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UtilMinutes_2019_08_12
Municipal Utilities Board August 12, 2019 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, August 12, 2019, at the Utility Building with the following members present: Bartels, Carruthers, Hansen and Vice President Pitts. Absent: Harvey. MINUTES Minutes of the regular meeting held July 8, 2019 and the special meetings held July 22, 2019 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Bartels, seconded by Hansen that the following bills and claims be approved. All members present voted in favor of the motion. 4imprint, Promo Items, $423.13; 4Nu-Praxair, Supplies, $13.50; A1 Cleaning & Restoration, Janitorial Service, $240.00; Accela, Credit Card Processing Fees, $327.60; Accela, Software Support, $4,013.05; Advanced Engineering & Environmental, Engineering Services, $1,119.06; Advanced Media Tech, Set Top Boxes, $18,032.00; Advanced Media Tech, Unreg Inventory, $1,237.25; AgFirst, Supp/LP, $75.11; Aguilera, Rosario, Travel, $467.50; A-I Computer Solutions, Supp, $239.94; Allegra, Printed Supp, $9,066.39; AlphaMedia, Advertising, $2,250.00; Anderson, Chris, Travel, $33.00; Appeara, Supp, $332.00; Aramark, Supp, $524.58; AT & T, Telco Settlement, $754.08; Authorize.Net, Credit Card Processing Fee, $159.45; Auto Body Specialties, Supp, $8.13; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $12.18; Behrends, Patricia, PCS Refund, $102.24; Bendix, Copier Maint, $449.95; Bierschbach Equipment, Supp, $1,373.16; Bluefin Pym t Systems, Credit Card Processing Fee, $8,990.73; Bobcat of Brookings, Supp/Equip Rent, $106.99; Border States Elec, Supp, $1,892.65; Border States Elec, Unreg Inv, $83,417.82; Borns, Justin, Travel, $33.00; Brandwein, Robert, Conserve/Demand Incentive, $55.00; Bridle Estates, Sewer Charge Reim, $3,393.00; Briggs, Ken, Travel, $64.64; Brookings Area Chamber of Commerce, Membership Dues, $3,500.00; Brookings Area Chamber of Commerce, Sponsorship, $250.00; Brookings Auto Mall, Vehicle Maint, $76.48; Brookings County Finance, License, $21.20; Brookings Credit Bureau, Delinq. Acct Collection, $332.17; Brookings Economic Development, Employment Advertising, $50.00; Brookings Engraving, Signs/Engraving, $591.75; Brookings Utilities, Office Utility Bill, $60,344.61; Brookings Utilities, Petty Cash, $454.59; Brookings Radio, Advertising, $5,100.00; Brookings Register, Advertising/Legals, $371.26; BSG Clearing Solutions, Telco Settlement, $86.50; Carquest Auto, Equip Maint, $235.28; CDW Government, Supp, $706.79; Cenex Fleet Card, Gas, $583.16; Century Business Products, Copier Maint, $1,650.43; Century Link, Tele Exp, $1,006.76; Century Link, Interconnections, $5,574.29; Charlesmead Advisors, Consulting Service, $12,500.00; Chemsearch, Supp, $221.00; Chesterman Co, Bottled Water, $57.00; Christenson, Cody, Travel, $206.38; City of Beresford, Utility Bill, $211.51; City of Brookings, Contract Fee, $7,452.71; City of Brookings, Landfill Fee, $471.96; City of Sergeant Bluff, Utility Bill, $301.41; City of Vermillion, Utility Bill, $638.21; Clay Union Electric, Utility Bill, $229.47; Connections, EAP Service, $1,477.35; Consortia Consulting, Consulting Service, $787.50; Core & Main, Supp, $4,157.29; Counsel, Maint/Supp, $16.04; Courtesy Plbg & Htg, Repair/Supp, $223.82; Credit Collections Bureau, Delinq. Acct Collection, $693.32; Culligan of Brookings, Bottled Water, $1,038.00; Culligan of Watertown, Bottled Water, $57.50; Dakota Riggers, Supp, $152.56; Dakota Service, Towing, $245.00; Dakota Supply Group, Supp, $2,311.30; Dale's Alignment, Vehicle Maint, $309.67; Dave's Window Cleaning, Window Service, $79.00; DeBeer Small Engine Repair, Equip Maint, $36.19; Dept of the Treasury, Fed Tax, $5,986.53; DexYP, Advertising, $813.73; DHE, LLC, Maint Fee, $1,139.22; Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Cable Reel Trailer, $8,705.00; Ditch Witch of SD, Puller Sleeves, $931.58; DPC Industries, Chemicals, $2,084.88; Earl May Seed & Nursery, Supp, $79.97; Eco Water, Bottled Water, $105.20; Ekern Plumbing Heating & AC, Repair/Supp, $476.91; Ekern, Jeff, Travel, $33.00; Environmental Toxicity Control, Water Analysis, $825.00; Ethanol Products, Chemicals, $224.32; Express Communications, Telco Settlement, $10,845.46; Express Services, Temp Help, $570.90; Farmers Implement, Equip Maint, $1,283.63; Fastenal, Supp, $1,847.11; Ferguson Waterworks, Supp, $668.94; Fibercomm, Broadband Service, $527.88; Fibercomm, Tower Relocation, $700.00; Fiesta Radio, Advertising, $1,195.20; First Bank & Trust, Bond Pymt Series 2011, $36,172.92; Five Loaves Bakery, Customer Service Week Supp, $11.40; Flexible Pipe Tool, Supp, $140.95; Foerster Supply, Supp, $1,734.75; Fouts, Kendall, Travel, $95.96; Fox Sports Net North, Contract Fee, $7,567.65; Freeman, Harvey, Travel, $165.00; G & R Controls, Equip/Maint, $1,937.66; Gehrke, Henry, Conserve/Demand Incentive, $425.00; George's Pizza, Employee Recognition, $352.91; Golden West Tech, Tech Support, $4,341.43; Goldfield Telecom, Unreg Inv, $3,820.97; Gray Television Group, Contract Fee, $5,493.38; Graybar Electric, Supp, $3,144.88; Graybar Electric, Unreg Inv, $5,099.31; Graymont Capital, Chemicals, $11,346.00; Greenjacket, Assessment, $2,999.99; Greenjacket, Substation Animal Protection, $18,350.00; Hach Chemical, Supp, $5,331.66; Halgerson, Russ, Travel, $236.90; Hammer, Amy, Conserve/Demand Incentive, $400.00; Hawkins Inc, Supp, $482.57; H-D Electric, Utility Bill, $304.25; Hibu-West, Advertising, $431.00; Homestead Do It Center, Supp, $29.90; Hometown Service, Vehicle Maint, $592.98; Huber, Savannah, Travel, $284.14; Iheartmedia, Advertising, $3,020.00; Illustratus, Supp, $323.93; Independent Communication, Contract Fee, $3,874.28; Insight Direct USA, Maintenance Support, $12,212.04; Insight Direct USA, Unreg Inv, $5,633.01; ITC, Tele Exp, $529.10; Interstate TRS Fund Admin, Teleco Relay Service, $11,794.05; Jimmy Johns, Meeting Supp, $85.25; Johme, Ashley, Travel, $219.50; Johnstone Supply, Supp, $133.04; Jones Optometric, Safety Glasses, $350.00; Jones Pest Control, Pest Control, $100.00; Karpen, Nick, Travel, $176.90; KDLT TV, Contract Fee, $4,452.53; Kenner Plumbing, Pump, $453.60; Kirkey, Steve, Conserve/Demand Incentive, $250.00; Knettel, Trever, Travel, $586.32; KPHR, Advertising, $800.00; Kranz, Art, Conserve/Demand Incentive, $25.00; Krier & Blain, CO HVAC System, $132,555.40; Krier & Blain, HVAC Maint, $360.00; KXLG-FM, Advertising, $2,500.00; Laake, Aaron, Travel, $1,418.06; Lamar Co, Advertising, $3,400.00; LECA, Telco Settlement, $1,465.00; Leopold, Jennifer, Conserve/Demand Incentive, $31.00; Lewis Drug, Supp, $307.85; Locators & Supplies, Locator, $80.35; Lounsbery, Jeff, Travel, $156.62; Mack, Scott, Travel, $617.29; Maguire Iron, 4th St Tower Replacement, $341,154.03; Marsh & McLennan Agency, Property Ins, $62.00; Martin's Inc, Diesel/Oil, $6,809.28; Matheson Tri-Gas, Supp, $153.91; McGrath North Mullin & Kratz, Legal Service, $124.00; McGrath, Chandler, Travel, $20.88; McLaughlin, Jennifer, Conserve/Demand Incentive, $31.00; Mediacom, Broadband Service, $97.84; Menards-Sx City, Supp, $95.36; Menards-Sx Falls West, Supp, $93.19; Menards-Watertown, Supp, $101.13; Merchant Job Training & Safety, Training Materials, $550.00; Merchant Transact, Credit Card Processing Fee, $1.26; Metabank, Employee Recognition, $177.00; Metering & Tech Solutions, Magnetic Flow Meter, $5,815.92; Meusburger, Jason, Travel, $132.18; Meyer, Steve, CPA Registration, $50.00; Meyer, Steve, Travel, $247.90; Midamerican Energy, Utility Bill, $2,747.12; Midcontinent, Broadband Service, $322.54; Midcontinent, Contract Fee, $420.50; Midlands Contracting, Sewer Main Relining, $168,255.13; Midwest Alarm, Monitoring Service, $156.50; Midwest Communications, Advertising, $3,430.00; Millborn Seeds, Grass Seed/Fertilizer, $112.50; Missouri River Energy, Supplemental Power, $1,710,257.33; Missouri River Energy, WAPA Allocation, $223,673.99; Mix Dry Cleaners, Cleaning/Repair, $100.00; MVTL Labs, Wastewater Analysis, $1,683.00; MyCoolCell, PCS Inventory, $705.82; Napa Auto Parts, Supplies, $40.14; National Processing Co, Credit Card Processing Fee, $4,755.38; Nelson, Brian, Travel, $16.50; New Tec, Equip Maint, $99.50; Nexstar Broadcasting DBA Kelo, Employment Advertising, $209.00; North West Rec, Utility Bill, $167.32; Northern Plains Appraisal, Appraisal Fee, $2,500.00; Northern Tool & Equip, Supp, $151.35; Northwestern Energy, Natural Gas, $196.21; Office Elements, Maint/Supp, $351.72; Office Peeps, Supp, $2,180.70; One Source-Background Check Co, Employee Verification, $98.00; OneNeck IT Solutions, Servers and Hard Drives, $4,858.42; Otter Tail, Utility Bill, $169.41; Outlaw Graphics, Supp, $665.00; Party Depot, Supp, $24.96; PassExpress, Advertising, $300.00; Pests B Dead, Pest Control, $385.00; Peterson AC & Heating, Repairs/Supp, $243.00; Powell Broadcasting, Advertising, $3,000.00; Prairie Graphics, Supp/Uniforms, $606.00; Pride Neon, Supp, $70.00; Pro Lube, Vehicle Maint, $122.97; Prussman Contracting, Gravel, $1,820.00; Prussman Contracting, Main Repairs, $4,834.80; RC First Aid, Supp, $401.50; RDO Equipment, Equip Maint, $655.94; Reed, Jeff, Travel, $462.00; Reed, Kurt, Travel, $797.50; Rental Depot, Equipment Rental, $885.30; Resco, Supp, $242.40; Riter, Rogers, Wattier & Brown, Legal Service, $247.00; Robbins Construction, Labor/Supp, $3,040.30; Ron's Auto Repair, Vehicle Maint, $333.52; Saucedo Aguilar, Isaias, PCS Refund, $308.16; Schoon's Pump N' Pak, Gas, $6,812.01; SD Dept of Health Lab, Testing W-WW Samples, $515.00; SD Treasurer, Sales/Excise Tax, $24,2251.41; SDN Communications, Circuit Lease, $81,700.98; Servicemaster, Janitorial Service, $280.00; SHI International, Computer Equip/Software, $7,477.50; Sioux Falls Utilities, Utility Bill, $748.41; Sioux Valley Energy, Utility Bill, $1,860.00; Siouxland Heating & Cooling, Repairs, $366.50; SD One Call, Locate Fee, $325.50; Southeastern Electric, Utility Bill, $1,010.03; Sprint, PCS Phone Service, $2,321.77; Sprint, PCS Service Fee, $139,492.57; Sprint, PCS Inventory, $119,349.77; Sprint-Sioux Falls, PCS Accessories, $749.00; Stanwick, Kylie, Travel, $184.70; State of Iowa-Treasurer, Sales Tax, $3,890.00; Stetter, Alexandra, Travel, $242.10; Stoltenburg, Audie, Travel, $516.14; Stuart C. Irby, Glove Testing, $527.50; Stuart C. Irby, Supp, $8,797.00; Sturdevant Auto, Supp, $182.40; Sweeney Controls, Repairs, $1,662.00; Swiftel Communications, Office Phone Bill, $115,475.36; SwipeClock, Subscription, $360.00; Teledynamics, Unreg Inv, $484.50; Telkamp, Gary, CDL License, $33.00; Telkamp, Terri, Travel, $63.80; Tessier's, Repairs/Supp, $733.40; Sioux Falls Shopping News, Employment Advertising, $316.20; UPS Store, Freight, $1,242.41; Thompson, Mark, Travel, $745.74; Thomson Reuters-West, SDCL Publications, $77.84; Timko, Hunter, Travel, $335.50; TKT Enterprises, Reflective Vehicle Stripes, $2,150.00; TKT Enterprises, Supp, $800.00; Tower Distribution, Contract Fee, $329.10; Town & Country Shopper, Advertising, $292.00; Townsquare Media, Advertising, $3,536.00; Turfguard, Weed Spraying, $6,300.00; Union County Elec, Utility Bill, $296.00; UPS, Freight, $981.11; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $75,204.11; University Estates, Water Charge Reim, $3,445.00; US Postmaster-Bkgs, Annual Permit Fee, $900.00; US Postmaster-Sx Falls, Postage, $330.00; Utility Service, Well Maint, $64,702.66; Vantage Point, Engineering Consulting, $415.00; Vast Broadband, Labor/Supp, $1,756.06; Vermillion Area Chamber of Commerce, Membership Dues, $62.50; Voice Comm, PCS Inventory, $810.58; Walsh, Debra, Travel, $216.02; Water & Environmental Engineering Center, Analysis, $1,722.00; Watertown Utilities, Utility Bill, $1,664.58; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $223.25; Wesco, LED Luminaires, $40,350.00; Wesco, Supp, $246.70; Winter Contracting, Construction Work, $4,500.00; WIREX17, PCS Inventory, $129.48; Xcel Energy/NSP, Utility Bill, $4,393.13; Young Door Service, Labor/Repair, $2,712.91; The following are Telephone/Utility Refunds: AT&T Managed Care, $93.06; Alliance Investment Group, $25.77; Alliance Investment Group, $22.45; Anderson, Jeanne & Ronald, $55.13; Behrends, Brett, $44.38; Bockenstedt, Daniel, $41.88; Borah, Matthew, $29.93; Brower, Morgan, $29.93; Burns, George, $6.19; Cameron, Mike, $17.10; Chamberlain, Cydney, $91.77; Chambers , Molly, $48.88; Christianson, Clay, $49.04; DeBoer, Megan, $24.51; Denoon, Matthew, $64.93; Dixon, Traci, $165.49; Duxbury, Michael, $44.27; Ellefson, Darwin, $162.64; Gravholt, Derek, $2.72; Harkness, Maggie, $7.66; Hilltop Dairy, $29.80; Howey, Lyle & Dawn, $49.13; Hudson, Jared, $74.28; Jayasooriya, Indrajith, $78.91; Jenniges, Holly, $2.18; Karst, Adam, $46.24; Knapp, Cole, $150.51; Kreil, Jason, $62.88; Kurtz, Dana, $38.15; Lefebvre, Julie, $7.81; Lehnertz, Adam, $48.08; Luke, Lara, $44.54; McClanahan, Nathan, $350.16; Moriarty Rentals, $37.60; Nelson, Tracy, $68.98; Oelke, Tiera, $2.18; Office of Information Tech, $12.49; Parsons Rentals, $55.60; Paumen, Sadie, $6.86; Peters, Sidney, $36.17; Rounds, Julia, $15.90; Skyberg, James, $279.68; Sowell, Lindsey, $61.10; Stellpflug, Charles, $5.00; Stier, Brady, $50.74; Stluka, Dan, $57.22; Stotz, Jon, $76.67; Sundmark, Aaron, $39.01; Tentinger, Rachel, $58.54; Teppo, Megan, $40.90; Todd, Mary Jane, $4.16; Wiest, Natasha, $27.16; Williams, Drew, $46.24. PERSONNEL INFORMATION Department Salaries (July): Electric, $238,787.78; Water, $122,001.30; Wastewater, $99,601.96; Telephone, $563,240.68; Retirement, $56,517.74; Social Security, $74,242.31; Insurance, $121,941.96; Deferred Comp, $16,373.95; Salary Changes: R. Aguilera, $12.65; A. Anderson, $16.35*; C. Anderson, $21.08; H. Beynon, $21.53; J. Borns, $34.33; K. Briggs, $41.42; C. Christy, $10.97*; T. Dahmen, $39.42; B. Drexler, $41.42; J. Ekern, $34.33; H. Freeman, $37.57; T. Heldt, $21.53; J. Horst, $37.57; K. Jensen, $27.53; A. Johme, $22.23; S. Kindt, $39.42; J. Kleinemas, $37.57; J. Kriese, $35.69; D. Kruse, $35.69; D. Lage, $12.65; J. Larson, $31.93; J. Lenander, $18.28; A. Lewis, $12.65; J. Lounsbery, $34.33; T. McLaughlin, $23.71; M. Menken, $34.33; B. Nelson, $34.33; J. Nelson, $17.21*; J. Owen, $21.08; D. Patrick, $22.23; D. Peterson, $13.44; M. Platzeck, $37.57; T. Price, $12.65; J. Reed, $34.33; K. Reed, $13.44; K. Resmen, $13.71; S. Rients, $31.17; C. Strand, $37.57; L. Swenson, $31.17; J. Tilden, $22.23; H. Timko, $12.65; A. Wakeman, $12.65; R. Behlings, $15.08; D. Denison, $25.47; D. Felton, $21.23; K. Fitzgerald, $29.61; J. Hanson, $31.17; K. Harvey, $29.71; T. Hohn, $31.17; K. Hougland, $29.71; J. Jensen, $28.30; T. Koch, $28.30; R. Kruse, $22.28; M. Kuechenmeister, $35.69; D. Loban, $28.30; R. Meyer, $29.71; S. Minor, $35.69: L. Mutchler, $35.69; D. Nemitz, $16.67; M. Page, $28.30; B. Peterson, $28.30; M. Prussman, $29.71; D. Rauscher, $21.23; R. Roth, $25.47; D. Rusten, $15.08; G. Telkamp, $28.30; N. Vandersnick, $29.71; M. Volkers, $29.71; R. Wendland, $29.71; J. Weverka, $21.23; J. Axtell, $31.85; C. Bohlen, $28.90; T. Bruna, $24.90; T. Charging, $22.58; J. Christenson, $24.47; W. Clark, $31.85; K. Gerdes, $21.53; B. Goodfellow, $14.63; T. Heitpas, $14.63; M. Jorgensen, $20.55; S. McKeown, $26.21; J. McKibben, $21.53; J. Meusburger, $35.69; C. Morris, $17.55; T. Mumby, $19.50; A. Nielsen, $22.58; J. Nielsen, $19.50; J. Nutter, $21.53; H. Olson, $26.21; T. Roach, $22.58; L. Sebring, $24.95; A. Skyberg, $28.90; D. Steege, $35.69; S. Stulken, $21.53; S. Thelen, $21.53; S. Thompson, $14.63; R. Volkers, $21.53; D. Wakeman, $35.69; S. Anderson, $33.81; N. Axtell, $37.57; M. Beynon, $29.18; C. Carpenter, $31.17; M. Collins, $39.42; D. DesLauriers, $37.57; L. Dickey, $37.57; A. Egeberg, $26.94, D. Eidsness, $37.57; R. Foster, $37.57; C. Haakinson, $37.57; A. Haberman, $25.00; B. Halvorson, $26.94; E. Henningsen, $27.46; S. Hinricher, $26.94; I. Kruse, $37.57; N. Maher, $24.47; J. Millard, $37.57; C. Nutter, $37.57; B. Pedersen, $37.57; R. Perry, $28.18; L. Reed, $39.42; T. Rymerson, $18.30; T. Smith, $34.33; B. Steffen, $27.95; T. Swanson, $42.24; T. VanderWal, $42.24; V. Voegeli, $37.57; J. Volkers, $37.57; M. Vrchota, $37.57; A. Zaug, $26.94; New Employees: D. Rusten, $14.64; *Plus commission. SWIFTEL CENTER PRESENTATION Tom Richter, Swiftel Center Executive Director, presented an annual report review of 2018 with the Utility Board. EXECUTIVE SESSION Motion was made by Carruthers, seconded by Hansen to adjourn to executive session for the purpose of consulting with legal counsel and review communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All members present voted in favor of the motion. The Board reconvened in open session. QUARTERLY FINANCIAL REVIEW Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of second quarter 2019. REVIEW OF 2020 CAPITAL IMPROVEMENT PROGRAM Steve Meyer and Laura Julius presented the proposed 2020 Capital Improvement Program for all funds. PURCHASE APPROVAL OF 2020 BUCKET TRUCK THROUGH SOURCEWELL Motion was made by Carruthers, seconded by Hansen to approve the purchase of a 2020 Bucket Truck from Terex Utilities Inc. through SourceWell Contract #012418-TER in the amount of $217,967.00. This purchase is in accordance with the SDCL 5-18A-37. All members present voted in favor of the motion. FINAL PAYMENT ON THE 2019 SEWER MAIN RELINING PROJECT Motion was made by Hansen that the following Resolution No. 20-19 be approved. RESOLUTION NO. 20 - 19 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT FOR SEWER MAIN RELINING PROJECT BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $168,255.13 to Midlands Contracting Inc. hereby be approved for the Sewer Main Relining Project. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 12th day of August, 2019. ATTEST: _________________________________ _________________________________ Doug Carruthers, Secretary Carol Pitts, Vice President The motion was seconded by Carruthers. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: _______________________________ ____________________________ Doug Carruthers, Secretary Carol Pitts, Vice President