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Brookings City Council
September 25, 2012
The Brookings City Council held a meeting on Tuesday, September 25, 2012 at 6:00 p.m., at City
Hall with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John
Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve
Britzman, City Manager Jeff Weldon and Deputy City Clerk Bonnie Foster were also present.
Consent Agenda. Mayor Reed added Agenda Item #8A, Council Member introduction of topics
for future discussion, to the agenda. A motion was made by Kubal, seconded by Corbett, to
approve the consent agenda.
A. Action to approve the agenda as amended.
B. Action to approve September 11th and September 18th Council meeting minutes.
C. Action on Resolution No. 130-12, a Resolution authorizing the Mayor to sign a pass-
through CDBG/HUD Grant application on behalf of the Boys and Girls Club requesting up
to $515,000.
Resolution No. 130-12 - Resolution Authorizing Mayor to Sign
a pass-through CDBG/HUD Grant Application
Whereas, the City of Brookings has identified the need to expand the Boy's and Girl's Club
facility, and
Whereas, the City of Brookings proposes to assist the Boy's and Girl's Club in the
completion of the existing Boy's and Girl's Club facility, and
Whereas, the City of Brookings is eligible for Federal assistance for the proposed project,
and
Whereas, the City of Brookings has held the required public hearing on Tuesday, September
25, 2012, at 6:00 p.m., and
Whereas, with the submission of the CDBG/HUD Grant Application the City of Brookings
assures and certifies that all CDBG/HUD program requirements will be fulfilled, and
Therefore, Be It Resolved that the City of Brookings duly authorizes the Mayor of the City of
Brookings to sign and submit the CDBG/HUD Grant Application requesting up to $515,000
of funds.
This resolution is effective immediately upon passage.
D. Action on Resolution No. 131-12, a Resolution designating the Mayor as the certifying
officer and environmental certifying officer for signing documents for a CDBG/HUD Grant
on behalf of the Boys and Girls Club.
Resolution No. 131-12 - Resolution designating the Mayor as a Certifying Officer and
Environmental Certifying Officer for signing documents for a CDBG/HUD Grant
Whereas, the City of Brookings expects to be the recipient of a Community Development
Block Grant from the U.S. Department of Housing and Urban Development as administered
by the State of South Dakota, and;
Whereas, the City of Brookings is required to designate a certifying officer for the purpose
of signing required documents pertaining to this grant;
Now, Therefore Be It Resolved, that the Mayor of the City of Brookings be hereby designated
as the City's official for the purpose of signing CDBG/HUD agreements, contracts,
correspondence, pay requests, and other required documents; and.
Whereas, the City of Brookings is required to designate an environmental certifying officer for
the purpose of signing required environmental documents pertaining to this grant;
Resolution No. 135-12. A motion was made by Kubal, seconded by Corbett, to approve
Resolution No. 135-12, a Resolution awarding contract for the Airport Project. No public
comment. All present voted yes; motion carried.
Resolution No. 135-12 - Resolution Awarding Bids for Brookings Runway Re -alignment
(Phase 1) Project AIP # 3-46-0005-025-2012
Whereas, the City of Brookings opened bids for the Brookings Runway Re -alignment (Phase 1)
Project, AIP #3-46-0005-025-2012 on Tuesday, September 18, 2012 at 1:30 pm at Brookings City
& County Government Center; and
Whereas, the City of Brookings has received the following bids for the Brookings Runway Re-
alignment (Phase 1) Project, AIP #3-46-0005-025-2012: Loiseau Construction, Inc. of Flandreau,
SD: $4,757,008.82; Bowes Construction Inc. of Brookings, SD: $5,042,744.51 and Midland
Contracting, Inc. of Huron, SD: $5,589,749.79.
Now Therefore, Be It Resolved that the tentative award for the project be made to the low bid
of Loiseau Construction, Inc. for $4,757,008.82, contingent upon receipt of the FAA grant offer,
review of the Disadvantage Business Enterprise (DBE) good faith effort and DENR approval.
First Reading — Ordinance No. 24-12. A first reading was held on Ordinance No. 24-12, an
Ordinance rezoning the east 25 feet of Lots 4 and 5, Block 1, Original Plat Addition from a
Business B-3 District to a Business B-1 District (426 3`d Street — southwest corner of 3rd St. and
5th Ave.). Public Hearing: October 9, 2012.
First Reading — Ordinance No. 25-12. A first reading was held on Ordinance No. 25-12, an
Ordinance amending the Zoning Ordinance pertaining to the Conditional Use Permit process.
Public Hearing: October 9, 2012.
Temporary Liquor Application. A public hearing was held on a temporary liquor application
from Ray's Corner & ABATE Club for "Biketoberfest" on October 13, 2012 in the 300 block of 41h
Street. No public comment. A motion was made by Corbett, seconded by Niemeyer, to
approve. All present voted yes; motion carried.
Ordinance No. 23-12. A public hearing was held on Ordinance No. 23-12, an Ordinance
appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings
for the 2013 Fiscal Year and providing for the annual tax levy and annual tax for all funds. A
motion was made by Corbett, seconded by Thorpe, to approve. All present voted yes; motion
carried.
2014-2017 Capital Improvement Plan. A motion was made by Thorpe, seconded by
McClemans, to approve the 2014-2017 Capital Improvement Plan for the City of Brookings. No
public comment. All present voted yes; motion carried.
Memorandum of Understanding. A motion was made by Thorpe, seconded by Corbett, to
approve a Memorandum of Understanding between the City of Brookings and Hegg Companies,
Inc. and Prairieland Partners. Public Comment: Dan Park. All present voted yes; motion
carried.
MEMORANDUM OF UNDERSTANDING
BY AND BETWEEN
Party of the First Part: City of Brookings, South Dakota (CITY)
Party of the Second Part: Hegg Companies, Inc. and Prairieland Partners (DEVELOPER)
WHEREAS, the City is desirous of increasing tourism and visitor commerce through a targeted
strategy of increasing lodging options for visitors to the community, and
WHEREAS, the City recognizes that tourism and visitor promotion are specific components of a
comprehensive economic development strategy, and