HomeMy WebLinkAbout2019_05_14 CC MinutesBrookings City Council
May 14, 2019
The Brookings City Council held a meeting on Tuesday, May 14, 2019 at 6:00PM, at
City Hall with the following City Council members present: Mayor Keith Corbett, Council
Members Patty Bacon, Leah Brink, Holly Tilton Byrne, Nick Wendell, and Ope
Niemeyer. Council Member Dan Hanson was absent. City Manager Paul Briseno, City
Attorney Steve Britzman, and Acting City Clerk Bonnie Foster were also present.
6:00 PM REGULAR MEETING
Certificate of Election and Oath of Office. Council Members Leah Brink and Holly
Tilton Byrne (terms expire 51112022) took their Oath of Office and were presented with
Certificates of Election.
Consent Agenda: A motion was made by Council Member Wendell, seconded by
Council Member Tilton Byrne, to approve the Consent Agenda. The motion carried by
the following vote: Yes: 6-Corbett, Niemeyer, Brink, Bacon, Wendell, and Tilton Byrne;
Absent: 1 -Hansen.
3.A. Action to approve the agenda.
3.B. Action to approve the April 23, 2019 City Council Minutes.
3.C. Action on Resolution 19-035, a Resolution authorizing the Brookings
Summer Arts Festival Committee to have exclusive use of Pioneer Park.
Resolution 19-035 - A Resolution authorizing the Brookings Summer Arts Festival
Committee to have Exclusive Use of Pioneer Park
Whereas, the Brookings Summer Arts Festival will be held in Pioneer Park on July
13-14, 2019; and
Whereas, the Summer Arts Festival Committee has requested the exclusive use and
control of Pioneer Park and its facilities for said festival, plus additional days for
preparation and takedown; and
Whereas, the Summer Arts Festival Committee will provide evidence of liability
insurance coverage including the City of Brookings as named insured; and
Whereas, the Summer Arts Festival Committee has agreed to accept responsibility for
the conduct of the Summer Arts Festival on said premises.
Now, Therefore, Be It Hereby Resolved, that the use of Pioneer Park and its facilities as
a public park shall terminate for the period of July 9 through July 16, 2019.
Be It Further Resolved, that the City Council does hereby grant the exclusive use of
Pioneer Park and its facilities during the Brookings Summer Arts Festival to the Summer
Arts Festival Committee.
Further, It Is Resolved, that the Summer Arts Festival Committee shall be responsible
for maintaining said facilities and cleaning them and returning them to the City of
Brookings in good condition following the festival.
3.0. Action on Resolution 19-038, a Resolution declaring surplus property for
the City of Brookings.
Resolution 19-038 -Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings: Park & Rec Dept.: 1978 lntersollrand 175 air
compressor; Serial #1 07078-U79-919; Sullair 175 air compressor; Serial #31 ON989;
JCB Backhoe; Serial #14BN2036 I 318075 I 7; 5' x 8' homemade Trailer; no serial#; 6
%' x 1 0' homemade Trailer; no serial #; MTD 8 horse 26" cut Track Snow Blower; Model
#314-642FOOO; Lincoln Ark Welder (portable); Serial #A655957; Model AC-130; Code
6672; Hustler Super 104 Mower; Serial #13051399; 1995 Cushman Truckster; Serial
#96007380; Terf Aerway 5'; Serial #AW050H-1 B37; 3-point Disc 7'; no serial#; 8' Metal
Brake, Chicago size 818; Serial #51977; 1997 F 150 Ford 4x4; VIN
#1 FTDX18WOVKB68146; 1995 lnternational4700 Chipper Truck; VIN
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#1HTSCAAR5SH640408; 1997 E350 Ford Van; VIN #1FBJS31L7VHB06158; 1998
Dodge Ram 4x4 Extended Cab; VIN#3B7HF13Z2WG154067; 1993 Chevy 4x4 1500
Extended Cab; VIN#2GCEK19K5P1166426; 2006 Pontiac Montana Van; VIN
#1GMDV33L660137208; M-B 7' Hydraulic Broom; Serial #12-3161; 2006 John Deere
510 Mower; Serial #MOF510A150380.
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell
same as surplus property; and
Whereas, the City Manager is hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SO, that
this property be declared surplus property according to SDCL Chapter 6-13.
3.E. Action on Ex-Officio and other Council Member Appointments: Brookings
County & City Joint Jurisdictional Committee: Council Member Ope Niemeyer, Council
Member Holly Tilton Byrne; Brookings Health System Board of Trustees: Council
Member Dan Hansen, Council Member Leah Brink; Brookings Municipal Utilities:
Council Member Ope Niemeyer, Council Member Patty Bacon; BEDC Board: Council
Member Dan Hansen; BEDC Investment Committee: Council Member Leah Brink,
Council Member Ope Niemeyer, Council Member Dan Hansen; East Central
Communications Council (E-911): Council Member Patty Bacon; Joint Powers Board:
Council Member Nick Wendell, Council Member Leah Brink; Retail Grant Committee:
Council Member Dan Hansen.
3.F. Action on Resolution 19-039, a Resolution Establishing the Complete Count
Committee for the 2020 Census for the City of Brookings, South Dakota.
Resolution 19-039 -A Resolution Establishing the Complete Count Committee for the
2020 Census for the City of Brookings, South Dakota
Whereas, the United States will conduct a complete census of its population during the
2020 Census; and
Whereas, the City of Brookings has a vested interest in achieving a complete and
accurate count of its population during the 2020 Census; and
Whereas, specific interests include increased Federal funds appropriations, accurate
local statistical data for retail attraction, and accurate data for community housing
needs; and
Whereas, some segments of the population are at risk for undercounting in the census;
and
Whereas, the input and support of individuals and organizations actively engaged with
groups at risk for undercounting in the City of Brookings is necessary to achieve a
complete count; and
Whereas, a Complete Count Committee would bring together individuals from
throughout the city committed to achieving a complete census count.
Now, Therefore, Be It Resolved, that the City Council of the Brookings, South Dakota,
hereby establishes the Brookings Complete Count Committee to plan and implement
strategies for achieving a complete count of Brookings city residents in the year 2020
United States Census, including those residents at-risk for undercounting.
Purpose Statement/Goals:
1) Develop a community-specific 2020 Census awareness campaign.
2) Provide leadership in the promotion of the 2020 Census.
3) Commit to ensuring every resident in our community is counted.
Membership: Due regard given to the following areas of representation: Local
Government (Brookings City Council & Brookings County Commission, City and County
Planning Departments), State Government (Social Services, Vocational Rehabilitation),
Higher Learning (South Dakota State University: Administration, Student Senate,
Diversity Office), Brookings School System, Senior Citizens, Business/Industry,
Faith-Based Groups (Ministerial Association, Habitat for Humanity), Tribal Government,
Citizens at large, and the Media.
Residency: Each member of the Complete Count Committee shall be a resident of the
City of Brookings.
Meetings: The Brookings Complete Count Committee will meet at least monthly from
the committee inspection through May 2020 with the staff support of the City Manager's
Office and Community Development Director.
Quorum: A majority of the members of the Committee shall constitute a quorum for the
transaction of its business.
Coordination: The Brookings Complete Count Committee will coordinate its activities
with representatives from the U.S. Census Bureau's Regional Office and with Brookings
County Development Officials.
Now, Therefore, Be It Further Resolved that the City of Brooking duly authorizes the
creation of a Complete Count Committee for the 2020 Census and the appointment of
members with regard to areas of representation listed above.
Now, Therefore, Be It Further Resolved that the Complete Count Committee will be
dissolved upon the completion of the 2020 Census count.
1st Quarter CFO Report. Chief Financial Officer, Erick Rangel, presented the 1st
Quarter Financial Report to the City Council and members of the public.
Resolution 19-040. A motion was made by Council Member Wendell, seconded by
Council Member Tilton Byrne, that Resolution 19-040, a Resolution Authorizing Change
Order No.1 for the 2019-04STI, 22nd Avenue Phase I Reconstruction Project; Timmons
Construction, Inc., be approved. The motion carried by the following vote: Yes: 6-
Corbett, Niemeyer, Brink, Bacon, Wendell, and Tilton Byrne; Absent: 1-Hansen.
Resolution 19-040-Resolutimn Authorizing Change Order No. 1 for 2019-04STI, 22nd
Avenue Phase 1 Reconstruction Project; Timmons Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for
2019-04STI, 22nd Avenue Phase 1 Reconstruction Project: Construction Change
Order Number 1: Adjust plan quantities for additional traffic control signage and
barricades, replacement of a sanitary sewer manhole and for geotextile fabric for
shallow utilities and subgrade stabilization for a total increase of $44,476.10 to the
contract.
Ordinance 19-005. A public hearing was held on Ordinance 19-005, an Ordinance
Amending Article VI of Chapter 22 of the Code of Ordinances of the City of Brookings
and Pertaining to Rental Dwelling Units in the City of Brookings. Public Comment:
Shawn Storhaug, Kevin Grunewald, Kay Patrick, Daniel Bielfeldt, Brett Behrends, Cody
Butler, Katie Murray, Kay Becker, Mike McCiemans and Justin Fjeldos. A motion was
made by Council Member Tilton Byrne, seconded by Council Member Niemeyer, to
table this item, and to hold a work session on this Ordinance at a future City Council
meeting. The motion carried by the following vote: Yes: 6-Corbett, Niemeyer, Brink,
Bacon, Wendell, and Tilton Byrne; Absent: 1-Hansen.
Temporary Alcohol Application. A public hearing was held on a Temporary Alcohol
Application from the Chamber Downtown Committee, to host a series of events for
Downtown at Sundown on the 300 Block of 51h Street (between 3rd Ave. and Main Ave.)
on July 11, July 18, July 25, August 1, August 8, August 15, and August 22, 2019. A
motion was made by Council Member Tilton Byrne, seconded by Council Member
Bacon, that the Temporary Alcohol Application be approved. The motion carried by the
following vote: Yes: 6-Corbett, Niemeyer, Brink, Bacon, Wendell, and Tilton Byrne;
Absent: 1 -Hansen.
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Temporary Alcohol Application. A public hearing was held on a Temporary Alcohol
Application from the Brookings Regional Humane Society for a temporary alcohol
license to operate within the City of Brookings, South Dakota for a Humane Society
Fund raiser to be held on June 1, 2019 at 120 W 2nd St. So. A motion was made by
Council City of Brookings Member Tilton Byrne, seconded by Council Member Bacon,
that the Temporary Alcohol Application be approved. The motion carried by the
following vote: Yes: 6-Corbett, Niemeyer, Brink, Bacon, Wendell, and Tilton Byrne;
Absent: 1 -Hansen.
Temporary Alcohol Application. A public hearing was held on a Temporary Alcohol
Application from the Brookings Cubs Baseball Group for a temporary alcohol license to
operate within the City of Brookings, South Dakota for the Brookings Cubs Baseball
Games to be held on June 7, June 20, and June 27, 2019 at Bob Shelden Field, 530
Elm Avenue. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Bacon, that the Temporary Alcohol Application be approved. The
motion carried by the following vote: Yes: 6-Corbett, Niemeyer, Brink, Bacon, Wendell,
and Tilton Byrne; Absent: 1 -Hansen.
City Council member introduction of topics for future discussion. City Engineer
Jackie Lanning provided an update to Council Member Niemeyer's question from the
4/23/2019 Council Meeting on the Storm Drainage Plan for the Windermere
area. Lanning shared a meeting has been scheduled on May 22nd at 5:30 p.m. to
discuss Banner Associates' Drainage Report. A City Council work session will be
scheduled in June to discuss this report in further detail. The prioritized drainage
project list will be presented to the City Council in June.
Adjourn. A motion was made by Council Member Tilton Byrne, seconded by Council
Member Wendell, that this meeting be adjourned at 7:20p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATIEST: