HomeMy WebLinkAboutE911Minutes_2019_05_16EAST CENTRAL REGIONAL COMMUNICATIONS COUNCIL
E911 MEETING
Thursday, May 16, 2019; 10 a.m.
City & County Government Center Room 300 (3rd Floor)
307 3rd Avenue
Board members present: Mike Bartley (County Commission), Paul Briseno (City
Manager), Patty Bacon (City Council), and Larry Jensen (County Commission)
Others present: Dave Erickson (BPD), JoLynn Longville (Communications), Marty
Stanwick (SO), Darrell Hartman (Fire Dept.), Stacy Steffensen (Commission Dept.
Director), Erick Rangel (CFO), and Jacob Meshke(Assistant to the City Manager)
Members Absent: Bob Hill (County Emergency Management/Zoning)
Others present:
Call to order: Meeting was called to order by Bartley.
Adoption of agenda: Bacon/Jensen made the motion to approve the agenda.
Old Business:
New Business:
10 year capital improvement expenditures:
D. Erickson reviewed the proposed 2020 Capital Plan.
Pictometry –$10,000 in 2020
Zuercher Mapping – $17,666 in 2021 to purchase Zuercher Mapping. Currently have
Bullbery Mapping, which will eventually be phased out, want to transition to Zuercher
software.
EMD - $60,000 in 2020 for Priority Dispatch startup cost. Currently using Powerphone
and want to switch to Priority One Dispatch as Power Phone went to a computerized
version instead of the flip charts and is not user friendly.
Digital Radio Base Stations - $10,000 for the next 3 years. Began setting aside money
in 2019 in preparation of the 2022 purchase. This money is being tucked away in
savings.
Analog Radio Base Stations - $1,300 in 2020. This is scheduled replacement for our
Analog Radios in the basement. Radio life expectancy is 7 years.
Repeaters - $20,000 in 2020 for the West Repeater. These have a 7-year life span.
The current repeater is 10 plus years old. It has required some repairs this year. This
would cover the cost to replace the repeater, duplexer, radio, transmitting and receiving
radios, the box and cabling up to the antenna.
.
Recorder –$18,000 in 2022 for the Higher Ground Recorder purchase.
Console –$180,000 in 2026 for the console replacement which was purchased in 2019.
The console has a 7 year lifespan.
Furniture - $1,600 for each year to replace a chair every year instead of every other
year.
Back up Dispatch Center: Erickson stated we could do the p roposed quotes without a
tower. Each radio frequency would have to have a phone loop run from wherever the
radios are to the tower. There would be a monthly cost associated with the phone loop;
approx. $60-80. There is one underlying concern with using the water tower for the
antennas, there are multiple antennas located there now, and could run into some
interference with so many antennas in one location.
Bacon/Jensen made a motion to adopt the proposed 2020 5-Year Capital
improvement expenditures. All present voted aye. Motion approved.
2020 operating expenditures:
With the savings from 2018, in addition to what is already in the fund, there is over
$100,000.
E. Rangle, City CFO, stated the 2017 cash balance was $83,000. In 2018 it was
budgeted to use $20,000 to help pay for expenses. This would have left $62,000 in
reserve. Due to the understaffing and insurance savings the fund has a balance of
$150,000. The 2019 plan was to use $30,000 of the cash reserves to fund the budget
and forecasted a balance budget to be $120,000 cash reserve at the end of the year.
How much of this surplus should we fund for capital projects? This was revenue that
wasn’t planned. The reason for the large cash reserve is that we are over budgeting and
therefore our expenses are not equaling our revenues.
E. Rangle asked if the $90,000 from accumulated cash reserves can be used to fund
the 2020 budget. Using these funds will leave an estimated balance of $30,000 in the
fund’s cash reserve. S. Steffensen asked if that still takes in affect the money set aside
for radios. E. Rangle stated the $10,000 will be set aside in a restricted account. M.
Bartley said we will then have a restricted cash reserve and a cash reserve. S.
Steffensen asked if anything was set aside this year for radios. D. Erickson stated
$10,000 has been budgeted for 2019. S. Steffensen stated actually our cash reserves
is going to be $10,000 less than the $90,000 because we are setting aside $10,000 for
2019. D. Erickson stated the $10,000 is already in the 2019 budget. S. Steffensen
stated the budget needs to show the restricted cash reserve balance of $20,000 in the
2020 budget.
Surcharge – Increased to $367,000
Brookings County 1/3 - $144,000
Brookings City 2/3 - $ 289,000
D.Erickson stated there are no real significant increases in the operating budget.
Uniforms – Increased from $2,000 to $2,500
Medical Testing – New additional line item for Physical Testing - $500
Testing Services – New additional line item for Testing - $500
Subscriptions – Increase from $200 to $400
Bacon/ Briseno made a motion to adopt the proposed 2020 operating budget. All
present voted aye. Motion approved.
Member reports:
D.Hartmann – The radio issues in White were due to the repeater being in the wrong
location.
Next meeting: Thursday, July 18, 2019 at 8:30 AM.
Regular quarterly meetings are held in January, April, July, and October on the
third Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson