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HomeMy WebLinkAboutResolution 123-1999 RESOLUTION NO. 123-99 AUTHORIZING TRANSFER OF FUNDS BE IT RESOLVED by the City Council that the City Manager be hereby authorized to make the following transfers of funds: $55 000.00 From Park Fund to Recreation Fund , Passed and approved this 20'''day of December 1999. ayor ATTEST: !•"�` `" ;� , Gyz..' FR3' "I �.�- � � �����-� e�ty cle�k� The Park and Recreation building had extensive damage to its roof this year. Most of the expenses were recovered from insurance and a portion from contingency in July 1999. A supplement appropriation in the amount of$55,000 to the Recreation department which will keep their funds in proper form. Allyn Frerichs will provide additional information regarding this action. . CITY OF � BROOKINGS PARKS, RECREATION and FORESTRY DEPT. 221 Main Avenue • Brookings,S.D. 57006 Phone(605)692-2708 December 15, 1999 TO: A1 Thelen and City Council FROM: Allyn Frerichs, Director of Parks, Recreation& Forestry��� RE: 1999 Recreation and Park Budget Transfer and Supplement In May of 1999, we awarded a bid to Gray Construction of Watertown for major repair to roof support beams at the City Recreation Center(old Armory). $20,000 was approved from contingency to cover the costs and the remainder(over $37,000) was reimbursed by our insurance carrier. Due to an oversight on my part, the supplemental appropriation approved recently to cover the expenditure of the contingency and insurance money, was credited to the Park budget while the actual contractor bills had been paid from the Recreation budget. This transfer simply removes the supplemental from the Park budget and credits it to Recreation. We have two other problems with the 1999 Recreation budget that requires supplementing. A line item identified as Contractual Services includes payment to several individuals who work for us on a contract basis rather than on payroll, such as Tennis Director and Sports Specialty Camp Directors. Directors of Specialty Camps for basketball, volleyball and football are hired on the basis that they will receive as payment the amount we receive for individual participant registrations. Based on past history we budgeted $24,000, however, due to unusually high participation, both our expenses (and income) exceed that amount by just over $6,000, creating a $6,000 over-expenditure in the budget. The supplemental just validates the expenditure of the additional income. Another unexpected expenditure was replacement of the furnace at the BAC Community Cultural Center. This is a city building and the agreement with the Brookings Arts Council is that the city will maintain the building—structurally and mechanically, while the BAC pays for the building furnishings and cosmetic upkeep (paint, carpeting, etc.). The building has hot water heat and the furnace suddenly quit and was found to be unrepairable. Kenner Plumbing was hired to replace the furnace, which they did on short notice (it was still winter). At that time we informed City Hall that although we might require supplemental contingency funds, there was a reasonable chance the Recreation budget would not be spent that low and in that case there was no need to supplement. Unfortunately,the Recreation budget is very close now in December and supplemental contingency funds are needed to prevent a budget deficit. Thank you very much for your consideration.