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HomeMy WebLinkAbout2009_09_22 CC PKTCity Council Packet September 22, 2009 Brookings City Council Tuesday, September 22, 2009 City Hall Council Chambers 311 Third Avenue 5:00 p.m. – Work Session 6:00 p.m. – Regular Meeting Mission Statement The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. Presentation by Habitat for Humanity on the “Brush of Kindness” program. 2. Policy discussion regarding the possible pre-screening of economic development requests. 3. Further discussion regarding City space needs to include the County Resource Center space at the Swiftel Center and co-locating county and city administrative buildings. 4. 6:00 p.m. Meeting Review. 5. Council Invites & Obligations. 6. City Council Member Ex-Officio Reports. 7. City Council member introduction of topics for future discussion. * *Any Council member may request discussion of any issue at a future meeting only. Items can not be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. 6:00 P.M. REGULAR MEETING 1. Call to order by Mayor Reed. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action on Resolution No. 86-09, directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Street Assessment Project 2008-03STA (Downtown Streetscape Project). C. Action on Resolution No. 87-09, Resolution Awarding Bids For Airport Fuel System Removal and Site Restoration Project D. Action on Resolution No. 88-09, Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue E. Action on Resolution No. 90-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-08STI, Street Maintenance and Overlay Project, Bowes Construction, Inc. F. Action on Resolution No. 91-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-02STA, 15th Street South, Camelot Drive and Christine Avenue Assessment Project, Bowes Construction, Inc. G. Action to authorize the City Manager to sign contract for auditing services with BKD, LLP. 1 City Council Packet September 22, 2009 H. Action on Resolution No. 92-09, a Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant, AIP Project No. 3-46-0005- 22/2009, Conduct Wildlife Hazard Assessment. Motion to approve, request public comment, roll call * Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. Presentations, Special Requests/Invites & Reports: 5. Open Forum. 6. SDSU Student Senate Report. Ordinances – 1st Readings ** 7. Ordinance No. 23-09: An Ordinance to Change the Zoning Within the City of Brookings for the north 320 feet of Block 11, McClemans Addition from a Residence R-1A District to a Residence R-3A District. Public Hearing: October 13, 2009 8. Ordinance No. 24-09: An Ordinance to Change the Zoning Within the City of Brookings for Lot 9, Block 2, University First Addition from a Residence R-3 District to a Business B-2 District. Public Hearing: October 13, 2009 ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. Second Readings/Public Hearings 9. Ordinance No. 21-09: 2010 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2010 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Action: Motion to approve, request public comment, roll call 10. Ordinance No. 22-09: An ordinance pertaining to an application for a Conditional Use for a taller broadcast tower height in the Business B-2A District (tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition, also known as 227 22nd Avenue). Action: Open & Close Public Hearing, motion to approve, roll call Other Business: 11. Discussion and possible action regarding supporting legislative action to enact an additional penny sales tax, per request from South Dakota Municipal League. Action: Motion to approve, request public comment, roll call 12. Executive Session for purposes of consulting with legal counsel employee contract negotiations. Action: Motion to enter session – Voice Vote Motion to leave executive session – Voice Vote 13. Adjourn. 2 City Council Packet September 22, 2009 Brookings City Council Tim Reed, Mayor Mike Bartley, Deputy Mayor & Council Member Tom Bezdichek, Council Member John Kubal, Council Member Mike McClemans, Council Member Jael Thorpe, Council Member Julie Whaley, Council Member Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday @ 1pm, Thursday @ 7 pm, Friday @ 9 pm, and Saturday @ 1 pm. The complete City Council agenda packet is available on the city website: www.cityofbrookings.org If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to the meeting. 3 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. Presentation by Habitat for Humanity on the “Brush of Kindness” program. Connie Swain, Executive Director for the Brookings Area Habitat for Humanity, will speak briefly about their newest initiative called “A Brush with Kindness.” A Brush With Kindness What is it? A Brush with Kindness (ABWK) is a home renovation program that helps keep families in affordable and decent homes when they are having a difficult time keeping up with required maintenance. A Brush with Kindness (ABWK) is designed to assist low-income homeowners, elderly and disabled who are unable to keep up with the exterior maintenance of their home. ABWK seeks to help low-income homeowners restore their homes, so they can continue to live in a decent and affordable home. At the same time, sponsors and volunteers can live out their values by helping a homeowner in need. What is done? Repair services provided by ABWK include but are not limited to exterior painting, landscaping, roofing, and other minor repairs, which typically includes fixing broken windows and doors, missing shingles, etc. How does it work? Homeowner eligibility is determined based on need, their ability to pay a no interest and low payment loan, and their willingness to partner. Interested Homeowners must be able to: • Provide proof of ownership and residency. • Provide verification of income. • Sign a partnership agreement. Why does it matter? The ABWK program ensures low-income homeowners a safe and decent home and restores dignity and pride of homeownership. When you help keep a family in their home, your restoration efforts may take only a few days, but make an immediate impact. When a house turns into the pride of the street, it becomes a catalyst for a whole neighborhood turnaround. It revitalizes the entire neighborhood Estimated Time: 5 minutes 4 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 2. Policy discussion regarding the possible pre-screening of economic development requests. This item is on the agenda pursuant to a request made by Council Member McClemans on July 14, 2009, with the following motion: “ Review by Economic Development (Community Development) Director. A motion was made by McClemans, seconded by Bezdichek, to state that any expenditure related to the economic development and/or promotion of our city be first presented to the Council by the Director of Economic Development. He/she is the professional who we pay to understand our needs, be scheduled at the September 8th Council Meeting Work Session. Discussion: Bartley asked when McClemans talks about economic development director, if he meant Mike Struck or Al Heuton. McClemans clarified Mike Struck. Reed stated Mike Struck is the Community Development Director. On the motion, all present voted yes; motion carried.” Estimated Time: 10 minutes 5 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 3. Further discussion regarding City space needs to include the County Resource Center space at the Swiftel Center and co-locating county and city administrative buildings. This is a continuation of the spaces needs discussion from the joint City Council and County Commission meeting of September 8th. The Council will hold a discussion regarding its future needs to include the County Resource Center space at the Swiftel Center and co- locating county and city administrative buildings. City Council members are asked to bring their copy of BEDC’s report. Estimated Time: 30 minutes 6 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 4. 6:00 p.m. Meeting Review. 1. Call to order by Mayor Reed. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action on Resolution No. 86-09, directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Street Assessment Project 2008- 03STA (Downtown Streetscape Project). C. Action on Resolution No. 87-09, Resolution Awarding Bids For Airport Fuel System Removal and Site Restoration Project D. Action on Resolution No. 88-09, Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue E. Action on Resolution No. 90-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009- 08STI, Street Maintenance and Overlay Project, Bowes Construction, Inc. F. Action on Resolution No. 91-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009- 02STA, 15th Street South, Camelot Drive and Christine Avenue Assessment Project, Bowes Construction, Inc. G. Action to authorize the City Manager to sign contract for auditing services with BKD, LLP. H. Action on Resolution No. 92-09, a Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant, AIP Project No. 3-46-0005-22/2009, Conduct Wildlife Hazard Assessment. Motion to approve, request public comment, roll call Presentations, Special Requests/Invites & Reports: 5. Open Forum. 6. SDSU Student Senate Report. Ordinances – 1st Readings ** 7. Ordinance No. 23-09: An Ordinance to Change the Zoning Within the City of Brookings for the north 320 feet of Block 11, McClemans Addition from a Residence R-1A District to a Residence R-3A District. Public Hearing: October 13, 2009 8. Ordinance No. 24-09: An Ordinance to Change the Zoning Within the City of Brookings for Lot 9, Block 2, University First Addition from a Residence R-3 District to a Business B-2 District. Public Hearing: October 13, 2009 Second Readings/Public Hearings 9. Ordinance No. 21-09: 2010 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2010 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Action: Motion to approve, request public comment, roll call 10. Ordinance No. 22-09: An ordinance pertaining to an application for a Conditional Use for a taller broadcast tower height in the Business B-2A District (tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition, also known as 227 22nd Avenue). Action: Open & Close Public Hearing, motion to approve, roll call Other Business: 11. Discussion and possible action regarding supporting legislative action to enact an additional penny sales tax, per request from South Dakota Municipal League. Action: Motion to approve, request public comment, roll call 12. Executive Session for purposes of consulting with legal counsel employee contract negotiations. Action: Motion to enter session – Voice Vote 7 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 5. Council Invites & Obligations. BROOKINGS CITY COUNCIL INVITATION SCHEDULE Date Day Event & Brief Description Time Location Town Address Directions Sept. 16 & 17 Wednesday & Thursday 2nd Annual Rural Development Institute – Exchanging Ideas, Connecting for Progress Noon to noon Holiday Inn Express 110 East Stanley Road Fort Pierre, SD September 22 Tuesday Council Meeting 5:00 p.m. & 6:00 p.m. Council Chambers September 22 Tuesday Delta Chi Dinner 6:00 p.m. Delta Chi House Highway 14 Bypass September 24 Thursday Valero Energy dinner to meet the executive team 5:30 p.m. Swiftel Center September 28 Monday Camelot Intermediate School Open House 5:00 p.m. – 7:00 p.m. Camelot School Oct 6-9 Tues-Friday SDML Annual Conference Watertown Oct. 11th Sunday Fall Diversity Potluck 5 p.m. Old Sanctuary Oct. 12th Monday Native American Day City Holiday/Closed Oct. 13th Tuesday Council Meeting 5 & 6 p.m. Council Chambers Oct. 15th Thursday Innovation Village Chamber Mixer/ Open House 5:00 p.m. to 7:00 p.m. Innovation Village 2405 10th Street Oct. 27th Tuesday Volunteer Appreciation Luncheon 12:00 p.m. Swiftel Center Oct. 27th Tuesday Council Meeting 5 & 6 p.m. Council Chambers Nov. 10th Tuesday CANCEL COUNCIL MEETING 8 City Council Packet September 22, 2009 Date Day Event & Time Location Brief Description Town Address Directions Nov 10-14 Tues-Sat National League of Cities Congress of Cities San Antonio Nov. 17th Tuesday Council Meeting 5 & 6 p.m. Council Chambers Nov. 24th Tuesday NO COUNCIL MEETING DUE TO HOLIDAY Dec. 1st Tuesday Mayor’s Christmas Party 5:00 p.m. PAC Dec. 8th Tuesday Council Meeting 5 & 6 p.m. Council Chambers Dec. 15th Tuesday Council Meeting 5 & 6 p.m. Council Chambers Dec. 22nd Tuesday NO COUNCIL MEETING DUE TO HOLIDAYS   9 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 6. City Council Member Ex-Officio Reports. Pursuant to Council direction, “City Council Member Ex-Officio Reports” will be a standing agenda item at all Council work sessions commencing at this meeting. The Council Members that serve as Ex-Officio members on the Brookings Health System Board and Utility Board will provide verbal reports regarding recent meetings they have attended. Utility Board: Council Members Bezdichek and Kubal Health Systems Board: Council Members Whaley and Thorpe 10 City Council Packet September 22, 2009 5:00 p.m. Work Session ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 7. City Council member introduction of topics for future discussion. * *Any Council member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. 11 City Council Packet September 22, 2009 6:00 P.M. REGULAR MEETING 1. Call to order by Mayor Reed. 2. Pledge of Allegiance. 3. City Clerk records council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action on Resolution No. 86-09, directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Street Assessment Project 2008-03STA (Downtown Streetscape Project). C. Action on Resolution No. 87-09, Resolution Awarding Bids For Airport Fuel System Removal and Site Restoration Project D. Action on Resolution No. 88-09, Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue E. Action on Resolution No. 90-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-08STI, Street Maintenance and Overlay Project, Bowes Construction, Inc. F. Action on Resolution No. 91-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-02STA, 15th Street South, Camelot Drive and Christine Avenue Assessment Project, Bowes Construction, Inc. G. Action to authorize the City Manager to sign contract for auditing services with BKD, LLP. H. Action on Resolution No. 92-09, a Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant, AIP Project No. 3-46-0005-22/2009, Conduct Wildlife Hazard Assessment. Presentations, Special Requests/Invites & Reports: 5. Open Forum. 6. SDSU Student Senate Report. Ordinances – 1st Readings ** 7. Ordinance No. 23-09: An Ordinance to Change the Zoning Within the City of Brookings for the north 320 feet of Block 11, McClemans Addition from a Residence R-1A District to a Residence R- 3A District. Public Hearing: October 13, 2009 8. Ordinance No. 24-09: An Ordinance to Change the Zoning Within the City of Brookings for Lot 9, Block 2, University First Addition from a Residence R-3 District to a Business B-2 District. Public Hearing: October 13, 2009 Second Readings/Public Hearings 9. Ordinance No. 21-09: 2010 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2010 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Action: Motion to approve, request public comment, roll call 10. Ordinance No. 22-09: An ordinance pertaining to an application for a Conditional Use for a taller broadcast tower height in the Business B-2A District (tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition, also known as 227 22nd Avenue). Action: Open & Close Public Hearing, motion to approve, roll call Other Business: 11. Discussion and possible action regarding supporting legislative action to enact an additional penny sales tax, per request from South Dakota Municipal League. Action: Motion to approve, request public comment, roll call 12. Executive Session for purposes of consulting with legal counsel employee contract negotiations. Action: Motion to enter session – Voice Vote Motion to leave executive session – Voice Vote 13. Adjourn. 12 City Council Packet September 22, 2009 CONSENT AGENDA #4 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action on Resolution No. 86-09, directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Street Assessment Project 2008-03STA (Downtown Streetscape Project). C. Action on Resolution No. 87-09, Resolution Awarding Bids For Airport Fuel System Removal and Site Restoration Project D. Action on Resolution No. 88-09, Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue E. Action on Resolution No. 90-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-08STI, Street Maintenance and Overlay Project, Bowes Construction, Inc. F. Action on Resolution No. 91-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-02STA, 15th Street South, Camelot Drive and Christine Avenue Assessment Project, Bowes Construction, Inc. G. Action to authorize the City Manager to sign contract for auditing services with BKD, LLP. H. Action on Resolution No. 92-09, a Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant, AIP Project No. 3-46- 0005-22/2009, Conduct Wildlife Hazard Assessment. Motion to approve, request public comment, roll call * Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. Action: Motion to approve, request public comment, roll call City Manager Recommendation: Approve 13 City Council Packet September 22, 2009 CONSENT AGENDA #4 B. Action on Resolution No. 86-09, directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Street Assessment Project 2008-03STA (Downtown Streetscape Project). The 2008-03STI Downtown Streetscape Project entails construction work on Main Avenue from 6th Street to Front Street, which includes new water and sanitary sewer mains and services, new sidewalk, light poles, trees, curb & gutter, pavement and other amenities. Included with this project are water and sanitary sewer services which will be assessed to the corresponding property owners. The City Council approved Resolution No. 11-08, which authorized the assessment project for the water and sanitary sewer services. The contractor has submitted all of the quantities for the project, and the assessment process may begin. There are three resolutions to complete the assessment process, which are directing the preparation of the assessment roll, setting the public hearing date, and levying the assessment. The City Council approved the interest rate for the Downtown Streetscape Assessment at 0%, which is reflected in this resolution, and the assessment costs may be paid back over a 10 year period. Resolution No. 86-09 will direct the preparation of the assessment roll, divide the assessment into installments and provide for the collection of the assessment. 14 City Council Packet September 22, 2009 Resolution No. 86-09 Resolution Directing Preparation of Assessment Roll, Dividing Assessments into Installments, and Providing for the Collection Thereof for Street Assessment Project 2008-03STA Downtown Streetscape Project Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. More than twenty days have elapsed since the adoption and publication of Resolution No. 11-08, A Resolution of Necessity for Street Assessment Project No. 2008-03STA. The referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 2. A contract for Street Assessment Project No. 2008-03STA has been duly executed, and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9-43, SDCL 1967, as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in her office showing the total cost of said improvement as follows: Assessment cost $288,583.27 Engineering, inspection, fiscal, legal expense, publication $ 17,314.99 Total Expense $305,898.26 4. The total cost of said project is as follows: Bid Schedule No. 1 Base Bid $3,687,292.50 City Assumed Cost $3,398,709.23 Assessment Cost $288,583.27 5. There shall be made and filed in the office of the City Manager an assessment roll for said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land contiguous to the sidewalk constituting said improvement. 6. The assessment shall be divided into ten (10) equal annual installments. 7. Unless paid to the City in advance of maturity, the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9-43, SDCL 1967, as amended. 8. The interest rate to be borne by the unpaid installments of the special assessment is zero percent (0%). Passed and approved this 22nd day of September, 2009. CITY OF BROOKINGS, SD ___________________________________ ATTEST: Tim Reed, Mayor _____________________________________ Shari Thornes, City Clerk 15 City Council Packet September 22, 2009 CONSENT AGENDA #4 C. Action on Resolution No. 87-09, Resolution Awarding Bids For Airport Fuel System Removal and Site Restoration Project This project entails removal of two 6,000 gallon underground Av-gas tanks and one 10,000 gallon underground jet-fuel tank. The project includes removal and disposal of the tanks, installing clay material, gravel, and asphalt or topsoil in the tank removal areas. The jet-fuel tank removal is located near the terminal building and a portion of this project will be reimbursed by the City’s insurance company and the project will complete the mediation from the fuel spill that occurred in 2008. The advertisement was mailed to area contractors and two builders exchanges. The bid letting was held on September 15, 2009 and we received the following bids: VJ Ahlers Excavating, Inc., Brookings, SD $56,357.70 Prussman Contracting, Inc., Brookings, SD $101,869.40 This project is the final phase of the new fuel system for the Brookings Airport. The project costs currently break down as follows: Fuel tanks (Sioux Equipment Company): $89,386.00 + CCO1 $825.00-hose change = $90,211.00 Electrical project (Perry Electric): $12,520.50 + CCO1 $925.00-light pole = $13,445.50 Concrete Pad (Mills Construction): $14,990.00 + CCO1 $432.00 light pole base and jointing = $15,422.00 Geotek testing: $6,041 total and $2960.50 approx. will be reimbursed for the fuel spill Airport Tank Removal and Restoration (VJ Ahlers): $56,357.70. Total project costs to date: $181,477.20 Total budget: $183,000.00 This Resolution will award the contract to the low bidder, VJ Ahlers Excavating, Inc. in the amount of $56,357.70. Resolution No. 87–09 Resolution Awarding Bids for Airport Fuel Tank Removal and Site Restoration Project Whereas, the City of Brookings opened bids for the Airport Fuel Tank Removal and Site Restoration Project on Tuesday, September 15, 2009 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for the Airport Fuel Tank Removal and Site Restoration Project: VJ Ahlers Excavating, Inc., Brookings, SD $56,357.70 Prussman Contracting, Inc., Brookings, SD $101,869.40 Now Therefore, Be It Resolved that the low bid of VJ Ahlers Excavating, Inc., Brookings, SD for the Airport Fuel Tank Removal and Site Restoration Project in the sum of $56,357.70 is accepted. Passed and approved this 22nd day of September, 2009. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk 16 City Council Packet September 22, 2009 CONSENT AGENDA #4 D. Action on Resolution No. 88-09, Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue The City received a request from neighborhood citizens to install stop signs at the intersection of 7th Street and 6th Avenue, to form a 2-way controlled intersection. This intersection currently does not have stop signs. The Traffic Safety Committee discussed this request at their September 10, 2009 meeting. The committee discussed the visibility issues at the 7th Street & 6th Avenue intersection, and reviewed the Manual of Uniform Traffic Control Devices, Section 2B.05, Stop Sign Applications. The committee felt this intersection justified the need for 2-way stop signs because of the lack of visibility on the south side of this intersection due to low-hanging trees and indented boulevard parking and the large number of accidents at this intersection. The vehicular accidents and restricted view for the west-bound traffic indicate a need for control by the stop sign. The MUTCD also indicates the stop sign should stop the direction that has obscured vision, dips, or bumps that already require drivers to use lower operating speeds. In this case, the low-hanging trees and indented boulevard parking obscure the visibility for west bound vehicles, supporting that the east/west location would be the best location for the stop signs. Because of these needs, the Traffic Safety Committee voted unanimously to approve 2-way stop signs at the intersection of 7th Street and 6th Avenue, which will stop the east west traffic (see attached drawing). The summary of discussion is as follows: Unapproved Summary of Discussion BROOKINGS TRAFFIC SAFETY COMMITTEE Thursday, September 10, 2009 The Brookings Traffic Safety Committee held its monthly meeting on Thursday, September 10, 2009, at 12:10pm in the City Hall community room. Members Present: Brad Whaley, Louis Skubic, Daryl Englund, Skip Webster, Keith Bruinsma, , Jackie Lanning, Caroline Petrowski, Tony Sonnenburg, Mike Fossum, Brian Leuders, Police Chief Jeff Miller Members Absent: Matthew Nelson, Tim Heaton Others Present: none Excerpt from Summary of Discussion: New Business: 1) Request for a 2-way stop sign at 7th Street and 6th Avenue Jackie Lanning introduced the request to install stop signs at the intersection of 7th Street and 13th Avenue, to form a 2-way controlled intersection. The intersection currently 17 City Council Packet September 22, 2009 does not have any stop signs. A citizen living on 6th Avenue contacted Lanning stating there were several accidents at this intersection and the neighbors supported installing 2- way stop signs to increase the safety at the intersection. The police department indicated there have been numerous accidents at this intersection. From the accident reports, it appeared that vehicles did not always yield at this intersection, especially the north- bound and west-bound vehicles. Chief Miller indicated that the through traffic travels north and south-bound, and 7th Street has numerous stop signs in this location. He said to be consistent, the two-way stop signs should be placed on 7th Street for the east/west traffic. The Committee discussed the request, and Lanning reviewed the Manual of Uniform Traffic Control Devices, Section 2B.05, Stop Sign Applications. The committee felt this intersection justified the need for 2-way stop signs because of the accident count and the restricted view for the east/west traffic. The MUTCD also indicates the stop sign should stop the direction that has obscured vision, dips, or bumps that already require drivers to use lower operating speeds. In this case, the west-bound vehicles have obscured visibility to the south due to the low-hanging trees and indented boulevard parking, verifying that the east/west location would be the best location for the stop signs. Webster/Fossom made a motion to install 2-way stop signs at 7th Street at its intersection with 6th Avenue. All present voted aye. Motion passed. This resolution will authorize the installation of two new stop signs at the intersection of 7th Street and 6th Avenue. Resolution No. 88-09 Concurring in the Placement of Stop Signs at the intersection of 7th Street and 6th Avenue Whereas, Section 82-373 of the Revised Ordinance of the City of Brookings, provides for approval by the City Council for placement of stop signs in locations other than along through streets. Now, Therefore, Be It Resolved that the City Council concurs in the recommendation of the Traffic Safety Committee and the City Manager and approves the placement of stop signs on 7th Street at its intersection with 6th Avenue. Passed and approved this 22nd day of September 2009. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk 18 City Council Packet September 22, 2009 CONSENT AGENDA #4 E. Action on Resolution No. 90-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-08STI, Street Maintenance and Overlay Project, Bowes Construction, Inc. The 2009 Street Maintenance and Overlay Project has been progressing. This project was the annual street maintenance project that entailed street repairs and asphalt overlays on various streets in Brookings. The project included cold pavement asphalt milling for 4th Street and 5th Street between 3rd Avenue and 5th Avenue in the downtown area. The project entailed milling the asphalt overlay off of these streets to expose the underlying concrete pavement. However, during the asphalt milling process, it was discovered that the asphalt overlay was very thin in several locations, causing the work to involve milling the concrete pavement to achieve the proper crown of the streets. Concrete surface milling is more costly than asphalt surface milling because of the wear on milling equipment. The contractor proposed a price of an additional $0.70 per square yard, which we feel is reasonable. The breakdown is as follows: Original Contract Price: $310,062.95 Decrease from previously approved Change Orders: $0.00 Contract price prior to this Change Order: $310,062.95 Increase of this Change Order: $1,271.48 Contract Price incorporating this Change Order: $311,334.43 This resolution will approve the Change Order No. 1 (CCO#1) for an increase of $1,271.48 to the contract with Bowes Construction Company, Inc. Resolution No. 90-09 A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-08STI Street Maintenance and Overlay Project Bowes Construction Inc. Be It Resolved by the City Council that the following change order be allowed for 2009- 08STI Street Maintenance and Overlay Project: Construction Change Order Number 1 Cold pavement concrete milling for a total increase of $1,271.48. Passed and approved this 22nd day of September, 2009. CITY OF BROOKINGS _________________________ ATTEST: Tim Reed, Mayor ____________________________ Shari Thornes, City Clerk 20 City Council Packet September 22, 2009 CONSENT AGENDA #4 F. Action on Resolution No. 91-09, A Resolution Authorizing Change Order No. 1 (CCO#1) for 2009-02STA, 15th Street South, Camelot Drive and Christine Avenue Assessment Project, Bowes Construction, Inc. This project is a street assessment project that entails minor gravel shaping and asphalt paving for 15th Street South, approximately 700’ east of Medary, Christine Avenue from 15th Street South to the north approximately 300’ and Camelot Drive from 15th Street South to the north approximately 900’. These streets are located adjacent to the new Camelot Intermediate School site. The City Council approved Resolution No. 27-09, which authorized the City to proceed with the assessment project. The majority of the project costs will be assessed and the City will also pay for the extra width and thickness costs for 15th Street South, as well as an assessment cost for City frontage abutting Camelot Drive. This change order involves several items that were addressed during construction. There was an area of deteriorating asphalt on the north end of Christine Avenue that needed repair and required the subgrade material to be removed, with removal of 4’ of curb and gutter and repair of a water valve. This project specified Class G Type 1 85% quartzite asphalt for the top lift. However, the contractor inadvertently paved with Class G Type 1 asphalt, which also has quartzite in the mix, but at a lower percentage. The contractor offered a $3.00 per ton decrease for the asphalt placed. The total change order is as follows: Original Contract Price: $171,684.71 Decrease from Previously Approved Change Orders: $0.00 Contract Price prior to this Change Order: $171,684.71 Decrease of this Change Order (No. 1): $1,337.00 Contract Price incorporating this Change Order: $170,347.71 This resolution will approve Change Order No. 1, for a $1,337.00 decrease to the contract amount. 21 City Council Packet September 22, 2009 Resolution No. 91-09 A Resolution Authorizing Change Order No. 1 (CCO#1) For 2009-02STA 15th Street South, Christine Avenue and Camelot Drive Street Assessment Project Bowes Construction Inc. Be It Resolved by the City Council that the following change order be allowed for 2009- 02STA 15th Street South, Christine Avenue and Camelot Drive Street Assessment Project: Construction Change Order Number 1 Remove 4’ of Curb and Gutter, unclassified excavation, repair of a water valve and change of asphalt from Class G Type 1 85% quartzite to Class G Type 1 for a total decrease of $1,337.00. Passed and approved this 22nd day of September, 2009. CITY OF BROOKINGS _________________________ Tim Reed, Mayor ATTEST: ____________________________ Shari Thornes, City Clerk 22 City Council Packet September 22, 2009 CONSENT AGENDA #4 G. Action to authorize the City Manager to sign contract for auditing services with BKD, LLP. City Council action is requested to authorize the City Manager to sign a contract with BKD, LLP, Lincoln, NE, for professional auditing services for a three year period with an option to renew. The City of Brookings solicited proposals ** from qualified firms of Certified Public Accountants to audit its financial statements for the fiscal years ending December 31, 2009, 2010, 2011, 2012, 2013 and 2014. The audit engagement is for a period of three years with an option, at the City’s discretion, to award the engagement for an additional three year period, whichever is in the best interests of the City of Brookings. (** Note that professional services such as those provided for auditing are exempt from the low bid requirements.) These audits are to be performed in accordance with United States generally accepted auditing standards, the standards and the standards set forth for financial audits in the US General Accounting Office's (GAO) Government Auditing Standards, the provisions of the Single Audit Act Amendments of 1996 and the US Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations and with any changes in these documents or other similar regulatory requirements. Proposals were evaluated by a Committee consisting of the City Finance Manager, the Finance and Accounting Manager of BMU, the City Deputy Finance Manager, and Accounting Supervisor (Reporting) of BMU. A summary of firms and proposal amounts is enclosed. Proposals were evaluated using the following criteria: 1. Mandatory Elements a. The audit firm is independent and licensed to practice in the State of South Dakota. b. The audit firm's professional personnel have received adequate continuing professional education within the preceding two years. c. The firm has no conflict of interest with regard to any other work performed by the firm for the City of Brookings. d. The firm adheres to the instructions in this request for proposals on preparing and submitting the proposal. e. The firm submits a copy of its most recent peer review report and the firm has a record of quality audit work. 2. Technical Qualifications a. Expertise and experience. (1) The firm's past experience and performance on comparable governmental engagements. (2) The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. 23 City Council Packet September 22, 2009 b. Audit approach. (1) Adequacy of proposed staffing plan for the engagement. (2) Adequacy of sampling techniques. (3) Adequacy of analytical procedures. (4) Timeliness of expected completion. 3. Price Based on the Committee’s review and findings, the City Manager recommends the selection of BKD, LLC for the City’s auditing services. Note that such award will be subject to the approval of the audit engagement letter by the South Dakota Legislative Auditors Office. 24  5%se 5%se 5%seWilliams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2009Total inclusive price28,025.$          00 39,00$          0.00 41,$      000.00 39$   ,500.00 $    45,880.00 38,500.00$   Additional for A‐133 (up to 2 major)2,500.$             00 $                    ‐  $             ‐     $     7,500.00 2,500.00$      Additional for CAFR ‐$                     $‐                      $            ‐      $      ‐        $     ‐           ‐$               Total with 1 major program, no CAFR30,525.$          00 39,00$          0.00 41,$      000.00 47$   ,000.00 $    48,380.00 38,500.00$   Williams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2010Total inclusive price28,800.$          00 41,00$          0.00 43,$      050.00 40$   ,500.00 $    45,880.00 40,000.00$   Additional for A‐133 (up to 2 major)2,500.$             00 $                    ‐  $             ‐     $     7,500.00 2,500.00$      Additional for CAFR $100/hr$     2,000.00 1,000.00$     Total with 1 major program, no CAFR31,300.$          00 41,00$          0.00 43,$      050.00 48$   ,000.00 $    50,380.00 41,000.00$   Williams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2011Total inclusive price29,700.$          00 43,00$          0.00 45,$      200.00 41$   ,500.00 $    45,880.00 41,600.00$   Additional for A‐133 (up to 2 major)2,500.$             00 $                    ‐  $             ‐     $     7,500.00 2,500.00$      Additional for CAFR$100/hr$     2,000.00 1,000.00$     Total with 1 major program, no CAFR32,200.$          00 43,00$          0.00 45,$      200.00 49$   ,000.00 $    50,380.00 42,600.00$   Williams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2012Total inclusive priceNo bid submittedExpect increa47,$       of no450.00 42$   ,500.00 $     ‐           43,300.00$   Additional for A‐133 (up to 2 major)$‐                     more than$             ‐     $     7,500.00‐$                Additional for CAFR$100/hr1,000.00$     Total with 1 major program, no CAFR‐$                     $                    ‐  47,$      450.00 50$   ,000.00 $     ‐           44,300.00$   Williams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2013Total inclusive priceNo bid submittedExpect increa49,$       of no825.00 43$   ,700.00 $     ‐           45,000.00$   Additional for A‐133 (up to 2 major)$‐                     more than$             ‐     $     7,500.00‐$                Additional for CAFR$100/hr1,000.00$     Total with 1 major program, no CAFR‐$                     $                    ‐  49,$      825.00 51$   ,200.00 $     ‐           46,000.00$   Williams & Co Eide BailleyWohlenbergMcGladreyLarsonAllen BKD2014Total inclusive priceNo bid submittedExpect increa52,$       of no325.00 45$   ,000.00 $     ‐           46,800.00$   Additional for A‐133 (up to 2 major)$‐                     more than$             ‐     $     7,500.00‐$                Additional for CAFR$100/hr1,000.00$     Total with 1 major program, no CAFR‐$                     $                    ‐  52,$      325.00 52$   ,500.00 $     ‐           47,800.00$    City Council Packet September 22, 2009 CONSENT AGENDA #4 H. Action on Resolution No. 92-09, a Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant, AIP Project No. 3-46-0005-22/2009, Conduct Wildlife Hazard Assessment. The City of Brookings has received a grant from the Federal Aviation Administration (FAA) in the amount of $55,822.00. This grant will provide 95% funding to Conduct a Wildlife Hazard Assessment for the Brookings Regional Airport. The City share for this grant will be $1,763.00 with a State share of $1,175.00. The total project amount covered by this grant is $58,760.00. The Wildlife Hazard Assessment is not part of the Environmental Assessment. It is required by the FAA due to bird strikes which occurred in 2002 and 2003. These strikes were found during an FAA review of all bird strikes at airports across the country, thus triggering a full wildlife hazard assessment on the current airport. The wildlife hazard assessment will take approximately one year to complete, which will include a wildlife hazard management plan. This resolution will accept the FAA grant in the amount of $55,822.00. Resolution No. 92-09 Resolution Authorizing City Manager to Sign an Agreement for Federal Aviation Administration Grant AIP Project No. 3-46-0005-22/2009 Conduct Wildlife Hazard Assessment Whereas, the Brookings City Council desires funding to Conduct Wildlife Hazard Assessment for Airport Improvement Project No. 3-46-0005-22/2009; and Whereas, The City of Brookings is obligated to and hereby agrees to be reimbursed by the Federal Aviation Administration for 95% and SD State Aeronautics Department for 2% of the allowable costs incurred in accomplishing Airport Improvement Project No. 3-46-0005-22/2009; and Whereas, that Federal Aviation Administration is hereby requested to authorize Airport Improvement Project No. 3-46-0005-22/2009 in accordance with the approved grant agreement. Now, Therefore, Be Resolved, that the City Manager is hereby authorized to sign all documents related to an agreement for the Federal Aviation Administration Grant AIP Project No. 3-46-0005- 22/2009. Passed and approved this 22nd day of September 2009. CITY OF BROOKINGS ____________________________ Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk 26 City Council Packet September 22, 2009 Presentations/Reports/Special Requests: 5. INVITATION FOR A CITIZEN TO SCHEDULE TIME ON THE COUNCIL AGENDA FOR AN ISSUE NOT LISTED. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6. SDSU STUDENT SENATE REPORT. 27 City Council Packet September 22, 2009 Ordinances – 1st Readings** 7. Ordinance No. 23-09: An Ordinance to Change the Zoning Within the City of Brookings for the north 320 feet of Block 11, McClemans Addition from a Residence R-1A District to a Residence R-3A District. Public Hearing: October 13, 2009 ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. Applicant: Sunny Ridge and Prairie Meadows Inc. Proposal: Create a higher-density residential block Background: The McClemans Addition area began developing in 1994. The primary components are two mobile home parks, a mixed-density residential subdivision and some commercial land in the southeast corner. A significant drainageway also runs through the parcel from northwest to southeast. A corner of McClemans’ land is affected by Safety Zone B which is an overlay zone established by the 1978 Airport Zoning Ordinance. This zone is shown on the map in your packet. The land use restrictions are as follows: 2. Safety zone B: Subject at all times to the height restrictions and general restrictions, areas designated as safety zone B shall be restricted in use as follows: a. Each use shall be on a site whose area shall not be less than one-half (½) acre. A building, used for residential purposes, where permitted, shall be considered as one use. b. A building plot shall be a single, uniform and non-contrived area, whose shape is uncomplicated and whose area shall not exceed the following minimum ratios with respect to the total site area: Ratio of Maximum Site Site Area But Less Site Area Building Population At Least Than To Building Plot Area (16 persons/ (Acres) (Acres) Plot Area (Sq. Ft.) acre) ½ 1 8:1 2,720 8 1 3 10:1 4,350 15 3 4 12:1 10,890 45 4 6 10:1 17,420 60 6 10 8:1 32,670 90 10 20 6:1 72,600 150 20 and up 4:1 218,000 300 c. Each use shall meet all applicable requirements of the underlying zoning district. d. The following uses are specifically prohibited in zone B: Churches, hospitals, schools, theaters, stadiums, hotels and motels, trailer courts, camp grounds and other places of public assembly. 28 City Council Packet September 22, 2009 Specifics: If rezoned, development on this block would be required to conform to the R-3A and Safety Zone B regulations. The ultimate decision on the airport alternatives could impact the boundary of Safety Zone B in the future. Recommendation: The Planning Commission voted 8 yes and 0 no to recommend approval of the rezoning. Ordinance No. 23-09 An Ordinance to Change the Zoning within the City of Brookings Be it ordained by the governing body of the City of Brookings, South Dakota, Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows: the north 320 feet of Block 11, McClemans Addition be and the same is hereby rezoned and reclassified from a Residence R-1A District to a Residence R-3A District. In accordance with Section 94.7 of Article I of Ordinance 25-02 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV of Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. FIRST READING: September 22, 2009 SECOND READING AND ADOPTION: October 13, 2009 PUBLISHED: CITY OF BROOKINGS ______________________________ ATTEST: Tim Reed, Mayor _________________________ Shari Thornes, City Clerk 29 City Council Packet September 22, 2009 Planning Commission Brookings, South Dakota September 1, 2009 OFFICIAL MINUTES Vice-chairperson Larry Fjeldos called the regular meeting of the City Planning Commission to order on September 1, 2009 at 7:00 PM in the Council Chamber at City Hall. Members present were Wayne Avery, Alan Gregg, John Gustafson, Al Heuton, Greg Fargen, Mike Cameron, Stacey Howlett, and Fjeldos. Dave Kurtz was absent. Also present were Marty Higgins, Randy Hansen, Michael Quinn, Bill Taylor, Mike McClemans, Richard Smith, Monte Harming, Terry McKeown, City Engineer Jackie Lanning, Community Development Director Mike Struck, Planning and Zoning Administrator Dan Hanson and others. Item #5- Sunny Ridge and Prairie Meadows, Inc. have submitted a petition to rezone the north 320 feet of Block 11, McClemans Addition from a Residence R-1A District to a Residence R-3A District. (Gregg/Heuton) Motion to approve the rezoning. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item #5 – Mike McClemans of Sunny Ridge and Prairie Meadows, Inc. stated that he began developing the area from the south end about 15 years ago. The parcel to be rezoned was about 3.5 acres in size and was undeveloped. A portion of the land was in Safety Zone B which would have a substantial impact on density. McClemans also noted that some of the area was in a drainageway. 33 City Council Packet September 22, 2009 Sec. 94-124. RESIDENCE R-1A SINGLE-FAMILY (a) Intent. This district is intended to provide for areas of residential use with a gross density of approximately three dwelling units per acre or less. The district permits single-family dwellings and supportive community facilities such as parks, playgrounds, schools, libraries and churches. (b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Residence R-1A Single Family District. (c) Permitted Uses. Single-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. (d) Permitted Special Uses. A building or premises may be used for the following purposes in conformance with the conditions prescribed herein: 1. Church or similar place of worship, which may include a day care facility with such use confined to within the church worship and educational facility. a. One of the frontages of the premises shall abut upon an arterial or collector street. 2. Public or parochial school of general instruction. a. One of the frontages of the premises shall abut upon an arterial or collector street. 3. Public library, museum, park, playground or similar community facility. a. One of the frontages of the premises shall abut upon an arterial or collector street. 4. Governmental administration and services such as offices, firehouse, police and like uses; however, this section shall not be interpreted to permit such uses as warehousing, storage of vehicles, heavy equipment or supplies. a. One of the frontages of the premises shall abut upon an arterial or collector street. 5. Public utility facility. a. An opaque screen six feet in height located as far back as all setback lines. b. Landscaping shall be provided between the setback lines and any front property line. c. The architecture of all buildings shall harmonize with the character of the neighborhood. d. One of the frontages of the premises shall abut upon an arterial or collector street. 6. Minor home occupation. a. Requirements of Section 94-362 must be adhered to. (e) Conditional Uses. 1. Agriculture 2. Major home occupation 3. Public recreation facility 4. Non-municipal library, museum, art gallery, 5. Private lake 6. Private stable (f) Density, Area, Yard and Height Regulations. The R-1A district regulations shall be as follows: Per Min. Min. Min. Min. Min. Max. Unit Lot Lot Front Side Rear Height 34 City Council Packet September 22, 2009 Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Single-Family Dwelling 15,000 15,000 100' 40' 15' 30' 35' Other Allowable Uses 15,000 15,000 100' 40' 15' 30' 35' (g) Accessory uses. Accessory uses and building permitted in the R-1A District are buildings and uses customarily incidental to any of the permitted uses in the district. (h) Parking Regulations. Parking, loading and stacking within the R-1A District shall be in conformance with the regulations set forth in division 4 of article VI. (i) Sign Regulations. Signs within the R-1A District shall be in conformance with the regulations set forth in division 5 of article VI. (j) Other Regulations. Development within the R-1A District shall be in conformance with the regulations set forth in article II of this chapter. 35 City Council Packet September 22, 2009 Sec. 94-128. RESIDENCE R-3A APARTMENTS/MOBILE HOMES/ MANUFACTURED HOUSING. (a) Intent. This district is intended to provide for areas of residential use with a gross density of seven to twenty-four dwelling units per acre. This district provides for single-family, two-family, apartments, condominiums, townhouses, fraternities, sororities, mobile homes, manufactured homes, mobile home parks plus support facilities such as schools, parks, churches and community and public buildings. (b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Residence R-3A Apartment/Mobile Homes/Manufactured Housing District. (c) Permitted Uses. 1. Single-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. 2. Two-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. 3. Single-family zero (0') side yard dwelling 4. Apartment or condominium 5. Townhouse 6. Fraternity and sorority 7. Family day care 8. Single mobile home/manufactured home with not less than 720 square feet of gross floor area including accessory uses incidental thereto such as private garages, parking areas, etc. (d) Permitted Special Uses. 1. All permitted special uses and conditions as stated in Section 94-124(d)(R-1A) and Section 94- 127(d)(R-3). 2. All permitted special uses and conditions as stated in Section 94-125(d)(R-1B), excluding family day care. 3. All permitted special uses and conditions as stated in Section 94-126(d)(R-2), excluding single family zero (0') side yard dwellings and family day care. (e) Conditional Uses. 1. Public recreation facility 2. Non-municipal library, museum, art gallery, community center, private club or lodge 3. Major home occupation 4. Vocational or trade school 5. Office 6. Mobile home/manufactured housing park 7. Bed and breakfast establishment (f) Density, Area, Yard and Height Regulations. The R-3A district regulations shall be as follows: 36 City Council Packet September 22, 2009 Per Min. Min. Min. Min. Min. Max. Unit Lot Lot Front Side Rear Height Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Single-Family Dwelling 6,000 50' 20' 7' 25' 35' Two dwelling Units 8,400 65' 20' 7' 25' 35' SF Attached 0' Sideyard 9,600 75' 20' 0' or 7' 25' 35' 2 Units on non-party wall 3 Units 12,000 90' 20' 0' or 7' 25' 35' on n on-party wall 4 Units 14,000 105' 20' 0' or 7' 25' 35' on non-party wall Apts., Condos, Townhouses* (3 or more Units) 1,815** 10,000 75' 20' 7'*** 25' 45' Other Allowed Uses 6,000 50' 20' 7'*** 25' 45' *Three hundred (300) square feet of landscaped area shall be provided for each dwelling unit exclusive of required building setback areas, access drives and parking lots. Two thirds (2/3) of the landscaped area shall be located in a continuous, single tract which contains no portions thereof which are not contiguous, adjacent and abutting to either the entire width or entire length of said tract. 50% of the required landscaped area may be used for parking spaces in excess of the minimum requirement. Parking lots shall be screened from single and two-family residential uses according to Section 94-401. **A maximum of 24 dwelling units per acre shall be allowed. ***The sideyard will be required to be increased to 10 feet when the building is 3 or more stories in height. Density per family requirements shall not apply to dormitories, fraternities, sororities, nursing homes or other similar group quarters where no cooking facilities are provided in individual rooms. (g) Accessory Uses. Accessory uses and building pe rmitted in the R-3A District are buildings and uses customarily incidental to any of the permitted uses in the district. (h) Parking Regulations. Parking, loading and stacking within the R-3A District shall be in conformance with the regulations set forth in division 4 of article VI of this chapter (i) Sign Regulations. Signs within the R-3A District shall be in conformance with the regulations set forth in division 5 of article VI of this chapter (j) Other Regulations. Development within the R-3A District shall be in conformance with the regulations set forth in article II of this chapter. 37 City Council Packet September 22, 2009 Ordinances – 1st Readings** 8. Ordinance No. 24-09: An Ordinance to Change the Zoning within the City of Brookings for Lot 9, Block 2, University First Addition from a Residence R-3 District to a Business B-2 District. Public Hearing: October 13, 2009 ** No vote is taken on the first reading of ordinances. The title of the ordinance is read and the date for the public hearing is announced. Applicant: City of Brookings Proposal: Rezone the east fire station lot to a business district Background: The land that the fire station is on was deeded to the City of Brookings by the State in 1972. There is a deed restriction which limits the use of the property to a fire station. If the fire station is moved, the land goes back to the State. Specifics: The business district designation would allow the city to promote city events on the site through increased signage. No other changes would be anticipated. Recommendation: The Planning Commission voted 6 yes and 2 no to recommend approval of the rezoning. 38 City Council Packet September 22, 2009 Ordinance No. 24-09 An Ordinance to Change the Zoning within the City of Brookings Be it ordained by the governing body of the City of Brookings, South Dakota, Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows: Lot 9, Block 2, University First Addition be and the same is hereby rezoned and reclassified from a Residence R-3 District to a Business B-2 District. In accordance with Section 94.7 of Article I of Ordinance 25-02 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV of Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. FIRST READING: September 22, 2009 SECOND READING AND ADOPTION: October 13, 2009 PUBLISHED: CITY OF BROOKINGS ______________________________ ATTEST: Tim Reed, Mayor _________________________ Shari Thornes, City Clerk 39 City Council Packet September 22, 2009 Planning Commission Brookings, South Dakota September 1, 2009 OFFICIAL MINUTES Vice-chairperson Larry Fjeldos called the regular meeting of the City Planning Commission to order on September 1, 2009 at 7:00 PM in the Council Chamber at City Hall. Members present were Wayne Avery, Alan Gregg, John Gustafson, Al Heuton, Greg Fargen, Mike Cameron, Stacey Howlett, and Fjeldos. Dave Kurtz was absent. Also present were Marty Higgins, Randy Hansen, Michael Quinn, Bill Taylor, Mike McClemans, Richard Smith, Monte Harming, Terry McKeown, City Engineer Jackie Lanning, Community Development Director Mike Struck, Planning and Zoning Administrator Dan Hanson and others. Item #6- The City of Brookings has submitted a petition to rezone Lot 9, Block 3, University First Addition from a Residence R-3 District to a Business B-2 District. (Gustafson/Cameron) Motion to approve the rezoning. Gregg, Avery, Cameron, Gustafson, Fargen, and Howlett voted aye. Heuton and Fjeldos voted no. MOTION CARRIED. SUMMARY OF DISCUSSION Item #6- Hanson stated that a rezoning of the property would not change the actual use since the fire station had to remain for as long as the city owned it. However, accessory uses on the property would be impacted. Hanson noted that the Planned Development District (PDD) to the west was governed by the same B-2 standards, and land to the north and east was owned by the university. Heuton was concerned about the signage that could be allowed on the site. Hanson remarked that, if rezoned, a freestanding sign with a maximum size of 160 square feet could be erected. 43 City Council Packet September 22, 2009 Section 94-132. Business B-2 district (a) Intent. This district is intended to provide a moderate variety of retail and personal services. This district will include commercial uses whose retail operation and outdoor display of retail merchandise will be compatible with residential neighborhoods. No unscreened outdoor storage is permitted. (b) Scope of section regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Business B-2 District. (c) Permitted Uses. Permitted uses in the B-2 district are as follows: 1. All permitted uses in the B-1 central ; 2. Grocery supermarket; 3. Drive-in food service; 4. Funeral home or mortuary; 5. Gas dispensing station; 6. Automobile sales; 7. Community Center. (d) Permitted Special Uses. A building or premises in the B-2 district may be used for the following purposes in conformance with the conditions prescribed in this subsection: 1. Car wash a. The entire operation shall be within an enclosed structure. b. Drainage shall be contained on the site. 2. Day care facility a. A four-foot (4') high transparent fence shall be constructed between the play area and the street. b. An off-street pick-up and drop-off area shall be provided. 3. Seasonal roadside stand a. The applicant shall furnish a written statement of permission from the property owner. 4. Mixed business/residential use a. Provisions of Section 50.70.000, Nonconforming and Nonstandard Uses shall govern all residential uses. b. A site plan showing off-street parking for each use shall be submitted. 5. Citizen's drop-off for recyclables a. Applicants shall furnish a statement guaranteeing supervision, maintenance and clean-up of the site. (e) Conditional Uses. Conditional uses in the B-2 district are as follows: 1. Wholesale trade 2. Automobile service station 3. Repair garage 4. Assembling and packaging 5. Freight handling 6. Manufacturing, light 7. Domestic abuse shelter 8. Apartment 9. Small animal clinic (Ord 2-96, 1/23/96) 10. Church (Ord 8-96, 5/28/96) 44 City Council Packet September 22, 2009 (f) Density, area, yard and height regulations. The density, area, yard and height regulations in the B-2 district shall be as follows: Min. Min. Min. Min. Min. Max. Lot Lot Front Side Rear Height Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Commercial Uses 15,000 100' 25' -* 20'* 45' Other Allowable Uses 15,000 100' 25' 7'** 20' 45' *A forty foot (40') landscaped area shall be required between an abutting residential district boundary line and any structure, access drive, parking lot or other accessory use. **The sideyard will be required to be increased to ten feet (10') when the building is three (3) or more stories in height. (g) Accessory Uses. Accessory uses and building permitted in the B-2 District are buildings and uses customarily incidental to any of the permitted uses in the B-2 district. (h) Parking Regulations. Parking, loading and stacking within the B-2 District shall be in conformance with the regulations set forth in division 4 of article VI of this chapter. (i) Sign Regulations. Signs within the B-2 District shall be in conformance with the regulations set forth in division 5 of article VI of this section. (j) Other Regulations. Development within the B-2 District shall be in conformance with the regulations set forth in article II of this chapter. 45 City Council Packet September 22, 2009 Sec. 94-127. RESIDENCE R-3 APARTMENT DISTRICT (a) Intent. This district is intended to provide for areas of residential use with a gross density of seven to twenty-four dwelling units per acre. This district provides for single-family, two-family, apartments, condominiums, townhouses, fraternities and sororities plus support facilities such as schools, parks, churches and community and public buildings. (b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Residence R-3 Apartment District. (c) Permitted Uses. 1. Single-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. 2. Two-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. 3. Single-family zero (0') side yard dwelling 4. Apartment or condominium 5. Townhouse 6. Fraternity and sorority 7. Family day care (d) Permitted Special Uses. A building or premises may be used for the following purposes in conformance with the conditions prescribed herein: 1. All permitted special uses and conditions as stated in Section 94-124(d)(R-1A). 2. All permitted special uses and conditions as stated in Section 94-125(d)(R-1B) excluding family day care. 3. All permitted special uses and conditions as stated in Section 94-126 (R-2), excluding single- family zero (0') side yard dwelling and family day care. 4. Day care facility. a. A 4-foot high transparent fence shall be constructed between the play area and the street when the play area is adjacent to any arterial or collector street. b. A safe pick-up and drop-off area shall be provided. 5. Boardinghouse. a. Parking areas shall be screened from adjacent residential properties with a four (4) foot high opaque fence. b. Asphalt or concrete surfacing of the lot will be required for all parking lots with five (5) or more spaces. 6. Retirement or nursing home. a. Parking areas shall be screened from adjacent residential properties by a four (4) foot high fence or equivalent landscaping. 7. Group home. a. Applicants shall provide statements as to the type of supervision the home will have. 8. Domestic abuse shelter. a. All parking shall be provided on the premises. (e) Conditional Uses. 1. Public recreation facility 2. Non-municipal library, museum, art gallery, community center, private club or lodge 46 City Council Packet September 22, 2009 3. Major home occupation 4. Vocational or trade school 5. Office 6. Bed and breakfast (f) Density, Area, Yard and Height Regulations: The R-3 district regulations shall be as follows: Per Min. Min. Min. Min. Min. Max. Unit Lot Lot Front Side Rear Height Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Single-Family Dwelling 6,000 50' 20' 7' 25' 35' Two dwelling Units 8,400 65' 20' 7' 25' 35' SF Attached 0' Sideyard 9,600 75' 20' 0' or 7' 25' 35' 2 Units on non-party wall 3 Units 12,000 90' 20' 0' or 7' 25' 35' on non-party wall 4 Units 14,000 105' 20' 0' or 7' 25' 35' on non-party wall Apts., Condos, Townhouses* (3 or more Units) 1,815** 10,000 75' 20' 7'*** 25' 45' Per Min. Min. Min. Min. Min. Max. Unit Lot Lot Front Side Rear Height Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Other Allowable Uses 6,000 50' 20' 7'*** 25' 45' *Three hundred (300) square feet of landscaped area shall be provided for each dwelling unit exclusive of required building setback areas, access drives and parking lots. Two thirds (2/3) of the landscaped area shall be located in a continuous, single tract which contains no portions thereof which are not contiguous, adjacent and abutting to either the entire width or entire length of said tract. 50% of the required landscaped area may be used for parking spaces in excess of the minimum requirement. Parking lots shall be screened from single and two-family residential uses according to Section 94-401. **A maximum of 24 dwelling units per acre shall be allowed. ***The sideyard will be required to be increased to 10 feet when the building is 3 or more stories in height. Density per family requirements shall not apply to dormitories, fraternities, sororities, nursing homes or other similar group quarters where no facilities are provided in individual rooms. (g) Accessory Uses. Accessory uses and building permitted in the R-3 District are buildings and uses customarily incidental to any of the permitted uses in the district. 47 City Council Packet September 22, 2009 (h) Parking Regulations. Parking, loading and stacking within the R-3 District shall be in conformance with the regulations set forth in division 4 of article VI of this chapter (i) Sign Regulations. Signs within the R-3 District shall be in conformance with the regulations set forth in division 5 of article VI of this chapter (j) Other Regulations. Development within the R-3 District shall be in conformance with the regulations set forth in article II of this chapter 48 City Council Packet September 22, 2009 Second Readings / Public Hearings 9. Ordinance No. 21-09: 2010 Budget Ordinance, An Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2010 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Honorable Mayor and City Council Members City of Brookings 311 Third Avenue Brookings, SD 57006 Re: 2010 Budget Dear Mayor Reed, City Council Members, and Citizens of Brookings, Attached is the second reading and public hearing of Ordinance No. 21-09, the 2010 budget. This ordinance received its introduction and first reading at the last Council meeting. This ordinance reflects my recommendation for all funds except the utility and hospital funds for fiscal year 2010. Staff began the budget process late last spring which culminated with two council workshops dedicated to the budgetary details as well as discussion at the last meeting about possible amendments or supplemental changes. The budget message, which is at the beginning of the working document, constitutes a narrative on the entire budget. Staff recommends approval. Sincerely, Jeffrey W. Weldon City Manager Action: Motion to approve, request public comment, roll call City Manager Recommendation- Approve 49 Section I General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds General Government Policy & AdministrationMayor/Council 56,520 56,520 City Manager 162,996 162,996 Special Committees 7,315 7,315 City Clerk/Elections 244,537 244,537 City Attorney70,10070,100Ordinance No. 21-09Fiscal Year 2010 Appropriation OrdinanceAn Ordinance appropriating Monies to Fund the necessary expenditures and liabilities ofthe City of Brookings for the 2010 Fiscal Year and providing for the annual tax levy and annual tax for all funds.BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA THAT the following funds are appropriated to meet the obligations of the Municipality:City Attorney70,100 70,100 Total Policy & Administration541,468 - - - - - - - - - 541,468 Financial AdministrationFinance 420,132 420,132 Human Resources Management194,461 194,461 Total Financial Administration614,593 - - - - - - - - - 614,593 OtherBuildings 200,381 200,381 Data Processing 128,570 128,570 Non-departmental 337,006 337,006 Contributions to Other 408,034 629,500 1,037,534 Total Other1,073,991 - 629,500 - - - - - - - 1,703,491 Total General Government2,230,052 - 629,500 - - - - - - - 2,859,552 Public SafetyPolice 2,602,3642,602,364 Fire 1,201,1231,201,123 E-911660,500 660,500 Total Public Safety3,803,487 - - - - 660,500 - - - - 4,463,987 September 8, 2009 1 Ordinance No. 21-09Fiscal Year 2010 Appropriation Ordinance General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds Public WorksCommunity Development 358,251 358,251 Engineering 414,324 414,324 Streets 2,493,082 525,000 3,018,082 Street Maintenance Projects- SDSU Innovation Campus2,194,000 2,194,000 Storm Drainage 1,193,215 1,193,215 Special Assessment Projects 610,000 610,000 Total Public Works3,265,657 1,803,215 - - - - - - - 2,719,000 7,787,872 Health and WelfareAnimal Control 92,017 92,017 Total Health and Welfare92,017 - - - - - - - - - 92,017 Culture & RecreationEvent Center - 1,991,334 1,991,334 Recreation 804,822 804,822 Parks 1,433,393 1,433,393 Forestry 379,126 379,126 Library 950,663 70,000 1,020,663 Historic Preservation 28,600 28,600 Boys & Girls Club Capital Improve 100,000 100,000 Total Culture & Recreation3,596,604 - - 100,000 - - - 70,000 1,991,334 - 5,757,938 Conservation & DevelopmentIndustrial Development150,000 - 150,000 Promoting the City 56,000 56,000 Total Conservation & Development- 56,000 150,000 - - - - - - 206,000 September 8, 2009 2 Ordinance No. 21-09Fiscal Year 2010 Appropriation Ordinance General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Project Total All Funds Debt ServicePrinciple Payments1,723,0001,723,000 Interest Payments619,434 619,434 Service Costs1,200 1,200 Lease Payments- Total Debt Service- - - 2,343,634 - - - - - - 2,343,634 Total Appropriations12,987,818 1,803,215 685,500 2,593,634 - 660,500 - 70,000 1,991,334 2,719,000 23,511,000 TfOtTransfers OutFrom General to Airport 215,000 215,000 From General to Swiftel Center 300,000 300,000 From General to Edgebrook 120,400 120,400 From General to Special Assess 26,325 26,325 294,880 294,880 From Public Improvement to GF Capital 1,385,000 1,385,000 From Public Improv to Capital Project 951,000 951,000 From Public Improv to Edgebrook 170,000 170,000 From Sales & Use Tax to General Fund910,674 910,674 From Sales & Use Tax to E-911 190,000 190,000 From BBB to I-29 Corridor 20,000 20,000 From BBB to Swiftel Center 14,378 14,378 Total Transfers Out661,725 - 34,378 2,800,880 1,100,674 - - - - - 4,597,657 SPECIAL RESERVES- TOTAL APPROPRIATIONS &TRANSFERS13,649,543 1,803,215 719,878 5,394,514 1,100,674 660,500 - 70,000 1,991,334 2,719,000 28,108,657 From Public Improvement to AirportSeptember 8, 2009 3 Ordinance No. 21-09Fiscal Year 2010 Appropriation OrdinanceSection IIThe Following designates the application of funds derived from the sources indicated:Funding General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Capital Projects Total All Funds 2008 Fund Balance 7,285,284 494,463 467,383 5,820,638 1,212,412 39,770 2,785,635 131,982 (81,795) 1,103,407 19,259,179 Estimate Fund Bal-12/31/097,251,551 376,011 453,694 6,059,211 794,831 10,321 2,670,905 43,982 (81,795) 2,194,000 19,772,711 - Taxes 7,704,434 640,000 3,600,000 1,200,000 13,144,434 Special Assessments - 90,000 90,000 Licenses & Permits 252,900 252,900 Fees 523,646 Intergovernmental467,500 467,500 Rental Income 66,858 - 66,858 Charges for Goods & Services 43,200 43,200 Sale of Fixed Assets 38,500 38,500 Miscellaneous 340,680 42,000 10,000 3,000 6,308 2,000 1,326,956 1,730,944 Grants/Donations 94,500 30,800 30,000 424,000 579,300 Fines & Forfeitures 69,000 30,000 99,000 Total Revenues9,133,718 90,000 640,000 3,672,800 1,210,000 470,500 6,308 62,000 1,326,956 424,000 16,512,636 Transfers InFrom General Fund 26,325 300,000 - 326,325 From BBB14,378 14,378 From Utility 1,892,000 - 1,892,000 From Liquor 500,000 500,000 From Landfill 440,000 440,000 From Sales/Use 910,674190,000 1,100,674 Frm Public Improve-Capital Proj 1,385,000 500,000 350,000 101,000 2,336,000 From Research & Technology 75,000 75,000 Total Transfers In5,202,674 526,325 - - - 190,000 - - 664,378 101,000 6,684,377 DebtProceeds from Debt 3,720,738 Total Debt Service3,720,738 Total Means of Finance13,649,543 1,803,215 719,878 5,394,514 1,100,674 660,500 - 70,000 1,991,334 2,719,000 28,108,657 Fund Balance Retained7,938,400 2,909,859 373,816 4,337,497 904,157 10,321 2,677,213 35,982 (81,795) - 14,861,067 September 8, 2009 4 Ordinance No. 21-09Fiscal Year 2010 Appropriation OrdinanceSection IIILiquor Edgebrook Airport Solid Waste Solid Waste R & T I-29 TOTALENTERPRISE FUNDS Store Golf Collections Disposal Center Corridor2008 Net Assets 1,418,257 - 3,659,039 715,134 5,525,161 1,840,481 18,600 13,176,672 Estimated Retained Earnings 12/31/09 227,546 2,787 (142,752) (151,320) 395,881 1,956 64,750 398,848 Net Sales 1,359,600 333,300 13,000 985,500 1,945,000 4,636,400 Charges for Services- - Rental Income - 9,600 30,000 6,400 200,000 246,000 Interest Income - 1,000 50,000 600 51,600 Miscellaneous Income - 19,400 - 63,750 83,150 Grants/Loans196,690 196,690 Transfer in from BBB Fund20,000 20,000 Transfer in from Public Improv 170,000 294,880 464,880 Transfer in from General Fund 120,400 215,000 335,400 Total Means of Finance for 20091 587 146636 087626 218835 1802 397 281202 556148 5006432968The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication.Total Means of Finance for 20091,587,146 636,087 626,218 835,180 2,397,281 202,556 148,500 6,432,968 Personal Services 404,539 224,868 404,539 403,842 458,709 1,896,497 Operating Expenditures 252,800 179,970 107,994 555,552 735,786 48,951 167,100 2,048,153 Operating Transfer Out- Capital Purchases/Projects 12,500 227,462 451,811 240,000 1,550,000 34,000 2,515,773 Total Expenses Before Transfer669,839 632,300 964,344 1,199,394 2,744,495 82,951 167,100 6,460,423 Transfer to General Fund500,000 440,000 75,000 1,015,000 Total Transfer Outs500,000 - - - 440,000 75,000 - 1,015,000 Total Expenses & Transfers Out1,169,839 632,300 964,344 1,199,394 3,184,495 157,951 167,100 7,475,423 Estimated Ending Net Assets 20101,835,564 3,787 3,320,913 350,920 4,737,947 1,885,086 - 12,134,217 Section IVSection VOut of the estimated $1,892,000 received from the operation of the Municipal Utilities Department, $207,200 will be transferred to the School District and the remaining $1,684,800 shall remain in the general fundThe City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings County, in the manner provided for by law. The property tax levy is $2,352,000September 8, 2009 5 Ordinance No. 21-09Fiscal Year 2010 Appropriation OrdinanceSection VIThe City Manager is hereby directed to administer the 2010 Budget in accordance with Established Policies, Ordinances, the City Charter, and State LawSection VIIThis Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from First Reading: September 8, 2009Second Reading: September 22, 2009Approved and Adopted: September 22, 2009Published: September 25, 2009Attest:Shari Thornes, City Clerk Tim Reed, Mayorand after its passage and publication.September 8, 2009 6 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedNONDEPARTMENTAL REVENUE1,828,095 1,990,386 2,175,000 2,175,000 101-000-4-111-01 Current Real Estate Taxes 2,352,000 2,500,00020,089 17,390 15,000 15,000 101-000-4-111-02 Delinquent Real Estate Taxes 17,500 18,0001,922 3,609 2,100 2,100 101-000-4-111-07 Mobile Home Taxes 2,100 2,10082,475 62,054 66,000 72,500 101-000-4-111-09 Bank Franchise Taxes 73,000 73,0002,335 3,433 2,500 2,500 101-000-4-119-01 Taxes/Penalties 2,500 2,500 4,953,567 5,034,114 4,820,554 4,820,554 101-000-4-113-00 1st Penny Sales & Use Tax 4,820,554 4,900,000105,180 112,600 105,000 105,000 101-000-4-335-03 State Liquor Tax 105,000 105,000 199,391 208,217 200,000 200,000 101-000-4-335-04State/Hwy & Bridge Tax 210,000 210,000 1,824 1,680 1,800 1,800 101-000-4-335-08 State/Amusement Tax 1,800 1,800 63,434 57,687 65,000 65,000 101-000-4-338-01 County/Hwy & Bridge Tax 65,000 65,000 17,980 26,184 17,000 17,000 101-000-4-338-03 County/Wheel Tax 26,000 26,000 3,979 3,979 3,980 3,980 101-000-4-338-04 County/Road Tax 3,980 3,980 24,300 50,500 25,500 25,500 101-000-4-221-01 Licenses/Liquor 25,750 25,7504 0004 0503 6003 600101-000-4-221-02Licenses/Malt5 1505 1504,0004,050 3,600 3,600 101-000-4-221-02Licenses/Malt5,150 5,1503,500 10,110 3,500 3,500 101-000-4-221-05 Licenses/Wine 5,500 5,5000- 18,500 18,500 101-000-4-221-07Licenses/Restaurant Liquor 18,500 55,5002,400 1,275 2,000 2,000 101-000-4-221-08 Licenses/Temporary Liquor 2,000 2,000200 - 100 100 101-000-4-221-09 Licenses/Liquor Transfers 100 07,900 11,300 7,900 7,900 101-000-4-221-10 Licenses/Video Lottery 8,200 8,2004,610 4,740 4,500 4,500 101-000-4-221-11 Licenses/Temporary Merchants 5,000 5,0001,250 1,025 900 900 101-000-4-221-12 Licenses/Plumbers 1,200 1,2001,490 3,795 500 500 101-000-4-221-13 Licenses/Miscellaneous 500 500100,206 105,744 200,000 100,000 101-000-4-669-00 Franchise Fees 125,000 200,000158,739 105,796 120,000 120,000 101-000-4-661-00 Interest Income 60,000 150,000107,797 56,443 50,000 50,000 101-000-4-661-01 Money Market Interest Income 50,000 55,0003,065 6,278 6,000 6,000 101-000-4-662-01 Rental Income 6,200 6,00039,857 50,365 30,258 30,258 101-000-4-662-12 Cell Tower Rental 30,258 30,258283 - - - 101-000-4-441-08Reimbursed Expense - 18,141 8,016 9,000 9,000 101-000-4-441-09 Miscellaneous 9,000 9,0000- 60,000 60,000 101-000-4-664-00 Sale of Fixed Asset - 031,487 1,460 5,000 5,000 101-000-4-669-08 Workers Compensation Refund 5,000 5,000397 - 8,000 8,000 101-000-4-691-40 Insurance Refunds 8,000 8,0000- 49,500 49,500 101-000-4-666-660 Other financing - 0Page 1 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested44,492 41,905 80,000 80,000 101-000-6-700-00Transfer in from Other Funds - 370,000 400,000 420,000 420,000 101-000-6-700-01 Transfer in from Liquor Fund 500,000 500,000500,000 425,000 440,000 440,000 101-000-6-700-02Transfer in from Landfill 440,000 440,000543,890 960,767 1,556,331 1,556,331 101-000-6-700-04 Transfer in from 25% Sales & Use 910,674 698,145101-000-6-700-XX Transfer in from 75% Sales & Use 1,385,000 700,000145,000 145,000 145,000 145,000 101-000-6-700-05 Transfer in from Res & Tech 75,000 140,0001,741,000 1,763,000 1,842,000 1,842,000 101-000-6-700-08 Transfer in from BMU 1,892,000 1,921,000300,000 - - - 101-000-6-700-16 Transfer in from Liq Cap Sale - 11,434,273 11,677,902 12,562,023 12,468,523 Revenue & Transfer from funds 13,247,466 12,878,583Page 2 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedMAYOR AND COUNCIL26,214 26,433 30,600 26,400 101-401-5-101-00 Regular Pay 26,450 30,6002,005 2,022 2,341 2,040 101-401-5-120-00 FICA 2,022 2,341145 146 147 147 101-401-5-123-00 Group Insurance 170 14799 83 103 103 101-401-5-130-00 Workman's Compensation 114 11828,464 28,684 33,191 28,690 Personnel Services Total 28,756 33,206749 763 992 992 101-401-5-421-00 Insurance 1,091 1,2001,724 3,092 3,673 3,673 101-401-5-426-01 Office Supplies 3,673 4,0002,326 10,708 12,500 12,500 101-401-5-427-01 Travel & Lodging 15,000 15,0002,318 3,142 3,500 3,500 101-401-5-427-02 Registration & Training 5,000 5,0002,706 3,761 3,000 3,000 101-401-5-429-00 Miscellaneous 3,000 4,000400 0 - - 101-401-5-429-01 Membership & Dues - 010,224 21,466 23,665 23,665 Operating Expense Total 27,764 29,20070,000 25,000 3,000 3,000 101-401-5-940-00 Other Capital 5,00070 00025 0003 0003 000Capital Expense Total-5 00070,00025,0003,000 3,000 Capital Expense Total- 5,000108,688 75,150 59,856 55,355 Expenditure Total 56,520 67,406HUMAN RIGHTS300 0 500 500 101-402-4-446-10 Donations 500 500200 0 - - 101-402-4-669-02 Miscellaneous Income - 0500 0 500 500 Revenue Total 500 500582 923 600 600 101-402-5-426-01 Office Supplies 600 60085 0 - - 101-402-5-427-01Travel & Lodging - 02,774 1,586 3,600 3,600 101-402-5-428-00 Public Education 3,600 3,8563,441 2,509 4,200 4,200 Expenditure Total 4,200 4,456Page 3 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedCITY CLERK7,526 4,614 6,000 6,000 101-403-4-441-08 Reimbursed Expense 6,000 6,0007,526 4,614 6,000 6,000 Revenue Total 6,000 6,00085,423 118,208 128,517 128,517 101-403-5-101-00 Regular Pay 132,443 140,390270 175 - - 101-403-5-101-10 Wellness 0 05,536 7,842 9,843 9,843 101-403-5-120-00 FICA 10,656 11,2955,129 7,187 7,720 7,720 101-403-5-121-09 Retirement 8,358 8,85922,247 33,565 37,931 37,931 101-403-5-123-00 Group Insurance 41,732 44,236245 339 367 367 101-403-5-130-00 Workman's Compensation 404 4280 0 720 720 101-403-5-136-00 Wellness Reimbursement 720 720118,850 167,316 185,098 185,098 Personnel Services Total 194,313 205,929214 327 385 385 101-403-5-421-00 Insurance 424 42416,351 20,959 18,000 18,000 101-403-5-423-01 Publication & Recording Fees 18,000 15,0003,372 3,686 4,100 4,100 101-403-5-423-03 Ordinance & Codification Fees 4,100 30,0004 8733 6163 5003 500101-403-5-425-01MaintOffice Equip/Software Support3 50014 5744,8733,6163,500 3,500 101-403-5-425-01MaintOffice Equip/Software Support3,500 14,5743,075 3,181 4,050 4,050 101-403-5-426-01 Office Supplies 4,050 4,1006,416 7,860 8,700 8,700 101-403-5-426-02 Election Expense 8,700 8,70073 43 100 100 101-403-5-426-09 Subscriptions/Books 100 10030 1,523 3,200 3,200 101-403-5-427-01 Travel & Lodging 3,200 3,2000 110 7,500 7,500 101-403-5-427-02 Registration & Training 1,000 1,000948 1,426 2,000 2,000 101-403-5-428-01 Telephone 2,000 2,000115 115 150 150 101-403-5-429-01 Membership & Dues 150 15035,468 42,846 51,685 51,685 Operating Expense Total 45,224 79,2480 2,388 - 101-403-5-920-00 Furniture & Equipment 10,0004,082 2,660 7,000 7,000 101-405-5-920-01 Website Maintenance 5,000 7,000 2,330 1,426 - 101-403-5-950-01 Capital less than $5,000 - 5,0006,412 6,474 7,000 7,000 Capital Expense Total 5,000 22,0007,526 4,614 6,000 6,000 Revenue Total 6,000 6,000160,730 216,636 243,783 243,783 Expenditure Total 244,537 307,177Page 4 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedDISABILITY COMMITTEE634 536 600 600 101-404-5-426-01 Office Supplies 600 60000- - 101-404-5-426-09 Subscriptions/Books - 0491 1,301 650 650 101-404-5-427-01 Travel & Lodging 650 6501,613 1,143 1,815 1,815 101-404-5-428-00 Public Education 1,815 2,00503550 50 101-404-5-429-01 Membership & Dues 50 502,738 3,015 3,115 3,115 Operating Expense Total 3,115 3,3052,738 3,015 3,115 3,115 Expenditure Total 3,115 3,305NON DEPARTMENTAL 101-405-5-136-00 Wellness Benefit 10,000 20,0000 23,100 28,000 28,000 101-405-5-856-61 Performance Pay 20,000 28,000 15,000 50,738 25,000 25,000 101-405-5-422-03Consulting-Downtown Redevelop - - 13,223 7,728 - 7,232 101-405-5-429-01 Membership Dues 7,729 7,729 5 6165 8966 1926 192101 405 5 429 201st District Dues6 8006 8005,6165,8966,192 6,192 101-405-5-429-201st District Dues6,800 6,800 3,748 3,414 3,500 3,500 101-405-5-856-45 Employee Recognition 3,500 3,500 5,000 3,200 7,000 7,000 101-405-5-856-63Volunteer Recognition/Open Gov 7,000 7,000 20,000 - 101-405-5-856-65 Public Relations - 20,000 8,891 5,833 15,000 15,000 101-405-5-856-96 Matching Grant Expense 15,000 15,000 16,590 0 10,000 10,000 101-405-5-856-97 City Manager's Contingency Fnd 10,000 10,000 0 0 86,144 86,144 101-405-5-856-99 Contingency Fund 256,977 86,144 68,067 99,909 200,836 188,068 Operating Expense Total 337,006 204,173 515,467 101-405-5-910-00 Land0 515,467 0 0 Total Capital 0 - 68,067 615,376 200,836 188,068 Expenditure Total 337,006 204,173Page 5 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedCITY MANAGER103,533 107,248 113,200 113,200 101-406-5-101-00 Regular Pay 116,480 123,4693,750 3,600 3,600 4,800 101-406-5-101-06 Car Allowance 4,800 5,0880 80 240 - 101-406-5-101-10 Wellness 240 2547,256 8,106 8,884 8,884 101-406-5-120-00 FICA 9,360 9,9226,086 9,895 10,982 10,982 101-406-5-121-09 Retirement 11,048 11,7119,001 9,096 6,968 6,748 101-406-5-123-00 Group Insurance 5,945 6,302289 267 324 324 101-406-5-130-00 Workman's Compensation 357 378129,915 138,292 144,198 144,938 Personnel Services Total 148,230 157,124107 109 128 128 101-406-5-421-00 Insurance 141 1553,029 2,652 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 3,5000 83 500 500 101-406-5-426-09 Subscriptions/Books 500 500195 3,607 7,000 7,000 101-406-5-427-01 Travel & Lodging 7,000 6,20075 1,290 1,750 1,750 101-406-5-427-02 Registration & Training 1,750 2,1001 1021 5601 2001 200101-406-5-428-01Telephone1 2001 5001,1021,5601,200 1,200 101-406-5-428-01Telephone1,200 1,500150 1,551 1,675 1,675 101-406-5-429-01 Membership & Dues 1,675 1,700952 6,887 - - 101-406-5-429-09 Miscellaneous - 05,611 17,739 14,753 14,753 Operating Expense Total 14,766 15,655 0 0 1,000 - 101-406-5-920-00 Furniture & Equipment - 000- - 101-406-5-950-01 Capital less than $5,000 - 2,500- - 1,000 - Capital Expense Total - 2,500 135,526 156,031 159,951 159,691 Expenditure Total 162,996 175,279CITY ATTORNEY10,106 0 - - 101-412-5-422-01 Contracted Legal Services - 060,510 62,477 67,600 67,600 101-412-5-422-07 Contracted Services 67,600 70,304715 1,375 1,000 1,000 101-412-5-427-01 Travel & Lodging 1,225 1,225536 625 500 500 101-412-5-427-02 Registration & Training 650 650600 0 500 500 101-412-5-429-01 Membership & Dues 625 62572,468 64,477 69,600 69,600 Operating Expense Total 70,100 72,80472,468 64,477 69,600 69,600 Expenditure Total 70,100 72,804Page 6 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedHUMAN RESOURCES3,483 1,841 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000168 - - - 101-414-4-441-11 Unclaimed Insurance Reimburse - 03,651 1,841 2,000 2,000 Revenue Total 2,000 2,00099,132 102,517 108,938 108,938 101-414-5-101-00 Regular Pay 111,032 117,694 88 0 480 480 101-414-5-101-10 Wellness 480 480 6,899 7,049 8,338 8,338 101-414-5-120-00 FICA 8,933 9,469 5,950 6,237 6,540 6,540 101-414-5-121-09 Retirement 7,007 7,427 15,619 17,717 18,811 18,811 101-414-5-123-00 Group Insurance 20,785 22,032 300 280 310 310 101-414-5-130-00 Workman's Compensation 341 361 5,493 3,612 4,100 4,100 101-414-5-135-00 Employee Assistance Program 4,100 4,100 133,483 137,412 147,517 147,517 Personnel Services Total 152,678 161,564 214 218 257 257 101-414-5-421-00 Insurance 283 311 426 1,664 3,000 3,000 101-414-5-422-03 Consulting & Engineering 3,000 3,300 3 5203 5454 3654 365101-414-5-422-14CafeteriaPlanAdmFee4 3654 8023,5203,5454,365 4,365 101-414-5-422-14Cafeteria Plan Adm Fee4,365 4,802 8,380 5,919 6,900 6,900 101-414-5-423-01Publication & Recording Fees 6,900 7,590 0 0 400 400 101-414-5-425-01 Maintenance Office Equipment 400 440 3,392 2,973 2,800 2,800 101-414-5-426-01 Office Supplies 2,800 3,080 97 0 450 450 101-414-5-426-09 Subscriptions/Books 450 495 2,259 1,374 3,225 3,225 101-414-5-427-01 Travel & Lodging 3,225 3,548 1,653 584 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,503 1,855 1,537 1,635 1,635 101-414-5-428-01 Telephone 1,635 1,799 730 540 700 700 101-414-5-429-01 Membership & Dues 700 770 1,082 962 750 750 101-414-5-429-08 Postage 750 825 2,824 1,650 1,000 1,000 101-414-5-429-09 Miscellaneous 1,000 1,100 4,557 3,038 5,000 5,000 101-414-5-429-10 Safety Program Training 5,000 5,500 1,123 702 4,000 4,000 101-414-5-429-15 In-House Training 4,000 4,400 32,112 24,706 36,757 36,757 Operating Expense Total 36,783 40,461 0 3,897 5,000 5,000 101-414-5-940-00 Other Capital 5,000 835 2,237 0 1,000 1,000 101-414-5-950-01 Capital less than $5,000 1,000 2,237 3,897 6,000 6,000 Capital Expense Total 5,000 1,835 3,651 1,841 2,000 2,000 Revenue Total 2,000 2,000 167,831 166,015 190,274 190,274 Expenditure Total 194,461 203,860 Page 7 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedFINANCE90 75 - 60 101-415-4-441-04 Professional Services - - 514 - - - 101-415-4-441-05 Reclaimed Income - - 2,493 11,242 30,000 30,000 101-415-4-441-08 Reimbursed Expense 32,000 30,000 197 61 150 100 101-415-4-669-02 Miscellaneous Income 150 150 3,293 11,378 30,150 30,160 Revenue Total 32,150 30,150 192,822 199,009 209,706 209,706 101-415-5-101-00 Regular Pay 213,821 229,650 1,083 121 1,000 1,000 101-415-5-101-04 Overtime Pay 1,000 1,060 0 19 720 720 101-415-5-101-10 Wellness Benefit 720 763 13,425 13,796 16,046 16,046 101-415-5-120-00 FICA 17,262 18,298 11,634 12,114 12,585 12,585 101-415-5-121-09 Retirement 13,539 14,351 32,763 37,217 36,833 36,833 101-415-5-123-00 Group Insurance 40,047 42,450 513 475 594 594 101-415-5-130-00 Workman's Compensation 654 693 252,240 262,751 277,484 277,484 Personnel Services Total 287,043 307,265 428436513513101-415-5-421-00Insurance564562428436513 513 101-415-5-421-00Insurance564 562 26,679 18,649 37,500 37,500 101-415-5-422-02 Contracted Auditing Services 40,000 40,000 00- - 101-415-5-422-03 Consulting & Engineering - 22,925 25,454 24,800 24,800 101-415-5-422-07 Contracting Services 24,800 25,000 2,117 2,053 1,500 1,500 101-415-5-423-01 Publication/Recording Fees 1,500 1,545 500 92 - - 101-415-5-425-01 Maintenance Office Equipment - - 500 12,000 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 12,000 5,805 4,796 6,000 5,800 101-415-5-426-01 Office Supplies 6,000 6,180 594 369 600 600 101-415-5-426-09 Subscriptions/Books 600 670 8,461 8,055 7,400 7,400 101-415-5-427-01 Travel & Lodging 7,400 8,125 4,999 4,441 5,000 5,000 101-415-5-427-02 Registration & Training 5,000 5,000 2,001 2,184 2,000 2,200 101-415-5-428-01 Telephone 2,000 2,400 830 1,105 1,075 1,075 101-415-5-429-01 Membership & Dues 1,075 75,838 79,634 98,388 98,388 Operating Expense Total 100,939 101,482 23,384 25,000 25,000 25,000 101-415-5-940-00 Other Capital 25,000 3,900 00- - 101-415-5-950-01 Capital less than $5,000 - 500 23,384 25,000 25,000 25,000 Capital Expense Total 25,000 4,400 3,293 11,378 30,150 30,160 Revenue Total 32,150 30,150 351,463 367,385 400,872 406,032 Expenditure Total 420,132 438,897 Page 8 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedINFORMATION TECHNOLOGY230 1,290 1,000 - 101-416-4-441-08 Technical Services 1,000 0230 1,290 1,000 - Revenue Total 1,000 035,296 35,204 41,629 41,629 101-416-5-101-00 Regular Pay 41,630 44,128 210 0 2,500 2,500 101-416-5-101-04 Overtime Pay 2,500 2,650 56 0 240 240 101-416-5-101-10 Wellness Benefit 240 254 2,594 2,562 3,364 3,364 101-416-5-120-00 FICA 3,469 3,677 2,134 2,134 2,639 2,639 101-416-5-121-09 Retirement 2,721 2,884 3,591 3,744 4,444 4,444 101-416-5-123-00 Group Insurance 4,887 5,034 148 136 147 147 101-416-5-130-00 Workman's Compensation 162 167 44,029 43,780 54,963 54,963 Personnel Services Total 55,609 58,794 107 109 128 128 101-416-5-421-00 Insurance 141 132 505 2,201 5,000 3,000 101-416-5-422-07 Software Services 5,000 5,150 5,722 1,835 3,000 4,000 101-416-5-426-01 Office Supplies 3,000 4,120 0136500500101-416-5-426-09Subscriptions/Books5005150136500 500 101-416-5-426-09Subscriptions/Books500 515 723 113 2,000 500 101-416-5-427-01 Travel & Lodging 2,000 1,030 0 617 500 - 101-416-5-427-02 Registration & Training 500 515 4,498 4,135 16,420 4,200 101-416-5-428-01 Telephone 16,420 15,450 00- - 101-416-5-428-06 AS400 Service Line - - 0 0 200 200 101-416-5-429-01 Memberships & Dues 200 206 11,555 9,146 27,748 12,528 Operating Expense Total 27,761 27,118 4,608 0 - - 101-416-5-920-00 Furniture & Equipment - - 26,719 18,842 12,000 19,500 101-416-5-940-00 Other Capital 10,000 1,575 1,089 16,000 16,000 101-416-5-950-01 Capital less than $5,000 5,500 0 0 3,000 3,000 101-403-5-920-00 Laserfiche Upgrade Software 5,000 0 0 1,525 1,525 101-414-5-940-00 Other Capital - 0 0 1,000 1,000 101-415-5-950-01Finance/Version 7 upgrade/Financial 25,000 3,000 3,000 101-418-5-950-01 Capital less than $5,000 DH 1,000 3,351 0 5,000 5,000 101-419-5-950-01 Capital less than $5,000 GM 1,000 23,045 0 3,000 3,000 101-421-5-950-01 Capital less than $5,000 3 computers 3,000 00- - 101-419-5-940-00 Pictometry $52,000 4,700 0 0 3,000 3,000 101-431-5-920-00 Furniture & Equipment0 0 1,500 1,500 101-452-5-950-01 Capital less than $5,00059,298 19,931 49,025 56,525 Capital Expense Total 45,200 10,000230 1,290 1,000 - Revenue Total 1,000 0114,881 72,857 131,736 124,016 Expenditure Total 128,570 95,912Page 9 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedGENERAL GOVERNMENT BUILDINGS9,141 7,620 6,969 6,969 101-417-5-421-00 Insurance 7,665 8,432 0 0 15,536 15,536 101-417-5-422-03Consulting/design ADA entry 5,000 - 2,366 2,630 2,630 101-417-5-424-01 Equipment Rental 2,630 2,780 2,775 3,621 2,578 2,578 101-417-5-425-01 Maintenance Office Equipment 2,578 2,730 1,214 2,261 1,176 1,176 101-417-5-425-04 Maintenance Equipment 1,176 1,250 8,439 8,154 9,694 9,694 101-417-5-425-05 Maintenance Building 9,694 9,500 2,949 3,724 5,363 5,363 101-417-5-426-03 General Supplies 5,363 5,685 1,609 1,849 1,794 1,794 101-417-5-426-04 Cleaning Supplies 1,794 2,900 2,028 2,107 2,114 2,114 101-417-5-428-01 Telephone 2,114 2,245 24,167 24,529 26,000 26,000 101-417-5-428-02 Electric & Water 26,000 27,500 10,491 12,243 13,000 13,000 101-417-5-428-03 Heat 13,000 13,800 13,080 13,080 15,000 15,000 101-417-5-429-03 Cleaning Services 14,400 14,400 75 89381 554101 854101 854Operating Expense Total91 41491 22275,89381,554101,854 101,854 Operating Expense Total91,414 91,222 60,560 72,555 135,500 131,000 101-417-5-911-00Buildings & Structures 85,000 40,000 41,703 7,404 3,000 3,000 101-417-5-920-00 Furniture & Equipment 3,000 3,000 0 0 5,500 5,500 101-417-5-930-00 Machinery & Auto Equipment0 2,753 - - 101-417-5-940-00 Other Capital - - 0 219 - - 101-417-5-950-01 Capital less than $5,000 20,967 - 102,263 82,931 144,000 139,500 Capital Expense Total 108,967 43,000 178,156 164,485 245,854 241,354 Expenditure Total 200,381 134,222 Page 10 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedCommunity Development8,500 20,900 101-418-4-221-06 Housing Licenses 20,000 15,000 3,285 101-418-4-223-01 Sign Permits 3,200 2,000 8,250 6,276 101-418-4-441-01 Zoning & Subdivision Fees 6,500 6,500 52 52 101-418-4-441-02 Publication Fees 55 55 500 90 101-418-4-446-16 Code Enforcement Inspection Fees 90 90 6,278 20,000 19,182 101-418-4-662-01 Rental Income 20,000 20,000 - - 101-418-4-441-08Reimbursed Expense - - 215 160 101-418-4-441-08 Miscellaneous 100 100 100,000 160,000 101-418-4-664-00 Sale of Fixed Asset - - 0 6,278 137,517 209,945 Revenue Total 49,945 43,745 243,405 243,405 101-418-5-101-00 Regular Pay 245,037 259,739 101-418-5-101-04 Overtime Pay500 500 101-418-5-101-10 Wellness Benefit 500 500 18 61918 619101-418-5-120-00FICA19 28720 44418,619 18,619 101-418-5-120-00FICA19,287 20,444 14,603 14,603 101-418-5-121-09 Retirement 15,127 16,035 42,379 42,379 101-418-5-123-00 Group Insurance 45,784 50,362 1,784 1,784 101-418-5-130-00 Workman's Compensation 1,963 2,159 0 0 321,290 321,290 Personnel Services Total 327,698 349,240 730 730 101-418-5-421-00 Insurance 803 891 150 101-418-5-422-03 Consulting - 500 14 500 500 101-418-5-423-01 Publication/Recording Fees 500 550 - - 101-418-5-425-01 Maintenance Office Equipment - 100 500 1,000 101-418-5-425-02 Maintenance Motor Vehicles 3,500 750 5,843 1,000 700 101-418-5-425-05 Maintenance of Rental Buildings 1,000 2,000 4,000 3,000 101-418-5-426-01 Office Supplies 3,000 4,400 1,500 1,500 101-418-5-426-03 General Supplies 1,500 1,590 100 100 101-418-5-426-05 Photographic Supplies 100 100 1,000 500 101-418-5-426-09 Subscriptions/Books 1,000 700 800 800 101-418-5-426-10 Gasoline 1,000 1,800 550 650 101-418-5-426-12 Tires 550 300 2,500 2,500 101-418-5-427-01 Travel & Lodging 2,500 3,000 1,500 1,500 101-418-5-427-02 Registration & Training 1,500 2,000 2,520 3,100 101-418-5-428-01 Telephone 3,100 3,500 88 200 900 101-418-5-428-02 Electric & Water 1,300 1,350 400 650 101-418-5-428-03 Heat 1,200 1,250 Page 11 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested500 500 101-418-5-429-01 Membership & Dues 500 700 0 5,945 18,300 18,780 Operating Expense Total 23,053 25,481 101-418-5-911-00 Buildings/Singles on Rental 6,000 05,000 4,000 101-418-5-920-00 Furniture & Equipment - 0101-418-5-930-00 Code Enforcement Vehicle101-418-5-950-01 Arc View Software for planning 1,500 3,000100,000 100,000 101-418-5-960-00 Street & Sidewalk Improvements - 00 0 105,000 104,000 Capital Expense Total 7,500 3,0000 6,278 137,517 209,945 Revenue Total 49,945 43,7450 5,945 444,590 444,070 Expenditure Total 358,251 377,721Page 12 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedENGINEERING9,656 19,371 - - 101-419-4-221-06 Housing Licenses 0 0158,955 149,163 154,700 154,700 101-419-4-223-01 Building Permits/Engineer Fees 155,000 155,00010,884 8,753 - - 101-419-4-441-01 Zoning & Subdivision Fees 0 090 - - 101-419-4-446-16 Code Enforcement Inspection Fee 0 075 15 52 52 101-419-4-441-02 Publication Fees 55 551,054 25 105 105 101-419-4-441-08 Reimbursed Expense 110 1101,449 269 515 515 101-419-4-441-09 Miscellaneous 520 5201824 5085 2,320 2,320 101-419-4-662-09 Vehicle Rentals 2,400 2,500 183,897 182,771 157,692 157,692 Revenue Total 158,085 158,185352,925 411,981 282,207 282,207 101-419-5-101-00 Regular Pay 287,104 304,330 14,819 8,093 9,700 9,700 101-419-5-101-01 Temporary Pay 10,088 9,700 166 722 500 500 101-419-5-101-04 Overtime Pay 520 500 854 422 500 500 101-419-5-101-10 Wellness Benefit 500 500 25 96830 56522 29422 294101-419-5-120-00FICA23 85625 28725,96830,56522,294 22,294 101-419-5-120-00FICA23,856 25,287 21,226 25,000 16,903 16,903 101-419-5-121-09 Retirement 18,105 19,191 55,226 60,450 31,444 31,444 101-419-5-123-00 Group Insurance 34,596 36,672 5,378 4,048 2,938 2,938 101-419-5-130-00 Workman's Compensation 3,232 3,426 476,561 541,281 366,486 366,486 Personnel Services Total 378,001 399,607 5,569 6,852 6,968 6,968 101-419-5-421-00 Insurance 7,645 7,675 1,500 0 10,696 10,696 101-419-5-422-03 Consulting/Engineering 700 720 300 0 320 320 101-419-5-422-09 Testing Services 320 340 1,093 952 500 500 101-419-5-423-01 Publication/Recording Fees 500 400 801 1,158 1,052 1,052 101-419-5-425-01 Maintenance Office Equipment 1,052 1,110 386 680 1,274 1,274 101-419-5-425-02 Maintenance Motor Vehicles 1,274 1,350 134 0 237 237 101-419-5-425-04 Maintenance of Equipment 237 250 6,830 9,779 7,000 7,000 101-419-5-426-01 Office Supplies 7,000 7,400 3,247 2,354 2,603 2,603 101-419-5-426-03 General Supplies 2,603 2,760 0 0 103 103 101-419-5-426-05 Photographic Supplies 103 110 1,915 2,438 2,063 2,063 101-419-5-426-09 Subscriptions/Books 2,063 2,180 2,456 3,870 2,247 2,247 101-419-5-426-10 Gasoline 2,310 2,430 52 52 101-419-5-426-11 Oil & Grease Supplies 52 55 74 0 361 361 101-419-5-426-12 Tires 361 325 3,487 4,375 3,000 3,000 101-419-5-427-01 Travel & Lodging 3,000 3,054 820 3,152 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,000 5,493 5,798 3,700 3,700 101-419-5-428-01 Telephone 3,700 4,600 Page 13 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested930 1,423 1,403 1,403 101-419-5-429-01 Membership & Dues 1,403 1,440 35,033 42,831 45,579 45,579 Operating Expense Total 36,323 38,199 16,781 0 - - 101-419-5-920-00 Furniture & Equipment - - 0 0 101-419-5-930-00 Machinery & Auto Equipment 8,000 3,351 3,013 - - 101-419-5-950-01 Capital less than $5,000 2,000 20,132 3,013 - - Capital Expense Total - 10,000 183,897 182,771 157,692 157,692 Revenue Total 158,085 158,185 531,726 587,125 412,065 412,065 Expenditure Total 414,324 447,806 Page 14 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedPOLICE DEPARTMENT19,827 15,552 20,000 15,000 101-421-4-334-09 Grants 20,000 15,0001,719 1,872 1,800 1,800 101-421-4-442-08 Alarm Surcharges 1,800 1,8002,691 4,213 3,200 - 101-421-4-442-10 Safety Town Fees 3,200 3,20012,225 1,120 1,000 3,100 101-421-4-446-10 Donations 1,000 1,0000 2,850 3,000 4,640 101-421-4-446-11 Dare Donations 3,000 1,00023,347 26,199 26,000 20,000 101-421-4-551-00 Court Fines 26,000 26,00034,890 40,518 35,000 35,000 101-421-4-555-00 Parking Fines 35,000 35,0004,795 7,542 6,000 5,000 101-421-4-441-08 Reimbursed Expense 6,000 6,0001,987 17,162 1,400 1,800 101-421-4-442-09 Miscellaneous 1,400 1,4000- 8,500 8,000 101-421-4-664-00 Sale of Fixed Assets 8,500 13,500101,480 117,028 105,900 94,340 Revenue Total 105,900 103,9001,343,777 1,443,236 1,488,818 1,488,818 101-421-5-101-00Regular Pay 1,547,820 1,640,689 31,107 11,002 20,600 20,600 101-421-5-101-01 Temporary Pay 20,600 20,600 37 17137 33255 00055 000101-421-5-101-04Overtime Pay37 50055 00037,17137,33255,000 55,000 101-421-5-101-04Overtime Pay37,500 55,000 1,400 1,050 1,750 1,750 101-421-5-101-07 Clothing Allowance 2,000 2,000 80 258 500 500 101-421-5-101-10 Wellness Benefit 500 500 102,132 108,175 120,006 120,006 101-421-5-120-00 FICA 130,485 138,314 108,716 117,498 122,537 122,537 101-421-5-121-09 Retirement 131,774 139,680 303,449 339,517 358,833 358,833 101-421-5-123-00 Group Insurance 407,082 431,507 39,713 35,564 39,074 39,074 101-421-5-130-00 Workman's Compensation 43,672 46,292 1,967,546 2,093,632 2,207,118 2,207,118 Personnel Services Total 2,321,433 2,474,58320,373 19,544 19,297 19,297 101-421-5-421-00 Insurance 21,226 23,350 5,045 6,290 6,395 5,000 101-421-5-422-03 Consulting/Engineering 6,395 4,975 1,722 662 1,500 3,000 101-421-5-422-06 Medical Services 1,500 3,000 2,102 615 1,500 3,225 101-421-5-422-09 Testing Services 1,500 3,000 664 477 1,000 1,500 101-421-5-424-01 Equipment Rental 1,000 4,500 1,783 644 2,000 - 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000 19,480 17,539 20,000 20,000 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,600 942 217 1,000 1,000 101-421-5-425-06 Maintenance Radio 1,000 1,700 5,285 9,593 8,000 8,000 101-421-5-426-01 Office Supplies 8,000 8,500 14,912 15,392 18,000 18,000 101-421-5-426-03 General Supplies 15,000 18,000 462 351 1,000 - 101-421-5-426-05 Photographic Supplies 1,000 - 388 615 500 500 101-421-5-426-09 Subscriptions/Books 500 500 49,744 55,600 65,000 55,000 101-421-5-426-10 Gasoline 60,000 65,000 1,921 3,660 3,500 3,500 101-421-5-426-12 Tires 3,500 3,500 Page 15 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested9,875 8,196 11,000 11,000 101-421-5-426-17 Uniforms 11,000 12,500 101-421-5-426-30 Swat Tactical Supplies 3,000 3,000 4,087 5,153 4,900 4,900 101-421-5-427-01 Travel & Lodging 4,900 7,000 2,605 2,955 8,000 8,000 101-421-5-427-02 Registration & Training 8,000 15,000 7,317 5,112 5,000 5,000 101-421-5-427-03 Gun Range Training Expenses 5,000 6,700 8,851 8,700 10,200 9,700 101-421-5-428-01 Telephone 10,200 10,240 1,529 2,258 1,800 1,800 101-421-5-428-02 Electric & Water 1,800 1,900 722 2,372 1,700 2,100 101-421-5-428-08Sirens 1,700 2,000 616 295 800 800 101-421-5-429-01 Membership & Dues 800 1,800 45 195 1,000 1,000 101-421-5-429-09 Reserve Expenses 1,000 1,000 0 868 1,000 3,000 101-421-5-429-10 Dare Expenditures 1,000 3,000 3,945 4,452 4,800 4,400 101-421-5-856-21 Miscellaneous 4,800 5,000 164,415 171,755 198,892 189,722 Operating Expense Total 195,821 227,765Buildings 20,00006 7004 0004 000101-421-5-920-00Furniture & Equipment--06,7004,000 4,000 101 421 5 920 00Furniture & Equipment 69,162 57,035 58,786 58,786 101-421-5-930-00Machinery & Auto Equipment 67,700 102,700 23,045 3,059 10,210 11,349 101-421-5-950-01 Capital less than $5,000 17,410 8,700 92,207 66,794 72,996 74,135 Capital Expense Total 85,110 111,400101,480 117,028 105,900 94,340 Revenue Total 105,900 103,9002,224,168 2,332,181 2,479,006 2,470,975 Expenditure Total 2,602,364 2,813,748Page 16 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedFIRE DEPARTMENT46,984 54,676 47,000 47,000 101-422-4-335-06Fire Insurance Premium 54,696 54,69625,885 - - - 101-422-4-334-09 Grants - 07- - 500 101-422-4-342-03 Fines/Fees - 010,170 - - - 101-422-4-446-10 Donations - 0- - 5,000 101-422-4-446-16 Inspection Fees 5,000 5,0001,748 473 20,495 101-422-4-441-08 Reimbursed Expense 00 1,821 - 3,500 101-422-4-664-00 Sale of Fixed Assets 30,000 084,793 56,970 47,000 76,495 Revenue Total 89,696 59,696143,817 152,971 161,043 161,043 101-422-5-101-00 Regular Pay 164,073 164,073 1,560 1,649 10,000 10,000 101-422-5-101-01 Temporary Pay 10,000 10,000 400 340 2,000 2,000 101-422-5-101-05 On Call Pay 2,000 2,000 650 425 600 600 101-422-5-101-09 Stipend 1,200 600 10,233 11,004 13,874 13,874 101-422-5-120-00 FICA 14,396 15,260 10 81211 73112 40512 405101-422-5-121-09Retirement13 30614 10410,81211,73112,405 12,405 101-422-5-121-09Retirement13,306 14,104 91,984 99,676 92,000 99,676 101-422-5-121-10 Retirement/Volunteer Firemen 99,676 99,676 30,114 34,227 36,349 36,349 101-422-5-123-00 Group Insurance 39,997 42,397 9,494 7,948 8,696 8,696 101-422-5-130-00 Workman's Compensation 9,566 10,140 1,727 1,516 2,500 2,500 101-422-5-136-00 Wellness Reimbursement 2,500 2,500 300,791 321,487 339,467 347,143 Personnel Services Total 356,714 360,750 16,110 20,446 20,826 20,992 101-422-5-421-00 Insurance 22,909 25,400 385 249 4,058 4,000 101-422-5-422-06 Medical Services 6,000 6,000 1,912 3,585 4,000 4,000 101-422-5-422-07 Contracting Services 4,000 4,000 00- 1,700 101-422-5-424-01 Equipment Rental 2,500 2,500 81,305 82,110 83,835 86,250 101-422-5-424-04 Hydrant Rental 88,205 93,000 69 132 600 500 101-422-5-425-01 Maintenance Office Equipment 600 600 1,799 487 1,000 1,600 101-422-5-425-02 Maintenance Motor Vehicles 1,000 2,000 3,731 6,339 4,500 7,000 101-422-5-425-03 Maintenance Trucks 4,500 6,000 4,701 1,745 6,000 2,000 101-422-5-425-04 Maintenance Equipment 6,000 4,500 1,267 2,196 2,000 1,500 101-422-5-425-05 Maintenance Buildings 2,000 2,500 3,352 1,961 4,000 6,000 101-422-5-425-06 Maintenance Radio 4,000 5,000 6,190 4,260 4,000 4,000 101-422-5-426-01 Office Supplies 4,000 4,500 34,440 21,433 32,000 29,000 101-422-5-426-03 General Supplies 32,000 34,000 326 497 300 200 101-422-5-426-04 Cleaning Supplies 300 300 406 0 150 25 101-422-5-426-05 Photographic Supplies 150 1,000 1,307 1,141 1,200 1,200 101-422-5-426-09 Subscriptions/Books 1,200 1,300 Page 17 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested9,917 11,488 12,000 11,000 101-422-5-426-10 Gasoline 12,000 14,000 60 0 700 500 101-422-5-426-11 Oil & Grease Supplies 700 700 1,200 0 1,000 1,200 101-422-5-426-12 Tires 1,000 1,500 6,335 12,203 14,000 20,000 101-422-5-426-17 Uniforms & Clothing 14,000 14,000 129 344 500 100 101-422-5-426-28 Extinguishing Agents 500 500 3,869 3,764 5,000 3,800 101-422-5-426-29 Propane 5,000 5,500 13,894 19,093 15,000 15,000 101-422-5-427-01 Travel & Lodging 15,000 17,000 6,470 7,650 8,500 6,000 101-422-5-427-02 Registration & Training 8,500 8,500 4,446 4,155 5,000 4,100 101-422-5-428-01 Telephone 4,200 6,000 9,898 11,106 11,000 11,000 101-422-5-428-02 Electric & Water 11,000 12,000 965 1,865 2,000 1,900 101-422-5-429-01 Memberships & Dues 2,000 2,200 867 9,096 2,500 2,500 101-422-5-429-06 Fire Hose Replacement 2,500 5,000 653 289 500 260 101-422-5-429-08 Postage 500 600 10 0 - - 101-422-5-429-09 Miscellaneous - - 5 7244 9505 0006 000101-422-5-429-10Fire Safety Promotion5 0006 0005,7244,9505,000 6,000 101 422 5 429 10Fire Safety Promotion5,000 6,000 221,734 232,584 251,169 253,327 Operating Expense Total 261,264 286,100 0 25,885 8,865 8,865 101-422-5-920-00 Furniture & Equipment/Tough Books - - 168,315 476,280 208,145 208,145 101-422-5-930-00 Engine 4 replaced + prin & int paymen558,145 318,145 0 7,900 34,983 34,983 101-422-5-940-00 USAR Gear 25,000 - 168,315 510,065 251,993 251,993 Capital Expense Total 583,145 318,14584,793 56,970 47,000 76,495 Revenue Total 89,696 59,696 690,840 1,064,136 842,629 852,463 Expenditure Total 1,201,123 964,995 Page 18 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedSTREET7,563 9,903 - - 101-431-4-334-09 Grants - - 3,063 0 10,000 10,000 101-431-4-441-08 Reimbursed Expense 10,000 10,000 18,221 20,778 16,000 16,000 101-431-4-443-09 Miscellaneous 16,000 16,000 800 25,000 50,000 60,000 101-431-4-664-00 Sale of Fixed Assets - 50,000 29,647 55,681 76,000 86,000 Revenue Total 26,000 76,000535,834 568,071 599,754 599,754 101-431-5-101-00 Regular Pay 566,091 599,754 18,452 14,816 20,000 20,000 101-431-5-101-01 Temporary Pay 20,000 20,000 18,069 13,703 25,000 25,000 101-431-5-101-04 Overtime Pay 25,000 25,000 120 115 - - 101-431-5-101-05 On Call Pay - - 96 0 250 250 101-431-5-101-10 Wellness Benefit 250 250 41,066 41,576 48,455 48,455 101-431-5-120-00 FICA 48,588 48,455 33,232 34,281 36,503 36,503 101-431-5-121-09 Retirement 36,908 36,503 83,228 105,513 124,091 124,091 101-431-5-123-00 Group Insurance 139,490 124,091 26 72322 31327 39227 392101-431-5-130-00Workman's Compensation30 13227 39226,72322,31327,392 27,392 101-431-5-130-00Workmans Compensation30,132 27,392 756,820 800,388 881,445 881,445 Personnel Services Total 866,459 881,445 32,562 31,233 32,595 32,595 101-431-5-421-00 Insurance 35,855 39,441 0 226 500 500 101-431-5-422-06 Medical Services 500 500 43,240 31,626 55,000 55,000 101-431-5-422-07 Contracting Services 55,000 55,000 446 135 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600 1,287 1,354 1,341 1,341 101-431-5-423-05 Advertising/Promotion Fees 1,341 1,500 450 450 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650 6,692 9,337 8,000 9,000 101-431-5-425-03 Maintenance Trucks 8,000 9,500 30,136 21,833 12,720 15,000 101-431-5-425-04 Maintenance of Equipment 12,720 20,000 3,257 2,836 1,500 2,000 101-431-5-425-05 Maintenance Buildings 1,500 2,000 714 0 2,222 2,222 101-431-5-425-06 Maintenance Radio 2,222 2,850 0 0 18,000 18,000 101-431-5-425-11 Maintenance Sweeper 18,000 18,000 7,433 18,297 40,000 40,000 101-431-5-425-13 Maintenance Curb & Gutter 40,000 40,000 128,801 183,829 192,000 192,000 101-431-5-425-14 Maintenance Street Sealing 205,000 220,000 2,230 2,189 2,063 2,100 101-431-5-426-01 Office Supplies 2,063 2,200 12,942 26,952 12,891 18,000 101-431-5-426-03 General Supplies 15,000 22,000 1,233 1,348 1,134 1,300 101-431-5-426-04 Cleaning Supplies 1,134 1,400 37,887 30,761 60,000 50,000 101-431-5-426-10 Gasoline 40,000 50,000 2,300 5,494 3,094 3,900 101-431-5-426-11 Oil & Grease Supplies 4,000 4,200 13,541 1,481 9,500 9,500 101-431-5-426-12 Tires 9,500 10,000 28,636 32,069 36,000 36,000 101-431-5-426-13 Diesel Fuel 35,000 37,000 Page 19 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested270 303 1,031 1,000 101-431-5-426-15 Chemicals 1,031 1,000 1,910 1,559 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500 5,598 6,885 7,116 7,116 101-431-5-426-18 Gravel 7,116 7,500 54,825 53,264 60,000 60,000 101-431-5-426-19 Bituminous Material 60,000 62,000 3,985 7,096 8,250 9,754 101-431-5-426-20 Dust Control 8,250 10,000 27,863 34,743 28,000 34,800 101-431-5-426-22Salt & Calcium Chloride 30,000 34,800 9,206 10,499 10,313 10,313 101-431-5-426-23 Sand 10,500 11,000 13,444 22,941 41,657 42,921 101-431-5-426-24 Street Paint & Signs 25,000 27,000 101 111 1,000 1,000 101-431-5-427-01 Travel & Lodging 1,000 1,000 445 0 1,000 1,000 101-431-5-427-02 Registration & Training 1,000 1,000 4,491 4,438 3,600 4,500 101-431-5-428-01 Telephone 4,500 4,700 5,174 5,654 5,500 5,700 101-431-5-428-02 Electric & Water 5,700 6,000 17,192 16,579 19,800 19,800 101-431-5-428-03 Heat 19,800 20,000 325,493 333,432 345,000 345,000 101-431-5-428-04 Street Lights & Traffic Signals 345,000 345,000 0282516500101-431-5-428-05Hauling Service5165000282516 500 101 431 5 428 05Hauling Service516 500 35 35 155 100 101-431-5-429-01 Membership & Dues 155 100 71450 50 101-431-5-429-04 Licenses 50 50 15,691 12,949 16,501 16,501 101-431-5-441-03West Nile Grant Expenses 16,501 17,000 839,516 912,234 1,041,799 1,052,263 Operating Expense Total 1,026,704 1,087,9910 1,464 - - 101-431-5-920-00 Furniture & Equipment - - 189,778 188,845 249,419 249,419 101-431-5-930-00 Machinery & Auto Equipment 37,419 374,419 8,157 1,450 - 3,000 101-431-5-950-01 Capital less than $5,000 3,000 101-431-5-960-00 Street Improvements 46,500 30,634 97,008 221,000 230,000 101-431-5-960-00 Street Improvement/Digouts & Repair 516,000 420,000 228,568 288,767 470,419 482,419 Capital Expense Total 599,919 797,41929,647 55,681 76,000 86,000 Revenue Total 26,000 76,0001,824,905 2,001,389 2,393,663 2,416,127 Expenditure Total 2,493,082 2,766,855Page 20 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedANIMAL CONTROL3,668 2,801 3,000 2,500 101-442-4-221-04 Animal Licenses 2,800 500 6,500 3,750 7,500 500 101-442-4-441-08 Reimbursed Expense 1,500 7,500 11,081 11,427 12,000 12,000 101-442-4-445-02Housing, Feed & Care 12,200 3,000 950 650 750 750 101-442-4-445-09 Fees 750 1,500 9,640 11,210 5,000 7,500 101-442-4-556-00 Animal at Large Fines 8,000 12,000 31,839 29,838 28,250 23,250 Revenue Total 25,250 24,500 36,201 37,217 38,126 38,126 101-442-5-101-00 Regular Pay 38,202 40,494 10,838 11,739 13,000 13,000 101-442-5-101-01 Temporary Pay 13,000 13,000 33 179 500 500 101-442-5-101-04 Overtime Pay 500 500 0 0 300 300 101-442-5-101-07 Clothing Allowance 300 300 3,303 3,437 4,049 4,049 101-442-5-120-00 FICA 4,077 4,322 2,145 2,238 2,396 2,396 101-442-5-121-09 Retirement 2,417 2,562 12,529 14,258 15,212 15,212 101-442-5-123-00 Group Insurance 16,733 17,737 955876897897101-442-5-130-00Workman's Compensation9871 046955876897 897 101-442-5-130-00Workmans Compensation987 1,046 66,003 69,944 74,480 74,480 Personnel Services Total 76,216 79,961505 456 455 455 101-442-5-421-00 Insurance 501 551 132 210 300 250 101-442-5-422-09 Testing Services 300 300 1,197 997 1,100 1,400 101-442-5-425-03 Maintenance Trucks 1,100 1,000 228 1,314 - 200 101-442-5-425-05 Maintenance Buildings - - 0 84 600 600 101-442-5-425-06 Maintenance Radio 600 200 599 358 500 200 101-442-5-426-01 Office Supplies 500 500 758 796 600 600 101-442-5-426-03 General Supplies 600 800 365 326 400 300 101-442-5-426-04 Cleaning Supplies 400 400 4,893 4,274 6,000 4,000 101-442-5-426-10 Gasoline 4,600 4,800 500 0 500 100 101-442-5-426-12 Tires 500 300 421 32 600 200 101-442-5-426-15 Chemicals 600 300 153 280 400 200 101-442-5-426-17 Uniforms 400 400 808 47 850 200 101-442-5-427-01 Travel & Lodging 850 850 100 140 150 - 101-442-5-427-02 Registration & Training 150 150 1,818 1,810 1,900 1,900 101-442-5-428-01 Telephone 1,900 2,050 2,565 2,380 2,800 3,000 101-442-5-428-02 Electric & Water 2,800 3,100 - 101-442-5-428-05 Hauling Services - 101-442-5-429-01 Membership & Dues - 15,043 13,504 17,155 13,605 Operating Expense Total 15,801 15,701 00- - 101-442-5-911-00 Building & Structures - 100,000Page 21 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested00- - Capital Expense Total - 100,00031,839 29,838 28,250 23,250 Revenue Total 25,250 24,500 81,045 83,448 91,635 88,085 Expenditure Total 92,017 195,662RECREATION139,295 154,173 150,000 125,000 101-451-4-446-02 Swimming Pool Fees 150,000 150,000 88,902 90,475 95,000 90,000 101-451-4-446-03 Recreation Program Fees 90,000 90,000 2,160 3,555 2,500 1,600 101-451-4-446-04 Brookings Art Center 3,000 2,000 27,615 28,057 30,000 20,000 101-451-4-346-04Aquatic Center Concessions 30,000 27,000 47,734 65,220 50,000 85,000 101-451-4-446-07 Reimbursements 100,000 100,000 6 1,004 - - 101-451-4-669-02 Miscellaneous - - 305,712 342,484 327,500 321,600 Revenue Total 373,000 369,000166,172 181,379 191,700 191,700 101-451-5-101-00 Regular Pay 194,155 205,804 338,185 373,726 365,000 365,000 101-451-5-101-01 Temporary Pay Recreation 265,000 295,000 101 451 5 101 XXTemporary Pay Affiliate100 000100 000101-451-5-101-XXTemporary Pay Affiliate 100,000 100,000 375 416 1,000 1,000 101-451-5-101-04 Overtime Pay 1,000 1,000 2,700 2,475 6,600 6,600 101-451-5-101-06 Car Allowance 6,900 6,900 37,704 43,365 43,084 43,084 101-451-5-120-00 FICA 46,205 48,977 10,061 11,147 11,891 11,891 101-451-5-121-09 Retirement 12,539 13,291 27,474 31,569 33,755 33,755 101-451-5-123-00 Group Insurance 37,294 39,532 16,938 15,805 19,617 19,617 101-451-5-130-00 Workman's Compensation 21,579 22,874 599,609 659,882 672,647 672,647 Personnel Services Total 684,672 733,37811,354 10,395 11,215 11,215 101-451-5-421-00 Insurance 12,350 13,600 6,493 6,594 10,000 8,500 101-451-5-422-07 Contracting Services 10,000 9,500 10,813 11,087 9,500 9,500 101-451-5-423-05 Advertising/Promotion Fees 9,500 11,000 81 333 1,000 1,000 101-451-5-425-02 Maintenance Motor Vehicle 1,000 1,000 3,242 5,058 4,000 6,000 101-451-5-425-05 Maintenance Buildings 4,000 5,000 2,525 3,069 3,500 3,500 101-451-5-426-01 Office Supplies 3,500 4,000 579 1,343 1,800 1,800 101-451-5-426-04 Cleaning Supplies 1,800 2,200 25,676 18,148 20,500 21,000 101-451-5-426-07 Recreation Supplies 20,500 23,000 0 0 100 100 101-451-5-426-09 Subscriptions/Books 100 100 1,005 1,077 1,800 1,000 101-451-5-426-10 Gasoline 1,800 1,400 7,981 10,268 10,000 11,000 101-451-5-426-17 Uniforms 10,000 10,000 296 1,012 1,500 1,500 101-451-5-427-01 Travel & Lodging 1,500 1,500 660 890 600 600 101-451-5-427-02 Registration & Training 600 600 4,300 3,693 5,000 4,500 101-451-5-428-01 Telephone 5,000 5,500 Page 22 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested8,896 7,225 10,000 9,500 101-451-5-428-02 Electric & Water 9,500 9,500 4,094 4,763 6,000 5,500 101-451-5-428-03 Heat 5,500 7,000 25 65 100 100 101-451-5-429-01 Membership & Dues 100 100 633 1,849 1,100 1,100 101-451-5-429-08 Postage 1,100 1,700 16,677 15,966 17,000 15,000 101-451-5-447-10 Aquatic Ctr Concession Supplies 17,000 18,000 200 30 - - 101-451-5-459-00 Loss or Damage - - 270 398 300 500 101-451-5-469-00 Credit Card Fees/Banking Fees 300 500 6,781 3,973 5,000 5,000 101-451-5-854-00 Refunds 5,000 5,000 112,581 107,236 120,015 117,915 Operating Expense Total 120,150 130,2000 0 9,000 9,000 101-451-5-920-00 Furniture & Equipment 0 02,841 0 - - 101-451-5-950-01 Capital less than $5,000 2,0002,841 0 9,000 9,000 Capital Expense Total - 2,000305,712 342,484 327,500 321,600 Revenue Total 373,000 369,000715,032 767,118 801,662 799,562 Expenditure Total 804,822 865,578PARKS0 172 - - 101-452-4-346-04 Tennis Concessions - - 266,449 273,294 - - 101-452-4-446-01 Golf Fees - - 3,593 3,609 3,500 3,000 101-452-4-446-04 Tennis Court Fees 3,500 3,000 58,206 62,077 55,000 65,000 101-452-4-446-05 Ice Arena Fees 70,000 75,000 13,418 11,825 17,000 13,000 101-452-4-446-06 Camping Fees 13,000 13,000 010 - - 101-452-4-446-07 Reimbursements - - 6,843 13,028 3,000 3,000 101-452-4-446-08 Reimbursed Expense 3,000 3,000 39,269 28,579 410,000 490,000 101-452-4-446-10 Donations - - 20,000 27,500 45,000 45,000 101-452-4-446-18 Ice Arena Donations 45,000 45,000 295 101-452-4-446-19 Mowing Services & Materials6,995 7,738 7,000 8,000 101-452-4-662-11 Garden Plot Rentals 8,000 8,000 4 100 - - 101-452-4-669-02 Miscellaneous Revenue - - 414,777 428,227 540,500 627,000 Revenue Total 142,500 147,000 440,406 467,546 361,118 361,118 101-452-5-101-00 Regular Pay 359,557 381,130 170,252 164,405 149,500 149,500 101-452-5-101-01 Temporary Pay 155,000 155,000 2,851 2,542 4,500 4,500 101-452-5-101-04 Overtime Pay 5,500 5,500 2,100 2,100 1,200 1,200 101-452-5-101-06 Car Allowance 1,200 1,200 160 279 500 500 101-452-5-101-10 Wellness Benefit 500 500 43,548 44,047 39,508 39,508 101-452-5-120-00 FICA 40,863 43,315 26,433 27,758 22,017 22,017 101-452-5-121-09 Retirement 22,749 24,114 Page 23 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested96,174 123,728 100,949 100,949 101-452-5-123-00 Group Insurance 108,761 115,287 18,131 19,060 16,602 16,602 101-452-5-130-00 Workman's Compensation 18,263 19,359 800,055 851,465 695,894 695,894 Personnel Services Total 712,393 745,40526,695 26,579 26,538 26,538 101-452-5-421-00 Insurance 29,200 32,000 1,106 5,000 4,500 4,000 101-452-5-422-03 Consulting/Engineering 4,000 4,500 60,338 67,271 - - 101-452-5-422-04 Contracting Services/Pro - - 1,320 3,456 3,000 2,000 101-452-5-422-07 Contracting Services 2,000 2,000 131 315 350 400 101-452-5-422-15 Drug & Alcohol Testing 350 500 444 1,128 500 750 101-452-5-423-01 Publication /Recording Fees 500 750 0 100 300 300 101-452-5-423-05 Advertising/Promotion Fees 300 500 4,849 5,123 2,500 4,000 101-452-5-424-01 Equipment Rental 3,500 3,500 40 0 500 400 101-452-5-425-01 Maintenance Office Equipment 500 500 1,568 3,439 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 4,500 4,500 3,530 3,453 2,500 2,500 101-452-5-425-03 Maintenance Trucks 2,500 2,500 58 60049 93530 00030 000101-452-5-425-04Maintenance Equipment30 00030 00058,60049,93530,000 30,000 101 452 5 425 04Maintenance Equipment30,000 30,000 12,345 16,914 - 7,500 101-452-5-425-05 Maintenance Buildings - 15,000 97 507 200 200 101-452-5-425-06 Maintenance Radio 200 200 11,443 8,131 12,000 12,000 101-452-5-425-11 Maintenance Swimming Pool 22,000 12,000 1,713 1,312 1,250 1,750 101-452-5-426-01 Office Supplies 1,250 1,750 43,426 42,981 40,000 40,000 101-452-5-426-03 General Supplies 40,000 40,000 7,530 6,835 4,000 6,000 101-452-5-426-04 Cleaning Supplies 4,000 7,000 19,557 28,583 15,000 20,000 101-452-5-426-06 Horticulture Supplies 15,000 25,000 693 502 750 750 101-452-5-426-09 Subscriptions/Books 750 750 31,127 35,864 40,000 30,000 101-452-5-426-10 Gasoline 33,000 33,000 2,465 3,094 2,000 3,000 101-452-5-426-11 Oil & Grease Supplies 3,000 3,000 2,012 4,207 2,000 3,000 101-452-5-426-12 Tires 3,000 3,000 13,108 19,574 16,000 15,000 101-452-5-426-13 Diesel Fuel 15,000 17,000 35,310 36,868 40,000 40,000 101-452-5-426-15 Chemicals 40,000 40,000 192 2,242 1,500 2,000 101-452-5-426-17 Uniforms 1,500 1,500 2,155 946 2,500 2,500 101-452-5-426-18 Gravel 2,500 2,500 0 2,500 2,500 2,500 101-452-5-426-19 Bituminous Material 2,500 2,500 0 2,111 30,000 15,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 15,000 15,000 3,153 3,739 4,000 3,000 101-452-5-426-23 Sand 4,000 3,000 132 782 700 700 101-452-5-427-01 Travel & Lodging 700 700 630 692 500 500 101-452-5-427-02 Registration & Training 500 500 10,562 9,849 11,000 10,500 101-452-5-428-01 Telephone 11,000 11,500 Page 24 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested135,042 139,305 150,000 150,000 101-452-5-428-02 Electric & Water 145,000 165,000 53,030 84,182 60,000 65,000 101-452-5-428-03 Heat 65,000 70,000 1,056 723 1,250 1,000 101-452-5-428-05 Hauling Services 1,000 1,000 524 869 750 850 101-452-5-429-01 Membership & Dues 850 750 1,093 403 1,400 1,400 101-452-5-429-08 Postage 1,400 1,500 3,190 3,969 500 750 101-452-5-469-00 Banking Fees/Credit Card Fees 500 950 515 1,367 - 1,000 101-452-5-854-00 Remit Revenue Collected - - 550,720 624,850 514,988 511,288 Operating Expense Total 506,000 555,3507,630 0 740,000 740,000 101-452-5-911-00Building & Structures 125,000 375,000 14,886 6,515 60,000 60,000 101-452-5-920-00 Furniture & Equipment 25,000 15,000 63,298 44,319 142,500 142,000 101-452-5-930-00 Machinery & Auto Equipment 76,000 111,064 273,108 72,784 72,000 101-452-5-940-00 Other Capital 50,000 50,000 0 3,442 - - 101-452-5-950-01 Capital less than $5,000 - - 24,377 0 147,190 145,000 101-452-5-960-00 Street & Sidewalk Improvements 15,000 15,000 221 255327 3841 162 4741 159 000Capital Expense Total215 000531 000221,255327,3841,162,474 1,159,000 Capital Expense Total215,000 531,000414,777 428,227 540,500 627,000 Revenue Total 142,500 147,0001,572,030 1,803,699 2,373,356 2,366,182 Expenditure Total 1,433,393 1,831,755FORESTRY20,877 0 - 15,000 101-454-4-441-08 Reimbursed Expense 10,000 0947 21,707 20,000 5,000 101-454-4-441-09 Miscellaneous 10,000 20,00010,640 10,640 101-454-4-334-07 State Grant101-454-4-446-10 Donation - 021,823 21,707 30,640 30,640 Revenue Total 20,000 20,000161,889 159,024 174,806 179,773 101-454-5-101-00 Regular Pay 211,740 224,444 13,200 16,095 25,000 17,500 101-454-5-101-01 Temporary Pay 15,000 17,500 233 492 750 750 101-454-5-101-04 Overtime Pay 750 750 0 0 600 600 101-454-5-101-06 Car Allowance 600 600 12,452 12,742 14,843 14,843 101-454-5-120-00 FICA 18,258 19,353 9,740 9,622 10,592 10,592 101-454-5-121-09 Retirement 13,270 14,066 43,411 28,258 25,889 25,889 101-454-5-123-00 Group Insurance 43,202 45,794 6,784 6,330 5,787 5,787 101-454-5-130-00 Workman's Compensation 6,366 6,748 247,708 232,563 258,267 255,734 Personnel Services Total 309,186 329,2563,532 3,750 4,059 4,059 101-454-5-421-00 Insurance 4,465 5,000 294 45 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200 2,666 4,995 6,200 7,000 101-454-5-425-03 Maintenance Trucks 6,200 6,000 Page 25 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested7,172 4,969 4,500 3,500 101-454-5-425-04 Maintenance Equipment 4,500 4,500 995 0 1,000 1,000 101-454-5-425-05 Maintenance Buildings 1,000 1,000 0 0 100 - 101-454-5-425-06 Operating Expense 100 - 959 1,209 1,000 1,000 101-454-5-425-17 Maintenance Sidewalks 1,000 1,000 8,554 6,253 5,000 7,000 101-454-5-426-03 General Supplies 5,000 8,000 16,626 12,324 23,640 24,000 101-454-5-426-06 Horticulture Supplies 15,000 19,000 0 118 150 150 101-454-5-426-09 Subscriptions/Books 150 200 11,619 10,201 17,000 12,000 101-454-5-426-10 Gasoline 13,000 14,000 134 157 300 300 101-454-5-426-11 Oil & Grease Supplies 300 300 1,427 840 2,000 1,500 101-454-5-426-12 Tires 2,000 2,000 2,572 6,394 4,000 5,500 101-454-5-426-13 Diesel Fuel 5,000 6,000 0 0 400 400 101-454-5-426-15 Supplies 400 500 182 1,154 750 700 101-454-5-426-17Uniforms 1,700 750 40 0 - - 101-454-5-426-18 Gravel - - 1 500101-454-5-426-23Sand1 5001 5001,500 101 454 5 426 23Sand1,500 1,500 810 665 500 400 101-454-5-427-01 Travel & Lodging 500 500 235 395 500 635 101-454-5-427-02 Registration & Training 500 500 864 942 1,000 1,100 101-454-5-428-01 Telephone 1,000 1,300 2,770 3,474 4,000 4,000 101-454-5-428-03 Heat 4,000 4,500 1,083 1,736 2,000 2,000 101-454-5-428-05 Hauling Service 2,000 2,200 105 105 125 125 101-454-5-429-01 Membership & Dues 125 200 312 0 200 300 101-454-5-429-08 Postage 300 250 62,950 59,726 78,624 78,369 Operating Expense Total 69,940 79,400101-454-5-911-00 Buildings & Structures 50,00059,306 43,585 135,000 130,000 101-454-5-930-00 Machinery & Auto Equipment - 22,00000- - 101-454-5-950-01 Capital less than $5,000 2,50059,306 43,585 135,000 130,000 Capital Expense Total - 74,50021,823 21,707 30,640 30,640 Revenue Total 20,000 20,000369,964 335,874 471,891 464,103 Expenditure Total 379,126 483,156 LIBRARY25,000 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 26,0002,575 2,052 - - 101-455-4-334-09 Grants - 03,590 4,234 3,000 5,100 101-455-4-669-01 Miscellaneous 6,900 7,17631,165 31,286 28,000 30,100 Revenue Total 31,900 33,176379,947 429,747 451,603 451,603 101-455-5-101-00 Regular Pay 455,254 482,569Page 26 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested37,768 42,950 50,450 48,000 101-455-5-101-01 Temporary Pay 51,000 53,000 155 388 500 600 101-455-5-101-10 Wellness Benefit 500 500 29,866 33,960 38,421 37,500 101-455-5-120-00 FICA 39,993 53,000 22,811 25,807 27,107 27,107 101-455-5-121-09 Retirement 28,307 53,000 55,728 65,577 69,929 69,929 101-455-5-123-00 Group Insurance 76,961 53,000 1,211 1,124 1,302 1,302 101-455-5-130-00 Workman's Compensation 1,433 53,000 527,486 599,553 639,312 636,041 Personnel Services Total 653,448 748,069 7,455 6,951 7,144 7,153 101-455-5-421-00 Insurance 7,860 8,250 41,212 40,740 44,000 41,000 101-455-5-422-08 Computer Services 44,000 44,000 379 150 500 500 101-455-5-423-05 Advertising/Promotion Fees 500 500 2,376 2,376 2,450 2,000 101-455-5-424-01 Equipment Rental 2,450 1,600 895 895 1,500 1,500 101-455-5-425-01 Maintenance Office Equipment 1,500 1,500 8,389 10,965 8,850 11,000 101-455-5-425-04 Maintenance Equipment 8,850 11,000 1,567 1,463 1,850 1,850 101-455-5-425-05 Maintenance Buildings 1,850 1,850 708548800800101-455-5-426-01Office Supplies800800708548800 800 101 455 5 426 01Office Supplies800 800 11,595 14,561 14,000 14,300 101-455-5-426-03 General Supplies 14,000 14,500 2,300 3,107 2,165 2,200 101-455-5-426-04 Cleaning Supplies 2,165 2,700 10,265 5,085 5,600 5,200 101-455-5-427-01 Travel & Lodging 5,600 6,000 6,945 7,136 7,700 6,800 101-455-5-428-01 Telephone 6,800 6,000 51,381 55,841 56,000 56,000 101-455-5-428-02 Electric & Water 56,000 59,000 17,940 17,940 20,190 20,190 101-455-5-429-03 Cleaning Supplies 20,190 20,190 4,009 3,916 4,500 4,500 101-455-5-429-08 Postage 4,500 5,000 167,416 171,674 177,249 174,993 Operating Expense Total 177,065 182,890 80,000 130,000 101-455-5-911-00 Building & Structures - 6,595 6,573 7,000 7,000 101-455-5-950-01 Capital less than $5,000 7,000 7,000 44,790 52,182 54,000 54,000 101-455-5-950-02Adult Reading Level Books 54,000 61,200 17,981 15,679 13,700 14,000 101-455-5-950-03Children Reading Level Books 16,450 19,000 14,229 13,862 16,500 16,500 101-455-5-950-04 Audio/Visual Material 20,000 23,000 7,560 8,091 8,300 8,400 101-455-5-950-05 Periodicals/Subscriptions 8,300 8,400 4,010 4,282 4,650 4,650 101-455-5-950-06 Large Print Books 6,400 8,000 0 0 6,000 6,000 101-455-5-950-07 Young Adult Reading Level Book 8,000 9,600 95,164 100,669 190,150 240,550 Capital Expense Total 120,150 136,20031,165 31,286 28,000 30,100 Revenue Total 31,900 33,176 790,067 871,896 1,006,711 1,051,584 Expenditure Total 950,663 1,067,159Page 27 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedHISTORIC PRESERVATION19,941 17,040 25,000 25,000 101-457-4-334-08 Historic Grants 25,000 25,00000- - 101-457-4-441-08Reimbursed Expense - 019,941 17,040 25,000 25,000 Revenue Total 25,000 25,0001,561 851 2,000 2,000 101-457-5-426-03 General Supplies 2,000 2,000354 0 500 500 101-457-5-426-05 Photographic Supplies 500 5002,912 6,042 2,500 2,500 101-457-5-427-01 Travel & Lodging 2,500 5,00013,451 14,036 23,000 23,000 101-457-5-428-00 Public Education 23,000 20,719600 425 600 600 101-457-5-429-01 Membership & Dues 600 60018,878 21,354 28,600 28,600 Operating Expense Total 28,600 28,81919,941 17,040 25,000 25,000 Revenue Total 25,000 25,00018,878 21,354 28,600 28,600 Expenditure Total 28,600 28,819APPROPRIATION/SUBSIDIES18 00018 00021 00021 000101 495 5 856 03Brookings Arts Council21 00021 00018,00018,00021,000 21,000 101-495-5-856-03Brookings Arts Council21,000 21,000 7,000 7,000 8,000 8,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000 0 5,000 5,000 5,000 101-495-5-856-05 SDSU Safe Ride 5,000 5,000 56,733 0 - - 101-495-5-856-06 Taxi Subsidy - - 25,000 56,250 60,000 60,000 101-495-5-856-07 Brookings Area Transit Authority 60,000 60,000 15,000 15,000 15,000 15,000 101-495-5-856-08 East Central Mental Health 15,000 15,000 690 526 1,000 1,000 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000 223,200 207,200 207,200 207,200 101-495-5-856-37 School District Subsidy 207,200 207,200 10,000 10,000 10,000 10,000 101-495-5-856-49 4th of July Subsidy 10,000 10,000 500 5,834 5,834 101-495-5-856-68 Juvenile Justice Grant 5,834 5,834 00- - 101-495-5-856-68 My Neighbor - 5,834 101-495-5-856-68 Harvest Table - 101-495-5-856-68 SDSU McCory Gardens - 101-495-5-856-68 United Retirement Center - 101-495-5-856-68 CASA - 40,000 75,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000 395,623 394,476 408,034 408,034 Expenditure Total 408,034 413,868 Page 28 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedTRANSFER OUT TO OTHER FUNDS266,500 284,000 153,000 153,000 101-495-7-899-01 Transfer out to Airport 215,000 153,000 0 355,000 - - 101-495-7-899-02 Transfer out to Industrial Dev - - 0- - 101-495-7-899-23 Transfer out to Streetscape - - 330,000 348,192 300,000 300,000 101-495-7-899-03 Transfer out to Swiftel 300,000 300,000 100,000 100,000 101-495-7-899-08 Transfer out to Special Assessment 26,325 - 42,800 42,800 101-495-7-899-14Transfer out to Storm Drainage - - 0 0 145,000 145,000 101-495-7-899-04 Transfer out to Edgebrook Golf 120,400 110,000 596,500 987,192 740,800 740,800 Funding Other Funds 661,725 563,000 GENERAL FUND TOTALS12,674,549 12,986,335 14,105,672 14,189,245 Total Revenue 14,336,392 13,977,4356,449,560 6,948,430 7,298,857 7,296,968 Total Personal Services 7,552,849 8,025,5752 581 7022 810 6943 124 9713 089 054Total Operating Expenses3 219 7933 327 0202,581,7022,810,6943,124,9713,089,054Total Operating Expenses3,219,7933,327,020395,623 394,476 408,034 408,034 Total Appropriation/Subsidies 408,034 413,868596,500 987,192 740,800 740,800 Total Transfer Out to other Funds 661,7251,151,382 2,018,977 2,632,057 2,688,122 Total Capital 1,799,991 2,172,39911,174,767 13,159,769 14,204,719 14,222,978 Total Expenses 13,642,392 13,938,8611,499,782 (173,434) (99,047) (33,733) Total Net Rev or (Net Costs) 694,000 38,574 5,097,123 3,803,859 3,704,812 3,781,863 General Fund Cash Balance 4,475,863 1,182,778 2,314,525 2,314,525 2,314,525 Restricted Cash 05,074,482 2,361,366 2,670,377 2,670,377 Reserved Fund Balance1,182,778 5,043,690 4,564,382 4,439,877 Unreserved Fund BalancePage 29 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedRETAIL DEVELOPMENT00- - 211-000-6-700-00 Transfer in from General Fund - 00- - Transfer from other funds - 00 3,244 - 211-000-5-428-02 Electric and Water 00 6,496 - - 211-000-5-428-03 Heat - 00- - 211-000-5-910-00 Land - 00 9,740 - - Expenditure Total - 0-9,740 Net Cost2,754 1,865 1,865 1,865 Retail Development Cash Bal 1,865 0314,500 314,500 314,500 314,500 Restricted Cash 314,500 316,365 316,365 316,365 316,365 Fund Balance25% SALES & USE TAX1,082,564 1,250,898 1,168,750 1,193,750 212-000-4-113-02 Sales & Use Tax 1,200,000 1,285,603 021 250212 000 4 661 00Interest Income021,250- - 212-000-4-661-00Interest Income- - 35,821 16,042 15,000 10,000 212-000-4-661-01 Money Market Interest 10,000 12,000 72,400 0 - - 212-000-4-342-99 Fire Truck Delivery Penalty - - 0- - 212-000-4-441-08 Wildfire Reimbursement - - 1,190,785 1,288,190 1,183,750 1,203,750 Revenue Total 1,210,000 1,297,603 543,890 960,767 1,421,331 1,421,331 212-000-7-899-00 Transfer out General Fund 910,674 500,000 455,000 212-000-7-899-02 Transfer out to Industrial Lands - 199,529 222,720 226,843 200,000 212-000-7-899-10 Transfer out E911 190,000 210,000 743,419 1,638,487 1,648,174 1,621,331 Funding Other Funds 1,100,674 710,000 447,366 -350,297 -464,424 -417,581 Net Revenue/Cost 109,326 587,6031,261,154 956,732 492,308 539,151 25% Sales & Use Tax Cash Bal 648,477151,916 151,916 151,916 151,916 Restricted Cash1,075,500 1,212,412 1,212,412 1,212,412 Reserved Fund Balance47,411 0 0 0 Unreserved Fund BalancePage 30 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested75% PUBLIC IMPROVEMENT/SALES & USE TAX3,712,740 3,773,029 3,506,250 3,581,250 213-000-4-113-02 Sales & Use Tax 3,600,000 3,708,000 117,547 59,418 - - 213-000-4-661-00 Interest Income - - 101,787 73,552 42,000 42,000 213-000-4-661-01 Money Market Interest 42,000 50,000 77,000 61,600 46,200 46,200 213-000-4-446-10 Donations 30,800 15,400 Transfer in from Special Assessment 250,000 4,009,074 3,967,599 3,594,450 3,669,450 Revenue Total 3,672,800 4,023,400 100,000 100,000 100,000 100,000 213-000-5-856-72 Boys & Girls Club Cap Impv/2010 100,000 - 0 0 40,000 40,000 213-000-5-940-01Other Capital - Swiftel Center25,000 0 - 500,000 213-000-5-856-67 SDSU Wellness Center - - 150,000 150,000 150,000 150,000 213-000-5-856-76SDSU Research Park 150,000 - 30,000 213-000-5-856-77 URC Child Care Center - 1,578,000 1,638,000 1,678,000 1,678,000 213-000-5-470-01 Bond Principal Payments 1,723,000 1,773,000 802,389 746,344 682,707 682,707 213-000-5-470-02 Bond Interest Payments 619,434 671,916 1 2001 2001 2001 200213-000-5-470-03Debt Service Costs1 2001 2001,2001,2001,200 1,200 213-000-5-470-03Debt Service Costs1,200 1,200 2,686,589 2,635,544 2,651,907 3,151,907 Expenditure Total 2,593,634 2,446,116 0 0 135,000 135,000 213-000-7-899-00 Transfer out General Fund 100,000 Transf Spl Assmnt/S Main Swr Extension500,000 70,000 191,030 103,970 103,970 213-000-7-899-03 Transfer out-Swiftel CIP 350,000 70,000 Transfer out-Swiftel Design81,783 1,489,560 - 213-000-7-899-25 Transfer out-Streetscape ProjectTransfer out-GF-Innovation Campus 694,000 Transfer out-General Fund 691,000 820,000 Transfer out-Edgebrook Golf Course 170,000 Transfer out-Airport 294,880 500,000 0 0 141,000 40,000 213-000-7-899-26 Transfer out-Bike Trail Project 101,000 - 151,783 1,680,590 379,970 278,970 Funding Other Funds 2,800,880 1,490,000 1,170,702 -348,535 562,573 238,573 Net Revenue/Cost -1,721,714 87,2841,579,047 3,329,768 3,892,341 2,630,837 75% Sales & Use Tax Cash Bal 909,1234,174,923 399,923 399,923 1,900,000 Restricted Cash1,775,000 1,775,000 1,775,000 Restricted Debt Reserve Cash2,925,000 3,420,000 3,324,923 3,324,923 Reserved Fund Balance2,073,471 2,400,639 2,400,639 2,697,962 Unreserved Fund BalancePage 31 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedENHANCED 911150,000 170,816 170,000 170,000 214-000-4-338-05911 Telephone Surcharge 247,500 250,000Transfer in Surcharge Balances 125,000 0Brookings County 1/3 call demand 95,000 110,739199,529 222,720 226,843 210,431 214-000-6-700-03 Brookings City 2/3 call demand 190,000 221,478214-000-4-661-01 Interest Income 3,000 3,000349,529 393,536 396,843 380,431 Revenue & Transfer from funds 660,500 585,217238,684 273,150 282,798 282,798 214-000-5-101-00 Regular Pay 326,324 336,114 5,969 5,991 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 00- - 214-000-5-101-07 Clothing Allowance - - 0 39 240 240 214-000-5-101-10 Wellness Benefit 240 240 17,700 19,983 22,586 22,586 214-000-5-120-00 FICA 23,367 24,068 14,880 16,703 17,714 17,714 214-000-5-121-09 Retirement 18,327 18,877 49,468 60,336 64,444 64,444 214-000-5-123-00 Group Insurance 87,646 87,647 696649723723214-000-5-130-00Workmans Compensation796796696649723 723 214-000-5-130-00Workmans Compensation796 796 327,398 376,851 398,505 398,505 Personnel Services Total 466,700 477,742214-000-5-422-06 Database Services 55,000 56,500214-000-5-422-02 Professional Fees 5,000 5,000214-000-5-422-16 Mapping & Signage 5,000 5,0003,850 3,850 3,850 3,850 214-000-5-424-01 Equipment Rental 3,850 3,850214-000-5-425-04 Repair & Maintenance Eqp 4,000 4,000700 682 - - 214-000-5-425-06 Maintenance Radio 500 5001,197 71 1,250 1,250 214-000-5-426-01 Office Supplies 1,250 1,2501,138 745 1,300 1,300 214-000-5-426-03 General Supplies 5,100 5,100208 0 125 125 214-000-5-426-09 Subscriptions/Books 125 1251,011 948 1,200 1,200 214-000-5-426-17 Uniforms 1,500 1,500-136 717 - - 214-000-5-427-01 Travel & Lodging 3,000 3,000218 218 - - 214-000-5-427-02 Registration & Training 0 02,840 2,459 3,000 3,000 214-000-5-428-01 Telephone 11,000 11,000528 552 650 650 214-000-5-429-01 Membership & Dues 650 650169 0 - - 214-000-5-442-09 Miscellaneous 0 0Capital Reserve 40,475 10,00011,723 10,242 11,375 11,375 Operating Expense Total 136,450 107,475 0 0 0 0 214-000-5-920-00 Server for Dispatch & Software 17,100 0214-000-5-940-00 Software & Support-Bullberry 9,300 0214-000-5-940-00 Software & Support-Justice Lite 26,250 0Page 32 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested214-000-5-940-00 Software & Support-Pictometry 4,700 00 0 0 0 214-000-5-950-01 Capital less than $5,000 0 000- - Capital Expense Total 57,350 0Revenue & Cash Transfer Total 660,500 585,217 327,398 376,851 398,505 398,505 Personnel Services Total 466,700 477,742 11,723 10,242 11,375 11,375 Operating Expense Total 136,450 107,475 00- - Capital Expense Total 57,350 0339,121 387,093 409,880 409,880 Expenditure Total 660,500 585,21710,408 6,443 -13,037 -29,449 Net Revenue/Cost 0 034,792 42,486 29,449 0 Enhanced E911 Cash Balance 40,475 50,47522,918 39,770 26,733 10,321 Fund BalanceSwiftel Center00- - 224-000-4-664-00 Sale of Fixed Assets - 01 354 3731 017 1871 220 9261 220 926224 000 4 669 02Miscellaneous Revenues1 326 9561 393 3041,354,3731,017,1871,220,926 1,220,926 224-000-4-669-02Miscellaneous Revenues1,326,9561,393,304330,000 348,192 300,000 300,000 224-000-6-700-00 Transfer in from General Fund 300,000 300,0000 0 16,689 16,689 224-000-6-700-13 Transfer in from 3rd B Tax 14,378 13,68470,000 191,030 103,970 103,970 224-000-6-700-04 Transfer in Sales & Use Tax 650,000 188,0001,754,373 1,556,409 1,641,585 1,641,585 Revenue & Transfer from funds 2,291,334 1,894,988589,056 625,128 694,790 694,790 224-000-5-101-02 Personnel Services 791,766 823,437589,056 625,128 694,790 694,790 Personnel Services Total 791,766 823,437103,813 87,826 88,283 88,283 224-000-5-422-07 Contracted Services 93,303 97,035215,654 218,634 229,150 229,150 224-000-5-424-06 Occupancy 278,595 289,73914,399 10,425 16,615 16,615 224-000-5-427-01 Travel and Motor Vehicle 16,215 16,8640- - 224-000-5-429-00 Miscellaneous Expense 0 0687,430 386,462 486,014 486,014 224-000-5-429-09Services/Operations 437,970 455,48918,479 21,228 22,763 22,763 224-000-5-669-02General Administrative 23,485 24,4241,039,776 724,575 842,825 842,825 Operating Expense Total 849,568 883,55170,311 306,449 103,970 103,970 224-000-5-940-01 Capital 350,000 188,00070,311 306,449 103,970 103,970 Capital Expense Total 350,000 188,0001,699,143 1,656,152 1,641,585 1,641,585 Expenditure Total 1,991,334 1,894,9881,754,373 1,556,409 1,641,585 1,641,585 Revenue Total 2,291,334 1,894,98855,230 -99,743 0 0 Net Revenue/Cost 300,000 0108,233 8,490 8,490 8,490 Swiftel Center Cash Balance37,393 81,796 81,796 81,796 Unreserved Fund BalancePage 33 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedLIBRARY FINES569 297 500 500 226-000-4-661-00 Interest - Investments 500 500 28,352 28,043 30,000 30,000 226-000-4-559-00 Fines - Library 30,000 30,000 53 226-000-4-446-10 Miscellaneous28,920 28,393 30,500 30,500 Revenue Total 30,500 30,500 26,239 33,197 35,000 35,000 226-000-5-899-99 Other Expenses 35,000 35,00026,239 33,197 35,000 35,000 Other Expense Total 35,000 35,0002,681 -4,804 -4,500 -4,500 Net Revenue/Cost -4,500 -4,50031,515 26,711 22,211 22,211 Library Fines Cash Balance26,727 22,227 22,227 Unreserved Fund BalanceLIBRARY DONATIONS4,008 3,559 1,500 1,500 227-000-4-661-00 Interest - Investments 1,500 1,50031 27526 72330 00030 000227 000 4 446 10Donations30 00030 00031,27526,72330,000 30,000 227-000-4-446-10Donations30,000 30,00069 227-000-4-446-10 Miscellaneous35,283 30,351 31,500 31,500 Revenue Total 31,500 31,50032,412 37,590 35,000 35,000 227-000-5-899-99 Other Expenses 35,000 35,00080,000 80,000 227-000-7-899-00 Transfer out General Fund - 032,412 37,590 115,000 115,000 Other Expense Total 35,000 35,0002,871 -7,239 -83,500 -83,500 Net Revenue/Cost -3,500 -3,500111,260 104,021 20,521 20,521 Library Donations Cash Balance112,494 105,255 21,755 21,755 Unreserved Fund BalancePage 34 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedINDUSTRIAL PARK7,461 436 - - 278-000-4-661-01 Money Market Interest Income - - 6,561 4,509 2,500 1,800 278-000-4-661-05 Loan Interest 308 - 0 5,390 6,000 10,000 278-000-4-848-12 Rentals 6,000 6,000 55,800 227,001 50,000 - 278-000-4-664-00 Sale of Fixed Assets - 50,000 422,000 0 - - 278-000-4-669-02 Miscellaneous - - 0 355,000 - - 278-000-6-700-00 Transfer in from General Fund - - 180,000 455,000 - - 278-000-6-700-04 Transfer In from S&U Tax671,822 1,047,336 58,500 11,800 Revenue & Transfer from funds 6,308 56,000 54,123 23,446 15,000 15,000 278-000-5-422-03 Consulting/Engineering - 368 0 - - 278-000-5-701-00 Cost of Land Sold - - 54,491 23,446 15,000 15,000 Other Expenses - - 405,561 405,561 - - 278-000-5-910-00 Land - - 900,502 388,470 111,530 111,530 278-000-5-960-00 Street & Sidewalk Improvements1 306 063794 031111 530111 530Total Capital--1,306,063794,031111,530 111,530 Total Capital- - -688,732 229,859 -68,030 -114,730 Net Revenue/Cost 6,308 56,000262,228 176,129 35,655 120,925 Industrial Park Cash Balance 127,233127,556 127,556 200,000 0 Restricted Cash 01,362,378 2,312,776 2,312,776 2,112,776 Reserved Fund Balance315,804 156,495 72,928 72,928 Unreserved Fund BalanceSPECIAL ASSESSMENT26,301 15,716 41,000 28,500 280-000-4-663-43 Special Assessment Deferred 60,000 40,000 10,463 5,596 6,000 8,000 280-000-4-663-44 Special Assessment Interest 5,000 5,000 23,605 13,897 700,000 713,500 280-000-4-663-45 Special Assessment Current 25,000 2,029 1,697 400 400 280-000-4-663-46 Special Assessment Delinquent - 500 Special Assessment Sewer Hook up 500,000 9,603 4,544 3,094 - 280-000-4-661-01 Money Market Interest Income - 100,000 100,000 280-000-4-700-00Transfer in-General Fund 26,325 Transfer in 75% P & I Fund/S Main Se500,000 72,001 41,450 850,494 850,400 Revenue & Transfer from funds 616,325 545,500 Page 35 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested23,828 403,753 935,000 470,000 280-000-5-960-00 Street & Sidewalk Improvements 110,000 110,000 S Main Ave Sewer Line Extension 500,000 380,000 280-000-7-899-23 Transfer Out-StreetscapeTransfer Out-75% Public Improve 250,000 23,828 403,753 935,000 850,000 Capital Expense Total 610,000 360,000 48,173 -362,303 -84,506 400 Net Revenue/Cost 6,325 185,500352,207 50,537 -33,969 50,937 Special Assessment Cash Bal 57,26245,000 0 0 Restricted Cash120,000 0 0 0 Reserved Fund Balance228,724 30,051 -54,455 30,451 Unreserved Fund BalanceSTORM DRAINAGE410,771 446,089 430,000 430,000 282-000-4-112-01 Drainage Fees 645,000 645,000 2,221 3,975 1,500 2,800 282-000-4-112-02 Delinquent Drainage Fees - - 72 25771 96672 45572 455282 000 4 112 03Drainage Fees/Direct Billing108 680108 68072,25771,96672,455 72,455 282-000-4-112-03Drainage Fees/Direct Billing108,680 108,680 1,288 736 - - 282-000-4-669-02 Miscellaneous - - 4 237 - - 282-000-4-112-04 Drainage Fees Interest - 200 0 4,507 4,000 4,000 282-000-4-661-00 Interest Income - - 13,317 3,100 3,100 282-000-4-661-01 Money Market Interest Income - - Proceeds from Debt SRF Loan 3,720,738 42,800 42,800 282-000-4-700-00 Transfer in-General Fund - - 499,858 527,510 553,855 555,155 Revenue Total 4,474,418 753,880 51,917 38,699 53,717 53,717 282-000-5-101-00 Regular Pay 48,777 51,704 0 8,834 13,000 13,000 282-000-5-101-01 Temporary Pay 13,000 13,000 466 4 1,000 1,000 282-000-5-101-04 Overtime Pay 1,000 1,000 3,886 3,624 5,180 5,180 282-000-5-120-00 FICA 4,901 3,137 2,322 3,283 3,283 282-000-5-121-09 Retirement 3,064 3,248 13,336 11,673 14,701 14,701 282-000-5-123-00 Group Insurance 7,684 8,145 2,850 1,752 1,626 1,626 282-000-5-130-00 Workmans Compensation 1,789 1,896 75,592 66,908 92,507 92,507 Personnel Services Total 80,215 78,993 141,078 88,567 50,000 50,000 282-000-5-422-03 Consulting/Engineering 50,000 50,000 56,665 66,013 55,000 55,000 282-000-5-425-10 Maintenance Storm Sewer 60,000 60,000 1,468 643 500 500 282-000-5-429-07 Miscellaneous 1,000 1,000 Prin & Interest 300,000 576 574 1,000 1,000 282-000-5-429-09 Miscellaneous 2,000 2,000 199,786 155,797 106,500 106,500 Operating Expense Total 113,000 413,000 Page 36 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested150,000 0 126,000 350,000 282-000-5-910-00 Land - - 277,175 151,396 200,000 125,000 282-000-5-980-00 Storm Sewer Improvements 1,000,000 2,745,738 427,175 151,396 326,000 475,000 Capital Expense Total 1,000,000 2,745,738 702,553 374,101 525,007 674,007 Expenditure Total 1,193,215 3,237,731499,858 527,510 553,855 555,155 Revenue Total 4,474,418 753,880-202,696 153,409 28,848 -118,852 Net Revenue/Cost 3,281,203 -2,483,851433,717 415,696 444,544 296,844 Storm Drainage Cash Balance 3,578,04749,703 49,703 49,703 49,703 Restricted Cash480,000 300,000 300,000 300,000 Reserved Fund Balance11,004 164,413 193,261 45,561 Unreserved Fund Balance3rd B SALES TAX675,854 617,287 630,000 630,000 284-000-4-113-01 Sales & Use Tax 640,000 643,000 2,528 3,293 - - 284-000-4-661-01 Money Market Interest Income - - 25 00025 00025 00025 000284 000 6 700 17Transfer in Electric25,00025,00025,000 25,000 284-000-6-700-17Transfer in Electric25,000 25,000 25,000 25,000 284-000-6-700-18 Transfer in Telephone728,382 670,580 680,000 680,000 Revenue & Transfer from funds 640,000 643,000 0 0 30,000 30,000 284-000-5-422-07Contracting Video Production 30,000 10,000 9,972 3,990 10,000 10,000 284-000-5-427-01 Travel & Lodging 10,000 10,000 150,000 150,000 150,000 150,000 284-000-5-429-21 Convention & Visitors Bureau 150,000 150,000 25,000 25,000 25,000 25,000 284-000-5-856-02Brookings Chamber Commerce 25,000 25,000 225,000 225,000 225,000 225,000 284-000-5-856-70 Promotional Board 237,500 250,000 150,000 192,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000 25,000 25,000 25,000 25,000 284-000-5-856-74Brookings Downtown Inc 25,000 25,000 584,972 620,990 657,000 657,000 Operating Expense Total 669,500 662,000284-000-5-940-00 Production Eqp/Software (Granicus) 16,000 5,000 0 0 0 0 Capital Expense Total 16,000 5,0000 0 16,689 16,689 284-000-7-899-03Transfer out to Swiftel 14,378 16,689 0 0 20,000 20,000 284-000-7-899-04Transfer out to I-29 Corridor 20,000 5,000 - - 36,689 36,689 Total Transfer Out 34,378 21,689 143,410 49,590 -13,689 -13,689 Net Revenue/Cost -79,878 -45,689294,336 343,926 330,237 330,237 3RD B Sales Tax Cash Bal 250,35962,700 62,700 62,700 62,700 Restricted Cash 62,700417,793 467,383 453,694 453,694 Unreserved Fund Balance Page 37 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedStreetscape0 50,000 50,000 513-000-4-446-08 Reimbursed Expense513-000-4-446-10 Donations300,000 513-000-6-700-00 Transfer in from General Fund107,722 513-000-6-700-01 Transfer in from Liquor100,000 513-000-6-700-02 Transfer In from Landfill1,489,560 380,000 Transfer in from Special Assessment513-000-6-700-08 Transfer in Utilities0 1,997,282 50,000 430,000 Revenue & Transfer from funds 0 00 0 0 513-000-5-422-03 Consulting/Engineering 00 0 0 513-000-5-422-11 Contractor Services 00 0 0 513-000-5-450-08 Designing Fees 0339,560 339,560 513-000-5-856-99 Streetscape Contingency2,784,018 480,704 480,704 513-000-5-940-00 Streets and Sidewalks387 495387 495513-000-5-940-02Sewer and Water387,495387,495513-000-5-940-02Sewer and Water0 2,784,018 1,207,759 1,207,759 Expenditure Total 0 00 -786,736 -1,157,759 -777,759 Net Revenue/Cost 0 00 0 Streetscape Cash Bal0 0 Unreserved Fund BalancePage 38 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedTIF Dist #1 Project/Innovation Campus1,368,360 1,368,360 514-0004-653-50 Procceds from DebtAdvance from General Fund0 1,997,282 1,805,855 1,368,360 Revenue & Transfer from funds 0 01,368,360 680,343 514-000-5-429-06 Water & Sewer Innovation2,462,500 - 514-000-5-433-01 Street Construction Innovation 2,022,500 - 106,655 514-000-5-450-08 Designing Fees 171,500 0 0 3,830,860 786,998 Expenditure Total 2,194,000 01,997,282 -2,025,005 581,362 Net Revenue/Cost -2,194,000 00 0 0 2,194,000 TIF Dist #1 Cash Bal 00 0 0 0 Unreserved Fund Balance 0Bike Trail Improvement0 584,000 160,000 550-000-4-334-09 Grants 424,000141 00040 000550 000 6 700 04Transfer in Sales & Use Tax101 000141,000 40,000550-000-6-700-04Transfer in- Sales & Use Tax101,0000 0 725,000 200,000 Revenue & Transfer from funds 525,000 0725,000 200,000 550-000-5-940-00Bike Trail Improvements 525,0000 0 725,000 200,000 Expenditure Total 525,000 00 0 0 0 Net Revenue/Cost 0 0Bike Trail Improvement Cash Bal Unreserved Fund BalancePage 39 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedLIQUOR FUND- 42,183 18,000 43,000 601-000-4-380-33 Sales/Off Sale Keg Deposits 43,000 18,000 - (42,617) (18,000) (43,000) 601-000-4-380-34 Sales/Off Sale Keg Returns (43,000) (18,000) - 1,116,764 - 1,120,000 601-000-4-381-32 Operating Agreemnt/Keg Deposit 1,140,000 1,140,000 - - 20,000 - 601-000-4-381-33 Operating Agreemnt/Keg Deposit - 1,140,000 - - (20,000) - 601-000-4-381-34 Operating Agreement/Keg Return (20,000) - 290,731 360,000 290,000 601-000-4-381-98 Operating Agreement Markup 10% 300,000 300,000 - 76,303 80,000 76,000 601-000-4-381-99 Operating Agreement Markup 11% 80,000 80,000 8,854 7,032 5,000 2,500 601-000-4-661-01 Money Market Interest Income 2,500 2,500 - 154,061 140,000 155,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 160,000 160,000 - 15,694 16,000 16,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 16,000 16,000 - 11,562 14,000 12,000 601-000-4-380-06 Sales/Off Sale Lottery Tickets 12,000 12,000 - (5,461) (7,000) (5,500) 601-000-4-380-08 Sales/Off Sale Lottery Payout (5,500) (5,500) -1 693 8861 825 0001 700 000601-000-4-380-11Sales/Off Sale Liquor1 800 0001 800 000- 1,693,886 1,825,000 1,700,000 601-000-4-380-11Sales/Off Sale Liquor1,800,000 1,800,000 - (24,809) (25,000) (25,000) 601-000-4-380-12 Sales/Off Sale Liquor Discount (30,000) (30,000) - 864,176 990,000 770,000 601-000-4-380-21 Sales/Off Sale Wine 800,000 800,000 - (21,266) (25,000) (16,000) 601-000-4-380-22 Sales/Off Sale Wine Discount (20,000) (20,000) - 798,130 875,000 800,000 601-000-4-380-31 Sales/Off Sale Beer 820,000 820,000 - (4) - - 601-000-4-380-32 Sales/Off Sale Beer Discount - - - 1,799 - 1,800 601-000-4-380-99Sales/Off Sale Deposit Adjust 600 600 - 694,063 1,845,000 694,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 720,000 720,000 - 1,777,789 1,800,000 601-000-4-381-31 Sales/Operating Agreement Beer 1,850,000 1,850,000 1,590,633 - 3,160,000 - 601-000-4-848-00 Sales/Off Sale Sales (P) - - 4,766,455 1,070,057 - 1,070,000 601-000-4-848-06 Accounts Receivable Sales (P) 1,070,000 1,070,000 1,595,629 - - - 601-000-4-848-07 Credit Card Sales (P) - - (1,211,895) (1,280,655) (1,440,000) (1,270,000) 601-000-4-852-01 Purchases/Liquor (1,300,000) (1,300,000) (620,083) (661,720) (700,000) (635,000) 601-000-4-852-02 Purchases/Beer (645,000) (645,000) (108,697) (127,975) (112,000) (128,000) 601-000-4-852-03Purchases/Miscellaneous (130,000) (130,000) (618,528) (645,621) (744,000) (600,000) 601-000-4-852-04 Purchases/Wine (620,000) (620,000) (22,618) (20,772) (23,000) (21,000) 601-000-4-852-06 Purchases/Lottery (21,000) (21,000) (705,848) (867,398) (1,750,000) (865,000) 601-000-4-852-07Purchases/Liquor-Bars (890,000) (890,000) (3,582,809) (3,660,439) (3,200,000) (3,665,000) 601-000-4-852-08 Purchases/Beer-Bars (3,750,000) (3,750,000) 5,200 4,920 5,200 4,920 601-000-4-662-12 Rent - - 803 210 - 601-000-4-861-09 Miscellaneous (P) - - 1,097,096 1,260,623 1,289,200 1,281,720 Revenue Total 1,359,600 2,479,600 Page 40 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested229,209 217,574 229,042 229,000 601-000-5-101-00 Regular Pay 230,030 243,832 61,705 58,994 70,000 70,000 601-000-5-101-01 Temporary Pay 70,000 70,000 2,757 3,083 7,000 7,000 601-000-5-101-04 Overtime Pay 7,000 7,000 155 0 300 100 601-000-5-101-10 Wellness Benefit 300 300 21,943 20,459 23,533 23,533 601-000-5-120-00 FICA 24,212 25,665 14,187 13,199 14,258 14,258 601-000-5-121-09 Retirement 14,790 15,677 20,865 21,823 38,895 38,895 601-000-5-123-00 Group Insurance 55,045 58,348 2,426 2,665 2,874 2,874 601-000-5-130-00 Workmans Compensation 3,162 3,352 3,834 601-000-5-137-00 OPEB353,248 341,631 385,902 385,660 Personnel Services Total 404,539 424,173 4,703 4,801 5,088 5,090 601-000-5-421-00 Insurance 5,500 5,700 1,000 1,125 1,000 1,000 601-000-5-422-02 Contracted Auditing Services 2,000 2,000 2,916 2,255 6,300 - 601-000-5-422-07 Contracting Services 800 800 11,197 17,901 20,000 20,000 601-000-5-423-05Advertising/Promotion Fees 25,000 25,000 74 46764 34981 70067 000601-000-5-424-06Rent70 00073 00074,46764,34981,700 67,000 601 000 5 424 06Rent70,000 73,000 369 2,182 400 400 601-000-5-425-01 Maintenance Office Equipment 400 400 659 729 700 700 601-000-5-425-04 Maintenance Equipment 700 700 7,035 5,025 2,000 6,000 601-000-5-425-05 Maintenance Buildings 5,000 5,000 1,219 1,812 1,700 1,700 601-000-5-426-01 Office Supplies 1,700 1,700 20,017 16,556 17,000 17,000 601-000-5-426-03 General Supplies 17,000 17,000 564 338 600 600 601-000-5-426-04 Cleaning Supplies 600 600 1,012 318 1,000 1,000 601-000-5-426-17 Uniforms 1,000 1,000 1,464 1,040 2,000 2,000 601-000-5-427-01 Travel & Lodging 2,000 2,000 4,562 3,015 5,000 5,000 601-000-5-428-01 Telephone 5,000 5,000 16,109 19,602 17,000 20,000 601-000-5-428-02 Electric & Water 20,000 21,000 2,623 3,082 3,000 3,000 601-000-5-428-03 Heat 3,000 3,100 1,452 1,524 1,500 1,524 601-000-5-428-05 Hauling Service 1,600 1,650 337 0 400 400 601-000-5-429-00 Miscellaneous 400 400 225 653 450 450 601-000-5-429-01 Membership & Dues 450 450 250 250 650 650 601-000-5-429-04 License Fees 650 650 39,069 48,156 45,000 45,000 601-000-5-469-00 Bank/Credit Card Fees 47,000 49,000 43,036 39,673 43,000 43,000 601-000-5-890-00 Depreciation Expense 43,000 43,000 234,283 234,386 255,488 241,514 Operating Expense Total 252,800 259,150 Page 41 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested0 0 2,500 2,500 601-000-5-920-00 Furniture & Equipment 10,000 5,000 00- - 601-000-5-930-00 Machinery & Auto Equipment - - 5,983 4,730 4,500 4,500 601-000-5-950-01 Capital less than $5,000 2,500 - 5,983 4,730 7,000 7,000 Capital Expense Total 12,500 5,000 593,514 580,747 648,390 634,174 Total Liquor Store Cost 669,839 688,323503,582 679,876 640,810 647,546 Net Income 689,761 1,791,277670,000 407,032 420,000 420,000 601-000-7-899-00 Transfer out General Fund 500,000 450,000 0 107,722 - - 601-000-7-899-23 Transfer Out to Streetscape - - 670,000 514,754 420,000 420,000 Total Transfer out to Other Funds 500,000 450,000 -166,418 165,122 220,810 227,546 Net income after Transfers 189,761 1,341,277161,113 326,235 547,045 553,781 Liquor Fund Cash Balance 743,542 1,341,2771,032,325 1,197,447 1,418,257 1,424,993 Retained EarningsPage 42 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedAIRPORT FUND12,513 236,525 227,070 354,400 606-000-4-334-09 Grants 196,690 153,157 549,925 10,829 - - 606-000-4-334-10 Federal Grant - - 211 0 19,400 - 606-000-4-441-08 Reimbursed Expense 19,400 19,400 40,000 - - 606-000-4-447-00 Contributed Capital - - 0 0 3,000,000 - 606-000-4-692-00 Other Financing Sources - - 4,290 5,304 4,500 4,500 606-000-4-812-00 Airflight Taxes 4,500 4,500 10,008 0 10,000 - 606-000-4-848-10 Terminal Rent 10,000 10,000 3,910 0 4,200 - 606-000-4-848-11 Landing Fees 4,200 4,200 20,260 23,834 20,500 23,500 606-000-4-848-12 Rentals 20,000 20,000 6,237 4,840 4,300 4,300 606-000-4-848-15 Av/Jet Gas Sales 4,300 4,300 520 100 75 - 606-000-4-861-09 Miscellaneous266,500 284,000 153,000 270,965 606-000-6-700-00 Transfer in General Fund 215,000 00--606-000-6-700-04Transfer in Sales & Use Tax294 880-00- - 606-000-6-700-04Transfer in Sales & Use Tax294,880 - 874,374 605,432 3,443,045 657,665 Revenue & Transfer from funds 768,970 215,557 74,738 88,617 91,325 91,325 606-000-5-101-00 Regular Pay 92,992 98,572 26,347 1,722 38,500 1,500 606-000-5-101-01 Temporary Pay 38,500 38,500 2,604 864 3,000 1,500 606-000-5-101-04 Overtime 3,000 3,000 0 0 240 240 606-000-5-101-10 Wellness Benefit 240 240 7,555 6,642 10,418 10,418 606-000-5-120-00 FICA 10,762 11,408 4,520 5,237 5,861 5,861 606-000-5-121-09 Retirement 6,130 6,498 13,612 5,428 5,495 5,495 606-000-5-123-00 Group Insurance 6,054 6,417 1,176 2,329 2,750 2,750 606-000-5-130-00 Workmans Compensation 3,025 3,207 1,917 - - 606-000-5-137-00 OPEB Expense - - 130,551 112,756 157,589 119,089 Personnel Services Total 160,703 167,841 9,144 10,398 9,728 9,728 606-000-5-421-00 Insurance 10,701 11,771 500 2,235 700 700 606-000-5-422-02 Contracted Auditing Services 1,400 1,400 6,972 0 - - 606-000-5-422-03 Consulting/Expense - - 715 12,827 9,000 9,000 606-000-5-422-07 Contracting Services 10,000 10,580 4,092 0 384 384 606-000-5-423-05 Advertising/Promotion Fees - - 562 82 320 200 606-000-5-425-01 Maintenance Office Equipment 320 320 1,257 270 1,015 1,015 606-000-5-425-03 Maintenance of Trucks 1,045 1,075 6,724 7,484 10,313 13,000 606-000-5-425-04 Maintenance of Equipment 10,622 10,940 1,020 1,577 1,567 1,567 606-000-5-425-05 Maintenance Buildings 1,614 1,662 106 805 1,567 1,567 606-000-5-425-06 Maintenance Radio 1,614 1,662 Page 43 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested3,718 7,326 11,345 11,345 606-000-5-425-09 Maintenance Grounds 11,685 12,035 360 22 500 500 606-000-5-426-01 Office Supplies 515 530 5,056 4,369 4,500 4,500 606-000-5-426-03 General Supplies 4,635 4,775 398 107 309 200 606-000-5-426-04 Cleaning Supplies 206 212 378 2,786 2,400 2,400 606-000-5-426-10 Gas 2,472 2,546 534 27 742 742 606-000-5-426-11 Oil & Grease 742 742 8,495 440 1,057 500 606-000-5-426-12 Tires 1,088 1,120 4,816 7,156 8,000 7,000 606-000-5-426-13 Diesel Fuel 8,000 8,000 3,052 0 - - 606-000-5-426-14 Fuel - Equipment - - 0 161 629 629 606-000-5-426-15 Chemicals 629 629 388 0 200 200 606-000-5-426-23 Sand 200 200 4,455 110 3,392 3,392 606-000-5-426-28 Extinguishing Agents 3,493 3,597 6,910 3,219 6,840 6,840 606-000-5-427-01 Travel & Lodging 6,840 6,840 3,987 4,230 5,000 5,000 606-000-5-427-02 Registration & Training 5,000 5,000 3 4123 4054 0223 000606-000-5-428-01Telephone3 5003 5003,4123,4054,022 3,000 606 000 5 428 01Telephone3,500 3,500 11,155 10,656 11,500 11,500 606-000-5-428-02 Electric & Water 11,500 11,500 3,507 4,401 4,430 5,500 606-000-5-428-03 Heat 5,500 5,500 16 120 - - 606-000-5-429-00 Miscellaneous - - 20 305 300 300 606-000-5-429-01 Membership & Dues 315 315 1,320 1,200 1,485 - 606-000-5-429-03 Janitorial Services 1,485 1,485 7,321 6,016 4,530 4,530 606-000-5-470-09 Interest on Advance 2,873 1,130 241,326 221,386 - - 606-000-5-890-00 Depreciation Expense - - 341,714 313,120 105,775 105,239 Operating Expense Total 107,994 109,0660 2,750,000 - 606-000-5-910-00 Land - 0 0 183,000 150,000 606-000-5-911-00Buildings & Structures 80,000 - 373 0 209,839 209,839 606-000-5-930-00 Machinery & Auto Equipment 36,931 36,931 4,000 0 190,700 174,750 606-000-5-940-00 Other Capital 294,880 630,000 7,150 5,896 1,500 1,500 606-000-5-950-01 Capital less than $5,000 - - 0 0 20,000 40,000 606-000-5-970-00 Runway Improvements 40,000 41,200 11,523 5,896 3,355,039 576,089 Capital Expense Total 451,811 708,131483,788 431,772 3,618,403 800,417 Total Airport Cost 720,508 985,038390,586 173,660 -175,358 -142,752 Net Loss 48,462 -769,48180,712 142,752 -32,606 0 Airport Fund Cash Balance3,094,794 3,659,039 3,659,039 3,659,039 Retained EarningsPage 44 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested EDGEBROOK GOLF COURSE266,449 273,294 20,000 0 607-000-4-346-04 Green Fees-Executive Course 15,000 20,0000 0 62,000 64,000 607-000-4-346-05 Green Fees-9 hole round 67,000 68,0000 0 40,000 38,000 607-000-4-346-06 Green Fees-18 hole round 40,000 41,0000 0 5,000 12,000 607-000-4-346-07Green Fees-9 holes 1/2 price 13,000 14,0000 0 3,000 6,000 607-000-4-346-08Green Fees-18 holes 1/2 price 7,000 8,0000 0 3,000 2,100 607-000-4-346-09 Season Tickets-Youth 2,000 2,0000 0 13,000 17,000 607-000-4-346-10 Season Tickets-Young Adult 17,000 18,0000 0 37,000 39,000 607-000-4-346-11 Season Tickets-Individual 40,000 42,0000 0 12,000 10,750 607-000-4-346-12 Season Tickets-Senior 12,000 12,5000 0 13,000 14,750 607-000-4-346-13 Season Tickets-Couple 15,000 16,0000 0 4,000 5,800 607-000-4-346-14 Season Tickets-Family 6,000 7,0000 0 300 75 607-000-4-346-15 Season Tickets-addn'l children 150 2250 0 15,000 16,000 607-000-4-346-26 Driving Range-Bucket 16,000 16,000002 7002 000607-000-4-346-27Driving Range-Seasonal Individ2 0002 000002,7002,000607-000-4-346-27Driving Range-Seasonal Individ2,0002,0000 0 1,250 600 607-000-4-346-28 Driving Range-Seasonal Family 600 6000 0 3,500 4,000 607-000-4-346-29 Golf Lessons 4,000 4,0000 0 0 0 607-000-4-661-00 Interest Income 0 00 0 0 0 607-000-4-661-01 Money Market Interest Income 0 00 0 0 0 607-000-4-446-10 Donations 0 00 0 30,000 21,000 607-000-4-346-16 Golf Carts-9 holes 22,000 23,0000 0 19,000 14,000 607-000-4-346-17 Golf Carts-18 holes 15,000 16,0000 0 1,750 1,500 607-000-4-346-18 Golf Carts-Senior 9 holes 1,500 1,5000 0 1,250 1,000 607-000-4-346-19 Golf Carts-Senior 18 holes 1,000 1,0000 0 3,500 10,000 607-000-4-346-20 Golf Carts-9 holes 1/2 price 10,000 11,0000 0 3,000 7,000 607-000-4-346-21 Golf Carts-18 holes 1/2 price 7,000 8,0000 0 350 500 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 500 5000 0 450 400 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 400 5000 0 14,000 17,700 607-000-4-346-24 Golf Carts-Season Tickets 19,000 20,0000 0 400 75 607-000-4-346-25 Golf Cart-Season addn'l family 150 2250 0 0 0 607-000-4-441-08 Reimbursed Expense 0 00 0 9,600 9,600 607-000-4-861-09 Cell Tower Rental 9,600 9,600172,908 Transfer in Liquor Fund/Inner Fund LoanTransfer in 75% Public Improve 170,0000 0 145,000 145,000 607-000-6-700-00 Transfer in General Fund 120,400 00 0 463,050 632,758 Revenue & Transfer from funds 633,300 362,650Page 45 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested0 0 110,231 110,231 607-000-5-101-00 Regular Pay 114,471 121,339 0 0 47,500 47,500 607-000-5-101-01 Temporary Pay 50,000 47,500 0 0 1,000 1,000 607-000-5-101-04 Overtime Pay 1,000 1,000 0 0 12,209 12,209 607-000-5-120-00 FICA 13,027 13,809 0 0 6,726 6,726 607-000-5-121-09 Retirement 7,217 7,650 0 0 31,722 31,722 607-000-5-123-00 Group Insurance 35,167 37,227 0 0 3,623 3,623 607-000-5-130-00 Workmans Compensation 3,986 1,000 0 0 213,011 213,011 Personnel Services Total 224,868 229,525 0 0 638 700 607-000-5-421-00Insurance 770 8500 0 1,000 1,000 607-000-5-422-02 Contracted Auditing Services 1,000 1,0000 0 66,000 74,000 607-000-5-422-04 Contracting Services/Pro 76,000 78,0000 0 100 100 607-000-5-422-15 Drug & Alcohol Testing 100 1000 0 1,000 2,750 607-000-5-423-05 Advertising & Promotional Fees 2,000 2,0000 0 1,000 1,000 607-000-5-424-01 Equipment Rental 1,000 1,000001 000750607-000-5-425-02Maintenance Vehicles1 0001 000001,000750607 000 5 425 02Maintenance Vehicles1,0001,0000 0 14,000 10,000 607-000-5-425-04 Maintenance Equipment 7,500 7,5000 0 2,000 1,500 607-000-5-425-05 Maintenance Buildings 2,000 2,0000 0 1,000 750 607-000-5-425-08 Maintenance Turf 1,000 1,0000 0 2,500 2,000 607-000-5-425-09 Maintenance Irrigation System 2,500 2,5000 0 500 500 607-000-5-426-01 Office Supplies 500 5000 0 8,500 8,000 607-000-5-426-03 General Supplies 8,500 8,5000 0 1,000 800 607-000-5-426-04 Cleaning Supplies 1,000 1,0000 0 8,000 6,500 607-000-5-426-10 Gasoline 6,500 6,5000 0 500 750 607-000-5-426-11 Oil & Grease Supplies 800 9000 0 500 500 607-000-5-426-12 Tires 500 5000 0 5,500 5,000 607-000-5-426-13Diesel Fuel 5,000 5,0000 0 17,000 16,000 607-000-5-426-14 Fertilizer Supplies 17,000 17,0000 0 5,000 4,500 607-000-5-426-15Chemicals 5,000 5,0000 0 1,000 960 607-000-5-426-17Uniforms 1,000 1,0000 0 6,000 5,500 607-000-5-426-23 Sand 6,000 6,0000 0 500 0 607-000-5-427-01 Travel & Lodging 500 5000 0 500 0 607-000-5-427-02 Registration & Training 500 5000 0 2,000 1,750 607-000-5-428-01 Telephone 2,000 2,1000 0 14,000 14,000 607-000-5-428-02 Electric & Water 16,000 17,0000 0 5,000 3,500 607-000-5-428-03 Heat 4,000 4,0000 0 150 150 607-000-5-428-05 Hauling Service 150 150Page 46 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested0 0 150 150 607-000-5-429-01 Membership & Dues 150 1500 0 500 400 607-000-5-429-07 Miscellaneous Services 500 5000 0 200 200 607-000-5-429-08 Postage 250 2750 0 3,000 4,000 607-000-5-469-00 Banking & Credit Card Fees 4,000 4,000607-000-5-470-09 Interest on Advance 5,250 4,2610 0 169,738 167,710 Operating Expense Total 179,970 182,2860 0 248,000 248,000 607-000-5-930-00 Machinery & Auto Equipment 57,462 67,952 Other Capital 170,000 15,000 0 0 1,250 1,250 607-000-5-950-01 Capital less than $5,000 1,500 0 0 249,250 249,250 Capital Expense Total 227,462 84,452 0 0 631,999 629,971 Total Edgebrook Golf Cost 632,300 496,263 0 0 -168,949 2,787 Net Income 1,000 -133,6132,787 Edgebrook Cash Bal Unreserved Fund BalancePage 47 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedSOLID WASTE COLLECTION821,230 844,635 900,000 920,000 612-000-4-848-01 Utility Billing 950,000 950,0004,633 4,789 1,000 1,000 612-000-4-661-01 Money Market Interest Income 1,000 1,00033,620 35,449 35,000 35,000 612-000-4-848-04 Yard Waste Bags 35,000 35,0000 0 500 500 612-000-4-848-05 Cost of Goods/Yard Waste Bags 500 50058 612-000-4-861-09 Miscellaneous859,483 884,931 936,500 956,500 Revenue Total 986,500 986,500253,787 250,352 258,246 258,246 612-000-5-101-00 Regular Pay 261,340 277,020 1,726 5,890 9,000 9,000 612-000-5-101-01 Temporary Pay 9,000 9,000 7,732 7,116 13,000 13,000 612-000-5-101-04 Overtime Pay 13,000 13,000 3,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000 18,757 19,036 19,526 19,526 612-000-5-120-00 FICA 20,290 21,507 15,775 15,817 14,775 14,775 612-000-5-121-09 Retirement 15,374 16,296 32,307 47,125 67,415 67,415 612-000-5-123-00 Group Insurance 66,336 70,316 13 78414 13414 09214 092612-000-5-130-00Workmans Compensation15 50216 43213,78414,13414,092 14,092 612-000-5-130-00Workmans Compensation15,502 16,432 5,751 - - - - 346,866 368,221 399,054 399,054 Personnel Services Total 403,842 426,57313,256 13,994 13,366 13,366 612-000-5-421-00 Insurance 14,702 16,172 1,500 1,500 2,500 2,500 612-000-5-422-02 Contracted Auditing Services 3,000 3,000 0 77 300 300 612-000-5-422-06 Medical Services 300 300 30,900 40,604 36,000 36,000 612-000-5-422-07 Contracting Services 36,000 36,000 2,537 2,449 4,000 4,000 612-000-5-422-08 Computer Services 4,000 4,000 184 90 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250 0 0 500 500 612-000-5-423-01 Publication/Recording Fees 500 500 20,943 32,180 18,500 20,000 612-000-5-423-05 Advertising & Promotional Fees 22,000 22,000 12,980 15,848 15,000 15,000 612-000-5-425-03 Maintenance Trucks 15,000 15,000 24,986 10,967 17,500 17,500 612-000-5-425-04 Maintenance Equipment 20,000 20,000 3,449 1,113 2,000 2,000 612-000-5-425-05 Maintenance Buildings 2,000 2,000 751 20 1,000 1,000 612-000-5-425-06 Maintenance Radio 1,000 1,000 323 42 1,000 1,000 612-000-5-426-01 Office Supplies 1,000 1,000 3,718 1,799 2,500 2,500 612-000-5-426-03 General Supplies 2,750 2,750 17,062 14,639 15,000 15,000 612-000-5-426-08Supplies/Dumpsters & Carts 15,000 15,000 0 0 2,000 1,000 612-000-5-426-10 Gasoline 2,000 2,000 1,677 2,154 2,000 2,000 612-000-5-426-11 Oil & Grease Supplies 2,000 2,000 2,756 6,827 7,500 7,500 612-000-5-426-12 Tires 7,500 7,500 29,049 45,455 52,500 30,000 612-000-5-426-13 Diesel Fuel 52,500 52,500 Page 48 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested356 958 500 1,000 612-000-5-426-17 Uniforms 1,000 1,000 0 0 500 500 612-000-5-427-01 Travel & Lodging 500 500 0 0 500 500 612-000-5-427-02 Registration & Training 500 500 1,464 2,135 2,000 2,500 612-000-5-428-01 Telephone 2,500 2,500 2,276 2,772 2,500 2,800 612-000-5-428-02 Electric & Water 3,000 3,000 245 12,356 9,000 12,000 612-000-5-428-03 Heat 13,000 14,000 190,043 186,414 210,000 210,000 612-000-5-428-05 Hauling Service 210,000 210,000 0050 50 612-000-5-429-04License Fees 50 50 3,482 2,876 3,000 3,000 612-000-5-429-31 Paint Exchange 3,500 3,500 16,593 13,820 20,000 15,000 612-000-5-429-35 Yardwaste Program 20,000 20,000 62,732 64,371 100,000 100,000 612-000-5-890-00 Depreciation Expense 100,000 100,000 443,261 475,460 541,466 518,766 Operating Expense Total 555,552 558,0220 0 190,000 190,000 612-000-5-930-00 Machinery & Auto Equipment 240,000 265,0000 0 190,000 190,000 Capital Expense Total 240,000 265,000790 127843 6811 130 5201 107 820Total Solid Waste Collection Cost1 199 3941 249 595790,127843,6811,130,5201,107,820Total Solid Waste Collection Cost1,199,3941,249,59569,356 41,250 -194,020 -151,320 Net Income -212,894 -263,095334,747 375,997 181,977 224,677 SW Collection Fund Cash Bal609,316 715,134 521,114 563,814 Retained EarningsPage 49 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedSOLID WASTE DISPOSAL1,902,852 1,836,448 1,985,000 1,850,000 625-000-4-848-03 Landfill Tickets 1,930,000 1,930,000 47,930 48,647 10,000 40,000 625-000-4-661-00 Interest Income 40,000 40,000 5,767 19,594 10,000 10,000 625-000-4-661-01 Money Market Interest Income 10,000 10,000 22,323 25,941 15,050 16,000 625-000-4-848-22 Recycled Waste Oil Sales 15,000 15,000 6,485 6,485 6,400 6,400 625-000-4-848-12 Rentals 6,400 6,400 823 0 - - 625-000-4-441-08Reimbursed Expense - - 2,825 8,000 50,000 135,000 625-000-4-664-00 Sale of Fixed Assets - - 11,200 74 - - 625-000-4-861-09 Miscellaneous - - 2,000,204 1,945,189 2,076,450 2,057,400 Revenue Total 2,001,400 2,001,400277,774 304,163 302,492 302,492 625-000-5-101-00 Regular Pay 310,968 329,626 8,707 7,635 10,000 10,000 625-000-5-101-04 Overtime Pay 10,000 10,000 2,250 2,000 3,000 3,000 625-000-5-101-07 Clothing Allowance 3,000 3,000 19,802 20,925 24,203 24,203 625-000-5-120-00 FICA 25,421 26,946 17 28818 35218 98318 983625-000-5-121-09Retirement19 93821 13417,28818,35218,983 18,983 625-000-5-121-09Retirement19,938 21,134 56,075 66,058 70,290 70,290 625-000-5-123-00 Group Insurance 77,604 82,260 10,290 11,020 10,707 10,707 625-000-5-130-00 Workmans Compensation 11,778 12,485 7,668 625-000-5-137-00 OBEB392,185 437,821 439,675 439,675 Personnel Services Total 458,709 485,4520 0 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,1450 0 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,3960 0 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 50,000 50,0004,970 6,439 6,768 6,768 625-000-5-421-00 Insurance 7,445 7,44510 0 300 300 625-000-5-422-01 Legal Services 300 3001,500 2,235 2,500 2,235 625-000-5-422-02 Contracted Auditing Services 3,000 3,0000 0 20,000 20,000 625-000-5-422-03Consulting & Engineering 20,000 20,000128 158 200 200 625-000-5-422-06 Medical Services 200 20012,209 10,814 25,000 25,000 625-000-5-422-07 Contracting Services 25,000 25,0004,356 987 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,50017,516 22,103 20,000 20,000 625-000-5-422-09 Testing Services 20,000 20,000101 0 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 3000 0 100 100 625-000-5-423-01 Publication/Recording Fees 100 1000 3,581 3,000 7,500 625-000-5-423-05Advertising/Promotion Fees 7,500 7,5000 0 1,000 1,000 625-000-5-424-01 Equipment Rentals 1,000 1,000661 3,889 2,500 4,500 625-000-5-425-03 Maintenance Trucks 3,500 3,50048,456 25,134 90,000 50,000 625-000-5-425-04 Maintenance Equipment 60,000 60,000Page 50 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested709 1,702 3,500 3,500 625-000-5-425-05 Maintenance Buildings 3,500 3,5000 0 1,000 1,000 625-000-5-425-09 Maintenance Grounds 3,000 2,0000 0 5,000 5,000 625-000-5-425-16 Maintenance Grounds/2 5,000 5,0004,735 4,412 6,000 6,000 625-000-5-426-01 Office Supplies 6,000 6,0007,560 12,613 8,000 8,000 625-000-5-426-03 General Supplies 8,000 8,0003,715 3,755 3,750 3,750 625-000-5-426-04 Janitorial Supplies 3,750 3,7500 0 150 150 625-000-5-426-05 Photographic Supplies 150 1500 0 250 250 625-000-5-426-09 Subscriptions/Books 250 2506,769 7,132 7,875 5,000 625-000-5-426-10 Gasoline 8,000 8,0002,830 4,035 6,000 5,000 625-000-5-426-11 Oil & Grease Supplies 6,000 6,0002,942 2,173 15,000 5,000 625-000-5-426-12 Tires 15,000 15,00067,844 83,713 95,000 60,000 625-000-5-426-13 Diesel Fuel 95,000 95,000414 389 500 500 625-000-5-426-17Uniforms 500 5007,128 3,754 8,000 8,000 625-000-5-426-18 Gravel 12,000 8,0006 770010 00010 000625-000-5-426-27Alternate Cover10 00010 0006,770010,000 10,000 625 000 5 426 27Alternate Cover10,00010,0002,793 3,203 4,200 4,200 625-000-5-427-01 Travel & Lodging 4,200 4,2002,045 2,685 2,600 2,600 625-000-5-427-02 Registration & Training 2,600 2,6002,253 1,123 2,600 2,600 625-000-5-428-01 Telephone 2,600 2,6001,406 1,319 2,500 2,500 625-000-5-428-02 Electric & Water 2,500 2,5005,460 9,005 8,000 8,000 625-000-5-428-03 Heat 8,000 8,0000 4,050 5,000 5,000 625-000-5-428-05 Hauling Service 5,000 5,0002,318 1,728 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,000121 0 - - 625-000-5-429-02 Pest Control 0 0603 788 850 850 625-000-5-429-05 Rodent Control 850 8500 1,061 1,000 1,000 625-000-5-429-07 Miscellaneous Services 1,000 1,00042,417 43,144 44,000 44,000 625-000-5-429-11 State Fees 44,000 44,000100 100 500 500 625-000-5-429-16 Solid Waste Committee 500 5000 0 500 500 625-000-5-429-38 Compost Program Supplies 500 50050,088 60,371 - - 625-000-5-432-00Post Closure 0 00 0 70,500 70,500 625-000-5-601-00 Principal Payment 0 07,749 4,357 1,000 1,000 625-000-5-602-00 Interest Payment 0 0235,713 269,323 200,000 200,000 625-000-5-890-00Depreciation Expense 250,000 200,0001,000 500 500 500 625-000-5-897-00 Interest Expense 500 500659 0 - 90,000 625-000-5-898-00 Asset Disposed Gain/Loss 0 0556,047 601,775 774,484 781,844 Operating Expense Total 735,786 680,786Page 51 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed Requested0 0 150,000 130,000 625-000-5-911-00Buildings & Structures 800,000 200,000 0 180,000 250,000 225,000 625-000-5-930-00 Machinery & Auto Equipment 740,000 700,000 2,900 10,000 10,000 10,000 625-000-5-950-01 Capital less than $5,000 10,000 10,000 2,900 190,000 410,000 365,000 Capital Expense Total 1,550,000 910,000 500,000 425,000 440,000 440,000 625-000-7-899-00 Transfer out General Fund 440,000 440,000 0 100,000 - - 625-000-7-899-23 Transfer Out-Streetscape - - 500,000 525,000 440,000 440,000 Total Transfer out to Other Funds 440,000 440,000 1,448,232 1,564,596 1,654,159 1,661,519 Total Cost and Transfers 3,184,495 2,516,238551,972 380,593 422,291 395,881 Net Income after Transfers -1,183,095 -514,838623,509 907,831 1,045,800 1,303,712 SW Disposal Fund Cash Balance 120,6171,489,592 1,752,063 1,815,118 1,815,118 Restricted SW Disposal Cash 1,815,118716,509 996,729 716,509 716,509 Reserved Retained Earnings 716,5094,065,480 4,528,433 4,487,771 4,924,314 Retained EarningsPage 52 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedRESEARCH & TECHNOLOGY CENTER1,564 1,002 600 630-000-4-661-01 Money Market Interest Income 600 - 188,559 203,626 200,000 200,000 630-000-4-848-12 Rentals 200,000 200,000 37 73 - - 630-000-4-861-09 Miscellaneous - - 190,161 204,701 200,600 200,000 Revenue Total 200,600 200,000 2,622 2,337 2,406 2,406 630-000-5-421-00 Insurance 2,646 2,406 2,987 4,682 4,220 4,220 630-000-5-422-07 Contracting Services 4,300 4,220 4,027 3,886 3,166 3,166 630-000-5-425-04 Maintenance Equipment 3,260 3,166 4,076 4,065 10,000 10,000 630-000-5-425-05 Maintenance Buildings 5,000 10,000 0 0 105 105 630-000-5-426-01 Office Supplies 105 105 0 59 1,052 1,052 630-000-5-426-03 General Supplies 1,060 1,052 465 1,737 841 841 630-000-5-426-04 Cleaning Supplies 870 841 226 185 250 250 630-000-5-428-01 Telephone 260 250 11 95911 97913 00013 000630-000-5-428-02Electric & Water13 40013 00011,95911,97913,000 13,000 630-000-5-428-02Electric & Water13,400 13,000 2,932 2,480 5,000 5,000 630-000-5-428-03 Heat 5,000 5,000 1,348 1,415 1,500 1,500 630-000-5-428-05 Hauling Service 1,550 1,500 0 0 7,200 7,200 630-000-5-429-03 Cleaning Service 7,200 7,200 3,580 4,268 4,304 4,304 630-000-5-429-07 Miscellaneous Services 4,300 4,304 51,909 51,923 - - 630-000-5-890-00 Depreciation Expense - - 86,131 89,016 53,044 53,044 Operating Expense Total 48,951 53,044 0 1,697 - - 630-000-5-911-00 Buildings & Structures 34,000 5,000 Other Capital - 0 1,697 - - Capital Expense Total 34,000 5,000 145,000 146,002 145,000 145,000 630-000-7-899-00 Transfer out General Fund 75,000 50,000 145,000 146,002 145,000 145,000 Total Transfer out to Other Funds 75,000 50,000 231,131 236,715 198,044 198,044 Total R & T Center Cost 157,951 108,044-40,970 -32,014 2,556 1,956 Net Income after Transfer 42,649 91,95683,605 51,591 54,147 53,547 R&T Center Cash Balance1,913,463 1,840,481 1,843,037 1,842,437 Retained EarningsPage 53 of 54 2010 BUDGET 20102007 2008 2009 2009 City Manager 2011Actual Actual Adopted EstimatedAccount Description Proposed RequestedI-29 Corridor0 18,600 230,000 44,750 802-000-4-446-10 Contributions 63,750 0 20,000 20,000 802-000-6-770-03Transfer in from 3rd B Tax20,000 0 18,600 250,000 64,750 Revenue Total 83,750 0 0 250,000 - 802-000-5-422-03 Consulting 167,100 0 0 250,000 - Operating Expense Total 167,100 18,600 - 64,750 Net Income (83,350) 018,600 18,600 83,350 I 29 Corridor Cash Balance 0Page 54 of 54 City Council Packet September 22, 2009 Second Readings / Public Hearings 10. Ordinance No. 22-09: An ordinance pertaining to an application for a Conditional Use for a taller broadcast tower height in the Business B-2A District (tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition, also known as 227 22nd Avenue). Applicant: Three Eagles of Brookings, Inc. Proposal: Establish a taller broadcast tower Background: Broadcast towers are addressed in the zoning ordinance under the Wireless Communication Facilities (WCF) section. The primary purpose for controlling the various aspects of WCFs is safety and aesthetics. Specifics: Criteria that pertain to the siting of a WCF and in particular, a broadcast tower, are as follows: • Siting – The primary concern for a broadcast tower would be the fall radius. It is recommended that the setback from the 22nd Avenue right-of-way be no less than the tower height. • Application – A scaled drawing or aerial map is required showing the tower location and all buildings and structures within 1.5 times the height of the tower • Development Standards Height – authorized only by Conditional Use Screening – The tower would be located behind the studio and have a similar visual impact as the existing tower. Design – The proposed tower would have a monopole design. A neutral color would be required. The current tower has a lattice design. Action: Open & Close Public Hearing, motion to approve, roll call City Manager Recommendation- Approve 110 City Council Packet September 22, 2009 Ordinance No. 22-09 An ordinance pertaining to an application for a Conditional Use for a taller broadcast tower height in the Business B-2A District. Be it ordained by the governing body of the City of Brookings, South Dakota that said Conditional Use shall be approved for a broadcast tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition with the following conditions: The tower shall be set back 90 feet or more from the Twenty-second Avenue right-of-way line. All sections and ordinances in conflict herewith are hereby repealed. FIRST READING: September 8, 2009 SECOND READING: September 22, 2009 PUBLISHED: September 25, 2009 CITY OF BROOKINGS __________________________ Tim Reed, Mayor ATTEST: ________________________________ Shari Thornes, City Clerk 111 City Council Packet September 22, 2009 Planning Commission Brookings, South Dakota September 1, 2009 OFFICIAL MINUTES Vice-chairperson Larry Fjeldos called the regular meeting of the City Planning Commission to order on September 1, 2009 at 7:00 PM in the Council Chamber at City Hall. Members present were Wayne Avery, Alan Gregg, John Gustafson, Al Heuton, Greg Fargen, Mike Cameron, Stacey Howlett, and Fjeldos. Dave Kurtz was absent. Also present were Marty Higgins, Randy Hansen, Michael Quinn, Bill Taylor, Mike McClemans, Richard Smith, Monte Harming, Terry McKeown, City Engineer Jackie Lanning, Community Development Director Mike Struck, Planning and Zoning Administrator Dan Hanson and others. Item #4 – Three Eagles of Brookings, Inc. has submitted an application for a Conditional Use to establish a broadcast tower height of 90 feet on Lot 6, Block 1, Insbrook Park Addition. (Cameron/Fargen) Motion to approve the request. (Gustafson/Gregg) Amendment to the motion to add “provided the tower is setback 90 feet from the 22nd Avenue right-of-way.” All present voted aye. AMENDMENT CARRIED. The motion, as amended, was voted on. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item #4 – Michael Quinn, Operations Manager for Three Eagles, Inc. stated the need for a taller tower was due to a terrain interference issue. The radio station currently transfers microwaves from Brookings to the Sinai tower. A grove of tall trees was now interfering with the signal. Cameron asked about the existing tower. Quinn responded that it would be removed. Bill Taylor, a neighbor, asked if there would be any interference with adjacent satellite TV service. Quinn replied no. Gustafson supported a provision which required an adequate setback from 22nd Avenue. Fjeldos inquired about ice accumulation. Quinn remarked that a tower of this height would not usually be affected by ice, but if it were, the ice would fall close to the tower base. 116 City Council Packet September 22, 2009 WIRELESS COMMUNICATION FACILITIES REGULATIONS Sec. 94-396 Wireless Communication Facilities The purpose of this section is to establish regulations and performance standards for the siting of Wireless Communication Facilities (WCFs) in a manner that will protect the public’s health, safety, and welfare and maintain the aesthetic integrity of the community. (1) Permit required: An application for a building permit is required prior to the construction of any WCF. Compliance with all applicable building codes, Federal Aviation Administration Regulations and Section 94-164 shall be achieved before a permit will be issued. (2) Definitions: The following definitions shall apply: Amateur Radio Operator Tower: A structure used for the transmission, broadcast or reception of amateur radio or citizen band signals. Antenna: Any device that radiates or captures electromagnetic wave signals including digital and analog voice and data signals or video or microwave signals. Antenna Support Structure: An existing building or structure such as, but not limited to, utility poles, signs, elevated water tanks and steeples that supports wireless communications facilities. Broadcast Tower: A structure for the transmission of radio or television broadcast communications. This term does not include offices or studios. Co-Location/Site Sharing: Use of an antenna support structure or telecommunications tower by two or more wireless license holders or by one wireless license holder for more than one type of communication. This includes the placement of a WCF on a structure owned and operated by a public utility. Equipment Facility: A structure used to contain ancillary equipment for a WCF such as cables, wires, lines, cabinets, pedestals and similar devices. Height: The distance measured from the original grade to the highest point on the WCF, including the antenna(s). Stealth: The ability of freestanding telecommunication towers to blend into the neighborhood environment at a given location and the ability to camouflage or conceal the presence of wireless communication facilities when attached to antenna support structures. Telecommunications Tower: A self-supporting structure designed and constructed specifically to support antenna(s) and may include a lattice, guyed-lattice, monopole or similar structure. This term does not include towers attached to existing buildings or structures. Temporary WCF: A WCF that is placed in service for less than 180 days. Wireless Communications Facilities: Any cables, wires, lines, antennas, antenna arrays, shelters, towers or other equipment associated with the transmission or reception of telecommunication signals. (3) Siting and Co-location Criteria: The siting and co-location of all WCFs shall be subject to the following criteria before consideration will be given to a new site: a. WCFs shall be located on existing antenna support structures such as utility poles, signs, elevated water tanks, buildings and other WCFs; or b. WCFs shall co-locate or site share on existing telecommunication towers; or c. WCFs shall consider the use of public property and structures. 117 City Council Packet September 22, 2009 d. If an applicant has shown a good faith effort to co-locate but has found it to be infeasible, a written statement indicating the reasons why the project is not feasible shall be provided. (4) Application requirements: The following information is required prior to the siting of all WCFs. Installing antenna(s) on existing WCFs and amateur radio operator towers are exempt from these requirements. a. A map, drawn to scale, showing the subject property and all properties within one and one-half (1.5) times the height of the proposed tower and the location of all existing buildings and structures and the exact location of the tower. b. Written documentation under a licensed engineer’s stamp verifying the need for a guyed-lattice tower when no other means of antenna support structure is available due to technical, engineering constraints. (5) Development Standards a. Location and setback. 1. Antenna: Antenna(s) that are attached to support structures are exempt from the setback requirements in the district in which they are located. The antenna(s) may extend up to five (5) feet horizontally beyond the edge of the support structure provided it does not encroach over the property line. 2. Telecommunication Towers: Telecommunication towers shall meet the setback requirements for the district in which they are located. They shall also be constructed on a lot so that they are as far away as possible from existing off-site buildings and in no event nearer to any residential building than a distance of one hundred percent of the height of the tower. A telecommunications tower shall not be closer to a residential district boundary line than one hundred percent of its height. Where telecommunication towers are required to meet FAA paint and/or lighting regulations, the distance between them shall not be less than one-half mile. 3. Equipment Facilities: All equipment facilities shall meet the setback requirements for the district in which they are located. 4. Amateur Radio Operator Tower: All amateur radio operator towers shall meet the setback requirements for the district in which they are located. b. Height. 1. Antenna(s) attached to antenna support structures shall not add more than twenty (20) feet in height to the existing building or structure to which it is attached. 2. Telecommunication towers: a. In all industrial districts the maximum height shall be 200 feet. b. In all business districts, except the RB-4, B-2A and B-5 districts, the maximum height shall be 100 feet. c. In the Agricultural/Conservation district, as depicted on the adopted Future Land Use Plan, the maximum height shall be 200 feet. 3. Amateur Radio Operator Towers shall have a maximum height of 35 feet. Exception: For every one additional foot in from the side or rear building setback lines, one additional foot in height may be added to a maximum height of sixty (60) feet. 4. Broadcast Towers may be erected to a height as approved by the City Council upon Conditional Use review. c. Screening and Landscaping. Telecommunication tower sites and equipment facilities shall be screened when there exists a clear view from adjacent residential uses. A fence, wall, berm, shrubbery or tree plantings shall be installed to a sufficient height along the perimeter or in appropriate areas in order to reduce the visual impact of the tower base and buildings. Existing mature tree growth and natural landforms shall be preserved to the maximum extent possible and may be a sufficient buffer. If a chain link fence is erected, the fence shall have wood or plastic slats woven into the fence, open mesh windscreens installed or additional shrubbery or tree plantings located outside the fence. d. Illumination: Towers shall not be artificially lighted unless required by the FAA or other governing authority. Security or safety lighting for equipment facilities is permitted. e. Design: Towers shall be of a neutral color unless otherwise required by the FAA. Antenna(s) installed on support structures shall be of a neutral color that is the same as or compatible with the support structure. Buildings and other structures shall be made of exterior materials and colors that will blend the facilities to the natural setting and built environment. 118 City Council Packet September 22, 2009 f. Maintenance: Telecommunication towers, antenna support structures, and WCFs shall be maintained in compliance with Electronic Industries Association/Telecommunications Industries Association Standard (EIA/TIA) 222 Revision F Standard entitled “Structural Standards for Steel Antenna Towers and Antenna Supporting Structures” as it may be updated or amended. g. Abandonment: Any Wireless Communication Facility that is no longer in use shall be reported to the City by the facility owner. If a WCF is not operated for a continuous period of 12 months, it shall be considered abandoned and the owner shall remove the WCF within six months. 119 City Council Packet September 22, 2009 Other Business 11. Discussion and possible action regarding supporting legislative action to enact an additional penny sales tax, per request from South Dakota Municipal League. The South Dakota Municipal League is encouraging municipalities to support legislative action to enact an additional penny sales tax. A copy of the proposed legislation, explanation narrative and cover memo from the SD Municipal League is enclosed for City Council review and possible action. Action: Motion to approve, request public comment, roll call 120 City Council Packet September 22, 2009 Executive Session 12. Executive Session for purposes of consulting with legal counsel employee contract negotiations. SDCL 1-25-2. Executive or closed meetings. Executive or closed meetings may be held for the sole purpose of: 1. Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractors; 2. Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3. Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4. Preparing for contract negotiations or negotiating with employees or employee representatives; 5. Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, where public discussions would be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Action: Motion to enter executive session – voice vote Motion to leave executive session – voice vote 126 City Council Packet September 22, 2009 13. Adjourn. 127