HomeMy WebLinkAbout2008_10_28 CC PKTBrookings City Council
Tuesday, October 28, 2008
City Hall Council Chambers
311 Third Avenue
5:00 p.m. ~~ Work Session
6:00 p.m. ~~ Council Meeting
Mission Statement
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through
innovative thinking, strategic planning, and proactive, fiscally responsible municipal management.
5:00 P.M. WORK SESSION
** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular
meeting, introduce future topics, and provide a time for Council members to introduce topics.
1. Economic Development land discussion.
2. 6:00 p.m. Meeting Review.
3. Council Invites & Obligations
4. City Council member introduction of topics for future discussion. *
*Any Council member may request discussion of any issue at a future meeting only. Items can not be added for action at this meeting. A
motion and second is required starting the issue, requested outcome, and time. A majority vote is required.
6:00 P.M. REGULAR MEETING
1. Call to order.
2. Pledge of Allegiance.
3. City Clerk records council attendance.
4. Action to approve the following Consent Agenda Items *
A. Action to approve the agenda.
B. Action on Resolution No. 93-08 authorizing the city manager to sign a Liquor
operating agreement renewal for Safari Lounge.
Action: Motion to approve, request public comment, roll call
* Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time,
without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed
from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items
means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting
documentation.
Presentations/Reports/Special Requests:
5. Open Forum.
6. SDSU Report.
Ordinances – 1st Readings **:
** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date
for the public hearing is announced.
7. Ordinance No. 41-08 - Budget Amendment.
Public Hearing: November 18th
8. Ordinance No. 42-08, an ordinance amending the zoning ordinance pertaining to hotels
and extended stay hotels.
Public Hearing: November 18th
City Council Packet
October 28, 2008
Other Business:
9. City of Brookings Quarterly Financial Reports.
Action: Informational
10. Action to approve a process for the Storm Water Plan and set special meeting date.
Action: Motion to approve, request public comment, roll call
11. Consideration of architectural review for vacant building (former First Bank & Trust Building at
the corner of 5th St. and 5th Ave.)
Action: Motion to approve, request public comment, roll call
12. Tax Increment Financing District Policy Discussion.
Action: Informational
13. Adjourn.
Brookings City Council
Scott Munsterman, Mayor
Tim Reed, Deputy Mayor
Mike Bartley, Council Member
Tom Bezdichek, Council Member
Ryan Brunner, Council Member
Mike McClemans, Council Member
Julie Whaley, Council Member
Council Staff:
Jeffrey W. Weldon, City Manager
Steven Britzman, City Attorney
Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday @ 1pm, Thursday @ 7 pm , Friday @ 9 pm and Saturday @ 1 pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to
the meeting.
2
City Council Packet
October 28, 2008
5:00 P.M. WORK SESSION
** Work sessions are open to the public. During the work session the city staff would brief the council on items
for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
1. Economic Development Land Discussion.
This agenda item is a continuation of the discussion regarding the City’s
economic development land transfer value process.
Al Heuton, BEDC Director, will be at the meeting to respond to questions.
Enclosures:
o Resolution No. 79-04 (Market Value for Industrial Property)
o “Land Request Process” from Brookings Economic Development
Corporation
3
City Council Packet
October 28, 2008
RESOLUTION NO. 79-04
CITY OF BROOKINGS, STATE OF SOUTH DAKOKTA
WHEREAS, the City of Brookings is the owner of certain tracts of real estate in Telkamp
Industrial Addition and in Weise Business Park that are available to be sold for private industrial
or commercial development; and
WHEREAS, it is in the best interest of the City of Brookings and that of prospective developers
and others that the estimated market value of said property be determined from time to time
to aid in considering the sale price thereof.
NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED by the City Council of the City of
Brookings, South Dakota as follows:
That the estimated market value of properties located in Telkamp Industrial Addition and
Weise Business Park, all in the City of Brookings, South Dakota be determined by formal
appraisal or informal market evaluation periodically and prior to the actual sale of any of such
property.
That this resolution shall supersede any and all prior resolutions and ordinances in conflict with
or inconsistent with this resolution.
Passed and adopted by the City Council of the City of Brookings, South Dakota this 14th day of
December 2004.
CITY OF BROOKINGS
Scott D. Munsterman, Mayor
ATTEST:
______________________________
Shari Thornes, Brookings City Clerk
4
City Council Packet
October 28, 2008
Land Request Process
(From Al Heuton, BEDC – 06/05/08)
Requests to purchase city owned property in Brookings industrial and commercial parks are
processed through Brookings Economic Development Corporation (BEDC). The City must
either transfer land through BEDC or conduct a sealed bid process open and advertised to the
general public. The request process generally follows the steps described below:
1. Business approaches BEDC with interest in acquiring land.
2. BEDC will assist the industry/business with collection of information required to
prepare a land request proposal and to complete an incentive scorecard, if a land
incentive is requested.
o The request proposal outlines the case for sale of land to the business.
o The scorecard provides information that allows BEDC to complete a
benefit/cost analysis of the projects economic impact on the community.
o The benefit/cost analysis and the request proposal assist the city council in
determining the value of land incentive, if any, that may be provided.
3. The completed land request proposal is reviewed with the business to ensure no
proprietary information is presented in a public forum. Company names and/or details
that might allow the company to be recognized will be removed from the presentation
to the city council upon request of the business.
4. When the request proposal is completed BEDC will contact the city clerk and city
manager to place the request on the next available city council agenda.
5. The land request is a request from BEDC, not the business. Therefore, BEDC will
present the request to the city council. The business is welcome to participate in the
request presentation if desired.
6. Upon approval of the request, or amended request, the city attorney will prepare the
necessary land closing and transfer documents and conduct the sale. BEDC will
prepare a Memorandum of Understanding between BEDC and the business regarding
details of the sale. (BEDC generally requires the business to cover applicable closing
costs. If desired by the business, the business may purchase title insurance at the
businesses expense.
7. After approval of the land transfer resolution from the City to BEDC there is a 20-day
referendum waiting period that must be observed before the land closing can occur.
5
City Council Packet
October 28, 2008
Land Request – General Outline
Following is a general narrative outline BEDC will use to make the land request to the City
Council.
Project Request:
Brief summary of the request: location and number of acres of land, purpose of the project and
requested land price.
Project History:
Summary of company history in the community – facility type, headquarters location,
product/service type, years in community, current employment, wage summary, occupations,
employee place of residence, etc.
Proposed Project:
General description of business/industry growth projection, number of jobs to be
created/retained, timetable, capital investment, etc.
Economic Impact:
A chart similar to the following is used to provide a general benefit/cost analysis. Information
requested to complete the incentive scorecard is used to determine the economic impact.
Economic Impact Summary
Benefit/Cost Description Benefit to
Community
Cost to Community
Land – Initial Land Offering $61,000.00
Land – Current request $16,650
Road Improvement $102,000
Job Creation 250 total employees/
approx. 200 FTE’s
Average Wage $10-$13/hour range
Estimated Annual Payroll $3,750,000
Estimated Payroll to Brookings
County residents
$2,550,000
Net Annual Benefit $2,620,260 $179,650
Benefit at 5 years $13,101,260 $179,650
6
City Council Packet
October 28, 2008
7
Impact Assessment Possible Points Score
Total FTE Count (est. total payroll ____________)
Under 10 2
10 to 20 4
21 to 50 8
Over 50 10
Non-Management Avg. Pay Rate (FTE _____ est. payroll____________)
Under $8 2
$8 to $10 4
$9 to $11 6
$11 to $13 8
Over $13 10
25k to 50k 4
51k to 75k 8
Over 75k 10
High 1
Medium 5
Low 10
Benefit Package
Health Care
Retirement
Volatile 0
Moderate 5
Stable 10
Start-up 5
Satellite 5
Relocation (incl. HQ) 10
Existing Industry Retention or Expansion 10
<200k 2
200k-500k 4
500k-1M 6
1M – 2M 8
Over 2M 10
Value of Construction Phase & Community Impact 0 to 10
Sales Tax Generation 0 to 10
SDSU Alliance/Graduate Retention 0 to 10
Potential for Spin-off/Supplier Firms 0 to 10
Diversifies Economic Base 0 to 10
Total Score 130
Incentive Scorecard
Firm:
Employment Impact
Competition for Existing Labor Pool
Management Avg. Annual Salary (FTE _____ est. payroll ___________)
Industry/Firm Stability
Nature of Firm’s Brookings Location
Real Estate Tax Generation (assessed value)
0 to 10
Industry/Firm Characteristics
Community Impact
City Council Packet
October 28, 2008
Information needed to complete the scorecard includes:
• Total number of full-time employee equivalents (FTE’s) and total payroll.
• Number of Non-management FTE’s and average wage.
• Number of Management FTE’s and average wage.
• Description of the benefit package provide – health care, retirement, other.
• Value of new construction.
• Value of taxable equipment to be purchased.
• Use of SDSU students or graduates in the labor force.
• Supply or value-added relationships with other community business or industry.
It would also be helpful to have some information depicting the company’s involvement in the
community.
As previously mentioned, BEDC staff are available to assist the business with preparation of this
information and will prepare the narrative for presentation to the city council.
Please contact BEDC with any questions or assistance needs.
Al Heuton, Executive Director
Brookings Economic Development Corporation
P.O. Box 431
Brookings, SD 57006
Phone: 605-697-8103
FAX: 605-697-8109
e-mail: bedc@brookings.net
8
City Council Packet
October 28, 2008
Exhibit “A”
________________________________________
Property Description:
Grantee agrees to utilize the above-described property solely for the purposes of
development of a manufacturing facility for _______. In the event Grantee does not develop
the property within three (3) years of the recording date of this Warranty Deed, Grantee,
upon request of the Brookings Economic Development Corporation, shall re-convey said
property free from liens and encumbrances to the Brookings Economic Development
Corporation for consideration not to exceed the original purchase price of the above described
property.
Should Grantee desire to subdivide and sell all or part of any undeveloped portions of
the property at a later date, Grantee shall notify Brookings Economic Development
Corporation and because the undeveloped land originally was conveyed to _______ at a
reduced price, Grantee agrees to reimburse the Brookings Economic Development
Corporation for the value of the land, based on its undeveloped condition, in the amount of
$______ per acre, with the price to be pro-rated based upon the actual number of acres sold.
Should Grantee desire to sell the developed property within ten (10) years of the
recording date, Grantee shall notify Brookings Economic Development Corporation and
because the developed land originally was conveyed to _______ at a reduced price, Grantee
agrees to reimburse the Brookings Economic Development Corporation for the value of the
land as follows:
a. $______ per acre if sold during years one (1) to five (5) following the date of closing.
b. $______ per acre if sold during year six (6) following the date of closing.
c. $______ per acre if sold during year seven (7) following the date of closing.
d. $______ per acre if sold during year eight (8) following the date of closing.
e. $______ per acre if sold during year nine (9) following the date of closing.
f. $______ per acre of sold during year ten (10) following the date of closing.
Grantor agrees to permit Grantee’s lender to have priority over the Covenants and
Restrictions contained herein and, accordingly, Grantor has agreed to execute a subordination
agreement, however the Grantor and Grantee agree the foregoing Covenants and Restrictions
shall run with the land and be binding on Grantee’s successors and assigns.
9
City Council Packet
October 28, 2008
Land Terms/Development Cost/Incentives/Buyer Performance
Land Purchase Cost
Telkamp & Weise = $2,500/acre
Svennes = $18,000/acre
Land Development Cost
For a 41’ wide street (32nd Ave)
$200/foot (today’s cost) for street including storm sewer, paving, striping
$30/foot – water main
$30/foot – sewer main
City Land Sale Policy
$1/SF – negotiable
Note: City land investment cost varies as does infrastructure investment. For example, land
costs vary from $2,500 per acre to $18,000 acre. On some parcels the City paid to install
infrastructure (which should be built into land sale) and on some parcels BMU installed the
infrastructure in which case they charge a foot frontage or area fee. Storm sewer, if installed, is
a city cost. Roads are generally a city cost, but in some cases (portions of Prince Drive and 32nd
Avenue) grants have been obtained to pay for up to 80% of the road infrastructure cost.
Land Incentive Note: In two cases over the last few years communities competing for
relocation or expansion projects of Brookings industries have offered free land and utilities to
the door.
Buyer Performance: All projects are evaluated based upon a capital investment and job
creation economic impact versus city investment in property. The information collected during
the application process is provided by the business. Past policy has not required verification of
capital investment cost or job creation. This could be done with penalties for non-performance
attached if desired. (However, please keep in mind that a general policy may place us in a
difficult competitive position for projects.)
10
City Council Packet
October 28, 2008
5:00 P.M. WORK SESSION
** Work sessions are open to the public. During the work session the city staff would brief the council on items
for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
2. 6:00 p.m. Meeting Review.
1. Call to order.
2. Pledge of Allegiance.
3. City Clerk records council attendance.
4. Action to approve the following Consent Agenda Items *
A. Action to approve the agenda.
B. Action on Resolution No. 93-08 authorizing the city manager to sign a Liquor
operating agreement renewal for Safari Lounge.
Action: Motion to approve, request public comment, roll call
* Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time,
without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed
from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items
means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting
documentation.
Presentations/Reports/Special Requests:
5. Open Forum.
6. SDSU Report.
Ordinances – 1st Readings **:
7. Ordinance No. 41-08 - Budget Amendment.
Public Hearing: November 18th
8. Ordinance No. 42-08, an ordinance amending the zoning ordinance pertaining to hotels
and extended stay hotels.
Public Hearing: November 18th
** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date
for the public hearing is announced.
Other Business:
9. City of Brookings Quarterly Financial Reports.
Action: Informational
10. Action to approve a process for the Storm Water Plan and set special meeting date.
Action: Motion to approve, request public comment, roll call
11. Consideration of architectural review for vacant building (former First Bank & Trust Building at
the corner of 5th St. and 5th Ave.)
Action: Motion to approve, request public comment, roll call
12. Tax Increment Financing District Policy Discussion.
Action: Informational
13. Adjourn.
11
City Council Packet
October 28, 2008
5:00 P.M. WORK SESSION
** Work sessions are open to the public. During the work session the city staff would brief the council on items
for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
3. Council Invites & Obligations
October 28th
Innovation Campus Tour
4:00 pm
Innovation Campus
October 28th
City Council
5 & 6 pm
City Hall
October 30
Volunteer Appreciation
Luncheon
12:00 p.m.
Swiftel Center
November 4th
Election Day
NO COUNCIL MEETING
November 5th
Flu Shots
November 11th
NO COUNCIL MEETING
Nov. 11-15
National League of Cities
Congress of Cities
Orlando World Center
Marriott
Orlando, Florida
November 18th
City Council Meeting
5 & 6 pm
City Hall
Nov. 18 & 19,
2008
SD Housing Conference
Pierre
Ramkota
November 21st
City Employee Recognition
Event
Day’s Inn
November 25th
NO COUNCIL MEETING
December 9th
City Council Meeting
5 & 6 pm
City Hall
December 16th
City Council Meeting
5 & 6 pm
City Hall
January 13th
City Council Meeting
5 & 6 pm
City Hall
January 27th
City Council Meeting
5 & 6 pm
City Hall
12
City Council Packet
October 28, 2008
5:00 P.M. WORK SESSION
** Work sessions are open to the public. During the work session the city staff would brief the council on items
for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
4. City Council member introduction of topics for future
discussion*.
*Any Council member may request discussion of any issue at a future meeting
only. Items can not be added for action at this meeting. A motion and second is
required starting the issue, requested outcome, and time. A majority vote is
required.
13
City Council Packet
October 28, 2008
6:00 p.m. Council Meeting
1. Call to order.
2. Pledge of Allegiance.
3. City Clerk records council attendance.
4. Action to approve the following Consent Agenda Items *
A. Action to approve the agenda.
B. Action on Resolution No. 93-08 authorizing the city manager to sign a Liquor
operating agreement renewal for Safari Lounge.
Action: Motion to approve, request public comment, roll call
* Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time,
without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed
from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items
means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting
documentation.
Presentations/Reports/Special Requests:
5. Open Forum.
6. SDSU Report.
Ordinances – 1st Readings **:
7. Ordinance No. 41-08 - Budget Amendment.
Public Hearing: November 18th
8. Ordinance No. 42-08, an ordinance amending the zoning ordinance pertaining to hotels
and extended stay hotels.
Public Hearing: November 18th
** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date
for the public hearing is announced.
Other Business:
9. City of Brookings Quarterly Financial Reports.
Action: Informational
10. Action to approve a process for the Storm Water Plan and set special meeting date.
Action: Motion to approve, request public comment, roll call
11. Consideration of architectural review for vacant building (former First Bank & Trust Building at
the corner of 5th St. and 5th Ave.)
Action: Motion to approve, request public comment, roll call
12. Tax Increment Financing District Policy Discussion.
Action: Informational
13. Adjourn.
14
City Council Packet
October 28, 2008
CONSENT AGENDA #4
A. Action to approve the agenda.
B. Action on Resolution No. 93-08 authorizing the City
Manager to sign a Liquor Operating Agreement
Renewal for Safari Lounge.
Action: Motion to approve, request public comment, roll call
City Manager Recommendation - Approve
15
City Council Packet
October 28, 2008
CONSENT AGENDA #4
4B. Action on Resolution No. 93-08, authorizing the City
Manager to sign a Liquor Operating Agreement Renewal
for Safari Lounge.
The City of Brookings enters into operating agreements for a ten-year period with a renewal at
5 years. The operating agreement for the Safari Lounge, located at 421 Main Ave., is up for
renewal. Resolution No. 93-08 would allow the City Manager to enter into the remaining five
years of the agreement.
Resolution No. 93-08
Safari Lounge Operating Agreement Renewal
BE IT RESOLVED by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Renewal Agreement for the Operating Liquor Management Agreement between
the City of Brookings and Safari Lounge for the purpose of a liquor manager to operate the on-sale
establishment or business for and on behalf of the City of Brookings at 421 Main Ave., also known
as the Safari Lounge.
BE IT FURTHER RESOLVED that the City Manager be authorized to execute the
Agreement on behalf of the City, which shall be for a period of five (5) years.
Passed and approved this 28th day of October 2008.
CITY OF BROOKINGS
Scott D. Munsterman, Mayor
ATTEST:
Shari Thornes, City Clerk
16
City Council Packet
October 28, 2008
Presentations/Reports/Special Requests:
5. INVITATION FOR A CITIZEN TO SCHEDULE TIME
ON THE COUNCIL AGENDA FOR AN ISSUE NOT
LISTED.
At this time, any member of the public may request time on the agenda for
an item not listed. Items are typically scheduled for the end of the meeting;
however, very brief announcements or invitations will be allowed at this
time.
6. SDSU REPORT.
17
City Council Packet
October 28, 2008
Ordinances – 1st Readings
7. Ordinance No. 41-08 – Budget Amendment.
Public Hearing: November 18th
To: City Council
From: Jeff Weldon, City Manager
RE: 2008 Budget Amendment #4
The budget amendment is recognizing additional revenues and expenses which occurred during
the year. We are projecting adding $198,287 to the reserves.
• The non-departmental revenues amendment is addressing both the budgeted
revenues we will not attain and the revenues we will exceed. Two areas where
budgeted revenues will not be met are bank franchise tax and interest income.
Both of these items are related to the economy. You will see in all funds the
sales and use tax revenue budgeted will be exceeded.
We are proposing the use of City Manager Contingency and matching grant
money to pay for the remodeling for an additional office. We are recognizing
the purchase of the two houses on Derdall Drive.
• We are requesting $20,000 additional dollars to remodel an office and purchase
office furniture for the new position authorized in the 2009 budget. We
budgeted for remodeling expenses in 2009 however we would like to have the
office remodeling done and furniture installed prior to hiring the Community
Developer.
• Within the Police Department Budget we are recognizing the insurance
reimbursement for a patrol car demolished in an accident of $14,000. We are
recommending this money be placed into a reserve for 2009.
• Within the Fire Department Budget we are recognizing the Insurance Premium
Revenue and the expenditure for volunteer firemen retirement. There was a
need to replace fire hose and the washer unit at City Hall.
• Within the Recreation Budget we are recognizing additional income for
reimbursement of expenses by BISA and others. We are also recognizing the
additional temporary wages. Part of the increase is due to summer ice and part
is due to staffing needs at the pool this summer.
• Within the Parks Budget we are recognizing additional donations and
reimbursement by BISA for utilities for summer ice.
18
City Council Packet
October 28, 2008
• Within the Non-departmental Budget we are recognizing additional or increased
subsidies approved by the Council during the year. We are also requesting an
increase in the transfer to the Swiftel Center for the cost of purchasing kitchen
equipment.
• The Special Revenue Funds amendment is recognizing the additional revenue
from the sales and uses tax and interest income. Rita is also correcting previous
ordinances. The ordinance for Streetscape contained a one-sided entry for the
transfer. We are reducing the transfer out of sales and use tax for lease
payments for equipment to zero as the transfer payments are budgeted within
the general fund.
I will be bringing to you at the November 18th meeting new resolutions setting up reserves for
cash flow and reserves for capital equipment and capital projects.
19
City Council Packet
October 28, 2008
ORDINANCE NO. 41-08
AN ORDINANCE ENTITLED “AN ORDINANCE AUTHORIZING A SUPPLEMENTAL
APPROPRIATION TO THE 2008 BUDGET FOR THE PURPOSE OF PROVIDING FOR
ADDITIONAL FUNDS FOR THE OPERATION OF THE CITY.
BE IT ORDAINED BY THE CITY OF BROOKINGS, SOUTH DAKOTA:
WHEREAS, there is a need to adjust the budget to respond to the actual revenues and expenditures
in fiscal year 2008, and
AND WHEREAS THE CITY CHARTER allows that “if during the fiscal year the City Manager certifies
that there are available for appropriation revenues in excess of those estimated in the budget, the City Council
by ordinance may make supplemental appropriations for the year up to the amount of such excess”. This
Ordinance is declared to be for the support of the municipal government and its existing public institutions
and it shall be in full force and effect after its passage and publication.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the City Manager is authorized
to make the following budget adjustments to the 2008 budget:
Budget Amendment #4
Revenue Expense
Non-departmental 641,930 366,535
Legislative (19,339)
Financial (4,200)
Public Safety 62,175 76,126
Public Works 51,150 23,600
Culture & Recreation 21,329 106,300
Other-General Gov Buildings 29,275
Total General Government 776,584 578,297
Retail Develop Invest Fund 3,000
25% Sales & Use Tax 199,250 (255,447)
75% Public Improvement/Ord 501,000 489,560
Swiftel Center 38,785
3rd B Sales & Use 63,000
Library Fines 10,000
Library Donations 10,000
Total Special Revenue 802,035 257,113
NOW, THEREFORE, BE IT RESOLVED that the 2008 Budget is amended as described above.
Passed and approved this 18th of November, 2008.
FIRST READING: October 28, 2008
SECOND READING: November 18, 2008
PUBLISHED: November 21, 2008
CITY OF BROOKINGS
_________________________
Scott D. Munsterman, Mayor
ATTEST
____________________________
Shari Thornes, City Clerk
20
2008 2008 2008 2008
Adopted Amendment Amendment Amended
Non-Departmental Revenue Expense Budget
101-000-4-11-09 Bank Franchise Fees 85,000 (22,946)62,054
101-000-4-113-00 1st Penny Sales & Use Tax 4,140,850 668,726 4,809,576
101-000-4-335-04 State/Hwy & Bridge Tax 200,000 45,000 245,000
101-000-4-338-01 County/Hwy & Bridge Tax 65,000 (8,850)56,150
101-000-4-661-01 Interest Income 200,000 (75,000)125,000
101-000-4-661-01 Money Market Interest Income 50,000 25,000 75,000
101-000-4-669-00 Franchise Fees 90,000 10,000 100,000
101-405-5-856.66 Matching Grant Expense 10,000 (10,000)0
101-405-5-856-96 City Manager Contingency 10,000 (10,000)0
101-405-5-910-00 Land 0 321,000 321,000
Total Non-Departmental 641,930 301,000
Mayor/Council
101-401-5-426-01 Supplies 2,500 500 3,000
Total Mayor/Council 0 500
City Clerk
101-403-5-101-00 Regular Pay 113,818 4,000 117,818
101-403-5-120-00 FICA 8,708 325 9,033
101-403-5-121-09 Retirement 6,830 250 7,080
101-403-5-123-00 Group Insurance 37,822 (4,500)33,322
101-403-5-425-01 Maintenance Office Equipment 2,750 755 3,505
Total City Clerk 0 830
City Manager
101-406-5-123-00 Group Insurance 12,639 (3,500)9,139
101-406-5-429-09 Miscellaneous 0 6,831 6,831
101-406-5-920-00 Furniture 4,000 (4,000)0
Total City Manager 0 (669)
Finance
101-415-5-427-01 Travel & Lodging 6,000 2,100 8,100
101-415-5-427-02 Registration & Training 5,000 (2,100)2,900
Total Finance 0 0
Information Technologies
101-416-5-123-00 Group Insurance 39,778 (4,200)35,578
Total Finance 0 (4,200)
General Government Buildings
101-417-5-425-05 Equipment-Generator 0 4,000 4,000
101-417-5-428-02 Electric and Water 21,390 5,000 26,390
101-417-5-911-00 Building 46,500 10,275
101-417-5-911-00 Building 15,000
101-417-5-911-00 Building-PD Office (5,000)66,775
Total General Government Buildings 0 29,275
Community Development
101-418-4-662-01 Rental Income 0 6,750 6,750
101-418-5-425-05 Maintenance Building 0 1,000 1,000
101-418-5-428-02 Electric and Water 200 200
101-418-5-920-00 Furniture 0 5,000 5,000
Total Community Development 6,750 6,200
Engineering
101-419-4-221-06 Housing Licenses 8,000 9,500 17,500
Total Engineering 9,500 0
Police Department
101-421-4-334-09 Grants 20,000 (6,500)13,500
101-421-4-442-09 Miscellaneous 1,400 14,000 15,400
101-421-5-123-00 Group Insurance 362,060 (21,500)340,560
101-421-5-425-02 Maintenance Motor Vehicles 12,998 5,000 17,998
101-421-5-426-10 Gasoline 33,000 20,000 53,000
Total Police Department 7,500 3,500
Fire Department
101-422-4-335-06 Fire Insurance Premium 0 54,675 54,675
101-422-5-121-10 Retirement/Volunteer Firemen 45,000 54,676 99,676
101-422-5-130-00 Workman's Compensation 10,444 (2,496)7,948
101-422-5-421-00 Insurance 16,835 3,696 20,531
101-422-5-426-10 Gasoline 8,000 4,000 12,000
101-422-5-429-06 Fire Hose Replacement 2,500 6,600 9,100
101-422-5-920-00 Washer Unit at City hall 0 4,150 4,150
Total Fire Department 54,675 70,626
Emergency/Disaster
101-426-5-428-08 Sirens 500 2,000 2,500
Total Emergency/Disaster 0 2,000
Street Department
101-431-4-334-09 Grants 0 9,900 9,900
101-431-4-664-00 Sale of Fixed Asset 0 25,000 25,000
101-431-5-123-00 Group Insurance 94,735 11,000 105,735
101-431-5-426-19 Bituminous Material 50,000 2,700 52,700
101-431-5-426-24 Street Signals 21,000 1,200 22,200
101-431-5-426-22 Salt & Calcium Chloride 28,000 2,500 30,500
Total Street 34,900 17,400
Recreation
101-451-4-446-04 Reimbursement 40,000 28,000 68,000
101-451-5-101-00 Regular Pay 184,080 (11,000)173,080
101-451-5-101-01 Temporary Pay 346,125 37,000 383,125
101-451-5-101-06 Car Allowance 3,225 (750)2,475
101-451-5-123-00 Group Insurance 34,413 (3,000)31,413
Total Recreation 28,000 22,250
Parks
101-452-4-446-10 Donations 0 28,679 28,679
101-452-4-446-01 Golf Fees 265,000 4,800 269,800
101-452-4-446-08 Reimbursed Expenses 3,000 19,850 22,850
101-452-4-664-00 Sale of Land/pt of Moriarity Park Development 60,000 (60,000)0
101-452-5-101-00 Regular Pay 456,018 10,700 466,718
101-452-5-101-06 Car Allowance 1,050 1,050 2,100
101-452-5-123-00 Group Insurance 110,196 13,000 123,196
101-452-5-422-04 Contracting services/Pro 60,000 7,500 67,500
101-452-5-425-05 Building Maintenance 7,500 9,000 16,500
101-452-5-426-10 Gasoline 30,000 11,000 41,000
101-452-5-426-13 Diesel 11,000 14,000 25,000
101-452-5-428-02 Electric & Water 135,000 10,000 145,000
101-452-5-428-03 Heat 60,000 27,000 87,000
Total Parks (6,671)103,250
Forestry
101-454-5-123-00 Group Insurance 49,962 (20,000)29,962
Total Forestry 0 (20,000)
Library
101-455-5-123-00 Group Insurance 78,499 (12,000)66,499
101-455-5-425-04 Maintenance Equipment 8,650 2,800 11,450
101-455-5-428-02 Electric & Water 47,400 10,000 57,400
Total Library 0 800
227-000-5-899-99
Total Library Donations 0 10,000
284-000-4-113-01
Total 3rd Penny Sales Tax 63,000 0
Non-Departmental
101-495-5-856-68 Other-Brookings Area Habitat 0 500 500
101-495-5-856-05 Other Transportation 55,000 (50,000)5,000
101-495-5-856-07 Brookings Area Transit Authority 0 56,250 56,250
101-495-7-899-03 Transfer out to Swiftel Center 309,407 38,785 348,192
Total Non-Departmental 0 45,535
Total General Fund 776,584 578,297
Total Net Revenue Added 776,584 578,297 198,287
Retail Development Investment Fund
211-000-5-428-02 Electric and Water 2,400 1,000 3,400
211-000-5-428-03 Heat 6,800 2,000 8,800
Total Retail Development Investment 0 3,000
25% Public Improvement/Sales Tax
212-000-4-113-02 Sales & Use Tax 1,100,000 167,000 1,267,000
212-000-4-661-00 Interest Income 4,000 17,250 21,250
212-000-4-661-01 Money Market Interest Income 0 15,000 15,000
212-000-7-899-21 Transfer out Lease Payment GF 255,447 (255,447)0
Total 25% Public Improvement 199,250 (255,447)
75% Public Improvement/Sales Tax
213-000-4-113-02 Sales & Use Tax 3,000,000 501,000 3,501,000
213-000-7-899-25 Transfer out to Streetscape 1,000,000 489,560 1,489,560
Total 75% Public Improvement 501,000 489,560
Swiftel Center
224-000-6-700-00 Transfer in General Fund 309,407 38,785 348,192
Total Library Fines 38,785
Library Fines
226-000-5-899-99 Other Expenses 35,000 10,000 45,000
Total Library Fines 0 10,000
Library Donations
Other Expenses 30,000 10,000 40,000
3rd Penny Sales Tax
Sales & Use Tax 525,000 63,000 588,000
City Council Packet
October 28, 2008
Ordinances – 1st Readings
8. Ordinance No. 42-08, an Ordinance amending the zoning
ordinance pertaining to hotels and extended stay hotels.
Public Hearing: November 18th
Proposal: Create a new use category
Background: Extended-stay lodging has been around for many years. It originally made up a
very small fraction of the hotel industry by catering primarily to upscale guests. This began to
change in the late 1980s when mid-level and economy versions emerged. By the mid 1990s,
major companies such as Marriott were getting into the market. Today, the Extended Stay
America hotel chain is worth billions and has hundreds of hotels.
An extended stay hotel is a hybrid between a hotel and an apartment. Each guest room has a
kitchen, which is stocked, in addition to the standard hotel room amenities. Housekeeping
services are limited, and laundry services are often available within the building.
Specifics: The ordinance changes involve creating uniformity within the ordinance by using only
“hotel” and dropping “motel” in all zones except the B-4 and adding an Extended Stay Hotel in
certain zones. The 1,000 square foot/unit standard is currently in the ordinance for hotels in
certain zones and has been added to the extended stay hotel use as a density control measure.
A review of similar ordinances from other communities indicated that an extended stay was
defined as a 30 to 210 day stay. The 180-day time limit was considered reasonable.
Recommendation: The Planning Commission voted 5 yes and 0 no to recommend approval of
the amendments.
24
City Council Packet
October 28, 2008
ORDINANCE NO. 42-08
An ordinance amending the zoning ordinance of the City of Brookings and
pertaining to Extended Stay Hotels for the purposes of administration of the
zoning ordinance
Be it ordained by the governing body of the City of Brookings, South Dakota: that Articles I, IV
and VI of Chapter 94, Zoning, shall be amended as follows:
Article I. In General
Sec. 94-1. Definitions
Hotel, Extended Stay: A building consisting of suites or a group of rooms comprising a self-
contained unit with provisions for living, eating, kitchen facilities, bathroom facilities and
sleeping rooms that is constructed, maintained, and advertised to be a place where temporary
residence is offered for pay to guests for a maximum of 180 days.
Article IV. District Regulations
Division 1. Generally
Section 94-131. Business B-1 Central District
(c) Permitted Uses
12. Extended Stay Hotel
Section 94-134. Business B-3 Heavy District
( c) Permitted Uses
3. Hotel
(d) Permitted Special Uses
9. Motel Hotel
13. Extended Stay Hotel
a. A minimum lot area of 1,000 square feet shall be provided for
each sleeping room or suite.
Section 94-135. Business B-4 Highway District
(d) Permitted Special Use
8. Motel or Hotel
11. Extended Stay Hotel
a. A minimum lot area of 1,000 square feet shall be provided
for each sleeping room or suite
Article VI. Supplemental Regulations
Division 4. Parking, Stacking, and Loading
25
City Council Packet
October 28, 2008
Section 94-433. Off-Street Parking Requirements
( c)16a. Hotel, Extended Stay: One (1) space for each suite or unit
and one (1) for each employee
Any or all ordinances in conflict herewith are hereby repealed.
FIRST READING: October 28, 2008
SECOND READING: November 18, 2008
PUBLISHED:
CITY OF BROOKINGS, SOUTH DAKOTA
Scott D. Munsterman, Mayor
ATTEST:
Shari Thornes, City Clerk
26
City Council Packet
October 28, 2008
Planning Commission
Brookings, South Dakota
October 7, 2008
OFFICIAL MINUTES
Chairperson Greg Fargen called the regular meeting of the City Planning
Commission to order on October 7, 2008 at 7:00 PM in the Council Chamber at
City Hall. Members present were Curt Ness, Larry Fjeldos, Stacey Howlett, John
Gustafson, and Fargen. Mike Cameron, David Kurtz, Al Heuton, and Al Gregg
were absent. Also present were John Mills, City Engineer Jackie Lanning, City
Planner Dan Hanson, and others.
Item #5 – The City of Brookings has submitted zoning ordinance amendments
pertaining to hotels.
(Fjeldos/Ness) Motion to approve the amendments. All present voted aye.
MOTION CARRIED.
SUMMARY OF DISCUSSION
Item #5 – Hanson summarized the changes to the ordinances. They included a
new definition, modified terminology regarding hotel and motel, unit/acre
density limits and parking requirements. Extended stay hotels were popular
throughout the United States and regulations varied among communities. The
maximum stay ranged from 30 – 210 days per calendar year. A 180 day
maximum was proposed for the ordinance.
Lance Park, owner of the Days Inn, felt there was a need for extended
stay lodging in Brookings. Seasonal workers and people waiting for houses to be
built or to buy could use an extended stay hotel.
30
City Council Packet
October 28, 2008
Other Business:
9. City of Brookings Quarterly Financial Reports.
Rita Thompson, Brookings Finance Manager, will present the
City’s Quarterly Financial Reports and respond to questions.
Action: Informational
31
Balance Sheet(unaudited)September, 30 2008GeneralRetail25% Sales75% SalesE‐911SwiftelLibraryLibraryIndustrialSpecialStorm3rdFundDevelopmentTaxTaxCenterFinesDonationParkAssessmentDrainagePenny TaxCash4,177,607 3,478 1,415,683 4,733,365 (20,609) 159,127 14,916 21,981 (238,290) 389,905 355,942 175,967 Restricted/Reserved Cash1,865,025 314,500 151,916 2,192,673 ‐ ‐ 127,556 45,000 49,703 62,700 Other Assets274,890 ‐ ‐ 128,407 11,105 82,768 1,487,450 85,712 18,733 ‐ Total Assets6,317,522 317,978 1,567,599 6,926,038 (20,609) 287,534 26,021 104,749 1,376,716 520,617 424,378 238,667 Liabilities59,660 ‐ ‐ ‐ ‐ 278,497 ‐ ‐ ‐ 161,264 3,393 18,750 Reserved/Restricted Fund Bal5,079,221 314,500 1,075,500 2,425,000 ‐ ‐ ‐ ‐ 1,925,569 120,000 480,000 ‐ Unreserved Fund Balance1,178,641 3,478 492,099 4,001,038 (20,609) 9,037 26,021 104,749 (548,853) 239,353 (59,015) 219,917 Total Fund Balance6,257,862 317,978 1,567,599 6,426,038 (20,609) 9,037 26,021 104,749 1,376,716 359,353 420,985 219,917 Total Liab and Fund Balance6,317,522 317,978 1,567,599 6,426,038 (20,609) 287,534 26,021 104,749 1,376,716 520,617 424,378 238,667 StreetscapeLiquorAirportSolid WasteLandfillResearchProjectStoreCollections& Tech CtrCash769,044 562,479 (37,337) 343,919 869,889 79,342 Restricted/Reserved Cash‐ ‐ ‐ ‐ 1,746,236 ‐ Other Assets‐ 1,126,774 3,321,754 434,472 3,574,632 1,806,284 Total Assets769,044 1,689,253 3,284,417 778,391 6,190,757 1,885,626 Liabilities196,657 113,247 116,266 53,398 670,891 632 Reserved/Restricted Fund Bal‐ ‐ ‐ ‐ 861,429 ‐ Unreserved Fund Balance572,387 1,576,006 3,168,151 724,993 4,658,437 1,884,994 Total Fund Balance572,387 1,576,006 3,168,151 724,993 5,519,866 1,884,994 Total Liab and Fund Balance769,044 1,689,253 3,284,417 778,391 6,190,757 1,885,626
City of BrookingsBalance Sheet(unaudited)September, 30 2007GeneralRetail25% Sales75% SalesE‐911SwiftelLibraryLibraryIndustrialSpecialStorm3rdFundDevelopmentTaxTaxCenterFinesDonationParkAssessmentDrainagePenny TaxCash5,174,452 11,604 1,512,9594,998,217 (95,194) 25,131 19,521 14,816 31,308 316,477 482,932181,080 Restricted/Reserved Cash‐ 314,500 ‐ 1,742,340 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other Assets1,113,343 ‐ ‐ 11,223 ‐ 277,795 10,453 95,772 1,111,582131,588 3,370 ‐ Total Assets6,287,795 326,104 1,512,9596,751,780 (95,194) 302,926 29,974 110,5881,142,890448,065 486,302181,080 Liabilities22,046 ‐ ‐ ‐ 1,026 169,853 ‐ ‐ ‐ 131,588 794 ‐ Reserved/Restricted Fund Bal422,854 314,500 ‐ 1,775,000 ‐ ‐ ‐ ‐ 1,014,734‐ ‐ ‐ Unreserved Fund Balance5,842,895 11,604 1,512,9594,976,780 (96,220) 133,073 29,974 110,558125,156 316,477 485,508181,080 Total Fund Balance6,265,749 326,104 1,512,9596,751,780 (96,220) 133,073 29,974 110,5581,139,890316,477 485,508181,080 Total Liab and Fund Balance6,287,795 326,104 1,512,9596,751,780 (95,194) 302,926 29,974 110,5581,139,890448,065 486,302181,080 StreetscapeLiquorAirportSolid WasteLandfillResearchProjectStoreCollections& Tech CtrCash‐ 536,425 (273,074) 240,145 592,074 84,223 Restricted/Reserved Cash‐ ‐ ‐ ‐ 1,734,671 ‐ Other Assets‐ 1,302,5263,150,791 503,369 3,578,771 1,858,206 Total Assets‐ 1,838,9512,877,717 743,514 5,905,516 1,942,429 Liabilities‐ 2,250 146,957 43,514 750,715 20,000 Reserved/Restricted Fund Bal‐ ‐ ‐ ‐ 716,509 ‐ Unreserved Fund Balance‐ 1,836,7012,730,760 700,000 4,438,292 1,922,429 Total Fund Balance‐ 1,836,7012,730,760 700,000 5,154,801 1,922,429 Total Liab and Fund Balance‐ 1,838,9512,877,717 743,514 5,905,516 1,942,429
2008 Jan-Sept % of Bud 2008 Jan-Sept % of Bud
Dept Description Budgeted Actual Received Budgeted Actual Used
000 General Revenues 10,749,777 7,252,914 67.47% - - N/A
401 Mayor & Council - - N/A 76,015 61,799 81.30%
402 Human Rights 500 - 0.00% 4,200 1,553 36.98%
403 City Clerk 6,000 446 7.43% 227,287 157,810 69.43%
404 Disability Committee - - N/A 3,020 2,543 84.21%
405 Non-Departmental - - N/A 250,271 366,601 146.48%
406 City Manager - - N/A 161,087 119,363 74.10%
412 City Attorney - - N/A 67,000 48,858 72.92%
414 Human Resources 2,000 1,482 74.10% 182,797 119,139 65.18%
415 Finance 30,150 10,959 36.35% 384,350 290,550 75.60%
416 IT 1,000 1,290 129.00% 98,060 46,485 47.40%
417 Government Buildings - - N/A 151,064 124,312 82.29%
419 Engineering 166,650 136,083 81.66% 606,310 431,438 71.16%
421 Police Services 100,700 63,047 62.61% 2,308,534 1,679,514 72.75%
422 Fire Protection Services - 55,154 N/A 711,567 568,074 79.83%
426 Emergency/Disaster - - N/A 2,750 4,338 157.75%
428 Traffic Safety 4,200 5,333 126.98% 26,508 13,441 50.71%
431 Street 26,000 23,072 88.74% 2,031,823 1,544,421 76.01%
442 Animal Control 28,250 22,322 79.02% 83,950 61,215 72.92%
451 Recreation 320,000 304,744 95.23% 752,323 662,201 88.02%
452 Parks 426,500 381,766 89.51% 1,794,844 1,441,343 80.30%
454 Forestry 20,000 1,223 6.12% 376,953 263,360 69.87%
455 Library 27,052 17,449 64.50% 886,764 646,684 72.93%
457 Historic Preservation 25,000 - 0.00% 28,600 17,228 60.24%
495 Subsidies - - N/A 1,636,607 1,131,567 69.14%
101 Total General Fund 11,933,779 8,277,284 69.36% 12,852,684 9,803,837 76.28%
211 Retail Development Invest Fund 4,000,000 - 0.00% 4,009,200 8,127 0.20%
212 25% Sales & Use Tax/ord 1,104,000 834,016 75.54% 1,893,934 829,127 43.78%
213 75% Public Improvemnts/ord 3,146,600 2,580,439 82.01% 4,688,449 1,823,575 38.90%
214 E911 392,720 239,458 60.97% 405,180 293,393 72.41%
224 Swiftel Center 1,682,434 1,095,645 65.12% 1,682,434 1,242,497 73.85%
226 Library Fines 29,500 22,139 75.05% 35,000 27,648 78.99%
227 Library Donations 31,000 19,772 63.78% 30,000 27,518 91.73%
278 Industrial Park 1,084,000 639,257 58.97% 975,561 815,181 83.56%
280 Special Assessment 701,200 196,880 28.08% 530,000 234,425 44.23%
282 Storm Drainage 498,055 317,749 63.80% 497,033 212,275 42.71%
284 3rd Penny Sales Tax 575,000 385,613 67.06% 627,000 583,490 93.06%
200 Special Revenue Funds 13,244,509 6,330,968 47.80% 15,373,791 6,097,256 39.66%
513 Streetscape Project 3,991,777 1,880,713 47.11% 3,991,777 1,308,326 32.78%
500 Project Funds 3,991,777 1,880,713 47.11% 3,991,777 1,308,326 32.78%
Revenue and Expenditure
Budgeted to Actual
Revenue Expenditures
Period 01 - 09 75% of Year
Fiscal Year 2008
2008 Jan-Sept % of Bud 2008 Jan-Sept % of Bud
Dept Description Budgeted Actual Received Budgeted Actual Used
Revenue and Expenditure
Budgeted to Actual
Revenue Expenditures
Period 01 - 09 75% of Year
Fiscal Year 2008
601 Liquor 1,121,960 1,013,923 90.37% 1,106,557 684,306 61.84%
606 Airport 692,542 408,731 59.02% 692,531 725,960 104.83%
612 Solid Waste Collection 834,500 652,272 78.16% 994,315 605,949 60.94%
625 Landfill 1,844,550 1,439,285 78.03% 1,887,531 1,085,093 57.49%
630 Research & Tech Center 193,525 150,248 77.64% 184,851 137,747 74.52%
600 Enterprise Funds 4,687,077 3,664,459 78.18% 4,865,785 3,239,055 66.57%
City of BrookingsGeneral Cash and Investment Analysis09/30/08(PAR) ReportedInterest Yield Trade Settlement Maturity Amount FairBank or Institution CUSIP # Rate Rate Date Date Date ConfirmationAmountPOOLED INVESTMENTS - SECURITIESGeneral FundTotal General Fund Investments00FUND INVESTMENTS - SECURITIES25% Sales & UseTotal 25% Sales & Use0075% Public Improvement/Debt ReserveTotal 75% Public Improvement 00 Water First Bank & TrustCD 120567 2.860% 2.860% 06/18/08 06/18/08 12/15/08 150,000 150,000CD 120625 2.890% 2.890% 06/23/08 06/23/08 12/22/08 500,000 500,000CD 121040 2.900% 2.900% 08/08/08 08/08/08 02/04/09 750,000 750,000CD 120647 2.960% 2.960% 06/26/08 06/26/08 03/23/09 550,000 550,000CD 121039 2.950% 2.950% 08/08/08 08/08/08 08/10/09 100,000 100,000CD 121244 2.950% 2.950% 09/08/08 09/08/08 03/09/09 300,000 300,000 Dacotah BankCD 5533473 3.200% 3.200% 09/15/08 9/15/08 9/15/09 200,000 200,000Total Water 2,550,000 2,550,000Investments 09-08.xls
(PAR) ReportedInterest Yield Trade Settlement Maturity Amount FairBank or Institution CUSIP # Rate Rate Date Date Date ConfirmationAmountElectric Dacotah BankCD5533468 3.200% 3.200% 09/15/08 9/15/08 9/15/09 250,000 250,000 First Bank & TrustCD 120229 2.270% 2.270% 04/30/08 04/30/08 10/27/08 300,000 300,000CD 120567 2.860% 2.860% 06/18/08 06/18/08 12/15/08 200,000 200,000CD 120625 2.890% 2.890% 06/23/08 06/23/08 12/22/08 1,000,000 1,000,000CD 119077 4.000% 4.000% 12/28/07 12/28/07 12/29/08 135,166 135,166CD 120204 2.250% 2.250% 04/28/08 04/28/08 12/29/08 144,707 144,707CD 121040 2.900% 2.900% 08/08/08 08/08/08 02/04/09 500,000 500,000CD 121243 2.950% 2.950% 09/08/08 09/08/08 03/09/09 1,000,000 1,000,000CD 121244 2.950% 2.950% 09/08/08 09/08/08 03/09/09 500,000 500,000CD 120647 2.960% 2.960% 06/26/08 06/26/08 03/23/09 2,000,000 2,000,000CD 121039 2.950% 2.950% 08/08/08 08/08/08 08/10/09 300,000 300,000Total Electric6,329,873 6,329,873Wastewater First Bank & TrustCD 120567 2.860% 2.860% 06/18/08 06/18/08 12/15/08 150,000 150,000CD 120625 2.890% 2.890% 06/23/08 06/23/08 12/22/08 500,000 500,000CD 121040 2.900% 2.900% 08/08/08 08/08/08 02/04/09 750,000 750,000CD 121244 2.950% 2.950% 09/08/08 09/08/08 03/09/09 400,000 400,000CD 120647 2.960% 2.960% 06/26/08 06/26/08 03/23/09 450,000 450,000CD 121039 2.950% 2.950% 08/08/08 08/08/08 08/10/09 100,000 100,000 Wells FargoCD 5533473 3.200% 3.200% 09/15/08 9/15/08 9/15/09 100,000 100,000Total Wastewater2,450,000 2,450,000Investments 09-08.xls
(PAR) ReportedInterest Yield Trade Settlement Maturity Amount FairBank or Institution CUSIP # Rate Rate Date Date Date ConfirmationAmountTelephone First Bank & TrustCD 120229 2.270% 2.270% 04/30/08 04/30/08 10/27/08 700,000 700,000CD 120567 2.860% 2.860% 06/18/08 06/18/08 12/15/08 1,500,000 1,500,000CD 120625 2.890% 2.890% 06/23/08 06/23/08 12/22/08 4,500,000 4,500,000CD 121243 2.950% 2.950% 09/08/08 09/08/08 03/09/09 1,000,000 1,000,000CD 121244 2.950% 2.950% 09/08/08 09/08/08 03/09/09 800,000 800,000CD 120647 2.960% 2.960% 06/26/08 06/26/08 03/23/09 1,000,000 1,000,000CD 121039 2.950% 2.950% 08/08/08 08/08/08 08/10/09 500,000 500,000 Dacotah BankCD 5533453 2.500% 2.500% 04/28/08 04/28/08 10/27/08 4,000,000 4,000,000CD 5533468 3.200% 3.200% 09/15/08 09/15/08 09/15/09 1,750,000 1,750,000CD 5533473 3.200% 3.200% 09/15/08 09/15/08 09/15/09 1,700,000 1,700,000Total Telephone17,450,000 17,450,000PCSTotal PCS00Hospital Dacotah BankCD 5533432 4.300% 4.300% 12/18/07 12/18/07 12/18/08 2,500,000 2,500,000 First Bank and Wealth ManagementFederal Home Loan Bank 3133XA-KS-5 4.199% 4.200% 02/10/05 02/17/05 02/17/09 2,000,000 1,970,480Total Hospital 4,500,000 4,473,040Library Fines First Bank & TrustCD 118893 2.680% 2.700% 06/12/08 6/12/08 12/12/08 11,106 11,106Total Library Fines11,106 11,106Investments 09-08.xls
(PAR) ReportedInterest Yield Trade Settlement Maturity Amount FairBank or Institution CUSIP # Rate Rate Date Date Date ConfirmationAmountLibrary Donations First Bank & TrustCD 121407 3.590% 3.600% 09/17/08 9/17/08 11/17/09 10,438 10,438CD 116816 3.960% 4.000% 07/26/08 7/26/08 1/26/09 21,074 21,074CD 119493 3.220% 3.250% 07/28/08 7/28/08 1/28/09 34,589 34,589 Meta BankCD 2061025609 2.430% 2.450% 05/23/08 5/23/08 5/23/09 16,667 16,667Total Library Donations82,768 82,768Self Insurance/801 First Bank & TrustCD 120060 2.250% 2.250% 04/09/08 04/09/08 10/06/08 250,000 250,000CD 120305 2.240% 2.240% 05/09/08 05/09/08 11/05/08 250,000 250,000CD 120648 2.890% 2.890% 06/26/08 06/26/08 12/23/08 250,000 250,000CD 120765 2.760% 2.760% 07/10/08 07/10/08 01/06/09 250,000 250,000CD 121041 2.950% 2.950% 08/08/08 08/08/08 08/10/09 250,000 250,000 Wells FargoCD 9366252943 2.270% 2.270% 05/19/08 05/19/08 11/17/08 250,000 250,000CD 9636253008 2.420% 2.420% 06/09/08 06/09/08 12/08/08 250,000 250,000CD 9636253107 2.910% 2.910% 08/08/08 08/08/08 08/08/09 250,000 250,000 BankStar FinancialCD 201013 3.060% 3.060% 09/08/08 09/08/08 09/08/09 250,000 250,000Total Self Insurance2,250,000 2,250,000Investments 09-08.xls
BROOKINGS MUNICIPAL LIQUOR STORE ANNUAL REPORT
PACKAGED
For Period ending September 30, OPERATING OPERATING MALT TOTAL
~~~~~~~~~~~~~~~2008~~~~~~~~~~~~~~LIQUOR BEER BEVERAGE
Sales 610,272 816,209 2,125,939 3,552,420
Less Discount/ Paid Out - - -
Sales (Net)610,272 816,209 2,125,939 3,552,420
Cost of Sales:
Purchases (net)549,811 742,244 1,932,575 3,224,630
Total Cost of Sales 549,811 742,244 1,932,575 3,224,630
GROSS PROFIT 60,461 73,965 193,364 327,790
OPERATING EXPENSES
Personnel Costs/ Retail 30,000
Total Expenses 30,000
NET OPERATING AGREEMENT INCOME BEFORE TRANSFERS 297,790
net profit margin = net operating income/net sales 8.38%
RETAIL RETAIL RETAIL RETAIL RETAIL TOTAL
LIQUOR WINE BEER LOTTERY MISC
Sales 1,149,312 589,313 570,580 20,810 112,661 2,442,676
Less Discount/ Paid Out (17,383) (14,542) (3) (4,099) - (36,027)
Sales (Net)1,131,929 574,771 570,577 16,711 112,661 2,406,649
Cost of Sales:
Inventory January 1, (at cost)283,000 202,072 59,010 2,161 29,861 576,104
Purchases (net)923,749 438,556 449,721 14,529 87,061 1,913,616
Less Inventory Sept 30, 2008 , (at cost)346,514 190,372 60,935 1,145 26,016 624,982
Total Cost of Sales 860,235 450,256 447,796 15,545 90,906 1,864,738
GROSS PROFIT 271,694 124,515 122,781 1,166 21,755 541,911
gross profit margin=gross profit/net sales 24.00%21.66%21.52%6.98%19.31%22.52%
OPERATING EXPENSES
Current Expenses 145,153
Personnel Costs/ Retail 250,244
Personnel Costs/ Operating and Malt (30,000)
Capital Costs Under $5000 4,306
Depreciation Expense 30,743
Total Expenses 400,446
Add Nonoperating Revenue
Interest -
Other Income -
Rent 2,460
Total Other Income 2,460
NET RETAIL INCOME BEFORE TRANSFER 143,925
5.98%
Operating Transfer Out To General Fund 200,000
Operating Transfer Out To Streetscape 53,861
Estimated ending inventory based on 19.31% profit margin - physical inventory of Miscellaneous items done annually at year end
City Council Packet
October 28, 2008
Other Business:
10. Action to approve a process for the Storm Water Plan
and set special meeting date.
Action: Motion to approve, request public comment, roll call
City Manager Recommendation - Approve
The draft City of Brookings Master Drainage Plan was adopted by the City Council at
their September 23rd, 2008 meeting. The Master Drainage Plan includes thirteen specific study
areas, SWMM model data for the City of Brookings and future growth areas, and cost estimates
for projects. The Master Drainage Plan is not intended for maintenance and nuisance issues.
The Master Drainage Plan addresses two general issues, which are:
• improvement of existing drainage conditions throughout the City of Brookings
and future growth areas
• technical SWMM model data which may be used by consultants for drainage
analysis of existing and future developments
Staff has been reviewing the Storm Water Master Plan in detail, which will require a
significant amount of time due to the voluminous amount of information in the report.
The City currently has a good framework for stormwater planning in place for new
developments. Current City Ordinance requires new developments and redevelopments to
submit a drainage plan as specified by the Brookings Storm Drainage Design and Technical
Criteria Manual that was adopted in 2006. City Ordinance requires detention or retention
facilities for development, which will help assure that the drainage problems will not continue
to get worse. The Criteria Manual is working well, and consultants are familiar with the
engineering and hydraulic requirements of the manual.
Over the past number of years, the engineering staff has received calls and citizen input
about drainage concerns for different locations in and around Brookings. Staff has documented
these, many of which were included in the Master Drainage Plan in the thirteen specific study
areas. It is our intent to hold public meetings with the Brookings City Council instead of
individual meetings with engineering staff. As we continue to work through the study and
prioritization process, individual meetings with engineering staff may be added to the schedule if
they are needed.
41
City Council Packet
October 28, 2008
The following is a proposed schedule:
No. Task
Date Description
1.
Internal Staff Review
November 2008
Engineering Dept. staff to review the
master plan document
2.
City Council Work Session
with City Engineering Staff
December 2008
Discussion & Council input on study
areas
Discussion & Council input on storm
event sizing philosophy
Discussion & Council input on ranking
criteria system for projects
3.
City Council Work Session
with City Engineering Staff and
Troy Thompson, ERC
January 2009
(Public Invite for input)
Discussion on preliminary ranking
results for projects
Public Input
4.
City Council Work Session
City Engineering Staff (and
Troy Thompson, ERC if
needed)
February 2009
(Public Invite for input)
Discussion on proposed prioritized
list
Discussion on project funding
Public Input
5.
City Council Work Session
with City Engineering Staff
March 2009
Adoption of prioritized project list
Discussion of next steps for project
design and land acquisition
6.
City Council Work Session
with City Engineering Staff
April 2009
Discussion on Priority #1 project
timeline and funding
Budget discussion on prioritized list
for current and future year’s funding
This calendar is proposed as a draft, and the dates and goals may be modified as we
continue the prioritization process. The overall goal is to adopt a prioritized list of
projects/goals which will give guidance to the engineering staff for future projects and land
acquisition. The March 2009 deadline will also allow the opportunity to budget for the future
projects in the City’s typical budget process.
42
City Council Packet
October 28, 2008
Other Business:
11. Consideration of architectural review for vacant building
(former First Bank & Trust Building at the corner of 5th St.
and 5th Ave.)
Action: Motion to approve, request public comment, roll call
City Manager Recommendation - Approve
TO: Mayor and City Council Members
FROM: City Manager Jeff Weldon
RE: Space needs analysis; architectural analysis of building re-hab
Goal #7 of the City’s 2008 Strategic Plan provides for further analysis and research on the
space needs analysis of the existing city hall/police/fire facility. We previously had executed a
space needs analysis which documents the existing and projected square footage needs. In
addition, staff has analyzed options for expanding City Hall and has concluded, that short of
acquiring and demolishing the Teen Challenge building, there are no other cost-effective
solutions for the current building. As you know, there is a first-right-of-refusal on the Teen
Challenge building by another party for a pending housing redevelopment project.
The Council has previously discussed options for acquiring and remodeling the former First
Bank and Trust building downtown. Until recently, VeraSun was leasing the space but has since
vacated. The building is now empty. If we are to continue to consider this building as a
possible City Hall in the future, I suggest we undertake an architectural analysis to determine if
the building will meet our needs. We will need to consider costs of remodeling and determine
if the square footage requirements in the space needs analysis can be met in this building. We
will also need to consider the “functionality” and customer service capabilities of the building to
meet our needs. In addition, we will need to explore remodeling options for existing City Hall
into expanded Police Department operations. This would convert the City Hall a Public Safety
Center.
A suggested scope of services would be as follows:
Examine space needs analysis to determine gross square footage available
Examine structural issues of the subject building
Examine mechanical issues of the subject building
Examine parking lot and internal traffic flow
Conduct interviews to determine functional/operational relationships
Develop options for office configuration arrangements
Develop options for remodeling city hall for expanded police department
Develop project cost estimates for each option
43
City Council Packet
October 28, 2008
I suggest we engage the services of an architect that can assist us with this project. While I
would prefer to give the business to a local architect, I would recommend we request a quote
from TSP Architects of Sioux Falls. They conducted the space needs analysis for us and, in my
opinion, is in the best professional position to translate that information into a building analysis.
If we select a different architect, we may have to back-track to bring them up to speed on our
space needs analysis thus far.
If we wish to seriously consider this building as a new City Hall, I believe this to be a vital and
fundamental next step to helping us decide if this building is right for our needs.
Staff requests direction from the City Council to contact TSP Architects for a quote on the
above-described scope of services.
44
City Council Packet
October 28, 2008
Other Business:
12. Tax Increment Financing District Policy Discussion.
Action: Informational
TO: Mayor and City Council Members
FROM: City Manager Jeff Weldon
RE: Draft policy for the use of Tax Increment Finance
Attached is a draft policy for your discussion governing the use of tax increment finance as an
economic development tool. The policy is written strictly within the statutory parameters of
South Dakota Codified Laws. Where SDCL provides latitude for local government discretion, I
have attempted to provide guidelines for its use within that level of discretionary local
authority. This document is the result of policy guidelines from other communities as well as
guidelines that have governed our experiences with our existing four districts.
As a policy, it is intended to provide guidance and direction in using tax increment but still leave
latitude and flexibility for you to deviate from the document if you determine particular
conditions exist that merit the modification.
45
City Council Packet
October 28, 2008
Policy for the Use of
Tax Increment Finance
-City of Brookings, South Dakota-
Purpose of this Policy:
This policy is established to outline the City’s position governing the use of tax increment
financing (TIF) as an economic development tool for development. This policy operates within
the parameters of SDCL 11-9 as amended; and shall be used as a guide for considering
applications for its use. The fundamental purpose of tax increment financing in Brookings is to
encourage desirable development or redevelopment that would not otherwise occur but for the
assistance provided through TIF. It shall further be the intent of TIF use to be for the shortest
duration possible to achieve the City’s desired results for the specific project. The City
reserves the right to approve or reject projects on a case-by-case basis, taking into
consideration established policies, project criteria, existing ordinances, and demand on city
services in relation to the potential benefits from the project. Meeting policy criteria does not
guarantee the award of TIF to the project. Approval or denial of one project is not intended to
set precedent for approval or denial of another project. Each project is unique and must stand
on its own merits.
Section I: Objectives governing the use of TIF
The City will consider using TIF to assist private and public development projects provided
Item (8) in this Section and one additional of the following public purpose objectives are
satisfied.
1) To retain local jobs and/or increase the number and diversity of jobs that offer stable
employment and/or attractive wages and benefits. These jobs should be at the level
sufficient to being considered a living wage/head-of-household income, and be
considered primary jobs.
2) To encourage the redevelopment of deteriorated, contaminated, designated
“brownfield”, or otherwise blighted real property through the investment of TIF
funding; to result in an appreciably higher level of quality redevelopment and private
reinvestment.
3) To stimulate economic development in Brookings by assisting projects that promote the
long term economic vitality of the community; and contributes to the fulfillment of the
City’s development or redevelopment objectives.
4) To stimulate increased private investment in areas that would have otherwise remained
undeveloped or under-developed and which will, in the long term, provide a significant
source of additional tax revenues to all taxing jurisdictions.
5) To encourage additional unsubsidized private development in the area, either directly or
indirectly through “spin-off” development.
46
City Council Packet
October 28, 2008
6) To stimulate the construction of safe and affordable housing units for low and moderate
income residents and expand the general housing stock. (The latest available housing
plan/survey, and information from South Dakota Housing Development Authority
should be used as the primary guideline for determining affordability levels.)
7) To offset increased costs of redevelopment over and above the costs normally incurred
in development.
8) To facilitate the development process and to achieve development on sites which would
not otherwise be developed BUT FOR the use of TIF. Use of TIF shall be considered a
financing means of last resort as determined by the City Council.
9) To support and assist in the implementation of the City’s Comprehensive Plan.
10) To broaden and expand the tax base to the benefit of all taxing jurisdictions.
11) To support redevelopment efforts that enhance and preserve unique urban features
including but not limited to the downtown central business district, historic districts,
entryway features and amenities, and public assembly areas.
12) To the extent permitted by law, tax increment proceeds may be used to finance eligible
city-owned projects and improvements within the district as deemed necessary by the
City Council.
Section II: General guidelines governing the use of TIF
1) The City of Brookings will comply with all requirements of SDCL 11-9 as amended.
The City will undertake a comprehensive analysis to ensure the proposed project
satisfies the “BUT FOR” criteria. The project must demonstrate to the satisfaction of
the City Council, that it is not economically feasible without the use of TIF.
2) The City of Brookings will use tax increment financing only when a clearly identified
city development objective is served and only to the degree necessary to accomplish
that development objective.
3) Tax increment financing will only be used in cases where the City has the financial
capacity to provide the needed public assistance, the Council deems it fiscally
prudent to provide such assistance, and the developer can clearly demonstrate the
development will be able to meet it’s financial and public purpose obligation.
4) The financing method of TIF districts shall be a “pay-as-you-go” method whereby the
applicant fronts the costs and will be reimbursed by the City over time as increment
becomes available. The developer shall be considered the borrower under ‘pay-as-
you-go” and the City shall not be liable for debt. As an alternative, the City Council
may consider the issuance of bonded indebtedness through tax increment bonds
only when unique circumstances determine “pay-as-you-go” is not feasible.
47
City Council Packet
October 28, 2008
5) Applicants shall waive their right to use of the discretionary formula.
6) Only those public improvements and redevelopment costs directly associated with,
or needed to service the proposed development plan or project, should be financed
through tax increment proceeds.
7) The amount of increment remitted to the developer shall not exceed the amount in
the approved project plan as adopted by the City Council; and shall be only for the
lesser of either actual or budgeted expenditures in the approved plan.
8) The duration of the tax increment district shall be determined in the approved
project plan as adopted by the City and shall terminate at such time as the sufficient
increment has been generated pursuant to the approved project plan. In the event
sufficient increment has not been generated by the time of the scheduled
decertification of the district, the developer shall be responsible for any shortfall.
9) Tax increment expenditures shall only be made for items directly related to, and
ancillary to, a bona fide public purpose or public benefit as determined exclusively by
the City Council.
10) The City shall advertise for competitive bids for construction of the project, shall
hold the construction contract, and shall make payments to the contractor with
reimbursements from the applicant for pay-as-you-go projects, or from the bond fund
for bonded indebtedness funds. The City shall not make any payments to the
contractor until the applicant has made sufficient deposits to the City to cover the
contractor payments for pay-as-you-go projects.
11) All development proposals should seek to maximize the amount of private
investment per dollar of public assistance. Public assistance as a percentage of total
development costs will be determined for each project as part of the review and
compared to other development projects or subprojects of similar scope and
magnitude whenever possible.
12) The City may, on a case-by-case basis, establish public purpose requirements specific
to an application that must be met for the project. Such requirements shall be
described in the project plan, development agreement, or other binding document
between the City and the applicant, which may be in addition to the scope of
applicable city ordinances or policies. Such items which may be included and if
included would require performance by the Applicant may include but are not
limited to: prescribed valuation of a home or building, acreage or building sizes,
wages, number of jobs created/retained, building materials affecting appearance,
landscaping, signage, property valuation increases, sales tax generating capacity,
historic preservation, environmental improvements, transportation improvements,
blight remediation, parking improvements, etc.
48
City Council Packet
October 28, 2008
13) Applicant shall demonstrate to the satisfaction of the City that sufficient market
demand exists for the proposed project. TIF shall not be used to support
speculative projects.
14) Applicant must provide adequate financial guarantees to constitute a minimum of 10
percent equity investment cash infusion by Applicant into the overall project.
Private lender financing and TIF shall not be counted toward the 10 percent equity
requirement.
15) Applicant must provide adequate financial and legal guarantees to ensure completion
of the project, including, but not limited to letters of credit, performance bonds,
personal guarantees, etc.
16) For the purposes of underwriting the proposal, the applicant shall provide any
requested market, financial, environmental, or other data pertaining to the proposed
TIF project requested by the City or its consultants.
17) The project must be consistent with the City’s Comprehensive Plan, Zoning
Ordinances, Subdivision Regulations, Land Use Plan, and any other duly-adopted
master plans affected by the use of Tax Increment Financing.
18) The applicant shall adequately demonstrate, to the City’s sole satisfaction, an ability
to complete the proposed project based on past development experience, general
reputation, and credit history, among other factors, including the size and scope of
the project.
19) The City may reject the use of TIF if it determines the project would place an
extraordinary demand on city services or if the project that would have significant
detrimental impacts on the health, safety, or general welfare of the community.
20) The City may consider amendments to either the district boundaries after a district
is certified, or to the previously-adopted project plan. Amendments may be
necessary to accommodate changes to desired public purpose outcomes.
21) The final interest rate and terms on the TIF Note shall be determined by the City
Council and incorporated into the Development Agreement.
22) Projects will only be considered if they are projected to generate a minimum
positive increment of $1 million within the first five years.
Section III: Economic Analysis and Risk Assessment Process
1) Proposed uses of tax increment will be subject to rigorous economic analysis and
risk assessment. This analysis will be conducted by the TIF Review Staff Team
through their review process. The analysis may include review and assessment by
consultants. (The TIF Review Staff Team shall consist of: City Manager (or
49
City Council Packet
October 28, 2008
designee), City Finance Officer, City Engineer, Community Development Director,
Planning/Zoning Administrator, BEDC Economic Development Director.)
2) The analysis and assessment of all proposed uses of tax increment will address the
following questions as part of the standard format for reports to the City Council.
i. What is the public purpose of the financial assistance for this project?
ii. Why is there a financial need for public investment and/or subsidy?
iii. What is the total cost of the project?
iv. What is the appropriate level of public participation?
v. What are the risks associated with the project?
vi. What are the alternative plans for managing the risk?
vii. How does the proposed project finance plan compare with previously
approved comparable projects?
viii. What is the project’s impact on other publicly financed projects?
3) The results of the Economic Analysis and Risk Assessment will be presented to the
City Planning Commission and City Council at a time consistent with the schedule
provided in Section V. The report shall identify any elements of the proposed
project that are not in conformance with this policy.
4) Applicants shall pay a TIF application fee as determined by City resolution as a
means of cost recovery for time and resources involved with approval of a TIF
project. The fee shall be due and payable as part of the application process in
Section V, Step 3. The process outlined in Section V shall not proceed until this
amount has been paid in full. Applicants shall pay the fees associated with the Bond
Counsel and Financial Advisor who shall be retained by the City for review of the
TIF project. Applicants shall pay direct costs associated with processing the TIF
application including but not limited to postage, hearing notices, surveys, platting,
engineering, copying, legal fees, appraisals, recording fees, etc. Such costs shall not
be the responsibility of the City.
5) The City may require periodic reports on the financial and developmental
performance of the TIF district during the term of the district.
Section IV: Eligible costs of tax increment revenue
The City reserves the right to further restrict eligible costs as enumerated in state law in this
policy as well as for each TIF project. Private buildings, structures, utilities or other private-use
improvements are not eligible for TIF assistance. Development costs that are eligible for
reimbursement with tax increment revenues are listed below.
Property acquisition
Elimination of slum and blighted conditions on property/land clearance
Soils corrections
Site preparation/clearing and grading of land
50
City Council Packet
October 28, 2008
Removal of hazardous wastes or remediation of site contamination
Construction of capital public improvements such as:
Streets Curb and gutter
Storm drainage utilities/ponds Wastewater utilities
Water utilities Sidewalks/trails/pathways
Landscaping improvements Signage & traffic controls
Lighting Public parking lots
Organizational costs
Capitalized interest/finance charges
Professional service costs
Imputed administrative costs
Relocation costs
Other costs permitted by state law as may be prescribed in the TIF project plan.
Section V: Tax Increment Finance application and approval process
Each step must be approved before the project can move to the next step. The project shall be
terminated for failure to meet the requirements of each step unless each step is satisfactorily
completed or the step is modified to the satisfaction of the City in order to advance to the next
step.
1) Applicant submits pre-application for TIF project to Community Development
Director. (Attachment 1)
2) City Council reviews pre-application to assess viability/feasibility of project.
3) Applicant submits full application, including application fee, to Community
Development Director. (Attachment 2)
4) TIF Review Team undertakes review of the application and project.
5) Project Plan is written by Review Team, Bond Counsel, & Financial Advisor.
6) Notices of a Public Hearing before Planning Commission are distributed.
7) Planning Commission holds public hearing; approves the district boundaries and
project plan.
8) TIF Review Team develops Development Agreement.
9) City Council approves district boundaries and Project Plan.
10) City Engineer and Community Development Director give final approval of
development plans.
11) City Council approves Development Agreement.
12) City advertises for bidders for the construction of the project.
13) City staff holds bid opening, City Council awards contract for construction.
14) City Engineer gives contractor notice to proceed with construction.
15) City forwards appropriate records to Dept. of Revenue and County Officers.
16) Review/evaluation of project performance. (Attachment 3)
NOTE: In the event the TIF Review Team rejects the project in Step 4, the applicant may
appeal to the City Council. The TIF Review Team shall provide the applicant a list of
deficiencies as justification for any rejection of the project.
51
City Council Packet
October 28, 2008
Attachment 1: Pre-application
Tax Increment Finance Policy
-City of Brookings, South Dakota-
Department of Community Development
Applicant Name and Address: Date:________
Proposed project location: (Address, legal description) Attach a map
Current zoning: _____ Zoning Change to accommodate proposed project: _____
Project Description:
Improvements to be financed by TIF:
Estimated cost of total project and TIF-eligible expenses:
Current status of development: (platted, zoned, engineered, designed, etc.)
--------------------------------------- FOR CITY USE ONLY-----------------------------------
Staff Review Comments:
Recommend to go to City Council for Section V; Step 2: ___YES ___NO
If NO, what are the deficiencies?
Community Development Director:________________________ Date:______
52
City Council Packet
October 28, 2008
Attachment 2: TIF Application
Tax Increment Finance Policy
-City of Brookings, South Dakota-
Department of Community Development
THIS SECTION WILL BE WRITTEN AFTER THE CITY COUNCIL
APPROVES THE OVERALL POLICY
53
City Council Packet
October 28, 2008
Attachment 3: Evaluation/project performance
Tax Increment Finance Policy
-City of Brookings, South Dakota-
Department of Community Development
THIS SECTION WILL BE WRITTEN AFTER THE COUNCIL
APPROVES THE OVERALL POLICY
54
City Council Packet
October 28, 2008
55
13. Adjourn.