HomeMy WebLinkAboutE911Minutes_2015_05_20 EAST CENTRAL REGIONAL COMMUNICATIONS COUNCIL
E911 MEETING
Wednesday, May 20, 2015; 8:30 a.m.
Brookings City & County Government Center, 520 3rd Street
Suite 230, Room 241
Board members present: Tom Yseth (County Commission), Ryan Krogman (County
Commission) and Jael Thorpe (City Council).
Others present: Jeff Miller (BPD), Darrell Hartmann (Fire Dept.), Mark Stratton
(Communications), Richard Haugen (County Zoning Office), Marty Stanwick (SO) and Rita
Thompson (City Finance Department).
Members Absent: Jeff Weldon (City Manager), and Bob Hill (County Zoning Office).
Call to order: Meeting was called to order by Yseth. Thorpe / Krogman moved to
approve the minutes of the April 2015 meeting. All present voted aye. Motion
approved.
Additions to the Agenda:
Bills: Jeff Miller reviewed non-recurring bills. Thorpe / Krogman moved to approve non-
recurring bills. All present voted aye. Motion approved.
Old Business:
Update on Next Generation:
Miller stated training is currently taking place. The equipment is in place and the routing has
been completed for all three stations. The equipment is here, waiting on the furniture for the
3rd station.
New Business:
2016 Budget:
Miller stated the money thought was in the E911 account is not there. However, it was decided
to still proceed with the project. The initial project cost was estimated at $80,000; a budget
amendment was done for $50,000.
Thompson stated the year ended with approximately $131,000 in cash. It was decided by the
county and city boards there was no need to have that kind of money in this account. The fund
was built up for the increased cost of Zuercher upgrade, and the 5-year plan was reduced by
$80,000. When it was decided to move up the 3rd dispatch station, it created a cash problem.
The budget amendment will reduce the shortfall to approximately $16,000.
Weldon suggested to roll through with the plan and not do anything with the 2015 budget. If
the year is ended in a deficit, the other funds will carry it through and make up the difference in
2016. The split costs next year will amount to: county’s share of $125,000, and city’s share of
$250,000. This should leave a balance of approximately $15,000 by year’s end. The fund should
carry a balance of about $30,000 from year to year. Krogman asked where the $80,000 went.
Thompson clarified it is covering increased personnel and operating costs.
Yseth asked what the county put in for their share. Thompson stated the county put in
$87,000, and will increase to $125,000.
Miller said it is important to keep a balance in this account for any unexpected expenses such as
equipment repair, etc. Miller expressed concern with $30,000 not being a sufficient enough
amount. Krogman asked if there was an agreement that this account’s balance should be set to
a certain amount. No. Thompson stated if this board passes a policy for that to be official, then
both the City Council and the County Commission would have to agree to that as well. City
Council does have some policies for budget account balances. Krogman and Thorpe would like
to see a policy in place setting the minimum cash balance in this account at $50,000.
Thorpe/Krogman made a motion to create a policy requesting from the joint
governances that the E911 board carry a minimum cash balance of $30,000.
There was a discussion on where to place policies within the Joint Powers Agreement. This
would have to be reviewed annually.
Thorpe/Krogman made a motion to table discussion and action at this time. All
present voted aye. Motion approved.
Member reports:
Next meeting: July 20, 2015 at 8:30 a.m.
Regular quarterly meetings are held in January, April, July, and October on the third
Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson