HomeMy WebLinkAboutUtilMinutes_2019_06_10Municipal Utilities Board June 10, 2019
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 11:00 a.m. on Monday,
June 10, 2019, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Pitts and President Harvey.
MINI UTILITY BOARD WORKSHOP
Marcy Douglas, Missouri River Energy Field Services Manager, conducted a Mini Utility
Board Workshop with the Utility Board. She used a book published by American Public Power
Association “Governing for Excellence” as a basis for her presentation. Marcy talked about the
purpose of governance as a Utility Board that represents the Brookings Municipal Utilities
customers’ interests and protecting and enhancing their assets. The Board did a self-evaluation
which was tabulated and will be used in upcoming discussions to equip the Board and staff to be
effective in meeting the goals of the organization and expectations of our customers.
MINUTES
Minutes of the regular meeting held May 13, 2019 and the special meeting held May 28,
2019 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $13.50; A T & T, Telco Settlement, $744.41; Accela, Software
Support, $4,288.05; Ag First, Supp/LP, $48.68; A-I Computer Solutions, Supp, $509.95;
Allegra, Printed Supp, $1,034.65; AMP Electric, Labor/Supp, $1,362.23; Anderson, Leroy,
Conserve/Demand Incentive, $38.98; Appeara, Supp, $364.51; Aramark, Supp, $348.77;
Authorize.Net, Credit Card Processing Fee, $162.10; AVI Systems, Board Room Technology,
$5,438.75; B & B Manure, Sludge Removal, $4,159.00; Badger Communications, Unreg
Inventory, $27,199.17; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel,
$28.42; Becker, Dennis, Conserve/Demand Incentive, $150.00; Bendix, Copier Maint,
$2,195.01; Bierschbach Equipment, Supp, $400.00; Bluefin Payment Systems, Credit Card Proc.
Fee, $9,045.24; Bobcat of Brookings, Supp, $48.78; Boline, David, Conserve/Demand Incentive,
$175.00; Border States Electric, Inventory, $724.52; Border States Electric, Supp, $6,590.74;
Bowes Construction, Asphalt, $4,780.20; Bridle Estates, Sewer Charge Reim, $2,877.00; Briggs,
Ken, Travel, $89.32; Brookings Area Chamber of Commerce, Sponsorship, $250.00; Brookings
Auto Mall, Vehicle Maint, $688.69; Brookings Credit Bureau, Delinq. Acct Collection, $516.69;
Brookings Health System, Health Fair, $2,083.00; Brookings Municipal Utilities, Office Utility
Bill, $57,786.11; Brookings Radio, Advertising, $2,600.00; Bruna, Tammy, Travel, $131.00;
Bruns, Brooke, Travel, $20.88; BSG Clearing Solutions, Telco Settlement, $71.90; Carino's
Italian Grill, Employee Recognition, $129.96; Carquest, Equip Maint, $230.02; Carus Corp,
Chemicals, $1,995.00; CDW Government, Supp, $633.74; Century Business Products, Copier
Maint, $52.72; Century Link, Tele Exp, $664.81; Century Link, Interconnections, $5,847.02;
Century Link, Telco Settlement, $272.22; Chesterman Co, Bottled Water, $7.00; City of
Beresford, Utility Bill, $169.47; City of Brookings, Contract Fee, $7,576.42; City of Brookings,
Landfill Fee, $329.00; City of Sergeant Bluff, Utility Bill, $232.97; City of Vermillion, Utility
Bill, $479.04; City of Volga, Utility Bill, $160.47; Core & Main, Supplies, $251.16; Courtesy
Plbg & Htg, Repair/Supp, $413.70; Creative Printing, Printed Materials, $575.79; Credit
Collections Bureau, Delinq. Acct Collection, $328.28; Culligan, Bottled Water, $57.75; Dahmen,
Tom, Travel, $55.00; Dakota Abstract & Title, Real Estate Purchase, $175.00; Dakota Service,
Supp, $20.16; Dakota Supply Group, Supp, $1,028.42; DENR, Annual W.W. Fee, $6,650.00;
DePauw, Sean, Travel, $421.92; Dept of the Treasury, Federal Tax, $7,655.45; DexYP,
Advertising, $251.68; DGR Engineering, Engineering Service, $2,463.00; DHE, LLC, Maint
Fee, $1,139.22; Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Equip
Maint, $934.41; Earl May Seed & Nursery, Supp, $39.99; Eco Water, Bottled Water, $94.50;
Ellis & Eastern, Annual Lease Fee, $1,500.00; Ethanol Products, Chemicals, $261.84; Eurofins
Eaton Analytical, Analysis, $980.00; Express Communications, Telco Settlement, $11,273.95;
Farmers Implement, Equip Maint, $104.00; Fastenal, Supp, $1,490.61; Fibercomm, Broadband
Service, $530.51; Fiesta Radio, Advertising, $1,195.20; First Bank & Trust, Bond Pymt Series
2011, $36,172.92; Flexible Pipe Tool, Supp, $706.50; Foerster Testing Limited, Compaction
Tests, $2,295.00; Fox Sports Net North, Contract Fee, $7,614.20; Freeman, Harvey, Travel,
$132.00; Frontier Precision, Supp, $947.71; Genuine Cable Group, Supp, $2,198.41; Golden
West Tech, Tech Support, $4,560.00; Grainger, Supp, $142.58; Gray Television Group, Contract
Fee, $5,552.75; Graybar Electric, Supp, $1,008.29; Graymont Capital, Chemicals, $3,733.95;
Hawkins Inc, Chemicals, $549.78; H-D Electric, Utility Bill, $225.97; Hibu Inc-West,
Advertising, $428.00; Homestead Do It Center, Supp, $97.43; Hometown Service, Vehicle
Maint, $25.00; Hy-Vee, Supp, $14.99; Hy-Vee, Supp, $54.17; Iheartmedia, Advertising,
$3,020.00; Independent Communication, Contract Fee, $3,916.15; Interstate Telecom, Tele Exp,
$396.27; Jimmy Johns, Meeting Supp, $78.29; Johme, Ashley, Travel, $74.24; Josten Concrete
Products, Manhole, $1,181.00; Karpen, Nick, Travel, $366.56; KDLT TV, Contract Fee,
$4,500.65; KGP Logistics, Supp, $128.46; Knettel, Trever, Travel, $722.62; Laake, Aaron,
Travel, $1,048.98; Lamar Companies, Advertising, $1,700.00; Larson, Jack, Travel, $137.50;
LECA, Telco Settlement, $1,904.00; Lounsbery, Jeff, Travel, $44.66; M & T Fire & Safety,
Light Bar, $515.00; MacDoctors, Maint/Supp, $549.98; Mack, Scott, Travel, $541.51; Maguire
Iron, 4th St Tower Replacement, $20,908.61; Mailway Printers, Advertising, $7,367.29; Marsh
& McLennan Agency, Property Insurance, $61.00; Martin's Inc, Diesel/Oil, $639.37; Matheson
Tri-Gas, Supp, $153.91; Maximum Promotions, Flags/Repair, $37.00; McGrath North Mullin &
Kratz, Legal Service, $186.00; Menards-Sx City, Supp, $239.53; Menards-Sx Falls West, Supp,
$262.31; Menards-Watertown, Supp, $127.68; Merchant Job Training & Safety, Training
Materials, $550.00; Merchant Transact, Credit Card Processing Fee, $160.22; Midamerican
Energy, Utility Bill, $1,924.96; Midcontinent, Broadband Service, $400.20; Midcontinent,
Contract Fee, $431.50; Midlands Contracting, Sewer Main Relining, $120,159.36; Millborn
Seeds, Grass Seed/Fertilizer, $112.50; Missouri River Energy, Supplemental Power,
$960,632.49; Missouri River Energy, WAPA Allocation, $217,207.98; Missouri River Energy,
Registration, $300.00; Moss Adams, Consulting Service, $1,750.00; Mr V's Professional Body
Shop, Vehicle Maint, $2,872.08; MVTL Labs, Wastewater Analysis, $130.00; MyCoolCell, PCS
Inventory, $387.68; Nebraska Public Power, Utility Bill, $259.06; Nelson, Brian, Travel, $44.00;
Nexstar Broadcasting DBA Kelo, Employment Advertising, $309.00; Nielsen, Alea, Travel,
$99.00; Nielsen's, Repair/Supp, $265.20; Nielson, Brandi, Travel, $75.98; North West Rec,
Utility Bill, $166.74; Northwestern Energy, Natural Gas, $112.69; Novak Sanitary Service,
Shredding, $251.27; Office Elements, Maint/Supp, $199.30; Office Peeps, Supp, $544.53; One
Source-Background Check Co, Employee Verification, $159.50; OneNeck IT Solutions,
Consulting Service, $1,489.75; Opis Energy Group, Publication, $390.00; Otter Tail, Utility Bill,
$133.73; Pests B Dead, Pest Control, $150.00; Plains Builders Exchange, Membership Dues,
$1,238.00; Power Product Services, CO Rectifiers, $42,510.18; Prairie Graphics,
Supp/Uniforms, $463.74; Ramada Inn-Airport, Meeting Room, $181.72; RC First Aid, Supp,
$156.50; Reed, Mitch, Employee Training, $653.50; Riter, Rogers, Wattier & Brown LLP, Legal
Service, $722.00; Ron's Auto Repair, Vehicle Maint, $1,294.68; Runnings, Supp, $4,581.76;
Rymerson, Tanner, Travel, $99.00; Sagent, Server-PCS Switch, $17,300.00; SD Dept of Health
Lab, Testing W-WW Samples, $393.00; SD Treasurer, Sales/Excise Tax, $203,952.33; Sell,
Jennifer, Conserve/Demand Incentive, $25.00; Servicemaster, Janitorial Service, $952.00; SHI
International, Computer Equip/Software, $498.77; Sigma-Aldrich, Supp, $356.59; Sioux Falls
Utilities, Utility Bill, $642.52; Sioux Valley Energy, Utility Bill, $1,583.08; Siouxland Forklift
Ltd, Repairs/Supp, $2,721.14; SkillSurvey, Reference Check Responses, $1,850.00; SD
Newspaper Assoc, Employment Advertising, $145.44; SD One Call, Locate Fee, $219.45; South
Sioux City, Utility Bill, $710.66; Sprint, PCS Phone Service, $2,290.71; Sprint, PCS Service
Fee, $105,878.16; Sprint, PCS Inventory, $89,554.08; Sprint, PCS Accessories, $12.38; Sprint,
PCS Accessories, $3,000.90; Stanwick, Kylie, Travel, $197.46; State of Iowa-Treasurer, Sales
Tax, $3,695.00; Steege, Diana, Travel, $559.74; Stoltenburg, Audie, Travel, $548.04; Stuart C.
Irby, Glove Testing, $2,091.17; Sturdevant Auto, Supp, $283.92; Stutelberg, Craig, Travel,
$143.52; Superior Heating & AC, Repairs, $286.63; Swiftel Communications, Office Phone Bill,
$114,069.24; Tessco, Supp, $166.64; Tessier's, Repairs/Supp, $2,987.43; UPS Store, Freight,
$1,031.34; Tott's Conoco, Vehicle Maint, $49.95; Tower Distribution, Contract Fee, $332.14;
Town & Country Shopper, Advertising, $288.00; Travel Leaders, Air Fare, $2,305.80; Two Ten
Twenty Pizza, Employee Recognition, $106.81; UPS, Freight, $574.35; US Postal Service,
Postage, $9,000.00; Universal Service Adm, USAC Contribution, $65,633.86; University
Estates, Water Charge Reim, $3,445.00; USA Bluebook, Supp, $1,191.23; Utility Systems
Science & Software, Flow Monitor, $3,291.87; Valley Restaurant, Meeting Supplies, $1,973.13;
Vikor Teleconstruction, PCS Tower Work, $956.12; Voice Comm, PCS Inventory, $236.02;
Walsh, Debra, Travel, $80.04; Watertown Area Chamber of Commerce, Membership Dues,
$375.36; Watertown Utilities, Utility Bill, $1,059.29; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $223.25; WIREX17, LLC, PCS Inventory, $115.50; Xcel Energy/NSP, Utility
Bill, $1,774.12.
The following are Telephone/Utility Refunds:
Alliance Investment Group, $22.06; Alliance Investment Group, $25.25; Alliance Investment
Group, $25.19; Alliance Investment Group, $29.03; Alliance Investment Group, $30.47;
Alvarez, Alaetra, $10.07; Anderson, Joshua, $85.73; Ayers, Brenda, $79.35; Behrends, Brett,
$21.14; Belhaj, Adam, $9.04; Blume, Aaron, $70.28; Bohlmann, Jerry, $106.95; Brookings Built
Green, $204.13; Brookings Professional Offices, $51.43; Bunkers, Phyllis, $25.88; Casella,
Alejandro, $17.69; Coincon, Brooke, $123.49; Dixon, Alan/Traci $160.35; Draeger, Brian,
$99.30; Egolf, Austin, $6.72; Ekern Plbg Htg & AC, $43.58; Erickson, Andrew, $8.53; Farmers
Union Insurance, $93.08; Fossum, David, $20.87; Frank, Zachary, $118.28; Gonzalez Zetina,
Ediberto, $28.66; Hansen, Brandon, $115.75; Hanson, Hailey, $49.29; Henkel, Danielle,
$136.27; Jaber, Mamdouh, $23.21; Jhang, Jieun, $6.72; Johnston, Carol, $65.41; Jordan, Rae,
$6.82; Joy, Anna, $30.14; Kind Homes, $121.03; Klopstad, Alice, $6.72; Kopren, Tessa, $62.32;
Kruger, Kellyn, $5.88; Lacey, Alison, $8.43; Larson, Sharon, $68.61; Lesnar, Logan, $8.35;
Liebing, Mark, $204.67; Lirette, Adam, $130.00; Lockwood, Donald, $6.82; Margeson,
Benjamin/Keahna, $234.76; Masonic Temple, $17.67; Merhib, David, $134.27; Nikolas,
Alexander, $24.08; Olson, Omar, $137.96; Reif, Kelsey, $6.72; Reyes, Samantha, $430.78;
Rihanek, Natalie, $56.92; Roth, Krystal, $83.19; Smith, Donald, $139.64; Snyders, Shane,
$14.06; Super 8, $78.15; Sweebe, Nathaniel, $270.16; Tesch, Marie, $30.25; V J Ahlers
Excavating, $10.58; Vijayaragavan, Khropa, $2.29; Vortherms, Kaitlyn, $8.43; Vostad-Fenner,
Ruth, $22.77; Wrightson, Graham, $49.29.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $218,104.64; Water, $120,536.67; Wastewater,
$100,692.78; Telephone, $536,927.55;
Retirement, $54,692.02; Social Security, $70,616.96; Insurance, $121,858.18; Deferred Comp,
$16,042.25;
Salary Changes: L. Avila, $13.77*; L. Hutchinson, $12.26*; J. Johansen, $8,374.29; C.
Stutelberg, $3,939.66*; A. Valencia, $10.97*; M. Vrchota, $36.48; A. Haberman, $24.27; B.
Steffen, $27.14;
New Employees: K. Fouts, $12.91*; S. Huber, $12.91*; D. Lage, $12.28; A. Lewis, $12.28; C.
McGrath, $12.91*; A. Stetter, $12.91*; H. Timbo, $12.28; A. Wakeman, $12.28; M. Chapin,
$12.36; C. Honkomp, $13.11; R. Kruse, $21.63; M. Redmond, $13.91; R. Anderson, $13.49; L.
David, $17.10; R. Raabe, $13.90; C. Walters, $17.10.
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
to discuss competitive service offerings, review communication from legal counsel about
pending litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Carruthers that the following Resolution No. 17-19 be approved.
RESOLUTION NO. 17 - 19
RESOLUTION APPROVING ADDENDA TO AGREEMENT
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 10th day of June, 2019.
ATTEST:
_____________________________ _______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
FRRPA AMENDMENTS TO AGREEMENTS
Motion was made by Hansen, seconded by Carruthers to approve Amendment No. 2 to
the Sonet Ring Facilities Pooling Agreement for Ring User Local Exchange Carrier (LEC)
(“RUL”) and Amendment No. 3 to the Sonet Ring Facilities Pooling Agreement for Sonet Ring
Providers (“SRP”). All members present voted in favor of the motion.
POLICY MANUAL AMENDMENT - MILITARY LEAVE
Motion was made by Carruthers that the following Resolution No. 18-19 be approved.
RESOLUTION NO. 18 - 19
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that amendments to the
Personnel Policy, Section 308.03, Leave of Absence and Section 308.04, Military Leave; as set
forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 10th day of June, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SURPLUS PROPERTY TO BE DESTROYED – RESIDENTIAL HOME AT 1110 4TH
STREET
Motion was made by Carruthers that the following Resolution No. 19-10 be approved.
RESOLUTION NO. 19 - 19
RESOLUTION ORDERING DISPOSITION OF SURPLUS
RESIDENTIAL HOME AT 1110 4TH STREET
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
The Residential Home @ 1110 4th Street (W ½ Lot 4, All Lot 5, Block 1, Hill
Park Addition)
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 10th day of June, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
AWARDING OF QUOTES FOR SURPLUS TELEPHONE CABLE
Motion was made by Carruthers, seconded by Pitts that the quote be awarded to
Watertown Iron & Sheet Metal on a unitary basis for an estimated total price of $6,219.25 (final
amount will be determined upon delivery to bidder); and, that, after reviewing the contract for
the above bid, that the President of the Board and/or Executive Vice President/General Manager
be authorized to execute the approved contract documents. All members present voted in favor
of the motion.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Bartels to adjourn to an executive session
for the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President