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Home My WebLink About2008_08_26 CC PKTCity Council Packet August 26, 2008 1 Brookings City Council Tuesday, August 26, 2008 City Hall Council Chambers 311 Third Avenue 5:00 p.m. – Work Session 6:00 p.m. ~~ Council Meeting Mission Statement The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. HB 1269 policy discussion (off-sale malt & off-sale SD farm wines). 2. HB 1126 policy discussion (on/off sale wine licenses). 3. Retirement Benefits Report from Rita Thompson, City Finance Manager. 4. City of Brookings Quarterly Financial Reports. 5. Brookings Municipal Utilities Financial Reports. 6. 6:00 p.m. Meeting Review. 7. Council Invites & Obligations 8. City Council member introduction of topics for future discussion*. *Any Council member may request discussion of any issue at a future meeting only. Items can not be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. 6:00 P.M. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Approval of City Council minutes. C. Action on City/County E911 Budget. D. Airport Board Appointment. Action: Motion to approve, request public comment, roll call * Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. Presentations/Reports/Special Requests: 5. Open Forum. 6. SDSU Report. City Council Packet August 26, 2008 2 Ordinances – 1st Readings **: 7. Ordinance No. 33-08 - 2009 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2009 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 9, 2008 8. Ordinance No. 32-08, Animal Control Amendments – An Ordinance Amending Chapter 14 of the Ordinances of the City of Brookings and pertaining to the Regulation of Animals in the City of Brookings, South Dakota. Public Hearing: September 9, 2008 9. Ordinance No. 34-08, An Ordinance rezoning Lots 3, 4, and 5, Block 1 and Lot 2, Block 2, Telkamp Addition from a Residence R-3 District to a Planned Development District and for approval of an initial and final development plan. Public Hearing: September 9, 2008 10. Ordinance No. 35-08, An Ordinance rezoning Lot 101, Block 1, First Addition from a Residence R-2 District to a Planned Development District and for approval of an initial and final development plan Public Hearing: September 9, 2008 ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. Public Hearings, Second Readings, Ordinances: 11. Ordinance No. 30-08, an Ordinance establishing procedure for the issuance and regulation of on-sale licenses for full-service restaurants in the City of Brookings, South Dakota (Senate Bill 126). Action: Motion to approve, request public comment, roll call 12. Ordinance No. 31-08, an Ordinance amending Article V of Chapter 74 of the Code of Ordinances of the City of Brookings and pertaining to Sidewalk Specifications. Action: Motion to approve, request public comment, roll call Other Business: 13. Action on Resolution No. 76-08, authorizing Change Order #5 (CCO#5) for 2008- 03STI, Downtown Streetscape Project. Action: Motion to approve, request public comment, roll call 14. Action on Resolution No. 66-08, Creation of Tax Increment District #4 and the designation of boundaries of said district. Action: Motion to approve, request public comment, roll call 15. Discussion and possible action on a request for additional funding in fiscal year 2008 from the Brookings Area Transit Authority (BATA). Action: Motion to approve, request public comment, roll call City Council Packet August 26, 2008 3 16. Executive Session for consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Action: Motion to enter executive session – voice vote Motion to leave executive session – voice vote 17. Action on Resolution No. 67-08, a Resolution Authorizing the Transfer of Real Property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Action: Motion to approve, request public comment, roll call 18. Adjourn. Brookings City Council Scott Munsterman, Mayor Tim Reed, Deputy Mayor Mike Bartley, Council Member Tom Bezdichek, Council Member Ryan Brunner, Council Member Mike McClemans, Council Member Julie Whaley, Council Member Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday @ 1pm, Thursday @ 7 pm , Friday @ 9 pm and Saturday @ 1 pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to the meeting. City Council Packet August 26, 2008 4 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. HB 1269 policy discussion (Off-Sale Malt & Off-Sale SD Farm Wines) There were many changes to the alcohol laws in the 2008 Legislative Session. One of the changes that can affect the malt beverage renewals is this new type of license. House Bill 1269 created a package off-sale malt and South Dakota Farm winery wine license. The cost if $175.00 and all the fee stays with the city, as opposed to the off-sale malt license which costs $150 and half goes to the state. This license would allow a business to sell off-sale any type of malt beverage and also sell SD farm winery wines at their place of business. This license would not allow any other types of wine to be sold off-sale. Some of the current off-sale license holders may be interested in changing to this type of license. One disadvantage to this license for licensees is that they can’t have employees under the age of 21 selling the alcohol. SDCL 35-4-79.1 limits the underage sellers to businesses with just a package off-sale malt license. The Liquor Ad Hoc Committee briefly discussed this new bill at their August 11th meeting and determined it was policy issue for the full Council. City Attorney Summary New State Law An Act to allow a beer and wine combination license. Section 1. That § 35-4-2 be amended by adding thereto a NEW SUBDIVISION to read as follows: ( ) Malt beverage and wine produced pursuant to chapter 35-12 package dealers — one hundred seventy-five dollars. Action Required No ordinance required (Allows off-sale malt beverage retailers to be licensed to sell both malt beverages and South Dakota produced wines). All employees must be 21 to sell malt beverages and wine under this license. City Council Packet August 26, 2008 5 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 2. HB 1126 policy discussion (On-Off Sale Wine Licenses) Another significant change in the alcohol laws from this Legislative Session was House Bill 1126. Effective July 1, 2008, all former on-sale wine licenses automatically become an on-off sale wine license. All types of wine can be sold with this license. The State also eliminated the “restaurant” restrictions on the type of business eligible to receive this license. The hours also change from Noon to Midnight to 7:00 a.m. to 2:00 a.m.. The clerks and wait staff will still have to be 21 years of age to sell. The Liquor Ad Hoc Committee also discussed this new bill at their August 11th meeting and determined it was policy issue for the full Council. City Attorney Summary: New State Law An Act to revise certain provisions regarding the issuance of on-sale wine licenses and the sale of wine. Section 1. That § 35-4-2 be amended to read as follows: 35-4-2. Classes of licenses, with the fee of each class, follow: (12) On-sale dealers in wine for Sunday Wine retailers, being both package dealers and on-sale dealers—five hundred dollars; Section 3. That § 35-4-2.8 be amended to read as follows: 35-4-2.8. An on-sale licensee, licensed under subdivision 35-4-2(4) or (6), may also be licensed under subdivision 35-4-2(12) or (16), or both. A licensee holding two or more licenses pursuant to this section may exercise the privileges granted under the license issued pursuant to subdivision 35-4-2(12) or subdivision 35-4-2(16) during the time specified in § 35-4-81.2. Section 4. That § 35-4-81.2 be amended to read as follows: 35-4-81.2. No licensee licensed under subdivisions 35-4-2(16) and (17) may sell, serve, or allow to be consumed on the premises covered by the license, any malt beverage between the hours of two a.m. and seven a.m. No licensee licensed under subdivision 35-4-2(12) may sell, serve, or allow to be consumed on the premises covered by the license, any wine between the hours of two a.m. and seven a.m. A violation of this section is a Class 2 misdemeanor. Section 5. That § 35-4-11.4 be amended to read as follows: City Council Packet August 26, 2008 6 35-4-11.4. Any municipality or county may issue a special malt beverage retailers license and a special retail on-sale wine retailers license to any civic, charitable, educational, or fraternal organization in conjunction with a special event within the municipality or within the county. Educational does not include any elementary, secondary, or higher educational institution in the public school system of this state. Any license issued pursuant to this section may be issued for a period of time established by the municipal governing body or board of county commissioners. However, such period of time may not exceed fifteen consecutive days. If an organization receiving a license pursuant to this section conducts a street dance in conjunction with the special event, the organization shall provide qualified security personnel as deemed necessary by the governing body which issued the license to maintain order during the street dance. Section 6. That § 35-4-104 be amended to read as follows: 35-4-104. Any municipality or county may issue a special malt beverage retailers license and a special retail on-sale wine retailers license to a community playhouse operating as a nonprofit organization for use in conjunction with a theatrical production. Any license issued pursuant to this section may be issued for a period of time established by the municipal governing board or board of county commissioners up to a period of one year. However, such use may not exceed sixty days per the selling, serving, or dispensing of malt beverages and wine may not occur more than one hour before the commencement of a performance or at any time after the performance is concluded. Action Required Revise ordinance section 6-4 (Sunday sales) to remove restaurant requirements: - Hours of sale may be 7:00 a.m. to 2:00 a.m. - All clerks and wait staff must be 21 years of age City Council Packet August 26, 2008 7 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 3. Retirement Benefits Report from Rita Thompson, City Finance Manager. To: City Council From: Jeffrey Weldon, City Manager Subject: OPEB Actuarial Study Enclosed is the other postretirement employee benefits study. We will have a discussion on what the City of Brookings liability is and the potential obstacles and disadvantages. Under Government Accounting Standards #45 all government units must recognize the liability. However, the entities are not mandated to fund the liability. If the OPEB liability is not funded it will continue to grow. We will have a discussion on what the City of Brookings liability is and the potential obstacles and disadvantages. City of Brookings Actuarial Valuation of Postretirement Benefits under GASB 45 as of January 1, 2008 Prepared by: Milliman, Inc. 1120 South 101st Street, Suite 400 Omaha, NE 68124-1088 1120 S. 101st Street, Suite 400 Omaha, NE, 68124 USA Tel +1 402 393 9400 Fax +1 402 393 1037 milliman.com February 12, 2008 Ms. Rita Thompson Finance Manager City of Brookings PO Box 270 Brookings, SD 57006 Re: Actuarial Valuation of Postretirement Benefits under GASB 45 for the City of Brookings Dear Ms. Thompson: Pursuant to your request, we have completed an actuarial valuation of the benefit cost and funded status relating to the future retiree medical, prescription drug and dental insurance benefits provided by the City of Brookings (“City”) as of January 1, 2008. The results of our calculations are set forth in the following report, as are the actuarial assumptions, methods and a brief summary of the retiree eligibility and benefits upon which our calculations have been made. Our determinations reflect the procedures and methods as prescribed in Statement 45 of the Governmental Accounting Standards Board, “Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions” (“Statement”). Actuarial computations under the Statement are for purposes of fulfilling certain employer accounting requirements. The calculations reported herein have been made on a basis consistent with our understanding of the Statement. Determinations for purposes other than meeting the employer financial accounting requirements of the Statement may differ significantly from the results reported herein. In preparing our calculations for this report, we have relied without audit, on the claim experience, the employee data, plan provisions, and other plan financial information as provided by the City. If any of this information, as summarized in this report, is inaccurate or incomplete, the results shown could be materially affected and this report may need to be revised. This report is intended for the sole use of the addressee and is intended only to supply sufficient information for the Plan Sponsor to comply with the stated purpose of the report and may not be appropriate for other business purposes. Reliance on information contained in this report by anyone for other than the intended purpose puts the relying entity at risk of being misled. Accordingly, no person or entity, including the addressee, should base any representations or warranties in any business agreement on any statements or conclusions contained in this report without the written consent of Milliman. Ms. Rita Thompson February 12, 2008 Page 2 On the basis of the foregoing, we hereby certify that, to the best of our knowledge and belief, this report is complete and accurate and has been prepared in accordance with generally recognized and accepted actuarial principles and practices which are consistent with the applicable Actuarial Standards of Practice. We further certify that, in our opinion, each actuarial assumption, method and technique used is individually reasonable taking into account the experience of the Plan and reasonable expectations. Nevertheless, the emerging liabilities and costs of the plan will vary from those presented in this report to the extent that actual experience differs from that projected by the actuarial assumptions. Please contact us if you have questions about our report or would like additional information. I, Brent A. Banister, F.S.A., am a Member of the American Academy of Actuaries and a Fellow of the Society of Actuaries, and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. I, Ronald M. Cornwell, F.S.A., am a Member of the American Academy of Actuaries and a Fellow of the Society of Actuaries, and meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Respectfully submitted, MILLIMAN, INC. Brent A. Banister, F.S.A. Ronald M. Cornwell, F.S.A. Actuary Principal & Consulting Actuary Enclosure This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 Table of Contents I. Introduction and Purpose..............................................................................................................1 II. Cost Projection Results...................................................................................................................4 III. Estimated Cash Flows....................................................................................................................8 IV. Actuarial Cost Method....................................................................................................................9 V. Actuarial Assumptions..................................................................................................................10 VI. Retiree Eligibility and Benefits....................................................................................................14 VII. Summary of Participant Data......................................................................................................16 VIII. Glossary............................................................................................................................................19 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 1 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 I. INTRODUCTION AND PURPOSE Historically, governmental entities offering postretirement medical plans – especially those that are self-funded – have accounted for such plans on essentially a cash basis (pay-as-you-go). Consequently, the cost for such plans is attributed to the period of time that an employee is retired and not performing substantial work for the employer. The Governmental Accounting Standards Board issued Statement No. 45 entitled “Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions” (“GASB 45”) to address the accounting of these plans. The major change under GASB 45 is to attribute the cost of postretirement benefits to the time during which the employee is working for the employer. Reasons provided by GASB for this change include: ¨ Recognize the cost of benefits in periods when the related services are received by the employer. ¨ Provide information about the actuarial liabilities for promised benefits associated with past services and to what extent those benefits are funded. ¨ Provide information that is useful to assess potential demands on the employer’s future cash flows. While GASB 45 allocates the costs of a postretirement benefit plan onto the years of active employment (when the promise of future benefits is potentially motivating an employee), it does not require the funding of such benefits. There are two key points that need to be noted in this regard. First, the choice of the discount rate used in measuring the liabilities of the benefits is tied to the funding vehicle or lack thereof. GASB 45 requires the use of a discount rate that is related to the long-term investment yield on investments used to finance the payments of benefits. An unfunded plan must use a discount rate equal to what the sponsor earns on its general assets. Since a lower discount rate leads to higher liabilities, a funded plan will have lower liabilities than an unfunded plan with identical provisions and membership. While the discount rate issue provides some encouragement for funding plans, there is a second key point. GASB 45 requires that assets can only be considered if they are paid as insurance premiums or are: (1) held in an irrevocable trust, (2) dedicated solely to provide benefits under the plan to retirees and their beneficiaries, and (3) are protected from creditors. This restriction may limit what can be funded, depending upon legal restraints and tax issues. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 2 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 I. INTRODUCTION AND PURPOSE (continued) GASB 45 requires that the discount rate used for determining the present value of projected benefits be the estimated long-term yield on the investments that are expected to be used to finance the payment of benefits. It further states that the discount rate selected will vary depending on the ongoing funding of the OPEB (Other Postemployment Benefits) benefits. If the employer is expected to consistently contribute an amount equal to or greater than the Annual Required Contribution (ARC), as defined by GASB 45, the discount rate is the expected return on the investment of the plan assets. If the plan has no assets and contributions are expected to be on a “pay as you go” basis, the discount rate is based on the return on the investments of the employer’s assets. In a situation where the plan is being partially funded (some asset have been accumulated, but the employer is expected to generally contribute less than the ARC), the discount rate should be a blended rate that reflects the proportionate amounts of plan and employer assets expected to be used. GASB 45 allows a variety of actuarial cost methods to be used. We elected the unit credit cost method (with attribution through all employment) because it is generally easy to understand and is widely used for the valuation of post-employment benefits other than pensions. Other methods used do not change the ultimate liability, but do allocate it differently between what has been earned in the past and what will be earned in the future. If a different method was used, either the normal cost would decrease and the unfunded amortization would increase, or the normal cost would increase and the amortization decrease. Please note that the net effect of the change may result in an increase or decrease in the annual required contribution (ARC). If desired, we can provide more details. Milliman, Inc. prepared this report at the request of the City of Brookings to estimate the cost of the City’s current retiree health programs and to facilitate compliance with GASB 45. The intended purpose of this information is to provide actuarial cost information to the City to help with financial and benefit planning. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. The report should only be used in its entirety to assure complete understanding of the estimates and the methodology and assumptions underlying the estimates. In preparing this report, we relied on the overall employee census and benefit information provided by the City. We reviewed the information for reasonableness, but we did not audit the information. To the extent that any of this data or information is incorrect, the results of this report may need to be revised. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 3 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 I. INTRODUCTION AND PURPOSE (continued) A number of assumptions have been made in projecting retiree health costs that should be reviewed prior to interpreting the results shown in this report. These assumptions, as well as the actuarial methodology, are described in this report. The projections in this report are estimates and, as such, the City’s actual liability will vary from these estimates. The actual liability will not be known until such time that all eligibility is exhausted and all benefits are paid. The projections and assumptions should be updated as actual costs under this program develop. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 4 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 II. COST PROJECTION RESULTS The actuarial present value of total projected benefits reflects all expected payments in the future discounted to the date of the valuation. An intuitive description is that the present value is an amount of money that, if it were set aside now and all assumptions met, would be exhausted with the ultimate payment to the last plan member’s final expense. Table 1 Actuarial Present Value of Total Projected Benefits Allocation of Net Cost Claims Retiree Premium Net Cost Direct Subsidy Indirect Subsidy Utilities Actives 2,519,779 (1,592,939) 926,840 14,467 912,373 Retirees 128,996 (85,565) 43,431 0 43,431 Total 2,648,775 (1,678,504) 970,271 14,467 955,804 Health System Actives 1,869,409 (964,647) 904,762 0 904,762 Retirees 163,375 (81,199) 82,176 0 82,176 Total 2,032,784 (1,045,846) 986,938 0 986,938 Public Safety Actives 3,236,832 (1,470,109) 1,766,723 1,470,109 296,614 Retirees 564,013 (252,072) 311,941 252,072 59,869 Total 3,800,845 (1,722,181) 2,076,664 1,722,181 356,483 Other City Actives 2,190,511 (853,223) 1,337,288 853,223 484,065 Retirees 365,032 (146,179) 218,853 146,179 72,674 Total 2,555,534 (999,402) 1,556,141 999,402 556,739 Total 11,037,947 (5,445,933) 5,592,014 2,736,050 2,855,964 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 5 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 II. COST PROJECTION RESULTS (continued) The Unit Credit Actuarial Cost Method was used to allocate the cost of benefits to years of active service. The objective under this method is to expense each participant’s benefit under the plan proportional to the service rendered. At the time the funding method is introduced, there will be a liability which represents the contributions which would have been accumulated if this method of funding had always been used (called the “Actuarial Liability”). The difference between this actuarial liability and the assets (if any) is the unfunded actuarial liability, which is typically amortized over a period of years. The maximum permissible years under GASB 45 is 30. These calculations as of January 1, 2008 are shown below: Table 2 Actuarial Liability Allocation of Net Cost Claims Retiree Premium Net Cost Direct Subsidy Indirect Subsidy Utilities Actives 1,506,596 (954,433) 552,163 8,662 543,504 Retirees 128,996 (85,565) 43,431 0 43,431 Total Net 1,635,592 (1,039,998) 595,594 8,662 586,932 Health System Actives 1,129,042 (584,113) 544,929 0 544,929 Retirees 163,375 (81,199) 82,176 0 82,176 Total Net 1,292,417 (665,312) 627,105 0 627,105 Public Safety Actives 1,331,542 (600,425) 731,117 600,425 130,692 Retirees 564,013 (252,072) 311,941 252,072 59,869 Total Net 1,895,555 (852,497) 1,043,058 852,497 190,561 Other City Actives 1,355,828 (528,322) 827,506 528,322 299,184 Retirees 365,032 (146,179) 218,853 146,179 72,674 Total Net 1,720,860 (674,501) 1,046,359 674,501 371,858 Total 6,544,424 (3,232,308) 3,312,116 1,535,660 1,776,456 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 6 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 II. COST PROJECTION RESULTS (continued) The actuarial balance sheet is a demonstration of the basic actuarial equation that the actuarial present value of total projected benefits to be paid to the active, retired, and eligible dependent participants must equal the assets on hand plus the actuarial present value of future contributions to be received. Accordingly, the status of the plan in balance sheet form as of January 1, 2008 is shown below: TABLE 3 Actuarial Balance Sheet Utilities Health System Public Safety Other City Total I. Actuarial Present Value of Total Projected Benefits Active Participants 926,740 904,762 1,760,723 1,337,288 4,935,613 Retired Participants 43,431 82,176 311,941 218,853 656,401 Total Actuarial Present Value of Total Projected Benefits 970,271 986,938 2,076,664 1,556,141 5,592,014 II. Assets and Future Employer Contributions Assets 0 0 0 0 0 Unfunded Actuarial Liability 595,594 627,105 1,043,058 1,046,359 3,312,116 Present Value of Future Normal Costs 374,677 359,833 1,033,606 509,782 2,279,898 Total Assets and Future Employer Contributions 970,271 986,938 2,076,664 1,556,141 5,592,014 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 7 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 II. COST PROJECTION RESULTS (continued) TABLE 4 Annual Required Contribution (ARC) Utilities Health System Public Safety Other City Total A. Employer Normal Costs (1) Current Year Normal Cost as of January 1, 2008 37,231 32,453 80,108 63,844 213,636 (2) Assumed interest to the end of the year 1,862 1,623 4,005 3,192 10,682 (3) Current Year Normal Cost as of December 31, 2008 [(1) + (2)] 39,093 34,076 84,113 67,036 224,318 B. Determination of Current Year Amortization Payment (1) Unfunded Actuarial Liability (see Table 3) 595,594 627,105 1,043,058 1,046,359 3,312,116 (2) Maximum Permissible Amortization Period 30 years 30 years 30 years 30 years 30 years (3) Amortization Factor 26.2029 26.2029 26.2029 26.2029 26.2029 (4) Amortization Amount as of January 1, 2008 [(1) / (3)] 22,730 23,933 39,807 39,933 126,403 (5) Assumed interest to the end of the year 1,137 1,197 1,990 1,997 6,271 (6) Amortization Amount as of December 31, 2008 [(4) + (5)] 23,867 25,130 41,797 41,930 132,674 C. Determination of Annual Required Contribution (3) Annual Required Contribution (ARC) [(A3) + (B6)] 62,960 59,206 125,910 108,966 356,992 The amortization of the Unfunded Actuarial Liability is amortized as a level percentage of payroll, assuming a payroll increase of 4% per year. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 8 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 III. ESTIMATED CASH FLOWS* Allocation of Net Cost Year Claims Retiree Premium Net Cost Direct Subsidy Indirect Subsidy 2007 $136,000 $(66,000) $70,000 $47,000 $23,000 2008 204,000 (103,000) 101,000 60,000 41,000 2009 270,000 (134,000) 136,000 77,000 59,000 2010 359,000 (174,000) 185,000 99,000 86,000 2011 435,000 (216,000) 219,000 111,000 108,000 2012 522,000 (259,000) 263,000 126,000 137,000 2013 613,000 (306,000) 307,000 141,000 166,000 2014 705,000 (352,000) 353,000 158,000 195,000 2015 730,000 (375,000) 355,000 156,000 199,000 2016 813,000 (410,000) 403,000 169,000 234,000 2017 867,000 (433,000) 434,000 181,000 253,000 2018 867,000 (430,000) 437,000 183,000 254,000 2019 896,000 (447,000) 449,000 186,000 263,000 2020 893,000 (447,000) 446,000 190,000 256,000 2021 930,000 (467,000) 463,000 201,000 262,000 2022 875,000 (451,000) 424,000 187,000 237,000 2023 838,000 (431,000) 407,000 192,000 215,000 2024 783,000 (405,000) 378,000 196,000 182,000 2025 766,000 (399,000) 367,000 188,000 179,000 2026 740,000 (386,000) 354,000 192,000 162,000 *Amounts shown are the cash flows for current members only, based on the current benefit structure and premium amounts and assuming that all actuarial assumptions are met in each future year. To the extent that actual experience deviates from that expected, results will vary. Amounts are shown in future nominal dollars and have not been discounted to the valuation date. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 9 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 IV. ACTUARIAL COST METHOD Unit Credit Actuarial Cost Method The actuarial cost method determines, in a systematic way, the incidence of plan sponsor contributions required to provide plan benefits. It also determines how actuarial gains and losses are recognized in pension costs. These gains and losses result from the difference between the actual experience under the plan and the experience by the actuarial assumptions. The cost of the Plan is derived by making certain specific assumptions as to rates of interest, mortality, turnover, etc. which are assumed to hold for many years into the future. Since actual experience may differ somewhat from the long term assumptions, the costs determined by the valuation must be regarded as estimates of the true costs of the Plan. Actuarial liabilities and comparative costs shown in this Report were computed using the Unit Credit Actuarial Cost Method, which consists of the following cost components: 1. The Normal Cost is the Actuarial Present Value of benefits allocated to the valuation year. 2. The Actuarial Liability is the Actuarial Present Value of benefits accrued as of the valuation date. 3. Valuation Assets: Currently, there are no assets. 4. Unfunded Actuarial Liability is the difference between the Actuarial Liability and the Valuation Assets. It is amortized over the maximum permissible period under GASB 45 of 30 years. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 10 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 V. ACTUARIAL ASSUMPTIONS In addition to the actuarial method used, actuarial cost estimates depend to an important degree on the assumptions made relative to various occurrences, such as rate of expected investment earnings by the fund, rates of mortality among active and retired employees, rates of termination from employment, and retirement rates. In the current valuation, the actuarial assumptions used for the calculation of costs and liabilities are shown in this section. Because employees of the City of Brookings are members of the South Dakota Employees Retirement System, many of the actuarial assumptions for this valuation reflect the experience of the statewide systems, with adjustments as needed. 1. Discount Rate: 5% per annum, compounded annually 2. Mortality Rates: RP-2000 Mortality Tables for Healthy Annuitants and Employees for Males and Females with generational projection. 3. Withdrawal Rates: Sample rates of employee withdrawal (exclusive of withdrawal by death or retirement) are illustrated below. Age City Public Safety Health System* Utilities 25 11.20% 8.4% 22.4% 22.4% 30 8.20% 6.6% 16.4% 16.4% 35 6.30% 4.8% 12.6% 12.6% 40 4.75% 3.5% 9.8% 9.5% 45 3.85% 2.4% 7.7% 7.7% 50 3.00% 3.6% 6.0% 6.0% 55 1.50% 1.0% 3.1% 3.1% *Withdrawal rates for the first year of employment and the second year of employment are increased 50%/20% over those shown here. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 11 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 V. ACTUARIAL ASSUMPTIONS (continued) 4. Retirement Rates: Age All Except Public Safety Age Public Safety 55-59 8% 45-49* 15% 60-61 10% 50-57* 25% 62 20% 58 30% 63-64 25% 59 35% 65-69 50% 60 40% 70 100% 61 45% 62 100% *If not eligible for unreduced retirement, the rate is 5%. 5. Marriage and Family Assumption: It is assumed that wives are three years younger than husbands. 65% of members are assumed to have spouses who will elect coverage. 6. Price Inflation: 3.5% per year. 7. Payroll Growth Assumption 4.0% per year. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 12 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 V. ACTUARIAL ASSUMPTIONS (continued) 8. Health Care Cost Trend Rate: Claim costs in future years equal the starting claim costs adjusted for the assumed ongoing cost trends. Such trends are based on the health care cost trend rate adjusted for the impact of plan design, cost containment features and Medicare coordination. Duration Rate 1 8.61% 2 8.19% 3 7.77% 4 7.35% 5 6.93% 6 6.50% 7 6.08% 8 5.66% 9 5.24% 10 4.82% 11+ 4.40% * Also used as the assumption for increases in the retiree premium. 9. Participation Rates: 100% of Public Safety members and 60% of all other members are assumed to elect coverage upon retirement. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 13 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 V. ACTUARIAL ASSUMPTIONS (continued) 10. Retiree Claim Costs: Plan For Brookings Health System Plan For All Other Groups Age Male Female Male Female 50 $4,683 $5,399 $4,300 $4,965 55 $6,255 $6,494 $5,744 $5,968 60 $8,208 $7,846 $7,537 $7,204 61 $8,625 $8,143 $7,920 $7,477 62 $9,042 $8,441 $8,302 $7,750 63 $9,459 $8,738 $8,685 $8,023 64 $9,875 $9,035 $9,068 $8,296 11. Administrative Cost: Claims costs were loaded by 5% to reflect expenses 12. Monthly Premiums Paid by Retirees and Spouses: Retiree Spouse City & Public $253.46 $288.48 Utilities 417.38 475.00 Health System 332.98 338.74 Notes: 1) Spouse premiums shown for City and Public Safety are for periods when the retiree is also covered. When retiree coverage ends due to death or attaining age 65, the spouse may continue and pay twice the retiree premium. 2) Utilities employees who retire after age 62 with at least 10 years of service are provided a $100 reduction in monthly premium. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 14 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VI. RETIREE ELIGIBILITY AND BENEFITS Eligibility An employee is eligible to elect medical coverage upon retiring and meeting specific criteria: City Retirement under the South Dakota Retirement System which requires age 55 and 5 years of service. Public Safety Retirement under the South Dakota Retirement System which requires age 45 and 5 years of service. Utilities Retirement under the South Dakota Retirement System which requires age 55 and 5 years of service. To receive benefits, must have 10 years. Health System Retirement under the South Dakota Retirement System which requires age 55 and 5 years of service. To receive benefits, must have 20 years. Spouses may continue until age 65 after a retiree’s death or the retiree attaining age 65. CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VI. RETIREE ELIGIBILITY AND BENEFITS (continued) This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 15 Plan Summary HEALTH SYSTEM PLAN ALL OTHER PLANS Office Co-Pay: $20 - per office visit Regular deductible and co-pays apply Deductible: · Employee pays 100% until maximum is met $2,000 $300 - individual $600 - family Co-Insurance: 20% - in network 30% - out of network 30% - in network 40% - out of network Out of Pocket Maximum: $4,000 - individual $8,000 - family $1,800 - individual $3,600 - family Emergency Room Services Co-Pay: $100 per visit then falls under deductible & co-insurance Regular deductible & co-pay Outpatient Nervous & Mental Services: Regular deductible & co-pay Non-biologically based, 30 visits per year, 90 visits per lifetime 50% co-pay 30 visit limit Not provided for alcohol or chemical dependency Inpatient Nervous & Mental Services: Regular deductible & co-pay For substance abuse, 30 days in six months, 90 days lifetime Regular deductible & co-pay Maximum of 30 days each plan year Pre-Admission Certification: Required for planned inpatient care Required for planned inpatient care Prescription Drugs Retail Pharmacy Benefits · Generic - $7 - 34 day supply · Formulary – 30% co-pay, not less than $30 nor more than $90 - 34 day supply · Non-Formulary – 50% co-pay, not less than $60 nor more than $180 - 34 day supply Mail Order Pharmacy Benefits · 102 day supply for two times the retail payment Retail or Mail Order Pharmacy Benefits · Up to 90 day supply · Generics: 20% co-pay · Single Source Brand Name: 20% co-pay · Multi Source Brand Name: 30% co-pay · Annual out of pocket maximum: $150 - individual $300 - family Retiree Premiums Retiree premiums are based on the average active employee rate. City and public safety members pay 50% of this, while hospital and utility members pay 100%. Utility employees retiring after 62 receive a $100/month subsidy. While all non-health system employees participate in the same medical plan, rates for utility employees are set separately from the city and public safety employees. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 16 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VII. SUMMARY OF PARTICIPANT DATA Active Members – City Service Age 0-5 5-10 10-15 15-20 20-25 25-30 30-35 35-40 40+ Total Under 25 1 0 0 0 0 0 0 0 0 1 25-29 4 1 0 0 0 0 0 0 0 5 30-34 5 1 0 0 0 0 0 0 0 6 35-39 2 1 1 0 0 0 0 0 0 4 40-44 3 3 1 1 0 0 0 0 0 8 45-49 2 2 4 0 3 1 0 0 0 12 50-54 2 2 6 4 4 4 1 0 0 23 55-59 3 2 3 2 5 4 7 0 0 26 60-64 0 0 1 1 1 0 0 0 0 3 65+ 0 0 0 0 1 0 0 0 1 2 Total 22 12 16 8 14 9 8 0 1 90 Active Members – Public Safety Service Age 0-5 5-10 10-15 15-20 20-25 25-30 30-35 35-40 40+ Total Under 25 1 0 0 0 0 0 0 0 0 1 25-29 6 0 0 0 0 0 0 0 0 6 30-34 1 5 2 0 0 0 0 0 0 8 35-39 3 3 0 0 0 0 0 0 0 6 40-44 0 2 0 0 0 0 0 0 0 2 45-49 0 1 0 0 0 0 0 0 0 1 50-54 0 1 0 3 1 0 0 0 0 5 55-59 0 0 0 0 0 0 0 0 0 0 60-64 0 0 0 0 0 0 0 0 0 0 65+ 0 0 0 0 0 0 0 0 0 0 Total 11 12 2 3 1 0 0 0 0 29 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 17 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VII. SUMMARY OF PARTICIPANT DATA Active Members – Utilities Service Age 0-5 5-10 10-15 15-20 20-25 25-30 30-35 35-40 40+ Total Under 25 5 0 0 0 0 0 0 0 0 5 25-29 8 0 0 0 0 0 0 0 0 8 30-34 11 10 0 0 0 0 0 0 0 21 35-39 9 6 5 1 0 0 0 0 0 21 40-44 5 6 3 3 5 0 0 0 0 22 45-49 3 7 2 4 4 10 0 0 0 30 50-54 0 6 4 3 1 3 4 0 0 21 55-59 1 5 1 0 3 3 1 6 0 20 60-64 0 2 0 0 0 1 0 1 0 4 65+ 0 1 0 3 2 0 0 1 0 7 Total 42 43 15 14 15 17 5 8 0 159 Active Members – Health System Service Age 0-5 5-10 10-15 15-20 20-25 25-30 30-35 35-40 40+ Total Under 25 23 0 0 0 0 0 0 0 0 23 25-29 27 5 2 0 0 0 0 0 0 34 30-34 18 8 1 0 0 0 0 0 0 27 35-39 8 8 4 2 0 0 0 0 0 22 40-44 14 7 3 4 6 1 0 0 0 35 45-49 19 7 6 7 8 3 0 0 0 50 50-54 10 5 5 4 7 5 1 0 0 37 55-59 16 2 4 6 6 5 3 2 0 44 60-64 2 5 1 3 3 1 1 1 0 17 65+ 0 0 4 0 2 0 0 0 0 6 Total 137 47 30 26 32 15 5 3 0 295 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 18 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VII. SUMMARY OF PARTICIPANT DATA (continued) Retired Members & Beneficiaries All Groups Age Male Female Total Under 50 1 1 2 50 0 0 0 51 0 0 0 52 0 0 0 53 0 1 1 54 1 0 1 55 0 0 0 56 0 1 1 57 1 1 2 58 0 0 0 59 1 1 2 60 2 1 3 61 2 2 4 62 2 2 4 63 2 2 4 64 2 1 3 65 3 0 3 Over 65 0 0 0 Total 17 13 30 This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 19 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VIII. GLOSSARY The following is an explanation of many of the terms referenced by the Proposed Statement of the Governmental Accounting Standards Board, “Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions”. 1. Actuarial Cost Method. This is a procedure for determining the Actuarial Present Value of Benefits and allocating it to time periods to produce the Actuarial Accrued Liability and the Normal Cost. The Statement assumes a closed group of employees and other participants unless otherwise stated; that is, no new entrants are assumed. Six methods are permitted – Unit Credit, Entry Age Normal, Attained Age, Aggregate, Frozen Entry Age, and Frozen Attained Age. 2. Actuarial Liability. This is the portion of the Actuarial Present Value of Benefits attributable to periods prior to the valuation date by the Actuarial Cost Method (i.e., that portion not provided by future Normal Costs). 3. Actuarial Present Value of Benefits. This is the value, as of the applicable date, of future payments for benefits and expenses under the Plan, where each payment is: (a) Multiplied by the probability of the event occurring on which the payment is conditioned, such as the probability of survival, death, disability, termination of employment, etc.; and (b) Discounted at the assumed discount rate. 4. Actuarial Value of Assets. This is the value of cash, investments and other property belonging to the Plan, as used by the actuary for the purpose of an Actuarial Valuation. 5. Amortization Payment. This is the amount of the contribution required to pay interest on and to amortize over a given period the Unfunded Actuarial Accrued Liability or the Unfunded Frozen Actuarial Accrued Liability. A closed amortization period is a specific number of years counted from one date and reducing to zero with the passage of time; an open amortization period is one that begins again or is recalculated at each actuarial valuation date. 6. Annual Required Contributions (“ARC”). This is the employer’s periodic required contribution to a defined benefit OPEB plan, calculated in accordance with the set of requirements for calculating actuarially determined OPEB information included in financial reports. This work product was prepared solely for the City of Brookings for the purposes described herein and may not be appropriate to use for other purposes. Milliman does not intend to benefit and assumes no duty or liability to other parties who receive this work. 20 CITY OF BROOKINGS Actuarial Valuation of Postretirement Benefits as of January 1, 2008 VIII. GLOSSARY (continued) 7. Attribution Period. The period of an employee’s service to which the expected postretirement benefit obligation for that employee is assigned. The beginning of the attribution period is the employee’s date of hire. The end of the attribution period is at the end of employment. 8. Benefit Payments. The monetary or in-kind benefits or benefit coverage to which participants may be entitled under a post employment benefit plan, including health care benefits and life insurance not provided through a pension plan. 9. Funding Excess. This is the excess of the Actuarial Value of Assets over the actuarial accrued liability. 10. Normal Cost. This is the portion of the Actuarial Present Value of Benefits allocated to a valuation year by the Actuarial Cost Method. 11. Net OPEB obligation. This is the cumulative difference since the effective date of this statement between annual OPEB cost and the employer’s contributions to the plan, including the OPEB liability (asset) at transition, if any, and excluding (a) short-term differences and (b) unpaid contributions that have been converted to OPEB-related debt. 12. Other Postemployment Benefits (“OPEB”). This refers to postemployment benefits other than pension benefits, including healthcare benefits regardless of the type of plan that provides them, and all other postemployment benefits provided separately from a pension plan, excluding benefits defined as termination benefits or offers. 13. Return on Plan Assets. This is the actual investment return on plan assets during the fiscal year. 14. Substantive Plan. The terms of the postretirement benefit plan as understood by an employer that provides postretirement benefits and the employees who render services in exchange for those benefits. The substantive plan is the basis for the accounting for the plan. 15. Unfunded Actuarial Accrued Liability. This is the excess of the actuarial accrued liability over the Actuarial Value of Assets. City Council Packet August 26, 2008 32 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 4. City of Brookings Quarterly Financial Reports. Rita Thompson, Brookings Finance Manager, will present the City’s Quarterly Financial Reports and respond to questions. City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount General Government Assets Cash on Hand 5,380,906.28 Petty Cash 927.00 Restricted Cash 1,191,038.00 Delinquent Taxes Receivable 19,456.43 Accounts Receivable 12,790.00 Deposit-SDPA 355,851.93 Due from Other Governments 67,596.77 Prepaid Insurance Expense 1.19 Deposit for Capital Leases 318,135.00 Retiree Insurance 2.00 Inventory of Supplies 65,604.79 Total Assets 7,412,309.39 Liabilities Sales Tax Payable 10,541.16 Deferred Revenue 19,456.43 Total Liabilities 29,997.59 Fund-Balance Fund Balance 2,705,190.48 Fund Balance Reserve-Cafeteria 3,000.00 Fund Balance Reserve-SDPA 355,851.93 Fund Balance Reserve/CIP 650,025.00 Fund Balance Reserve/Land Purchase 4,000,000.00 Fund Balance Reserve-Inventory 65,604.79 Total Fund-Balance 7,779,672.20 Excess (Deficiency) of Revenues over Expenditures (397,360.40) Total Fund Balance and Retained Earnings: 7,382,311.80 Total Liabilities, Fund-Balance and Retained Earnings: 7,412,309.39 33 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Retail Development Invest Fund Assets Cash on Hand 4,288.63 Restricted Investment 314,500.00 Total Assets 318,788.63 Fund-Balance Fund Balance 326,104.45 Total Fund-Balance 326,104.45 Excess (Deficiency) of Revenues over Expenditures (7,315.82) Total Fund Balance and Retained Earnings: 318,788.63 Total Liabilities, Fund-Balance and Retained Earnings: 318,788.63 25% Sales & Use Tax/ord Assets Cash on Hand 1,072,063.55 Restricted Cash/Cash Flow 151,916.00 Total Assets 1,223,979.55 Fund-Balance Fund Balance 487,209.83 Fund Balance Reserve/CIP 1,075,500.00 Total Fund-Balance 1,562,709.83 Excess (Deficiency) of Revenues over Expenditures (338,730.28) Total Fund Balance and Retained Earnings: 1,223,979.55 Total Liabilities, Fund-Balance and Retained Earnings: 1,223,979.55 75% Public Improvemnts/ord Assets Cash on Hand 3,845,409.01 Restricted Investment 2,192,673.00 Invest Unrealized gains-losses (3,319.00) Interest Receivable - Total Assets 6,034,763.01 Fund-Balance Fund Balance 3,244,173.29 Reserved Fund Balance/CIP 1,150,000.00 Reserved Fund Bal-Debt Service 1,775,000.00 Total Fund-Balance 6,169,173.29 Excess (Deficiency) of Revenues over Expenditures (134,410.28) Total Fund Balance and Retained Earnings: 6,034,763.01 Total Liabilities, Fund-Balance and Retained Earnings: 6,034,763.01 34 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount 3rd Penny Sales Tax Assets Cash on Hand 89,202.00 Restriced Cash/Cash Flow 62,700.00 Total Assets 151,902.00 Fund-Balance Fund Balance 417,792.94 Total Fund-Balance 417,792.94 Excess (Deficiency) of Revenues over Expenditures (265,890.94) Total Fund Balance and Retained Earnings: 151,902.00 Total Liabilities, Fund-Balance and Retained Earnings: 151,902.00 E911 Assets Cash on Hand 37,454.37 Total Assets 37,454.37 Liabilities Accounts Payable - Total Liabilities - Fund-Balance Fund Balance 33,325.16 Total Fund-Balance 33,325.16 Excess (Deficiency) of Revenues over Expenditures 4,129.21 Total Fund Balance and Retained Earnings: 37,454.37 Total Liabilities, Fund-Balance and Retained Earnings: 37,454.37 Swiftel Center Assets Cash on Hand 20,451.46 Other Cash 36,093.96 Accounts Recievable 61,443.57 Prepaid Expense 30,869.21 Total Assets 148,858.20 Liabilities Accounts Payable 88,492.98 Sales Tax Payable 1,293.94 Deferred Revenue 88,710.34 Total Liabilities 178,497.26 Fund-Balance Fund Balance 37,392.94 Total Fund-Balance 37,392.94 Excess (Deficiency) of Revenues over Expenditures (67,032.00) Total Fund Balance and Retained Earnings: (29,639.06) Total Liabilities, Fund-Balance and Retained Earnings: 148,858.20 35 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Description Amount Library Fines Assets Cash on Hand 13,297.11 Investments 11,105.65 Interest Receivable - Total Assets 24,402.76 Fund-Balance Fund Balance 31,530.33 Total Fund-Balance 31,530.33 Excess (Deficiency) of Revenues over Expenditures (7,127.57) Total Fund Balance and Retained Earnings: 24,402.76 Total Liabilities, Fund-Balance and Retained Earnings: 24,402.76 Library Donations Assets Cash on Hand 8,915.72 Investments 98,251.98 Interest Receivable - Total Assets 107,167.70 Fund-Balance Fund Balance 112,494.92 Total Fund-Balance 112,494.92 Excess (Deficiency) of Revenues over Expenditures (5,327.22) Total Fund Balance and Retained Earnings: 107,167.70 Total Liabilities, Fund-Balance and Retained Earnings: 107,167.70 Dare Assets Cash on Hand 4,738.93 Total Assets 4,738.93 Fund-Balance Fund Balance 4,738.93 Total Fund-Balance 4,738.93 Excess (Deficiency) of Revenues over Expenditures - Total Fund Balance and Retained Earnings: 4,738.93 Total Liabilities, Fund-Balance and Retained Earnings: 4,738.93 36 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Description Amount Industrial Park Assets Cash on Hand (7,101.25) Restricted Cash/Cash Flow 127,556.00 Notes Receivable 79,624.97 Property for Resale 1,425,568.82 Total Assets 1,625,648.54 Fund-Balance Fund Balance (372,927.93) Fund Balance Reserve/CIP 500,000.00 Inventory Reserve 1,425,568.82 Total Fund-Balance 1,552,640.89 Excess (Deficiency) of Revenues over Expenditures 73,007.65 Total Fund Balance and Retained Earnings: 1,625,648.54 Total Liabilities, Fund-Balance and Retained Earnings: 1,625,648.54 Special Assessment Assets Cash on Hand 536,442.50 Restricted Cash/Cash Flow 45,000.00 Accounts Receivable 11,387.77 Current Special Assessmnts Rec 15,809.94 Dlq Special Assessments Rec 434.12 Deferred Special Assessmnts Rec 57,982.82 Specal Assessmnts Interest Rec 182.95 Total Assets 667,240.10 Liabilities Deferred Revenue 74,409.83 Total Liabilities 74,409.83 Fund-Balance Fund Balance 276,897.40 Fund Balance Reserve/CIP 120,000.00 Total Fund-Balance 396,897.40 Excess (Deficiency) of Revenues over Expenditures 195,932.87 Total Fund Balance and Retained Earnings: 592,830.27 Total Liabilities, Fund-Balance and Retained Earnings: 667,240.10 37 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Storm Drainage Assets Cash on Hand 397,249.37 Restricted Cash/Cash Flow 49,703.00 Dlq Taxes Receivable 1,850.98 Total Assets 448,803.35 Liabilities Deferred Revenue 1,850.98 Total Liabilities 1,850.98 Fund-Balance Fund Balance (164,489.25) Fund Balance Reserve/CIP 480,000.00 Total Fund-Balance 315,510.75 Excess (Deficiency) of Revenues over Expenditures 131,441.62 Total Fund Balance and Retained Earnings: 446,952.37 Total Liabilities, Fund-Balance and Retained Earnings: 448,803.35 Streetscape Project Assets Cash on Hand 547,977.50 Total Assets 547,977.50 Fund-Balance Fund Balance - Total Fund-Balance - Retained Earnings: 547,977.50 Total Fund Balance and Retained Earnings: 547,977.50 Total Liabilities, Fund-Balance and Retained Earnings: 547,977.50 38 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Liquor Assets Cash on Hand 395,650.68 Petty Cash 5,000.00 Acct Rec/Off Sale House Charge 8,379.42 Acct Rec/Operating Agreements 127,838.95 Inventory 576,104.09 Buildings & Structures 281,077.04 Accrued Deprec Building & Str (31,230.78) Furniture & Equipment 262,767.75 Accrued Deprec Furniture & Eqp (101,662.47) Total Assets 1,523,924.68 Liabilities Accounts Payable 3,420.00 Accrued Benefits Payable 53,757.46 Sales Tax Payable 16,650.37 Sale/Off Sale Gift Certificate (30.00) Total Liabilities 73,797.83 Fund-Balance Retained Earnings 1,253,133.30 Total Fund-Balance 1,253,133.30 Retained Earnings: 196,993.55 Total Fund Balance and Retained Earnings: 1,450,126.85 Total Liabilities, Fund-Balance and Retained Earnings: 1,523,924.68 Water (Only reflects accounts carried on City books for balancing - See BMU for actual report) Assets Cash on Hand 395,849.49 Petty Cash 150.00 Investments 2,450,000.00 Total Assets 2,845,999.49 Fund-Balance Retained Earnings 2,799,505.32 Total Fund-Balance 2,799,505.32 Retained Earnings: 46,494.17 Total Fund Balance and Retained Earnings: 2,845,999.49 Total Liabilities, Fund-Balance and Retained Earnings: 2,845,999.49 39 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Electric (Only reflects accounts carried on City books for balancing - See BMU for actual report) Assets Cash on Hand 1,105,705.38 Petty Cash 350.00 Investment 6,029,873.00 Total Assets 7,135,928.38 Fund-Balance Retained Earnings 6,850,013.60 Total Fund-Balance 6,850,013.60 Retained Earnings: 285,914.78 Total Fund Balance and Retained Earnings: 7,135,928.38 Total Liabilities, Fund-Balance and Retained Earnings: 7,135,928.38 Waste water (Only reflects accounts carried on City books for balancing - See BMU for actual report) Assets Cash on Hand 522,988.12 Petty Cash 150.00 Investments 2,350,000.00 Total Assets 2,873,138.12 Fund-Balance Retained Earnings 2,674,030.34 Total Fund-Balance 2,674,030.34 Retained Earnings: 199,107.78 Total Fund Balance and Retained Earnings: 2,873,138.12 Total Liabilities, Fund-Balance and Retained Earnings: 2,873,138.12 Hospital (Only reflects accounts carried on City books for balancing - See Hospital for actual report) Assets Cash on Hand 13,687,877.94 Investment 6,500,000.00 Invest Unrealized gains & losses (3,125.00) Total Assets 20,184,752.94 Fund-Balance Retained Earnings 20,534,780.26 Total Fund-Balance 20,534,780.26 Retained Earnings: (350,027.32) Total Fund Balance and Retained Earnings: 20,184,752.94 Total Liabilities, Fund-Balance and Retained Earnings: 20,184,752.94 40 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Airport Assets Cash on Hand 198,580.76 Due from other Governments 13,533.97 Land 904,893.55 Building & Structures 511,769.18 Accrued Deprec Buildings & Str (106,200.79) Furniture & Equipment 31,347.26 Accrued Deprec Furniture & Eqp (17,677.20) Machinery & Auto Equipment 716,258.63 Accrued Deprec Machinery & Eqp (258,789.62) Other Capital 9,248,920.26 Accrued Deprec Other Capital (7,795,194.84) Work in Progress 128,781.78 Total Assets 3,576,222.94 Liabilities Advance from Landfill 120,928.20 Accrued Benefits 2,645.61 Due to other Funds 402.57 Total Liabilities 123,976.38 Fund-Balance Retained Earnings 3,485,380.21 Total Fund-Balance 3,485,380.21 Retained Earnings: (33,133.65) Total Fund Balance and Retained Earnings: 3,452,246.56 Total Liabilities, Fund-Balance and Retained Earnings: 3,576,222.94 Telephone (Only reflects accounts carried on City books for balancing - See BMU for actual report) Assets Cash on Hand 1,057,606.03 Petty Cash 2,155.00 Investments 16,950,000.00 Total Assets 18,009,761.03 Liabilities Accrued Interest 77,157.00 Total Liabilities 77,157.00 Fund-Balance Retained Earnings 16,778,209.15 Total Fund-Balance 16,778,209.15 Retained Earnings: 1,154,394.88 Total Fund Balance and Retained Earnings: 17,932,604.03 Total Liabilities, Fund-Balance and Retained Earnings: 18,009,761.03 41 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Solid Waste Collection Assets Cash on Hand 335,924.51 Accounts Receivable 94,646.95 Accounts Receivable-Other 8,080.00 Inventory of Supplies 16,412.00 Machinery & Auto Equipment 806,862.08 Accrued Deprec Machinery & Eqp (473,648.53) Total Assets 788,277.01 Liabilities Accounts Payable - Accrued Benefits Payable 49,217.64 Due to Other Governments 4,114.04 Total Liabilities 53,331.68 Fund-Balance Retained Earnings 678,671.59 Total Fund-Balance 678,671.59 Retained Earnings: 56,273.74 Total Fund Balance and Retained Earnings: 734,945.33 Total Liabilities, Fund-Balance and Retained Earnings: 788,277.01 42 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Landfill Assets Cash on Hand 605,006.43 Petty Cash 250.00 Restricted Closure 258,320.00 Restricted Post Closure 170,816.00 Restricted Remedial Action 123,520.00 Restricted Interest 239,845.11 Restricted Future SW Facility 257,389.84 Debt Service Reserve 77,463.46 Depreciation Fund 475,000.00 Operation Maintenance Reserve 75,000.00 Accounts Receivable 305,423.32 Advance to Airport 120,928.20 Due From Other Funds 402.57 Inventory of Supplies 5,238.00 Land 496,364.45 Buildings & Structures 3,297,636.84 Accrued Deprec Buildings & Str (1,432,021.29) Furniture & Equipment 24,669.84 Accrued Deprec Furniture & Eqp (20,583.93) Machinery & Auto Equipment 1,551,137.93 Accrued Deprec Machinery & Eqp (686,600.67) Other Capital 54,545.99 Accrued Deprec Other Capital (51,608.70) Total Assets 5,948,143.39 Liabilities State Loan Payable 208,638.87 Accrued Benefits 41,688.17 Accrued Landfill Care Costs 409,083.00 Due to Other Governments 1,982.98 Total Liabilities 661,393.02 Fund-Balance Fund Balance Reserve Debt Serv 14,700.22 Fund Balance Resv Depreciation 400,000.00 Fund Balance Reserve Oper-Main 75,000.00 Retained Earnings 4,304,245.31 Reserves for Closure 371,728.65 Total Fund-Balance 5,165,674.18 Retained Earnings: 121,076.19 Total Fund Balance and Retained Earnings: 5,286,750.37 Total Liabilities, Fund-Balance and Retained Earnings: 5,948,143.39 43 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Sioux City Joint PCS(Only reflects accounts carried on City books for balancing - See BMU for actual report) Assets Cash on Hand 499,046.12 Petty Cash 500.00 Total Assets 499,546.12 Fund-Balance Retained Earnings 177,831.51 Total Fund-Balance 177,831.51 Retained Earnings: 321,714.61 Total Fund Balance and Retained Earnings: 499,546.12 Total Liabilities, Fund-Balance and Retained Earnings: 499,546.12 Research & Tech Center Assets Cash on Hand 36,072.93 Buildings & Structures 2,106,441.29 Accrued Deprec Buildings & Str (287,176.89) Total Assets 1,855,337.33 Fund-Balance Retained Earnings 1,872,493.25 Total Fund-Balance 1,872,493.25 Retained Earnings: (17,155.92) Total Fund Balance and Retained Earnings: 1,855,337.33 Total Liabilities, Fund-Balance and Retained Earnings: 1,855,337.33 Unemployment Compensation Assets Cash on Hand 48,355.38 Total Assets 48,355.38 Fund-Balance Retained Earnings 41,049.65 Total Fund-Balance 41,049.65 Retained Earnings: 7,305.73 Total Fund Balance and Retained Earnings: 48,355.38 Total Liabilities, Fund-Balance and Retained Earnings: 48,355.38 44 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Cafeteria Plan Assets Cash on Hand (12,081.39) Total Assets (12,081.39) Liabilities Amounts Held for Others (12,081.39) Total Liabilities (12,081.39) Retained Earnings: - Total Fund Balance and Retained Earnings: (12,081.39) Total Liabilities, Fund-Balance and Retained Earnings: (12,081.39) Brookings Rural Fire Assoc Assets Cash on Hand 6,253.20 Total Assets 6,253.20 Liabilities Amounts Held for Others 6,246.04 Total Liabilities 6,246.04 Retained Earnings: 7.16 Total Fund Balance and Retained Earnings: 6,253.20 Total Liabilities, Fund-Balance and Retained Earnings: 6,253.20 Motor Pool Assets Cash on Hand 8,451.06 Machinery & Auto Equipment 17,390.00 Accrued Deprec Machinery & Eqp (2,211.13) Total Assets 23,629.93 Fund-Balance Retained Earnings 22,899.90 Total Fund-Balance 22,899.90 Retained Earnings: 730.03 Total Fund Balance and Retained Earnings: 23,629.93 Total Liabilities, Fund-Balance and Retained Earnings: 23,629.93 45 City of Brookings General Ledger Balance Sheet Period Ending 6 Fiscal Period 6, 2008 Description Amount Medical Insurance Trust Assets Cash on Hand 651,550.61 Investments 2,000,000.00 Reinsurance Recovery Receivabl 24,242.40 Total Assets 2,675,793.01 Liabilities Accounts Payable 24,808.00 Total Liabilities 24,808.00 Fund-Balance Retained Earnings 2,062,442.57 Total Fund-Balance 2,062,442.57 Retained Earnings: 591,542.44 Total Fund Balance and Retained Earnings: 2,653,985.01 Total Liabilities, Fund-Balance and Retained Earnings: 2,678,793.01 46 BROOKINGS MUNICIPAL LIQUOR STORE ANNUAL REPORTPACKAGED2nd QUARTER FINANCIAL STATEMENT OPERATING OPERATING MALT TOTAL~~~~~~~~~~~~~~~2008~~~~~~~~~~~~~~ LIQUOR BEER BEVERAGE Sales209,432 266,939 739,791 1,216,162 Less Discount/ Paid OutSales (Net) 209,432 266,939 739,791 1,216,162 Cost of Sales: Purchases (net) 188,694 242,272 672,443 1,103,409 Total Cost of Sales 188,694 242,272 672,443 1,103,409 GROSS PROFIT 20,738 24,667 67,348 112,753 OPERATING EXPENSESPersonnel Costs/ Retail 10,000 Total Expenses 10,000 NET OPERATING AGREEMENT INCOME BEFORE TRANSFERS 102,753 net profit margin = net operating income/net sales8.45%RETAIL RETAIL RETAIL RETAIL RETAIL TOTALLIQUOR WINE BEER LOTTERY MISC Sales 376,876 204,748 196,905 6,458 38,312 823,299 Less Discount/ Paid Out (5,871) (4,985) (2) (1,438) (12,296) Sales (Net) 371,005 199,763 196,903 5,020 38,312 811,003 Cost of Sales: Inventory March 1, (at cost) 256,662 196,305 51,906 1,651 20,994 527,518 Purchases (net) 287,552 165,130 155,202 4,622 38,381 650,887 Less Inventory June , (at cost) 263,760 189,189 47,583 1,533 28,461 530,526 Total Cost of Sales 280,454 172,246 159,525 4,740 30,914 647,879 GROSS PROFIT 90,551 27,517 37,378 280 7,398 163,124 gross profit margin=gross profit/net sales 24.41% 13.77% 18.98% 5.58% 19.31% 20.11% OPERATING EXPENSES Current Expenses 51,170 Personnel Costs/ Retail 82,833 Personnel Costs/ Operating and Malt (10,000) Capital Costs Under $5000 647 Depreciation Expense 10,247 Total Expenses 134,897 Add Nonoperating Revenue Interest - Rent1,230 Total Other Income 1,230 NET RETAIL INCOME BEFORE TRANSFER29,457 3.63% Operating Transfer Out To General Fund 200,000Operating Transfer Out To Streetscape 53,861.00 Estimated ending inventory based on 19.31% profit margin - physical inventory of Miscellaneous items done annually at year end47 BROOKINGS MUNICIPAL LIQUOR STORE ANNUAL REPORTPACKAGEDFor Period ending June 30, OPERATINGOPERATINGMALT TOTAL~~~~~~~~~~~~~~~2008~~~~~~~~~~~~~~LIQUORBEERBEVERAGE Sales410,369 552,036 1,323,814 2,286,219 Less Discount/ Paid Out- - - Sales (Net)410,369 552,036 1,323,814 2,286,219 Cost of Sales: Purchases (net)369,718 501,793 1,203,377 2,074,888 Total Cost of Sales369,718 501,793 1,203,377 2,074,888 GROSS PROFIT40,651 50,243 120,437 211,331 OPERATING EXPENSESPersonnel Costs/ Retail20,000 Total Expenses 20,000 NET OPERATING AGREEMENT INCOME BEFORE TRANSFERS191,331 net profit margin = net operating income/net sales8.37%RETAILRETAILRETAILRETAILRETAILTOTALLIQUORWINEBEERLOTTERYMISC Sales743,988 402,142 365,365 13,791 71,555 1,596,841 Less Discount/ Paid Out(10,974) (9,751) (2) (2,838) - (23,565) Sales (Net)733,014 392,391 365,363 10,953 71,555 1,573,276 Cost of Sales: Inventory January 1, (at cost)283,000 202,072 59,010 2,161 29,861 576,104 Purchases (net)548,109 300,379 283,670 9,768 56,338 1,198,264 Less Inventory June 30, 2008 , (at cost)263,760 189,189 47,583 1,533 28,461 530,526 Total Cost of Sales567,349 313,262 295,097 10,396 57,738 1,243,842 GROSS PROFIT165,665 79,129 70,266 557 13,817 329,434 gross profit margin=gross profit/net sales22.60%20.17%19.23%5.09%19.31%20.94% OPERATING EXPENSES Current Expenses101,808 Personnel Costs/ Retail172,402 Personnel Costs/ Operating and Malt(20,000) Capital Costs Under $50003,495 48 Depreciation Expense20,494 Total Expenses278,199 Add Nonoperating Revenue Interest - Other Income- Rent1,230 Total Other Income1,230 NET RETAIL INCOME BEFORE TRANSFER52,465 3.33% Operating Transfer Out To General Fund200,000 Operating Transfer Out To Streetscape53,861 Estimated ending inventory based on 19.31% profit margin - physical inventory of Miscellaneous items done annually at year end49 City Council Packet August 26, 2008 50 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 5. Brookings Municipal Utilities Financial Reports. Brookings Municipal Utilities personnel will present their Quarterly Financial Reports and respond to questions. City Council Packet August 26, 2008 51 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 6. 6:00 p.m. Meeting Review. 1. Call to order. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Approval of City Council minutes. C. Action on City/County E911 Budget. D. Airport Board Appointment. Action: Motion to approve, request public comment, roll call Presentations/Reports/Special Requests: 5. Open Forum. 6. SDSU Report. Ordinances – 1st Readings **: 7. Ordinance No. 33-08 - 2009 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2009 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 9, 2008 8. Ordinance No. 32-08, Animal Control Amendments – An Ordinance Amending Chapter 14 of the Ordinances of the City of Brookings and pertaining to the Regulation of Animals in the City of Brookings, South Dakota. Public Hearing: September 9, 2008 9. Ordinance No. 34-08, An Ordinance rezoning Lots 3, 4, and 5, Block 1 and Lot 2, Block 2, Telkamp Addition from a Residence R-3 District to a Planned Development District and for approval of an initial and final development plan. Public Hearing: September 9, 2008 10. Ordinance No. 35-08, An Ordinance rezoning Lot 101, Block 1, First Addition from a Residence R-2 District to a Planned Development District and for approval of an initial and final development plan Public Hearing: September 9, 2008 Public Hearings & Ordinances: 11. Ordinance No. 30-08, an Ordinance establishing procedure for the issuance and regulation of on-sale licenses for full-service restaurants in the City of Brookings, South Dakota (Senate Bill 126). Action: Motion to approve, request public comment, roll call 12. Ordinance No. 31-08, an Ordinance amending Article V of Chapter 74 of the Code of Ordinances of the City of Brookings and pertaining to Sidewalk Specifications. Action: Motion to approve, request public comment, roll call Other Business: 13. Action on Resolution No. 76-08, authorizing Change Order #5 (CCO#5) for 2008-03STI, Downtown Streetscape Project. Action: Motion to approve, request public comment, roll call 14. Action on Resolution No. 66-08, Creation of Tax Increment District #4 and the designation of boundaries of said district. Action: Motion to approve, request public comment, roll call 15. Discussion and possible action on a request for additional funding in fiscal year 2008 from the Brookings Area Transit Authority (BATA). Action: Motion to approve, request public comment, roll call 16. Executive Session for consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Action: Motion to enter executive session – voice vote Motion to leave executive session – voice vote 17. Action on Resolution No. 67-08, a Resolution Authorizing the Transfer of Real Property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Action: Motion to approve, request public comment, roll call 18. Adjourn. City Council Packet August 26, 2008 52 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 7. Council Invites & Obligations. August 27th SDSU Wellness Center Donor Thank You Reception 3:00 p.m. – 5:00 p.m. West side of HPER Center Sept. 20-24 Dakota Transit Association Conference Best Western Ramkota Watertown Sept. 24 Dinner with Delta Chi Fraternity & President Chicoine 6:00 p.m. Delta Chi House Highway 14 Bypass Nov. 11-15 National League of Cities Congress of Cities Orlando World Center Marriott Orlando, Florida Nov. 18 & 19, 2008 SD Housing Conference Pierre Ramkota City Council Packet August 26, 2008 53 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 8. City Council member introduction of topics for future discussion*. *Any Council member may request discussion of any issue at a future meeting only. Items can not be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. City Council Packet August 26, 2008 54 6:00 P.M. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Approval of City Council minutes. C. Action on City/County E911 Budget. D. Airport Board Appointment. Action: Motion to approve, request public comment, roll call Presentations/Reports/Special Requests: 5. Open Forum. 6. SDSU Report. Ordinances – 1st Readings **: 7. Ordinance No. 33-08 - 2009 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2009 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 9, 2008 8. Ordinance No. 32-08, Animal Control Amendments – An Ordinance Amending Chapter 14 of the Ordinances of the City of Brookings and pertaining to the Regulation of Animals in the City of Brookings, South Dakota. Public Hearing: September 9, 2008 9. Ordinance No. 34-08, An Ordinance rezoning Lots 3, 4, and 5, Block 1 and Lot 2, Block 2, Telkamp Addition from a Residence R-3 District to a Planned Development District and for approval of an initial and final development plan. Public Hearing: September 9, 2008 10. Ordinance No. 35-08, An Ordinance rezoning Lot 101, Block 1, First Addition from a Residence R-2 District to a Planned Development District and for approval of an initial and final development plan Public Hearing: September 9, 2008 Public Hearings & Ordinances: 11. Ordinance No. 30-08, an Ordinance establishing procedure for the issuance and regulation of on-sale licenses for full-service restaurants in the City of Brookings, South Dakota (Senate Bill 126). Action: Motion to approve, request public comment, roll call 12. Ordinance No. 31-08, an Ordinance amending Article V of Chapter 74 of the Code of Ordinances of the City of Brookings and pertaining to Sidewalk Specifications. Action: Motion to approve, request public comment, roll call Other Business: 13. Action on Resolution No. 76-08, authorizing Change Order #5 (CCO#5) for 2008-03STI, Downtown Streetscape Project. Action: Motion to approve, request public comment, roll call 14. Action on Resolution No. 66-08, Creation of Tax Increment District #4 and the designation of boundaries of said district. Action: Motion to approve, request public comment, roll call 15. Discussion and possible action on a request for additional funding in fiscal year 2008 from the Brookings Area Transit Authority (BATA). Action: Motion to approve, request public comment, roll call 16. Executive Session for consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Action: Motion to enter executive session – voice vote Motion to leave executive session – voice vote 17. Action on Resolution No. 67-08, a Resolution Authorizing the Transfer of Real Property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Action: Motion to approve, request public comment, roll call 18. Adjourn. City Council Packet August 26, 2008 55 6:00 P.M. Meeting CONSENT AGENDA #4 A. Action to approve the agenda. B. Approval of City Council minutes. C. Action on City/County E911 Budget. D. Airport Board Appointment. Action: Motion to approve, request public comment, roll call City Council Packet August 26, 2008 56 CONSENT AGENDA #4 4B. Approval of City Council minutes. Enclosed are the minutes from the July 22, 2008 City Council meeting for review and approval. City Council Packet August 26, 2008 57 Brookings City Council July 22, 2008 (unapproved) The Brookings City Council held a meeting on Tuesday, July 22, 2008 at 5:00 p.m., at City Hall with the following members present: Mayor Scott Munsterman, Council Members Julie Whaley, Mike Bartley, Ryan Brunner (via phone), Tim Reed, Mike McClemans, and Tom Bezdichek. City Manager Jeffrey Weldon, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. 2009 Budget Discussion. City Manager, Jeffrey Weldon, presented to the council for their first review and subsequent approval, the proposed operating and capital budget for the City of Brookings for fiscal year 2009; exclusive of the municipal utilities and hospital. Additional review is scheduled for August 12th. First reading of the 2009 Budget Ordinance will be held on August 26th. 6:00 P.M. CITY COUNCIL MEETING Consent Agenda: The Liquor Store Discussion from the planning session was added to the action meeting. A motion was made by McClemans, seconded by Bezdichek, to approve the consent agenda, which included: A. Action to approve the agenda, as amended. B. Approval of the July 8 and July 14, 2008 City Council minutes. C. Action on Resolution No. 58-08 to award bids for a Landfill All Purpose Spraying Machine. Resolution No. 58-08 Resolution Awarding Bids Landfill All Purpose Spraying Machine Whereas, the City of Brookings has received the following bid for one (1) 2008 All Purpose Spraying Machine: New Waste Concepts, Inc. Base Bid $82,191.00 Trade-In 1996 All Purpose Spraying Machine Serial Number RLAR-2194 $ 8,000.00 Net Price $74,191.00 Now Therefore, Be it Resolved that the bid from New Waste Concepts, Inc., in the amount of $74,191.00 plus the trade-in for the above-mentioned 2008 All Purpose Spraying Machine be accepted. D. Action on Resolution No. 61-08 declaring Fire Department equipment surplus. Resolution No. 61-08 Declaring Surplus Property WHEREAS, the City of Brookings is the owner of the following described vehicles formerly used by the City of Brookings Fire Department: Engine 3: 1981 GMC Smeal Pumper 1000 GPM Top-mount Model TC7D042 VIN # 1GDL7D1E88V56974 Brush 3: 1985 AM General HumVee Serial # 535148 City Council Packet August 26, 2008 58 (Purchased from SD Federal Property Agency in 2000) WHEREAS, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; WHEREAS, the City Manager hereby authorized to appoint three qualified appraisers to appraise the value of the property; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6-13. E. Action on Resolution No. 63-08, Authorizing Change Order (CCO#1 Final) For 2008 Edgebrook Golf Course Cart Path and Moriarty Park Sidewalk/Bike Path Project, Contracted Dated September 4, 2007 to Howry Construction Company, Rockwell City, Iowa. Resolution No. 63-08 A Resolution authorizing Change Order (CCO#1 FINAL) for 2008 Edgebrook Golf Course Cart Path and Moriarty Park Sidewalk/Bike Path Project, Contracted Dated September 4, 2007 to Howry Construction Company, Rockwell City, Iowa. Original Contract Bid Price Schedule 1. EdgeBrook Golf Course Cart Path • Bid – 2,500 lineal feet @ $14.76 LF = $36,900.00 • Actual – measured lineal feet, 3088 LF @ $14.76 LF = $45,578.88 Additional $ 8,678.88 Schedule 2. Moriarty Park Sidewalk/Bike Path • Bid – 1,800 lineal feet @ $14.76 = $26,568.00 • Actual – measured lineal feet, 2,045.3 LF @ $14,76 LF = $30,188.63 Additional $ 3,620.63 Total Original Contract Bid Price (Schedule 1 & 2) $63,468.00 Total Final Contract Price (Schedule 1 & 2) $75,766.71 Addition to Contract $12,298.71 BE IT RESOLVED by the City Council that the following Change Order be allowed for 2008 Cart Path and Sidewalk/Bike Path Construction: CCO Number 1 (Final) – Adjust contract with an increase of $12,298.71 On the motion, all present voted yes; motion carried. ABLE Award. The Shamrock was presented with the 2008 ABLE (Ability, Belief, Leadership, and Equality) Award by the Brookings Committee for People who have Disabilities. City Council Packet August 26, 2008 59 Open Forum. Beverly Dobbs, 131 Jefferson Avenue, asked the Council to review the current animal control ordinance and consider a limitation on the number of pets allowed at each residence. City Manager Weldon said he has a draft ordinance that the Council can review on August 12th. Mrs. Dobbs also asked for clarification on rentals and density issues asking the Council to consider modifications to the current laws. Discussion and possible action on a Memorandum of Understanding between the City of Brookings and South Dakota State University for the Wellness Center. A motion was made by Whaley, seconded by Reed, to approve a Memorandum of Understanding between the City of Brookings and South Dakota State University for the Wellness Center. Discussion: Dr. Michael Reger, Vice President of Administration for South Dakota State University, presented the proposed Memorandum of Understanding between the City of Brookings and SDSU. This MOU is pursuant to City Resolution No. 115-96 that declared the city’s intent to sales tax funds for the Wellness Center. Dr. Reger requested this item be tabled until he can present it to the Board of Regents. A motion was made by Reed, seconded by McClemans, to table. All present voted yes, Brunner abstained, motion to TABLE passed. Resolution No. 59-08 – Annexation. A motion was made by Bartley, seconded by Whaley, to approve Resolution No. 59-08, annexing the north 940 feet of the west 2,340 feet of the SE ¼ of Section 1-T109N-R50W. All present voted yes; motion carried. Resolution No. 59-08 ANNEXATION WHEREAS, The City of Brookings is authorized pursuant to South Dakota Codified Law 9-4-1 to annex contiguous territory upon receipt of a written petition, describing said territory sought to be annexed, signed by not less than three-fourths (3/4) of the legal voters and by the owner or owners of not less than three-fourths (3/4) of the value of said territory, and WHEREAS, The City of Brookings desires to annex the following described property, to wit: The North 940 feet of the West 2,340 feet of the SE ¼ of Section 1-T109N-R50W WHEREAS, the aforesaid land is contiguous to the present boundaries of the City of Brookings, and WHEREAS The City of Brookings has received a Petition For Annexation of Territory signed by the owners of greater than three-fourths (3/4) of the value of the aforesaid property and there being no legal voters residing in said territory, now therefore, BE IT RESOLVED By the City of Brookings, South Dakota, that the property described above is hereby annexed to the City of Brookings. Resolution No. 60-08 – Change Order. A motion was made by Bartley seconded by Reed, to approve Resolution No. 60-08, authorizing Change Order #4 (CCO#4), for 2008-03STI, Downtown Streetscape Project. All present voted yes; motion carried. City Council Packet August 26, 2008 60 Resolution No. 60-08 A Resolution Authorizing Change Order #4 (CCO#4) For 2008-03STI Downtown Streetscape Project Winter Brothers Underground, Inc., Sioux Falls, South Dakota BE IT RESOLVED by the City Council that the following change order be allowed for 2008- 03SSI, Downtown Streetscape Project: Construction Change Order Number 4: Adjust estimated the bid contract for the following bid items at the appropriate bid prices for a total decrease of $170,522.00 to the contract: • Omit Bid Item No. C8 (Safety Bollard) • Add Bid Item No. C15 (Safety Bollard Concrete Pad) • Omit Bid Item No. E6 (3-Head Traffic Signal Light -incandescent) • Omit Bid Item No. E8 (Traffic Signal Controller w/ cabinet – TS2) • Add Bid Item No. E22 (3-Head Traffic Signal Light – LED) • Add Bid Item No. E23 (Traffic Signal Controller w/ cabinet – LMD 40) • Add Bid Item No. E24 (3-M Opticom Pre-emption System) Hope VI Housing Re-hab Grant Program. Randy Hanson, Mills Construction, asked the City Council to consider supporting a HOPE VI Main Street Grant Application. Doris Roden provided the following additional information regarding the HOPE VI Main Street Program. She said a portion of Federal HUD HOPE VI funds are set aside for grants to small communities that have Main Street programs. Eligible communities must have a population of less than 50,000, and 100 or less physical public housing units. The purpose of the HOPE VI Main Street Program is to provide assistance to smaller communities in the development of affordable housing in connection with a Main Street revitalization effort. HOPE VI funding can be used as gap financing to reconfigure obsolete office/commercial space into income producing rental housing. Roden said Brookings meets the criteria for HOPE VI funding with a population under 50,000, no public housing units and a Main Street revitalization program, which we all know as Downtown Brookings Inc. There is $4 million available for 2008 HOPE VI Main Street grants. Only local governments may apply for the funding. Application must be submitted electronically to Grants.gov by August 18. Any other organization or property owner has to team with their city. The Housing Project may belong to a private owner, partnership, corporation, local government, Main Street organization, non-profit, etc. There is a mandatory 5% Applicant Match which can be in cash or in-kind. If the application was made for $1 million, then the 5% applicant match would be $50,000. In this project that match would come from the private developer AND/OR the city. For instance, if 40 parking spaces could be configured on the grounds of the property and 45 were required, the city City Council Packet August 26, 2008 61 could provide an in-kind match of five parking spots in the city parking lot. The city would need to document the value of those parking spaces for the application. The application would document the value that the private developer would put into the project. And the grant could help leverage other (non-Federal) funding sources – private funds, a private loan, building materials, construction, architectural and engineering work, etc. The Main Street portion of the HOPE VI Program was first offered in 2005. Five projects were awarded that year for approximately $500,000 each. In 2006, only one community applied and received $500,000. In 2007, the grant limit was raised to $1 million and three communities were awarded $1 million each. One of those communities was Oskaloosa, Iowa. They are developing the second floor of three adjoining Main Street storefront buildings into eight affordable housing units. Hanson said Teen Challenge of the Dakotas engaged Mills to do a new facility outside of town and needs to sell the existing facility and utilize those funds to start their fund raising efforts. Hanson said his company feels this building would be great for affordable living units near the downtown. The plan is to have 28 units. The chiropractic office will stay. He has hired a professional grant writer to do the paperwork. Weldon asked for clarification on the City’s current and long term obligations under this grant. Action on any documents related to this grant need to be scheduled for the August 12th. Hanson will provide additional information at that time. Resolution No. 62-08 – Real Estate Purchase Agreement. A motion was made by Reed, seconded by Whaley, to approve Resolution No. 62-08, a Resolution Authorizing the Execution of Real Estate Purchase Agreement. All present voted yes; motion carried. Resolution No. 62-08 Resolution Authorizing The Execution Of Real Estate Purchase Agreement BE IT RESOLVED by the City Council of the City of Brookings, South Dakota as follows: WHEREAS, the City of Brookings desires to purchase the following described property: Lot Fifteen (15), Block Twelve (12), of East Acres Second Addition to the City of Brookings, County of Brookings, State of South Dakota, and WHEREAS, the property has been offered for sale and the City of Brookings has received a proposed Purchase Agreement, the terms of which are satisfactory to the City of Brookings; NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Brookings, South Dakota, as follows: City Council Packet August 26, 2008 62 A. That the City acquire title to the above-described property pursuant to a Purchase Agreement with Jennifer K. Kastner and Greg R. Kastner for future land use needs of the City of Brookings, South Dakota; and B. That the Mayor, City Clerk and City Manager are authorized to execute the documents required to complete this transaction in accordance with this Resolution. Resolution No. 64-08 – Real Estate Purchase Agreement. A motion was made by Bartley seconded by Reed, to approve Resolution No. 64-08, a Resolution Authorizing the Execution of Real Estate Purchase Agreement. All present voted yes; motion carried. Resolution No. 64-08 Resolution Authorizing The Execution Of Real Estate Purchase Agreement BE IT RESOLVED by the City Council of the City of Brookings, South Dakota as follows: WHEREAS, the City of Brookings desires to purchase the following described property: Lot One (1) and the East Ten (10') Feet of Lot Two (2), Block Thirteen (13), of East Acres Second Addition to the City of Brookings, County of Brookings, State of South Dakota, and WHEREAS, the property has been offered for sale and the City of Brookings has received a proposed Purchase Agreement, the terms of which are satisfactory to the City of Brookings; NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Brookings, South Dakota, as follows: A. That the City acquire title to the above-described property pursuant to a Purchase Agreement with Eric Adams, Power of Attorney for Nevorah J. Adams, for future land use needs of the City of Brookings, South Dakota; and B. That the Mayor, City Clerk and City Manager are authorized to execute the documents required to complete this transaction in accordance with this Resolution. Liquor Store Report Analysis. At a recent council meeting Mike McClemans presented a report regarding the status of the Brookings Liquor Store and its future. Bill Purrington, Municipal Liquor Store Manager, presented the following report in response to questions raised by Council Member McClemans and others. Purrington provided a report that compared the present retail operation with a theoretical override operation. He said the retail sales from 2009-2021 are based on 2008 sales plus an increase in sales from the sale of alcoholic beverages only. He said this is an important point since this report compares the retail operation with a theoretical override operation in which an override is applied to alcoholic beverage purchases only. 2008 retail sales are on track to increase by $400,000. Retail income for 2008 was calculated by $400,000 by 22% (GP%), subtracting $20,000 City Council Packet August 26, 2008 63 (projected expense increase per year) and adding the 2007 retail income. For purposes of this comparison Purrington projected retail sales to increase each year by $300,000 through 2011 and by 7% per year from 2012-2021. Retail purchases for 2008 and beyond are calculated by dividing retail sales by 1.28 (our markup percentage). Override income is calculated by taking 10% of retail purchases. The yearly retail income is the profit from the yearly sales increase of alcoholic beverages, minus the yearly expense increase ($20,000), plus the previous year’s retail income. Using 2009 as an example, the calculation is: $300,000 (sales increase) x 22% (gross profit %) = $66,000 (profit from the yearly sales increase) - $20,000 (yearly expense increase) + $173,292(2008 retail income) = $219,292 (2009 retail income). Purrington said the crucial assumption in the calculation of retail income is that expenses will increase by no more than $20,000 per year. He believes this is a very realistic projection as the Liquor Store has made personnel adjustments which will realize substantial savings this year and in the future. The main reason he believes expense increases per year will stay under $20,000 is that the total of the store’s yearly lease increase and personnel expense increase will be less than $10,000 and these are the largest expenses. Retail income vs. override income; for example the override income exceeds retail income by $134,156 in 2007, by $99,638 in 2008, by $76,718 in 2009 and by $54,156 in 2010. In 2013 the trend reverses and retail income exceeds override income by $18,633 and increases to $119,068 in 2016 and $370,632 in 2021. A comparison was also made between the present override income of $438,486 plus the theoretical override income of $239,448 (2007 purchase amount x 10%) and the transfer amount of $370,000. The difference quoted was $307,934. However, the actual difference between the two operations is $134,156 which is the amount in the last column of this chart (2007). Comparing override income to retail income is more valid than comparing override income to the yearly transfer amount because the yearly transfer is not an operating revenue figure. It is simply how much of the revenue from the liquor store operation is transferred to the general fund. The total retail income for the years 2007-2016 is $3,444,497 and the total override income for the same period is $3,580,593. The total retail income for the years 2007-2021 is $7,706,254 and the total override income for the same period is $6,539,798 The reason why this report was extended through 2021 is to illustrate the long term potential of the retail operation. For instance, retail income in 2016 is $599,982 which is almost six times the retail income in 2007. This figure grows to over $1,000,000 in 2021. Even though total override income exceeds total retail income for the years 2007-2016 by $136,096 in 2016 there is a substantial turnaround in this amount for the years 2007-2021. For this time frame retail income exceeds override income by $1,166,456. In the conclusion of his report, Purrington said if the City continues to operate the Brookings Liquor Store with city employees at the present location it will make much more money in the long run than it would by leasing the store on an override basis. He believes that the City should negotiate a new long-term lease because of our profit potential. Another reason why he believes the City should continue to operate at its present location is because the facility is large enough to accommodate sales of $6,000,000 and more as projected in 2016. Another City Council Packet August 26, 2008 64 benefit of staying at the present location is that the store will not have any major capital expenditures, with the exception of cash register updates, for the next 20-40 years. The shelving and fixtures at the old store lasted over 30 years and the present shelving, flooring and other fixtures should last even longer. Purrington said another figure quoted earlier regarding the Liquor Store was $1,422,309. The assertion is that the Liquor Store would gain this much in the city treasury if it converted the Store’s inventory into cash and ceased operating a liquor store with city personnel. The $1,422,309 figure is broken down into $576,104 in inventory, $538,271 cash on hand and $307,934 profit difference that was quoted previously. If the City were to “cash out” today by converting the Liquor Store inventory into cash it would only receive roughly $575,000 from the sale of the inventory minus accounts payable obligations. The cash on hand figure is not potential income because it is already in the bank and as stated earlier the potential profit figure of $307,934 is not a valid number. The store’s accounts payable obligation would be benefits payable which is $58,699 plus any unpaid bills for merchandise. The City would also owe the balance of payments on a 10-year lease depending on whether or not someone would assume the lease. Thus, the City would gain between $400-500,000 in one-time money but would lose most of what was spent for leasehold improvements and fixtures which totaled almost $500,000. He illustrated in the chart that the store has great revenue potential as evidenced by the fact that its retail income in the year 2016 is projected to be almost six times more than it was in 2007. If the City were to “cash out” this potential revenue, which far exceeds the override potential revenue, will be lost forever. If someone other than the City operates the liquor store they will realize this potential and not the City. After reviewing this chart and narrative Purrington said he is confident that the City Council will come to the same conclusion that he did. In his opinion, continuing to operate a retail liquor store with city personnel is the very best option for the long term interests of the city of Brookings. Council Member McClemans said he had reviewed options that were considered for the liquor store and said the simplest and most profitable option would have been to allow another entity to lease the store. McClemans questioned Purrington’s gross profit margin projections for the store noting that the profit margin has been in the 3.5% range when it should be 8%. He suggested the City may have an opportunity to make more money through outlet/leased stores rather than the municipal store. McClemans noted that Purrington is projecting profits over 7% in 2012 and 2013. He asked how the store’s profitability would be increased. Purrington responded that sales are increasing every year which are added to the bottom line. Purrington said the store’s lease is low compared to other retail spaces. He said the store needs to grow into the building and the expenses. Customer counts continue to increase. City Council Packet August 26, 2008 65 Purrington questioned the legality of allowing more than one off-sale liquor operating agreement to separate entities in a local option community. Purrington responded to questions regarding capital investments made at the new location. He said the combined cost of structure improvements and fixtures and equipment was approximately $490,000. Those expenses are reflected in an annual depreciation of $43,000. There was discussion raised by Council Member Bartley regarding the differences between mark-up on the retail and wholesale sides of the business. He suggested there are other ways to achieve the 8% goal and that could be done through retail price increases rather than the override. Bartley felt that the City made a commitment to move to this location with a goal to increase sales. Retail prices can be adjusted to reach that goal. If prices get too high and sales drop, then adjustments can be made. He was not supportive of sourcing out the liquor store if it still provides a profit. He questioned why the city would lease it out and pass the 10% override to someone else. The City has made a significant investment in this new operation. City Manager Weldon said the Council’s goal is to reach an 8% net profit but it will take some time to get there. The liquor store now has one complete year of operating history in the new location, but it can’t make the leap to 8% that quickly. The city made a commitment to a new location and process and he feels the city would be best served to let the process work. There were additional capital expenses, but that isn’t unusual in new operations. The operating expenses aren’t out of line. Steps have been taken to reduce expenses including reduction in management personnel. They will also evaluate changes in mark-up and advertising. He recommended staying the course. There was consensus to reassess the liquor store on a quarterly basis. Adjourn. A motion was made by Bartley, seconded by McClemans, to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:50 p.m. CITY OF BROOKINGS Scott D. Munsterman, Mayor ATTEST: Shari Thornes, City Clerk City Council Packet August 26, 2008 66 CONSENT AGENDA #4 4C. Action on City/County E911 Budget. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: Consideration of approval of E-911 joint committee budget recommendation Attached is the proposed budget for the E-911 budget as recommended by the joint City/ County E911 Board. It is included as presented here in our proposed operating budget. Historically, the city and county have acted on this budget separately in advance of full budget adoption. Revenues for operating local dispatch centers come from a telephone tax that providers pay into a state fund. The state distributes the tax to county treasurers in counties that operate dispatch centers. Even though the City of Brookings operates the dispatch center for the city as well as outside the city limits, including smaller municipalities, the state sends funds to the county. The county forwards $170,000 of the telephone tax for operations of the dispatch center and we supplement the rest of the operating expenses from our sales tax revenue. For proposed budget 2009, that amount is $226,843. Brookings County retains some of the telephone tax for other county expenses such as their mapping and GIS programs. City Council Packet August 26, 2008 67 2007 Actual 2008 Amended Budget 2008 Estimated Account ENHANCED 911 2009 City Manager Proposed 2009 Proposed 8/12/2008 $ Incr Propos 2010 Proposed 150,000 170,000 170,000 214-000-4-338-05 County E911 170,000 170,000 0% 225,000 199,529 222,720 - 214-000-6-700-03 Transfer in Sales & Use 226,843 226,843 2% 225,000 349,529 392,720 170,000 Revenue & Transfer from funds 396,843 396,843 1% 450,000 238,684 275,229 275,229 214-000-5-101-00 Regular Pay 282,798 282,798 3% 294,110 5,969 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 0% 10,000 0 0 - 214-000-5-101-07 Clothing Allowance 0 0 100% 0 0 0 - 214-000-5-101-10 Wellness Benefit 240 240 100% 240 17,700 21,579 21,579 214-000-5-120-00 FICA 22,586 22,586 5% 23,489 14,880 17,066 17,066 214-000-5-121-09 Retirement 17,714 17,714 4% 18,423 49,468 69,565 69,565 214-000-5-123-00 Group Insurance 71,212 71,212 2% 78,333 696 766 766 214-000-5-130-00 Workmans Compensation 918 918 20% 918 327,398 394,205 118,976 Personnel Services Total 405,468 405,468 3% 425,513 3,850 3,850 3,850 214-000-5-424-01 Equipment Rental 3,850 3,850 0% 4,004 700 0 - 214-000-5-425-06 Maintenance Radio 0 0 0% 0 1,197 1,100 1,100 214-000-5-426-01 Office Supplies 1,250 1,250 14% 1,300 1,138 1,500 1,500 214-000-5-426-03 General Supplies 1,300 1,300 -13% 1,352 208 125 125 214-000-5-426-09 Subscriptions/Books 125 125 0% 130 1,011 900 900 214-000-5-426-17 Uniforms 1,200 1,200 33% 1,248 -136 0 - 214-000-5-427-01 Travel & Lodging 0 0 0% 0 218 0 - 214-000-5-427-02 Registration & Training 0 0 0% 0 2,840 2,700 2,700 214-000-5-428-01 Telephone 3,000 3,000 11% 3,120 528 800 800 214-000-5-429-01 Membership & Dues 650 650 -19% 676 169 0 - 214-000-5-442-09 Miscellaneous 0 0 0% 0 11,723 10,975 3,500 Operating Expense Total 11,375 11,375 4% 11,830 327,398 394,205 3,500 Personnel Services Total 405,468 405,468 3% 425,513 339,121 405,180 1,025 Expenditure Total 416,843 416,843 3% 437,343 10,408 -12,460 3,500 Net Revenue/Cost -20,000 -20,000 61% 12,657 34,792 22,332 38,292 Enhanced E911 Cash Balance 2,332 37,393 24,933 40,893 Unreserved Fund Balance City Council Packet August 26, 2008 68 CONSENT AGENDA #4 4D. Action to appoint an appointment to the Airport Board. TO: Brookings City Council Members FROM: Mayor Scott D. Munsterman RE: Appointment Recommendation I submit for your consideration the appointment of Orv Smidt to the Airport Board. Please note that additional information on these applicants is on file are available for inspection in the City Clerk's Office. Brookings Regional Airport Board Number of positions: One Position currently held by: Vacant (was held by Robb Sexauer) Term Length: 5 year Residency Requirement: No Purpose: The Airport Board is advisory to the city manager and council on matters concerning the city airport. Applications: 1. Orv Smidt 2. Judy McLaughlin 3. David L. Peterson Mayor’s Recommendation: ORV SMIDT City Council Packet August 26, 2008 69 Presentations/Reports/Special Requests: 5. INVITATION FOR A CITIZEN TO SCHEDULE TIME ON THE COUNCIL AGENDA FOR AN ISSUE NOT LISTED. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6. SDSU REPORT. City Council Packet August 26, 2008 70 Ordinances – 1st Readings **: ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. 7. Ordinance No. 33-08, 2009 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2009 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 9, 2008 Attached are the 2009 Budget Ordinance and the detailed 2009 Budget. The Brookings School District Subsidy in the amount of $207,200 has been added. The transfer to the Special Assessment Fund of $150,000 has been reduced to $100,000. The transfer to the Storm Drainage Fund for $200,000 has been reduced to $42,800. Because there is a time lag between the construction and the assessment being billed and collected the Special Assessment Fund may experience some cash flow problems. There are major issues within the Storm Drainage Fund and as a plan is adopted we will need to decide how we are going finance the capital improvements. Rita Thompson, Finance Manager t Ordinance No 33-08Fiscal Year 2009 Appropriation OrdinanceAn Ordinance appropriating Monies to Fund the necessary expenditures and liabilities ofthe City of Brookings for the 2009 Fiscal Year and providing for the annual tax levy and annual tax for all funds.Section IBE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA THAT the following funds are appropriated to meet the obligations of the Municipality: General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds General Government Policy & AdministrationMayor/Council59,759 59,759 City Manager159,008 159,008 Special Committees7,315 7,315 City Clerk/Elections229,674 229,674 City Attorney69,600 69,600 Total Policy & Administration525,356 - - - - - - - - - 525,356 Financial AdministrationFinance401,229 401,229 Human Resources Managemen189,249 189,249 Total Financial Administration590,478 - - - - - - - - - 590,478 OtherBuildings244,255 244,255 Data Processing131,930 131,930 Non-departmental168,692 168,692 Contributions to Other408,034 637,000 1,045,034 - - Total Other952,911 - 637,000 - - - - - - - 1,589,911 Total General Government2,068,745 - 637,000 - - - - - - - 2,705,745 Public SafetyPolice 2,480,331 2,480,331 Fire827,703 827,703 E-911- 416,843 416,843 Emergency Management4,000 4,000 Traffic Safety27,666 27,666 - - Total Public Safety3,339,700 - - - - 416,843 - - - - 3,756,543 71 General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds Public WorksCommunity Development352,024 352,024 Engineering412,781 412,781 Streets2,381,645 40,000 725,000 3,146,645 Storm Drainage526,331 526,331 Special Assessment Projects400,000 400,000 Total Public Works3,146,450 926,331 - 40,000 - - - - - 725,000 4,837,781 Health and WelfareAnimal Control92,634 92,634 Total Health and Welfare92,634 - - - - - - - - - 92,634 Culture & RecreationEvent Center- 1,607,615 1,607,615 Recreation804,127 804,127 Parks2,148,792 2,148,792 Forestry471,734 471,734 Library929,199 70,000 999,199 Historic Preservation28,600 28,600 - Boys & Girls Club Capital Improve100,000 100,000 Total Culture & Recreation4,382,452 - - 100,000 - - - 70,000 1,607,615 - 6,160,067 Conservation & DevelopmentIndustrial Development150,000 15,000 165,000 Promoting the City40,000 40,000 - Total Conservation & Development- 40,000 150,000 - - 15,000 - - - 205,000 Debt ServicePrinciple Payments1,678,0001,678,000 Interest Payments682,707 682,707 Service Costs1,200 1,200 Lease Payments- Total Debt Service- - - 2,361,907 - - - - - - 2,361,907 Total Appropriations13,029,981 926,331 677,000 2,651,907 - 416,843 15,000 70,000 1,607,615 725,000 20,119,677 72 e Estimate Fund Bal-12/31/082,395,668 1,035,665 425,083 4,701,683 602,393 40,893 2,236,882 128,473 37,393 - Total Revenues9,368,827 796,549 630,000 3,594,450 1,183,750 170,000 58,500 62,000 1,220,926 584,000 17,669,002 General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds Transfers OutFrom General to Airport153,000 153,000 From General to Swiftel Center300,000 300,000 From General to Edgebrook 145,000 145,000 From General to Special Assess100,000 100,000 From General to Storm Drainag42,800 42,800 From Public Improvement to Capital135,000 135,000 From Sales/Use Tax to Capital70,000 1,421,331 1,491,331 From Sales/Use Tax to E-911226,843 226,843 From Public Improv to Capital Project141,000 141,000 From BBB to I-29 Corridor20,000 20,000 From BBB to Swiftel Center16,689 16,689 Total Transfers Out740,800 - 36,689 346,000 1,648,174 - - - - - 2,771,663 SPECIAL RESERVES- TOTAL APPROPRIATIONS &TRANSFERS13,770,781 926,331 713,689 2,997,907 1,648,174 416,843 15,000 70,000 1,607,615 725,000 22,891,340 Section IIThe Following designates the application of funds derived from the sources indicated: Special Assessment Public Retail & Library Fines & Swiftel Capital Total All Funding General Storm Drainage BBB Tax Improvement Sales/Use Tax E-911 Industrial Donations Center Projects Funds 2007 Fund Balance7,896,907 712,408 417,793 6,169,173 1,562,710 33,325 1,878,745 144,025 37,393 - 18,852,479 11,604,132 - Taxes7,385,600 630,000 3,506,250 1,168,750 12,690,600 Special Assessments- 786,355 786,355 Licenses & Permits233,200 233,200 Intergovernmental439,780 - 170,000 609,780 Charges for Goods & Services432,104 432,104 Sale of Land- 50,000 50,000 Miscellaneous512,643 10,194 42,000 15,000 8,500 2,000 1,220,926 1,811,263 Grants/Donations299,500 46,200 30,000 584,000 959,700 Fines & Forfeitures66,000 30,000 96,000 73 Total Transfers In4,403,331 142,800 50,000 - - 226,843 - - 386,689 141,000 5,350,663 Proceeds from DebtTotal Debt ServiceTotal Means of Finance13,770,781 926,331 713,689 2,997,907 1,648,174 416,843 15,000 70,000 1,607,615 725,000 22,891,340 Fund Balance Retained2,397,045 1,048,683 391,394 5,298,226 137,969 20,893 2,280,382 120,473 37,393 - 11,732,458 Transfer in from General Fund145,000 153,000 298,000 Special Assessment Public Retail & Library Fines & Swiftel Capital Total All Funding General Storm Drainage BBB Tax Improvement Sales/Use Tax E-911 Industrial Donations Center Projects Funds Transfers InFrom General Fund142,800 300,000 442,800 From BBB16,689 16,689 From Utility1,842,000 50,000 1,892,000 From Liquor420,000 420,000 From Landfill440,000 440,000 From Sales/Use 1,556,331226,843 1,783,174 From Sales/Use-Capital Improvement70,000 141,000 211,000 From Research & Technology145,000 145,000 DebtSection IIIThe following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication.LiquorEdgebrookAtirpor Solid WasteSolid WasteR & T I-29Motor TOTALENTERPRISE FUNDSStoreGolfCollectionsDisposalCenterCorridorPool2007 Net Assets1,253,133 - 3,485,380 678,672 5,844,346 1,872,493 - 22,899 13,156,923 Estimated Retained Earnings 12/31/08143,378 - (4,034) (17,195) 4,654 (5,409) (16,165) 105,229 Net Sales1,279,000 308,450 8,800 935,500 2,000,050 4,531,800 Charges for Services4,200 4,200 Rental Income5,200 9,600 30,500 6,400 214,000 2,320 268,020 Interest Income5,000 1,000 20,000 600 52 26,652 Miscellaneous Income- 19,475 50,000 230,000 299,475 Grants/Loans3,227,070 3,227,070 Transfer in from SWD- Transfer in from BBB Fund20,000 20,000 74 Total Means of Finance for 20081,432,578 463,050 3,439,011 919,305 2,081,104 209,191 250,000 (13,793) 8,780,446 Total Expenses Before Transfer652,763 461,092 3,447,079 953,695 1,631,796 75,009 250,000 1,526 7,472,960 Transfer to SWCTotal Expenses & Transfers Out1,072,763 461,092 3,447,079 953,695 2,071,796 220,009 250,000 1,526 8,477,960 Estimated Ending Net Assets 20091,612,948 1,958 3,477,312 644,282 5,853,654 1,861,675 - 7,580 13,459,409 and State LawPublished: September 12, 2008Attest:City of BrookingsShari Thornes, City ClerkMayor, Scott Munstermanand after its passage and publication.County, in the manner provided for by law. The property tax levy is $2,400,000.LiquorEdgebrookAtirpor Solid WasteSolid WasteR & T I-29Motor TOTALENTERPRISE FUNDSStoreGolfCollectionsDisposalCenterCorridorPoolPersonal Services389,698 216,236 157,905 409,517 446,734 1,620,090 Operating Expenditures256,065 173,306 297,743 544,178 775,062 41,009 250,000 1,526 2,338,889 Capital Purchases/Projects7,000 71,550 2,991,431 - 410,000 34,000 3,513,981 Transfer to General Fund420,000 440,000 145,000 1,005,000 Section IVThe City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Auditor of Brookings Section VThe City Manager is hereby directed to administer the 2009 Budget in accordance with Established Policies, Ordinances, the City Charter, Section VIThis Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from First Reading: August 26, 2008Second Reading: September 9, 2008Approved and Adopted: September 9,200875 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos NONDEPARTMENTAL REVENUE 1,828,095 2,000,000 2,000,000 101-000-4-111-01 Current Real Estate Taxes 2,400,000 2,400,000 20% 2,620,000 20,089 - 20,000 101-000-4-111-02 Delinquent Real Estate Taxes 15,000 15,000 0% 20,500 1,922 2,100 2,218 101-000-4-111-07 Mobile Home Taxes 2,100 2,100 0% 3,000 82,475 85,000 85,000 101-000-4-111-09 Bank Franchise Taxes 66,000 66,000 -22% 68,640 2,335 2,500 2,500 101-000-4-119-01 Taxes/Penalties 2,500 2,500 0% 2,600 4,953,567 4,140,850 4,800,000 101-000-4-113-00 1st Penny Sales & Use Tax 4,675,000 4,675,000 13% 4,875,000 105,180 99,000 105,000 101-000-4-335-03 State Liquor Tax 105,000 105,000 6% 109,200 199,391 200,000 200,000 101-000-4-335-04 State/Hwy & Bridge Tax 200,000 200,000 0% 208,000 1,824 1,750 1,750 101-000-4-335-08 State/Amusement Tax 1,800 1,800 3% 1,872 63,434 65,000 65,000 101-000-4-338-01 County/Hwy & Bridge Tax 65,000 65,000 0% 67,600 17,980 17,000 17,000 101-000-4-338-03 County/Wheel Tax 17,000 17,000 0% 17,680 3,979 3,980 3,980 101-000-4-338-04 County/Road Tax 3,980 3,980 0% 4,139 24,300 24,250 24,250 101-000-4-221-01 Licenses/Liquor 25,500 25,500 5% 25,500 4,000 3,600 3,600 101-000-4-221-02 Licenses/Malt 3,600 3,600 0% 3,600 3,500 3,500 3,500 101-000-4-221-05 Licenses/Wine 3,500 3,500 0% 3,500 0- - 101-000-4-221-07 Licenses/Restaurant Liquor 18,500 18,500 100% 18,500 2,400 1,000 1,000 101-000-4-221-08 Licenses/Temporary Liquor 2,000 2,000 100% 2,000 200 100 100 101-000-4-221-09 Licenses/Liquor Transfers 100 100 0% 100 7,900 7,900 7,900 101-000-4-221-10 Licenses/Video Lottery 7,900 7,900 0% 7,900 4,610 4,500 4,500 101-000-4-221-11 Licenses/Temporary Merchants 4,500 4,500 0% 4,500 1,250 900 900 101-000-4-221-12 Licenses/Plumbers 900 900 0% 900 1,490 500 500 101-000-4-221-13 Licenses/Miscellaneous 500 500 0% 500 100,206 90,000 90,000 101-000-4-669-00 Franchise Fees 200,000 200,000 122% 200,000 158,739 200,000 100,000 101-000-4-661-00 Interest Income 120,000 120,000 -40% 150,000 107,797 50,000 50,000 101-000-4-661-01 Money Market Interest Income 50,000 50,000 0% 55,000 3,065 7,080 1,000 101-000-4-662-01 Rental Income 3,000 26,000 267% 26,000 39,857 24,000 24,000 101-000-4-662-12 Cell Tower Rental 30,258 30,258 26% 30,258 283 55,000 55,000 101-000-4-441-08 Reimbursed Expense 0 0 -100% 0 18,141 9,000 9,000 101-000-4-441-09 Miscellaneous 9,000 9,000 0% 9,000 31,487 5,000 1,460 101-000-4-669-08 Workers Compensation Refund 5,000 5,000 0% 5,000 397 8,000 - 101-000-4-691-40 Insurance Refunds 8,000 8,000 0% 8,000 0- 101-000-4-666-660 Other financing 49,500 49,500 100% 50,000 44,492 - - 101-000-6-700-00 Transfer in 0 0 0% 0 370,000 400,000 400,000 101-000-6-700-01 Transfer in from Liquor Fund 420,000 420,000 5% 440,000 500,000 425,000 425,000 101-000-6-700-02 Transfer in from Landfill 440,000 440,000 4% 440,000 543,890 960,767 960,767 101-000-6-700-04 Transfer in from Sales & Use 1,556,331 1,556,331 62% 1,520,000 145,000 145,000 145,000 101-000-6-700-05 Transfer in from Res & Tech 145,000 145,000 0% 145,000 1,741,000 1,707,000 1,752,000 101-000-6-700-08 Transfer in from BMU 1,842,000 1,842,000 8% 1,940,000 300,000 - - 101-000-6-700-16 Transfer in from Liq Cap Sale 0 0 0% 0 11,434,273 10,749,277 11,361,925 Revenue & Transfer from funds 12,498,469 12,521,469 16% 13,083,489 76 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos MAYOR AND COUNCIL 26,214 26,400 26,400 101-401-5-101-00 Regular Pay 30,600 30,600 16% 30,600 2,005 2,020 2,020 101-401-5-120-00 FICA 2,341 2,341 16% 2,341 145 162 162 101-401-5-123-00 Group Insurance 147 147 -9% 147 99 109 109 101-401-5-130-00 Workman's Compensation 118 118 8% 118 28,464 28,691 28,691 Personnel Services Total 33,206 33,206 16% 33,206 749 824 824 101-401-5-421-00 Insurance 880 880 7% 880 1,724 2,500 2,500 101-401-5-426-01 Office Supplies 3,673 3,673 47% 3,673 2,326 12,500 12,500 101-401-5-427-01 Travel & Lodging 12,500 12,500 0% 12,500 2,318 3,500 3,500 101-401-5-427-02 Registration & Training 3,500 3,500 0% 3,500 2,706 3,000 3,000 101-401-5-429-00 Miscellaneous 3,000 3,000 0% 3,000 400 0 - 101-401-5-429-01 Membership & Dues 0 0 0% 0 10,224 22,324 22,324 Operating Expense Total 23,553 23,553 6% 23,553 70,000 25,000 25,000 101-401-5-940-00 Other Capital 3,000 3,000 -88% 3,000 70,000 25,000 25,000 Capital Expense Total 3,000 3,000 -88% 3,000 108,688 76,015 76,015 Expenditure Total 59,759 59,759 -21% 59,759 HUMAN RIGHTS 300 500 500 101-402-4-446-10 Donations 500 500 0% 500 200 0 - 101-402-4-669-02 Miscellaneous Income 0 0 0% 0 500 500 500 Revenue Total 500 500 0% 500 582 600 600 101-402-5-426-01 Office Supplies 600 600 0% 600 85 0 - 101-402-5-427-01 Travel & Lodging 0 0 0% 0 2,774 3,600 3,600 101-402-5-428-00 Public Education 3,600 3,600 0% 3,600 3,441 4,200 4,200 Expenditure Total 4,200 4,200 0% 4,200 CITY CLERK 7,526 6,000 6,000 101-403-4-441-08 Reimbursed Expense 6,000 6,000 0% 6,000 7,526 6,000 6,000 Revenue Total 6,000 6,000 0% 6,000 85,423 113,818 113,818 101-403-5-101-00 Regular Pay 126,552 126,552 11% 131,614 270 0 - 101-403-5-101-10 Wellness 0 0 0% 0 5,536 8,708 8,708 101-403-5-120-00 FICA 9,843 9,843 13% 10,237 5,129 6,830 6,830 101-403-5-121-09 Retirement 7,720 7,720 13% 8,029 22,247 37,822 37,822 101-403-5-123-00 Group Insurance 39,182 39,182 4% 43,100 245 405 405 101-403-5-130-00 Workman's Compensation 480 480 19% 480 0 300 300 101-403-5-136-00 Wellness Reimbursement 720 720 140% 720 118,850 167,883 167,883 Personnel Services Total 184,497 184,497 10% 194,180 214 354 354 101-403-5-421-00 Insurance 377 377 6% 377 16,351 18,000 18,000 101-403-5-423-01 Publication & Recording Fees 18,000 18,000 0% 18,720 3,372 4,100 4,100 101-403-5-423-03 Ordinance & Codification Fees 4,100 4,100 0% 4,264 4,873 2,750 2,750 101-403-5-425-01 Maintenance Office Equipment 3,500 3,500 27% 3,640 3,075 4,050 4,050 101-403-5-426-01 Office Supplies 4,050 4,050 0% 4,212 6,416 8,500 8,500 101-403-5-426-02 Election Expense 8,700 8,700 2% 9,048 73 100 100 101-403-5-426-09 Subscriptions/Books 100 100 0% 104 30 4,400 4,400 101-403-5-427-01 Travel & Lodging 3,200 3,200 -27% 3,328 0 8,000 8,000 101-403-5-427-02 Registration & Training 1,000 1,000 -88% 1,040 948 2,000 2,000 101-403-5-428-01 Telephone 2,000 2,000 0% 2,080 115 150 150 101-403-5-429-01 Membership & Dues 150 150 0% 150 35,468 52,404 52,404 Operating Expense Total 45,177 45,177 -14% 46,963 0 4,000 4,000 101-403-5-920-00 Furniture and Equipment 3,000 0 -100% 0 2,330 3,000 3,000 101-403-5-950-01 Capital less than $5,000 0 0 -100% 5,000 2,330 7,000 7,000 Capital Expense Total 3,000 0 -100% 5,000 7,526 6,000 6,000 Revenue Total 6,000 6,000 0% 6,000 156,648 227,287 227,287 Expenditure Total 232,674 229,674 1% 246,143 77 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos DISABILITY COMMITTEE 634 600 600 101-404-5-426-01 Office Supplies 600 600 0% 600 00- 101-404-5-426-09 Subscriptions/Books 0 0 0% 0 491 650 650 101-404-5-427-01 Travel & Lodging 650 650 0% 650 1,613 1,720 1,720 101-404-5-428-00 Public Education 1,815 1,815 6% 1,815 05050 101-404-5-429-01 Membership & Dues 50 50 0% 50 2,738 3,020 3,020 Operating Expense Total 3,115 3,115 3% 3,115 2,738 3,020 3,020 Expenditure Total 3,115 3,115 3% 3,115 NON DEPARTMENTAL 0 28,000 28,000 101-405-5-856-61 Performance Pay 35,000 35,000 25% 35,000 15,000 126,446 126,446 101-405-5-422-03 Consulting/Engineering 25,000 25,000 -80% 5,000 13,223 0 - 101-405-5-429-01 Membership Dues 0 0 0% 0 5,616 5,897 5,897 101-405-5-429-20 1st District Dues 6,192 6,192 5% 6,501 3,748 3,500 3,500 101-405-5-856-45 Employee Recognition 3,500 3,500 0% 3,500 5,000 7,000 7,000 101-405-5-856-63 Volunteer Recognition/Open Gov 7,000 7,000 0% 7,000 8,891 10,000 - 101-405-5-856-96 Matching Grant Expense 15,000 15,000 50% 10,000 16,590 10,000 10,000 101-405-5-856-97 City Manager's Contingency Fnd 20,000 10,000 0% 10,000 0 54,328 54,328 101-405-5-856-99 Contingency Fund 60,000 60,000 10% 30,000 68,067 245,171 235,171 Operating Expense Total 171,692 161,692 -34% 107,001 4,082 5,100 5,100 101-405-5-920-01 Website Maintenance 7,000 7,000 37% 8,000 4,082 5,100 5,100 Total Capital 7,000 7,000 37% 8,000 72,149 250,271 240,271 Expenditure Total 178,692 168,692 -33% 115,001 CITY MANAGER 103,533 115,466 115,466 101-406-5-101-00 Regular Pay 111,842 111,842 -3% 116,316 3,750 3,300 3,300 101-406-5-101-06 Car Allowance 3,600 3,600 9% 3,744 00- 101-403-5-101-10 Wellness 240 240 100% 250 7,256 9,109 9,109 101-406-5-120-00 FICA 8,884 8,884 -2% 9,239 6,086 6,487 6,487 101-406-5-121-09 Retirement 6,968 6,968 7% 7,247 9,001 12,639 12,639 101-406-5-123-00 Group Insurance 11,345 11,345 -10% 12,480 289 318 318 101-406-5-130-00 Workman's Compensation 378 378 19% 378 129,915 147,319 147,319 Personnel Services Total 143,257 143,257 -3% 149,653 107 118 118 101-406-5-421-00 Insurance 126 126 7% 131 3,029 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 2,500 0% 2,600 0 300 300 101-406-5-426-09 Subscriptions/Books 500 500 67% 520 195 3,300 3,300 101-406-5-427-01 Travel & Lodging 7,000 7,000 112% 7,280 75 1,250 1,250 101-406-5-427-02 Registration & Training 1,750 1,750 40% 1,820 1,102 1,200 1,200 101-406-5-428-01 Telephone 1,200 1,200 0% 1,248 150 1,100 1,100 101-406-5-429-01 Membership & Dues 1,675 1,675 52% 1,742 952 0 - 101-406-5-429-09 Miscellaneous 0 0 0% 0 0 4,000 4,000 101-406-5-920-00 Furniture & Equipment 0 0 -100% 0 5,611 13,768 13,768 Operating Expense Total 14,751 14,751 7% 15,341 00- 101-406-5-950-01 Capital less than $5,000 1,000 1,000 100% 1,000 00- Capital Expense Total 1,000 1,000 100% 1,000 135,526 161,087 161,087 Expenditure Total 159,008 159,008 -1% 165,994 CITY ATTORNEY 10,106 0 - 101-412-5-422-01 Contracted Legal Services 0 0 0% 0 60,510 65,000 65,000 101-412-5-422-07 Contracted Services 67,600 67,600 4% 70,304 715 1,000 1,000 101-412-5-427-01 Travel & Lodging 1,000 1,000 0% 1,000 536 500 500 101-412-5-427-02 Registration & Training 500 500 0% 500 600 500 500 101-412-5-429-01 Membership & Dues 500 500 0% 500 72,468 67,000 67,000 Operating Expense Total 69,600 69,600 4% 72,304 72,468 67,000 67,000 Expenditure Total 69,600 69,600 4% 72,304 78 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos HUMAN RESOURCES 3,483 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000 0% 2,000 168 - - 101-414-4-441-11 Unclaimed Insurance Reimburse 0 0 0% 0 3,651 2,000 2,000 Revenue Total 2,000 2,000 0% 2,000 99,132 101,286 103,918 101-414-5-101-00 Regular Pay 107,119 107,119 6% 111,404 88 480 480 101-414-5-101-10 Wellness 480 480 0% 499 6,899 7,749 7,749 101-414-5-120-00 FICA 8,338 8,338 8% 8,672 5,950 6,078 6,235 101-414-5-121-09 Retirement 6,540 6,540 8% 6,802 15,619 17,708 17,779 101-414-5-123-00 Group Insurance 19,524 19,524 10% 21,476 300 330 330 101-414-5-130-00 Workman's Compensation 396 396 20% 396 5,493 6,450 3,793 101-414-5-135-00 Employee Assistance Program 4,100 4,100 -36% 4,100 133,483 140,081 140,284 Personnel Services Total 146,497 146,497 5% 153,348 214 236 236 101-414-5-421-00 Insurance 252 252 7% 262 426 3,225 3,225 101-414-5-422-03 Consulting & Engineering 3,000 3,000 -7% 3,120 3,520 4,500 3,480 101-414-5-422-14 Cafeteria Plan Adm Fee 4,365 4,365 -3% 4,540 8,380 6,900 6,900 101-414-5-423-01 Publication & Recording Fees 6,900 6,900 0% 7,176 0 400 400 101-414-5-425-01 Maintenance Office Equipment 400 400 0% 416 3,392 2,725 2,725 101-414-5-426-01 Office Supplies 2,800 2,800 3% 2,912 97 450 450 101-414-5-426-09 Subscriptions/Books 450 450 0% 468 2,259 3,225 3,225 101-414-5-427-01 Travel & Lodging 3,225 3,225 0% 3,354 1,653 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,275 0% 2,366 1,855 1,880 1,625 101-414-5-428-01 Telephone 1,635 1,635 -13% 1,700 730 700 700 101-414-5-429-01 Membership & Dues 700 700 0% 728 1,082 700 700 101-414-5-429-08 Postage 750 750 7% 780 2,824 1,000 1,000 101-414-5-429-09 Miscellaneous 1,000 1,000 0% 1,040 4,557 5,000 5,000 101-414-5-429-10 Safety Program Training 5,000 5,000 0% 5,200 1,123 3,000 3,000 101-414-5-429-15 In-House Training 4,000 4,000 33% 4,160 32,112 36,216 34,941 Operating Expense Total 36,752 36,752 1% 38,222 0 5,000 5,000 101-414-5-940-00 Other Capital 6,525 5,000 0% 0 2,237 1,500 1,500 101-414-5-950-01 Capital less than $5,000 1,000 1,000 -33% 5,000 2,237 6,500 6,500 Capital Expense Total 7,525 6,000 -8% 5,000 3,651 2,000 2,000 Revenue Total 2,000 2,000 0% 2,000 167,831 182,797 181,725 Expenditure Total 190,774 189,249 4% 196,571 79 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos FINANCE 90 - - 101-415-4-441-04 Professional Services 0 0 0% 0 514 - - 101-415-4-441-05 Reclaimed Income 0 0 0% 0 2,493 30,000 30,000 101-415-4-441-08 Reimbursed Expense 30,000 30,000 0% 30,000 197 150 - 101-415-4-669-02 Miscellaneous Income 150 150 0% 150 3,293 30,150 30,000 Revenue Total 30,150 30,150 0% 30,150 192,822 197,689 197,689 101-415-5-101-00 Regular Pay 205,275 205,275 4% 213,486 1,083 1,000 1,000 101-415-5-101-04 Overtime Pay 1,000 1,000 0% 1,040 00- 101-415-5-101-10 Wellness Benefit 0 0 0% 0 13,425 15,125 15,125 101-415-5-120-00 FICA 16,046 16,046 6% 16,688 11,634 11,863 11,863 101-415-5-121-09 Retirement 12,585 12,585 6% 13,088 32,763 37,158 37,158 101-415-5-123-00 Group Insurance 40,998 40,998 10% 45,098 513 564 564 101-415-5-130-00 Workman's Compensation 672 672 19% 672 0 720 - 101-415-5-136-00 Wellness Reimbursement 720 720 0% 720 252,240 264,119 263,399 Personnel Services Total 277,296 277,296 5% 290,792 428 531 531 101-415-5-421-00 Insurance 558 558 5% 580 26,679 37,500 37,500 101-415-5-422-02 Contracted Auditing Services 37,500 37,500 0% 39,000 00- 101-415-5-422-03 Consulting & Engineering 0 0 0% 0 22,925 24,000 24,000 101-415-5-422-07 Contracting Services 24,800 24,800 3% 25,792 2,117 1,500 1,500 101-415-5-423-01 Publication/Recording Fees 1,500 1,500 0% 1,560 500 0 - 101-415-5-425-01 Maintenance Office Equipment 0 0 0% 0 500 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 12,000 0% 12,480 5,805 6,000 5,000 101-415-5-426-01 Office Supplies 6,000 6,000 0% 6,240 594 400 400 101-415-5-426-09 Subscriptions/Books 600 600 50% 624 8,461 6,000 8,500 101-415-5-427-01 Travel & Lodging 7,400 7,400 23% 7,696 4,999 5,000 5,000 101-415-5-427-02 Registration & Training 5,000 5,000 0% 5,200 2,001 1,500 2,000 101-415-5-428-01 Telephone 2,000 2,000 33% 2,080 253 0 - 101-415-5-428-06 AS400 Service Line 0 0 0% 0 830 800 900 101-415-5-429-01 Membership & Dues 1,075 1,075 34% 1,118 76,092 95,231 97,331 Operating Expense Total 98,433 98,433 3% 102,370 23,384 25,000 25,000 101-415-5-940-00 Other Capital 25,000 25,000 0% 25,000 00- 101-415-5-950-01 Capital less than $5,000 500 500 100% 0 23,384 25,000 25,000 Capital Expense Total 25,500 25,500 2% 25,000 3,293 30,150 30,000 Revenue Total 30,150 30,150 0% 30,150 351,716 384,350 390,730 Expenditure Total 401,229 401,229 4% 418,162 80 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos INFORMATION TECHNOLOGY 230 1,000 1,000 101-416-4-441-08 Technical Services 1,000 1,000 0% 1,000 230 1,000 1,000 Revenue Total 1,000 1,000 0% 1,000 35,296 39,778 39,778 101-416-5-101-00 Regular Pay 41,629 41,629 5% 41,629 210 2,500 2,500 101-416-5-101-04 Overtime Pay 2,500 2,500 0% 2,500 56 240 240 101-416-5-101-10 Wellness Benefit 240 240 0% 240 2,594 3,043 3,043 101-416-5-120-00 FICA 3,364 3,364 11% 3,364 2,134 2,387 2,387 101-416-5-121-09 Retirement 2,639 2,639 11% 2,639 3,591 4,231 4,231 101-416-5-123-00 Group Insurance 4,595 4,595 9% 4,595 148 163 163 101-416-5-130-00 Workman's Compensation 192 192 18% 192 44,029 52,342 52,342 Personnel Services Total 55,159 55,159 5% 55,159 107 118 118 101-416-5-421-00 Insurance 126 126 7% 131 505 5,000 5,000 101-416-5-422-07 Software Services 5,000 5,000 0% 5,200 5,722 2,000 2,000 101-416-5-426-01 Office Supplies 3,000 3,000 50% 3,120 0 500 500 101-416-5-426-09 Subscriptions/Books 500 500 0% 520 723 2,000 2,000 101-416-5-427-01 Travel & Lodging 2,000 2,000 0% 2,080 0 500 500 101-416-5-427-02 Registration & Training 500 500 0% 520 4,498 6,700 6,700 101-416-5-428-01 Telephone 16,420 16,420 145% 17,077 0 700 700 101-416-5-428-06 AS400 Service Line 0 0 -100% 0 0 200 200 101-416-5-429-01 Memberships & Dues 200 200 0% 208 11,555 17,718 17,718 Operating Expense Total 27,746 27,746 57% 28,856 4,608 4,000 4,000 101-416-5-920-00 Furniture & Equipment 0 0 -100% 0 26,719 24,000 24,000 101-416-5-940-00 Other Capital 12,000 12,000 -50% 0 1,575 0 - 101-416-5-950-01 Capital less than $5,000 16,000 16,000 100% 0 0 4,000 4,000 101-403-5-920-00 Furniture and Equipment 3,000 3,000 -25% 3,000 0 5,000 5,000 101-414-5-940-00 Other Capital 1,525 1,525 -70% 2,525 00- 101-415-5-950-01 Capital less than $5,000 1,000 1,000 100% 0 101-418-5-950-01 Capital less than $5,000 3,000 3,000 3,000 3,351 3,000 5,000 101-419-5-950-01 Capital less than $5,000 5,000 5,000 67% 5,000 23,045 3,875 3,875 101-421-5-950-01 Capital less than $5,000 3,000 3,000 -23% 2,000 0 16,000 16,000 101-422-5-940-00 Other Capital 0 0 -100% 8,000 0 2,300 1,464 101-431-5-920-00 Furniture & Equipment 3,000 3,000 30% 0 00- 101-452-5-950-01 Capital less than $5,000 1,500 1,500 100% 40,000 32,903 28,000 28,000 Capital Expense Total 49,025 49,025 75% 63,525 230 1,000 1,000 Revenue Total 1,000 1,000 0% 1,000 88,486 98,060 98,060 Expenditure Total 131,930 131,930 35% 147,540 GENERAL GOVERNMENT BUILDINGS 9,141 10,055 7,620 101-417-5-421-00 Insurance 10,370 10,370 3% 10,785 0 520 520 101-417-5-422-03 Consulting/design ADA entry 15,536 15,536 2888% 0 2,386 2,550 2,550 101-417-5-424-01 Equipment Rental 2,630 2,630 3% 2,735 2,775 2,750 2,750 101-417-5-425-01 Maintenance Office Equipment 2,578 2,578 -6% 2,681 1,214 1,140 1,140 101-417-5-425-04 Maintenance Equipment 1,176 1,176 3% 1,223 8,439 9,400 9,400 101-417-5-425-05 Maintenance Building 9,694 9,694 3% 10,082 2,949 5,200 5,200 101-417-5-426-03 General Supplies 5,363 5,363 3% 5,578 1,609 1,740 1,740 101-417-5-426-04 Cleaning Supplies 1,794 1,794 3% 1,866 2,028 2,050 2,050 101-417-5-428-01 Telephone 2,114 2,114 3% 2,199 24,167 21,390 25,000 101-417-5-428-02 Electric & Water 26,000 26,000 22% 28,000 10,491 12,530 12,530 101-417-5-428-03 Heat 13,000 13,000 4% 14,000 13,080 13,000 13,000 101-417-5-429-03 Cleaning Services 15,000 15,000 15% 20,000 78,279 82,325 83,500 Operating Expense Total 105,255 105,255 28% 99,148 60,560 51,500 59,489 101-417-5-911-00 Buildings & Structures 115,500 115,500 124% 241,000 41,703 7,500 7,500 101-417-5-920-00 Furniture & Equipment 3,000 18,000 140% 5,000 00- 101-417-5-930-00 Machinery & Auto Equipment 5,500 5,500 100% 0 0 9,989 2,000 101-417-5-940-00 Other Capital 0 0 -100% 0 102,263 68,989 68,989 Capital Expense Total 124,000 139,000 101% 246,000 180,542 151,314 152,489 Expenditure Total 229,255 244,255 61% 345,148 81 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos COMMUNITY DEVELOPMENT 101-418-4-221-06 Housing Licenses 8,500 8,500 8,840 101-418-4-441-01 Zoning & Subdivision Fees 8,250 8,250 8,580 101-418-4-441-02 Publication Fees 52 52 54 101-418-4-441-08 Reimbursed Expense 0 0 0 101-418-4-441-09 Miscellaneous 215 215 224 0 0 Revenue Total 17,017 17,017 17,698 101-418-5-101-00 Regular Pay 242,126 242,126 251,811 101-418-5-101-04 Overtime Pay 101-418-5-101-10 Wellness Benefit 500 500 520 101-418-5-120-00 FICA 18,619 18,619 19,364 101-418-5-121-09 Retirement 14,603 14,603 15,187 101-418-5-123-00 Group Insurance 43,352 43,352 47,687 101-418-5-130-00 Workman's Compensation 2,280 2,280 2,280 0 0 Personnel Services Total 321,480 321,480 336,849 101-418-5-421-00 Insurance 1,424 1,424 1,481 101-418-5-423-01 Publication/Recording Fees 500 500 520 101-418-5-426-01 Office Supplies 4,000 4,000 4,160 101-418-5-426-03 General Supplies 1,500 1,500 1,560 101-418-5-426-05 Photographic Supplies 100 100 104 101-418-5-426-09 Subscriptions/Books 1,000 1,000 1,040 101-418-5-427-01 Travel & Lodging 2,500 2,500 2,600 101-418-5-427-02 Registration & Training 1,500 1,500 1,560 101-418-5-428-01 Telephone 2,520 2,520 2,621 101-418-5-429-01 Membership & Dues 500 500 520 0 0 Operating Expense Total 15,544 15,544 16,166 101-418-5-920-00 Buildings 10,000 10,000 0 101-418-5-920-00 Furniture & Equipment 5,000 5,000 0 101-418-5-950-01 Capital less than $5,000 0 0 0 0 0 Capital Expense Total 15,000 15,000 0 Revenue Total 17,017 17,017 100% 17,698 0 0 Expenditure Total 352,024 352,024 100% 353,015 82 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos ENGINEERING 9,656 8,000 10,000 101-419-4-221-06 Housing Licenses 0 0 -100% 0 158,955 150,000 150,000 101-419-4-223-01 Building Permits/Engineer Fees 154,700 154,700 3% 165,000 10,884 8,000 8,000 101-419-4-441-01 Zoning & Subdivision Fees 0 0 -100% 0 75 50 50 101-419-4-441-02 Publication Fees 52 52 4% 54 1,054 100 100 101-419-4-441-08 Reimbursed Expense 105 105 5% 109 1,278 500 500 101-419-4-441-09 Miscellaneous 515 515 3% 536 181,902 166,650 168,650 Revenue Total 155,372 155,372 -7% 165,699 352,925 416,575 416,575 101-419-5-101-00 Regular Pay 276,800 276,800 -34% 287,872 14,819 9,400 9,400 101-419-5-101-01 Temporary Pay 9,700 9,700 3% 10,088 166 500 500 101-419-5-101-04 Overtime Pay 500 500 0% 520 854 500 500 101-419-5-101-10 Wellness Benefit 500 500 0% 500 25,968 32,664 32,664 101-419-5-120-00 FICA 22,294 22,294 -32% 23,186 21,226 25,055 25,055 101-419-5-121-09 Retirement 16,903 16,903 -33% 17,579 55,226 75,742 75,742 101-419-5-123-00 Group Insurance 38,475 38,475 -49% 42,323 5,378 4,050 4,050 101-419-5-130-00 Workman's Compensation 3,931 3,931 -3% 3,931 476,561 564,486 564,486 Personnel Services Total 369,103 369,103 -35% 385,998 5,309 6,609 6,609 101-419-5-421-00 Insurance 6,196 6,196 -6% 6,444 1,500 675 675 101-419-5-422-03 Consulting/Engineering 696 696 3% 724 00- 101-419-5-422-03 Bike Routes 0 10,000 100% 10,000 300 310 310 101-419-5-422-09 Testing Services 320 320 3% 333 1,093 900 900 101-419-5-423-01 Publication/Recording Fees 500 500 -44% 520 801 1,020 1,020 101-419-5-425-01 Maintenance Office Equipment 1,052 1,052 3% 1,094 368 1,020 1,020 101-419-5-425-02 Maintenance Motor Vehicles 1,052 1,052 3% 1,094 134 230 230 101-419-5-425-04 Maintenance of Equipment 237 237 3% 246 6,830 8,000 8,000 101-419-5-426-01 Office Supplies 7,000 7,000 -13% 7,280 3,199 3,000 3,000 101-419-5-426-03 General Supplies 2,500 2,500 -17% 2,600 0 100 100 101-419-5-426-05 Photographic Supplies 103 103 3% 107 1,915 2,000 2,000 101-419-5-426-09 Subscriptions/Books 2,063 2,063 3% 2,146 1,917 1,500 1,500 101-419-5-426-10 Gasoline 1,547 1,547 3% 1,609 74 300 300 101-419-5-426-12 Tires 309 309 3% 321 3,487 4,000 4,000 101-419-5-427-01 Travel & Lodging 3,000 3,000 -25% 3,120 820 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,000 0% 2,080 5,493 5,300 5,300 101-419-5-428-01 Telephone 3,700 3,700 -30% 3,848 930 1,360 1,360 101-419-5-429-01 Membership & Dues 1,403 1,403 3% 1,459 34,168 38,324 38,324 Operating Expense Total 33,678 43,678 14% 45,025 16,781 0 - 101-419-5-920-00 Furniture & Equipment 0 0 0% 0 0 0 101-419-5-930-00 Machinery & Auto Equipment 0 0 15,000 3,351 3,000 5,000 101-419-5-950-01 Capital less than $5,000 0 0 0% 0 20,132 3,000 5,000 Capital Expense Total 0 0 -100% 15,000 181,902 166,650 168,650 Revenue Total 155,372 155,372 -7% 165,699 530,861 605,810 607,810 Expenditure Total 402,781 412,781 -32% 446,024 83 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos POLICE DEPARTMENT 19,827 20,000 20,000 101-421-4-334-09 Grants 20,000 20,000 0% 0 1,719 1,800 1,800 101-421-4-442-08 Alarm Surcharges 1,800 1,800 0% 1,872 11,000 - - 101-421-4-446-10 Donations 0 0 0% 0 0 3,000 3,000 101-421-4-446-11 Dare Donations 3,000 3,000 0% 3,120 23,347 25,000 25,000 101-421-4-551-00 Court Fines 26,000 26,000 4% 27,040 34,890 35,000 35,000 101-421-4-555-00 Parking Fines 35,000 35,000 0% 36,400 4,795 6,000 6,000 101-421-4-441-08 Reimbursed Expense 6,000 6,000 0% 6,240 1,987 1,400 1,400 101-421-4-442-09 Miscellaneous 1,400 1,400 0% 1,456 0 8,500 8,500 101-421-4-664-00 Sale of Fixed Assets 8,500 8,500 0% 8,500 97,564 100,700 100,700 Revenue Total 101,700 101,700 1% 84,628 1,343,777 1,425,369 1,425,369 101-421-5-101-00 Regular Pay 1,482,818 1,482,818 4% 1,582,412 17,355 0 - 101-421-5-101-01 Temporary Pay 0 0 0% 0 37,171 50,000 50,000 101-421-5-101-04 Overtime Pay 55,000 55,000 10% 57,200 1,400 1,500 1,500 101-421-5-101-07 Clothing Allowance 1,750 1,750 17% 1,820 80 200 200 101-421-5-101-10 Wellness Benefit 500 500 150% 520 101,080 113,035 113,035 101-421-5-120-00 FICA 118,430 118,430 5% 126,249 108,716 116,744 116,744 101-421-5-121-09 Retirement 122,537 122,537 5% 130,661 303,449 362,060 362,060 101-421-5-123-00 Group Insurance 380,516 380,516 5% 435,859 39,188 35,107 35,107 101-421-5-130-00 Workman's Compensation 49,602 49,602 41% 51,586 1,952,217 2,104,015 2,104,015 Personnel Services Total 2,211,153 2,211,153 5% 2,386,307 20,373 19,611 19,611 101-421-5-421-00 Insurance 23,387 23,387 19% 24,322 5,045 3,000 3,000 101-421-5-422-03 Consulting/Engineering 6,395 6,395 113% 6,651 1,722 1,500 1,500 101-421-5-422-06 Medical Services 1,500 1,500 0% 1,560 2,102 1,000 1,000 101-421-5-422-09 Testing Services 1,500 1,500 50% 1,560 664 1,000 1,000 101-421-5-424-01 Equipment Rental 1,000 1,000 0% 1,040 1,783 1,000 1,000 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000 100% 2,080 19,480 12,998 12,998 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,000 54% 20,800 942 1,000 1,000 101-421-5-425-06 Maintenance Radio 1,000 1,000 0% 1,040 5,285 8,000 8,000 101-421-5-426-01 Office Supplies 8,000 8,000 0% 8,320 14,912 18,000 18,000 101-421-5-426-03 General Supplies 18,000 18,000 0% 18,720 462 800 800 101-421-5-426-05 Photographic Supplies 1,000 1,000 25% 1,040 388 500 500 101-421-5-426-09 Subscriptions/Books 500 500 0% 520 49,744 33,000 33,000 101-421-5-426-10 Gasoline 65,000 65,000 97% 67,600 1,921 3,449 3,449 101-421-5-426-12 Tires 3,500 3,500 1% 3,640 9,875 10,000 10,000 101-421-5-426-17 Uniforms 11,000 11,000 10% 11,440 4,087 3,000 3,000 101-421-5-427-01 Travel & Lodging 4,900 4,900 63% 5,096 2,605 2,800 2,800 101-421-5-427-02 Registration & Training 8,000 8,000 186% 8,320 7,317 6,700 6,700 101-421-5-427-03 Gun Range Training Expenses 5,000 5,000 -25% 5,200 8,405 9,700 9,700 101-421-5-428-01 Telephone 9,700 9,700 0% 10,088 616 800 800 101-421-5-429-01 Membership & Dues 800 800 0% 832 45 500 500 101-421-5-429-09 Reserve Expenses 1,000 1,000 100% 1,040 3,192 3,442 1,500 101-421-5-429-10 Dare Expenditures 3,000 3,000 -13% 3,120 160,965 141,800 139,858 Operating Expense Total 196,182 196,182 38% 204,029 0 7,000 7,000 101-421-5-920-00 Furniture & Equipment 4,000 4,000 -43% 2,000 69,162 53,786 53,786 101-421-5-930-00 Machinery & Auto Equipment 58,786 58,786 9% 79,000 23,045 3,875 3,875 101-421-5-950-01 Capital less than $5,000 10,210 10,210 163% 42,810 92,207 64,661 64,661 Capital Expense Total 72,996 72,996 13% 123,810 97,564 100,700 100,700 Revenue Total 101,700 101,700 1% 84,628 2,205,389 2,310,476 2,308,534 Expenditure Total 2,480,331 2,480,331 7% 2,714,147 84 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos FIRE DEPARTMENT 46,984 47,000 101-422-4-335-06 Fire Insurance Premium 47,000 47,000 100% 49,000 25,885 - - 101-422-4-334-09 Grants 0 0 0% 0 7- - 101-422-4-342-03 Fines/Fees 0 0 0% 0 10,170 - - 101-422-4-446-10 Donations 0 0 0% 0 1,748 - - 101-422-4-441-08 Reimbursed Expense 500 500 0% 500 84,793 0 47,000 Revenue Total 47,500 47,500 100% 49,500 143,817 152,183 152,183 101-422-5-101-00 Regular Pay 158,455 158,455 4% 164,793 1,560 10,000 10,000 101-422-5-101-01 Temporary Pay 10,000 10,000 0% 10,000 400 950 950 101-422-5-101-05 On Call Pay 2,000 2,000 111% 2,000 650 650 650 101-422-5-101-09 Stipend 600 600 -8% 600 10,233 12,740 12,740 101-422-5-120-00 FICA 13,874 13,874 9% 14,429 10,812 11,598 11,598 101-422-5-121-09 Retirement 12,405 12,405 7% 12,901 91,984 92,000 45,000 101-422-5-121-10 Retirement/Volunteer Firemen 92,000 92,000 0% 94,000 30,114 34,177 34,177 101-422-5-123-00 Group Insurance 37,543 37,543 10% 41,297 9,494 10,444 10,444 101-422-5-130-00 Workman's Compensation 11,240 11,240 8% 11,240 1,727 2,500 2,500 101-422-5-136-00 Wellness Reimbursement 2,500 2,500 0% 2,500 300,791 327,242 280,242 Personnel Services Total 340,617 340,617 4% 353,761 16,110 16,835 19,825 101-422-5-421-00 Insurance 23,598 23,598 40% 24,542 385 500 500 101-422-5-422-06 Medical Services 4,058 4,058 712% 4,220 1,912 3,100 3,100 101-422-5-422-07 Contracting Services 4,000 4,000 29% 4,160 81,305 82,110 82,110 101-422-5-424-04 Hydrant Rental 83,835 83,835 2% 87,188 69 300 300 101-422-5-425-01 Maintenance Office Equipment 600 600 100% 624 1,799 1,500 700 101-422-5-425-02 Maintenance Motor Vehicles 1,000 1,000 -33% 1,040 3,731 4,500 4,500 101-422-5-425-03 Maintenance Trucks 4,500 4,500 0% 4,680 4,701 3,000 3,000 101-422-5-425-04 Maintenance Equipment 6,000 6,000 100% 6,240 1,267 2,000 2,000 101-422-5-425-05 Maintenance Buildings 2,000 2,000 0% 2,080 3,352 5,000 2,500 101-422-5-425-06 Maintenance Radio 4,000 4,000 -20% 4,160 6,190 4,000 3,000 101-422-5-426-01 Office Supplies 4,000 4,000 0% 4,160 34,440 32,000 28,835 101-422-5-426-03 General Supplies 32,000 32,000 0% 33,280 326 500 300 101-422-5-426-04 Cleaning Supplies 300 300 -40% 312 406 150 50 101-422-5-426-05 Photographic Supplies 150 150 0% 156 1,307 1,200 1,200 101-422-5-426-09 Subscriptions/Books 1,200 1,200 0% 1,248 9,917 8,000 8,000 101-422-5-426-10 Gasoline 12,000 12,000 50% 12,480 60 500 500 101-422-5-426-11 Oil & Grease Supplies 700 700 40% 728 1,200 1,000 1,000 101-422-5-426-12 Tires 1,000 1,000 0% 1,040 6,335 12,000 12,000 101-422-5-426-17 Uniforms & Clothing 14,000 14,000 17% 14,560 129 1,500 200 101-422-5-426-28 Extinguishing Agents 500 500 -67% 520 3,869 5,000 5,000 101-422-5-426-29 Propane 5,000 5,000 0% 5,200 13,894 14,000 14,000 101-422-5-427-01 Travel & Lodging 15,000 15,000 7% 15,600 6,470 7,500 7,500 101-422-5-427-02 Registration & Training 8,500 8,500 13% 8,840 4,446 5,000 5,000 101-422-5-428-01 Telephone 5,000 5,000 0% 5,200 9,898 10,500 10,500 101-422-5-428-02 Electric & Water 11,000 11,000 5% 11,440 965 2,000 2,000 101-422-5-429-01 Memberships & Dues 2,000 2,000 0% 2,080 867 2,500 8,576 101-422-5-429-06 Fire Hose Replacement 2,500 2,500 0% 2,600 653 100 100 101-422-5-429-08 Postage 500 500 400% 520 10 0 - 101-422-5-429-09 Miscellaneous 0 0 0% 0 5,724 5,000 5,000 101-422-5-429-10 Fire Safety Promotion 5,000 5,000 0% 5,200 221,734 231,295 231,296 Operating Expense Total 253,941 253,941 10% 264,099 0 25,885 25,885 101-422-5-920-00 Furniture & Equipment 0 0 -100% 10,000 168,315 158,145 158,145 101-422-5-930-00 Machinery & Auto Equipment 208,145 208,145 32% 603,145 0 16,000 16,000 101-422-5-940-00 Other Capital 25,000 25,000 56% 25,000 168,315 200,030 200,030 Capital Expense Total 233,145 233,145 17% 638,145 84,793 0 47,000 Revenue Total 47,500 47,500 100% 49,500 690,840 758,567 711,568 Expenditure Total 827,703 827,703 9% 1,256,004 85 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos EMERGENCY MANAGEMENT 446 450 450 101-426-5-428-01 Telephone 500 500 11% 520 1,529 1,800 1,800 101-426-5-428-02 Electric & Water 1,800 1,800 0% 1,872 722 500 500 101-426-5-428-08 Sirens 1,700 1,700 240% 1,768 2,697 2,750 2,750 Expenditure Total 4,000 4,000 45% 4,160 TRAFFIC SAFETY 2,691 3,200 3,200 101-428-4-442-10 Safety Town 3,200 3,200 0% 3,328 1,225 1,000 1,000 101-428-4-446-10 Donations 1,000 1,000 0% 1,040 3,916 4,200 4,200 Revenue Total 4,200 4,200 4,368 13,752 20,000 20,000 101-428-5-101-01 Temporary Pay 20,600 20,600 3% 21,424 1,052 1,530 1,530 101-428-5-120-00 FICA 1,576 1,576 3% 1,639 525 578 578 101-428-5-130-00 Workman's Compensation 690 690 19% 718 0 400 400 101-428-5-429-09 Miscellaneous 400 400 0% 416 3,945 4,000 4,000 101-428-5-856-21 Traffic Safety Expenses 4,400 4,400 10% 4,576 19,274 26,508 26,508 Expenditure Total 27,666 27,666 4% 28,773 3,916 4,200 4,200 Revenue Total 4,200 4,200 4,368 19,274 26,508 26,508 Expenditure Total 27,666 27,666 4% 28,773 STREET 7,563 0 - 101-431-4-334-09 Grants 0 0 0% 0 3,063 10,000 10,000 101-431-4-441-08 Reimbursed Expense 10,000 10,000 0% 10,000 18,221 16,000 16,000 101-431-4-443-09 Miscellaneous 16,000 16,000 0% 16,000 800 0 - 101-431-4-664-00 Sale of Fixed Assets 50,000 50,000 100% 0 29,647 26,000 26,000 Revenue Total 76,000 76,000 192% 26,000 535,834 543,042 543,042 101-431-5-101-00 Regular Pay 575,921 575,921 6% 615,264 18,452 23,000 23,000 101-431-5-101-01 Temporary Pay 20,000 20,000 -13% 20,000 18,069 25,000 25,000 101-431-5-101-04 Overtime Pay 25,000 25,000 0% 25,000 120 0 - 101-431-5-101-05 On Call Pay 0 0 0% 0 00- 101-431-5-101-07 Clothing Allowance 0 0 0% 0 00- 101-431-5-101-09 Stipend 0 0 0% 0 96 250 250 101-431-5-101-10 Wellness Benefit 250 250 0% 250 41,066 45,215 45,215 101-431-5-120-00 FICA 48,455 48,455 7% 52,023 33,232 35,463 35,463 101-431-5-121-09 Retirement 36,503 36,503 3% 39,210 83,228 94,735 94,735 101-431-5-123-00 Group Insurance 128,528 128,528 36% 141,319 26,723 22,313 22,313 101-431-5-130-00 Workman's Compensation 31,554 31,554 41% 31,554 756,820 789,018 789,018 Personnel Services Total 866,211 866,211 10% 924,620 86 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 32,562 31,257 31,257 101-431-5-421-00 Insurance 35,811 35,811 15% 37,243 0 500 500 101-431-5-422-06 Medical Services 500 500 0% 520 43,240 55,000 55,000 101-431-5-422-07 Contracting Services 55,000 55,000 0% 57,200 446 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600 0% 624 0 0 1,300 101-431-5-423-01 Publication/Recording Fees 0 0 0% 0 1,287 1,300 - 101-431-5-423-05 Advertising/Promotion Fees 1,341 1,341 3% 1,395 450 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650 0% 676 6,692 8,000 10,000 101-431-5-425-03 Maintenance Trucks 8,000 8,000 0% 8,320 30,136 23,000 23,000 101-431-5-425-04 Maintenance of Equipment 5,720 5,720 -75% 5,949 3,257 3,000 3,000 101-431-5-425-05 Maintenance Buildings 1,000 1,000 -67% 1,040 714 700 700 101-431-5-425-06 Maintenance Radio 722 722 3% 751 00- 101-431-5-425-11 Maintenance Sweeper 18,000 18,000 100% 18,720 7,433 20,000 20,000 101-431-5-425-13 Maintenance Curb & Gutter 40,000 40,000 100% 41,600 128,801 180,000 180,000 101-431-5-425-14 Maintenance Street Sealing 192,000 192,000 7% 205,000 2,230 2,000 2,000 101-431-5-426-01 Office Supplies 2,063 2,063 3% 2,146 12,942 12,500 14,000 101-431-5-426-03 General Supplies 12,891 12,891 3% 13,407 1,233 1,100 1,200 101-431-5-426-04 Cleaning Supplies 1,134 1,134 3% 1,179 37,887 50,000 50,000 101-431-5-426-10 Gasoline 60,000 60,000 20% 62,400 2,300 3,000 5,000 101-431-5-426-11 Oil & Grease Supplies 3,094 3,094 3% 3,218 13,541 6,500 7,500 101-431-5-426-12 Tires 9,500 9,500 46% 9,880 28,636 32,500 32,500 101-431-5-426-13 Diesel Fuel 36,000 36,000 11% 37,440 270 1,000 1,000 101-431-5-426-15 Chemicals 1,031 1,031 3% 1,072 1,910 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500 0% 2,600 5,598 6,900 6,900 101-431-5-426-18 Gravel 7,116 7,116 3% 7,401 54,825 50,000 50,000 101-431-5-426-19 Bituminous Material 60,000 60,000 20% 62,400 3,985 8,000 8,000 101-431-5-426-20 Dust Control 8,250 8,250 3% 8,580 27,863 28,000 28,000 101-431-5-426-22 Salt & Calcium Chloride 28,000 28,000 0% 29,120 9,206 10,000 10,000 101-431-5-426-23 Sand 10,313 10,313 3% 10,726 13,444 21,000 21,000 101-431-5-426-24 Street & Traffic Signals 41,657 41,657 98% 43,323 101 500 500 101-431-5-427-01 Travel & Lodging 1,000 1,000 100% 1,040 445 500 500 101-431-5-427-02 Registration & Training 1,000 1,000 100% 1,040 4,491 3,500 4,300 101-431-5-428-01 Telephone 3,600 3,600 3% 3,744 5,174 4,600 5,300 101-431-5-428-02 Electric & Water 5,500 5,500 20% 5,720 17,192 19,800 18,000 101-431-5-428-03 Heat 19,800 19,800 0% 20,592 325,493 345,000 345,000 101-431-5-428-04 Street Lighting 345,000 345,000 0% 358,800 0 500 500 101-431-5-428-05 Hauling Service 516 516 3% 537 35 150 150 101-431-5-429-01 Membership & Dues 155 155 3% 161 75050 101-431-5-429-04 Licenses 50 50 0% 52 15,691 16,000 16,000 101-431-5-441-03 West Nile Grant Expenses 16,501 16,501 3% 17,161 839,516 949,607 955,907 Operating Expense Total 1,036,015 1,036,015 9% 1,082,776 0 2,300 1,464 101-431-5-920-00 Furniture & Equipment 0 0 -100% 0 189,778 190,898 190,898 101-431-5-930-00 Machinery & Auto Equipment 249,419 249,419 31% 256,419 8,157 0 1,150 101-431-5-950-01 Capital less than $5,000 0 0 0% 0 30,634 100,000 100,000 101-431-5-960-00 Street & Sidewalk Improvements 230,000 230,000 130% 356,000 228,568 293,198 293,512 Capital Expense Total 479,419 479,419 64% 612,419 29,647 26,000 26,000 Revenue Total 76,000 76,000 192% 26,000 1,824,905 2,031,823 2,038,437 Expenditure Total 2,381,645 2,381,645 17% 2,619,814 87 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos ANIMAL CONTROL 3,668 3,000 3,000 101-442-4-221-04 Animal Licenses 3,000 3,000 0% 3,120 11,081 12,000 12,000 101-442-4-445-02 Housing, Feed & Care 12,000 12,000 0% 12,480 9,640 5,000 5,000 101-442-4-556-00 Animal at Large Fines 5,000 5,000 0% 5,200 950 750 750 101-442-4-445-09 Sales 750 750 0% 780 6,500 7,500 7,500 101-442-4-441-08 Reimbursed Expense 7,500 7,500 0% 7,500 31,839 28,250 28,250 Revenue Total 28,250 28,250 0% 29,080 36,201 36,759 36,759 101-442-5-101-00 Regular Pay 38,126 38,126 4% 39,651 10,838 11,000 11,000 101-442-5-101-01 Temporary Pay 13,000 13,000 18% 13,000 33 400 400 101-442-5-101-04 Overtime Pay 500 500 25% 500 00- 101-442-5-101-07 Clothing Allowance 300 300 100% 300 3,303 3,769 3,769 101-442-5-120-00 FICA 4,049 4,049 7% 4,211 2,145 2,296 2,296 101-442-5-121-09 Retirement 2,396 2,396 4% 2,492 12,529 14,219 14,219 101-442-5-123-00 Group Insurance 15,712 15,712 11% 17,283 955 1,051 1,051 101-442-5-130-00 Workman's Compensation 1,239 1,239 18% 1,239 66,003 69,494 69,494 Personnel Services Total 75,322 75,322 8% 78,676 505 556 556 101-442-5-421-00 Insurance 612 612 10% 636 132 200 200 101-442-5-422-09 Testing Services 300 300 50% 312 1,197 1,100 1,100 101-442-5-425-03 Maintenance Trucks 1,100 1,100 0% 1,144 228 750 750 101-442-5-425-05 Maintenance Buildings 0 0 -100% 0 05050 101-442-5-425-06 Maintenance Radio 600 600 1100% 624 599 400 400 101-442-5-426-01 Office Supplies 500 500 25% 520 758 500 500 101-442-5-426-03 General Supplies 600 600 20% 624 365 300 300 101-442-5-426-04 Cleaning Supplies 400 400 33% 416 4,893 4,000 4,000 101-442-5-426-10 Gasoline 6,000 6,000 50% 6,240 500 500 500 101-442-5-426-12 Tires 500 500 0% 520 421 600 600 101-442-5-426-15 Chemicals 600 600 0% 624 153 300 300 101-442-5-426-17 Uniforms 400 400 33% 416 808 850 850 101-442-5-427-01 Travel & Lodging 850 850 0% 884 100 150 150 101-442-5-427-02 Registration & Training 150 150 0% 156 1,818 1,700 1,700 101-442-5-428-01 Telephone 1,900 1,900 12% 1,976 2,565 2,500 2,500 101-442-5-428-02 Electric & Water 2,800 2,800 12% 2,912 15,043 14,456 14,456 Operating Expense Total 17,312 17,312 20% 18,004 00- 101-442-5-911-00 Building & Structures 0 0 0% 0 00- Capital Expense Total 0 0 0% 0 31,839 28,250 28,250 Revenue Total 28,250 28,250 0% 29,080 81,045 83,950 167,900 Expenditure Total 92,634 92,634 10% 96,681 88 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos RECREATION 139,295 150,000 150,000 101-451-4-446-02 Swimming Pool Fees 150,000 150,000 0% 156,000 88,902 95,000 95,000 101-451-4-446-03 Recreation Program Fees 95,000 95,000 0% 100,000 2,160 2,500 2,500 101-451-4-446-04 Brookings Art Center 2,500 2,500 0% 2,600 27,615 32,500 32,500 101-451-4-346-04 Aquatic Center Concessions 30,000 30,000 -8% 35,000 47,734 40,000 40,000 101-451-4-446-07 Reimbursements 50,000 50,000 25% 50,000 60- 101-451-4-669-02 Miscellaneous 0 0 0% 0 305,712 320,000 320,000 Revenue Total 327,500 327,500 2% 343,600 166,172 184,080 184,080 101-451-5-101-00 Regular Pay 188,424 188,424 2% 195,961 338,185 346,125 346,125 101-451-5-101-01 Temporary Pay 365,000 365,000 5% 379,600 375 1,000 1,000 101-451-5-101-04 Overtime Pay 1,000 1,000 0% 1,000 2,700 3,225 3,225 101-451-5-101-06 Car Allowance 6,600 6,600 105% 6,600 0 0 39,952 101-451-5-101-07 Clothing Allowance 0 0 0% 0 0 240 240 101-451-5-101-10 Wellness Benefit 0 0 -100% 0 37,704 39,952 39,952 101-451-5-120-00 FICA 43,084 43,084 8% 44,807 10,061 11,313 11,313 101-451-5-121-09 Retirement 11,891 11,891 5% 12,367 27,474 34,413 34,413 101-451-5-123-00 Group Insurance 34,863 34,863 1% 38,349 16,938 15,805 15,805 101-451-5-130-00 Workman's Compensation 22,350 22,350 41% 22,350 599,609 636,153 676,105 Personnel Services Total 673,212 673,212 6% 701,034 11,354 10,395 10,395 101-451-5-421-00 Insurance 13,115 13,115 26% 13,640 6,493 10,000 10,000 101-451-5-422-07 Contracting Services 10,000 10,000 0% 10,400 10,813 9,000 9,000 101-451-5-423-05 Advertising/Promotion Fees 9,500 9,500 6% 9,880 81 1,000 1,000 101-451-5-425-02 Maintenance Motor Vehicle 1,000 1,000 0% 1,040 3,242 5,000 5,000 101-451-5-425-05 Maintenance Buildings 4,000 4,000 -20% 4,160 2,525 3,000 3,000 101-451-5-426-01 Office Supplies 3,500 3,500 17% 3,640 579 1,800 1,800 101-451-5-426-04 Cleaning Supplies 1,800 1,800 0% 1,872 25,676 20,500 20,500 101-451-5-426-07 Recreation Supplies 20,500 20,500 0% 21,320 0 100 100 101-451-5-426-09 Subscriptions/Books 100 100 0% 104 1,005 1,250 1,250 101-451-5-426-10 Gasoline 1,800 1,800 44% 1,872 7,981 10,000 10,000 101-451-5-426-17 Uniforms 10,000 10,000 0% 10,400 296 2,500 2,500 101-451-5-427-01 Travel & Lodging 1,500 1,500 -40% 1,560 660 600 600 101-451-5-427-02 Registration & Training 600 600 0% 624 4,300 4,500 4,500 101-451-5-428-01 Telephone 5,000 5,000 11% 5,200 8,896 8,200 8,200 101-451-5-428-02 Electric & Water 10,000 10,000 22% 10,400 4,094 6,000 6,000 101-451-5-428-03 Heat 6,000 6,000 0% 6,240 25 100 100 101-451-5-429-01 Membership & Dues 100 100 0% 104 633 1,100 1,100 101-451-5-429-08 Postage 1,100 1,100 0% 1,144 16,677 16,000 16,000 101-451-5-447-10 Aquatic Ctr Concession Supplies 17,000 17,000 6% 17,680 200 0 - 101-451-5-459-00 Loss or Damage 0 0 0% 0 270 125 125 101-451-5-469-00 Credit Card Fees/Banking Fees 300 300 140% 312 6,781 5,000 5,000 101-451-5-854-00 Refunds 5,000 5,000 0% 5,000 112,581 116,170 116,170 Operating Expense Total 121,915 121,915 5% 126,592 00- 101-451-5-920-00 Furniture & Equipment 9,000 9,000 0% 0 2,841 0 - 101-451-5-950-01 Capital less than $5,000 0 0 0% 0 2,841 0 - Capital Expense Total 9,000 9,000 100% 0 305,712 320,000 320,000 Revenue Total 327,500 327,500 2% 343,600 715,032 752,323 792,275 Expenditure Total 804,127 804,127 7% 827,626 89 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos PARKS 266,449 265,000 265,000 101-452-4-446-01 Golf Fees 0 0 -100% 0 3,593 3,500 3,500 101-452-4-446-04 Tennis Court Fees 3,500 3,500 0% 3,640 58,206 50,000 50,000 101-452-4-446-05 Ice Arena Fees 55,000 55,000 10% 70,000 13,418 13,000 13,000 101-452-4-446-06 Camping Fees 17,000 17,000 31% 17,680 39,269 0 - 101-452-4-446-10 Ice Arena Donations 375,000 250,000 100% 0 20,000 25,000 25,000 101-452-4-446-18 Ice Arena Summer Ice/Oper Cost 45,000 45,000 80% 50,000 6,995 7,000 7,000 101-452-4-662-11 Garden Plot Rentals 7,000 7,000 0% 7,280 6,843 3,000 3,000 101-452-4-446-08 Reimbursed Expense 3,000 3,000 0% 3,120 0 60,000 60,000 101-452-4-664-00 Sale of Fixed Assets 0 0 -100% 0 40- 101-452-4-669-02 Miscellaneous Revenue 0 0 0% 0 414,777 426,500 426,500 Revenue Total 505,500 380,500 -11% 151,720 440,406 456,018 456,018 101-452-5-101-00 Regular Pay 358,685 358,685 -21% 373,032 170,252 171,000 171,000 101-452-5-101-01 Temporary Pay 149,500 149,500 -13% 155,480 2,851 6,500 6,500 101-452-5-101-04 Overtime Pay 4,500 4,500 -31% 4,500 2,100 1,050 1,050 101-452-5-101-06 Car Allowance 1,200 1,200 14% 1,200 160 500 1,152 101-452-5-101-10 Wellness Benefit 500 500 0% 500 43,548 49,348 49,348 101-452-5-120-00 FICA 39,508 39,508 -20% 41,088 26,433 27,845 27,845 101-452-5-121-09 Retirement 22,017 22,017 -21% 22,898 96,174 110,196 110,196 101-452-5-123-00 Group Insurance 104,140 104,140 -5% 114,554 18,131 19,060 19,060 101-452-5-130-00 Workman's Compensation 19,806 19,806 4% 19,806 800,055 841,517 842,169 Personnel Services Total 699,856 699,856 -17% 733,058 26,695 26,579 26,579 101-452-5-421-00 Insurance 25,796 25,796 -3% 26,828 1,106 4,500 4,500 101-452-5-422-03 Consulting/Engineering 4,500 4,500 0% 4,680 60,338 60,000 60,000 101-452-5-422-04 Contracting Services/Pro 0 0 -100% 0 1,320 3,000 3,000 101-452-5-422-07 Contracting Services 3,000 3,000 0% 3,120 131 350 350 101-452-5-422-15 Drug & Alcohol Testing 350 350 0% 364 444 500 500 101-452-5-423-01 Publication /Recording Fees 500 500 0% 520 0 300 300 101-452-5-423-05 Advertising/Promotion Fees 300 300 0% 312 4,849 2,500 2,500 101-452-5-424-01 Equipment Rental 2,500 2,500 0% 2,600 40 500 500 101-452-5-425-01 Maintenance Office Equipment 500 500 0% 520 1,568 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 4,500 4,500 0% 4,680 3,530 2,500 2,500 101-452-5-425-03 Maintenance Trucks 2,500 2,500 0% 2,600 58,600 42,000 42,000 101-452-5-425-04 Maintenance Equipment 30,000 30,000 -29% 31,200 12,345 7,500 7,500 101-452-5-425-05 Maintenance Buildings 0 0 -100% 0 97 200 200 101-452-5-425-06 Maintenance Radio 200 200 0% 208 11,443 12,000 12,000 101-452-5-425-11 Maintenance Swimming Pool 12,000 12,000 0% 12,480 1,713 1,750 1,750 101-452-5-426-01 Office Supplies 1,250 1,250 -29% 1,300 43,426 46,000 46,000 101-452-5-426-03 General Supplies 40,000 40,000 -13% 41,600 7,530 5,000 5,000 101-452-5-426-04 Cleaning Supplies 4,000 4,000 -20% 4,160 19,557 28,000 28,000 101-452-5-426-06 Horticulture Supplies 15,000 15,000 -46% 15,600 693 750 750 101-452-5-426-09 Subscriptions/Books 750 750 0% 780 31,127 30,000 30,000 101-452-5-426-10 Gasoline 40,000 40,000 33% 41,600 2,465 2,000 2,000 101-452-5-426-11 Oil & Grease Supplies 2,000 2,000 0% 2,080 2,012 2,000 2,000 101-452-5-426-12 Tires 2,000 2,000 0% 2,080 13,108 11,000 11,000 101-452-5-426-13 Diesel Fuel 16,000 16,000 45% 16,640 35,310 42,000 42,000 101-452-5-426-15 Chemicals 40,000 40,000 -5% 41,600 192 2,000 2,000 101-452-5-426-17 Uniforms 1,500 1,500 -25% 1,560 2,155 2,500 2,500 101-452-5-426-18 Gravel 2,500 2,500 0% 2,600 0 2,500 2,500 101-452-5-426-19 Bituminous Material 2,500 2,500 0% 2,600 0 5,000 5,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 30,000 30,000 500% 0 3,153 6,000 6,000 101-452-5-426-23 Sand 4,000 4,000 -33% 4,160 132 700 700 101-452-5-427-01 Travel & Lodging 700 700 0% 728 630 500 500 101-452-5-427-02 Registration & Training 500 500 0% 520 10,562 12,000 12,000 101-452-5-428-01 Telephone 11,000 11,000 -8% 11,440 135,042 135,000 135,000 101-452-5-428-02 Electric & Water 150,000 150,000 11% 156,000 53,030 60,000 60,000 101-452-5-428-03 Heat 60,000 60,000 0% 62,400 1,056 1,250 1,250 101-452-5-428-05 Hauling Services 1,250 1,250 0% 1,300 524 750 750 101-452-5-429-01 Membership & Dues 750 750 0% 780 90 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 1,093 1,400 1,400 101-452-5-429-08 Postage 1,400 1,400 0% 1,456 3,190 3,000 3,000 101-452-5-469-00 Banking Fees/Credit Card Fees 500 500 -83% 520 515 0 - 101-452-5-854-00 Remit Revenue Collected 0 0 0% 0 550,720 568,029 568,029 Operating Expense Total 514,246 514,246 -9% 503,616 7,630 0 - 101-452-5-911-00 Building & Structures 680,000 590,000 100% 200,000 14,886 52,000 52,000 101-452-5-920-00 Furniture & Equipment 15,000 15,000 30,000 63,298 58,298 58,298 101-452-5-930-00 Machinery & Auto Equipment 142,500 142,500 144% 111,064 275,000 275,000 101-452-5-940-00 Other Capital 40,000 40,000 -85% 60,000 00- 101-452-5-950-01 Capital less than $5,000 0 0 100% 40,000 24,377 0 - 101-452-5-960-00 Street & Sidewalk Improvements 147,190 147,190 100% 15,000 221,255 385,298 385,298 Capital Expense Total 1,024,690 934,690 143% 345,000 414,777 426,500 426,500 Revenue Total 505,500 380,500 -11% 151,720 1,572,030 1,794,844 1,795,496 Expenditure Total 2,238,792 2,148,792 20% 1,581,674 91 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos FORESTRY 20,877 0 - 101-454-4-441-08 Reimbursed Expense 0 0 0% 0 947 20,000 20,000 101-454-4-441-09 Miscellaneous 20,000 20,000 0% 20,000 2,365,326 20,000 20,000 Revenue Total 20,000 20,000 0% 20,000 161,889 169,010 169,010 101-454-5-101-00 Regular Pay 173,931 173,931 3% 213,501 13,200 16,250 16,250 101-454-5-101-01 Temporary Pay 25,000 25,000 54% 15,000 233 1,500 1,500 101-454-5-101-04 Overtime Pay 750 750 -50% 750 0 525 525 101-454-5-101-06 Car Allowance 600 600 14% 600 12,452 12,731 12,731 101-454-5-120-00 FICA 14,843 14,843 17% 18,519 9,740 9,985 9,985 101-454-5-121-09 Retirement 10,592 10,592 6% 14,238 43,411 49,962 49,962 101-454-5-123-00 Group Insurance 33,840 33,840 -32% 33,840 6,784 6,330 6,330 101-454-5-130-00 Workman's Compensation 8,952 8,952 41% 8,952 247,708 266,293 266,293 Personnel Services Total 268,508 268,508 1% 305,400 3,532 3,900 3,900 101-454-5-421-00 Insurance 4,301 4,301 10% 4,473 294 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200 0% 208 2,666 6,200 6,200 101-454-5-425-03 Maintenance Trucks 6,200 6,200 0% 6,448 7,172 4,500 4,500 101-454-5-425-04 Maintenance Equipment 4,500 4,500 0% 4,680 995 750 750 101-454-5-425-05 Maintenance Buildings 1,000 1,000 33% 1,040 0 100 100 101-454-5-425-06 Operating Expense 100 100 0% 104 959 1,000 1,000 101-454-5-425-17 Maintenance Sidewalks 1,000 1,000 0% 1,040 8,554 5,000 5,000 101-454-5-426-03 General Supplies 5,000 5,000 0% 5,200 16,626 12,000 12,000 101-454-5-426-06 Horticulture Supplies 13,000 13,000 8% 13,520 0 150 150 101-454-5-426-09 Subscriptions/Books 150 150 0% 156 11,619 13,000 13,000 101-454-5-426-10 Gasoline 17,000 17,000 31% 17,680 134 300 300 101-454-5-426-11 Oil & Grease Supplies 300 300 0% 312 1,427 2,000 2,000 101-454-5-426-12 Tires 2,000 2,000 0% 2,080 2,572 3,500 3,500 101-454-5-426-13 Diesel Fuel 4,000 4,000 14% 4,160 0 400 400 101-454-5-426-15 Supplies 400 400 0% 416 182 750 750 101-454-5-426-17 Uniforms 750 750 0% 780 40 0 500 101-454-5-426-18 Gravel 0 0 0% 0 810 500 - 101-454-5-427-01 Travel & Lodging 500 500 0% 520 235 500 500 101-454-5-427-02 Registration & Training 500 500 0% 520 864 1,000 1,000 101-454-5-428-01 Telephone 1,000 1,000 0% 1,040 2,770 3,500 3,500 101-454-5-428-03 Heat 4,000 4,000 14% 4,160 1,083 2,500 2,500 101-454-5-428-05 Hauling Service 2,000 2,000 -20% 2,080 105 125 125 101-454-5-429-01 Membership & Dues 125 125 0% 130 312 200 200 101-454-5-429-08 Postage 200 200 0% 208 62,950 62,075 62,075 Operating Expense Total 68,226 68,226 10% 70,955 59,306 46,585 46,585 101-454-5-930-00 Machinery & Auto Equipment 135,000 135,000 190% 0 0 2,000 2,000 101-454-5-950-01 Capital less than $5,000 0 0 -100% 0 59,306 48,585 48,585 Capital Expense Total 135,000 135,000 178% 0 21,823 20,000 20,000 Revenue Total 20,000 20,000 0% 20,000 369,964 376,953 376,953 Expenditure Total 471,734 471,734 25% 376,355 92 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos LIBRARY 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 25,000 0% 26,000 2,575 2,052 2,052 101-455-4-334-09 Grants 0 0 -100% 0 3,590 0 3,500 101-455-4-669-01 Miscellaneous 3,000 3,000 100% 3,120 31,165 27,052 30,552 Revenue Total 28,000 28,000 4% 29,120 379,947 430,334 430,000 101-455-5-101-00 Regular Pay 450,091 450,091 5% 468,095 37,768 46,000 45,900 101-455-5-101-01 Temporary Pay 50,450 50,450 10% 52,468 155 500 500 101-455-5-101-10 Wellness Benefit 500 500 0% 520 29,866 36,578 36,000 101-455-5-120-00 FICA 38,421 38,421 5% 39,958 22,811 25,851 25,851 101-455-5-121-09 Retirement 27,107 27,107 5% 28,191 55,728 78,499 66,000 101-455-5-123-00 Group Insurance 72,174 72,174 -8% 79,391 1,211 1,333 1,333 101-455-5-130-00 Workman's Compensation 1,589 1,589 19% 1,589 527,486 619,095 605,584 Personnel Services Total 640,332 640,332 3% 670,212 7,455 6,951 6,951 101-455-5-421-00 Insurance 8,612 8,612 24% 8,956 41,212 44,000 43,000 101-455-5-422-08 Computer Services 44,000 44,000 0% 45,760 379 500 400 101-455-5-423-05 Advertising/Promotion Fees 500 500 0% 520 2,376 2,376 2,376 101-455-5-424-01 Equipment Rental 2,450 2,450 3% 2,548 895 1,500 1,500 101-455-5-425-01 Maintenance Office Equipment 1,500 1,500 0% 1,560 8,389 8,650 9,200 101-455-5-425-04 Maintenance Equipment 8,850 8,850 2% 9,204 1,567 1,800 1,800 101-455-5-425-05 Maintenance Buildings 1,850 1,850 3% 1,924 708 800 800 101-455-5-426-01 Office Supplies 800 800 0% 832 11,595 14,000 13,750 101-455-5-426-03 General Supplies 14,000 14,000 0% 14,560 2,300 2,100 2,200 101-455-5-426-04 Cleaning Supplies 2,165 2,165 3% 2,252 10,265 5,400 5,400 101-455-5-427-01 Travel & Lodging 5,600 5,600 4% 5,824 6,945 7,300 7,300 101-455-5-428-01 Telephone 7,700 7,700 5% 8,008 51,381 47,400 54,000 101-455-5-428-02 Electric & Water 56,000 56,000 18% 58,240 17,940 17,940 17,940 101-455-5-429-03 Cleaning Supplies 20,190 20,190 13% 20,998 4,009 4,000 4,000 101-455-5-429-08 Postage 4,500 4,500 13% 4,680 167,416 164,717 170,617 Operating Expense Total 178,717 178,717 8% 185,866 6,595 9,052 9,052 101-455-5-950-01 Capital less than $5,000 7,000 7,000 -23% 7,000 44,790 50,000 51,000 101-455-5-950-02 Adult Reading Level Books 54,000 54,000 8% 54,200 17,981 16,700 16,900 101-455-5-950-03 Children Reading Level Books 13,700 13,700 -18% 13,800 14,229 14,300 14,900 101-455-5-950-04 Audio/Visual Material 16,500 16,500 15% 16,600 7,560 8,300 8,300 101-455-5-950-05 Periodicals/Subscriptions 8,300 8,300 0% 8,400 4,010 4,300 4,250 101-455-5-950-06 Large Print Books 4,650 4,650 8% 4,800 00- 101-455-5-950-07 Young Adult Reading Level Book 6,000 6,000 100% 6,200 95,164 102,652 104,402 Capital Expense Total 110,150 110,150 7% 111,000 31,165 27,052 30,552 Revenue Total 28,000 28,000 4% 29,120 790,067 886,464 880,603 Expenditure Total 929,199 929,199 5% 967,078 HISTORIC PRESERVATION 19,941 25,000 25,000 101-457-4-334-08 Historic Grants 25,000 25,000 0% 25,000 0 0 2,000 101-457-4-441-08 Reimbursed Expense 0 0 0% 0 19,941 25,000 27,000 Revenue Total 25,000 25,000 0% 25,000 1,561 2,000 2,000 101-457-5-426-03 General Supplies 2,000 2,000 0% 2,080 354 500 500 101-457-5-426-05 Photographic Supplies 500 500 0% 520 2,912 2,500 2,500 101-457-5-427-01 Travel & Lodging 2,500 2,500 0% 2,600 13,451 23,000 23,000 101-457-5-428-00 Public Education 23,000 23,000 0% 23,920 600 600 600 101-457-5-429-01 Membership & Dues 600 600 0% 624 18,878 28,600 28,600 Operating Expense Total 28,600 28,600 0% 29,744 19,941 25,000 27,000 Revenue Total 25,000 25,000 0% 25,000 18,878 28,600 28,600 Expenditure Total 28,600 28,600 0% 29,744 93 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos APPROPRIATION/SUBSIDIES 18,000 18,000 18,000 101-495-5-856-03 Brookings Arts Council 21,000 21,000 17% 21,000 7,000 7,000 7,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000 14% 8,000 0 35,733 5,000 101-495-5-856-05 Other Transportation 5,000 5,000 -86% 5,000 56,733 0 - 101-495-5-856-06 Taxi Subsidy 0 0 0% 0 25,000 50,000 50,000 101-495-5-856-07 Brookings Area Transit Authori 60,000 60,000 20% 60,000 15,000 15,000 15,000 101-495-5-856-08 Alcohol Referral Subsidy 15,000 15,000 0% 15,000 690 1,000 - 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000 0% 10,000 223,200 207,200 207,200 101-495-5-856-37 School District Subsidy 0 207,200 0% 207,200 10,000 10,000 10,000 101-495-5-856-49 4th of July Subsidy 10,000 10,000 0% 10,000 101-495-5-856-68 Juvenile Justice Grant 5,834 5,834 100% 5,834 00- 101-495-5-856-68 Other 0 0 0% 0 40,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000 0% 75,000 395,623 418,933 387,200 Expenditure Total 200,834 408,034 -3% 417,034 TRANSFER OUT TO OTHER FUNDS 266,500 284,000 284,000 101-495-7-899-01 Transfer out to Airport 153,000 153,000 -46% 37,000 0 355,000 355,000 101-495-7-899-02 Transfer out to Industrial Dev 0 0 -100% 0 0 300,000 300,000 101-495-7-899-23 Transfer out to Streetscape 0 0 -100% 0 330,000 309,407 309,407 101-495-7-899-03 Transfer out to Swiftel 300,000 300,000 -3% 300,000 101-495-7-899-08 Transfer out to Special Assessment 150,000 100,000 0 101-495-7-899-14 Transfer out to Storm Drainage 200,000 42,800 0 4,000,000 101-495-7-899-22 Transfer out to Retail Development 0 0 0 00- 101-495-7-899-04 Transfer out to Edgebrook Golf 145,000 145,000 100% 240,488 596,500 1,248,407 5,248,407 Funding Other Funds 948,000 740,800 -41% 577,488 GENERAL FUND TOTALS 12,672,054 11,933,279 12,599,777 Total Revenue 13,874,158 13,772,158 15%14,069,552 6,434,231 7,017,748 6,997,324 Total Personal Services 7,305,706 7,305,706 4%7,752,254 3,530,134 4,410,977 8,391,503 Total Operating Expenses 4,245,150 4,245,150 -4%4,115,399 1,120,905 1,257,913 1,261,977 Total Capital 2,299,450 2,219,925 76%2,201,899 11,085,270 12,686,638 16,650,804 Total Expenses 13,850,306 13,770,781 9%14,069,551 1,586,784 -753,359 (4,051,027) Total Net Rev or (Net Costs)23,853 1,378 -100%0 5,127,625 4,374,266 1,076,598 General Fund Cash Balance 331,617 1,191,038 1,191,038 1,191,038 Restricted Cash 1,191,038 5,072,879 1,072,879 1,072,879 Reserved Fund Balance 1,072,879 1,182,778 4,319,520 131,751 Unreserved Fund Balance 94 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos RETAIL DEVELOPMENT 0 0 4,000,000 211-000-6-700-00 Transfer in from General Fund 0 0 4,000,000 Transfer from other funds 0 0 0 0 2,400 2,400 211-000-5-428-02 Electric and Water 0 6,800 6,800 211-000-5-428-03 Heat 0 4,000,000 211-000-5-910-00 Land 14,161,103 9,200 4,009,200 Expenditure Total 0 0 0 (9,200) Net Cost 11,604 2,404 2,404 Retail Development Cash Bal 0 326,104 326,104 316,904 Reserved Fund Balance 25% SALES & USE TAX 1,232,204 1,140,850 1,200,000 212-000-4-113-02 Sales & Use Tax 1,168,750 1,168,750 2% 1,215,500 0 4,000 - 212-000-4-661-00 Interest Income 0 0 -100% 0 35,821 0 21,500 212-000-4-661-01 Money Market Interest 15,000 15,000 100% 15,600 72,400 0 - 212-000-4-342-99 Miscellaneous 0 0 0% 0 22,792 0 - 212-000-4-441-08 Wildfire Reimbursement 0 0 0% 0 1,363,218 1,144,850 1,221,500 Revenue Total 1,183,750 1,183,750 3% 1,231,100 543,890 960,767 960,767 212-000-7-899-00 Transfer out General Fund 1,421,331 1,421,331 48% 1,520,000 180,000 455,000 455,000 212-000-7-899-02 Transfer Out to Industrial Ld 0 0 -100% 0 199,529 222,720 222,720 212-000-7-899-10 Transfer out E911 226,843 226,843 2% 225,000 0 255,447 255,447 212-000-7-899-21 Transfer out Sales & Use 25% 0 0 -100% 0 923,419 1,893,934 1,893,934 Funding Other Funds 1,648,174 1,648,174 -13% 1,745,000 439,799 -749,084 -672,434 Net Revenue/Cost -464,424 -464,424 -513,900 1,261,154 512,070 588,720 25% Sales & Use Tax Cash Bal 47,646 151,916 151,916 151,916 Restricted Cash 151,916 1,075,500 1,075,500 400,000 Reserved Fund Balance 610,841 47,411 (701,673) 50,477 Unreserved Fund Balance 75% PUBLIC IMPROVEMENT/SALES & USE TAX 3,712,740 3,000,000 3,600,000 213-000-4-113-02 Sales & Use Tax 3,506,250 3,506,250 17% 3,646,500 117,547 85,000 - 213-000-4-661-00 Interest Income 0 0 -100% 0 101,787 0 50,000 213-000-4-661-01 Money Market Interest 42,000 42,000 100% 43,680 77,000 61,600 61,600 213-000-4-446-10 Donations 46,200 46,200 -25% 30,800 4,009,074 3,146,600 3,711,600 Revenue Total 3,594,450 3,594,450 14% 3,720,980 100,000 100,000 100,000 213-000-5-856-72 Boys & Girls Club Cap Impv/2010 100,000 100,000 0% 100,000 00- 213-000-5-940-00 Railroad Crossing/Match by DME 40,000 40,000 150,000 0 141,000 - 213-000-5-940-00 Bike Trail 0 0 0 30,000 0 - 213-000-5-940-01 Other Capital - Swiftel Center 0 0 0% 0 81,783 0 - 213-000-5-960-03 Streetscape 0 0 0% 0 0 500,000 500,000 213-000-5-856-67 SDSU Wellness Center 0 0 -100% 0 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 150,000 150,000 0% 150,000 25,000 0 - 213-000-5-856-77 URC Child Care Center 0 0 0% 0 1,578,000 1,638,000 1,638,000 213-000-5-470-01 Bond Principal Payments 1,678,000 1,678,000 2% 1,723,000 802,389 744,034 744,034 213-000-5-470-02 Bond Interest Payments 682,707 682,707 -8% 619,434 1,200 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200 0% 1,200 2,768,371 3,274,234 3,133,234 Expenditure Total 2,651,907 2,651,907 -19% 2,743,634 0 0 1,000,000 213-000-7-899-00 Transfer out General Fund 135,000 135,000 100% 0 0 189,215 - 213-000-7-899-01 Transfer Out to Airport 0 0 -100% 650,000 70,000 225,000 225,000 213-000-7-899-03 Transfer out-Swiftel CIP 70,000 70,000 -69% 245,000 0 1,000,000 225,000 213-000-7-899-25 Transfer out-Streetscape 0 0 -100% 0 0 1,000,000 225,000 213-000-7-899-26 Transfer out-Bike Trail Project 0 141,000 0 70,000 2,414,215 1,675,000 Funding Other Funds 205,000 346,000 -86% 895,000 1,170,703 -2,541,849 -1,096,634 Net Revenue/Cost 737,543 596,543 82,346 1,579,047 (962,802) 482,413 75% Sales & Use Tax Cash Bal -366,259 399,923 399,923 399,923 Restricted Cash 399,923 3,324,923 3,324,923 3,324,923 Reserved Fund Balance 3,324,923 2,073,471 (468,378) 976,837 Unreserved Fund Balance 95 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos ENHANCED 911 150,000 170,000 170,000 214-000-4-338-05 County E911 170,000 170,000 0% 225,000 199,529 222,720 - 214-000-6-700-03 Transfer in Sales & Use 226,843 226,843 2% 225,000 349,529 392,720 170,000 Revenue & Transfer from funds 396,843 396,843 1% 450,000 238,684 275,229 275,229 214-000-5-101-00 Regular Pay 282,798 282,798 3% 294,110 5,969 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 0% 10,000 00- 214-000-5-101-07 Clothing Allowance 0 0 100% 0 00- 214-000-5-101-10 Wellness Benefit 240 240 100% 240 17,700 21,579 21,579 214-000-5-120-00 FICA 22,586 22,586 5% 23,489 14,880 17,066 17,066 214-000-5-121-09 Retirement 17,714 17,714 4% 18,423 49,468 69,565 69,565 214-000-5-123-00 Group Insurance 71,212 71,212 2% 78,333 696 766 766 214-000-5-130-00 Workmans Compensation 918 918 20% 918 327,398 394,205 118,976 Personnel Services Total 405,468 405,468 3% 425,513 3,850 3,850 3,850 214-000-5-424-01 Equipment Rental 3,850 3,850 0% 4,004 700 0 - 214-000-5-425-06 Maintenance Radio 0 0 0% 0 1,197 1,100 1,100 214-000-5-426-01 Office Supplies 1,250 1,250 14% 1,300 1,138 1,500 1,500 214-000-5-426-03 General Supplies 1,300 1,300 -13% 1,352 208 125 125 214-000-5-426-09 Subscriptions/Books 125 125 0% 130 1,011 900 900 214-000-5-426-17 Uniforms 1,200 1,200 33% 1,248 -136 0 - 214-000-5-427-01 Travel & Lodging 0 0 0% 0 218 0 - 214-000-5-427-02 Registration & Training 0 0 0% 0 2,840 2,700 2,700 214-000-5-428-01 Telephone 3,000 3,000 11% 3,120 528 800 800 214-000-5-429-01 Membership & Dues 650 650 -19% 676 169 0 - 214-000-5-442-09 Miscellaneous 0 0 0% 0 11,723 10,975 3,500 Operating Expense Total 11,375 11,375 4% 11,830 327,398 394,205 3,500 Personnel Services Total 405,468 405,468 3% 425,513 339,121 405,180 1,025 Expenditure Total 416,843 416,843 3% 437,343 10,408 -12,460 3,500 Net Revenue/Cost -20,000 -20,000 61% 12,657 34,792 22,332 38,292 Enhanced E911 Cash Balance 2,332 37,393 24,933 40,893 Unreserved Fund Balance SWIFTEL CENTER 00- 224-000-4-664-00 Sale of Fixed Assets 0 0 0% 0 1,354,373 1,148,027 1,148,027 224-000-4-669-02 Miscellaneous Revenues 1,220,926 1,220,926 6% 1,269,763 330,000 309,407 309,407 224-000-6-700-00 Transfer in from General Fund 300,000 300,000 -3% 300,000 0 0 224-000-6-700-13 Transfer in from 3rd B Tax 16,689 16,689 100% 16,700 70,000 225,000 225,000 224-000-6-700-04 Transfer in Sales & Use Tax 70,000 70,000 -69% 245,000 1,754,373 1,682,434 1,682,434 Revenue & Transfer from funds 1,607,615 1,607,615 -4% 1,831,463 589,056 562,798 562,798 224-000-5-101-02 Personnel Services 694,790 694,790 23% 722,463 589,056 562,798 562,798 Personnel Services Total 694,790 694,790 23% 722,463 103,813 88,583 88,583 224-000-5-422-07 Contracted Services 88,283 88,283 0% 90,000 215,654 248,134 248,134 224-000-5-424-06 Occupancy 229,150 229,150 -8% 234,000 14,399 16,100 16,100 224-000-5-427-01 Travel and Motor Vehicle 16,615 16,615 3% 17,000 55,230 0 - 224-000-5-429-00 Miscellaneous Expense 0 0 0% 0 687,430 520,692 520,692 224-000-5-429-09 Services/Operations 486,014 486,014 -7% 500,000 18,479 21,127 21,127 224-000-5-669-02 General Administrative 22,763 22,763 8% 23,000 1,095,006 894,636 894,636 Operating Expense Total 842,825 842,825 -6% 864,000 70,311 225,000 225,000 224-000-5-940-01 Capital 70,000 70,000 -69% 245,000 70,311 225,000 225,000 Capital Expense Total 70,000 70,000 -69% 245,000 1,754,373 1,682,434 1,682,434 Expenditure Total 1,607,615 1,607,615 -4% 1,831,463 1,754,373 1,682,434 1,682,434 Revenue Total 1,607,615 1,607,615 -4% 1,831,463 0 0 0 Net Revenue/Cost 0 0 0% 0 76,141 76,141 76,141 Swiftel Center Cash Balance 76,141 76,141 76,141 37,393 37,393 37,393 Unreserved Fund Balance 96 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos LIBRARY FINES 569 500 500 226-000-4-661-00 Interest - Investments 500 500 0% 500 28,352 29,000 29,000 226-000-4-559-00 Fines - Library 30,000 30,000 3% 30,000 28,920 29,500 29,500 Revenue Total 30,500 30,500 3% 30,500 26,239 35,000 35,000 226-000-5-899-99 Other Expenses 35,000 35,000 0% 35,000 26,239 35,000 35,000 Other Expense Total 35,000 35,000 0% 35,000 2,681 -5,500 -5,500 Net Revenue/Cost -4,500 -4,500 0% -4,500 31,503 26,003 26,003 Library Fines Cash Balance 21,503 -4,500 28,849 23,349 17,849 Unreserved Fund Balance LIBRARY DONATIONS 4,008 1,000 1,000 227-000-4-661-00 Interest - Investments 1,500 1,500 50% 1,500 31,275 30,000 30,000 227-000-4-446-10 Donations 30,000 30,000 0% 30,000 35,283 31,000 31,000 Revenue Total 31,500 31,500 2% 31,500 32,412 30,000 30,000 227-000-5-899-99 Other Expenses 35,000 35,000 17% 35,000 32,412 30,000 30,000 Other Expense Total 35,000 35,000 17% 35,000 2,871 1,000 1,000 Net Revenue/Cost -3,500 -3,500 0% -3,500 111,236 112,236 112,236 Library Donations Cash Balance 108,736 -3,500 109,624 110,624 110,624 Unreserved Fund Balance INDUSTRIAL PARK 7,461 2,500 2,500 278-000-4-661-01 Money Market Interest Income 0 0 -100% 0 6,561 1,500 1,500 278-000-4-661-05 Loan Interest 4,509 2,500 67% 310 0 0 5,800 278-000-4-848-12 Rentals 6,000 6,000 100% 6,000 55,800 270,000 270,000 278-000-4-664-00 Sale of Fixed Assets 50,000 50,000 -81% 50,000 422,000 0 - 278-000-4-669-02 Miscellaneous 0 0 0% 0 0 355,000 355,000 278-000-6-700-00 Transfer in from General Fund 0 0 -100% 0 180,000 455,000 455,000 278-000-6-700-04 Transfer In from S&U Tax 0 0 -100% 0 671,822 1,084,000 1,089,800 Revenue & Transfer from funds 60,509 58,500 -95% 56,310 54,123 70,000 70,000 278-000-5-422-03 Consulting/Engineering 15,000 15,000 -79% 15,000 368 0 - 278-000-5-701-00 Cost of Land Sold 0 0 0% 0 54,491 70,000 Other Expenses 15,000 15,000 -79% 15,000 405,561 405,561 405,561 278-000-5-910-00 Land 0 0 -100% 0 900,502 500,000 500,000 278-000-5-960-00 Street & Sidewalk Improvements 0 0 -100% 200,000 1,306,063 905,561 975,561 Total Capital 0 0 -100% 200,000 -688,732 108,439 114,239 Net Revenue/Cost 45,509 43,500 0% -158,690 262,228 370,667 376,467 Industrial Park Cash Balance 414,167 127,556 127,556 127,556 Restricted Cash 127,556 1,362,378 1,362,378 1,362,378 Reserved Fund Balance 1,362,378 315,804 424,243 430,043 Unreserved Fund Balance 97 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos SPECIAL ASSESSMENT 26,301 40,000 40,000 280-000-4-663-43 Special Assessment Deferred 41,000 41,000 3% 45,000 10,463 8,000 7,000 280-000-4-663-44 Special Assessment Interest 6,000 6,000 -25% 7,000 23,605 650,000 650,000 280-000-4-663-45 Special Assessment Current 235,000 235,000 -64% 244,400 2,029 200 200 280-000-4-663-46 Special Assessment Delinquent 400 400 100% 450 9,603 3,000 3,000 280-000-4-661-01 Money Market Interest Income 3,094 3,094 3% 3,218 280-000-4-700-00 Transfer in-General Fund 150,000 115,000 100% 0 0 300,000 300,000 280-000-6-700-20 Transfer in-Sales & Use Tax -100% 72,001 1,001,200 1,000,200 Revenue & Transfer from funds 435,494 400,494 -60% 300,068 23,828 950,000 950,000 280-000-5-960-00 Street & Sidewalk Improvements 400,000 400,000 -58% 300,000 23,828 950,000 950,000 Capital Expense Total 400,000 400,000 -58% 300,000 48,173 51,200 50,200 Net Revenue/Cost 35,494 494 -99% 68 352,207 403,407 402,407 Special Assessment Cash Bal 403,901 68 45,000 45,000 45,000 Restricted Cash 45,000 120,000 120,000 120,000 Reserved Fund Balance 120,000 228,724 279,924 278,924 Unreserved Fund Balance STORM DRAINAGE 410,771 418,600 418,600 282-000-4-112-01 Drainage Fees 430,000 430,000 3% 447,200 2,221 3,000 3,000 282-000-4-112-02 Delinquent Drainage Fees 1,500 1,500 -50% 1,560 72,257 72,455 72,455 282-000-4-112-03 Drainage Fees/Direct Billing 72,455 72,455 0% 75,353 1,288 0 - 282-000-4-669-02 Miscellaneous 0 0 0% 0 40- 282-000-4-112-04 Drainage Fees Interest 0 0 0% 0 0 4,000 4,000 282-000-4-661-00 Interest Income 4,000 4,000 0% 4,160 282-000-4-700-00 Transfer in-General Fund 200,000 27,800 13,317 0 - 282-000-4-661-01 Money Market Interest Income 3,100 3,100 100% 3,224 499,858 498,055 498,055 Revenue Total 711,055 538,855 8% 531,497 51,917 54,037 39,600 282-000-5-101-00 Regular Pay 53,717 53,717 -1% 55,866 0 10,000 10,000 282-000-5-101-01 Temporary Pay 13,000 13,000 30% 13,520 466 1,000 1,000 282-000-5-101-04 Overtime Pay 1,000 1,000 0% 1,040 3,886 4,976 2,950 282-000-5-120-00 FICA 5,180 5,180 4% 5,387 3,137 3,303 2,400 282-000-5-121-09 Retirement 3,283 3,283 -1% 3,414 13,336 16,082 12,021 282-000-5-123-00 Group Insurance 15,173 15,173 -6% 16,690 2,850 3,135 1,752 282-000-5-130-00 Workmans Compensation 2,478 2,478 -21% 2,478 75,592 92,533 69,723 Personnel Services Total 93,831 93,831 1% 98,396 141,078 50,000 50,000 282-000-5-422-03 Consulting/Engineering 50,000 50,000 0% 50,000 56,665 53,000 53,000 282-000-5-425-10 Maintenance Storm Sewer 55,000 55,000 4% 55,000 1,468 500 500 282-000-5-429-07 Miscellaneous 500 500 0% 500 576 1,000 1,000 282-000-5-429-09 Miscellaneous 1,000 1,000 0% 1,000 199,786 104,500 104,500 Operating Expense Total 106,500 106,500 2% 106,500 150,000 100,000 100,000 282-000-5-910-00 Land 126,000 126,000 26% 0 277,175 200,000 200,000 282-000-5-980-00 Storm Sewer Improvements 200,000 200,000 0% 300,000 427,175 300,000 300,000 Capital Expense Total 326,000 326,000 9% 300,000 702,553 497,033 474,223 Expenditure Total 526,331 526,331 6% 504,896 499,858 498,055 498,055 Revenue Total 711,055 538,855 8% 531,497 -202,695 1,022 23,832 Net Revenue/Cost 184,724 12,524 0% 26,602 433,717 434,739 457,549 Storm Drainage Cash Balance 447,263 49,703 49,703 49,703 Restricted Cash 49,703 480,000 480,000 480,000 Reserved Fund Balance 480,000 38,206 38,206 62,038 Unreserved Fund Balance 98 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 3rd B SALES TAX 675,854 525,000 675,000 284-000-4-113-01 Sales & Use Tax 630,000 630,000 20% 655,200 2,528 0 - 284-000-4-661-01 Money Market Interest Income 0 0 0% 0 25,000 25,000 25,000 284-000-6-700-17 Transfer in Electric 25,000 25,000 0% 25,000 25,000 25,000 25,000 284-000-6-700-18 Transfer in Telephone 25,000 25,000 0% 25,000 728,382 575,000 725,000 Revenue & Transfer from funds 680,000 680,000 18% 705,200 00- 284-000-5-422-07 Contracting Video Production 30,000 30,000 100% 31,200 9,972 10,000 10,000 284-000-5-427-01 Travel & Lodging 10,000 10,000 0% 10,400 150,000 150,000 150,000 284-000-5-429-21 Chambers Visitors Bureau 150,000 150,000 0% 150,000 25,000 25,000 25,000 284-000-5-856-02 Brookings Chamber Promotional 25,000 25,000 0% 25,000 225,000 225,000 225,000 284-000-5-856-70 Promotional Board 225,000 225,000 0% 225,000 150,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000 0% 192,000 25,000 25,000 25,000 284-000-5-856-74 Brookings Downtown Inc 25,000 25,000 0% 25,000 00- 284-000-7-899-03 Transfer out to Swiftel 16,689 16,689 100% 16,700 0 0 10,000 284-000-7-899-04 Transfer out to I-29 Corridor 0 20,000 100% 20,000 584,972 627,000 637,000 Expenditure Total 673,689 693,689 11% 695,300 143,410 -52,000 88,000 Net Revenue/Cost 6,311 -13,689 -74% 9,900 268,229 216,229 356,229 3RD B Sales Tax Cash Bal 202,540 62,700 62,700 62,700 Restricted Cash 62,700 274,383 222,383 362,383 Unreserved Fund Balance STREETSCAPE 357,000 357,000 513-000-4-334-09 Grants 1,250,000 1,250,000 513-000-4-446-10 Donations 300,000 300,000 513-000-6-700-00 Transfer in from General Fund 107,722 107,722 513-000-6-700-01 Transfer in from Liquor 100,000 100,000 513-000-6-700-02 Transfer In from Landfill 1,489,560 1,489,560 513-000-6-700-04 Transfer in- Sales & Use Tax 387,495 387,495 513-000-6-700-08 Transfer in Utilities 0 3,991,777 3,991,777 Revenue & Transfer from funds 0 0 -100% 0 0 0 513-000-5-422-03 Consulting/Engineering 0 0 513-000-5-422-11 Contractor Services 0 0 513-000-5-450-08 Designing Fees 339,560 339,560 513-000-5-856-99 Streetscape Contingency 3,264,722 3,264,722 513-000-5-940-00 Streets and Sidewalks 387,495 387,495 513-000-5-940-02 Sewer and Water 0 3,991,777 3,991,777 Expenditure Total 0 0 -100% 0 0 0 Streetscape Cash Bal 0 0 Unreserved Fund Balance BIKE TRAIL IMPROVEMENT 0 514-000-4-334-09 Grants 584,000 514-000-6-700-04 Transfer in- Sales & Use Tax 141,000 00- Revenue & Transfer from funds 0 725,000 0 514-000-5-940-00 Bike Trail Improvements 725,000 00- Expenditure Total 0 725,000 0 Bike Trail Improvement Cash Bal 0 Unreserved Fund Balance 0 99 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos LIQUOR FUND - - - 601-000-4-380-33 Sales/Off Sale Keg Deposits 18,000 18,000 100% 18,720 - - - 601-000-4-380-34 Sales/Off Sale Keg Returns (18,000) (18,000) -100% (18,720) - - - 601-000-4-381-33 Operating Agreemnt/Keg Deposit 20,000 20,000 100% 20,800 - - - 601-000-4-381-34 Operating Agreement/Keg Return (20,000) (20,000) -100% (20,800) - - - 601-000-4-381-98 Operating Agreement Markup 10% 360,000 360,000 100% 374,400 - - - 601-000-4-381-99 Operating Agreement Markup 11% 80,000 80,000 100% 83,200 - - - 601-000-4-661-00 Interest Income-Investments - - 100% - 8,854 5,000 5,000 601-000-4-661-01 Money Market Interest Income 5,000 5,000 0% 5,200 - - 140,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 140,000 140,000 100% 145,600 - - 16,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 16,000 16,000 100% 16,640 - - 14,000 601-000-4-380-06 Sales/Off Sale Lottery Tickets 14,000 14,000 100% 14,560 - - (7,000) 601-000-4-380-08 Sales/Off Sale Lottery Payout (7,000) (7,000) 100% (7,280) - - 1,825,000 601-000-4-380-11 Sales/Off Sale Liquor 1,825,000 1,825,000 100% 1,898,000 - - (25,000) 601-000-4-380-12 Sales/Off Sale Liquor Discount (25,000) (25,000) -100% (26,000) - - 990,000 601-000-4-380-21 Sales/Off Sale Wine 990,000 990,000 100% 1,029,600 - - (25,000) 601-000-4-380-22 Sales/Off Sale Wine Discount (25,000) (25,000) -100% (26,000) - - 875,000 601-000-4-380-31 Sales/Off Sale Beer 875,000 875,000 100% 910,000 - - - 601-000-4-380-32 Sales/Off Sale Beer Discount - - 0% - - - - 601-000-4-380-99 Sales/Off Sale Deposit Adjust - - 0% - - - 1,925,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 1,845,000 1,845,000 100% 1,918,800 - - 3,520,000 601-000-4-381-31 Sales/Operating Agreement Beer 3,160,000 3,160,000 100% 3,286,400 1,590,633 2,000,000 - 601-000-4-848-00 Sales/Off Sale Sales (P) - - -100% - 4,766,455 5,000,000 - 601-000-4-848-06 Accounts Receivable Sales (P) - - -100% - 1,595,629 1,400,000 - 601-000-4-848-07 Credit Card Sales (P) - - -100% - (1,211,895) (1,300,000) (1,440,000) 601-000-4-852-01 Purchases/Liquor (1,440,000) (1,440,000) 11% (1,497,600) (620,083) (600,000) (700,000) 601-000-4-852-02 Purchases/Beer (700,000) (700,000) 17% (728,000) (108,697) (90,000) (112,000) 601-000-4-852-03 Purchases/Miscellaneous (112,000) (112,000) 24% (116,480) (618,528) (700,000) (744,000) 601-000-4-852-04 Purchases/Wine (744,000) (744,000) 6% (773,760) (22,618) (18,000) (23,000) 601-000-4-852-06 Purchases/Lottery (23,000) (23,000) 28% (23,920) (705,848) (900,000) (1,750,000) 601-000-4-852-07 Purchases/Liquor-Bars (1,750,000) (1,750,000) 94% (1,820,000) (3,582,809) (3,680,000) (3,200,000) 601-000-4-852-08 Purchases/Beer-Bars (3,200,000) (3,200,000) -13% (3,328,000) 5,200 4,800 5,200 601-000-4-662-12 Rent 5,200 5,200 8% 5,408 803 160 - 601-000-4-861-09 Miscellaneous (P) - - -100% - 1,097,096 1,121,960 1,289,200 Revenue Total 1,289,200 1,289,200 15% 1,340,768 229,209 238,603 228,492 601-000-5-101-00 Regular Pay 228,767 228,767 -4% 237,918 61,705 60,000 70,000 601-000-5-101-01 Temporary Pay 70,000 70,000 17% 72,800 2,757 8,500 7,000 601-000-5-101-04 Overtime Pay 7,000 7,000 -18% 7,000 155 300 100 601-000-5-101-10 Wellness Benefit 300 300 0% 300 21,943 23,341 23,512 601-000-5-120-00 FICA 23,533 23,533 1% 24,474 14,187 15,432 14,241 601-000-5-121-09 Retirement 14,258 14,258 -8% 14,828 20,865 26,432 42,071 601-000-5-123-00 Group Insurance 42,071 42,071 59% 46,278 2,426 2,669 3,769 601-000-5-130-00 Workmans Compensation 3,769 3,769 41% 3,920 353,248 375,277 389,185 Personnel Services Total 389,698 389,698 4% 407,518 4,703 5,174 5,665 601-000-5-421-00 Insurance 5,665 5,665 9% 5,892 1,000 1,000 1,000 601-000-5-422-02 Contracted Auditing Services 1,000 1,000 0% 1,040 2,916 0 - 601-000-5-422-07 Contracting Services 6,300 6,300 100% 6,552 11,197 15,000 15,000 601-000-5-423-05 Advertising/Promotion Fees 20,000 20,000 33% 20,800 74,467 81,700 81,700 601-000-5-424-06 Rent 81,700 81,700 0% 84,968 369 400 400 601-000-5-425-01 Maintenance Office Equipment 400 400 0% 416 659 1,850 5,850 601-000-5-425-04 Maintenance Equipment 700 700 -62% 728 7,035 3,000 7,000 601-000-5-425-05 Maintenance Buildings 2,000 2,000 -33% 2,080 1,219 1,700 1,700 601-000-5-426-01 Office Supplies 1,700 1,700 0% 1,768 20,017 17,000 15,000 601-000-5-426-03 General Supplies 17,000 17,000 0% 17,680 564 1,000 600 601-000-5-426-04 Cleaning Supplies 600 600 -40% 624 1,012 500 1,000 601-000-5-426-17 Uniforms 1,000 1,000 100% 1,040 1,464 1,400 2,000 601-000-5-427-01 Travel & Lodging 2,000 2,000 43% 2,080 4,562 6,000 5,000 601-000-5-428-01 Telephone 5,000 5,000 -17% 5,200 16,109 17,000 18,000 601-000-5-428-02 Electric & Water 17,000 17,000 0% 17,680 2,623 3,000 3,000 601-000-5-428-03 Heat 3,000 3,000 0% 3,120 100 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 1,452 1,700 1,500 601-000-5-428-05 Hauling Service 1,500 1,500 -12% 1,560 337 54 400 601-000-5-429-00 Miscellaneous 400 400 641% 416 225 450 450 601-000-5-429-01 Membership & Dues 450 450 0% 468 250 650 650 601-000-5-429-04 License Fees 650 650 0% 676 39,069 35,000 30,000 601-000-5-469-00 Bank/Credit Card Fees 45,000 45,000 29% 46,800 43,036 20,000 43,000 601-000-5-890-00 Depreciation Expense 43,000 43,000 115% 43,000 234,283 213,578 238,915 Operating Expense Total 256,065 256,065 20% 264,588 00- 601-000-5-920-00 Furniture & Equipment 2,500 100% 8,000 00- 601-000-5-930-00 Machinery & Auto Equipment 0 7,000 0% 0 5,983 10,000 10,000 601-000-5-950-01 Capital less than $5,000 4,500 0 -100% 0 5,983 10,000 10,000 Capital Expense Total 7,000 7,000 -30% 8,000 593,514 598,855 638,100 Total Liquor Store Cost 652,763 652,763 9% 680,106 503,582 523,105 651,100 Net Income 636,437 636,437 22% 660,662 670,000 400,000 400,000 601-000-7-899-00 Transfer out General Fund 420,000 420,000 5% 440,000 0 107,722 107,722 601-000-7-899-23 Transfer Out to Streetscape 0 0 -100% 0 670,000 507,722 507,722 Total Transfer out to Other Funds 420,000 420,000 -17% 440,000 -166,418 15,383 143,378 Net income after Transfers 216,437 216,437 1307% 220,662 534,271 549,654 677,649 Liquor Fund Cash Balance 766,091 220,662 1,419,551 1,434,934 1,562,929 Retained Earnings 101 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos AIRPORT FUND 4,290 6,000 4,500 606-000-4-812-00 Airflight Taxes 4,500 4,500 -25% 4,500 12,513 153,157 341,372 606-000-4-334-09 Grants 227,070 227,070 48% 227,070 549,925 0 - 606-000-4-334-10 Federal Grant 0 0 0% 0 3,910 4,200 - 606-000-4-848-11 Landing Fees 4,200 4,200 0% 4,200 6,237 6,000 4,000 606-000-4-848-15 Av/Jet Gas Sales 4,300 4,300 -28% 4,300 10,008 10,000 - 606-000-4-848-10 Terminal Rent 10,000 10,000 0% 10,000 20,260 20,500 20,500 606-000-4-848-12 Rentals 20,500 20,500 0% 20,500 211 19,400 - 606-000-4-441-08 Reimbursed Expense 19,400 19,400 0% 19,400 00- 606-000-4-692-00 Other Financing Sources 3,000,000 3,000,000 100% 0 520 70 70 606-000-4-861-09 Miscellaneous 75 75 7% 75 266,500 284,000 284,000 606-000-6-700-00 Transfer in General Fund 153,000 153,000 -46% 37,000 0 189,215 - 606-000-6-700-04 Transfer in Sales & Use Tax 0 0 -100% 650,000 874,374 692,542 654,442 Revenue & Transfer from funds 3,443,045 3,443,045 397% 977,045 74,738 85,870 85,870 606-000-5-101-00 Regular Pay 90,584 90,584 5% 94,207 26,347 35,370 5,190 606-000-5-101-01 Temporary Pay 38,500 38,500 9% 38,500 2,604 5,000 5,000 606-000-5-101-04 Overtime 3,000 3,000 -40% 3,000 0 240 - 606-000-5-101-10 Wellness Benefit 240 240 0% 240 7,555 9,646 9,646 606-000-5-120-00 FICA 10,418 10,418 8% 10,835 4,520 5,443 5,443 606-000-5-121-09 Retirement 5,861 5,861 8% 6,095 13,612 22,868 5,424 606-000-5-123-00 Group Insurance 6,008 6,008 -74% 6,609 1,176 1,294 1,294 606-000-5-130-00 Workmans Compensation 3,294 3,294 155% 3,294 130,551 165,731 117,867 Personnel Services Total 157,905 157,905 -5% 162,780 9,144 10,060 10,397 606-000-5-421-00 Insurance 10,996 10,996 9% 11,436 500 500 500 606-000-5-422-02 Contracted Auditing Services 700 700 40% 728 6,972 157,894 367,686 606-000-5-422-03 Consulting/Expense 190,700 190,700 21% 198,328 715 5,000 8,580 606-000-5-422-07 Contracting Services 9,000 9,000 80% 9,360 4,092 4,100 - 606-000-5-423-05 Advertising/Promotion Fees 384 384 -91% 399 562 310 310 606-000-5-425-01 Maintenance Office Equipment 320 320 3% 333 1,257 1,020 1,020 606-000-5-425-03 Maintenance of Trucks 1,015 1,015 0% 1,056 6,724 10,000 9,000 606-000-5-425-04 Maintenance of Equipment 10,313 10,313 3% 10,726 1,020 1,520 1,520 606-000-5-425-05 Maintenance Buildings 1,567 1,567 3% 1,630 106 1,520 1,520 606-000-5-425-06 Maintenance Radio 1,567 1,567 3% 1,630 3,718 11,000 9,000 606-000-5-425-09 Maintenance Grounds 11,345 11,345 3% 11,799 360 1,020 1,050 606-000-5-426-01 Office Supplies 500 500 -51% 520 5,056 4,100 4,100 606-000-5-426-03 General Supplies 4,500 4,500 10% 4,680 398 300 300 606-000-5-426-04 Cleaning Supplies 309 309 3% 321 378 1,020 2,400 606-000-5-426-10 Gas 2,400 2,400 135% 2,496 534 720 720 606-000-5-426-11 Oil & Grease 742 742 3% 772 8,495 1,025 1,025 606-000-5-426-12 Tires 1,057 1,057 3% 1,099 4,816 4,600 7,000 606-000-5-426-13 Diesel Fuel 8,000 8,000 74% 8,320 3,052 0 - 606-000-5-426-14 Fuel - Equipment 0 0 0% 0 0 610 610 606-000-5-426-15 Chemicals 629 629 3% 654 388 820 100 606-000-5-426-23 Sand 200 200 -76% 208 4,455 3,290 3,290 606-000-5-426-28 Extinguishing Agents 3,392 3,392 3% 3,528 6,910 5,740 5,740 606-000-5-427-01 Travel & Lodging 6,840 6,840 19% 7,114 3,987 5,740 5,740 606-000-5-427-02 Registration & Training 5,000 5,000 -13% 5,200 3,412 3,900 3,900 606-000-5-428-01 Telephone 4,022 4,022 3% 4,183 11,155 10,230 10,230 606-000-5-428-02 Electric & Water 11,500 11,500 12% 11,960 3,507 4,300 4,300 606-000-5-428-03 Heat 4,430 4,430 3% 4,607 16 0 - 606-000-5-429-00 Miscellaneous 0 0 0% 0 20 875 300 606-000-5-429-01 Membership & Dues 300 300 -66% 312 1,320 1,440 1,440 606-000-5-429-03 Janitorial Services 1,485 1,485 3% 1,544 7,321 6,107 6,107 606-000-5-470-09 Interest on Advance 4,530 4,530 -26% 4,711 241,326 0 - 606-000-5-890-00 Depreciation Expense 0 0 0% 0 341,714 258,761 467,885 Operating Expense Total 297,743 297,743 15% 309,653 102 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 0 189,215 - 606-000-5-910-00 Land 2,750,000 2,750,000 1353% 0 00- 606-000-5-911-00 Buildings & Structures 183,000 183,000 100% 450,000 373 35,824 35,824 606-000-5-930-00 Machinery & Auto Equipment 36,931 36,931 3% 32,400 4,000 0 - 606-000-5-940-00 Other Capital 0 0 0% 0 7,150 2,000 2,000 606-000-5-950-01 Capital less than $5,000 1,500 1,500 -25% 1,500 0 41,000 85,490 606-000-5-970-00 Runway Improvements 20,000 20,000 -51% 20,000 11,523 268,039 123,314 Capital Expense Total 2,991,431 2,991,431 1016% 503,900 483,788 692,531 709,066 Total Airport Cost 3,447,079 3,447,079 398% 976,333 390,586 11 -54,624 Net Loss -4,034 -4,034 712 80,712 80,723 26,088 Airport Fund Cash Balance 76,689 3,094,794 3,094,805 3,040,170 Retained Earnings 103 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos EDGEBROOK GOLF COURSE 00- 607-000-4-346-04 Green Fees-Executive Course 20,000 20,000 25,000 00- 607-000-4-346-05 Green Fees-9 hole round 62,000 62,000 65,000 00- 607-000-4-346-06 Green Fees-18 hole round 40,000 40,000 42,000 00- 607-000-4-346-07 Green Fees-9 holes 1/2 price 5,000 5,000 5,300 00- 607-000-4-346-08 Green Fees-18 holes 1/2 price 3,000 3,000 3,200 00- 607-000-4-346-09 Season Tickets-Youth 3,000 3,000 3,200 00- 607-000-4-346-10 Season Tickets-Young Adult 13,000 13,000 13,500 00- 607-000-4-346-11 Season Tickets-Individual 37,000 37,000 38,500 00- 607-000-4-346-12 Season Tickets-Senior 12,000 12,000 12,500 00- 607-000-4-346-13 Season Tickets-Couple 13,000 13,000 14,000 00- 607-000-4-346-14 Season Tickets-Family 4,000 4,000 4,200 00- 607-000-4-346-15 Season Tickets-addn'l children 300 300 320 00- 607-000-4-346-26 Driving Range-Bucket 15,000 15,000 15,600 00- 607-000-4-346-27 Driving Range-Seasonal Individ 2,700 2,700 2,800 00- 607-000-4-346-28 Driving Range-Seasonal Family 1,250 1,250 1,300 00- 607-000-4-346-29 Golf Lessons 3,500 3,500 3,650 00- 607-000-4-661-00 Interest Income 0 0 0 00- 607-000-4-661-01 Money Market Interest Income 0 0 0 00- 607-000-4-446-10 Donations 0 0 0 00- 607-000-4-346-16 Golf Carts-9 holes 30,000 30,000 31,500 00- 607-000-4-346-17 Golf Carts-18 holes 19,000 19,000 19,800 00- 607-000-4-346-18 Golf Carts-Senior 9 holes 1,750 1,750 2,000 00- 607-000-4-346-19 Golf Carts-Senior 18 holes 1,250 1,250 1,300 00- 607-000-4-346-20 Golf Carts-9 holes 1/2 price 3,500 3,500 3,700 00- 607-000-4-346-21 Golf Carts-18 holes 1/2 price 3,000 3,000 3,200 00- 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 350 350 400 00- 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 450 450 500 00- 607-000-4-346-24 Golf Carts-Season Tickets 14,000 14,000 14,600 00- 607-000-4-346-25 Golf Cart-Season addn'l family 400 400 400 00- 607-000-4-441-08 Reimbursed Expense 0 0 0 00- 607-000-4-861-09 Cell Tower Rental 9,600 9,600 9,600 00- 607-000-6-700-00 Transfer in General Fund 145,000 145,000 240,488 0 0 Revenue & Transfer from funds 463,050 463,050 577,558 00- 607-000-5-101-00 Regular Pay 109,737 109,737 114,120 00- 607-000-5-101-01 Temporary Pay 47,500 47,500 47,500 00- 607-000-5-101-04 Overtime Pay 1,000 1,000 1,000 00- 607-000-5-120-00 FICA 12,209 12,209 12,697 00- 607-000-5-121-09 Retirement 6,726 6,726 6,995 00- 607-000-5-123-00 Group Insurance 33,010 33,010 36,300 00- 607-000-5-130-00 Workmans Compensation 6,054 6,054 6,054 00- Personnel Services Total 216,236 216,236 224,666 00- 607-000-5-421-00 Insurance 4,206 4,206 4,374 00- 607-000-5-422-02 Contracted Auditing Services 1,000 1,000 1,040 00- 607-000-5-422-04 Contracting Services/Pro 66,000 66,000 66,000 00- 607-000-5-422-15 Drug & Alcohol Testing 100 100 104 00- 607-000-5-423-05 Advertising & Promotional Fees 1,000 1,000 1,040 00- 607-000-5-424-01 Equipment Rental 1,000 1,000 1,040 00- 607-000-5-425-02 Maintenance Vehicles 1,000 1,000 1,040 00- 607-000-5-425-04 Maintenance Equipment 14,000 14,000 10,000 00- 607-000-5-425-05 Maintenance Buildings 2,000 2,000 2,080 00- 607-000-5-425-08 Maintenance Turf 1,000 1,000 1,040 00- 607-000-5-425-09 Maintenance Irrigation System 2,500 2,500 2,600 00- 607-000-5-426-01 Office Supplies 500 500 520 00- 607-000-5-426-03 General Supplies 8,500 8,500 8,840 00- 607-000-5-426-04 Cleaning Supplies 1,000 1,000 1,040 00- 607-000-5-426-10 Gasoline 8,000 8,000 8,320 00- 607-000-5-426-11 Oil & Grease Supplies 500 500 520 104 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 00- 607-000-5-426-12 Tires 500 500 520 00- 607-000-5-426-13 Diesel Fuel 5,500 5,500 5,720 00- 607-000-5-426-14 Fertilizer Supplies 17,000 17,000 17,000 00- 607-000-5-426-15 Chemicals 5,000 5,000 5,000 00- 607-000-5-426-17 Uniforms 1,000 1,000 1,040 00- 607-000-5-426-23 Sand 6,000 6,000 6,000 00- 607-000-5-427-01 Travel & Lodging 500 500 520 00- 607-000-5-427-02 Registration & Training 500 500 520 00- 607-000-5-428-01 Telephone 2,000 2,000 2,080 00- 607-000-5-428-02 Electric & Water 14,000 14,000 14,500 00- 607-000-5-428-03 Heat 5,000 5,000 5,000 00- 607-000-5-428-05 Hauling Service 150 150 156 00- 607-000-5-429-01 Membership & Dues 150 150 156 00- 607-000-5-429-07 Miscellaneous Services 500 500 520 00- 607-000-5-429-08 Postage 200 200 208 00- 607-000-5-469-00 Banking & Credit Card Fees 3,000 3,000 3,120 00- Operating Expense Total 173,306 173,306 171,658 00- 607-000-5-930-00 Machinery & Auto Equipment 70,300 70,300 74,500 00- 607-000-5-950-01 Capital less than $5,000 1,250 1,250 170,000 00- Capital Expense Total 71,550 71,550 244,500 00- Total Edgebrook Golf Cost 461,092 461,092 640,825 00- Net Income 1,958 1,958 -63,267 105 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos SOLID WASTE COLLECTION 821,230 798,000 798,000 612-000-4-848-01 Utility Billing 900,000 900,000 13% 940,000 4,633 1,000 1,000 612-000-4-661-01 Money Market Interest Income 1,000 1,000 0% 1,040 33,620 35,000 35,000 612-000-4-848-04 Yard Waste Bags 35,000 35,000 0% 37,000 0 500 500 612-000-4-848-05 Cost of Goods/Yard Waste Bags 500 500 0% 520 859,483 834,500 834,500 Revenue Total 936,500 936,500 12% 978,560 253,787 255,788 255,788 612-000-5-101-00 Regular Pay 258,246 258,246 1% 268,576 1,726 9,000 9,000 612-000-5-101-01 Temporary Pay 9,000 9,000 0% 9,360 7,732 12,500 12,500 612-000-5-101-04 Overtime Pay 13,000 13,000 4% 13,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000 0% 3,000 18,757 18,633 18,633 612-000-5-120-00 FICA 19,526 19,526 5% 20,307 15,775 15,413 15,413 612-000-5-121-09 Retirement 14,775 14,775 -4% 15,366 32,307 32,937 32,937 612-000-5-123-00 Group Insurance 72,182 72,182 119% 79,400 13,784 15,163 15,163 612-000-5-130-00 Workmans Compensation 19,788 19,788 31% 19,788 346,866 362,434 362,434 Personnel Services Total 409,517 409,517 13% 428,797 13,256 14,581 14,581 612-000-5-421-00 Insurance 16,078 16,078 10% 16,721 1,500 2,500 2,500 612-000-5-422-02 Contracted Auditing Services 2,500 2,500 0% 2,600 0 300 300 612-000-5-422-06 Medical Services 300 300 0% 312 30,900 45,000 45,000 612-000-5-422-07 Contracting Services 36,000 36,000 -20% 37,000 2,537 4,000 4,000 612-000-5-422-08 Computer Services 4,000 4,000 0% 4,160 184 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250 0% 260 0 500 500 612-000-5-423-01 Publication/Recording Fees 500 500 0% 520 20,943 14,000 14,000 612-000-5-423-05 Advertising & Promotional Fees 18,500 18,500 32% 20,000 12,980 17,500 17,500 612-000-5-425-03 Maintenance Trucks 15,000 15,000 -14% 15,600 24,986 15,000 15,000 612-000-5-425-04 Maintenance Equipment 17,500 17,500 17% 18,200 3,449 2,000 2,000 612-000-5-425-05 Maintenance Buildings 2,000 2,000 0% 2,080 751 1,000 1,000 612-000-5-425-06 Maintenance Radio 1,000 1,000 0% 1,040 323 1,000 1,000 612-000-5-426-01 Office Supplies 1,000 1,000 0% 1,040 3,718 2,500 2,500 612-000-5-426-03 General Supplies 2,500 2,500 0% 2,600 17,062 15,000 15,000 612-000-5-426-08 Supplies/Dumpsters & Carts 15,000 15,000 0% 15,600 0 1,500 1,500 612-000-5-426-10 Gasoline 2,000 2,000 33% 2,080 1,677 1,500 1,500 612-000-5-426-11 Oil & Grease Supplies 2,000 2,000 33% 2,080 2,756 7,500 7,500 612-000-5-426-12 Tires 7,500 7,500 0% 7,800 29,049 40,000 40,000 612-000-5-426-13 Diesel Fuel 52,500 52,500 31% 54,600 356 500 500 612-000-5-426-17 Uniforms 500 500 0% 520 0 500 500 612-000-5-427-01 Travel & Lodging 500 500 0% 520 0 500 500 612-000-5-427-02 Registration & Training 500 500 0% 520 1,464 2,000 2,000 612-000-5-428-01 Telephone 2,000 2,000 0% 2,080 2,276 2,200 2,200 612-000-5-428-02 Electric & Water 2,500 2,500 14% 2,600 245 8,500 8,500 612-000-5-428-03 Heat 9,000 9,000 6% 9,360 190,043 185,000 185,000 612-000-5-428-05 Hauling Service 210,000 210,000 14% 218,400 050 - 612-000-5-429-04 License Fees 50 50 0% 52 3,482 2,000 2,000 612-000-5-429-31 Paint Exchange 3,000 3,000 50% 3,120 16,593 20,000 20,000 612-000-5-429-35 Yardwaste Program 20,000 20,000 0% 20,800 62,732 0 - 612-000-5-890-00 Depreciation Expense 100,000 100,000 100% 85,000 443,261 406,881 406,831 Operating Expense Total 544,178 544,178 34% 547,265 0 225,000 225,000 612-000-5-930-00 Machinery & Auto Equipment 0 0 -100% 0 0 225,000 225,000 Capital Expense Total 0 0 -100% 0 790,127 994,315 994,265 Total Solid Waste Collection Cost 953,695 953,695 -4% 976,062 69,356 -159,815 -159,765 Net Income -17,195 -17,195 -89% 2,498 275,175 115,360 115,410 SW Collection Fund Cash Bal 98,165 2,498 609,316 449,501 449,551 Retained Earnings 106 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos SOLID WASTE DISPOSAL 1,902,852 1,800,000 1,800,000 625-000-4-848-03 Landfill Tickets 1,985,000 1,985,000 10% 2,064,400 47,930 6,100 6,100 625-000-4-661-00 Interest Income 10,000 10,000 64% 10,400 5,767 7,000 7,000 625-000-4-661-01 Money Market Interest Income 10,000 10,000 43% 10,400 22,323 25,050 25,050 625-000-4-848-22 Recycled Waste Oil Sales 15,050 15,050 -40% 15,652 6,485 6,400 6,400 625-000-4-848-12 Rentals 6,400 6,400 0% 6,656 823 0 - 625-000-4-441-08 Reimbursed Expense 0 0 0% 0 2,825 0 - 625-000-4-664-00 Sale of Fixed Assets 50,000 50,000 100% 50,000 11,200 0 - 625-000-4-861-09 Miscellaneous 0 0 0% 0 2,000,204 1,844,550 1,844,550 Revenue Total 2,076,450 2,076,450 13% 2,157,508 277,774 294,536 294,536 625-000-5-101-00 Regular Pay 302,184 302,184 3% 314,271 8,707 19,000 19,000 625-000-5-101-04 Overtime Pay 10,000 10,000 -47% 10,000 2,250 3,000 3,000 625-000-5-101-07 Clothing Allowance 3,000 3,000 0% 3,000 19,802 23,787 23,787 625-000-5-120-00 FICA 24,203 24,203 2% 25,171 17,288 18,657 18,657 625-000-5-121-09 Retirement 18,983 18,983 2% 19,742 56,075 66,022 66,022 625-000-5-123-00 Group Insurance 72,779 72,779 10% 80,057 10,290 11,320 11,320 625-000-5-130-00 Workmans Compensation 15,585 15,585 38% 15,585 392,185 436,322 436,322 Personnel Services Total 446,734 446,734 2% 467,827 0 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,145 0% 16,145 0 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,396 0% 18,396 0 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 50,000 50,000 0% 50,000 4,970 5,468 5,468 625-000-5-421-00 Insurance 7,346 7,346 34% 7,640 10 300 300 625-000-5-422-01 Legal Services 300 300 0% 312 1,500 2,500 2,500 625-000-5-422-02 Contracted Auditing Services 2,500 2,500 0% 2,600 0 15,000 15,000 625-000-5-422-03 Consulting & Engineering 20,000 20,000 33% 20,800 128 200 200 625-000-5-422-06 Medical Services 200 200 0% 208 12,209 40,000 40,000 625-000-5-422-07 Contracting Services 25,000 25,000 -38% 26,000 4,356 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,500 0% 2,600 17,516 20,000 20,000 625-000-5-422-09 Testing Services 20,000 20,000 0% 20,800 101 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 300 0% 312 0 100 100 625-000-5-423-01 Publication/Recording Fees 100 100 0% 104 0 3,000 3,000 625-000-5-423-05 Advertising/Promotion Fees 3,000 3,000 0% 3,120 0 1,000 1,000 625-000-5-424-01 Equipment Rentals 1,000 1,000 0% 1,040 661 2,500 2,500 625-000-5-425-03 Maintenance Trucks 2,500 2,500 0% 2,600 48,456 40,000 40,000 625-000-5-425-04 Maintenance Equipment 90,000 90,000 125% 93,600 709 3,500 3,500 625-000-5-425-05 Maintenance Buildings 3,500 3,500 0% 3,640 0 1,000 1,000 625-000-5-425-09 Maintenance Grounds 1,000 1,000 0% 1,040 0 5,000 5,000 625-000-5-425-16 Maintenance Grounds/2 5,000 5,000 0% 5,200 4,735 6,000 6,000 625-000-5-426-01 Office Supplies 6,000 6,000 0% 6,240 7,560 7,500 7,500 625-000-5-426-03 General Supplies 8,000 8,000 7% 8,320 3,715 3,750 3,750 625-000-5-426-04 Janitorial Supplies 3,750 3,750 0% 3,900 0 150 150 625-000-5-426-05 Photographic Supplies 150 150 0% 156 0 250 250 625-000-5-426-09 Subscriptions/Books 250 250 0% 260 6,769 4,900 4,900 625-000-5-426-10 Gasoline 7,875 7,875 61% 8,190 2,830 4,900 4,900 625-000-5-426-11 Oil & Grease Supplies 6,000 6,000 22% 6,240 2,942 12,000 12,000 625-000-5-426-12 Tires 15,000 15,000 25% 15,600 67,844 80,000 80,000 625-000-5-426-13 Diesel Fuel 95,000 95,000 19% 98,800 414 500 500 625-000-5-426-17 Uniforms 500 500 0% 520 7,128 7,500 7,500 625-000-5-426-18 Gravel 8,000 8,000 7% 8,320 6,770 15,000 15,000 625-000-5-426-27 Alternate Cover 10,000 10,000 -33% 10,400 2,793 4,000 4,000 625-000-5-427-01 Travel & Lodging 4,200 4,200 5% 4,368 2,045 2,500 2,500 625-000-5-427-02 Registration & Training 2,600 2,600 4% 2,704 2,253 2,500 2,500 625-000-5-428-01 Telephone 2,600 2,600 4% 2,704 1,406 2,500 2,500 625-000-5-428-02 Electric & Water 2,500 2,500 0% 2,600 5,460 8,000 8,000 625-000-5-428-03 Heat 8,000 8,000 0% 8,320 0 5,000 5,000 625-000-5-428-05 Hauling Service 5,000 5,000 0% 5,200 2,318 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,000 0% 2,080 121 0 - 625-000-5-429-02 Pest Control 0 0 0% 0 603 850 850 625-000-5-429-05 Rodent Control 850 850 0% 884 107 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos 0 1,000 1,000 625-000-5-429-07 Miscellaneous Services 1,000 1,000 0% 1,040 42,417 44,000 44,000 625-000-5-429-11 State Fees 44,000 44,000 0% 45,760 100 500 500 625-000-5-429-16 Solid Waste Committee 500 500 0% 520 0 500 500 625-000-5-429-38 Compost Program Supplies 500 500 0% 520 50,088 0 - 625-000-5-432-00 Post Closure 0 0 0% 0 0 138,500 138,500 625-000-5-601-00 Principal Payment 70,500 70,500 -49% 73,320 7,749 4,500 4,500 625-000-5-602-00 Interest Payment 1,000 1,000 -78% 1,040 235,713 150,000 150,000 625-000-5-890-00 Depreciation Expense 200,000 200,000 33% 208,000 1,000 500 500 625-000-5-897-00 Interest Expense 500 500 0% 520 659 0 - 625-000-5-898-00 Asset Disposed Gain/Loss 0 0 0% 0 556,047 736,209 736,209 Operating Expense Total 775,062 775,062 5% 802,683 00- 625-000-5-911-00 Buildings & Structures 150,000 150,000 100% 300,000 0 180,000 180,000 625-000-5-930-00 Machinery & Auto Equipment 250,000 250,000 39% 860,000 2,900 10,000 - 625-000-5-950-01 Capital less than $5,000 10,000 10,000 0% 0 2,900 190,000 180,000 Capital Expense Total 410,000 410,000 116% 1,160,000 500,000 425,000 425,000 625-000-7-899-00 Transfer out General Fund 440,000 440,000 4% 440,000 0 100,000 100,000 625-000-7-899-23 Transfer Out-Streetscape 0 0 -100% 0 500,000 525,000 525,000 Total Transfer out to Other Funds 440,000 440,000 -16% 440,000 1,448,232 1,697,531 1,697,531 Total Cost and Transfers 2,071,796 2,071,796 22% 2,870,510 551,972 147,019 147,019 Net Income after Transfers 4,654 4,654 -97% -713,002 623,509 770,528 770,528 SW Disposal Fund Cash Balance 0 775,182 1,489,592 1,815,118 1,815,118 Restricted SW Disposal Cash 1,899,659 716,509 716,509 716,509 Reserved Retained Earnings 716,509 4,065,480 4,212,499 4,212,499 Retained Earnings 108 2009 PROPOSED BUDGET 2007 2008 2,008 2009 2009 2010 Actual Amended Estimated Account Description City Manager Proposed % Incr Proposed Budget Proposed 8/12/2008 Propos RESEARCH & TECHNOLOGY CENTER 1,564 525 525 630-000-4-661-01 Money Market Interest Income 600 600 14% 624 188,559 193,000 193,000 630-000-4-848-12 Rentals 214,000 214,000 11% 214,000 37 0 - 630-000-4-861-09 Miscellaneous 0 0 0% 0 190,161 193,525 193,525 Revenue Total 214,600 214,600 11% 214,624 2,622 2,884 2,884 630-000-5-421-00 Insurance 2,571 2,571 -11% 2,674 2,987 4,092 4,092 630-000-5-422-07 Contracting Services 4,220 4,220 3% 5,000 4,027 3,070 3,070 630-000-5-425-04 Maintenance Equipment 3,166 3,166 3% 6,000 4,076 3,000 3,000 630-000-5-425-05 Maintenance Buildings 5,000 5,000 67% 20,000 0 102 102 630-000-5-426-01 Office Supplies 105 105 3% 109 0 1,020 1,020 630-000-5-426-03 General Supplies 1,052 1,052 3% 1,200 465 815 815 630-000-5-426-04 Cleaning Supplies 841 841 3% 875 226 240 240 630-000-5-428-01 Telephone 250 250 4% 260 11,959 10,955 10,955 630-000-5-428-02 Electric & Water 13,000 13,000 19% 13,520 2,932 3,100 3,100 630-000-5-428-03 Heat 5,000 5,000 61% 5,200 1,348 1,400 1,400 630-000-5-428-05 Hauling Service 1,500 1,500 7% 1,560 3,580 4,173 4,173 630-000-5-429-07 Miscellaneous Services 4,304 4,304 3% 4,476 51,909 0 - 630-000-5-890-00 Depreciation Expense 0 0 0% 0 86,131 34,851 34,851 Operating Expense Total 41,009 41,009 18% 60,874 0 5,000 5,000 630-000-5-911-00 Buildings & Structures 34,000 34,000 580% 0 0 5,000 5,000 Capital Expense Total 34,000 34,000 580% 0 145,000 145,000 145,000 630-000-7-899-00 Transfer out General Fund 145,000 145,000 0% 145,000 145,000 145,000 145,000 Total Transfer out to Other Funds 145,000 145,000 0% 145,000 231,131 184,851 184,851 Total R & T Center Cost 220,009 220,009 19% 205,874 -40,970 8,674 8,674 Net Income after Transfer -5,409 -5,409 -162% 8,750 30,605 39,279 39,279 R&T Center Cash Balance 33,870 8,750 1,913,463 1,922,137 1,922,137 Retained Earnings I-29 CORRIDOR 0 0 802-000-4-446-10 Contributions 230,000 230,000 230,000 0 802-000-7-899-00 Transfer in from 3rd B Tax 20,000 20,000 100% 20,000 0 0 Revenue Total 250,000 250,000 100% 250,000 0 0 802-000-5-422-03 Consulting 250,000 250,000 250,000 00- Operating Expense Total 250,000 250,000 100% 250,000 00 I 29 Corridor Cash Balance MOTOR POOL 170.74 50 50 800-000-4-661-01 Money Market Interest Income 52 52 4% 60 1823.73 2250 2,250 800-000-4-662-09 Vehicle Rentals 2320 2320 3% 2,413 1,994 2,300 2,300 Revenue Total 2,372 2,372 3% 2,473 0 385 385 800-000-5-421-00 Insurance 397 397 3% 413 18.14 215 215 800-000-5-425-02 Maintenance Motor Vehicles 222 222 3% 231 48.24 100 100 800-000-5-426-03 General Supplies 103 103 3% 107 539.41 630 630 800-000-5-426-10 Gasoline 700 700 11% 728 05050 800-000-5-426-11 Oil & Grease Supplies 52 52 4% 54 05050 800-000-5-426-12 Tires 52 52 4% 54 606 1,430 1,430 Operating Expense Total 1,526 1,526 100% 1,587 1,389 870 870 Net Income after Transfer 846 846 -3% 886 109 City Council Packet August 26, 2008 110 Ordinances – 1st Readings **: ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. 8. Ordinance No. 32-08, Animal Control Amendments – an Ordinance amending Chapter 14 of the Ordinances of the City of Brookings and pertaining to the Regulation of Animals in the City of Brookings, South Dakota. Public Hearing: September 9, 2008 TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: Draft of animal control ordinance Attached is a comprehensive re-codification of the animal control ordinance for the City as prepared by the City Attorney’s office and staff. This contains major changes from our current ordinance. Of note, two sections were modified from the draft that was presented on August 12th. Changes to the existing ordinance are indicated as shaded for new language and strike- outs as deleted language. Many such changes are minor and technical in nature but significant policy changes are as follows: Section 14.4 addresses animals on school grounds and recreation area and was modified from the draft presented on August 12th. No owner or caretaker shall permit their animal to be upon any school property while school is in session or while an organized activity is held upon school property except upon express permission of the school principal or their designee, when school is in session, or upon any public park unless the animal is in the control of the owner or caretaker by a leash or similar device, except when a dog is participating in an organized event or activity. Section 14-6 limits domestic pets to four (4) per household unless the owner has a valid pet shelter or kennel license. We would have to institute procedures for regulating pet shelter and kennel licenses as they currently do not exist. Section 14-7 makes it an offense to leave pets unattended in vehicles in a manner that endangers the health of the animal. The most likely situation here is overheating in a parked car during a hot day without proper ventilation. This issue has to do with humane treatment of animals. Section 14-8 makes it an offense to keep stray animals. The application of this language is problematic since it may be difficult to define “…animals known to be stray…” Section 14-9 further defines “public nuisance” to any animal “…that is destroying, defacing property, or is disturbing to any person.” The first two descriptions are easily City Council Packet August 26, 2008 111 enforced but the third is very subjective. “Disturbing to any person” is hereby defined by any person claiming to be disturbed. That could be as benign as a simple bark from a poodle. This language will be difficult to enforce. Section 14-47 makes it a requirement for animals in vehicles that are parked in public areas to be confined to the vehicle. This is significant in situations where large dogs are in the back of open-box pick-up trucks. Section 14-121 is commonly thought of as the “leash law.” However, dogs “at large” mean they are not under the control of their owner. Pets on a leash or otherwise under the voice control of their owner are not “at large.” This refers to dogs that are running loose. This section makes it a crime for dogs running who have gotten away from their owners even though owners are trying to retrieve them. I am not sure we want to criminalize owners whose dogs have inadvertently escaped their owners and the owners are in the process of trying to retrieve them. Section 14-126 is a new section that addresses dangerous dogs. Staff requests council discussion on these policy issues and further direction to modify the language in preparation for first reading. This section was changed per a comment made by Council Member Bezdichek to provide for utility personnel (see highlighted blue area). Sec. 14-126. Vicious or biting dogs. (a) An animal may be declared to be a biting, dangerous or vicious animal by at least two (2) persons which may include law enforcement and animal control officers, utility personnel or veterinarians, or by the attending physician of a victim of an animal bite or scratch may request such declaration under the following guidelines: City Council Packet August 26, 2008 112 To: City Council From: Bryan Gum, Brookings Police Chief The ordinance pertaining to the number of pets allowed, would be one that Animal Control could use, if need be, in certain situations. For instance, when we get a barking dog complaint or the complaint of a strong smell of animal feces at a residence. We would investigate this and we might find that there are six dogs in the back yard, causing the problem(s). Or, we might get a call of cats “at large” causing problems in a certain area. We look into this and find that someone has 10 cats. They allow them to roam free, they defecate in the sandboxes, yards and gardens of their neighbors and they get into garbage cans and make a mess. This ordinance would be a very useful tool in these instances, and others. The Animal Control Dept. is aware of a number of people that have more than 3 or 4 pets. As long as there are no complaints, there are no problems to address. Most people take very good care of their pets. We don’t get any complaints and perhaps don’t even see their pets. This ordinance would only be used to assist us with the problem residences. Also enclosed are ordinance from other towns in our area. City Council Packet August 26, 2008 113 ORDINANCE NO. 32-08 AN ORDINANCE AMENDING CHAPTER 14 OF THE ORDINANCES OF THE CITY OF BROOKINGS AND PERTAINING TO THE REGULATION OF ANIMALS IN THE CITY OF BROOKINGS, SOUTH DAKOTA. BE IT ORDAINED BY THE CITY OF BROOKINGS, THAT CHAPTER 14 OF THE CODE OF ORDINANCES OF THE CITY OF BROOKINGS BE AMENDED TO READ AS FOLLOWS: I. ARTICLE I. IN GENERAL Sec. 14-1. Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Animal control officer means the person appointed by the city to act as animal control officer of the city. Guard dog means any dog that is utilized to protect property. Owner or caretaker means any person owning, keeping, harboring or having under their control one or more dog, cat or other animal. Sec. 14-2. Unwanted animals. (a) Acceptance; conditions. The city animal shelter shall accept unwanted animals from residents of the County of Brookings for adoption or humane disposition, provided that the appropriate fees are paid and authorization is given by the owner or caretaker. (b) Fees. The fee for acceptance of animals at the city animal shelter shall be determined from time to time by resolution of the city council. Sec. 14-3. Disturbance of peace. The owner or caretaker of an animal shall not allow the animal to disturb the peace and quiet of the city or of any person. Sec. 14-4. Animals on school grounds property or recreation areas. No owner or caretaker shall permit their animal to be upon any school property while school is in session or while an organized activity is held upon school property except upon express permission of the school principal or their designee, when school is in session, or upon any public park unless the animal is in the control of the owner or caretaker by a leash or similar device, except when a dog is participating in an organized event or activity. City Council Packet August 26, 2008 114 Sec. 14-5. Confinement of animals which cause injury to persons; immunization against rabies required before release. (a) An animal control officer, police officer or other person of proper authority are authorized and empowered to impound and confine any animal which they have reason to believe has bitten, scratched or otherwise injured any person. (b) Any animal that has the potential to carry rabies and that has injured any person shall be confined at the expense of the animals owner or caretaker of the animal for a period of 14 days in a manner directed by the animal control officer or police department; however, if there is reason to believe that the animal is rabid, an additional confinement period may be ordered to determine whether the animal is rabid. (c) If it is determined during the confinement period that the animal may have rabies and a tentative diagnosis is given by a licensed veterinarian, the animal control officer shall destroy the animal by humane means and obtain laboratory confirmation of rabies. (d) Every owner or caretaker having knowledge that their animal has bitten or is suspected of biting a human shall immediately report the incident to the animal control officer for confinement and testing of the animal in accordance with the provisions of this chapter. (e) The owner or caretaker of any dog or cat confined under the provisions of this section may obtain release of their dog or cat from confinement upon demonstrating proof of a current rabies vaccination and proof of a current dog or cat license, and upon approval of the animal control officer. (f) The animal control officer or any properly designated city employee is authorized to enter upon private property for the purpose of enforcing this section. No person shall conceal any animal or otherwise interfere with the proper enforcement of this section. An animal control officer or any properly designated city employee may impound an animal for the purposes of rabies testing or when the owner or caretaker fails to comply with this section. Sec. 14-6. Number of pets limited. It is unlawful for any person or caretaker to have or keep more than four domestic pets over the age of four months, except birds and fish, on any lot or premises in the city, unless such person or caretaker residing on or within the lot or premises has a valid pet shelter or kennel license issued by the city. The city animal shelter and veterinarian offices are exempt from the provisions of this section. Sec. 14-7. Unattended animals in standing or parked vehicles – Authority to remove – Liability for removal. City Council Packet August 26, 2008 115 No owner or caretaker may leave a dog, cat or other small animal unattended in a standing or parked vehicle in a manner that endangers the health or safety of such animal. The owner or operator of a vehicle containing an unattended animal will be contacted if possible before reasonable force may be used to remove such animal by any animal control officer or police officer. Removal of an unattended animal by an animal control officer or police officer shall not constitute an offense. Sec. 14-8. Stray, abandoned or unkept animals. Due to health and safety hazards which often occur with No person or caretaker shall harbor or keep any stray animals, animals known to be strays shall be immediately reported to the city animal control department by the person who observes the a stray animal. Sec. 14-9. Public nuisance. Any animal will be considered a public nuisance if such animal is destroying or defacing property or is disturbing to any person. Any owner or caretaker of such animal shall be held responsible for allowing such public nuisance to occur. II. ARTICLE II. CRUELTY TO ANIMALS AND RELATED OFFENSES Sec. 14-41. Cruelty to animals generally. No person shall cruelly beat, torture or injure any animal, nor overload any working animal, nor shall any person willfully or negligently abuse, mistreat or neglect any such animal. Sec. 14-42. Teasing, baiting or harassing. It shall be unlawful for any person to tease, bait or harass any animal. Sec. 14-43. Humane care of animals. An owner or caretaker shall provide their animal with sufficient food and water, proper shelter, humane care and treatment and veterinary care when needed to prevent suffering. No person shall mistreat any animal nor shall any animal be abandoned. An owner or caretaker may take an animal they no longer desire to care for to the city animal control shelter. Sec. 14-44. Poisoning of animals. City Council Packet August 26, 2008 116 It shall be unlawful for any person to willfully or maliciously administer or cause to be administered poison of any sort whatsoever to any animal with the intent to injure or destroy such animal, or to willfully or maliciously place any poison or poisoned food where the same is accessible to any animal. Rodenticides must be administered by a licensed exterminator, with the exception that anyone may administer a warfin rodenticide. Sec. 14-45. Instigating or allowing fights between animals. No person shall engage in or allow any fighting between animals, birds or fowl of any kind upon their premises or premises in their possession or under their control in the city. No person shall keep any house, pit, or other place to be so used in permitting fights between animals, birds or fowl. No person shall instigate or encourage any animal, bird or fowl to attack, bite, wound or worry another animal, bird or fowl for any bet, stake, reward or entertainment. Sec. 14-46. Injured or ill animals. Whenever an animal control officer encounters a stray animal suffering pain, the animal control officer shall take the animal to a veterinarian where the cost of any care or treatment shall be borne by the owner or caretaker. If ownership of the animal cannot be determined, the animal control officer shall impound the animal for five days unless it appears that a longer impoundment will lead to identification of the owner or caretaker. If the owner or caretaker cannot be located, the animal may be disposed of by humane means without notice. Sec. 14-47. Restraint of animal in a vehicle. An animal within a vehicle upon a public street or confined in a parked vehicle in a public parking lot shall be restrained as necessary so the animal cannot reach outside the confines of that vehicle. III. ARTICLE III. DOMESTIC ANIMALS (DOGS AND CATS EXCEPTED) Sec. 14-81. Proximity of livestock to dwellings. No person shall keep any horse, cow, goat, sheep or other livestock, or erect or maintain any building or enclosure for use in keeping of any such animals within 125 feet of any church, school or other public building or within 125 feet of any dwelling, store or building used or occupied as a residence of any person other than that of the owner or caretaker of such animals. Sec. 14-82. Proximity of fowl to dwellings. It shall be unlawful for any person to enclose or house any guinea fowl, ducks, geese, turkeys, or other domestic fowl, except pigeons and except falcons and hawks in the possession City Council Packet August 26, 2008 117 of a state and federally licensed handler, in any house, pen, coop or enclosure or other building situated within a distance of 125 feet of any church, school or other public building or within 125 feet of any dwelling, store or other building used or occupied as a residence of any person other than that of the owner or caretaker of such fowl. Sec. 14-83. Swine. No person shall place, keep or maintain live hogs or other swine within the city, except such hogs as are kept in railroad cars for shipping purposes or in pens and butcher shops and kept for the purpose of immediate shipment or slaughter, or at South Dakota State University for purposes of breeding or experimentation. Sec. 14-84. Sanitary condition required. No person shall keep or maintain any building or enclosure where livestock or domestic fowl are kept unless the building or enclosure is kept at all times in a clean and sanitary condition and in accordance with the rules and regulations of the city. Sec. 14-85. Keeping of bees. No person shall keep or have any bees, swarms of bees, or hives of bees in the city. Sec. 14-86. Pigeons. (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Dwelling means a building or portion thereof, designed or used exclusively for occupancy of at least one person. Garage means an enclosed building or space designed or used for the storage of personal motor vehicles and other customary household articles which are owned and used by the occupants of the building to which it is accessory. Lot means a piece, plot or parcel of land, or group of abutting and contiguous parcels of land, established by survey, plat or deed, occupied or to be occupied by a dwelling. Pigeon means any kind of pigeon, whether wild or kept as a pet, or for hobby purposes such as breeding, showing, or sporting. (b) Limit in dwellings or garages. No person shall keep or cause to be kept more than five pigeons within any dwelling or garage in the city. City Council Packet August 26, 2008 118 (c) Limit upon lots. No person shall keep or cause to be kept upon any lot within the city more than a total of 25 pigeons. Sec. 14-87. Livestock running at large. No person shall allow any horses, cattle, swine, sheep, goats or other domestic animals to run at large within the city. Sec. 14-88. Fowl at large. It shall be unlawful for any person to permit or allow suffer to permit any guinea fowl, ducks, geese, turkeys or other domestic fowl, except pigeons and except falcons and hawks in the possession of a state and federally licensed handler, to run or be at large within the city. Sec. 14-89. Picketing. No person shall stake out any domestic animal in such manner as to permit such animal to go upon any street, alley or sidewalk within the city or to approach within 125 feet of any dwelling or building within the city which is used or occupied as a residence of any person other than that of the owner or caretaker of such animal. IV. ARTICLE IV. DOGS AND CATS Division 1. Generally Sec. 14-121. Dogs running at large. It shall be unlawful for any person to permit or allow a dog to run at large within the city. All dogs shall be restrained in such a manner so they cannot run at large within the city. It shall be unlawful for any person to permit or allow a dog to run at large within the city. Sec. 14-122. Impoundment of dogs. The animal control officer may impound any dog which is at large if the owner or caretaker of the dog cannot be located or is not available to take immediate possession of the dog. For purposes of this section, a dog is considered at large if it is not on a leash and is either off its owner’s or caretaker’s premises or is upon or returns to its owner's or caretaker’s premises and its owner or caretaker is not present at such premises at such time. Sec. 14-123. Disturbance of the peace or nuisance. (a) The owner or caretaker of an animal shall not allow the animal to create a disturbance by making loud continuous noises at any time of the day or night. City Council Packet August 26, 2008 119 (b) Any animal control or police officer may remove and impound any animal which is disturbing the peace when the owner or caretaker of the animal cannot be located. If an animal control or police officer removes an animal because of a disturbance, and the owner or caretaker cannot be located, a notice advising the owner or caretaker of the impoundment and complaint shall be left on the premises of the owner or caretaker. No person owning or possessing any dog or cat shall permit or allow such dog or cat to disturb the peace and quiet of the neighborhood by continuous barking or by making other loud or unusual noises, or by becoming a public nuisance by destroying or defacing property or causing injury to persons or domestic animals. Sec. 14-124. Emergency confinement. An animal control officer or the police chief, in an emergency, may order that all dogs and cats in the city shall be confined in such a manner as to make it impossible for such dogs and cats to bite any person, dog, cat or other animal. A statement declaring the confinement order shall be issued to all local news media and shall require confinement of all dogs and cats upon 24 hours' notice. Sec. 14-125. Defecation disposal. No owner, keeper, caretaker or attendant of a dog or cat shall allow that animal to defecate on public or private property other than their own. If such dog or cat does defecate upon such public or private property, the owner, keeper, caretaker or attendant shall immediately clean the fecal material from such public or private property. Public property shall include any park in the city. Sec. 14-126. Vicious or biting dogs. (a) An animal may be declared to be a biting, dangerous or vicious animal by at least two (2) persons which may include law enforcement and animal control officers, utility personnel or veterinarians, or by the attending physician of a victim of an animal bite or scratch may request such declaration under the following guidelines: (1) An animal which, in a vicious or aggressive manner, approaches in an apparent attitude of attack, or bites, inflicts injury, assaults or otherwise attacks a person or other animal upon the streets, sidewalks or any public grounds, parks or places; or (2) An animal, while on private property, approaches in a vicious or aggressive manner, in an apparent attitude of attack, or bites, or inflicts injury, or otherwise attacks a postal worker, meter reader, service person, journeyman, delivery City Council Packet August 26, 2008 120 person, or other such person, or other animal, provided such person or animal is on private property by reason of permission of the owner or occupant of such property or who is on private property by reason of a course of dealing with the owner or occupant of such private property. (3) No animal may be declared biting, dangerous or vicious if the injury or damage is sustained to any person or animal who is committing a willful trespass or is not authorized to be upon the premises occupied by the owner or caretaker of the animal, or who is teasing, tormenting, abusing or assaulting the animal or was committing or attempting to commit a crime. The following conditions shall also be considered: (i) The nature or severity of the attack or bite. (ii) Whether the dog has shown a propensity to display dangerously aggressive behavior and is able or likely to inflict injury to another animal or person. (iii)Previous incidents of a similar nature. (b) When the animal in question is declared to be biting, dangerous or vicious, an animal control officer shall notify the owner of such declaration in writing that such animal must be registered as a biting, dangerous or vicious animal. The notice shall be served either in person or by mail. (c) The owner or caretaker of an animal that has been declared biting, dangerous or vicious shall register the dog as a biting, dangerous or vicious animal and shall comply with the following: (1) The owner or caretaker of the animal shall notify the city animal control department of any changes in the following: (i) Ownership of the dog; (ii) Name, address and telephone number of a new owner; (iii)Address change of the owner or any change of where the dog is housed; (iv) Any changes in the health status of the animal; and (v) Death of the animal. (2) If the dog is indoors, the dog shall be in control of a person over 18 years old. (3) If the dog is outdoors and attended, the dog shall be muzzled, on a leash no longer than six (6) feet and under control of a person over 18 years of age. (4) If the dog is outdoors and unattended, the dog must be locked in an escape proof kennel approved by the city animal control department. (5) The owner shall present proof of current rabies vaccination and current city license of the dog to the animal control department and shall be required in the future to maintain current and up to date rabies vaccination and license. (6) The owner shall present proof the dog has been altered to prevent reproduction to animal control. City Council Packet August 26, 2008 121 (d) The biting, dangerous or vicious dog shall be impounded by the city animal control department for a period of no longer than thirty (30) days at the owner’s expense until such time as all provisions of subsection (c) are fully performed. (e) If the conditions of subsection (c) are not fully performed, within the thirty (30) days allowed, the dog shall be euthanized in a humane manner and proof of euthanasia filed with animal control. (f) Any biting, dangerous or vicious dog found off the premises of its owner, other than provided for in this article, shall be seized by an animal control officer, any police officer or any sheriff’s deputy and impounded. If the dog cannot be captured, it may be destroyed. If the dog has been running at large, or bites a person, or bites another animal, the animal control officer, any police officer or any sheriff’s deputy may order the owner to deliver the dog to the city animal shelter within twenty-four (24) hours and the owner required to appear in court to show cause why the dog shall not be destroyed. If the owner of the dog fails to deliver the dog as ordered, an animal control officer, any police officer or sheriff’s deputy shall use such means necessary to impound the dog. Sec. 14-127. Guard dogs. (a) Designation. The owner or caretaker of a dog whose purpose is to guard and protect property must designate that their dog is a guard dog at the time of obtaining a city dog license. (b) Signs. It shall be the responsibility of the owner or caretaker of a guard dog to post appropriate warning signs indicating that there is a guard dog upon the premises. (c) Confinement. The guard dog shall be confined to the premises protected by such dog. Division 2. Licensing Requirements Sec. 14-151. Required. It shall be unlawful for any person within the city to keep, maintain or have in their custody or under their control any dog or cat which is over the age of three months, without first having obtained a license for the dog or cat from an authorized agent of the city. Sec. 14-152. Application. Any person desiring to keep, maintain or have in their custody or control within the city, any dog or cat, shall on or before December 31st of each year make an application to an authorized agent of the city for a license to keep such dog or cat. Such application shall be in writing, stating the City Council Packet August 26, 2008 122 name, sex, color and other distinguishing characteristics (e.g., such as guard dog) of such dog or cat and the name of the owner or caretaker thereof, which application shall be made on a printed form furnished by an authorized agent and shall be filed with an authorized agent. Sec. 14-153. Rabies vaccination required. No dog or cat license tag shall be issued to any owner or caretaker or person in possession of any dog or cat who does not present to an authorized agent at the time of making application for such license, a certificate of vaccination against rabies by a veterinarian duly licensed to practice veterinary medicine within any State. The certificate must show the date of such vaccination and shall must state the period of time for which the dog or cat is effectively immunized, which period of immunization shall be for at least one year from the date of issuance of the license tag. Sec. 14-154. Fee. Before any license may be issued under the provisions of this article, the applicant shall pay to an authorized agent a fee for each dog or cat to be licensed. The annual fee for such license shall be determined from time to time by resolution of the city council which shall be on file in the city hall. Sec. 14-155. Authorized agent's fee. If the license fee shall be collected by a veterinarian so authorized by the city, the veterinarian may charge an additional fee in the amount established by resolution of the city for their services in issuing such license. Sec. 14-156. Issuance of tag. It shall be the duty of an authorized agent of the city, at the time of issuance of the license provided in this division, to furnish and deliver to such applicant a tag for each dog or cat for which such license is issued, upon which tag shall be stamped or engraved the registered number of the dog or cat and the year for which such license is issued. Sec. 14-157. Dog or cat to wear tag. It shall be the duty of the owner or keeper of any dog or cat to place a collar around the neck of each dog or cat, on which collar shall be securely fastened the tag furnished by an authorized agent of the city under the provisions of this article. Sec. 14-158. Duplicate tag. In the event of the loss of any tag issued under the provisions of this article, an authorized agent of the city is authorized to issue a duplicate tag when application has been made stating the original tag has been lost and payment of the actual cost of the duplicate tag has been made. City Council Packet August 26, 2008 123 Division 3. Impoundment and Redemption Sec. 14-181. Notice to owner or caretaker. The owner or caretaker of any dog or cat impounded under the provisions of this article shall be notified that their dog or cat has been impounded within 24 hours if the owner's or caretaker’s identity and location can be obtained by reasonable means. Sec. 14-182. Impoundment fees. Fees for the impoundment of any dog or cat shall be determined from time to time by resolution of the city council, and such resolution shall be on file in the city clerk's office. Sec. 14-183. Redemption of a dog or cat by owner or caretaker. (a) The owner or caretaker of any impounded dog or cat, upon satisfactory proof of ownership, may redeem their dog or cat upon payment of fees and charges as provided by resolution and upon proof of a current rabies vaccination and city license. (b) The owner or caretaker of any impounded dog or cat which has not been vaccinated or licensed under this article may redeem their dog or cat by providing satisfactory proof of ownership and by making a deposit in the amount established by resolution with an the animal control officer. The owner or caretaker shall be allowed five days to vaccinate and license such dog or cat. Upon presentation within five days of a license issued under this article, the deposit shall be refunded. (c) If such owner or caretaker fails to procure a certificate of vaccination and city license within five days, the deposit shall be forfeited and delivered to the city clerk's office to be placed in the general fund, and the dog or cat shall be reimpounded. Sec. 14-184. Redemption by person other than owner or caretaker. If the owner or caretaker of any dog or cat impounded under the provisions of this article shall fail to redeem their dog or cat within five days after such impoundment, any other person may, upon complying with the provisions of this article, redeem such dog or cat from the animal shelter and become the lawful owner or caretaker of such dog or cat thereafter. Sec. 14-185. Disposition. All dogs and cats impounded under the provisions of this article and remaining unclaimed after five days of impoundment, unless impounded for a longer specified time by order of an animal control officer, may be placed for adoption or, without notice, disposed of by humane means by an animal control officer. Sec. 14-186. Alternate procedure. City Council Packet August 26, 2008 124 If a dog or cat cannot be captured and the owner or caretaker is known to an animal control officer, the animal control officer may issue a notice to the owner or caretaker that their dog or cat is in violation of this article, which notice shall state the violation date, time, location, breed and color of the dog or cat, the license number, if known, and the name and address of the owner or caretaker of such dog or cat, and such notice shall direct the owner or caretaker of such dog or cat to pay the impoundment fees as provided in this article section 14- 182 either by mail or in person to an the animal control officer within ten days of such notice. Failure to pay such fees shall constitute a violation of this article section. Sec. 14-187. Pickup and transportation fee. A pickup and transportation fee shall be charged for every animal picked up from outside the limits of the city and impounded at the animal shelter of the city. V. ARTICLE V. WILD OR DANGEROUS ANIMALS Sec. 14-221. Registration required. In the interest of public safety, all wild animals and hybrid animals whose peers exist predominantly in a wild or nonresidential confined state and whose unconfined presence might constitute a danger to humans shall be registered with the city animal control department. Sec. 14-222. Providing registration information to relevant personnel. The city animal control department shall provide copies of all wild animal and hybrid registrations to the police department and other emergency rescue personnel which may have reason to enter the premises where wild animals are present for purposes of rescue operations resulting from a natural disaster or personal emergency. Sec. 14-223. Running at large. It shall be unlawful for any person to permit or allow any wild or hybrid animal to run at large within the city. Sec. 14-224. Prohibited generally. It shall be unlawful for any person to keep, maintain or have in their possession or under their control within the city any poisonous reptile or any other dangerous animal, hybrid animal or carnivorous wild animal or reptile, or vicious or dangerous domesticated animal, or any other animal or reptile of wild, vicious or dangerous propensities. Sec. 14-225. Prohibited animals enumerated. City Council Packet August 26, 2008 125 (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Dangerous animal means any wild mammal, reptile or fowl which is not naturally tame or gentle, but is of a wild nature or disposition, and which, because of its size, vicious nature or other characteristics would constitute a danger to human life or property if it escaped from secure quarters. The term “dangerous animal” also includes any domestic, reptile or fowl which because of its size or vicious propensity or other characteristic would constitute a danger to human life or property if it escaped from secure quarters. (b) Prohibited animals. It shall be unlawful for any person to keep, maintain or have in their possession or under their control within the city any of the following animals: (1) Any animal which has been declared to be protected or endangered by the U.S. Department of Interior; (2) All poisonous animals, including rear-fang snakes; (3) Badgers (mellinae); (4) Bears (ursidae); (5) Beavers (castoridae); (6) Canids, that is: wolves, foxes, coyotes, jackals, dingos, raccoon dogs; (7) Civet (viverrines); (8) Civet or raccoon dog (nycterevtes procyonoides); (9) Constrictor snakes; (10) Crocodilians, that is: alligators, crocodiles, caimans, cavials; (11) Eagles, hawks, owls (falconiformes) except falcons and hawks in the possession of a state and federally licensed handler; (12) Edentata, that is: anteaters, tamanduas, sloths, armadillos; (13) Emus (casuariiformes); (14) Felids, that is: lions, tigers, leopards, cheetahs, jaguars, pumas, lynx, ocelots, bobcats; (15) Game cocks and other fighting birds; (16) Hyenidae (hyenas); (17) Marsupials, that is: opossums, Tasmanian wolf, kangaroos, koalas, wombats; (18) Muskrats (ondatra); (19) Ostriches (struthio); (20) Porcupine (hystricomorpha); (21) Primates (nonhuman), that is: apes, monkeys, baboons, chimpanzees, gibbons, gorillas, orangutans, siamangs; (22) Procuonids, that is: raccoons, coatis, kinkajous, ring-tailed cats, pandas; (23) Rheas (rheiformes); (24) Skunks (mephitinae); (25) Squirrels (sciuridae); (26) Sharks (chondrichthyes); (27) Swine (suidae); City Council Packet August 26, 2008 126 (28) Ungulates, that is: elephants, zebra, tapirs, rhinoceroses, camel, llama, caribou, antelope, bison, reindeer, deer, giraffe, hippopotamus, wild boar, gazelle, gnu; (29) Water buffalo (bubalus); (30) Wart hogs (phacochorus aethiopicus); (31) Weasels; (32) Wolverines (gulo gulo); (33) Woodchucks (marmota monas); (34) Any other dangerous animal. Sec. 14-226. Exception for medical and education institutions. The provisions of sections 14-224 and 14-225 shall not apply to prohibit the possession or keeping of an animal which is in the possession of faculty or staff of South Dakota State University and is kept for testing, research or educational purposes and is confined in a cage or enclosure adequate to prevent its escape or the possession or keeping of an animal which is a circus animal or the temporary display of an animal participating in a licensed circus event or temporary display, if: (1) Their location conforms to the provisions of the zoning ordinances of the city. chapter 94 of this Code. (2) All animals and animal quarters are kept in a clean and sanitary condition and so do maintained as to eliminate objectionable odors. (3) Animals are maintained in quarters so constructed as to prevent their escape. (4) No person lives or resides within 100 feet of the quarters in which the animals are kept. Sec. 14-227. Owner to report escape of dangerous animals or animals not indigenous to State. The owner or keeper of any member of a species of the animal kingdom that escapes from their custody or control and that is a dangerous animal or is not indigenous of this state or presents a risk of physical harm to persons or property shall, within one hour after they discover or reasonably should have discovered the escape, report it to a law enforcement officer of the city and the county sheriff where the escape occurred. Sec. 14-228. Penalty for violation of article. (a) The penalty for a violation of this article shall be a fine of $200.00. (b) Any person violating any provision of this article shall be subject to a fine of fined not more than $200.00 for each offense, and each separate offense shall be deemed committed once each day during or on which a violation occurs or continues. Sec. 14-229. Public nuisance. City Council Packet August 26, 2008 127 The possession or keeping or any animal prohibited by this article is declared to be a public nuisance. Sec. 14-230. Animals declared as a biting, dangerous or vicious animal prohibited. It shall be unlawful for any person or caretaker to keep, maintain or have in their possession or under their control within this city any animal which has been declared by another governmental entity to be a biting, dangerous or vicious animal. VI. ARTICLE VI. PET SHELTERS Sec. 14-261. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Pet shelter means a pen, cage, enclosure or accessory structure used for the purpose of harboring four to 15 pets, such as rabbits, chinchillas or similar animals at least four months of age, other than dogs, cats, poultry or domestic livestock. Sec. 14-262. Right of entry. An animal control officer or its authorized representative shall have the right to inspect any pet shelter at any reasonable hour for the purpose of enforcing the provisions of this article. Sec. 14-263. Commercial pet shelter prohibited. It shall be unlawful to maintain or operate a pet shelter as a commercial enterprise in the city. A pet shelter operated by a nonprofit agency which complies with this article shall be an authorized pet shelter. Sec. 14-264. Number of pets. It shall be unlawful to keep or shelter more than 15 pets over four months of age in a pet shelter. Sec. 14-265. Adequate facilities required. City Council Packet August 26, 2008 128 It shall be unlawful to maintain or operate a pet shelter without adequate pens, feeders and waterers. Division 2. License Sec. 14-291. Required. It shall be unlawful for any person within the city to keep, maintain or operate a pet shelter without first having obtained a license therefor from the animal control department. Sec. 14-292. Application; contents; form. Any person who desires to maintain or operate a pet shelter shall, on or before December 31st of each year, make application to the animal control officer for a license for such pet shelter. Such application shall be in writing, and shall state the name and address of the applicant, the location of the pet shelter, a description of the type and number of animals being harbored and the purpose of raising the animals. The application shall be made on a printed form furnished by an the animal control officer and shall be filed with an the animal control officer. Sec. 14-293. Inspection. An inspection of the sanitary conditions of a proposed shelter by an the animal control officer shall be required prior to issuance of the initial pet shelter license. Sec. 14-294. Fee. Before any license shall be issued under the provisions of this article, the applicant shall pay to the animal control department agent, a fee for each pet shelter to be licensed. The annual fee for a pet shelter license shall be as established by resolution of the city. Sec. 14-295. Right of appeal. If a pet shelter license is not issued upon initial application therefor, or is revoked, the applicant may appeal the decision to the city council. Any decision of the city council shall be final. Sec. 14-296. Revocation. A pet shelter license may be revoked for any of the following reasons: (1) Substantiated complaints to an the animal control officer by adjacent neighbors about odor or noise. (2) Unsanitary conditions as determined by an the animal control officer or their its representative. City Council Packet August 26, 2008 129 (3) Submission of false information upon the application for a pet shelter license. (4) Any violation of the provisions of this article. II. All ordinances in conflict herewith are hereby repealed. FIRST READING: August 26, 2008 SECOND READING AND ADOPTION: PUBLISHED: CITY OF BROOKINGS, SOUTH DAKOTA Scott D. Munsterman, Mayor ATTEST: Shari L. Thornes, City Clerk City Council Packet August 26, 2008 135 Ordinances – 1st Readings **: ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. 9. Ordinance No. 34-08, an Ordinance rezoning Lots 3, 4 and 5, Block 1 and Lot 2, Block 2, Telkamp Addition from a Residence R-3 District to a Planned Development District and for approval of an initial and final development plan. Public Hearing: September 9, 2008 Applicant: Den-Wil Investments, Inc. Proposal: Create a mixed use development Background: This area began developing in the late 1960s. Several apartment complexes now exist from 9th Street to 11th Street and east along the north side of 9th Street. The apartments have a high percentage of university students due to their proximity to campus. The balance of the land east of the apartment complexes is undeveloped. The University is in the initial stage of establishing a research park on South Dakota State University land north of the proposed development. The major street plan for this quadrant includes 25th Avenue and 9th Street. The extension of 10th Street to the east will likely result in an extension of 25th Avenue to the north. Specifics: The goals of a Planned Development District (PDD) are listed in the beginning of Section 94-163. Two primary steps in reviewing a PDD request involve the Initial and Final Development Plan (FDP). These plans can be submitted separately or concurrently. Once a FDP is approved, changes can only occur through a minimal, minor, or major amendment process. The McCrory Village Apartments project is a two-phase development. The plan for the north side of 10th Street is proposed as a FDP. It contains two (2) “wings” with three (3) floors of residential units. A retail area, office, lobby, meeting rooms, and indoor pool would be centered between the wings. Parking would include a combination of surface and underground facilities. The grounds would be landscaped and include a storm water detention area in the northwest corner. The various elements of the final development plan are as follows: ♦ The property is currently platted into three (3) large lots with a land area of 6.6 acres. City Council Packet August 26, 2008 136 ♦ The development standards for the mixed use would coincide with the Residence R-3 District and Business B-2 District. The Planning Commission should indicate the traditional district regulations that would be established along with the overlay district. ♦ Each wing is noted as a separate phase for the project. The center retail area would be constructed with the west wing (sub-area 1) ♦ The plan has a proposed density of 18 units per acre. Twenty-four units per acre is the maximum density by standard regulations. ♦ The on-site parking for the apartments and commercial space is 294 spaces. Minimum parking requirements for the apartment units would be 270 with the balance reserved for commercial use. ♦ Proposed driveways, landscaping, and a storm water detention area are shown. Typical access drive allowances for a standard development such as this would be two (2). The plan for the lot south of 10th Street consists of one (1) building. The various elements of the initial development plan are as follows: ♦ This property is currently platted into one lot that contains four (4) acres. ♦ The proposed development involves one building that would have a commercial designation on the first floor with a residential use above. ♦ The plan indicates a 42 unit apartment but no specific information on commercial space. The plan does indicate that each floor would have 24,000 square feet of area. ♦ The density calculates to 10.5 units per acre. ♦ On-site parking totals equal 145 surface spaces plus 58 spaces proposed for underground. There is no bedroom/unit breakdown so minimum parking requirements cannot be determined. ♦ Elevations for the building were not furnished. ♦ It is assumed that the project would be completed in one phase. Recommendation: The Planning Commission voted 7 yes and 0 no to recommend approval of the rezoning and accompanying initial and final development plans. City Council Packet August 26, 2008 137 Ordinance No. 34-08 An Ordinance to Change the Zoning Within the City of Brookings Be it ordained by the governing body of the City of Brookings, South Dakota, Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows: Lots 3, 4, and 5, Block 1; and Lot 2, Block 2, Telkamp Addition be and the same is hereby rezoned and reclassified from a Residence R-3 District to a Planned Development District (PDD). In accordance with Section 94.7 of Article I of Ordinance 25-02 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV of Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. FIRST READING: August 26, 2008 SECOND READING AND ADOPTION: PUBLISHED: CITY OF BROOKINGS Scott D. Munsterman, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City Council Packet August 26, 2008 138 Planning Commission Brookings, South Dakota August 5, 2008 OFFICIAL MINUTES Chairperson Greg Fargen called the regular meeting of the City Planning Commission to order on August 5, 2008 at 7:00 PM in the Council Chamber at City Hall. Members present were David Kurtz, Al Gregg, Al Heuton, Curt Ness, Larry Fjeldos, John Gustafson, and Fargen. Stacey Howlett and Mike Cameron were absent. Also present were Dennis Bielfeldt, Sarah Aldinger, Dick Dempster, Lyle Pudwill, Tim Burns, City Engineer Jackie Lanning, City Manager Jeff Weldon, City Planner Dan Hanson, and others. Item #4 – Den-Wil Investments, Inc. has submitted a petition to rezone Lots 3, 4, and 5, Block 1; and Lot 2, Block 2, Telkamp Addition from a Residence R-3 District to a Planned Development District (PDD) and for approval of an initial and final development plan. (Fjeldos/Kurtz) Motion to approve the rezoning and initial and final development plans. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item #4 – Dennis Bielfeldt, Den-Wil, Inc., stated the rezoning and development plan would be compatible to the Innovation Campus plan. The development would be aesthetic and unique. Construction was planned for October. Hanson noted that the development was a mix use project with apartments and retail floor space. The zoning district standards that would customarily apply would be the Residence R-3 and Business B-2 regulations. Heuton asked if access to a future extension of 25th Avenue would be needed. Bielfeldt responded that it would depend on the actual location of the street. Kurtz inquired about the proposed detention area. Lanning replied that review and approval would occur during the building permit stage. City Council Packet August 26, 2008 146 Ordinances – 1st Readings **: ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. 10. Ordinance No. 35-08, an Ordinance rezoning Lot 101, Block 1, First Addition from a Residence R-2 District to a Planned Development District and for approval of an initial and final development plan. Public Hearing: September 9, 2008 Applicant: Larson Foundation Proposal: Create a mixed use development Background: Central Elementary was constructed in 1936. The campus size is approximately 3.8 acres. A playground and ball diamonds are located near the west and north perimeters of the site. A small playground is on the south side. Adjacent uses include the Central Business District (B-1) to the west, a Business B-2 District to the north, a Planned Development District (1921 Building) to the east and both B-1 and B-2A zoning to the south. Specifics: This proposal is presented as a combined initial and final development plan. The Final Development Plan sheet addresses each element listed by the ordinance. The top view site plans, floor plans, and elevation views provide excellent examples of how the development would look. The petitioner is requesting to apply the standards of the Business B-1 District for the multiple uses proposed for the project. The B-1 standards eliminate all on-premise parking and building setback requirements. The petitioner has provided information on a parking study on and adjacent to the project. This is in your packet. Elimination of building setback requirements was due to the proposed location of buildings in the outdoor display areas. It would also provide flexibility for future modifications. The Site Content Plan is an expanded vision of how the museum could interconnect with adjacent public spaces and the library. However, parcels south of 4th Street are not part of the PDD request. Recommendation: The Planning Commission voted 7 yes and 0 no to recommend approval of the rezoning and final development plan. City Council Packet August 26, 2008 147 Ordinance No. 35-08 An Ordinance to Change the Zoning Within the City of Brookings Be it ordained by the governing body of the City of Brookings, South Dakota, Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows: Lot 101, Block 1, First Addition be and the same is hereby rezoned and reclassified from a Residence R-2 District to a Planned Development District (PDD). In accordance with Section 94.7 of Article I of Ordinance 25-02 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV of Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 25- 02 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. FIRST READING: August 26, 2008 SECOND READING AND ADOPTION: PUBLISHED: CITY OF BROOKINGS Scott D. Munsterman, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City Council Packet August 26, 2008 148 Planning Commission Brookings, South Dakota August 5, 2008 OFFICIAL MINUTES Chairperson Greg Fargen called the regular meeting of the City Planning Commission to order on August 5, 2008 at 7:00 PM in the Council Chamber at City Hall. Members present were David Kurtz, Al Gregg, Al Heuton, Curt Ness, Larry Fjeldos, John Gustafson, and Fargen. Stacey Howlett and Mike Cameron were absent. Also present were Dennis Bielfeldt, Sarah Aldinger, Dick Dempster, Lyle Pudwill, Tim Burns, City Engineer Jackie Lanning, City Manager Jeff Weldon, City Planner Dan Hanson, and others. Item #5 – Larson Foundation has submitted a petition to rezone Lot 101, Block 1, First Addition from a Residence R-2 District to a Planned Development District (PDD) and for approval of an initial and final development plan. (Gustafson/Gregg) Motion to approve the rezoning and initial and final development plan. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item #5 – Sarah Aldinger and Dick Dempster of Architecture Incorporated and Lyle Pudwill of Confluence presented a layout of the Children’s Museum of South Dakota. Aldinger stated the first floor would have a new addition containing an entry pavilion, display, and deli. There would also be a storage area and access to outdoor seating. A ticket office and gift shop would be on the west side of the elementary building. There would also be a temporary exhibit area and the north wing would contain service and maintenance rooms. The second floor, east side, would have exhibit space, an art studio, and movable risers for presentations. Other areas would contain administrative offices, work spaces, restrooms, and a conference room above the entry pavilion. Pudwill addressed the exterior layout. A bus drop-off and redesign of 4th Street was proposed. Main access to the pavilion would be from the south and west. Outside exhibit space would be west and north of the building. Outdoor structures would include a shelter near a skate pond and a “farm style” building in the farm and ranch portion. There would be a dinosaur bog and two large landscape areas along the perimeter to serve as focal points. A small parking lot in the northeast corner would hold 16 vehicles. Outside the fenced exhibit area would be a neighborhood playground. Heuton asked what fence style was proposed. Pudwill replied that masonry piers with wrought iron would be used. Gustafson inquired if there were sight angle issues at the intersections. Hanson responded that both the 5th and 4th Street intersections had traffic City Council Packet August 26, 2008 149 controls so sight angle requirements were reduced. Gustafson asked if a student pick-up area was still planned. Aldinger replied that the 5th Street gymnasium would serve that need. Dempster noted that construction on the pavilion would start this fall with the project completed one year later. Heuton inquired about staff. Aldinger responded that staff numbers would be less than the proposed on-site parking stalls. Gregg asked about security plans. Pudwill replied that security lighting and possibly cameras would be installed to monitor the site. He felt the design would provide enough visibility into the outdoor exhibit area. City Council Packet August 26, 2008 150 Sec. 94-163 PLANNED DEVELOPMENT DISTRICT (a) Intent. It is the intent of this PDD planned development district to provide flexibility from conventional zoning regulations with increased public review for Planned Development District projects in order to: (1) Encourage well-planned, efficient urban development. (2) Allow a planned and coordinated mix of land uses which are compatible and harmonious, but were previously discouraged by conventional zoning procedures. (3) Encourage more creative, higher quality and more ecologically sensitive urban design with special consideration given to projects which incorporate desirable design features such as underground parking, orientation or design to take advantage of passive solar energy, environmental preservation, historic preservation, handicapped accessible structures, unique use of open spaces, or other desirable design features. (4) Improve communication and cooperation among the City of Brookings land developers and interested residents in the urbanization of new lands and the renewal of existing deteriorated areas. (b) Scope of section provisions. The regulations set forth in this section are the district regulations in the Planned Development District, hereafter sometimes referred to as "PDD". (c) Compliance with the Master Plan. The development within the Planned Development Districts (PDD) shall comply with the policies and design standards of the existing city Master Plan. Said developments and adjacent projected developments shall be mutually compatible. (d) Planned Development District. Zoning: Applications for a change of zoning to a Planned Development District shall be subject to the requirements of Section 94-7. (e) Initial Development Plan. A request for a rezoning to a Planned Development District shall be accompanied by an initial development plan. Said plan shall be submitted at least twenty (20) days prior to the Planning Commission meeting in which it is to be heard. The Planning Commission shall review the initial development plan and forward its recommendation, with or without modifications, to the City Council. The following information shall be specified on the initial development plan: 1. Project name and legal description. 2. A preliminary subdivision plan in compliance with all applicable subdivision regulations. 3. The proposed development scheme showing the following information: a. The proposed land uses including the number and type of proposed residential buildings, the proposed number of dwelling units per building, the number and type of any proposed nonresidential buildings, and their square footage. b. The proposed maximum density of the development, which shall not exceed the density allowed in the traditional zoning districts for similar uses. Where unique City Council Packet August 26, 2008 151 physical, environmental or design characteristics exist or are proposed, lesser densities may be desirable. c. The proposed maximum height, which shall not be greater than those required in the traditional zoning districts for similar uses. Where unique physical, environmental or design characteristics exist or are proposed, lesser heights may be desirable. d. Proposed design features illustrating compatibility with the surrounding environment and neighborhood. e. Anticipated sub-area development sequence. (f) Final Development Plan. Prior to obtaining building permits for construction on any lots in the PDD, a final development plan shall be submitted to the Planning Commission, which shall have sole authority to approve, amend, or deny said plan. The final development plan may be submitted in conjunction with the initial development plan for concurrent approval on any sub-areas the developer is ready to commit to a final plan. All the information required for both an initial and final development plan shall be shown for the areas submitted for concurrent approval. The final development plan shall be a scaled, reproducible drawing showing the following information: 1. The subdivision name, the legal description, and individual project name (if any). 2. Boundaries of any sub-area or sub-areas submitted for approval superimposed on the map of the initial development plan. 3. A subdivision plan of the sub-area or sub-areas submitted for approval in compliance with all applicable subdivision regulations. 4. The development standards for the area or sub-areas based on the requirements in one or more of the traditional zoning districts. 5. The size, location and elevation of all proposed structures including height and number of units. 6. The calculated floor area for each structure and each use within said structure. 7. Off-street parking lot arrangement designating all parking and stacking spaces, off-street loading spaces, and any outdoor trash container space. 8. Any sidewalks, bikeways or other paths and any areas reserved for recreation activities such as basketball and volleyball courts. 9. Any outdoor lighting type and location except for standard street lights provided by the city. 10. A landscaping plan showing the type and location of any walls, fences or berms, the placement, size, and species of any trees or shrubs, and areas that will be sod or seeded. 11. All existing and proposed utilities, drainage ways and watercourses. 12. All curb cuts and private drives. 13. Adjacent existing and proposed uses. (g) Amendments. Requests for changes within a PDD shall be submitted as an overlay on the initial or final development plan. Amendments shall be classified as follows: 1. Major Amendments: The following changes are considered major amendments: a. Any change in the proposed use(s) of land or buildings. b. A major change in the street plan. City Council Packet August 26, 2008 152 c. An increase of twenty percent (20%) or more in the total density of the development. 2. Minor Amendments: The following changes are considered minor amendments: a. Any adjustment in the dimensions of a building (length, width or height). b. Any change in the number or location of access drives. c. Any decrease in required landscape areas, buffer zones or other open areas. d. A minor change in the street plan. e. Any increase of less than twenty percent (20%) in the density of any area or sub-area. f. Any major change in the exterior design features of a building. g. Any change in the size or location of signs. 3. Minimal amendments: The following changes are considered minimal amendments: a. Any minor adjustment within a building which involves a more intensive use. b. Any change in the location of outdoor lighting, sidewalks or bikeways, recreation areas or loading docks. (h) Procedure For Amendments. Amendments to the PDD shall be subject to the following review procedures 1. Major amendments: Major amendments to the initial and/or final development plan shall be required to be approved as an amendment to the Zoning Ordinance, requiring the Planning Commission's review, the City Council’s approval, and public notice in accordance with Section 94-7. 2. Minor amendments: Minor amendments to the initial and/or final development plan shall be required to be approved by the Planning Commission at a hearing for which notice has been published in a locally circulated newspaper at least one week prior to the Planning Commission meeting. Minor amendments to the initial development plan may also be made by the submission and approval of a final development plan which is changed from the approved initial development plan. 3. Minimal amendments: Minimal amendments to the final development plan shall be submitted to the zoning officer on a reproducible development plan showing the requested changes. The zoning officer may then approve said changes in writing if they deem it appropriate. Sec. 94 – xxx. Children’s Museum Planned Development District a) Intent. This district is intended to provide the framework for the Children’s Museum development in order to allow design coordination of public and private spaces adjacent to the museum property. The museum project will incorporate creative design elements, renovation of a historic building and extensive landscape treatment with space for exterior exhibits that will be visible and accessible to the public. Any outdoor storage or trash will be screened from view behind an opaque fence or wall. b) Scope of regulations. The regulations set forth in this section are the district regulations in the Children’s Museum Planned Development District. c) Permitted uses. 1) Children’s Museum. 2) Retail or service store. 3) Deli, sandwich shop or restaurant. 4) Exterior display structures and exhibits. d) Permitted special uses. 1) None. e) Conditional uses. 1) None. f) Density, area, yard and height regulations. The Children’s Museum Planned Development District regulations shall be as follows: TABLE INSET: Density Sq. Ft. Min. Lot Area Sq. Ft. Min. Lot Width Min. Front Yard Min. Side Yard Min. Rear Yard Max. Height All Uses * 20 feet* 50 feet *A 30-foot landscaped area shall be required between an abutting residential district boundary line and any structure, access drive, parking lot or other accessory use. g) Accessory uses. Accessory uses and buildings permitted in the Children’s Museum Planned Development District are buildings and uses customarily incidental to any of the permitted uses in the district such as recreation space including playground play structures and ice skating rink. h) Parking regulations. Parking, loading and stacking within the Children’s Museum Planned Development District shall be as follows: 1) Spaces on site: 16 2) Off street loading: 1 3) Spaces in vacated 4th Street: 34 4) Bus loading in vacated 4th Street: 3 i) Exhibits/sign regulations. Signs within the Children’s Museum Planned Development District shall be in conformance with the regulation set forth in Division 5 of Article VI of this chapter for a B-1 District. j) Other regulations. Development within the Children’s Museum Planned Development District shall be in conformance with the regulations set forth in Article II of this chapter. (Ord. No. 21-03, 8-26-2003; Ord. No. 39-03, § 1, 12-9-2003; Ord. No. 05-08, 2-12-2008) City Council Packet August 26, 2008 170 Public Hearings & Ordinances 11. Ordinance No. 30-08, an Ordinance establishing procedure for the issuance and regulation of on-sale licenses for full-service restaurants in the City of Brookings, South Dakota (Senate Bill 126). Attached is the ordinance establishing the procedure for the issuance and regulation of on-sale liquor licenses/operating agreements for full-service restaurants in the City. This ordinance is based on the provisions of S.B. 126 which was signed into law effective July 1, 2008 ACTION: Motion to approve, request public comment, roll call City Council Packet August 26, 2008 171 ORDINANCE NO. 30-08 AN ORDINANCE ESTABLISHING PROCEDURE FOR THE ISSUANCE AND REGULATION OF ON-SALE LICENSES FOR FULL-SERVICE RESTAURANTS IN THE CITY OF BROOKINGS, SOUTH DAKOTA. BE IT ORDAINED AND ENACTED BY THE COUNCIL OF THE CITY OF BROOKINGS, STATE OF SOUTH DAKOTA, AS FOLLOWS: I. Sec. 6-50. Full-Service On-Sale Restaurant Licenses. a. Definitions of Terms: Terms used in this ordinance mean: (1) “Bar,” any permanently installed counter within the restaurant area from which alcoholic beverages are regularly served to customers by a person who is tending bar or drawing or mixing alcoholic beverages; (2) “Full-service restaurant,” any restaurant at which a waiter or waitress delivers food and drink offered from a printed food menu to patrons at tables, booths, or the bar. Any restaurant that only serves fry orders or food such as sandwiches, hamburgers, or salads is not a full-service restaurant; (3) “Restaurant,” any area in a building maintained, advertised, and held out to the public as a place where individually priced meals are prepared and served primarily for consumption in such area and where not more than forty percent of the gross revenue of the restaurant is derived from the sale of alcohol or alcoholic beverages. The restaurant shall have a dining room or rooms, a kitchen, and the number and kinds of employees necessary for the preparing, cooking, and serving of meals. b. License Application Requirements: Documentation: An applicant for a full-service restaurant on-sale license shall provide sufficient documentation to the municipality with an application form provided by the municipality to prove that the primary source of revenue from the operation of the restaurant will be derived from the sale of prepared food and nonalcoholic beverages and not from the sale of alcoholic beverages. The supporting documentation concerning the primary source of revenue submitted pursuant to this section is confidential. City Council Packet August 26, 2008 172 c. Advertising Restriction: A restaurant that has a full-service restaurant on-sale license may only be advertised or held out to the public as primarily a food eating establishment. d. Annual Reports: The full-service restaurant on-sale licensee shall submit an annual report and supporting documentation to the City on forms provided by the City of the annual sales of the full-service restaurant, which includes an oath verifying the validity of the information provided in the report. The report and the supporting documentation submitted pursuant to this section are confidential. The report shall contain the annual gross sales of the licensee for the following two categories: (i) Food and nonalcoholic beverage sales; and (ii) Alcoholic beverages sales. e. License Renewals: When renewing a full-service restaurant on-sale license, the City shall condition the license renewal upon receiving documentation that not more than forty percent of gross sales from the preceding twelve months operation of the full- service restaurant is derived from the sale of alcohol or alcoholic beverages. f. Only Retail, On-Sale Service Permitted: A full-service restaurant on-sale licensee may only serve alcoholic beverages for on-premise consumption in the bar and dining room area of the restaurant. g. Smoking Prohibited: No licensee that has a full-service restaurant on-sale license may allow smoking on the licensed premises. h. Full-Service Restaurant License Fees: (1) As required by State law, the license fee charged for full-service on-sale restaurant licenses shall be a minimum of one dollar for each person residing within the city as measured by the last preceding decennial federal census. (2) The license fee shall be initially established by Resolution within ninety (90) days of the initial adoption of this ordinance. Subsequent changes in the license fee shall not be made for a period of ten (10) years from the effective date of adoption of this ordinance unless a population growth reported by the Federal decennial census requires an increase in the fee. City Council Packet August 26, 2008 173 i. Establishment of Price of New Full-Service Restaurant On-Sale License: In accordance with State Law, the price of a new full-service restaurant license shall be established by Resolution of the City at or above the current fair market value of the license. The minimum price for a new full-service restaurant on-sale license shall not be less than one dollar for each person residing within the City of Brookings as measured by the last preceding decennial federal census. j. Registry of Full-Service Restaurant On-sale Licensees: The City shall maintain a registry of each full-service on-sale restaurant license that is being offered for sale and the City shall furnish a copy of the registry to anyone who requests a new-full service restaurant on-sale license. The existing full-service restaurant on-sale licensee is responsible for registering with the City that the full-service restaurant on-sale license is for sale. k. Issuance of new Full-Service Restaurant Licenses restricted: The City may only issue a new license pursuant to this ordinance if no on-sale license is on the registry or a person desiring to purchase an on-sale license listed on the registry provides documentation showing that the person is unable to purchase the on-sale license at the price established in section g of this ordinance and on terms satisfactory to both the potential buyer and seller. The price of any on-sale license registered as “for sale” with the City shall be sold at the current fair market price set by the City pursuant to a Resolution adopted in accordance with section g (2) of this ordinance. II. Any or all ordinances in conflict herewith are hereby repealed. FIRST READING: August 12, 2008 SECOND READING: August 26, 2008 PUBLISHED: August 29, 2008 CITY OF BROOKINGS Scott D. Munsterman, Mayor ATTEST: Shari Thornes, City Clerk City Council Packet August 26, 2008 174 Public Hearings & Ordinances 12. Ordinance No. 31-08, an Ordinance amending Article V of Chapter 74 of the Code of Ordinances of the City of Brookings and pertaining to Sidewalk Specifications. The Subdivision Regulations of the City Code of Ordinances were modified and adopted in September, 2003 and substantial changes were made at that time. The previous version included engineering design standards for many items, including street construction, sidewalk construction, utilities, and trees. The previous version of the subdivision regulations included language that sidewalks were required at the time of construction on a lot, and that sidewalks were required after final plat approval and four years after sidewalks have been constructed on 70 percent or more of the frontage along a hard-surfaced arterial or collector street between two street intersections, and that the city commission may order said sidewalks installed at any time that they may determine them to be necessary. The new Subdivision Regulations that were adopted in 2003 did not include the preceding language, and it is desirable to have the sidewalk requirement included in the City ordinance. This will allow the City Council to require sidewalks on vacant lots that may not have development occur for a length of time after the majority of a development is completed. The new ordinance language is slightly different than the previous version. The previous ordinance required sidewalks after four years; however, the new ordinance requires sidewalks to be installed after two years. The previous ordinance required sidewalks after 70 percent or more of the frontage along a hard- surfaced collector or arterial street between two intersections; however, the new ordinance requires sidewalks after 70 percent or more of the frontage along any hard- surfaced street between two intersections. This ordinance will adopt the new sidewalk changes. ACTION: Motion to approve, request public comment, roll call City Manager Recommendation - Approve City Council Packet August 26, 2008 175 ORDINANCE NO. 31-08 AN ORDINANCE AMENDING ARTICLE V, SIDEWALKS, OF CHAPTER 74 OF THE CODE ORDINANCES OF THE CITY OF BROOKINGS PERTAINING TO SIDEWALKS. BE IT ORDAINED BY THE CITY OF BROOKINGS THAT SECTION 74-182 OF THE CODE OF ORDINANCES OF THE CITY OF BROOKINGS BE AMENDED TO READ AS FOLLOWS: I. Section 74-182. Sidewalk specifications. The construction of all sidewalks, whether performed by direct contract with the city or by contract with the abutting property owners, shall be performed strictly in accordance with specifications for sidewalks adopted by the city council and on file in the office of the city clerk. The city engineer shall have full power to condemn work and material which is not in accordance with the requirements of such specifications. Portland cement concrete sidewalks per city specifications will be installed on each lot at the time of construction. After two years after sidewalks have been constructed on seventy (70) per cent or more of the frontage along a hard-surfaced street between two (2) street intersections, the remaining sidewalk along said street shall be installed. However, as provided by state law, the City Council may order said sidewalks installed at any time that they may determine them to be necessary. First Reading August 12, 2008 Second Reading August 26, 2008 Published August 29, 2008 CITY OF BROOKINGS Scott D. Munsterman, Mayor ATTEST: ___________________________ Shari Thornes, City Clerk City Council Packet August 26, 2008 176 Other Business. 13. Action on Resolution No. 76-08, authorizing Change Order #5 (CCO#5) for 2008-03STI, Downtown Streetscape Project. The City Council previously approved Resolution 74-08, Authorizing Change Order #5 (CCO#5) for 2008-03STI, Downtown Streetscape Project on August 12, 2008. This change order approved the cost of $99.00 per linear foot to remove the top approximately 22 inches of the existing steam tunnel on the Streetscape Project. The contractor requested a 15 day extension to the contract for this work. It was unknown how many days the extra work would require, therefore the City Manager Jeff Weldon recommended to consider the request for extra days upon the completion of the project, if it was needed. The City Council typically discusses the extension of construction contracts at the time of the final change order. The contractor has indicated that he will not sign the change order unless the time extension is approved. The steam tunnel is problematic for this project because the top of the tunnel is within the pavement section of the new street. The top of the tunnel needs to be removed to build a proper street. City Manager recommends the Council approve the amendment to Change Order #5, to extend the contract deadline by 15 calendar days. Action: Motion to approve, request public comment, roll call City Manager Recommendation: Approve City Council Packet August 26, 2008 177 Resolution No. 76-08 A Resolution Authorizing Change Order #5 (CCO#5) For 2008-03STI Downtown Streetscape Project Winter Brothers Underground, Inc., Sioux Falls, South Dakota BE IT RESOLVED by the City Council that the following change order be allowed for 2008-03SSI, Downtown Streetscape Project: Construction Change Order Number 5: Adjust estimated the bid contract for the additional work of removing the steam tunnel and all asbestos containing material to an estimated depth of 2.5 to 3.5 feet below the final road grade. The contractor will not be charged tipping fee. This work is on Main Avenue between 5th Street and the south end of the project, or steam line, which ever comes first. The removal work will be measured and paid for at a cost of $99 per lineal foot for an estimated length of 1000 feet for a total change order increase to the contract of $99,000. Extend the contract date by 15 calendar days for the preceding work. This resolution amends Resolution 74-08, passed and approved on the 26th day of August 2008. CITY OF BROOKINGS ______________________ __ Scott D. Munsterman, Mayor ATTEST: ____________________________ Shari Thornes, City Clerk City Council Packet August 26, 2008 178 Other Business. 14. Action on Resolution No. 66-08, Creation of Tax Increment District #4 and the designation of boundaries of said district. Applicant: Oakwood Equity Group, LLC Proposal: Create a tax increment district for the purpose of generating property tax revenues that would directly fund the installation of public improvements associated with a residential development. Background: The use of tax increment financing (TIF) to fund public improvements within a TID has become very popular in the state. Many communities have used TIF to pay for extending roads, sewer, and other infrastructure into areas to expedite development. As the name implies, only the tax increment (future growth in property tax revenues) is used to fund the improvement. The base, or property tax generated before the TID is created, continues to be paid to the taxing authorities. Specifics: SDCL Chapter 11-9 requires that the Planning Commission hold a public hearing on a TID and its proposed boundaries. TID #4 is shown on the map with the corresponding legal description. The district, if developed as proposed on a preliminary development plan, will require infrastructure improvements. The installation of these improvements would be significantly accelerated by the advantages offered through the creation of a Tax Increment District. Recommendation: The Planning Commission voted 6 yes, 0 no, and one abstention to recommend approval of the boundaries proposed for TID # 4. Action: Motion to approve, Request Public Comment, Roll Call City Manager Recommendation – Approve City Council Packet August 26, 2008 179 Resolution No. 66-08 RESOLUTION PROVIDING FOR THE CREATION AND DESIGNATION OF TAX INCREMENT DISTRICT NUMBER FOUR CITY OF BROOKINGS, AND DEFINING ITS BOUNDARIES WHEREAS, the Planning Commission has recommended the creation of Tax Incremental District Number Four. WHEREAS, the City of Brookings has the power, pursuant to SDCL § 11-9-2(1), to create the Tax Increment District Number Four, City of Brookings and define its boundaries. THEREFORE, IT IS HEREBY RESOLVED: 1. Authorization. The City hereby finds that twenty-five percent (25%) and more of the real property located within the boundaries of the proposed Tax Increment District Four, City of Brookings, is a blighted area under SDCL § 11-9-10(2), (4), (8) and 11-9-11. Further, the City finds that the improvement of the area is likely to enhance significantly the value of substantially all of the other real property in the District. The City also uses the powers granted pursuant to SDCL § 9-54 for the economic development of the Tax Incremental District Number Four, City of Brookings. 2. Findings. The City Council makes the following findings: a. Not less than 25% of the property in the District is a blighted area; b. Improvements to the District are likely to add millions of dollars assessed valuation to the district and will significantly and substantially enhance the value of all property in the district; c. There is a reasonable likelihood that there will be affordable housing built in the District by Oakwood Equity Group, LLC. d. The aggregate assessed value of the District plus the tax increment base of all other existing districts in the City does not exceed ten percent of the total assessed valuation in the City. e. The District is open bare land void of site improvements which impairs the sound growth of the City. f. The District lacks water connections which substantially impairs the sound growth of the District. g. The District lacks sewerage connections or treatment which substantially arrests the sound growth of the District. h. The District lacks streets, roads and fire protection which retards housing accommodations and constitutes a economic liability and is a menace to the public welfare in its present condition. i. As demonstrated by many group meetings discussing affordable housing and sufficient housing stock, there is substantial need for affordable housing and that the property in its open condition and with its obsolete plating impairs and arrests the sound growth of the city. j. The District constitutes a blighted area as defined in SDCL Chapter 11-9. City Council Packet August 26, 2008 180 3. Creation of District. There is hereby created, pursuant to SDCL Chapter 11-9 the Tax Increment District Number Four, City of Brookings. 4. Date of Creation. The Tax Increment District is hereby created on _____________________. 5. Boundaries of District. Tax Increment District Number Four shall have boundaries which shall included the following described real property: The east 610 feet of the west 1,110 feet of the south 640 feet of the north 1, 150 feet in the SE ¼ of Section 35-T110N-R50W Passed and approved this 26th day of August, 2008. CITY OF BROOKINGS __________________________ ATTEST: Scott D. Munsterman, Mayor __________________________ Shari Thornes, City Clerk The motion for the adoption of the foregoing resolution was made by Council Member ___________________________, duly seconded by Council member ______________________, and upon vote being taken thereof, the following voted YEA: ______________________________________________________________________ _______ those voting NAY: None. Whereupon said resolution was declared duly passed and adopted. STATE OF SOUTH DAKOTA ) :SS CITY OF BROOKINGS ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Brookings, do hereby certify that the attached and foregoing is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, held on August 26, 2008, insofar as the original minutes relating to proceeding for the creation of a tax increment district. WITNESS my hand and official seal of said City this ______ day of ____________, 2008. City Council Packet August 26, 2008 181 ___________________________ Shari Thornes, City Clerk City of Brookings Brookings City, South Dakota City Council Packet August 26, 2008 182 Planning Commission Brookings, South Dakota August 5, 2008 OFFICIAL MINUTES Chairperson Greg Fargen called the regular meeting of the City Planning Commission to order on August 5, 2008 at 7:00 PM in the Council Chamber at City Hall. Members present were David Kurtz, Al Gregg, Al Heuton, Curt Ness, Larry Fjeldos, John Gustafson, and Fargen. Stacey Howlett and Mike Cameron were absent. Also present were Dennis Bielfeldt, Sarah Aldinger, Dick Dempster, Lyle Pudwill, Tim Burns, City Engineer Jackie Lanning, City Manager Jeff Weldon, City Planner Dan Hanson, and others. Item #7 – Tax Increment District 4 Notice is hereby given pursuant to Section 11-9-3 of the South Dakota Codified Laws, that a public hearing shall be conducted at 311 3rd Avenue in the Brookings City Council Chamber in the City of Brookings, on August 5, 2008, at 7:00 PM or as soon thereafter as can be heard by the City Planning Commission of the City of Brookings, on the question of whether to recommend the formation of a Tax Incremental District to be located in the City of Brookings in the following location: Description: the east 610 feet of the west 1,110 feet of the south 640 feet of the north 1,150 feet in the SE ¼ of Section 35-T110N-R50W (unplatted land north of Cardinal Drive in Hunter’s Ridge Addition) (Heuton/Fjeldos) Motion to approve the boundaries for TID #4 as described. All present voted aye except Gustafson abstained. MOTION CARRIED. SUMMARY OF DISCUSSION Item #7- Tim Burns of Oakwood Equity Group was available for questions. Heuton supported the TID request and encouraged the developer to build lower priced homes which he thought were under-built in the community. City Council Packet August 26, 2008 187 Other Business. 15. Discussion and possible action on a request for additional funding in fiscal year 2008 from the Brookings Area Transit Authority (BATA). TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: Fuel funding allocation for BATA Attached is a letter we received from BATA Executive Director Brenda Schweitzer indicating a projected fuel shortfall in this year’s operating budget of $30,000. Since this letter was sent, she has revised her budget for a shortfall of $25,000. Director Schweitzer has indicated 50 percent of this amount is available through a state grant provided she can raise the remaining 50 percent locally. I am recommending we finance 50 percent of the local match, or $6,250. Brookings County has already approved the other 50 percent of $6,250. As a core service that covers a significant share of transit services in the County, I believe the City and County should help balance the budget with an emergency appropriation for fuel. No doubt high energy costs are helping to increase ridership so the users are likewise providing more revenue for fuel, but they clearly cannot exclusively close the gap. We can use the general fund for this amount. Action: Motion to approve, Request Public Comment, Roll Call City Manager Recommendation – Approve City Council Packet August 26, 2008 189 Executive Session 16. Executive Session for consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. SDCL 1-25-2. Executive or closed meetings. Executive or closed meetings may be held for the sole purpose of: 1. Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractors; 2. Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3. Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4. Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, where public discussions would be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Action: Motion to enter executive session – voice vote Motion to leave executive session – voice vote City Council Packet August 26, 2008 190 Other Business. 17. Action on Resolution No. 67-08, a Resolution Authorizing the Transfer of Real Property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Final details of the land request and transaction were not available at the time of printing. More information will be provided at the time of the meeting. Resolution No. 67-08 A Resolution Authorizing the Transfer of Real Property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes BE IT RESOLVED by the City Council of the City of Brookings, South Dakota as follows: WHEREAS, the Brookings Economic Development Corporation, Inc. desires to purchase two parcels of real property, one approximately 6 acres and a second approximately 7 acres, located in Telkamp Addition or the Freeland Addition to the City of Brookings, South Dakota, for the price of zero dollars ($0) per acre, and WHEREAS, for the express purpose of furthering economic growth and development of the City of Brookings, South Dakota the Brookings Economic Development Corporation, Inc. agrees to sell, convey or otherwise transfer said property to a legal entity which is, or will be, conducting business in the City of Brookings, South Dakota, and WHEREAS, it is in the best interests of the City of Brookings that the City provide its economic development assistance in this matter to aid and assist with the completion of the aforesaid transaction which will further economic development in the City of Brookings; and WHEREAS, the City is authorized to enter into this transaction as an economic development activity under the laws of the State of South Dakota; NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Brookings, South Dakota, as follows: A. That the City convey title to the above-described property to the Brookings Economic Development Corporation, Inc. for the purposes of furthering economic growth and development of the City of Brookings, South Dakota; and B. That the Mayor, City Clerk and City Manager are authorized to execute the required documents in accordance with this Resolution. Passed and approved on the 26th day of August, 2008. CITY OF BROOKINGS ________________________ Scott D. Munsterman, Mayor ATTEST: Shari Thornes, City Clerk City Council Packet August 26, 2008 191 18. Adjourn.