
the sidewalk are directly in front of a business, while assuring the ADA regulation of six
(6) feet of unobstructed passage, structures for separation, and assurances that proper
measures will be taken to protect the public.
The City Clerk’s office has an application available for anyone interested in utilizing the
sidewalk space directly in front of their place of business.
Item Details:
Current COVID-19 regulations limit restaurants to 50% occupancy. Staff recommends
suspending the administrative fee of $100 per application through September 2021 for
Sidewalk Café Alcohol Sales Applications. Utilization of the space would need to meet
current COVID-19 regulations.
Legal Consideration:
None.
Financial Consideration:
Anticipated revenue loss would $100 per permit. The City typically issues zero (0) such
permits annually.
Options:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Do nothing
Staff recommends approval of the ordinance waiving fees through September 2021.
Supporting Documentation:
Ordinance
Application
Ordinance 20-016
An Ordinance Amending the Application Fee for Sidewalk Café
Alcohol Sales Permits During the COVID-19 Pandemic.
Be It Ordained and Enacted by the Council of the City of Brookings, State of
South Dakota, as follows:
I.
Section 6-8 of the Ordinances of the City of Brookings provides the regulations
for sidewalk café alcoholic beverage sales and consumption permits, and in view
of the limited permitted occupancy of bars and restaurants during the COVID-19
pandemic, it is appropriate to encourage sidewalk sales to promote social
distancing. Accordingly, the application fee for any sidewalk café alcohol sales
permit submitted from March 1, 2020 through July 1, 2021 is waived. Section 6-8,
Subdivision (c)(1) of the Ordinance of the City of Brookings is hereby amended to
read as follows:
Sec. 6-8. – Sidewalk café alcoholic beverages sales and consumption
regulations.
(c) Applicable procedure.
(1) An application for a sidewalk café permit shall be filed with the city clerk.
There is a one-time application fee of $100.00. The application shall
include a site plan which identifies the location of tables, chairs,
umbrellas, trash receptacles, heaters and barricades. From March 1,
2020 through July 1, 2021 the application fee is waived, and any fees
previously paid during this period shall be refunded.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: August 25, 2020
Second Reading: September 8, 2020
Published:
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
520 3rd St., Suite 230, Brookings, SD 57006
Phone: (605) 692-6281
www.cityofbrookings.org
The undersigned makes application for a Sidewalk Café Alcohol Sales Permit under the
provisions of Chapter 6, Section 6-8 of the City of Brookings Code of Ordinances.
Applicant Qualifications: Any holder of an operating agreement, on-sale malt beverage
license or on-sale wine license may apply for a sidewalk café permit for the sale and
consumption of alcoholic beverages which the licensee is authorized to sell on a sidewalk or
walkway subject to a public right-of-way abutting a licensed premises, provided that the
license holder derives more than fifty percent of its gross receipts from the sale of prepared
food for consumption on the licensed premises.
Business Name:
Representative's Name:
Address:
Phone Number:
Alcohol License Number(s):
Food License No:
Application Submittal Requirements:
1) Fee. A one-time application fee in the amount of $100.00 payable to the City of
Brookings filed with the City Clerk.
2) Site Plan. Furnish a site plan identifying the location of tables, chairs, umbrellas, trash
receptacles, heaters and barricades in compliance with the following requirements:
The location of the sidewalk café must be directly in front of the business
operating the café, and may not extend beyond the side property lines. Tables,
chairs, benches and food and beverage carts and equipment shall be located so
that they do not impede, endanger or interfere with pedestrian traffic, with a
minimum width of six (6) feet of unobstructed passage for pedestrian traffic on
Main Avenue and a minimum width of four (4) feet of unobstructed passage for
pedestrian traffic on side streets.
No fixtures or devices on which food or beverages are sold or consumed shall be
attached to the sidewalk or other public area. The property owner is responsible
for the restoration of the sidewalk or public right-of-way if any damage is caused
by the sidewalk café. Physical barriers may not exceed four feet in height.
Lighting for the sidewalk café is subject to approval during the permitting
process. Tabletop lighting may include candles and battery-operated fixtures.
Physical barricades are required if alcoholic beverages are sold at the sidewalk
café.
Application
Sidewalk Café Alcohol Sales
3) Insurance. Furnish a certificate of insurance proving commercial insurance coverage
of at least $1,000,000 for bodily injury, death, disability, and property damage liability.
The City of Brookings shall be named as an additional insured on a primary,
noncontributory basis for any liability arising directly or indirectly from the operation of
a sidewalk café. In the event that the insurance is cancelled, the permit holder has 24
hours to reinstate the insurance or the permit shall be revoked. The permit holder shall
immediately notify the city clerk if insurance under this provision is revoked and shall
not serve or allow alcoholic beverages to be consumed until insurance is restated in
accordance with this requirement.
4) Compliance Requirements. Compliance with the following programming requirements
is required and signing of this application is an acceptance of these compliance
requirements.
All services provided to sidewalk café patrons as well as all patron activity must
occur within the designated sidewalk café area. No alcoholic beverages may be
stored or mixed in the sidewalk café.
The permit holder is responsible for proper supervision of the sidewalk café in order
to ensure the requirements of this section are met.
Permit holders must ensure that the requirements for operation are met. These
include:
o Patrons must wear shoes and shirts at all times.
o All sidewalk cafes must maintain at least one opening for ingress and egress
at all times. All sidewalk cafes shall abide by all requirements of the currently
adopted International Building Code and the American’s with Disabilities Act.
o To the extent applicable, sidewalk cafes must adhere to all regulations of the
City pertaining to food and beverage service as set forth in Ordinance Section
74-38 to 40.
All areas within and surrounding a sidewalk café must be maintained in a clean,
neat, and sanitary condition.
All permit holders shall be required to abide by all federal, state, and local laws.
The sidewalk or walkway subject to a public right-of-way shall be immediately
adjacent to and abutting the licensed premises.
Public walkways and sidewalks within the right of way of a Federal-aid eligible
highway are not eligible for a permit unless approved in accordance with the
applicable requirements for the receipt of Federal aid.
The hours of authorized sale and consumption on the sidewalk or walkway subject
to a public right-of-way as provided by this section shall be consistent with the hours
permitted for the license held by the sidewalk café permittee.
A violation of any provision of Title 35 by an alcoholic beverage license holder
conducting business on a sidewalk or walkway subject to a public right-of-way
pursuant to this section constitutes a violation of Title 35 as if the violation had
occurred in or on the licensed premises.
5) Revocation. A sidewalk café permit may be revoked for failure to maintain the
standards required for the initial permit. A notice of intent to revoke a sidewalk café
permit shall be given in writing 10 days prior to actual revocation and shall specify the
area or areas of continued failure to meet requirements and maintain conditions the
city may have imposed. If, during that period, proof of compliance is made to the
satisfaction of the city by the holder of the permit, the permit shall be continued in
force.
The Applicant also certifies that all current property taxes due on its licensed premises are paid
if property is owned by the Applicant.
This Application and any permit issued constitute a contract between the undersigned applicant
and the City of Brookings. The undersigned applicant agrees to comply with all provisions of
Chapter 6 (pertaining to Alcoholic Beverages) of the Brookings Code of Ordinances and Chapter
35 of the South Dakota Codified Laws, which pertain to the sale and consumption of alcoholic
beverages. The undersigned Applicant expressly agrees that violations of the provisions of
Chapter 6, or failure to comply therewith, constitutes cause for revocation or suspension of the
permit issued pursuant to this Application or for refusal to renew the permit upon expiration
thereof.
Applicant agrees to permit the City to periodically verify the accuracy of information contained
in this Application and agrees to provide information requested to verify the accuracy of the
information and the Certifications contained in this Application.
I have read and fully understand the attached rules and regulations applying to the approval of this license.
Dated , 20_______ By:
RETURN TO:
Return to completed application to:
Bonnie Foster, City Clerk
520 3rd St., Suite 230, Brookings, SD 57006
605-692-6281
bfoster@cityofbrookings.org
TO BE COMPLETED BY CITY PERSONNEL
Reviewed by:
Planning & Zoning Department:
City Clerk:
ADA Coordinator:
City Manager:
SIDEWALK ALCOHOL SALES PERMIT
Retail On-Sale Licensee holding an Operating Agreement for Malt, Wine or Liquor
_______ APPROVE
_______ DISAPPROVE (State reason if disapproved and return to applicant)
The following restrictions were imposed.
Date of Application:
Date Notification Sent:
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 20-074,Version:1
Action on Resolution 20-074, a Resolution Awarding Bids on 2020-04STI, Traffic Signal
Improvements Project, 8th Street South & Medary Avenue South.
Summary:
This project involves the replacement of the traffic signal at 8th Street South & Medary Avenue South.
This project will include installing the replacement traffic signals which will have LED lights and a
video detection system. The project also includes lane widening for a new north-bound right-turn
lane and a west-bound right-turn lane and will have left-turn signal arrows in the center turn lanes to
improve the traffic flow. The project includes larger ramps for a future shared-use path on the north
side of 8th Street South which is project 5e from the Bicycle Master Plan.
The bid letting for this project was held on Tuesday, September 1, 2020 and the City received the
following bids:
Timmons Construction, Inc.$492,985.36
Bowes Construction, Inc.$516,684.90
Rounds Construction Co., Inc.$544,599.89
Sentry $577,345.33
Engineer’s Estimate $569,086.00
The low bid from Timmons Construction, Inc. of $492,985.36 is approximately 13% lower than the
engineer’s estimate of $569,086.00.
Recommendation:
Recommend awarding the project to Timmons Construction, Inc. for the low bid of $492,985.36.
Attachments:
Memo
Resolution
Map
City of Brookings Printed on 9/4/2020Page 1 of 1
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City Council Agenda Memo
From: Jackie Lanning, City Engineer
Council Meeting: September 8, 2020
Subject: Resolution 20-074, a Resolution Awarding Bids on 2020-
04STI, Traffic Signal Improvements Project, 8th Street South
& Medary Avenue South
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will award bids for the 2020-04STI, Traffic Signal Improvements Project,
8th Street South & Medary Avenue South to Timmons Construction for the low bid of
$492,985.36.
Background:
This project involves the replacement of the traffic signal at 8 th Street South & Medary
Avenue South. This project was designed by Banner Associates and will include
installing new signal poles with mast arms and luminaire lights, controller cabinet, video
detection system, conduit, wiring, concrete curb & gutter and ramps and asphalt
pavement. The project also includes lane widening for a new north-bound right-turn
lane and a west-bound right-turn lane. In addition, each center turn lane will have left-
turn signal arrows to improve the traffic flow.
Item Details:
The bid letting for this project was held on Tuesday, September 1, 2020 and the City
received the following bids:
Timmons Construction, Inc. $492,985.36
Bowes Construction, Inc. $516,684.90
Rounds Construction Co., Inc. $544,599.89
Sentry $577,345.33
Engineer’s Estimate $569,086.00
The low bid from Timmons Construction, Inc. of $492,985.36 is approximately 13%
lower than the engineer’s estimate of $569,086.00.
Legal Consideration:
None.
Strategic Plan Consideration:
The traffic signal replacement furthers the accomplishment of City Council Strategic
Initiative of Maintaining Facilities with a Sustainable Plan. The luminaires and signal
lights will be LED, which will lower the electric power required for the intersection, as
well as lower the maintenance needed on replacement bulbs.
The project includes larger ramps for a future shared-use path on the north side of 8th
Street South and a video-detection system for the vehicles and bicyclists, which is
project 5e from the Bicycle Master Plan and Goal 9 of the “Future Development” City
Council Strategic Initiatives.
Financial Consideration:
The City will enter into a contract with Timmons Construction, Inc. for the low bid
amount of $492,985.36. The project is within the budgeted amount.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Deny
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Resolution
Map
Resolution 20-074
Resolution Awarding Bids on 2020-04STI, Traffic Signal Improvements Project
8th Street South & Medary Avenue South
Whereas, the City of Brookings opened bids for the 2020-04STI Traffic Signal
Improvements Project, 8th Street South & Medary Avenue South on Tuesday, September
1, 2020 at 1:30 pm at the Brookings City and County Government Center; and
Whereas, the City of Brookings has received the following bids for the 2020-04STI Traffic
Signal Improvements Project: Timmons Construction, Inc. - $492,985.36; Bowes
Construction, Inc. - $516,684.90; Rounds Construction Co., Inc. - $544,599.89; Sentry -
$577,345.33.
Now, Therefore, Be It Resolved that the low bid of $492,985.36 from Timmons
Construction, Inc. be accepted.
Passed and approved this 8th day of September, 2020.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, City Clerk
Medary Avenue & 8th Street South
Traffic Signal Project Location
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 20-020,Version:1
Introduction and First Reading on Ordinance 20-020, an Ordinance Authorizing Supplemental
Appropriation #5 to the 2020 Budget - Part 1 & 2.
Summary:
Part 1 will amend the 2020 Budget to transfer $168,865.16 to the Gateway Capital Project Fund from
the Public Improvement Fund. Expenditures in the amount of $575,000 were originally considered in
the approved budget for this fund. However, the transfer of additional cash needed to cover these
expenditures was not included in the 2020 Appropriation Ordinance. This amendment ensures there
is sufficient cash in the fund and prevents it from operating at a deficit when those expenditures are
incurred.
Part 2 will allocate the use of $100,000 of the City Council Priority Project Fund towards the
development of a comprehensive Parks & Recreation Master Plan. $70,000 in funding for this
project were added to the 2020 budget through Amendment 3 in early March but funding for it was
later cut due to necessary budget reductions driven by COVID. Since then, City Council has
provided direction to utilize the CPPF funding to execute this initiative. The current request is
$30,000 higher than originally anticipated due to expansion in the project’s scope.
Background:
Part 1- authorizes a fund transfer to the Gateway Capital Project Fund to cover budgeted
expenditures for street lighting that were budgeted in the 2020 Appropriation Ordinance. The street
lighting effort was completed during the first half 2020 and expected to be within budget. The street
lighting upgrade was desired by City Council and occurred as part of the State street improvement
project of 6th Street between Main Avenue and Medary Avenue.
Part 2 -past efforts to develop a Parks Master Plan conducted largely resulted in an inventory of
current park land with some suggested improvements and a robust list of sports field improvements
and needs. These plans did not substantially address the recreation division programs, funding or
operations.
The City of Brookings has a strategic commitment to provide quality parks and recreational programs
that serve the community. To build on that foundation, the City is seeking professional services to
prepare a Parks & Recreation Master Plan to establish a long range plan, focusing on operational
sustainability and maximizing resources while providing an appropriate balance of services for the
community.
Fiscal Impact:
This Ordinance authorizes the transfer of cash from the Public Improvement Fund reserves to cover
expenses budgeted in the 2020 Appropriation Ordinance as well as the use of City Council Priority
Funding into the Public Improvements Fund. The total incremental impact to the 2020 budget is
$30,000 in additional funds recommended for the Parks & Recreation Master Plan.
City of Brookings Printed on 9/4/2020Page 1 of 2
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File #:ORD 20-020,Version:1
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
CC Minutes 9/12/2017
Resolution 18-085
City of Brookings Printed on 9/4/2020Page 2 of 2
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City Council Agenda Memo
From: Ashley Rentsch, Deputy Finance Manager
Council Meeting: September 8, 2020
Subject: Introduction and First Reading on Ordinance 20-020, an
Ordinance Authorizing Supplemental Appropriation #5 to the
2020 Budget – Part 1 & 2.
Person(s) Responsible: Erick Rangel, Chief Financial Officer; Ashley Rentsch,
Deputy Finance Manager; Dusty Rodiek, Parks & Recreation
Director
Summary:
Part 1 - will amend the 2020 Budget to transfer $170,000 to the Gateway Capital Project
Fund from the Public Improvement Fund. Expenditures in the amount of $575,000 were
originally considered in the approved budget for this fund. However, the transfer of
additional cash needed to cover these expenditures was not included in the 2020
Appropriation Ordinance. This amendment ensures there is sufficient cash in the fund
and prevents it from operating at a deficit when those expenditures are incurred.
Part 2 - will allocate the use of $100,000 of the City Council Priority Project Fund
(CCPPF) towards the development of a comprehensive Parks & Recreation Master
Plan. Prior to March, the Parks & Recreation Master Plan was recommended as a
Primary Project to be funded at $125,000 by the CCPPF. $70,000 in funding for this
project were added to the 2020 budget through Amendment 3 in early March but
funding for it was later cut due to necessary budget reductions driven by COVID. Since
then, City Council has provided direction to utilize CCPPF funding to execute this
initiative. The current request is $30,000 higher than the budgeted amount due to
expansion in the project’s scope but $25,000 lower than our latest CCPPF estimate.
Background:
Part 1- authorizes a fund transfer to the Gateway Capital Project Fund to cover
budgeted expenditures for street lighting that were budgeted in the 2020 Appropriation
Ordinance. The street lighting effort was completed during the first half 2020 and
expected to be within budget. The street lighting upgrade was desired by City Council
and occurred as part of the State street improvement project of 6 th Street between Main
Avenue and Medary Avenue.
Part 2 - In 2010 a Park Master Plan was created by city staff and largely functioned as
an inventory of current park land with some suggested improvements. The plan did not
substantially address the recreation division programs, funding or operations. In 2015
another small, in-house planning document was created exploring sports field
improvements/needs.
The City of Brookings has a strong commitment to provide quality parks and
recreational programs that serve the community. To build on that foundation , the City is
seeking professional services to prepare a Parks & Recreation Master Plan to establish
a long range plan, focusing on operational sustainability and maximizing resources
while providing an appropriate balance of services for the community.
Item Details:
Part 1 - The Brookings Gateway Project original scope included the installation,
landscaping, and maintenance of monumental stone signage throughout the City of
Brookings that provides a cohesive way to welcome visitors to the community and label
parks and attractions. Also included in this project was decorative street lighting. A total
of $575,000 was included in the 2020 Appropriation Ordinance for street lighting and
horticulture supplies. Since then, the 2020 project’s scope has changed and will only
include the street lighting portion which is estimated to cost $400,000. A transfer out of
the Public Improvement Fund to cover for the budgeted expenditures was not included
in the ordinance. The transfer of $170,000 will ensure that this fund does not operate a t
a deficit when the budgeted expenditures are incurred.
Part 2 - The proposed Master Plan’s key objectives are the following:
Actively engage the community and user groups through public participation to
create a shared vision.
Include a system wide assessment and evaluation of existing parks, recreational
offerings and operations to identify level of service standards to create a
framework for future decision making.
Develop a sustainable financial/operational plan to meet current and future
community needs.
Define a realistic strategic action plan, with steps, that will be utilized to guide
future decision making related to policy, resource allocation and levels of service
for the City of Brookings.
The City of Brookings has never had a comprehensive, independent assessment or
strategic planning document created specifically for Parks & Recreation. With Council’s
approval, the nine-month master planning process will be initiated September 2020,
utilizing Pros Consulting, Inc. based out of Indianapolis, IN. This firm has been
preliminarily selected through a full RFP selection process and has recently completed
comprehensive Parks Master Plans in South Dakota for the cities of Mitchell (2107) and
Sioux Falls (2019)
The proposed fee schedule provided by the consultant in the RFP is $99,810
Legal Consideration:
None.
Strategic Plan Consideration:
Goal 5 under “Existing/New Amenities” of the Strategic Plan calls for developing and
implementing a Parks Master Plan. The street light improvement meets the intent of the
Strategic Plan which calls for a 6th Street overlay district to ensure the aesthetic and
thoughtful development of 6th Street as a primary traffic corridor and gateway into the
community.
Financial Consideration:
This Ordinance authorizes the transfer of cash from the Public Improvement Fund
reserves to cover expenses budgeted in the 2020 Appropriation Ordinance as well as
the use of City Council Priority Funding into the Public Improvements Fund. The total
incremental impact to the 2020 budget is $30,000 in additional funds recommended for
the Parks & Recreation Master Plan.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a work session
5. Do nothing
Staff recommends approval of the ordinance as presented.
Supporting Documentation:
Ordinance
CC Minutes 9/12/2017
Resolution 18-085
Ordinance 20-020
An ordinance Authorizing Supplemental Appropriation No. 5
to the 2020 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due.
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2020 Budget:
Part 1 - Funds transfer from Public Improvements Fund to Gateway Capital Project
Fund
Fund 520 - Gateway Project
520-000-6-700-04 – Transfer in Sales & Use Tax $170,000.00
Total Transfers In $170,000.00
The Financing Source for this transfer is from the following account:
Fund 213 – Public Improvements Fund
213-000-7-899-31 Transfer out to Gateway Project $170,000.00
Total Source of Funding $170,000.00
Part 2 - Funds transfer from the City Council Priority Project Fund (General Fund
unassigned reserves) to the Public Improvements Fund to be used towards the Parks &
Recreation Master Plan Project and addition of funds to current budget due to increase
of project’s scope
Fund 213 – Public Improvements Fund
213-000-0-102-00 Cash $100,000.00
213-000-5-940-04 Parks & Rec Improvements $ 30,000.00
Total Transfers In $100,000.00
Total project budget increase $ 30,000.00
The Financing Source for this transfer is from the following account:
Fund 101 – General Fund (CCPPF) $100,000.00
101-000-7-899-05 Transfer out
Total Source of Funding $100,000.00
All ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: September 8, 2020
Second Reading: September 22, 2020
Published:
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk
86
Brookings City Council
September 12, 2017
The Brookings City Council held a meeting on Tuesday, September 12, 2017 at 5:00
p.m., at City Hall with the following City Council members present: Mayor Keith Corbett,
Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick Wendell, Patty
Bacon (via phone), and Ope Niemeyer. City Manager Jeff Weldon, City Attorney Steve
Britzman, and City Clerk Shari Thomes were also present.
5:00 PM STUDY SESSION
Jamison Lamp, Chair, and Lynn Verschoor, Vice-Chair, Public Arts Commission,
provided an update to the City Council and public. Discussion was held regarding
interns for the City Council.
6:00 PM REGULAR MEETING
Consent Agenda. A motion was made by Council Member Hansen, seconded by
Council Member Kidwiler, to move Items 8C, Public Hearing and Action on Ordinance
17-017, an Ordinance Rezoning Block 3 and 9 in the Wiese Addition from a Planned
Development District with an underlying Business B-4 Highway District, also known as
3031 6th Street and 809 32nd Avenue, and Item 8D, Action on an Initial Development
Plan for Block 3 and 9 in the Wiese Addition, also known as Brookings Marketplace
(3031 6th St., and 809 32nd Ave.), after Item SF, Progress Update on Brookings
Marketplace. The motion carried by the following vote: Yes: 7-Corbett, Niemeyer,
Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. A motion was made by Council
Member Wendell, seconded by Council Member Hansen, to approve the Consent
Agenda as amended. The motion carried by the following vote: Yes: 7-Corbett,
Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
A. Action to approve the agenda.
B. Action to approve the August 8, 2017 and August 22, 2017 City Council
Minutes.
C. Action on Resolution 17-086, a Resolution revising certain Fees of the City of
Brookings. ·
Resolution 17-086-A Resolution Revising Fees of the City of Brookings, South Dakota
Whereas the fines, fees, and procedures pertaining to services of the City of Brookings
shall be reviewed and revised; and
Whereas the license fees have been established by various chapters of the Code of
Ordinances, the City Clerk license fees shall be revised; and
Whereas weed removal, grass mowed, and line clearance removal is required under
Section 62-90, of the Code of Ordinances, the Parks and Forestry Department service
fees shall be revised; and
Whereas street and sidewalk snow removal is required under Section 74-212, Article 5
of Chapter 7 4, of the Code of Ordinances, the Parks Department service fees shall be
revised; and
Whereas the Engineer Department building permit fees required under service fees
shall be adopted, under Section 22-35, Article II of Chapter 22 of the Code of
Ordinances, shall be revised; and
Whereas planning and zoning application fees required under Section 66-3 of Chapter
66, of the Code of Ordinances, the Community Development Department fees shall be
revised; and
Whereas the application fees for sign permits required under Chapter 94, of the Code of
Ordinances, the Community Development Departments fees shall be revised; and
Whereas the investigation fee for violation of code under Chapter 94, of the Code of
Ordinances, the Community Development Department fees shall be revised; and
Whereas the Airport Board is recommending fees, the fees shall be revised; and
Whereas the Code of Ordinances under Section 34, requires inspections and plan
reviews by the Fire Department, and reports of fires are provided, the Fire Department
Fees shall be revised; and
Whereas the Police Department assign officers and cars to escort the moving of
structures within the City and provide accident reports the Police Departments fee shall
be revised; and
Whereas the Library Board is recommending fees, the fees shall be revised; and
Whereas the Solid Waste Collections and Landfill fees have been reviewed and
included herein; and
Whereas the standardized fee for black and white copies is $.50, and color copies is
$1.00 for all departments.
Therefore Be It Resolved that the fees be adopted and become effective January 1,
2018 as follows:
City Clerk
Circuses, carnivals
Commercial garbage haulers
House movers
Pawnbrokers
Plumbing Contractor
Vehicles for Hire
Vehicle for Hire Drivers
Transient Merchants
DVDorCD
Transportation Network Company
Food Truck
Temporary Merchant-general
Temporary Merchant-food cart
Parks & Forestry Department
Weed Control
Mowing
Sidewalk Snow Removal-1st Offense
Sidewalk Snow Removal-2nd Offense
DED Removai/BMU line Clearance
Aerial Bucket plus employee wage
Loader plus employee wage
Trucks plus employee wage
Chipper plus employee wage
Each circus per day
Each carnival or similar exhibition, per day
license
Each annual renewal
Per year
Per year
license
Each annual renewal
First taxicab, or other vehicle for hire
Per year
Each additional vehicle operated by the
Same person per year
Per year
Per month or part thereof
Per disk
license
license-new drivers
Per year
Per year
Per Month
Per Year
plus contractor cost
1st hour
each additional hour or fraction
each additional hour large area
Per hour-per piece of equipment/1 hr. minimum
Per hour-per piece of equipment/1 hr. minimum
Chainsaw/Miscellaneous Equipment plus Employee Wage
$ 75.00
$ 25.00
$ 50.00
$ 25.00
$ 50.00
$ 50.00
$ 50.00
$ 25.00
$ 25.00
$ 10.00
$ 15.00
$ 100.00
$ 5.00
$ 250.00
$
$
$
$
$
25.00
15.00
75.00
50.00
75.00
$65.00
$150.00
$85.00
$125.00
$125.00
$175.00
$160.00
$130.00
$90.00
$90.00
$70.00
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Street Department
Sign Repairs
-Traffic Accidents
-Vandalism
Street Repairs
City Engineer's Department
Residential Building Permit Fees:
Replacement Cost, Plus Labor, Sales Tax, and Excise Tax
Replacement Cost for Materials
The base valuation to determine permit fees for residential buildings and additions are based on a
dollar per square foot schedule per the following. The bid price must be quoted for renovations or
remodels.
Dwellings: Single-family dwellings, duplexes, townhouses:
Finished Habitable space per square foot
Finished basements per square foot
Unfinished space (basement and upper levels) per square foot
Attached garages per square foot
Detached garages per square foot
Building Permit Fee Schedule Group R-3 and U Occupancies Only:
Total Valuation
$1.00-1,200.00
$1,200.01-2,000.00
$2,000.01-25,000.00
$25,000.01-50,000.00
$50,000.01-100,000.00
$100,000.01-and up
Commercial Building Permit Fees:
Fees
$20.00
$10.00 for the first $500.00 plus $1.50 for each additional $100.00
or fraction thereof, to and including $2,000, for valuation in
excess of $1,100.00
$32.50 for the first $2,000.00 plus $6.00 for each additional
$1,000.00 or fraction thereof, to and i ncl udi ng $25,000.00.
$170.50 for the first $25,000.00 plus $4.50 for each additional
$1,000.00 or fraction thereof, to and i ncl udi ng $50,000.00.
$283.00 for the first $50,000.00 plus $3.00 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00.
$433.00 for the first $100,000.00 plus $2.50 for each additional
$1,000.00 or fraction thereof
The value to be used in computing the building permit fee for all commercial construction, remodeling,
renovation, and repairs shall be the total value of all construction work for which the permit is issued as
well as all finish work, painting, roofing, electrical, plumbing, heating, air-conditioning, elevators, fire
extinguishing system, and other permanent equipment exclusive of site improvements and parking lot
costs.
$ 70.00
$ 30.00
$ 18.00
$ 20.00
$ 18.00
Commercial Building Permit Fee Schedule
Groups a, B, E, F, H, I, M, S, Group R Division l's and Division 2's (including Group U's accessory to the R-1 and R-2
occupancies):
Total Valuation Fees
$1.00-700.00
$1-700.00 $20.00
$700.01 to 2,000.00 For values in excess of $700.00, $15.00 for the first $500.00, plus
$2.00 for each additional $100.00 or fraction thereof, to and
including $2,000.00
$2,000.01 to 25,000.00 $45.00 for the first $2,000 plus $9.00 for each additional $1,000
or fraction thereof, to and including $25,000.
$25,000.01 to 50,000.00 $252.00 for the first $25,000 plus $6.50 for each additional $1,000
or fraction thereof, to and including $50,000.
$50,000.01 to 100,000.00 $414.50 for the first $50,000 plus $4.50 for each additional $1,000
or fraction thereof, to and including $100,000.
$100,000.01 to 500,000.00 $639.50 for the first $100,000 plus $3.50 for each additional
$1,000 or fraction thereof, to and i ncl udi ng $500,000.00
$500,000.01 to 1,000,000.00 $2,039.50 for the first $500,000 plus $3.00 for each additional
$1,000 or fraction thereof, to and including $1,000,000.00
$1,000,000.00 and up $3,539.50 for the first $1,000,000 plus $2.00 for each additional
$1,000 or fraction thereof.
Other Inspections and Fees:
$
$
$
$
$
50.00
50.00
50.00
25.00
25.00
Inspections outside normal business hours per hour (minimum charge of one hour)
Inspection for which no fee is specifically indicated per hour (minimum charge of 1/2 hour)
Re-inspection fees assessed under provisions of Section R1081RC and 1081BC per hour
Driveway, demolition, window replacement and other minor construction per permit
Roofing and Siding: Group R-2 and R-3 Uses and Group U Uses accessory to R-2 and R-3 Uses
Moving Fee: Dwelling originally constructed on-site and previously occupied $ 200.00
Moving Fee: Dwelling originally constructed on-site to be moved out of City Limits $
Moving Fee: Accessory building, mobile home, modular home, manufactured home $
Work commencing before permit issuance: The minimum investigation fee shall be equal to the
amount of the permit fee required by code.
Planning and Zoning
Change of Zone
Planned Development District
Final Development Plan
Major Amendment
Minor Amendment
Board of Adjustment
Preliminary Plats plus $1.00/lot over 20 lots or $1.00/acre over 1 acre
Final Plats
Vacation
I-1R Site Plan
Conditional Use
Zoning & Use Registration Permit
Rental license-
$
$
$
$
$
$
$
$
$
$
$
$
$
50.00
50.00
250.00
250.00
100.00
250.00
100.00
125.00
200.00
160.00
150.00
150.00
250.00
60.00
20.00 --per structure plus $2.00 for each dwelling unit
Tax Increment Financing Application $1,000.00
89
90
Permanent Signs
Non permanent Signs
Portable Signs per week
S uare Feet
From 0 to less than 30
From 30to less than 60
From 60 to less than 90
From 90 to less than 120
From 120 to less than 1SO
From 150 to less than 180
From 180 to less than 210
From 210 to less than 240
From 240 to less than 270
From 270 to less than 300
From 300 to less than 330
From 330to less than 360
From 360 to less than 390
From 390 to less than 420
From 420to less than 450
From 450to less than 480
From 480 to less than 510
From 510 to less than 540
From 540 or more
Portable Signs per month. Maximum permit period shall not carry over from one permit
period to the next
Banner Signs
Code Enforcement
Code Enforcement Investigation per hour (1 hour minimum)
Industrial lands
Crop Land Lease
Airport Fees
Land Lease per square foot
Fuel Flowage :
Crop Land Lease
Tie Down Fee
Hanger Application Fee
Based on Bid
per gallon FBO
per gallon Others
Based on Bid
Per week for tie down 11 days or longer from
April14to October 14
$ 25.00
$ 30.00
$ 35.00
$ 40.00
$ 45.00
$ 50.00
$ 55.00
$ 60.00
$ 65.00
$ 70.00
$ 75.00
$ 80.00
$ 85.00
$ 90.00
$ 95.00
$ 100.00
$ 105.00
$ 110.00
$ 115.00
$ 15.00
$ 15.00
$ 45.00
Exempt
$ 45.00
$ 0.12
$ 0.06
$ 0.06
$ 25.00
$ 25.00
Fire Protection Systems Fees
Fire Sprinkler Systems
Retrofitted Fire Sprinkler Systems
Kitchen Hood Extinguishing Systems
Kitchen Hood Extinguishing System
Modification
Clean Agent or other Total Flooding
System per square foot of covered area
Fire Alarm Systems
Fire Alarm System Modifications
False Fire Alarm Calls when trucks roll
Flammable & Combustible Liquids Fees
Flammable & Combustible Liquids
$75.00 plus $.45 per sprinkler head
$75.00 plus $.45 per sprinkler head
$90.00
$45.00
$0.20
$75.00 + $.45 each initiation & signaling device
$37.50 + $.45 each initiation & signaling device
$0.00 First Call
$50.00 Second Call
$100.00 Third Call
Flammable & Combustible Liquids Modifications
Site Plan Review
Site Plan Review per hour (one hour minimum)
Inspections outside of normal business hours per hour (two hour minimum)
Re-inspection per hour (one hour minimum)
Fire Incident Reports
Library Fees
Out of County Library Card
Fax
Fines
Fines
Process Fee
Police Department Fees
Moving of Structure
Accident Reports
Per individual
Perfamily
Sent or Received per page
Per day books
Per day DVD's/VHS
lost material per item
Per unit (Officer and patrol car)
2 hour minimum per unit
Per report
Pictures, each
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$ 90.00
$ 45.00
$ 45.00
$ 45.00
$ 45.00
$ 10.00
$ 35.00
$ 45.00
$ 2.25
$ 0.10
$ 1.00
$ 5.00
$ 50.00
$ 5.00
$ 4.00
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Collection I landfill Fees
Residential Rate monthly plus sales tax $ 18.00
Additional Carts monthly plus sales tax $ 3.50
Yard Waste-Special Bag per bag $ 0.95
Commerical Charges-5 carts monthly plus sales tax $ 35.00
Additional Carts monthly plus sales tax $ 3.50
Dumpster Charges-Twice Week Pick Up
1.5 cubic yard container monthly plus sales tax $ 90.00
2.0 cubic yard container monthly plus sales tax $ 115.00
3.0cubicyard container monthly plus sales tax $ 140.00
4.0cubicyard container monthly plus sales tax $ 165.00
5.0 cubic yard container monthly plus sales tax $ 190.00
6.0 cubic yard container monthly plus sales tax $ 217.00
7.0 cubic yard container monthly plus sales tax $ 243.00
8.0 cubic yard container monthly plus sales tax $ 268.00
Dumpster Charges-Additional Pick Up
1.5 cubic yard container plus sales tax $ 29.00
2.0cubicyard container plus sales tax $ 35.00
3.0cubicyard container plus sales tax $ 47.00
4.0cubicyard container plus sales tax $ 58.00
240 Pound Material Minimum plus sales tax and $1.00 per ton state fee $ 5.00
Commercial plus sales tax and $1.00 per ton state fee $ 43.00
Compost/Leaves/Grass plus sales tax and $1.00 per ton state fee $ 43.00
Demolition plus sales tax and $1.00 perton state fee $ 43.00
Domestic plus sales tax and $1.00 per ton state fee $ 43.00
Industrial plus sales tax and $1.00 per ton state fee $ 43.00
Metal plus sales tax and $1.00 per ton state fee $ 43.00
Asbestos (region only) plus sales tax and $1.00 perton state fee $ 43.00
500 Pound Material Minimum plus sales tax $ 5.00
Fill per ton plus sales tax $ 21.00
Lumber per ton plus sales tax $ 21.00
Roofing and Siding per ton plus sales tax $ 21.00
Concrete per ton plus sales tax $ 21.00
Trees per ton plus sales tax $ 21.00
Contaminated Soil perton plus sales tax $ 11.00
Asbestos (accepted in region only) per bag plus sales tax $ 7.50
Refrigerators I Air Conditioners plus sales tax $ 12.00
Mobile Homes plus sales tax $ 135.00
Tires: ATV plus sales tax $ 2.00
Car plus sales tax $ 3.00
Pickup plus sales tax $ 5.00
Tire on Rim plus sales tax $ 6.00
Truck plus sales tax $ 11.00
Tractor plus sales tax $ 30.00
D. Action on Resolution 17-033, a Resolution authorizing the City Manager to sign
a Liquor Operating Agreement 5-year renewal for Old Market LLC, 424 5th St.,
legal description: All of lots 15-16-17-18, all in Block 7, Original Plat Addition, to
include parking lot.
Resolution 17-033 -Old Market Eatery LLC Liquor Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Liquor Operating Management
Agreement between the City of Brookings and Old Market Eatery, LLC, Jesse Lee,
owner, for the purpose of a liquor manager to operate the On-Sale Establishment or
business for and on behalf of the City of Brookings at 424 5th St.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
E. Action on Resolution 17-076, a Resolution authorizing the City Manager to sign
a Liquor Operating Agreement 5-year renewal for GOT Inc., dba Cubby's Sports
Bar & Grill, 307 Main Ave., legal description: Lots 3-4, Block 3, Original Plat
Addition.
Resolution 17-076-GOT, Inc., dba Cubby's Sports Bar & Grill Liquor Operating
Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Liquor Operating Management
Agreement between the City of Brookings and GOT, Inc., dba Cubby's Sports Bar &
Grill, Gus Theodosopoulos, owner, for the purpose of a liquor manager to operate the
On-Sale Establishment or business for and on behalf of the City of Brookings at 307
Main Ave.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
F. Action on Resolution 17-080, a Resolution authorizing the City Manager to sign
a Liquor Operating Agreement 5-year renewal for Prairie Lanes, 722 Western Ave.,
legal description: Lots 1-2, Block 1, Snyders Addition.
Resolution 17-080 -Prairie Lanes Liquor Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Liquor Operating Management
Agreement between the City of Brookings and Prairie Lanes, Leslie & Roxie Nelson,
owners, for the purpose of a liquor manager to operate the On-Sale Establishment or
business for and on behalf of the City of Brookings at 722 Western Ave.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
G. Action on Resolution 17-081, a Resolution authorizing the City Manager to sign
a Liquor Operating Agreement 5-year renewal for Skinners Pub, Inc., 300 Main
Ave., legal description: Lots 1-2, Block 2, Original Plat Addition.
Resolution 17-081 -Skinner's Pub Liquor Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Liquor Operating Management
Agreement between the City of Brookings and Skinner's Pub, Inc., Greg & Shari
Thomes, owners, for the purpose of a liquor manager to operate the On-Sale
Establishment or business for and on behalf of the City of Brookings at 300 Main Ave.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
H. Action on Resolution 17-078, a Resolution authorizing the City Manager to sign
a Wine Operating Agreement 5-year renewal for New Sake, Inc., 724 22nd Ave.
So., legal description: Restaurant: N 14.5' of S 542.8' and E 54.5' of W 309' incl. N
20' of S 528.3' and E 59' ofW 313.5 Patio: N 14.5' of S 542.8' and E 24' ofW 333'
incl. N 20' of S 528.3' and E 19.5' of W 333', Lot 2, Brookings Mall Addition.
Resolution 17-078 -New Sake, Inc. Wine Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Wine Operating Management Agreement
between the City of Brookings and New Sake, Inc., En Qin Lin, owner, for the purpose
of a liquor manager to operate the On-Sale Establishment or business for and on behalf
of the City of Brookings at 724 22nd Ave. So.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
I. Action on Resolution 17-079, a Resolution authorizing the City Manager to sign
a Wine Operating Agreement 5-year renewal for Pheasant Cafe & Lounge, 726
Main Ave. So., legal description: Lot 2, Block 2, Grossman Heights Addition.
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Resolution 17-079 -Pheasant Cafe & Lounge Wine Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Wine Operating Management Agreement
between the City of Brookings and the Pheasant Cafe & Lounge, Ron & Georgiana
Olson, owners, for the purpose of a liquor manager to operate the On-Sale
Establishment or business for and on behalf of the City of Brookings at 726 Main Ave.
So.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 1 0-year agreement.
J. Action on Resolution 17-085, a Resolution approving the City of Brookings
Public Safety Collective Bargaining Agreement 2018 Wage Reopener with the
Teamsters Local Union No. 120.
Resolution 17-085 -Resolution Approving the City of Brookings Public
Safety Collective Bargaining Agreement 2018 Wage Reopener with the
Teamsters Local Union No. 120
Whereas, bargaining negotiations for a one-year wage reopener between
representatives of the Teamsters Local Union No. 120 and the City of Brookings
commenced July 17, 2017; and
Whereas, a tentative agreement was reached July 17, 2017; and
Whereas, the wage reopener agreement has been ratified by the employees within the
Public Safety Teamsters Local Union No. 120 bargaining unit; and
Now, Therefore, Be It Resolved, that the City of Brookings Mayor and City Council
members hereby approves the Public Safety Collective Bargaining Wage Reopener
Agreement that has been negotiated between the Teamsters Local Union No. 120 and
City of Brookings to include the modifications of a 2.25% wage increase to the pay plan
commencing January 1, 2018.
K. Action on Resolution 17-087, a Resolution approving the City of Brookings City
General Collective Bargaining Agreement
Resolution 17-087 -Resolution Approving the City of Brookings City
General Collective Bargaining Agreement 2018 Wage Reopener with the
Teamsters Local Union No. 120
Whereas, bargaining negotiations for a one-year wage reopener between
representatives of the Teamsters Local Union No. 120 and the City of Brookings
commenced July 17, 2017; and
Whereas, a tentative agreement was reached July 17, 2017; and
Whereas, the wage reopener agreement has been ratified by the employees within the
City General Teamsters Local Union No. 120 bargaining unit; and
Now, Therefore, Be It Resolved, that the City of Brookings Mayor and City Council
members hereby approves the City General Collective Bargaining Wage Reopener
Agreement that has been negotiated between the Teamsters Local Union No. 120 and
City of Brookings to include the modifications of a 2.25% wage increase to the pay plan
commencing January 1, 2018.
Presentation. Brad Wilson, SDML Work Comp Fund Administrator, presented a
plaque to the City of Brookings for 15 years of membership. The SDML Work Comp
Fund is celebrating their 301h year Anniversary by presenting plaques to their members.
Airport Manager. City Engineer Jackie Lanning introduced Matthew Sommerfeld as
the new Brookings Regional Airport Manager.
Sexauer Park Restroom Project. A motion was made by Council Member Niemeyer,
seconded by Council Member Wendell, to approve proceeding with the request of four
unisex bathrooms with showers at Sexauer Park. A motion was made by Council
Member Hansen, seconded by Council Member Niemeyer, to amend the proposal with
four unisex bathrooms, two with showers, and two without. The motion carried by the
following vote: Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and
Tilton Byrne. On the main motion, as amended, the motion carried by the following vote:
Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
Progress Update on Brookings Marketplace. Michael Bender, Bender Midwest
Development, Inc., Michael Crane, Bender Midwest Development, Inc., Steve
Schwanke, Inland Development Partners, James Drew, Clark Drew Construction, and
Jim Bruget, Prospective, Inc., members of the Brookings Marketplace, LLC,
development team, provided an overview of the project to date to the City Council and
public.
Ordinance 17-017. A public hearing was held on Ordinance 17-017, an Ordinance
Rezoning Blocks 3 and 9 in the Wiese Addition from a Planned Development District to
a Planned Development District with an underlying Business B-4 Highway District, also
known as 3031 6th Street and 809 32nd Avenue. A motion was made by Council Member
Kidwiler, seconded by Council Member Hansen, that Ordinance 17-017 be approved.
The motion carried by the following vote: Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler,
Bacon, Wendell, and Tilton Byrne.
Initial Development Plan. A motion was made by Council Member Hansen, seconded
by Council Member Wendell, that an Initial Development Plan for Blocks 3 and 9 in the
Wiese Addition, also known as Brookings Marketplace (3031 6th Street and 809
32nd Avenue), be approved. The motion carried by the following vote: Yes: 7-Corbett,
Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
Resolution 17-088. A motion was made by Council Member Niemeyer, seconded by
Council Member Kidwiler, that Resolution 17-088, a Resolution authorizing Change
Order No. 1(Final) for 2017-06STI, Chip Seal Project; Topkote, Inc., be approved. The
motion carried by the following vote: Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler,
Bacon, Wendell, and Tilton Byrne.
Resolution 17-088 .: Resollitlon Authorizing Change Order No. 1 (Final)
for 2017-06STI, Chip Seal Project; Topkote, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2017-
06STI, Chip Seal Project: Construction Change Order Number 1 (Final); Adjust plan
quantities to as-constructed quantities for a total increase of $22,021.17 to close out the
project.
6th Street Lighting Upgrades. A motion was made by Council Member Kidwiler,
seconded by Council Member Tilton Byrne, that the 6th Street Lighting Upgrades from
Main Avenue to Medary Avenue, be approved. The motion carried by the following vote:
Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
FIRST READING-Ordinance 17-020. Introduction and First Reading was held on
Ordinance 17-020, an Ordinance authorizing Supplemental Appropriation #2 to the
2017 Budget. Second Reading: September 26, 2017.
FIRST READING-Ordinance 17-021. Introduction and First Reading was held on
Ordinance 17-021, an Ordinance amending Division 2 of Article Vof Chapter 2 of the
Code of Ordinances of the City of Brookings, SO and pertaining to the Human Rights
Commission of the City of Brookings. Second Reading: September 26, 2017.
Ordinance 17-018. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, to approve Ordinance 17-018, an Ordinance appropriating
monies to fund the necessary expenditures and liabilities of the City of Brookings for the
2018 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for all Funds.
A motion was made by Council Member Tilton Byrne, seconded by Council Member
Wendell, to amend the budget and allocate $30,000 to the Chamber to be used for
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Downtown Brookings Initiatives. The motion carried by the following vote: Yes: 4-
Hansen, Bacon, Wendell, and Tilton Byrne; No: 3 -Corbett, Niemeyer, and Kidwiler.
A motion was made by Council Member Tilton Byrne, seconded by Council Member
Wendell, to amend the budget, transferring $30,000 from the Liquor Store Enterprise
Fund for the OBI/Chamber expenditure. The motion carried by the following vote: Yes: 7
-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
Final action was not taken on the original motion to approve. A motion was made by
Council Member Tilton Byrne, to schedule a third reading incorporating amendments at
the September 26, 2017 City Council Meeting. The motion carried by the following vote:
Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne.
Capital Improvement Plan and Community Reinvestment Plan. A motion was made
by Council Member Hansen, seconded by Council Member Kidwiler, to adopt the
Capital Improvement Plan and Community Reinvestment Plan. The motion carried by
the following vote: Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and
Tilton Byrne.
Ordinance 17-019. A motion to deny was made by Council Member Hansen,
seconded by Council Member Wendell, on Ordinance 17-019, an Ordinance rezoning
Lot 100, Block 1, Skinner's Third Addition from an lndustriall-1 Light District to a
Residence R-1 D Single-Family District (807 2nd Street So.). The motion carried by the
following vote: Yes: 7-Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and
Tilton Byrne. Ordinance failed.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, to adjourn the meeting at 8:09p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
~tV~
Keith W. Corbett, Mayor
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 20-069,Version:1
Resolution 20-069, a Resolution Authorizing Capital Outlay Accumulations for Purposes of Saving for
Enhanced 911 Radio Expenditures.
Summary:
Due to a federal mandate requiring P25 Digital Radios by 2023, Enhanced 911 Dispatch is currently
planning to purchase new radios in 2022. The approximate cost is $35,000. The department has
decided to accumulate funds over the next two years for this purchase. $25,000 will be accumulated
in 2021, which includes $10,000 to be carried forward from 2020. An additional $10,000 will be
accumulated in 2022.
Background:
Project 25 (P25) is a set of standards for digital mobile radio communications developed to provide
digital voice and data communication systems suited to public safety and first responders. This was
initiated by the Association of Public Safety Communications Officials, and the radio equipment
standards must be implemented by 2023 under this mandate.
Each dispatch channel for Enhanced 911 requires a base station radio. The current radios are not
P25 compliant. Enhanced 911 Dispatch will be required to purchase new radios in 2022 that meet
these requirements. This resolution authorizes an accumulation of $25,000 in 2021 and $10,000 in
2022 for a total of $35,000 to be used to purchase the radios in 2022. The 2021 accumulation
includes $10,000 that will be carried forward from 2020.
Fiscal Impact:
This resolution authorizes the accumulation of $35,000 over the next two years to be used to
purchase new radios for Enhanced 911 Dispatch in 2022. $10,000 of the $25,000 to be accumulated
in 2021 will be carried forward from 2020.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
City of Brookings Printed on 9/4/2020Page 1 of 1
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City Council Agenda Memo
From: Ashley Rentsch, Deputy Finance Manager
Council Meeting: September 8, 2020
Subject: Resolution 20-069, a Resolution Authorizing Capital Outlay
Accumulations for Purposes of Saving for Enhanced 911
Radio Expenditures.
Person(s) Responsible: Erick Rangel, Chief Financial Officer; Ashley Rentsch,
Deputy Finance Manager
Summary:
Due to a federal mandate requiring P25 Digital Radios by 2023, Enhanced 911 Dispatch
is currently planning to purchase new radios in 2022. The approximate cost is $35,000.
The department has decided to accumulate funds over the next two years for this
purchase. $25,000 will be accumulated in 2021, which includes $10,000 to be carried
forward from 2020. An additional $10,000 will be accumulated in 2022.
Background:
Project 25 (P25) is a set of standards for digital mobile radio communications developed
to provide digital voice and data communication systems suited to public safety and first
responders. This was initiated by the Association of Public Safety Communications
Officials, and the radio equipment standards must be implemented by 2023 under this
mandate.
Each dispatch channel for Enhanced 911 requires a base station radio. The current
radios are not P25 compliant. Enhanced 911 Dispatch will be required to purchase new
radios in 2022 that meet these requirements. This resolution authorizes an
accumulation of $25,000 in 2021 and $10,000 in 2022 f or a total of $35,000 to be used
to purchase the radios in 2022. The 2021 accumulation includes $10,000 that will be
carried forward from 2020.
Item Details:
The City of Brookings Enhanced 911 Dispatch is preparing to purchase new radios in
2022 to meet federal requirements of P25 compatible digital radios by 2023. To plan for
this expenditure of approximately $35,000, the department intends accumulate funds
over the next two years for this purpose. This includes $25,000 in 2021 and $10,000 in
2022. The 2021 accumulation includes $10,000 that will be carried forward from 2020.
Legal Consideration:
None.
Strategic Plan Consideration:
None.
Financial Consideration:
This resolution authorizes the accumulation of $35,000 over the next two years to be
used to purchase new radios for Enhanced 911 Dispatch in 2022. $10,000 of the
$25,000 to be accumulated in 2021 will be carried forward from 2020.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Do nothing
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Memo
Resolution
Resolution 20-069
A Resolution Authorizing Capital Outlay Accumulations for Purposes of Saving
for Enhanced 911 Radio Expenditures
Whereas, it is the desire of the City Council of the City of Brookings, South Dakota to
save capital outlay accumulations of $25,000 in 2021 and $10,000 in 2022 for a total of
$35,000 towards Police Department radio expenditures to be incurred in 2022.
Therefore, Be It Resolved, that the Brookings City Council duly approves the capital
outlay accumulations for Enhanced 911 Dispatch radio expenditures and shall take
effect for the 2021 budget.
Passed and approved this 8th day of September, 2020.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, City Clerk