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HomeMy WebLinkAboutM2000_05_12Mayor's Committee for People with Disabilities May 12, 2000 A meeting of the Mayor's Committee for People with Disabilities was held on Friday, May 12, 2000 at 9:30 a.m. in Brookings City Hall. Present: Kurt Cogswell, Lynda Muller, Kay Cutler, Emily Bennett, Marla Muxen, Dave Bertelson, Roger Seas, Nancy Hartenhoff. Hoyt and Fry were absent. 1. Chairperson Cogswell called the meeting to order. 2. The agenda was adopted as printed. 3. The minutes of April 14, 2000 were approved. 4. Next Meeting - Friday, June 9th at 9:30 a.m. 5. Announcements - None. b. Correspondence: Enforcing the ADA Status Report - Members noted the ADA suits in South Dakota. A suit regarding election accessibility for people with visual impairments was specifically noted. 7. Evaluation Discussion on Completed Projects: Workshop for Multi -District Students. Hartenhoff said a total of 30 students over three sessions participated in the workshop. She recommended that the format be reduced from a 2 - hour presentation to one hour. Thank you's were sent to the presenters and the host instructor with a questionnaire asking for his input. The overall challenge is to make the material interesting and pertinent to high school students. Examples of Brookings sites was used to make it easier for the kids to relate to. The video, "All Ways Welcome", was shown and the kids needed to be given permission to find it humorous. The "ADAAG" material was "chewy" and need to simplify the information in the future. The Contractor's Book was marginally utilized. More hands-on experiences are better. The walk-through evaluation of the school facility was a good experience. The School Director was present and listened to the comments. The Host Instructor is retiring and the next step will be to meet with his replacement. With the current budget reductions in the schools it might be a good idea to speak with schools with building trades classes. Will try to pursue making the next house accessible. Status and Follow-up Reports. Summer Arts Festival. Cogswell provided the Festival Committee ADA contract language to include the food booth vendors and artists. Next year will push harder on the language. Cogswell asked if the Committee wanted to provide the Wheelchair Booth again at the Festival? The committee would need to provide volunteers to staff the booth. (Muxen/Cutler) Motion to participate in the Wheelchair Booth and take turns staffing the booth. All present voted yes; motion carried. Performing Arts Center. Cogswell sent a letter to President Elliott regarding the Center and offered assistance. A copy was distributed to the members. Accessible Van. Cogswell has been meeting with representatives of the Brookings Area Transportation Association (BATA) and the Volunteer Service Bank on the project. BATA has Mayor's Committee for People with Disabilities May 12, 2000 agreed to provide the servicing and location for the van. The VSB will provide drivers. He is working with a state representative on securing a van. 9. ABLE Awards. The Committee reviewed the press release and guidelines from the 1999 award program. The Committee agreed to include "special services" as a category (i.e. Fergen's Mens Wear). Deadline to nominate a facility will be June 2nd . The members will visit each nominated site at the June 9th meeting and select winner(s). 10. ADA Anniversary. Cogswell will contact the Brookings Register about a feature article. The ABLE Awards will be presented on July 24th. There is a Torch Run that will be in Pierre during the Annual Conference. A local event with runners or bicyclists was discussed. loth ADA Anniversary on marquee signs was suggested. II. Wheelchair Clinic Participation. The Easter Seals has decided to hold the event in conjunction with a medical equipment driver when the SDSU Students are in school. They will form a committee sometime in May or June that will be called the "Recycle for Life Advisory Committee for Brookings". Lynda Muller volunteered to be the Committee's representative on the committee and Cogswell will serve as alternate. 11�1 12. ADA Coordinator's Report. Dunn submitted the following report: There was discussion regarding SDSU's long-term accessibility plan. A letter to Eugene Butler requesting a copy of the plan was discussed. (Seas left) Ice Rink Plans. Dunn spoke with Allyn Frerichs regarding the Ice Rink construction schedule and review of plans. He indicated that they hope to let bids early July and hope to finalize the plans within 8 weeks. Dunn will need to schedule a review of the plans with the assistance of the ADA Task Force sometime in the next two weeks. Kurt and Nancy have participated in this process in the past. ADA Facility Compliance Reviews. Dunn is currently conducting ADA Facility Accessibility Compliance Reviews of all city general departments. The purpose of the reviews is to monitor compliance efforts, record any new modifications and prioritize remaining non-compliant items. This information will added to the City's Transition Plan and will be provided to the City's Management Team for planning purposes during this budget process. The Committee will be provided with a copy of my report at next month's meeting. City Budget Process for 2001. Dunn enclosed in member packets the City Manager's City Budget Calcndarfor2001. Please note that the process will begin much sooner this year. We will receive the instructions and forms on May 16th and our deadline to submit the proposed budget and narrative to the Manager is July 14th. Also enclosed is an example of the format that we can expect to see that will include a mission statement for the committee, description of programs and services, goals, objectives, etc. The Committee fanned a subcommittee of Cogswell, Hartenhoff and Cutler to work, with Dunn on this year's budget. N Mayor's Committee for People with Disabilities May 12, 2000 Websites. Dunn said she was gathering ideas to submit to the Manager on what the City would put on a website. Suggestions: Links to national and local disability organizations, guidelines for the ABLE and Governor's Awards, agenda, mission statement, committee member list. - - City Manager Visit -Mr. Williams has been touring city departments and holding orientation meetings with our management team. Dunn suggested it important for Mr. Williams to meet the Committee as soon as possible. She recommended inviting hien to the committee's next meeting and make the same presentation that was done for the City Council. A special orientation could be held at 9:00 a.m. and the regular meeting at 9:30 or start at 9:30 and go later. The Committee th tentatively scheduled a 9:00 a.m. meeting on June 9. Student Representative Vacancy. The City has advertised the Conunittee's one-year student position twice and has not received a response. Muxen indicated that she knows of one student that might be interested. Contacting Eugene Butler was suggested. Distribution of Contractor's Books. We still have a large quantity of the Contractor Books in storage. Dunn said she would like to do a direct mailing to area contractors inviting them to stop my office next time there are in City Hall and would rather try this approach first before resorting to mailing the books. The Committee agreed. ADA Transportation Series. Enclosed in the committee packet were a series of bulletins entitled ADA Transportation Series. These were produced by the ADA Technical Assistance Center and are intended solely for informal guidance. Bulletin #2 on City Bus Service and Bulletin #5 on Taxi Service could be useful information for our local providers. There was discussion about distribution. Common ADA Problems in Newly Constructed Lodging Facilities. Also enclosed in the packet were two bulletins produced by the Dept. of Justice for lodging facilities. Dunn recommended the Committee consider distribution to all existing hotel/motel facilities in the Brookings area. Even though the material references "new facilities", she believed the information is helpful now and in the future when they are considering a remodel. A letter inviting inquiries will accompany the materials. Update on Facilitated Meeting Arrangements. At the March Committee meeting Dunn was asked to facilitate a meeting regarding a recent employment issue. Dunn reported that a meeting did occur on April 3, 2000 with Jane Williams, Kurt Cogswell, Marla Muxen, Lynda Muller and Tom Cougl-din present. Those in attendance felt the meeting was beneficial and additional follow- up can be expected. Coughlin suggested the Committee sponsor a column in the Chamber newsletter. '*Sensitivity information for front-line employees was suggested as a possible workshop topic. Meeting adjourned at 11:00 a.m. Submitted by Shari Dunn 3