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HomeMy WebLinkAbout050406 Meeting Notes Brookings Historic Preservation Commission Thursday, May 4, 2006 3:00 p.m. ~~ Preserve America Meeting 5:00 p.m. ~~ Regular Meeting City Hall Meeting Room 3:00 p.m. Preserve America Project The Brookings Historic Preservation Commission held a meeting on Thursday, May 4, 2006 at 3:00pm at City Hall to discuss the Preserve America Project with the following members present: Mary Bibby, Stephen VanBuren, Alice Pittman, Carrie VanBuren (Richard Schillander arrived at 3:16, Jerry McCollough arrived at 3:25), also present was City Clerk Assistant Bonnie Foster, Deb Garbers, Doris Roden, The Commission requested for Preserve America, a Grant in the total of $84,000. The Commission has received notice they were awarded $54,000. There is also an additional State Grant of $10,000 that has been awarded to the BHPC. Roden commented that consultant Jon Schallert ($32,000) puts us over our currently awarded dollars and we could easily cut him from the budget to stay within the figure awarded. Richard arrived at 3:16pm Doris Roden gave an overview of the consultants:  Donovan Rypkema – from SD, set the stage for the importance of heritage tourism  Carolyn Brackett – Nat’l Trust works with heritage tourism and accessing communities and writing plan to help coordinate way to market those  Ben Moldrow (not with Nat’l Trust – he is a private consultant) has done a lot of work with community identity – marketing and logos for communities – makes sure the community is involves and is a good listener to the community people  Jon Schallert – private consultant, not with Nat’l Trust Roden stated the last consultant she worked with cost $55/hour, and the $643/day is over the allotted rate as stated in the application. Roden clarified under #3, the number of days stated was the number of days the consultant would be in the community, not taking into account the consultants prep days. For example, Carolyn Brackett should be listed for 25 days at $643/day, rather than 16 days at $1,000/day. Stephen agrees the most logical way to meet the allotted dollars is to drop one consultant, primarily Jon Schallert. Bibby wondered if it would work to drop Schallert and change the days of the others. Roden responded ‘yes’, therefore, Rypkema would be increased to 7 days, Brackett increased to 25 days, and Muldrow increased to 25-27 days. Roden stated another change would be to drop “and destination planning”. It is the last phrase in the Project Summary #3. (page 2 of 8) Carrie wanted clarification on the Orlando travel with 27 people. Roden clarified that the grant would pay for the training of 27 people, but each of those individuals would pay for their own travel. Jerry arrived at 3:25pm Shillander asked about dollars for unforeseen costs and wondered what everyone’s thoughts were on that? Roden stated she didn’t think this grant allowed the 10% difference for such. The Commissions consensus was to go forth with the $54,000 (plus $10,000). Carrie stated applying for the $10,000-15,000 makes sense to do later, but to work with actual awarded dollars now. Motion was made by Bibby, seconded by McCollough to make revisions as discussed to eliminate Jon Schallert as a consultant and increase the number of days for the other consultants and proceed as planned. All present voted yes; motion carried. Carrie asked who is to write the revisions. Roden stated she could, but wanted to hear more from Shari. Carrie asked for a Preserve America Subcommittee chair from the BHPC. Roden recommended Stephen. Stephen agreed. Shillander asked about the 18 month time frame of the grant and if the committee has a ‘road map’ to follow. Roden clarified that it is stated on Page 8 of 8, but there is still some basic ground work that needs to get done. Roden reminded the commission members that they agreed earlier to cut the business evaluation section. Stephen and Doris are prepared to fill out the revised grant application, but would like some input from Shari. 5:00 p.m. Regular Monthly Meeting The Brookings Historic Preservation Commission held a regular meeting on Thursday, May 4, 2006 at 5:00pm at City Hall with the following members present: Mary Bibby, Stephen VanBuren, Alice Pittman, Carrie VanBuren, Richard Schillander, Jerry McCollough, and Wayne Hexem; also present was City Clerk Assistant Bonnie Foster, Deb Garbers, Doris Roden, Paul Melby, Rick Swoboda, Jim Adkins, and Tom Honkomp. Motion was made by Stephen, seconded by Bibby to approve the agenda as presented. All present voted yes; motion carried. The next Meeting date was set for June 1 at 5:00pm at the City Hall Meeting Room. Wayne arrived at 5:04pm Motion was made by Bibby, seconded by McCollough to approve the Minutes of the April 6, 2006 meeting. All present voted yes; motion carried. Commission review and comment on SDCL11.1 Case Report on the Brookings Municipal Utilities Project in the University and Central Districts (enclosures). Case Report McCollough made a motion to support the BMU proposal, agree work being done is an improvement within the district visually and we go on record that we are in support of the report as submitted. Mary seconded. All present voted yes; motion passed. DISCUSSION Stephen agrees with the submission, tho one problem is that we can’t do both underground and above ground. He stated when looking at old photos of downtown with the old powerlines he noticed how ugly they are. What tipped him is that the powerlines are not the historical layout of those districts, it is the buildings etc. Wayne commented to Paul when did tour that the overhead powerlines as a visual impact don’t affect him. These pop ups on the boulevards are more detracting than the overhead powerlines. He questioned from the standpoint of safety and service, if it is better to have underground lines. Paul Melby responded that the actual equipment on the ground is designed to be safer for the public and operating personnel. The pop ups are more durable on the longer term. Wayne asked about concerns with minimizing power outages. Melby stated the overhead lines are more subject to Mother Nature (ice storms, etc.) and that is where you run into concerns (kids climbing trees, etc.) The overhead lines allow the wildlife to get into the equipment as well. The silver bands on the poles are deterrents for squirrels to not climb the poles. Underground lines don’t have nearly as many interruptions. Jerry commented that aesthetically, by removing the overhead lines, they would be eliminating the periodic cutting of the trees, and creating a cleaner streetscape. Jerry recently realized that there are pop ups in Brookings that he has been driving by and never realized they were there. Those areas are much nicer and more attractive with the lines underground. Richard does not feel the terminal pedestals have had a detrimental affect. He is concerned that the commission understands that their role is not to preserve history and make sure the structures in the community are maintained, but support the efforts to make our community safer st and bring it into the 21 century. Mary Bibby commented she was recently in Pierre and noticed they have the same transformers all over town. Paul Melby was recently out of town and took the camera with him (passed out handouts) and took some pictures of popups in Las Vegas. The color they use is gray as it fits in well with the desert climate/colors, but there are still some green ones. The area he was in didn’t have boulevards and the houses are right next to these pop ups and people are still able to plant right up to them, just leaving the access door free of plantings. In his handouts, the last picture is of a transformer in Sioux Falls, similar to Brookings. Richard stated that when the pedestals are installed, it would be nice if they would be perpendicular to the ground. Melby clarified that the bigger the equipment, the more square it stays to the world. However, as services are added to them, they start to ‘move.’ Rick Swoboda commented that frost also affects that. Melby mentioned that the standard was recently changed from a cement slab, to now being a 12-14 inch ‘basement’. Melby commented that if you are in the older part of town with overhead lines, they have made special effort to help those homeowners move their overhead lines underground and add a meter. They used BMU electricians for this and saved on approximately $600.00 of labor costs per home. Wayne wanted clarification on page 4 of the case report, requirement that the BMU plan is approved solely by the utility board and wondered if they were part of the City Council. Melby clarified that the City Council appoints the utility board members. The 5 members of the board are assigned the task of overseeing the business and taking care of details. The board approves work plans/capital improvement projects, which are shared with the City Council to keep them informed. The watching over is done by the utility board, of whose meetings are open to the public. Carrie commented that this will be sent to the SHPO office, and will let BMU know when. Project Reports: Mayor’s Awards for Historic Preservation th Mayors Awards will be awarded May 9 at the City Council Meeting starting at 6:00 p.m. Carrie asked for Commission Members to attend, as it would be appreciated. Preservation Month Newsletter The Newsletter is in the proof stages and will go to press soon. Carrie stated Shari’s thanks to all who did articles. 2006/2007 Grant Award The BHPC was awarded $54,000, plus a State Grant of $10,000. National Alliance of Preservation Commissions Forum Conference & National Trust for Historic Preservation Conference Carrie clarified that there is funding for 2 people to attend each of these conferences and that we like a total of 4 separate names. Richard and Alice stated they would like to attend the NAPC Conference in Baltimore. Jerry stated he would be interested in attending the National Trust Conference in Pittsburgh. Stephen stated he could be a fallback for either and would go only if absolutely needed to fill a vacant spot. PLT Conference Stephen is attending this conference on June 10-17. th SHPO Training – May 18 Carried noted that Shari would not be able to. Stephen is going to check about the Briggs Library for location. Carrie assured all that Jason and Kate would have a full agenda and would keep them busy. Wayne commented in connection with the training, he suggests that the trainers provide a list of their acronyms and translations that they use. Carrie commented she will contact Jason and ask him to include this in his materials. Richard asked about food. Carrie stated we could have Aramark cater in or do pizza or something. Richard offered to look at the conference rooms at the hospital where the cafeteria would be available or could also do subs. Carrie stated the reason we are looking for another location is that the City Manager search meetings are using the space at City Hall. rd 106 Training – May 3 / Stephen Van Buren attending Stephen commented the training was extremely helpful on the reviews of historic properties and he did a lot of reading to catch up and it filled in some blanks for him. Stephen thought it was amazing how it continually filled up; probably 40 people from eastern South Dakota. Mary asked what 106 was and Carrie clarified it was in regards to doing federal reviews. Stephen stated anything dealing with federal funding has to do a review. Alice asked about materials and if she could see what he got. Stephen stated he gave Shari an extra packet. 2007 City Budget Narrative & Funding Request Carrie stated there will be a short turn around time on this, and to keep in mind that the BHPC funding will most likely stay level at $3,600.00. Carried advised that they all look this over and get your thoughts ready. Alice asked for clarification on the process. Bonnie explained the process in simplicity….stated it may be as early as June 1. Main Street “Basic Training” – Mitchell (enclosure) Carrie asked if anyone wanted to attend. No comments. Let Bonnie know by Friday, May 5. Historic Districts and Properties Update. A. Central Residential Historic District—National Register District: Central residential. Richard stated he saw the advertisement for the houses by the Methodist church and the church is requiring a deposit. B. Commercial District –National Register District. Doors Open Workshops Wayne commented on the frame workshop. He was one of 6-7 people. He stated the presenter did a thorough job and it lasted about 2 hours. C. University Residential District –National Register District. th Boardinghouse Request – 819 9 Avenue. Carried commented that the request failed. Bibby then asked if it will go to a duplex. Carrie clarified if they wanted to try for a duplex, the process would have to start anew. Richard and Jerry had some concerns where money would be coming from and how that would impact. Carrie stated they should get their questions together and ask Jason and Kate. Carrie wanted to let everyone know on the boardinghouse issue that the City Council is going to have some joint meetings with the planning commission and BHPC to discuss boardinghouse planning, etc. There will be requirements for some or all of the BHPC members to attend these meetings. Calendar. thth  April 28 & 29 – “Doors Open” Brookings th  May 4 – 3:00 p.m. Special Meeting in Preserve America Grant  May 9 – City Council Meeting - Mayor’s Awards Presentation  May 9-10 – Main Street Basic Training – Mitchell, SD th  May 18 – 4-8 pm – SHPO Training  June 10-17- PLT – Nebraska City, NE  July 27-30 - National Alliance of Preservation Commissions - Baltimore  Oct. 31-Nov. 5 – Pittsburgh – National Preservation Conference Announcements/Correspondence/Communications o SD History Spring 2006 o Preservation May/June 2006 o MainStreet News April 2006 (enclosed) o DBI Agenda – April (enclosed) Motion was made by McCollough, seconded by Shillander to adjourn. All present voted yes; motion carried. Meeting was adjourned at 5:58 p.m. Minutes were taken by Bonnie Foster