HomeMy WebLinkAboutUtilMinutes_2019_04_08Municipal Utilities Board April 8, 2019
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 8, 2019, at the Utility Building with the following members present: Bartels, Hansen,
Harvey and Pitts. Absent: Carruthers.
MINUTES
Minutes of the regular meeting held March 8, 2019, and the special meeting held March
25, 2019, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.04; A T & T, Telco Settlement, $813.78; Advanced Media
Technologies, Supp, $322.00; Advanced Media Technologies, Unreg Inventory, $2,515.00; Ag
First, Supp/LP, $41.32; A-I Computer Solutions, Supp, $459.95; Allegra, Printed Supplies,
$711.68; Anixter, Supp, $1,550.40; Appeara, Supp, $295.07; Approved Networks, Transceivers,
$156.79; Aramark, Supp, $148.67; Authorize.Net, Credit Card Processing Fee, $166.65; Avera
Medical Group, Drug Screening, $204.00; Barhite, Brooke, Travel, $45.24; Bendix, Copier Maint,
$518.96; Bierschbach Equipment, Equip Maint, $325.57; Bluefin Payment Systems, Credit Card
Processing Fee, $9,615.51; Bobcat of Brookings, 2019 Compact Excavator w/Trailer, $54,771.44;
Bokuku, Krita, PCS Refund, $288.90; Border States, Inventory, $6,955.52; Border States, Supp,
$1,956.10; Border States, Unreg Inv, $31,238.19; Bridle Estates, Sewer Charge Reim, $2,907.00;
Brookings Auto Mall, 2019 1/2 Ton 4X4 Pickup, $31,248.00; Brookings Auto Mall, 2019 3/4 Ton
4x4 Pickup, $28,284.00; Brookings Credit Bureau, Delinq. Acct Collection, $221.61; Brookings
Equipment, Equip Maint, $125.55; Brookings Utilities, Office Utility Bill, $59,840.89; Brookings
Register, Advertising/Legals, $1,585.17; Brookings Vision Center, Safety Glasses, $203.50;
Buhls, Rug/Supp, $146.00; Builders First Source, Building Materials, $1,177.98; Capitol Sales,
Unreg Inv, $18.20; Carquest, Equip Maint, $428.02; Century Business Products, Copier Maint,
$1,536.91; Century Link, Tele Exp, $831.42; Century Link, Interconnections, $5,780.70;
Chesterman, Bottled Water, $44.00; City of Brookings, Contract Fee, $7,411.23; City of
Brookings, Landfill Fee, $152.72; City of Vermillion, Utility Bill, $431.04; Core & Main, Fire
Hydrants, $67,713.30; Core & Main, Supp, $3,235.60; Courtesy Plbg & Htg, Repair/Supp,
$34.45; Credit Collections Bureau, Delinq. Acct Collection, $600.18; Culligan, Bottled Water,
$34.50; Cummins, Generator Maint, $812.70; Dakota Service, Supp, $87.90; Dakota Supply
Group, Valve Gates and Boxes, $283.14; Dave's Window Cleaning, Window Service, $75.00;
Davis Excavating, Snow Removal, $90.00; Decked LLC, Tool Boxes, $212.50; DePauw, Sean,
Travel, $322.48; Dept of Legislative Audit, Registration, $600.00; Dept of the Treasury, Federal
Tax, $6,119.03; DGR Engineering, Engineering Service, $11,250.00; DHE, Maint Fee, $1,139.22;
Ditch Witch of SD, 2019 Directional Drill w/Trailer, $195,200.00; Ditch Witch of SD, Equip
Maint, $3,519.52; DPC Industries, Chemicals, $609.00; Duke Aerial, Equipment Rental,
$1,203.34; Eco Water, Bottled Water, $94.50; Eide Bailly, Audit Fee, $35,000.00; Einspahr Auto
Plaza, Vehicle Maint, $113.18; Ethanol Products, Chemicals, $1,763.13; Farmers Implement,
Equip Maint, $87.66; Fastenal, Supp, $408.10; Ferguson Waterworks, Water Meters, $32,465.00;
Fibercomm, Broadband Service, $539.72; Fiesta Radio, Advertising, $1,196.00; First Bank &
Trust, Bond Pymt Series 2011, $36,172.91; Foerster Supply, Supp, $681.65; Fox Sports Net
North, Contract Fee, $7,647.45; George's Pizza, Employee Recognition, $155.14; Goldfield
Telecom, Supp, $1,588.12; Grainger, Supp, $47.28; Gray Television Group, Contract Fee,
$5,548.00; Graybar Electric, Supp, $91.31; Graybar Electric, Unreg Inv, $204.98; Hach Chemical,
Supp, $158.32; Hawkins Inc, Chemicals, $549.78; Helsper, McCarty, & Rasmussen, PC, Legal
Service, $2,677.50; Hibu-West, Advertising, $255.00; Homestead Do It Center, Supp, $447.84;
Hometown Service, Vehicle Maint, $193.01; HP Inc, Computer Equip, $975.00; Hy-Vee, Supp,
$54.93; Illustratus, Supp, $212.85; Independent Communication, Contract Fee, $3,912.80;
Interstate Telecom, Tele Exp, $642.98; Iowa HSEMD, Enhanced 911, $8426.86; Isaac Allan,
Advertising, $50.00; Johme, Ashley, Travel, $114.52; Karl's TV & Appliance, Refrigerator,
$1,099.99; Karpen, Nick, Travel, $191.98; KDLT TV, Contract Fee, $4,496.80; Kleinsasser,
Aaron, Conserve/Demand Incentive, $400.00; Knettel, Trever, Travel, $566.34; Kruse, Dan,
Travel, $132.00; Laake, Aaron, Travel, $1,208.42; Lantsberger, Michael, Real Estate Taxes,
$1,371.20; LECA, Telco Settlement, $1,904.00; Malloy Bearing Supply, Repairs/Supp, $546.99;
Martinez, Eduardo, Travel, $214.02; Martin's Inc, Diesel/Oil, $193.00; McGrath North Mullin &
Kratz, Legal Service, $124.00; Megger, Relay Switches, $3,760.03; Menards-Sx City, Supp,
$45.56; Menards-Sx Falls East, Supp, $7.47; Menards-Sx Falls West, Supp, $52.30; Merchant
Transact, Credit Card Processing Fee, $1,462.99; Metering & Technology Solutions, Water
Meters, $25,354.50; Midamerican Energy, Utility Bill, $1,511.97; Midcontinent, Broadband
Service, $914.24; Midcontinent, Contract Fee, $457.50; Milbank Winwater Works, Corporation
Stops, $8,991.08; Milbank Winwater Works, Valve Boxes, $11,586.00; Milbank Winwater
Works, Valve Gates, $30,781.60; Minerva Networks, Annual Maint Support, $42,162.00;
Monteith Welding, Supp, $297.60; Moss Adams, Consulting Service, $4,314.00; Mr V's
Professional Body Shop, Vehicle Maint, $310.50; MVTL Labs, Wastewater Analysis, $148.00;
My Cable Mart, Supp, $38.03; MyCoolCell, PCS Inventory, $851.00; Nielsen's, Repair/Supp,
$132.55; North West Rec, Utility Bill, $166.66; Northwestern Energy, Natural Gas, $1,088.17;
Office Elements, Maint/Supp, $144.82; Office Peeps, Supp, $513.85; Ohm's Appliance,
Microwave, $159.00; Otter Tail, Utility Bill, $140.67; Outlaw Graphics, Supp, $200.00;
PassExpress, Advertising, $300.00; Patrick, Dan, Travel, $5.80; Pedersen, Bryan, Travel, $279.00;
Pete Lien & Sons, Chemicals, $4,310.44; Pickard, Robin, Travel, $134.56; Plow Rubber.com,
Supp, $334.28; Powell Broadcasting, Advertising, $70.00; Power & Telephone Supply, Regulated
Inventory, $4,725.00; Prairie Graphics, Supp/Uniforms, $300.00; Ramada Inn-Airport, Meeting
Room, $181.72; RC First Aid, Supp, $269.50; Reed, Jeff, Travel, $132.00; Reed, Kurt, Travel,
$49.50; Resco, Supp, $3,901.76; Riter, Rogers, Wattier & Brown LLP, Legal Service, $437.00;
Runnings, Supp, $3,556.07; Schweitzer Engineering Labs, Transformer Protection Relay,
$8,765.00; SD Dept of Health Lab, Testing W-WW Samples, $442.00; SD Treasurer, Sales/Excise
Tax, $73,741.63; Servicemaster, Janitorial Service, $280.00; Sioux Falls Utilities, Utility Bill,
$717.18; Sioux Valley Energy, Lost Revenue, $64,332.67; Sioux Valley Energy, Utility Bill,
$1,640.68; Snap on Tools, Supp, $415.10; SolarWinds, Software, $106.00; SD Newspaper Assoc,
Employment Advertising, $674.97; Sprint, PCS Phone Service, $2,231.60; Sprint, PCS Service
Fee, $100,286.48; Sprint, PCS Inventory, $105,793.00; Sprint-Brookings, PCS Accessories,
$1,480.36; Stanwick, Kylie, Travel, $482.18; State of Iowa-Treasurer, Sales Tax, $3,914.84;
Stoltenburg, Audie, Travel, $318.10; Sturdevant Auto, Supp, $570.80; Swiden Distributing, Supp,
$34.96; Swiftel Communications, Office Phone Bill, $120,701.82; Test Point Medical, Drug
Screening, $70.00; Thompson, Mark, Travel, $102.22; Titan Machinery, Equip Maint, $82.97;
Tower Distribution, Contract Fee, $333.66; U.S. Bank National Assoc, 2012 SRF Loan Pymt,
$397,335.98; UPS, Freight, $330.09; US Postal Service, Postage, $9,000.00; Universal Service
Adm., USAC Contribution, $70,078.83; University Estates, Water Charge Reim, $3,510.00; USA
Bluebook, Supp, $173.62; Valley Office Products, Supp, $259.98; Van Dyke's, Snow Removal,
$148.75; Voice Comm, Supp, $1,975.56; Walker & Associates, Supp, $1,275.84; Walsh, Debra,
Travel, $220.66; Water & Environmental Engineering Center, Analysis, $13.00; Watertown
Utilities, Utility Bill, $1,002.10; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee,
$223.25; Wells Fargo, Deposit Bags, $55.77; Wesco, Wire, $86,093.75; WW Tire, Equip Maint,
$227.38; Xcel Energy/NSP, Utility Bill, $1,610.62; Xerox, Copier Maint, $89.91.
The following are Telephone/Utility Refunds:
Becker, Brittney, $4.73; Carl-Berger, Tanner, $65.56; Costello, Shawna, $206.95; Hammer,
Bernadette, $148.64; Kind Homes, $50.65; McMillan, Elizabeth, $60.37; Moffatt Products,
$27.23; Moulton, Hollee, $12.13; Park Properties, $58.00; Powers, Peyton, $7.93; Southland
Court, $55.04.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $199,457.22; Water, $110,057.59; Wastewater,
$90,180.89; Telephone, $498,885.17; Retirement, $51,597.01; Social Security, $64,642.80;
Insurance, $123,501.71; Deferred Comp, $14,112.94;
Salary Changes: J. Larson, $31.01; S. Chan, $10.97*; M. Mohammed, $10.97*; L. Thompson,
$12.26*; C. Vu, $12.26*; D. Denison, $23.76; T. Rymerson, $17.77; A. Zaug, $26.16;
New Hires: K. Reed, $13.05.
*Plus commission
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Pitts to adjourn to an executive session for the
purpose of discussing competitive service offerings, review communication from legal counsel
about pending litigation, personnel and contractual matters. All members present voted in favor of
the motion.
The Board reconvened in open session.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – SUMMIT PASS AND BRIGHTON ROAD -
TIMBERLINE ADDITION
Motion was made by Bartels, seconded by Pitts that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Sioux Empire
Development Corporation for Summit Pass and Brighton Road - Timberline Addition be
approved. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – AIRPORT PROPERTY
Motion was made by Pitts, seconded by Bartels that the application for extension of sewer
main and connection into the city sewer system requested by the City of Brookings for the Airport
Property be approved. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 4, 2019, and presented at
this time for consideration and action.
WESTERN SUBSTATION FENCE – ELECTRIC DEPARTMENT
American Fence Company $134,719.00
Motion was made by Pitts, seconded by Bartels that the following low bid be approved:
American Fence Company, Western Substation Fence, $134,719.00; and that, after reviewing the
contract for the above bid, that the President of the Board and/or Executive Vice President/General
Manager be authorized to execute the approved contract document. All members present voted in
favor of the motion.
ELECTRIC STRATEGIC PRIORITIES
Motion was made by Pitts, seconded by Bartels to approve the 2019 Electric Department
Strategic Priorities dated April 8, 2019. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President