HomeMy WebLinkAbout2019_09_10 CC PKT - RevisedCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, September 10, 2019
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2019-0377 Action to approve the August 27, 2019 City Council Minutes.
8/27/2019 MinutesAttachments:
3.C.ID 2019-0376 Action on appointment to the Brookings Library Board.
3.D.RES 19-068 Action on Resolution 19-068, a Resolution authorizing Change Order No. 1
(Final) for 2018-10STI, LeFevre Drive Street Project; Timmons
Construction.
Page 1 City of Brookings
September 10, 2019City Council Meeting Agenda
Resolution
Map
Attachments:
3.E.RES 19-070 Action on Resolution 19-070, a Resolution authorizing Change Order No. 1
(Final) for 2018-08STI Street Maintenance & Overlay Project; Bowes
Construction, Inc.
Resolution
Map
Attachments:
3.F.RES 19-071 Action on Resolution 19-071, a Resolution authorizing Change Order No. 1
(Final) for 2018-01SWR Concrete Maintenance Project; Timmons
Construction, Inc.
ResolutionAttachments:
3.G.RES 19-074 Action on Resolution 19-074, a Resolution authorizing Change Order No. 1
for the 2019-01SWR, Concrete Maintenance Project; Clark Drew
Construction.
ResolutionAttachments:
3.H.RES 19-073 Action on Resolution 19-073, a Resolution authorizing the City Manager to
sign a Liquor Operating Agreement 5-year renewal for the B&L Sullivan,
Inc., dba Sully’s Irish Pub, 421 Main Ave., Brennan and Lori Sullivan,
owners, legal description: Lot 11, Block 6, Original Plat Addition.
Resolution
Operating Agreement
Attachments:
3.I.ID 2019-0348 Action on appointments to the 2020 Census Complete Count Committee
for the City of Brookings.
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2019-0399 Update on the condition of pine trees within the City of Brookings.
6. Contracts/Change Orders:
6.A.RES 19-069 Action on Resolution 19-069, a Resolution authorizing Change Order No.
Page 2 City of Brookings
September 10, 2019City Council Meeting Agenda
1(Final) for 2019-06STI, Chip Seal Project; Topkote, Inc.
Memo
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
6.B.ID 2019-0380 Action on the City General Employee Contract.
Memo
2020-2021 CG Contract - clean
2020-2021 CG Contract - marked
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
6.C.ID 2019-0381 Action on the Police Department Union Contract.
Memo
2020-2021 Police Contract - clean
2020-2021 Police Contract - marked
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
The title of the Ordinance is read. No vote is required on the first reading of an
Ordinance. Public Comment and Council discussion is permitted. The date for the
second reading is announced.
7.A.ORD 19-018 Introduction and First Reading on Ordinance 19-018, an Ordinance
Authorizing Supplemental Appropriation #3 to the 2019 Budget. Second
Reading: September 24, 2019.
Memo
Ordinance
Attachments:
8. Public Hearings and Second Readings:
8.A.ORD 19-011 Public Hearing and Action on Ordinance 19-011, an Ordinance pertaining
to a Conditional Use Permit to establish a woodworking shop on Lots 3 &
4, Block 3, Pleasant Hill Addition (1010 2nd Street).
Page 3 City of Brookings
September 10, 2019City Council Meeting Agenda
Memo
Ordinance
City Council Notice
Planning Commission Notice
08-06-2019 Planning Commission Minutes
Application
Site Plan
Neighborhood Map
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Legislative History
8/27/19 City Council read into the record
8.B.ORD 19-016 Second Reading and Action on Ordinance 19-016, an Ordinance
amending Chapter 78 of the Code of Ordinances of the City of Brookings,
and pertaining to Use of Revenue.
Memo
Ordinance - Clean
Ordinance - Marked
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
8/27/19 City Council read into the record
8.C.ORD 19-017 Second Reading and Action on Ordinance 19-017, an Ordinance
appropriating monies to fund the necessary expenditures and liabilities of
the City of Brookings for the 2020 Fiscal Year and providing the Annual
Tax Levy and Annual Tax for All Funds.
Memo
Ordinance
2020 Budget Worksheets
Outside Agency Funding Recommendation
Capital Improvement Plan
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
8/27/19 City Council read into the record
9. Other Business:
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
Page 4 City of Brookings
September 10, 2019City Council Meeting Agenda
11. Executive Session
ID 2019-0383 Executive Session, pursuant to SDCL 1-25-2, for purposes of discussing
the qualifications, competence, performance, character or fitness of any
public officer or employee or prospective public officer or employee. The
term "employee" does not include any independent contractor.
Action: Motion to enter into Executive Session, Voice Vote
Action: Motion to exit Executive Session, Voice Vote
12. Adjourn.
Brookings City Council: Keith Corbett, Mayor; Patty Bacon, Deputy Mayor
Council Members Leah Brink, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, Acting City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request by contacting (605) 692-6281. If you require
additional assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605)
692-6281 at least three working days prior to the meeting.
Page 5 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0377,Version:1
Action to approve the August 27, 2019 City Council Minutes.
Attachments:
08/27/2019 Minutes
City of Brookings Printed on 9/5/2019Page 1 of 1
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Brookings City Council
August 27, 2019 (unapproved)
The Brookings City Council held a meeting on Tuesday, August 27, 2019 at 5:00 PM, at
City Hall with the following City Council members present: Mayor Keith Corbett, Council
Members Patty Bacon, Leah Brink, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and
Nick Wendell. City Manager Paul Briseno, City Attorney Steve Britzman, and Acting City
Clerk Bonnie Foster were also present.
5:00 PM STUDY SESSION
A motion was made by Council Member Tilton Byrne, seconded by Council Member
Bacon, to direct staff to make the following changes to the 2020 Budget: $15,000
increase to BATA operations– from $85,000 to $100,000; $5,000 increase to Boys and
Girls Club – from $70,000 to $75,000; $1,000 increase to Brookings County Youth
Mentoring Program – from $5,000 to $6,000; $16,000 decrease to City Council Travel
and Lodging budget – from $22,000 to $6,000; $5,000 decrease to 4
th of July Fireworks
– from $15,000 to $10,000 ; Council noted that staff should monitor 3B revenue trends
to determine if additional funds could be provided to SDSU Student Visitors Promotion if
there is a surplus. Be approved. The motion carried by the following vote: Yes: 7 -
Corbett, Niemeyer, Hansen, Brink, Bacon, Wendell, and Tilton Byrne.
6:00 PM REGULAR MEETING
Consent Agenda:A motion was made by Council Member Bacon, seconded by
Council Member Wendell, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Brink, Bacon, Wendell, and Tilton
Byrne.
3.A. Action to approve the agenda.
3.B. Action to approve the August 13 and August 16, 2019 City Council Minutes.
3.C. Action on Resolution 19-061, a Resolution designating the Official
Newspaper.
Resolution 19-061 - Resolution designating the Official Newspaper
Pursuant to SDCL 9-12-6, the City Council of the City of Brookings, SD, hereby
designates the Brookings Register as the official newspaper for the City of Brookings for
the ensuing year.
3.D. Action on Resolution 19-065, a Resolution designating the depositories for
municipal funds.
Resolution 19-065 - Resolution designating Official Depositories
Pursuant to SDCL 9-22-6, the City Council of the City of Brookings, SD, hereby
designates the following as depositories for Municipal Funds of the City of Brookings for
the ensuing year: First Bank & Trust, Wells Fargo Bank, Bank Star Financial, Dakotah
Bank, Meta Bank,
3.E. Action on Resolution 19-064, a Resolution authorizing changing the name of
Blue Bell Drive.
Resolution 19-064 - A Resolution Authorizing Changing the Name of Blue Bell Drive.
Whereas, the City Council is authorized under Article I, Section 74-1 to change the
names of streets within the city; and
Whereas, the City Council has received a request to change the name of a portion of
Blue Bell Drive.
Now, Therefore, Be It Resolved by the governing body that the following changes be
made: Old street name: Blue Bell Drive east of Moriarty Heights Addition; New street
name: East Blue Bell Drive. Abutting legal descriptions: Fox Run Addition, Plat Book 36,
Page 37.
The City Clerk is directed to file a copy of this resolution with the Brookings County
Register of Deeds Office and to request that the above referenced plat(s) be notated
with the new street names and a reference to this resolution be added describing the
proper miscellaneous record.
Open Forum. Diane Fjerstad posed a concern regarding the condition of several pine
trees across the City. City Manager responded that staff will investigate and follow up.
Department Presentation. Ashia Gustafson, Brookings Public Library Director,
presented a Brookings Public Library update to the City Council and the public.
2nd Quarter CFO Report. Chief Financial Officer, Erick Rangel, presented the 2nd
Quarter Financial Report to the City Council and members of the public.
FIRST READING – Ordinance 19-011. Introduction and first reading was held on
Ordinance 19-011, an Ordinance pertaining to a Conditional Use Permit to establish a
woodworking shop on Lots 3 & 4, Block 3, Pleasant Hill Addition (1010 2nd Street).
Public Hearing: September 10, 2019.
FIRST READING – Ordinance 19-016. Introduction and first reading was held
Ordinance 19-016, an Ordinance amending Chapter 78 of the Code of Ordinances of
the City of Brookings, and pertaining to Use of Revenue. Second Reading: September
10, 2019.
FIRST READING – Ordinance 19-017. Introduction and first reading was held on
Ordinance 19-017, an Ordinance appropriating monies to fund the necessary
expenditures and liabilities of the City of Brookings for the 2020 Fiscal Year and
providing the Annual Tax Levy and Annual Tax for All Funds. Second Reading:
September 10, 2019.
Ordinance 19-013. A public hearing was held on Ordinance 19-013, an Ordinance to
Change the Zoning within the City of Brookings. A motion was made by Council
Member Tilton Byrne, seconded by Council Member Hansen, that Ordinance 19-013 be
approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer,
Hansen, Brink, Bacon, Wendell, and Tilton Byrne.
Ordinance 19-012. A public hearing was held on Ordinance 19-012, an Ordinance
pertaining to an application for a Conditional Use Permit to establish a two-family
dwelling in a Residence R-1B Single-Family District on Lot 2, Block 2, Astleford
Addition, also known as 1805 25th Avenue. A motion was made by Council Member
Hansen, seconded by Council Member Bacon, that Ordinance 19-012 be approved. The
motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Brink, Bacon,
Wendell, and Tilton Byrne.
Ordinance 19-015. A public hearing was held on Ordinance 19-015, an Ordinance
Pertaining to Fences, Walls, and Hedges in Section 94-398. A motion was made by
Council Member Tilton Byrne, seconded by Council Member Wendell, that Ordinance
19-015 be approved. The motion carried by the following vote: Yes: 7 - Corbett,
Niemeyer, Hansen, Brink, Bacon, Wendell, and Tilton Byrne.
Resolution 19-066. A motion was made by Council Member Tilton Byrne, seconded
by Council Member Wendell, that Resolution 19-066, a Resolution authorizing the
Modification of the Interest Rate on the Sales Tax Revenue Bonds, Series 2014A, be
approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer,
Hansen, Brink, Bacon, Wendell, and Tilton Byrne.
Resolution 19-066 - Resolution Authorizing the Modification of the Interest Rate on the
Sales Tax Revenue Bonds, Series 2014a
Whereas, the City of Brookings intends to negotiate with the holder of the Sales Tax
Bonds, Series 2014A (the “Series 2014A Bonds”) to lower the interest rates which will
result in reduced debt service costs.
Now, Therefore, Be It Resolved by the City Council of the City of Brookings, as follows:
Section 1. Modification of Series 2014A Bonds. The City Council does hereby authorize
the modification of the interest rates and payment schedule of the Series 2014A Bonds
which will result in reduced debt service costs to the City.
Section 2. Authorization of Officers. The Mayor, Chief Financial Officer and City Clerk
(the “Authorized Officers”) are hereby authorized, empowered, and directed to do any
and all such acts and things, and to execute, acknowledge, deliver, and, if applicable file
or record, or cause to be filed or recorded, in any appropriate public offices, all such
documents, instruments, and certifications, as may, in their discretion, be necessary or
desirable to implement or comply with the intent of this Resolution.
Section 3. Tax Exemption. The modification of the interest rate and payment schedule
will result in the reissuance of the Bonds. The Authorized Officers are directed to take
any and all actions within its powers to ensure that the basic interest on the 2014A
Bonds will not become includable in gross income for federal income tax purposes
under the Internal Revenue Code and the Treasury Regulations.
Section 4. Effective Date. This Bond Resolution shall take effect upon passage.
City of Brookings Progress Report. Jake Meshke, Assistant to the City Manager,
presented a City of Brookings Progress Report to the City Council and public.
Adjourn.A motion was made by Council Member Hansen, seconded by Council
Member Wendell, that this meeting be adjourned at 6:54 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0376,Version:1
Action on appointment to the Brookings Library Board.
Summary:
Mayor Keith Corbett has submitted the following appointment recommendation for City Council
advice and consent:
Library Board
Number of positions:1
Term Length:3 years
Residency Requirement:Required
Purpose: The Library Board is responsible for the appointment of the Librarian, the conduct of
business and development of policies for the Brookings Public Library materials, the governance of
the library, and the use of the public library services and materials.
Mayor’s Recommendation:
1. Appoint Michael Linehan
Recommendation:
Staff recommends approval.
City of Brookings Printed on 9/5/2019Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-068,Version:1
Action on Resolution 19-068, a Resolution authorizing Change Order No. 1 (Final) for 2018-10STI,
LeFevre Drive Street Project; Timmons Construction.
Summary:
This resolution will approve Change Order No. 1 (Final) for a decrease of $19,505.50 to the contract
for the 2018-10STI, LeFevre Drive Street Project with Timmons Construction to close out the project.
Background:
This project is located on the LeFevre Drive culdesac and includes new storm sewer pipe and inlets,
concrete pavement, striping, erosion control and miscellaneous items. This project is completed and
can be closed out.
The substantial completion date for the project was October 26, 2018; however, the project
exceeded the substantial completion date by 4 working days. Staff recommends the contract be
upheld to charge liquidated damages of $300/day, thus $1,200.00 will be deducted from the final
payment to the contractor.
The following is a summary:
Original Contract Price:$297,154.26
Increase from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$297,154.26
Decrease of this Change Order (No. 1 Final):$19,505.50
Contract Price incorporating this Change Order:$277,648.76
Fiscal Impact:
The contract for this project will be decreased by 19,505.50.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
Map
City of Brookings Printed on 9/7/2019Page 1 of 1
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Resolution 19-068
Resolution Authorizing Change Order No. 1 (Final)
for 2018-10STI, LeFevre Drive Street Project; Timmons Construction
Be It Resolved by the City Council that the following change order be allowed for 2018-
10STI, LeFevre Drive Street Project:
Construction Change Order Number 1: Adjust the contract for the addition of woven
geotextile fabric and to adjust plan quantities to as-constructed quantities for a total
decrease of $19,505.76 to close out the project.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
B rookings County, SD
Developed by
The Schneider Corpora tion
Date crea ted: 11/13/2017
Last Data U ploa ded: 11/10/2017 11:50:55 PM
403 ft
OverviewLegendBrookings CityLimitsCity LimitsTownship Bounda r ySections
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-070,Version:1
Action on Resolution 19-070, a Resolution authorizing Change Order No. 1 (Final) for 2018-08STI
Street Maintenance & Overlay Project; Bowes Construction, Inc.
Summary:
The resolution will approve the final change order for 2018-08STI Street Maintenance & Overlay
Project with Bowes Construction, Inc. to adjust bid quantities to as-constructed quantities for a total
decrease of $47,654.00 to close out the project.
Background:
This project was the annual Street Maintenance Project which includes asphalt milling, digouts and
overlays on various streets in Brookings in need of repair. The areas that were repaired included:
·20th Street South from Main Avenue South to 9th Avenue South
·Westminster Drive from Christine Avenue to Breckenridge Lane and Breckenridge Lane to 12th
St. South
·5th St. South from Medary Avenue South to 17th Avenue South
·3rd Ave from 11th Street to Harvey Dunn Street
·32nd Avenue from the Highway 14 Bypass North to the north
The project is completed and is ready to be closed out. This change order will adjust the bid
quantities to as-constructed quantities for a total decrease of $47,654.00 to close out the project.
The decrease in cost for the project was primarily due to the removal of a turnaround on 32nd Ave.
due to standing water in the turnaround area.
The substantial completion date for the project was October 26, 2018; however, the project exceeded
the substantial completion date by 29 working days. Staff recommends the contract be upheld to
charge liquidated damages of $300/day, thus $8,700.00 will be deducted from the final payment to
the contractor.
The following is a summary of the contract:
Original Contract Price:$725,881.50
Change from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$725,881.50
Decrease of this Change Order (No. 1 Final):$47,654.00
Contract Price incorporating this Change Order:$678,227.50
Fiscal Impact:
The contract will be decreased by $47,654.00 to close out the project.
Recommendation:
City of Brookings Printed on 9/5/2019Page 1 of 2
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File #:RES 19-070,Version:1
Staff recommends approval of the resolution.
Attachments:
Resolution
Map
City of Brookings Printed on 9/5/2019Page 2 of 2
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Resolution 19-070
Resolution Authorizing Change Order No. 1, Final, for
2018-08STI Street Maintenance and Overlay Project; Bowes Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2018-
08STI, Street Maintenance and Overlay Project:
Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed
quantities for a total decrease of $47,654.00 to close out the project.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
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US HWY 14 BYPU S H WY 1 4 B Y P U S HWY 14 BYPSIOUX TRL
MUSTANG PASS16TH AVE S
1 7 T H AVE S
3RD A VE S2ND ST SELMWOOD DRW US HW Y 14W U S H W Y 14W U S H W Y 14W U S H W Y 146TH ST WW 1 6 T H A V E S
LEFEV RE DR8TH ST S8TH ST SC A L UMET R D
TELLURIDE LNI I 2 9I 2 9I 29I 29I 2 9I 29I 2 9I 29
8TH AVE S
W 20TH ST S18TH STOLWIEN ST8TH ST6TH ST6TH ST6TH ST6TH ST6TH STOVERL OO K RIDG E RD34TH AVE
2 2 ND AVE S 5683JACKIE A.LANNINGCity of Brookings, SD2018-08STI20th Street South Overlay3rd Avenue Overlay& Valley Gutter2018-08STI Street Maintenance & Overlay Project5th Street South Overlay& Valley Gutter32nd Avenue Overlay32nd Avenue TurnaroundEastbrook & SunriseRidge Road Overlay(Sch B Banner)Westminster &Breckenridge Rd OverlayDate: 4-6-2018 Pg: 1 of 17
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-071,Version:1
Action on Resolution 19-071, a Resolution authorizing Change Order No. 1 (Final) for 2018-01SWR
Concrete Maintenance Project; Timmons Construction, Inc.
Summary:
The resolution will approve the final change order for 2018-01SWR, Concrete Maintenance project
with Timmons Construction, Inc. to adjust bid quantities to as-constructed quantities for a total
decrease of $63,792.77 to close out the project.
Background:
This project is the annual concrete project and entails construction of miscellaneous concrete work
including curb and gutter repair, fillets, valley gutters and curb ramps. This project also includes
homeowner trip hazards that weren’t repaired in the 2017 sidewalk area which is east of Medary Ave.
South and between 6th Street and Orchard Drive, and property owners in the 2018 sidewalk area who
volunteered to be in the project, which is north of 6th Street and west of Interstate 29.
The project is completed and is ready to be closed out. This change order adjusts the bid quantities
to as-constructed quantities for a total decrease of $63,792.77 to close out the project. The decrease
in cost was due to less sidewalk work from property owners who completed their own work and
postponing ramp work at the Medary railroad crossing due to the crossing arms not being installed
yet. The railroad work that was postponed was be added to the 2019 concrete project.
A summary is as follows:
Original Contract Price:$451,942.75
Change from Previously Approved Change Order:$0.00
Contract Price Prior to this Change Order:$451,942.75
Decrease of this Change Order (No. 1 Final):$63,792.77
Contract Price incorporating this Change Order:$388,149.98
Fiscal Impact:
The contract will be decreased by $63,792.77 to close out the project.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 9/5/2019Page 1 of 1
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Resolution 19-071
Resolution Authorizing Change Order No. 1, Final, for
2018-01SWR, Concrete Maintenance Project; Timmons Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2018-
01SWR, Concrete Maintenance Project:
Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed
quantities for a total decrease of $63,792.77 to close out the project.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-074,Version:1
Action on Resolution 19-074, a Resolution authorizing Change Order No. 1 for the 2019-01SWR,
Concrete Maintenance Project; Clark Drew Construction.
Summary:
This project is the annual concrete project and entails construction of miscellaneous concrete work
including curb and gutter repair, fillets, valley gutters, curb ramps, and homeowner trip hazard
sidewalks. The project also includes construction of a new concrete parking lot to be located on the
south side of the City & County Government Center. The City worked with Brookings Municipal
Utilities to determine electrical wiring locations for lighting and the vehicle charging station. This
change order is for the increase in quantities for Schedule B for additional 4” and 6” PVC conduit for
electrical wiring. This change order also includes the cost of filling a void with rock that was found
under the future parking lot location. The total cost of these items in this change order is an increase
of $3,422.00.
The change order summary is as follows:
Original Contract Price:$548,432.98
Change from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$548,432.98
Increase of this Change Order (No. 1):$3,422.00
Contract Price Incorporating This Change Order:$551,854.98
The contract will increase by $3,422.00 and the cost will be paid at 52% County / 48% City.
Brookings County’s share of the change order is $1,779.44 and the City’s share is $1,642.56.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 9/5/2019Page 1 of 1
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Resolution 19-074
Resolution Authorizing Change Order No. 1 for 2019-01SWR, Concrete
Maintenance Project, Clark Drew Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2019-
01SWR, Concrete Maintenance Project:
Construction Change Order Number 1: Adjust Schedule B plan quantities for additional
4” and 6” PVC conduit and for filling a void with rock for a total increase of $3,422.00 to
the contract.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-073,Version:1
Action on Resolution 19-073, a Resolution authorizing the City Manager to sign a Liquor Operating
Agreement 5-year renewal for the B&L Sullivan, Inc., dba Sully’s Irish Pub, 421 Main Ave., Brennan
and Lori Sullivan, owners, legal description: Lot 11, Block 6, Original Plat Addition.
Summary:
The City of Brookings enters into Liquor Operating Agreements for 10-year increments. The
Operating Agreement for Sully’s Irish Pub, 421 Main Ave., is at the 5-year renewal point. This
Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year
agreement.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Operating Agreement
City of Brookings Printed on 9/5/2019Page 1 of 1
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Resolution 19-073
B&L Sullivan, Inc., dba Sully’s Irish Pub
Liquor Operating Agreement Renewal
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Liquor Operating Management
Agreement between the City of Brookings and B&L Sullivan, Inc., dba Sully’s Irish Pub,
Brennan and Lori Sullivan. owners, for the purpose of a liquor manager to operate the
On-Sale Establishment or business for and on behalf of the City of Brookings at 421
Main Ave.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, Acting City Clerk
LIQUOR OPERATING AGREEMENT - Renewal
B&L Sullivan, Inc., dba Sully’s Irish Pub
THIS AGREEMENT made and entered into by and between the CITY OF
BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred
to as the “City” and B&L Sullivan, Inc., dba Sully’s Irish Pub, Brennan and Lori Sullivan,
owners,hereinafter referred to as “Manager.”
WITNESSETH;
WHEREAS, the City has been issued an on-sale alcoholic beverage license and is
engaged in the sale of alcoholic beverages, and
WHEREAS, the City desires to enter into an Operating Agreement on a limited basis
with the Manager for the purpose of operating an on-sale establishment or business for
and on behalf of the City pursuant to law, and
WHEREAS, the Manager has offered to have facilities in which to operate said on-sale
establishment solely upon the premises hereinafter described.
NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS:
I.
This Agreement is made and entered into on a limited basis between the parties hereto
to allow the Manager to operate a retail on-sale premises, pursuant to and in
accordance with all of the terms and conditions of this Agreement in accordance with all
State laws and City Ordinances now in effect and as may be enacted in the future.
II.
The Manager shall be individually responsible for all operating expenses of said on-sale
establishment, including but not limited to utilities, taxes, insurance, and license fees, if
any.
The Manager shall furnish all equipment and fixtures necessary to operate the
establishment.
III.
The on-sale establishment shall be located upon real estate in the City of Brookings,
South Dakota, described as:
Lot 11, Block 6, Original Plat Addition.
IV.
The Manager shall dispense only alcoholic beverages supplied by the Municipal Off-
Sale establishment.
V.
This Agreement shall be in full force and effect for the remaining five (5) years of the ten
(10) year agreement, subject to the approval of the governing body of the City of
Brookings.
VI.
Either the Manager or the City may terminate this Agreement without cause upon ninety
(90) days written notice served by either party upon the other. The City reserves the
right to immediately suspend or revoke this Agreement without ninety (90) days written
notice for alcohol related violations in accordance with the provisions of Resolution No.
25-88 or any amendments thereto or for any late payments for alcoholic beverages
supplied by the Municipal Off-Sale Establishment to be sold on the premises of
Manager.
VII.
The Manager shall receive as full compensation for its services rendered, the net profit
from the on-sale establishment under its management, and the sole profit to be derived
by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by
the municipality to the Manager for the purposes of resale on the premises as above
described.
VIII.
The Manager shall pay to the City for all alcoholic beverages sold by the City to the
Manager for resale on the above-described premises, the actual cost of distilled spirits
and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the
Manager shall pay to the City for all malt beverages sold by the City to the Manager for
resale on the above-described premises, the actual cost of malt beverages, plus ten
percent (10%) in excess of such cost. The actual cost shall include cost price and
transportation charges. The markup percentages provided in this Agreement are
subject to change by the City of Brookings. In the event markup percentages are
changed by Ordinance, then the markup percentages provided by City Ordinance shall
supercede the markup percentages provided herein. The Manager further agrees that if
either of the markup percentages shall be increased at any time by the City, the
Manager shall pay the markup as so increased.
IX.
A complete and detailed record shall be maintained by the City of all alcoholic
beverages supplied to the on-sale Manager and such alcoholic beverages so supplied
shall be evidenced by pre-numbered invoices prepared in triplicate showing the date,
quality, brand, size, and actual cost of such item, and such invoice shall bear the
signature of the authorized representative of the on-sale Manager or its authorized
representative. One copy thereof shall be retained by the Municipal off-sale
establishment, one copy shall be retained by the on-sale establishment, and one copy
shall be filed with the City Clerk. All copies shall be kept as permanent records and
made available for reference and audit purposes. The Manager also agrees to maintain
a complete record of all alcoholic beverages received from the City.
X.
In consideration of the covenants herein contained, the Manager agrees to pay the
CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00),
constituting the Annual License Fee on or by the 1st day of November of each year
thereafter as long as this agreement shall remain in force and effect. The payment of
the Annual Renewal License Fee will not extend the term of this Operating Agreement
beyond the term provided therein. The Manager further agrees that if the annual fee
shall be increased at any time by the legislature, the Manager shall pay the amount of
any such increase.
XI.
The Manager agrees to keep the premises in a neat, clean and attractive appearance,
and Manager further agrees to operate said on-sale establishment only on such days
and at such hours as permitted by state law and city ordinances.
XII.
The Manager shall have the right to return, at any time, alcoholic beverages received
from the City and to receive in return any deposit made for such alcoholic beverages; in
the event of termination of the business, all unused alcoholic beverages, which may be
resold without discount may be returned to the City and the Manager shall be
reimbursed for the of such alcoholic beverages.
XIII.
The Manager agrees to abide by the credit policies of the City and acknowledges, by
execution of this Agreement, receipt of a copy of the credit policies of the City. The City
reserves the right to change or terminate its credit policies at any time, but shall be
required to provide written notice to Manager prior to the effective date of the change or
termination date of the credit policies.
XIV.
The Manager agrees to furnish the City upon demand, evidence of payment of the
following:
A. All salaries of on-sale employees;
B. Social Security and withholding taxes on said employees;
C. Worker’s Compensation insurance premiums covering said employees;
D. Unemployment taxes on the payrolls of said employees;
E. General liability insurance protecting both the City and the Manager against
claims for injury or damages to persons or property, said policy to have
general liability limits of at least Five Hundred Thousand Dollars
($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate,
and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to
property. The general liability insurance limits are subject to change and
Manager agrees to change limits of insurance if required by the City;
F. Rent and utility bills; and
G. Any and all miscellaneous expenses, including taxes.
XV.
The Manager agrees to observe all Federal and State laws and ordinances of the City
of Brookings.
XVI.
The City covenants and agrees to furnish the on-sale license to Manager pursuant to
the terms and conditions of this Operating Agreement and the terms and conditions of
the on-sale license.
XVII.
The City has the right to make inspections and investigations of the premises during the
hours of operation, and make audits and examinations of the records of the Manager
relating to the on-sale establishment.
XVIII.
It is further specifically understood and agreed that the waiver of the rights of the City
under this Agreement shall not constitute a continuous waiver, and any violation or
breach of the terms of this Agreement by the Manager shall constitute a separate and
distinct offense and grounds for immediate termination and revocation of this
Agreement.
XIX.
This agreement shall not be assignable to another person or location without the written
consent of the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is
effective this 10th day of September, 2019.
CITY OF BROOKINGS, South Dakota
A Municipal Corporation
By:
ATTEST:Paul Briseno, City Manager
Bonnie Foster, Acting City Clerk
MANAGER
By:
By:
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0348,Version:1
Action on appointments to the 2020 Census Complete Count Committee for the City of Brookings.
Summary:
Mayor Corbett is recommending the following individuals be appointed to the 2020 Census Complete
Count Committee. Terms expire at the completion of the Census count.
Brian Lueders - Brookings School District
Heidi Gullickson - United Way
Kristi Larsen - BEDC (business & industry representative)
Cynthia Boesch - citizen at-large
Cami Powers - Brookings Radio (media)
Robert Hill - Brookings County Development Director/County Census liaison
Benda Berseth - citizen at-large
SDSU Student Association - Emily Toms
LeeAnn Pierce - Brookings County Commissioner
Keith Corbett - Brookings City Council
Mike Lockrem - South Dakota State University (Higher Education)
David Wiltse - South Dakota State University (Higher Education)
Cara Beers - State Government (social services)
Background:
A Census Complete Count Committee is formed to make everyone in the community aware of the
2020 Census; to motivate the community to participate by completing the census forms; and to utilize
local knowledge, expertise, and awareness campaign targeted to the community.
City of Brookings Printed on 9/9/2019Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0399,Version:1
Update on the condition of pine trees within the City of Brookings.
Summary:
Dusty Rodiek, Parks & Recreation Dept. Director, will provide an update on the condition of pine
trees within the City of Brookings.
Background:
August 27, 2019 Council Minutes Excerpt:“Open Forum. Diane Fjerstad posed a concern regarding
the condition of several pine trees across the City. City Manager responded that staff will investigate
and follow up.”
City of Brookings Printed on 9/9/2019Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-069,Version:1
Action on Resolution 19-069, a Resolution authorizing Change Order No. 1(Final) for 2019-06STI,
Chip Seal Project; Topkote, Inc.
Summary:
This 2019 Chip Seal Project is completed and ready to be closed out. This change order is for an
increase of $12,944.89 over the original contract price of $310,749.00 for a final cost of $323,693.89
to close out the project. The increased cost was due to using a greater amount of oil and rock than
was anticipated. The budgeted amount for the project was $311,000 and the savings from the
overlay bid in the 25% Sales & Use Tax Fund will be used to cover additional costs of this change
order.
This resolution will approve Change Order No. 1 (Final) for an increase of $12,944.89 to the contract
amount to close out the project.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Memo
Resolution
Map
City of Brookings Printed on 9/5/2019Page 1 of 1
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:September 10, 2019
Subject:Action on Resolution 19-069, a Resolution Authorizing
Change Order No. 1(Final) for 2019-06STI, Chip Seal
Project; Topkote, Inc.
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will approve Change Order No. 1 (Final) for an increase of $12,944.89 to
the contract for the 2019-06STI Chip Seal Project to close out the project.
Background:
This project is the chip seal project for the 2019 Project Area, which is shown on the
attached map. This is an annual project, where the contractor applies oil and city-
purchased pea rock chips to the streets. The City then sweeps up the excess chips a
few days afterward for re-use or sale.
The project is completed and is ready to close out. The project summary is as follows:
Original Contract Price: $310,749.00
Change from Previously Approved Change Order:$0.00
Contract Price Prior to this Change Order: $310,749.00
Increase of this Change Order (No. 1 Final):$12,944.89
Contract Price incorporating this Change Order: $323,693.89
The increased cost was due to using a greater amount of oil and rock than was
anticipated. This resolution will approve Change Order No. 1 (Final) for an increase of
$12,944.89 to the contract amount to close out the project.
Discussion:
The streets that were chip sealed were necessary since they were in the 7-year rotation,
although the project was slightly over the budgeted amount of $311,000. The savings
from the overlay bid in the 25% Sales & Use Tax Fund will be used to cover additional
costs.
Legal Consideration:
None.
Financial Consideration:
The contract with Topkote, Inc. will be increased by $12,944.89 to close out the project.
Funds from the savings in the overlay bid in the 25% Sales & Use Tax Fund will be
used to cover the additional costs.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the resolution to approve the change order.
Supporting Documentation:
1. Resolution
2. Map
Resolution 19-069
Resolution Authorizing Change Order No. 1 (Final) for 2019-06STI, Chip Seal
Project; Topkote, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2019-
06STI, Chip Seal Project:
Construction Change Order Number 1 (Final):
Adjust plan quantities to as-constructed quantities for a total increase of $12,944.89 to
close out the project.
Passed and approved this 10th day of September, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0380,Version:1
Action on the City General Employee Contract.
Summary:
Annually, the City and Union leadership meet and confer to develop an agreed contract that guides
its members and City relationships. Teamsters Local Union No. 120 represents City General
employees under this contract. The existing agreement will expire December 31, 2019. The
proposed agreement will cover 2020 - 2021 with a 2.25% increase in 2020 and only automatic
opener of salaries for 2021. The recommended salary increase is contained within the 2020 budget
within each department’s salary line item.
Recommendation:
Staff recommends approval
Attachments:
Memo
Agreement - clean
Agreement - marked
City of Brookings Printed on 9/5/2019Page 1 of 1
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City Council Agenda Memo
From:Paul M. Briseno, City Manager
Council Meeting:September 10, 2019
Subject:2020-2021 Teamster Local Union No. 120 City General
Union Agreement
Person(s) Responsible: Paul Briseno, City Manager
Summary:
Annually, the City and Union leadership meet and confer to develop an agreed contract
that guides its members and City relationships. Teamsters Local Union No. 120
represents City General employees under this contract. The existing agreement will
expire December 31,2019. The proposed agreement will cover 2020 – 2021 with a
2.25% increase in 2020 and only automatic opener of salaries for 2021. The
recommended salary increase is contained within the 2020 budget within each
department’s salary line item.
Background:
City management meets annually with Union leadership to meet and confer and
develop an agreement for the future. The City General employees are covered under a
union agreement that expires December 31, 2019. Teamsters Local Union No. 120
represents City General employees under this contract. Historically, the City has opted
for three year agreements. Due to the fluctuation of sales tax, it’s essential the City
allows salaries as an annual opener to ensure expenses of increased pay does not out
pace revenues.
Discussion:
A proposed contract was negotiated for January 1, 2020 to December 31, 2021. This
two-year agreement grants a 2.25% wage adjustment in 2020 and 2021 only allows
wage as the sole opening item. The City Manager and the Human Resources Director
worked with Union Stewards and the Teamsters Business Agent for the City General
group through multiple meet and confer sessions to finalize the proposed agreement.
The proposed agreement contains minor modifications with minimal impacts to the
budget with the exception of the 2020 proposed 2.25% increase in the annual wage
adjustment. The total impact to the budget for all employees is expected to be
$225,000. This cost is contained within the proposed 2020 budget.
The City General member group has accepted the proposed contract and City Council
approval is needed to ratify the contract. This action will complete this process.
Legal Consideration:
There are no legal considerations at this time.
Financial Consideration:
The primary impact to the budget is the 2.25% annual pay adjustment. Its expected to
increase payroll $225,000 and is accounted for within the proposed 2020 budget.
Recommendation:
City Staff recommends approval of the agreement.
Options:
City Council has the following options:
1. Approve as recommended
2. Deny
3. Refer to a Work Session for further discussion
Supporting Documentation:
1. Agreement - clean
2. Agreement - marked
City of Brookings
Labor Contract
2020-2021
INDEX
Article Title Page
Article 51 ....................Absenteeism ................................................................................. 25
Article 37 ....................Alcohol and Drug Abuse ............................................................... 16
....................................Appendix A .................................................................................... 33
Article 19 ....................Authority to Employ Personnel ...................................................... 7
Article 8 ......................Bonds .............................................................................................. 4
Article 56 ....................Break Time .................................................................................... 26
Article 11 ....................Bulletin Boards ................................................................................ 4
Article 12 ....................Business Agents .............................................................................. 4
Article 61 ....................Call-In ............................................................................................ 29
Article 7 ......................Check Off ......................................................................................... 3
Article 17 ....................Citizen’s Complaint ......................................................................... 7
Article 6 ......................Committee for Union - Management Co-Operation ...................... 2
Article 63 ....................Compensation Time ...................................................................... 29
Article 66 ....................Definitions ..................................................................................... 30
Article 16 ....................Discharge or Suspension ................................................................. 6
Article 67 ....................Duration ........................................................................................ 32
Article 55 ....................Educational Material .................................................................... 26
Article 38 ....................Employee Assistance Program ...................................................... 16
Article 23 ....................Employee Classification ................................................................ 10
Article 5 ......................Equal Employment Opportunity ..................................................... 2
Article 32 ....................Gifts and Gratuities ....................................................................... 14
Article 14 ....................Grievance Procedure ...................................................................... 5
Article 62 ....................Hazardous Pay ............................................................................... 29
Article 41 ....................Holidays ......................................................................................... 17
Article 49 ....................Injury Leave ................................................................................... 24
Article 35 ....................Insurance ....................................................................................... 14
Article 26 ....................Interim Pay Grade Changes .......................................................... 12
Article 50 ....................Leave Without Pay ........................................................................ 24
Article 9 ......................Liability Coverage ............................................................................ 4
Article 54 ....................Licenses and Certificates............................................................... 26
Article 64 ....................Longevity ....................................................................................... 29
Article 3 ......................Maintenance of Standards ............................................................. 1
Article 4 ......................Management Rights ........................................................................ 2
Article 46 ....................Medical Leave of Absence ............................................................ 23
Article 45 ....................Military Leave................................................................................ 23
Article 57 ....................Miscellaneous ............................................................................... 26
Article 28 ....................Organization/Association Membership ........................................ 12
Article 27 ....................Out-Of-Class Pay ........................................................................... 12
Article 29 ....................Outside Employment/Activity ...................................................... 13
Article 33 ....................Pay Period ..................................................................................... 14
Article 20 ....................Personnel Records and Reports...................................................... 8
Article 30 ....................Political Activity ............................................................................. 13
Article 47 ....................Professional Development and Educational Leave ...................... 24
Article 25 ....................Promotions or Transfers ............................................................... 11
Article 31 ....................Public Relations ............................................................................. 14
Article Title Page
Article 1 ......................Recognition ..................................................................................... 1
Article 15 ....................Reprimand ....................................................................................... 6
Article 36 ....................Retirement .................................................................................... 15
Article 39 ....................Safety Policy .................................................................................. 17
Article 22 ....................Seniority ......................................................................................... .9
Article 2 ......................Separability and Saving Clause ....................................................... 1
Article 24 ....................Separations ................................................................................... 11
Article 60 ....................Shift Differential ............................................................................ 29
Article 43 ....................Sick Leave ...................................................................................... 20
Article 44 ....................Special Leave ................................................................................. 22
Article 59 ....................Standby Time ................................................................................ 28
Article 10 ....................Stewards ......................................................................................... 4
Article 40 ...................Storm Policy .................................................................................. 17
Article 34 ....................Tax Deferred Annuities ................................................................. 14
Article 52 ....................Travel............................................................................................. 25
Article 58 ....................Uniforms and Equipment ............................................................. 28
Article 13 ....................Union Business and Representatives ............................................. 5
Article 42 ....................Vacation Leave .............................................................................. 19
Article 53 ....................Volunteer Fire Department Training ............................................ 25
Article 65 ....................Wages ............................................................................................ 30
Article 18 ....................Work Rules ...................................................................................... 7
Article 21 ....................Work Week ..................................................................................... 8
1
CITY OF BROOKINGS
LABOR CONTRACT 2019
THIS AGREEMENT made and entered into this 1st day of January, 2020, by and between the City
of Brookings, South Dakota, hereinafter referred to as the “Employer or the City” and the Teamsters
Local Union No. 120, affiliated with the International Brotherhood of Teamsters, hereinafter referred
to as the “Union”.
1. RECOGNITION
The Employer hereby recognizes the Union as the sole collective bargaining representative
pursuant to SDCL 3-18, for all the employees employed by the Employer in the following
described unit:
All regular full-time employees employed by the City of Brookings employed in the
following departments, to-wit: Community Development, Engineering, Street, Parks,
Recreation, Forestry, Library, Liquor Fire, and Solid Waste/Landfill, excluding all other
city employees, department heads, supervisors and administrators as stipulated.
As used in this contract, where appropriate, the masculine includes the feminine, and the
singular includes the plural (and vice versa).
2. SEPARABILITY AND SAVING CLAUSE
If any provision of the Agreement is in contravention of the laws or regulations of the United
States or the State of South Dakota, such provisions shall be superseded by the appropriate
provisions of such regulation; so long as the same is in force and effect, but all other provisions
of the Agreement shall continue in force and effect.
3. MAINTENANCE OF STANDARDS
3A. The Employer agrees, subject to the following provisions, that all conditions of
employment in his individual operation relating to wages, hours of work, overtime
differentials and general working conditions shall be maintained at not less than the
highest standards in effect at the time of the signing of this Agreement, and the
conditions of employment shall be improved whenever specific provisions for
improvement are made elsewhere in this Agreement.
3B. It is agreed that the provisions of this Article shall not apply to inadvertent or bona fide
errors made by the Employer or the Union in applying the terms and conditions of this
Agreement. Such bona fide errors may be corrected at any time.
3C. This provision does not give the Employer the right to impose or continue wages, hours
or working conditions less than those contained in this Agreement.
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4. MANAGEMENT RIGHTS
The Union recognizes the prerogatives of the City Council and City Manager to operate
and manage its affairs in all respects in accordance with its responsibility and powers of
authority which the City has not officially abridged, delegated or modified by this
Agreement, and such powers and authority are retained by the City. These
management rights include, but are not limited to the following:
4A. To utilize personnel, methods and means in the most appropriate and efficient
manner possible; to manage and direct the employees of the City; to hire,
schedule, promote, transfer, assign, train or retrain employees in positions with
the City; to discipline/suspend, discharge or take other appropriate action
against employees for just cause;
4B. To determine the size and composition of the work force, to eliminate or
discontinue any job or classification and to lay off employees for lack of work or
lack of appropriate funds;
4C. To determine the objectives of the City and the methods and means necessary
to efficiently fulfill those objectives, including transfer, alteration, curtailment,
or discontinuance of any service; the establishment of acceptable standards of
job performance; (this shall not include the establishment of a quota system);
for purchase and utilization of equipment; and the utilization of seasonal and
part time employees, as long as no full time employees are laid off;
4D. To provide reasonable standards and rules for employees; and
4E. To determine the method of fulfillment of the objectives of the City whether by
its employees or by contracting or subcontracting with respect to all of the City’s
services.
5. EQUAL EMPLOYMENT OPPORTUNITY
The City of Brookings is an Equal Opportunity Employer and will not discriminate in the
hiring process on the basis of his race, sex, religion, age, creed, color, sexual orientation,
national origin, disability, political affiliation, marital or veteran status, or any other
basis prohibited by state or federal law. The City will always endeavor to hire the best
qualified applicant. The selection will be based on qualifications, skills, training, and
attainment of Affirmative Action Goals and Priorities, as adopted by the City Council in
the Affirmative Action Plan.
6. COMMITTEE FOR UNION - MANAGEMENT CO-OPERATION
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6A. The parties recognize that during the period in which this agreement is in effect,
problems of administration of this Agreement may arise which are not
anticipated by either party. They also recognize that during such period more
mutually constructive and productive relationships are likely to exist between
the City and the Union and among both management and non-management
employees, if both the City and the Union continue to enlarge their respective
efforts to gain a better appreciation and understanding of each others problems
and objectives. They recognize that frequently what first appears to be
problems or areas of conflict and disagreements, are actually the result of
misunderstanding which are cleared away upon a complete and frank exchange
of viewpoints and ideas. They believe that even though limitations are being
placed upon formal collective bargaining negotiations through extended period
of this Agreement, a better atmosphere in which they both desire, can be
created through meetings of the kind described below.
6B. Once each month or as needed, meetings may be held during the term of this
Agreement of the committee formed as part of this Article. It is understood that
such meetings will be held for the purpose of appraising and discussing the
problems, if any, which arise concerning administration, interpretation or
application of the Agreement or other matters which either party believes will
contribute to the improvement in the relations between them, within the
framework of this Agreement. It is understood that such meetings shall not be
for the purpose of handling grievances or conducting collective bargaining
negotiations nor for any purpose which in any way will modify, add to, or
detract from the provisions of this Agreement. In agreeing to such meetings,
the parties are providing concrete evidence of their sincere desire to encourage
friendly, cooperative relationships between their respective representatives at
all levels, and with and between all employees covered by this Agreement and
to find ways to overcome difficulties, influences, or attitudes which interfere
with such relationships.
6C. This committee shall also consider handling problems concerning the safety of
working conditions. Each of the parties recognize the importance of protecting
the health, life and limb of employees and the City will make every reasonable
effort to improve conditions that promote health and safety among City
employees. This committee may make recommendations respecting conditions
which in its opinion would make working conditions more safe.
6D. The committee shall be composed of four (4) members designated by the Union
and four (4) members designated by the City. Any recommendations must be
adopted by a majority of the committee.
7. CHECK OFF
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Effective upon ratification, the Employer agrees that upon receiving written
authorization by the employee from the Union, the Employer will deduct all dues,
initiation fees and assessments designated by the Local Union. Such deductions shall be
remitted by the Employer to the Local Union at a time mutually agreed between the
City and the Union.
8. BONDS
Should the employer require an employee to give bond, all premiums of such bond will
be paid by the Employer.
9. LIABILITY COVERAGE
The Employer shall continue in affect the insurance coverage relating to claims against
the City and City Employees. The Employer retains the right to change insurance
carriers or otherwise provide for insurance coverage. The minimum coverage under
this policy shall be $300,000.00.
10. STEWARDS
The City recognizes the right of the Union to designate stewards. The job stewards so
designated shall perform the following duties:
10A. Investigation and presentation of grievances to Employer or the Employer
representatives in accordance with the provisions of this Agreement.
10B. Serve bargaining unit employees by explaining the purpose and content of an
existing contract. The City shall direct such inquiries by bargaining unit
employees to job steward(s). The stewards shall be permitted a reasonable
time, as time permits, to conduct necessary Union business of presenting,
processing and investigating grievances, during work hours without loss of pay,
provided that it does not interfere with the efficient operation of the
Department, which determination shall be in the discretion of the duty
supervisor, and provided that the steward’s supervisor(s) is advised in advance
of the absence. Such time on such necessary Union business during duty hours
shall not be deducted in the computation of monthly overtime.
11. BULLETIN BOARDS
The employer agrees to provide space on its bulletin boards for Union business notices.
Union space will be allocated.
12. BUSINESS AGENTS
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Authorized agents of the Union, after having notified the Department Head, shall have
reasonable access to the City’s establishment and be permitted to visit and converse
with employees during regular on-duty hours for the purpose of adjusting disputes,
investigating work conditions, and ascertaining that the Agreement is being adhered to;
provided, however, that there is no significant effect on the City’s responsibilities
toward the general public.
13. UNION BUSINESS AND REPRESENTATIVES
13A. The Employer agrees to grant the necessary time off, without discrimination and
without pay, to Union officers and stewards to attend a labor convention, not to
exceed a total of five (5) employees, and to any one person the necessary time
off, without discrimination and without pay, to serve up to one (1) year in any
official Union business. Fifteen (15) calendar days written notice of such
absence will be given by the Union to the Employer.
13B. Upon receiving forty-eight (48) hours notice, the City shall excuse all employees
in the bargaining unit, to attend Union meetings, provided that during the term
of the contract, such Union meetings shall not exceed four (4) with each having
a maximum duration of four (4) hours. All employees attending such Union
meetings shall be available to handle calls in the same manner as are handled
during meetings called by the City. Off duty employees attending such meetings
shall do so on their own time.
14. GRIEVANCE PROCEDURE
14A. Grievances are herein defined to be disputes involving the interpretation of this
Agreement.
14B. Employees are encouraged to attempt to resolve grievances with his or her
supervisor.
14C. Failure to resolve the grievance with the supervisor, the grievance shall be
reduced to writing and submitted to the Human Resources Director and the
Local Union within ten (10) calendar days following the day on which the
grievance occurred or within ten (10) days of knowledge of the occurrence. The
written grievance shall contain the alleged violation and relief requested. The
grievance shall be signed by the aggrieved employee or a representative of the
Local Union. An employee may have a steward and/or union representative
present at any step of this procedure. Within ten (10) working days, the City
Manager or his or her designee shall meet with the grievant and the Local
Union. At this meeting, all available evidence shall be afforded to both sides.
14D. Failing settlement at that level, the matter may be appealed to the Department
of Labor and Management pursuant to SDCL 3-18-15.2. The appeal must be
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initiated by the employee or the Local Union within thirty (30) calendar days.
No grievance shall be entertained or processed unless it is submitted in
accordance herewith. If a grievance is not presented within the time limits set
forth above, it shall be considered “waived”. If a grievance is not appealed
within the specified time limits or any agreed extension thereof, it shall be
considered withdrawn. In all cases involving disciplinary action, the employee
and/or the Union may elect to commence the grievance procedure at the level
of the Department Head or City Manager.
14E. Time limits may be extended by mutual agreement.
14F. The Union has the authority to abandon a grievance.
14G. Abandonment of a grievance shall not set a precedence.
15. REPRIMAND
Any reprimand that can become part of an employee’s official record or result in
suspension or discharge shall be given in writing to the employee affected, with a copy
to the Union steward and shall be done at an appointed time with such employee
having the right to have a Union steward and/or other Union representative present.
16. DISCHARGE OR SUSPENSION
16A. The Employer shall not discharge, suspend, or discipline any employee without
just cause, but in respect to discharge or suspension shall give at least one (1)
warning notice of a complaint against such employee to the employee in writing
and a copy of the same to the Union, except that no warning notice need be
given to an employee before he/she is discharged or otherwise disciplined if the
cause of such discharge is:
1. Dishonesty;
2. Drinking of, presence of alcohol on their person, or under the influence
of alcoholic beverage or narcotics during their work shift. An employee
will submit to a portable breath test if the presence of alcohol is
suspected. In the event of a positive reading, the employee may, at their
discretion, submit to a blood alcohol test, the expense of which is
covered by the City if the test is negative and by the employee if the test
is positive. The employee will submit to a urine drug screen if the
presence of drugs is suspected.
3. Personal possession or use of illegal drugs while on duty;
4. Failure to report a serious accident or incident while on duty;
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5. Insubordination; flagrant disregard of a lawful or reasonable order.
16B. It is understood that there are other offenses of extreme seriousness that an
employee will be discharged without a warning letter. Depending upon the
circumstances and upon just cause, a lesser discipline to include demotion,
suspension, or any other appropriate disciplinary action, short of discharge, may
in the discretion of the City Manager, be implemented. It is further understood
that a warning notice shall mean that further disciplinary action up to and
including suspension or dismissal may occur if the condition causing the issuance
of the warning letter is repeated during the effective time of the warning notice.
Warning notices shall be in effect for up to 12 months.
16C. Discharge must be by proper written notice to the employee and the Local
Union. Any employee may request an investigation of this discharge.
17. CITIZEN’S COMPLAINT
When a citizen makes a formal complaint against an employee, which such complaint
might become part of that employee’s official record, such complaint shall be reduced
to writing after a complete investigation has determined there may be possible merit or
substance to the same. Such written complaint shall be delivered to the employee and
the employee shall have the right to face his/her accuser with the steward and/or
representative of the Local Union present at such meeting. The Department Head shall
also be present at the meeting.
18. WORK RULES
The City of Brookings encourages and promotes a mutual respect between
management and bargaining unit employees in the performance of their respective
duties. Department general orders, work rules and the department policy and
procedure manual shall be reviewed by the City Manager and the department head to
ensure that they continue to meet existing conditions. Management will notify all
employees of work rule changes. All Union comments on the proposed changes will be
considered by the City Manager and the department head; however, the City Manager
retains the right to adopt changes in the said orders, work rules and manual. This
article is not intended to permit changes in specific provisions of the Agreement. Any
disputes over reasonableness of work rules shall be subject to the grievance procedure.
19. AUTHORITY TO EMPLOY PERSONNEL
19A. Authority to employ individuals for all positions in the City service, except
certain appointive positions as stipulated in the City Charter is vested in the City
Manager.
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19B. Supervision - Individuals will not be assigned to a department which will require
them to be supervised or evaluated by immediate family members.
20. PERSONNEL RECORDS AND REPORTS
20A. All personnel files are to be maintained by the respective department heads in a
secure, locked file cabinet in the Human Resources office. Employees are
encouraged to periodically review and comment on their personnel records.
Review of personnel files must be completed in the presence of the Human
Resources Officer or their designated representative. ALL PERSONNEL FILES
AND INFORMATION THEREIN ARE CONFIDENTIAL.
21. WORK WEEK
21A. The normal working day for municipal employees shall be consecutive hours and
the work week shall consist of forty (40) hours. Flexible schedules shall be set or
approved by the Department Head.
21B. Employees shall be paid for all time spent in the employ of the Employer.
21C. Employees shall be compensated at the rate of time and one-half for all hours
required to work prior to and/or beyond scheduled shift; on a scheduled day off;
or in excess of forty (40) hours per week. Overtime will not be paid, however, for
changes made to an employee’s normal weekly work schedule to include days
off or shift when seven (7) calendar days advance written notice is given to the
employee, unless changes to the schedule result in actual work hours in excess
of 40 per week. However, seven (7) calendar days advance notice does not need
to be given in the event of an emergency which is defined as an unforeseen
combination of circumstances that calls for immediate action as determined by
the department head or his designee. In that event, the employee shall be paid
at a rate of time and one-half for all hours required to work outside of their
regular shift for emergencies and/or unforeseen circumstances.
Occasional periods when no work is performed due to vacation leave, sick leave,
holidays, and/or other benefit leave, will not be used in the computation of
overtime.
Overtime will not be allowed without approval of the Department Manager or
other supervisor as designated.
21D. Overtime shall not be pyramided.
21E. Employees shall be allowed to trade shifts if it is approved by the shift
supervisor.
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21F. Part-time and seasonal employees shall be scheduled as needed, not to reduce
full-time employees below the normal scheduled work week.
22. SENIORITY
22A. Seniority rights for employees shall prevail.
22B. Seniority shall be defined as the total length of continuous service with the
Employer, since the employee’s last date of hire in the bargaining unit. Current
established seniority lists as of 12/30/97 shall not be modified or changed, but
with respect to the contract language of January 1, 1999, definitions consistent
with the seniority article shall prevail.
22C. On January 1 of each year, the Employer shall post a current seniority list and
shall submit a copy to the Union.
22D. Seniority and employment relationship shall terminate when an employee:
1. Quits;
2. Is discharged for just cause;
3. Is retired.
22E. Department seniority shall govern layoff and recall. In the event of a layoff, the
last employee hired in each affected Department, shall be laid off first as long as
the employees retained are qualified to perform the job. In recalling employees,
they shall be recalled in reverse order of lay-off in respective departments.
22F. A regular full-time employee who is laid off through a reduction in force, shall
receive two (2) weeks notice of separation or shall be paid for the two (2) weeks
following the notice of layoff. Part-time and seasonal employees shall be laid off
first provided they are doing comparable duties in the same department.
22G. Seniority will continue to accumulate for any employee who is drafted into the
Armed Forces of the United States, or who volunteers during a period of
national emergency, for the period of his/her service, and for ninety (90) days
thereafter, if he/she received an honorable discharge.
22H. Employees who are injured and are covered by Workers’ Compensation shall
continue to accumulate seniority during their absence.
22I. The City of Brookings shall grant re-employment rights to employees who have
been laid off. Employees who are discharged, resign, or retire, shall forfeit re-
employment rights. Employees who have been laid off shall be granted re-
employment rights for a period of six (6) months in the classification they
previously held. When re-employing personnel with seniority rights, such rights
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shall prevail. Re-employed individuals who have been laid off shall retain
seniority and all accumulated benefits. Such benefits may not be accrued during
the layoff period.
23. EMPLOYEE CLASSIFICATION
23A. Regular Full-time Employees - Employees who work a minimum of thirty-two
(32) hours per normal work week and are not designated as probationary or
temporary shall be defined as “regular full-time”. This classification will entitle
employees to all rights and benefits on a pro-rated basis. Time served on a
probationary status shall be considered as regular full-time, when the employee
is so classified.
23B. Probationary Employee - Probationary employees are newly hired employees
and shall be considered on a “probationary” status for a period of six (6) months
following their initial date of employment. Upon completion of not more than
six (6) months of satisfactory performance such employees shall be classified as
regular full-time. A probationary employee shall be subject to layoff, discipline,
or discharge at the sole discretion of the City. After an employee has
satisfactorily completed the probationary period, seniority will be established as
of his/her employment date.
23B.1 The probationary period is established for the purpose of evaluating the
performance of and manner in which each new employee adjusts to
his/her work. If an employee is granted leave during their probationary
period and said leave exceeds one week, then employee’s probationary
period shall be extended by an amount at least equal to the term of their
leave. If, for any reason, the employee is found to be unsatisfactory in
his/her performance or attendance during the probationary period, the
employee may be terminated. The “Probationary Employee Progress
Report” form shall be completed two weeks before the probationary
period ends in order to document the reason(s) for termination.
Managers will utilize the Probationary Employee Progress Report to
review each new employee’s performance and progress. The employee’s
work performance, attitude, attendance, ability to follow instructions,
and other factors which cause him/her to be successful on the job must
be carefully reviewed before the employee is classified as a regular full-
time employee. A probationary employee’s performance can be
reviewed as often as necessary during the probationary period. The City
Manager reserves the right to extend the probationary period of an
employee up to a maximum of six (6) additional months.
23C. Acting - When a vacancy occurs in a position which cannot be left vacant for the
length of time anticipated, when no suitable list of approved candidates exists
for its filling, or for some other reason it is not feasible to make a permanent
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appointment thereto, the Department Head may appoint an employee to an
“acting” capacity. The duration of such acting appointment shall be only until a
permanent appointment can reasonably be made. The employee shall receive
the wages of the vacant position.
24. SEPARATIONS
24A. Layoffs - In the event a cutback becomes necessary, City Manager will
first determine what positions should be eliminated, and will notify the
affected employees/union in writing.
24A.1 A regular full-time employee who is laid off through a reduction
in force, shall receive two (2) weeks notice of separation or shall
be paid for the two (2) weeks following the notice of layoff.
25. PROMOTIONS OR TRANSFERS
25A. An employee may request a transfer from a position or Department to another
position or Department within the bargaining unit. Such a request need not be
in the nature of a promotion. Requests for transfer must first be made to an
employee’s immediate supervisor and to the Department Head.
25B. A performance appraisal will be conducted prior to the end of 10 days in the
new position. During the ten (10) day trial period, the employee shall have the
opportunity to revert to his previous position. If the employee is unsatisfactory
in the new position (in the opinion of the Employer), notice and reasons will be
submitted to him in writing by the Employer with a copy to the Union. The
matter may then become a proper subject for the grievance procedure.
Benefits/seniority accumulated by the person transferring shall be retained by
that individual.
25B.1 A transferred or promoted employee who is placed on a salary grade at
step “A”, whether an increase or decrease, will be eligible for a salary
increase to step “B” upon completion of the probationary period as
signified by a satisfactory, or better, rating on an employee evaluation.
Employee will be eligible for an increase to the next highest step upon
completion of an additional six months and will then be eligible on an
annual basis for a step in grade increase through step “F”. A transferred
employee who is placed on a salary grade at step “B”, whether an
increase or decrease, will be eligible for a step in grade increase upon
completion of a probationary period and will then be eligible for step in
grade increases on an annual basis. A transferred employee placed
above step “B” in grade will only be eligible for step in grade increases on
an annual basis.
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25C. Inter-departmental transfers of employees for a short duration for City
convenience may be made at any time at the discretion of the City Manager,
providing the employee is informed of the need and expected duration of the
transfer and it does not affect pay.
25D. Inter-departmental transfers of employees shall be made in the event of a
disaster, such as an ice storm, tornado or any other emergency.
25E. Whenever possible, new and vacant positions will be filled from within the City
by promoting qualified employees in accordance with the following:
25E.1 Promotions/transfers shall be made on the basis of seniority, skills,
ability, qualifications, and job performance. If skills, ability,
qualifications, and job performance, are relatively equal, then seniority
shall be the determining factor.
25E.2 In accordance with this article, promotions must be approved by the City
Manager.
25F. All regular full-time job vacancies shall be posted on City bulletin boards. The
City shall promote or transfer present employees to such vacancy provided the
employee meets the above criteria. Any employee denied a promotion under
this Article shall be given the reasons for such denial in writing and may be
appealed under the grievance procedure.
26. INTERIM PAY GRADE CHANGES
During the term of the contract, any proposed changes within the bargaining unit that
substantially affect an employee’s duties and responsibilities shall be submitted to the
Union. The City and the Union shall determine if the additional duties and
responsibilities warrant a pay grade change, and if so, establish the appropriate grade
for the position.
27. OUT OF CLASS PAY
An employee that works in a higher pay classification for a period of two (2) consecutive
weeks or longer shall receive the higher rate of pay for all time served in said higher pay
classification job excluding the first week. While assigned to such duties, the employee
shall be paid the entry level rate for working in that classification or at a step that would
allow for a rate increase above his/her current rate of pay.
28. ORGANIZATION/ASSOCIATION MEMBERSHIP
The City of Brookings encourages employees to belong to organizations or associations
that will assist them in performing their work.
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29. OUTSIDE EMPLOYMENT/ACTIVITY
29A. Holding a second job elsewhere is subject to critical appraisal only if it conflicts
with the full performance of the employee and the interests of the City. The
City Manager and Department Head should be informed of the outside
employment.
29B. Employees shall not engage in outside activities while on duty. City employees
shall not participate in any activity or enterprise which is contrary to the Conflict
of Interest ordinance adopted by the City Council or inconsistent, incompatible,
or in conflict with the duties and responsibilities of their position. The City
Manager shall make the ultimate determination as to whether or not a specific
activity is prohibited.
30. POLITICAL ACTIVITY
30A. Employees of the City of Brookings are encouraged to exercise their right to
vote. However, other political activity shall be restricted to points 30B.1, 30B.2,
30B.3 and 30B.4 as provided below. In all cases, activities must be in compliance
with the Conflict of Interest ordinance as adopted by the City Council. Failure to
comply with this provision may result in disciplinary action against the violator.
30B. Any officer or employee of the City of Brookings, whether elected or appointed,
may seek any political office while employed by the City, provided:
30B.1 that said officer or employee may not seek any political office or actively
campaign for any political office until after having submitted in writing to
the City Manager, their intention to seek a political office;
30B.2 that said officer or employee never campaign in any manner whatsoever
during hours of employment;
30B.3 that it is mandatory that said officer or employee take a leave of absence
for no less than fourteen (14) days nor more than thirty (30) days prior to
any election for position that would require the termination of said
employee’s employment if he/she is successful in the election. Of that
leave time, the employee may take two (2) weeks of vacation leave. Any
amount in excess of two weeks must be taken as leave without pay; and
30B.4 an employee of the City of Brookings may not campaign on behalf of any
candidate for City Council. This does not preclude an employee from
running for City Council as long as that employee adheres to Item 33B.3
above.
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30C. Any employee elected to a position on the City of Brookings City Council will
resign their position with the City prior to being sworn in on the Council.
31. PUBLIC RELATIONS
All City employees are expected to maintain high standards of conduct and cooperation
in their duties for the City. The City feels an employee accepts an additional
responsibility to his/her community by accepting a position in municipal government,
and urges our employees to act accordingly when off the job.
32. GIFTS AND GRATUITIES
As is outlined in the Conflict of Interest ordinance adopted by the City Council, it is the
policy of the City of Brookings that employees are prohibited from soliciting or
accepting any rebate money, or costly entertainment, gift or gratuity (except memento
and novelties of nominal value) from any person, company, firm, or corporation, in the
hope or expectation of receiving a favor or better treatment than that accorded other
persons.
33. PAY PERIOD
33A. All employees covered in this Agreement shall be paid in the same manner as all
other city employees are paid, on a monthly pay period.
33B. The City is required to deduct the following items from an employee’s pay:
33B.1 Retirement contributions
33B.2 Additional deductions may be made for the following:
a. Insurance - life, health, dental, and vision
b. Credit Union
c. Annuities
d. Retirement (spouse option) contributions
e. Union dues, application fees and assessments
34. TAX DEFERRED ANNUITIES
The City of Brookings offers a payroll deduction Tax Deferred Annuity Program for all
employees. This is an investor directed, professionally managed annuity. The entire
cost is paid by the employee, but reduces the employee’s gross income for tax
withholding purposes. This can be a retirement and tax saving program for employees.
35. INSURANCE
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35A. The City of Brookings offers insurance coverage to all regular full-time
employees. Group health, dental, vision, accident, and life insurance is available
for all qualified employees. The City of Brookings pays 75% of the total cost of
group health for individual or family coverage for all employees; 75% of the
single dental and vision insurance premium portion for all levels of dental and
vision insurance; and 100% of the total cost of the group life insurance plan for
employees. In order to earn the payment of insurance premiums for a given
month, the employee must work or use paid leave for at least 50% of the hours
payable in the payroll month.
35B. All employees, with a full-time hire date prior to January 1, 2010, who are
eligible to begin receiving the South Dakota Retirement System (SDRS)
retirement benefit who retire early or have been approved for the SDRS
disability benefit within 30 days of effective date of resignation from the City of
Brookings, are eligible for 50% payment of the total cost for the retiree group
health and life insurance plan offered by the City as outlined in the City
insurance policy in accordance with current Insurance policy provisions with no
required minimum years of continuous full-time service with the City of
Brookings. All employees with a full-time hire date of January 1, 2010 and
thereafter, however, must pay 100% of the total cost for the retiree group
health and life insurance plan offered by the City. All employees with a full-time
hire date of January 1, 2010 and thereafter, must have a minimum of three (3)
years of full-time continuous service with the City of Brookings immediately
prior to retirement to be eligible for the City retiree group health and life
insurance benefits. The retirement insurance benefit will not continue beyond
age 65 and will end prior to age 65 if the retiree becomes eligible for Medicare.
35C. If any employee, including Fire and Police, is covered under the City health
insurance plan either by spouse or dependent coverage, they would not be
permitted to be covered by an individual policy also with the City.
35D. Employees on leave of absence without pay may make arrangements for
continued coverage.
35E. City employees also have the opportunity to secure individual policies for cancer
and intensive care insurance at a group rate. The entire cost of this optional
policy must be paid for by the employee.
36. RETIREMENT
The City of Brookings is a member of the South Dakota Retirement System.
Participation is mandatory and will be administered in accordance with the policies and
procedures as outlined by the South Dakota Retirement System. Termination of
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employment will also be administered in accordance with the policies and procedures
as outlined by the South Dakota Retirement System.
37. ALCOHOL AND DRUG ABUSE
37A. The municipality is committed to providing reasonable accommodation
to those employees whose drug or alcohol problem classifies them as
handicapped under federal law. An employee may be considered
handicapped if that employee’s current use of alcohol or drugs does not
prevent the individual from performing the duties of the job in question,
or whose employment would not cause a direct threat to property or
safety.
37B. Department Heads and supervisors shall not physically search
employees.
37C. Department Heads and supervisors shall not confiscate, without consent,
prescription drugs or medications from an employee who has a
prescription.
38. EMPLOYEE ASSISTANCE PROGRAM
38A. It is the policy of the City to help employees experiencing behavioral/medical
problems which not only affect their personal lives but often result in poor job
performance. The City recognizes alcohol/drug abuse and addiction and other
medical behavioral problems as treatable illnesses. The City also recognizes that
other mental conditions can be successfully treated
38B. Confidentiality is one of the most important aspects of the program. If the
employee contacts the EAP directly, no one in the Company will know about it,
unless the employee tells them. Participation in the Employee Assistance
Program will not jeopardize the employee’s job security nor will it affect future
promotional opportunities. If an employee’s supervisor refers him/her, the EAP
counselor will let the supervisor know if the employee has kept the
appointment, and whether he/she has agreed to accept the help that was
offered. No information concerning the nature of the problem will be released
without the employee’s written consent. With this policy, any employee who
suspects that he/she has an alcohol, mental health or drug problem, even in its
early stages, is encouraged to seek diagnosis and follow through with the
prescribed treatment as necessary.
38C. There is no charge for the initial assessment. The City will incur such expenses
for treatment and/or hospitalization as provided under the group health
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insurance program. However, if costs are incurred for rehabilitation services
that are not covered by insurance or other benefits, such costs will be the
responsibility of the employee.
39. SAFETY POLICY
39A. Seat Belts
The City of Brookings requires the use of seat belts in the front seat of all
licensed city vehicles and/or equipment with seat belts and/or harness.
40. STORM POLICY
40A. Prior to the occurrence of inclement weather, the City Manager and Department
Heads will identify those positions and employees that are essential to carry on
the City operations and who must be present at work during a storm. Those
employees will be required to report for work via their own means of
transportation or City provided transportation.
40B. Employees who are not identified as being essential to carry on operations shall
have the option of “working or not working”. Those that work must utilize their
own means of transportation.
40C. Employees who choose not to work or are unable to work their regular
scheduled shift due to inclement weather will have to utilize vacation leave or
leave of absence without pay. Employees whose absence is four hours or less
will have the option of making up the time not worked.
40D. Due to work load or such other conditions as may warrant, the City Manager or
Department Heads may identify additional employees who were not initially
identified as an essential employee. Department Heads may use discretion in
calling in additional employees and such employees will be provided
transportation and will be compensated at their regular rate of pay.
40E. Interdepartmental transfers of employees may be made in the event of a
disaster, such as an ice storm, tornado or any other emergency.
41. HOLIDAYS
41A. It is the policy of the City of Brookings to afford all regular full-time employees
ten (10) paid holidays each year. The City recognizes the following holidays:
New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
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Labor Day
Native Americans’ Day
Veterans’ Day
Thanksgiving Day
Christmas Day
Allows for one paid Floating Holiday each year. The Floating Holiday must be
used within the calendar year at management approval. The holiday does not
qualify for payment if not used.
All allowed holiday pay shall be defined as eight (8) hours of compensation to be
used based on employee’s regular rate of pay and cannot be used in less than 8
hour increments.
41B. If the designated holiday falls on a Saturday, the preceding Friday is observed,
and if the designated holiday falls on Sunday, the following Monday is observed
(except for shift workers).
41C. Employees scheduled to work on any one of the 10 above listed holidays will be
paid time and one-half for the number of hours actually worked as well as 8
hours of Holiday Pay to cover the payment of the above benefit.
41D. If an employee is on a scheduled day off when a holiday is observed, the
employee will be given an alternate day off in honor of the specific holiday
within 180 days from the date of the holiday. Payment for the 8 hours of holiday
pay will be given at that time.
41E. An employee on vacation during a holiday will receive holiday pay and will not
be charged for that day as vacation.
41F. An employee who is on paid leave of absence will be eligible for holiday pay for
a designated holiday observed during the leave of absence.
41G. An employee who is on unpaid leave of absence will not be eligible for holiday
pay for a designated holiday observed during the leave of absence.
41H. An employee scheduled to perform work on a designated holiday who does not
report and is not excused will forfeit the holiday. Further, the employee must
work their last full scheduled shift preceding the holiday and their first full
scheduled shift after the holiday to be paid the eight (8) hours of recognized
holiday pay. This holiday provision does not eliminate overtime pay (time and
one-half) for actual hours worked during a holiday. If the employee utilizes sick
leave for any of the aforementioned shifts, the supervisor may require a
doctor’s certification for date(s) absent.
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41I. Employees who are scheduled to work on their normal day off due to a holiday,
without a seven (7) calendar day written notice of a schedule change, will be
given an additional eight (8) hours off with pay to be used within 180 days of the
day on which it was earned and to be scheduled with the approval from the
employee’s department head.
41J. Holiday pay shall not be used in the computation of overtime.
42. VACATION LEAVE
42A. It is the policy of the City of Brookings to grant vacations with pay to provide
regular full-time employees with periods of rest and recreation in recognition of
services performed. Vacation leave for eligible employees for each vacation
year is based upon length of service.
42B. Employees will accrue vacation in accordance with the following schedule:
Date of hire through five years - 6.67 hours per month
After five but less than 10 years of service - 10.00 hours per month
After ten but less than 20 years of service - 13.33 hours per month
After twenty years of service - 16.67 hours per month
Vacation leave shall be earned and credited to employees on the last day of
each month, provided all other necessary provisions of this article have been
met. Said vacation leave shall not be available to employees until after it has
been earned and credited.
In order to earn the accrual of vacation leave in a given month, the employee
must work or use paid leave for at least 50% of the hours payable in the payroll
month.
42C. Employees have the opportunity to use vacation leave in one-fourth (1/4) hour
increments at the discretion of the Department Head. Employees may
accumulate up to two hundred eighty (280) hours (35 days) of vacation. Cash
payments in place of vacation privileges are not permitted unless the employee
is discontinuing employment.
42D. The accrual date for vacation is the employee’s hire date.
42E. Employees may use accrued vacation during their probationary period, however,
the employee may not use more hours than in vacation accrual balance. If
employee leaves employment prior to the end of the introductory period, any
vacation used during this period must be repaid to the City of Brookings.
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42F. Employees granted unpaid leave of absence in excess of one-half month will not
accrue any leave for that month.
42G. Employees will not receive additional vacation time off due to illness of disability
occurring while on vacation unless special circumstances in the opinion of the
immediate supervisor would warrant a change.
42H. Requests for vacation leave must be approved by the employee’s Department
Head prior to the time of departure and vacation will be paid at the employee’s
regular hourly rate. Leave requests will normally be granted at the time
requested by the employee, unless operational necessity requires full staff.
42I. Employees who are laid off or discharged, who resign or retire after giving two
week’s notice to the City, or who are called to military service, shall receive
payment of such vacation time as is due them, computed on a pro-rata basis
according to the time worked during the current vacation year.
42J. Vacation leave can be taken during foul and dangerous weather, travel during
which is hazardous or not recommended by local authorities. This leave will be
granted with the approval of the Department Head.
42K. Vacation will be granted on a first come - first serve basis. In the event vacation
is requested at the same time by more than one employee for the same time
period, seniority provisions shall prevail.
42L. Employees requesting vacation leave shall be notified that their request has
been granted or denied in a timely manner. If the notice of grant or denial has
not been timely, the employee may contact the Department Head directly for
such determination.
43. SICK LEAVE
43A. Sick leave is leave with pay granted to regular full-time employees who are
suffering with an illness or disability which prevents them from performing their
assigned duties.
43B. Sick leave may be earned by probationary and regular full-time employees. Sick
leave begins to accrue at the rate of twelve (12) hours per month. Employees
with a start date prior to January 1, 2013 may accumulate up to 260 days (2,080
hours) of sick leave. Employees hired January 1, 2013 and thereafter, may
accumulate up to a maximum of 1500 hours of sick leave.
43C. After ten (10) years of service and upon termination of employment other than
discharge, any unused accumulated sick leave will be paid at ten percent (10%)
of the current base hourly rate and one percent (1%) additional for each year of
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service beyond ten (10) years, up to 1,500 hours maximum accumulated sick
leave.
43D. Requests for sick leave must be approved by the Department Head prior to the
employee’s normal starting time for the day involved, unless, in the judgment of
the immediate supervisor, the circumstances surrounding the absence made the
reporting before normal starting time impossible. Upon returning to work, the
employee shall notify his/her supervisor of his/her recovery.
43E. Sick leave shall be earned and credited to employees on the last day of each
month, provided all other necessary provisions of this article have been met.
Said sick leave shall not be available to employees until after it has been earned
and credited.
In order to earn the accrual of sick leave in a given month, the employee must
work or use paid leave for at least 50% of the hours payable in the payroll
month.
43F. Accrued sick leave may be used during the employee’s probationary period.
43G. Sick leave shall be paid at the employee’s regular hourly rate, and employees
may use sick leave in no less than one-fourth (1/4) hour increments.
43H. The City reserves the right to require employees to submit verification from a
medical practitioner of their reason for absence upon their return from three (3)
consecutive sick days or where a pattern of frequent absences exist. The City
may also require any employee afflicted with an illness or injury that may
require work restrictions to present verification from a medical practitioner of
their fitness to continue to work.
43I. Employees shall be charged for sick leave only for absence on days when they
would otherwise work.
43J. The accrual date for sick leave is the last working day of the month.
43K. Sick leave shall be granted to employees:
43K.1 when they are incapacitated for the performance of their duties due to
illness to include birth of a child, injury, and injury not incurred in the
course of their employment;
43K.2 for medical, dental, and optical examinations or treatments, provided
the employee gives the City one (1) week notice of such appointment,
except in cases of emergency;
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43K.3 when an employee or ward child is sick or when a member of the
immediate family is sick and requires the care and/or attendance of the
employee during scheduled work hours; immediate family is defined as
spouse, son or daughter, parent or spouse’s parent, brother or sister,
and dependent(s) residing in the employee’s home to include step-
relatives in the same categories. After three consecutive sick days, the
employee’s department head and/or Human Resources Director, may
require a doctor’s statement specifying the requirement of care and/or
attendance. The cumulative amount of sick leave that can be utilized by
any one employee within the calendar year for their spouse’s parent,
brother and/or sister is 160 hours for calendar year 2013, 140 hours for
calendar year 2014 and 120 hours for calendar year 2015 and thereafter.
43K.4 when, through exposure to a contagious disease, the presence of the
employee at his/her post of duty would jeopardize the health of others,
provided, however, that sick leave for these purposes shall require a
verification by a medical doctor’s certificate.
43K.5 for up to five (5) working days of paid sick leave for the adoption of a
child and for the father employee of newborn child(ren) to assist with
care and/or delivery. If employee is eligible for the provisions of the
Family and Medical Leave Act, he/she can request additional time off
without pay up to a maximum of 12 total weeks. Vacation accrual,
however, must be used to cover additional FMLA leave period.
44. SPECIAL LEAVE
Leave with Pay
The Department Head will grant a leave of absence with pay to regular full-time
employees for the following reasons and with these restrictions applied:
44A. Funeral
The City will permit any regular full-time employee to be absent from work
without loss of pay, based on his/her regular straight time pay for three (3) basic
scheduled work days to arrange for and attend the funeral for a member of the
immediate family or a relative. Pay shall be granted ten (10) hours for
employees on ten (10) hour shifts and eight (8) hours for employees on eight (8)
hour shifts, maximum forty (40) hour week plus authorized overtime. Additional
time beyond the three days may be charged to vacation or sick leave at the
discretion of the Department Head. Immediate family for bereavement leave
includes: spouse, parents, children, siblings, grandparents, grandchildren,
spouse’s parents, son-in-law, daughter-in-law, brother-in-law or sister-in-law.
The bereavement benefit will also be granted for step-relatives in these same
categories. In the event of a funeral of a family member not included within the
relative or immediate family definition or a close friend, an employee may take a
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reasonable amount of time off with pay to be charged as vacation or sick leave.
Bereavement leave may be used during the employee’s probationary period and
used in no less than one-fourth (1/4) hour increments.
44B. Voting
Any employee eligible to vote at any election held within the State of South
Dakota shall, on the day of such election, be granted time to go to the polls if
his/her duties on that day would otherwise prevent him/her from voting before
or after regular working hours.
44C. Jury or Court
If any employee is called for jury duty, he/she shall continue to be paid at
his/her regular rate. Upon returning to work, he/she shall reimburse the City for
the amount received for jury duty for each day of absence from work. Vacation
and sick leave will continue to accrue for the time that is spent on jury duty.
44D. Firefighters and Honor Guard
If any employee is called to a fire as a volunteer firefighter or required to serve
as Honor Guard in the immediate Brookings area, he/she shall continue to be
paid at his/her regular rate.
45. MILITARY LEAVE
45A. Regular full-time employees serving in the Military Reserve, S.D. Army National
Guard, Air National Guard, or Naval Militia will be granted paid leave of absence
when they are called out for active service. They shall be paid a pay supplement
by the City so that the supplement combined with their service pay shall equal
their regular rate of pay from the City. If such service exceeds two (2) weeks,
the City will not supplement the pay; however, there will be no loss of seniority,
and employees may utilize vacation leave. In the event of a mandatory call up
for a national or state emergency, differential pay will be paid for four (4) weeks.
In the event an employee volunteers or it is deemed mandatory for temporary
duty (TDY), differential pay will be compensated for up to five (5) working days.
The above periods of times considered for differential pay will be per calendar
year. Differential pay shall include quarters allowance, in addition to base pay.
45B. Medical benefits will be extended for thirty (30) days for all Military personnel
called to active duty.
46. MEDICAL LEAVE OF ABSENCE
46A. The City of Brookings and the Union agree to comply with guidelines set forth in
the Family Medical Leave Act (FMLA) of 1993 as well as any subsequent
amendments and/or modifications to the law.
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46B. A leave of absence for the birth of a child shall be treated as any other illness or
temporary disability.
47. PROFESSIONAL DEVELOPMENT AND EDUCATIONAL LEAVE
The Department Head, with the approval of the City Manager, may grant educational
leave to employees requesting leave for continuing education or training for durations
of ten (10) working days or more. Approval of such leave, the length of time paid, and
the amount of pay received will depend on the directness of the relationship of the
education or training to the duties of the employee and the projected needs of the City.
An employee must have worked for the City for a period of two (2) years in order to
qualify for educational leave. The employee must agree to return to work for a period
of two (2) months for each month of educational leave taken. An employee requesting
to attend college classes which may interfere with the employee’s work schedule will be
reviewed on a case by case basis by the Dept. Manager, Human Resources Director, and
City Manager. A determination will be made to determine if request will be approved
or denied based on potential problems associated with being away from work, and
need for educational growth in the City of Brookings relative to major being pursued.
49. INJURY LEAVE
An employee injured while on the job must promptly notify his/her Department Head
or supervisor. All medical and hospital expense shall be paid for in accordance with
Worker’s Compensation and the City policy. The City policy in injury leave shall be to
compensate the employee up to a maximum of 960 hours per injury, for those injuries
which qualify for Workers Compensation lost time benefits, at the rate of pay he/she
was making at the time of accident, less the amount he/she receives from Worker’s
Compensation. Injury leave availability shall include return of leave for any other leave
taken during the initial seven consecutive day waiting period. After the 960 hours per
accident, the employee may elect to use accumulated sick leave and/or vacation credits
to continue receiving his/her full pay. Should the employee not elect such action or
should he/she exhaust all accumulated credits, he/she may apply for disability under
provisions of the Worker’s Compensation Act or the Retirement Fund. Once the
employee is no longer receiving full compensation from the City, he/she will be eligible
to receive compensation payable under the Worker’s Compensation Act in addition to
eligible retirement benefits. All vacation, sick leave and holiday leave earned while on
injury shall accrue at the employee’s regular rate. In the event the employee incurs an
on the job injury which does not qualify for Worker’s Compensation and/or results in
lost time of less than seven consecutive days, the employee will be required to utilize
sick, vacation, or leave without pay for those days which they are absent from work.
Employees may use injury leave in no less than one-fourth (1/4) hour increments for
doctor appointments, etc. once seven day loss time requirement has been met.
50. LEAVE WITHOUT PAY
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50A. Regular full-time employees may request and may be granted a leave of absence
without pay for personal reasons up to a maximum of 6 continuous months (not
to include FMLA leave taken), subject to the approval of their Department Head,
Human Resources Director and City Manager and providing all vacation leave
and/or sick leave has been exhausted.
51. ABSENTEEISM
51A. Employment is a matter of mutual agreement. In return for offering a
reasonably reliable income, the City is entitled to reasonably reliable
performance. The City has the right to expect that employees will be present,
ready to work, when and where they are assigned.
51B. Employees who are absent from work shall be responsible for notifying their
supervisor when they are absent and when they will report back to work.
Disciplinary action shall be taken if employees fail to comply with City rules.
51C. Absence of any City employee that is not authorized shall be without pay. Any
employee who absents himself/herself for three (3) consecutive days without
leave shall be deemed to have resigned.
51D. Departure from assigned work schedules must be requested and approved in
advance by the employee’s immediate supervisor.
52. TRAVEL
The City of Brookings encourages management and non-management staff to attend
and participate in professional meetings, training seminars, and educational courses.
52A. Employees who attend training outside of the department will be compensated
for a maximum of eight (8) hours per day on those days they are attending
training, unless otherwise approved in advance by Department Head, based
upon FLSA guidelines.
52B. Travel Expenses - Employees shall be reimbursed for all reasonable expenses
incurred in the line of duty as provided by the City travel policy. Mileage will be
paid in accordance with current City schedules. In no instance will the City travel
rates be less than the South Dakota State rates.
53. VOLUNTEER FIRE DEPARTMENT TRAINING
Regular full-time employees who are members of the Brookings Volunteer Fire
Department may attend Fire Training Programs or schools if approved by the
Department Head. Employees’ vacation time shall be used for these training programs
or schools. Expenses and per diem allowances shall be paid by the Brookings Fire
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Department as provided in the Volunteer Fire Department Training Policy. In a fire
emergency, regular full-time employees who are members of the Brookings Volunteer
Fire Department may request up to 15 work days off without pay per calendar year to
assist other areas if appropriate documentation is presented to substantiate the need
for the leave. Such time off would not affect the accrual of benefits for the month.
54. LICENSES AND CERTIFICATES
54A. The City of Brookings has established several positions which require a license or
certificate as a minimum qualification. As a benefit to employees, the City will
reimburse the employee for expenses and fees required to obtain a license or
certificate. The City, however, will only reimburse costs for the first three (3)
attempts at securing a license or certificate.
54B. City employees who attend license or certificate training sessions in excess of
four (4) weeks in duration shall be required to sign a statement prior to
attending the training, guaranteeing the City an additional two (2) years of
service. Employees who fail to return a total of two (2) years of service shall
reimburse the City a prorated share of the total cost. Cost of the training shall
include transportation, room and board, and the cost of the training session.
55. EDUCATIONAL MATERIAL
The City of Brookings is interested in keeping employees up-to-date on the latest
technical advances. Therefore, educational material that is available and will assist City
employees in performing their job duties may be purchased by the City.
56. BREAK TIME
56A. The lunch period is one (1) hour in length during an eight (8) hour working day,
unless mutually agreed otherwise. The lunch period should be taken sometime
midway through the employee’s work shift.
The department manager and/or supervisor retains the right to schedule
employee’s lunch and rest periods to fulfill the operational needs of the various
work units.
56B. Rest breaks will be granted twice daily during 8 and 10 hour work shifts and
three times daily for 12 hour work shifts at the Ice Arena for twenty (20)
minutes each. Rest periods may not be accumulated for time off or used to
leave work early.
57. MISCELLANEOUS
57A. Employees may maintain residence outside the city limits.
57B. Employees may request time off without pay.
57C. Physical Fitness
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It shall be the responsibility of each employee to maintain the standards of
physical fitness and condition required to perform his/her job. Whenever a
Department Head suspects the physical condition of an employee is
endangering his/her own health or the safety of his/her fellow workers, he/she
may request the employee to submit to a medical examination by his/her
physician without expense to the employee for the purpose of determining
whether the physical condition of the employee may affect job performance of
the employee or the safety of his/her fellow workers.
57C.1. The City will reimburse regular, full-time employees 50% of the monthly
membership fee, up to a maximum of $25.00, at a locally accredited
wellness/fitness center. To be eligible for reimbursement, the employee
must present proof of attendance of an average of two (2) times per
week or eight (8) times per month during that month which is to be
reimbursed. The City will not participate in any way in initiation fees.
57D. Degree of Illness or Injury
Employees shall be responsible for reporting to their Department Head or
Supervisor any diagnosed illness or injury that may affect their job performance
or the safety of his/her fellow workers.
57E. Prescription Safety Eyeglasses
Effective January 1, 2013, for those employees who wear prescription eyewear
who perform jobs, duties, or tasks requiring eye protection, a program has been
established in which those employees may request through their supervisor
prescription safety glasses. The prescription safety glasses system shall meet
the ANSI Z87 standards which include permanently mounted side shields.
Employees may make their choice of frames from frames which meet this ANSI
standard. The maximum allowable charges that the City will be responsible for
in the purchase of this prescription safety eyewear are as follows:
Single vision lens & frames: Maximum $135.00
Bifocal lens & frames: Maximum $155.00
Trifocal lens & frames: Maximum $165.00
Progressive or other special need lens & frames: Maximum $245.00
The City will assume only the cost of the glasses. Any testing or eye
examinations associated with the glasses will be at the expense of the
employee. Employees are eligible for a replacement set of prescription safety
glasses once every 12 months, but only in circumstances in which a change is
needed due to a prescription change.
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58. UNIFORMS AND EQUIPMENT
58A. In positions requiring additional gear, it shall be provided for employees by the
City. Employees are responsible to turn in worn-out clothing or defective
equipment to their supervisor prior to being issued new replacements.
58B. For positions which have been predetermined by the Department Head to
require safety boots/shoes, effective January 1, 2020, an allowance of $150.00
per calendar year will be provided to the employee for the purchase of safety
boots/shoes. The $150.00 allowance will be disbursed once every calendar year
through the payroll system in the month of April. As the employee purchases
the boots needed for his/her job, it will be the responsibility of the employee to
furnish a copy of the actual receipt to his/her department director. The receipt
will be used to track the actual amount of money used each year by employees
for safety boots/shoes.
58C. Uniforms and equipment is a proper topic for committee for union management
cooperation.
59. STANDBY TIME
59A. When any employee is designated to be on call or standby for a period of one
(1) week, he shall receive, in addition to his regular salary, twenty dollars
($20.00) per day effective January 1, 2011, plus time and one half for any hours
worked, while working standby. Employees scheduled to be on standby
Saturday, Sunday or any scheduled holiday, shall receive twenty-five dollars
($25.00) for Saturday, Sunday, or any scheduled holiday effective January 1,
2011. He/she shall not be scheduled more often than once each month on a
rotation basis, unless the employees work under another arrangement,
acceptable to the department head and City Manager. If a standby service
should fall on a regularly authorized holiday, the employee shall receive salary
for that day in addition to the standby pay for that period.
59B. Employees on Standby are expected to be available for duty at any time in the
same condition as would normally be expected of an employee for the
performance of their duties. Individuals must be constantly available for contact
by phone or by pager (with pager to be provided by the City) and are expected
to report for duty within thirty (30) minutes barring unforeseen circumstances
not within their control.
59C. When an employee is required to act as supervisor in charge of the Street
Department due to the absence of the Street Superintendent, that individual
will be compensated, in addition to his regular salary, a daily rate of thirty-five
dollars ($35.00) per day on weekdays (Monday through Friday) effective January
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1, 2011 and fifty dollars ($50.00) for weekends (Saturday and Sunday), and city
recognized holidays effective January 1, 2011.
60. SHIFT DIFFERENTIAL
60A. Full-time employees working between 6:00 P.M. and 7:00 A.M. shall be paid an
additional eighty cents ($.80) for time worked between those hours.
60B. Full-time employees working from 6:00 PM Friday until 7:00 A.M. on Monday
and all hours worked during a city recognized holiday shall also receive the
additional eighty cents ($0.80) per hour shift differential.
61. CALL-IN
Employees who are requested to report for work during hours when they are normally
scheduled to be off shall receive time and one-half (1 1/2) for a minimum of two (2)
hours of work or two (2) hours pay in lieu of work. This minimum shall not apply to
work performed immediately before or immediately after an employee’s regular work
shift.
62. HAZARDOUS PAY
When an employee of the Forestry Department is trimming trees requiring the use of
aerial bucket and/or ropes, the removal of trees, or around overhead electrical
distribution lines, or while operating a wood chipper or stump cutter; or an employee is
required to work on the ground near the front end loader grappling forks; or an
employee is required to work with the asphalt recycling unit, steamer, oilers or one air
compressor operator during crack sealing in the Street Department, that employee
shall, in addition to his regular pay, receive hazardous pay for all times spent in said
hazardous duty of Two Dollars and Seventy-Five Cents ($2.75) per hour. Employees will
also receive this hazardous pay during handling and/or clean-up of chemicals effective
January 1, 2013; as well as paint striper operator, and loader operator with grapple
hooks during spring clean-up, effective January 1, 2016.
63. COMPENSATION TIME
Employees at their discretion shall be entitled to be paid for overtime at the rate of
time and one-half (1 1/2) or designate comp time upon approval of Department Head in
lieu of pay at the rate of time and one-half (1 1/2) for each hour of overtime. The
maximum allowable carryover from one calendar year to the next is forty (40) hours.
Use of comp time must be approved by the Department Head and may not result in
overtime needing to be paid to cover a shift.
64. LONGEVITY
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64A. Regular full-time employees shall be eligible for longevity pay based upon length
of full-time continuous service with the City of Brookings. Length of service shall
be the full number of years of service as of the hire date of the employee’s
employment. Years of service must be continuous years of service.
64B. Longevity pay shall be paid monthly with regular pay. All deductions required by
the law shall be made. In order to earn the payment of longevity in a given
month, the employee must work or use paid leave for at least 50% of the hours
payable in the payroll month. Employees will be granted their new monthly
longevity rate within the month that their anniversary of continuous
employment falls.
64C. The amount of longevity pay shall be at the rate of $6.00 per month per year
with a cap of 30 years after completing five (5) years of continuous full-time
employment.
EXAMPLES: 5 years of employment $30.00 per month
8 years of employment $48.00 per month
10 years of employment $60.00 per month
65. WAGES (See Appendix A - attached)
65A. Commencing January 1, 2020, there shall be a 2.25% increase to the City of
Brookings Pay Plan.
65B. Only a Wage reopener will occur on an annual basis commencing prior to the City
of Brookings budgeting process.
66. DEFINITIONS
As used in this document, the following words and terms, unless the context clearly
requires otherwise, shall have the meaning as indicated.
66A. Grade or Class of Positions - A group of positions sufficiently alike in duties,
authority and responsibility to justify the same title, qualifications and schedule
of pay to all positions in this group.
66B. Compensation - All forms of valuable consideration, including salaries or wages
earned by or paid to any employee by reason of service in a position with the
City.
66C. Demotion - An involuntary change in classification of an employee from a
position in one class title to a position in another class title having a lower entry
level salary. (This definition shall not include down-grades.)
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66D. Voluntary Reclassification - The voluntary classification of an employee from a
position in one class title to a position in another class title having a lower entry
level salary.
66E. Relative - The employee’s grandparents, grandchildren, father-in-law, mother-
in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law, and
members of the immediate family. Step relatives are also included in above
classifications.
66F. Immediate Family - The employee’s spouse, parents, spouse’s parents, son or
daughter, brother, sister, step-parents, step-brother, step-sister, step-children
and/or legal guardian or ward.
66G. Discharge - The permanent involuntary separation of an employee from his/her
position for cause.
66H. Employee - A person legally occupying a position with the City or on authorized
leave of absence from such service. Elected officials and members of appointed
Boards and Commissions shall not be considered as employees, nor shall the
provisions of this document be applicable.
66I. Probationary Period - A working test period of six (6) months during which an
employee is required to demonstrate his/her fitness for the duties to which
he/she is appointed by actual performance of the duties of the position.
66J. Promotion - A change in the position of an employee from one grade to a
position in another grade having a higher maximum salary range. (This
definition shall not include upgrades.)
66K. Transfer - The change of an employee from one position to another position in
the same grade or another grade having the same maximum salary range,
involving the performance of similar duties and requiring substantially the same
basic qualifications.
66L. Hire Date - The hire date will be the date upon which an individual became a
regular full-time employee. That date does not change with any changes of
duties. If an individual is re-employed, only the date of his/her current re-
employment shall serve as the official date of employment for all personnel
transactions, except for employees who have re-employment rights due to
layoff.
66M. Anniversary Date - The anniversary date is the date in which an individual
becomes employed within a current job description. The anniversary date
would not change unless there was a promotion or transfer during their
employment. If a promotion was received within the same department, their
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anniversary date would change to the date in which the promotion was
effective. The anniversary date would also change if they transferred from a
position within one department to a different position within another
department. There would be no change in the anniversary date in a situation in
which an employee’s job description is re-evaluated due to a change in duties,
etc. Under that circumstance, the anniversary date would remain at the date in
which the employee entered his/her position.
66N. Reclassification - The change in the duties and responsibilities of a position
involving either the addition of new assignments or the taking away or
modification of existing assignments which causes a change in the class title of
the position.
66O. Department Heads - Those persons appointed by the City Manager to manage
and administer the work and personnel of their respective departments. They
shall consist of the City Clerk, Community Development Director, Human
Resources Director, Finance Manager, City Engineer, Liquor Store Manager,
Street Superintendent, Director of Solid Waste Management, Fire Chief, Parks,
Recreation and Forestry Director, and Chief of Police. Also acting as Department
Head is the City Librarian, who is appointed by the Library board.
67. DURATION
67A. This Agreement shall be in full force and effect from January 1, 2020, up to and
including December 31, 2021, and shall supersede any prior Agreements
between the parties, and shall continue from year-to-year thereafter, unless
written notice of desire to cancel or terminate or modify the Agreement is
served by either party upon the other by July 1, 2021.
67B. When no cancellation or termination is served and the parties desire to continue
said Agreement but also desire to negotiate changes or revisions in the
Agreement, either party may serve upon the other a notice prior to the first day
of July of the current contract year, advising that said party desires to revise or
change terms or conditions of said Agreement.
CITY OF BROOKINGS TEAMSTERS LOCAL UNION NO. 120
_____________________________ __________________________________
City Manager Principle Officer/President
______________________________ __________________________________
Date Business Agent (James Heeren)
__________________________________
Date
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APPENDIX A
OFFICIAL SALARY SCHEDULE
GENERAL CONTRACT FOR 2019
Explanation of Schedule
There are six (6) steps for each non-Department Head position in the Salary Schedule. These
rates shall be the minimum and maximum rate for the position. New employees will normally
be hired at Step “A” in the appropriate classification unless experience and qualifications justify
beginning above the minimum. All new employees shall be granted a probationary
appointment for a period of six (6) months. This probationary period is a working test during
which the new employee must satisfactorily demonstrate his/her ability to perform his/her
duties. If employee does not satisfactorily demonstrate his/her ability to perform his/her duties
by the end of the probationary period, the employee may be terminated or the probationary
period extended up to an additional six (6) months with a determination of pay increase held
until the expiration of that extension. In accordance to this agreement and upon completion of
the probationary period, the probationary employee may be reclassified to regular full-time and
advance to the next higher step in grade based upon successful job performance. After
completing an additional six (6) months, the employee may advance to the next higher step in
grade based on satisfactory job performance and successful completion of each additional year
of employment through step “F”.
Occupational List of Class Titles
Management Supervisory Series
This series consists of those positions having a combination of assigned management tasks and
the responsibility of supervising full-time personnel.
Title Grade
Sanitation Collector Supervisor 8
Forestry Supervisor-Arborist 8
Park Supervisor 8
Landfill Supervisor 9
Street Operations Supervisor 9
Professional Series
The positions in this series are distinguished by special requirements of education or training.
They may be assigned management tasks and typically have a high degree of public contact.
Title Grade
Code Enforcement Officer 8
Building Inspector 9
Engineering and Storm Water Technician 9
Maintenance and Equipment Operator Series
Positions allocated to this series have classifications and duties involving the maintenance of
public streets, parks and require the operation and/or repair of specialized equipment. The
series also includes Apprenticeship positions.
Title Grade
General Laborer 3
Sanitation Collector 6
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Solid Waste Worker 6
Airport Operations/Maintenance Technician 6
Park Technician 6
Forestry Technician 6
Street Maintenance Technician 6
Equipment Operator 6
Building Trades Technician 6
Advanced Equipment Operator 7
Building Trades Specialist 8
Shop Supervisor & Mechanic 8
Traffic Control Supervisor 8
Heavy Equipment Operator-Street 8
Heavy Equipment Operator-Landfill 8
Clerical Series
This series consists of positions which involve office and clerical work with experience in typing,
basic bookkeeping and record maintenance. Employees occupying these classifications
generally assist the public either directly or over the phone and operate standard office
equipment.
Title Grade
Municipal Liquor Store Clerk 3
Receptionist/Office Clerk 3
Office Manager – Engineering/Community Development 7
Office Manager – Landfill 7
Office Manager – Streets 7
Office Manager – Park, Rec & Forestry 7
Position Allocation and Classification Plan
Job Descriptions have been prepared and are on file with the Human Resources Director for
each of the above titles. Every full-time employee is classified by these Job Descriptions.
Movement from one classification to another requires the approval of the City Manager and
must be consistent with the provisions to this agreement.
Library
The Brookings Library Board has the authority to appoint and employ all Library personnel. The
class codes, class titles and job descriptions are uniform with the City Occupational
Classifications and pay grades.
Title Grade
Circulation Assistant II-Technical Services Assistant 4
Interlibrary Loan Services Coordinator 4
Administrative Assistant/Library 5
Community Services Coordinator 5
Circulation Manager 6
Children’s Service Coordinator 9
Young Adult Services Coordinator 9
Adult Services Librarian 11
Technology Services Librarian 11
City of Brookings
Labor Contract
20192020-2021
INDEX
Article Title Page
Article 51 ....................Absenteeism ................................................................................. 25
Article 37 ....................Alcohol and Drug Abuse ............................................................... 16
....................................Appendix A .................................................................................... 33
Article 19 ....................Authority to Employ Personnel ...................................................... 7
Article 8 ......................Bonds .............................................................................................. 4
Article 56 ....................Break Time .................................................................................... 26
Article 11 ....................Bulletin Boards ................................................................................ 4
Article 12 ....................Business Agents .............................................................................. 4
Article 61 ....................Call-In ............................................................................................ 29
Article 7 ......................Check Off ......................................................................................... 3
Article 17 ....................Citizen’s Complaint ......................................................................... 7
Article 6 ......................Committee for Union - Management Co-Operation ...................... 2
Article 63 ....................Compensation Time ...................................................................... 29
Article 66 ....................Definitions ..................................................................................... 30
Article 16 ....................Discharge or Suspension ................................................................. 6
Article 67 ....................Duration ........................................................................................ 32
Article 55 ....................Educational Material .................................................................... 26
Article 38 ....................Employee Assistance Program ...................................................... 16
Article 23 ....................Employee Classification ................................................................ 10
Article 5 ......................Equal Employment Opportunity ..................................................... 2
Article 32 ....................Gifts and Gratuities ....................................................................... 14
Article 14 ....................Grievance Procedure ...................................................................... 5
Article 62 ....................Hazardous Pay ............................................................................... 29
Article 41 ....................Holidays ......................................................................................... 17
Article 49 ....................Injury Leave ................................................................................... 24
Article 35 ....................Insurance ....................................................................................... 14
Article 26 ....................Interim Pay Grade Changes .......................................................... 12
Article 50 ....................Leave Without Pay ........................................................................ 24
Article 9 ......................Liability Coverage ............................................................................ 4
Article 54 ....................Licenses and Certificates............................................................... 26
Article 64 ....................Longevity ....................................................................................... 29
Article 3 ......................Maintenance of Standards ............................................................. 1
Article 4 ......................Management Rights ........................................................................ 2
Article 46 ....................Medical Leave of Absence ............................................................ 23
Article 45 ....................Military Leave................................................................................ 23
Article 57 ....................Miscellaneous ............................................................................... 26
Article 28 ....................Organization/Association Membership ........................................ 12
Article 27 ....................Out-Of-Class Pay ........................................................................... 12
Article 29 ....................Outside Employment/Activity ...................................................... 13
Article 33 ....................Pay Period ..................................................................................... 14
Article 20 ....................Personnel Records and Reports...................................................... 8
Article 30 ....................Political Activity ............................................................................. 13
Article 47 ....................Professional Development and Educational Leave ...................... 24
Article 25 ....................Promotions or Transfers ............................................................... 11
Article 31 ....................Public Relations ............................................................................. 14
Article Title Page
Article 1 ......................Recognition ..................................................................................... 1
Article Title Page
Article 15 ....................Reprimand ....................................................................................... 6
Article 36 ....................Retirement .................................................................................... 15
Article 39 ....................Safety Policy .................................................................................. 17
Article 22 ....................Seniority ......................................................................................... .9
Article 2 ......................Separability and Saving Clause ....................................................... 1
Article 24 ....................Separations ................................................................................... 11
Article 60 ....................Shift Differential ............................................................................ 29
Article 43 ....................Sick Leave ...................................................................................... 20
Article 44 ....................Special Leave ................................................................................. 22
Article 59 ....................Standby Time ................................................................................ 28
Article 10 ....................Stewards ......................................................................................... 4
Article 40 ...................Storm Policy .................................................................................. 17
Article 34 ....................Tax Deferred Annuities ................................................................. 14
Article 52 ....................Travel............................................................................................. 25
Article 58 ....................Uniforms and Equipment ............................................................. 28
Article 13 ....................Union Business and Representatives ............................................. 5
Article 42 ....................Vacation Leave .............................................................................. 19
Article 53 ....................Volunteer Fire Department Training ............................................ 25
Article 65 ....................Wages ............................................................................................ 30
Article 18 ....................Work Rules ...................................................................................... 7
Article 21 ....................Work Week ..................................................................................... 8
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CITY OF BROOKINGS
LABOR CONTRACT 2019
THIS AGREEMENT made and entered into this 1st day of January, 20192020, by and between
the City of Brookings, South Dakota, hereinafter referred to as the “Employer or the City” and the
Teamsters Local Union No. 120, affiliated with the International Brotherhood of Teamsters,
hereinafter referred to as the “Union”.
1. RECOGNITION
The Employer hereby recognizes the Union as the sole collective bargaining representative
pursuant to SDCL 3-18, for all the employees employed by the Employer in the following
described unit:
All regular full-time employees employed by the City of Brookings employed in the
following departments, to-wit: Community Development, Engineering, Street, Parks,
Recreation, Forestry, Library, Liquor Fire, and Solid Waste/Landfill, excluding all other
city employees, department heads, supervisors and administrators as stipulated.
As used in this contract, where appropriate, the masculine includes the feminine, and the
singular includes the plural (and vice versa).
2. SEPARABILITY AND SAVING CLAUSE
If any provision of the Agreement is in contravention of the laws or regulations of the United
States or the State of South Dakota, such provisions shall be superseded by the appropriate
provisions of such regulation; so long as the same is in force and effect, but all other provisions
of the Agreement shall continue in force and effect.
3. MAINTENANCE OF STANDARDS
3A. The Employer agrees, subject to the following provisions, that all conditions of
employment in his individual operation relating to wages, hours of work, overtime
differentials and general working conditions shall be maintained at not less than the
highest standards in effect at the time of the signing of this Agreement, and the
conditions of employment shall be improved whenever specific provisions for
improvement are made elsewhere in this Agreement.
3B. It is agreed that the provisions of this Article shall not apply to inadvertent or bona fide
errors made by the Employer or the Union in applying the terms and conditions of this
Agreement. Such bona fide errors may be corrected at any time.
3C. This provision does not give the Employer the right to impose or continue wages, hours
or working conditions less than those contained in this Agreement.
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4. MANAGEMENT RIGHTS
The Union recognizes the prerogatives of the City Council and City Manager to operate
and manage its affairs in all respects in accordance with its responsibility and powers of
authority which the City has not officially abridged, delegated or modified by this
Agreement, and such powers and authority are retained by the City. These
management rights include, but are not limited to the following:
4A. To utilize personnel, methods and means in the most appropriate and efficient
manner possible; to manage and direct the employees of the City; to hire,
schedule, promote, transfer, assign, train or retrain employees in positions with
the City; to discipline/suspend, discharge or take other appropriate action
against employees for just cause;
4B. To determine the size and composition of the work force, to eliminate or
discontinue any job or classification and to lay off employees for lack of work or
lack of appropriate funds;
4C. To determine the objectives of the City and the methods and means necessary
to efficiently fulfill those objectives, including transfer, alteration, curtailment,
or discontinuance of any service; the establishment of acceptable standards of
job performance; (this shall not include the establishment of a quota system);
for purchase and utilization of equipment; and the utilization of seasonal and
part time employees, as long as no full time employees are laid off;
4D. To provide reasonable standards and rules for employees; and
4E. To determine the method of fulfillment of the objectives of the City whether by
its employees or by contracting or subcontracting with respect to all of the City’s
services.
5. EQUAL EMPLOYMENT OPPORTUNITY
The City of Brookings is an Equal Opportunity Employer and will not discriminate in the
hiring process on the basis of his race, sex, religion, age, creed, color, sexual orientation,
national origin, disability, political affiliation, marital or veteran status, or any other
basis prohibited by state or federal law. The City will always endeavor to hire the best
qualified applicant. The selection will be based on qualifications, skills, training, and
attainment of Affirmative Action Goals and Priorities, as adopted by the City Council in
the Affirmative Action Plan.
6. COMMITTEE FOR UNION - MANAGEMENT CO-OPERATION
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6A. The parties recognize that during the period in which this agreement is in effect,
problems of administration of this Agreement may arise which are not
anticipated by either party. They also recognize that during such period more
mutually constructive and productive relationships are likely to exist between
the City and the Union and among both management and non-management
employees, if both the City and the Union continue to enlarge their respective
efforts to gain a better appreciation and understanding of each others problems
and objectives. They recognize that frequently what first appears to be
problems or areas of conflict and disagreements, are actually the result of
misunderstanding which are cleared away upon a complete and frank exchange
of viewpoints and ideas. They believe that even though limitations are being
placed upon formal collective bargaining negotiations through extended period
of this Agreement, a better atmosphere in which they both desire, can be
created through meetings of the kind described below.
6B. Once each month or as needed, meetings may be held during the term of this
Agreement of the committee formed as part of this Article. It is understood that
such meetings will be held for the purpose of appraising and discussing the
problems, if any, which arise concerning administration, interpretation or
application of the Agreement or other matters which either party believes will
contribute to the improvement in the relations between them, within the
framework of this Agreement. It is understood that such meetings shall not be
for the purpose of handling grievances or conducting collective bargaining
negotiations nor for any purpose which in any way will modify, add to, or
detract from the provisions of this Agreement. In agreeing to such meetings,
the parties are providing concrete evidence of their sincere desire to encourage
friendly, cooperative relationships between their respective representatives at
all levels, and with and between all employees covered by this Agreement and
to find ways to overcome difficulties, influences, or attitudes which interfere
with such relationships.
6C. This committee shall also consider handling problems concerning the safety of
working conditions. Each of the parties recognize the importance of protecting
the health, life and limb of employees and the City will make every reasonable
effort to improve conditions that promote health and safety among City
employees. This committee may make recommendations respecting conditions
which in its opinion would make working conditions more safe.
6D. The committee shall be composed of four (4) members designated by the Union
and four (4) members designated by the City. Any recommendations must be
adopted by a majority of the committee.
7. CHECK OFF
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Effective upon ratification, the Employer agrees that upon receiving written
authorization by the employee from the Union, the Employer will deduct all dues,
initiation fees and assessments designated by the Local Union. Such deductions shall be
remitted by the Employer to the Local Union at a time mutually agreed between the
City and the Union.
8. BONDS
Should the employer require an employee to give bond, all premiums of such bond will
be paid by the Employer.
9. LIABILITY COVERAGE
The Employer shall continue in affect the insurance coverage relating to claims against
the City and City Employees. The Employer retains the right to change insurance
carriers or otherwise provide for insurance coverage. The minimum coverage under
this policy shall be $300,000.00.
10. STEWARDS
The City recognizes the right of the Union to designate stewards. The job stewards so
designated shall perform the following duties:
10A. Investigation and presentation of grievances to Employer or the Employer
representatives in accordance with the provisions of this Agreement.
10B. Serve bargaining unit employees by explaining the purpose and content of an
existing contract. The City shall direct such inquiries by bargaining unit
employees to job steward(s). The stewards shall be permitted a reasonable
time, as time permits, to conduct necessary Union business of presenting,
processing and investigating grievances, during work hours without loss of pay,
provided that it does not interfere with the efficient operation of the
Department, which determination shall be in the discretion of the duty
supervisor, and provided that the steward’s supervisor(s) is advised in advance
of the absence. Such time on such necessary Union business during duty hours
shall not be deducted in the computation of monthly overtime.
11. BULLETIN BOARDS
The employer agrees to provide space on its bulletin boards for Union business notices.
Union space will be allocated.
12. BUSINESS AGENTS
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Authorized agents of the Union, after having notified the Department Head, shall have
reasonable access to the City’s establishment and be permitted to visit and converse
with employees during regular on-duty hours for the purpose of adjusting disputes,
investigating work conditions, and ascertaining that the Agreement is being adhered to;
provided, however, that there is no significant effect on the City’s responsibilities
toward the general public.
13. UNION BUSINESS AND REPRESENTATIVES
13A. The Employer agrees to grant the necessary time off, without discrimination and
without pay, to Union officers and stewards to attend a labor convention, not to
exceed a total of five (5) employees, and to any one person the necessary time
off, without discrimination and without pay, to serve up to one (1) year in any
official Union business. Fifteen (15) calendar days written notice of such
absence will be given by the Union to the Employer.
13B. Upon receiving forty-eight (48) hours notice, the City shall excuse all employees
in the bargaining unit, to attend Union meetings, provided that during the term
of the contract, such Union meetings shall not exceed four (4) with each having
a maximum duration of four (4) hours. All employees attending such Union
meetings shall be available to handle calls in the same manner as are handled
during meetings called by the City. Off duty employees attending such meetings
shall do so on their own time.
14. GRIEVANCE PROCEDURE
14A. Grievances are herein defined to be disputes involving the interpretation of this
Agreement.
14B. Employees are encouraged to attempt to resolve grievances with his or her
supervisor.
14C. Failure to resolve the grievance with the supervisor, the grievance shall be
reduced to writing and submitted to the Human Resources Director and the
Local Union within ten (10) calendar days following the day on which the
grievance occurred or within ten (10) days of knowledge of the occurrence. The
written grievance shall contain the alleged violation and relief requested. The
grievance shall be signed by the aggrieved employee or a representative of the
Local Union. An employee may have a steward and/or union representative
present at any step of this procedure. Within ten (10) working days, the City
Manager or his or her designee shall meet with the grievant and the Local
Union. At this meeting, all available evidence shall be afforded to both sides.
14D. Failing settlement at that level, the matter may be appealed to the Department
of Labor and Management pursuant to SDCL 3-18-15.2. The appeal must be
6
initiated by the employee or the Local Union within thirty (30) calendar days.
No grievance shall be entertained or processed unless it is submitted in
accordance herewith. If a grievance is not presented within the time limits set
forth above, it shall be considered “waived”. If a grievance is not appealed
within the specified time limits or any agreed extension thereof, it shall be
considered withdrawn. In all cases involving disciplinary action, the employee
and/or the Union may elect to commence the grievance procedure at the level
of the Department Head or City Manager.
14E. Time limits may be extended by mutual agreement.
14F. The Union has the authority to abandon a grievance.
14G. Abandonment of a grievance shall not set a precedence.
15. REPRIMAND
Any reprimand that can become part of an employee’s official record or result in
suspension or discharge shall be given in writing to the employee affected, with a copy
to the Union steward and shall be done at an appointed time with such employee
having the right to have a Union steward and/or other Union representative present.
16. DISCHARGE OR SUSPENSION
16A. The Employer shall not discharge, suspend, or discipline any employee without
just cause, but in respect to discharge or suspension shall give at least one (1)
warning notice of a complaint against such employee to the employee in writing
and a copy of the same to the Union, except that no warning notice need be
given to an employee before he/she is discharged or otherwise disciplined if the
cause of such discharge is:
1. Dishonesty;
2. Drinking of, presence of alcohol on their person, or under the influence
of alcoholic beverage or narcotics during their work shift. An employee
will submit to a portable breath test if the presence of alcohol is
suspected. In the event of a positive reading, the employee may, at their
discretion, submit to a blood alcohol test, the expense of which is
covered by the City if the test is negative and by the employee if the test
is positive. The employee will submit to a urine drug screen if the
presence of drugs is suspected.
3. Personal possession or use of illegal drugs while on duty;
4. Failure to report a serious accident or incident while on duty;
7
5. Insubordination; flagrant disregard of a lawful or reasonable order.
16B. It is understood that there are other offenses of extreme seriousness that an
employee will be discharged without a warning letter. Depending upon the
circumstances and upon just cause, a lesser discipline to include demotion,
suspension, or any other appropriate disciplinary action, short of discharge, may
in the discretion of the City Manager, be implemented. It is further understood
that a warning notice shall mean that further disciplinary action up to and
including suspension or dismissal may occur if the condition causing the issuance
of the warning letter is repeated during the effective time of the warning notice.
Warning notices shall be in effect for up to 12 months.
16C. Discharge must be by proper written notice to the employee and the Local
Union. Any employee may request an investigation of this discharge.
17. CITIZEN’S COMPLAINT
When a citizen makes a formal complaint against an employee, which such complaint
might become part of that employee’s official record, such complaint shall be reduced
to writing after a complete investigation has determined there may be possible merit or
substance to the same. Such written complaint shall be delivered to the employee and
the employee shall have the right to face his/her accuser with the steward and/or
representative of the Local Union present at such meeting. The Department Head shall
also be present at the meeting.
18. WORK RULES
The City of Brookings encourages and promotes a mutual respect between
management and bargaining unit employees in the performance of their respective
duties. Department general orders, work rules and the department policy and
procedure manual shall be reviewed by the City Manager and the department head to
ensure that they continue to meet existing conditions. Management will notify all
employees of work rule changes. All Union comments on the proposed changes will be
considered by the City Manager and the department head; however, the City Manager
retains the right to adopt changes in the said orders, work rules and manual. This
article is not intended to permit changes in specific provisions of the Agreement. Any
disputes over reasonableness of work rules shall be subject to the grievance procedure.
19. AUTHORITY TO EMPLOY PERSONNEL
19A. Authority to employ individuals for all positions in the City service, except
certain appointive positions as stipulated in the City Charter is vested in the City
Manager.
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19B. Supervision - Individuals will not be assigned to a department which will require
them to be supervised or evaluated by immediate family members.
20. PERSONNEL RECORDS AND REPORTS
20A. All personnel files are to be maintained by the respective department heads in a
secure, locked file cabinet in the Human Resources office. Employees are
encouraged to periodically review and comment on their personnel records.
Review of personnel files must be completed in the presence of the Human
Resources Officer or their designated representative. ALL PERSONNEL FILES
AND INFORMATION THEREIN ARE CONFIDENTIAL.
21. WORK WEEK
21A. The normal working day for municipal employees shall be consecutive hours and
the work week shall consist of forty (40) hours. Flexible schedules shall be set or
approved by the Department Head.
21B. Employees shall be paid for all time spent in the employ of the Employer.
21C. Employees shall be compensated at the rate of time and one-half for all hours
required to work prior to and/or beyond scheduled shift; on a scheduled day off;
or in excess of forty (40) hours per week. Overtime will not be paid, however, for
changes made to an employee’s normal weekly work schedule to include days
off or shift when seven (7) calendar days advance written notice is given to the
employee, unless changes to the schedule result in actual work hours in excess
of 40 per week. However, seven (7) calendar days advance notice does not need
to be given in the event of an emergency which is defined as an unforeseen
combination of circumstances that calls for immediate action as determined by
the department head or his designee. In that event, the employee shall be paid
at a rate of time and one-half for all hours required to work outside of their
regular shift for emergencies and/or unforeseen circumstances.
Occasional periods when no work is performed due to vacation leave, sick leave,
holidays, and/or other benefit leave, will not be used in the computation of
overtime.
Overtime will not be allowed without approval of the Department Manager or
other supervisor as designated.
21D. Overtime shall not be pyramided.
21E. Employees shall be allowed to trade shifts if it is approved by the shift
supervisor.
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21F. Part-time and seasonal employees shall be scheduled as needed, not to reduce
full-time employees below the normal scheduled work week.
22. SENIORITY
22A. Seniority rights for employees shall prevail.
22B. Seniority shall be defined as the total length of continuous service with the
Employer, since the employee’s last date of hire in the bargaining unit. Current
established seniority lists as of 12/30/97 shall not be modified or changed, but
with respect to the contract language of January 1, 1999, definitions consistent
with the seniority article shall prevail.
22C. On January 1 of each year, the Employer shall post a current seniority list and
shall submit a copy to the Union.
22D. Seniority and employment relationship shall terminate when an employee:
1. Quits;
2. Is discharged for just cause;
3. Is retired.
22E. Department seniority shall govern layoff and recall. In the event of a layoff, the
last employee hired in each affected Department, shall be laid off first as long as
the employees retained are qualified to perform the job. In recalling employees,
they shall be recalled in reverse order of lay-off in respective departments.
22F. A regular full-time employee who is laid off through a reduction in force, shall
receive two (2) weeks notice of separation or shall be paid for the two (2) weeks
following the notice of layoff. Part-time and seasonal employees shall be laid off
first provided they are doing comparable duties in the same department.
22G. Seniority will continue to accumulate for any employee who is drafted into the
Armed Forces of the United States, or who volunteers during a period of
national emergency, for the period of his/her service, and for ninety (90) days
thereafter, if he/she received an honorable discharge.
22H. Employees who are injured and are covered by Workers’ Compensation shall
continue to accumulate seniority during their absence.
22I. The City of Brookings shall grant re-employment rights to employees who have
been laid off. Employees who are discharged, resign, or retire, shall forfeit re-
employment rights. Employees who have been laid off shall be granted re-
employment rights for a period of six (6) months in the classification they
previously held. When re-employing personnel with seniority rights, such rights
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shall prevail. Re-employed individuals who have been laid off shall retain
seniority and all accumulated benefits. Such benefits may not be accrued during
the layoff period.
23. EMPLOYEE CLASSIFICATION
23A. Regular Full-time Employees - Employees who work a minimum of thirty-two
(32) hours per normal work week and are not designated as probationary or
temporary shall be defined as “regular full-time”. This classification will entitle
employees to all rights and benefits on a pro-rated basis. Time served on a
probationary status shall be considered as regular full-time, when the employee
is so classified.
23B. Probationary Employee - Probationary employees are newly hired employees
and shall be considered on a “probationary” status for a period of six (6) months
following their initial date of employment. Upon completion of not more than
six (6) months of satisfactory performance such employees shall be classified as
regular full-time. A probationary employee shall be subject to layoff, discipline,
or discharge at the sole discretion of the City. After an employee has
satisfactorily completed the probationary period, seniority will be established as
of his/her employment date.
23B.1 The probationary period is established for the purpose of evaluating the
performance of and manner in which each new employee adjusts to
his/her work. If an employee is granted leave during their probationary
period and said leave exceeds one week, then employee’s probationary
period shall be extended by an amount at least equal to the term of their
leave. If, for any reason, the employee is found to be unsatisfactory in
his/her performance or attendance during the probationary period, the
employee may be terminated. The “Probationary Employee Progress
Report” form shall be completed two weeks before the probationary
period ends in order to document the reason(s) for termination.
Managers will utilize the Probationary Employee Progress Report to
review each new employee’s performance and progress. The employee’s
work performance, attitude, attendance, ability to follow instructions,
and other factors which cause him/her to be successful on the job must
be carefully reviewed before the employee is classified as a regular full-
time employee. A probationary employee’s performance can be
reviewed as often as necessary during the probationary period. The City
Manager reserves the right to extend the probationary period of an
employee up to a maximum of six (6) additional months.
23C. Acting - When a vacancy occurs in a position which cannot be left vacant for the
length of time anticipated, when no suitable list of approved candidates exists
for its filling, or for some other reason it is not feasible to make a permanent
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appointment thereto, the Department Head may appoint an employee to an
“acting” capacity. The duration of such acting appointment shall be only until a
permanent appointment can reasonably be made. The employee shall receive
the wages of the vacant position.
24. SEPARATIONS
24A. Layoffs - In the event a cutback becomes necessary, City Manager will
first determine what positions should be eliminated, and will notify the
affected employees/union in writing.
24A.1 A regular full-time employee who is laid off through a reduction
in force, shall receive two (2) weeks notice of separation or shall
be paid for the two (2) weeks following the notice of layoff.
25. PROMOTIONS OR TRANSFERS
25A. An employee may request a transfer from a position or Department to another
position or Department within the bargaining unit. Such a request need not be
in the nature of a promotion. Requests for transfer must first be made to an
employee’s immediate supervisor and to the Department Head.
25B. A performance appraisal will be conducted prior to the end of 10 days in the
new position. During the ten (10) day trial period, the employee shall have the
opportunity to revert to his previous position. If the employee is unsatisfactory
in the new position (in the opinion of the Employer), notice and reasons will be
submitted to him in writing by the Employer with a copy to the Union. The
matter may then become a proper subject for the grievance procedure.
Benefits/seniority accumulated by the person transferring shall be retained by
that individual.
25B.1 A transferred or promoted employee who is placed on a salary grade at
step “A”, whether an increase or decrease, will be eligible for a salary
increase to step “B” upon completion of the probationary period as
signified by a satisfactory, or better, rating on an employee evaluation.
Employee will be eligible for an increase to the next highest step upon
completion of an additional six months and will then be eligible on an
annual basis for a step in grade increase through step “F”. A transferred
employee who is placed on a salary grade at step “B”, whether an
increase or decrease, will be eligible for a step in grade increase upon
completion of a probationary period and will then be eligible for step in
grade increases on an annual basis. A transferred employee placed
above step “B” in grade will only be eligible for step in grade increases on
an annual basis.
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25C. Inter-departmental transfers of employees for a short duration for City
convenience may be made at any time at the discretion of the City Manager,
providing the employee is informed of the need and expected duration of the
transfer and it does not affect pay.
25D. Inter-departmental transfers of employees shall be made in the event of a
disaster, such as an ice storm, tornado or any other emergency.
25E. Whenever possible, new and vacant positions will be filled from within the City
by promoting qualified employees in accordance with the following:
25E.1 Promotions/transfers shall be made on the basis of seniority, skills,
ability, qualifications, and job performance. If skills, ability,
qualifications, and job performance, are relatively equal, then seniority
shall be the determining factor.
25E.2 In accordance with this article, promotions must be approved by the City
Manager.
25F. All regular full-time job vacancies shall be posted on City bulletin boards. The
City shall promote or transfer present employees to such vacancy provided the
employee meets the above criteria. Any employee denied a promotion under
this Article shall be given the reasons for such denial in writing and may be
appealed under the grievance procedure.
26. INTERIM PAY GRADE CHANGES
During the term of the contract, any proposed changes within the bargaining unit that
substantially affect an employee’s duties and responsibilities shall be submitted to the
Union. The City and the Union shall determine if the additional duties and
responsibilities warrant a pay grade change, and if so, establish the appropriate grade
for the position.
27. OUT OF CLASS PAY
An employee that works in a higher pay classification for a period of two (2) consecutive
weeks or longer shall receive the higher rate of pay for all time served in said higher pay
classification job excluding the first week. While assigned to such duties, the employee
shall be paid the entry level rate for working in that classification or at a step that would
allow for a rate increase above his/her current rate of pay.
28. ORGANIZATION/ASSOCIATION MEMBERSHIP
The City of Brookings encourages employees to belong to organizations or associations
that will assist them in performing their work.
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29. OUTSIDE EMPLOYMENT/ACTIVITY
29A. Holding a second job elsewhere is subject to critical appraisal only if it conflicts
with the full performance of the employee and the interests of the City. The
City Manager and Department Head should be informed of the outside
employment.
29B. Employees shall not engage in outside activities while on duty. City employees
shall not participate in any activity or enterprise which is contrary to the Conflict
of Interest ordinance adopted by the City Council or inconsistent, incompatible,
or in conflict with the duties and responsibilities of their position. The City
Manager shall make the ultimate determination as to whether or not a specific
activity is prohibited.
30. POLITICAL ACTIVITY
30A. Employees of the City of Brookings are encouraged to exercise their right to
vote. However, other political activity shall be restricted to points 30B.1, 30B.2,
30B.3 and 30B.4 as provided below. In all cases, activities must be in compliance
with the Conflict of Interest ordinance as adopted by the City Council. Failure to
comply with this provision may result in disciplinary action against the violator.
30B. Any officer or employee of the City of Brookings, whether elected or appointed,
may seek any political office while employed by the City, provided:
30B.1 that said officer or employee may not seek any political office or actively
campaign for any political office until after having submitted in writing to
the City Manager, their intention to seek a political office;
30B.2 that said officer or employee never campaign in any manner whatsoever
during hours of employment;
30B.3 that it is mandatory that said officer or employee take a leave of absence
for no less than fourteen (14) days nor more than thirty (30) days prior to
any election for position that would require the termination of said
employee’s employment if he/she is successful in the election. Of that
leave time, the employee may take two (2) weeks of vacation leave. Any
amount in excess of two weeks must be taken as leave without pay; and
30B.4 an employee of the City of Brookings may not campaign on behalf of any
candidate for City Council. This does not preclude an employee from
running for City Council as long as that employee adheres to Item 33B.3
above.
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30C. Any employee elected to a position on the City of Brookings City Council will
resign their position with the City prior to being sworn in on the Council.
31. PUBLIC RELATIONS
All City employees are expected to maintain high standards of conduct and cooperation
in their duties for the City. The City feels an employee accepts an additional
responsibility to his/her community by accepting a position in municipal government,
and urges our employees to act accordingly when off the job.
32. GIFTS AND GRATUITIES
As is outlined in the Conflict of Interest ordinance adopted by the City Council, it is the
policy of the City of Brookings that employees are prohibited from soliciting or
accepting any rebate money, or costly entertainment, gift or gratuity (except memento
and novelties of nominal value) from any person, company, firm, or corporation, in the
hope or expectation of receiving a favor or better treatment than that accorded other
persons.
33. PAY PERIOD
33A. All employees covered in this Agreement shall be paid in the same manner as all
other city employees are paid, on a monthly pay period.
33B. The City is required to deduct the following items from an employee’s pay:
33B.1 Retirement contributions
33B.2 Additional deductions may be made for the following:
a. Insurance - life, health, dental, and vision
b. Credit Union
c. Annuities
d. Retirement (spouse option) contributions
e. Union dues, application fees and assessments
34. TAX DEFERRED ANNUITIES
The City of Brookings offers a payroll deduction Tax Deferred Annuity Program for all
employees. This is an investor directed, professionally managed annuity. The entire
cost is paid by the employee, but reduces the employee’s gross income for tax
withholding purposes. This can be a retirement and tax saving program for employees.
35. INSURANCE
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35A. The City of Brookings offers insurance coverage to all regular full-time
employees. Group health, dental, vision, accident, and life insurance is available
for all qualified employees. The City of Brookings pays 75% of the total cost of
group health for individual or family coverage for all employees; 75% of the
single dental and vision insurance premium portion for all levels of dental and
vision insurance; and 100% of the total cost of the group life insurance plan for
employees. In order to earn the payment of insurance premiums for a given
month, the employee must work or use paid leave for at least 50% of the hours
payable in the payroll month.
35B. All employees, with a full-time hire date prior to January 1, 2010, who are
eligible to begin receiving the South Dakota Retirement System (SDRS)
retirement benefit who retire early or have been approved for the SDRS
disability benefit within 30 days of effective date of resignation from the City of
Brookings, are eligible for 50% payment of the total cost for the retiree group
health and life insurance plan offered by the City as outlined in the City
insurance policy in accordance with current Insurance policy provisions with no
required minimum years of continuous full-time service with the City of
Brookings. All employees with a full-time hire date of January 1, 2010 and
thereafter, however, must pay 100% of the total cost for the retiree group
health and life insurance plan offered by the City. All employees with a full-time
hire date of January 1, 2010 and thereafter, must have a minimum of three (3)
years of full-time continuous service with the City of Brookings immediately
prior to retirement to be eligible for the City retiree group health and life
insurance benefits. The retirement insurance benefit will not continue beyond
age 65 and will end prior to age 65 if the retiree becomes eligible for Medicare.
35C. If any employee, including Fire and Police, is covered under the City health
insurance plan either by spouse or dependent coverage, they would not be
permitted to be covered by an individual policy also with the City.
35D. Employees on leave of absence without pay may make arrangements for
continued coverage.
35E. City employees also have the opportunity to secure individual policies for cancer
and intensive care insurance at a group rate. The entire cost of this optional
policy must be paid for by the employee.
36. RETIREMENT
The City of Brookings is a member of the South Dakota Retirement System.
Participation is mandatory and will be administered in accordance with the policies and
procedures as outlined by the South Dakota Retirement System. Termination of
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employment will also be administered in accordance with the policies and procedures
as outlined by the South Dakota Retirement System.
37. ALCOHOL AND DRUG ABUSE
37A. The municipality is committed to providing reasonable accommodation
to those employees whose drug or alcohol problem classifies them as
handicapped under federal law. An employee may be considered
handicapped if that employee’s current use of alcohol or drugs does not
prevent the individual from performing the duties of the job in question,
or whose employment would not cause a direct threat to property or
safety.
37B. Department Heads and supervisors shall not physically search
employees.
37C. Department Heads and supervisors shall not confiscate, without consent,
prescription drugs or medications from an employee who has a
prescription.
38. EMPLOYEE ASSISTANCE PROGRAM
38A. It is the policy of the City to help employees experiencing behavioral/medical
problems which not only affect their personal lives but often result in poor job
performance. The City recognizes alcohol/drug abuse and addiction and other
medical behavioral problems as treatable illnesses. The City also recognizes that
other mental conditions can be successfully treated
38B. Confidentiality is one of the most important aspects of the program. If the
employee contacts the EAP directly, no one in the Company will know about it,
unless the employee tells them. Participation in the Employee Assistance
Program will not jeopardize the employee’s job security nor will it affect future
promotional opportunities. If an employee’s supervisor refers him/her, the EAP
counselor will let the supervisor know if the employee has kept the
appointment, and whether he/she has agreed to accept the help that was
offered. No information concerning the nature of the problem will be released
without the employee’s written consent. With this policy, any employee who
suspects that he/she has an alcohol, mental health or drug problem, even in its
early stages, is encouraged to seek diagnosis and follow through with the
prescribed treatment as necessary.
38C. There is no charge for the initial assessment. The City will incur such expenses
for treatment and/or hospitalization as provided under the group health
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insurance program. However, if costs are incurred for rehabilitation services
that are not covered by insurance or other benefits, such costs will be the
responsibility of the employee.
39. SAFETY POLICY
39A. Seat Belts
The City of Brookings requires the use of seat belts in the front seat of all
licensed city vehicles and/or equipment with seat belts and/or harness.
40. STORM POLICY
40A. Prior to the occurrence of inclement weather, the City Manager and Department
Heads will identify those positions and employees that are essential to carry on
the City operations and who must be present at work during a storm. Those
employees will be required to report for work via their own means of
transportation or City provided transportation.
40B. Employees who are not identified as being essential to carry on operations shall
have the option of “working or not working”. Those that work must utilize their
own means of transportation.
40C. Employees who choose not to work or are unable to work their regular
scheduled shift due to inclement weather will have to utilize vacation leave or
leave of absence without pay. Employees whose absence is four hours or less
will have the option of making up the time not worked.
40D. Due to work load or such other conditions as may warrant, the City Manager or
Department Heads may identify additional employees who were not initially
identified as an essential employee. Department Heads may use discretion in
calling in additional employees and such employees will be provided
transportation and will be compensated at their regular rate of pay.
40E. Interdepartmental transfers of employees may be made in the event of a
disaster, such as an ice storm, tornado or any other emergency.
41. HOLIDAYS
41A. It is the policy of the City of Brookings to afford all regular full-time employees
ten (10) paid holidays each year. The City recognizes the following holidays:
New Year’s Day
Martin Luther King, Jr. Day
Presidents’ Day
Memorial Day
Independence Day
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Labor Day
Native Americans’ Day
Veterans’ Day
Thanksgiving Day
Christmas Day
Allows for one paid Floating Holiday each year. The Floating Holiday must be
used within the calendar year at management approval. The holiday does not
qualify for payment if not used.
All allowed holiday pay shall be defined as eight (8) hours of compensation to be
used based on employee’s regular rate of pay and cannot be used in less than 8
hour increments.
41B. If the designated holiday falls on a Saturday, the preceding Friday is observed,
and if the designated holiday falls on Sunday, the following Monday is observed
(except for shift workers).
41C. Employees scheduled to work on any one of the 10 above listed holidays will be
paid time and one-half for the number of hours actually worked as well as 8
hours of Holiday Pay to cover the payment of the above benefit.
41D. If an employee is on a scheduled day off when a holiday is observed, the
employee will be given an alternate day off in honor of the specific holiday
within 180 days from the date of the holiday. Payment for the 8 hours of holiday
pay will be given at that time.
41E. An employee on vacation during a holiday will receive holiday pay and will not
be charged for that day as vacation.
41F. An employee who is on paid leave of absence will be eligible for holiday pay for
a designated holiday observed during the leave of absence.
41G. An employee who is on unpaid leave of absence will not be eligible for holiday
pay for a designated holiday observed during the leave of absence.
41H. An employee scheduled to perform work on a designated holiday who does not
report and is not excused will forfeit the holiday. Further, the employee must
work their last full scheduled shift preceding the holiday and their first full
scheduled shift after the holiday to be paid the eight (8) hours of recognized
holiday pay. This holiday provision does not eliminate overtime pay (time and
one-half) for actual hours worked during a holiday. If the employee utilizes sick
leave for any of the aforementioned shifts, the supervisor may require a
doctor’s certification for date(s) absent.
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41I. Employees who are scheduled to work on their normal day off due to a holiday,
without a seven (7) calendar day written notice of a schedule change, will be
given an additional eight (8) hours off with pay to be used within 180 days of the
day on which it was earned and to be scheduled with the approval from the
employee’s department head.
41J. Holiday pay shall not be used in the computation of overtime.
42. VACATION LEAVE
42A. It is the policy of the City of Brookings to grant vacations with pay to provide
regular full-time employees with periods of rest and recreation in recognition of
services performed. Vacation leave for eligible employees for each vacation
year is based upon length of service.
42B. Employees will accrue vacation in accordance with the following schedule:
Date of hire through five years - 6.67 hours per month
After five but less than 10 years of service - 10.00 hours per month
After ten but less than 20 years of service - 13.33 hours per month
After twenty years of service - 16.67 hours per month
Vacation leave shall be earned and credited to employees on the last day of
each month, provided all other necessary provisions of this article have been
met. Said vacation leave shall not be available to employees until after it has
been earned and credited.
In order to earn the accrual of vacation leave in a given month, the employee
must work or use paid leave for at least 50% of the hours payable in the payroll
month.
42C. Employees have the opportunity to use vacation leave in one-fourth (1/4) hour
increments at the discretion of the Department Head. Employees may
accumulate up to two hundred eighty (280) hours (35 days) of vacation. Cash
payments in place of vacation privileges are not permitted unless the employee
is discontinuing employment.
42D. The accrual date for vacation is the employee’s hire date.
42E. Employees may use accrued vacation during their probationary period, however,
the employee may not use more hours than in vacation accrual balance. If
employee leaves employment prior to the end of the introductory period, any
vacation used during this period must be repaid to the City of Brookings.
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42F. Employees granted unpaid leave of absence in excess of one-half month will not
accrue any leave for that month.
42G. Employees will not receive additional vacation time off due to illness of disability
occurring while on vacation unless special circumstances in the opinion of the
immediate supervisor would warrant a change.
42H. Requests for vacation leave must be approved by the employee’s Department
Head prior to the time of departure and vacation will be paid at the employee’s
regular hourly rate. Leave requests will normally be granted at the time
requested by the employee, unless operational necessity requires full staff.
42I. Employees who are laid off or discharged, who resign or retire after giving two
week’s notice to the City, or who are called to military service, shall receive
payment of such vacation time as is due them, computed on a pro-rata basis
according to the time worked during the current vacation year.
42J. Vacation leave can be taken during foul and dangerous weather, travel during
which is hazardous or not recommended by local authorities. This leave will be
granted with the approval of the Department Head.
42K. Vacation will be granted on a first come - first serve basis. In the event vacation
is requested at the same time by more than one employee for the same time
period, seniority provisions shall prevail.
42L. Employees requesting vacation leave shall be notified that their request has
been granted or denied in a timely manner. If the notice of grant or denial has
not been timely, the employee may contact the Department Head directly for
such determination.
43. SICK LEAVE
43A. Sick leave is leave with pay granted to regular full-time employees who are
suffering with an illness or disability which prevents them from performing their
assigned duties.
43B. Sick leave may be earned by probationary and regular full-time employees. Sick
leave begins to accrue at the rate of twelve (12) hours per month. Employees
with a start date prior to January 1, 2013 may accumulate up to 260 days (2,080
hours) of sick leave. Employees hired January 1, 2013 and thereafter, may
accumulate up to a maximum of 1500 hours of sick leave.
43C. After ten (10) years of service and upon termination of employment other than
discharge, any unused accumulated sick leave will be paid at ten percent (10%)
of the current base hourly rate and one percent (1%) additional for each year of
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service beyond ten (10) years, up to 1,500 hours maximum accumulated sick
leave.
43D. Requests for sick leave must be approved by the Department Head prior to the
employee’s normal starting time for the day involved, unless, in the judgment of
the immediate supervisor, the circumstances surrounding the absence made the
reporting before normal starting time impossible. Upon returning to work, the
employee shall notify his/her supervisor of his/her recovery.
43E. Sick leave shall be earned and credited to employees on the last day of each
month, provided all other necessary provisions of this article have been met.
Said sick leave shall not be available to employees until after it has been earned
and credited.
In order to earn the accrual of sick leave in a given month, the employee must
work or use paid leave for at least 50% of the hours payable in the payroll
month.
43F. Accrued sick leave may be used during the employee’s probationary period.
43G. Sick leave shall be paid at the employee’s regular hourly rate, and employees
may use sick leave in no less than one-fourth (1/4) hour increments.
43H. The City reserves the right to require employees to submit verification from a
medical practitioner of their reason for absence upon their return from three (3)
consecutive sick days or where a pattern of frequent absences exist. The City
may also require any employee afflicted with an illness or injury that may
require work restrictions to present verification from a medical practitioner of
their fitness to continue to work.
43I. Employees shall be charged for sick leave only for absence on days when they
would otherwise work.
43J. The accrual date for sick leave is the last working day of the month.
43K. Sick leave shall be granted to employees:
43K.1 when they are incapacitated for the performance of their duties due to
illness to include birth of a child, injury, and injury not incurred in the
course of their employment;
43K.2 for medical, dental, and optical examinations or treatments, provided
the employee gives the City one (1) week notice of such appointment,
except in cases of emergency;
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43K.3 when an employee or ward child is sick or when a member of the
immediate family is sick and requires the care and/or attendance of the
employee during scheduled work hours; immediate family is defined as
spouse, son or daughter, parent or spouse’s parent, brother or sister,
and dependent(s) residing in the employee’s home to include step-
relatives in the same categories. After three consecutive sick days, the
employee’s department head and/or Human Resources Director, may
require a doctor’s statement specifying the requirement of care and/or
attendance. The cumulative amount of sick leave that can be utilized by
any one employee within the calendar year for their spouse’s parent,
brother and/or sister is 160 hours for calendar year 2013, 140 hours for
calendar year 2014 and 120 hours for calendar year 2015 and thereafter.
43K.4 when, through exposure to a contagious disease, the presence of the
employee at his/her post of duty would jeopardize the health of others,
provided, however, that sick leave for these purposes shall require a
verification by a medical doctor’s certificate.
43K.5 for up to five (5) working days of paid sick leave for the adoption of a
child and for the father employee of newborn child(ren) to assist with
care and/or delivery. If employee is eligible for the provisions of the
Family and Medical Leave Act, he/she can request additional time off
without pay up to a maximum of 12 total weeks. Vacation accrual,
however, must be used to cover additional FMLA leave period.
44. SPECIAL LEAVE
Leave with Pay
The Department Head will grant a leave of absence with pay to regular full-time
employees for the following reasons and with these restrictions applied:
44A. Funeral
The City will permit any regular full-time employee to be absent from work
without loss of pay, based on his/her regular straight time pay for three (3) basic
scheduled work days to arrange for and attend the funeral for a member of the
immediate family or a relative. Pay shall be granted ten (10) hours for
employees on ten (10) hour shifts and eight (8) hours for employees on eight (8)
hour shifts, maximum forty (40) hour week plus authorized overtime. Additional
time beyond the three days may be charged to vacation or sick leave at the
discretion of the Department Head. Immediate family for bereavement leave
includes: spouse, parents, children, siblings, grandparents, grandchildren,
spouse’s parents, son-in-law, daughter-in-law, brother-in-law or sister-in-law.
The bereavement benefit will also be granted for step-relatives in these same
categories. In the event of a funeral of a family member not included within the
relative or immediate family definition or a close friend, an employee may take a
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reasonable amount of time off with pay to be charged as vacation or sick leave.
Bereavement leave may be used during the employee’s probationary period and
used in no less than one-fourth (1/4) hour increments.
44B. Voting
Any employee eligible to vote at any election held within the State of South
Dakota shall, on the day of such election, be granted time to go to the polls if
his/her duties on that day would otherwise prevent him/her from voting before
or after regular working hours.
44C. Jury or Court
If any employee is called for jury duty, he/she shall continue to be paid at
his/her regular rate. Upon returning to work, he/she shall reimburse the City for
the amount received for jury duty for each day of absence from work. Vacation
and sick leave will continue to accrue for the time that is spent on jury duty.
44D. Firefighters and Honor Guard
If any employee is called to a fire as a volunteer firefighter or required to serve
as Honor Guard in the immediate Brookings area, he/she shall continue to be
paid at his/her regular rate.
45. MILITARY LEAVE
45A. Regular full-time employees serving in the Military Reserve, S.D. Army National
Guard, Air National Guard, or Naval Militia will be granted paid leave of absence
when they are called out for active service. They shall be paid a pay supplement
by the City so that the supplement combined with their service pay shall equal
their regular rate of pay from the City. If such service exceeds two (2) weeks,
the City will not supplement the pay; however, there will be no loss of seniority,
and employees may utilize vacation leave. In the event of a mandatory call up
for a national or state emergency, differential pay will be paid for four (4) weeks.
In the event an employee volunteers or it is deemed mandatory for temporary
duty (TDY), differential pay will be compensated for up to five (5) working days.
The above periods of times considered for differential pay will be per calendar
year. Differential pay shall include quarters allowance, in addition to base pay.
45B. Medical benefits will be extended for thirty (30) days for all Military personnel
called to active duty.
46. MEDICAL LEAVE OF ABSENCE
46A. The City of Brookings and the Union agree to comply with guidelines set forth in
the Family Medical Leave Act (FMLA) of 1993 as well as any subsequent
amendments and/or modifications to the law.
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46B. A leave of absence for the birth of a child shall be treated as any other illness or
temporary disability.
47. PROFESSIONAL DEVELOPMENT AND EDUCATIONAL LEAVE
The Department Head, with the approval of the City Manager, may grant educational
leave to employees requesting leave for continuing education or training for durations
of ten (10) working days or more. Approval of such leave, the length of time paid, and
the amount of pay received will depend on the directness of the relationship of the
education or training to the duties of the employee and the projected needs of the City.
An employee must have worked for the City for a period of two (2) years in order to
qualify for educational leave. The employee must agree to return to work for a period
of two (2) months for each month of educational leave taken. An employee requesting
to attend college classes which may interfere with the employee’s work schedule will be
reviewed on a case by case basis by the Dept. Manager, Human Resources Director, and
City Manager. A determination will be made to determine if request will be approved
or denied based on potential problems associated with being away from work, and
need for educational growth in the City of Brookings relative to major being pursued.
49. INJURY LEAVE
An employee injured while on the job must promptly notify his/her Department Head
or supervisor. All medical and hospital expense shall be paid for in accordance with
Worker’s Compensation and the City policy. The City policy in injury leave shall be to
compensate the employee up to a maximum of 960 hours per injury, for those injuries
which qualify for Workers Compensation lost time benefits, at the rate of pay he/she
was making at the time of accident, less the amount he/she receives from Worker’s
Compensation. Injury leave availability shall include return of leave for any other leave
taken during the initial seven consecutive day waiting period. After the 960 hours per
accident, the employee may elect to use accumulated sick leave and/or vacation credits
to continue receiving his/her full pay. Should the employee not elect such action or
should he/she exhaust all accumulated credits, he/she may apply for disability under
provisions of the Worker’s Compensation Act or the Retirement Fund. Once the
employee is no longer receiving full compensation from the City, he/she will be eligible
to receive compensation payable under the Worker’s Compensation Act in addition to
eligible retirement benefits. All vacation, sick leave and holiday leave earned while on
injury shall accrue at the employee’s regular rate. In the event the employee incurs an
on the job injury which does not qualify for Worker’s Compensation and/or results in
lost time of less than seven consecutive days, the employee will be required to utilize
sick, vacation, or leave without pay for those days which they are absent from work.
Employees may use injury leave in no less than one-fourth (1/4) hour increments for
doctor appointments, etc. once seven day loss time requirement has been met.
50. LEAVE WITHOUT PAY
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50A. Regular full-time employees may request and may be granted a leave of absence
without pay for personal reasons up to a maximum of 6 continuous months (not
to include FMLA leave taken), subject to the approval of their Department Head,
Human Resources Director and City Manager and providing all vacation leave
and/or sick leave has been exhausted.
51. ABSENTEEISM
51A. Employment is a matter of mutual agreement. In return for offering a
reasonably reliable income, the City is entitled to reasonably reliable
performance. The City has the right to expect that employees will be present,
ready to work, when and where they are assigned.
51B. Employees who are absent from work shall be responsible for notifying their
supervisor when they are absent and when they will report back to work.
Disciplinary action shall be taken if employees fail to comply with City rules.
51C. Absence of any City employee that is not authorized shall be without pay. Any
employee who absents himself/herself for three (3) consecutive days without
leave shall be deemed to have resigned.
51D. Departure from assigned work schedules must be requested and approved in
advance by the employee’s immediate supervisor.
52. TRAVEL
The City of Brookings encourages management and non-management staff to attend
and participate in professional meetings, training seminars, and educational courses.
52A. Employees who attend training outside of the department will be compensated
for a maximum of eight (8) hours per day on those days they are attending
training, unless otherwise approved in advance by Department Head, based
upon FLSA guidelines.
52B. Travel Expenses - Employees shall be reimbursed for all reasonable expenses
incurred in the line of duty as provided by the City travel policy. Mileage will be
paid in accordance with current City schedules. In no instance will the City travel
rates be less than the South Dakota State rates.
53. VOLUNTEER FIRE DEPARTMENT TRAINING
Regular full-time employees who are members of the Brookings Volunteer Fire
Department may attend Fire Training Programs or schools if approved by the
Department Head. Employees’ vacation time shall be used for these training programs
or schools. Expenses and per diem allowances shall be paid by the Brookings Fire
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Department as provided in the Volunteer Fire Department Training Policy. In a fire
emergency, regular full-time employees who are members of the Brookings Volunteer
Fire Department may request up to 15 work days off without pay per calendar year to
assist other areas if appropriate documentation is presented to substantiate the need
for the leave. Such time off would not affect the accrual of benefits for the month.
54. LICENSES AND CERTIFICATES
54A. The City of Brookings has established several positions which require a license or
certificate as a minimum qualification. As a benefit to employees, the City will
reimburse the employee for expenses and fees required to obtain a license or
certificate. The City, however, will only reimburse costs for the first three (3)
attempts at securing a license or certificate.
54B. City employees who attend license or certificate training sessions in excess of
four (4) weeks in duration shall be required to sign a statement prior to
attending the training, guaranteeing the City an additional two (2) years of
service. Employees who fail to return a total of two (2) years of service shall
reimburse the City a prorated share of the total cost. Cost of the training shall
include transportation, room and board, and the cost of the training session.
55. EDUCATIONAL MATERIAL
The City of Brookings is interested in keeping employees up-to-date on the latest
technical advances. Therefore, educational material that is available and will assist City
employees in performing their job duties may be purchased by the City.
56. BREAK TIME
56A. The lunch period is one (1) hour in length during an eight (8) hour working day,
unless mutually agreed otherwise. The lunch period should be taken sometime
midway through the employee’s work shift.
The department manager and/or supervisor retains the right to schedule
employee’s lunch and rest periods to fulfill the operational needs of the various
work units.
56B. Rest breaks will be granted twice daily during 8 and 10 hour work shifts and
three times daily for 12 hour work shifts at the Ice Arena for twenty (20)
minutes each. Rest periods may not be accumulated for time off or used to
leave work early.
57. MISCELLANEOUS
57A. Employees may maintain residence outside the city limits.
57B. Employees may request time off without pay.
57C. Physical Fitness
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It shall be the responsibility of each employee to maintain the standards of
physical fitness and condition required to perform his/her job. Whenever a
Department Head suspects the physical condition of an employee is
endangering his/her own health or the safety of his/her fellow workers, he/she
may request the employee to submit to a medical examination by his/her
physician without expense to the employee for the purpose of determining
whether the physical condition of the employee may affect job performance of
the employee or the safety of his/her fellow workers.
57C.1. The City will reimburse regular, full-time employees 50% of the monthly
membership fee, up to a maximum of $25.00, at a locally accredited
wellness/fitness center. To be eligible for reimbursement, the employee
must present proof of attendance of an average of two (2) times per
week or eight (8) times per month during that month which is to be
reimbursed. The City will not participate in any way in initiation fees.
57D. Degree of Illness or Injury
Employees shall be responsible for reporting to their Department Head or
Supervisor any diagnosed illness or injury that may affect their job performance
or the safety of his/her fellow workers.
57E. Prescription Safety Eyeglasses
Effective January 1, 2013, for those employees who wear prescription eyewear
who perform jobs, duties, or tasks requiring eye protection, a program has been
established in which those employees may request through their supervisor
prescription safety glasses. The prescription safety glasses system shall meet
the ANSI Z87 standards which include permanently mounted side shields.
Employees may make their choice of frames from frames which meet this ANSI
standard. The maximum allowable charges that the City will be responsible for
in the purchase of this prescription safety eyewear are as follows:
Single vision lens & frames: Maximum $135.00
Bifocal lens & frames: Maximum $155.00
Trifocal lens & frames: Maximum $165.00
Progressive or other special need lens & frames: Maximum $245.00
The City will assume only the cost of the glasses. Any testing or eye
examinations associated with the glasses will be at the expense of the
employee. Employees are eligible for a replacement set of prescription safety
glasses once every 12 months, but only in circumstances in which a change is
needed due to a prescription change.
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58. UNIFORMS AND EQUIPMENT
58A. In positions requiring additional gear, it shall be provided for employees by the
City. Employees are responsible to turn in worn-out clothing or defective
equipment to their supervisor prior to being issued new replacements.
58B. For positions which have been predetermined by the Safety/Wellness
CommitteeDepartment Head to require safety boots/shoes, effective January 1,
20162020, an allowance of $100.00150.00 per calendar year will be provided to
the employee for the purchase of safety boots/shoes. The $100.00150.00
allowance will be disbursed once every calendar year through the payroll system
in the month of April. As the employee purchases the boots needed for his/her
job, it will be the responsibility of the employee to furnish a copy of the actual
receipt to his/her department director. The receipt will be used to track the
actual amount of money used each year by employees for safety boots/shoes.
58C. Uniforms and equipment is a proper topic for committee for union management
cooperation.
59. STANDBY TIME
59A. When any employee is designated to be on call or standby for a period of one
(1) week, he shall receive, in addition to his regular salary, twenty dollars
($20.00) per day effective January 1, 2011, plus time and one half for any hours
worked, while working standby. Employees scheduled to be on standby
Saturday, Sunday or any scheduled holiday, shall receive twenty-five dollars
($25.00) for Saturday, Sunday, or any scheduled holiday effective January 1,
2011. He/she shall not be scheduled more often than once each month on a
rotation basis, unless the employees work under another arrangement,
acceptable to the department head and City Manager. If a standby service
should fall on a regularly authorized holiday, the employee shall receive salary
for that day in addition to the standby pay for that period.
59B. Employees on Standby are expected to be available for duty at any time in the
same condition as would normally be expected of an employee for the
performance of their duties. Individuals must be constantly available for contact
by phone or by pager (with pager to be provided by the City) and are expected
to report for duty within thirty (30) minutes barring unforeseen circumstances
not within their control.
59C. When an employee is required to act as supervisor in charge of the Street
Department due to the absence of the Street Superintendent, that individual
will be compensated, in addition to his regular salary, a daily rate of thirty-five
dollars ($35.00) per day on weekdays (Monday through Friday) effective January
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1, 2011 and fifty dollars ($50.00) for weekends (Saturday and Sunday), and city
recognized holidays effective January 1, 2011.
60. SHIFT DIFFERENTIAL
60A. Full-time employees working between 6:00 P.M. and 7:00 A.M. shall be paid an
additional eighty cents ($.80) for time worked between those hours.
60B. Full-time employees working from 6:00 PM Friday until 7:00 A.M. on Monday
and all hours worked during a city recognized holiday shall also receive the
additional eighty cents ($0.80) per hour shift differential.
61. CALL-IN
Employees who are requested to report for work during hours when they are normally
scheduled to be off shall receive time and one-half (1 1/2) for a minimum of two (2)
hours of work or two (2) hours pay in lieu of work. This minimum shall not apply to
work performed immediately before or immediately after an employee’s regular work
shift.
62. HAZARDOUS PAY
When an employee of the Forestry Department is trimming trees requiring the use of
aerial bucket and/or ropes, the removal of trees, or around overhead electrical
distribution lines, or while operating a wood chipper or stump cutter; or an employee is
required to work on the ground near the front end loader grappling forks; or an
employee is required to work with the asphalt recycling unit, steamer, or the oilers or
one air compressor operator during crack sealing in the Street Department, that
employee shall, in addition to his regular pay, receive hazardous pay for all times spent
in said hazardous duty of Two Dollars and Seventy-Five Cents ($2.75) per hour.
Employees will also receive this hazardous pay during handling and/or clean-up of
chemicals effective January 1, 2013; as well as paint striper operator, and loader
operator with grapple hooks during spring clean-up, effective January 1, 2016.
63. COMPENSATION TIME
Employees at their discretion shall be entitled to be paid for overtime at the rate of
time and one-half (1 1/2) or designate comp time upon approval of Department Head in
lieu of pay at the rate of time and one-half (1 1/2) for each hour of overtime. The
maximum allowable carryover from one calendar year to the next is forty (40) hours.
Use of comp time must be approved by the Department Head and may not result in
overtime needing to be paid to cover a shift.
64. LONGEVITY
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64A. Regular full-time employees shall be eligible for longevity pay based upon length
of full-time continuous service with the City of Brookings. Length of service shall
be the full number of years of service as of the hire date of the employee’s
employment. Years of service must be continuous years of service.
64B. Longevity pay shall be paid monthly with regular pay. All deductions required by
the law shall be made. In order to earn the payment of longevity in a given
month, the employee must work or use paid leave for at least 50% of the hours
payable in the payroll month. Employees will be granted their new monthly
longevity rate within the month that their anniversary of continuous
employment falls.
64C. The amount of longevity pay shall be at the rate of $6.00 per month per year
with a cap of 30 years after completing five (5) years of continuous full-time
employment.
EXAMPLES: 5 years of employment $30.00 per month
8 years of employment $48.00 per month
10 years of employment $60.00 per month
65. WAGES (See Appendix A - attached)
65A. Commencing January 1, 20192020, there shall be a 2.275% increase to the City
of Brookings Pay Plan.
65B. A full contractOnly a Wage reopener will occur on an annual basis commencing
prior to the City of Brookings budgeting process.
66. DEFINITIONS
As used in this document, the following words and terms, unless the context clearly
requires otherwise, shall have the meaning as indicated.
66A. Grade or Class of Positions - A group of positions sufficiently alike in duties,
authority and responsibility to justify the same title, qualifications and schedule
of pay to all positions in this group.
66B. Compensation - All forms of valuable consideration, including salaries or wages
earned by or paid to any employee by reason of service in a position with the
City.
66C. Demotion - An involuntary change in classification of an employee from a
position in one class title to a position in another class title having a lower entry
level salary. (This definition shall not include down-grades.)
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66D. Voluntary Reclassification - The voluntary classification of an employee from a
position in one class title to a position in another class title having a lower entry
level salary.
66E. Relative - The employee’s grandparents, grandchildren, father-in-law, mother-
in-law, son-in-law, daughter-in-law, brother-in-law, or sister-in-law, and
members of the immediate family. Step relatives are also included in above
classifications.
66F. Immediate Family - The employee’s spouse, parents, spouse’s parents, son or
daughter, brother, sister, step-parents, step-brother, step-sister, step-children
and/or legal guardian or ward.
66G. Discharge - The permanent involuntary separation of an employee from his/her
position for cause.
66H. Employee - A person legally occupying a position with the City or on authorized
leave of absence from such service. Elected officials and members of appointed
Boards and Commissions shall not be considered as employees, nor shall the
provisions of this document be applicable.
66I. Probationary Period - A working test period of six (6) months during which an
employee is required to demonstrate his/her fitness for the duties to which
he/she is appointed by actual performance of the duties of the position.
66J. Promotion - A change in the position of an employee from one grade to a
position in another grade having a higher maximum salary range. (This
definition shall not include upgrades.)
66K. Transfer - The change of an employee from one position to another position in
the same grade or another grade having the same maximum salary range,
involving the performance of similar duties and requiring substantially the same
basic qualifications.
66L. Hire Date - The hire date will be the date upon which an individual became a
regular full-time employee. That date does not change with any changes of
duties. If an individual is re-employed, only the date of his/her current re-
employment shall serve as the official date of employment for all personnel
transactions, except for employees who have re-employment rights due to
layoff.
66M. Anniversary Date - The anniversary date is the date in which an individual
becomes employed within a current job description. The anniversary date
would not change unless there was a promotion or transfer during their
employment. If a promotion was received within the same department, their
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anniversary date would change to the date in which the promotion was
effective. The anniversary date would also change if they transferred from a
position within one department to a different position within another
department. There would be no change in the anniversary date in a situation in
which an employee’s job description is re-evaluated due to a change in duties,
etc. Under that circumstance, the anniversary date would remain at the date in
which the employee entered his/her position.
66N. Reclassification - The change in the duties and responsibilities of a position
involving either the addition of new assignments or the taking away or
modification of existing assignments which causes a change in the class title of
the position.
66O. Department Heads - Those persons appointed by the City Manager to manage
and administer the work and personnel of their respective departments. They
shall consist of the City Clerk, Community Development Director, Human
Resources Director, Finance Manager, City Engineer, Liquor Store Manager,
Street Superintendent, Director of Solid Waste Management, Fire Chief, Parks,
Recreation and Forestry Director, and Chief of Police. Also acting as Department
Head is the City Librarian, who is appointed by the Library board.
67. DURATION
67A. This Agreement shall be in full force and effect from January 1, 20192020, up to
and including December 31, 20192021, and shall supersede any prior
Agreements between the parties, and shall continue from year-to-year
thereafter, unless written notice of desire to cancel or terminate or modify the
Agreement is served by either party upon the other by July 1, 20192021.
67B. When no cancellation or termination is served and the parties desire to continue
said Agreement but also desire to negotiate changes or revisions in the
Agreement, either party may serve upon the other a notice prior to the first day
of July of the current contract year, advising that said party desires to revise or
change terms or conditions of said Agreement.
CITY OF BROOKINGS TEAMSTERS LOCAL UNION NO. 120
_____________________________ __________________________________
City Manager Principle Officer/President
______________________________ __________________________________
Date Business Agent (James Heeren)
__________________________________
Date
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APPENDIX A
OFFICIAL SALARY SCHEDULE
GENERAL CONTRACT FOR 2019
Explanation of Schedule
There are six (6) steps for each non-Department Head position in the Salary Schedule. These
rates shall be the minimum and maximum rate for the position. New employees will normally
be hired at Step “A” in the appropriate classification unless experience and qualifications justify
beginning above the minimum. All new employees shall be granted a probationary
appointment for a period of six (6) months. This probationary period is a working test during
which the new employee must satisfactorily demonstrate his/her ability to perform his/her
duties. If employee does not satisfactorily demonstrate his/her ability to perform his/her duties
by the end of the probationary period, the employee may be terminated or the probationary
period extended up to an additional six (6) months with a determination of pay increase held
until the expiration of that extension. In accordance to this agreement and upon completion of
the probationary period, the probationary employee may be reclassified to regular full-time and
advance to the next higher step in grade based upon successful job performance. After
completing an additional six (6) months, the employee may advance to the next higher step in
grade based on satisfactory job performance and successful completion of each additional year
of employment through step “F”.
Occupational List of Class Titles
Management Supervisory Series
This series consists of those positions having a combination of assigned management tasks and
the responsibility of supervising full-time personnel.
Title Grade
Sanitation Collector Supervisor 8
Forestry Supervisor-Arborist 8
Park Supervisor 8
Landfill Supervisor 9
Street Operations Supervisor 9
Professional Series
The positions in this series are distinguished by special requirements of education or training.
They may be assigned management tasks and typically have a high degree of public contact.
Title Grade
Code Enforcement Officer 8
Building Inspector 9
Engineering and Storm Water Technician 9
Maintenance and Equipment Operator Series
Positions allocated to this series have classifications and duties involving the maintenance of
public streets, parks and require the operation and/or repair of specialized equipment. The
series also includes Apprenticeship positions.
Title Grade
General Laborer 3
Sanitation Collector 6
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Solid Waste Worker 6
Airport Operations/Maintenance Technician 6
Park Technician 6
Forestry Technician 6
Street Maintenance Technician 6
Equipment Operator 6
Building Trades Technician 6
Advanced Equipment Operator 7
Building Trades Specialist 8
Shop Supervisor & Mechanic 8
Traffic Control Supervisor 8
Heavy Equipment Operator-Street 8
Heavy Equipment Operator-Landfill 8
Clerical Series
This series consists of positions which involve office and clerical work with experience in typing,
basic bookkeeping and record maintenance. Employees occupying these classifications
generally assist the public either directly or over the phone and operate standard office
equipment.
Title Grade
Municipal Liquor Store Clerk 3
Receptionist/Office Clerk 3
Office Manager – Engineering/Community Development 7
Office Manager – Landfill 7
Office Manager – Streets 7
Office Manager – Park, Rec & Forestry 7
Position Allocation and Classification Plan
Job Descriptions have been prepared and are on file with the Human Resources Director for
each of the above titles. Every full-time employee is classified by these Job Descriptions.
Movement from one classification to another requires the approval of the City Manager and
must be consistent with the provisions to this agreement.
Library
The Brookings Library Board has the authority to appoint and employ all Library personnel. The
class codes, class titles and job descriptions are uniform with the City Occupational
Classifications and pay grades.
Title Grade
Circulation Assistant II-Technical Services Assistant 4
Interlibrary Loan Services Coordinator 4
Administrative Assistant/Library 5
Community Services Coordinator 5
Circulation Manager 6
Children’s Service Coordinator 9
Young Adult Services Coordinator 9
Adult Services Librarian 11
Technology Services Librarian 11
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0381,Version:1
Action on the Police Department Union Contract.
Summary:
Annually, the City and Union leadership meet and confer to develop an agreed contract that guides
its members and City relationships. Teamsters Local Union No. 120 represents Police Department
employees under this contract. The existing agreement will expire December 31, 2019. The
proposed agreement will cover 2020 - 2021 with a 2.25% increase in 2020 and only automatic
opener of salaries for 2021. The recommended salary increase is contained within the 2020 budget
within each department’s salary line item.
Recommendation:
Staff recommends approval
Attachments:
Memo
Agreement - clean
Agreement - marked
City of Brookings Printed on 9/5/2019Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From:Paul M. Briseno, City Manager
Council Meeting:September 10, 2019
Subject:2020-2021 Teamster Local Union No. 120 Police Union
Agreement
Person(s) Responsible: Paul Briseno, City Manager
Summary:
Annually, the City and Union leadership meet and confer to develop an agreed contract
that guides its members and City relationships. Teamsters Local Union No. 120
represents Police Department employees under this contract. The existing agreement
will expire December 31,2019. The proposed agreement will cover 2020 – 2021 with a
2.25% increase in 2020 and only automatic opener of salaries for 2021. The
recommended salary increase is contained within the 2020 budget within each
department’s salary line item.
Background:
City management meets annually with Union leadership to meet and confer and
develop an agreement for the future. The City General employees are covered under a
union agreement that expires December 31, 2019. Teamsters Local Union No. 120
represents Police Department employees under this contract. Historically, the City has
opted for three year agreements. Due to the fluctuation of sales tax, it’s essential the
City allows salaries as an annual opener to ensure expenses of increased pay does not
out pace revenues.
Discussion:
A proposed contract was negotiated for January 1, 2020 to December 31, 2021. This
two-year agreement grants a 2.25% wage adjustment in 2020 and 2021 only allows
wage as the sole opening item. The City Manager and the Human Resources Director
worked with Union Stewards and the Teamsters Business Agent for the Police
Department group through multiple meet and confer sessions to finalize the proposed
agreement.
The proposed agreement contains minor modifications with minimal impacts to the
budget with the exception of the 2020 proposed 2.25% increase in the annual wage
adjustment. The total impact to the budget for all employees is expected to be
$225,000. This cost is contained within the proposed 2020 budget.
The Police Department member group has accepted the proposed contract and City
Council approval is needed to ratify the contract. This action will complete this process.
Legal Consideration:
There are no legal considerations at this time.
Financial Consideration:
The primary impact to the budget is the 2.25% annual pay adjustment. Its expected to
increase payroll $225,000 and is accounted for within the proposed 2020 budget.
Recommendation:
City Staff recommends approval of the agreement.
Options:
City Council has the following options:
1. Approve as recommended
2. Deny
3. Refer to a Work Session for further discussion
Supporting Documentation:
1. Agreement - clean
2. Agreement - marked
CITY OF BROOKINGS
POLICE LABOR CONTRACT
2020-21
INDEX
Article Title Page
Article 27 ....................Alcohol, Drug Abuse & Addiction ................................................. 15
Article 4 ......................Bonds .............................................................................................. 2
Article 24 ....................Break Time .................................................................................... 11
Article 7 ......................Bulletin Boards ................................................................................ 3
Article 43 ....................Business Agents ............................................................................ 27
Article 21 ....................Call-In & Duty Assignments Outside of Regularly Scheduled Hours..…..10
Article 41 ....................Check Off ....................................................................................... 26
Article 11 ....................Citizen’s Complaint ......................................................................... 5
Article 15 ....................Committee for Union-Management Cooperation ......................... 6
Article 22 ....................Compensation Time ...................................................................... 11
Article 14 ....................Court Pay ......................................................................................... 6
Article 10 ....................Discharge or Suspensions ............................................................... 4
Article 46 ....................Duration ........................................................................................ 28
Article 30 ....................Professional Development and Educational Leave ...................... 17
Article 36 ....................Firearms ........................................................................................ 24
Article 37 ....................Firearm Qualification .................................................................... 24
Article 9 ......................Grievance Procedure ...................................................................... 3
Article 16B ..................Hiring Procedure ............................................................................. 9
Article 31 ....................Holidays ......................................................................................... 19
Article 18 ....................Insurance……………………………………………………………………………………..9
Article 5 ......................Liability Coverage ............................................................................ 2
Article 44 ....................Longevity ....................................................................................... 27
Article 3 ......................Management Rights ........................................................................ 1
Article 8 ......................Military Leave.................................................................................. 3
Article 26 ....................Miscellaneous ............................................................................... 14
Article 19 ....................Pay Periods .................................................................................... 10
Article 17 ....................Pensions………………………………………………………………………………………9
Article 39 ....................Political Activity ............................................................................. 26
Article 29 ....................Professional Development and Educational Leave……………………..17
Article 25 ....................Promotions.................................................................................... 12
Article 1 ......................Recognition ..................................................................................... 1
Article 47 ....................Reopener ....................................................................................... 28
Article 12 ....................Reprimand ....................................................................................... 6
Article 45 ....................Safety Policy .................................................................................. 28
Article 32 ....................Schools & Training ........................................................................ 21
Article 16 ....................Seniority .......................................................................................... 7
Article 2 ......................Separability and Savings Clause ...................................................... 1
Article 23 ....................Shift Differential ............................................................................ 11
Article Title Page
Article 28 ....................Sick Leave ...................................................................................... 15
Article 35 ....................Special Leave ................................................................................. 18
Article 6 ......................Stewards ......................................................................................... 2
Article 34 ....................Travel and Expense ....................................................................... 23
Article 35 ....................Uniforms and Equipment ............................................................. 23
Article 42 ....................Union Business and Representatives ........................................... 27
Article 32 ....................Vacations ....................................................................................... 20
Article 38 ....................Vehicles ......................................................................................... 25
Article 40 ....................Wages ........................................................................................... 26
Article 13 ....................Work Rules ...................................................................................... 6
Article 20 ....................Work Week ................................................................................... 10
1
CITY OF BROOKINGS - POLICE LABOR CONTRACT
THIS AGREEMENT made and entered into this 1st day of January, 2020, by and between
the City of Brookings, South Dakota, hereinafter referred to as the “Employer or the City” and
the Teamsters Local Union No. 120, affiliated with the International Brotherhood of Teamsters,
hereinafter referred to as the “Union”.
1. RECOGNITION
1A. The employer hereby recognizes the Union as the sole collective bargaining
representative pursuant to SDCL 3-18, for all the employees employed by the
Employer in the following described unit:
1A.1 All regular full-time employees employed in the Police Department of
Brookings, South Dakota, including Patrol Officers, Sergeants,
Investigators, Communication Operators, Police Clerk, Animal Control
Officer, excluding the Chief, Assistant Chief, Lieutenants,
Communications Commander, part-time personnel and all other City
employees.
1B. As used in this contract, where appropriate, the masculine includes the
feminine, and the singular includes the plural (and vice versa).
2. SEPARABILITY AND SAVING CLAUSE
If any provision of this Agreement is in contravention of the laws or regulations of the
United States or the State of South Dakota, such provisions shall be superseded by the
appropriate provisions of such regulation; so long as the same is in force and effect, but
all other provisions of this Agreement shall continue in force and effect.
3. MANAGEMENT RIGHTS
3A. The Union recognizes the prerogatives of the City Manager and City Council of
the City to operate and manage its affairs in all respects in accordance with its
responsibility and the powers of authority which the City has not officially
abridged, delegated, or modified by this Agreement, and such powers and
authority are retained by the City.
3B. These management rights include, but are not limited to the following:
3B.1 To utilize personnel, methods and means in the most appropriate and
efficient manner possible; to manage and direct the employees of the
City; to hire, schedule, promote, transfer, assign, train, or re-train
employees in positions with the City, and to suspend, discharge or take
positions with the City, and to suspend, discharge or take other
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appropriate action against employees for just cause;
3B.2 To determine the size and composition of the work force, to eliminate or
discontinue any job or classification and to lay off employees for lack of
work or lack of appropriate funds;
3B.3 To determine the objectives of the City and the method and means
necessary to efficiently fulfill those objectives, including transfer,
alteration, curtailment, or discontinuance of any service; the
establishment of acceptable standards of job performance; (this shall not
include the establishment of a quota system); the purchase and
utilization of equipment; and the utilization of seasonal and part-time
employees, as long as no full-time employees are laid off;
3B.4 To provide reasonable standards and rules for employees; and
3B.5 To determine the method of fulfillment of the objectives of the City,
whether by its employees or by contracting or subcontracting with
respect to all of the City’s services.
4. BONDS
Should the Employer require an employee to give bond, all premiums of such bond will
be paid by the Employer.
5. LIABILITY COVERAGE
The Employer shall continue in affect the insurance coverage relating to claims against
the City and City Employees. The Employer retains the right to change insurance
carriers or otherwise provide for insurance coverage. The minimum coverage under
this policy shall be $300,000.00.
6. STEWARDS
6A. The City recognizes the right of the Union to designate stewards. The job
stewards so designated shall perform the following duties:
6A.1 Investigation and presentation of grievances to Employer or the
Employer representative in accordance with the provisions of this
Agreement;
6A.2 Serve bargaining unit employees by explaining the purpose and content
of an existing contract. The City shall direct such inquiries by bargaining
unit employees to job steward(s). The stewards shall be permitted a
reasonable time, as time permits, to conduct necessary Union business
of presenting, processing and investigating grievances, during working
hours without loss of pay, provided that it does not interfere with the
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efficient operation of the Department, which determination shall be in
the discretion of the duty supervisor, and provided that the steward’s
supervisor(s) is advised in advance of the absence. Such time on such
necessary Union business during duty hours shall not be deducted in the
computation of monthly overtime.
7. BULLETIN BOARDS
The Employer agrees to provide adequate space on its bulletin boards for Union
business notices. Union space will be allocated.
8. MILITARY LEAVE
8A. Regular full-time employees serving in the Military Reserve, National Guard or
Naval Militia will be granted paid leave of absence when they are called out for
active service. They shall be paid a pay supplement by the City so that the
supplement combined with their service pay shall equal their regular rate of pay
from the City up to a maximum of two weeks per calendar year. If such service
exceeds two (2) weeks, the City will not supplement the pay beyond the initial
two-week period. There will be no loss of seniority, and employees may utilize
vacation leave. Service pay shall include quarters allowance, in addition to base
pay.
8B. Medical benefits will be extended for thirty (30) days for all Military personnel
called to active duty.
8C. All applications for military leave must be approved by the Chief or his designee.
The request must be accompanied by a signed copy of the military orders.
9. GRIEVANCE PROCEDURE
9A. Grievances are herein defined to be disputes involving the interpretation of this
Agreement.
9B. Employees are encouraged to attempt to resolve grievances with his or her
supervisor.
9C. Failure to resolve the grievance with the supervisor, the grievance shall be
reduced to writing and submitted to the City Manager and the Local Union
within ten (10) calendar days following the day on which the grievance occurred
or within ten (10) days of knowledge of the occurrence. The written grievance
shall contain the alleged violation and relief requested. The grievance shall be
signed by the aggrieved employee or a representative of the Local Union. An
employee may have a steward and/or business representative present at any
step of this procedure. Within ten (10) working days, the City Manager or his or
her designee shall meet with the grievant and the Local Union. At this meeting,
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all available evidence shall be afforded to both sides.
9D. Failing settlement at that level, the matter may be appealed to the Department
of Labor and Management pursuant to SDCL 3-18-15.2. The appeal must be
initiated by the employee or the Local Union within thirty (30) calendar days.
No grievance shall be entertained or processed unless it is submitted in
accordance herewith. If a grievance is not presented within the time limits set
forth above, it shall be considered “waived”. If a grievance is not appealed
within the specified time limit or any agreed extension thereof, it shall be
considered withdrawn. In all cases involving disciplinary, the employee and/or
the Union may elect to commence the grievance procedure at the level of the
City Manager.
9E. Time limits may be extended by mutual agreement.
9F. The Union has the authority to abandon a grievance. Abandonment of a
grievance shall not set a precedence.
10. DISCHARGE OR SUSPENSION
10A. The Employer shall not discharge, suspend, or discipline any employee without
just cause, but in respect to discharge shall give at least one (1) warning notice
of a complaint against such employee to the employee in writing and a copy of
the same to the Union, except that no warning notice need be given to an
employee before he is discharged or otherwise disciplined if the cause of such
discharge is:
10A.1 Dishonesty;
10A.2 Drinking of, presence of alcohol on their person, or under the influence
of alcoholic beverage or narcotics during the work shift. An individual will
submit to a portable breath test if the presence of alcohol is suspected.
In the event PBT shows positive, employees shall be offered the
opportunity to submit to a blood test and the expense of the blood test
will be upon the City if the results are negative and upon the employee if
results are positive;
10A.3 Personal possession or use of illegal drugs;
10A.4 Recklessness resulting in a serious accident while on duty;
10A.5 Failure to report an accident or criminal incident while on duty;
10A.6 Conduct which is unbecoming of an officer.
10B. It is understood that there are other offenses of extreme seriousness that an
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employee will be discharged for without a warning letter. Depending upon the
circumstances and upon just cause, a lessor discipline to include demotion,
suspension, or any other appropriate disciplinary action, short of discharge, may
in the discretion of the Department Head, be implemented. It is further
understood that a warning notice shall mean that further disciplinary action up
to and including suspension or dismissal may occur if the condition causing the
issuance of the warning letter is repeated during the effective time of the
warning notice.
10C. Time limitations of such warning letter shall be consistent and uniform among
like incidents but in no instance, shall it be for more than eighteen (18) months
from the date of the incident causing this issuance.
10D. Discharge must be by proper written notice to the employee and the Local
Union. Any employee may request an investigation of this discharge.
11. CITIZEN’S COMPLAINT
Citizen complaints against officers shall be divided into two categories: non-criminal
conduct and criminal conduct. Any citizen wishing to lodge a formal complaint against
an officer shall be directed to the Office of the Chief of Police for determination of
category and merit. The officer will be notified at a time appropriate based upon the
circumstances of the investigation.
11.1 – Non-Criminal Complaints: Upon receiving a complaint and determining the
complaint to be non-criminal and having merit, an investigation into the circumstances
of the complaint shall be initiated. The investigation shall be conducted internally by a
command level officer designated by the Chief of Police or his designee, and may
include interviews, statements, audio or video recordings and any other pertinent
information from all persons associated with the investigation.
11.2 – Criminal Complaints: Upon receiving a complaint and determining the complaint
to be criminal and having merit, an investigation into the circumstances of the
complaint shall be initiated. The investigation shall be conducted either internally by a
command level officer, or by investigators from outside agencies so as to avoid any
conflict of interest issues as chosen by the Chief of Police or his designee. The
investigation may include interviews, statements, audio or video recordings and any
other pertinent information from all persons associated with the investigation.
11.3 – Determinations and Findings: Upon completion, the investigation summary
shall be forwarded to the Chief of Police for review. The findings of the investigation
shall be classified as follows:
Sustained: The complaint is determined to be factual.
Exonerated: The officer(s) did not commit the offense as stated.
Unfounded: The allegation is false or not factual.
Not Sustained: Not enough evidence to prove or disprove the allegations
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were found.
Dismissed: The complainant withdrew the complaint or failed to
cooperate with the investigation.
11.4 – Final Action: If upon completion of the investigation the complaint is sustained,
the Chief of Police shall initiate the proper disciplinary action consistent with the City of
Brookings Police Labor Contract and the policies of the City of Brookings and the
Brookings Police Department.
11.5 – Officer Recourse: Any officer or employee who disputes either the findings of
the investigation, or any associated disciplinary action resulting from the investigation,
may protest the matter through the established Grievance Procedures of the City of
Brookings Police Labor Contract and the Brookings Police Department.
12. REPRIMAND
Any reprimand that can become part of an officer’s official record or result in
suspension or discharge shall be given in writing to the employee affected, with a copy
to the Union steward and shall be done at an appointed time with such employee
having the right to have a Union steward and/or other Union representative present.
13. WORK RULES
Department General Orders, Work Rules, and the Department Policy and Procedure
Manual shall be reviewed by the Chief and City Manager to ensure that they continue
to meet existing conditions. Management will notify all employees of work rule
changes.
14. COURT PAY
In the event an employee is required to make an off-duty court appearance, he/she
shall be paid a minimum of two (2) hours at time and one-half (1 1/2) his/her regular
rate of pay. Each session of court, morning and afternoon, shall constitute a separate
appearance if the officer is required to appear at both. Court time paid at time and
one-half shall not be counted toward the officer’s eighty (80) hour bi-weekly schedule.
This minimum shall not apply to work performed within two hours prior to or two hours
following an employee’s regular work shift.
15. COMMITTEE FOR UNION - MANAGEMENT CO-OPERATION
15A. The parties recognize that during the period in which this agreement is in effect,
problems of administration of this Agreement may arise which are not
anticipated by either part. They also recognize that during such period more
mutually constructive and productive relationships are likely to exist between
the City and the Union and among both management and non-management
employees, if both the City and the Union continue to enlarge their respective
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efforts to gain a better appreciation and understanding of each other’s
problems and objectives. They recognize that frequently what first appears to
be problems or areas of conflict and disagreements, are actually the result of
misunderstanding which are cleared away upon a complete and frank exchange
of viewpoints and ideas. They believe that even though limitations are being
placed upon formal collective bargaining negotiations through the extended
period of this Agreement, a better atmosphere in which they both desire, can be
created through meetings of the kind described below:
15B. Once each month or as needed, meetings may be held during the term of this
Agreement of the committee formed as part of this Article. It is understood that
such meetings will be held for the purpose of appraising and discussing the
problems, if any, which arise concerning administration, interpretation or
application of the Agreement or other matters which either party believes will
contribute to the improvement in the relations between them within the
framework of this Agreement. It is understood that such meetings shall not be
for the purpose of handling grievances or conducting collective bargaining
negotiations nor for any purpose which in any way will modify, add to, or
detract from the provisions of this Agreement. In agreeing to such meetings,
the parties are providing concrete evidence of their sincere desire to encourage
friendly, cooperative relationships between their respective representatives at
all levels, and with and between all employees covered by this Agreement and
to find ways to overcome difficulties, influences, or attitudes which interfere
with such relationships.
15C. This committee shall also consider handling problems concerning the safety of
working conditions. Each of the parties recognize the importance of protecting
the health, life, and a limb of employees and the City will make every reasonable
effort to improve conditions that promote health and safety among City
Employees. This committee may make recommendations respecting conditions
which in its opinion would make working conditions more safe.
15D. The committee shall be composed of two (2) members designated by the Union
and two (2) members designated by the City. Any recommendations must be
adopted by a majority of the committee.
16. PERSONNEL POLICIES
16A. SENIORITY
16A.1 Seniority rights for employees shall prevail. Seniority shall be defined as
the total length of continuous service with the Employer, since the
employee’s last date of hire in the Police Department bargaining unit.
16A.2 New employees will be considered probationary employees for twelve
(12) months from the date of employment. Should a probationary
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employee be absent from the job for an approved leave without pay, the
probationary period will be extended to enable employees to complete
their full probationary period.
16A.3 During the probationary period, employees shall have no seniority status,
and may be laid off or terminated at the sole discretion of the City
without regard to length of service. When an employee completes
his/her probationary period, his/her seniority date shall revert back to
his/her original date of hire.
16A.4 On January 1 of each year, the employer shall post a current seniority list
and shall submit a copy to the Union. Seniority will be classified as
follows:
a) All sworn personnel;
b) All non-sworn personnel;
16A.5 Employees hired from non-sworn to the sworn classification or vice
versa, shall maintain their seniority for the amounts of vacation but shall
go to the bottom of the list in the new classification for all other
purposes. Part-time employees obtaining full-time positions shall be
considered as a new hire for all purposes.
16A.6 Seniority and employment relationship shall terminate when an
employee:
a) Quits;
b) Is discharged for just cause;
c) Is retired.
16A.7 All scheduled or otherwise anticipated overtime shall be offered by
seniority to qualified available personnel unless such overtime requires a
special skill or is in accordance with the employee completing an
assigned regular shift. Management reserves the right to offer or
immediately assign overtime resulting from unexpected, unforeseen, or
emergent circumstances without consideration of seniority. It is
understood that all overtime must be authorized by the Chief of Police,
or designee.
16A.8 Vacation will be granted on a first come – first serve basis. In the event
vacation is requested at the same time by more than one employee for
the same time period, seniority provisions shall prevail.
16A.9 In the event of a layoff, the last employee hired shall be laid off first in
the sworn and non-sworn classifications as long as the employees
retained are qualified to perform the job. In recalling employees, they
shall be recalled in reverse order of lay-off in respective classifications.
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16B. HIRING PROCEDURES
The following shall set forth the general procedures for hiring police officers in
the City of Brookings:
16B.1 In the event of an opening within the bargaining unit by virtue of the City
Manager granting approval to fill a vacancy in the Brookings Police
Department, or to add additional police officers, a Notice of Job Opening
shall be posted at City Hall and within the Police Department.
17. PENSIONS
Retirement benefits shall remain as now provided, but they shall not be in any manner
reduced or lessened during the period of this contract, unless the changes are beyond
the control of the City.
18. INSURANCE
18A. The City offers group health, dental, vision, accident, and life insurance options
for all full-time employees in the bargaining unit and their dependents electing
to be covered by such insurance. The City shall pay 85% of the group health
coverage; 75% of the single dental and vision insurance premium portion for all
levels of dental and vision insurance; and 100% of the total cost of the group life
and AD&D insurance plan for employees. In order to earn the payment of
insurance premiums for a given month, the employee must work or use paid
leave for at least 50% of the hours payable in the payroll month.
18B. If husband and wife are both employed by the City of Brookings, the City shall
provide only one or the other with health insurance coverage. The one not
covered may be named as dependent.
18C. Upon receipt of notification by the insurance carrier that changes are needed,
the City will, in turn, notify the Union for purposes of soliciting comments and
suggestions.
18D. All employees, with a full-time hire date prior to January 1, 2010, who are
eligible to begin receiving the South Dakota Retirement System benefit who
retire early or have been approved for the SDRS disability benefit within 30 days
of effective date of resignation from the City of Brookings, are eligible for 50%
payment of the total cost for the retiree group health and life insurance plan
offered by the City as outlined in the City insurance policy in accordance with
current Insurance policy provisions with no required minimum years of
continuous full-time service with the City of Brookings. All employees with a
full-time hire date of January 1, 2010 and thereafter, however, must pay 100%
of the total cost for the retiree group health and life insurance plan offered by
the City. All employees with a full-time hire date of January 1, 2010 and
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thereafter, must have a minimum of three (3) years of full-time continuous
service with the City of Brookings immediately prior to retirement to be eligible
for the City retiree group health and life insurance benefits. The retirement
insurance benefit will not continue beyond age 65 and will end prior to age 65 if
the retiree becomes eligible for Medicare.
19. PAY PERIODS
All employees covered by this Agreement shall be paid in the same manner as all other
City employees are paid, on a monthly pay period.
20. WORK WEEK
20A. Employees shall be paid for all time spent in the employ of the Employer.
20B. Employees shall be compensated at the rate of time and one-half for all hours
required to work prior to and/or beyond scheduled shift (excludes shifts of less
than 8 hours per day); on a scheduled day off; or in excess of forty (40) work
hours per week for office personnel and dispatch; or in excess of eighty (80)
hours in a two-week period for police officers. Occasional periods when no work
is performed due to vacation leave, sick leave, holidays, and/or other benefit
leave, will not be used in the computation of overtime.
Employees shall be allowed to trade shifts if it is approved by the shift
supervisor. If trading of shifts results in required payment of overtime based on
FLSA guidelines, the trade will not be allowable or approved.
20C. Full-time clerical employees shall be scheduled Monday through Friday and
Saturdays and Sundays off except for temporary, unusual or emergency
situations.
20D. Employees required to work when their shift commences on Easter Sunday shall
be compensated with five (5) additional hours of straight time pay.
20E. Pyramiding of overtime will not be allowed.
20F. The City agrees during the term of this contract to continue its policy regarding
the replacement of employees at shift change.
20G. Part-time employees shall be scheduled as needed.
21. CALL-IN
Employees who are requested to report for work during hours when they are normally
scheduled to be off shall receive time and one-half (1 1/2) for a minimum of two (2)
hours for work performed. The employee shall report to the ranking supervisor, up to
Lieutenant, on duty to perform any additional duties necessary in an attempt to work
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for the entire minimum period. This minimum shall not apply to work performed within
two hours prior to or two hours following an employee’s regular work shift. In the
event the employee is on vacation, the employee may elect to take compensation time
to be credited back to vacation in lieu of monetary compensation. If employee chooses
not to work for the entire minimum period, the employee shall be compensated only
for the hours actually worked.
DUTY ASSIGNMENTS OUTSIDE OF REGULARLY SCHEDULED HOURS
Employees with special duties outside of their regularly scheduled hours will be
compensated a minimum of two (2) hours at their overtime rate of pay or
compensation time. Clarification of special duties may include, but is not limited to,
reserve coordinators, certification instructors (such as Fire Arms, Tasers, Radar, DUI,
etc.) School Resource Officers, Safety Town, Field Training Officers, and
Communications Training Officers.
22. COMPENSATION TIME
Employees at their discretion shall be entitled to be paid for overtime at the rate of
time and one-half (1 1/2) or designate comp time upon approval of Lieutenant in lieu of
pay at the rate of time and one-half (1 1/2) for each hour of overtime. The maximum
allowable carryover from one calendar year to the next is forty (40) hours for both
sworn and non-sworn personnel with the exception of designated active certified
Communication Operator Trainers and Field Training Officers, who will be allowed to
carry over eighty (80) hours from one calendar year to the next.
23. SHIFT DIFFERENTIAL
23A. Full-time employees working between 6:00 P.M. and 7:00 A.M. shall be paid an
additional eighty cents ($.80) per hour for time worked between those hours.
23B. Full-time employees working from 6:00 P.M. Friday until 7:00 A.M. Monday and
all hours worked during a city recognized holiday shall receive eighty cents ($.80)
per hour additional.
24. BREAK TIME
24A. Employees who are scheduled to work an eight (8) hour shift shall be granted a
twenty minute paid break during the first four (4) hours, and a twenty minute
paid break during the second four (4) hours of their shift. Employees who are
scheduled to work a ten (10) hour shift shall be granted a twenty-five minute
paid break during the first five (5) hours, and a twenty-five minute paid break
during the second five (5) hours of their shift. Employees who are scheduled to
work a twelve (12) hour shift shall be granted a thirty minute paid break during
the first six (6) hours, and a thirty minute paid break during second six (6) hours
of their shift.
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24B. Dispatchers will not be allowed to leave the Police building, to include
designated smoking areas, during their breaks unless there are at least two
dispatchers on at that time. However, if the supervisor on duty deems it
necessary, dispatchers will be required to remain in the building even when
there are two on during a shift.
24C. Employees filling out reports shall be allowed coffee or soft drinks while
performing this work without it being considered a break, as long as the amount
of time is reasonable.
24D. Employees shall be allowed to combine break periods for a total of forty (40)
minutes during an eight (8) hour shift, fifty (50) minutes during a ten hour shift,
and sixty (60) minutes during a twelve hour shift.
24E. Rest periods may not be accumulated for time off or used to leave work early,
and are not guaranteed if missed because of operational requirements.
25. PROMOTIONS
25A. Promotion to positions within the sworn personnel in the bargaining unit shall
be filled from lists of employees and personnel obtained through open and
competitive written examinations, oral interview, seniority and education. Such
examinations shall be on the basis of openings contemplated and shall be
conducted by the City of Brookings after advertisement of the fact of giving such
examinations and the terms in respect to grading and other relevant matters.
25B. In the event of retirements, resignations, and other terminations of employment
wherein the position involved is not eliminated, and cash payment is made for
accumulated benefits, the City reserves the right to delay filling the position
until such time as the savings from such a delay equals the total amount of cash
payment.
25C. Service requirements for the position of Sergeant require a minimum of three
(3) years’ experience as a law enforcement officer including two (2) years with
the Police Department of Brookings, South Dakota.
25D. In the event there are no qualified employees with the required service time,
consideration shall be given to those employees who are qualified, but have not
achieved the service requirement.
25E: A written test shall be administered and shall count up to twenty (20) points.
Candidates receiving fourteen (14) points or more, a minimum equivalent of
70% of correct answers, on the written test shall be selected for an oral
interview with an interview panel established by the Chief of Police. The oral
interview shall count up to forty-five (45) points. Oral Interview points shall be
determined by calculating the composite score from a Police Department
interview questionnaire and the score of the Human Resource Critical
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Competencies battery.
25F. The most recent annual evaluation shall count up to ten (10) points.
25G: Training shall count (1) point for each 20 hours of certified training up to fifteen
(15) points, excluding the twelve (12) week certification school and other
training required by the State of South Dakota. Certified training is that training
reported on the South Dakota Law Enforcement Training Personnel Profile
Report. Training hours received after the promotion application deadline shall
not be considered in calculating training points.
Education shall count (2) points for an Associate Degree, three (3) points for a
Bachelor Degree, and four (4) points for an Advanced Degree. One (1) point
shall be counted for sixty (60) or more college credit hours earned from an
accredited institution, but no degree received. Transcripts shall be required to
verify credit hours earned.
25H. Seniority shall count one (1) point per year to the maximum of ten (10) points.
25I: A composite score shall be calculated from the oral interview, evaluations,
education and training, seniority and test scores. Candidates with a composite
score equal to or greater than 75% of the maximum composite score shall be
eligible for selection to an interview by the City Manager and the Chief of
Police.
The maximum composite score shall be 104 points. Candidates receiving 78
points or more shall be considered an eligible candidate.
Written Test: 20
Oral Interview: 45
Training: 15
Education: 4
Evaluation: 10
Seniority: 10
Upon completion of the final interview, the Chief of Police, in consultation with
the City Manager, shall have full discretion in selecting an eligible candidate for
promotion. Final approval of the selection must be made by the City Manager
with the decision based on seniority, skills, ability, job performance, and
qualifications. If skills, ability, job performance, and qualifications are relatively
equal, then seniority shall be the determining factor.
25J. All job descriptions to include any changes will be posted.
25K. Upon written request, officers shall be given their written test score results.
25L. Permanent promotions/transfers from a position or Department to a new
regular full-time position in the same or different Department shall require the
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transferred or promoted employee to serve a new probationary period not to
exceed 90 days.
26. MISCELLANEOUS
26A. Employees may maintain residence outside the city limits.
26B. Employees may request time off without pay.
26C. In the event of an absence of a supervisor, the Chief of Police may designate an
officer as acting supervisor to assume all duties of the absent supervisor. An
employee that is designated as acting supervisor will accrue one half hour (1/2
hour) of compensation time (x1) for a full six (6) hour shift; one hour (1 hour) of
compensation time (x1) for a full eight (8) hour shift; one and one-half (1 ½
hours (x1) for a full ten (10) hour shift; and two (2) hours (x1) for a full 12 hour
shift to be utilized at a mutually agreed upon time as approved by his/her
supervisor and/or Chief of Police. Any employee desiring not to act as
supervisor shall be allowed not to do so by advising the Chief of Police in writing.
26D. An accessible locker will be provided for the personal effects of dispatchers.
26E. A secure cabinet will be provided in the ladies’ restroom.
26F. The Police Building and all department vehicles will be non-tobacco including
vaping with a designated smoking area being provided outside the southwest
door of the department.
26G. The City will reimburse regular, full-time employees 50% of the monthly
membership fee, up to a maximum of $25.00, at a locally accredited
wellness/fitness center. To be eligible for reimbursement, the employee must
present proof of attendance of an average of two (2) times per week or eight (8)
times per month during that month which is to be reimbursed. The City will not
participate in any way in initiation fees.
26H. SRT team members will be paid an additional $2.00 per hour of Hazard Pay
when called out. SRT training hours are not included.
26I. The canine officer assigned to canine duty for the City of Brookings Police
Department shall be compensated as follows:
The following activities may be FLSA compensable time when performed during
the canine handler’s “off-the-clock” hours: feeding, exercising, training,
grooming, cleaning up after canine, and /or transporting the dog to and from an
animal hospital or veterinarian. The canine handler’s normal workday would
consist of 11 1/2, 9 1/2, or 7 ½ hours of normal duties depending on scheduled
shift and ½ hour per day of FLSA compensable time to leave his/her shift early,
with the consent of the Chief, for care/handling of the canine. The ½ hour of
FLSA compensable time to leave early for care and handling of canine will be
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factored into each work day, but if call load prohibits the canine handler from
leaving early, the handler will accumulate ½ hour of FLSA compensable time that
day to care for canine dog to be paid at OT or ½ hour accrued as comp time at
the discretion of the handler. One-half (1/2) hour of FLSA compensable time for
care and handling of canine dog will also be accumulated on regular days off and
days utilizing benefit time if canine duties are performed by canine handler. The
City and Union make the agreement in light of their consultations with the
canine handler, and with specific reference to actual hours worked performing
such duties. The City, the Union and the handler agree that the weekly total of
compensated hours set forth above is reasonable and reflects the actual hours
spent in canine care, as described above, with respect to all the pertinent facts
related to care provided by the officer for the department’s canine dog, in the
City of Brookings.
The City agrees to pay for the boarding facility for one week annually while the
canine officer is on vacation. The canine officer, however, shall not receive the
above canine compensation for his/her paid vacation hours for that week.
When the Narcotics Canine is no longer capable of performing acceptable
standards due to any of the aforementioned reasons, it shall be retired from
service. Because the canine may have been purchased with funds other than
those provided by Brookings Police Department, certain guidelines or
stipulations will be made to turn the dog over to the handler, if they desire, or
other prospective owner, if the prospective owner signs a release form
accepting all responsibilities for said dog. The dog’s ownership may be
transferred to the dog’s handler by the handler paying a fee of one dollar for the
dog. Once the patrol officer is no longer designated as the canine handler for
the City of Brookings Police Department, the canine compensation will end.
27. ALCOHOL, DRUG ABUSE AND ADDICTION EMPLOYEE ASSISTANCE PROGRAM
27A. The City recognizes alcohol/drug abuse and addiction and other medical
behavior problems as treatable illnesses.
27B. Employees’ job security or promotional opportunities will not be jeopardized by
their request for assistance in problems relating to alcohol/drug abuse and/or
addiction.
28. SICK LEAVE
28A. Sick leave is leave with pay granted to regular full-time employees who are
suffering with an illness or disability which prevents them from performing their
assigned duties.
28B. Sick leave may be earned by probationary and regular full-time employees. Sick
leave begins to accrue at the rate of twelve (12) hours per month. Employees
with a start date prior to January 1, 2013 may accumulate up to two thousand
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eighty (2,080) hours of sick leave. Employees hired January 1, 2013 and
thereafter, may accumulate up to a maximum of 1500 hours of sick leave. In
order to earn the accrual of sick leave for a given month, the employee must
work or use paid leave for at least 50% of the hours payable in the payroll
month.
28C. Request for sick leave must be approved by the Department Head prior to the
employee’s normal starting time for the day involved, unless, in the judgment of
the immediate supervisor, the circumstances surrounding the absence made the
reporting before normal starting time impossible. Upon returning to work, the
employee shall notify his/her supervisor of his/her recovery.
28D. Leave request may not exceed the amount of leave accumulated.
28E. Sick leave shall be paid at the employee’s regular hourly rate and employees
may use sick leave in no less than one-fourth (1/4) hour increments.
28F. The City reserves the right to require employees to submit verification from a
medical practitioner of their reason for absence upon their return from three (3)
consecutive sick days or where a pattern of frequent absences exist. The City
may also require any employee afflicted with an illness or injury that may
require work restrictions to present verification from a medical practitioner of
their fitness to continue to work.
28G. Employees shall be charged for sick leave only for absence on days when they
would otherwise work.
28H. Employees on unpaid leave of absence in excess of one-half month will not
accrue any leave for that month.
28I. Sick leave shall be granted to employees:
28I.1 when they are incapacitated for the performance of their duties due to
illness to include birth of a child, injury, and injury not incurred in the
course of their employment;
28I.2 for medical, dental, and optical examinations or treatments, provided
the employee gives the City one (1) week notice of such appointment,
except in cases of emergency;
28I.3 when an employee or ward child is sick or when a member of the
immediate family is sick and requires the care and/or attendance of the
employee during scheduled work hours; immediate family is defined as
spouse, son or daughter, parent or spouse’s parent, brother or sister,
and dependent(s) residing in the employee’s home to include step-
relatives in the same categories. After three consecutive sick days, the
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employee’s department head and/or Human Resources Director, may
require a doctor’s statement specifying the requirement of care and/or
attendance. The cumulative amount of sick leave that can be utilized by
any one employee within the calendar year for their spouse’s parent,
brother and/or sister is 160 hours for calendar year 2013, 140 hours for
calendar year 2014 and 120 hours for calendar year 2015 and thereafter.
28I.4 when, through exposure to a contagious disease, the presence of the
employee at his/her post of duty would jeopardize the health of others,
provided, however, that sick leave for these purposes shall require a
verification by a medical doctor’s certificate.
28I.5 for up to twenty (20) working days of paid sick leave for the adoption of
a child and up to three working days of paid sick leave for the father
employee of newborn child(ren) to assist with care and delivery. If
employee is eligible for the provisions of the Family Leave Act, he/she
can request additional time off without pay up to a maximum of 12 total
weeks. Vacation accrual must be used to cover additional leave period,
however.
28J. At the discretion of the Chief of Police, employees who cannot perform their
regularly assigned duties may be assigned limited duty, which will not, as
certified by a medical practitioner, aggravate the illness or disability.
28K. After ten (10) years’ service and upon termination of employment other than
discharge, any unused accumulated sick leave will be paid at ten percent (10%)
of the current base hourly rate and one percent (1%) additional for each year of
service beyond ten (10) years, up to 1,500 hours maximum accumulated sick
leave.
28L. All medical related incidents including reasonable travel time and recuperation
time shall be chargeable toward sick leave.
29. PROFESSIONAL DEVELOPMENT AND EDUCATIONAL LEAVE
The Department Head, with the approval by the City Manager, may grant educational
leave to employees requesting leave for continuing education or training for durations
of ten (10) working days or more. Approval of such leave, the length of time paid, and
the amount of pay received, will depend on the directness of the relationship of the
education or training to the duties of the employee and the projected needs of the City.
An employee must have worked for the City for a period of two (2) years in order to
qualify for educational leave. The employee must agree to return to work for a period
of two (2) months for each month of educational leave taken. City shall make every
effort to reschedule employees desiring to attend college classes either by allowing
time off the shift or by employees trading shifts. Time off shall be made up the same
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day or at a mutually agreed time. An employee requesting to attend college classes
which may interfere the employee’s work schedule will be reviewed on a case by case
basis by the Dept. Manager, Human Resources Director, and City Manager. A
determination will be made to determine if request will be approved or denied based
on potential problems associated with being away from work, and need for educational
growth in the City of Brookings relative to major being pursued.
30. SPECIAL LEAVE
30A. Leave With Pay - The Department Head will grant a leave of absence with pay to
regular full-time employees for the following reasons and with these restrictions
applied:
30A.1 Funerals – The City will permit regular full-time employees to be absent
from work, without loss of pay, based on his/her regular straight time
pay for three (3) basic scheduled work days to arrange for and attend the
funeral of the immediate family or a relative. Immediate family for
bereavement leave includes the following: Spouse, parents, son,
daughter, brother, sister, legal guardian, grandparents, grandchildren,
father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-
law, or sister-in-law. The bereavement benefit will also be granted for
step-relatives in these same categories.
Pay shall be granted twelve (12) hours for employees on twelve (12) hour
shifts, ten (10) hours for employees on ten (10) hour shifts, and eight (8)
hours for employees on eight (8) hour shifts. Additional time may be
charged to vacation or sick leave at the discretion of the Chief. In the
event of a funeral of a relative outside of the aforementioned, or a close
friend, the employee may take a reasonable amount of time off with pay
to be charged to vacation or sick leave.
Bereavement leave may be used during the employee’s probationary
period and used in no less than one-fourth (1/4) hour increments.
30A.2 Voting - Any employee eligible to vote at any election held within the
State of South Dakota shall, on the day of such election, be granted time
to go to the polls if his/her duties on that day would otherwise prevent
him/her from voting before or after regular working hours.
30A.3 Jury or Court - If any employee is called for jury duty, he/she shall
continue to be paid at his/her regular rate. Upon returning to work,
he/she shall reimburse the City for the amount received for jury duty for
each day of absence from work. Vacation and sick leave will continue to
accrue for the time that is spent on jury duty.
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30B. Leave Without Pay – Regular full-time employees may request and may be
granted a leave of absence without pay for personal reasons up to a maximum
of 6 continuous months (not to include FMLA leave taken), subject to the
approval of the Chief of Police, Human Resources Director and City Manager,
and providing all vacation and/or sick leave has been exhausted.
30B.1 Leave without pay must be requested in writing stating the
circumstances in full as to why such leave is requested. This request
must be submitted to the Chief prior to the leave.
30B.2 The request will be considered on the basis of the present workload or
anticipated workload, and the circumstances of the request.
30B.3 In a case of a declared disaster or emergency situation, regular full-time
employees may request up to 15 work days off without pay per calendar
year to assist in other areas if appropriate documentation is presented to
substantiate the need for such leave. Such time off would not affect the
accrual of benefits for the month.
31. HOLIDAYS
31A. It is the policy of the City of Brookings to afford all regular full-time employees
ten (10) paid holidays each year. The City recognizes the following holidays:
New Year’s Day Veteran’s Day
President’s Day Thanksgiving Day
Memorial Day Christmas Day
Independence Day Native American Day
Labor Day Martin Luther King Day
Allows for one paid Floating Holiday each year. The Floating Holiday must be
used within the calendar year at management approval. The holiday does not
qualify for payment if not used.
31B. “Holiday pay” shall be defined as eight (8) times the straight time hourly rate
and cannot be used in increments of less than 8 hours.
31C. Employees who are scheduled to work, and who work, one of the above city
recognized holidays will be compensated for holiday pay (as defined above in
35B) for that specific holiday and overtime pay (time and one-half) for all hours
actually worked.
31D. Employees will only receive overtime pay (time and one-half) if the holiday falls
on the day as their shift starts.
31E. Employees who are on a regularly scheduled day off or on a paid leave of
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absence when one of the above city recognized holidays occur, will be allowed
to bank the holiday for use at an alternate agreed upon time within one (1) year
of the specific holiday for which it was earned. In the event the employee would
normally be scheduled for a ten (10) or twelve (12) hour shift, the employee will
be allowed to supplement this day with comp time or vacation leave in order to
total ten hours of leave at the time the leave is taken as applicable. This day
shall be mutually scheduled with the Chief.
31F. Employees on vacation when one of the above city recognized holidays occur,
will receive holiday pay for that specific holiday and will not be charged for that
day as vacation time.
31G. Holidays shall be observed on the actual day they fall except clerical employees
shall observe them on the day as all other City employees do unless otherwise
approved in advance by the Chief of Police.
31H. An employee scheduled to perform work on a designated holiday who does not
report and is not excused will forfeit the holiday. Further, to qualify for the
above holiday provisions, the employee must work their last full scheduled shift
preceding the holiday or their first full scheduled shift following the holiday to
be paid the eight (8) hours of recognized holiday pay. This holiday provision does
not eliminate overtime pay (time and one-half) for actual hours worked during a
holiday. If the employee utilizes sick leave for any of the aforementioned shifts,
the supervisor may require a doctor’s certification for the date(s) absent.
31I. An employee who is on unpaid leave of absence or suspension without pay will
not be eligible for holiday pay for a designated holiday observed during the
leave of absence or suspension.
32. VACATIONS
32A. Vacation leave for all eligible employees for each vacation year is based upon
length of service. In order to earn the accrual of vacation, the employee must
work or use paid leave for at least 50% of the hours payable in the payroll
month.
32B. Employees shall accrue vacation in accordance with the following schedule:
Date of hire through five years - 6.67 hours per month
After five but less than 10 yrs of service - 10.00 hours per month
After ten but less than 20 yrs of service- 13.33 hours per month
After twenty years of service - 16.67 hours per month
Vacation leave shall be earned on the 15th of the month and credited to the
employee on the pay day of that month, provided all other necessary provisions
of the article have been met. Said vacation leave shall not be available to the
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employee until the day following payday.
32C. Employees have the opportunity to use vacation leave in one-fourth (1/4) hour
increments at the discretion of the Department Head. Employees may
accumulate up to two hundred eighty (280) hours of vacation leave.
32D. Employees granted unpaid leave of absence in excess of one-half month will not
accrue any leave for that month.
32E. Employees will not receive additional vacation time off due to illness or disability
occurring while on vacation unless special circumstances in the opinion of the
immediate supervisor would warrant a change.
32F. Request for vacation leave must be approved by the employee’s department
head prior to that time of departure and vacation will be paid at the employee’s
regular hourly rate. Leave requests shall not exceed the amount of leave
accumulated. Requests for vacation leave that will result in the department
being below the required minimum staffing must be requested ten (10) days
prior to taking such leave.
32G. Employees who are laid off or discharged, who resign or retire after giving two
weeks notice to the City, or who are called to military service, shall receive
payment of such vacation time as is due them, computed on a pro rate basis
according to the time worked during the current year. Cash payments in place
of vacation privileges are not permitted.
32H. Vacation leave can be taken during foul and dangerous weather, travel during
which is hazardous and not recommended by local authorities. This leave will be
granted with the approval of the department head.
32I. Employees requesting vacation leave shall be notified that their request has
been granted or denied in a timely manner. If the notice of grant or denial has
not been timely, the employee may contact the Police Chief directly for such
determination.
33. SCHOOLS AND TRAINING
33A. The employer agrees to budget for job related education and training Local
training opportunities shall be listed on the patrol room electronic display. The
Chief or their designee will determine which employees will attend schools or
training. Training opportunities will be based on the needs of the Department.
In determining which employees may attend, consideration of specialized
classifications, seniority, budget, and the program’s relevance to the police
department’s overall training plan will be considered.
33B It shall be the responsibility of each employee to provide verification of
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completion of the above training to the City to be placed in their records.
Training completed prior to January 1, 1987, shall be limited to that which is
presently recorded with the Law Enforcement Training and Standards
Commission. Each employee, upon request, shall be entitled to review their
personnel file.
33C. Employees who attend authorized training outside of the department will be
compensated for a maximum of eight (8) hours per day on those days they are
attending training, unless otherwise approved in advance by Chief of Police,
based upon FLSA guidelines. Employees who would normally be scheduled to
work ten (10) or twelve (12) hour shifts on days they are in training will be
allowed to supplement the eight (8) hours with two (2) or four (4) hours of
vacation or comp time.
33D. All mandatory training scheduled outside the individual employee’s regular shift
will result in the officer being afforded comp time in accordance with this
Agreement.
33E. Police Officer employees, upon hire, shall be required to sign an agreement, in
the event of resignation, for reimbursement for cost of wages, transportation,
testing expenses, and benefits to include insurance, FICA, and retirement while
completing Field Training and Academy attendance at a reimbursement rate of
75% if resignation is within the first year of employment and 50% if resignation
is within the second year of employment. If a new officer is hired and is a
certified Law Enforcement Officer in the State of South Dakota, they will not be
required to sign an employment agreement.
33F. The City agrees to provide for field training certification. The maximum number
of certified FTOs will be at the discretion of the Chief of Police. Officers may
apply for the position of FTO once they have served for three (3) years with the
Brookings Police Department. Officers with two (2) years experience with the
Brookings Police Department and a minimum of one (1) year experience with
another law enforcement agency are also eligible to apply. Selection of Field
Training Officers will be made based on Knowledge, Skills, Abilities and Seniority
of the personnel interested in serving as an FTO. The process may include a
review of the employee’s training and annual evaluation records and a personal
interview. Final selection will be made by the Chief of Police. Employees
certified as a field training officer (FTO) who are engaged in training new recruits
as part of the Field Training Program will accrue one-half hour of compensation
time (x1) for each 6 hours of training provided; one hour of compensation time
(x1) for each 8 hours of training provided; one and on-half hours of
compensation time (x1) for each 10 hours of training provided; and two hours of
compensation time (x1) for each 12 hours of training to be utilized at a mutually
agreed upon time as approved by his/her supervisor and/or Chief of Police for
the training provided.
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33G. The City agrees to provide for training/certification communication operator
trainers. The maximum number of certified CTOs will be at the discretion of the
Chief of Police. Selection of the Communication Operator Trainers (CTO) will be
made based on Knowledge, Skills, Abilities and Seniority of the personnel
interested in serving as a CTO. The process may include a review of the
employee’s training and annual evaluation records and a personal interview.
Final selection will be made by the Communication Commander and Chief of
Police. Employees certified as a communication Training Operator (CTO) who
are engaged in training new recruits as part of the Communication Operator
Training Program will accrue one-half hour of compensation time (x1) for each 6
hours of training provided ; one hour of compensation time (x1) for each 8 hours
of training provided; one and one-half hours of compensation time (x1) for each
10 hours of training provided; and two hours of compensation time (x1) for each
12 hours of training to be utilized at a mutually agreed upon time as approved
by his/her supervisor and/or Chief of Police for the training provided. All
communication operator training hours will be documented on a form
authorized by the Communication Commander and Department Head.
34. TRAVEL AND EXPENSE
34A. The Chief of Police must approve all same day travel in the State of South
Dakota. The Chief of Police and City Manager must approve all overnite travel
and travel outside the State of South Dakota. Employees shall be reimbursed
for all reasonable expenses incurred in the line of duty as provided by City travel
policy for authorized travel. The most direct route shall be traveled, and
mileage will be paid in accordance with current City schedules.
34B. The City shall reimburse travel time according to FLSA guidelines for all
authorized training. Pre-authorization by the Chief of Police is required at least
seven (7) days prior to the training.
35. UNIFORMS AND EQUIPMENT
35A. The Employer will provide and issue all normally armed employees with a
handgun, badges, handcuffs, protective head gear, and stocking hats.
35B. The Employer shall provide all ammunition annually which is needed and
necessary for the performance of the duties. Ammunition for the on-duty use
shall be of high quality. Practice ammunition shall be provided by the Employer
during annual qualifications.
35C. Employees shall be issued at least three (3) sets of uniforms which shall be
replaced as needed. Car coats and jackets will be issued for sworn employees
only, not to exceed two (2). After two (2) years service, employees shall turn in
their uniform items before being issued new items. Officers will be issued a
bullet proof vest and will be required to wear it at all times they are on patrol
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duty and investigators when executing search warrants.
35D. Investigators shall be granted a three hundred fifty dollar ($350.00) uniform
allowance each January 1. Police uniforms provided shall be deducted from said
amount.
35E. The Employer agrees to reimburse employees the actual cost less ten percent
(10%) of employee’s personal items damaged in the line of duty not as a result
of the employee’s negligence or misconduct including only the following:
Eyeglasses, watches, weapons, and tape recorders
Civilian clothing (if required)
(Maximum $250.00 per item)
This section does not apply to items of personal property covered by or
reimbursed pursuant to South Dakota compensation laws. If an employee is
reimbursed for the damage from any other source, he shall reimburse the City
for any payments made hereunder. The City agrees to replace any item
damaged due to work related incidents within two (2) weeks. Upon receipt of
purchase, the City will reimburse up to $100.00 (One hundred dollars) for
leather to all permanent, sworn officers who did not receive the entitlement
when it was originally provided.
35F. A boot allowance for reimbursement of $100.00 every year be provided to
Police Officers for the purchase of work boots. The $100.00 allowance will be
disbursed once every calendar year through the payroll system in the month of
April. As the police officers purchase the boots needed for their jobs, it will be
their responsibility to provide a copy of the actual receipt to the Chief of Police.
The receipt will be used to track the amount of money used each year by police
officers for the boot allowance.
36. FIREARMS
The City shall provide weapons for all officers.
36A. The required on-duty weapon package as designated by the Chief will consist of
a . semi-automatic pistol with two (2) extra clips, double clip holder and holster.
36B. Those officers who choose not to purchase the designated caliber weapon will
be issued the complete designated caliber weapon package by the City for on
duty use. The City issued weapon package shall be returned to the Chief of
Police or his designee upon separation of employment.
36C. During the probationary period, the City will issue new officers their duty
weapon and required leather accessories. The serial number, make and model
will be registered with the Chief.
36D. Standards for non-uniform officers’ weapons shall be set by the Chief of Police.
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36E. The officer will maintain the on-duty firearm at a satisfactory level to insure
proper functioning of the firearm.
36F. The firearm will be inspected for up-keep, maintenance and proper functioning
one (1) time a year by a certified Glock armor. If an y malfunction or
discrepancy is found in a firearm, the City shall repair the firearm or replace if
deemed necessary.
37. FIREARM QUALIFICATION
37A. There are three distinct types of firearm exercises, each of which shall be
scheduled at the discretion of the Chief of Police. These are:
37A.1 Firearm Training: These exercises shall be supervised by a qualified
instructor, and officers are therein instructed on proper firearm use.
Necessary ammunition and targets shall be provided by the City at the
time of the scheduled training exercises.
37A.2 Firearm Practice: Each officer shall be given two hundred (200) rounds
of ammunition and targets to be utilized during practice exercises.
Officers will have one practice shooting exercise conducted at the
Brookings Firearms Range no less than three (3) months prior to official
firearms qualification with additional rounds of ammunition allotted to
that officer, above the already two hundred (200) rounds allotted, if
additional training is determined necessary by the firearms instructor
and Chief of Police. This pertains to duty guns only. A minimum of one
(1) additional practice shooting exercise shall be conducted at the
Brookings Firearms range no less than two (2) weeks prior to official
firearms qualification. The practice exercise(s) shall be scheduled in such
a manner as to allow all officers the opportunity to attend. Shooting
exercises shall be supervised by department firearms instructors to
provide education and assistance to officers in preparation of official
firearms qualification.
37A.3 Official Qualification: Needed ammunition and targets shall be provided
by the City.
If an officer fails to meet the “State of South Dakota Handgun
Qualification” course once per year with a minimum passing score of
76% with his/her firearm during the scheduled time and place for
qualification exercise, he/she will:
1) Surrender his/her firearm to the Chief of Police;
2) Be relieved of all normal duties as a police officer on
his/her shift or division and be assigned to in-house or
office duty until he/she has qualified with the Department
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issued firearm. It will be up to the officer who is not
qualified to make arrangements with a range officer to
become qualified.
If, after one week from the original qualification exercise, the officer still
has not qualified, the officer will be placed on leave without pay until the
officer is qualified. An officer who fails to qualify within a reasonable
time period, as determined by Chief of Police and City Manager, shall be
subject to further disciplinary action up to and including discharge.
38. VEHICLES
38A. Upon obtaining new police vehicles, the City shall make every effort to make the
style and location of switches, lights, weapon holders, etc., uniform to that of
existing police vehicles. This topic is an appropriate subject for the Union
Management Committee.
39. POLITICAL ACTIVITY
Employees of the City of Brookings are encouraged to exercise their right to vote.
However, other political activity shall be restricted, as outlined in this article. In all
cases, activities must be in compliance with the Conflict of Interest Policy as adopted by
the City Council. Failure to comply with the provisions of this article may result in
disciplinary action.
Any employee of this Bargaining Unit may seek any political office while employed by
the City provided:
39A. that said employee may not seek any political office or actively campaign
for any political office until after having submitted, in writing to the City
Manager, their intention to seek a political office;
39B. that said employee never campaign in any manner whatsoever, during
hours of employment;
39C. that it is mandatory that said employee take a leave of absence for no
less than fourteen (14) days nor more than thirty (30) days prior to any
election for a position that would require the termination of said
employee’s employment if he/she is successful in the election. Of that
leave time, the employee may take two (2) weeks of vacation leave. Any
amount in excess of two weeks must be taken as leave without pay; and
39D. an employee of the City of Brookings may not campaign on behalf of any
candidate for Mayor or City Council. However, this does not preclude an
employee from running for these offices as long as that employee
adheres to the parameters aforementioned in this article.
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Any employee elected to a position on the City of Brookings City Council will resign their
position with the City prior to being sworn in on the Council.
40. WAGES
40A. The City of Brookings Pay Plan shall increase by 2.25% commencing January 1,
2020.
40C. Union contract will be for two (2) years and will be opened annually for wages
only thereafter, with negotiations commencing before the budget process each
year.
41. CHECK OFF
The Employer agrees that upon receiving written authorization by the employee from
the Union, the Employer will deduct all dues, initiation fees and assessments designated
by the Local Union. Such deductions shall be remitted by the Employer to the Local
Union at a time mutually agreed between the City and the Union.
42. UNION BUSINESS AND REPRESENTATIVES
42A. The Employer agrees to grant the necessary time off, without discrimination and
without pay, to Union officers and stewards to attend a labor convention, not to
exceed a total of five (5) employees, and to any one person the necessary time
off, without discrimination and without pay, to serve up to one (1) year in any
official Union business. Fifteen (15) calendar days written notice of such
absence will be given by the Union to the Employer.
42B. Upon receiving forty-eight (48) hours notice, the City shall excuse all employees
in the bargaining unit, except one scheduled full-time dispatcher, to attend
Union meetings, provided that during the term of the contract, such Union
meetings shall not exceed four (4) with each having a maximum duration of four
(4) hours. All employees attending such Union meetings shall be available to
handle calls in the same manner as are handled during meetings called by the
City, including FOP meetings. Off duty employees attending such meetings shall
do so on their own time.
43. BUSINESS AGENTS
Authorized agents of the Union, after having notified the Department Head, shall have
reasonable access to the City’s establishment and be permitted to visit and converse
with employees during regular on-duty hours for the purpose of adjusting disputes,
investigating working conditions, and ascertaining that the Agreement is being adhered
28
to; provided, however, that there is no significant effect on the City’s responsibilities
toward the general public.
44. LONGEVITY
44A. Regular employees shall be eligible for longevity pay based upon length of
service with the City of Brookings. Length of service shall be the full number of
years of service as of the anniversary date of the employee’s employment.
Years of service must be continuous years of service.
44B. Longevity pay shall be paid monthly with regular pay. All deductions required by
the law shall be made. In order to earn the payment of longevity in a given
month, the employee must work or use paid leave for at least 50% of the hours
payable in the payroll month. Employees will be granted their new monthly
longevity rate within the month that the anniversary of their hire date falls.
44C. The amount of longevity pay shall be paid at the rate of $5.50 per month per
year after completing five (5) years of continuous full-time employment.
45. SAFETY POLICY
45A. Seat Belts
The City of Brookings requires the use of seat belts in the front seat of all
licensed city vehicles and/or equipment with seat belts and/or harness.
46. DURATION
This Agreement shall be in full force and effect from January 1, 2020, to and including
December 31, 2021, and shall supersede any prior Agreements between the parties,
and shall continue from year-to-year thereafter, unless written notice of desire to
cancel or terminate or modify the Agreement is served by either party upon the other
by July 1, 2021. Only wages will be opened annually unless other sections are mutually
agreed upon to open.
47. REOPENER
When no cancellation or termination is served and the parties desire to continue said
Agreement but also desire to negotiate changes or revisions in the Agreement, either party
may serve upon the other a notice prior to the first day of July of the final contract year
advising that said party desires to revise or change terms or conditions of said Agreement.
CITY OF BROOKINGS TEAMSTERS LOCAL UNION NO. 120
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_____________________________ __________________________________
City Manager Principle Officer/President
______________________________ __________________________________
Date Business Agent (James Heeren)
__________________________________
Date
30
CITY OF BROOKINGS
POLICE LABOR CONTRACT
20192020-21
INDEX
Article Title Page
Article 27 ....................Alcohol, Drug Abuse & Addiction ............................................. 1415
Article 4 ......................Bonds .............................................................................................. 2
Article 24 ....................Break Time .................................................................................... 11
Article 7 ......................Bulletin Boards ................................................................................ 3
Article 4543 ................Business Agents ............................................................................ 27
Article 21 ....................Call-In & Duty Assignments Outside of Regularly Scheduled Hours..…..10
Article 4341 ................Check Off ....................................................................................... 26
Article 11 ....................Citizen’s Complaint ......................................................................... 5
Article 15 ....................Committee for Union-Management Cooperation ......................... 6
Article 22 ....................Compensation Time ...................................................................... 11
Article 14 ....................Court Pay ......................................................................................... 6
Article 10 ....................Discharge or Suspensions ............................................................... 4
Article 4846 ................Duration ........................................................................................ 28
Article 30 ....................Professional Development and Educational Leave ...................... 17
Article 3836 ................Firearms ........................................................................................ 24
Article 3937 ................Firearm Qualification .................................................................... 24
Article 9 ......................Grievance Procedure ...................................................................... 3
Article 16B ..................Hiring Procedure ............................................................................. 9
Article 3331 ................Holidays ......................................................................................... 19
Article 31 ....................Injury Leave ................................................................................... 17
Article 18 ....................Insurance……………………………………………………………………………………..9
Article 5 ......................Liability Coverage ............................................................................ 2
Article 4644 ................Longevity ....................................................................................... 27
Article 3 ......................Management Rights ........................................................................ 1
Article 29 ....................Medical Leave of Absence ............................................................ 16
Article 8 ......................Military Leave.................................................................................. 3
Article 26 ....................Miscellaneous ............................................................................... 14
Article 19 ....................Pay Periods .................................................................................... 10
Article 17 ....................Pensions………………………………………………………………………………………9
Article 4139 ................Political Activity ............................................................................. 26
Article 3029 ................Professional Development and Educational Leave……………………..17
Article 25 ....................Promotions.................................................................................... 12
Article 1 ......................Recognition ..................................................................................... 1
Article 4947 ................Reopener ....................................................................................... 28
Article 12 ....................Reprimand ....................................................................................... 6
Article 4745 ................Safety Policy .................................................................................. 28
Article 3532 ................Schools & Training ........................................................................ 21
Article 16A ..................Seniority .......................................................................................... 7
Article 2 ......................Separability and Savings Clause ...................................................... 1
Article 23 ....................Shift Differential ............................................................................ 11
Article Title Page
Article 28 ....................Sick Leave ...................................................................................... 15
Article 3235 ................Special Leave ................................................................................. 18
Article 6 ......................Stewards ......................................................................................... 2
Article 3634 ................Travel and Expense ....................................................................... 23
Article 3735 ................Uniforms and Equipment ............................................................. 23
Article 4442 ................Union Business and Representatives ........................................... 27
Article 3432 ................Vacations ....................................................................................... 20
Article 4038 ................Vehicles ......................................................................................... 25
Article 4240 ................Wages ........................................................................................... 26
Article 13 ....................Work Rules ...................................................................................... 6
Article 20 ....................Work Week ................................................................................... 10
1
CITY OF BROOKINGS - POLICE LABOR CONTRACT
THIS AGREEMENT made and entered into this 1st day of January, 20192020, by and
between the City of Brookings, South Dakota, hereinafter referred to as the “Employer or the
City” and the Teamsters Local Union No. 120, affiliated with the International Brotherhood of
Teamsters, hereinafter referred to as the “Union”.
1. RECOGNITION
1A. The employer hereby recognizes the Union as the sole collective bargaining
representative pursuant to SDCL 3-18, for all the employees employed by the
Employer in the following described unit:
1A.1 All regular full-time employees employed in the Police Department of
Brookings, South Dakota, including Patrol Officers, Sergeants,
Investigators, Communication Operators, Police Clerk, Animal Control
Officer, excluding the Chief, Assistant Chief, Lieutenants,
Communications Commander, part-time personnel and all other City
employees.
1B. As used in this contract, where appropriate, the masculine includes the
feminine, and the singular includes the plural (and vice versa).
2. SEPARABILITY AND SAVING CLAUSE
If any provision of this Agreement is in contravention of the laws or regulations of the
United States or the State of South Dakota, such provisions shall be superseded by the
appropriate provisions of such regulation; so long as the same is in force and effect, but
all other provisions of this Agreement shall continue in force and effect.
3. MANAGEMENT RIGHTS
3A. The Union recognizes the prerogatives of the City Manager and City Council of
the City to operate and manage its affairs in all respects in accordance with its
responsibility and the powers of authority which the City has not officially
abridged, delegated, or modified by this Agreement, and such powers and
authority are retained by the City.
3B. These management rights include, but are not limited to the following:
3B.1 To utilize personnel, methods and means in the most appropriate and
efficient manner possible; to manage and direct the employees of the
City; to hire, schedule, promote, transfer, assign, train, or re-train
employees in positions with the City, and to suspend, discharge or take
positions with the City, and to suspend, discharge or take other
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appropriate action against employees for just cause;
3B.2 To determine the size and composition of the work force, to eliminate or
discontinue any job or classification and to lay off employees for lack of
work or lack of appropriate funds;
3B.3 To determine the objectives of the City and the method and means
necessary to efficiently fulfill those objectives, including transfer,
alteration, curtailment, or discontinuance of any service; the
establishment of acceptable standards of job performance; (this shall not
include the establishment of a quota system); the purchase and
utilization of equipment; and the utilization of seasonal and part-time
employees, as long as no full-time employees are laid off;
3B.4 To provide reasonable standards and rules for employees; and
3B.5 To determine the method of fulfillment of the objectives of the City,
whether by its employees or by contracting or subcontracting with
respect to all of the City’s services.
4. BONDS
Should the Employer require an employee to give bond, all premiums of such bond will
be paid by the Employer.
5. LIABILITY COVERAGE
The Employer shall continue in affect the insurance coverage relating to claims against
the City and City Employees. The Employer retains the right to change insurance
carriers or otherwise provide for insurance coverage. The minimum coverage under
this policy shall be $300,000.00.
6. STEWARDS
6A. The City recognizes the right of the Union to designate stewards. The job
stewards so designated shall perform the following duties:
6A.1 Investigation and presentation of grievances to Employer or the
Employer representative in accordance with the provisions of this
Agreement;
6A.2 Serve bargaining unit employees by explaining the purpose and content
of an existing contract. The City shall direct such inquiries by bargaining
unit employees to job steward(s). The stewards shall be permitted a
reasonable time, as time permits, to conduct necessary Union business
of presenting, processing and investigating grievances, during working
hours without loss of pay, provided that it does not interfere with the
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efficient operation of the Department, which determination shall be in
the discretion of the duty supervisor, and provided that the steward’s
supervisor(s) is advised in advance of the absence. Such time on such
necessary Union business during duty hours shall not be deducted in the
computation of monthly overtime.
7. BULLETIN BOARDS
The Employer agrees to provide adequate space on its bulletin boards for Union
business notices. Union space will be allocated.
8. MILITARY LEAVE
8A. Regular full-time employees serving in the Military Reserve, National Guard or
Naval Militia will be granted paid leave of absence when they are called out for
active service. They shall be paid a pay supplement by the City so that the
supplement combined with their service pay shall equal their regular rate of pay
from the City up to a maximum of two weeks per calendar year. If such service
exceeds two (2) weeks, the City will not supplement the pay beyond the initial
two-week period. There will be no loss of seniority, and employees may utilize
vacation leave. Service pay shall include quarters allowance, in addition to base
pay.
8B. Medical benefits will be extended for thirty (30) days for all Military personnel
called to active duty.
8C. All applications for military leave must be approved by the Chief or his designee.
The request must be accompanied by a signed copy of the military orders.
9. GRIEVANCE PROCEDURE
9A. Grievances are herein defined to be disputes involving the interpretation of this
Agreement.
9B. Employees are encouraged to attempt to resolve grievances with his or her
supervisor.
9C. Failure to resolve the grievance with the supervisor, the grievance shall be
reduced to writing and submitted to the City Manager and the Local Union
within ten (10) calendar days following the day on which the grievance occurred
or within ten (10) days of knowledge of the occurrence. The written grievance
shall contain the alleged violation and relief requested. The grievance shall be
signed by the aggrieved employee or a representative of the Local Union. An
employee may have a steward and/or business representative present at any
step of this procedure. Within ten (10) working days, the City Manager or his or
her designee shall meet with the grievant and the Local Union. At this meeting,
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all available evidence shall be afforded to both sides.
9D. Failing settlement at that level, the matter may be appealed to the Department
of Labor and Management pursuant to SDCL 3-18-15.2. The appeal must be
initiated by the employee or the Local Union within thirty (30) calendar days.
No grievance shall be entertained or processed unless it is submitted in
accordance herewith. If a grievance is not presented within the time limits set
forth above, it shall be considered “waived”. If a grievance is not appealed
within the specified time limit or any agreed extension thereof, it shall be
considered withdrawn. In all cases involving disciplinary, the employee and/or
the Union may elect to commence the grievance procedure at the level of the
City Manager.
9E. Time limits may be extended by mutual agreement.
9F. The Union has the authority to abandon a grievance. Abandonment of a
grievance shall not set a precedence.
10. DISCHARGE OR SUSPENSION
10A. The Employer shall not discharge, suspend, or discipline any employee without
just cause, but in respect to discharge shall give at least one (1) warning notice
of a complaint against such employee to the employee in writing and a copy of
the same to the Union, except that no warning notice need be given to an
employee before he is discharged or otherwise disciplined if the cause of such
discharge is:
10A.1 Dishonesty;
10A.2 Drinking of, presence of alcohol on their person, or under the influence
of alcoholic beverage or narcotics during the work shift. An individual will
submit to a portable breath test if the presence of alcohol is suspected.
In the event PBT shows positive, employees shall be offered the
opportunity to submit to a blood test and the expense of the blood test
will be upon the City if the results are negative and upon the employee if
results are positive;
10A.3 Personal possession or use of illegal drugs;
10A.4 Recklessness resulting in a serious accident while on duty;
10A.5 Failure to report an accident or criminal incident while on duty;
10A.6 Conduct which is unbecoming of an officer.
10B. It is understood that there are other offenses of extreme seriousness that an
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employee will be discharged for without a warning letter. Depending upon the
circumstances and upon just cause, a lessor discipline to include demotion,
suspension, or any other appropriate disciplinary action, short of discharge, may
in the discretion of the Department Head, be implemented. It is further
understood that a warning notice shall mean that further disciplinary action up
to and including suspension or dismissal may occur if the condition causing the
issuance of the warning letter is repeated during the effective time of the
warning notice.
10C. Time limitations of such warning letter shall be consistent and uniform among
like incidents but in no instance, shall it be for more than eighteen (18) months
from the date of the incident causing this issuance.
10D. Discharge must be by proper written notice to the employee and the Local
Union. Any employee may request an investigation of this discharge.
11. CITIZEN’S COMPLAINT
Citizen complaints against officers shall be divided into two categories: non-criminal
conduct and criminal conduct. Any citizen wishing to lodge a formal complaint against
an officer shall be directed to the Office of the Chief of Police for determination of
category and merit. The officer will be notified at a time appropriate based upon the
circumstances of the investigation.
11.1 – Non-Criminal Complaints: Upon receiving a complaint and determining the
complaint to be non-criminal and having merit, an investigation into the circumstances
of the complaint shall be initiated. The investigation shall be conducted internally by a
command level officer designated by the Chief of Police or his designee, and may
include interviews, statements, audio or video recordings and any other pertinent
information from all persons associated with the investigation.
11.2 – Criminal Complaints: Upon receiving a complaint and determining the complaint
to be criminal and having merit, an investigation into the circumstances of the
complaint shall be initiated. The investigation shall be conducted either internally by a
command level officer, or by investigators from outside agencies so as to avoid any
conflict of interest issues as chosen by the Chief of Police or his designee. The
investigation may include interviews, statements, audio or video recordings and any
other pertinent information from all persons associated with the investigation.
11.3 – Determinations and Findings: Upon completion, the investigation summary
shall be forwarded to the Chief of Police for review. The findings of the investigation
shall be classified as follows:
Sustained: The complaint is determined to be factual.
Exonerated: The officer(s) did not commit the offense as stated.
Unfounded: The allegation is false or not factual.
Not Sustained: Not enough evidence to prove or disprove the allegations
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were found.
Dismissed: The complainant withdrew the complaint or failed to
cooperate with the investigation.
11.4 – Final Action: If upon completion of the investigation the complaint is sustained,
the Chief of Police shall initiate the proper disciplinary action consistent with the City of
Brookings Police Labor Contract and the policies of the City of Brookings and the
Brookings Police Department.
11.5 – Officer Recourse: Any officer or employee who disputes either the findings of
the investigation, or any associated disciplinary action resulting from the investigation,
may protest the matter through the established Grievance Procedures of the City of
Brookings Police Labor Contract and the Brookings Police Department.
12. REPRIMAND
Any reprimand that can become part of an officer’s official record or result in
suspension or discharge shall be given in writing to the employee affected, with a copy
to the Union steward and shall be done at an appointed time with such employee
having the right to have a Union steward and/or other Union representative present.
13. WORK RULES
Department General Orders, Work Rules, and the Department Policy and Procedure
Manual shall be reviewed by the Chief and City Manager to ensure that they continue
to meet existing conditions. Management will notify all employees of work rule
changes.
14. COURT PAY
In the event an employee is required to make an off-duty court appearance, he/she
shall be paid a minimum of two (2) hours at time and one-half (1 1/2) his/her regular
rate of pay. Each session of court, morning and afternoon, shall constitute a separate
appearance if the officer is required to appear at both. Court time paid at time and
one-half shall not be counted toward the officer’s eighty (80) hour bi-weekly schedule.
This minimum shall not apply to work performed within two hours prior to or two hours
following an employee’s regular work shift.
15. COMMITTEE FOR UNION - MANAGEMENT CO-OPERATION
15A. The parties recognize that during the period in which this agreement is in effect,
problems of administration of this Agreement may arise which are not
anticipated by either part. They also recognize that during such period more
mutually constructive and productive relationships are likely to exist between
the City and the Union and among both management and non-management
employees, if both the City and the Union continue to enlarge their respective
7
efforts to gain a better appreciation and understanding of each other’s
problems and objectives. They recognize that frequently what first appears to
be problems or areas of conflict and disagreements, are actually the result of
misunderstanding which are cleared away upon a complete and frank exchange
of viewpoints and ideas. They believe that even though limitations are being
placed upon formal collective bargaining negotiations through the extended
period of this Agreement, a better atmosphere in which they both desire, can be
created through meetings of the kind described below:
15B. Once each month or as needed, meetings may be held during the term of this
Agreement of the committee formed as part of this Article. It is understood that
such meetings will be held for the purpose of appraising and discussing the
problems, if any, which arise concerning administration, interpretation or
application of the Agreement or other matters which either party believes will
contribute to the improvement in the relations between them within the
framework of this Agreement. It is understood that such meetings shall not be
for the purpose of handling grievances or conducting collective bargaining
negotiations nor for any purpose which in any way will modify, add to, or
detract from the provisions of this Agreement. In agreeing to such meetings,
the parties are providing concrete evidence of their sincere desire to encourage
friendly, cooperative relationships between their respective representatives at
all levels, and with and between all employees covered by this Agreement and
to find ways to overcome difficulties, influences, or attitudes which interfere
with such relationships.
15C. This committee shall also consider handling problems concerning the safety of
working conditions. Each of the parties recognize the importance of protecting
the health, life, and a limb of employees and the City will make every reasonable
effort to improve conditions that promote health and safety among City
Employees. This committee may make recommendations respecting conditions
which in its opinion would make working conditions more safe.
15D. The committee shall be composed of two (2) members designated by the Union
and two (2) members designated by the City. Any recommendations must be
adopted by a majority of the committee.
16. PERSONNEL POLICIES
16A. SENIORITY
16A.1 Seniority rights for employees shall prevail. Seniority shall be defined as
the total length of continuous service with the Employer, since the
employee’s last date of hire in the Police Department bargaining unit.
16A.2 New employees will be considered probationary employees for twelve
(12) months from the date of employment. Should a probationary
8
employee be absent from the job for an approved leave without pay, the
probationary period will be extended to enable employees to complete
their full probationary period.
16A.3 During the probationary period, employees shall have no seniority status,
and may be laid off or terminated at the sole discretion of the City
without regard to length of service. When an employee completes
his/her probationary period, his/her seniority date shall revert back to
his/her original date of hire.
16A.4 On January 1 of each year, the employer shall post a current seniority list
and shall submit a copy to the Union. Seniority will be classified as
follows:
a) All sworn personnel;
b) All non-sworn personnel;
16A.5 Employees hired from non-sworn to the sworn classification or vice
versa, shall maintain their seniority for the amounts of vacation but shall
go to the bottom of the list in the new classification for all other
purposes. Part-time employees obtaining full-time positions shall be
considered as a new hire for all purposes.
16A.6 Seniority and employment relationship shall terminate when an
employee:
a) Quits;
b) Is discharged for just cause;
c) Is retired.
16A.7 All scheduled or otherwise anticipated overtime shall be offered by
seniority to qualified available personnel unless such overtime requires a
special skill or is in accordance with the employee completing an
assigned regular shift. Management reserves the right to offer or
immediately assign overtime resulting from unexpected, unforeseen, or
emergent circumstances without consideration of seniority. It is
understood that all overtime must be authorized by the Chief of Police,
or designee.
16A.8 Vacation will be granted on a first come – first serve basis. In the event
vacation is requested at the same time by more than one employee for
the same time period, seniority provisions shall prevail.
16A.9 In the event of a layoff, the last employee hired shall be laid off first in
the sworn and non-sworn classifications as long as the employees
retained are qualified to perform the job. In recalling employees, they
shall be recalled in reverse order of lay-off in respective classifications.
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16B. HIRING PROCEDURES
The following shall set forth the general procedures for hiring police officers in
the City of Brookings:
16B.1 In the event of an opening within the bargaining unit by virtue of the City
Manager granting approval to fill a vacancy in the Brookings Police
Department, or to add additional police officers, a Notice of Job Opening
shall be posted at City Hall and within the Police Department.
17. PENSIONS
Retirement benefits shall remain as now provided, but they shall not be in any manner
reduced or lessened during the period of this contract, unless the changes are beyond
the control of the City.
18. INSURANCE
18A. The City offers group health, dental, vision, accident, and life insurance options
for all full-time employees in the bargaining unit and their dependents electing
to be covered by such insurance. The City shall pay 85% of the group health
coverage; 75% of the single dental and vision insurance premium portion for all
levels of dental and vision insurance; and 100% of the total cost of the group life
and AD&D insurance plan for employees. In order to earn the payment of
insurance premiums for a given month, the employee must work or use paid
leave for at least 50% of the hours payable in the payroll month.
18B. If husband and wife are both employed by the City of Brookings, the City shall
provide only one or the other with health insurance coverage. The one not
covered may be named as dependent.
18C. Upon receipt of notification by the insurance carrier that changes are needed,
the City will, in turn, notify the Union for purposes of soliciting comments and
suggestions.
18D. All employees, with a full-time hire date prior to January 1, 2010, who are
eligible to begin receiving the South Dakota Retirement System benefit who
retire early or have been approved for the SDRS disability benefit within 30 days
of effective date of resignation from the City of Brookings, are eligible for 50%
payment of the total cost for the retiree group health and life insurance plan
offered by the City as outlined in the City insurance policy in accordance with
current Insurance policy provisions with no required minimum years of
continuous full-time service with the City of Brookings. All employees with a
full-time hire date of January 1, 2010 and thereafter, however, must pay 100%
of the total cost for the retiree group health and life insurance plan offered by
the City. All employees with a full-time hire date of January 1, 2010 and
10
thereafter, must have a minimum of three (3) years of full-time continuous
service with the City of Brookings immediately prior to retirement to be eligible
for the City retiree group health and life insurance benefits. The retirement
insurance benefit will not continue beyond age 65 and will end prior to age 65 if
the retiree becomes eligible for Medicare.
19. PAY PERIODS
All employees covered by this Agreement shall be paid in the same manner as all other
City employees are paid, on a monthly pay period.
20. WORK WEEK
20A. Employees shall be paid for all time spent in the employ of the Employer.
20B. Employees shall be compensated at the rate of time and one-half for all hours
required to work prior to and/or beyond scheduled shift (excludes shifts of less
than 8 hours per day); on a scheduled day off; or in excess of forty (40) work
hours per week for office personnel and dispatch; or in excess of eighty (80)
hours in a two-week period for police officers. Occasional periods when no work
is performed due to vacation leave, sick leave, holidays, and/or other benefit
leave, will not be used in the computation of overtime.
Employees shall be allowed to trade shifts if it is approved by the shift
supervisor. If trading of shifts results in required payment of overtime based on
FLSA guidelines, the trade will not be allowable or approved.
20C. Full-time clerical employees shall be scheduled Monday through Friday and
Saturdays and Sundays off except for temporary, unusual or emergency
situations.
20D. Employees required to work when their shift commences on Easter Sunday shall
be compensated with five (5) additional hours of straight time pay.
20E. Pyramiding of overtime will not be allowed.
20F. The City agrees during the term of this contract to continue its policy regarding
the replacement of employees at shift change.
20G. Part-time employees shall be scheduled as needed.
21. CALL-IN
Employees who are requested to report for work during hours when they are normally
scheduled to be off shall receive time and one-half (1 1/2) for a minimum of two (2)
hours for work performed. The employee shall report to the ranking supervisor, up to
Lieutenant, on duty to perform any additional duties necessary in an attempt to work
11
for the entire minimum period. This minimum shall not apply to work performed within
two hours prior to or two hours following an employee’s regular work shift. In the
event the employee is on vacation, the employee may elect to take compensation time
to be credited back to vacation in lieu of monetary compensation. If employee chooses
not to work for the entire minimum period, the employee shall be compensated only
for the hours actually worked.
DUTY ASSIGNMENTS OUTSIDE OF REGULARLY SCHEDULED HOURS
Employees with special duties outside of their regularly scheduled hours will be
compensated a minimum of two (2) hours at their overtime rate of pay or
compensation time. Clarification of special duties may include, but is not limited to,
reserve coordinators, certification instructors (such as Fire Arms, Tasers, Radar, DUI,
etc.) School Resource Officers, Safety Town, Field Training Officers, and
Communications Training Officers.
22. COMPENSATION TIME
Employees at their discretion shall be entitled to be paid for overtime at the rate of
time and one-half (1 1/2) or designate comp time upon approval of Department
HeadLieutenant in lieu of pay at the rate of time and one-half (1 1/2) for each hour of
overtime. The maximum allowable carryover from one calendar year to the next is
forty (40) hours for both sworn and non-sworn personnel with the exception of
designated active certified Communication Operator Trainers and Field Training
Officers, who will be allowed to carry over eighty (80) hours from one calendar year to
the next. Use of comp time must be approved by the Department Head and may not
result in overtime needing to be paid to cover a shift, or cause a shift to fall below
minimum staff levels.
23. SHIFT DIFFERENTIAL
23A. Full-time employees working between 6:00 P.M. and 7:00 A.M. shall be paid an
additional eighty cents ($.80) per hour for time worked between those hours.
23B. Full-time employees working from 6:00 P.M. Friday until 7:00 A.M. Monday and
all hours worked during a city recognized holiday shall receive eighty cents ($.80)
per hour additional.
24. BREAK TIME
24A. Employees who are scheduled to work an eight (8) hour shift shall be granted a
twenty minute paid break during the first four (4) hours, and a twenty minute
paid break during the second four (4) hours of their shift. Employees who are
scheduled to work a ten (10) hour shift shall be granted a twenty-five minute
paid break during the first five (5) hours, and a twenty-five minute paid break
during the second five (5) hours of their shift. Employees who are scheduled to
work a twelve (12) hour shift shall be granted a thirty minute paid break during
12
the first six (6) hours, and a thirty minute paid break during second six (6) hours
of their shift.
24B. Dispatchers will not be allowed to leave the Police building, to include
designated smoking areas, during their breaks unless there are at least two
dispatchers on at that time. However, if the supervisor on duty deems it
necessary, dispatchers will be required to remain in the building even when
there are two on during a shift.
24C. Employees filling out reports shall be allowed coffee or soft drinks while
performing this work without it being considered a break, as long as the amount
of time is reasonable.
24D. Employees shall be allowed to combine break periods for a total of forty (40)
minutes during an eight (8) hour shift, fifty (50) minutes during a ten hour shift,
and sixty (60) minutes during a twelve hour shift.
24E. Rest periods may not be accumulated for time off or used to leave work early,
and are not guaranteed if missed because of operational requirements.
25. PROMOTIONS
25A. Promotion to positions within the sworn personnel in the bargaining unit shall
be filled from lists of employees and personnel obtained through open and
competitive written examinations, oral interview, seniority and education. Such
examinations shall be on the basis of openings contemplated and shall be
conducted by the City of Brookings after advertisement of the fact of giving such
examinations and the terms in respect to grading and other relevant matters.
25B. In the event of retirements, resignations, and other terminations of employment
wherein the position involved is not eliminated, and cash payment is made for
accumulated benefits, the City reserves the right to delay filling the position
until such time as the savings from such a delay equals the total amount of cash
payment.
25C. Service requirements for the position of Sergeant require a minimum of three
(3) years’ experience as a law enforcement officer including two (2) years with
the Police Department of Brookings, South Dakota.
25D. In the event there are no qualified employees with the required service time,
consideration shall be given to those employees who are qualified, but have not
achieved the service requirement.
25E: A written test shall be administered and shall count up to twenty (20) points.
Candidates receiving fourteen (14) points or more, a minimum equivalent of
70% of correct answers, on the written test shall be selected for an oral
interview with an interview panel established by the Chief of Police. The oral
13
interview shall count up to forty-five (45) points. Oral Interview points shall be
determined by calculating the composite score from a Police Department
interview questionnaire and the score of the Human Resource Critical
Competencies battery.
25F. The most recent annual evaluation shall count up to ten (10) points.
25G: Training shall count (1) point for each 20 hours of certified training up to fifteen
(15) points, excluding the twelve (12) week certification school and other
training required by the State of South Dakota. Certified training is that training
reported on the South Dakota Law Enforcement Training Personnel Profile
Report. Training hours received after the promotion application deadline shall
not be considered in calculating training points.
Education shall count (2) points for an Associate Degree, three (3) points for a
Bachelor Degree, and four (4) points for an Advanced Degree. One (1) point
shall be counted for sixty (60) or more college credit hours earned from an
accredited institution, but no degree received. Transcripts shall be required to
verify credit hours earned.
25H. Seniority shall count one (1) point per year to the maximum of ten (10) points.
25I: A composite score shall be calculated from the oral interview, evaluations,
education and training, seniority and test scores. Candidates with a composite
score equal to or greater than 75% of the maximum composite score shall be
eligible for selection to an interview by the City Manager and the Chief of
Police.
The maximum composite score shall be 104 points. Candidates receiving 78
points or more shall be considered an eligible candidate.
Written Test: 20
Oral Interview: 45
Training: 15
Education: 4
Evaluation: 10
Seniority: 10
Upon completion of the final interview, the Chief of Police, in consultation with
the City Manager, shall have full discretion in selecting an eligible candidate for
promotion. Final approval of the selection must be made by the City Manager
with the decision based on seniority, skills, ability, job performance, and
qualifications. If skills, ability, job performance, and qualifications are relatively
equal, then seniority shall be the determining factor.
25J. All job descriptions to include any changes will be posted.
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25K. Upon written request, officers shall be given their written test score results.
25L. Permanent promotions/transfers from a position or Department to a new
regular full-time position in the same or different Department shall require the
transferred or promoted employee to serve a new probationary period not to
exceed 90 days.
26. MISCELLANEOUS
26A. Employees may maintain residence outside the city limits.
26B. Employees may request time off without pay.
26C. In the event of an absence of a supervisor, the Chief of Police may designate an
officer as acting supervisor to assume all duties of the absent supervisor. An
employee that is designated as acting supervisor will accrue one (1) one half
hour (1/2 hour)hour of compensation time (x1) for a full eight (8) six (6) hour
shift; one hour (1 hour) of compensation time (x1) for a full eight (8) hour shift;
one and one-fourth half (1 ¼ ½ hours (x1) for a full ten (10) hour shift; and one
two and one-half (1 ½2) hours (x1) for a full 12 hour shift to be utilized at a
mutually agreed upon time as approved by his/her supervisor and/or Chief of
Police. Any employee desiring not to act as supervisor shall be allowed not to
do so by advising the Chief of Police in writing.
26D. An accessible locker will be provided for the personal effects of dispatchers.
26E. A secure cabinet will be provided in the ladies’ restroom.
26F. The Police Building and all department vehicles will be non-tobacco including
vaping with a designated smoking area being provided outside the southwest
door of the department.
26G. The City will reimburse regular, full-time employees 50% of the monthly
membership fee, up to a maximum of $25.00, at a locally accredited
wellness/fitness center. To be eligible for reimbursement, the employee must
present proof of attendance of an average of two (2) times per week or eight (8)
times per month during that month which is to be reimbursed. The City will not
participate in any way in initiation fees.
26H. SRT team members will be paid an additional $12.00 per hour of Hazard Pay
when called out. SRT training hours are not included.
26I. The canine officer assigned to canine duty for the City of Brookings Police
Department shall be compensated as follows:
The following activities may be FLSA compensable time when performed during
the canine handler’s “off-the-clock” hours: feeding, exercising, training,
grooming, cleaning up after canine, and /or transporting the dog to and from an
animal hospital or veterinarian. The canine handler’s normal workday would
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consist of 11 1/2, 9 1/2, or 7 ½ hours of normal duties depending on scheduled
shift and ½ hour per day of FLSA compensable time to leave his/her shift early,
with the consent of the Chief, for care/handling of the canine. The ½ hour of
FLSA compensable time to leave early for care and handling of canine will be
factored into each work day, but if call load prohibits the canine handler from
leaving early, the handler will accumulate ½ hour of FLSA compensable time that
day to care for canine dog to be paid at OT or ½ hour accrued as comp time at
the discretion of the handler. One-half (1/2) hour of FLSA compensable time for
care and handling of canine dog will also be accumulated on regular days off and
days utilizing benefit time if canine duties are performed by canine handler. The
City and Union make the agreement in light of their consultations with the
canine handler, and with specific reference to actual hours worked performing
such duties. The City, the Union and the handler agree that the weekly total of
compensated hours set forth above is reasonable and reflects the actual hours
spent in canine care, as described above, with respect to all the pertinent facts
related to care provided by the officer for the department’s canine dog, in the
City of Brookings.
The City agrees to pay for the boarding facility for one week annually while the
canine officer is on vacation. The canine officer, however, shall not receive the
above canine compensation for his/her paid vacation hours for that week.
When the Narcotics Canine is no longer capable of performing acceptable
standards due to any of the aforementioned reasons, it shall be retired from
service. Because the canine may have been purchased with funds other than
those provided by Brookings Police Department, certain guidelines or
stipulations will be made to turn the dog over to the handler, if they desire, or
other prospective owner, if the prospective owner signs a release form
accepting all responsibilities for said dog. The dog’s ownership may be
transferred to the dog’s handler by the handler paying a fee of one dollar for the
dog. Once the patrol officer is no longer designated as the canine handler for
the City of Brookings Police Department, the canine compensation will end.
27. ALCOHOL, DRUG ABUSE AND ADDICTION EMPLOYEE ASSISTANCE PROGRAM
27A. The City recognizes alcohol/drug abuse and addiction and other medical
behavior problems as treatable illnesses.
27B. Employees’ job security or promotional opportunities will not be jeopardized by
their request for assistance in problems relating to alcohol/drug abuse and/or
addiction.
28. SICK LEAVE
28A. Sick leave is leave with pay granted to regular full-time employees who are
suffering with an illness or disability which prevents them from performing their
assigned duties.
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28B. Sick leave may be earned by probationary and regular full-time employees. Sick
leave begins to accrue at the rate of twelve (12) hours per month. Employees
with a start date prior to January 1, 2013 may accumulate up to two thousand
eighty (2,080) hours of sick leave. Employees hired January 1, 2013 and
thereafter, may accumulate up to a maximum of 1500 hours of sick leave. In
order to earn the accrual of sick leave for a given month, the employee must
work or use paid leave for at least 50% of the hours payable in the payroll
month.
28C. Request for sick leave must be approved by the Department Head prior to the
employee’s normal starting time for the day involved, unless, in the judgment of
the immediate supervisor, the circumstances surrounding the absence made the
reporting before normal starting time impossible. Upon returning to work, the
employee shall notify his/her supervisor of his/her recovery.
28D. Leave request may not exceed the amount of leave accumulated.
28E. Sick leave shall be paid at the employee’s regular hourly rate and employees
may use sick leave in no less than one-fourth (1/4) hour increments.
28F. The City reserves the right to require employees to submit verification from a
medical practitioner of their reason for absence upon their return from three (3)
consecutive sick days or where a pattern of frequent absences exist. The City
may also require any employee afflicted with an illness or injury that may
require work restrictions to present verification from a medical practitioner of
their fitness to continue to work.
28G. Employees shall be charged for sick leave only for absence on days when they
would otherwise work.
28H. Employees on unpaid leave of absence in excess of one-half month will not
accrue any leave for that month.
28I. Sick leave shall be granted to employees:
28I.1 when they are incapacitated for the performance of their duties due to
illness to include birth of a child, injury, and injury not incurred in the
course of their employment;
28I.2 for medical, dental, and optical examinations or treatments, provided
the employee gives the City one (1) week notice of such appointment,
except in cases of emergency;
28I.3 when an employee or ward child is sick or when a member of the
immediate family is sick and requires the care and/or attendance of the
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employee during scheduled work hours; immediate family is defined as
spouse, son or daughter, parent or spouse’s parent, brother or sister,
and dependent(s) residing in the employee’s home to include step-
relatives in the same categories. After three consecutive sick days, the
employee’s department head and/or Human Resources Director, may
require a doctor’s statement specifying the requirement of care and/or
attendance. The cumulative amount of sick leave that can be utilized by
any one employee within the calendar year for their spouse’s parent,
brother and/or sister is 160 hours for calendar year 2013, 140 hours for
calendar year 2014 and 120 hours for calendar year 2015 and thereafter.
28I.4 when, through exposure to a contagious disease, the presence of the
employee at his/her post of duty would jeopardize the health of others,
provided, however, that sick leave for these purposes shall require a
verification by a medical doctor’s certificate.
28I.5 for up to twenty (20) working days of paid sick leave for the adoption of
a child and up to three working days of paid sick leave for the father
employee of newborn child(ren) to assist with care and delivery. If
employee is eligible for the provisions of the Family Leave Act, he/she
can request additional time off without pay up to a maximum of 12 total
weeks. Vacation accrual must be used to cover additional leave period,
however.
28J. At the discretion of the Chief of Police, employees who cannot perform their
regularly assigned duties may be assigned limited duty, which will not, as
certified by a medical practitioner, aggravate the illness or disability.
28K. After ten (10) years’ service and upon termination of employment other than
discharge, any unused accumulated sick leave will be paid at ten percent (10%)
of the current base hourly rate and one percent (1%) additional for each year of
service beyond ten (10) years, up to 1,500 hours maximum accumulated sick
leave.
28L. All medical related incidents including reasonable travel time and recuperation
time shall be chargeable toward sick leave.
29. MEDICAL LEAVE OF ABSENCE
29A. The City of Brookings and the Union agree to comply with guidelines set forth in
the Family Medical Leave Act (FMLA) of 1993 as well as any subsequent
amendments and/or modifications to the law.
29B. A leave of absence for the birth of a child shall be treated as any other illness or
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temporary disability.
3029. PROFESSIONAL DEVELOPMENT AND EDUCATIONAL LEAVE
The Department Head, with the approval by the City Manager, may grant educational
leave to employees requesting leave for continuing education or training for durations
of ten (10) working days or more. Approval of such leave, the length of time paid, and
the amount of pay received, will depend on the directness of the relationship of the
education or training to the duties of the employee and the projected needs of the City.
An employee must have worked for the City for a period of two (2) years in order to
qualify for educational leave. The employee must agree to return to work for a period
of two (2) months for each month of educational leave taken. City shall make every
effort to reschedule employees desiring to attend college classes either by allowing
time off the shift or by employees trading shifts. Time off shall be made up the same
day or at a mutually agreed time. An employee requesting to attend college classes
which may interfere the employee’s work schedule will be reviewed on a case by case
basis by the Dept. Manager, Human Resources Director, and City Manager. A
determination will be made to determine if request will be approved or denied based
on potential problems associated with being away from work, and need for educational
growth in the City of Brookings relative to major being pursued.
31. INJURY LEAVE
Injury leave applies only to injuries sustained through an accident while on the job. An
employee injured through an accident while on the job must promptly notify his/her
Department Head or supervisor. All medical and hospital expense shall be paid for in
accordance with Workers’ Compensation and City policy. The City policy on injury leave
shall be to compensate the employee up to a maximum of nine hundred sixty (960)
work hours at the rate of pay he/she was making at the time of the accident, less the
amount he/she receives from Workers’ Compensation. After the nine hundred sixty
(960) hour period, the employee may elect to use accumulated sick leave and/or
vacation credits to continue receiving his/her full pay. Should the employee not elect
such action or should he/she exhaust all accumulated credits, he/she may apply for
disability under the provisions of the Workers’ Compensation Act or the Retirement
Fund. Once the employee is no longer receiving full compensation from the City,
he/she will be eligible to receive compensation payable under the Workers’
Compensation Act in addition to eligible retirement benefits. All vacation, sick leave,
and holiday leave earned while on injury leave shall accrue at the employee’s regular
rate. In the event the employee incurs an on the job injury which does not qualify for
Worker’s Compensation and/or results in lost time of less than seven consecutive days,
the employee will be required, at the employee’s option, to utilize sick, vacation,
compensation time or leave without pay for those days which they are absent from
work. Employees may use injury leave in no less than one-fourth (1/4) hour increments
for doctor appointments, etc. once seven-day loss time requirement has been met.
3230. SPECIAL LEAVE
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32A30A. Leave With Pay - The Department Head will grant a leave of absence with
pay to regular full-time employees for the following reasons and with these
restrictions applied:
32A30A.1 Funerals – The City will permit regular full-time employees to be
absent from work, without loss of pay, based on his/her regular straight
time pay for three (3) basic scheduled work days to arrange for and
attend the funeral of the immediate family or a relative. Immediate
family for bereavement leave includes the following: Spouse, parents,
son, daughter, brother, sister, legal guardian, grandparents,
grandchildren, father-in-law, mother-in-law, son-in-law, daughter-in-law,
brother-in-law, or sister-in-law. The bereavement benefit will also be
granted for step-relatives in these same categories.
Pay shall be granted twelve (12) hours for employees on twelve (12) hour
shifts, ten (10) hours for employees on ten (10) hour shifts, and eight (8)
hours for employees on eight (8) hour shifts. Additional time may be
charged to vacation or sick leave at the discretion of the Chief. In the
event of a funeral of a relative outside of the aforementioned, or a close
friend, the employee may take a reasonable amount of time off with pay
to be charged to vacation or sick leave.
Bereavement leave may be used during the employee’s probationary
period and used in no less than one-fourth (1/4) hour increments.
32A30A.2 Voting - Any employee eligible to vote at any election held within
the State of South Dakota shall, on the day of such election, be granted
time to go to the polls if his/her duties on that day would otherwise
prevent him/her from voting before or after regular working hours.
32A30A.3 Jury or Court - If any employee is called for jury duty, he/she shall
continue to be paid at his/her regular rate. Upon returning to work,
he/she shall reimburse the City for the amount received for jury duty for
each day of absence from work. Vacation and sick leave will continue to
accrue for the time that is spent on jury duty.
320B. Leave Without Pay – Regular full-time employees may request and may be
granted a leave of absence without pay for personal reasons up to a maximum
of 6 continuous months (not to include FMLA leave taken), subject to the
approval of the Chief of Police, Human Resources Director and City Manager,
and providing all vacation and/or sick leave has been exhausted.
320B.1 Leave without pay must be requested in writing stating the
circumstances in full as to why such leave is requested. This request
must be submitted to the Chief prior to the leave.
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320B.2 The request will be considered on the basis of the present workload or
anticipated workload, and the circumstances of the request.
320B.3 In a case of a declared disaster or emergency situation, regular
full-time employees may request up to 15 work days off without pay per
calendar year to assist in other areas if appropriate documentation is
presented to substantiate the need for such leave. Such time off would
not affect the accrual of benefits for the month.
3331. HOLIDAYS
33A31A. It is the policy of the City of Brookings to afford all regular full-time
employees ten (10) paid holidays each year. The City recognizes the following
holidays:
New Year’s Day Veteran’s Day
President’s Day Thanksgiving Day
Memorial Day Christmas Day
Independence Day Native American Day
Labor Day Martin Luther King Day
Allows for one paid Floating Holiday each year. The Floating Holiday must be
used within the calendar year at management approval. The holiday does not
qualify for payment if not used.
33B31B. “Holiday pay” shall be defined as eight (8) times the straight time hourly
rate and cannot be used in increments of less than 8 hours.
33C31C. Employees who are scheduled to work, and who work, one of the above
city recognized holidays will be compensated for holiday pay (as defined above
in 35B) for that specific holiday and overtime pay (time and one-half) for all
hours actually worked.
33D31D. Employees will only receive overtime pay (time and one-half) if the
holiday falls on the day as their shift starts.
33E31E. Employees who are on a regularly scheduled day off or on a paid leave of
absence when one of the above city recognized holidays occur, will be allowed
to bank the holiday for use at an alternate agreed upon time within one (1) year
of the specific holiday for which it was earned. In the event the employee would
normally be scheduled for a ten (10) or twelve (12) hour shift, the employee will
be allowed to supplement this day with comp time or vacation leave in order to
total ten hours of leave at the time the leave is taken as applicable. This day
shall be mutually scheduled with the Chief.
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33F31F. Employees on vacation when one of the above city recognized holidays
occur, will receive holiday pay for that specific holiday and will not be charged
for that day as vacation time.
33G31G. Holidays shall be observed on the actual day they fall except clerical
employees shall observe them on the day as all other City employees do unless
otherwise approved in advance by the Chief of Police.
33H31H. An employee scheduled to perform work on a designated holiday who
does not report and is not excused will forfeit the holiday. Further, to qualify for
the above holiday provisions, the employee must work their last full scheduled
shift preceding the holiday or their first full scheduled shift following the holiday
to be paid the eight (8) hours of recognized holiday pay. This holiday provision
does not eliminate overtime pay (time and one-half) for actual hours worked
during a holiday. If the employee utilizes sick leave for any of the
aforementioned shifts, the supervisor may require a doctor’s certification for
the date(s) absent.
33I31I. An employee who is on unpaid leave of absence or suspension without pay will
not be eligible for holiday pay for a designated holiday observed during the
leave of absence or suspension.
3432. VACATIONS
34A32A. Vacation leave for all eligible employees for each vacation year is based
upon length of service. In order to earn the accrual of vacation, the employee
must work or use paid leave for at least 50% of the hours payable in the payroll
month.
34B32B. Employees shall accrue vacation in accordance with the following
schedule:
Date of hire through five years - 6.67 hours per month
After five but less than 10 yrs of service - 10.00 hours per month
After ten but less than 20 yrs of service- 13.33 hours per month
After twenty years of service - 16.67 hours per month
Vacation leave shall be earned on the 15th of the month and credited to the
employee on the pay day of that month, provided all other necessary provisions
of the article have been met. Said vacation leave shall not be available to the
employee until the day following payday.
34C32C. Employees have the opportunity to use vacation leave in one-fourth
(1/4) hour increments at the discretion of the Department Head. Employees
may accumulate up to two hundred eighty (280) hours of vacation leave.
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34D32D. Employees granted unpaid leave of absence in excess of one-half month
will not accrue any leave for that month.
34E32E. Employees will not receive additional vacation time off due to illness or
disability occurring while on vacation unless special circumstances in the opinion
of the immediate supervisor would warrant a change.
34F32F. Request for vacation leave must be approved by the employee’s
department head prior to that time of departure and vacation will be paid at the
employee’s regular hourly rate. Leave requests shall not exceed the amount of
leave accumulated. Requests for vacation leave that will result in the
department being below the required minimum staffing must be requested ten
(10) days prior to taking such leave.
34G32G. Employees who are laid off or discharged, who resign or retire after
giving two weeks notice to the City, or who are called to military service, shall
receive payment of such vacation time as is due them, computed on a pro rate
basis according to the time worked during the current year. Cash payments in
place of vacation privileges are not permitted.
34H32H. Vacation leave can be taken during foul and dangerous weather, travel
during which is hazardous and not recommended by local authorities. This leave
will be granted with the approval of the department head.
34I32I. Employees requesting vacation leave shall be notified that their request has
been granted or denied in a timely manner. If the notice of grant or denial has
not been timely, the employee may contact the Police Chief directly for such
determination.
3533. SCHOOLS AND TRAINING
35A33A. The employer agrees to budget for job related education and training
Local training opportunities shall be listed on the patrol room electronic display.
The Chief or their designee will determine which employees will attend schools
or training. Training opportunities will be based on the needs of the
Department. . In determining which employees may attend, consideration of
specialized classifications, seniority, budget, and the program’s relevance to the
police department’s overall training plan will be considered.
35B33B It shall be the responsibility of each employee to provide verification of
completion of the above training to the City to be placed in their records.
Training completed prior to January 1, 1987, shall be limited to that which is
presently recorded with the Law Enforcement Training and Standards
Commission. Each employee, upon request, shall be entitled to review their
personnel file.
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35C33C. Employees who attend authorized training outside of the department
will be compensated for a maximum of eight (8) hours per day on those days
they are attending training, unless otherwise approved in advance by Chief of
Police, based upon FLSA guidelines. Employees who would normally be
scheduled to work ten (10) or twelve (12) hour shifts on days they are in training
will be allowed to supplement the eight (8) hours with two (2) or four (4) hours
of vacation or comp time.
35D33D. All mandatory training scheduled outside the individual employee’s
regular shift will result in the officer being afforded comp time in accordance
with this Agreement.
35E33E. Police Officer employees, upon hire, shall be required to sign an
agreement, in the event of resignation, for reimbursement for cost of wages,
transportation, testing expenses, and benefits to include insurance, FICA, and
retirement while completing Field Training and Academy attendance at a
reimbursement rate of 75% if resignation is within the first year of employment
and 50% if resignation is within the second year of employment. If a new officer
is hired and is a certified Law Enforcement Officer in the State of South Dakota,
they will not be required to sign an employment agreement.
35F33F. The City agrees to provide for field training certification for up to four (4)
officers. The maximum number of certified FTOs will be at the discretion of the
Chief of Police. Officers may apply for the position of FTO once they have served
for three (3) years with the Brookings Police Department. Officers with two (2)
years experience with the Brookings Police Department and a minimum of one
(1) year experience with another law enforcement agency are also eligible to
apply. Selection of Field Training Officers will be made based on Knowledge,
Skills, Abilities and Seniority of the personnel interested in serving as an FTO.
The process may include a review of the employee’s training and annual
evaluation records and a personal interview. Final selection will be made by the
Chief of Police. Employees certified as a field training officer (FTO) who are
engaged in training new recruits as part of the Field Training Program will accrue
one-half hour of compensation time (x1) for each 86 hours of training provided;
one hour of compensation time (x1) for each 8 hours of training provided; one
and on-half hours of compensation time (x1) for each 10 hours of training
provided; and two hours of compensation time (x1) for each 12 hours of training
to be utilized at a mutually agreed upon time as approved by his/her supervisor
and/or Chief of Police for the training provided. .
35G33G. The City agrees to provide for training/certification for up to two (2)
communication operator trainers. The maximum number of certified CTOs will
be at the discretion of the Chief of Police. Selection of the Communication
Operator Trainers (CTO) will be made based on Knowledge, Skills, Abilities and
Seniority of the personnel interested in serving as a CTO. The process may
include a review of the employee’s training and annual evaluation records and a
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personal interview. Final selection will be made by the Communication
Commander and Chief of Police. Employees certified as a communication
operator/trainerTraining Operator (CTO) who are engaged in training new
recruits as part of the Communication Operator Training Program will accrue
one-half hour of compensation time (x1) for each 86 hours of training provided ;
one hour of compensation time (x1) for each 8 hours of training provided; one
and one-half hours of compensation time (x1) for each 10 hours of training
provided; and two hours of compensation time (x1) for each 12 hours of training
to be utilized at a mutually agreed upon time as approved by his/her supervisor
and/or Chief of Police for the training provided. training provided. All
communication operator training hours will be documented on a form
authorized by the Communication Commander and Department Head.
3634. TRAVEL AND EXPENSE
36A34A. The Chief of Police must approve all same day travel in the State of South
Dakota. The Chief of Police and City Manager must approve all overnite travel
and travel outside the State of South Dakota. Employees shall be reimbursed
for all reasonable expenses incurred in the line of duty as provided by City travel
policy for authorized travel. The most direct route shall be traveled, and
mileage will be paid in accordance with current City schedules.
36B34B. The City shall reimburse travel time according to FLSA guidelines for all
authorized training. Pre-authorization by the Chief of Police is required at least
seven (7) days prior to the training.
3735. UNIFORMS AND EQUIPMENT
37A35A. The Employer will provide and issue all normally armed employees with a
handgun, badges, handcuffs, protective head gear, and stocking hats.
37B35B. The Employer shall provide all ammunition annually which is needed and
necessary for the performance of the duties. Ammunition for the on-duty use
shall be of high quality. Practice ammunition shall be provided by the Employer
during annual qualifications.
37C35C. Employees shall be issued at least three (3) sets of uniforms which shall
be replaced as needed. Car coats and jackets will be issued for sworn
employees only, not to exceed two (2). After two (2) years service, employees
shall turn in their uniform items before being issued new items. Officers will be
issued a bullet proof vest and will be required to wear it at all times they are on
patrol duty and investigators when executing search warrants.
37D35D. Investigators shall be granted a three hundred fifty dollar ($350.00)
uniform allowance each January 1. Police uniforms provided shall be deducted
from said amount.
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37E35E. The Employer agrees to reimburse employees the actual cost less ten
percent (10%) of employee’s personal items damaged in the line of duty not as a
result of the employee’s negligence or misconduct including only the following:
Eyeglasses, watches, weapons, and tape recorders
Civilian clothing (if required)
(Maximum $250.00 per item)
This section does not apply to items of personal property covered by or
reimbursed pursuant to South Dakota compensation laws. If an employee is
reimbursed for the damage from any other source, he shall reimburse the City
for any payments made hereunder. The City agrees to replace any item
damaged due to work related incidents within two (2) weeks. Upon receipt of
purchase, the City will reimburse up to $100.00 (One hundred dollars) for
leather to all permanent, sworn officers who did not receive the entitlement
when it was originally provided.
37F35F. A boot allowance for reimbursement of $100.00 every year be provided
to Police Officers for the purchase of work boots. The $100.00 allowance will be
disbursed once every calendar year through the payroll system in the month of
April. As the police officers purchase the boots needed for their jobs, it will be
their responsibility to provide a copy of the actual receipt to the Chief of Police.
The receipt will be used to track the amount of money used each year by police
officers for the boot allowance.
3836. FIREARMS
The City shall provide weapons for all officers.
38A36A. The required on-duty weapon package as designated by the Chief will
consist of a .40 caliber semi-automatic pistol with two (2) extra clips, double clip
holder and holster.
38B36B. Those officers who choose not to purchase the .40 designated caliber
weapon will be issued the complete .40designated caliber weapon package by
the City for on duty use. The City issued weapon package shall be returned to
the Chief of Police or his designee upon separation of employment.
38C36C. During the probationary period, the City will issue new officers their duty
weapon and required leather accessories. The serial number, make and model
will be registered with the Chief.
38D36D. Standards for non-uniform officers’ weapons shall be set by the Chief of
Police.
38E36E. The officer will maintain the on-duty firearm at a satisfactory level to
insure proper functioning of the firearm.
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38F36F. The firearm will be inspected for up-keep, maintenance and proper
functioning four (4) one (1) times a year by a designated firearms instructor
within the Department. If any malfunction or discrepancy is found in a firearm
that the officer has purchased, the cost to replace or repair will be at the
officer’s expense.certified Glock armor. If an y malfunction or discrepancy is
found in a firearm, the City shall repair the firearm or replace if deemed
necessary.
3937. FIREARM QUALIFICATION
39A37A. There are three distinct types of firearm exercises, each of which shall be
scheduled at the discretion of the Chief of Police. These are:
39A37A.1 Firearm Training: These exercises shall be supervised by a
qualified instructor, and officers are therein instructed on proper firearm
use. Necessary ammunition and targets shall be provided by the City at
the time of the scheduled training exercises.
39A37A.2 Firearm Practice: Each officer shall be given two hundred (200)
rounds of ammunition and targets to be utilized during practice
exercises. Officers will have one practice shooting exercise conducted at
the Brookings Firearms Range no less than three (3) months prior to
official firearms qualification with additional rounds of ammunition
allotted to that officer, above the already two hundred (200) rounds
allotted, if additional training is determined necessary by the firearms
instructor and Chief of Police. This pertains to duty guns only. A
minimum of one (1) additional practice shooting exercise shall be
conducted at the Brookings Firearms range no less than two (2) weeks
prior to official firearms qualification. The practice exercise(s) shall be
scheduled in such a manner as to allow all officers the opportunity to
attend. Shooting exercises shall be supervised by department firearms
instructors to provide education and assistance to officers in preparation
of official firearms qualification.
39A37A.3 Official Qualification: Needed ammunition and targets shall be
provided by the City.
If an officer fails to meet the “State of South Dakota Handgun
Qualification” course once per year with a minimum passing score of
76% with his/her firearm during the scheduled time and place for
qualification exercise, he/she will:
1) Surrender his/her firearm to the Chief of Police;
2) Be relieved of all normal duties as a police officer on
his/her shift or division and be assigned to in-house or
office duty until he/she has qualified with the Department
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issued firearm. It will be up to the officer who is not
qualified to make arrangements with a range officer to
become qualified.
If, after one week from the original qualification exercise, the officer still
has not qualified, the officer will be placed on leave without pay until the
officer is qualified. An officer who fails to qualify within a reasonable
time period, as determined by Chief of Police and City Manager, shall be
subject to further disciplinary action up to and including discharge.
4038. VEHICLES
40A38A. Upon obtaining new police vehicles, the City shall make every effort to
make the style and location of switches, lights, weapon holders, etc., uniform to
that of existing police vehicles. This topic is an appropriate subject for the Union
Management Committee.
4139. POLITICAL ACTIVITY
Employees of the City of Brookings are encouraged to exercise their right to vote.
However, other political activity shall be restricted, as outlined in this article. In all
cases, activities must be in compliance with the Conflict of Interest Policy as adopted by
the City Council. Failure to comply with the provisions of this article may result in
disciplinary action.
Any employee of this Bargaining Unit may seek any political office while employed by
the City provided:
41A39A. that said employee may not seek any political office or actively
campaign for any political office until after having submitted, in writing
to the City Manager, their intention to seek a political office;
41B39B. that said employee never campaign in any manner whatsoever,
during hours of employment;
41C39C. that it is mandatory that said employee take a leave of absence
for no less than fourteen (14) days nor more than thirty (30) days prior to
any election for a position that would require the termination of said
employee’s employment if he/she is successful in the election. Of that
leave time, the employee may take two (2) weeks of vacation leave. Any
amount in excess of two weeks must be taken as leave without pay; and
41D39D. an employee of the City of Brookings may not campaign on behalf
of any candidate for Mayor or City Council. However, this does not
preclude an employee from running for these offices as long as that
employee adheres to the parameters aforementioned in this article.
28
Any employee elected to a position on the City of Brookings City Council will resign their
position with the City prior to being sworn in on the Council.
4240. WAGES
42A40A. The City of Brookings Pay Plan shall increase by 2.7525% commencing
January 1, 201920.
44B. The shift differential shall increase by .20 commencing January 1, 2019.
42C40C. Union contract will be for one two (12) years and will be opened annually
for wages only thereafter, with negotiations commencing before the budget
process each year.
4341. CHECK OFF
The Employer agrees that upon receiving written authorization by the employee from
the Union, the Employer will deduct all dues, initiation fees and assessments designated
by the Local Union. Such deductions shall be remitted by the Employer to the Local
Union at a time mutually agreed between the City and the Union.
4442. UNION BUSINESS AND REPRESENTATIVES
44A42A. The Employer agrees to grant the necessary time off, without
discrimination and without pay, to Union officers and stewards to attend a labor
convention, not to exceed a total of five (5) employees, and to any one person
the necessary time off, without discrimination and without pay, to serve up to
one (1) year in any official Union business. Fifteen (15) calendar days written
notice of such absence will be given by the Union to the Employer.
44B42B. Upon receiving forty-eight (48) hours notice, the City shall excuse all
employees in the bargaining unit, except one scheduled full-time dispatcher, to
attend Union meetings, provided that during the term of the contract, such
Union meetings shall not exceed four (4) with each having a maximum duration
of four (4) hours. All employees attending such Union meetings shall be
available to handle calls in the same manner as are handled during meetings
called by the City, including FOP meetings. Off duty employees attending such
meetings shall do so on their own time.
4543. BUSINESS AGENTS
Authorized agents of the Union, after having notified the Department Head, shall have
reasonable access to the City’s establishment and be permitted to visit and converse
with employees during regular on-duty hours for the purpose of adjusting disputes,
investigating working conditions, and ascertaining that the Agreement is being adhered
29
to; provided, however, that there is no significant effect on the City’s responsibilities
toward the general public.
4644. LONGEVITY
46A44A. Regular employees shall be eligible for longevity pay based upon length
of service with the City of Brookings. Length of service shall be the full number
of years of service as of the anniversary date of the employee’s employment.
Years of service must be continuous years of service.
46B44B. Longevity pay shall be paid monthly with regular pay. All deductions
required by the law shall be made. In order to earn the payment of longevity in
a given month, the employee must work or use paid leave for at least 50% of the
hours payable in the payroll month. Employees will be granted their new
monthly longevity rate within the month that the anniversary of their hire date
falls.
46C44C. The amount of longevity pay shall be paid at the rate of $5.50 per month
per year after completing five (5) years of continuous full-time employment.
4745. SAFETY POLICY
47A45A. Seat Belts
The City of Brookings requires the use of seat belts in the front seat of all
licensed city vehicles and/or equipment with seat belts and/or harness.
4846. DURATION
This Agreement shall be in full force and effect from January 1, 202019, to and including
December 31, 20192021, and shall supersede any prior Agreements between the
parties, and shall continue from year-to-year thereafter, unless written notice of desire
to cancel or terminate or modify the Agreement is served by either party upon the
other by July 1, 20192021. Only wages will be opened annually unless other sections are
mutually agreed upon to open.
4947. REOPENER
When no cancellation or termination is served and the parties desire to continue said
Agreement but also desire to negotiate changes or revisions in the Agreement, either party
may serve upon the other a notice prior to the first day of July of the final contract year
advising that said party desires to revise or change terms or conditions of said Agreement.
CITY OF BROOKINGS TEAMSTERS LOCAL UNION NO. 120
30
_____________________________ __________________________________
City Manager Principle Officer/President
______________________________ __________________________________
Date Business Agent (James Heeren)
__________________________________
Datee
31
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-018,Version:1
Introduction and First Reading on Ordinance 19-018, an Ordinance Authorizing Supplemental
Appropriation #3 to the 2019 Budget. Second Reading: September 24, 2019.
Summary:
This ordinance will amend the 2019 Budget allowing the allocation of $350,000 from the Reserve
Fund to the Capital Improvement Plan (CIP) Buildings line for facility maintenance. Throughout the
past year, City Council has made the maintenance of existing facilities a priority. The commencement
of this process is through a budget appropriation ordinance designating the funds to the Buildings
CIP account that will be utilized for such efforts.
Background:
The funding of facility maintenance has always been a concern. In 2019, a plan to start funding such
needs and continued financing was identified. Staff hired McKinstry to compile a 10-year plan which
provides necessary funding based on replacement and critical needs of each facility.
In a 2019 City Council Strategic Planning Session, funds were identified to start a financing of
necessary repairs. Additionally, the CIP now contains future dedicated funds. Once the McKinstry
analysis is completed, future budgets will be adjusted accordingly.
Fiscal Impact:
Funding from reserves have been identified to properly fund the CIP building line. This source will
assist in the identification of facility needs and proper funding of maintenance. The 2020 CIP budget
contains future funding of this line item.
Recommendation:
Staff recommends approval of the ordinance as presented.
Attachments:
Memo
Ordinance
City of Brookings Printed on 9/5/2019Page 1 of 1
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City Council Agenda Memo
From:Erick Rangel, Chief Financial Officer
Council Meeting:September 10, 2019 / September 24, 2019
Subject:Introduction and First Reading on Ordinance 19-018, an
Ordinance Authorizing Supplemental Appropriation #3 to the
2019 Budget
Person(s) Responsible: Erick Rangel, Chief Financial Officer
Summary:
This ordinance will amend the 2019 Budget allowing the allocation of $350,000 from the
Reserve Fund to the Capital Improvement Plan (CIP) Buildings line for facility
maintenance. Throughout the past year, City Council has made the maintenance of
existing facilities a priority. The commencement of this process is through a budget
appropriation ordinance designating the funds to the Buildings CIP account that will be
utilized for such efforts.
Background:
The funding of facility maintenance has always been a concern. In 2019, a plan to start
funding such needs and continued financing was identified. Staff hired McKinstry to
compile a 10-year plan that provides necessary funding based on replacement and
critical needs of each facility.
In a 2019 City Council Strategic Planning Session, funds were identified to start a
financing of necessary repairs. Additionally, the CIP now contains future dedicated
funds. Once the McKinstry analysis is completed, future budgets will be adjusted
accordingly.
Discussion:
The transfer of $350,000 from reserves to the CIP Building line will allow staff to make
necessary arrangements for strategically identified needed facility repairs. Furthermore,
the funds will be utilized to start the process of proper planning for City facilities’
maintenance.
Legal Consideration:
None.
Financial Considerations:
Funding from reserves have been identified to properly fund the CIP building line. This
source will assist in the identification of facility needs and proper funding of
maintenance. The 2020 CIP budget contains future funding of this line item.
Recommendation:
Staff recommends approval of the ordinance as presented.
Action Requested:
Approval of the Ordinance to amend the 2019 Budget.
Supporting Documentation:
Ordinance
Ordinance 19-018
An Ordinance Authorizing Supplemental Appropriation No.3 to the 2019 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due,
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2019 budget:
Part 1 –Change Increase/(Decrease)
Change
Increase
PART 1 (Decrease) Reason
Building - Capital Improvement Fund
212-000-0-102-00 Cash OH/Reserves (350,000.00)Reserves used to fund Building maintenance account
213-000-5-911-00 Buildings CIP
350,000.00 Move to expend needed 2019 projects including analysis
All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading:September 10, 2019
Second Reading:September 24, 2019
Published:September 27, 2019
CITY OF BROOKINGS
_________________________
ATTEST:Keith W. Corbett, Mayor
____________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-011,Version:2
Public Hearing and Action on Ordinance 19-011, an Ordinance pertaining to a Conditional Use Permit
to establish a woodworking shop on Lots 3 & 4, Block 3, Pleasant Hill Addition (1010 2nd Street).
Summary:
The applicant is seeking approval for a Conditional Use Permit, which is Major Home Occupation, for
a woodworking shop in an R-2 District.
Background:
The property is located along 2nd Street between Medary Avenue and 11th Avenue. There is a 720
square foot shop in the rear yard with access via the alley. The property owner would like to use the
shop for woodworking and sell the items periodically. The layout of the property allows for ample
parking on-site and for the residence.
Staff Recommendation:
Staff recommends approval with the following condition:
1.Woodworking home occupation shall be allowed to conduct five (5) outdoor sales events,
limited to two (2) days each, per calendar year.
2.Conditional use shall apply to the current owner only.
Planning Commission Recommendation:
The Planning Commission voted 9-0 to recommend approval of the conditional use with the following
conditions:
1.Woodworking home occupation shall be allowed to conduct five (5) outdoor sales events,
limited to two (2) days each, per calendar year.
2.Conditional use shall apply to the current owner only.
3.The hours of operation shall be between 8 am and 8 pm.
Attachments:
Memo
Ordinance
City Council Notice
Planning Commission Notice
08-06-2019 Planning Commission Minutes
Application
Site Plan
Neighborhood Map
City of Brookings Printed on 9/5/2019Page 1 of 1
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City Council Agenda Memo
From:Mike Struck, Community Development Director
Meeting:August 27, 2019 – First Reading
Subject:Conditional Use for Woodworking Shop
Person(s) Responsible: Mike Struck, Community Development Director
Summary:
Applicant is requesting a conditional use to establish a woodworking shop as a major
home occupation in an R-2 District.
Background:
The property is located along 2nd Street between Medary Avenue and 11th Avenue.
There is a 720 square foot shop in the rear yard with access via the alley. The property
owner would like to use the shop for woodworking and sell the items periodically. The
layout of the property allows for ample parking on-site and for the residence.
Discussion:
The property is located in a residential area and the owner would like to use one (1) of
the detached shops for woodworking as well as hold several outdoor sales events per
year to sell and showcase the items. The ordinance seeks to balance the ability of a
homeowner to make and sell goods on a residential lot while preserving the residential
character of the neighborhood. Staff recommends allowing five (5) outdoor sales
events, that are limited to two (2) days each, per calendar year. By limiting the number
and timeframe of outdoor sales events, the neighborhood will remain residential in
nature.
Legal Consideration:
None.
Financial Consideration:
None.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with amendments
3. Deny
Staff Recommendation:
Staff recommends approval with the following condition:
1. Woodworking home occupation shall be allowed to conduct five (5) outdoor sales
events, limited to two (2) days each, per calendar year.
2. Conditional use shall apply to the current owner only.
Planning Commission Recommendation:
The Planning Commission recommended approval of the conditional use permit with the
following conditions:
1. Woodworking home occupation shall be allowed to conduct five (5) outdoor sales
events, limited to two (2) days each, per calendar year.
2. Conditional use shall apply to the current owner only.
3. The hours of operation shall be between 8 am and 8 pm.
Action Requested:
Approval of the conditional use to establish a woodworking shop as a major home
occupation in an R-2 District.
Supporting Documentation:
Ordinance
City Council Notice
Planning Commission Notice
08-06-2019 Planning Commission Minutes
Application
Site Plan
Neighborhood Map
Ordinance 19-011
An ordinance to establish a woodworking shop in a Residence R-2 Two-Family
District on Lots 3 & 4, Block 3, Pleasant Hill Addition (1010 2nd Street)
Be It Ordained by the governing body of the City of Brookings, South Dakota that said
Conditional Use shall be approved to establish a woodworking shop as a major home
occupation on Lots 3 & 4, Block 3, Pleasant Hill Addition, also known as 1010 2nd Street
with the following condition:
1. Woodworking home occupation shall be allowed to conduct five (5) outdoor sales
events, limited to two (2) days each, per calendar year.
2. Conditional use shall apply to the current owner only.
3. Hours of operation shall be between 8:00 am and 8:00 pm.
All sections and ordinances in conflict herewith are hereby repealed.
First Reading:August 27, 2019
Second Reading:September 10, 2019
Published:
CITY OF BROOKINGS
__________________________
Keith W. Corbett, Mayor
ATTEST:
________________________________
Bonnie Foster, Acting City Clerk
NOTICE OF PUBLIC HEARING
Ordinance 19-011
NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold a
public hearing at 6:00 p.m., September 10, 2019, in the Brookings City & County Government
Center Chambers, 520 Third Street, to consider adoption of a revision to the City Code of
Ordinances, Chapter 94, Zoning, entitled Ordinance 19-011, an Ordinance pertaining to a
Conditional Use Permit to establish a woodworking shop on Lots 3 & r, Block 3, Pleasant Hill
Addition (1010 2nd Street). At which time and place all persons interested will be given a full,
fair and complete hearing thereon. Dated in Brookings, South Dakota, this 30th day of August,
2019.
CITY OF BROOKINGS
Bonnie Foster, Acting City Clerk
Published one time at an approximate cost: $ .
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE
NOTICE IS HEREBY GIVEN THAT LaMonte McCuen submitted an application
for a Conditional Use on the following described real estate:
Lots 3 & 4, Block 3, Pleasant Hill Addition, also known as 1010 2nd Street.
The request is to establish a Woodworking shop, which is a major home
occupation, in the R-2 District.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, August 6, 2019, in the Chambers Room
on the third floor of the Brookings City and County Government Center at 520 Third
Street, Brookings, South Dakota. Any action taken by the City Planning Commission is
a recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this26th day of July, 2019.
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
August 6, 2019
OFFICIAL MINUTES
Chairperson Eric Rasmussen called the meeting of the City Planning Commission to order on
Tuesday August 6, 2019, at 5:30 PM in the Chambers Room #310 on the third floor of the City
& County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen,
Alan Johnson, Gregg Jorgenson, Jason Meusburger, Lee Ann Pierce, Ashley Biggar, and
Rasmussen. Also present were City Planner Staci Bungard, Community Development Director
Mike Struck, John Mills, Jerry Jastram, and LaMonte McCuen.
Item #5a – LaMonte McCuen submitted a request for a Conditional Use on Lots 3 & 4, Block 3,
Pleasant Hill Addition, also known as 1010 2nd Street. The request is to establish a woodworking
shop, which is a major home occupation in the R-2 District.
(Jorgenson/Fargen ) Motion to approve the Conditional Use request with the condition that the
applicant shall be allowed to conduct five outdoor sales events, limited to two days each, per
calendar year and the Conditional Use Permit will be permitted to the applicant only.
(Pierce/Aiken) Amendment to the original motion to state that the hours of operation will need
to be between 8:00 am and 8:00 pm. All present voted aye. MOTION CARRIED.
Original motion as amended was voted on. All present voted aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #5a –The applicant would like to establish a woodworking shop at his house in an R-2
District. This conditional use would allow the applicant to have items for sale in his yard, year
round.
Jerry Jastram, neighbor at 1018 2
nd Street, is in favor of this request. McCuen explained that he
has a small wood working shop and he would like to be able to sell these.
Brookings County, SD
Major Home Occupation
Woodworking Shop
40 ft
Overview
Legend
Brookings City
Limits
City Limits
Township Boundary
Sections
Parcels
Roads
Garage1 space
3 parking spaces
Driveway
1 space and overflow
Shop
Home
Alley
B rook ings County, SD
Major Home Occup ation
Neighborhood map
121 ft
Overvi ew
Legend
Br ookings City
Limits
City L imits
T ow nship Boundar y
Sections
Parcels
Roa ds
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-016,Version:3
Second Reading and Action on Ordinance 19-016, an Ordinance amending Chapter 78 of the Code
of Ordinances of the City of Brookings, and pertaining to Use of Revenue.
Summary:
The City of Brookings operated previously with a five-year Capital Improvement Plan and five-year
Community Reinvestment Plan. Staff recommends moving toward a ten-year Capital Improvement
Plan that delineates expenditures and projected revenues. To streamline the document and
budgeting practices, an ordinance change to Section 78-38 Use of Revenue is required. The
recommendation would take the former ¼ and ¾ sales tax and establish a Capital Improvement Fund
for improvements and investments based on City Council’s desires.
This action does not increase revenue or change sales tax rates, but only streamlines the budgeting
process.
Background:
The City of Brookings previously budgeted capital improvements within the 212 and 213 accounts
from the established ¼ and ¾ penny revenue source. Additionally, past practice allowed a five-year
Capital Improvement Plan that was augmented with an additional five-year Community Reinvestment
Plan. Existing code was established delineating the sales tax accordingly.
The State of South Dakota passed legislation allowing municipalities to combine sales tax for capital
improvement endeavors.
For the 2020 Budget, staff is proposing a ten-year Capital Improvement Plan that considers expected
expenses over $25,000 with projected revenues. The plan provides a road map to achieve necessary
organizational/community improvements funded primarily by the second penny. Furthermore, the
document is a strategic planning tool allowing Council a greater understanding to balance previous
obligations, potential commitments, and future projects.
Fiscal Impact:
Change within City Code will allow the consolidation of the former ¼ and ¾ sales tax to create a
more transparent Capital Improvement Fund for the new ten-year Capital Improvement Plan.
Recommendation:
Staff recommends approval of the proposed ordinance change to 78-38 Use of Revenue.
Attachments:
Memo
Ordinance - Clean
Ordinance - Marked
City of Brookings Printed on 9/5/2019Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From:Paul M. Briseno, City Manager
Council Work Session:August 27, 2019 / September 10, 2019
Subject:Establishment of 2nd Penny Sales Tax for Capital
Improvement Fund, formally known as ¼ & ¾ Penny
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The City of Brookings operated previously with a five-year Capital Improvement Plan
and five-year Community Reinvestment Plan. Staff recommends moving toward a ten-
year Capital Improvement Plan that delineates expenditures and projected revenues.
To streamline the document and budgeting practices, an ordinance change to Section
78-38 Use of Revenue is required. The recommendation would take the former ¼ and
¾ sales tax and establish a Capital Improvement Fund for improvements and
investments based on City Council’s desires.
This action does not increase revenue or change sales tax rates, but only streamlines
the budgeting process.
Background:
The City of Brookings previously budgeted capital improvements within the 212 and 213
accounts from the established ¼ and ¾ penny revenue source. Additionally, past
practice allowed a five-year Capital Improvement Plan that was augmented with an
additional five-year Community Reinvestment Plan. Existing code was established
delineating the sales tax accordingly.
The State of South Dakota passed legislation allowing municipalities to combine sales
tax for capital improvement endeavors.
For the 2020 Budget, staff is proposing a ten-year Capital Improvement Plan that
considers expected expenses over $25,000 with projected revenues. The plan provides
a road map to achieve necessary organizational/community improvements funded
primarily by the second penny. Furthermore, the document is a strategic planning tool
allowing Council a greater understanding to balance previous obligations, potential
commitments, and future projects.
Discussion:
An adjustment to City Code is necessary to implement the new ten-year Capital
Improvement Plan. Specifically, the combined use of the ¼ and ¾ sales tax into a
consolidated Capital Improvement Fund requires a code amendment.
The intended use of the sales tax outlined within previous code is still relevant. This
includes construction, financing, and public improvements. The rate is not changed
based on this action.
Legal Consideration:
There are no legal considerations at this time.
Financial Consideration:
The change within City Code will allow the consolidation of the former ¼ and ¾ sales
tax to create a more transparent Capital Improvement Fund for the new ten-year Capital
Improvement Plan.
Recommendation:
City Staff recommends approval of the proposed ordinance change to 78-38 Use of
Revenue.
Options:
City Council has the following options:
1. Approve as recommended
2. Approve with amendments
3. Deny
4. Do nothing
5. Refer to a Work session for further discussion
Supporting Documentation:
1. Ordinance – Clean
2. Ordinance – Marked
Ordinance 19-016
An Ordinance amending Chapter 78 of the Code of Ordinances of the City of
Brookings, and pertaining to Use of Revenue.
Be It Ordained and Enacted by the City Council of the City of Brookings, State of South
Dakota, as follows:
I.
Chapter 78, Article II. – Sales, Use, and Lodging Taxes
That Section 78-38 shall be amended as follows:
Sec. 78-38. - Use of revenue.
(a) Any revenues received pursuant to subsection 78-32(a) and section 78-33 in
excess of the amount received if the rate of tax in subsection 78-32(a) is one percent
may be used only in the following manner:
(1) Such revenues may be used only for capital improvements which involve the
construction and financing of public improvements designated by ordinance or
resolution of the city council following a public hearing. The term "construction
and financing," as used in this section, shall include land acquisition,
architectural and engineering fees, construction costs, debt retirement, lease
purchase agreements, street maintenance, specialized equipment, the transfer
to the special 911 fund authorized by SDCL 34-45-12, the purchasing of
firefighting vehicles, and public safety equipment. The term "public
improvements," as used in this section, shall include infrastructure and
buildings either new or modified, improvements owned by the city, joint county-
municipal improvements, joint school district-municipal improvements as
authorized by SDCL Chapter 6-3 (SDCL 6-3-1 et seq.), and improvements
constructed pursuant to a joint powers agreement with the state and South
Dakota State University as authorized by SDCL Chapter 1-24 (SDCL 1-24-1 et
seq.). Any improvement project authorized by the city council under this
subsection (a) shall be subject to referendum.
(b) Any revenues received under subsection78-32 (b) shall be used only for the
purposes as defined and set forth in SDCL 10-52A-2.
(Code 1996, § 2-59(6); Ord. No. 20-98, § I(2-59(6)), 9-8-1998; Ord. No. 10-02, § I, 5-
20-2002; Ord. No. 27-03, § I, 9-9-2003; Ord. No. 42-03, § I, 10-28-2003; Ord. No. 49-
03, § I, 12-16-2003; Ord. No. 02-04, § I, 1-13-2004; Ord. No. 03-10, § I, 3-23-2010)
State Law reference—Use of funds, received under78-32 (b): SDCL 10-52A-2.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: August 27, 2019
Second Reading: September 10, 2019
Published: September 13, 2019
CITY OF BROOKINGS, SOUTH DAKOTA
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, Acting City Clerk
Sec. 78-38. - Use of revenue.
(a) Any revenues received pursuant to subsection 78-32(a) and section 78-33 in excess of the
amount received if the rate of tax in subsection 78-32(a) is one percent may be used only in the
following manner:
(1)
Seventy-five percent of sSuch revenues may be used only for capital improvements which involve
the construction and financing of public improvements designated by ordinance or resolution of the
city council following a public hearing. The term "construction and financing," as used in this
section, shall include land acquisition, architectural and engineering fees, const ruction costs, and
debt retirement, lease purchase agreements of realty, land acquisition, the programmed chip
sealing, street maintenance, specialized equipment, the transfer to the special 911 fund authorized
by SDCL 34-45-12, the purchasing of firefighting vehicles, and public safety and equipment, and
debt retirement related thereto .. The term "public improvements," as used in this section, shall
include infrastructure and buildings either new or modified, improvements owned by the city, joint
county-municipal improvements, joint school district -municipal improvements as authorized by
SDCL Chapter 6-3 (SDCL 6-3-1 et seq.), and improvements constructed pursuant to a joint
powers agreement with the state and South Dakota State University as authorized by SDCL
Chapter 1-24 (SDCL 1-24-1 et seq.). Any improvement project authorized by the city council under
this subsection (a) shall be subject to referendum.
(2)
Twenty-five percent of such revenues may be used only for capital imp rovements, including lease
purchase agreements of realty, land acquisition, the programmed chip sealing, street
maintenance, specialized equipment, the transfer to the special 911 fund authorized by SDCL 34 -
45-12, the purchasing of firefighting vehicles, p ublic safety and equipment, and debt retirement
related thereto .
(b)
Any revenues received under subsection 78-32(b)78-32 (b) shall be used only for the purposes as
defined and set forth in SDCL 10 -52A-2.
(Code 1996, § 2-59(6); Ord. No. 20 -98, § I(2-59(6)), 9-8-1998; Ord. No. 10-02, § I, 5-20-2002; Ord.
No. 27-03, § I, 9-9-2003; Ord. No. 42-03, § I, 10-28-2003; Ord. No. 49-03, § I, 12-16-2003; Ord.
No. 02-04, § I, 1-13-2004; Ord. No. 03 -10, § I, 3-23-2010)
State Law reference— Use of funds, received under 78-32(b)78-32 (b): SDCL 10-52A-2.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-017,Version:2
Second Reading and Action on Ordinance 19-017, an Ordinance appropriating monies to fund the
necessary expenditures and liabilities of the City of Brookings for the 2020 Fiscal Year and providing
the Annual Tax Levy and Annual Tax for All Funds.
Summary:
The City of Brookings 2020 Budget is presented to the City Council and the public through a series of
public discussions. The proposed budget and Capital Improvement Plan are attached to this
document. Policy and fee proposals will come before the City Council on September 24th with a
simple resolution. Overall, the proposed 2020 Budget is $55,103,276 million or 3.6% more than 2019.
The budget has evolved creating a more intuitive and transparent document for the City Council and
the public. More importantly, measures are developed to secure a sustainable future while achieving
the dreams of the City Council and Community.
Background:
The budget process ends in September, but takes five-months to develop. Council discussion and
public input shape the final document. The first Work Session was held on July 23 rd and second was
held on August 13th. A third work session was incorporated August 27th for additional discussion of
outside agency funding requests. First reading of the budget ordinance was held on August 27th and
second reading September 10th. A third reading will be held on September 24th prior to the statutory
required passage date of October 1st.
City Council’s Code, Policy, Governance and Ends Policies, and state law directs many facets of the
process. The desired goal of administration is to ensure the City is accountable to its residents while
assuring its financially able to meet immediate and long-term goals. Adequate funding for services,
public facilities and infrastructure are necessary to meet the community’s present and future needs.
This process is accomplished through a balanced budget that contains essential reserves while
ensuring a resilient future through proper forecasting and planning.
Fiscal Impact:
The 2020 budget is the primary financial document that provides a guide for Council and
management decisions.
Recommendation:
Staff recommends approval of Ordinance 19-017. The budget presented provides a sustainable and
stronger Brookings.
Attachments:
Memo
Ordinance - 09/10/19
2020 Budget Worksheets - 09/10/19
Outside Agency Recommendations - 09/10/19
City of Brookings Printed on 9/5/2019Page 1 of 2
powered by Legistar™
File #:ORD 19-017,Version:2
Capital Improvement Plan
Ordinance - 08/27/19
2020 Budget Worksheets - 08/27/19
Outside Agency Recommendations - 08/27/19
City of Brookings Printed on 9/5/2019Page 2 of 2
powered by Legistar™
City Council Agenda Memo
From:Paul M. Briseno, City Manager
Council Meeting:August 27, 2019 / September 10, 2019
Subject:2020 Budget
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The City of Brookings 2020 Budget is presented to the City Council and the public
through a series of public discussions. The proposed budget and Capital Improvement
Plan are attached to this document. Policy and fee proposals will come before the City
Council on September 24th a simple resolution. Overall, the proposed 2020 Budget is
$55,103,276 million or 3.6% more than 2019. The budget has evolved creating a more
intuitive and transparent document for the City Council and the public. More
importantly, measures are developed to secure a sustainable future while achieving the
dreams of the City Council and Community.
Background:
The budget process ends in September, but takes five-months to develop. Council
discussion and public input shape the final document. The first Work Session was held
on July 23rd and second was held on August 13th. A third work session was
incorporated August 27th for additional discussion of outside agency funding requests.
First reading of the budget ordinance was held on August 27
th and second reading
September 10th. A third reading will be held on September 24th prior to the statutory
required passage date of October 1st.
City Council’s Code, Policy, Governance and Ends Policies, and state law directs many
facets of the process. The desired goal of administration is to ensure the City is
accountable to its residents while assuring its financially able to meet immediate and
long-term goals. Adequate funding for services, public facilities and infrastructure are
necessary to meet the community’s present and future needs. This process is
accomplished through a balanced budget that contains essential reserves while
ensuring a resilient future through proper forecasting and planning.
Discussion:
The 2020 Budget is presented to the public and City Council in a format that allows
high-level discussion while offering in-depth understanding of each department. The
overall budget is $1,903,276 or 3.6% more than the 2019 Budget. The budget will
continue to evolve creating greater intuitiveness each year. Specifically, the 2020
budget is balanced, delineation of expenditures is drawn, all outside agency funding is
centralized in the General Fund (Social Services) or 3B (Economic & Marketing), and
the new 10-year Capital Improvement plan and new City Council Priority Projects
defines available funding while prioritizing community projects.
The General Fund, Special Revenue, Enterprise, Capital Improvement are detailed
below.
GENERAL FUND
The proposed 2020 General Fund is $456,052 less than the 2019 budget or 1.9%. A
reduction to this fund occurred by transferring all capital over $25,000 to the CIP,
however, funding now exists for Dispatch and the Research Park which increases
expenditures. A majority of large cuts were attributed to Departments finding ways to
become more resilient and efficient with existing operations. Despite these reductions,
an incremental operational increase is recommended for social service agencies funded
from the General Fund. Other major General Fund considerations include:
Balanced budget / strategic decisions / utilization of data to project expenses
(salary, insurance, etc.)
2% projected increase in sales tax from 2018 actuals
4% increase in property tax estimated, based on CPI and growth
Savings realized from insurance decreases
Certain fees increased
Contingency drastically decreased
Addition of a Fire and Life Safety Technician and Geographic Information System
(GIS) Technician
City Manager Department reorganization reflected
Salary survey
Creation of a marketing and media budget
Combining recruiting efforts
Funding of necessary maintenance
Centralization of Park positions
Consolidation and operational increase in social service outside agency funding
Transfer of dispatch to General Fund
SPECIAL REVENUE FUNDS
The Special Revenue Funds include the 3B (3
rd Penny), Pillow Tax, Storm Drainage,
Brookings Gateway Project, Tax Increment Financing, Swiftel Center, and Special
Assessments. This fund also saw a streamlining of expenditures to include all economic
development and CVB endeavors funded from the 3B as directed by the Governance
and Ends Policy. Outside agencies funded from the 3B saw a reduction to limit the
impact on the General Fund, however, a transfer from the Liquor Store is required.
When considering recommended reductions, staff tried to limit the impact on operations
of these agencies and therefore suggest strategically reducing or eliminating programs.
The Pillow Tax is dedicated to CVB as is a portion of the 3B. The Special Revenue
Fund contains the following significant changes:
3B revenue increased minimally based on historic data
Pillow Tax projection increased with addition of hotel facilities
All economic development funded by these resources (Except Research Park)
Majority of operations decreased 2.5%
Various programs cut or drastically minimized to offset impact to outside
agencies operations
Transfer still required from Liquor Store to balance the need
ENTERPRISE
The Enterprise Fund contains Solid Waste, Liquor Store, Golf Course, Airport and
Research Technology facility. All Enterprise Departments should operate as a business,
however, there are specific nuances to each. Enterprise details include:
Solid Waste is solvent with no proposed fee increase
o 2020 a new cell will be developed and fully funded
o General Fund transfers slightly increased
Liquor Store transfer to the General Fund, Golf and 3B
o Efforts to relocate the liquor store will be on going
Airports budget is $432,652 and is dependent on transfers from the General
Fund and CIP
o 1.9% of revenue is received in airport fees
o 65% +/- of the airport is utilized by SDSU
Golf Course dependency on General Fund and Liquor Store is decreased
CAPITAL IMPROVEMENT
A new 10-year Capital Improvement document summarizes the needs of all
departments with projected revenues to assure a sustainable plan. The development of
this document realized a shortfall of revenue when calculating desired projects.
Therefore, new City Council Priority Project process was developed. Council will be
made aware quarterly of available unrestricted funds that can be committed towards
prioritized projects not funded within the CIP, buy down debt or fund future CIP
shortfalls. The New CIP is a combination of the prior 212 (1/4 penny) and 213 (3/4
penny) Funds.
Legal Consideration:
The budget process is dictated by code, policy, and state law.
Financial Consideration:
The 2020 Budget is the primary financial document that provides a guide for Council
and management decisions.
Staff Recommendation:
Staff recommends approval of Ordinance 19-017. The budget presented provides a
sustainable and stronger Brookings.
Options:
City Council has the following options:
1. Approve the budget as presented
2. Make necessary changes and amend the budget
Supporting Documentation:
1. 2020 Budget Worksheets
2. Outside Agency Recommendations
3. Capital Improvement Plan
SECTION I
25% Sales 75% Sales Enhanced Swiftel Library Library Special Storm 3rd B
General & Use Tax & Use Tax 911 Center Fines Building Assessment Drainage Tax
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
GENERAL GOVERNMENT
Legislative
Mayor & City Council 108,059
Total Legislative 108,059 0 0 0 0 0 0 0 0 0
Executive
City Clerk 159,737
City Manager 560,053
City Attorney 122,000
Total Executive 841,790 0 0 0 0 0 0 0 0 0
Financial Administration
Human Resources 372,142
Finance Office 537,826
Total Financial Administration 909,968 0 0 0 0 0 0 0 0 0
Other
Non-Departmental 6,794,449
Information Technology 243,957
General Government Building 105,566 250,000
City county Administration Building 384,026
Contributions to Others 701,180 125,000 517,088
Total Other 8,229,178 0 375,000 0 0 0 0 0 0 517,088
TOTAL GENERAL GOVERNMENT 10,088,995 0 375,000 0 0 0 0 0 0 517,088
PUBLIC SAFETY
Police 3,926,160 230,225
Fire Fighting & Prevention 829,640 276,000
Hydrant Rental 100,000
E-911 Dispatch 892,801
TOTAL PUBLIC SAFETY 4,855,800 0 506,225 892,801 0 0 0 0 0 0
PUBLIC WORKS
Community Development 607,905 16,000
Engineer 523,656 16,000
Street Department 2,496,918 424,000
Streets 2,309,000
Special Assessment 150,000
Storm Drainage 2,331,880
TOTAL PUBLIC WORKS 3,628,479 0 2,765,000 0 0 0 0 150,000 2,331,880 0
HEALTH AND WELFARE
Animal Control 173,467
TOTAL HEALTH AND WELFARE 173,467 0 0 0 0 0 0 0 0 0
CULTURE AND RECREATION
Dakota Nature Park 56,093
Hillcrest Aquatic Center 338,035
Recreation Department 434,299
Parks Department 1,519,042 316,000
Larson Ice Arena 447,345
Forestry Department 410,886
Library 1,161,342 95,000 30,000 33,000
Event Center 100,000 3,381,488
TOTAL CULTURE AND RECREATION 4,367,042 0 511,000 0 3,381,488 30,000 33,000 0 0 0
CONSERVATION AND DEVELOPMENT
Promotion/Development
TOTAL CONSERVATION AND DEVELOPMENT 0 0 0 0 0 0 0 0 0 0
DEBT SERVICE
Debt Service Payments 2,622,947
TOTAL DEBT SERVICE 0 0 2,622,947 0 0 0 0 0 0 0
OPERATING TRANSFER OUT
To 75% Sales & Use Tax
To E-911 Fund 289,730
To 3rd B Tax Fund 50,000
To Swiftel Fund 451,700 490,912
To Public Art Fund 44,778
To Gateway Project Fund
To Airport Fund 220,552 212,100
To Edgebrook Golf Fund 115,342
TOTAL OPERATING TRANSFERS 560,282 0 823,920 0 0 0 0 0 0 490,912
TOTAL APPROPRIATIONS AND TRANSFERS 23,674,065 0 7,604,092 892,801 3,381,488 30,000 33,000 150,000 2,331,880 1,008,000
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
Special Revenue Funds
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY,
SOUTH DAKOTA, that the following sums are appropriated to meet the obligation of the Municipality
GENERAL GOVERNMENT
Legislative
Mayor & City Council
Total Legislative
Executive
City Clerk
City Manager
City Attorney
Total Executive
Financial Administration
Human Resources
Finance Office
Total Financial Administration
Other
Non-Departmental
Information Technology
General Government Building
City county Administration Building
Contributions to Others
Total Other
TOTAL GENERAL GOVERNMENT
PUBLIC SAFETY
Police
Fire Fighting & Prevention
Hydrant Rental
E-911 Dispatch
TOTAL PUBLIC SAFETY
PUBLIC WORKS
Community Development
Engineer
Street Department
Streets
Special Assessment
Storm Drainage
TOTAL PUBLIC WORKS
HEALTH AND WELFARE
Animal Control
TOTAL HEALTH AND WELFARE
CULTURE AND RECREATION
Dakota Nature Park
Hillcrest Aquatic Center
Recreation Department
Parks Department
Larson Ice Arena
Forestry Department
Library
Event Center
TOTAL CULTURE AND RECREATION
CONSERVATION AND DEVELOPMENT
Promotion/Development
TOTAL CONSERVATION AND DEVELOPMENT
DEBT SERVICE
Debt Service Payments
TOTAL DEBT SERVICE
OPERATING TRANSFER OUT
To 75% Sales & Use Tax
To E-911 Fund
To 3rd B Tax Fund
To Swiftel Fund
To Public Art Fund
To Gateway Project Fund
To Airport Fund
To Edgebrook Golf Fund
TOTAL OPERATING TRANSFERS
TOTAL APPROPRIATIONS AND TRANSFERS
Special Revenue Total
TIF-1 TIF-3 Brookings South Governmental
BID Public Innovation Valley TIF-4 TIF-5 TIF-6 TIF-7 Gateway Main Funds
Fee Art Campus View Sieler 32nd Ave Digester S Main Project Project
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
108,059
0 0 0 0 0 0 0 0 0 0 108,059
159,737
560,053
122,000
0 0 0 0 0 0 0 0 0 0 841,790
372,142
537,826
0 0 0 0 0 0 0 0 0 0 909,968
6,794,449
243,957
355,566
384,026
1,343,268
0 0 0 0 0 0 0 0 0 0 9,121,266
0 0 0 0 0 0 0 0 0 0 10,981,083
4,156,385
1,105,640
100,000
892,801
0 0 0 0 0 0 0 0 0 0 6,254,826
623,905
539,656
2,920,918
575,000 2,884,000
150,000
2,331,880
0 0 0 0 0 0 0 0 575,000 0 9,450,359
173,467
0 0 0 0 0 0 0 0 0 0 173,467
56,093
338,035
434,299
1,835,042
447,345
410,886
1,319,342
3,481,488
0 0 0 0 0 0 0 0 0 0 8,322,530
245,500 245,500
245,500 0 0 0 0 0 0 0 0 0 245,500
620,000 314,214 139,572 80,196 3,776,929
0 0 620,000 314,214 139,572 80,196 0 0 0 0 3,776,929
350,000 250,000 600,000
289,730
942,612
44,778
0
432,652
115,342
0 0 0 0 0 0 350,000 250,000 0 0 2,425,114
245,500 0 620,000 314,214 139,572 80,196 350,000 250,000 575,000 0 41,629,808
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
(continued)
Debt Service Funds Capital Projects
SECTION II The following designates the application of fund derived from the sources indicated:
25% Sales 75% Sales Enhanced Swiftel Library Library Special Storm 3rd B
General & Use Tax & Use Tax 911 Center Fines Building Assessment Drainage Tax
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
FUNDS AVAILABLE:
Estimated Fund Balance on Dec 31, 2019 11,611,299 370,607 735,699 136,831 (1,328,320) 10,292 40,305 195,860 678,841 952,875
ANTICIPATED REVENUES:
Taxes 10,476,785 7,015,766 367,430 999,700 935,000
Licenses and Permits 292,650
Intergovernmental Revenues 630,400 729,116 144,865
Charges for Goods and Services 7,648,710 2,434,412
Fines and Forfeitures 90,060 35,000
Miscellaneous Revenues 935,696 515,000 1,100 35,500 83,645 16,750 3,000
Other Sources 850,000
Subtotal - Anticipated Revenues 20,074,301 0 8,259,882 513,395 2,434,412 35,000 35,500 83,645 1,866,450 938,000
Operating Transfers In:
From General Fund 289,730 50,000
From 25% Sales & Use Tax Fund
From 75% Sales & Use Tax Fund 451,700
From Special Assessment Fund
From 3rd B Tax Fund 490,912
From TIFs 600,000
From Liquor Fund 421,557 20,000
From Airport Fund
From Edgebrook Golf Course
From Colletions Fund
From Landfill Fund 700,000
From R & T Center Fund 73,207
From Municipal Utilities Funds 2,405,000
Subtotal - Operating Transfers In 3,599,764 0 600,000 289,730 942,612 0 0 0 0 70,000
TOTAL SOURCES OF FUNDS 23,674,065 0 8,859,882 803,125 3,377,024 35,000 35,500 83,645 1,866,450 1,008,000
Total Means of Finance 2019 35,285,364 370,607 9,595,581 939,956 2,048,704 45,292 75,805 279,505 2,545,291 1,960,875
Estimated Fund Balance Dec 31, 2020 11,611,299 370,607 1,991,489 47,155 (1,332,784) 15,292 42,805 129,505 213,411 952,875
Special Revenue Funds
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
(continued)
FUNDS AVAILABLE:
Estimated Fund Balance on Dec 31, 2019
ANTICIPATED REVENUES:
Taxes
Licenses and Permits
Intergovernmental Revenues
Charges for Goods and Services
Fines and Forfeitures
Miscellaneous Revenues
Other Sources
Subtotal - Anticipated Revenues
Operating Transfers In:
From General Fund
From 25% Sales & Use Tax Fund
From 75% Sales & Use Tax Fund
From Special Assessment Fund
From 3rd B Tax Fund
From TIFs
From Liquor Fund
From Airport Fund
From Edgebrook Golf Course
From Colletions Fund
From Landfill Fund
From R & T Center Fund
From Municipal Utilities Funds
Subtotal - Operating Transfers In
TOTAL SOURCES OF FUNDS
Total Means of Finance 2019
Estimated Fund Balance Dec 31, 2020
Total
TIF-1 TIF-3 Brookings South Governmental
BID Public Innovation Valley TIF-4 TIF-5 TIF-6 TIF-7 Gateway Main Funds
Fee Art Campus View Sieler 32nd Ave Digester S Main Project Project
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
262,304 182,265 (540,016) 2,516 1,344 67,189 5,278 472,663 196,485 20,050 13,003,452
480,000 211,000 84,500 80,196 370,000 590,000 21,610,377
292,650
1,504,381
10,083,122
125,060
500,500 2,091,191
850,000
500,500 0 480,000 211,000 84,500 80,196 370,000 590,000 0 0 36,556,781
339,730
0
44,778 496,478
0
490,912
600,000
441,557
2,100
1,142
2,000
23,500 723,500
73,207
2,405,000
0 73,520 0 0 0 0 0 0 0 0 5,570,384
500,500 73,520 480,000 211,000 84,500 80,196 370,000 590,000 0 0 42,127,165
762,804 255,785 (60,016)213,516 85,844 147,385 375,278 1,062,663 196,485 20,050 55,130,617
517,304 255,785 (680,016) (100,698) (53,728) 67,189 25,278 812,663 (378,515) 20,050 13,500,809
Debt Service Funds Capital Project Special Revenue
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
(continued)
SECTION III The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force
and effect from and after its passage and publication
Research &Total
Liquor Edgebrook Solid Waste Solid Waste Technology Enterprise
Store Airport Golf Course Collections Disposal Center Funds
FUNDS AVAILABLE:
Estimated Net Position on 12/31/19 2,821,636$ 22,835,731$ 900,613$ 1,423,067$ 5,650,721$ 1,508,337$ 35,140,105$
ANTICIPATED REVENUES:
Intergovernmental Revenues 2,470,000 2,470,000
Operating Revenues 4,330,000 46,542 403,050 1,260,724 2,491,270 133,536 8,665,122
Miscellaneous Revenues 31,000 1,110 13,288 4,000 2,123,000 25,000 2,197,398
Subtotal - Anticipated Means of Finance 2019 4,361,000 2,517,652 416,338 1,264,724 4,614,270 158,536 13,332,520
Operating Transfers in:
From General Fund 220,552 220,552
From Liquor Fund 68,508 68,508
From 75% Sales & Use Tax 212,100 115,342 327,442
Total - Operating Transfers In 0 432,652 183,850 0 0 0 616,502
TOTAL SOURCES OF FUNDS 4,361,000 2,950,304 600,188 1,264,724 4,614,270 158,536 13,949,022
TOTAL MEANS OF FINANCE FOR 2019 7,182,636 25,786,035 1,500,801 2,687,791 10,264,991 1,666,873 49,089,127
Operating Expenses:
Operating Charges 3,850,935 2,948,204 599,046 1,195,610 3,340,866 85,329 12,019,990
Total Operating Expenses 3,850,935 2,948,204 599,046 1,195,610 3,340,866 85,329 12,019,990
Net Position Before Operating Transfers 3,331,701 22,837,831 901,755 1,492,181 6,924,125 1,581,544 37,069,137
Operating Transfers Out:
To General Fund 421,557 700,000 73,207 1,194,764
To 3rd B Tax Fund 20,000
To Public Art Fund 2,100 1,142 2,000 23,500 28,742
To Edgebrook Golf Course 68,508 68,508
Total - Operating Transfers Out 510,065 2,100 1,142 2,000 723,500 73,207 1,292,014
Total Expenses & Transfers Out 4,361,000 2,950,304 600,188 1,197,610 4,064,366 158,536 13,312,004
Estimated 2020 Ending Net Position 2,821,636 22,835,731 900,613 1,490,181 6,200,625 1,508,337 35,777,123
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
(continued)
SECTION IV
SECTION V
General Fund 3,390,000$
SECTION VI
PLACED UPON ITS FIRST READING: August 27, 2019
PLACED UPON ITS SECOND READING: September 10, 2019
APPROVED AND ADOPTED:
PUBLISHED:
Bonnie Foster Keith Corbett
Acting City Clerk Mayor
Of the money received from the operations of the Municipal Utility Department of $2,405,000, the City will transfer
$195,000 to the Brookings School District and $50,000 will be used for Economic Development. The remaining
$2,160,000 is hereby appropriated and shall be transferred to the General Fund
The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to
the County Finance Officer of Brookings County, South Dakota, in the manner provided by law.
This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall
be in full force and effect from and after its passage and publication
ORDINANCE 19-017
2020 APPROPRIATION ORDINANCE
(continued)
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
NONDEPARTMENTAL REVENUE
101-000-4-111-01 Current Real Estate Taxes 2,961,678$ 3,078,246$ 3,251,500$ 3,390,000$ 138,500$ 4.26%
101-000-4-111-02 Delinquent Real Estate Taxes 20,742$ 1,488$ 15,000$ 15,000$ -$ 0.00%
101-000-4-111-07 Mobile Home Taxes 29,047$ 30,287$ 30,000$ 30,000$ -$ 0.00%
101-000-4-111-09 Bank Franchise Taxes 46,283$ 41,898$ 50,000$ 45,000$ (5,000)$ -10.00%
101-000-4-113-00 1st Penny Sales & Use Tax 6,642,103$ 6,900,770$ 6,818,600$ 7,038,785$ 220,185$ 3.23%
101-000-4-119-01 Taxes/Penalties 3,480$ 3,984$ 3,000$ 3,000$ -$ 0.00%
101-000-4-221-01 Licenses/Liquor 31,750$ 31,850$ 31,750$ 31,750$ -$ 0.00%
101-000-4-221-02 Licenses/Malt 6,475$ 8,050$ 6,700$ 6,900$ 200$ 2.99%
101-000-4-221-05 Licenses/Wine 10,500$ 11,000$ 9,500$ 9,500$ -$ 0.00%
101-000-4-221-07 Licenses/Resturant Liquor -$ 100,000$ -$ -$ -$ 0.00%
101-000-4-221-08 Licenses/Temporary Liquor 1,350$ 2,825$ 1,200$ 1,500$ 300$ 25.00%
101-000-4-221-09 Licenses/Liquor Transfers 300$ 675$ -$ -$ -$ 0.00%
101-000-4-221-10 Licenses/Video Lottery 7,850$ 9,100$ 8,350$ 8,500$ 150$ 1.80%
101-000-4-221-11 Licenses/Temporary Merchants 4,590$ 4,480$ 4,790$ 4,500$ (290)$ -6.05%
101-000-4-221-12 Licenses/Plumbers 1,762$ 528$ 900$ 800$ (100)$ -11.11%
101-000-4-221-13 Licenses/Miscellaneous 3,070$ 2,358$ 1,000$ 1,000$ -$ 0.00%
101-000-4-221-14 Licenses/Transient Merchants 800$ 600$ 1,750$ 1,500$ (250)$ -14.29%
101-000-4-335-03 State Liquor Tax 143,303$ 134,832$ 143,000$ 140,000$ (3,000)$ -2.10%
101-000-4-335-04 State/Hwy & Bridge Tax 325,708$ 280,716$ 350,000$ 300,000$ (50,000)$ -14.29%
101-000-4-335-08 State/Amusement Tax 1,536$ 1,596$ 1,500$ 1,400$ (100)$ -6.67%
101-000-4-338-01 County/Hwy & Bridge Tax 122,622$ 190,160$ 125,000$ 125,000$ -$ 0.00%
101-000-4-338-03 County/Wheel Tax 61,862$ 64,235$ 62,000$ 64,000$ 2,000$ 3.23%
101-000-4-338-04 County/Road Tax 3,979$ 3,979$ 4,000$ 4,000$ -$ 0.00%
101-000-4-441-09 Miscellaneous 603$ -$ 1,000$ 500$ (500)$ -50.00%
101-000-4-446-08 Reimbursed Expense 1,071$ 163$ 3,000$ 500$ (2,500)$ -83.33%
101-000-4-446-10 Donations -$ 740$ -$ -$ -$ 0.00%
101-000-4-661-00 Interest Income 17,051$ 29,397$ 25,000$ 15,000$ (10,000)$ -40.00%
101-000-4-661-01 Money Market Interest Income 28,785$ 146,796$ 70,000$ 50,000$ (20,000)$ -28.57%
101-000-4-661-02 Tax Increment Interest 27,911$ 17,541$ 25,000$ 16,000$ (9,000)$ -36.00%
101-000-4-662-12 Cell Tower Rental 40,663$ 52,907$ 41,500$ 43,000$ 1,500$ 3.61%
101-000-4-664-00 Sale of Fixed Assets 3,000$ -$ 5,000$ 5,000$ -$ 0.00%
101-000-4-669-00 Franchise Fees 202,746$ 191,797$ 210,000$ 200,000$ (10,000)$ -4.76%
101-000-4-669-08 Workers Compensation Refund 111,766$ 126,207$ 92,000$ -$ (92,000)$ -100.00%
Total Revenue 10,864,384 11,469,203 11,392,040 11,552,135 160,095$ 1.41%
101-000-6-700-00 Transfer in to General Fund -$ -$ -$ -$ -$ 0.00%
101-000-6-700-01 Transfer in from Liquor Fund 300,000$ 325,000$ 380,000$ 421,557$ 41,557$ 10.94%
101-000-6-700-02 Transfer in from Landfill 600,000$ 625,000$ 680,000$ 700,000$ 20,000$ 2.94%
101-000-6-700-05 Transfer in from Res & Tech 120,000$ 120,000$ 120,000$ 73,207$ (46,793)$ -38.99%
101-000-6-700-08 Transfer in from BMU 2,255,000$ 2,305,000$ 2,355,000$ 2,405,000$ 50,000$ 2.12%
Total Transfers In 3,275,000 3,375,000 3,535,000 3,599,764 64,764$ 1.83%
Total Revenues & Transfers In 14,139,384 14,844,203 14,927,040 15,151,899 224,859 1.51%
Req vs PY Adopted
Account Number Description
City Of Brookings 1
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
MAYOR AND COUNCIL
101-401-5-101-00 Regular Pay 53,450$ 54,675$ 54,900$ 54,900$ -$ 0.00%
101-401-5-101-08 Technology Allowance 4,000$ 4,200$ 4,200$ 4,200$ -$ 0.00%
101-401-5-120-00 FICA 4,395$ 4,504$ 4,521$ 4,521$ -$ 0.00%
101-401-5-123-00 Group Insurance 146$ 147$ 170$ 170$ -$ 0.00%
101-401-5-130-00 Workmans Compensation 212$ 215$ 237$ 468$ 231$ 97.47%
Total Personnel Services 62,203 63,742 64,028 64,259 231$ 0.36%
101-401-5-422-03 Consulting/Engineering -$ -$ 10,000$ 10,000$ -$ 0.00%
101-401-5-426-01 Office Supplies 1,972$ 2,018$ 4,000$ 4,000$ -$ 0.00%
101-401-5-427-01 Travel & Lodging 15,945$ 8,595$ 24,500$ 6,000$ (18,500)$ -75.51%
101-401-5-427-02 Registration & Training 3,945$ 2,162$ 7,500$ 7,500$ -$ 0.00%
101-401-5-428-00 Sustainability Council 7$ 2$ -$ -$ -$ 0.00%
101-401-5-428-01 Telephone 29$ 28$ 500$ 300$ (200)$ -40.00%
101-401-5-429-00 Miscellaneous 3,166$ 5,703$ 4,000$ 4,000$ -$ 0.00%
101-401-5-429-01 Membership & Dues 1,861$ 4,325$ 2,000$ 2,000$ -$ 0.00%
101-401-5-856-29 Special Initiatives -$ 3,814$ 7,000$ 6,000$ (1,000)$ -14.29%
101-401-5-856-63 Volunteer Recognition 7,291$ 3,531$ 4,000$ 4,000$ -$ 0.00%
Total Other Expenditures 34,215 30,179 63,500 43,800 (19,700)$ -31.02%
Total Expenditures 96,419 93,920 127,528 108,059 (19,469) -15.27%
CITY CLERK
101-403-4-334-09 Grants 19,621$ 14,342$ 30,000$ -$ (30,000)$ -100.00%
101-403-4-441-08 Reimbursed Expense 13,631$ 12,359$ 6,180$ 6,180$ -$ 0.00%
Total Revenue 33,252 26,701 36,180 6,180 (30,000)$ -82.92%
101-403-5-101-00 Regular Pay 188,619$ 177,130$ 149,790$ 69,136$ (80,654)$ -53.84%
101-403-5-101-01 Temporary Pay -$ 2,163$ 3,000$ 3,000$ -$ 0.00%
101-403-5-101-04 Overttime Pay 379$ 605$ 2,000$ -$ (2,000)$ -100.00%
101-403-5-101-10 Wellness -$ -$ 900$ 300$ (600)$ -66.67%
101-403-5-120-00 FICA 13,586$ 12,737$ 12,250$ 5,695$ (6,555)$ -53.51%
101-403-5-121-09 Retirement 11,328$ 10,650$ 9,430$ 4,287$ (5,143)$ -54.54%
101-403-5-123-00 Group Insurance 24,593$ 21,950$ 27,170$ 18,572$ (8,598)$ -31.65%
101-403-5-130-00 Workmans Compensation 646$ 727$ 800$ 497$ (303)$ -37.88%
Total Personnel Services 239,150 225,961 205,340 101,487 (103,853)$ -50.58%
City Of Brookings 2
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
101-403-5-421-00 Insurance -$ -$ -$ -$ -$ 0.00%
101-403-5-423-01 Publication & Recording Fees 10,307$ 7,763$ 17,000$ 17,000$ -$ 0.00%
101-403-5-423-03 Ordinance & Codification Fees 4,195$ 3,989$ 6,000$ 6,000$ -$ 0.00%
101-403-5-425-01 Maintenance Office Equipment 4,647$ 776$ 6,500$ 6,500$ -$ 0.00%
101-403-5-426-01 Office Supplies 2,063$ 2,292$ 4,100$ 2,500$ (1,600)$ -39.02%
101-403-5-426-02 Election Expense 15,227$ 18,178$ 21,000$ 21,000$ -$ 0.00%
101-403-5-427-01 Travel & Lodging 1,203$ 508$ 3,200$ 3,200$ -$ 0.00%
101-403-5-427-02 Registration & Training 663$ -$ 1,000$ 1,000$ -$ 0.00%
101-403-5-428-01 Telephone 176$ 211$ 300$ 300$ -$ 0.00%
101-403-5-428-02 Public Education Human Rights 8,121$ 9,993$ 11,784$ -$ (11,784)$ -100.00%
101-403-5-428-04 Public Education Disability 2,235$ 1,169$ 3,577$ -$ (3,577)$ -100.00%
101-403-5-428-57 Public Education Historic 12,767$ 14,863$ 30,000$ -$ (30,000)$ -100.00%
101-403-5-429-01 Membership & Dues 185$ -$ 750$ 750$ -$ 0.00%
101-403-5-430-01 Sustainability Council 4,649$ 1,372$ 5,000$ -$ (5,000)$ -100.00%
101-403-5-430-02 Bike Advisory Committee 30,451$ 337$ 3,500$ -$ (3,500)$ -100.00%
Total Other Expenditures 96,886 61,451 113,711 58,250 (55,461)$ -48.77%
Total Expenditures 336,037 287,412 319,051 159,737 (159,314)$ -49.93%
NON DEPARTMENTAL
101-405-4-381-11 Sales/OA-Wine Liquor 1,762,612$ 1,706,107$ 1,800,000$ 1,750,000$ (50,000)$ -2.78%
101-405-4-381-31 Sales/OA Beer 4,699,849$ 4,712,509$ 4,750,000$ 4,800,000$ 50,000$ 1.05%
101-405-4-381-97 OA Mkrup/Brewpds 2,375$ 4,021$ 3,000$ 3,500$ 500$ 16.67%
101-405-4-381-98 Markup 10%/OA Beer 469,710$ 471,718$ 475,000$ 475,000$ -$ 0.00%
101-405-4-381-99 Markup 11%/OA Wine-Liquor 193,989$ 189,256$ 198,000$ 190,000$ (8,000)$ -4.04%
101-405-4-441-08 Reimbursed Expense 3,687$ 59$ -$ -$ -$ 0.00%
Total Revenue 7,132,223 7,083,670 7,226,000 7,218,500 (7,500)$ -0.10%
101-405-5-421-05 Unemployment Claims (575)$ 3,636$ 2,000$ 2,500$ 500$ 25.00%
101-405-5-422-03 Consulting/Engineering 3,878$ 21,832$ 15,000$ 15,000$ -$ 0.00%
101-405-5-422-07 Televised Contracting Services -$ -$ 13,884$ 30,000$ 16,116$ 116.08%
101-405-5-422-08 Website Contracted Services -$ -$ 17,243$ 18,000$ 757$ 4.39%
101-405-5-429-01 Membership Dues 20,774$ 10,838$ 20,880$ 22,300$ 1,420$ 6.80%
101-405-5-429-09 Miscellaneous 6,333$ 1,179$ 3,000$ 7,000$ 4,000$ 133.33%
101-405-5-429-18 Bad Debt Expense 804$ 210$ 1,200$ 1,200$ -$ 0.00%
101-405-5-852-07 OA Purchases-Wine Liquor 1,664,031$ 1,585,312$ 1,800,000$ 1,750,000$ (50,000)$ -2.78%
101-405-5-852-08 OA-Purchases Beer/Malt Beer 4,784,042$ 4,844,802$ 4,750,000$ 4,800,000$ 50,000$ 1.05%
101-405-5-856-45 Employee Recognition 3,496$ 2,469$ 5,500$ 5,500$ -$ 0.00%
101-405-5-856-62 Wellness Promotion 7,078$ 10,689$ 6,775$ 7,000$ 225$ 3.32%
101-405-5-856-96 Matching Grant Expense -$ 1,848$ 10,000$ 10,000$ -$ 0.00%
101-405-5-856-97 City Manager's Contingency Fnd 114$ -$ 5,000$ -$ (5,000)$ -100.00%
101-405-5-856-99 Contingency Fund -$ -$ 492,100$ 125,949$ (366,151)$ -74.41%
Total Other Expenditures 6,489,975 6,482,814 7,142,582 6,794,449 (348,133)$ -4.87%
Total Expenditures 6,489,975 6,482,814 7,142,582 6,794,449 (348,133)$ -4.87%
City Of Brookings 3
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
CITY MANAGER
101-406-4-334-00 Grants 10,000$ -$ -$ -$ -$ 0.00%
Total Revenue 10,000 - - - -$ 0.00%
101-406-5-101-00 Regular Pay 224,338$ 229,767$ 286,864$ 358,229$ 71,365$ 24.88%
101-406-5-101-01 Temporary Pay -$ 4,371$ -$ -$ -$ 0.00%
101-406-5-101-04 Overtime Pay -$ 56$ -$ -$ -$ 0.00%
101-406-5-101-06 Car Allowance 6,000$ 6,500$ 6,000$ 6,500$ 500$ 8.33%
101-406-5-101-10 Wellness Benefit 165$ 67$ 300$ 1,000$ 700$ 233.33%
101-406-5-120-00 FICA 15,101$ 17,411$ 23,025$ 29,210$ 6,185$ 26.86%
101-406-5-121-09 Retirement 18,177$ 20,131$ 27,095$ 28,596$ 1,501$ 5.54%
101-406-5-123-00 Group Insurance 10,846$ 20,197$ 42,000$ 54,972$ 12,972$ 30.89%
101-406-5-130-00 Workmans Compensation 789$ 828$ 911$ 746$ (165)$ -18.11%
Total Personnel Services 275,416 299,327 386,195 479,253 93,058$ 24.10%
101-406-5-422-07 Contracting Services -$ 60$ 41,000$ 20,000$ (21,000)$ -51.22%
101-406-5-423-01 Advertising & Marketing -$ -$ -$ 25,000$ 25,000$ 0.00%
101-406-5-426-01 Office Supplies 1,888$ 9,120$ 3,000$ 3,000$ -$ 0.00%
101-406-5-426-09 Subscriptions/Books 67$ 16$ 500$ -$ (500)$ -100.00%
101-406-5-427-01 Travel & Lodging 6,743$ 10,841$ 12,000$ 10,000$ (2,000)$ -16.67%
101-406-5-427-02 Registration & Training 2,522$ 6,112$ 5,000$ 9,000$ 4,000$ 80.00%
101-406-5-427-04 Networking Related Expense -$ -$ -$ 7,000$ 7,000$ 0.00%
101-406-5-428-01 Telephone 1,332$ 1,503$ 1,300$ 1,800$ 500$ 38.46%
101-406-5-429-01 Membership & Dues 2,834$ 1,697$ 3,700$ -$ (3,700)$ -100.00%
101-406-5-429-09 Miscellaneous -$ -$ -$ 5,000$ 5,000$ 0.00%
101-406-5-429-22 Moving Expense -$ 32,352$ -$ -$ -$ 0.00%
101-406-5-856-05 Start Up Grant Exp 10,800$ -$ -$ -$ -$ 0.00%
Total Other Expenditures 26,185 61,700 66,500 80,800 14,300$ 21.50%
Total Expenditures 301,601 361,027 452,695 560,053 107,358 23.72%
City Of Brookings 4
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
CITY ATTORNEY
101-412-5-422-07 Contracted Services 88,924$ 92,482$ 94,794$ 98,000$ 3,206$ 3.38%
101-412-5-422-08 Litigation Expense -$ -$ 10,000$ 20,000$ 10,000$ 100.00%
101-412-5-426-03 General Supplies 51$ -$ -$ -$ -$ 0.00%
101-412-5-427-01 Travel & Lodging 3,452$ 3,280$ 4,125$ 4,000$ (125)$ -3.03%
101-412-5-427-02 Registration & Training -$ 720$ -$ -$ -$ 0.00%
Total Expenditures 92,427 96,482 108,919 122,000 13,081 12.01%
HUMAN RESOURCES
101-414-4-441-08 Reimbursed Expense 4,533$ 1,669$ 2,000$ 2,000$ -$ 0.00%
Total Revenues 4,533 1,669 2,000 2,000 -$ 0.00%
101-414-5-101-00 Regular Pay 142,322$ 168,899$ 148,752$ 200,453$ 51,701$ 34.76%
101-414-5-101-04 Overtime -$ 1,479$ -$ -$ -$ 0.00%
101-414-5-101-10 Wellness -$ 153$ 300$ 900$ 600$ 200.00%
101-414-5-120-00 FICA 10,487$ 11,204$ 11,736$ 15,595$ 3,859$ 32.88%
101-414-5-121-09 Retirement 8,528$ 8,553$ 9,205$ 12,232$ 3,027$ 32.88%
101-414-5-123-00 Group Insurance 15,294$ 10,923$ 9,924$ 33,612$ 23,688$ 238.69%
101-414-5-130-00 Workmans Compensation 481$ 509$ 534$ 720$ 186$ 34.83%
101-414-5-135-00 Employee Assistance Program 6,019$ 5,456$ 6,550$ 3,000$ (3,550)$ -54.20%
Total Personnel Services 183,131 207,178 187,001 266,512 79,511$ 42.52%
101-414-5-421-00 Insurance 3$ 3$ 10$ 10$ -$ 0.00%
101-414-5-422-03 Consulting & Engineering 8,309$ 14,702$ 18,196$ 49,300$ 31,104$ 170.94%
101-414-5-422-14 Cafeteria Plan Adm Fee 3,235$ 2,095$ 3,000$ 3,000$ -$ 0.00%
101-414-5-422-21 Recruiting Expense -$ -$ -$ 26,000$ 26,000$ 0.00%
101-414-5-423-01 Publication & Recording Fees 10,965$ 16,672$ 10,920$ -$ (10,920)$ -100.00%
101-414-5-425-01 Maintenance Office Equipment 214$ 183$ 1,040$ 1,040$ -$ 0.00%
101-414-5-426-01 Office Supplies 763$ 5,499$ 965$ 1,500$ 535$ 55.44%
101-414-5-426-09 Subscriptions/Books 720$ 590$ 450$ -$ (450)$ -100.00%
101-414-5-427-01 Travel & Lodging 637$ 959$ 2,225$ 2,500$ 275$ 12.36%
101-414-5-427-02 Registration & Training 737$ 531$ 2,275$ 2,500$ 225$ 9.89%
101-414-5-428-01 Telephone 330$ 137$ 330$ 330$ -$ 0.00%
101-414-5-429-01 Membership & Dues 1,153$ 389$ 1,495$ 1,500$ 5$ 0.33%
101-414-5-429-08 Postage 652$ 568$ 750$ 750$ -$ 0.00%
101-414-5-429-09 Miscellaneous 2,025$ 1,326$ 1,200$ 1,200$ -$ 0.00%
101-414-5-429-10 Safety Program Training 6,833$ 2,040$ 6,850$ 5,500$ (1,350)$ -19.71%
101-414-5-429-15 In-House Training 1,893$ 956$ 13,000$ 10,000$ (3,000)$ -23.08%
Total Other Expenditures 38,468 46,648 62,706 105,130 42,424$ 67.66%
101-414-5-950-01 Capital less than $5000 -$ -$ -$ 500$ 500$ 0.00%
Total Capital Expenditures -$ -$ -$ 500$ 500$ 0.00%
- Total Expenditures 221,599 253,826 249,707 372,142 122,435 49.03%
City Of Brookings 5
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
FINANCE OFFICE
101-415-4-441-04 Professional Services 4,955$ 5,094$ 5,000$ 5,000$ -$ 0.00%
101-415-4-441-08 Reimbursed Expense 7,231$ 6,970$ 5,583$ 3,000$ (2,583)$ -46.27%
101-415-4-669-02 Miscellaneous Income 8,536$ 2,869$ -$ 5,000$ 5,000$ 0.00%
Total Revenue 20,722 14,933 10,583 13,000 2,417$ 22.84%
101-415-5-101-00 Regular Pay 266,225$ 277,539$ 285,013$ 298,574$ 13,561$ 4.76%
101-415-5-101-04 Overtime Pay 518$ (220)$ 1,000$ 1,000$ -$ 0.00%
101-415-5-101-10 Wellness Benefit 312$ 83$ 900$ 900$ -$ 0.00%
101-415-5-120-00 FICA 19,312$ 19,965$ 22,579$ 22,987$ 408$ 1.81%
101-415-5-121-09 Retirement 15,984$ 15,367$ 17,709$ 18,029$ 320$ 1.81%
101-415-5-123-00 Group Insurance 30,846$ 29,475$ 34,234$ 34,158$ (76)$ -0.22%
101-415-5-130-00 Workmans Compensation 895$ 971$ 1,069$ 703$ (366)$ -34.24%
Total Personnel Services 334,092 343,179 362,504 376,351 13,847$ 3.82%
101-415-5-422-02 Contracted Auditing Services 38,230$ 44,619$ 52,180$ 64,330$ 12,150$ 23.28%
101-415-5-422-07 Contracting Services 38,630$ 44,655$ 40,500$ 63,900$ 23,400$ 57.78%
101-415-5-423-01 Publication/Recording Fees 2,188$ 3,078$ 2,700$ 2,700$ -$ 0.00%
101-415-5-426-00 Advance for Postage 6,050$ 7,050$ 7,000$ 6,500$ (500)$ -7.14%
101-415-5-426-01 Office Supplies 4,795$ 9,085$ 6,000$ 6,000$ -$ 0.00%
101-415-5-426-09 Subscriptions/Books 753$ 50$ 900$ 900$ -$ 0.00%
101-415-5-427-01 Travel & Lodging 2,940$ 1,734$ 5,500$ 6,500$ 1,000$ 18.18%
101-415-5-427-02 Registration & Training 800$ 685$ 3,000$ 6,000$ 3,000$ 100.00%
101-415-5-428-01 Telephone 77$ 69$ 100$ 700$ 600$ 600.00%
101-415-5-429-01 Membership & Dues 900$ 535$ 1,070$ 995$ (75)$ -7.01%
101-415-5-429-09 Miscellaneous 80$ 97$ 550$ 550$ -$ 0.00%
Total Other Expenditures 95,443 111,656 119,500 159,075 39,575$ 33.12%
101-415-5-950-10 IT Capital less than $5000 -$ -$ -$ 2,400$ 2,400$ 0.00%
Total Capital Expenditures - - - 2,400 2,400$ 0.00%
Total Expenditures 429,535 454,835 482,004 537,826 55,822 11.58%
City Of Brookings 6
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
INFORMATION TECHNOLOGY
101-416-4-441-08 Technical Services 677$ 489$ 500$ -$ (500)$ -100.00%
Total Revenue 677 489 500 - (500)$ -100.00%
101-416-5-101-00 Regular Pay 108,081$ 112,772$ 114,501$ 121,671$ 7,170$ 6.26%
101-416-5-101-04 Overttime Pay 906$ 211$ 1,500$ 1,500$ -$ 0.00%
101-416-5-101-10 Wellness Benefit -$ -$ 200$ 300$ 100$ 50.00%
101-416-5-120-00 FICA 8,983$ 8,427$ 9,124$ 9,446$ 322$ 3.53%
101-416-5-121-09 Retirement 7,216$ 6,769$ 7,156$ 7,409$ 253$ 3.54%
101-416-5-123-00 Group Insurance 13,036$ 13,322$ 14,726$ 14,749$ 23$ 0.16%
101-416-5-130-00 Workmans Compensation 403$ 392$ 432$ 577$ 145$ 33.56%
Total Personnel Services 138,624 141,893 147,639 155,652 8,013$ 5.43%
101-416-5-421-00 Insurance 97$ 128$ 141$ 150$ 9$ 6.38%
101-416-5-422-02 Contracted Services -$ 3,575$ 3,575$ 2,000$ (1,575)$ -44.06%
101-416-5-422-07 Software Services 15,788$ 26,397$ 17,830$ 28,328$ 10,498$ 58.88%
101-416-5-426-01 Office Supplies 2,910$ 3,676$ 3,500$ 3,500$ -$ 0.00%
101-416-5-426-09 Subscriptions/Books -$ -$ 500$ -$ (500)$ -100.00%
101-416-5-427-01 Travel & Lodging 235$ 311$ 2,500$ 2,500$ -$ 0.00%
101-416-5-427-02 Registration & Training -$ -$ 2,000$ 2,000$ -$ 0.00%
101-416-5-428-01 Telephone 12,134$ 12,128$ 12,927$ 12,927$ -$ 0.00%
101-416-5-429-01 Memberships & Dues -$ -$ 200$ 200$ -$ 0.00%
101-416-5-429-09 Miscellaneous 78$ -$ 300$ 300$ -$ 0.00%
Total Other Expenditures 31,242 46,215 43,473 51,905 8,432$ 19.40%
101-416-5-856-97 Contingency - IT 9,855$ 4,167$ 10,000$ 10,000$ -$ 0.00%
101-416-5-940-00 Other Capital-IT Equipment 6,996$ 3,694$ 18,650$ 24,000$ 5,350$ 28.69%
101-416-5-940-03 Other Capital-City Clerk 950$ 6,899$ 7,400$ -$ (7,400)$ -100.00%
101-416-5-940-06 Other Capital-City Manager -$ 1,388$ -$ -$ -$ 0.00%
101-416-5-940-14 Other Capital-Human Resources -$ 1,160$ 1,200$ -$ (1,200)$ -100.00%
101-416-5-940-15 Other Capital-Finance -$ 12,011$ -$ -$ -$ 0.00%
101-416-5-940-19 Other Capital-Eng 3,800$ 7,532$ 12,147$ -$ (12,147)$ -100.00%
101-416-5-950-01 Capital less than $5,000-IT -$ -$ -$ 2,400$ 2,400$ 0.00%
101-416-5-950-18 Capital less than $5,000-C Dev -$ -$ 2,400$ -$ (2,400)$ -100.00%
101-416-5-950-31 Street/Computer Eqp -$ -$ 3,600$ -$ (3,600)$ -100.00%
101-416-5-950-51 Capital less than $5,000-Rec -$ -$ 2,400$ -$ (2,400)$ -100.00%
Total Capital Expenditures 21,601 36,851 57,797 36,400 (21,397)$ -37.02%
Total Expenditures 191,467 224,959 248,909 243,957 (4,952) -1.99%
City Of Brookings 7
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
GENERAL GOVERNMENT BUILDINGS
101-417-5-101-00 Regular Pay -$ -$ 54,270$ -$ (54,270)$ -100.00%
101-417-5-101-10 Wellness Benefit -$ -$ 300$ -$ (300)$ -100.00%
101-417-5-120-00 FICA -$ -$ 4,330$ -$ (4,330)$ -100.00%
101-417-5-121-09 Retirement -$ -$ 4,400$ -$ (4,400)$ -100.00%
101-417-5-123-00 Group Insurance -$ -$ 14,980$ -$ (14,980)$ -100.00%
101-417-5-130-00 Workmans Compensation -$ -$ 500$ -$ (500)$ -100.00%
Total Personnel Services - - 78,780 - (78,780)$ -100.00%
101-417-5-421-00 Insurance 59,138$ 65,052$ 65,052$ 65,052$ -$ 0.00%
101-417-5-422-07 Contracting Services 7,819$ 9,107$ 20,074$ 20,074$ -$ 0.00%
101-417-5-424-01 Equipment Rental 1,590$ -$ 3,100$ 3,100$ -$ 0.00%
101-417-5-425-01 Maintenance Office Equipment 713$ -$ 3,000$ 3,000$ -$ 0.00%
101-417-5-425-05 Maintenance Building (190)$ 7,405$ 500$ 500$ -$ 0.00%
101-417-5-426-03 General Supplies 929$ 1,872$ 10,500$ 10,500$ -$ 0.00%
101-417-5-428-02 Electric & Water 2,556$ 2,517$ 2,640$ 2,640$ -$ 0.00%
101-417-5-428-03 Heat 314$ 262$ 700$ 700$ -$ 0.00%
Total Other Expenditures 72,869 86,216 105,566 105,566 -$ 0.00%
101-417-5-911-21 Public Safety Buildings 99$ -$ -$ -$ -$ 0.00%
101-417-5-920-00 Furniture & Equipment -$ 10,431$ -$ -$ -$ 0.00%
Total Capital Expenditures 99 10,431 - - -$ 0.00%
Total Expenditures 72,968 96,646 184,346 105,566 (78,780) -42.73%
City Of Brookings 8
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
COMMUNITY DEVELOPMENT
101-418-4-221-06 Housing Licenses 45,533$ 33,122$ 40,000$ 42,000$ 2,000$ 5.00%
101-418-4-223-01 Sign Permits 1,900$ 1,630$ 1,500$ 1,500$ -$ 0.00%
101-418-4-441-01 Zoning & Subdivision Fees 14,993$ 9,966$ 11,000$ 11,000$ -$ 0.00%
101-418-4-441-09 Miscellaneous -$ 1,720$ -$ -$ -$ 0.00%
101-418-4-446-16 Code Enforcemnt Inspection Fee 1,350$ 315$ 225$ 225$ -$ 0.00%
101-418-4-555-00 Parking Fines 208$ 60$ 60$ 60$ -$ 0.00%
101-418-4-662-01 Rental Income 21,551$ 21,468$ 6,000$ 6,000$ -$ 0.00%
101-418-4-664-00 Sale of Fixed Asset 1,692$ -$ -$ -$ -$ 0.00%
Total Revenue 87,227 68,281 58,785 60,785 2,000$ 3.40%
101-418-5-101-00 Regular Pay 294,474$ 310,786$ 318,961$ 404,234$ 85,273$ 26.73%
101-418-5-101-04 Overttime Pay 287$ 295$ 1,000$ 1,000$ -$ 0.00%
101-418-5-101-10 Wellness Benefit 615$ 686$ 1,200$ 1,200$ -$ 0.00%
101-418-5-120-00 FICA 20,704$ 21,806$ 25,285$ 31,093$ 5,808$ 22.97%
101-418-5-121-09 Retirement 17,654$ 18,631$ 19,831$ 24,386$ 4,555$ 22.97%
101-418-5-123-00 Group Insurance 63,385$ 60,021$ 65,675$ 81,455$ 15,780$ 24.03%
101-418-5-130-00 Workmans Compensation 3,842$ 3,925$ 4,318$ 2,063$ (2,255)$ -52.22%
Total Personnel Services 400,960 416,150 436,270 545,431 109,161$ 25.02%
101-418-5-421-00 Insurance 691$ 658$ 724$ 724$ -$ 0.00%
101-418-5-422-03 Consulting/Engineering 111,255$ 38,713$ 8,000$ 5,000$ (3,000)$ -37.50%
101-418-5-422-07 Contracted Services 4,689$ 4,042$ 4,200$ 26,400$ 22,200$ 528.57%
101-418-5-423-01 Publication/Recording Fees 1,091$ 827$ 1,000$ 1,000$ -$ 0.00%
101-418-5-423-05 Advertising/Public Education 125$ 75$ 1,000$ 1,000$ -$ 0.00%
101-418-5-425-01 Maintenance Office Equipment -$ 3$ -$ -$ -$ 0.00%
101-418-5-425-02 Maintenance Motor Vehicles 673$ 325$ 600$ 750$ 150$ 25.00%
101-418-5-425-05 Maintenance Rental Buildings 227$ -$ 3,000$ -$ (3,000)$ -100.00%
101-418-5-426-01 Office Supplies 3,297$ 3,779$ 3,500$ 3,500$ -$ 0.00%
101-418-5-426-03 General Supplies 276$ 344$ 500$ 1,150$ 650$ 130.00%
101-418-5-426-09 Subscriptions/Books 456$ 1,199$ 1,000$ 1,000$ -$ 0.00%
101-418-5-426-10 Gasoline 1,100$ 1,230$ 2,500$ 2,000$ (500)$ -20.00%
101-418-5-426-12 Tires -$ -$ 750$ 750$ -$ 0.00%
101-418-5-427-01 Travel & Lodging 2,129$ 1,710$ 6,000$ 5,700$ (300)$ -5.00%
101-418-5-427-02 Registration & Training 400$ 860$ 2,600$ 2,700$ 100$ 3.85%
101-418-5-428-01 Telephone 2,074$ 1,872$ 4,100$ 4,000$ (100)$ -2.44%
101-418-5-428-02 Electric and Water 2,470$ 2,618$ 4,700$ -$ (4,700)$ -100.00%
101-418-5-429-01 Membership & Dues 963$ 850$ 1,100$ 1,600$ 500$ 45.45%
Total Other Expenditures 131,917 59,104 45,274 57,274 12,000$ 26.51%
101-418-5-920-00 Furniture & Equipment -$ -$ 3,100$ -$ (3,100)$ -100.00%
101-418-5-930-00 Machinery & Auto Equipment 16,206$ -$ 20,000$ -$ (20,000)$ -100.00%
101-418-5-950-10 IT Capital less than $5000 -$ -$ -$ 5,200$ 5,200$ 0.00%
Total Capital Expenditures 16,206 - 23,100 5,200 (17,900) -77.49%
Total Expenditures 549,082 475,254 504,644 607,905 103,261 20.46%
City Of Brookings 9
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
ENGINEERING DEPARTMENT
101-419-4-221-08 Contractor License -$ 6,750$ 5,000$ 6,700$ 1,700$ 34.00%
101-419-4-223-01 Building Permits/Engineer Fees 134,191$ 118,388$ 162,500$ 162,500$ -$ 0.00%
101-419-4-441-08 Reimbursed Expense -$ 75$ 460$ 50$ (410)$ -89.13%
101-419-4-441-09 Miscellaneous -$ 40$ 50$ 50$ -$ 0.00%
101-419-4-662-09 Vehicle Rental 1,535$ 1,453$ 2,435$ 2,435$ -$ 0.00%
Total Revenues 135,725 126,706 170,445 171,735 1,290$ 0.76%
101-419-5-101-00 Regular Pay 329,882$ 330,079$ 342,297$ 349,650$ 7,353$ 2.15%
101-419-5-101-01 Temporary Pay 18,306$ 15,762$ 23,000$ 17,000$ (6,000)$ -26.09%
101-419-5-101-04 Overttime Pay (51)$ 256$ 1,300$ 1,300$ -$ 0.00%
101-419-5-101-07 Clothing Allowance 300$ 270$ 300$ 450$ 150$ 50.00%
101-419-5-101-10 Wellness Benefit 376$ 389$ 600$ 600$ -$ 0.00%
101-419-5-120-00 FICA 25,899$ 24,744$ 28,832$ 28,700$ (132)$ -0.46%
101-419-5-121-09 Retirement 20,748$ 19,472$ 21,233$ 21,125$ (108)$ -0.51%
101-419-5-123-00 Group Insurance 59,421$ 51,877$ 61,478$ 53,745$ (7,733)$ -12.58%
101-419-5-130-00 Workmans Compensation 4,961$ 5,049$ 5,554$ 3,789$ (1,765)$ -31.78%
Total Personnel Services 459,842 447,898 484,594 476,359 (8,235)$ -1.70%
101-419-5-421-00 Insurance 1,184$ 1,542$ 1,697$ 1,697$ -$ 0.00%
101-419-5-422-03 Consulting/Engineering 498$ 770$ 500$ 500$ -$ 0.00%
101-419-5-422-07 Contracted Services 1,650$ 1,696$ 2,500$ 11,500$ 9,000$ 360.00%
101-419-5-422-09 Testing Services -$ -$ 320$ 320$ -$ 0.00%
101-419-5-423-01 Publication/Recording Fees 436$ 876$ 600$ 900$ 300$ 50.00%
101-419-5-425-01 Maintenance Office Equipment -$ 3$ 500$ -$ (500)$ -100.00%
101-419-5-425-02 Maintenance Motor Vehicles 3,530$ 695$ 1,600$ 1,600$ -$ 0.00%
101-419-5-425-04 Maintenance of Equipment -$ -$ 250$ 250$ -$ 0.00%
101-419-5-426-01 Office Supplies 2,169$ 3,695$ 5,000$ 3,500$ (1,500)$ -30.00%
101-419-5-426-03 General Supplies 579$ 1,928$ 3,000$ 3,000$ -$ 0.00%
101-419-5-426-09 Subscriptions/Books 3,890$ 4,522$ 4,720$ 900$ (3,820)$ -80.93%
101-419-5-426-10 Gasoline 2,718$ 2,810$ 2,800$ 2,800$ -$ 0.00%
101-419-5-426-12 Tires -$ -$ 460$ -$ (460)$ -100.00%
101-419-5-427-01 Travel & Lodging 6,057$ 2,787$ 4,500$ 6,000$ 1,500$ 33.33%
101-419-5-427-02 Registration & Training 2,920$ 2,254$ 3,360$ 3,360$ -$ 0.00%
101-419-5-428-01 Telephone 2,379$ 2,483$ 3,000$ 3,000$ -$ 0.00%
101-419-5-429-01 Membership & Dues 533$ 2,336$ 1,545$ 2,000$ 455$ 29.45%
101-419-5-854-00 Refunds -$ 588$ -$ -$ -$ 0.00%
Total Other Expenditures 28,543 28,983 36,352 41,327 4,975$ 13.69%
101-419-5-920-00 Furniture & Equipment 74,005$ -$ 10,000$ -$ (10,000)$ -100.00%
101-419-5-930-00 Machinery & Auto Equipment 46,493$ -$ -$ -$ -$ 0.00%
101-419-5-950-10 IT Capital less than $5000 -$ -$ -$ 5,970$ 5,970$ 0.00%
Total Capital Expenditures 120,498 - 10,000 5,970 (4,030)$ -40.30%
Total Expenditures 608,882 476,881 530,946 523,656 (7,290) -1.37%
City Of Brookings 10
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
CITY/COUNTY ADMIN BUILDING
101-420-4-441-08 52% County Reimbursement -$ (15,278)$ 203,438$ 190,944$ (12,494)$ -6.14%
101-420-4-441-09 Miscellaneous -$ 2,500$ -$ -$ -$ 0.00%
Total Revenue - (12,778) 203,438 190,944 (12,494)$ -6.14%
101-420-5-101-20 Reimbursement for County Emp 14,888$ 18,683$ 15,000$ 10,000$ (5,000)$ -33.33%
Total Personnel Services 14,888 18,683 15,000 10,000 (5,000)$ -33.33%
101-420-5-421-00 Insurance 5,765$ 6,611$ 5,626$ 5,626$ -$ 0.00%
101-420-5-422-07 Contracted Services 47,374$ 34,535$ 103,500$ 115,700$ 12,200$ 11.79%
101-420-5-425-05 Maintenance of Building 4,459$ 6,782$ 25,000$ 25,000$ -$ 0.00%
101-420-5-426-03 Supplies 389$ 514$ 3,000$ 3,000$ -$ 0.00%
101-420-5-426-04 Cleaning Supplies 2,513$ 2,408$ 5,500$ 5,500$ -$ 0.00%
101-420-5-428-01 Telephone 15,593$ 15,180$ 38,000$ 38,000$ -$ 0.00%
101-420-5-428-02 Electric & Water 32,040$ 35,062$ 65,000$ 80,000$ 15,000$ 23.08%
101-420-5-428-03 Heat 4,749$ 4,360$ 25,000$ 15,000$ (10,000)$ -40.00%
101-420-5-428-05 Hauling Services -$ -$ 600$ -$ (600)$ -100.00%
101-420-5-429-03 Cleaning Services 24,864$ 23,724$ 60,000$ 55,000$ (5,000)$ -8.33%
101-420-5-429-09 Miscellaneous 31$ 86$ -$ 1,200$ 1,200$ 0.00%
Total Other Expenditures 137,777 129,261 331,226 344,026 12,800$ 3.86%
101-420-5-911-00 Building -$ 14,332$ -$ -$ -$ 0.00%
101-420-5-920-00 Furniture & Equipment -$ 23,956$ 60,000$ 30,000$ (30,000)$ -50.00%
Total Capital Expenditures - 38,287 60,000 30,000 (30,000)$ -50.00%
Total Expenditures 152,665 186,231 406,226 384,026 (22,200) -5.46%
City Of Brookings 11
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
POLICE DEPARTMENT
101-421-4-334-09 Grants 98,804$ 35,166$ 24,020$ 31,322$ 7,302$ 30.40%
101-421-4-441-08 Reimbursed Expense 99,495$ 78,691$ 73,000$ 74,000$ 1,000$ 1.37%
101-421-4-442-09 Miscellaneous 2,031$ 4,177$ 2,500$ 1,000$ (1,500)$ -60.00%
101-421-4-442-10 Safety Town Fees 4,232$ 7,031$ 4,800$ 4,800$ -$ 0.00%
101-421-4-446-10 Donations 9,312$ 3,180$ 2,750$ 2,750$ -$ 0.00%
101-421-4-446-11 Dare Donations 1,700$ 1,800$ 1,500$ 1,500$ -$ 0.00%
101-421-4-551-00 Court Fines 13,733$ 9,619$ 15,000$ 15,000$ -$ 0.00%
101-421-4-555-00 Parking Fines 55,256$ 58,077$ 63,000$ 65,000$ 2,000$ 3.17%
101-421-4-664-00 Sale of Fixed Assets 17,983$ -$ 10,250$ 4,900$ (5,350)$ -52.20%
Total Revenue 302,546 197,740 196,820 200,272 3,452$ 1.75%
101-421-5-101-00 Regular Pay 2,091,697$ 2,114,213$ 2,355,001$ 2,513,854$ 158,853$ 6.75%
101-421-5-101-01 Temporary Pay 32,518$ 28,671$ 48,021$ 35,000$ (13,021)$ -27.12%
101-421-5-101-04 Overttime Pay 119,156$ 137,827$ 55,500$ 80,000$ 24,500$ 44.14%
101-421-5-101-06 Car Allowance 3,200$ -$ -$ -$ -$ 0.00%
101-421-5-101-07 Clothing Allowance 3,900$ 4,050$ 4,400$ 5,700$ 1,300$ 29.55%
101-421-5-101-10 Wellness Benefit 496$ 2,208$ 1,500$ 1,500$ -$ 0.00%
101-421-5-120-00 FICA 161,987$ 168,092$ 193,986$ 200,641$ 6,655$ 3.43%
101-421-5-121-09 Retirement 166,659$ 175,890$ 195,665$ 205,981$ 10,316$ 5.27%
101-421-5-123-00 Group Insurance 326,230$ 296,403$ 434,982$ 367,014$ (67,968)$ -15.63%
101-421-5-130-00 Workmans Compensation 68,907$ 73,018$ 80,540$ 41,250$ (39,290)$ -48.78%
Total Personnel Services 2,974,750 3,000,371 3,369,595 3,450,940 81,345$ 2.41%
101-421-5-421-00 Insurance 29,624$ 28,465$ 31,312$ 31,312$ -$ 0.00%
101-421-5-422-03 Consulting/Engineering 16,329$ 19,164$ 27,595$ 3,440$ (24,155)$ -87.53%
101-421-5-422-06 Medical Services 4,524$ 2,954$ 1,900$ 1,900$ -$ 0.00%
101-421-5-422-09 Testing Services 2,227$ 6,513$ 2,000$ 4,000$ 2,000$ 100.00%
101-421-5-424-01 Equipment Rental 984$ 1,113$ 3,500$ 2,500$ (1,000)$ -28.57%
101-421-5-425-01 Maintenance Office Equipment 3,108$ 2,744$ 3,100$ 3,100$ -$ 0.00%
101-421-5-425-02 Maintenance Motor Vehicle 17,590$ 19,928$ 22,000$ 22,000$ -$ 0.00%
101-421-5-425-04 Maintenance Equipment -$ 1,850$ 1,800$ 1,800$ -$ 0.00%
101-421-5-425-05 Maintenance Building 19,941$ 13,181$ 15,200$ 18,000$ 2,800$ 18.42%
101-421-5-425-06 Maintenance Radio 1,544$ 2,077$ 3,000$ 2,000$ (1,000)$ -33.33%
101-421-5-426-01 Office Supplies 5,435$ 9,334$ 9,500$ 9,700$ 200$ 2.11%
101-421-5-426-03 General Supplies 26,279$ 31,063$ 31,000$ 31,000$ -$ 0.00%
101-421-5-426-04 Cleaning Supplies 4,668$ 1,396$ 3,600$ 3,600$ -$ 0.00%
City Of Brookings 12
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
101-421-5-426-05 Investigation Supplies 4,407$ 4,574$ 4,500$ 5,000$ 500$ 11.11%
101-421-5-426-09 Subscriptions/Books 1,259$ 674$ 750$ 750$ -$ 0.00%
101-421-5-426-10 Gasoline 55,967$ 61,995$ 60,000$ 60,000$ -$ 0.00%
101-421-5-426-12 Tires 2,259$ 3,498$ 3,500$ 3,500$ -$ 0.00%
101-421-5-426-17 Uniforms 15,457$ 23,563$ 22,000$ 24,000$ 2,000$ 9.09%
101-421-5-426-30 SWAT Tactical Supplies 3,533$ 2,181$ 3,300$ 3,300$ -$ 0.00%
101-421-5-427-01 Travel & Lodging 11,240$ 13,180$ 12,000$ 15,000$ 3,000$ 25.00%
101-421-5-427-02 Registration & Training 5,532$ 6,411$ 15,000$ 18,000$ 3,000$ 20.00%
101-421-5-427-03 Gun Range Training Expenses 18,595$ 21,080$ 18,000$ 18,000$ -$ 0.00%
101-421-5-428-01 Telephone 24,727$ 38,828$ 27,000$ 29,000$ 2,000$ 7.41%
101-421-5-428-02 Electric & Water 37,763$ 33,269$ 32,000$ 35,000$ 3,000$ 9.38%
101-421-5-428-03 Heat 4,457$ 5,420$ 9,300$ 8,300$ (1,000)$ -10.75%
101-421-5-428-08 Sirens 2,015$ 2,268$ 2,000$ 2,000$ -$ 0.00%
101-421-5-429-00 Miscellaneous 5,283$ 1,545$ 900$ 1,500$ 600$ 66.67%
101-421-5-429-01 Membership & Dues 1,216$ 1,740$ 1,400$ 2,500$ 1,100$ 78.57%
101-421-5-429-03 Cleaning Services 8,755$ 3,069$ 5,000$ 5,000$ -$ 0.00%
101-421-5-429-09 Reserve Expenses 3,272$ 3,100$ 2,500$ 3,500$ 1,000$ 40.00%
101-421-5-429-10 Dare Expenditures 3,511$ 3,269$ 3,300$ 3,500$ 200$ 6.06%
101-421-5-429-23 Drug Dog Expense 1,735$ 636$ 1,500$ 1,000$ (500)$ -33.33%
101-421-5-856-21 Safety Town 10,796$ 9,842$ 6,500$ 7,300$ 800$ 12.31%
101-421-5-856-71 Brookings Crime Stoppers -$ -$ 2,000$ -$ (2,000)$ -100.00%
Total Other Expenditures 354,031 379,921 387,957 380,502 (7,455)$ -1.92%
101-421-5-911-00 Building & Structures 12,640$ -$ -$ 5,000$ 5,000$ 0.00%
101-421-5-920-00 Furniture & Equipment -$ -$ -$ 3,050$ 3,050$ 0.00%
101-421-5-930-00 Machinery & Auto Equipment 49,727$ 58$ -$ -$ -$ 0.00%
101-421-5-940-00 Other Capital -$ 23,379$ 5,000$ 12,435$ 7,435$ 148.70%
101-421-5-940-07 IT Other Capital -$ -$ -$ 59,633$ 59,633$ 0.00%
101-421-5-950-01 Capital less than $5000 21,766$ -$ -$ -$ -$ 0.00%
101-421-5-950-10 IT Capital less than $5000 -$ -$ -$ 14,600$ 14,600$ 0.00%
Total Capital Expenditures 84,133 23,437 5,000 94,718 89,718$ 1794.36%
Total Expenditures 3,412,915 3,403,728 3,762,552 3,926,160 163,608 4.35%
City Of Brookings 13
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
FIRE DEPARTMENT
101-422-4-335-06 Fire Insurance Premium 76,773$ -$ 75,000$ 75,000$ -$ 0.00%
101-422-4-342-03 Fines/Fees 10,592$ 3,814$ -$ -$ -$ 0.00%
101-422-4-441-08 Reimbursed Expense (3,999)$ 2,566$ -$ -$ -$ 0.00%
101-422-4-446-10 Donations 500$ 500$ -$ -$ -$ 0.00%
101-422-4-446-14 Fire-Rescue Call Fees -$ -$ 1,000$ 1,000$ -$ 0.00%
101-422-4-446-16 Inspection Fees 2,277$ 1,879$ 2,500$ 2,500$ -$ 0.00%
101-422-4-662-01 Rentals 60$ 10$ -$ -$ -$ 0.00%
101-422-4-664-00 Miscellaneous 25,501$ 327$ -$ -$ -$ 0.00%
Total Revenue 111,704 9,097 78,500 78,500 -$ 0.00%
101-422-5-101-00 Regular Pay 221,066$ 228,897$ 229,538$ 321,532$ 91,994$ 40.08%
101-422-5-101-01 Temporary Pay -$ 550$ 25,000$ 25,000$ -$ 0.00%
101-422-5-101-04 Overttime Pay -$ -$ 3,200$ 3,200$ -$ 0.00%
101-422-5-101-07 Clothing Allowance 100$ 100$ 100$ 300$ 200$ 200.00%
101-422-5-101-10 Wellness Benefit -$ -$ -$ 100$ 100$ 0.00%
101-422-5-120-00 FICA 15,965$ 16,494$ 19,398$ 26,778$ 7,380$ 38.05%
101-422-5-121-09 Retirement 16,651$ 17,228$ 18,386$ 26,003$ 7,617$ 41.43%
101-422-5-121-10 Retirement/Volunteer Firemen 121,773$ 45,000$ 111,000$ 111,000$ -$ 0.00%
101-422-5-123-00 Group Insurance 45,672$ 44,349$ 47,057$ 64,314$ 17,257$ 36.67%
101-422-5-130-00 Workmans Compensation 16,608$ 17,331$ 19,064$ 21,763$ 2,699$ 14.16%
101-422-5-136-00 Wellness Reimbursement 1,341$ 1,872$ 4,000$ 4,000$ -$ 0.00%
Total Personnel Services 439,176 371,821 476,743 603,990 127,247$ 26.69%
101-422-5-421-00 Insurance 30,371$ 33,140$ 37,350$ 37,350$ -$ 0.00%
101-422-5-422-06 Medical Services 5,710$ 4,026$ 6,500$ 6,500$ -$ 0.00%
101-422-5-422-07 Contracting Services 6,290$ 5,496$ 6,000$ 6,000$ -$ 0.00%
101-422-5-424-01 Equipment Rental 2,491$ 2,266$ 3,500$ 3,500$ -$ 0.00%
101-422-5-425-02 Maintenance Motor Vehicles 1,632$ 710$ 1,250$ 1,250$ -$ 0.00%
101-422-5-425-03 Maintenance Trucks 4,171$ 7,333$ 7,500$ 7,500$ -$ 0.00%
101-422-5-425-04 Maintenance Equipment 3,888$ 1,015$ 7,300$ 7,300$ -$ 0.00%
City Of Brookings 14
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
101-422-5-425-05 Maintenance Buildings 3,008$ 3,354$ 3,000$ 3,000$ -$ 0.00%
101-422-5-425-06 Maintenance Radio 469$ 866$ 3,000$ 3,000$ -$ 0.00%
101-422-5-426-01 Office Supplies 1,694$ 1,331$ 3,000$ 3,000$ -$ 0.00%
101-422-5-426-03 General Supplies 25,413$ 26,025$ 32,000$ 32,000$ -$ 0.00%
101-422-5-426-04 Cleaning Supplies 47$ 1,517$ 500$ 500$ -$ 0.00%
101-422-5-426-09 Subscriptions/Books 2,208$ 1,221$ 1,400$ 1,400$ -$ 0.00%
101-422-5-426-10 Gasoline 7,567$ 9,381$ 12,000$ 12,000$ -$ 0.00%
101-422-5-426-11 Oil & Grease Supplies -$ 14$ 500$ 500$ -$ 0.00%
101-422-5-426-12 Tires 736$ 1,516$ 2,000$ 2,000$ -$ 0.00%
101-422-5-426-17 Uniforms & Clothing 1,231$ 8,196$ 2,000$ 2,000$ -$ 0.00%
101-422-5-426-28 Extinguishing Agents 122$ -$ 350$ 350$ -$ 0.00%
101-422-5-426-29 Propane 1,852$ 4,902$ 6,400$ 6,500$ 100$ 1.56%
101-422-5-427-01 Travel & Lodging 20,704$ 21,627$ 20,200$ 22,000$ 1,800$ 8.91%
101-422-5-427-02 Registration & Training 8,401$ 8,041$ 9,000$ 9,000$ -$ 0.00%
101-422-5-428-01 Telephone 7,018$ 9,462$ 9,000$ 9,000$ -$ 0.00%
101-422-5-428-02 Electric & Water 15,783$ 21,175$ 19,000$ 20,000$ 1,000$ 5.26%
101-422-5-429-01 Memberships & Dues 2,936$ 4,463$ 3,000$ 4,000$ 1,000$ 33.33%
101-422-5-429-06 Fire Hose Replacement 2,974$ 2,611$ 3,000$ 3,000$ -$ 0.00%
101-422-5-429-08 Postage 165$ 101$ 300$ 300$ -$ 0.00%
101-422-5-429-10 Fire Safety Promotion 2,660$ 2,869$ 5,000$ 5,000$ -$ 0.00%
Total Other Expenditures 159,538 182,656 204,050 207,950 3,900$ 1.91%
101-422-5-920-00 Furniture & Equipment 648$ -$ -$ -$ -$ 0.00%
101-422-5-930-00 Machinery & Auto Equipment 3,713$ 120$ -$ -$ -$ 0.00%
101-422-5-940-07 IT Other Capital -$ -$ -$ 15,000$ 15,000$ 0.00%
101-422-5-950-01 Capital less than $5000 -$ 702$ -$ -$ -$ 0.00%
101-422-5-950-10 IT Capital less than $5000 -$ -$ -$ 2,700$ 2,700$ 0.00%
Total Capital Expenditures 4,360 822 - 17,700 17,700$ 0.00%
Total Expenditures 603,075 555,299 680,793 829,640 148,847 21.86%
City Of Brookings 15
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
PUBLIC SAFETY
101-424-5-424-04 Hydrant Rentals 93,265$ 94,415$ 95,795$ 100,000$ 4,205$ 4.39%
Total Expenditures 93,265 94,415 95,795 100,000 4,205 4.39%
STREET DEPARTMENT
101-431-4-334-09 Grants 6,837$ 6,501$ 500$ 500$ -$ 0.00%
101-431-4-441-08 Reimbursed Expense 4,085$ 13,907$ 2,000$ 2,000$ -$ 0.00%
101-431-4-443-09 Miscellaneous 31,838$ 15,100$ -$ -$ -$ 0.00%
101-431-4-664-00 Sale of Fixed Assets 5,305$ 3,700$ 5,000$ 5,000$ -$ 0.00%
Total Revenue 48,065 39,209 7,500 7,500 -$ 0.00%
101-431-5-101-00 Regular Pay 737,984$ 744,969$ 758,164$ 850,274$ 92,110$ 12.15%
101-431-5-101-01 Temporary Pay 29,879$ 51,229$ 59,128$ 35,000$ (24,128)$ -40.81%
101-431-5-101-04 Overtime Pay 35,906$ 66,309$ 55,000$ 55,000$ -$ 0.00%
101-431-5-101-07 Clothing Allowance 1,525$ 1,632$ 2,000$ 2,700$ 700$ 35.00%
101-431-5-101-10 Wellness Benefit 445$ 61$ 500$ 500$ -$ 0.00%
101-431-5-120-00 FICA 56,495$ 61,314$ 69,175$ 74,022$ 4,847$ 7.01%
101-431-5-121-09 Retirement 45,470$ 48,964$ 52,155$ 54,509$ 2,354$ 4.51%
101-431-5-123-00 Group Insurance 149,548$ 152,830$ 169,826$ 169,753$ (73)$ -0.04%
101-431-5-130-00 Workmans Compensation 43,771$ 43,938$ 48,332$ 24,044$ (24,288)$ -50.25%
Total Personnel Services 1,101,022 1,171,246 1,214,280 1,265,802 51,522$ 4.24%
101-431-5-421-00 Insurance 15,026$ 16,011$ 17,613$ 17,613$ -$ 0.00%
101-431-5-422-06 Medical Services 247$ 390$ 515$ 515$ -$ 0.00%
101-431-5-422-07 Contracting Services 40,099$ 126,060$ 98,880$ 98,880$ -$ 0.00%
101-431-5-422-15 Drug & Alcohol Testing 204$ 126$ 618$ 618$ -$ 0.00%
101-431-5-423-05 Advertising/Promotion Fees 949$ 1,808$ 1,545$ 1,545$ -$ 0.00%
101-431-5-425-01 Maintenance Office Equipment 235$ 61$ 670$ 670$ -$ 0.00%
101-431-5-425-03 Maintenance Trucks 7,828$ 24,314$ 10,000$ 15,000$ 5,000$ 50.00%
101-431-5-425-04 Maintenance of Equipment 37,618$ 27,041$ 25,000$ 35,000$ 10,000$ 40.00%
101-431-5-425-05 Maintenance Buildings 8,470$ 8,969$ 4,210$ 7,000$ 2,790$ 66.27%
101-431-5-425-06 Maintenance Radio 1,684$ 2,943$ 2,575$ 2,575$ -$ 0.00%
City Of Brookings 16
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
101-431-5-425-11 Maintenance Sweeper 20,056$ 14,381$ 22,660$ 15,000$ (7,660)$ -33.80%
101-431-5-425-13 Maintenance Curb & Gutter -$ 48$ -$ -$ -$ 0.00%
101-431-5-425-14 Maintenance Street Sealing -$ 331$ -$ -$ -$ 0.00%
101-431-5-426-01 Office Supplies 2,512$ 1,512$ 1,339$ 1,339$ -$ 0.00%
101-431-5-426-03 General Supplies 38,204$ 37,974$ 25,000$ 50,000$ 25,000$ 100.00%
101-431-5-426-04 Cleaning Supplies 3,063$ 2,284$ 2,500$ 2,500$ -$ 0.00%
101-431-5-426-09 Subscriptions/Books 585$ -$ 500$ 500$ -$ 0.00%
101-431-5-426-10 Gasoline 19,024$ 17,493$ 33,350$ 20,000$ (13,350)$ -40.03%
101-431-5-426-11 Oil & Grease Supplies 4,915$ 6,908$ 5,500$ 5,500$ -$ 0.00%
101-431-5-426-12 Tires 15,053$ 13,458$ 20,000$ 20,000$ -$ 0.00%
101-431-5-426-13 Diesel Fuel 31,019$ 57,462$ 40,000$ 50,000$ 10,000$ 25.00%
101-431-5-426-15 Chemicals 911$ 899$ 1,030$ 1,030$ -$ 0.00%
101-431-5-426-16 Mosquito Control 30,674$ 30,023$ 30,000$ 35,000$ 5,000$ 16.67%
101-431-5-426-17 Uniforms 3,725$ 3,203$ 2,575$ 3,000$ 425$ 16.50%
101-431-5-426-18 Gravel 10,014$ 10,413$ 10,000$ 10,000$ -$ 0.00%
101-431-5-426-19 Bituminous Material 62,604$ 65,353$ 70,000$ 70,000$ -$ 0.00%
101-431-5-426-20 Dust Control 12,642$ 21,749$ 17,000$ 17,000$ -$ 0.00%
101-431-5-426-22 Salt 10,293$ 37,594$ 60,000$ 60,000$ -$ 0.00%
101-431-5-426-23 Sand 3,047$ 11,633$ 11,845$ 11,845$ -$ 0.00%
101-431-5-426-24 Street Paint & Signs 47,436$ 51,575$ 50,000$ 50,000$ -$ 0.00%
101-431-5-427-01 Travel & Lodging 3,052$ 1,417$ 4,000$ 4,000$ -$ 0.00%
101-431-5-427-02 Registration & Training 1,088$ 630$ 2,000$ 2,000$ -$ 0.00%
101-431-5-428-01 Telephone 5,502$ 5,842$ 5,974$ 5,974$ -$ 0.00%
101-431-5-428-02 Electric & Water 27,368$ 29,856$ 26,000$ 34,000$ 8,000$ 30.77%
101-431-5-428-03 Heat 10,591$ 12,675$ 20,394$ 20,394$ -$ 0.00%
101-431-5-428-04 Street Lights & Traffic Signal 451,712$ 521,746$ 532,400$ 532,400$ -$ 0.00%
101-431-5-428-05 Hauling Service -$ -$ 515$ 515$ -$ 0.00%
101-431-5-429-01 Membership & Dues -$ 35$ 103$ 103$ -$ 0.00%
101-431-5-429-03 Cleaning Service 4,240$ 3,760$ 4,000$ 4,000$ -$ 0.00%
101-431-5-429-04 Licenses 273$ 359$ 100$ 100$ -$ 0.00%
101-431-5-441-03 West Nile Grant Expenses 6,837$ 7,001$ 500$ 500$ -$ 0.00%
Total Other Expenditures 938,799 1,175,336 1,160,911 1,206,116 45,205$ 3.89%
101-431-5-911-00 Building & Structures -$ -$ -$ 15,000$ 15,000$ 0.00%
101-431-5-930-00 Machinery & Auto Equipment 417,824$ 495,706$ 276,000$ 10,000$ (266,000)$ -96.38%
Total Capital Expenditures 417,824 495,706 276,000 25,000 (251,000)$ -90.94%
Total Expenditures 2,457,645 2,842,288 2,651,191 2,496,918 (154,273) -5.82%
City Of Brookings 17
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
ANIMAL CONTROL
101-442-4-221-04 Animal Licenses 3,705$ 4,265$ 3,300$ 3,300$ -$ 0.00%
101-442-4-445-02 Housing Feed & Care 8,335$ 8,245$ 8,500$ 8,200$ (300)$ -3.53%
101-442-4-445-09 Fees 200$ 600$ 300$ 300$ -$ 0.00%
101-442-4-556-00 Animal at Large Fines 9,815$ 10,535$ 10,000$ 10,000$ -$ 0.00%
Total Revenue 22,055 23,645 22,100 21,800 (300)$ -1.36%
101-442-5-101-00 Regular Pay 52,959$ 54,782$ 54,546$ 52,966$ (1,580)$ -2.90%
101-442-5-101-01 Temporary Pay 14,505$ 17,199$ 16,755$ 16,755$ -$ 0.00%
101-442-5-101-04 Overtime Pay 837$ 1,336$ 500$ 500$ -$ 0.00%
101-442-5-101-07 Clothing Allowance 100$ 100$ 100$ 150$ 50$ 50.00%
101-442-5-101-10 Wellness Benefit -$ -$ -$ 100$ 100$ 0.00%
101-442-5-120-00 FICA 5,158$ 5,536$ 5,621$ 5,388$ (233)$ -4.15%
101-442-5-121-09 Retirement 3,222$ 3,361$ 3,403$ 3,220$ (183)$ -5.38%
101-442-5-123-00 Group Insurance 5,621$ 5,621$ 6,778$ 17,311$ 10,533$ 155.40%
101-442-5-130-00 Workmans Compensation 1,624$ 1,647$ 1,812$ 1,329$ (483)$ -26.66%
Total Personnel Services 84,026 89,583 89,515 97,719 8,204$ 9.16%
101-442-5-421-00 Insurance 399$ 475$ 523$ 523$ -$ 0.00%
101-442-5-422-07 Contracting Services -$ -$ 40,000$ 40,000$ -$ 0.00%
101-442-5-422-09 Testing Services -$ -$ 400$ 400$ -$ 0.00%
101-442-5-425-03 Maintenance Trucks 1,422$ 345$ 500$ 500$ -$ 0.00%
101-442-5-425-04 Maintenance Equipment 73$ -$ -$ 200$ 200$ 0.00%
101-442-5-425-05 Maintenance Buildings 75$ 12$ 500$ 500$ -$ 0.00%
101-442-5-425-06 Maintenance Radio 46$ 67$ 200$ 200$ -$ 0.00%
101-442-5-426-01 Office Supplies 144$ 76$ 500$ 500$ -$ 0.00%
101-442-5-426-03 General Supplies 1,248$ 411$ 1,200$ 1,200$ -$ 0.00%
101-442-5-426-04 Cleaning Supplies 505$ 211$ 600$ 600$ -$ 0.00%
101-442-5-426-10 Gasoline 2,041$ 2,332$ 3,500$ 3,500$ -$ 0.00%
101-442-5-426-12 Tires -$ -$ 300$ 300$ -$ 0.00%
101-442-5-426-15 Chemicals 388$ 213$ 200$ 200$ -$ 0.00%
101-442-5-426-17 Uniforms -$ -$ 400$ 600$ 200$ 50.00%
101-442-5-427-01 Travel & Lodging 326$ -$ 700$ 700$ -$ 0.00%
101-442-5-427-02 Registration & Training 20$ -$ 150$ 150$ -$ 0.00%
101-442-5-428-01 Telephone 1,809$ 2,655$ 1,900$ 2,300$ 400$ 21.05%
101-442-5-428-02 Electric & Water 3,584$ 4,927$ 3,800$ 5,000$ 1,200$ 31.58%
Total Other Expenditures 12,081 11,723 55,373 57,373 2,000$ 3.61%
101-442-5-911-00 Building & Structures -$ -$ -$ 14,000$ 14,000$ 0.00%
101-442-5-920-00 Furniture & Equipment -$ -$ -$ 1,375$ 1,375$ 0.00%
101-442-5-950-10 IT Capital less than $5000 -$ -$ -$ 3,000$ 3,000$ 0.00%
Total Capital Expenditures - - - 18,375 18,375$ 0.00%
Total Expenditures 96,106 101,306 144,888 173,467 28,579 19.72%
City Of Brookings 18
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
DAKOTA NATURE PARK
101-448-4-446-03 Program Fees 4,214$ 4,546$ 3,500$ 4,000$ 500$ 14.29%
101-448-4-446-10 Donations 1,840$ 1,035$ 1,000$ 1,000$ -$ 0.00%
101-448-4-669-02 Miscellaneous 62$ 5,421$ -$ 500$ 500$ 0.00%
101-448-4-848-10 Equipment Rental 10,179$ 7,193$ 13,000$ 10,500$ (2,500)$ -19.23%
101-448-4-848-12 Building Rentals 5,825$ 3,730$ 8,000$ 12,000$ 4,000$ 50.00%
Total Revenues 22,120 21,925 25,500 28,000 2,500$ 9.80%
101-448-5-101-00 Regular Pay 15,680$ 16,717$ 16,960$ -$ (16,960)$ -100.00%
101-448-5-101-01 Temporary Pay 22,823$ 20,732$ 36,000$ 25,000$ (11,000)$ -30.56%
101-448-5-101-04 Overtime 56$ 749$ -$ -$ -$ 0.00%
101-448-5-101-06 Car Allowance 750$ 750$ 750$ 750$ -$ 0.00%
101-448-5-120-00 FICA 2,973$ 2,946$ 4,148$ 2,754$ (1,394)$ -33.61%
101-448-5-121-09 Retirement 940$ 1,002$ 1,048$ -$ (1,048)$ -100.00%
101-448-5-123-00 Group Insurance 1,349$ 1,365$ 1,515$ -$ (1,515)$ -100.00%
101-448-5-130-00 Workmans Compensation 1,572$ 1,885$ 2,074$ 1,022$ (1,052)$ -50.72%
Total Personnel Services 46,142 46,145 62,495 29,526 (32,969)$ -52.75%
101-448-5-421-00 Insurance 15$ 15$ 17$ 17$ -$ 0.00%
101-448-5-422-07 Contracted Services 1,474$ 1,565$ 2,400$ 2,400$ -$ 0.00%
101-448-5-423-05 Advertising -$ 88$ 500$ 500$ -$ 0.00%
101-448-5-425-05 Maintenance Building 3,081$ -$ 3,700$ 3,700$
101-448-5-426-01 Office Supplies 251$ 81$ 500$ 500$
101-448-5-426-03 Supplies 4,690$ 6,055$ 6,500$ 6,500$ -$ 0.00%
101-448-5-426-04 Cleaning Supplies 250$ 327$ 1,500$ 1,500$ -$ 0.00%
101-448-5-426-17 Uniforms -$ 496$ 500$ 500$ -$ 0.00%
101-448-5-428-01 Telephone 1,622$ 1,530$ 1,700$ 1,700$ -$ 0.00%
101-448-5-428-02 Electricity 5,517$ 6,511$ 7,000$ 7,000$ -$ 0.00%
101-448-5-854-00 Refunds -$ 255$ 250$ 250$ -$ 0.00%
Total Other Expenditures 16,900 16,922 24,567 24,567 -$ 0.00%
101-448-5-911-00 Buildings & Structures 24,999$ 5,294$ 30,000$ -$ (30,000)$ -100.00%
101-448-5-920-00 Furniture & Equipment -$ -$ 5,000$ 2,000$ (3,000)$ -60.00%
Total Capital Expenditures 24,999 5,294 35,000 2,000 (33,000) -94.29%
Total Expenditures 88,041 68,361 122,062 56,093 (65,969) -54.05%
City Of Brookings 19
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
AQUATIC CENTER
101-449-4-346-04 Aquatic Center Concessions 24,155$ 25,964$ 32,000$ 27,000$ (5,000)$ -15.63%
101-449-4-446-02 Swimming Pool Fees 151,951$ 159,486$ 155,000$ 157,000$ 2,000$ 1.29%
Total Revenue 176,106 185,450 187,000 184,000 (3,000)$ -1.60%
101-449-5-101-00 Regular Pay 52,448$ 45,443$ 57,015$ -$ (57,015)$ -100.00%
101-449-5-101-01 Temporary Pay 135,639$ 122,635$ 156,500$ 153,000$ (3,500)$ -2.24%
101-449-5-101-04 Overttime Pay 2,226$ 7,108$ 4,500$ 1,500$ (3,000)$ -66.67%
101-449-5-101-06 Car Allowance 1,500$ 1,500$ 1,800$ 1,800$ -$ 0.00%
101-449-5-101-07 Clothing/Boot Allowance 651$ 312$ 1,520$ 1,520$ -$ 0.00%
101-449-5-101-10 Wellness Benefit 38$ 36$ -$ -$ -$ 0.00%
101-449-5-120-00 FICA 13,863$ 13,419$ 16,953$ 12,441$ (4,512)$ -26.61%
101-449-5-121-09 Retirement 2,575$ 2,726$ 4,067$ -$ (4,067)$ -100.00%
101-449-5-123-00 Group Insurance 3,804$ 3,872$ 5,544$ -$ (5,544)$ -100.00%
101-449-5-130-00 Workmans Compensation 7,028$ 6,119$ 6,731$ 5,074$ (1,657)$ -24.62%
Total Personnel Services 219,773 203,169 254,630 175,335 (79,295)$ -31.14%
101-449-5-421-00 Insurance 6,817$ 6,295$ 6,925$ 6,925$ -$ 0.00%
101-449-5-422-09 Testing Services -$ -$ 375$ 375$ -$ 0.00%
101-449-5-423-05 Advertising-Promotion Fees 866$ 800$ 1,000$ 1,000$ -$ 0.00%
101-449-5-425-04 Maintenance Equipment 6,826$ 6,838$ 7,000$ 7,500$ 500$ 7.14%
101-449-5-425-05 Maint Buildings & Structures 2,453$ 1,187$ 6,000$ 6,000$ -$ 0.00%
101-449-5-426-01 Office Supplies 7$ 621$ 500$ 500$ -$ 0.00%
101-449-5-426-03 General Supplies 3,776$ 4,093$ 6,500$ 6,500$ -$ 0.00%
101-449-5-426-04 Cleaning Supplies 863$ 1,384$ 1,500$ 1,500$ -$ 0.00%
101-449-5-426-15 Chemicals 51,983$ 37,680$ 40,500$ 40,500$ -$ 0.00%
101-449-5-428-01 Telephone 51$ 109$ 250$ 250$ -$ 0.00%
101-449-5-428-02 Electric & Water 47,644$ 49,041$ 42,000$ 45,000$ 3,000$ 7.14%
101-449-5-428-03 Heat 11,963$ 7,108$ 15,000$ 12,500$ (2,500)$ -16.67%
101-449-5-447-10 Concession Supplies 17,257$ 14,722$ 18,500$ 18,500$ -$ 0.00%
101-449-5-469-00 Credit Card Fees 610$ 599$ 550$ 650$ 100$ 18.18%
101-449-5-854-00 Refunds -$ 237$ -$ -$ -$ 0.00%
Total Other Expenditures 151,116 130,713 146,600 147,700 1,100$ 0.75%
101-449-5-911-00 Buildings & Structures 28,870$ -$ -$ 5,000$ 5,000$ 0.00%
101-449-5-920-00 Furniture & Equipment 29,249$ 22,082$ 75,000$ 10,000$ (65,000)$ -86.67%
Total Capital Expenditures 58,119 22,082 75,000 15,000 (60,000)$ -80.00%
Total Expenditures 429,008 355,964 476,230 338,035 (138,195) -29.02%
City Of Brookings 20
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
RECREATION DEPARTMENT
101-451-4-441-08 Advertising 4,650$ 4,785$ 4,000$ 4,000$ -$ 0.00%
101-451-4-446-03 Recreation Program Fees 89,098$ 82,246$ 89,000$ 86,000$ (3,000)$ -3.37%
101-451-4-446-07 Reimbursements 6,977$ 6,139$ 8,500$ 7,100$ (1,400)$ -16.47%
101-451-4-446-10 Donation -$ 800$ -$ -$ -$ 0.00%
101-451-4-669-02 Sponsorships 1,830$ 1,387$ 2,700$ 2,500$ (200)$ -7.41%
Total Revenue 102,554 95,356 104,200 99,600 (4,600)$ -4.41%
101-451-5-101-00 Regular Pay 93,201$ 88,871$ 100,380$ 189,196$ 88,816$ 88.48%
101-451-5-101-01 Temporary Pay-Recreation 86,625$ 68,624$ 89,253$ 89,253$ -$ 0.00%
101-451-5-101-02 Temporary Pay-Affliate 6,091$ 5,251$ 6,700$ 6,700$ -$ 0.00%
101-451-5-101-04 Overtime Pay 684$ 225$ -$ -$ -$ 0.00%
101-451-5-101-06 Car Allowance 3,750$ 3,750$ 3,750$ 3,750$ -$ 0.00%
101-451-5-101-10 Wellness Benefit 146$ 124$ 200$ -$ (200)$ -100.00%
101-451-5-120-00 FICA 13,655$ 12,571$ 15,435$ 21,761$ 6,326$ 40.98%
101-451-5-121-09 Retirement 5,889$ 6,241$ 6,349$ 12,846$ 6,497$ 102.33%
101-451-5-123-00 Group Insurance 10,191$ 7,316$ 8,020$ 21,867$ 13,847$ 172.66%
101-451-5-130-00 Workmans Compensation 1,922$ 2,203$ 2,424$ 2,287$ (137)$ -5.65%
Total Personnel Services 222,153 195,175 232,511 347,660 115,149$ 49.52%
101-451-5-421-00 Insurance 298$ 308$ 339$ 339$ -$ 0.00%
101-451-5-422-07 Contracting Services 3,643$ 3,358$ 7,500$ 7,500$ -$ 0.00%
101-451-5-423-05 Advertising/Promotion Fees 11,441$ 11,211$ 12,000$ 12,000$ -$ 0.00%
101-451-5-425-02 Maintenance Motor Vehicle -$ 28$ 500$ 500$ -$ 0.00%
101-451-5-425-05 Maintenace Buildings 1,540$ 7,201$ 5,000$ 5,000$ -$ 0.00%
101-451-5-426-01 Office Supplies 482$ 1,561$ 2,000$ 2,000$ -$ 0.00%
101-451-5-426-04 Cleaning Supplies 301$ 62$ 1,000$ 1,000$ -$ 0.00%
101-451-5-426-07 Recreation Supplies 15,241$ 8,765$ 21,550$ 21,550$ -$ 0.00%
101-451-5-426-09 Subscriptions/Books -$ -$ 100$ -$ (100)$ -100.00%
101-451-5-426-10 Gasoline -$ 237$ 500$ 500$ -$ 0.00%
101-451-5-426-17 Uniforms 3,134$ 3,530$ 5,000$ 4,000$ (1,000)$ -20.00%
101-451-5-427-01 Travel & Lodging 1,635$ 2,167$ 3,000$ 3,000$ -$ 0.00%
101-451-5-427-02 Registration & Training 595$ 1,563$ 1,500$ 1,500$ -$ 0.00%
101-451-5-428-01 Telephone 7,270$ 7,575$ 7,600$ 7,600$ -$ 0.00%
101-451-5-428-02 Electric & Water 7,121$ 8,422$ 6,750$ 7,750$ 1,000$ 14.81%
101-451-5-428-03 Heat 2,665$ 1,409$ 4,100$ 3,000$ (1,100)$ -26.83%
101-451-5-429-01 Membership & Dues 325$ 325$ 400$ 400$ -$ 0.00%
101-451-5-429-08 Postage 229$ 134$ 200$ 200$ -$ 0.00%
101-451-5-469-00 Credit Card Fees/Banking Fees -$ -$ 800$ 800$ -$ 0.00%
101-451-5-854-00 Refunds 7,733$ 6,934$ 8,000$ 8,000$ -$ 0.00%
101-451-5-856-01 Affiliated Organizations 12,869$ 16,641$ 14,000$ -$ (14,000)$ -100.00%
Total Other Expenditures 76,522 81,432 101,839 86,639 (15,200)$ -14.93%
101-451-5-920-00 Furniture & Equipment 1,444$ 23,158$ 19,000$ -$ (19,000)$ -100.00%
Total Capital Expenditures 1,444 23,158 19,000 - (19,000) -100.00%
Total Expenditures 300,119 299,765 353,350 434,299 80,949 22.91%
City Of Brookings 21
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
PARKS DEPARTMENT
101-452-4-446-04 Tennis Court Fees 238$ 930$ 250$ 250$ -$ 0.00%
101-452-4-446-06 Camping Fees 21,481$ 16,737$ 20,000$ 20,000$ -$ 0.00%
101-452-4-446-08 Reimbursed Expense 22,837$ 134,719$ 12,000$ 15,000$ 3,000$ 25.00%
101-452-4-446-10 Donations -$ 5,050$ -$ -$ -$ 0.00%
101-452-4-446-12 Park Rentals 4,100$ 3,930$ 3,200$ 4,000$ 800$ 25.00%
101-452-4-662-11 Garden Plot Rentals 9,398$ 9,194$ 10,000$ 9,000$ (1,000)$ -10.00%
101-452-4-664-00 Sale of Fixed Assets 5,349$ -$ -$ -$ -$ 0.00%
101-452-4-669-02 Miscellaneous Revenue 4,491$ 6,695$ -$ -$ -$ 0.00%
Total Revenue 67,895 177,256 45,450 48,250 2,800$ 6.16%
101-452-5-101-00 Regular Pay 436,407$ 531,822$ 497,533$ 633,423$ 135,890$ 27.31%
101-452-5-101-01 Temporary Pay 136,942$ 134,457$ 160,000$ 147,000$ (13,000)$ -8.13%
101-452-5-101-04 Overtime Pay 17,162$ 14,505$ 14,000$ 14,000$ -$ 0.00%
101-452-5-101-06 Car Allowance 1,200$ 1,200$ 1,200$ 1,200$ -$ 0.00%
101-452-5-101-07 Clothing Allowance 830$ 818$ 1,000$ 1,500$ 500$ 50.00%
101-452-5-101-10 Wellness Benefit 231$ 241$ 600$ 600$ -$ 0.00%
101-452-5-120-00 FICA 49,305$ 49,064$ 52,323$ 62,120$ 9,797$ 18.72%
101-452-5-121-09 Retirement 32,188$ 32,603$ 31,450$ 39,122$ 7,672$ 24.39%
101-452-5-123-00 Group Insurance 88,106$ 93,609$ 106,957$ 119,365$ 12,408$ 11.60%
101-452-5-130-00 Workmans Compensation 26,915$ 29,572$ 33,869$ 13,812$ (20,057)$ -59.22%
Total Personnel Services 789,286 887,890 898,932 1,032,142 133,210$ 14.82%
101-452-5-421-00 Insurance 17,650$ 20,363$ 22,400$ 22,400$ -$ 0.00%
101-452-5-422-03 Consulting/Engineering 8,605$ 55,478$ 4,000$ 4,000$ -$ 0.00%
101-452-5-422-07 Contracting Services 1,962$ 2,301$ 3,000$ 3,000$ -$ 0.00%
101-452-5-422-15 Drug & Alcohol Testing 270$ 96$ 500$ 500$ -$ 0.00%
101-452-5-423-01 Publication /Recording Fees 423$ 6$ 500$ 500$ -$ 0.00%
101-452-5-423-05 Advertising/Promotion Fees -$ 15$ 350$ 350$ -$ 0.00%
101-452-5-424-01 Equipment Rental 7,661$ 4,621$ 8,000$ 8,000$ -$ 0.00%
101-452-5-425-01 Maintenance Office Equipment 62$ 49$ 350$ 350$ -$ 0.00%
City Of Brookings 22
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
101-452-5-425-02 Maintenance Motor Vehicle 208$ 592$ 3,000$ 3,000$ -$ 0.00%
101-452-5-425-03 Maintenance Trucks 4,600$ 3,274$ 7,500$ 7,500$ -$ 0.00%
101-452-5-425-04 Maintenance Equipment 30,587$ 24,391$ 31,600$ 31,600$ -$ 0.00%
101-452-5-425-05 Maintenance Buildings 26,677$ 102,295$ 30,000$ 30,000$ -$ 0.00%
101-452-5-425-06 Maintenance Radio -$ 204$ -$ -$ -$ 0.00%
101-452-5-426-01 Office Supplies 1,193$ 1,072$ 1,500$ 1,500$ -$ 0.00%
101-452-5-426-03 General Supplies 50,512$ 63,174$ 60,000$ 60,000$ -$ 0.00%
101-452-5-426-04 Cleaning Supplies 1,924$ 3,271$ 5,000$ 5,000$ -$ 0.00%
101-452-5-426-06 Horticulture Supplies 26,780$ 30,097$ 30,000$ 30,000$ -$ 0.00%
101-452-5-426-09 Subscriptions/Books 290$ -$ 300$ -$ (300)$ -100.00%
101-452-5-426-10 Gasoline 18,524$ 21,068$ 24,000$ 24,000$ -$ 0.00%
101-452-5-426-11 Oil & Grease Supplies 3,960$ 5,368$ 5,500$ 5,500$ -$ 0.00%
101-452-5-426-12 Tires 3,183$ 2,128$ 3,000$ 3,000$ -$ 0.00%
101-452-5-426-13 Diesel Fuel 6,729$ 13,267$ 14,000$ 14,000$ -$ 0.00%
101-452-5-426-15 Chemicals 9,442$ 6,464$ 11,000$ 11,000$ -$ 0.00%
101-452-5-426-17 Uniforms 2,708$ 2,558$ 2,500$ 2,700$ 200$ 8.00%
101-452-5-426-18 Gravel 1,538$ 557$ 1,500$ 1,500$ -$ 0.00%
101-452-5-426-19 Bituminous Material 448$ 46$ 1,000$ -$ (1,000)$ -100.00%
101-452-5-426-21 Street Sealing 1,666$ -$ 2,500$ -$ (2,500)$ -100.00%
101-452-5-426-23 Sand 6,771$ 5,628$ 8,000$ 8,000$ -$ 0.00%
101-452-5-427-01 Travel & Lodging 1,133$ (1,012)$ 3,000$ 3,000$ -$ 0.00%
101-452-5-427-02 Registration & Training 750$ 1,315$ 3,000$ 3,000$ -$ 0.00%
101-452-5-428-01 Telephone 10,818$ 10,539$ 10,600$ 10,600$ -$ 0.00%
101-452-5-428-02 Electric & Water 80,072$ 83,178$ 85,000$ 85,000$ -$ 0.00%
101-452-5-428-03 Heat 8,886$ 5,668$ 9,000$ 9,000$ -$ 0.00%
101-452-5-428-05 Hauling Services (76)$ -$ 1,000$ 1,000$ -$ 0.00%
101-452-5-429-01 Membership & Dues 325$ 1,150$ 600$ 1,000$ 400$ 66.67%
101-452-5-429-08 Postage 144$ 145$ 400$ 400$ -$ 0.00%
101-452-5-469-00 Banking Fees/Credit Card Fees 248$ 255$ 500$ 500$ -$ 0.00%
101-452-5-854-00 Remit Revenue Collected -$ 109$ -$ -$ -$ 0.00%
101-452-5-854-01 Refunds 247$ 27$ -$ -$ -$ 0.00%
Total Other Expenditures 336,918 469,760 394,100 390,900 (3,200)$ -0.81%
City Of Brookings 23
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
PARKS DEPARTMENT - continued
101-452-5-911-00 Building & Structures -$ 1,056$ -$ 34,000$ 34,000$ 0.00%
101-452-5-930-00 Machinery & Auto Equipment 158,699$ 122,758$ 223,000$ 62,000$ (161,000)$ -72.20%
101-452-5-940-00 Other Capital 158,554$ 339,875$ 109,000$ -$ (109,000)$ -100.00%
101-452-5-999-47 Capital Special Project 5,932$ -$ -$ -$ -$ 0.00%
Total Capital Expenditures 323,186 463,689 332,000 96,000 (236,000)$ -71.08%
Total Expenditures 1,449,390 1,821,339 1,625,032 1,519,042 (105,990) -6.52%
LARSONS ICE ARENA
101-453-4-446-05 Ice Arena Fees 124,644$ 103,785$ 125,000$ 70,000$ (55,000)$ -44.00%
101-453-4-446-08 Reimbursed Expense -$ 200$ -$ -$ -$ 0.00%
101-453-4-446-18 Donations 36,500$ 40,500$ 40,500$ 70,500$ 30,000$ 74.07%
Total Revenue 161,144 144,485 165,500 140,500 (25,000)$ -15.11%
101-453-5-101-00 Regular Pay 140,477$ 95,014$ 149,112$ 104,144$ (44,968)$ -30.16%
101-453-5-101-01 Temporary Pay 32,667$ 23,397$ 40,600$ 30,000$ (10,600)$ -26.11%
101-453-5-101-04 Overttime Pay 3,107$ 4,399$ 3,000$ 3,000$ -$ 0.00%
101-453-5-101-06 Car Allowance 900$ 900$ 900$ 900$ -$ 0.00%
101-453-5-101-07 Clothing/Boot Allowance 210$ 248$ 210$ 210$ -$ 0.00%
101-453-5-101-10 Wellness Benefit 140$ 306$ -$ -$ -$ 0.00%
101-453-5-120-00 FICA 8,954$ 8,896$ 15,936$ 11,319$ (4,617)$ -28.97%
101-453-5-121-09 Retirement 5,308$ 5,829$ 10,063$ 6,442$ (3,621)$ -35.98%
101-453-5-123-00 Group Insurance 16,688$ 18,109$ 29,128$ 20,887$ (8,241)$ -28.29%
101-453-5-130-00 Workmans Compensation -$ 1,825$ 2,235$ 1,239$ (996)$ -44.56%
Total Personnel Services 208,450 158,923 251,184 178,141 (73,043)$ -29.08%
101-453-5-421-00 Insurance 6,472$ 6,776$ 7,454$ 7,454$ -$ 0.00%
101-453-5-422-07 Contracting Services -$ 22,707$ -$ -$ -$ 0.00%
101-453-5-423-05 Advertising/Promotion Fees -$ -$ 250$ -$ (250)$ -100.00%
101-453-5-425-04 Maintenance Equipment 29,435$ 169,850$ 25,000$ 25,000$ -$ 0.00%
101-453-5-425-05 Maintenance Buildings 12,495$ 41,808$ 16,000$ 30,000$ 14,000$ 87.50%
101-453-5-426-01 Office Supplies 149$ 61$ 250$ 250$ -$ 0.00%
101-453-5-426-03 General Supplies 26,508$ 11,885$ 25,000$ 15,000$ (10,000)$ -40.00%
101-453-5-426-04 Cleaning Supplies 3,944$ 9,459$ 5,000$ 6,000$ 1,000$ 20.00%
101-453-5-426-10 Propane Gasoline 2,834$ 3,499$ 3,000$ 3,500$ 500$ 16.67%
101-453-5-427-02 Registration & Training -$ 475$ 1,000$ 2,500$ 1,500$ 150.00%
101-453-5-428-01 Telephone 601$ 805$ 1,500$ 1,500$ -$ 0.00%
101-453-5-428-02 Electric & Water 136,316$ 116,557$ 135,000$ 125,000$ (10,000)$ -7.41%
101-453-5-428-03 Heat 35,355$ 29,783$ 33,000$ 33,000$ -$ 0.00%
101-453-5-429-01 Propane 475$ 107$ 500$ -$ (500)$ -100.00%
101-453-5-469-00 Credit Card Fees -$ -$ 150$ -$ (150)$ -100.00%
101-453-5-854-00 Refunds -$ -$ 100$ -$ (100)$ -100.00%
Total Other Expenditures 254,584 413,771 253,204 249,204 (4,000)$ -1.58%
101-453-5-911-00 Building & Structures -$ 3,503$ -$ 20,000$ 20,000$ 0.00%
101-453-5-920-00 Furniture & Equipment 5,152$ 7,262$ 4,000$ -$ (4,000)$ -100.00%
101-453-5-930-00 Machinery & Equipment 15,367$ -$ 158,000$ -$ (158,000)$ -100.00%
Total Capital Expenditures 20,519 10,766 162,000 20,000 (142,000)$ -87.65%
Total Expenditures 483,552 583,460 666,388 447,345 (219,043) -32.87%
City Of Brookings 24
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
FORESTRY DEPARTMENT
101-454-4-441-08 Reimbursed Expense 3,260$ 1,768$ -$ -$ -$ 0.00%
101-454-4-441-09 Miscellaneous 8,804$ 1,924$ 15,000$ 9,000$ (6,000)$ -40.00%
Total Revenue 12,064 3,692 15,000 9,000 (6,000)$ 100.00%
101-454-5-101-00 Regular Pay 249,703$ 255,423$ 258,969$ 215,838$ (43,131)$ -16.65%
101-454-5-101-01 Temporary Pay 8,552$ 11,463$ 17,000$ 17,000$ -$ 0.00%
101-454-5-101-04 Overtime Pay (101)$ 909$ 800$ 800$ -$ 0.00%
101-454-5-101-06 Car Allowance 600$ 600$ 600$ 600$ -$ 0.00%
101-454-5-101-07 Clothing Allowance 1,040$ 915$ 1,250$ 1,250$ -$ 0.00%
101-454-5-101-10 Wellness Benefit 204$ 155$ -$ -$ -$ 0.00%
101-454-5-120-00 FICA 18,240$ 19,293$ 21,793$ 17,969$ (3,824)$ -17.55%
101-454-5-121-09 Retirement 14,517$ 15,283$ 16,073$ 13,074$ (2,999)$ -18.66%
101-454-5-123-00 Group Insurance 36,507$ 41,332$ 49,342$ 30,529$ (18,813)$ -38.13%
101-454-5-130-00 Workmans Compensation 53,821$ 58,959$ 64,855$ 19,420$ (45,435)$ -70.06%
Total Personnel Services 383,084 404,331 430,682 316,480 (114,202)$ -26.52%
101-454-5-421-00 Insurance 5,548$ 6,337$ 5,871$ 7,000$ 1,129$ 19.23%
101-454-5-422-15 Drug & Alcohol Testing 78$ -$ 206$ 206$ -$ 0.00%
101-454-5-425-03 Maintenance Trucks 4,347$ 1,917$ 5,000$ 5,000$ -$ 0.00%
101-454-5-425-04 Maintenance Equipment 8,135$ 7,542$ 8,000$ 8,000$ -$ 0.00%
101-454-5-425-05 Maintenance Buildings 325$ 648$ 1,400$ 1,400$ -$ 0.00%
101-454-5-425-17 Maintenance Sidewalks 2,138$ -$ 5,500$ -$ (5,500)$ -100.00%
101-454-5-426-03 General Supplies 5,586$ 4,918$ 6,000$ 6,000$ -$ 0.00%
101-454-5-426-06 Horticulture Supplies 21,078$ 21,032$ 23,000$ 23,000$ -$ 0.00%
101-454-5-426-09 Subscriptions/Books -$ -$ 150$ 150$ -$ 0.00%
101-454-5-426-10 Gasoline 10,033$ 10,110$ 10,000$ 10,000$ -$ 0.00%
101-454-5-426-11 Oil & Grease Supplies 396$ 914$ 1,000$ 1,000$ -$ 0.00%
101-454-5-426-12 Tires 1,279$ 50$ 2,000$ 2,000$ -$ 0.00%
101-454-5-426-13 Diesel Fuel 12,135$ 12,445$ 12,000$ 13,500$ 1,500$ 12.50%
101-454-5-426-15 Supplies -$ 14$ 500$ -$ (500)$ -100.00%
101-454-5-426-17 Uniforms 1,296$ 984$ 1,600$ 1,600$ -$ 0.00%
101-454-5-426-23 Sand -$ -$ 500$ -$ (500)$ -100.00%
101-454-5-427-01 Travel & Lodging 698$ 463$ 1,500$ 1,500$ -$ 0.00%
101-454-5-427-02 Registration & Training 1,278$ 1,033$ 1,500$ 1,500$ -$ 0.00%
101-454-5-428-01 Telephone 732$ 584$ 1,400$ 1,400$ -$ 0.00%
101-454-5-428-03 Heat 1,663$ 929$ 3,000$ 3,000$ -$ 0.00%
101-454-5-428-05 Hauling Service 2,044$ 1,766$ 2,200$ 2,200$ -$ 0.00%
101-454-5-429-01 Membership & Dues 200$ -$ 450$ 450$ -$ 0.00%
101-454-5-429-08 Postage 205$ 60$ 300$ 300$ -$ 0.00%
Total Other Expenditures 79,195 71,747 93,077 89,206 (3,871)$ -4.16%
101-454-5-930-00 Machinery & Auto Equipment 98,580$ 82,841$ 119,500$ -$ (119,500)$ -100.00%
101-454-5-940-00 Other Capital -$ -$ -$ 4,000$ 4,000$ 0.00%
101-454-5-950-10 IT Capital less than $5000 -$ -$ -$ 1,200$ 1,200$ 0.00%
Total Capital Expenditures 98,580 82,841 119,500 5,200 (114,300)$ -95.65%
Total Expenditures 560,858 558,919 643,259 410,886 (232,373) -36.12%
City Of Brookings 25
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
LIBRARY
101-455-4-334-09 Grants -$ -$ -$ 2,000$ 2,000$ 0.00%
101-455-4-334-10 Private Grants/Donations 21,312$ 250$ -$ -$ -$ 0.00%
101-455-4-339-00 In Lieu of Taxes 17,500$ 17,500$ 17,500$ 17,500$ -$ 0.00%
101-455-4-662-01 Rental Income 287$ -$ 1,000$ -$ (1,000)$ -100.00%
101-455-4-669-01 Miscellaneous 4,784$ 5,051$ 4,500$ 4,500$ -$ 0.00%
Total Revenue 43,883 22,801 23,000 24,000 1,000$ 4.35%
101-455-5-101-00 Regular Pay 517,605$ 480,563$ 522,364$ 549,010$ 26,646$ 5.10%
101-455-5-101-01 Temporary Pay 75,359$ 113,453$ 79,913$ 79,913$ -$ 0.00%
101-455-5-101-04 Overtime Pay 228$ (296)$ 1,000$ 1,000$ -$ 0.00%
101-455-5-101-10 Wellness Benefit 162$ 186$ 900$ 400$ (500)$ -55.56%
101-455-5-120-00 FICA 41,534$ 42,929$ 47,384$ 48,258$ 874$ 1.84%
101-455-5-121-09 Retirement 29,712$ 30,598$ 32,369$ 33,055$ 686$ 2.12%
101-455-5-123-00 Group Insurance 86,337$ 78,612$ 77,894$ 86,735$ 8,841$ 11.35%
101-455-5-130-00 Workmans Compensation 2,359$ 2,329$ 2,562$ 1,204$ (1,358)$ -53.01%
Total Personnel Services 753,295 748,375 764,386 799,575 35,189$ 4.60%
101-455-5-367-01 Grant Expenditures 20,834$ 431$ 1,000$ 2,000$ 1,000$ 100.00%
101-455-5-421-00 Insurance 7,105$ 7,176$ 7,894$ 7,894$ -$ 0.00%
101-455-5-422-08 Computer Services 53,231$ 51,632$ 38,175$ 38,175$ -$ 0.00%
101-455-5-423-05 Advertising/Promotion Fees 325$ 529$ 600$ 1,500$ 900$ 150.00%
101-455-5-424-01 Equipment Rental 1,721$ 1,361$ 1,800$ 1,800$ -$ 0.00%
101-455-5-425-04 Maintenance Equipment 11,183$ 10,085$ 13,560$ -$ (13,560)$ -100.00%
101-455-5-425-05 Maintenance Buildings 5,313$ 6,433$ 5,500$ 22,500$ 17,000$ 309.09%
101-455-5-426-01 Office Supplies 1,468$ 231$ 800$ 800$ -$ 0.00%
101-455-5-426-03 General Supplies 14,722$ 13,525$ 15,000$ 15,000$ -$ 0.00%
101-455-5-426-04 Cleaning Supplies 9,700$ 3,956$ 3,000$ 3,500$ 500$ 16.67%
101-455-5-427-01 Travel & Lodging 3,047$ 4,101$ 4,000$ 4,500$ 500$ 12.50%
101-455-5-427-02 Registration & Training 1,731$ 2,527$ 3,000$ 3,500$ 500$ 16.67%
101-455-5-428-01 Telephone 3,474$ 3,203$ 5,500$ 3,500$ (2,000)$ -36.36%
101-455-5-428-02 Electric & Water 69,067$ 70,862$ 66,000$ 75,000$ 9,000$ 13.64%
101-455-5-429-03 Cleaning Services 397$ 822$ -$ -$ -$ 0.00%
101-455-5-429-08 Postage 4,946$ 3,546$ 4,800$ 4,800$ -$ 0.00%
Total Other Expenditures 208,265 180,420 170,629 184,469 13,840 8.11%
101-455-5-911-00 Building & Structures -$ -$ 175,000$ 3,500$ (171,500)$ -98.00%
101-455-5-920-00 Furniture & Equipment -$ -$ -$ 20,000$ 20,000$ 0.00%
101-455-5-950-01 Capital less than $5000 6,953$ -$ -$ -$ -$ 0.00%
101-455-5-950-02 Adult Reading Level Books 55,569$ 56,224$ 52,450$ 53,505$ 1,055$ 2.01%
101-455-5-950-03 Children Reading Level Books 18,872$ 19,049$ 19,380$ 19,574$ 194$ 1.00%
101-455-5-950-04 Audio/Visual Material 23,186$ 23,783$ 24,700$ 24,947$ 247$ 1.00%
101-455-5-950-05 Periodicals/Subscriptions 8,578$ 9,424$ 8,500$ 8,500$ -$ 0.00%
101-455-5-950-06 Large Print Books 6,951$ 7,192$ 7,395$ 8,585$ 1,190$ 16.09%
101-455-5-950-07 Young Adult Reading Level Book 8,883$ 9,494$ 9,078$ 9,169$ 91$ 1.00%
101-455-5-950-08 E-Books -$ -$ 21,800$ 22,018$ 218$ 1.00%
101-455-5-950-10 IT Capital less than $5000 -$ -$ -$ 7,500$ 7,500$ 0.00%
Total Capital Expenditures 128,992 125,166 318,303 177,298 (141,005)$ -44.30%
Total Expenditures 1,090,552 1,053,961 1,253,318 1,161,342 (91,976) -7.34%
City Of Brookings 26
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
APPROPRIATION/SUBSIDIES
101-495-4-334-00 Grants - Federal -$ -$ -$ 17,600$ 17,600$ 0.00%
Total Revenue - - - 17,600 17,600 0.00%
101-495-5-466-01 Economic Incentive Grant 69,905$ 35,784$ -$ -$ -$ 0.00%
101-495-5-856-03 Community Cultural Subsidy 25,000$ 25,000$ 35,000$ 30,000$ (5,000)$ -14.29%
101-495-5-856-04 Community Band Subsidy 8,000$ 8,000$ 8,000$ 6,000$ (2,000)$ -25.00%
101-495-5-856-05 Safe Ride 5,200$ 5,200$ 5,200$ 5,200$ -$ 0.00%
101-495-5-856-07 Brookings Area Transit Authori 78,000$ 80,000$ 80,000$ 100,000$ 20,000$ 25.00%
101-495-5-856-08 East Central Behavorial Health -$ -$ -$ 15,000$ 15,000$ 0.00%
101-495-5-856-09 Brkngs Regional Humane Society 10,000$ 9,000$ -$ -$ -$ 0.00%
101-495-5-856-10 Brkngs Domestic Abuse Shelter 22,000$ 16,500$ 17,500$ 19,000$ 1,500$ 8.57%
101-495-5-856-12 Farmers Market Subsidy -$ 4,000$ 4,000$ 4,500$ 500$ 12.50%
101-495-5-856-14 Affiliated Organizations -$ -$ -$ 4,000$ 4,000$ 0.00%
101-495-5-856-16 BATA Grant Match-Bus -$ -$ -$ 15,000$ 15,000$ 0.00%
101-495-5-856-17 Brookings County Drug Court -$ -$ -$ 2,000$ 2,000$ 0.00%
101-495-5-856-18 SD Humanities Council -$ -$ -$ 7,500$ 7,500$ 0.00%
101-495-5-856-19 Human Rights Commission -$ -$ -$ 11,700$ 11,700$ 0.00%
101-495-5-856-20 Committee for pple with disab -$ -$ -$ 3,580$ 3,580$ 0.00%
101-495-5-856-21 Sustainability Committee -$ -$ -$ 5,000$ 5,000$ 0.00%
101-495-5-856-22 Bike Advisory Committee -$ -$ -$ 3,500$ 3,500$ 0.00%
101-495-5-856-23 Historic Preservation Commissi -$ -$ -$ 42,450$ 42,450$ 0.00%
101-495-5-856-37 School District Subsidy 207,200$ 190,000$ 190,000$ 195,000$ 5,000$ 2.63%
101-495-5-856-61 Research Park -$ -$ -$ 146,250$ 146,250$ 0.00%
101-495-5-856-69 Boys & Girls Club Subsidy 75,000$ 75,000$ 75,000$ 75,000$ -$ 0.00%
101-495-5-856-70 Brkgs County Youth Mentoring 3,000$ 3,000$ 4,000$ 6,000$ 2,000$ 50.00%
101-495-5-856-71 Brookings Crime Stoppers 2,000$ 2,000$ -$ 2,000$ 2,000$ 0.00%
101-495-5-856-73 Brookings Economic Dev Corp 195,000$ 153,000$ 215,000$ -$ (215,000)$ -100.00%
101-495-5-856-75 Brookings Empowerment Proj -$ 7,000$ 2,500$ 2,500$ -$ 0.00%
Total Other Expenditures 700,305 613,484 636,200 701,180 64,980 10.21%
101-495-7-899-01 Transfer out to Airport 229,680$ 230,611$ 239,000$ 220,552$ (18,448)$ -7.72%
101-495-7-899-05 Treansfer Out 70,562$ -$ -$ -$ -$ 0.00%
101-495-7-899-24 Transfer out to Public Art 13,107$ 15,414$ 15,002$ -$ (15,002)$ -100.00%
101-495-7-899-28 Transfer to E911 -$ -$ -$ 289,730$ 289,730$ 0.00%
101-495-7-899-29 Transfer out to 3rd Penny Tax -$ -$ -$ 50,000$ 50,000$ 0.00%
Total Transfers Out 313,349 246,025 254,002 560,282 306,280$ 120.58%
Total Expenditures 1,013,654 859,509 890,202 1,261,462 371,260 41.71%
City Of Brookings 27
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
25% SALES & USE TAX
212-000-4-113-02 Sales & Use Tax 1,634,476$ 1,694,915$ 1,704,650$ -$ (1,704,650)$ -100.00%
212-000-4-334-09 Grants 14,956$ -$ 24,000$ -$ (24,000)$ -100.00%
212-000-4-441-08 Wildfire Reimbursement -$ (1,611)$ -$ -$ -$ 0.00%
212-000-4-661-00 Interest Income 56$ (70)$ 3,000$ -$ (3,000)$ -100.00%
212-000-4-661-01 Money Market Interest 5,533$ 15,591$ 3,400$ -$ (3,400)$ -100.00%
Total Revenue 1,655,020 1,708,825 1,735,050 - (1,735,050)$ -100.00%
212-000-5-425-14 Maintenance Street ChipSealing 147,499$ 232,715$ 311,000$ -$ (311,000)$ -100.00%
212-000-5-466-01 Economic Incentive Grant 17,476$ 8,946$ -$ -$ -$ 0.00%
Total Other Expenditures 164,975 241,661 311,000 - (311,000) -100.00%
212-000-5-911-01 Buildings & Structures Fire 13,044$ -$ 74,000$ -$ (74,000)$ -100.00%
212-000-5-911-02 Buildings & Structures Police -$ 2,962$ 10,000$ -$ (10,000)$ -100.00%
212-000-5-920-00 Furniture & Equipment 15,536$ -$ -$ -$ -$ 0.00%
212-000-5-930-01 Machine & Auto & Equip Fire 94,471$ 64,272$ 11,200$ -$ (11,200)$ -100.00%
212-000-5-930-02 Machine & Auto & Equip Police 250,273$ 111,519$ 192,385$ -$ (192,385)$ -100.00%
212-000-5-940-01 Other Capital Fire -$ 37,735$ -$ -$ -$ 0.00%
212-000-5-940-02 Other Capital Police -$ 81,188$ 201,115$ -$ (201,115)$ -100.00%
212-000-5-960-00 Street & Sidewalk Improvement 244,689$ 440,932$ 987,000$ -$ (987,000)$ -100.00%
212-000-5-960-02 Street curb & gutter 70,770$ 4,113$ 255,000$ -$ (255,000)$ -100.00%
212-000-5-960-00 Street & Sidewalk Improv 50/50 (213/212) 244,689$ 440,932$ 987,000$ -$ (987,000)$ -100.00%
212-000-5-960-02 Street curb & gutter 70,770$ 4,113$ 255,000$ -$ (255,000)$ -100.00%
Total Capital Expenditures 1,004,243 1,187,764 2,972,700 - (2,972,700) -100.00%
212-000-7-899-10 Brkgs City 911-2/3 call demand 193,000$ 257,000$ 270,840$ -$ (270,840)$ -100.00%
212-000-7-899-20 Transfer Out 1,490,829$ -$ -$ -$ -$ 0.00%
212-000-7-899-24 Transfer out to Public Art 20,703$ 13,004$ 17,307$ -$ (17,307)$ -100.00%
Total Transfers Out 1,704,532 270,004 288,147 - (288,147)$ -100.00%
Total Expenditures 2,873,749 1,699,430 3,571,847 - (3,571,847) -100.00%
City Of Brookings 28
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
75% PUBLIC IMPROVE/SALES & USE TAX
213-000-4-113-02 Sales & Use Tax 4,972,894$ 5,173,552$ 5,162,830$ 7,015,766$ 1,852,936$ 35.89%
213-000-4-334-02 Surface Trans Prog (STP) Grant -$ 208,469$ 729,116$ 729,116$ -$ 0.00%
213-000-4-334-09 Grants -$ 83,000$ -$ -$ -$ 0.00%
213-000-4-441-09 Miscellaneous Reimbursement 352,887$ -$ 145,600$ 475,000$ 329,400$ 226.24%
213-000-4-661-00 Interest Income 4,393$ 4,424$ 10,000$ 15,000$ 5,000$ 50.00%
213-000-4-661-01 Money Market Interest 11,222$ 55,692$ 20,000$ 25,000$ 5,000$ 25.00%
213-000-4-663-50 Debt Proceeds 5,900,000$ -$ -$ -$ -$ 0.00%
Total Revenue 11,241,396 5,525,136 6,067,546 8,259,882 2,192,336$ 36.13%
213-000-6-700-03 Transfer in TIF Revenue 590,000$ 528,709$ 406,200$ 600,000$ 193,800$ 47.71%
213-000-6-700-17 Transfer In 1,012,523$ -$ -$ -$ -$ 0.00%
Total Transfers In 1,602,523 528,709 406,200 600,000 193,800$ 47.71%
Total Revenue & Transfers In 12,843,919 6,053,845 6,473,746 8,859,882 2,386,136 36.86%
213-000-5-425-14 maintenance Street ChipSealing 147,499$ -$ -$ -$ -$ 0.00%
213-000-5-466-02 Job Creation Incentive 17,500$ -$ -$ -$ -$ 0.00%
213-000-5-470-01 Bond Principal Payments 1,877,326$ 1,921,244$ 1,975,610$ 2,029,705$ 54,095$ 2.74%
213-000-5-470-02 Bond Interest Payments 518,228$ 471,798$ 420,557$ 593,243$ 172,686$ 41.06%
213-000-5-470-03 Debt Service Costs 495$ 495$ 1,200$ -$ (1,200)$ -100.00%
213-000-5-856-63 Economic Incentive Grant 52,429$ 26,838$ -$ -$ -$ 0.00%
213-000-5-856-72 Boys & Girls Club Capital Impv 100,000$ 113,602$ 100,000$ -$ (100,000)$ -100.00%
213-000-5-856-76 SDSU Research Park 150,000$ 150,000$ 150,000$ -$ (150,000)$ -100.00%
213-000-5-856-77 BATA Grant Match-Bus -$ 15,000$ 15,000$ -$ (15,000)$ -100.00%
213-000-5-856-81 SDSU PACII 5,600,000$ 100,000$ 100,000$ 100,000$ -$ 0.00%
213-000-5-856-82 Brookings Health System 50,000$ 50,000$ 50,000$ 25,000$ (25,000)$ -50.00%
Total Other Expenditures 8,513,476 2,848,977 2,812,367 2,747,947 (64,420)$ -2.29%
213-000-5-910-00 Land 48,000$ 290,591$ -$ -$ -$ 0.00%
213-000-5-911-00 Buildings 502,247$ 100,000$ 100,000$ 250,000$ 150,000$ 150.00%
213-000-5-911-01 Railroad Crossing Arms 39,446$ 235$ -$ -$ -$ 0.00%
213-000-5-940-04 Parks & Rec Improvements -$ 313,294$ 390,000$ 241,000$ (149,000)$ -38.21%
213-000-5-940-05 Bike lane/trail Improve -eng -$ 2,508$ 74,000$ 75,000$ 1,000$ 1.35%
213-000-5-940-07 Police Dep Capital Exp -$ -$ -$ 230,225$ 230,225$ 0.00%
213-000-5-940-08 Fire Dep Capital Exp -$ -$ -$ 276,000$ 276,000$ 0.00%
213-000-5-940-09 Library Dep Capital Exp -$ -$ -$ 95,000$ 95,000$ 0.00%
213-000-5-940-10 Activity Center Capital Exp -$ -$ -$ 75,000$ 75,000$ 0.00%
213-000-5-940-11 Vehicles and Equip Capital Exp -$ -$ -$ 524,000$ 524,000$ 0.00%
213-000-5-960-00 Street & Sidewalk Improvements 248,261$ 440,932$ 1,877,000$ 1,914,000$ 37,000$ 1.97%
213-000-5-960-01 STP Project Improvments 586,099$ 208,468$ 2,936,000$ -$ (2,936,000)$ -100.00%
213-000-5-960-02 Street curb & gutter 144,188$ (69,564)$ 255,000$ 320,000$ 65,000$ 25.49%
213-000-5-999-47 Special Projects 469,098$ 16,166$ 360,000$ 32,000$ (328,000)$ -91.11%
Total Capital Expenditures 2,037,338 1,302,629 5,992,000 4,032,225 (1,959,775) -32.71%
213-000-7-899-01 Transfer Out to Airport -$ 114,500$ 169,950$ 212,100$ 42,150$ 24.80%
213-000-7-899-03 Transfer out-Swiftel CIP 300,000$ 299,137$ 300,000$ 451,700$ 151,700$ 50.57%
213-000-7-899-24 Transfer out to Public Art 16,191$ 21,572$ 34,440$ 44,778$ 10,338$ 30.02%
213-000-7-899-25 Transfer out-Main Ave S 1,588,137$ -$ -$ -$ -$ 0.00%
213-000-7-899-28 Transfer out to Edgebrook Golf 56,829$ 185,870$ 63,600$ 115,342$ 51,742$ 81.36%
213-000-7-899-31 Transfer Out to Gateway Proj 365,000$ -$ -$ -$ -$ 0.00%
Total Transfers Out 2,326,157 621,079 567,990 823,920 255,930$ 45.06%
Total Expenditures 4,363,495 1,923,708 6,559,990 7,604,092 (1,768,265) -26.96%
City Of Brookings 29
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
E 911
214-000-4-334-09 Grants -$ -$ -$ -$ -$ 0.00%
214-000-4-338-05 E-911 Surcharge 361,246$ 370,537$ 362,000$ 367,430$ 5,430$ 1.50%
214-000-4-338-06 Brkgs County 1/3 call demand 96,500$ 96,500$ 135,420$ 144,865$ 9,445$ 6.97%
214-000-4-661-01 Interest Income 654$ 2,229$ 500$ 1,100$ 600$ 120.00%
214-000-4-669-02 Miscellaneous -$ 50,479$ -$ -$ -$ 0.00%
Total Revenue 458,401 519,744 497,920 513,395 15,475$ 3.11%
214-000-6-700-03 Brkgs City 2/3 call demand 193,000$ 257,000$ 270,840$ 289,730$ 18,890$ 6.97%
Total Transfers In 193,000 257,000 270,840 289,730 18,890$ 6.97%
Total Revenue & Transfers In 651,401 776,744 768,760 803,125 34,365 4.47%
214-000-5-101-00 Regular Pay 444,467$ 377,736$ 492,183$ 497,234$ 5,051$ 1.03%
214-000-5-101-01 Temporary Pay -$ 768$ -$ 8,500$ 8,500$ 0.00%
214-000-5-101-04 Overtime Pay 31,941$ 52,890$ 15,000$ 30,000$ 15,000$ 100.00%
214-000-5-101-10 Wellness Benefit -$ -$ 300$ 400$ 100$ 33.33%
214-000-5-120-00 FICA 32,032$ 31,618$ 37,380$ 38,038$ 658$ 1.76%
214-000-5-121-09 Retirement 26,213$ 24,953$ 29,318$ 29,834$ 516$ 1.76%
214-000-5-123-00 Group Insurance 63,520$ 58,962$ 107,710$ 82,417$ (25,293)$ -23.48%
214-000-5-130-00 Workmans Compensation 1,058$ 1,055$ 1,984$ 678$ (1,306)$ -65.83%
Total Personnel Services 599,231 547,982 683,875 687,101 3,226$ 0.47%
214-000-5-422-02 Professional Fees 7,701$ 2,834$ 4,689$ 5,600$ 911$ 19.43%
214-000-5-422-06 Database Services 55,091$ 55,312$ 59,500$ 59,000$ (500)$ -0.84%
214-000-5-422-09 Testing Services -$ -$ -$ 500$ 500$ 0.00%
214-000-5-422-10 Medical Services -$ -$ -$ 500$ 500$ 0.00%
214-000-5-424-01 Equipment Rental 6,188$ 12,805$ 13,800$ 13,800$ -$ 0.00%
214-000-5-425-04 Repair & Maintenance Equipment 1,614$ 83,384$ 3,000$ 3,000$ -$ 0.00%
214-000-5-425-06 Maintenance Radio 2,446$ 7,320$ 5,000$ 5,000$ -$ 0.00%
214-000-5-426-01 Office Supplies 1,001$ 666$ 1,000$ 1,000$ -$ 0.00%
214-000-5-426-03 General Supplies 1,559$ 1,945$ 2,000$ 2,000$ -$ 0.00%
214-000-5-426-09 Subscriptions/Books -$ 190$ 200$ 400$ 200$ 100.00%
214-000-5-426-17 Uniforms 1,102$ 1,911$ 2,000$ 2,500$ 500$ 25.00%
214-000-5-427-01 Travel & Lodging 180$ 1,005$ 3,000$ 3,000$ -$ 0.00%
214-000-5-427-02 Registration & Training 1,771$ 2,360$ 3,200$ 3,200$ -$ 0.00%
214-000-5-428-01 Telephone 2,400$ 2,200$ 2,400$ 2,400$ -$ 0.00%
214-000-5-429-01 Membership & Dues 1,147$ 199$ 900$ 900$ -$ 0.00%
Total Other Expenditures 82,198 172,132 100,689 102,800 2,111$ 2.10%
214-000-5-911-00 Buildings & Structures 919$ -$ -$ -$ -$ 0.00%
214-000-5-920-00 Furniture and Small Equipment -$ -$ -$ 31,600$ 31,600$ 0.00%
214-000-5-940-00 Software & Support 3,800$ 3,700$ 9,647$ 70,000$ 60,353$ 625.61%
214-000-5-950-01 Capital less than $5000 -$ 10,328$ 3,780$ 1,300$ (2,480)$ -65.61%
Total Capital Expenditures 4,719 14,028 13,427 102,900 89,473$ 666.37%
Total Expenditures 686,148 734,142 797,991 892,801 94,810 11.88%
City Of Brookings 30
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
SWIFTEL CENTER
224-000-4-446-03 F&B Revenue 927,260$ 1,175,868$ 1,302,428$ 1,277,221$ (25,207)$ -1.94%
224-000-4-446-08 Reimbursed Labor 246,613$ 300,588$ 307,581$ 312,613$ 5,032$ 1.64%
224-000-4-663-50 Bond Proceeds 294,600$ -$ -$ -$ -$ 0.00%
224-000-4-669-01 Sponsorships Signage Name, Etc 190,865$ 188,220$ 189,900$ 190,625$ 725$ 0.38%
224-000-4-669-02 Miscellaneous Revenues 358,370$ 466,646$ 390,845$ 411,460$ 20,615$ 5.27%
224-000-4-848-12 Facility Rent & Promotions 144,368$ 62,456$ 227,625$ 242,493$ 14,868$ 6.53%
Total Revenue 2,162,076 2,193,779 2,418,379 2,434,412 16,033$ 0.66%
224-000-6-700-04 Transfer in Sales & Use Tax 300,000$ 299,164$ 300,000$ 451,700$ 151,700$ 50.57%
224-000-6-700-13 Transfer in 3rd B 404,950$ 628,464$ 475,089$ 490,912$ 15,823$ 3.33%
Total Transfers In 704,950 927,628 775,089 942,612 167,523$ 21.61%
Total Revenue & Transfers In 2,867,026 3,121,406 3,193,468 3,377,024 183,556 5.75%
224-000-5-101-02 Personnel Services 790,261$ 791,319$ 833,899$ 896,688$ 62,789$ 7.53%
224-000-5-101-03 Temporary Pay 609,955$ 679,486$ 790,178$ 757,895$ (32,283)$ -4.09%
224-000-5-422-03 Professional & Contract Labor 141,781$ 131,659$ 75,187$ 66,231$ (8,956)$ -11.91%
224-000-5-422-07 Contracted Services 103,479$ 106,367$ 108,374$ 110,177$ 1,803$ 1.66%
224-000-5-423-01 Advertising & Marketing 71,621$ 78,909$ 66,370$ 70,115$ 3,745$ 5.64%
224-000-5-424-06 Occupancy 133,332$ 137,214$ 151,437$ 149,253$ (2,184)$ -1.44%
224-000-5-427-01 Travel and Motor Vehicle 27,835$ 10,858$ 30,050$ 29,750$ (300)$ -1.00%
224-000-5-428-02 Utilities 137,194$ 155,530$ 147,507$ 156,108$ 8,601$ 5.83%
224-000-5-429-09 Services/Operations 122,139$ 174,378$ 277,991$ 294,607$ 16,616$ 5.98%
224-000-5-446-03 F&B Expenses 281,430$ 347,391$ 387,225$ 374,001$ (13,224)$ -3.42%
224-000-5-470-02 Interest Payments 16,500$ 14,774$ -$ -$ -$ 0.00%
224-000-5-669-02 General Administrative 19,898$ 28,261$ 25,250$ 24,963$ (287)$ -1.14%
Total Other Expenditures 2,455,426 2,656,146 2,893,468 2,929,788 36,320 1.26%
224-000-5-940-01 Capital 463,029$ 167,594$ 300,000$ 451,700$ 151,700$ 50.57%
Total Capital Expenditures 463,029 167,594 300,000 451,700 151,700$ 50.57%
Total Expenditures 2,918,455 2,823,740 3,193,468 3,381,488 188,020 5.89%
City Of Brookings 31
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
LIBRARY FINES
226-000-4-559-00 Fines - Library 19,449$ 21,008$ 25,000$ 35,000$ 10,000$ 40.00%
226-000-4-661-00 Interest - Investments 55$ 4$ -$ -$ -$ 0.00%
Total Revenues 19,505 21,011 25,000 35,000 10,000$ 40.00%
226-000-5-899-99 Other Expenses 19,404$ 35,784$ 30,000$ 30,000$ -$ 0.00%
Total Expenditures 19,404 35,784 30,000 30,000 - 0.00%
LIBRARY DONATIONS
227-000-4-446-10 Donations 26,272$ 40,120$ 35,000$ 35,000$ -$ 0.00%
227-000-4-661-00 Interest - Investments 399$ 292$ 500$ 500$ -$ 0.00%
Total Revenues 26,670 40,412 35,500 35,500 -$ 0.00%
227-000-5-899-99 Other Expenses 17,200$ 43,804$ 33,000$ 33,000$ -$ 0.00%
Total Expenditures 17,200 43,804 33,000 33,000 - 0.00%
SPECIAL ASSESSMENT
280-000-4-661-00 Interest Income 136$ (151)$ -$ -$ -$ 0.00%
280-000-4-661-01 Money Market Interest Income 5,250$ 22,862$ 5,250$ 14,000$ 8,750$ 166.67%
280-000-4-663-43 Special Assessment Deferred 73,939$ 146,806$ -$ -$ -$ 0.00%
280-000-4-663-44 Special Assessment Interest 51$ 57$ 4,440$ 55$ (4,385)$ -98.76%
280-000-4-663-45 Special Assessment Current 126,663$ 74,116$ 66,290$ 69,590$ 3,300$ 4.98%
Total Revenues 206,039 243,690 75,980 83,645 7,665$ 10.09%
Total Revenues & Transfers In 206,039 243,690 75,980 83,645 7,665 10.09%
280-000-5-429-09 Miscellaneous -$ -$ -$ -$ -$ 0.00%
280-000-5-429-18 Bad Debt Expense 133,328$ -$ -$ -$ -$ 0.00%
280-000-5-960-00 Street & Sidewalk Improvements 95,262$ 88,694$ 150,000$ 150,000$ -$ 0.00%
Total Capital Expenditures 228,590 88,694 150,000 150,000 -$ 0.00%
280-000-7-899-20 Transfer to 75% Sales Tax 50,000$ -$ -$ -$ -$ 0.00%
Total Transfers Out 50,000 - - - -$ 0.00%
Total Expenditures 278,590 88,694 150,000 150,000 - 0.00%
City Of Brookings 32
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
STORM DRAINAGE
282-000-4-112-01 Drainage Fees 787,900$ 849,854$ 868,000$ 868,000$ -$ 0.00%
282-000-4-112-02 Delinquent Drainage Fees 435$ 453$ 1,220$ 450$ (770)$ -63.11%
282-000-4-112-03 Drainage Fees/Direct Billing 125,591$ 136,489$ 131,250$ 131,250$ -$ 0.00%
282-000-4-112-04 Drainage Fees Interest 789$ 1,174$ 705$ 750$ 45$ 6.38%
282-000-4-661-00 Interest Income 162$ (177)$ -$ -$ -$ 0.00%
282-000-4-661-01 Money Market Interest Income 6,160$ 26,059$ 4,450$ 16,000$ 11,550$ 259.55%
282-000-4-663-50 Proceeds SRF Loan -$ -$ -$ 850,000$ 850,000$ 0.00%
282-000-4-669-02 Miscellaneous 3,000$ 1,388$ -$ -$ -$ 0.00%
Total Revenue 924,035 1,015,241 1,005,625 1,866,450 860,825$ 85.60%
Total Revenue & Transfers In 924,035 1,015,241 1,005,625 1,866,450 860,825 85.60%
282-000-5-101-00 Regular Pay 60,473$ 60,068$ 67,225$ 131,775$ 64,550$ 96.02%
282-000-5-101-01 Temporary Pay 14,446$ 13,005$ 18,000$ 18,000$ -$ 0.00%
282-000-5-101-04 Overtime Pay (355)$ 859$ 1,000$ 1,000$ -$ 0.00%
282-000-5-101-07 Clothing Allowance 180$ 210$ 200$ 300$ 100$ 50.00%
282-000-5-120-00 FICA 4,422$ 5,563$ 6,731$ 11,600$ 4,869$ 72.34%
282-000-5-121-09 Retirement 2,611$ 3,509$ 4,119$ 8,015$ 3,896$ 94.59%
282-000-5-123-00 Group Insurance 486$ 2,847$ 5,019$ 33,875$ 28,856$ 574.94%
282-000-5-130-00 Workmans Compensation 1,872$ 2,051$ 3,537$ 2,389$ (1,148)$ -32.46%
Total Personnel Services 84,136 88,110 105,831 206,954 101,123 95.55%
282-000-5-421-00 Insurance 70$ 70$ 311$ 311$ -$ 0.00%
282-000-5-422-03 Consulting/Engineering 40,651$ 99,696$ 200,000$ 250,000$ 50,000$ 25.00%
282-000-5-425-04 Maintenance Equipment 350$ -$ 1,000$ 1,000$ -$ 0.00%
282-000-5-425-10 Maintenance Storm Sewer 100,325$ 94,751$ 85,000$ 95,000$ 10,000$ 11.76%
282-000-5-429-07 Miscellaneous -$ 82$ 1,200$ 1,200$ -$ 0.00%
282-000-5-429-09 Miscellaneous 823$ 984$ 2,500$ 2,500$ -$ 0.00%
282-000-5-470-11 Principal Payment-SRF Loan 136,182$ 140,314$ 144,610$ 248,975$ 104,365$ 72.17%
282-000-5-470-12 Interest Payment-SRF Loan 88,693$ 84,561$ 80,320$ 75,940$ (4,380)$ -5.45%
Total Other Expenditures 367,093 420,459 514,941 674,926 159,985$ 31.07%
282-000-5-930-00 Machinery & Auto Equipment -$ 5,228$ -$ -$ -$ 0.00%
282-000-5-980-00 Storm Sewer Improvements 163,577$ 680,819$ 775,000$ 1,450,000$ 675,000$ 87.10%
Total Capital Expenditures 163,577 686,047 775,000 1,450,000 675,000$ 87.10%
Total Expenditures 614,806 1,194,616 1,395,772 2,331,880 936,108 67.07%
City Of Brookings 33
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
3rd PENNY SALES TAX
284-000-4-113-01 Sales & Use Tax 914,658$ 917,783$ 969,000$ 935,000$ (34,000)$ -3.51%
284-000-4-441-09 Miscellaneous -$ 2,790$ -$ -$ -$ 0.00%
284-000-4-661-01 Money Market Interest Income 2,697$ 5,735$ 3,000$ 3,000$ -$ 0.00%
Total Revenue 917,355 926,308 972,000 938,000 (34,000) -3.50%
284-000-6-700-01 Transfer in Liquor Fund -$ 30,000$ -$ 20,000$ 20,000$ 0.00%
284-000-6-700-17 Transfer in Electric -$ -$ -$ 50,000$ 50,000$ 0.00%
Total Transfers In - 30,000 - 70,000 70,000 0.00%
Total Revenue & Transfers In 917,355 956,308 972,000 1,008,000 36,000 3.70%
284-000-5-422-07 Televised Contracted Services 13,807$ 24,692$ 15,000$ -$ (15,000)$ -100.00%
284-000-5-422-08 Website Contracted Services 8,306$ 17,920$ -$ -$ -$ 0.00%
284-000-5-429-01 First District Membership 9,426$ 9,709$ -$ -$ -$ 0.00%
284-000-5-429-21 Chambers Visitors Bureau 262,500$ 205,000$ 269,500$ 203,138$ (66,362)$ -24.62%
284-000-5-856-02 Brookings Chamber Promotional 27,000$ 57,000$ 57,000$ 55,575$ (1,425)$ -2.50%
284-000-5-856-11 Christmas Decorations 11,000$ 14,154$ -$ -$ -$ 0.00%
284-000-5-856-13 Mental Health Task Force 925$ -$ -$ -$ -$ 0.00%
284-000-5-856-48 4th of July Fireworks Display 15,000$ 15,000$ 15,000$ 10,000$ (5,000)$ -33.33%
284-000-5-856-49 SDSU Student Visitor Promotion 17,454$ 42,157$ 50,000$ 10,000$ (40,000)$ -80.00%
284-000-5-856-65 Promotion of City 150,718$ 3,768$ 10,000$ -$ (10,000)$ -100.00%
284-000-5-856-72 Downtown at Sundown 25,000$ 30,000$ 30,000$ 27,500$ (2,500)$ -8.33%
284-000-5-856-73 Brookings Economic Dev Corp 20,000$ 62,000$ -$ 210,875$ 210,875$ 0.00%
284-000-5-856-74 Brookings Downtown Inc 25,000$ -$ -$ -$ -$ 0.00%
284-000-5-856-78 Downtown Accelaration Program 63,972$ 25,250$ 50,000$ -$ (50,000)$ -100.00%
284-000-5-856-80 SD Humanities Council -$ 10,000$ -$ -$ -$ 0.00%
284-000-5-999-47 Speical Projects - CRC Remodel 6,161$ 424,124$ -$ -$ -$ 0.00%
Total Other Expenditures 656,270 940,773 496,500 517,088 20,588 4.15%
284-000-7-899-03 Transfer out to Swiftel Center 404,950$ 628,491$ 475,089$ 490,912$ 15,823$ 3.33%
Total Transfers Out 404,950 628,491 475,089 490,912 15,823 3.33%
Total Expenditures 1,061,220 1,569,264 971,589 1,008,000 36,411 3.75%
City Of Brookings 34
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
PILLOW TAX
285-000-4-113-01 Pillow Tax 242,772$ 247,528$ 400,000$ 500,000$ 100,000$ 25.00%
285-000-4-661-01 Money Market Interest Income 646$ 2,284$ 500$ 500$ -$ 0.00%
Total Revenue 243,417 249,811 400,500 500,500 100,000$ 24.97%
285-000-5-429-07 Miscellaneous 4,933$ 5,094$ 5,500$ 5,500$ -$ 0.00%
285-000-5-429-21 Convention & Visitors Bureau 217,500$ 280,000$ 230,000$ 240,000$ 10,000$ 4.35%
Total Expenditures 222,433 285,094 235,500 245,500 10,000 4.25%
Public Art Fund
290-000-4-661-00 Interest Income 0$ 620$ -$ -$ -$ 0.00%
Total Revenue 0 620 - - - 0.00%
290-000-6-700-17 Transfer In 54,786$ 56,401$ 70,408$ 73,520$ 3,112$ 4.42%
Total Transfers In 54,786 56,401 70,408 73,520 3,112$ 4.42%
Total Revenue & Transfers In 54,787 57,021 70,408 73,520 3,112 4.42%
290-000-5-422-07 Contracting Services -$ -$ -$ 250,000$ 250,000$ 0.00%
Total Expenditures - - - 250,000 250,000 0.00%
City Of Brookings 35
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
TIF DIST #1 DEBT SERVICE/INNOVA
314-000-4-111-04 Current TIF Taxes 415,023$ 435,595$ 435,500$ 480,000$ 44,500$ 10.22%
314-000-4-119-01 TIF Penalty 16$ 73$ -$ -$ -$ 0.00%
Total Revenue 415,040 435,667 435,500 480,000 44,500$ 10.22%
314-000-5-601-00 Principal Payment 28,858$ 29,733$ 390,500$ 550,000$ 159,500$ 40.85%
314-000-5-602-00 Interest Payment 43,730$ 32,484$ 45,000$ 70,000$ 25,000$ 55.56%
Total Debt Service 72,587 62,218 435,500 620,000 184,500 42.37%
Total Expenditures 72,587 62,218 435,500 620,000 184,500 42.37%
TIFDIST #3 DEBT SERVICE/VALLEY VIEW
316-000-4-111-04 Current TIF Taxes 203,875$ 210,991$ 211,000$ 211,000$ -$ 0.00%
316-000-4-119-01 TIF Penalty 31$ -$ -$ -$ -$ 0.00%
Total Revenue 203,906 210,991 211,000 211,000 -$ 0.00%
316-000-5-429-09 Misc-Return of TIF Taxes -$ -$ -$ 314,214$ 314,214$ 0.00%
316-000-5-601-00 Principal Payment 181,704$ 201,215$ 190,200$ -$ (190,200)$ -100.00%
316-000-5-602-00 Interest Payment 20,836$ 12,292$ 20,800$ -$ (20,800)$ -100.00%
Total Debt Service 202,540 213,507 211,000 314,214 103,214 48.92%
TIF DIST #4 DEBT SERVICE/SIELER
317-000-4-111-04 Current TIF Taxes 78,956$ 84,428$ 84,500$ 84,500$ -$ 0.00%
317-000-4-111-05 Delinquent TIF Taxes -$ -$ -$ -$ -$ 0.00%
Total Revenue 78,956 84,428 84,500 84,500 -$ 0.00%
317-000-5-429-09 Misc-Return of TIF Taxes -$ -$ -$ 139,572$ 139,572$ 0.00%
317-000-5-601-00 Principal Payment 71,306$ 81,504$ 77,000$ -$ (77,000)$ -100.00%
317-000-5-602-00 Interest Payment 7,724$ 4,268$ 7,500$ -$ (7,500)$ -100.00%
Total Debt Service 79,030 85,772 84,500 139,572 55,072$ 65.17%
TIF DIST # 5 DEBT SERVICE/32ND AVE
318-000-4-111-04 Current TIF Taxes 21,544$ 129,616$ 129,600$ 80,196$ (49,404)$ -38.12%
Total Revenue 21,544 129,616 129,600 80,196 (49,404)$ -38.12%
318-000-5-601-00 Principal Payment -$ -$ 100,000$ 80,196$ (19,804)$ -19.80%
318-000-5-602-00 Interest Payment -$ -$ 29,600$ -$ (29,600)$ -100.00%
Total Debt Service - - 129,600 80,196 (49,404)$ -38.12%
City Of Brookings 36
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
TIF DIST #6 DEBT SERVICE/BEL DIGESTER
319-000-4-111-04 Current TIF Taxes 244,543$ 306,183$ 306,200$ 370,000$ 63,800$ 20.84%
Total Revenue 244,543 306,183 306,200 370,000 63,800 20.84%
Total Revenues & Transfers In 244,543 306,183 306,200 370,000 63,800 20.84%
319-000-7-889-20 Transfer Out-75% S&U Fund 200,000$ -$ -$ -$ -$ 0.00%
319-000-7-899-17 Transfer to Digester 76,000$ 44,140$ -$ -$ -$ 0.00%
319-000-7-899-20 Transfer Out to 75% S&U Fund 250,000$ 245,000$ 306,200$ 350,000$ 43,800$ 14.30%
Total Transfers Out 526,000 289,140 306,200 350,000 43,800$ 14.30%
Total Expenditures 526,000 289,140 306,200 350,000 43,800 14.30%
TIE DIST # 7 DEBT SERVICE/S. MAIN
320-000-4-111-04 Current TIF Taxes 283,244$ 426,867$ 429,175$ 590,000$ 160,825$ 37.47%
Total Revenue 283,244 426,867 429,175 590,000 160,825$ 37.47%
320-000-7-899-20 Transfer Out to 75% S&U Fund 140,000$ 283,709$ 100,000$ 250,000$ 150,000$ 150.00%
Total Transfers Out 140,000 283,709 100,000 250,000 150,000$ 150.00%
Total Expenditures 140,000 283,709 100,000 250,000 150,000 150.00%
BROOKINGS GATEWAY PROJECT
520-000-4-661-01 Money Market Interest Income 2,070$ 10,747$ -$ -$ -$ 0.00%
Total Revenue 2,070 10,747 - - -$ 0.00%
520-000-6-700-04 Transfer in Sales & Use Tax 365,000$ -$ -$ -$ -$ 0.00%
Total Transfers In 365,000 - - - -$ 0.00%
Total Revenue & Transfers In 367,070 10,747 - - - 0.00%
520-000-5-422-03 Consulting -$ 23,265$ -$ -$ -$ 0.00%
520-000-5-426-06 Horticulture Supplies 92,130$ 88,215$ -$ 175,000$ 175,000$ 0.00%
520-000-5-428-04 Street Lights 377,977$ -$ -$ 400,000$ 400,000$ 0.00%
Total Other Expenditures 470,107 111,480 - 575,000 575,000 0.00%
520-000-5-940-00 Other Capital 103,000$ 21,732$ -$ -$ -$ 0.00%
Total Capital Expenditures 103,000 21,732 - - - 0.00%
520-000-7-899-24 Transfer to Public Art Fund -$ 200$ -$ -$ -$ 0.00%
Total Transfers Out - 200 - - -$ 0.00%
Total Expenditures 573,107 133,412 - 575,000 575,000 0.00%
City Of Brookings 37
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
LIQUOR STORE
601-000-4-380-04 Sales/Off Sale Miscellaneous 128,712$ 108,426$ 130,000$ 115,000$ (15,000)$ -11.54%
601-000-4-380-05 Sales/Off Sale Lottery Machine -$ 245$ -$ -$ -$ 0.00%
601-000-4-380-06 Sales/Off Sale Lottery Tickets 27,039$ 30,832$ 30,000$ 32,000$ 2,000$ 6.67%
601-000-4-380-08 Sales/Off Sale Lottery Payout (5,121)$ (7,014)$ (6,000)$ (7,000)$ (1,000)$ 16.67%
601-000-4-380-11 Sales/Off Sale Liquor 2,283,052$ 2,344,928$ 2,371,000$ 2,450,000$ 79,000$ 3.33%
601-000-4-380-21 Sales/Off Sale Wine 587,887$ 536,384$ 600,000$ 510,000$ (90,000)$ -15.00%
601-000-4-380-31 Sales/Off Sale Beer 1,111,622$ 1,158,766$ 1,175,000$ 1,230,000$ 55,000$ 4.68%
601-000-4-380-33 Sales/Off Sale Keg Deposits (1,360)$ (2,405)$ 1,500$ 1,500$ -$ 0.00%
601-000-4-380-34 Sales/Off Sale Keg Returns -$ -$ (1,500)$ (1,500)$ -$ 0.00%
601-000-4-380-99 Sales/Off Sale Deposit Adjust (1,390)$ (352)$ -$ -$ -$ 0.00%
601-000-4-661-00 Interest Income-Investments 3,444$ 2,425$ 4,000$ 1,000$ (3,000)$ -75.00%
601-000-4-661-01 Money Market Interest Income 6,833$ 26,334$ 8,000$ 30,000$ 22,000$ 275.00%
601-000-4-861-09 Miscellaneous (P) 2,046$ 878$ -$ -$ -$ 0.00%
Total Revenue 4,142,763 4,199,447 4,312,000 4,361,000 49,000$ 1.14%
601-000-5-101-00 Regular Pay 228,267$ 234,919$ 239,698$ 250,181$ 10,483$ 4.37%
601-000-5-101-01 Temporary Pay 56,646$ 60,295$ 62,500$ 62,500$ -$ 0.00%
601-000-5-101-04 Overtime Pay 8,222$ 6,329$ 8,500$ 8,500$ -$ 0.00%
601-000-5-101-07 Clothing Allowance -$ -$ 400$ 500$ 100$ 25.00%
601-000-5-101-10 Wellness Benefit 191$ 175$ 300$ 300$ -$ 0.00%
601-000-5-120-00 FICA 20,885$ 21,595$ 24,360$ 24,624$ 264$ 1.08%
601-000-5-121-09 Retirement 14,041$ 14,781$ 15,356$ 15,563$ 207$ 1.35%
601-000-5-123-00 Group Insurance 47,879$ 43,256$ 48,129$ 47,610$ (519)$ -1.08%
601-000-5-130-00 Workmans Compensation 2,805$ 2,704$ 4,662$ 3,309$ (1,353)$ -29.02%
Total Personnel Services 378,935 384,055 403,905 413,087 9,182 2.27%
601-000-5-421-00 Insurance 4,815$ 5,379$ 5,917$ 6,200$ 283$ 4.78%
601-000-5-422-02 Contracted Auditing Services 7,982$ 2,100$ 8,000$ 5,000$ (3,000)$ -37.50%
601-000-5-422-07 Contracting Services 3,459$ 4,717$ 3,600$ 5,000$ 1,400$ 38.89%
601-000-5-423-05 Advertising/Promotion Fees 28,873$ 30,040$ 28,000$ 20,000$ (8,000)$ -28.57%
601-000-5-424-06 Rent 85,013$ 86,756$ 86,800$ 88,000$ 1,200$ 1.38%
601-000-5-425-04 Maintenance Equipment 2,852$ 1,976$ 3,000$ 2,000$ (1,000)$ -33.33%
601-000-5-425-05 Maintenance Buildings 1,762$ 808$ 2,000$ 1,500$ (500)$ -25.00%
601-000-5-426-01 Office Supplies 1,556$ 2,474$ 1,700$ 2,000$ 300$ 17.65%
601-000-5-426-03 General Supplies 13,422$ 14,107$ 14,000$ 14,350$ 350$ 2.50%
601-000-5-426-04 Cleaning Supplies 99$ 319$ 200$ 225$ 25$ 12.50%
601-000-5-426-17 Uniforms -$ -$ 200$ -$ (200)$ -100.00%
601-000-5-427-01 Travel & Lodging -$ 55$ -$ -$ -$ 0.00%
601-000-5-428-01 Telephone 1,599$ 1,828$ 1,800$ 1,850$ 50$ 2.78%
601-000-5-428-02 Electric & Water 22,655$ 24,327$ 23,500$ 25,000$ 1,500$ 6.38%
601-000-5-428-03 Heat 1,342$ 2,636$ 1,500$ 2,000$ 500$ 33.33%
601-000-5-428-05 Hauling Service 2,423$ 2,682$ 2,500$ 2,750$ 250$ 10.00%
601-000-5-429-01 Membership & Dues 1,259$ 1,215$ 1,400$ 1,300$ (100)$ -7.14%
601-000-5-429-04 License Fees 1,485$ 750$ 1,500$ 750$ (750)$ -50.00%
601-000-5-429-15 Bad Debt Expense 613$ 211$ 600$ 600$ -$ 0.00%
601-000-5-469-00 Bank/Credit Card Fees 60,298$ 61,037$ 62,780$ 63,823$ 1,043$ 1.66%
601-000-5-852-01 Purchases/Liquor 1,688,918$ 1,704,833$ 1,748,000$ 1,765,000$ 17,000$ 0.97%
601-000-5-852-02 Purchases/Beer 880,253$ 903,538$ 924,500$ 950,000$ 25,500$ 2.76%
601-000-5-852-03 Purchases/Miscellaneous 72,722$ 65,658$ 84,500$ 70,000$ (14,500)$ -17.16%
601-000-5-852-04 Purchases/Wine 408,776$ 416,023$ 414,500$ 385,000$ (29,500)$ -7.12%
601-000-5-852-06 Purchases/Lottery 19,368$ 22,078$ 18,500$ 22,500$ 4,000$ 21.62%
Total Other Expenses 3,311,544 3,355,545 3,438,997 3,434,848 3,543$ 0.10%
601-000-5-920-00 Furniture & Equipment -$ -$ -$ -$ -$ 0.00%
601-000-5-950-01 Capital less than $5000 12,088$ 964$ 850$ 3,000$ 2,150$ 252.94%
Total Capital Expenses 12,088 964 850 3,000 2,150 252.94%
601-000-7-899-00 Transfer out General Fund 300,000$ 325,000$ 380,000$ 421,557$ 41,557$ 10.94%
601-000-7-899-04 Transfer out to Edgebrook 100,000$ 100,000$ 225,650$ 68,508$ (157,142)$ -69.64%
601-000-7-899-11 Transfer out to 3rd B Fund -$ 30,000$ -$ 20,000$ 20,000$ 0.00%
601-000-7-899-24 Transfer out to Public Art 121$ 11$ 9$ -$ (9)$ -100.00%
Total Transfers Out 400,121 455,011 605,659 510,065 (95,594)$ -15.78%
Total Expenses 4,102,688 4,195,575 4,449,411 4,361,000 (80,719) -1.81%
City Of Brookings 38
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
AIRPORT
606-000-4-334-09 Grants 712,784$ 89,499$ 228,250$ 2,470,000$ 2,241,750$ 982.15%
606-000-4-848-10 Terminal Rent -$ 564$ 972$ 1,008$ 36$ 3.70%
606-000-4-848-11 Landing Fees -$ -$ -$ 2,600$ 2,600$ 0.00%
606-000-4-848-12 Rentals 38,868$ 39,000$ 34,259$ 36,934$ 2,675$ 7.81%
606-000-4-848-15 Av/Jet Gas Sales 5,819$ 5,797$ 6,000$ -$ (6,000)$ -100.00%
606-000-4-848-16 Fuel Flowage Fee -$ -$ -$ 6,000$ 6,000$ 0.00%
606-000-4-861-09 Miscellaneous 2,612$ 7,306$ 200$ 1,110$ 910$ 455.00%
Total Revenue 760,083 142,166 269,681 2,517,652 2,247,971 833.57%
606-000-6-700-00 Transfer in General Fund 229,680$ 230,611$ 239,000$ 220,552$ (18,448)$ -0.07718828
606-000-6-700-04 Transfer in Sales & Use Tax -$ 114,500$ 169,950$ 212,100$ 42,150$ 24.80%
Total Transfers In 229,680 345,111 408,950 432,652 23,702 5.80%
Total Revenue & Transfers In 989,763 487,277 678,631 2,950,304 2,271,673 334.74%
606-000-5-101-00 Regular Pay 103,887$ 112,937$ 115,147$ 117,459$ 2,312$ 2.01%
606-000-5-101-01 Temporary Pay -$ -$ -$ 5,000$ 5,000$ 0.00%
606-000-5-101-04 Overtime 1,532$ 2,487$ 3,000$ 5,000$ 2,000$ 66.67%
606-000-5-101-07 Clothing Allowance 200$ 200$ 200$ 300$ 100$ 50.00%
606-000-5-101-10 Wellness Benefit -$ -$ 300$ 300$ -$ 0.00%
606-000-5-120-00 FICA 7,369$ 8,031$ 9,333$ 9,238$ (95)$ -1.02%
606-000-5-121-09 Retirement 6,128$ 6,780$ 7,320$ 7,246$ (74)$ -1.01%
606-000-5-123-00 Group Insurance 22,040$ 27,061$ 29,838$ 29,810$ (28)$ -0.09%
606-000-5-130-00 Workmans Compensation 2,232$ 2,506$ 4,319$ 3,113$ (1,206)$ -27.92%
Total Personnel Services 143,388 160,002 169,457 177,466 8,009 4.73%
606-000-5-421-00 Insurance 7,636$ 7,660$ 7,663$ 7,663$ -$ 0.00%
606-000-5-422-02 Contracted Auditing Services 1,700$ 5,000$ 4,050$ 5,000$ 950$ 23.46%
606-000-5-422-07 Contracting Services 5,400$ 4,200$ 9,200$ 7,200$ (2,000)$ -21.74%
606-000-5-423-05 Advertising/Promotion Fees 266$ 29$ 200$ 200$ -$ 0.00%
606-000-5-425-01 Maintenance Office Equipment -$ 52$ 300$ 300$ -$ 0.00%
606-000-5-425-03 Maintenance of Trucks -$ 2,387$ 1,020$ 1,200$ 180$ 17.65%
606-000-5-425-04 Maintenance of Equipment 7,060$ 9,044$ 10,000$ 10,000$ -$ 0.00%
606-000-5-425-05 Maintenance Buildings 1,601$ 11,156$ 1,500$ 1,500$ -$ 0.00%
606-000-5-425-06 Maintenance Radio -$ -$ 500$ 500$ -$ 0.00%
606-000-5-425-09 Maintenance Grounds 8,169$ 12,250$ 12,500$ 12,500$ -$ 0.00%
606-000-5-426-01 Office Supplies 269$ 548$ 520$ 520$ -$ 0.00%
606-000-5-426-03 General Supplies 1,259$ 3,381$ 3,000$ 3,000$ -$ 0.00%
606-000-5-426-04 Cleaning Supplies -$ 68$ 150$ 150$ -$ 0.00%
606-000-5-426-10 Gas 1,667$ 2,244$ 2,500$ 2,500$ -$ 0.00%
606-000-5-426-11 Oil & Grease 333$ 274$ 600$ 500$ (100)$ -16.67%
606-000-5-426-12 Tires 100$ 919$ 1,000$ 1,000$ -$ 0.00%
606-000-5-426-13 Diesel Fuel 4,757$ 5,986$ 9,000$ 8,000$ (1,000)$ -11.11%
606-000-5-426-15 Chemicals 445$ 1,222$ 750$ 750$ -$ 0.00%
606-000-5-426-23 Sand -$ -$ 200$ 200$ -$ 0.00%
606-000-5-426-28 Extinguishing Agents 204$ 1,234$ 2,200$ 1,000$ (1,200)$ -54.55%
606-000-5-427-01 Travel & Lodging 3,216$ 2,777$ 2,500$ 3,500$ 1,000$ 40.00%
606-000-5-427-02 Registration & Training 3,540$ 1,400$ 2,550$ 2,650$ 100$ 3.92%
606-000-5-428-01 Telephone 2,498$ 3,251$ 3,300$ 3,300$ -$ 0.00%
606-000-5-428-02 Electric & Water 11,394$ 12,401$ 14,000$ 13,000$ (1,000)$ -7.14%
606-000-5-428-03 Heat 2,538$ 3,658$ 5,000$ 4,000$ (1,000)$ -20.00%
606-000-5-429-00 Miscellaneous 1,507$ 2,132$ 205$ 205$ -$ 0.00%
606-000-5-429-01 Membership & Dues 575$ 350$ 675$ 400$ (275)$ -40.74%
Total Other Expenses 66,133 93,624 95,083 90,738 (4,345) -4.57%
606-000-5-930-00 Machinery & Auto Equipment -$ -$ 27,200$ 25,000$ (2,200)$ -8.09%
606-000-5-940-00 Other Capital 714,764$ (846,303)$ 235,000$ 2,600,000$ 2,365,000$ 1006.38%
606-000-5-970-00 Runway Improvements (714,699)$ (52,329)$ 151,000$ 55,000$ (96,000)$ -63.58%
Total Capital Expenses 65 (898,632) 413,200 2,680,000 2,266,800 548.60%
606-000-7-899-20 Transfer to Public Improvement 815,960$ -$ -$ -$ -$ 0.00%
606-000-7-899-24 Transfer to Public Art Fund -$ -$ -$ 2,100$ 2,100$ 0.00%
Total Transfers Out 815,960 - - 2,100 2,100 0.00%
Total Expenses 1,025,546 (645,005) 677,740 2,950,304 2,272,564 335.32%
City Of Brookings 39
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
EDGEBROOK GOLF COURSE
607-000-4-346-04 Golf Fees 157,932$ 163,281$ 166,000$ 169,050$ 3,050$ 1.84%
607-000-4-346-05 Packages 152,639$ 150,059$ 170,000$ 157,500$ (12,500)$ -7.35%
607-000-4-346-06 Cart Rentals 43,275$ 34,900$ 60,000$ 46,000$ (14,000)$ -23.33%
607-000-4-346-29 Golf Lessons 11,735$ 10,794$ 11,000$ 11,000$ -$ 0.00%
607-000-4-346-45 CIP Fee 19,113$ 16,928$ 19,000$ 18,000$ (1,000)$ -5.26%
607-000-4-347-00 15% Food and Beverage Sales -$ 1,640$ 1,200$ 1,500$ 300$ 25.00%
607-000-4-441-08 Reimbursed Expense 1,203$ 414$ -$ -$ -$ 0.00%
607-000-4-661-01 Money Market Interest Income 58$ 389$ -$ -$ -$ 0.00%
607-000-4-664-00 Sales of Fixed Assets 327$ -$ -$ -$ -$ 0.00%
607-000-4-861-09 Cell Tower Rental 13,289$ 13,687$ 13,288$ 13,288$ -$ 0.00%
Total Revenues 399,571 392,093 440,488 416,338 (24,150) -5.48%
607-000-6-700-01 Transfer in Liquor Fund 100,000$ 100,000$ 225,650$ 68,508$ (157,142)$ -69.64%
607-000-6-700-06 Transfer in 56,829$ -$ 63,600$ -$ (63,600)$ -100.00%
607-000-6-700-09 Transfer in 75% Public Improve -$ 185,870$ -$ 115,342$ 115,342$ 0.00%
Total Transfers In 156,829 285,870 289,250 183,850 (105,400) -36.44%
Total Revenues & Transfers In 556,399 677,963 729,738 600,188 (129,550) -17.75%
607-000-5-101-00 Regular Pay 145,318$ 142,849$ 145,301$ 108,210$ (37,091)$ -25.53%
607-000-5-101-01 Temporary Pay 51,039$ 43,565$ 66,409$ 55,000$ (11,409)$ -17.18%
607-000-5-101-04 Overtime Pay 1,282$ 1,237$ 2,200$ 2,200$ -$ 0.00%
607-000-5-101-06 Car Allowance 300$ 300$ 300$ 900$ 600$ 200.00%
607-000-5-101-07 Clothing/Boot Allowance 200$ 200$ 300$ 300$ -$ 0.00%
607-000-5-101-10 Wellness Benefit 8$ 12$ -$ -$ -$ 0.00%
607-000-5-120-00 FICA 13,515$ 13,296$ 16,696$ 13,664$ (3,032)$ -18.16%
607-000-5-121-09 Retirement 8,058$ 8,348$ 9,110$ 6,637$ (2,473)$ -27.15%
607-000-5-123-00 Group Insurance 24,369$ 24,377$ 25,013$ 28,689$ 3,676$ 14.70%
607-000-5-130-00 Workmans Compensation 4,697$ 5,133$ 8,850$ 3,796$ (5,054)$ -57.11%
Total Personnel Services 248,787 239,316 274,179 219,396 (54,783) -19.98%
City Of Brookings 40
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
EDGEBROOK GOLF COURSE continued
607-000-5-421-00 Insurance 2,457$ 2,333$ 2,567$ 2,567$ -$ 0.00%
607-000-5-422-02 Contracted Auditing Services 850$ 880$ 1,000$ 1,000$ -$ 0.00%
607-000-5-422-04 Contracting Services/Pro 93,893$ 99,440$ 91,500$ 91,500$ -$ 0.00%
607-000-5-422-15 Drug & Alcohol Testing 48$ 111$ 103$ 103$ -$ 0.00%
607-000-5-423-05 Advertising & Promotional Fees 5,388$ 3,919$ 3,880$ 3,880$ -$ 0.00%
607-000-5-424-01 Equipment Rental 33,085$ 32,727$ 33,800$ 33,800$ -$ 0.00%
607-000-5-425-02 Maintenance Vehicles 50$ 252$ 400$ 400$ -$ 0.00%
607-000-5-425-04 Maintenance Equipment 9,736$ 19,419$ 10,000$ 10,000$ -$ 0.00%
607-000-5-425-05 Maintenance Buildings 2,734$ 3,311$ 3,000$ 3,000$ -$ 0.00%
607-000-5-425-08 Maintenance Turf 1,742$ 1,381$ 3,000$ 3,000$ -$ 0.00%
607-000-5-425-09 Maintenance Irrigation System 7,769$ 4,848$ 6,000$ 6,000$ -$ 0.00%
607-000-5-426-01 Office Supplies 610$ 455$ 700$ 700$ -$ 0.00%
607-000-5-426-03 General Supplies 6,206$ 10,089$ 6,500$ 6,500$ -$ 0.00%
607-000-5-426-04 Cleaning Supplies 1,423$ 1,168$ 1,500$ 1,500$ -$ 0.00%
607-000-5-426-10 Gasoline 5,471$ 4,590$ 7,000$ 7,000$ -$ 0.00%
607-000-5-426-11 Oil & Grease Supplies 810$ 620$ 800$ 800$ -$ 0.00%
607-000-5-426-12 Tires 88$ 273$ 250$ 250$ -$ 0.00%
607-000-5-426-13 Diesel Fuel 5,487$ 5,844$ 6,000$ 6,000$ -$ 0.00%
607-000-5-426-14 Fertilizer Supplies 6,494$ 13,454$ 10,000$ 10,000$ -$ 0.00%
607-000-5-426-15 Chemicals 15,091$ 11,336$ 17,500$ 17,500$ -$ 0.00%
607-000-5-426-17 Uniforms 491$ 760$ 600$ 600$ -$ 0.00%
607-000-5-426-23 Sand 3,723$ 1,333$ 4,000$ 3,900$ (100)$ -2.50%
607-000-5-427-01 Travel & Lodging 192$ 192$ 750$ 750$ -$ 0.00%
607-000-5-427-02 Registration & Training 240$ 400$ 1,000$ 1,000$ -$ 0.00%
607-000-5-428-01 Telephone 5,630$ 6,608$ 6,000$ 6,000$ -$ 0.00%
607-000-5-428-02 Electric & Water 21,353$ 22,648$ 20,000$ 20,000$ -$ 0.00%
607-000-5-428-03 Heat 2,080$ 2,919$ 2,500$ 2,500$ -$ 0.00%
607-000-5-428-05 Hauling Service -$ -$ 150$ 150$ -$ 0.00%
607-000-5-429-01 Membership & Dues 40$ 50$ 300$ 300$ -$ 0.00%
607-000-5-429-08 Postage 62$ 95$ 250$ 250$ -$ 0.00%
607-000-5-469-00 Banking & Credit Card Fees 6,958$ 7,256$ 6,500$ 6,500$ -$ 0.00%
607-000-5-470-00 Principal on Advance (CIP fee) -$ -$ 19,000$ 18,000$ (1,000)$ -5.26%
Total Other Expenses 240,200 258,711 266,550 265,450 (1,100) -0.41%
607-000-5-920-00 Furniture & Equipment -$ (35,037)$ -$ -$ -$ 0.00%
607-000-5-930-00 Machinery & Auto Equipment 5,829$ -$ 115,500$ -$ (115,500)$ -100.00%
607-000-5-940-00 Other Capital 2,052$ 13,815$ 73,500$ 108,000$ 34,500$ 46.94%
607-000-5-940-07 IT Other Capital -$ -$ -$ 5,000$ 5,000$ 0.00%
607-000-5-950-10 IT Capital less than $5000 -$ -$ -$ 1,200$ 1,200$ 0.00%
607-000-5-990-00 Infrastructure -$ 21,222$ -$ -$ -$ 0.00%
Total Capital Expenses 7,881 - 189,000 114,200 (74,800) -39.58%
607-000-7-899-20 Transfer Public Improvement -$ -$ -$ -$ -$ 0.00%
607-000-7-899-24 Transfer to Public Art Fund -$ -$ -$ 1,142$ 1,142$ 0.00%
Total Transfers Out - - - 1,142 1,142 0.00%
Total Expenses 496,868 498,028 729,729 600,188 (129,541) -17.75%
City Of Brookings 41
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
SOLID WASTE COLLECTIONS
612-000-4-661-01 Money Market Interest Income 2,963$ 12,782$ 2,000$ 4,000$ 2,000$ 100.00%
612-000-4-848-01 Utility Billing 1,129,263$ 1,143,298$ 1,196,624$ 1,201,824$ 5,200$ 0.43%
612-000-4-848-04 Yard Waste Bags 59,798$ 66,643$ 55,100$ 58,900$ 3,800$ 6.90%
Total Revenue 1,192,023 1,222,723 1,253,724 1,264,724 11,000 0.88%
612-000-5-101-00 Regular Pay 307,977$ 319,720$ 330,920$ 290,898$ (40,022)$ -12.09%
612-000-5-101-01 Temporary Pay 1,363$ 2,343$ 10,000$ 10,000$ -$ 0.00%
612-000-5-101-04 Overtime Pay 5,731$ 7,042$ 10,000$ 10,000$ -$ 0.00%
612-000-5-101-07 Clothing Allowance 3,000$ 3,000$ 3,000$ 3,000$ -$ 0.00%
612-000-5-120-00 FICA 21,826$ 22,541$ 25,038$ 21,107$ (3,931)$ -15.70%
612-000-5-121-09 Retirement 19,051$ 19,719$ 19,038$ 15,954$ (3,084)$ -16.20%
612-000-5-123-00 Group Insurance 62,307$ 64,301$ 64,463$ 52,195$ (12,268)$ -19.03%
612-000-5-130-00 Workmans Compensation 14,454$ 14,610$ 25,189$ 18,253$ (6,936)$ -27.54%
Total Personnel Services 435,709 453,275 487,648 421,407 (66,241) -13.58%
612-000-5-421-00 Insurance 7,918$ 9,493$ 9,863$ 9,863$ -$ 0.00%
612-000-5-422-02 Contracted Auditing Services 1,875$ 1,950$ 2,500$ 2,500$ -$ 0.00%
612-000-5-422-06 Medical Services -$ -$ 300$ 300$ -$ 0.00%
612-000-5-422-07 Contracting Services 31,350$ 45,276$ 48,125$ 52,500$ 4,375$ 9.09%
612-000-5-422-08 Computer Services 22,837$ 23,907$ 24,009$ 24,300$ 291$ 1.21%
612-000-5-422-15 Drug & Alcohol Testing 48$ 48$ 250$ 250$ -$ 0.00%
612-000-5-423-01 Publication/Recording Fees 46$ -$ 250$ 250$ -$ 0.00%
612-000-5-423-05 Advertising & Promotional Fees 13,361$ 13,220$ 15,960$ 15,960$ -$ 0.00%
612-000-5-425-03 Maintenance Trucks 32,069$ 62,492$ 24,600$ 27,000$ 2,400$ 9.76%
612-000-5-425-04 Maintenance Equipment 33,812$ 29,454$ 27,000$ 27,000$ -$ 0.00%
612-000-5-425-05 Maintenance Buildings 74$ 880$ 1,500$ 1,500$ -$ 0.00%
612-000-5-425-06 Maintenance Radio -$ 266$ 2,000$ 2,000$ -$ 0.00%
612-000-5-426-01 Office Supplies 1,344$ 1,268$ 1,800$ 1,800$ -$ 0.00%
612-000-5-426-03 General Supplies 7,388$ 4,036$ 3,200$ 3,200$ -$ 0.00%
612-000-5-426-08 Supplies/Dumpsters & Carts 17,852$ 25,385$ 27,050$ 44,090$ 17,040$ 62.99%
612-000-5-426-10 Gasoline 4,660$ 2,110$ 2,400$ 2,400$ -$ 0.00%
612-000-5-426-11 Oil & Grease Supplies 720$ 4,162$ 3,000$ 3,000$ -$ 0.00%
612-000-5-426-12 Tires 10,203$ 10,323$ 10,000$ 10,000$ -$ 0.00%
612-000-5-426-13 Diesel Fuel 33,962$ 52,234$ 49,000$ 49,000$ -$ 0.00%
612-000-5-426-17 Uniforms 790$ 377$ 1,500$ 1,500$ -$ 0.00%
612-000-5-427-01 Travel & Lodging -$ -$ 500$ 500$ -$ 0.00%
612-000-5-427-02 Registration & Training -$ -$ 500$ 500$ -$ 0.00%
612-000-5-428-01 Telephone 3,284$ 2,802$ 3,360$ 3,360$ -$ 0.00%
612-000-5-428-02 Electric & Water 3,702$ 4,504$ 3,840$ 3,840$ -$ 0.00%
612-000-5-428-03 Heat 3,150$ 8,102$ 7,500$ 7,500$ -$ 0.00%
612-000-5-428-05 Hauling Service 241,300$ 248,950$ 244,200$ 244,200$ -$ 0.00%
612-000-5-429-04 License Fees -$ -$ 50$ 50$ -$ 0.00%
612-000-5-429-31 Paint Exchange 1,914$ 2,180$ 3,500$ 3,500$ -$ 0.00%
612-000-5-429-35 Yardwaste Program 29,889$ 34,394$ 33,000$ 32,340$ (660)$ -2.00%
Total Other Expenses 503,547 587,813 550,757 574,203 23,446 4.26%
612-000-5-930-00 Machinery & Auto Equipment -$ -$ 300,000$ 200,000$ (100,000)$ -33.33%
Total Capital Expenses - - 300,000 200,000 (100,000) -33.33%
612-000-7-899-24 Transfer to Public Art Fund -$ 2,100$ 3,000$ 2,000$ (1,000)$ -33.33%
Total Transfers Out - 2,100 3,000 2,000 (1,000) -33.33%
Total Expenses 939,256 1,043,188 1,341,405 1,197,610 (143,795) -10.72%
City Of Brookings 42
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
LANDFILL
625-000-4-447-00 Contributed Capital -$ -$ -$ 2,100,000$ 2,100,000$ 0.00%
625-000-4-661-00 Interest Income 23,676$ 22,680$ 15,000$ 13,000$ (2,000)$ -13.33%
625-000-4-661-01 Money Market Interest Income 10,800$ 54,164$ 5,000$ 10,000$ 5,000$ 100.00%
625-000-4-664-00 Sale of Fixed Assets -$ 70,600$ -$ -$ -$ 0.00%
625-000-4-848-03 Landfill Tickets 2,492,857$ 2,496,166$ 2,435,000$ 2,456,000$ 21,000$ 0.86%
625-000-4-848-12 Rentals 25,470$ 25,620$ 25,470$ 25,470$ -$ 0.00%
625-000-4-848-22 Recycled Materials 11,755$ 15,678$ 9,800$ 9,800$ -$ 0.00%
625-000-4-861-09 Miscellaneous 2,092$ 840$ -$ -$ -$ 0.00%
Total Revenue 2,566,651 2,685,748 2,490,270 4,614,270 2,124,000 85.29%
625-000-5-101-00 Regular Pay 346,644$ 360,202$ 370,406$ 374,927$ 4,521$ 1.22%
625-000-5-101-01 Temporary Pay -$ -$ 10,000$ 10,000$ -$ 0.00%
625-000-5-101-04 Overtime Pay 14,351$ 14,097$ 13,000$ 13,000$ -$ 0.00%
625-000-5-101-07 Clothing Allowance 2,000$ 2,000$ 2,000$ 2,000$
625-000-5-101-10 Wellness Benefit 300$ 172$ -$ -$
625-000-5-120-00 FICA 25,859$ 26,535$ 30,763$ 30,595$ (168)$ -0.55%
625-000-5-121-09 Retirement 21,804$ 22,399$ 23,528$ 23,396$
625-000-5-121-10 Pension Expense (57,552)$ 30,002$ -$ -$ -$ 0.00%
625-000-5-123-00 Group Insurance 53,366$ 50,826$ 57,001$ 60,103$ 3,102$ 5.44%
625-000-5-130-00 Workmans Compensation 9,413$ 9,738$ 16,789$ 6,689$ (10,100)$ -60.16%
Total Personnel Services 416,186 515,972 523,487 520,710 (2,645) -0.51%
625-000-5-220-01 Restricted Closure -$ -$ 27,832$ 27,832$ -$ 0.00%
625-000-5-220-02 Restricted Post Closure -$ -$ 18,396$ 18,396$ -$ 0.00%
625-000-5-220-05 Restricted Future SW Facility (100,000)$ -$ -$ -$ -$ 0.00%
625-000-5-421-00 Insurance 6,115$ 5,486$ 6,035$ 6,035$ -$ 0.00%
625-000-5-422-01 Legal Services 27$ -$ 300$ 300$ -$ 0.00%
625-000-5-422-02 Contracted Auditing Services 1,875$ 1,950$ 3,000$ 3,000$ -$ 0.00%
625-000-5-422-03 Consulting & Engineering 2,226$ 24,755$ 40,000$ 40,000$ -$ 0.00%
625-000-5-422-06 Medical Services -$ -$ 200$ 200$ -$ 0.00%
625-000-5-422-07 Contracting Services 9,725$ 7,418$ 25,000$ 25,000$ -$ 0.00%
625-000-5-422-08 Computer Services 2,667$ 2,926$ 3,180$ 3,180$ -$ 0.00%
625-000-5-422-09 Testing Services 18,459$ 19,144$ 24,013$ 24,013$ -$ 0.00%
625-000-5-422-15 Drug & Alcohol Testing 25$ -$ 200$ 200$ -$ 0.00%
625-000-5-423-01 Publication/Recording Fees -$ -$ 200$ 200$ -$ 0.00%
625-000-5-423-05 Advertising/Promotion Fees 10,620$ 10,905$ 8,300$ 8,300$ -$ 0.00%
625-000-5-424-01 Equipment Rentals -$ -$ 1,000$ 1,000$ -$ 0.00%
625-000-5-425-03 Maintenance Trucks 4,796$ 3,388$ 2,000$ 2,000$ -$ 0.00%
625-000-5-425-04 Maintenance Equipment 83,746$ 75,341$ 58,500$ 58,500$ -$ 0.00%
625-000-5-425-05 Maintenance Buildings 4,709$ 518$ 3,000$ 3,000$ -$ 0.00%
625-000-5-425-09 Maintenance Grounds 4,378$ 7,317$ 6,000$ 6,000$ -$ 0.00%
625-000-5-426-01 Office Supplies 5,077$ 2,863$ 6,000$ 6,000$ -$ 0.00%
625-000-5-426-03 General Supplies 4,600$ 7,179$ 8,000$ 8,000$ -$ 0.00%
625-000-5-426-04 Janitorial Supplies 4,666$ 4,965$ 5,160$ 5,160$ -$ 0.00%
625-000-5-426-05 Photographic Supplies -$ -$ 150$ 150$ -$ 0.00%
City Of Brookings 43
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
LANDFILL continued
625-000-5-426-09 Subscriptions/Books 200$ 132$ 250$ 250$ -$ 0.00%
625-000-5-426-10 Gasoline 4,982$ 5,501$ 6,000$ 6,000$ -$ 0.00%
625-000-5-426-11 Oil & Grease Supplies 7,409$ 5,333$ 5,000$ 5,000$ -$ 0.00%
625-000-5-426-12 Tires 741$ 1,015$ 5,000$ 5,000$ -$ 0.00%
625-000-5-426-13 Diesel Fuel 77,043$ 69,837$ 74,300$ 74,300$ -$ 0.00%
625-000-5-426-17 Uniforms 120$ -$ 1,500$ 1,500$ -$ 0.00%
625-000-5-426-18 Gravel 7,305$ 10,080$ 10,000$ 10,000$ -$ 0.00%
625-000-5-426-27 Alternate Cover 4,066$ 4,263$ 8,800$ 8,800$ -$ 0.00%
625-000-5-427-01 Travel & Lodging 452$ 1,988$ 5,000$ 5,000$ -$ 0.00%
625-000-5-427-02 Registration & Training 710$ 580$ 2,000$ 2,000$ -$ 0.00%
625-000-5-428-01 Telephone 556$ 542$ 2,400$ 2,400$ -$ 0.00%
625-000-5-428-02 Electric & Water 3,087$ 2,665$ 4,200$ 4,200$ -$ 0.00%
625-000-5-428-03 Heat 3,465$ 11,520$ 10,500$ 10,500$ -$ 0.00%
625-000-5-428-05 Hauling Service 6,455$ 7,900$ 7,500$ 7,500$ -$ 0.00%
625-000-5-429-01 Membership & Dues 1,062$ 1,062$ 2,000$ 2,000$ -$ 0.00%
625-000-5-429-05 Rodent Control 1,861$ 1,889$ 1,920$ 2,040$ 120$ 6.25%
625-000-5-429-07 Miscellaneous Services 1,614$ 1,759$ 2,000$ 2,000$ -$ 0.00%
625-000-5-429-11 State Fees 51,509$ 51,833$ 50,000$ 52,000$ 2,000$ 4.00%
625-000-5-429-16 Solid Waste Committee 850$ 850$ 2,800$ 2,800$ -$ 0.00%
625-000-5-429-18 Bad Debt Expense 44$ 170$ -$ -$ -$ 0.00%
625-000-5-429-38 Compost Program Supplies -$ 25$ 500$ 500$ -$ 0.00%
625-000-5-432-00 Post Closure 46,826$ 38,260$ -$ -$ -$ 0.00%
625-000-5-897-00 Interest Expense 500$ 500$ 500$ 500$ -$ 0.00%
Total Other Expenses 284,568 391,860 448,636 450,756 2,120 0.47%
625-000-5-911-00 Buildings & Structures 100,408$ -$ 250,000$ 250,000$ -$ 0.00%
625-000-5-930-00 Machinery & Auto Equipment -$ 6,521$ -$ -$ -$ 0.00%
625-000-5-940-00 Other Capital -$ -$ -$ 2,100,000$ 2,100,000$ 0.00%
625-000-5-950-01 Capital less than $5000 7,499$ -$ 15,000$ 15,000$ -$ 0.00%
625-000-5-950-10 IT Capital less than $5000 -$ -$ -$ 4,400$ 4,400$ 0.00%
Total Capital Expenses 107,907 6,521 265,000 2,369,400 2,104,400 794.11%
625-000-7-899-00 Transfer out General Fund 600,000$ 625,000$ 680,000$ 700,000$ 20,000$ 2.94%
625-000-7-899-24 Transfer to Public Art Fund 4,665$ 4,100$ 650$ 23,500$ 22,850$ 3515.38%
Total Transfers Out 604,665 629,100 680,650 723,500 42,850 6.30%
Total Expenses 1,413,325 1,543,453 1,917,773 4,064,366 2,146,725 111.94%
City Of Brookings 44
2020 Proposed Budget
Budget Budget
2017 2018 2019 2020 Change Change
Actual Actual Adopted Proposed + /(-) %
Req vs PY Adopted
Account Number Description
RESEARCH & TECHNOLOGY CENTER
630-000-4-661-00 Interest Income 11$ (11)$ -$ -$ -$ 0.00%
630-000-4-661-01 Money Market Interest Income 532$ 1,427$ -$ -$ -$ 0.00%
630-000-4-848-12 Rentals 133,962$ 127,429$ 133,536$ 133,536$ -$ 0.00%
630-000-4-861-09 Miscellaneous 34,350$ 30,188$ 25,000$ 25,000$ -$ 0.00%
Total Revenue 168,855 159,032 158,536 158,536 - 0.00%
630-000-5-101-01 Temporary Pay 996$ 429$ 2,470$ 2,470$ -$ 0.00%
630-000-5-120-00 FICA 76$ 33$ 189$ 189$ -$ 0.00%
630-000-5-130-00 Workmans Compenstion -$ 85$ 147$ 147$ -$ 0.00%
630-000-5-137-00 OPEB Expense -$ 4$ -$ -$ -$ 0.00%
Total Personnel Services 1,072 550 2,806 2,806 - 0.00%
630-000-5-421-00 Insurance 2,946$ 2,975$ 3,273$ 3,273$ -$ 0.00%
630-000-5-422-07 Contracting Services 5,566$ 10,851$ 8,700$ 12,500$ 3,800$ 43.68%
630-000-5-425-04 Maintenance Equipment 15,116$ 4,235$ 7,000$ 7,000$ -$ 0.00%
630-000-5-425-05 Maintenance Buildings 3,730$ 6,516$ 4,000$ 4,000$ -$ 0.00%
630-000-5-426-03 General Supplies -$ -$ 200$ 200$ -$ 0.00%
630-000-5-426-04 Cleaning Supplies 2,512$ 403$ 1,000$ 1,000$ -$ 0.00%
630-000-5-428-01 Telephone 704$ 704$ 700$ 750$ 50$ 7.14%
630-000-5-428-02 Electric & Water 41,241$ 40,190$ 35,000$ 40,000$ 5,000$ 14.29%
630-000-5-428-03 Heat 5,830$ 8,460$ 11,000$ 11,000$ -$ 0.00%
630-000-5-428-05 Hauling Service 2,036$ 2,404$ 2,800$ 2,800$ -$ 0.00%
630-000-5-429-03 Cleaning Services 799$ -$ -$ -$ -$ 0.00%
Total Other Expenses 80,479 76,737 73,673 82,523 8,850 12.01%
630-000-7-899-00 Transfer out General Fund 120,000$ 120,000$ 120,000$ 73,207$ (46,793)$ -38.99%
Total Transfers Out 120,000 120,000 120,000 73,207 (46,793) -38.99%
Total Expenses 201,552 197,288 196,479 158,536 (37,943) -19.31%
City Of Brookings 45
Description 2019 Funded Requested 2020 Rec
Convention & Visitor Bureau 454,500$ 468,135$ 443,138$ -2.50%(11,362)$
Economic Development 215,000$ 215,000$ 210,875$ -1.92%(4,125)$
SDSU PACII 100,000$ 100,000$ 100,000$ 0.00%-$
Chamber 27,000$ 27,000$ 25,000$ -7.41%(2,000)$
Downtown 30,000$ 30,000$ 30,000$ 0.00%-$
Downtown Music Event 30,000$ 35,000$ 27,500$ -8.33%(2,500)$
Downtown Grant - Acceleration Program 50,000$ 50,000$ -$ -100.00%(50,000)$
Health System 50,000$ -$ 25,000$ -50.00%(25,000)$
SDSU Student Visitor Promotion 50,000$ 50,000$ 10,000$ -80.00%(40,000)$
Promotion of City 10,000$ 10,000$ -$ -100.00%(10,000)$
Total Economic Development 1,016,500$ 985,135$ -$ 871,513$ -14.26%(144,987)$
Care Council
Description 2019 Funded Requested Rec 2020 Rec
University Research Park 150,000$ 175,000$ -$ 146,250$ -2.50%(3,750)$
School District 190,000$ 207,000$ 200,000$ 195,000$ 2.63%5,000$
BATA 80,000$ 125,000$ 125,000$ 100,000$ 25.00%20,000$
BATA Grant Match-Bus 15,000$ 15,000$ 15,000$ 15,000$ 0.00%-$
Boys & Girls Club Capital Impv 100,000$ -$ -$ -$ -100.00%(100,000)$
Boys & Girls Club 75,000$ 85,000$ 75,000$ 75,000$ 0.00%-$
Humane Society 40,000$ -$ -$ 40,000$ 0.00%-$
Arts Council 35,000$ 35,000$ 30,000$ 30,000$ -14.29%(5,000)$
Arts Commission 70,000$ -$ -$ 73,520$ 5.03%3,520$
East Central Behavioral Health -$ 15,000$ 15,000$ 15,000$ 0.00%15,000$
Domestic Abuse Shelter 17,500$ 19,000$ 19,000$ 19,000$ 8.57%1,500$
4th of July Fireworks Display 15,000$ 15,000$ -$ 10,000$ -33.33%(5,000)$
Affiliated Organizations 14,000$ 43,000$ 8,000$ 4,000$ -71.43%(10,000)$
Humanities Council -$ 10,000$ 10,000$ 7,500$ 0.00%7,500$
Community Band 8,000$ 8,000$ 8,000$ 6,000$ -25.00%(2,000)$
Safe Ride 5,200$ 7,500$ 6,500$ 5,200$ 0.00%-$
Farmers Market 4,000$ 4,500$ 4,500$ 4,500$ 12.50%500$
County Youth Mentoring 4,000$ 6,000$ 6,000$ 6,000$ 50.00%2,000$
Empowerment Proj 2,500$ 2,500$ 2,500$ 2,500$ 0.00%-$
Crime Stoppers 2,000$ 2,000$ 2,000$ 2,000$ 0.00%-$
Drug Court -$ 2,000$ 2,000$ 2,000$ 0.00%2,000$
Total Social Services/City Related 827,200$ 776,500$ 528,500$ 758,470$ -8.3%(68,730)$
Total All Funds 1,843,700$ 1,761,635$ 528,500$ 1,629,983$ -11.6%(213,717)$
Outside Agency
Funding Comparison
3B/Pillow/CIP Tax Funded
General Fund
212-213 CIP combined
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
PAC II Expansion 100,000 100,000 916,666 916,666 916,666 916,666 916,666 916,666 0 0
Hospital Expansion/Addition 25,000 0 100,000 100,000 100,000 100,000 100,000 75,000 0 0
Total Outside Agency 125,000 100,000 1,016,666 1,016,666 1,016,666 1,016,666 1,016,666 991,666 0 -
Police Vehicles 181,225 202,050 256,400 122,200 168,825 158,075 198,925 213,350 219,500 217,250
Police Equipment 49,000 43,000 50,500 21,000 21,000 25,000 153,000 129,700 29,700 56,500
E-911 0 0 0 0 0 0 180,000 0 0 0
Fire Facility 45,000 45,000 45,000 30,000 0 0 0 0 0 0
Fire Vehicles 150,000 100,000 265,000 365,000 300,000 300,000 2,030,000 270,000 870,000 800,000
Fire Equipment 81,000 10,000 30,000 286,000 471,000 85,000 30,000 15,000 30,000 20,000
Animal Control 0 0 45,800 0 0 0 0 0 0 45,800
Total Public Safety 506,225 400,050 692,700 824,200 960,825 568,075 2,591,925 628,050 1,149,200 1,139,550
Parks Facility Repairs & Renovations 25,000 610,000 385,000 225,000 0 540,000 200,000 200,000 200,000 200,000
Vehicles and Equipment 216,000 105,000 245,000 35,000 250,000 50,000 50,000 50,000 50,000 228,000
Golf Course 114,200 247,000 65,000 114,000 115,000 309,000 180,000 175,000 145,000 150,000
Master Bike Plan / Bikeways / Trails / Main 0 0 0 0 0 0 0 0 0 0
Library/Senior Center 170,000 0 130,000 50,000 75,000 187,500 25,000 50,000 0 0
Public Art 48,020 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Total Parks 573,220 1,012,000 875,000 474,000 490,000 1,136,500 505,000 525,000 445,000 628,000STREETS
ADA Ramps & Curbs 320,000 617,000 190,000 240,000 170,000 170,000 170,000 170,000 170,000 170,000
Vehicles and Equipment 456,000 334,000 350,000 581,000 625,000 480,000 247,000 590,000 580,000 445,000
Streets Overlays/Chip 1,989,000 2,350,600 2,186,875 2,348,000 3,320,000 3,267,000 2,324,000 2,270,000 2,326,000 2,272,000
22nd Street (STP)0 0 100,000 3,400,000 0 0 100,000 3,600,000 0 0
Airport 210,000 206,550 50,000 68,000 88,500 50,000 50,000 50,000 50,000 50,000
Total Street 2,975,000 3,508,150 2,876,875 6,637,000 4,203,500 3,967,000 2,891,000 6,680,000 3,126,000 2,937,000
County Resource Center 100,000 100,000 0 0 0 0 0 0 0 0
Swiftel Center Road/Parking Lot 0 0 0 0 0 0 0 0 0 0
Capital Improvements 451,700 463,960 802,671 607,993 821,535 397,471 335,217 215,000 530,500 820,000
Total SWIFTEL /CRC 551,700 563,960 802,671 607,993 821,535 397,471 335,217 215,000 530,500 820,000
Total Bond & Interest Payments 2,622,946 2,601,106 1,633,040 1,633,418 1,584,386 1,585,558 1,587,390 1,584,759 2,503,910 2,524,841
Total Debt 2,622,946 2,601,106 1,633,040 1,633,418 1,584,386 1,585,558 1,587,390 1,584,759 2,503,910 2,524,841
Building/Equip/Auto/IT 250,000 250,000 250,000 250,000 250,000 250,000 300,000 300,000 300,000 300,000
Total Sinking Fund 250,000 250,000 250,000 250,000 250,000 250,000 300,000 300,000 300,000 300,000
Cumulative Total 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,800,000 2,100,000 2,400,000
TOTAL EXPENDITURES 7,604,091 8,435,266 8,146,952 11,443,277 9,326,912 8,921,270 9,227,198 10,924,475 8,054,610 8,349,391
OUTSIDE AGENCIES
PUBLIC SAFETY
PARKS
STREETS
SWIFTEL /CRC
DEBT SERVICE
BUILDING/EQUIPMENT
Page 1 of 2
212-213 CIP combined
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
3
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Estimated Sales Tax (75 & 25)7,015,766 7,170,113 7,385,216 7,606,773 7,834,976 8,070,025 8,312,126 8,633,590 8,892,597 9,159,375
Other Revenue (inc STP)0 0 2,920,000 1,000,000 1,000,000 0 2,920,000 0 0
TIF Revenue 600,000 400,000 300,000 300,000 300,000 300,000 70,000 0 0
Carry Forward + Unused 475,000 486,675
TOTAL REVENUES 8,090,766 8,056,788 7,685,216 10,826,773 9,134,976 9,370,025 8,382,126 11,553,590 8,892,597 9,159,375
Sales Tax Change 0.4%2.2%3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%
Revenue to Debt 34%34%33%24%27%27%30%22%28%28%
Coverage Factor 2.97 2.98 3.01 4.25 3.65 3.74 3.35 4.62 3.55 3.63
CARRY FORWARD 486,675 (378,478)(461,735)(616,504)(191,936)448,755 (845,072)629,115 837,987 809,984
Desired Projects Total Cost General Fund Reserves Jan-19 Amount
Land Purchase 1,000,000$ $150,000
Indoor Soccer 3,500,000$ 7,867,528$ $95,000
Indoor Tennis 2,500,000$ 2,510,030$ $65,000
Indoor Pool 8,500,000$ 836,677$ $52,000
Full field Turf Bob Shelden 1,400,000$ 4,520,821$ $265,000
Police Dept.5,500,000$ $225,000
Swiftel Convention Ballroom Expansion 7,500,000$ $50,000
Swiftel Dressing/Green/Locker 752,750$ $1,500,000 $85,000
Swiftel Kitchen/Storage/Receiving 709,259$ $300,000 $3,460,000
11 St Sewer (Innovation Campus)1,000,000$ $350,000 $120,000
Sanitary Sewer North bypass 2,000,000$ $2,000,000 $30,000
370,821$ $200,000
$96,000
$600,000
$320,000
$41,500
$5,854,500
Parks - Floor Replacement (LIA)
Parks - Parks Maintenance Addition
Swiftel - Outdoor Marquee (22nd Ave)
Total
Swiftel - East Parking Lot Paving
PD Charger
Streets - 3rd Street Sweeper
Total Reserves
REVENUE
Departmental Projects
FD Training Tower
PD Training Simulator
Streets - Tandem Axle Truck/Sander/etc.
Streets - Side Dump Trailer
PD K9 Vehicle
City Council Reserve
15% GF Unreserve Fund
5% GF Budget Stabilization
City Council Reserve
Indoor Turf
Food Bank
Sinking Fund
Interchange
Parks - Pickleball Court
Parks - Bridge to East Pond (DNP)
Parks - Blue Rink Dehumidification (LIA)
Streets - Bucket Truck Retro Fit
Parks - Bike Trails
Page 2 of 2
Project Description 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Vehicles
PD Vehicle Equipment $29,025 $18,675 $32,400 $4,825 $7,925 $5,175 $18,025 $29,150 $22,600 $19,050
PD Vehicle Stripes and Upfitting $8,400 $15,000 $16,500 $13,000 $11,900 $9,900 $11,900 $13,200 $11,900 $13,200
PD Vehicles $114,000 $140,000 $181,000 $82,000 $130,000 $124,000 $154,000 $140,000 $154,000 $154,000
PD Vehicle Cameras $13,800 $16,500 $10,500 $10,500 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000
PD Vehicle Analogue Radios $4,000 $4,000 $4,000 $2,000 $1,000 $1,000 $4,000 $4,000 $4,000
PD Vehicle Digital Radios $12,000 $12,000 $12,000 $6,000 $3,000 $3,000 $12,000 $12,000 $12,000
Total Vehicles $181,225 $206,175 $256,400 $118,325 $168,825 $158,075 $198,925 $213,350 $219,500 $217,250
Equipment
PD Body Cameras $21,000 $21,000 $21,000 $21,000 $21,000 $25,000 $25,000 $25,000 $25,000 $25,000
PD Firearms $22,000 $26,000 $4,700 $4,700 $28,000
PD AED $3,500 $28,000 $3,500
PD Training Simulator
PD - Portable Dual purpose radio $100,000 $100,000
PD - Zuercher Accident Reporting Software $0
PD - Sirens $28,000
Total Equipment $49,000 $43,000 $50,500 $21,000 $21,000 $25,000 $153,000 $129,700 $29,700 $56,500
E-911
Console (7 Year Life Span)$180,000
EMD
Total E-911 $0 $0 $0 $0 $0 $0 $180,000 $0 $0 $0
Animal Control
Vehicle and Equipment $45,800 $45,800
Total Animal Control $0 $0 $45,800 $0 $0 $0 $0 $0 $0 $45,800
Total Capital Outlay $230,225 $249,175 $352,700 $139,325 $189,825 $183,075 $531,925 $343,050 $249,200 $319,550
10-Year Capital Plan5-Year Capital Improvement Plan
Police Department
Capital Improvement Plan
5-Year Capital Improvement Plan
Project Description 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Vehicles
Fire Dept-Truck Replacement-Engine1-2001/2019 $150,000 $100,000 $100,000 $100,000 $100,000
Fire Dept- Truck Replacement - Engine 2 (2006)$100,000 $100,000 $100,000 $100,000 $100,000
Fire Dept- Truck Replacement - Rescue 1 (2006)$100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000
Truck Set Aside
Fire Dept - Truck Replacement - Engine 3 (2007)$100,000 $100,000 $100,000 $100,000 $100,000
Fire Dept - Truck Replacement - Platform (2006)$1,730,000
Fire Dept - Truck Replacement - Engine 4 (2010)$600,000
Fire Dept - Truck Replacement - 6F1 (2017)$65,000 $70,000
Fire Dept - Truck Replacement - 6F2 (2018)$65,000 $70,000
Fire Dept - Truck Replacement - Engine 5 (2011)$600,000
Total Vehicles $150,000 $100,000 $265,000 $365,000 $300,000 $300,000 $2,030,000 $270,000 $870,000 $800,000
Equipment
Fire Dept –Structure/USAR Rescue Gear $25,000 $10,000 $30,000 $15,000 $30,000 $15,000 $30,000 $15,000 $30,000 $20,000
Fire Dept-Breathing Air Compressor $56,000
SCBA $271,000 $271,000
Mobile and Handheld Radio Replacement (15 m & 22 hh)$70,000 $70,000
Extractor and Dryer Replacement (4 Each)$30,000
Heavy Hydraulic Extrication Equipment $70,000
Total Equipment $81,000 $10,000 $30,000 $286,000 $471,000 $85,000 $30,000 $15,000 $30,000 $20,000
Facility
Three (3) Year Station Renovation $45,000 $45,000
FD-Training Site Concrete Burn Tower Addition (1988)
Training Tower
FD - East Station Remodel (Carpet, Paint & BR)$30,000
Future Projects (Remodel) $15,000 $30,000
Total Facility $45,000 $45,000 $45,000 $30,000 $0 $0 $0 $0 $0 $0
Total Capital Outlay $276,000 $155,000 $340,000 $681,000 $771,000 $385,000 $2,060,000 $285,000 $900,000 $820,000
10-year Capital Improvement Plan
Fire Department
Capital Improvement Plan
Project Description 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Vehicles and Equipment
Permitting Software (Eng/Comm Dev)$32,000
Pickup - New Standard Cab 4WD 1/2 Ton $28,000 $30,000 $30,000 $32,000 $35,000
Pickup - New Crew Cab 4WD 3/4 Ton $34,000 $42,000
Pickup - New Crew Cab 1 ton dually $36,000
Truck-Tandem Axle-Chassis/Box/Plow-mount $200,000 $205,000 $210,000 $215,000
Sander $38,000 $38,000 $40,000
Single Axle Water Truck $100,000
Payloader $200,000 $210,000 $220,000 $230,000
Reversible snow plow - Payloader $25,000 $28,000
Wing attachment - Payloader $43,000 $43,000 $45,000
Grapple Bucket - Payloader $25,000
Motorgrader $320,000 $325,000 $340,000
Side Dump Trailer $55,000
Street Sweeper $195,000 $200,000 $210,000
Asphalt Reclamation Machine $32,000 $32,000
Bucket Truck Retro-fit - Traffic Safety $170,000
Thermoplastic Equipment (grinder heads)$30,000
Snowblower $150,000 $150,000
Mastic Pothole Patcher $65,000
Vehicles and Equipment Total $456,000 $334,000 $350,000 $581,000 $625,000 $480,000 $247,000 $590,000 $580,000 $445,000
Airport
Airport Improvements $55,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Reconstruction of Apron (City) (90% in 2020)$105,750
Construct Parallel Taxiway to 35 End (City) $38,500
City Grant Match $24,250 $19,350 $18,000
Replace Security Cameras $7,200
Plow Attachment for John Deer Loader $25,000
Snow Blower for John Deere Loader $130,000
Parking Lot Asphalt Chip Seal
Airport Total $210,000 $206,550 $50,000 $68,000 $88,500 $50,000 $50,000 $50,000 $50,000 $50,000
Sidewalk and Curb Maintenance (ADA)
ADA Standard Ramps - 3rd Street $300,000
Library Parking lot: ADA compliance - curb, ramps, overlay $50,000
Valley View Park: sidewalk along City park $20,000
ADA Standard Ramps - 8th Street: Main-Medary and Misc. $200,000
ADA Standard Ramps - transition plan for City $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000
Curb replacement throughout the City $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
20th St. S/Medary Ave S: ADA ramps and sidewalk
10-Year Capital Improvement Plan5-Year Capital Improvement Plan
Streets, Engineering, Community Development, and Airport
Capital Improvement Plan
Railroad Crossing Improvements $20,000 $20,000
Street Light Upgrade (Main to Medary)$377,000
Total Sidewalk and Curb Maintenance (ADA)$320,000 $617,000 $190,000 $240,000 $170,000 $170,000 $170,000 $170,000 $170,000 $170,000
Street Overlay/Chip Seal
Chip Sealing / 7-year rotation $314,000 $317,000 $320,000 $323,000 $325,000 $327,000 $329,000 $330,000 $331,000 $332,000
Bike Trail Maintenance Patch or Overlay $75,000 $20,000 $75,000 $20,000 $75,000 $20,000 $75,000 $20,000 $75,000 $20,000
Bike Improvement with chip seal or overlay $0 $48,600 $0 $55,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
Street Improvements (City Funds)$1,600,000 $1,965,000 $1,791,875 $1,950,000 $1,900,000 $1,900,000 $1,900,000 $1,900,000 $1,900,000 $1,900,000
Western Ave S and N 20th to 26th (SA*)$1,000,000 $1,000,000
Total Street Overlay/Chip Seal $1,989,000 $2,350,600 $2,186,875 $2,348,000 $3,320,000 $3,267,000 $2,324,000 $2,270,000 $2,326,000 $2,272,000
22nd Ave Project (STP)
Street Improvements (City Funds - 22nd Ave)$583,536 $783,536
Street Improvements (Grant Urban Funds-22nd Ave)$0 $0 $100,000 $2,816,464 $0 $0 $100,000 $2,816,464
22nd Ave Project (STP) Total $0 $0 $100,000 $3,400,000 $0 $0 $100,000 $3,600,000 $0
Total Capital Outlay $2,975,000 $3,508,150 $2,876,875 $6,637,000 $4,203,500 $3,967,000 $2,891,000 $6,680,000 $3,126,000 $2,937,000
Project Description 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Vehicles and Equipment
Replace 2009 Boom Truck $200,000
Replace 1990's Chip Truck $110,000
Replace 2008 Chipper $70,000
Replace 2014 Forestry Loader $150,000
Replace Fleet Pick-Up Trucks 1 each year $35,000 $35,000 $35,000 $35,000
Replace 2019 Kromer Field Commander $28,000
Replace 2012 3320 John Deere Tractor $35,000
Replace 2013 Hustler 104 Mower $26,000
Replace old Golf course's Park Sprayer $60,000
Replace 2011 John Deere 3320 $25,000
New Compressor $25,000
Replace old Bobcat $45,000
New Tool Cat with Broom $65,000
Future Replacements $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Total Vehicles and Equipment $216,000 $105,000 $245,000 $35,000 $250,000 $50,000 $50,000 $50,000 $50,000 $228,000
Park Facility Renovations
Park Maintenance Shop Addition
Parks Master Plan Update $30,000
Pickleball 4 court complex
Skatepark equipment replacement $75,000
Resurface/Reseal/Striping Sexauer Campground $80,000
Retrofit Cold Storage Unit Garage Doors at Park Maintenance $25,000
ADA compliant surfacing $100,000 $75,000 $125,000 $75,000
Replace playground equipment at McClemans Park $40,000
Replace playground equipment at Sarah Renee Park $40,000
Replace playground equipment at Hillcrest Park $100,000
Replace playground equipment at Larson Park $60,000
SouthBrook Restrooms $250,000
Future Projects $200,000 $200,000 $200,000 $200,000 $200,000
Locker Room & Hallway Floor Replace
Dehumidification system for blue rink
Replace Olympia with a Zamboni $120,000 $120,000
10-Year Capital Improvement Plan5-Year Capital Improvement Plan
Parks, Golf Course, Library, and Senior Center
Capital Improvement Plan
Re build east parking lot $270,000
Bridge Connection to East Pond
Total Park Facility Renovations $25,000 $610,000 $385,000 $225,000 $0 $540,000 $200,000 $200,000 $200,000 $200,000
Golf Course
Maintenance Shop Driveway & parking area upgrades $30,000
Back nine fairway & tee sprinklers $58,000
Materials Pad $25,000
Additional cart paths $35,000 $35,000
Golf Updates $35,000 $35,000 $35,000 $35,000 $35,000 $35,000
Tee & Fringe Mowers 2020(2), 2021(1)$45,000 $45,000 $45,000
Fairway Mowers $95,000 $95,000
Replace 2011 JD Zero Turn Mower $30,000
Replace 2006 Ford Ranger Pick-Up $25,000
Replace 2012 Toro Workman Utility $27,000
Replace 2012 Smithco Bunker Rake $27,000
Sweeper Vac $50,000
Replace 2012 JD Zero Turn Mower $30,000
Replace 2014 Toro workman $28,000
Replace 2- 2015 JD gators $36,000
Replace 2015 smithco sprayer $70,000
Replace 2- Toro greens mowers $110,000
Replace 2007 Dodge pickup w/plow $35,000
Replace Toro 5900 rough mower $140,000
Replace 2- Toro tee and fringe mowers $110,000
Replace toro trap rake $35,000
Replace Toro Top Dresser $25,000
Replace Toro Tee mower $55,000
Server $5,000
Bholveson Work Station $1,200
Seeder $18,000
Safety Net Replacement $24,000
Clubhouse and Cart Sheds resided $15,000
Total Golf Course $114,200 $247,000 $65,000 $114,000 $115,000 $309,000 $180,000 $175,000 $145,000 $150,000
Master Bike Plan/Bikeways/Trails/Main
Bike Trail Master Plan
Total MBP/Bikeways/Trails/Main $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Library/Senior Center
HVAC Up-grade:multi-zone to Variable Air $62,500
Roof $95,000
Replace Boiler $130,000
New Tile Floor 75,000
Update Bathrooms $75,000
Movable wall $25,000
Senior Center $75,000 $50,000 $50,000 $50,000
Total Library/Senior Center $170,000 $0 $130,000 $50,000 $75,000 $187,500 $25,000 $50,000 $0 $0
Public Art
Public Art $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Total Public Art $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Total Capital Outlay $575,200 $1,012,000 $875,000 $474,000 $490,000 $1,136,500 $505,000 $525,000 $445,000 $628,000
Project Description 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Building and Structures
Ballroom Expansion
Dressing/Green Room/Locker
Kitchen/storage/receiving dock
Roof $100,000
Rigging Grid Expansion $100,000
ENTRANCE REMODEL
Concrete Polish-Lobby/Halls $17,360 $11,200 $30,000
PARKING LOTS $500,000
East Parking Lot Asphalt
Northeast Service Driveway $100,000
Parking Lot Lights $98,264
Service Area Between Buildings $100,000
South Parking Lot - A&B $160,000 $50,000 $200,000
Swiftel Center Access Drive $8,000 $80,000
MISCELLANEOUS
Concourse Patio $50,000
Total Buildings & Structures $160,000 $75,360 $211,200 $80,000 $348,264 $100,000 $30,000 $100,000 $0 $500,000
Equipment
A/V Equipment 10,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$
Arena Sound System $170,000
Arena Video Screen $31,500 $31,500 $31,500 $31,500 $31,500 $31,500 $31,500 $35,000 $35,000 $35,000
Banquet Chairs $31,800 $150,000
Broom/mower/Blade $9,500
CCTV - Replacement & Expand $20,000 $32,000 $20,000
PC & Technology Upgrades $3,500 $7,500 $3,500 $7,500 $3,500 $7,500 $3,500 $7,500 $5,000 $5,000
Dance Floor $35,000
Digital Displays Indoor $6,000 $15,000
Fire Alarm System $180,217
Food & Beverage Equipment $35,930 $15,000 $15,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
Forklift $32,000
Outdoor Marquees/Signs $22,700 $22,700 $22,700 $22,700 $22,700
Portable Radios
Power Distribution $25,000 $5,000 $5,000
Retractable Risers $131,571 $131,571 $131,571 $131,571 $131,571 $131,571
Spotlights
Tables $6,199 $15,000 $15,000 $10,000 $5,000 $5,000 $10,000 $10,000 $10,000 $10,000
Tents - Frame $7,500
Tractor $50,000
Trade Show Equipment $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
5-Year Capital Improvement Plan 10-Year Capital Improvement Plan
Swiftel Center
Capital Improvement Plan
Trash Receptacles $5,000 $5,000 $5,000 $5,000
Website $20,000
Wireless Infrastructure $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
Total Equipment $273,700 $342,071 $443,771 $267,771 $225,271 $218,271 $300,217 $107,500 $220,000 $70,000
Maintenance
Doors $9,261 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $60,500
Elevator
HVAC Rooftop Units & Controls $34,768 $183,822
HVAC Arena AHU & Air Cond.$190,000 $250,000 $250,000
Lighting - Arena LED $75,000
Parking Lot Crack Sealing $2,500 $2,500 $2,500 $2,500
Restroom Partitions/Upgrades $47,700 $68,900 $53,000 $47,700
Water Heaters $18,000 $20,000 $24,000
Total Maintenance $18,000 $46,529 $147,700 $260,222 $248,000 $79,200 $5,000 $7,500 $310,500 $250,000
Total Capital Outlay 451,700$ 463,960$ 802,671$ 607,993$ 821,535$ 397,471$ 335,217$ 215,000$ 530,500$ 820,000$
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0383,Version:1
Executive Session, pursuant to SDCL 1-25-2, for purposes of discussing the qualifications,
competence, performance, character or fitness of any public officer or employee or prospective public
officer or employee. The term "employee" does not include any independent contractor.
SDCL 1-25-2. Executive or closed meetings--Purposes--Authorization--Violation as misdemeanor.
Executive or closed meetings may be held for the sole purposes of:
1) Discussing the qualifications, competence, performance, character or fitness of any
public officer or employee or prospective public officer or employee. The term, employee, does
not include any independent contractor;
2) Discussing the expulsion, suspension, discipline, assignment of or the educational
program of a student or the eligibility of a student to participate in interscholastic activities
provided by the South Dakota High School Activities Association;
3) Consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters;
4) Preparing for contract negotiations or negotiating with employees or employee
representatives;
5) Discussing marketing or pricing strategies by a board or commission of a business
owned by the state or any of its political subdivisions, when public discussion may be harmful
to the competitive position of the business; or
6) Discussing information listed in subdivisions 1-27-1.5(8) and 1-27-1.5(17).
However, any official action concerning such matters shall be made at an open official meeting. An
executive or closed meeting shall be held only upon a majority vote of the members of the public
body present and voting, and discussion during the closed meeting is restricted to the purpose
specified in the closure motion. Nothing in § 1-25-1 or this section prevents an executive or closed
meeting if the federal or state Constitution or the federal or state statutes require or permit it. A
violation of this section is a Class 2 misdemeanor.
Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1; SL 2014, ch 90, § 2; SL 2019,
ch 2, § 1
City of Brookings Printed on 9/5/2019Page 1 of 1
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