HomeMy WebLinkAboutUtilMinutes_2019_03_08Municipal Utilities Board March 8, 2019
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Friday,
March 8, 2019, at the Utility Building with the following members present: Bartels, Hansen,
Harvey and Pitts. Absent: Carruthers.
MINUTES
Minutes of the regular meeting held February 11, 2019, and the special meeting held
February 25, 2019, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
4Imprint Inc, Promotional Items, $476.58; 4Nu-Praxair Dist, Supplies, $13.33; A T & T, Telco
Settlement, $893.17; A1 Cleaning & Restoration, Janitorial Service, $240.00; Accela, Software
Support, $3,493.00; Advanced Media Technologies, Set Top Boxes, $5,575.22; Advanced Process
Solutions, Supplies, $3,151.22; AgFirst, Supp/LP, $1,500.25; A-I Computer Solutions, Supp,
$199.99; AirWay Technologies, Supp, $840.08; Allegra, Printed Supp, $1,093.02; AMP Electric,
Labor/Supp, $221.83; Andrews, Jessica, Conserve/Demand Incentive, $25.00; A-Ox Welding,
Cylinder Lease, $152.95; Appeara, Supp, $179.39; Aramark, Supp, $446.01; Austreim
Excavating, Main Repair, $300.00; Authorize.Net, Credit Card Processing Fee, $160.00; Auto
Body Specialties, Supp, $20.06; Badger Communications, Supp, $5.52; Ball, Michelle, Janitorial
Service, $200.00; Barhite, Brooke, Travel, $33.06; Barrett's Flooring, Carpet, $1,672.00; Bendix,
Copier Maint, $3,143.69; Bluefin Payment Systems, Credit Card Processing Fee, $9,590.32;
Border States Electric, Supp, $9,693.43; Border States, Unreg Inv, $1,103.10; Bridle Estates,
Sewer Charge Reim, $2,907.00; Brookings County Sheriff, Sheriff's Fee, $75.00; Brookings
Credit Bureau, Delinq. Acct Collection, $282.65; Brookings Utilities, Office Utility Bill,
$67,246.87; Brookings Radio, Advertising, $2,100.00; Brookings Register, Advertising/Legals,
$882.93; BSG Clearing Solutions, Telco Settlement, $67.22; Builders First Source, Building
Materials, $553.43; Calix, Inventory, $7,003.67; Calix, Support Agreement, $2,940.00; Carpenter,
Karla, Conserve/Demand Incentive, $400.00; Carquest, Equip Maint, $99.50; Carrier Mgmt
Systems, Annual Support Maint, $6,175.00; Century Business Products, Copier Maint, $1,426.10;
Century Link, Tele Exp, $795.96; Century Link, Interconnections, $5,909.41; Century Link, Telco
Settlement, $272.23; Charlesmead Advisors, Consulting Service, $12500.00; Chesterman, Bottled
Water, $14.00; City of Beresford, Utility Bill, $172.78; City of Brookings, Contract Fee,
$7,570.84; City of Brookings, Landfill Fee, $97.02; City of Sgt Bluff, Utility Bill, $223.97; City
of Vermillion, Utility Bill, $51.06; Climate Systems, HVAC Maint, $388.50; Core & Main, Supp,
$963.12; Courtesy Plumbing, Repair/Supp, $12.80; Creative Printing, Printed Materials,
$2,782.25; Credit Collections Bureau, Delinq. Acct Collection, $798.43; Crescent Electric, Unreg
Inventory, $100.51; CSSA, Unreg Inv, $67.00; Culligan, Bottled Water, $47.25; Dakota Bodies,
Supp, $100.00; Dakota Service, Supp, $88.58; Dakota Supply Group, Water Tapping Saddles,
$14,721.25; Dale's Alignment, Vehicle Maint, $1,879.91; Dave's Window Cleaning, Window
Service, $58.00; Davis Excavating, Snow Removal, $270.00; Dept of the Treasury, Federal Tax,
$6,123.31; DGR Engineering, Engineering Service, $4,086.00; DHE, LLC, Maint Fee, $1,139.22;
Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Equip Maint, $2,199.47;
DPC Industries, Chemicals, $598.80; Eco Water, Bottled Water, $107.85; Einspahr Auto Plaza,
Vehicle Maint, $873.53; Ericsson, LTE Radio Equip, $46,275.40; Farmers Implement, Equip
Maint, $239.08; Fastenal, Supp, $1,526.44; Fibercomm, Broadband Service, $527.04; Fields,
Heidi, Conserve/Demand Incentive, $25.00; Finley Engineering, Engineering Consulting,
$2,118.78; First Bank & Trust, Bond Pymt Series 2011, $36,172.92; First Bank & Trust Visa,
Lodging/Car Rental, $4,114.42; Foerster Supply, Supp, $2,527.35; Fox Sports Net North, Contract
Fee, $7,600.90; Freeman, Harvey, Travel, $99.00; Geotek Engineering, Soil Analysis, $5,890.00;
Golden West Tech, Tech Support, $4,165.25; Gray Television Group, Contract Fee, $5,552.75;
Graybar Electric, Supp, $214.05; H-D Electric, Utility Bill, $346.53; Hibu-West, Advertising,
$255.00; Hinricher, Scott, Travel, $115.50; Homestead Do It Center, Supp, $271.77; Independent
Communication, Contract Fee, $3,916.15; Industrial Machine, Repairs/Supp, $655.00; ITC , Tele
Exp, $646.68; Johme, Ashley, Travel, $99.76; Karpen, Nick, Travel, $166.46; KDLT TV,
Contract Fee, $4,500.65; Kibble Equipment, Equip Maint, $6.86; Knettel, Trever, Travel, $477.60;
Laake, Aaron, Travel, $1,114.20; Larson, Jack, Travel, $33.00; LECA, Telco Settlement,
$2,343.00; Locators & Supplies, Locator, $5,829.69; Lowe's , Supp, $100.40; M & T Fire &
Safety, Supp, $413.00; MacDoctors, License Fee, $1,919.76; Mahanke, Doug, Travel, $911.40;
Martinez, Eduardo, Travel, $127.02; Martin's Inc, Diesel/Oil, $318.41; Matheson Tri-Gas, Supp,
$127.32; Menards-Sx City, Supp, $231.07; Menards-Watertown, Supp, $96.97; Merchant
Transact, Credit Card Processing Fee, $1,442.52; Midamerican Energy, Utility Bill, $986.09;
Midcontinent, Contract Fee, $465.50; Midwest Glass, Repair/Supp, $254.80; Midwest Pest
Control, Pest Control, $150.00; Missouri River Energy, WAPA Allocation, $211,912.54; Missouri
River Energy, Supplemental Power, $1,473,852.51; MVTL Labs, Wastewater Analysis,
$2,704.00; MyCoolCell, PCS Inventory, $1,500.78; Napa Auto Parts, Supp, $44.27; National
Processing, Credit Card Processing Fee, $5,605.40; Neopost, Postage Meter Rental, $596.44;
North West Rec, Utility Bill, $148.25; Northern Truck Equipment, Equip/Maint, $824.96;
Northwestern Energy, Natural Gas, $2,602.03; Office Elements, Maint/Supp, $249.77; Office
Peeps, Office Furniture, $2,436.00; Office Peeps, Supp, $763.58; One Source-Background Check,
Employee Verification, $65.35; Otter Tail, Utility Bill, $145.11; PassExpress, Advertising,
$300.00; Pete Lien & Sons, Chemicals, $4,303.21; Power Product Services, Equipment,
$1,076.00; Prairie Graphics, Supp/Uniforms, $540.50; Prussman Contracting, Main Repairs,
$3,002.15; Reed, Jeff, Travel, $330.00; Rients, Shane, Travel, $412.50; Riter, Rogers, Wattier &
Brown LLP, Legal Service, $57.00; Runnings, Supp, $3,746.34; Schoon's Pump N' Pak, Gas,
$2,970.71; SD Ag Lab, Conserve/Demand Incentive, $840.00; SD Dept of Health Lab, Testing W-
WW Samples, $15.00; SD Treasurer, Sales/Excise Tax, $234,484.87; SD Treasurer CIF,
Communication Impaired Fee, $3,988.45; Servicemaster, Janitorial Service, $280.00; SHI
International, Computer Equip/Software, $2,520.85; Sioux Falls Utilities, Utility Bill, $674.66;
Sioux Valley Energy, Dispatching Service, $660.00; Sioux Valley Energy, Utility Bill, $1,905.09;
Smith, Deanne, PCS Refund, $102.72; Southeastern Electric, Utility Bill, $731.95; Sprint, PCS
Phone Service, $2,277.38; Sprint, PCS Service Fee, $31,772.48; Sprint, PCS Inventory,
$20,091.86; Sprint, PCS Accessories, $749.00; Stan Houston Equipment, Trash Pump, $2,029.95;
Stanwick, Kylie, Travel, $504.20; Staples, Supp, $56.98; State of Iowa-Treasurer, Sales Tax,
$3,650.00; Stein's Inc, Supp, $222.40; Stoltenburg, Audie, Travel, $336.08; Stuart C. Irby, Supp,
$1,562.26; Sturdevant Auto, Supp, $258.73; Swenson, Lance, Tap, $12.23; Swenson, Lance,
Travel, $16.50; Swiftel Communications, Office Phone Bill, $118,470.26; Terex Services, Equip
Maint, $4,472.93; UPS Store, Freight, $75.73; Tott's Conoco, Vehicle Maint, $34.95; Tower
Distribution, Contract Fee, $331.53; UPS, Freight, $287.35; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $70,078.83; University Estates, Water
Charge Reim, $3,510.00; USA Bluebook, Supp, $527.19; Vaonet, Support Agreement, $3,750.00;
Walsh, Debra, Travel, $93.06; Water & Environmental Engineering Center, Analysis, $13.00;
Watertown Utilities, Utility Bill, $1,153.54; Wellmark Blue Cross Blue Shield of SD, Benefit Plan
Fee, $223.25; Wesco, Meters, $5,916.00; Xcel Energy/NSP, Utility Bill, $2,846.44; Xerox, Copier
Maint, $57.50.
The following are Telephone/Utility Refunds:
Active Light LLC, $50.60; Blechinger, Anna, $13.04; Dittman, Baylee, $20.68; Dorn, Mike,
$15.05; Dosch, Cassandra, $4.38; Edwards, Evelyn, $85.08; Elite Real Estate, $1,168.31;
Enderson, Glen, $53.70; General Mills, $587.45; Goens, Roland, $86.91; Haug, Corey, $54.31;
Helsper, Susan, $6.03; Huether, Pearl, $13.50; ILS-Wayport, $32.96; Innovation Enterprise,
$82.78; Kind Homes, $87.49; Kroschel, Luann, $6.03; Larned, David, $112.05; Linamar
Agriculture, $89.01; Lirette, Sarah, $5.26; Marshall Radio-Brookings, $58.00; Mesfer,
Abdulwahed, $111.35; Meyer, Melanie, $500.26; Midwestern Mechanical, $278.74; Mulbah,
David, $77.48; Osvog, Lillian, $88.67; Prairie Holdings, $4.39; Rosenzweig, Steven, $16.33;
Schutt, Howard, $103.73; Sheffield, William, $10.04; Sioux River Bicycles & Fitness, $153.61;
Stemwedel, Nicole, $2.18; Tveito, Ervin, $22.85; Wellnitz, Jordan, $14.34.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $189,814.49; Water, $113,481.63; Wastewater,
$86,151.44; Telephone, $492,050.76; Retirement, $50,610.55; Social Security, $63,277.79;
Insurance, $125,139.73; Deferred Comp, $13,833.60;
Salary Changes: S. Jensen, $11.62*; B. Nielson, $23.00*; C. Smith, $13.77*; J. Nutter, $20.90; R.
Thompson, $7,536.86;
New Hires: L. Velazquez, $10.33*.
*Plus commission
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for
the purpose of consulting with legal counsel and reviewing communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
2020 DIRECTORY RATES
Motion was made by Bartels, seconded by Hansen to approve the 2020 Directory Rates as
presented by staff. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – 2000 WALDEN LOADER
Motion was made by Pitts that the following Resolution No. 10-19 be approved.
RESOLUTION NO. 10 - 19
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2000 Walden Loader – Serial #41-27433
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 8th day of March, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – GRIT TRAILER
Motion was made by Hansen that the following Resolution No. 11-19 be approved.
RESOLUTION NO. 11 - 19
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2009 DCT Gooseneck - Serial #919638
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced equipment be declared surplus to be
sold in accordance with the provision of SDCL 6-13.
Adopted this 8th day of March, 2019.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – ELECTRIC METERS
Motion was made by Pitts that the following Resolution No. 12-19 be approved.
RESOLUTION NO. 12 - 19
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC METERS TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property which
is no longer necessary, useful or suitable for municipal purposes; and
WHEREA said property is as follows:
328 - Single Phase Electric Meters
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be sold in accordance with the provision of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above miscellaneous Electric Meters at zero dollars.
Adopted this 8th day of March, 2019.
ATTEST:
________________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
LED LUMINARIES – ELECTRIC DEPARTMENT
ITEM 1
QUANTITY - 600
BORDER STATES $90,000.00
IRBY $96,870.00
RESCO $96,480.00
WESCO $80,700.00
24’ ALUMINUM STREET LIGHT POLES – ELECTRIC DEPARTMENT
ITEM 1
QUANTITY - 280
BORDER STATES (Valmont) $128,758.00
BORDER STATES (Hapco) $210,921.20
IRBY $254,240.00
RESCO $129,892.00
WESCO $134,120.00
Motion was made by Pitts, seconded by Hansen that the following low bids be approved:
WESCO, LED Luminaires, $80,700.00 and Border States, 24’Aluminum St Light Poles,
$128,758.00; and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6
Carbon Fluorosilicic Liquid Quicklime Sodium Sulfuric
Dioxide Acid Chlorine Polyphosphate Acid
Pete Lien & Sons Inc. ~ ~ ~ $189,000.00 ~ ~
Poet Ethanol Products $10,050.00 ~ ~ ~ ~ ~
Hawkins Inc. ~ $6,594.00 $10,080.00 ~ $11,846.25 $17,125.00
DPC Industries Inc. ~ $6,048.00 $9,744.00 ~ ~ ~
Graymont (WI) LLC ~ ~ ~ $186,000.00 ~ ~
Carus Corporation ~ ~ ~ ~ $10,687.50 ~
4TH STREET WATER TOWER REPLACEMENT – WATER DEPARTMENT
Maguire Iron Inc. $1,347,000.00
Caldwell Tanks Inc. $1,763,000.00
Phoenix Fabricators & Erectors $1,765,630.00
ARTICULATED LOADER - WASTEWATER DEPARTMENT
Articulated
Loader
Less
Trade-In Net Price
Farmers Implement $61,000.00 - $5,000.00 $56,000.00
Titan Machinery $67,325.00 - $4,000.00 $63,325.00
Lake County
International $64,223.00 - $4,500.00 $59,723.00
Motion was made by Hansen, seconded by Pitts that the following low bids be approved:
Poet Ethanol Products, Carbon Dioxide, $10,050.00; Hawkins Inc, Sulfuric Acid, $17,125.00;
DPC Industries, Fluorosilicic Acid, $6,048.00; Liquid Chlorine, $9,744.00; Graymont (WI) LLC,
Quicklime, $186,000.00; Carus Corp, Sodium Polyphosphate, $10,687.50; Maguire Iron, 4th Street
Water Tower Replacement, $1,347,000.00; Farmers Implement & Irrigation, Articulated Loader,
$56,000.00; and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Motion was made by Pitts, seconded by Bartels that authorization be given to advertise for
bids for the Directory Printing Services. All members present voted in favor of the motion.
SUMP PUMP DISCHARGE DATE EXTENSION
Motion was made by Hansen, seconded by Bartels to temporarily modify the requirements
of Section 4-4 – Discharge of Surface Water and Groundwater of the Wastewater Utilities Rules
and Regulations to extend the date that sump pumps can be discharged into the sanitary sewer to
April 7, 2019. This date extension only applies to 2019 due to the winter weather conditions.
Customers will be required to discharge outside after April 7, 2019, and the March 15 date in the
Wastewater Rules and Regulations will continue to apply to future years. Motion carried.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President