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Home My WebLink About2010_09_14 CC PKTCity Council Packet September 14, 2010 Brookings City Council Tuesday, September 14, 2010 City Hall Council Chambers 311 Third Avenue 5:00 p.m. – Work Session 6:00 p.m. – Regular Meeting Mission Statement: The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 P.M. WORK SESSION Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. Second Penny Sales Tax Discussion. 2. Review of Brookings Ice Skating Association (BISA) Operating Agreement Larson Ice Arena Costs. 3. City Council Member Ex-Officio Reports. 4. Joint Powers Board Members’ Report. 5. City Council member introduction of topics for future discussion. * 6. Council Invites & Obligations. *Any Council member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. 6:00 P.M. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. Record of Council attendance. 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action to approve the minutes. C. Action to request a Traffic Safety Committee Study of the possibility of instituting a parking ban on the south side of Eighth Street between Seventh Avenue and Medary Avenue with a recommendation back to the City Manager. D. Action to approve a “second” name for Fourth Street between Fifth Avenue and Sixth Avenue as “Kidoodle Way.” 1 City Council Packet September 14, 2010 E. Action to approve Resolution No. 80-10 awarding a contract for waste tire removal services. F. Action to approve Resolution No. 81-10, a Resolution Authorizing Meyer’s Second Addition Road District, Brookings County, South Dakota. G. Action to approve Resolution No. 82-10, Authorizing the Mayor to sign a Memorandum of Understanding and Navigational Aid Facilities Lease with the Federal Aid Administration (Instrument Landing System). H. Action to award contracts for Snow Removal Equipment. Motion to Approve, Request Public Comment, Roll Call * Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. Presentations, Special Requests/Invites & Reports 5. Open Forum. 6. SDSU Student Senate Report. Informational Contract Awards/Change Orders: 7. Action to approve Resolution No. 83-10 awarding a contract for the Swiftel Center Arena Lighting Upgrade. Motion to Approve, Request Public Comment, Roll Call 8. Action to approve a plan for a downtown entry feature at Main Avenue and Sixth Street, not-to-exceed $11,000 from the streetscape contingency fund. Motion to Approve, Request Public Comment, Roll Call First Readings** 9. Ordinance No. 29-10: 2011 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2011 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for all Funds. Public Hearing: September 28th ** No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 2 City Council Packet September 14, 2010 Second Readings/Public Hearings 10. Public hearing and action on Temporary On-Sale Malt Beverage Licenses for Downtown Brookings Inc. for September 17, 2010 for the Downtown Brookings Summer Sendoff ‘Sellebration’ and on September 18, 2010 for Downtown Brookings 2nd Annual Jackrabbit Bash. Open & Close Public Hearing, Motion to Approve, Roll Call Other Business: 11. Action to approve Resolution No. 84-10, Giving Approval to certain sewer facilities improvements; Giving Approval to the issuance and sale of a Revenue Bond to Finance, directly or indirectly, the improvements to the facilities; Approving the form of the Loan Agreement and the Revenue Bond and pledging revenues and collateral to secure the payment of the Revenue Bond; and creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond. Motion to Approve, Request Public Comment, Roll Call 12. Discussion and possible action regarding auctioning economic development land in Telkamp Addition. Motion to Approve, Request Public Comment, Roll Call 13. Adjourn. Brookings City Council Tim Reed, Mayor Mike Bartley, Deputy Mayor & Council Member Council Members Tom Bezdichek, John Kubal, Mike McClemans, Jael Thorpe, Keith Corbett Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday @ 1pm, Thursday @ 7 pm, Friday @ 9 pm, and Saturday @ 1 pm. The complete City Council agenda packet is available on the city website: www.cityofbrookings.org If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to the meeting. 3 City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 1. Second Penny Sales Tax Discussion. Enclosed you will find an updated spreadsheet analyzing projected revenues and expenditures for both the 25% and 75% Second Penny Funds. Finance Director Rita Thompson will present the information and go over the specifics. This does take into consideration the recent re-financing of our three, outstanding, debt projects. 4 Second Penny25% Second Penny ProjectionsAssuming an annual increase of 1.010.02 InterestYear201020112012201320142015ExpendituresDebt ServiceLease Payment Tractor/Airport36,931 Lease Payment/Motor Graders37,419 37,419 37,419 37,419 53,086 Lease Payment/Fire Trucks-Prin122,914 128,187 133,686 139,421 145,402 151,640 Lease Payment/Fire Trucks-Int35,231 29,958 24,459 18,724 12,743 6,505 Total Annual Debt Service195,564 232,495195,564195,564211,231158,145Cash ProjectsStreet Sealing205,000 220,000 235,500 250,000265,000280,000E-911190,000 180,322 186,633 193,165 199,926 206,924 Law Enforcement Vehicles/Equip85,110 146,254 220,280 222,280 106,600 97,280 Fire Department Vehicles/Equip425,000 503,000 100,000 753,000 - 45,000 Fire Department Facilities61,000 Edgebrook Mower & Golf Course Leases60,513 60,513 60,513 Total Cash Projects905,110 905,110 1,049,576863,926 1,478,958629,204Total Annual Expenditures1,100,674 1,137,605 1,245,140 1,059,490 1,690,189787,349RevenuesPtfltdliPayments for late deliveryInterest Income10,000 10,750 11,556 12,423 13,355 14,356 25% Sales Tax Revenue1,200,000 1,212,000 1,224,120 1,236,361 1,248,725 1,261,212 Total Annual Revenues1,210,000 1,222,750 1,235,676 1,248,784 1,262,080 1,275,568Annual Net109,32685,145-9,464189,294-428,110488,220Ending Cash Balance1,101,516 1,186,661 1,177,198 1,366,492938,382 1,426,601,,,,,,,,,,2ndPenny 25% Projects Aug 10.xlsx 200,000400,000600,000800,0001,000,0001,200,0001,400,0001,600,0001,800,00025% 2nd Penny Cash FlowCapital PurchasesAnnual Revenue & CashCash Balance(FiTkAiii0200,000400,000600,000800,0001,000,0001,200,0001,400,0001,600,0001,800,00020092010201120122013201425% 2nd Penny Cash FlowCapital PurchasesAnnual Revenue & CashCash Balance(Fire Truck AcquisitionScheduled ‐2010,11,13,15) Assuming an annual revenue increase of 1.01Year2010 2011 2012 2013 2014 2015ExpendituresDebt Service2006 Aquatic Pool/Principal308,000 308,000 2006 Aquatic Pool/Interest30,800 15,400 2009 Larson Advance/LIC Exterior150,000 2009 Larson Advance/LIC Exterior4,050 4,050 4,050 *2009 Innovation Campus SRF Loan/Principal*2009 Innovation Campus Loan/SRF Interest*2009 Innovation Campus Loan/GF Principal80,252 80,252 80,252 *2009 Innovation Campus Loan/GF Interest33,201 33,384 - - 2001, 2003, 2005 Refinancing Bonds DS Funds 1,680,363 2001, 2003, 2005 Debt Service Reserve Funds 2,088,000 2010 Bond Principal 1,600,000 1,690,000 1,340,000 1,355,000 1,380,000 2010 Bond Interest470,023 356,093 322,293 305,543 278,443 Total Annual Debt Service4,111,213 2,397,473 2,233,344 1,775,929 1,740,795 1,738,695Community ProjectsSDSU Research Park150,000 150,000 75,000 75,000 - - SDSU Wellness Center500,000 SDSU McCory Gardens250,000 75% Proposed Public Improvement Cash FlowSDSU McCory Gardens250,000 SDSU Performing Arts AdditionBoys & Girls Club100,000 City DepartmentsAirport 44,880 16,000 300,000 565,000 565,000 Edgebrook170,000 62,000 44,243 Larson Ice Arena East Parking Lot128,787 Fire Dept-Fire Station550,000 Parks-Bike Trail Improvement Project101,000 Parks-Bob Shelden Restroom upgrade100,000 Parks-Adult baseball fields (2) Southbrook250,000Parks-Youth baseball fields (2) 250,000Parks-Mickelson Middle School baseball lighting190,000 Parks-Nature Park75,000 600,000 250,000 200,000 Parks-City/School Partnership Park-Land200,000 Parks-Aquatic Center/Lazy River2,000,000 PD-Remodel City Hall273,000Railroad Traffic Signals250,000 200,000 150,000 150,000 550,000 Page 1 of 3 Assuming an annual revenue increase of 1.01Year2010 2011 2012 2013 2014 2015Expenditures75% Proposed Public Improvement Cash FlowSignal 20th St S & Main Ave S150,000 Street Improvements/Digouts & Overlays500,000 420,000 400,000 550,000 300,000 300,000 Street Development800,000 1,500,000 1,150,000 1,500,000 1,500,000 Swiftel CIP350,000 316,500 1,141,000 262,500 118,500 118,000 Spl Assmnt-S Main Ave sewer line extension500,000 Spl Assmnt-Street-15th St S/7th Ave S880,000 Total Projects1,415,880 4,198,287 4,700,243 3,110,500 3,383,500 5,483,000Total Annual Expenditures5,527,093 6,595,760 6,933,587 4,886,429 5,124,295 7,221,695Revenues75% Sales Tax Revenue4,852,000 4,900,520 4,949,525 4,999,020 5,049,011 5,099,501Donations36,200 20,800 It t70 00061 84445 71826 33527 72427 249Interest70,000 61,844 45,718 26,335 27,724 27,249Transfer In from Fund 211 Debt Reserve314,500Total Annual Revenues4,958,200 4,983,164 4,995,244 5,025,355 5,076,735 5,126,749Total Revenues4,958,200 4,983,164 4,995,244 5,025,355 5,076,735 5,126,749Annual Net-568,893 -1,612,596 -1,938,343 138,926 -47,560 -2,094,946Ending Balance6,184,427 4,571,831 2,633,488 2,772,414 2,724,854 629,908 *Estimated figures/assuming Tax Increment Debt Service pays the SRF Loan & part of GF PaymntPage 2 of 3 3,000,0004,000,0005,000,0006,000,0007,000,0008,000,00075% Proposed Public Improvement Cash FlowAnnual ExpendituresAnnual Rev Projection @1%Cash Balance01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,00020102011201220132014201575% Proposed Public Improvement Cash FlowAnnual ExpendituresAnnual Rev Projection @1%Cash Balance City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 2. Review of Brookings Ice Skating Association (BISA) Operating Agreement Larson Ice Arena Costs. Pursuant to your previous direction, enclosed you will find an historical analysis of operating expenses of the Larson Arena as well as the current operating agreement which provides for the Brookings Ice Skating Association use and activities in the facility. This agreement is currently in effect. 10 ANN COMPARISONS BROOKINGS ICE ARENA 1991-92 1992=93 1993=94 1994-95 1995-96 1996-97 1997-98 1998=99 1999-2000 Skate Rentals 1,720.50 6,702.00 8,454.00 7,922.00 4,402.00 5,462.00 4,114.00 5,080.00 Skate Sharpening 236.00 2,088.00 2,628.00 2,602.00 2,788.00 1 Daily Admissions 0.00 0.00 0.00 0.00 0.00 4,796.00 6,187.75 7,698.00 6,886.00 Helmet Rentals 136.00 190.00 134.00 0.00 0.00 0.00 Ice Punch Card 0.00 0.00 0.00 0.00 0.00 204.00 0.00 540.00 1 Adult Hockey 498.00 500.00 860.00 693.50 540.00 375.00 480.00 0.00 Skating Lessons 1,034.44 2,034.75 2,081.84 2,653.25 3,080.57 2,379.46 3,156.90 Private Rentals 60.00 400.50 341.00 650.00 645.00 990.70 839.60 SDSU Ice Time 1,020.00 600.00 1,230.00 1,590.00 2,625.00 2,287.50 4,350.00 4,170.00 ---------------------------------------------------------------------------"".................................""................................""......,.."."........................,...,,""'''''''''''''..~""......"".,,""...""...""...........,.."" TOTAL INCOME 2,552.44 4,915.25 11,510.34 15,955.75 17,635.57 1 5.35 EXPENSES Equipment Maint.1,194.00 2,491.57 879.99 2,252.10 5,321.09 4,164.20 4,209.80 5,606.17 Building Maintenance 945.09 178.15 3,402.78 427.32 2,771.25 5,841.82 6,482.68 2,254.40 361.11 General Supplies 3,258.49 418.58 2,002.12 2,074.14 1,214.68 1,187.77 1,785.62 813.20 1,190.65 Chemicals 0.00 2,640.00 1,081.29 565.97 2,982.90 131.20 Electricity--Refrig.7,995.56 8,605.11 7,077.15 7,582.59 8,979.32 8,604.11 8,423.42 8,429.60 Electricity--Building 5,603.60 5,931.59 6,495.75 6,619.95 7,083.78 7,382.57 7,677.71 7,304.11 Water &Sewer 402.94 479.62 495.30 529.08 563.61 652.34 715.08 688.51 Telephone 270.96 234.92 293.11 315.20 313.21 301.70 Natural Gas 1,407.91 2,488.68 2,465.48 2,698.60 3,591.73 4,117.02 3,812.17 3,668.58 Propane for Zamboni 777.27 560.16 736.38 751.74 714.75 493.54 520.24 -------------_..----------------------------_...----------...--------------------------------_..------------------------------------------=---- 20,807.59 20,593.30 23,866.80 25,618.86 31,636.24 33,582.74 37,117.34 .01 Full Time Salaries(3)27,972.66 20,649.43 28,865.76 32,463.99 36,421.30 37,328.90 36,352.00 41 18 Part Time Salaries 1,397.70 5,395.94 4,389.11 4,473.84 4,531.78 4,052.94 5,182.28 6,168.47 Skating Instructors 5,273.65 1,778.26 1,588.03 3,844.91 4,323.73 1,471.17 3,782.32 Hockey Coaches 5,068.19 4182.56 2,797.82 5,461.44 7,138.76 8,773.69 8,390.51 ---------------g ---------------..--------------_..--------------_..---------------~-----------------------------------~-_.~------------~~--------- 39,712.20 32,006.19 37,640.72 46,244.18 52,415.57 51,626.70 53,707.11 12 TOTAL EXPENSES 60,519.79 52,599.49 61,507.52 71,863.04 84,051.81 Income vs.Expenses -57,967.35 -47,684.24 -49,997.18 -55,907.29 -66,416.24 -67,384.48 -67,409.10 -65,693.44 I I I I I I I I Rentals ICE ARENA REPORT --2009 ,~~..~~March April Mav June July AW::lI.lst ""..."""".November ~R?~nn 1 )LOO 614.00 ---18.00 24.00 118 lO 1,372.00 2009 TOTAL "7"0 "" Skate 144.00 jL .00 52.00 -------2.00 16.lO 94.00 Daily Fee A ?"'~nn ')nn 1,266.00 ----72.00 90.00 105.00 276 )0 ??RC;nr '< Adult Hockey --------------2, Skating Lessons 96~)0 ----------..-4,119.6:1 l' Private Rentals ??nr ,n 1,750.00 1,090.00 ..,.,r;r;n r;r;600.00 600.00 ZOO.O(10C 1 10(.00 :Cards 66C )0 480.00 90.00 -----30.00 90.00 90.0('ZC 1,050.00 SDSU Ice 'ime __~')An nn ___"Q7"nn ________.._7,400.00 1..fl( Fiqure Skatinq Club --------$-----------2,375.00 :2 l7:.0< BISA --Off\,wu""",,'Ice ..---$..$A"r 01'1 ..-3,750.00 ....:11<LJ.?q ~I:;;".''',"K: lockey Camp ----$-$----,---~,w~ifrte:f-ICo::."e=ntCeCJ:r'-Rc'"e.-n.7t.a--;-I-----+:::~·-,..·,_·,--·+--:::-~'-_"'--f--::--~-..-------1-~·------.----+~~-_-----1--:;"$~-.-_.-.~----,.--___+_c'"__'",'''-..+-.c----.----..-+.":..------..--~.,~----.-----i ..:"-........---..-,..--.....-f-"',..----..,--,-----I .0 Select Hockey ISAAnnual Salary Olympia --- -- -- -- - - -- ',.,A nO"'.11 -- -- -- - - - -- - - -- -- -- -- :?n nnn nn -m ""n "" 24.093.11 """""" TOTAL $15.102.00 $9,817.00 $3,112.00 'i:?A na~.11 $~R7'"nn $2,450.90$2,072.00$738.00 $24,571.00 $4,819.62 $6,365.27 $38,387.35 $.">'"AM "" '08 summer i~;payment 1.265.77 $--210.00 437.99 2.708.67 ----1,101.54 --5,538.21 •.,."..",1<." --$183.01 428.18 --------31:3.37 ?A1\1'iii13~$519.07 ~-----;3~24~~77~~-=-:31~77='-=-=-"86=·g...---C9=--=9;:8.~0:::-:1-.1,f---'7c-=--99=l.O-:.~=7J:--f·----..:.--:.........I--.:J'----;--1,8"-=6;6.:---2-c'7;:::-~:~·-..··--·-..:--~·····~.'f -:-11 ,.:"..'.Cl32!5c.SCJ!2 1.:';---"-Y"',-"4'L9••·-:2"~C--l 111 $-$--..-------17.36 i56AO Maint. fI 11;lcI;nr t,Jenera el'IlUI 1'0'-"" :Water &Sewer Natural Gas ::>ropane for 3ales Tax ::;redit Card Fees 1 ~09.06 1 ~4(1.29 ,7<1.22 1 ~16.88 6,17~.50 121 71 1,059.33 31.50 i30.11 f05.37 7,108.10 f87.63 113.31 R 1:;70 ~R 169.80 642.23 25.97 5,~5.12 4,157.36 1.03:l.l:l4 774.61 14f 4'637.00 714.~1,256.94 2,208 56.58 ----12(1 60.40 135.!-317 )3.59 --253.50 --13!53.71 315.--1,305.61 24.44 12.14 5,00 ----5.12.90 4224 1 If 3.733.' 199.! Full -ime ,alaries Part -ime ;alaries Skating Hockey Q J. 1,997.66 r~I;R ''''OA 17.83 8,6~;0 1,4~'5 1 7C 3 5,3E 12 - !6.44 1 !6.50 17.77 - - - -- ---- -- 3.539.75 -- 1,521.13 1,618.25 93.00 A QA 1, 3,~ 1,801.50 1,496.56 4,215.50 41,561.11 TOTA $33,870.13 $41.608.70 $32,143.69 $11.417.50 $4,037.88$3.755.15:1)2;\0-,11'\0-$11,525.05 $8,316.88 $11,868.82 $17,891.36 'i:':lG OR"'.70 $2«:'""""0" Actual Lie hours Dean Paul Kvle Nick Bill Brett 3,311.83 788.28 1,375.85 444.58 2,768.93 1,731.36 3,147.39 171.91 ;97.01 1,696.71 2,'184.4: 1,291.63 49'79 94~3 1,04~ 2,794., - Bill Paul Kvle Nick Brett Matt NET 'KU -/LOS:$I"''>.III>'>'"'' 349.72 522 1 118.50 42~ -1,138.! --1,594.33 855.53 2.892.81 I I 8,689.47 9,997.66 8,624.70 $- pd 1/31/09 od 2/29/09 od 3/31/09 lod 4/30/09 Ipd'11/30/09 pd IL!,)IIUtJ I i I ICE ARENA REPORT --2008 I I "'l\dLCr JCIIIIC,Rentals Skate Daily Fee ,dult Hockev ;k8tIna _essons 'rivate ~entais Oiscoun Cards ,OSU Ice rime iFiaure Skatina Club BISA --O/M VU IlrIlellce Swiftel Center Rental SO Select Hockey i BISA Annual Salarv ,-;-,....--+ 3.120.01 190.01 3.146.0' 1 116.0' 565.00 A fIfI 30.00 2,18.00 - - ..,,, ') 2,1 :\.' - 920.00 320.00 - - - - - March 1,358.00 41 1,21 101 1 10.)0 30.1)0 ':l )11 111 - - - - - April 108.00 160.00 - ;21,317.10 Mav - ?f 11()(nr - ':l ?t;(()( June - - - - - - - July d QRO 00 - - - AUQust 16.00 - .,Al"l"f\f\ - - 970.00 - - ucwoer 70.00 - 96.00 2,618.00 900.00 - 1,856.00 164.00 3,297.00 237.00 930.00 3,750.00 2,734.00 166.00 4,527.)0 42(.00 '1.63'.00 87(.00 ?f ?Oil O( 2008 TOTAL 11,7''1,,00 6!'l.OO 15,1 r,OO 2,2'2.00 (f1 .1'1 27,794,99 . 'Jj ifl(l (Ill 2',J17.10 )<;1'1 fin rOTAl $11':1:;1:;1:;1111 $I':DO'>f\f\$Q I1QQ f\f\$21,585.10 'i:?':l ?t;()()O $ Main! Janitor C'••_-" Nater &Sewer 'Jatural Gas IUIJelll'"for ISales Tax Credit Card Fees 2,168.47 123.81 453.10 995.81 5,758.61 329.2· 141.61 7.281.27 290.00 1,083.04 61.31 3,912.06 - 512.2 4 )1 6,1 )7 4. 1 7,571.82 3413.00 457.49 21.81 844.72 49.47 1,614.51 5 ? 1 3 - 162.54 ':l 1".(l?( 17 .81 10!i,59 151.82 - 17,53 12.60 - 1,043,80 164.49 105.59 11.11 - - - 25.12 1,194.40 94.93 225.44 299.67 - - 243.21 27.09 735,60 3,753.40 168.15 1 ' 189.30 5,215.00237:71- 1 1,1 1 2:j,' - 4.918,21 339.41 - 4,510,00 97.bO 12 '1,01 .69 .90 .11 804.08 709,85 - 4.079,30 116,90 105.6' 10is.6( 135,8L 241.0' - 1.100.01 1.378.63 "AO,AI) 271.68 643,35 23,33 - 6.9 )0 ':l 305. 677 72.25 173.28 "..,..,.,,lEO 2,132,51 "'''<Ion ", 2 ,14 i.2? 17 .3 IFuli rime ,alaries Part Time Salaries ISkatinq ,~.+-,,~+~. I HockeY 10,4:1.2 4:5.6j A', o I'07Q '>0 1,980.44 2,497.94 9.103.08 1 1 2 ..1 .3 .3 1.4 - 412.25 194.51 908.38 2,009.07 709.44 1,062.38 111,94 2.1 1 q..: 2724.08 1.34:.81 2,14.13 5,16:,19 45,041,7 1 ., TOTA $'>1".'>0'flf\$43.150.19 "''>fl0P.'''.73 $fiQ''>QI:;$1,324.99 $1,839.56 $8,159,65 $9,282.17 $11,877,88 $I'<Ll,1t;OQ 'f:?n',?()nn $29,077,56 '!:?MQlUil';" Actual Lie hoursDean P lUI -R (Ie t\ck 3ill Brett 3,318.82 3,281.32 932.75 61 1.75 754.52 62(,70 ')1".71".RQ ~2,455.81 2,748.31 $2,603.74 -$- 3,278.70 613.19 500.89 2,599.4 1 ?t;QQ Qq Dean Paul Ni Bre NET PKUI-I I'ILOSS $(67 lHIU Afl 2.302.12 3,221:0-;3-1,,1 748.01 411.88-1 -1 i19.31 1 )12,77 1,643.08 "01:;,,'> 1.405.35 488.83 10,431.27 9,578,32 9,592.16 od 1/31/08 od 2/29108 od 3/31/08 pd 11/30/08 Ipd 12/31/08 I I I i I I I ICE ARENA REPORT ~-2007 Rentals ,Skate '-',"'"1-''''''''>1 )aily Fee ,dult Hockey ,kating Lessons i Private Rentals .Jlscour 'Cards SOSU Ice rime ::iqure Skatinq Club ROO 00 146.00 ,1or on 240.00 620.00 760.00 680.00 - 1,630.00 88.00 O?R on 21.00 481.00 361.00 March 8130.00 14.00 1,2:16.00 1,080.01 140.01 April 104.00 240.00 May 150.00 i:;n,1(nr June 159.00 July 54,)0 2.)0 64.')0 440.00 120.00 AUQust 26.00 48.00 580.00 - 4,216.00 2,186.00 146.llO 2,704.00 1,128.00 265.1 480.1 1,440.1 1 1 q'R 1 )0 .0 1 .0 40.0 2007 TorAi. 11 30.00 676.0C 12/14 1536 5 j' 5 1 .nr 'C'".week ice -loc<ey Camp )wii tel Center Rental SO )elect Hockey liS,Il.nnual ~"",('h""Salary 2,118.00 -- ,14,611.12 - :?()()()()()() ;11,180.00 -$- 1 ?i:;O on $_ 11,180.00 2,118.00 ?n nnn nr 14,611:12 1 ?<:;n lin iTOTAL $7,536.00 $6,730.00 $R or:;o 00 $14,955.12 $5,190.00 $20,159.00 $1 Q111 lin $11,834.00 $$4,216.00 $A 1,1'nr $10,657.00 $100,506.12 Maint. [Building """"""0'''-''' Janitor <:"""''''0<' i1Vater &Sewer Jatural Gas 'VI-'0''"for Ldl'ILJVI" Sales fax Credit Care Fees 2,292.77 747.56 1,138.33 h \dh 364.3' 140.0' 4,'10.9: ~12.9! ~93.01 21.37 557.93 329.92 36(!2 80 4 5,62'12,3 18 5,.21 .00 441.28 2'.37 2,533.3' 449.3: 1 ,730.5~ 47.95 "Ri:;"1A 392.10 144.02 3,413.17 208.00 454.67 10.52 14.89 119.99 ~3.04 5,378.58 239.60 140.53 ??7R?? - 22.50 12.51 - 75.96 1,293.56 HC .28 14C .39 11E.18 329.72 5.00 - 113.94 - 1,222.18 52.43 140.18 10.40 - 90.32 2,(i19.34 4,507.54 3,162.86 2B4.65 l7.49 1'.1.73 1 :1.73 5'13.62 202.42 - 44.43 774.19 - - 3,318.61 1,01S.' 671 1,500. 107 140.41 89b.28 5:!O 27!Ii 5.~O 173.50 44.72 262.64 423.29 150.02 30'1.00 546.20 23.31 3,52'34 6''4 3:,4 40!j RAn, 3! 1 5,1 1.97 6!.1 1 ,7 7.33 ,0::1.69 d i:;S 1,2' ,2' 2: ..5' Full Time Salaries Part Time Salaries Skatinq Hockey if)d1R h1 ;13,507.37 2,400.)6 <:;R,1 nn 1 10.')0 ,649.81 3,~1,)O n,256.13 ,14,315.21 '58.88 1,003.0. ),1 R 757.38 1,279.38 1,021.75 R !t><R?? 1,234.56 945.75 2,857.08 ,11 165.87 1 183.00 1,600.44 t;:~o t;O 61,115. 10,919. ~AIIl< 21,820 TOTAL $37,457.51 '1:1R 0"".71 '1:1R O,1n ClR $10,314.62 $2,131.09 $1.539.13 $3,917.92 $10,547.54 $1,629.12 $7,989.81 $2'1,166.20 $36,972.Ti'4:?n7 7R?':lA NET 'Kvr flOSS '''''' i i i I I I 1 I ICE ARENA REPORT··2006 2006 ..............1'March April May June July August '-'TOTAL Rentals 2,1 170.00 1,782.00 626.00 --'"28.00 98.00 '"14.00 1,712.00 2,756.00 o nRC;nn ,kate 192.00 174.00 60.00 --'"2.00 4.00 '"'"164.0C 158.00 754.00 lally ....UIIIl"o>IVIl Fee ')1.1 nn ?'YlA nn 716.00 '"-68.00 236.00 '"'"2,146.00 ?,in oon nn ~dult Hockey -'"'"'"'"'"'"'"'"'"'"1 "W.,520.00 Skating Lessons 775.''"'"'"-'"'"'"'"1,609.00 441.00 1,e )3.4,418.00 Private Rentals 1,160.720.00 560.00 '"'"600.00 310.00 467.29 '"400.00 E fa.4,857.29 Cards 620.260.00 100.00 '"'"'"'"40.00 '"'"1,180.00 840.:,nLl.n nn ISOSU Ice Time '"'"'"':l AAn nn '"I;{),j.n nn '"'"'"'"'"'"R Ll.Rn ()f IFigure Skating Club '"'"'"'"'"'"'"'"'"'"'" week ice '"'"--'"'"-'"-'"'"'"'" Hockey Camp '"'"-'"'"'"'",11,840.00 '"'"'"'"11,840.00 SO Select Hockey '"'"'"'"'"-'"'"'"'"'" BISA Annual >"i",h,"""",I '"'"'"'"'"'"'"'"'"'"'"?f1 nnr n!'?r nn!'nil I ~VOv',~v Salary '"'"'"'"'"'"'"12,842.81 '"'"..'"'"12,842.81 IUlympla "'"'"'"'"'"'"'"':l ?c:;r nn '"'"'"'"'"?,?&;n nil rOTAL $7,021.00 $5,174.00 $?nR~nn $":I AAIl nil $'"$I;IAn nr $16,790.81 $1 I;?R nn $467.29 $1,623.00 $I'iLl.':l Ilr !i:':lIJ RAC nr $91,078.10 Maint.1,070.34 1,162.1 496.81 63.47 '"'"578.00 715.93 '"954.01 711E ;12,~~97.99 18,01 }Ai '"56.8 '"'"-53.00 '"-238.74 '"5.4'606.1 )91 .05 271.64 518.8 1,171.02 '"'"56.97 13.78 95.84 881.67 375.38 688.4:~22.7b 4 3,40 Janitor i1nnii",,,354.06 19.9 '"'"'"'"'"86.49 '"'"..'"145 &;nRC nn &;1"lA n 5,750.20 ':l AI 748.60 87l 2,575.30 4,621.60 2,7'1,0;~O 4,60;.71 5,L 97.00 4;773.40 Water 8 Sewer 1,090.38 3:15.47 414.26 1 f5 4 j ..7 4:236.!292.79 ~8 27,3.3::8.90 ':i?~or I 11.66 1 ~8.23 145.17 1 l'l 13 ),0 13:140.140.71 1 1 l3 141 .7:f1.71 700.50 Natural Gas <;11'AR 4,3IJ1.78 2,861.13 15 0 46:681 787.30 I.'4;13 3,15L3:4,~:1.99 A AA Propane fo ","01 IUUI 260.00 234.00 182.00 $'"'"'"39.39.00 -10 240.)0 -33.00 Sales Tax ~0.07 338.49 134.90 $'"'"329.72 45.819.59 32.71 1C 6 395.\4 712.36 ,I;nr ~redit Car<Fees '"'"'"$'"---'"'"'5 10.55 49.06 6l.46 Full Time ;alaries tLi.1;1',125.61 '"'"'"'"1;1;1;7P.-'";14,32 ),93 ;13,11 58.1 I;P."no Part Time 3alaries ')":Ii1?P.':l 271.19 ,705 .9,429.44 -'"-1,063.13 '"'"35.~.OO 1,9{14.6:10,391 )( Skating '"''I U\"'VI"2~55.00 1 28:)6 ,135 .J!701.56 '"'"'"---T3 .13 1,1 16.4,5,231 ), Hockey 3,2,'3.56 5 37'iO RRA Rl '"--'"'"'"-1 78 '.94 '"<;.'("I "'0 17,241.57 TOTAl $28,909.78 !i:?,r hI;'.12 $25,807.74 $5,064.01 $944.97 $1,962.49 $4,310.72 $11,218.14 $4,154.13 $3,123.04 ~?A n?A hP.$44,047.77 $188,219.57 F--Chris B NE T t'Kun ,flOSS $(97,141.47) I i I !I I I ?f nr 9,732.1)0 LI [,1>;nt '1,846 )0 750.)0 ?~Rn nn R Rnn nn 1 2005 TOTAL - - - 700.00 365.00 760.00 420.00 - 2,2'lO 2:'1 1,260.00 1.5~10 ..,IA 1 l01' November - 10.00 148.00 ucwoer - - - - 33.64 R l1nn nn - - 240.00 100.65 ':l ')",n nn 2.118.00 AUClust - - - - - - - 48.00 128.00 160.00 July - - - - - - - - - June ')ORn nn - - - - - - - May - - 960.00 April ,16,617.53 $- $- - - - - ::l.00 i48.00 - 324.00 102.00 5l ::l.00 March - - - - 33.50 720.66 1,536.00 ,...ell 1,422.00 184.00 4.302.02 ICE ARENA REPORT --2005 '10. - 33.66 - ':!nR nr 1 ::l0. 1,762.00 206.00 Daily Fee Adull He eke v SDSl Ice Time IqureSka~ub i week ice 'ivale <ental;' Ska ino _essons I~~A',n Cards iHockev Camp .Salarv D~;~h,..~~ rBTSA I "'''''VI lUI ''''Dn;~h,..",.,.,t ",,~n;n IE;D ,elect Hockev IE;wifte Center Rental IBISA C\.nnual ITOTAL $6,307.66 $8,417.52 $')ROA nf $17,577.53 $$ORn nn $336.00 $6.124.65 $Q Q':l':l I>A $22,778.00 $5,760.00 $7.093.00 $,;Q ,;Q')nn lanitor lwater &Sewer INatLiralGas ,fe ISales Tax 856.36 614,45 1,338.73 8 $-410.08 216.24 250.45 70.17 50.50 309.96 254.00 155.24 528.18 42 $---16.25 - 292.04 77.313 q L1?C,;';L1 225 $153.70 77.31 16.94 -718.90 48.73 80,45 38 .O(197.42 317.16 -$---1l9.24 --89.85 r:;':!?A.>;r:;oc L1Q 5,733.32 .1 nnr:;RA $796,40 957.64 ?MM RA A r:;IA OR 2,835.16 1,214.64 4,410.00 32 .7(l.68 389.8!210.62 $4C.79 179.17 l4.50 34.50 34.50 .50 17 .91 ~1 1 '.5:172.93 17 .80 1 171.16 1 '1.33 137.69137.72 1 .79 4,64 .2'3,i7 2,7 ),4'31.75 .94 360.462.83 -638.83 3,7.77 218.50 50 2 ,).3:---72.1 ~8.7S --2 .00 348.32 37 150.0!--164.91 21 ii,34568.61 -179.31 3 .79 1 9.56 i.33 4 L.· 35.37 17.40 ).'56.70 I,'52.61 Lt l~l ~')I 1,687.74 1,949.76 2 f8 )1;8 f7 IFull Time ;alaries [Part Time Salaries ISkatina fHOCkeV 11 ,6~.0 7.822.61 lA --1.836.59 -1,919.09 8.5 .82 A ':!t;R Ai'< ')A i'<1 8.84 23 ----1.027.44 --7 3.44 ')0nc:')t; 3'.7 5.09 )6 ----3 .00 1,563.75 AR'~6,(0.75 31 597.94 ------7 .19 A')mll':C 49,241.95 q R?n n 4,478.6 19,667.2 'foTAL $31,918.05 $27,690:09 $30,651.81 $5,295.15 $1,164.63 $1,929.66 $3,822.57 $8,578.46 $4,364.43 $4,289.57 $19,767.56 q:')(R?C,I'; 11/2 David's pay 11/2 Dave's pay $169,301.47 NET KU flOSS ICE ARENA REPORT WR 2004 Rentals Skate Daily Admission Fee Adult He ckey Skating .essons Private \entals •Cards SDSU Ice rime Fiqure Skatinq Club r»C'week ice Hockey Camp Showcase &4on4 Leaque BISA Annual,w, Salary BISA 1,836.00 248.00 'J 'OlQ'J nn 8'O. O. 5C - - 66.92 ."'...,"y 1 l.00 kOO 1 .00 - - 240.00 260.00 - - 34.05 - March ,')2.00 12.00 )2.00 400.00 100.00 "Rnn nn 33.48 April - 4.00 1,500.00 - - 2,097.34 May - - - - :1'Ol R'Jn OR 67.17 - June - - - - - - - July 150.00 - 17,500.00 August 96.01 36.01 268.01 - 700.00 100.00 - - 33.4C 7,400.00 Ll F:.'Jf nr 66.78 UCUJQ~ 130.00 26.00 246.00 2,155.00 380.00 - 66.80 1,058.00 162.00 1,600.00 - - 365.00 560.00 800.00 68.10 - 2004 TOTAL 7,670.0C 85G.OC 1O,714.0C - A7(nf' 3,720.00 J;Ll nn 9nn nn - 2,097.34 7,400.00 .1 17,' n , TOTAL $'i Ro?Q?$',J;J;R)J;$R Qoe LlR $3,601.34 $13,688.13 $- $'Jr ann nr $1,233.40 $12,086.78 $"l nn'Ol Ar $"l .10r nn $8,241.10 $84 P,c)"i nn Sales Tax 1,.63 1 :J!L34 2,654.14 3'.53 3 26'1.87 2,423.6 17 .44 1 .97 1,787.26 ~.59 28.:177.0 789.70 4~.07 259.!856.m d ?AA "l' -42.1 - 1,33L51 2£".79 om 1,113.2C 10,207.72 "l..67 ?J;,1 R?16,436.74 .50 1 4,1.5'1 1,333.51 1,08:.04 4,n 5,199.52 A?':lR"l n' 62.96 159.28 1 .2: 1 .7~ 669.87 1,119.79 3,3(.1 66.86 216.31 136.:J! 831.9: 80.01 :J 3 09 1.DO 3,T 8, - 26.31 9.59 22 69..7~ - - 10.98 29.14 748.04 34.56 135.63 28.70 131i.05 832.84 10!.10 61i.22 31.53 136.22 83.57 - 38.03 140.00 228.48 137.10 553.86 - 1,188.09 4,493.76 )4.ro ~7.)5 )9 )5 49.68 57.62 499.52 1 to)o 1 63.24 ~O.OO 58: 201 196.33 276.96 1:1-4.19 44i .18 5,451. 3,143.65 220.00 300.03 63.27 21 .11 79~;.38 324.5 3,614.3' 250.01 ,Ii Main!. Natural Gas de Janitor Water &Sewer [ .Full Time ;alaries 'an Ir 1e 3alaries Skating Instn •robe", Hockey 16,8·18.9J 2,4.19.7 3!l3.3 'Ol O'I'J? 1,797.25 938.86 4,018.63 ,11,833.51 2,133.42 881.84 3,160.75 - 222.39 683.11 1,072.56 - - - - - - - 1,607.31 1,534.90 - 1,537.83 ;12.)1 )3 ;12,)28.75 66,756.33 -1 l05.:l4 1 )31.57 11,364.65 ->30.02 317.3'1 4 ?.14 L\L! _1 '95.38 !l 1R.1 7J;i 'i:1R l.1Ll 'Ol TOTA $35,802.13 'I:?A'Ol'OlLl~1 $30,754.31 $ARAnaJ;$1,340.66 $958.35 $1,117.28 $8,735.49 $t;t;J;7t;')$4,467.09 $27,125.73 $30,991.56 $1RLln?S?R 1/2 David's pay 1/2 Dave's pay NET i"'KUr flOSS ( \ \ ICE ARENA REPORT ••2003 I I 2003 December TOTAL ~I)A .nn ,I).nnJuhA""ust 11 R 1 ?O~'.1 -18<.00 l06.()O 7f)0!1Qnoo -26.1 2.37:.C A r t 00 40.00 -?RO 1.5 J..(f,L 5.C JuneMavMO'lrch .Ami I R-:lh (0 - 1 14JO - ~1~nRRflO - 'i0.00 - -- ?ROOO - 120.00 - •Rentals EXI o.'"""00 -.'",.39"c '0 0)27.60 32.40 32.'83 '04.13 135.60 1 (6'3.186.44 2' I 6<0 33 Q 231.05 124.02 n";n,1.446.30 ".03 4 no 00 17~.~r5~_'!,..__..~-,~?~:::i_::;:~*""1 TOTA !::.II.r ..:= I I i Maint 846.77 S 477.36 62.00 - 16.97 43.89 t;t;?R46 ?063.89 1,58b. 2.r65.33 13.212.57 13'12089 369.74 287.10 167.80 2,'.73 ,f)i.90 TOTAl Sk,',","22'3.E 9 2.'44 .....68 ,-,.644.30 $5163.29 "0)03:70 I $ 1UC"01 ------"6.613.09 "3".29 ,'coo ~""O O,ue 1/2 .,'55 •'"'.631.821$1 0 '"68 $16,887.66 D,v,K 114 "E PROF! **4 full time ;star:ing 2002 ICE ARENA REPORT --2001 Rentals Skate aily Fee jult Hockey <ating Lessons rivale Rentals Cards 1,638.JO 354.JO 2,078.JO 656.00 420.00 99C 0 19(0 1,14<0 - 127.20 180.00 March 352.00 120.00 502.00 - $ 20.00 April Mav June $-$- July Aug 50.0!1 4.01 88.0(4' -- $ $1,017.60 $95.40 $20.00 $200.00 UClooe 6.l( 36.m 2 )( •. nn November 7, 2: 1,0 496.00 660.00 1,962. 228.( 1,960. J.\ 2D01 TOTAL r;p, 1,1, 7,1~ 31 fS )41 ) SDSU Ice rime ;Figure Skating Club ,74},O lAI 87, BISA Ice Time •4on4 League 7,60',8 102BO 7,26(.51 1,802.Be Salary rOTAl $5,146.00 $2,631.20 $994.00 1J:':l API nr $A OOl';?I';$ -$1,179.60 $10,783.28 $ -$2,137.00 $3,152.00 $t;?n?'Xl $39,700.53 5:)4 i1,66: )7 14 4: 204.00 $531.12 18.71 $18.1 - $- 7,040.82 '152.45 7,530.73 ?ocn 'U\ 9!.0 1,0:.0 11,4'.7 07,I'; 1,094.81 370.8, 1,0:'.00 1,621.24 1,497.92 141.67 39,'1' 1,3!3.21 1 .03 2'3.50 71 .72 3 .00 20'.11 310.9: 97,91 1,450.08 1,021.85 111.41 30.0: 256.34 100.50 - 936.84 253.38 743.64 403.6~ 70.42 59.4: 29.08 29.C 669.44 238.65 1 i1.69 71.20 2,135.64 91J9.51 1 J1.93 ~9.33 - $ 11.86 - - 476.50 285.82 62.39 29.00 - - 13.05 253.38 106.56 60.31 29.00 253.38 271.83 59.42 21.00 5,3.31 770.95 - - 33.81 281.951,447.92 123.25 1,408.rs 1,583.86 151.38 32.44 1,964.43 149.95 - 1,221.79 1,353.46 130.38 29.57 - 79.99 336.64 1,98( 1m - 1,400.78 1,558.56 146. 3' \/atural Gas fc 'reon) Nater &Sewer Main!. IR lilrlinfl 'ull rime ialaries (3) Part Time Salaries Skating -lackey 8,9)7.25 1,732.94 3)8.76 ??RQ?"> 7,774.55 845.22 593,53 1,434.81 o I';A':l nn 1,042.74 790,69 ??">A?I'; - - - -- - 899.51 - 928.39 1,301.11 -770,21 >I ;1';00 12.80 12.58 1 10.44 1 100.20 )48.59 ':l \Q I';':l 6,905.01 2,724.15 in ??R '<>I TOTA $1 .nnl';117 $18,757.23 $19,061.26 '1:')n':ln ,)':l $1,450.89 $462.30 $1,969.08 $6,388.57 $2,468.13 $1,890.77 $111..1.<;10?'1:?{i ?'<A <;1';$108,174,01 Dave K 1/4 monthly wages !Ill:!"I"\,ur flOSS OPERATIONAL.AGREEMENT By and Between the City of Brookings,asownerofthe Larson Ice Center,and Brookings Ice Skating Association (BISA),for the use and operation of the Larson Ice Center Section 1:Recitals and General Purpose The Brookings Ice Skating Association (hereafter referred to as BISA),is a Brookings non-profitorganization supporting youth ice hockey.The City ofBrookings,(hereafter referred to as CITY),and BISAhave developed and maintained a progressive history and productive working relationship cooperatively providing ice skating and hockey facilities and related programs serving the Brookings community.To that end,this agreement shall set forth policies,terms and conditions for the use and operation of the Larson Ice Center. Section 2:Ownership ofthe facility Both parties understand the Larson Ice Center is owned and operated by the CITY through its Parks,Recreation,andForestry Department;and thatBISA is a facility user. CITY recognizes BISA as being a primary user of the facility.·.The building and all its permanent fixtures and equipment shall be owned by the CITY except for those specifically noted as being owned by BISA.This includes items and capital improvements purchased byBISAwiththe express purpose of transferring ownership to the CITY. Section 3:Persons responsible for administration of this agreement TheCITY shall designate the DirectorgfParks,Recreation,andF orestryas the person responsible for administration ofthis agreement and overall management ofthe facility. The Director shall utilize CITY resources such as personnel and equipment as a means of administering this agreement..The Director shall work with the City Manager on policy issues governing the facility and policy issues shall be reviewed and recommended by the Park and Recreation Board.BISA shall designate a contact person responsible for administration and enforcement of this agreement.From time to time,CITY shall work with other designated BISA representatives depending upon the issue or project contemplated. Section A :Facility operation-general The CITY shall be responsible to provide for the overall operation and maintenance of the facility incl uding:makingitavailable to BISA,operational expenses,j anitorial staff, maintenance,repairs,and certain capitalimprovements.CITYagrees to have staff available whenever BISAactivities are occurring.<Operational costs provided by the CITY apply to Section 5(a)[normal season]but does not apply to Section5(b){summer ice and off-season]as provided for in that section.BISA shall be responsible for promoting,organizing,financing,and supervising youth hockey programming in the facility.Both parties recognize and acknowledge the facilityisamulti"'purpose facility and will accommodate other functions such as SDSU hockey,open skating,figure skating programs,adult hockey,rentals,and other activities the CITYdeems appropriate percentage of total combined summer ice activity hours,such amount to be deducted from the operational costsJo be reimbursedtothe CITYfrom BISA.Operational and maintenance.expenses ofthe holding bamshall be exclusively thatoftheCITY.and not BISA. 5(b)-3 For20l0,BISAagrees to reimburse CITY in the amountof$7500 toward equipment maintenance expenses of the facility.These expenses are for operational overhead expenses,equipment and buildingmaintenance,repair,alldsuppliesJor summer ice.The equipment maintenance program cost shall be evaluated pursuantto Section 17 annually and may be adjusted for the subsequent yearbasedoncostsoHhe previous year....Said paymentoHheequipment maintenance shall be due upon receipt of a billing statementby the CITY but paid no later than December 31,2010. 5(b)-4 BISA further agrees to pay the labor costs for one CITY employee for actual time plus one hour per day for BISA sponsoredactivities,ata rate of $12per hour for20 1O. 5(b )-5 BISA shall have priority of scheduling the Red Rink:during the summer season, and shall be entitled to use the Blue Rink:for off-ice (dry-land)activities subject to scheduling availability through the CITY.BISA agrees to \V()rk coopc:;ratiyelySvithCITY in establishing a schedule for CITY programming that may be offered by the CITY during summer ice and dry-land activities.The facility shall not be used for ice activities any time other than those scheduled each day on the master schedule maintained by the City.BISA agrees to contact CITY regarding schedule changes. 5(b )-6 CITY shall schedule and furnish labor for any CITY-sponsored event.CITY shall reserve the right to program ice and non..ice related activities including but not limited to open skating and rentals. 5(b)-7 Janitorial clean-up of the facility after each event shall be the responsibility of the sponsor ofsaid event-To the .extc:ntpossible,as time pennits,theCITYemployeepn duty during a CITY orBISAevent shall perform routine general cleanup and janitorial duties except for the concession area which shallbe the janitorial responsibility ofBISA. 5(b )-8 CITY shall provide open skating Wednesdays at a time to be determined during summer.ice and shall be considered a CITY recreation program with the CITY paying all costs and receiving all revenue from said program. 5(b)-9 At the conclusion of each surrunerice season,both parties shall each prepare an itemized financial statement for the summer ice program as a means of making adjustments for the subsequent years programming.The statement shall address, revenue,expenses,hours of use,participants,programming,economic ill1 pact,andother pertinent information. 5(b)-lOBISA agrees to provide to the CITY prior to the start oHhe 2010 summer ice season,a plan for improving the viability of the summer ice program which will be measured against the results of5(b)-9. inspection regulations.BISA .shallbe responsible for deanlinessandjanitorial activities insidethe.conces§ionstandandforthe lobby service area at the concession stand.BISA shall be entitled to retain all revenue from the sale of concessions and shall be responsible for all ordering,payments,andinventoryassociated with foodstuffs and other items for re ..sale. Section 11 :Unanticipated failures/exempt from damages CITY shall not be responsible for any expense,damages,or inconvenience toBISA resulting from the unanticipated mechanical failure of any part of the facility or its equipment.CITY shall take all reasonable measures to insure theJacility,mdiequipment are in peak operating performance. Section 12:Equipment storage Tp theextent.available,and with the specific permission of each request,CITY agrees to make certain areas of the facility available to BISA for storage ofBISA..owned equipment and supplies on a year-round basis.Such storeditems .shall be owned by BISA and for the benefit ofBISA and its programs.For such equipment,BISA agrees to hold the CITY harmless for any loss,damage,or theft of said equipment while in storage at the facility. Section 13:Team changing rooms BISAagrees to be responsible for general clean-up ofteam changing rooms after each use.CITY shall be responsible for janitorial cleaning and sanitizing of team changing rooms. Section 14:Operation of building equipment Onl y representatives of the CITY shall bepefil1ittedto operat~the ice re-stirfacing machinesandequipll1ent;and controls Jor the refrigeration,boilers,condensers, compressors,air handling,.or other equipment pfthe faGility. Section 15:Facility security CITY shalhsstie keys to certain BISA members on an as-needed basis.BISA and CITY shalllllaintain a.listof saiclpersonshaving possession of keys.Only CITY authorized persons shall make duplicate keys and BISA agrees not to make duplicate keys without the consent of the CITY. Section 16:Damages to facility BISA agrees tocooperateandassistthe CITY in the investigation and prosecution of persons causing damage to the facility. Section 17:Annual evaluation and term of agreement The term of this agreement shall be one year and subject to renewal as described in Sectipn 27 andamendll1 entsas.described in Section18 ..Bothparties agree to atillually review and evaluate.the activity andprpgramming following th~conclusion of the normal season in Aprilor May.This shalLinclude but not be limited to:planning for summer ice activities,re-negotiating the following season's operational donation,monitoring current binding,and enforceable obligations of each party in accordance with their respective terms. Section 24:Entire Agreement Only those terms in writing are enforceable.No other terms or oral promises not contained in this written agreement may be legally enforced and the parties hereto may change the terms of this agreement only by another written agreement or an amendment as provided in Section 18. Section 25:Binding effect This agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. Section 26:Assignability/transferability Neither party shall assign its rights or obligations under this agreement to third party without the consent of the other party.BISA shall not lease or sub-lease any part of the facility without the permission of the CITY. Section 27:Duration This agreement shall expire one year from the date of execution.Both parties shall be diligent in successfully negotiating a renewed agreement so as to minimize any lapse in coverage.Notice should be served to the persons identified in Section 3 to discuss a renewal. Adopted and entered into this /Z,day of--<../J1-,-c_1J_~+-1 __,2010., City of Brookings Brookings Ice Skating Assn. </)/., '/~I ~j ,-I ""'-IS /7 ..),,,.1 (r--~< Brian VanLiere President City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 3. City Council Member Ex-Officio Reports. Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda item at all Council Work Sessions. The Council Members that serve as Ex-Officio members on the Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding recent meetings they have attended. Brookings Municipal Utility Board: 1. Council Member Bezdichek 2. Council Member Corbett Brookings Health Systems Board: 1. Council Member Kubal 2. Council Member McClemans 25 City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 4. Joint Powers Board Council Member’s Report. Pursuant to council direction, “Joint Powers Board City Member Updates” will be a standing agenda item at all Council Work Sessions. The Council Members serving on the Joint Powers Board will provide verbal updates regarding recent meetings they have attended. Council Members Kubal and Bartley 26 City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 5. City Council member introduction of topics for future discussion. Any Council member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required starting the issue, requested outcome, and time. A majority vote is required. 27 City Council Packet September 14, 2010 5:00 P.M. WORK SESSION ** Work sessions are open to the public. During the work session the city staff would brief the council on items for that particular meeting, introduce future topics, and provide a time for Council members to introduce topics. 6. Council Invites & Obligations. Date Day Event & Brief Description Time Location / Town / Address / Directions September 15 Wednesday Special Council Meeting RE: Policies 1:00 p.m. – 5:00 p.m. Council Chambers September 16 Thursday Special Council Meeting RE: Policies 1:00 p.m. - 5:00 p.m. Council Chambers September 18 Saturday Growing the Seed: Dedication of Seed Technology Lab 1:30 p.m. Dedication 2:30 p.m. Tours Seed Lab September 18 Saturday President’s Pre-Game Tailgate Reception, Cereal Bowl & Mayor of Brookings Game Day 3:30-5:30 pm President’s Tailgate 6:00 pm Cereal Bowl Tent southeast of Dykhouse Center Coughlin-Alumni Stadium September 23 Thursday Volunteer Appreciation Luncheon 12:00 p.m. Swiftel Center September 23 Thursday Joint Council/Hospital Board Meeting 5:00-7:00 p.m. Hospital Board Room Sept. 23-25 Thursday – Saturday NLC 18th Annual Leadership Summit “Leading the Charge in Local Government” Philadelphia, Pennsylvania September 28 Tuesday Council Meeting 5:00 p.m. Council Chambers October 4 Monday Gubernatorial & US House interviews 1pm – D. Daugaard 2:30 pm – S. Marking SD Voices for Children, 808 N West Ave. (Red Cross Bldg.) – Sioux Falls, SD October 5-8 Tuesday- Friday SDML Annual Conference Rapid City, SD October 12 Tuesday Council Meeting 5:00 p.m. Council Chambers October 19 Tuesday Brookings Area Master Transportation Plan Open House 5:00 p.m. – 7:00 p.m. Council Chambers October 26 Tuesday Council Meeting 5:00 p.m. Council Chambers November 9 Tuesday Council Meeting 5:00 p.m. Council Chambers November 23 Tuesday Council Meeting 5:00 p.m. Council Chambers Nov. 29 – Dec. 4 Monday – Saturday NLC-Congress of Cities Denver, CO December 14 Tuesday Council Meeting 5:00 p.m. Council Chambers 28 City Council Packet September 14, 2010 Date Day Event & Brief Description Time Location / Town / Address / Directions December 28 Tuesday Council Meeting 5:00 p.m. Council Chambers January 19 Wednesday Brookings/SDSU Day at the Capital Pierre, SD January 19-20 Wednesday- Thursday 2011 Governor’s Conference on Tourism Pierre, SD 29 City Council Packet September 14, 2010 6:00 P.M. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. Record of Council attendance. 4. Action to approve the following Consent Agenda Items A. Action to approve the agenda. B. Action to approve the minutes. C. Action to request a Traffic Safety Committee Study of the possibility of instituting a parking ban on the south side of Eighth Street between Seventh Avenue and Medary Avenue with a recommendation back to the City Manager. D. Action to approve a “second” name for Fourth Street between Fifth Avenue and Sixth Avenue as “Kidoodle Way.” E. Action to approve Resolution No. 80-10 awarding a contract for Waste Tire Removal Services. F. Action to approve Resolution No. 81-10, a Resolution Authorizing Meyer’s Second Addition Road District, Brookings County, South Dakota. G. Action to approve Resolution No. 82-10, Authorizing the Mayor to sign a Memorandum of Understanding and Navigational Aid Facilities Lease with the Federal Aid Administration (Instrument Landing System). H. Action to award contracts for Snow Removal Equipment. Motion to Approve, Request Public Comment, Roll Call Presentations, Special Requests/Invites & Reports 5. Open Forum. 6. SDSU Student Senate Report. Informational Contract Awards/Change Orders: 7. Action to approve Resolution No. 83-10 awarding a contract for the Swiftel Center Arena Lighting Upgrade. Motion to Approve, Request Public Comment, Roll Call 8. Action to approve a plan for a downtown entry feature at Main Avenue and Sixth Street, not-to-exceed $11,000 from the streetscape contingency fund. Motion to Approve, Request Public Comment, Roll Call First Readings 9. Ordinance No. 29-10: 2011 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2011 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for all Funds. Public Hearing: September 28th Second Readings/Public Hearings 10. Public hearing and action on Temporary On-Sale Malt Beverage Licenses for Downtown Brookings Inc. for September 17, 2010 for the Downtown Brookings Summer Sendoff ‘Sellebration’ and on September 18, 2010 for Downtown Brookings 2nd Annual Jackrabbit Bash. Open & Close Public Hearing, Motion to Approve, Roll Call Other Business: 11. Action to approve Resolution No. 84-10, Giving Approval to certain sewer facilities improvements; Giving Approval to the issuance and sale of a Revenue Bond to Finance, directly or indirectly, the improvements to the facilities; Approving the form of the Loan Agreement and the Revenue Bond and pledging revenues and collateral to secure the payment of the Revenue Bond; and creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond. Motion to Approve, Request Public Comment, Roll Call 12. Discussion and possible action regarding auctioning economic development land in Telkamp Addition. Motion to Approve, Request Public Comment, Roll Call 13. Adjournment. 30 City Council Packet September 14, 2010 CONSENT AGENDA #4 4. Action to approve the following Consent Agenda Items * A. Action to approve the agenda. B. Action to approve the minutes. C. Action to request a Traffic Safety Committee Study of the possibility of instituting a parking ban on the south side of Eighth Street between Seventh Avenue and Medary Avenue with a recommendation back to the City Manager. D. Action to approve a “second” name for Fourth Street between Fifth Avenue and Sixth Avenue as “Kidoodle Way.” E. Action to approve Resolution No. 80-10 awarding a contract for waste tire removal services. F. Action to approve Resolution No. 81-10, a Resolution Authorizing Meyer’s Second Addition Road District, Brookings County, South Dakota. G. Action to approve Resolution No. 82-10, Authorizing the Mayor to sign a Memorandum of Understanding and Navigational Aid Facilities Lease with the Federal Aid Administration (Instrument Landing System). H. Action to award contracts for Snow Removal Equipment. *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. ACTION: Motion to Approve, Request Public Comment, Roll Call CITY MANAGER RECOMMENDATION: Approve 31 City Council Packet September 14, 2010 CONSENT AGENDA #4 B. Action to approve City Council Minutes. The draft August 24th Brookings City Council minutes are enclosed for Council review and approval. 32 City Council Packet September 14, 2010 Brookings City Council August 24, 2010 (unapproved) The Brookings City Council held a meeting on Tuesday, August 24, 2010 at 5:30 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members John Kubal, Keith Corbett, Mike McClemans, Tom Bezdichek, and Jael Thorpe. Council Member Mike Bartley was absent. City Manager Jeff Weldon, City Attorney Steve Britzman and City Clerk Shari Thornes were also present. Proposed 2011 Budget. The City Council continued its review of the proposed 2011 Budget for the City of Brookings. City Manager Jeff Weldon said he plans to amend the proposed budget and reinstate $4,000 for the Friends of Baseball program and $1,800 for youth wrestling, both funded by the recreation budget. ACTION: A motion was made by McClemans, seconded by Corbett, to reinstate $4,000 into the budget for the hockey program until the City Council can review the BISA Operating Agreement. Discussion: Weldon recommended against the action citing this would go against the negotiated agreement between the parties. FRIENDLY: Mayor Reed made a friendly amendment to review at the next council meeting rather than the policy meeting, since it is to review an agreement and not to discuss a policy. McClemans and Corbett agreed with the friendly amendment. MOTION AS AMENDED: A motion to reinstate $4,000 into the budget for the hockey program until the September 14th Council Meeting when the City Council can review the BISA Operating Agreement and the costs to operate the Ice Arena. All present voted yes; motion carried. The remaining budget schedule is as follows: Budget 1st Reading September 14th at 6:00 p.m., and Budget Public Hearing and Adoption on September 28th at 6:00 p.m. Joint Powers Board Update. Kubal noted that the Board chair position rotates every six months and Bartley is the current chair. On August 11th the Board toured administrative facilities in Vermillion, Sioux City and South Sioux City. Weldon said the architect presented six schematic designs for consideration. The Board selected one design and a public open house to unveil the proposed design is scheduled for September 1st at 7:00 p.m. in the 1921 Building. The bid opening on the demolition contractor was held on August 23rd and action on the contract is scheduled during the 6:00 p.m. meeting. The interior schematic designs have been approved by the Board. The financing bond rating for refinancing was improved to an A2 rating. Council Topics. ACTION: A motion was made by Reed, seconded by McClemans, to schedule for review and possible action at the next meeting the auction of economic land in the Telkamp Industrial Park. All present voted yes; motion carried. 33 City Council Packet September 14, 2010 6:00 P.M. REGULAR MEETING. Consent Agenda. Agenda Item 4E to schedule a special policy meeting was removed from the consent agenda for discussion. A motion was made by Kubal, seconded by McClemans, to approve the consent agenda as amended: A. Action to approve the agenda as amended. B. Action to approve the August 10th and August 17th City Council Meeting minutes. C. Action on a request to abate real estate taxes for a portion of 2009 in the amount of $175.15 for property located at Block 8, Hyland Addition. D. Action on Resolution No. 77-10 declaring items surplus for the annual surplus auction. Resolution No. 77-10 Appraising and Authorizing the Sale of Surplus Property Whereas, the City of Brookings has surplus items as listed in a Notice of Sale that are no longer necessary or useful for City purposes, and it is the desire of the City to dispose of same as surplus property; Now, Therefore, Be It Resolved, that all the attached listed property declared surplus by the City Council. Further Be It Resolved by the City Council that the property be offered for sale at public auction on September 18, 2010. 2010 CITY OF BROOKINGS SURPLUS PROPERTY LISTS BY DEPARTMENT: FINANCE DEPT./CITY IT DEPT.: HP Laserjet 4V (works), HP Scanjet ADF (unknown if works), Microtek MRS 1200X6P (works), 17” LCD No Base (doesn’t work), 15” LCD (doesn’t work), Compaq EVO D5D, 1.7ghz 128MB, Compaq EVO D51C, 2Ghz 256MB, Compaq EVO D310M, P2ghz 512MB, Gateway GP7-450 (no hard drive), Whitebox PC (no hard drive), Nortek Whitebox (no hard drive), Compaq Deskpro EN (no hard drive), Compaq Deskpro EN (no hard drive), Dell Dimension XPS R450 (no hard drive), Compaq Deskpro EN (no hard drive), Compaq Armada 1750, Compaq Armada E500, Desk Keyboard Tray, Box of Trays/ CD Drive, Box of Mice Keyboards, 10M 12Port 3Com LinkBuilder FMSII, 48Port rack of DECrepeater 90T-16 plus one DECbrouter 90T1, LC 12” (doesn’t work), CRT 15” (works), CRT 15” (works). FIRE DEPT.: Sharp AR-405 Copier (Serial Number 96507120). LIBRARY: Letter folder, Tall wooden counter , Video boxes, Magazine boxes, 2 foot rests, plastic sign holders, light fixture, record bin, clocks ,video tape cleaner, copier, typewriter (Alpha 2015), wooden step stool, shelf end display, magnifying lamp, magnifier, skateboard, wooden coat hangers, calculator, rack, floor mats, 14 computers, 3 laptops, HP 4500 printer, HP 4501 printer, , HP 1200 printer, Cannon printer, HP 2100 printer, miscellaneous computer parts, Pairgain DSL modem, Synoptics Lattishub 2803. PARKS, RECREATION & FORESTRY: Large parts washer, 2 Stihl weedeaters (missing parts), Peerless 976 engine analyzer, Pallet jack, 1992 1665 HL Toro pull-type turf sweeper w/ 18 H.P. Briggs & Stratton (fixed asset # 101-0494). SOLID WASTE / LANDFILL: Tractor tire with rim 18.4 – 38, Tractor tire with no rim 18.4 – 38. SWIFTEL CENTER: computer desk, misc. garden hoses, 2 50amp disconnects, misc. cable/wiring, 400 amp disconnect, 100 amp disconnect, computer monitors, keyboard, harddrive, 2 Hoover vacuum cleaners (parts 34 City Council Packet September 14, 2010 only), Makita 18v cordless skill saw, Firestorm 12v cordless drill, Makita 18v cordless drill, landscape fabric, light covers, electric four wheel cart, 20” walk-behind scrubber, candle holders, assorted kitchen utensils, 4 plastic food pans, aluminum disposable steam table pans, 24 beer mugs, 2 GE electric burners, assorted serving trays, 22 oz. Pepsi cups, styrofoam soup cups, dehumidifier (parts only), brown garbage can, Coke crate, red rug, liquid soap dispenser, misc. auto scrubber pads, plastic shower curtain, 2 mop buckets, 2 metal folding chairs, wheelbarrow, misc. blue drape (8’x 4’), 4 2-gallon coffee servers, custodial cart, plastic orange snow fence. POLICE DEPT.: Treadmill / “SUPER TUFF” Diamond Series, 5 metal and fiberglass chairs/ stacking, 3 metal file cabinets (2 w/ doors, 1 w/ “fold down” doors), IBM “Wheelwriter 1000” typewriter, 6’ wood step ladder, 4 office style side chairs, upholstered chair, 2 upholstered desk chairs / on wheels, extension ladder. Bikes: #1633 Grey Schwinn World Sport #5028288, #1646 Black Mt. Fury #S2F0038943, #1647 Red Roadmaster, #1650 Red/Blue Roadmaster Power X,#1651 Red Roadmaster Mt. Fury #FU3100019252, #1662 Black Huffy Rock Slide, #1663 Red Western Flyer Rugged Action Mountain Bike #666079225823F279, #1664 Purple Next Power Climber #69261142, #1666 Red Magna #98TD658005, #1671 Red/Silver Huffy Stone Mountain Bike #B804E80876, #1672 Red Next Lajolla Bike #GS62640, #1673 Orange/Black Magna Great Divide, #1674 Silver Mongoose OXR #CA0210, #1676 Orange Huffy, #1679 Blue Huffy Mountain Bike, #1680 Grey Huffy #966059058512F5595, #1683 Purple Roadmaster Mountain Sport SX #R44UWMRT, #1684 Green Schwinn 21 Speed High Timber Mountain Bike #DC08A23934, #1685 Sport Roadmaster #R4446WMLT, #1686 Black #F502723186, #1687 Blue/Silver Next Power Climber #TD1089127259, #1688 Bike, #1689 Silver GT Vertigo #SOET27342, #1690 Red/White GT Saddleback #HA3752, #1691 Orange Trek #T2EB15B1, #1692 Mens Sport SX Roadmaster #6K51214615, #1694 Tan Schwinn, #1695 Black/Red Mongoose XA75 #SNF SD 08H 76123, #1696 Blue Roadmaster SX Mountain #SNFSD05CU8230, #1697 Blue Magna Fugitive #98TD164362, #1698 Purple Huffy MegaTrail #466469014721F1874, #1699 Silver/Red Roadmaster Mountain Fury #SNFSD07H9856, #1700 Blue/Black Next Ultra Terrain Shock #99TD405419, #1701 Black Schwinn #80179HUFFY26539, #1702 Brown Predator Bike, #1703 Rocket Huffy, #1704 Black/Purple JNDEK Vertical, #1705 Shocker Next #DM06F02908, #1706 Green Huffy Manitoba #9053HUFFY26563, #1707 Blue Giant Upland Bike, #1709 Orange Kulana Moon Dog #SNPS0983V2798, #1710 Red Huffy Trail Expert #63269120613F5245, #1711 Silver Next #72753516, #1712 Red X-Games Grinder Bike #ACA01C021647, #1714 Hurricane Schwinn, #1715 Next Mountain Ridge Bike #8568- 49, #1716 Yellow Bike, #1717 Silver/Red Magna Great Divide Bike, #1718 Black Magna Silver Canyon, #1719 Silver Bike #LWHC0S3797, #1720 Blue Trek Mountain Track 800, #1721 Green Huffy Superia #K6677-0275623F6875, #1722 Blue/White Roadmaster Mountain Sport, #1723 Black Roadmaster Mountain Fury #K30Z007611, #1724 Gray/White Kent Sierre Madre 7000 Series #L060403224, #1725 Red Huffy Baron, #1726 Purple/Silver Roadmaster Mountain Sport #SNFSD07AM5729, #1728 Black/Teal Trek Mountain Truck Bike #L15004716, #1730 Red Schwinn Solution #HM0309225, #1731 Blue/Red Roadmaster Power X #R4670WMA, #1734 Black/Green Huffy #K45629173334H1540, #1735 Red/Grey Huffy Dash #42168HUFFY720085, #1739 Green Roadmaster Mountain Sport Bike, #1741 Silver Next Power Stroke/Breakpoint Bike #48001308, #1742 Green Dynacraft Magna #64642117, #1744 35 City Council Packet September 14, 2010 Orange/Silver Next Mountain Ridge 856-496 #TD2088078098, #1745 Silver/Blue Trek 3700 #TB10406C25GN027, #1746 Red Roadmaster Mountain Storm, #1747 Black/Silver/Yellow Mongoose XR-75 #SNFSD07A06418, #1749 Blue Motiv Rockpoint #D00609106, #1750 Grey Huffy Cavern #K66079080712H8557, #1751 Green Mongoose Extreme Air Bike #SNAC08E09143, #1752 Green Huffy Maxx Bike #AL20J54299, #1755 Pink Roadmaster Mountain Sport SX #HH3131852, #1756 Black Schwinn World #68K, #1798 Blue/Purple Roadmaster USA Mountain Climber, #1809 Red Next X-Fire, #1811 Silver/Yellow Next Mountain Ridge #79337032 On the motion, all present voted yes; motion carried. Promotion Ceremony for Brookings Volunteer Firefighters. Jim Kriese was promoted to the position of Battalion Chief 1, and Monte Gummer was promoted to the position of Battalion Chief 2. The Battalion Chief Positions are two new positions created to provide future training opportunities for the possibility of advancement within the Brookings Volunteer Fire Department. The Battalion Chief position will fill the future role of Assistant Fire Chief. Community Common Read Announcement. Mayor Reed made the following announcement: Studies show that only 46 percent of all Americans read at least one book per year. One of Mayor Tim Reed’s goals was to unite the community of Brookings with the South Dakota State University campus and other surrounding communities through “Community Common Read”. The “Community Common Read” campaign brings members of a community together to read and discuss the same book at the same time. The objectives of this type of programming are to strengthen community ties and promote literacy. Mayor Tim Reed said, “Our goal is to bring together our community and surrounding communities through the shared experience of reading a selected title. That means you, your neighbors, your friends, co-workers, book clubs and anyone else who enjoys a good story. The concept behind the “Community Common Read” program is to celebrate reading one book as an entire community through a series of educationally-enriching and entertaining events.” The book featured for the first-ever Brookings “Community Common Reads” program is “Three Cups of Tea: One Man’s Mission to Promote Peace, One School at a Time.” The program will begin during the Fall semester 2010 and will culminate with author Greg Mortenson speaking on November 3, 2010 at 7:00 p.m. at the Frost Arena on the SDSU Campus. According to Mayor Reed, a version of “Three Cups of Tea” is available for all ages and levels of readers, from elementary to college students and adults. Through the generosity of the Larson Foundation and the First Bank and Trust Community Fund, the local “Community Common Read” committee was able to purchase enough books for all Brookings elementary, middle school and high school students. The public will be able to purchase a copy of “Three Cups of Tea” at Cover to Cover in downtown Brookings. 36 City Council Packet September 14, 2010 Maree Larson with the Larson Foundation said they are honored to play a role in the first “Community Common Read” program. "Three Cups of Tea with its three versions: adult, young adult, and children's books is a unique opportunity to draw all community members into the discussion of promoting peace through education no matter their age. It's an inspirational and timely story that communicates how one individual can truly make a difference" Larson said. Kevin Tetzlaff, President at First Bank and Trust, said they, too, are excited about this unique opportunity. “First Bank & Trust is pleased to be able to sponsor the Community Common Read program,” said Tetzlaff. “We hope that, by providing copies of the books, we can encourage residents of all ages to participate in this great and inspirational community event.” For more information on the “Community Common Read” program or to see a complete listing of events visit www.sdstate.edu/honors/common-read.cfm and www.cityofbrookings.org. Special Council Meeting. A motion was made by Kubal, seconded by Corbett, to schedule two days of special city council meetings on September 15 and 16, 2010 for policy discussions. All present voted yes; motion carried. Resolution No. 78-10 Bid Award – Demolition Work. A motion was made by Kubal, seconded by Thorpe, to approve Resolution No. 78-10, awarding bids on Demolition Work for the City/County Administration Building site to V.J. Ahlers. No public comment was made. All present voted yes; motion carried. Resolution No. 78-10 Resolution Awarding Bids on Demolition Work Brookings City/County Administration Building Whereas, the City of Brookings opened bids for Demolition Work for the Brookings City/County Administration Building on Monday, August 23, 2010 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for Demolition Work for the Brookings City/County Administration Building: V.J. Ahlers Excavating, Inc.: Base Bid: $79,300.00Alternate Deduct: $3,500.00 and Prussman Contracting, Inc.: Base Bid: $96,685.00Alternate Deduct: $3,685.00. Now Therefore, Be It Resolved that the low bid of $79,300.00 and the Alternate Deduct of $3,500.00 for V.J. Ahlers Excavating, Inc. be accepted. Ordinance No. 28-10. A public hearing was held on Ordinance No. 28-10, an Ordinance granting a Franchise to Interstate Telecommunications Cooperative, Inc., to construct, operate, and maintain a Cable Television System in the City of Brookings, South Dakota, setting forth conditions accompanying the Grant of the Franchise; providing for regulation and use of the system; and prescribing penalties for the violation of its provisions. No public comment was 37 City Council Packet September 14, 2010 made. A motion was made by Thorpe, seconded by McClemans, to approve Ordinance No. 28-10. All present voted yes; motion carried. Off-Sale Malt Licenses – El Tapitio. A public hearing was held on an Off-Sale Malt License for El Tapitio; 1717 6th Street. No public comment was made. A motion was made by Kubal, seconded by Corbett, to approve. All present voted yes; motion carried. House Moving – Buell Maberry. A public hearing was held on a house moving request from Buell Maberry to move a two-story building from 222 5th Avenue to the property described as Lot 22, College Addition, also known as 1608 7th Street. No public comment was made. A motion was made by McClemans, seconded by Corbett, to approve. All present voted yes; motion carried. Five-Year Capital Improvement Plan. A motion was made by Kubal, seconded by Corbett, to approve the Five-Year Capital Improvement Plan (2011-2015). No public comment was made. All present voted yes; motion carried. Discussion and possible reconsideration on a request from South Dakota State University for a Center Median on 13th Avenue between 7th and 8th Streets. Earlier this year SDSU officials made a request to install a curb and gutter median on 13th Avenue between 7th and 8th Streets. Considering the issues of public safety, long-term aesthetics, additional costs and inefficiencies in snow removal, City Manager Jeff Weldon denied the request. SDSU officials requested an opportunity to discuss the issue again and presented an alternative plan that would widen the median by moving the curb to the east side, mitigate access to the alley and address landscaping concerns. Weldon agreed that the revised plan would work and city staff and university personnel will work together to get this done. Nature Park Master Plan. A motion was made by Reed, seconded by Corbett, to approve the Nature Park Master Plan. All present voted yes; motion carried. Conditional Use – Moriarty. A motion was made by Corbett, seconded by Kubal, that the Brookings City Council recommend to the Brookings County Planning and Zoning Commission that the City of Brookings cannot support this conditional use request for a sand, gravel, or quarry operation on a portion of the SW ¼ of Section I-T109N-R50W due to lack of information and recommend their denial. FRIENDLY: Mayor Reed made a friendly amendment to add, “for the following reasons: 1) No detailed ingress and egress routes have been presented, 2) No scoping document has been developed or detailed site plan produced, 3) No extraction method has been identified, 4) No specific operation phasing schedule has been submitted, and 5) No reclamation plan has been developed.” Corbett and Kubal agreed to the amendment. Discussion: Bezdichek recommended getting input from the Brookings Municipal Utilities on issues related to storm drainage and wetlands. Staff will provide information and attend a future meeting. 38 City Council Packet September 14, 2010 Thorpe commented for as landlocked as we are in Brookings and the development pattern to the south end of Brookings, maybe we would like to include something that “in the future we would prefer to see this land as residential or commercial and not necessarily having a gravel pit within city limits.” It was clarified that this land is classified as an “agricultural conservation area” in the City’s Land Use Plan and the desire is to preserve it in its natural state. FRIENDLY: Thorpe made a friendly amendment to add, “we also recognize this may have a better use for the long term plans of the City.” Corbett and Kubal agreed to the amendment. On the main motion as amended: Motion was made by Corbett, seconded by Kubal, that the Brookings City Council recommend to the Brookings County Planning and Zoning Commission that the City of Brookings cannot support this conditional use request for a sand, gravel, or quarry operation on a portion of the SW ¼ of Section I-T109N-R50W due to lack of information and recommend their denial for the following reasons: 1) No detailed ingress and egress routes have been presented, 2) No scoping document has been developed or detailed site plan produced, 3) No extraction method has been identified, 4) No specific operation phasing schedule has been submitted, and 5) No reclamation plan has been developed. The City also recognizes this may have a better use for the long-term plans of the City. All present voted yes; motion carried. Adjourn. A motion was made by Corbett, seconded by Kubal, to adjourn. All present voted yes; motion carried. Meeting adjourned at 8:35 p.m. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk * 39 City Council Packet September 14, 2010 CONSENT AGENDA #4 C. Action to request a Traffic Safety Committee Study of the possibility of instituting a parking ban on the south side of Eighth Street between Seventh Avenue and Medary Avenue with a recommendation back to the City Manager. Council Member Corbett is requesting the Traffic Safety Committee study the possibility of a parking ban on the south side of Eighth Street between Seventh Avenue and Medary Avenue. Currently, parking is prohibited on the north side and allowed on the south side with a designated SHARO bike lane on the north side. This is a main, east-west commuter corridor for the SDSU campus with mixing traffic, pedestrians, and parking. A motion would be in order forwarding this issue to the Traffic Safety Committee to study the possibility of instituting a parking ban at this location with a recommendation back to the City Manager. 40 City Council Packet September 14, 2010 CONSENT AGENDA #4 D. Action to approve a “second” name for Fourth Street between Fifth Avenue and Sixth Avenue as “Kidoodle Way.” We have received a request for a designation of one block of Fourth Street between Fifth Avenue and Sixth Avenue to have a secondary name of “Kidoodle Way”. This location is the main entrance to the South Dakota Children’s Museum. This block will retain Fourth Street as the legal street name for postal purposes but Kidoodle Way will be a novelty name. This will allow the Brookings Arts Council, located in this block, to retain Fourth Street as their legal address. The City has prepared street signs with this name to be attached to the existing signs. 41 City Council Packet September 14, 2010 CONSENT AGENDA #4 E. Action to approve Resolution No. 80-10 awarding a contract for Waste Tire Removal Services. Background The City of Brookings Landfill has received approval for a reimbursement grant from the South Dakota Department of Environment and Natural Resources to conduct a waste tire cleanup event. The Grant will cover up to $100,000, including $3,000 for advertising expenses. The balance of the grant is to be used for hiring a contractor to load, haul, and process the tires. Tentatively, the free tire disposal will occur from Monday, October 4 through Saturday, October 30, 2010. Bids Bids were opened on Tuesday, September 7; two bids were received. Liberty Tire Recycling, Savage, MN submitted the low bid of $132.95/ton. Tires would be collected within 90 days of the conclusion of the event. The waste tires will be hauled to Savage, Minnesota where they will process the tires into either 2-inch or smaller, 1-inch or smaller, wire free tire- derived fuel, or into crumb rubber feedstock. Recommendation Staff recommends awarding the low bid of $132.95/ton to Liberty Tire Recycling of Savage, Minnesota. Waste Tire Removal Bid Tab Tuesday, September 7, 2010 New Deal Tire, Inc. Liberty Tire Recycling Groton, SD 57445 Savage, MN 55378 Bid Bond BB CC $4,850 Price Per Ton $180/ton $132.95/ton 42 City Council Packet September 14, 2010 Resolution No. 80–10 Resolution Awarding Bid for Waste Tire Removal Services Whereas, there is a need to cleanup waste tires; and Whereas, the City of Brookings will receive a grant from the South Dakota Department of Environment and Natural Resources for up to a $100,000 to cover the costs of advertising and waste tire removal services; and Whereas, the City of Brookings opened bids for Waste Tire Removal Services on Tuesday, September 7, 2010 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for Waste Tire Removal Services: Liberty Tire Recycling, Savage, MN $132.95/ton of waste tires New Deal Tire, Inc., Groton, SD $180/ton of waste tires Now Therefore, Be it Resolved that the low bid from Liberty Tire Recycling, Savage, MN, for the bid of $132.95/ton of waste tires be accepted. Passed and approved this 14th day of September 2010. CITY OF BROOKINGS ________________________________ ATTEST: Tim Reed, Mayor _________________________ Shari Thornes, City Clerk 43 City Council Packet September 14, 2010 CONSENT AGENDA #4 F. Action to approve Resolution No. 81-10, a Resolution Authorizing Meyer’s Second Addition Road District, Brookings County, South Dakota. Applicants: Residents within Meyer’s Second Addition in the Joint Jurisdiction area surrounding the City of Brookings Specifics: Chapter 31-12A of the SDCL enables landowners to create a road district for the construction and maintenance of roads within a specified territory. No governmental entity maintains these rural subdivision roads. A survey, map, and petition must be filed with the County Commission indicating how the road district will be organized pursuant to state law. Meyer’s Second Addition is outside the city but under the city’s subdivision jurisdiction since it is zoned non-ag. Therefore, the petition for the incorporation into a road district must first be submitted for approval to the City Council. The River Ridge Road District, approved in 2008, was very similar to this request. NOTE: In April 2010 the residents filed a similar petition, but the form of that petition was challenged by a resident. The residents are now re-submitting their request. Resolution No. 81-10 Resolution Authorizing Meyer’s Second Addition Road District Brookings County, South Dakota Whereas, the City of Brookings has received a petition requesting the organization and incorporation of the Meyer’s Second Addition Road District; and Whereas, said petition indicates the desire of qualified landowners within the proposed boundaries to create the Meyer’s Second Addition Road District; and Now Therefore, Be It Resolved by the City Council of the City of Brookings that said request is approved for the Meyer’s Second Addition Road District. Passed and approved this 14th day of September, 2010 City of Brookings ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk 44 " c- ~ ,~1J ./~ '~ 200' I\) O'l Ul Ql -iiS '" (I)- , 60 '-.... ~5. - • 200' I\) 01 I\) 01 I\) I\) 201.66' No , - • :::: '" ,,,',- CJl .." 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Action to approve Resolution No. 82-10, Authorizing the Mayor to sign a Memorandum of Understanding and Navigational Aid Facilities Lease with the Federal Aid Administration (Instrument Landing System). The Brookings Regional Airport currently has two leases regarding the Navigation Aid Facilities (Instrument Landing System), and one of the leases will expire on September 30, 2010. The Federal Aviation Administration (FAA) has made a national policy determination to use the new format of a Memorandum of Agreement (MOA) to cover land leases and easements for existing Navigational Aid Facilities. The Navigational Aids are located on city property and are maintained by the FAA. One portion of the Navigational Aid System lies on a 20 foot by 20 foot parcel outside the city limits in the SE ¼ of the SW1/4 of Section 15, T-109N-R-49W. Since this portion is outside the city limits, it will need to be covered by a Lease Agreement instead of the Memorandum of Agreement. Approval of this Resolution will authorize the Mayor to sign Lease No. DTFACN-11-L- 00007 and Memorandum of Agreement DTFACN-11-L-00006. 46 City Council Packet September 14, 2010 Resolution No. 82-10 Resolution Authorizing Mayor to Sign Memorandum of Agreement and Navigational Aid Facilities Lease with the Federal Aviation Administration Whereas, the Brookings City Council desires navigational aid facilities at the Brookings Regional Airport; and Whereas, the City of Brookings and the Federal Aviation Administration (FAA) have entered into an agreement providing for the construction, operation, and maintenance of FAA owned navigation, communication and weather aids for the support of Air Traffic Operations; and Whereas, the City of Brookings agrees the establishment, operation, and maintenance of systems for air traffic control, navigation, communication and weather reporting is in the primary interest of safety and direct support of the ongoing operation of the Brookings Regional Airport. Now, Therefore, Be It Resolved, that the Mayor is hereby authorized to sign Memorandum of Agreement DTFACN-11-l-00006 and Lease No. DTFACN-11-L-00007 between the United States of America Department of Transportation Federal Aviation Administration and the City of Brookings. Passed and approved this 14th day of September 2010. CITY OF BROOKINGS ____________________________ Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk 47 DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION MEMORANDUM OF AGREEMENT DTFACN-II-L-00006 This agreement is made and entered into by the CITY OF BROOKINGS,whose address is 311 yll Ave., Brookings,SD 57006,hereinafter referred to as Airport,for itself,its successors and assigns,and the FEDERAL AVIATION ADMINISTRATION,hereinafter referred to as the FAA. WITNESSETH WHEREAS,the parties listed above have entered into an Airport Improvement Grant Agreement;and WHEREAS,the parties listed above have entered into an agreement providing for the construction, operation,and maintenance of FAA owned navigation,communication and weather aids for the support of Air Traffic Operations;and WHEREAS,the parties consider it desirable to work in cooperation with each other in the technical installation and operation of air navigational aids;and WHEREAS,both parties agreed the establishment,operation,and maintenance of systems for air traffic control,navigation,communication,and weather reporting is in the primary interest of safety and direct support of the ongoing operation of the Brookings Regional Airport. NOW,THEREFORE,the parties mutually agree as follows: 1.TERMS AND CONDITIONS (Jun-04): It is mutually understood and agreed that the Airport requires FAA navigation aid facilities in order to operate their business and that the FAA requires navigation,communication and weather aid facilities at the Airport in order to support Air Traffic Operations.Thus,in the interest of both parties it is hereby agreed that the Airport will allow the FAA to construct,operate,and maintain FAA owned navigation, communication and weather aid facilities in areas on the Airport that have been mutually determined and agreed upon for the term commencing on October 1,2010 and continuing though September 30,2030. The FAA can terminate this agreement,in whole or part at any time by giving at least (60)day's notice in writing.Said notice shall be sent by certified or registered mail. A.Together with a right-of-way for ingress to and egress from the premises;a right-of-way for establishing and maintaining pole lines or under ground lines for extending electrical power and/or telecommunications lines to the premises;including a right-of-way for subsurface power,communication and/or water lines to the premises;all right-of~ways to be over the area referred to as Brookings Regional Airport,to be routed reasonably determined to be the most convenient to the FAA and as not to interfere with Airport operations.The Airport shall have the right to review and comment on plans covering access and utility rights-of-way under this paragraph. 1.3.3 No Cost Land on an Airport Memorandum of Agreement Revised April 2010 OMB Control No.2120-0595 Pg.I MOA DTFACN-II-L-00006 Brookings Regional Airport Brookings,South Dakota B.And the right to grading,conditioning,and installing drainage facilities,and seeding the soil of the premises,and the removal of all obstructions from the premises which may constitute a hindrance to the establishment and maintenance of navigational aid systems.The Airport shall have the right to review and comment on plans covering work permitted under this paragraph. C.And the rights to make alterations,attach fixtures,and erect additions,structures or signs,in direct support of the Airport.The Airport shall have the right to review and comment on plans covering work permitted under this paragraph. D.And the right to park,without cost,all official and privately owned vehicles used for the maintenance and operation of the air navigational facilities.Parking shall be provided adjacent to the navigational aid facility or as near as possible without interfering with the operation of the Airport. 2.CONSIDERATION (Aug-02): The FAA shall pay the Airport no monetary consideration,it is mutually agreed that the rights extended to the FAA herein are in consideration of the obligations assumed by the FAA in its establishment, operation,and maintenance of navigational aid facilities upon the premises. 3.PURPOSE (Apr-OS): It is understood and agreed that the use of the herein described premises,known as,Brookings Regional Airport shall be related to the FAA's activities in support of Air Traffic operations. 4.FAA FACILITIES (Apr-OS): The FAA facilities covered by this agreement are identified on the most current approved Airport Layout Plan (ALP)and/or other pertinent drawings that are made part of this agreement by reference and shown on the attached FAA "List of Facilities". S.TITLE TO IMPROVEMENTS (Apr-OS): Title to the improvements constructed for use by the FAA during the life of this agreement shall be in the name of the FAA. 6.HAZARDOUS SUBSTANCE CONTAMINATION (May-OO): The FAA agrees to remediate,at its sole cost,all hazardous substance contamination on the FAA facility premises that is found to have occurred as a direct result of the installation,operation,relocation and/or maintenance of the FAA's facilities covered by this agreement.The Airport agrees to remediate or have remediated at its sole cost,any and all other hazardous substance contamination found on the FAA facility premises.The Airport also agrees to save and hold the U.S.Government harmless for any and all costs, liabilities and/or claims by third parties that arise out of hazardous contamination found on the FAA 1.3.3 No Cost Land on an Airport Memorandum of Agreement Revised April 2010 OMB Control No.2120-0595 Pg.2 MOA DTFACN-II-L-00006 Brookings Regional Airport Brookings,South Dakota facility premises that are not directly attributable to the installation,operation and/or maintenance of the facilities on the attached FAA "List of Facilities." 7.INTERFERENCE WITH FAA OPERATIONS (Oct-96l: The Airport agrees not to erect or allow to be erected any structure or obstruction of whatsoever kind or nature within the Airport's boundaries that may interfere with the proper operation of the navigational aid facilities installed by the FAA,as it is not in the best interest of the Airport or the FAA. 8.FUNDING RESPONSIBILITY FOR FAA FACILITIES (Oct-96l: The Airport agrees that any relocation,replacement,or modification of any existing or future FAA's navigational aid systems made necessary by Airport improvements or changes,which interferes with the technical and/or operational characteristics of the facility,will be at the expense of the Airport,with the exception of any such improvements or changes which are made at the request of the FAA.In the event such relocations,replacements,or modifications are necessary due to causes not attributable to either the Airport or the FAA,funding responsibility shall be determined by mutual agreement between the parties. 9.NON-RESTORATION (Oct-96l: It is hereby agreed between the parties,that upon termination of its occupancy,the FAA shall have no obligation to restore and/or rehabilitate,either wholly or partially,the property which is the subject matter of this agreement.It is further agreed that the FAA may abandon in place any or all of the stmctures and equipment installed in or located upon said property by the FAA during its tenure.Such abandoned equipment shall become the property of the Airport. 10.NOTICES (Oct-96l: All notices/correspondence shall be in writing,reference the Agreement number,and be addressed as follows: AIRPORT: City of Brookings P.O.Box 270 Brookings,SD 57006 FEDERAL A VIAnON ADMINISTRATION: Department of Transportation Federal Aviation Administration Real Estate and Utilities Group,ASW-53 2601 Meachan1 Blvd. Fort Worth,TX 76137 1.3.3 No Cost Land on an Airport Memorandum of Agreement Revised April 201 () OMS Control No.2120-0595 Pg.3 MOA DTFACN-ll-L-00006 Brookings Regional Airport Brookings,South Dakota 11.Previous Lease(s)fAgreement(s) This agreement supersedes Land Leases DTFA14-86-L-R957 and DTFA14-93-L-R1892.Land Leases DTFA14-86-L-R957 and DTFA14-93-L-R1892 are hereby terminated. 12.The following clauses are incorporated by reference:The full text of these clauses can be found via Internet at site http://fast.faa.gov/and finding the form "Land On-Airport Lease". 1.OFFICIALS NOT TO BENEFIT (10/96) 2.COVENANT AGAINST CONTINGENT FEES (8/02) 3.ANTI-KICKBACK (10/96) 13.SIGNATURES (Apr-04): The Airport and the FAA hereby agree to the provisions outlined in this agreement as indicated by the signatures herein below of their duly authorized representative(s).This agreement is effective upon the date of signature by the last party thereof. CITY OF BROOKINGS By:_ Title:_ Date:_ UNITED STATES OF AMERICA, FEDERAL A VIAnON ADMINISTRAnON By:_ Title:_ Date:_ The remainder of this page intentionally left blank. 1.3.3 No Cost Land on an Airport Memorandum of Agreement Revised April 20 I0 OMB Control No.2120-0595 Pg.4 LEASE Between UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION and CITY OF BROOKINGS Lease No:DTFACN-ll-L-00007 (BKX)Outer Marker Brookings Regional Airport Brookings,South Dakota THIS LEASE is hereby entered into by CITY OF BROOKINGS whose address is 311 3 rd Ave. Brookings,SD 57006 hereinafter referred to as the Lessor and the UNITED STATES OF AMERICA, herein after referred to as the Government.The terms and provisions of this lease,and the conditions herein,bind the Lessor and the Lessor's heirs,executors,administrators,successors,and assigns. WITNESSETH:The parties hereto,for the consideration hereinafter mentioned covenant and agree as follows: 1.PREMISES (AUG-02) The Lessor hereby leases to the Government the following described property,hereinafter referred to as the premises: OUTER MARKER SITE A 20 foot by 20 foot parcel ofland located in the SE Yo of the SW Yo of Section 15,T -109N,R-49W,5th P.M.Brookings County,South Dakota,whose centerpoint is 35,461 feet southwest of Runway 30 threshold and 128.44 feet southwest of the extended Runway 30 centerline. A.Together with a right-of-way for ingress to and egress from the prernises;(For Government Employees,their Agents and Assigns)a right-of-way for establishing and maintaining a pole line or pole lines for extending electric power and/or telecommunication lines to the premises;and a right-of-way for subsurface power,communication and/or water lines to the premises;all rights-of-way to be over said lands and adjoining lands of the Lessor,and unless herein described otherwise,to be by routes reasonably determined to be the most convenient to the Government. B.And the right of grading,conditioning,and installing drainage facilities,and seeding the soil of the premises,and the removal of all obstlUctions from the premises which may constitute a hindrance to the establishment and maintenance of Government facilities. C.And the right to make alterations,attach fixtures,and erect additions,stlUctures,or signs,in or upon the premises hereby leased,which alterations,fixtures,additions,stlUctures or signs so placed in or upon, or attached to the said premises shall be and remain the property of the Government. 1.3.2 Land Off an Airport Revised April 2010 OMB Contra]No.2120-0595 Pg.1 DTFACN-11-L-00007 (BKX)OM Brookings Regional Airport Brookings,South Dakota 2.TERM (AUG-02) To have and to hold,for the tenn commencing on October 1,2010 and continuing though September 30, 2030,inclusive,PROVlDED,that adequate appropriations are available from year to year for the payment of rentals. 3.CONSIDERATION (AUG-02) The Government shall pay the Lessor no monetary consideration in the fonn of rental,it being mutually agreed that the rights extended to the Government herein are in consideration of the obligations assumed by the Government in its establishment,operation and maintenance of facilities upon the premises hereby leased. 4.CANCELLATION (AUG-02) The Government may tenninate this lease,in whole or in part,if the Real Estate Contracting Officer (RECO)detennines that a tennination is in the best interest of the Government.The RECO shall terminate by delivering to the Lessor a written notice specifying the effective date of the tennination.The termination notice shall be delivered by registered mail;return receipt requested and mailed at least 30 days before the effective tennination date. 5.OUIET ENJOYMENT (OCT-96) The Lessor warrants that they have good and valid title to the premises,and rights of ingress and egress, and warrants and covenants to defend the Government's use and enjoyment of said premises against third party claims. 6.NOTIFICATION OF CHANGE IN LAND TITLE (AUG-02) 1fthe Lessor sells or otherwise conveys to another party or parties any interest in the aforesaid land,rights of way thereto,and any areas affecting said demised premises,they shall notify the Government,in writing,of any such transfer or conveyance affecting the demised premises within 30 calendar days after completion of the "change in property rights".Concurrent with the written notification,the Lessor shall provide the Government copies of the legal document(s)(acceptable to local authorities)for transferring and or conveying the property rights. 7.SUBORDINATION,NONDISTURBANCE AND ATTORNMENT (OCT-96) The Government agrees,in consideration of the warranties herein expressed,that this lease is subject and subordinate to any and all recorded deeds of trust,mortgages,and other security instruments now or hereafter imposed upon the premises,so long as such subornation shall not interfere with any right of the Government under this lease.1t is mutually agreed that this subordination shall be self operative and that no further instrument shall be required to effect said subordination. In the event of any sale of the premises,or any portion thereof,or any such transfer of ownership,by foreclosure of the lien of any such security instrument,or deed provided in lieu of foreclosure,the Government will be deemed to have attorned to any purchaser,successor,assigns,or transferee.The succeeding owner will be deemed to have assumed all rights and obligations of the Lessor under this lease,establishing direct privity of estate and contract between the Government and said purchasers/transferees,with the same force,effect and relative priority in time and right as if the lease had initially been entered into between such purchasers or transferees and the Government;provided that such 1.3.2 Land Off an Airport Revised April 201 0 OMB Control No.2120-0595 Pg.2 DTFACN-11-L-00007 (BKX)OM Brookings Regional Airport Brookings,South Dakota transferees shall promptly provide,following such sale or transfer,appropriate documentation deemed necessary by the Real Estate Contracting Officer,and shall promptly execute any instrument,or other writings,as shall be deemed necessary to document the change in ownership. 8.NOTICES (OCT-96) All notices/correspondence shall be in writing,reference the lease number,and be addressed as follows: TO LESSOR: City of Brookings P.O.Box 270 Brookings,SD 57006 TO GOVERNMENT: Department of Transportation Federal Aviation Administration Real Estate and Utilities Group,ASW-53 2601 Meacham Blvd. Fort Worth,TX 76137 9.CONTRACT DISPUTES (Nov.03) A.All contract disputes and arising under or related to this lease contract shall be resolved through the Federal Aviation Administration (FAA)dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA)and shall be governed by the procedures set forth in 14 C.F.R.Parts 14 and 17, which are hereby incorporated by reference.Judicial review,where available,will be in accordance with 49 U.S.C.46110 and shall apply only to final agency decisions.A Lessor may seek review of a final FAA decision only after its administrative remedies have been exhausted. B.All Contract Disputes shall be in writing and shall be filed at the following address: Office of Dispute Resolution for Acquisition,AGC-70, Federal Aviation Administration, 800 Independence Ave.,S.W., Room 323, Washington,DC 20591 Telephone:(202)267-3290, Facsimile:(202)267-3720;or C.A contract dispute against the FAA shall be filed with the ODRA within two (2)years of the accrual of the lease contract claim involved.A contract dispute is considered to be filed on the date it is received by the ODRA. D.The full text of the Contract Disputes clause is incorporated by reference.Upon request the full text will be provided by the RECO. 1.3.2 Land Off an Airport Revised April 20 I 0 OMB Control No.2120-0595 Pg.3 DTFACN-11-L-00007 (BKX)OM Brookings Regional Airport Brookings,South Dakota 10.PROTEST (Nov.03) A.Protests concerning Federal Aviation Administration Screening Information Requests (SIRs)or awards oflease contracts shall be resolved through the Federal Aviation Administration (FAA)dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA)and shall be governed by the procedures set forth in 14 C.F.R.Parts 14 and 17,which are hereby incorporated by reference.Judicial review,where available,will be in accordance with 49 U.S.C.46110 and shall apply only to final agency decisions.A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted. B.Offerors initially should attempt to resolve any issues concerning potential protests with the Real Estate Contracting Officer. C.Protests shall be in writing and shall be filed at: Office of Dispute Resolution for Acquisition,AGC-70, Federal Aviation Administration, 800 Independence Ave.,S.W., Room 323, Washington,DC 20591 Telephone:(202)267-3290, Facsimile:(202)267-3720 D.At the same time as filing the protest with the ODRA,the protestor shall serve a copy of the protest on the Real Estate Contracting Officer (RECO). E.A protest is considered to be filed on the date it is received by the ODRA and shall be filed: (i)Not later than seven (7)business days after the date the protester knew or should have known of the grounds for the protest;or (ii)If the protester has requested a post-award debriefing from the RECO,not later than five (5) business days after the date on which the RECO holds that debriefing. F.The full text of the Protest clause is incorporated by reference.Upon request the full text will be provided by the RECO. 11.ANTI-KICKBACK (OCT-96) The Anti-Kickback Act of 1986 (41 U.S.C.51-58)(the Act),prohibits any person from A.Providing or attempting to provide or offering to provide any kickback; B.Soliciting,accepting,or attempting to accept any kickback;or C.Including,directly or indirectly,the amount of any kickback in the contract price charged by a prime Contractor to the United States Government or in the contract price charged by a subcontractor to a prime contractor or higher tier subcontractor. 12.COVENANT AGAINST CONTINGENT FEES (AUG-02) The Lessor warrants that no person or agency has been employed or retained to solicit or obtain this contract upon an agreement or understanding for a contingent fee,except a bona fide employee or agency. For breach or violation of this warranty,the Government shall have the right to annul this contract 1.3.2 Land Off an Airport Revised April 2010 OMB Control No.2120-0595 Pg.4 DTFACN-ll-L-00007 (BlOC)OM Brookings Regional Airport Brookings,South Dakota without liability or,in its discretion,to deduct from the contract price or consideration,or otherwise recover the full amount of the contingent fee. 13.OFFICIALS NOT TO BENEFIT (OCT-96) No member of or delegate to Congress,or resident commissioner,shall be admitted to any share or part of this contract,or to any benefit arising from it.However,this clause does not apply to this contract to the extent that this contract is made with a corporation for the corporation's general benefit. 14.NON-RESTORATION (OCT-96) It is hereby agreed between the parties,that upon termination of its occupancy (due to termination or expiration of the lease),the Government shall have no obligation to restore and/or rehabilitate,either wholly or partially,the property which is the subject matter of this lease.It is further agreed that the Government may abandon in place any or all of the structures and equipment installed in or located upon said property by the Government during its tenure.Such abandoned equipment shall become the property of the Lessor. 15.SIGNATURE BLOCK: IN WITNESS WHEREOF,the parties hereto have signed their names: CITY OF BROOKINGS: (Signature) In the presence of: (Signature) UNITED STATES OF AMERICA: Jason W.Fitzgerald (Date) (Date) (Date) (Official Title) (Official Title) Real Estate Contracting Officer (Official Title) 1.3.2 Land Off an Airport Revised April 2010 OMB Control No.2120-0595 The remainder of this page intentionally left blank. Pg.5 DTFACN-ll-L-00007 (BKX)OM Brookings Regional Airport Brookings,South Dakota CERTIFICATE OF AUTHORITY STATEOF _ COUNTYOF _ On this,the day of ,20_,before me,, a Notary Public in and for the County of ,State of duly commissioned and qualified,personally appeared ,known to me to be the persons described in,or produced appropriate identification as proof of identity,and whose names are subscribed to the attached instrument,and acknowledged to me that they executed the instmment for the purposes and considerations therein stated. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,at my office in the day and year in this certificate first written above. Notary Public My Commission Expires:_ CERTIFICATE OF AUTHORITY STATE OF _ COUNTYOF _ On this,the day of ,20_,before me,,a Notary Public in and for the County of ,State of duly commissioned and qualified,personally appeared ,known to me to be the persons described in,or produced appropriate identification as proof of identity,and whose names are subscribed to the attached instrument,and acknowledged to me that they executed the instrument for the purposes and considerations therein stated. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,at my office in the day and year in this certificate first written above. Notary Public My Commission Expires:_ 1.3.2 Land Off an Airport Revised April 20 I 0 OMB Control No.2120-0595 Pg.6 DTFACN-11-L-00007 (BKX)OM Brookings Regional Airport Brookings,South Dakota CERTIFICATE OF AUTHORITY STATE OF ~~~~~~~~_ COUNTYOF~~~~~~~~ On this,the day of ,20_,before me,, a Notary Public in and for the County of ,State of duly commissioned and qualified,personally appeared ,known to me to be the persons described in,or produced appropriate identification as proof of identity,and whose names are subscribed to the attached instrument,and acknowledged to me that they executed the instrument for the purposes and considerations therein stated. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,at my office in the day and year in this certificate first written above. Notary Public My Commission Expires:---,--_ 1.3.2 Land Off an Airport Revised April 2010 OMB Control No.2120-0595 Pg.7 City Council Packet September 14, 2010 CONSENT AGENDA #4 H. Action to award contracts for Snow Removal Equipment. Bids were opened on September 7, 2010 for the annual snow removal equipment bid awards. Attached is a copy of the bid tab showing the results of the bid letting. Staff recommends the following bid awards: • Three (3) Blades with wings: There were no bids received for the three motor graders. Pursuant to state law, the City will negotiate a contract with Bowes Construction that will meet the original bid specifications at the most advantageous price. SDCL 5-18A-5. Procedures for competitive sealed bids. The following procedures apply to the use of competitive sealed bids: (9) If, after advertising for bids, no firm bids are received, the purchasing agency may negotiate a contract for the purchase of the supplies, services, or public improvement projects at the most advantageous price, if the specifications of the original bid are met; • One (1) 3- to 6-Yard Loader: Winter, Inc. was awarded the bid on their 3-cubic yard loader with an hourly rate of $90.00. • One (1) Loader with Reversible Blade: Concrete Contractors, Inc. was awarded the bid on their WA250 reversible blade with an hourly rate of $160.00. • Twelve (12) End-Dump Trucks: The following bid awards are recommended for twelve trucks: V.J. Ahlers Excavating Inc. #6 $100.00 V.J. Ahlers Excavating Inc. #5 $100.00 Winter, Inc. #11 $ 90.00 Winter, Inc. #12 $ 90.00 GCC Ready Mix #5050 $125.00 GCC Ready Mix #5060 $125.00 Prunty Construction #24 $ 95.00 Prunty Construction #28 $ 95.00 Prunty Construction #29 $ 95.00 Prussman Contracting, Inc. #20 $125.00 Prussman Contracting, Inc. #21 $125.00 Prussman Contracting, Inc. #22 $125.00 59 BID TABULATION - Snow Removal Equipment LETTING DATE: 1:30 p.m., Tuesday, September 7, 2010 ITEM BID: Three (3) Blades With Wings - Street Department HOURLY HOURLY Award VEHICLE RATE RATE Order BIDDER NUMBER With Chains No Chains --no bids received-- -$ -$ -$ -$ ITEM BID: One (1) 3- to 6-Yard Loader - Street Department One (1) Loader w/Reversible Blade - Street Department Cost Per Award VEHICLE CUBIC HOURLY Cubic Order BIDDER NUMBER YARDS RATE Yard 1 Winter, Inc.CAT936 3 90.00$ 30.00$ 0-$ #DIV/0! 1 Concrete Contractors, Inc.#102 (WA250)Rev. Blade 160.00$ Prunty Construction JD624H Rev. Blade 175.00$ ITEM BID: Twelve (12) End-Dump Trucks - Street Department Cost Per Award VEHICLE CUBIC HOURLY Cubic Order BIDDER NUMBER YARDS RATE Yard 1 V.J. Ahlers Excavating Inc.6 25 100.00$ 4.00$ 2 V.J. Ahlers Excavating Inc.5 20 100.00$ 5.00$ 3 Winter, Inc.11 17.2 90.00$ 5.23$ 4 Winter, Inc.12 17.2 90.00$ 5.23$ 5 GCC Ready Mix 5050 21.4 125.00$ 5.84$ 6 GCC Ready Mix 5060 21.4 125.00$ 5.84$ 7 Prunty Construction 24 16 95.00$ 5.94$ 8 Prunty Construction 28 16 95.00$ 5.94$ 9 Prunty Construction 29 16 95.00$ 5.94$ 10 Prussman Contracting Inc 20 20.8 125.00$ 6.01$ 11 Prussman Contracting Inc 21 20.6 125.00$ 6.07$ 12 Prussman Contracting Inc 22 20.5 125.00$ 6.10$ 13 Prussman Contracting Inc 23 20.5 125.00$ 6.10$ 14 Timmons Constructin Inc.2 18.5 115.00$ 6.22$ 15 Concrete Contractors, Inc.320 19.8 125.00$ 6.31$ 16 Concrete Contractors, Inc.321 19.8 125.00$ 6.31$ 17 Timmons Constructin Inc.1 17.5 115.00$ 6.57$ City Council Packet September 14, 2010 Presentations/Reports/Special Requests 5. Invitation for a Citizen to schedule time on the Council Agenda for an issue not listed. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6. SDSU Student Senate Report. President – Brett Monson Vice-President – Erin Kennedy Administrative Assistant – Kate Wegehaupt Finance Chair – Anthony Sutton State & Local Chair – Eric Haiar http://studentorgs.sdstate.org/studentsassociation/Default.htm 61 City Council Packet September 14, 2010 Contract Awards / Change Orders 7. Action to approve Resolution No. 83-10 awarding a contract for the Swiftel Center Arena Lighting Upgrade. This project is the installation of 96 fluorescent light fixtures to be installed in the Swiftel Center Arena. The fixtures will be installed on the bottom of the beams in the arena. This new lighting will help the facility to be more efficient by using these lights for work lights rather than the existing metal halide fixtures. The project will also gain us approximately 45 additional foot-candles for certain events. The base bid includes the installation of 96 new fluorescent lighting fixtures. Alternate #1 is to add a new lighting control system to the existing 400w metal halides. Alternate #2 is to install manual controls/switches to the new fixtures. Alternate #3 is a wireless lighting control system for the new fluorescent fixtures. Alternate #4 is to add wireless lighting control system to the existing 400w metal halides. The plans for this project were mailed and delivered to area contractors. The bid letting was held on September 7, 2010 and the City received the following bids: Muth Electric, Inc. Base Bid $62,358.00 Alternate #1 $12,900.00 Alternate #2 ($13,650.00) Alternate #3 $29,600.00 Alternate #4 $24,000.00 Engelstad Electric Co. Base Bid $66,800.00 Alternate #1 $15,500.00 Alternate #2 ($7,139.00) Alternate #3 $54,000.00 Alternate #4 NO BID Clites Electric Cont. Inc. Base Bid $67,880.00 Alternate #1 $12,435.00 Alternate #2 ($6,205.00) Alternate #3 $86,725.00 Alternate #4 $86,325.00 62 City Council Packet September 14, 2010 The engineer’s estimate was provided by Obermiller Nelson Engineering, Inc. of Grand Forks, ND for an entire project cost of $100,000.00. We recommend awarding the bid to Muth Electric, Inc. for the low base bid of $62,358.00 and Alternate #1 of $12,900.00 for a total contract price of $75,258.00. Alternate #1 was chosen to allow for more flexibility with lighting options during events. Alternate #2 does not allow for lighting flexibility. Alternates #3 and #4 are not needed to complete the project because it can be hard wired for less cost. City Manager Introduction ACTION: Motion to Approve, Request Public Comment, Roll Call CITY MANAGER RECOMMENDATION: Approve 63 City Council Packet September 14, 2010 Resolution No. 83-10 Resolution Awarding Bids on Swiftel Center Arena Lighting Upgrade Whereas, the City of Brookings opened bids for the Arena Lighting Upgrade Project on Tuesday, September 7, 2010 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for the Arena Lighting Upgrade Project: Muth Electric, Inc. Base Bid $62,358.00 Alternate #1 $12,900.00 Alternate #2 ($13,650.00) Alternate #3 $29,600.00 Alternate #4 $24,000.00 Engelstad Electric Co. Base Bid $66,800.00 Alternate #1 $15,500.00 Alternate #2 ($7,139.00) Alternate #3 $54,000.00 Alternate #4 $0 Clites Electric Cont. Inc. Base Bid $67,880.00 Alternate #1 $12,435.00 Alternate #2 ($6,205.00) Alternate #3 $86,725.00 Alternate #4 $86,325.00 Now Therefore, Be It Resolved that the low base bid of $62,358.00 and Alternate #1 of $12,900.00 for Muth Electric, Inc., Mitchell, SD be accepted for a total contract price of $75,258.00. Passed and approved this 14th day of September 2010. CITY OF BROOKINGS ________________________________ ATTEST: Tim Reed, Mayor _________________________ Shari Thornes, City Clerk 64 BID TABSWIFTEL CENTERArena Lighting UpgradeBID LETTING: TUESDAY, September 7, 2010CITY HALL 1:30 P.M.Muth ElectricMitchell, SDEngelstad ElectricWatertown, SDClites ElectricBrookings, SDBID BOND/CASHIERS' CHECKTotal Base BidBid Bond Bid Bond Bid Bond62 35866 80067 880Total Base BidAlternate Bid #1Existing lighting control systemAlternate Bid #2Manual lighting control switchesAlternate Bid #3Wireless lighting control systemAlternate Bid #4Existing lighting-wireless controls $ - $ - $ 115,208.00 $ 129,161.00 $ 247,160.00 $ - 24,000 - 86,325 (13,650) (7,139) (6,205) 29,600 54,000 86,725 12,900 15,500 12,435 62,358 66,800 67,880 City Council Packet September 14, 2010 Contract Awards / Change Orders 8. Action to approve a plan for a downtown entry feature at Main Avenue and Sixth Street, not-to-exceed $11,000 from the Streetscape Contingency Fund. The Main Avenue Streetscape Plan includes a location at 6th Street and Main Avenue for a Gateway to Downtown signage feature. The signage will be placed on the southeast corner of the intersection, in a raised, curbed planter area adjacent to the drive thru structure which used to serve the bank which was previously at the location. Cost of the signage was unknown at the time of the Streetscape bid, so was not included in that contract. Downtown Brookings Incorporated and city staff have worked with Design Arc of Brookings in developing an appropriate design to include a black fence similar to that used at the Children’s Museum and the First Bank & Trust parking lot, and will also feature the new Brookings branding/logo. Graphics from the design specifications are attached. City staff will coordinate with contractors to construct the signage. The architects estimated cost is $10,500. This request to the City Council is to use Streetscape Contingency Funds, not to exceed $11,000, to finance the project. Previously, the only contingency funds spent were for the Streetscape Christmas Decorations in the amount of $14,465.87. Original Contingency was $339,500.00, minus the $14,465.87, leaving a balance of $325,094.13. City Manager Introduction ACTION: Motion to Approve, Request Public Comment, Roll Call CITY MANAGER RECOMMENDATION: Approve 66 CONSTRUCTION DOWNTOWN .CITY OF BROO ~---------_._-- ~:,:;~~,... ~..:.::=r"",=-oQO> LEVATION l'Xl',ISGNJGETSPOST WlPOST CAP,TYP. DATE:AUGUST 2010 PROJECT NUMBER:G-Q9..15 BROOKINGS DOWNTOWN GATEWAY BROOKINGS,SOUTH DAKOTA GATEWAY PLAN, ELEVATIONS &DETAILS ,LEVATION I SHEET NO: A 1.1 City Council Packet September 14, 2010 First Reading** 9. Ordinance No. 29-10: 2011 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2011 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for all Funds. Public Hearing: September 28, 2010 ** No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. September 10, 2010 TO: Mayor and City Council Members FROM: Jeffrey W. Weldon, City Manager RE: 2011 Budget Revisions, First Reading Attached are the budget ordinance and the comprehensive budget for operating and capital revenues and expenditures for budget year 20 I I. The 2011 budget is provided pursuant to state law, city ordinance, and our Governance and Ends Policy. Below are the changes to the original proposed budget for 20 I1. Non-departmental The contingency fund has been lowered from the original $269,618 to $225,118 to fund the changes. Subsidy requests I have added the Volunteer Service Bank subsidy request for $5.000. Affiliated Recreation Organizations Within the Recreation Department a line has been added to fund the affiliated recreation organizations per work sessions discussion in the amount of $15,800. This will fund an appropriation of $4,000 to BISA, $1,800 to Wrestling, $4,000 to Friends of Baseball, and $6,000 to the Swim Club. Park Grant I have received notification of a Federal grant being awarded for the development of Lions Park in the amount of $24,000. This grant money has been added as revenue within the Parks Department. I have adjusted the line item for the Lions Park improvement to equal the grant expenditure, the grant match plus some additional improvements totaling $54,000. 69 City Council Packet September 14, 2010 September 14, 2010 Mayor and City Council Members City of Brookings 311 Third Avenue Brookings, SD 57006 RE: 2011 Budget Message Dear Mayor, City Council Members, and Citizens of Brookings: Attached is the proposed comprehensive budget for operating and capital revenues and expenditures for budget year 2011. This proposed budget is provided pursuant to state law, city ordinance, and our Governance and Ends Policy. It is comprehensive in that it provides for all city departments except Brookings Municipal Utilities and Brookings Health System. This document is the culmination of staff work initiated last spring and represents our best efforts to provide a balanced and responsible approach to our fiscal operations. The overall goals of the budget are to: (1) provide for the financing of basic and essential services necessary for the operation of city services; (2) provide financing for reinvestment opportunities that enhance and add to our defined quality of life with initiatives that are bold, entrepreneurial, and innovative by preserving fund balances; (3) finance our duly-adopted strategic plan; and (4) preserve fund balances and reserves. Again this year, staff bifurcated the budget process into two stages; the first being to address capital and the second to address operations. During both processes, I directed department heads to identify all their departmental needs through a comprehensive analysis of their inventory and expenses and then prioritize them. Adjustments were made to expenditures to keep them in line with projected revenues. We addressed capital expenditures initially by updating the five-year Capital Improvement Plan (CIP) with an emphasis on capital expenditures for 2011 but also long-range capital projections for years 2012-2015. Capital items involve major expenditures such as buildings, facilities, infrastructure, vehicles, and heavy equipment. The five-year plan is instrumental in projecting items and appropriately planning for their annual cash flow. We have accomplished this by setting aside certain funds on an annual basis to pay for such items in the year in which they are planned to be purchased. The five year plan needs to remain flexible to respond to changing 70 BRING YOUR DREAMS. City Council Packet September 14, 2010 needs and shifting priorities that are inevitable. As part of the overall 2011 budget adoption process, we have already had a preliminary review of the CIP which has been subsequently adjusted as the total budget picture is being developed. We will again return to the proposed Five Year CIP for approval. With regard to operations, our goal was to essentially again “flat line” operating expenses which is in line with the consumer price index. For the most part, we are continuing the same level of services as previously provided with a few exceptions discussed later. The current recession will affect us for at least another year but there are national, regional, and local signs that the economy is on the re-bound. Most analysts expect the recovery to be steady but slow with unemployment being the last major indicator to recover. While our region has not been hit as hard as much of the nation, we have not been unaffected. Our 2010 budget was very austere and reflected that reality. We are progressing quite well with our budget thus far halfway through the year, and we expect to end the year on budget. The proposed 2011 budget will again be austere but, as you will see in the detail, I am recommending we make needed investments in some capital equipment that we can no longer continue to delay. With that, let’s look at the details. For operating budgets, we are matching ongoing expenses with ongoing revenues so we do not use our reserves to pay for annual operating expenses. This is a basic tenet of good financial management and would be a sign of financial trouble if this is occurring. Some capital expenses do rely on the use of fund balances slightly to finance capital items but these are rare and where they do exist, are described in the budget detail. As a result, we are able to preserve and enhance our fund balances and reserves. The General Fund, which is the primary general government fund for the financing of general operations, is balanced at $14,267,105 in revenues and expenditures. This represents an increase of $352,976 or 2.5 % over the adopted 2010. The primary reason for the increase is annual wage/salary increases of 3.8% commensurate with the union contracts and our personnel policy since most operating expenses have been chiefly “flat lined.” The general fund also provides for a contingency of $246,918 for 2011. The total city budget which includes the general fund, all enterprise funds, capital project funds, and special funds, totals $37,171,914 which is an increase over 2010 of $4,964,707. The primary reason for the increase is a 19.5 % increase in capital expenditures. Again, these numbers can change dramatically from year to year primarily because of changing capital construction projects, equipment outlay, and changes in business plans. An example within the 2011 budget is the capital project to construct the City-County administrative building for $5,500,000. Revenue Different revenue sources fund different expenditure types. Property tax, first penny sales and use tax, along with specialized service fees, licenses, permits, and charges for services, comprise 71 City Council Packet September 14, 2010 2,000. e ugust. most of the financing of the General Fund. The General Fund is also supplemented with transfers from some enterprise operations. Most enterprise funds are self-supporting from revenue they generate with a few exceptions where they depend upon a transfer from other Funds. Seventy-five percent of the second penny sales and use tax finances specific capital improvements which involve the construction and financing of public improvements designated by the City Council. Twenty-five percent of the second penny sales and use tax finances the E- 911 fund, firefighting equipment and public safety vehicles. The hospitality tax (triple ‘B’) is levied on a select sales tax base which is used to finance the promotion/advertising of the city and specialized economic development programs. The City of Brookings supports special initiatives that promote the community using the Third penny sales and use tax. Other revenue is realized from grants and special programs that are earmarked for specific projects and programs. The property tax revenue is expected to be $2,435,000, a slight increase over 2010 of $2,35 All municipalities are still under a property tax limitation. The limitation allows for taxes to increase over taxes payable in the preceding year, excluding any excess levy, by the consumer price index and th growth. The consumer price index (CPI) for taxes payable in 2011 is 0.0%. The growth in the City of Brookings due to additions, improvements, or change in use for taxes payable in 2011 is 3.55%. This number is provided by the County Equalization office. Final numbers from the County Finance office will not be available until the end of A The sales and use tax is the largest single revenue source for the City. It is also the most vulnerable to economic swings. Since sales tax revenues are derived from discretionary spending on the part of consumers, the state of the economy can make this an unpredictable revenue source. As a result, we need to have contingency plans in place to prepare for spending reductions that depend upon sales tax revenue. We are estimating a modest one percent (1%) growth in sales and use tax revenue by averaging 3 years for a total of $9,980,000. This is divided into budgeted revenue of $4,990,000 for the first penny, $3,742,500 for 75 % second penny, and $1,247,500 for 25 % second penny. Gone are the days of double-digit increases in sales/use tax revenue over previous years. There are permanent shifts in the economy resulting from the recession which will alter the revenue landscape for all local units of government. With regard to the triple B sales & use tax revenue, we are estimating also a one percent (1%) growth in tax revenue by averaging three years for a total of $669,000 in revenue for this 2011 72 Other 2011 Revenue Sale of Goods 13% Transfer 8MU 6% Property To> 8% City Council Packet September 14, 2010 budget. Interestingly, the triple B sales/use tax revenue did not seem to follow the same trend as first and second penny sales/use tax revenue. This is, in part, due to the differences in the base upon which the triple B is levied. Still, we believe a one percent growth is reasonable. It should be noted, our economic development plans are properly aligned to produce more revenue for the City’s various budgets. More commercial, industrial, and residential growth will produce more taxable property for the City, County and School District. More retail growth from retail businesses which results from population growth will produce more sales/use tax revenue. Interestingly, total retail sales for 2009 was only 1.18 % less than 2008 compared to a national average of retail sales being down 6.8 %. During that same time period, Brookings added 25 businesses. More visitor traffic from conferences, conventions, tourism, recreational and special events will generate more triple B revenue. We continue to experience visitor increases with SDSU events, especially Division I athletics, McCrory Gardens, and the Summer Arts Festival. The opening of the South Dakota Children’s Museum will also elevate visitor traffic, and the Swiftel Center will set a record for events and attendance this year. Every indication is these trends will continue to move Brookings forward in 2011. Our Visitor Promotions Committee and Convention and Visitors Bureau strategically recruit youth athletic events and conferences. We have exceptional facilities for athletic events such as gymnasiums, hockey arenas, ball fields, pools, and soccer fields which make us the envy of other communities for attracting such events. The Swiftel Center continues to break annual records for economic impact. For years 2008 and 2009, the annual economic impact was $8.7 million and $12.5 million respectively. Looking at the booking events for the balance of 2010, we expect the economic impact for 2010 to be $13.8 million. In addition to the economic impact for the community the Swiftel Center also generated sales taxes for the State of South Dakota and Brookings: • 2008-$45,636 • 2009-$110,045 • Estimated 2010 $111,400 by year-end Still, Brookings needs to make improvements in its ability to attract quality special events for conferences and conventions. We continue to lack the necessary facilities that make Brookings competitive in this area. This remains an economic development goal but with the elimination of the Swiftel Center plans, there remains no viable option on the table at this time for the community to consider relative to addressing this deficiency. With respect to growth, we remain in a positive but cautious position. Growth on all fronts will continue to be slow but should remain steady for 2011. If we cannot expect major increases in revenue from the existing tax base, we must expand that base by adding more taxable property, more retail businesses, and more visitor traffic. Each of these components of community “growth” will enable us to grow revenue to meet the inevitable cost increases to pay for such growth. Fortunately, this environment should still provide the opportunity to 73 City Council Packet September 14, 2010 make sound and prudent investments with our public improvement funds. The 75 % second penny revenue stream must be preserved and enhanced to enable continued investment. Everything we do in the economic development arena will continue to be synchronized and properly aligned to produce these outcomes. Another source of revenue is transfers from enterprise funds which constitutes 33 % of the general fund revenue base. The general fund is the primary recipient of transfers totaling $4,665,818. The policy goal here is that enterprise funds need to return a portion of their earnings to the General Fund much the same way corporations return dividends to their stockholders. For 2011 we are proposing to increase the transfer from the Liquor Fund by $200,000. Of this increased amount an additional $100,000 more than 2010 will go to the General Fund for a total transfer to the General Fund of $600,000. The additional transfer from the Liquor Fund of $100,000 will subsidize the operating deficit of the Edgebrook Golf Course. The Liquor Store operations are meeting your stated goals of profitability and any profits after operations, depreciation, and a modest reserve, should be transferred to the General Fund or other public purposes. Likewise, the Solid Waste Fund will see a transfer of $500,000, an increase of $60,000 over 2010 for the same reasons. We will also see an increase of $50,000 in our transfer from Brookings Municipal Utilities and the amount will be $1,895,000. We are proposing a modest transfer from the Research and Technology Center of $75,000. This should be more but we are experiencing vacancy problems with this facility which compromises our cash flow. Finally, revenue from licenses, permits, service charges, and fees constitute a potpourri of special benefit services the City provides which are paid for by the specific users of such services. Examples of these are rezoning permits, building permits, dog licenses, recreation program registration fees, liquor licenses, traffic/parking tickets, and leases. Our fee schedule is designed for cost-recovery of the service we provide since they have special benefit to the requesting party and not a general benefit that the entire community enjoys. The total revenue from this source is budgeted at $871,700 and accounts for approximately six percent of our revenue base. We evaluate our service fee schedule annually and make adjustments to reflect changes in costs. While growth is expected to be slow in 2011, we have conservatively budgeted less anticipated revenue from both residential and commercial building permits. This indicator is a fairly reliable predictor of the economy. With the surplus of multi-family units, we do not expect many new apartments to be built, giving the rental market time to absorb the supply. Likewise, new construction of high-end, single-family residential units is expected to be slow following the trend for 2009 and 2010. In fact, had it not been for the lower-end residential units built in Sieler and Valley View Additions through our own tax increment stimulus program, we would have paltry little for single-family residential building permits and growth the past two years. New initiatives The proposed budget does include a few innovative and exciting programs that are primarily a result of Mayor Reed’s leadership. First, we are entering further into the social media world by integrating facebook, flickr, and twitter capabilities. Some of our departmental website pages 74 City Council Packet September 14, 2010 are capable of these services now, but we will be expanding it to our complete website to further engage the community in governmental transparency and openness. This will greatly improve our capabilities of informing residents of important communications. Mayor Reed is also working to create a Community Sustainability Council which will seek to develop and initiate objectives for improved environmental stewardship in light of the new economy to balance and meet the needs of current and future residents. In addition, the Community Common Read is a community/university partnership to encourage all citizens and students to read the same book and engage in discussions and activities related to the book and its themes. Elements of this project would be for all age groups and the purpose of the dialogue is to generate discussion, ideas, and possibly some strategies for improving the overall quality of life. The initiative is designed to unite the Brookings community and campus around an important social issue, promote literacy of children by providing every child in Brookings a copy of the selected book and to provide a means of engagement for other organizations to address literacy issues within and outside our nation. Two local foundations have granted a total of $25,000 for the 2010 CCR project. Building upon the brand study completed earlier this year, a new brand, logo, and tagline have been adopted. Efforts during the coming year will be to transcend this product into a comprehensive marketing program with a new brand identity. A temporary consultant will be on board as a Brand Manager to spearhead and manage this initiative. The Visitor Promotions Committee will be coordinating this effort. We have also budgeted some pre-planning funding of the 6th Street entryway corridor improvement project. This must be coordinated with the South Dakota Department of Transportation. This area is ripe for beautification projects as the main entryway to Brookings. This item is identified as a Tier III project in your strategic plan. Finally, the I-29 Corridor study has been completed and 2011 will see the first implementation strategies as a result of this study. Specific strategies are undetermined at this time, but the study produced many valuable suggestions for Brookings and our I-29 regional partners to capitalize on regional economic development growth. The coming year will see some of these changes implemented. Year 2009 2010 2011 Actual Budget Budget 403 City Clerk 3 3 3 406 City Manager 1 1 1 414 Human Resources 2 2 2 415 Finance 4 4 4 416 Information Technology 1 1 1 418 Community Development 4 4 4 419 Engineer 6 6 6 421 Police 30 32 32 422 Fire 3 3 3 423 Enhanced 911 7 7 7 431 Street 14 14 14 442 Animal Control 1 1 1 451 Recreation 5 5 5 452 Park 11 8 8 454 Forestry 4 5 5 455 Library 11 11 11 282 Storm Drainage 2 2 2 601 Liquor 6 6 6 (1) Cit Personnel This budget envisions no increases in full-time regular employees for 2011. We plan to hold the line at 133 employees. Last year, I developed a long-range staffing projection plan which provided for an additional 13 employees by 2016 across six departments. I believe we should delay consideration for any such increases in staffing at this time given the current state of the economy. However, there may be funds available in the contingency fund for one full time employee to be hired mid-year if we determine the economy, the budget, and 75 606 Airport 2 2 2 607 Golf Course 3 3 612 Solid Waste Collection 6 6 6 625 Solid Waste Disposal 7 7 7 Total 130 133 133 (1) Open FT Liquor Sales Associate position y of Brookings Personnel Schedule by Department City Council Packet September 14, 2010 the need exists to justify one additional staff person. I have not put this amount in any specific departmental budget since it is difficult to anticipate exactly where the need may occur, and I do not want to make any budgetary commitment to any department for such an increase in staffing at this time. We will re-evaluate this as we progress through the year, and I will ask for a budget amendment to effectuate this, if necessary. Wages and salaries are in accordance with the second year of our current three-year union contracts that provide for a three percent salary adjustment in 2011. In order to maintain fairness and consistency, the budget provides for the same adjustment for non-union employees. Beyond that, range and step advancements are also provided in the budget commensurate with annual performance evaluations. Providing local government services is a labor-intensive business; so it is reasonable that personnel costs comprise a large portion of operating budgets. Projected for 2011, total personnel costs for the General Fund are $7,768,643 or 54.7 % of the total of the General Fund budgets. Personnel costs for aggregate enterprise funds are $1,709,966 or 32.6 % of the total of these budgets. Many other personnel expenses are federal and state mandates for which we have no control. Health insurance costs are expected to increase due to the new Patient Protection and Affordable Care Act and the Health Care and Education Reconciliation Act of 2010. Even in a recessed economy, we still must compete for employees. As such, we need to maintain a competitive pay plan that allows us to be able to effectively compete for quality employees to attract and retain a qualified workforce. Excessive turnover and absenteeism can be much more expensive in the long run than actually paying slightly higher compensation. This policy is enumerated in our Governance and Ends Policy. As always, we depend heavily on temporary and seasonal employees. For the most part, they are hourly employees and these staffing levels affect most departments, especially recreation and the various maintenance operations. Hourly wages for all such positions are reevaluated annually and adjusted to reflect market conditions and our ability to attract and retain a good, dependable cadre of seasonal and temporary employees. Capital Improvements I am proposing an ambitious list of capital improvements for 2011. Such expenditures cover buildings, grounds, parks, streets, storm drainage, airport, vehicles and heavy equipment. Capital improvements are financed by revenue from the general fund, 25 % of the second penny sales/use tax, 75 % of the second penny sales/use tax, and grants from state and federal sources that are dedicated for specific capital projects. Some capital projects are financed by the issuance of debt in each of these respective funds. 76 City Council Packet September 14, 2010 The total amount of capital improvements I am recommending is $14,793,452, up from $11,908,185 in 2010. The primary reasons for this increase are the new government center building and the need to thwart the deferred maintenance mode and aggressively replace equipment. With few exceptions, almost all equipment identified is replacement of existing equipment. There is little, if anything, that will add to our fleet. In addition, almost all of the equipment is beyond its depreciated life and is due to be replaced pursuant to our capital asset policy. Unsafe equipment, downtime due to inoperability, and repair costs all contribute to increased costs of failing to adequately replace equipment. Pursuant to your policy, 25 % second penny is used for firefighting equipment, capitalized public safety expenditures, and street seal-coating maintenance. The replacement of Fire Pumper #5, which was pre-approved, is part of this expenditure as is the E911 dispatch operations budget. Our fund balance reserve for the 25 % second penny fund is a healthy $1,212,412. The 2011 budget is proposed to use a small amount of this fund balance, $96,153, to balance the 25 % capital expenditures. This amount is primarily driven by the acquisition of a replacement fire truck which we have been setting aside reserves to purchase. Without this purchase, which we will not have next year, current expenditures would have been less than current revenues, thus adding to the fund balance and enhancing the 25 % fund balance reserves. For 2011, using this small amount for the fire truck still reserves a healthy fund balance. Beyond equipment, the upkeep, maintenance, and repair of buildings and grounds are essential to properly maintain the public’s investment. Streets, parks, and storm drainage systems all require periodic capital improvements coupled with annual operational maintenance to keep them operating properly. Much of the smaller capital items are periodic replacement of technology which is in accordance with a prescribed plan as well as books for the library. Some of the most significant capital items in the proposed budget are: annual rotation to replace three squad vehicles and one Animal Control vehicle, a replacement of Engine 5 for the Fire Department which the Council pre-approved, two projects of the Storm Drainage Master Plan, Airport Layout Plan and property acquisition, repairs to the fire training building, various pieces of equipment in our three maintenance operations, a new replacement of a restroom 77 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 o Capital by Funds •General Fund .75%PI •Swiftel Center •Special Assmnt •Storm Drainage •Adminstrative Bldg •Nature Park •liquor •Airport •Edgebrook Golf •Solid Waste Collect •Solid Waste Disposal City Council Packet September 14, 2010 building at the baseball field, initial development of the Nature Park, Larson Ice Arena parking lot, and a Solid Waste packer truck replacement. We will continue with our street maintenance program of $420,000 for various street and sidewalk repairs as well as our seven-year rotation schedule of street seal-coating for $220,000. The capital street improvement projects slated for 2011 are as follows: LeFevre Drive cul-de-sac (deferred from 2010) asphalt repair 3rd Ave S 2nd St S to 5th St S mill/overlay Railroad Street 1st Ave. S. to Western Ave. replace concrete slabs Medary Ave. S. Yorktown to 15th Street S asphalt repair Medary Ave. S. South of 20th St S asphalt repair We are also planning for the possibility of major assessment projects for streets and utilities on three projects. They are: (1) South Main Avenue sewer utility extension. (2) 25th Avenue and 10th Street utility and street extension. (3) 7th Avenue South/15th Street South street and utility extensions. These three projects are primarily “developer- driven” and will not be undertaken by the City unless developers bring forth development plans needing such infrastructure and dedicate the necessary right-of-way for the infrastructure. Pursuant to our existing policy, they are subject t assessments. However, if they are assessed, we need to have funding available to “front” the expenses until such time as assessm o ents can be paid. sed 2011 capital improvements by fund type. re The table identifies the propo Major capital infrastructure projects for 2011 have their genesis in this year or even earlier. The airport project will finally evolve from the long-awaited Environmental Assessment and site selection to an Airport Layout Plan (ALP) and subsequent property acquisition. Following that process, construction design will commence. It is unknown how much progress the ALP will see during 2010; however, the ALP should be completed in 2011 and will need to be approved by the Federal Aviation Administration. Most of this project will be financed with federal gra funding. This project has bee nt n on several previous strategic plans and is finally moving from lanning to implementation. p Relative to our park system and consistent with the Park Master Plan, the Nature Park will see its first construction improvements. Having completed and adopted the master plan for the conversion of the old landfill into a new Nature Park, the first phases of implementing that 78 Capital by Fund Type Enterprise City Council Packet September 14, 2010 ant in the nt re improvements is rough the use of naming rights for various amenities at the Nature Park. master plan will begin with a state DENR grant for specific projects. Following adoption of the Nature Park Master Plan, the initial construction project will utilize a state DENR gr amount of $225,000. Our local share of this commitment is only $75,000 which is appropriately budgeted in the 75 % second penny budget as a public improvement. Subseque improvements to the Nature Park in accordance with the Master Plan will likely be financed exclusively by the City through the 75 % fund. One means of financing futu th The City-County Government Center will see the majority of its construction during 2011. Th the final resolution of our space needs project which has had a prominent position on our strategic plans for several years and is now finally moving into implementation. The remodeli of City Hall into the new Police Department will immediately follow completion of this joint building with the County. is is ng Debt service payments for this building will be financed through the 5 % second penny fund. th 7 We will continue implementing our Storm Drainage Master Plan by constructing Project 3, 15 Street S/7th Avenue S detention pond and fixtures as well as possibly Project 12, viaduct flooding sensors. To remain flexible and respond to critical situations, we may fast-track Project 4, Squire Ct/Hammond Ave/Horner Ave. This item has also dominated previous strategic plans and has moved from planning to implementation. These projects will be financed through the storm drainage fund and are eligible for future SRF funding through the State. Last year, we enacted drainage fee rate increase to address debt service payments of the SRF loans. a The proposed 011 budget does not envision any rate increase in the storm drainage fund. l 2 The availability of state funding on an annual basis for railroad safety crossing improvements wil result in the Main Avenue railroad crossing improvements. Construction is expected to begi this year but will likely continue into 2011. This location is the highest priority of safety improvements for any of our crossings. We continue to set-aside reserve funds to pay for future improvements. As Main Avenue is completed, we will move to our second pr which is the 22nd Avenue railroad crossing. n yet iority State funds will again help us pay for these improvements. The availability of state funding will greatly alleviate our costs of thi provided we remain satisfied with undertaking no more than one project annually commensurate with the availability of state funds. Again, this item has been on previous strategic plans and is moving from planning to implementation. We will continue our po reserving $150,000 annually for railroad crossing safety improvements until they are all complete. While the continued availability of state funding is greatly assisting us with financing these improvements, it is not guaranteed. As such, we need to continue our polic s project licy of y of banking funds for such improvements. This is being done in the 75 % second penny fund. Outstanding indebtedness We anticipate two new debt issuances for the coming year. The first will be for the new City/County Government Center. It is anticipated in August 2010 we will be issuing tax exempt bonds that will refinance the city’s current debt obligations, the 2001 Revenue Bond, 2003 Revenue Bond, and the 2005 Revenue Bond plus include new money in the amount of $6 million to be used to build the new city-county administration building. The second issuance of debt will be another state loan from the Department of Natural Resources for the next storm 79 City Council Packet September 14, 2010 ge The proposed budget provides for n estimated annual debt-service payment for both issues. l improvements and from Brookings Health System for hospital novations and expansion. t of our debt is nanced by 75 % second penny revenue of the public improvement projects. drainage project. This comes on the heels of the first DENR loan for our initial storm draina projects currently underway. Our final debt issuances for the completion of the Innovation Campus which will be amortized upon project completion. a Somewhat related to our overall debt picture are pending debt issuances from Brookings Municipal Utilities for electrica re Each debt issuance will require a re-evaluation of our credit rating. Currently, our rating is an A2 which is very good for a city of our size. One of our chief financial goals is to preserve and protect a good credit rating. Any downgrading of the credit rating will result in higher interest payments for future issuances and a tightening of available credit capacity. Mos fi Enterprise operations Public enterprise operations are expected to continue unchanged for the most part. The liquor operations and solid waste are the most profitable and will provide transfers in the amount of $700,000 and $500,000 respectively. For the liquor store, we have two sides to the operatio the retail store and the override. We have little or no control over the override since that revenue is strictly a result of wholesale purchases by businesses. Only by issuing more licenses or raising the percentage charged can we increase revenue on the override. Neither of t are anticipated in this proposed budget. With regard to the retail store, new marketing initiatives are helping us recover from the loss of sales due to the wine license provided to H n, hese y- ee. Some of these include wine tasting clubs, cheese sales with wine, and Sunday hours. Operator contract with provider. The goal of Essential Air Service continues to be elusive. o e building ut covenants from the initial federal grant preclude us from having much flexibility. ere is eans Edgebrook Golf ourse will no longer require a General Fund subsidy for operations. V The airport, while technically an enterprise fund for accounting purposes, does not make a profit as there are no opportunities for any appreciable revenue. Substantial grant funding is available for capital improvements and we will continue our Fixed Base a The Research and Technology Center has experienced a difficult year and it is not expected t improve. Last year we lost a tenant and two more have given notice for this year. The sole remaining tenant’s continued occupancy is questionable. Efforts to lease the available space have not been effective. We continue to explore options for an adaptive re-use of th b Edgebrook Golf Course will enter its third year as an enterprise fund with this budget. Our goal remains to gradually achieve self-sufficiency from operations, net of capital improvements, over the next few years. Strategic improvements are causing this to occur as each year th less reliance on a subsidy for operations. In 2009 we transferred an operating subsidy of $80,684. In 2010 it is anticipated to transfer an operating subsidy of $61,938. For 2011 an operating subsidy of $52,410 is budgeted from the Liquor Fund. This m C 80 City Council Packet September 14, 2010 lease rounds equipments and 4,500 feet of cart ath extensions. While weather plays a crucial role in the profitability of the golf course, venue continue to improve. A second penny sales tax transfer is budgeted in 2011 in the amount of $122,513 to coverpayments, building repairs, course improvements, gprounds played and re Subsidy requests We received the usual number of requests for subsidized assistance from various outside agencies. Most requests were for the same level of commitment which I am recommendin we continue to support. Of the agencies requesting increases, some of them I am recommending their full request, some a part request, and no change for others. I am recommending an increase of $25,000 commensurate with the request from the Convention and Visitor Bureau from $150,000 to $175,000 from the triple B fund. I am convinced this increase can further increase visitor traffic to help increase the triple B revenue stream. I am also recommending g ial an crease of $12,500 for the Visitor Promotions se is taying no compelling case for an increase. Our other conomic development partners such as the Chamber of Commerce and BEDC requested the recommending those same amounts. in Committee from $237,500 to $250,000. They requested $265,000. The triple B fund cannot finance both of these requests in full and I was convinced an increa most efficiently applied in this manner between these two entities. The Downtown Brookings, Inc. requested an increase of $10,000 from $25,000 to $35,000 and I am recommending s with the current funding level. I found e same amount as last year and I am Conclusion We have good reason to be optimistic next year will continue a long-standing trend of Brookings being progressive and entrepreneurial for its residents and visitors. We must continue being mindful of the economy and expect an “austere” budget year, but we can continue to pursue new and bold innovations. This budget adequately provides the provis basic services our residents have come to expect and nothing is being cut back. However, there is still the financial capacity to provide prudent investments in the future which will improve our quality of life. We are catching up on deferred maintenance of equipment, so desperately needed, while not adding any new employees except for the possibility of one. Fo most operations, we have “flat-lined” expenditures in response to revenues which are expec ion of r ted remain static or increase only slightly. Perhaps most importantly, our reserves have been ating. to preserved with healthy fund balances, and this budget does not jeopardize our credit r 81 Boys&GirlsClubSubsidyBrookingsAreaTransit.BrookingsArtsCouncilBrookingsChamber..BrookingsDowntownIncBrookingsEconomicDev..CommunityBandSubsidyConvention&Visitors..EastCentralMentalHealthJuvenileJusticeGrantPromotionalBoardSchoolDistrictSubsidySDSUSafeRideVolunteerServiceBank~ ~~ ~w~0~0~00 0 0 0 0 0'0 '0 '0 '0 '0 '00 0 0 0 0 00 0 0 0 0 0~~~o~~~o~•c:ii'• City Council Packet September 14, 2010 ll three tiers of the 2010 Strategic Plan are the next hases of ongoing projects. They are appropriately addressed throughout this document in the is t. Without their in-depth knowledge of the community and their operations, this process ould have been much more difficult. They all did an excellent job in appropriately following to live, work, lay, retire, and visit. Unquestionably, we will face challenges ahead with significant financial ns. However, if we maintain visionary foresight, decisive leadership, and the courage f our convictions; we will secure Brookings future for generations to come. incerely, ffrey W. Weldon City Manager This proposed budget also is properly aligned with our Strategic Plan and the Capital Improvement Plan. Most of the items in a p various budgets. What’s more, they allow us to properly plan for the future and anticipate projects which need capital investment. I would like to thank the Department Heads and their respective staff for assisting me with th budge w my budgetary directives in terms of expectations and appropriately prioritized needs for the City. I would like to thank you, the Mayor and City Council Members, for your leadership on the many varied issues that are involved with making Brookings such a quality place p ramificatio o S Je 82 Section I General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Tax Increment Capital Project Total All Funds General Government Policy & AdministrationMayor/Council73,633 73,633 City Manager176,244 176,244 City Clerk/Elections286,911 286,911 City Attorney73,000 73,000 Total Policy & Administration609,788 - - - - - - - - - - 609,788 Financial AdministrationFinance410,178 410,178 Human Resources Managemen197,114 197,114 Total Financial Administration607,292 - - - - - - - - - - 607,292 Ordinance No. 29-10Fiscal Year 2011 Appropriation OrdinanceAn Ordinance appropriating Monies to Fund the necessary expenditures and liabilities ofthe City of Brookings for the 2011 Fiscal Year and providing for the annual tax levy and annual tax for all funds.BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA THAT the following funds are appropriated to meet the obligations of the Municipality:OtherBuildings 205,757 11,000,000 11,205,757 Data Processing 111,812 111,812 Non-departmental 373,673 373,673 Contributions to Other 423,450 667,000 1,090,450 Total Other1,114,692 - 667,000 - - - - - - - 11,000,000 12,781,692 Total General Government2,331,772 - 667,000 - - - - - - - 11,000,000 13,998,772 Public SafetyPolice 2,682,4302,682,430 Fire1,305,7621,305,762 E-911523,483 523,483 Total Public Safety3,988,192 - - - - 523,483 - - - - - 4,511,675 Ordinance No. 29-10Fiscal Year 2011 Appropriation Ordinance General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Tax Increment Capital Project Total All Funds Public WorksCommunity Development394,265 394,265 Engineering477,086 477,086 Streets2,911,555 800,000 20,000 3,731,555 Street- Railroad Crossings250,000 250,000 - Storm Drainage1,930,966 1,930,966 Special Assessment Projects1,470,000 1,470,000 Total Public Works3,782,906 3,400,966 - 1,050,000 - - - - - 20,000 - 8,253,872 Health and WelfareAnimal Control122,231 122,231 Total Health and Welfare122,231 - - - - - - - - - - 122,231 Culture & RecreationCulture & RecreationEvent Center- 1,977,146 1,977,146 Recreation744,151 744,151 Parks1,492,672 228,787 350,000 2,071,459 Forestry513,149 513,149 Library972,032 70,000 1,042,032 Total Culture & Recreation3,722,004 - - 228,787 - - - 70,000 1,977,146 - 350,000 6,347,937 Conservation & DevelopmentIndustrial Development150,000 11,500 161,500 Promoting the City34,500 34,500 Total Conservation & Development- 34,500 150,000 - - 11,500 - - - - 196,000 Ordinance No. 29-10Fiscal Year 2011 Appropriation Ordinance General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Tax Increment Capital Total All Funds Debt ServicePrinciple Payments2,151,469132,440 2,283,909 Interest Payments439,760 121,850 561,610 Service Costs1,200 1,200 Total Debt Service- - - 2,592,429 - - - - - 254,290 - 2,846,719 Total Appropriations13,947,105 3,400,966 701,500 4,021,216 - 523,483 11,500 70,000 1,977,146 274,290 11,350,000 36,277,206 Transfers OutFrom General to Swiftel Center 300,000 316,500 616,500 From General to Airport20,000 20,000 From Public Improvement to GF Capital470,000 470,000 From Public Improv to Capital Project575,000 575,000 From Public Improv to Edgebrook62,000 62,000 From Sales & Use to Edgebrook60 51360 513From Sales & Use to Edgebrook60,513 60,513 From Sales & Use Tax to General Fund1,125,818 1,125,818 From Sales & Use Tax to E-911 180,322 180,322 From Sales & Use Tax to Airport36,931 36,931 From BBB to Swiftel Center21,910 21,910 Total Transfers Out320,000 - 21,910 1,423,500 1,403,584 - - - - - - 3,168,994 SPECIAL RESERVES- TOTAL APPROPRIATIONS &TRANSFERS14,267,105 3,400,966 723,410 5,444,716 1,403,584 523,483 11,500 70,000 1,977,146 274,290 11,350,000 39,446,200 Ordinance No. 29-10Fiscal Year 2011 Appropriation OrdinanceSection IIThe Following designates the application of funds derived from the sources indicated:Funding General Special Assessment Storm Drainage BBB Tax Public Improvement Sales/Use Tax E-911 Retail & Industrial Library Fines & Donations Swiftel Center Tax Increment Capital Projects Total All Funds 2009 Fund Balance7,285,284 494,463 467,383 5,820,638 1,212,412 (166) 2,227,256 131,982 (81,795) - 164,784 17,722,241 Estimate Fund Bal-12/31/105,069,251 1,172,363 1,199,966 4,693,799 1,382,488 134,523 2,206,295 113,232 (81,795) 61,370 6,015,000 21,966,492 - Taxes8,008,279 669,000 3,742,500 1,247,500 391,000 14,058,279 Special Assessments- 61,000 61,000 Licenses & Permits176,650 769,880 946,530 Fees363,850 250,000 613,850 Intergovernmental90,161 5,000,000 5,090,161 Rental Income62,258 - 11,500 73,758 Charges for Goods & Services 39,700 39,700 Sale of Fixed Assets63,000 63,000 Miscellaneous15,000 2,000 82,000 23,000 3,000 1,250 1,338,735 35,000 1,499,985 Grants/Donations117,000 15,400 25,000 225,000 382,400 Fines & Forfeitures69,000 28,000 97,000 Total Revenues8,914,737 830,880 671,000 3,839,900 1,270,500 343,161 11,500 54,250 1,338,735 391,000 5,260,000 22,925,663 Transfers InFrom General Fund300,000 300,000 From General Fund300,000 300,000 From BBB21,910 21,910 From Utility1,895,000 50,000 1,945,000 From Liquor600,000 600,000 From Landfill500,000 500,000 From Sales/Use 1,125,818 180,322 1,306,140 Frm Public Improve-Capital Proj470,000500,000 316,500 75,000 1,361,500 From Research & Technology75,000 75,000 Total Transfers In4,665,818 500,000 50,000 - - 180,322 - - 638,410 - 75,000 6,109,550 DebtProceeds from Debt1,400,000 20,000 1,420,000 Total Debt Service1,400,000 20,000 - 1,420,000 Total Means of Finance14,267,105 3,400,966 723,410 5,444,716 1,403,584 523,483 11,500 70,000 1,977,146 274,290 11,350,000 39,446,200 Fund Balance Retained4,382,701 502,277 1,197,556 3,088,983 1,249,404 134,523 2,206,295 97,482 (81,796) 198,080 - 11,555,505 Ordinance No. 29-10Fiscal Year 2011 Appropriation OrdinanceSection IIILiquor Edgebrook Airport Solid Waste Solid Waste R & T I-29TOTALENTERPRISE FUNDSStore GolfCollections Disposal Center Corridor2009 Net Assets1,418,257 - 3,659,039 715,134 5,525,161 1,840,481 18,600 13,176,672 Estimated Retained Earnings 12/31/101,424,993 2,787 3,659,039 563,814 4,924,314 1,842,437 83,350 12,500,734 Net Sales1,507,100 358,700 4,300 1,012,500 1,945,000 4,827,600 Charges for Services- - Rental Income9,600 42,200 10,000 135,000 196,800 Interest Income2,000 40,000 42,000 Miscellaneous Income23,900 23,900 Grants/Loans1,006,095 1,006,095 Transfer in from General Fund20,000 20,000 Transfer in from Liquor Fund100,000 100,000 Transfer in from Public Improv62,000 62,000 Transfer in from 25% Sales & Use60,513 36,931 97,444 Total Means of Finance for 20112,932,093 593,600 4,792,465 1,578,314 6,919,314 1,977,437 83,350 - - - 18,876,573 Personal Services416,049 229,667 162,730 413,043 488,477 1,709,966 Operating Expenditures260,630 191,043 106,398 572,238 670,009 45,410 1,845,728 Operating Transfer Out- Capital Purchases/Projects20,000 170,013 898,131 265,000 320,000 1,673,144 The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication.Total Expenses Before Transfer696,679 590,723 1,167,259 1,250,281 1,478,486 45,410 - 5,228,838 Transfer to General Fund600,000 500,000 75,000 1,175,000 Transfer to Edgebrook Golf 100,000 100,000 Total Transfer Outs700,000 - - - 500,000 75,000 - 1,275,000 Total Expenses & Transfers Out1,396,679 590,723 1,167,259 1,250,281 1,978,486 120,410 - 6,503,838 Estimated Ending Net Assets 20112,960,407 5,664 7,284,245 891,847 9,865,142 3,699,464 166,700 24,873,469 Section IVSection VOut of the estimated $1,895,000 received from the operation of the Municipal Utilities Department, $207,200 will be transferred to the School District and the remaining $1,687,800 shall remain in the general fund Ordinance No. 29-10Fiscal Year 2011 Appropriation OrdinanceSection VIThe City Manager is hereby directed to administer the 2011 Budget in accordance with Established Policies, Ordinances, the City Charter, and State LawSection VIIFirst Reading: September 14, 2010Second Reading: September 22, 2010This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from and after its passage and publication.The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings County, in the manner provided for by law. The property tax levy is $2,435,000Approved and Adopted: September 28, 2010Published: October 1, 2010Attest:Shari Thornes, City ClerkTim Reed, Mayor 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested NONDEPARTMENTAL REVENUE 1,990,386 2,129,010 2,352,000 2,351,611 101-000-4-111-01 Current Real Estate Taxes 2,435,000 2,435,000 2,500,000 17,390 15,602 17,500 17,500 101-000-4-111-02 Delinquent Real Estate Taxes 17,500 17,500 18,000 3,609 26,094 2,100 5,000 101-000-4-111-07 Mobile Home Taxes 5,000 5,000 2,100 62,054 72,500 73,000 58,987 101-000-4-111-09 Bank Franchise Taxes 62,000 62,000 73,000 5,034,114 4,883,575 4,820,554 4,995,000 101-000-4-113-00 1st Penny Sales & Use Tax 4,990,000 4,990,000 5,000,000 3,433 2,181 2,500 2,200 101-000-4-119-01 Taxes/Penalties 2,500 2,500 2,500 50,500 24,250 25,750 25,750 101-000-4-221-01 Licenses/Liquor 25,750 25,750 25,750 4,050 4,450 5,150 5,150 101-000-4-221-02 Licenses/Malt 5,300 5,300 5,150 10,110 6,500 5,500 5,500 101-000-4-221-05 Licenses/Wine 5,000 5,000 5,500 - - 18,500 18,500 101-000-4-221-07 Licenses/Restaurant Liquor 0 0 0 1,275 2,560 2,000 2,000 101-000-4-221-08 Licenses/Temporary Liquor 1,000 1,000 2,000 - 150 100 100 101-000-4-221-09 Licenses/Liquor Transfers 0 0 0 11,300 7,800 8,200 8,200 101-000-4-221-10 Licenses/Video Lottery 7,900 7,900 8,200 4,740 4,950 5,000 5,000 101-000-4-221-11 Licenses/Temporary Merchants 4,900 4,900 5,000 1,025 1,125 1,200 1,200 101-000-4-221-12 Licenses/Plumbers 1,000 1,000 1,200 3,795 875 500 500 101-000-4-221-13 Licenses/Miscellaneous 500 500 500 112,600 112,459 105,000 112,000 101-000-4-335-03 State Liquor Tax 112,500 112,500 105,000 208,217 225,558 210,000 210,000 101-000-4-335-04 State/Hwy & Bridge Tax 225,000 225,000 210,000 1,680 1,440 1,800 1,800 101-000-4-335-08 State/Amusement Tax 1,800 1,800 1,800 57,687 55,036 65,000 74,610 101-000-4-338-01 County/Hwy & Bridge Tax 75,000 75,000 75,000 26,184 53,616 26,000 45,000 101-000-4-338-03 County/Wheel Tax 53,000 53,000 26,000 3,979 - 3,980 7,957 101-000-4-338-04 County/Road Tax 3,979 3,979 3,980 - 1 - - 101-000-4-441-08 Reimbursed Expense 0 0 0 8,016 26,709 9,000 9,000 101-000-4-441-09 Miscellaneous 9,000 9,000 9,000 105,796 97,076 60,000 90,000 101-000-4-661-00 Interest Income 100,000 100,000 150,000 56,443 28,345 50,000 30,000 101-000-4-661-01 Money Market Interest Income 50,000 50,000 40,000 101-000-4-661-xx TIF #1 Innovation Campus Debt 152,000 152,000 76,500 6,278 3,448 6,200 3,500 101-000-4-662-01 Rental Income 3,500 3,500 3,500 50,365 31,794 30,258 30,258 101-000-4-662-12 Cell Tower Rental 30,258 30,258 30,258 - - 160,000 159,988 101-000-4-664-00 Sale of Fixed Asset 0 0 0 - - - - 101-000-4-692-00 Other financing 0 0 0 105,744 187,609 125,000 198,242 101-000-4-669-00 Franchise Fees 225,000 225,000 250,000 1,460 1,892 5,000 7,925 101-000-4-669-08 Workers Compensation Refund 000 - - 35,000 8,000 101-000-4-691-40 Insurance Refunds 0 0 0 41,905 43,228 - - 101-000-6-700-00 Transfer in from Other Funds 400,000 420,000 500,000 500,000 101-000-6-700-01 Transfer in from Liquor Fund 600,000 600,000 450,000 425,000 440,000 440,000 440,000 101-000-6-700-02 Transfer in from Landfill 500,000 500,000 450,000 960,767 1,556,331 910,674 910,674 101-000-6-700-03 Transfer in from 25% Sales & Us 1,125,818 1,125,818 423,199 1,385,000 1,385,000 101-000-6-700-04 Transfer in from 75% Sales & Us 470,000 470,000 640,000 145,000 145,000 75,000 75,000 101-000-6-700-05 Transfer in from Res & Tech 75,000 75,000 75,000 1,763,000 1,842,000 1,892,000 1,892,000 101-000-6-700-08 Transfer in from BMU 1,895,000 1,895,000 1,945,000 - - - - 101-000-6-700-16 Transfer in from Liq Cap Sale 11,677,902 12,453,164 13,434,466 13,693,152 Revenue & Transfer from funds 13,270,205 13,270,205 12,613,137 Page 1 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested MAYOR AND COUNCIL 26,433 26,131 26,450 26,450 101-401-5-101-00 Regular Pay 26,450 26,450 26,450 101-401-5-101-11 Technology Allowance 4,200 4,200 4,150 2,022 1,999 2,022 2,022 101-401-5-120-00 FICA 2,341 2,341 2,411 146 144 170 170 101-401-5-123-00 Group Insurance 170 170 175 83 103 114 114 101-401-5-130-00 Workman's Compensation 126 126 130 28,684 28,377 28,756 28,756 Personnel Services Total 33,287 33,287 33,316 763 992 918 918 101-401-5-421-00 Insurance 1,146 1,146 1,180 3,092 2,528 3,673 3,673 101-401-5-426-01 Office Supplies 3,700 3,700 3,800 10,708 11,745 15,000 15,000 101-401-5-427-01 Travel & Lodging 15,000 15,000 15,000 3,142 4,291 5,000 5,000 101-401-5-427-02 Registration & Training 5,000 5,000 5,000 101-401-5-428-00 Public Education 4,000 4,000 4,000 3,761 2,912 1,500 1,500 101-401-5-429-00 Miscellaneous 3,000 3,000 5,000 0 1,500 1,500 1,500 101-401-5-429-01 Membership & Dues 1,500 1,500 5,000 101-401-5-856-29 Open Government 7,000 7,000 7,000 21,466 23,968 27,591 27,591 Operating Expense Total 40,346 40,346 45,980 25,000 - 101-401-5-940-00 Other Capital 25,000 .- - Capital Expense Total 0 0 0 75,150 52,345 56,347 56,347 Expenditure Total 73,633 73,633 79,296 Page 2 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested CITY CLERK 17,040 10,417 25,000 25,000 101-403-4-334-09 Grants 20,000 20,000 20,000 4,614 1,662 6,000 6,000 101-403-4-441-08 Reimbursed Expense 6,000 6,000 6,000 - 500 500 500 101-403-4-446-10 Donation 0 0 0 101-403-4-669-02 Miscellaneous Income 21,654 12,579 31,500 31,500 Revenue Total 26,000 26,000 26,000 118,208 128,876 135,833 135,833 101-403-5-101-00 Regular Pay 141,343 141,343 145,583 175 - 0 0 101-403-5-101-10 Wellness 0 0 0 7,842 8,354 10,656 10,656 101-403-5-120-00 FICA 10,929 10,929 11,257 7,187 7,742 8,358 8,358 101-403-5-121-09 Retirement 8,572 8,572 8,829 33,565 35,745 38,019 38,019 101-403-5-123-00 Group Insurance 41,764 41,764 43,017 339 367 404 404 101-403-5-130-00 Workman's Compensation 460 460 474 0- 720 720 101-403-5-136-00 Wellness Reimbursement 720 720 742 167,316 181,084 193,990 193,990 Personnel Services Total 203,788 203,788 209,902 327 385 424 424 101-403-5-421-00 Insurance 446 446 459 20,959 19,063 18,000 18,000 101-403-5-423-01 Publication & Recording Fees 15,000 15,000 15,000 3,686 3,838 4,100 4,100 101-403-5-423-03 Ordinance & Codification Fees 4,100 4,100 4,100 3,616 3,066 3,500 3,500 101-403-5-425-01 MaintOffice Equip/Software Supp 3,500 3,500 3,500 4,104 4,817 4,050 4,050 101-403-5-426-01 Office Supplies 4,050 4,050 4,050 7,860 6,275 8,700 8,700 101-403-5-426-02 Election Expense 8,700 8,700 8,700 851 424 2,000 2,000 101-403-5-426-03 General Supplies 0 0 0 500 500 101-403-5-426-05 Photographic Supplies 0 0 0 43 100 100 100 101-403-5-426-09 Subscriptions/Books 0 0 0 8,951 3,045 6,350 6,350 101-403-5-427-01 Travel & Lodging 3,200 3,200 3,200 110 3,985 1,000 1,000 101-403-5-427-02 Registration & Training 1,000 1,000 1,000 16,764 14,584 28,415 28,415 101-403-5-428-57 Public Education-Historic 23,600 23,600 35,977 101-403-5-428-02 Public Education-Human Rights 9,200 9,200 101 403 5 428 04 Public Education Disability 3 177 3 177101-403-5-428-04 Public Education-Disability 3,177 3,177 1,426 1,307 2,000 2,000 101-403-5-428-01 Telephone 2,000 2,000 2,000 575 765 800 800 101-403-5-429-01 Membership & Dues 150 150 200 69,272 61,654 79,939 79,939 Operating Expense Total 78,123 78,123 78,186 2,388 - - 101-403-5-920-00 Furniture & Equipment 2,660 7,000 5,000 5,000 101-405-5-920-01 Website Maintenance 5,000 5,000 5,000 1,426 - - 101-403-5-950-01 Capital less than $5,000 6,474 7,000 5,000 5,000 Capital Expense Total 5,000 5,000 5,000 21,654 12,579 31,500 31,500 Revenue Total 26,000 26,000 26,000 243,062 249,738 278,929 278,929 Expenditure Total 286,911 286,911 293,088 Page 3 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested NON DEPARTMENTAL 50,738 3,756 50,000 50,000 101-405-5-422-03 Consulting-Downtown Redevelo 63,500 63,500 50,000 7,728 - 7,729 7,729 101-405-5-429-01 Membership Dues 7,729 7,729 7,900 0 1,000 101-405-5-429-09 Credit Card Fees 500 500 600 5,896 6,192 6,800 6,501 101-405-5-429-20 1st District Dues 6,826 6,826 6,900 3,414 3,329 3,500 3,500 101-405-5-856-45 Employee Recognition 5,500 5,500 4,000 23,100 28,000 20,000 16,400 101-405-5-856-61 Performance Pay 20,000 20,000 20,000 10,000 10,000 101-405-5-856-62 Wellness Promotion 10,000 10,000 10,000 3,200 4,685 7,000 7,000 101-405-5-856-63 Volunteer Recognition 3,500 3,500 4,000 5,833 - 15,000 15,000 101-405-5-856-96 Matching Grant Expense 15,000 15,000 15,000 0 4,681 10,000 - 101-405-5-856-97 City Manager's Contingency Fnd 10,000 10,000 10,000 0- 256,977 156,977 101-405-5-856-99 Contingency Fund 269,618 225,118 200,000 515,467 - 366,000 1,546,783 101-405-5-910-00 Land - - - 99,909 50,643 387,006 274,107 Operating Expense Total 412,173 367,673 328,400 515,467 - - 101-405-5-910-00 Land 515,467 0 0 0 Total Capital - - - 615,376 50,643 387,006 274,107 Expenditure Total 412,173 367,673 328,400 CITY MANAGER 107,248 111,998 117,040 117,040 101-406-5-101-00 Regular Pay 124,168 124,168 127,893 3,600 4,800 6,000 6,000 101-406-5-101-06 Car Allowance 6,000 6,000 6,180 80 160 240 240 101-406-5-101-10 Wellness 240 240 247 8,106 7,976 9,360 9,360 101-406-5-120-00 FICA 10,010 10,010 10,310 9,895 12,746 11,048 11,048 101-406-5-121-09 Retirement 14,259 14,259 14,687 9,096 6,746 5,434 5,434 101-406-5-123-00 Group Insurance 5,954 5,954 6,133 267 324 357 357 101-406-5-130-00 Workman's Compensation 414 414 426 138,292 144,750 149,479 149,479 Personnel Services Total 161,045 161,045 165,876 109 128 118 118 101-406-5-421-00 Insurance 149 149 153 2,652 1,317 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 2,500 2,500 83 356 500 500 101-406-5-426-09 Subscriptions/Books 500 500 500 3,607 6,325 7,000 6,500 101-406-5-427-01 Travel & Lodging 7,000 7,000 7,000 1,290 1,140 1,750 1,250 101-406-5-427-02 Registration & Training 1,750 1,750 1,750 1,560 1,329 1,200 1,200 101-406-5-428-01 Telephone 1,500 1,500 1,500 1,551 1,461 1,675 1,675 101-406-5-429-01 Membership & Dues 1,800 1,800 1,900 6,887 923 - 965 101-406-5-429-09 Miscellaneous 0 0 0 17,739 12,979 14,743 14,708 Operating Expense Total 15,199 15,199 15,303 0- - - 101-406-5-920-00 Furniture & Equipment 0 0 0 0- - - 101-406-5-950-01 Capital less than $5,000 0 0 0 - - - - Capital Expense Total - - - 156,031 157,729 164,222 164,187 Expenditure Total 176,244 176,244 181,179 Page 4 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested CITY ATTORNEY 0- - - 101-412-5-422-01 Contracted Legal Services 0 0 0 62,477 64,976 67,600 67,600 101-412-5-422-07 Contracted Services 70,500 70,500 73,100 1,375 875 1,225 1,225 101-412-5-427-01 Travel & Lodging 1,225 1,225 1,725 625 500 650 650 101-412-5-427-02 Registration & Training 650 650 650 0 625 625 625 101-412-5-429-01 Membership & Dues 625 625 625 64,477 66,976 70,100 70,100 Operating Expense Total 73,000 73,000 76,100 64,477 66,976 70,100 70,100 Expenditure Total 73,000 73,000 76,100 HUMAN RESOURCES 1,841 1,549 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000 2,000 - - - - 101-414-4-441-11 Unclaimed Insurance Reimburse 000 1,841 1,549 2,000 2,000 Revenue Total 2,000 2,000 2,000 102,517 109,160 114,184 114,184 101-414-5-101-00 Regular Pay 118,618 118,618 122,177 0- 480 480 101-414-5-101-10 Wellness 480 480 494 7,049 7,440 8,933 8,933 101-414-5-120-00 FICA 9,187 9,187 9,463 6,237 6,550 7,007 7,007 101-414-5-121-09 Retirement 7,206 7,206 7,422 17,717 18,666 18,951 18,951 101-414-5-123-00 Group Insurance 20,806 20,806 21,430 280 310 341 341 101-414-5-130-00 Workman's Compensation 385 385 397 3,612 3,675 4,100 4,100 101-414-5-135-00 Employee Assistance Program 4,100 4,100 4,223 137,412 145,801 153,996 153,996 Personnel Services Total 160,782 160,782 165,606 218 257 235 235 101-414-5-421-00 Insurance 298 298 307 1,664 1,287 3,000 3,000 101-414-5-422-03 Consulting & Engineering 3,000 3,000 3,000 3,545 3,150 4,365 4,365 101-414-5-422-14 Cafeteria Plan Adm Fee 3,894 3,894 4,011 5,919 7,237 6,900 6,900 101-414-5-423-01 Publication & Recording Fees 6,900 6,900 7,107 0- 400 400 101-414-5-425-01 Maintenance Office Equipment 400 400 412 2,973 2,756 2,800 2,800 101-414-5-426-01 Office Supplies 2,800 2,800 2,884 0- 450 450 101-414-5-426-09 Subscriptions/Books 450 450 464 1,374 881 3,225 3,225 101-414-5-427-01 Travel & Lodging 3,225 3,225 3,322 584 1,773 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,275 2,343 1,537 1,363 1,635 1,635 101-414-5-428-01 Telephone 1,051 1,051 1,083 540 970 700 700 101-414-5-429-01 Membership & Dues 1,089 1,089 1,122 962 869 750 750 101-414-5-429-08 Postage 750 750 796 1,650 1,810 1,000 1,000 101-414-5-429-09 Miscellaneous 1,200 1,200 1,236 3,038 5,918 5,000 5,000 101-414-5-429-10 Safety Program Training 5,000 5,000 5,150 702 3,962 4,000 4,000 101-414-5-429-15 In-House Training 4,000 4,000 4,120 24,706 32,233 36,735 36,735 Operating Expense Total 36,332 36,332 37,357 3,897 1,747 5,000 5,000 101-414-5-940-00 Other Capital - - - 0- - - 101-414-5-950-01 Capital less than $5,000 - - - 3,897 1,747 5,000 5,000 Capital Expense Total - - - 1,841 1,549 2,000 2,000 Revenue Total 2,000 2,000 2,000 166,015 179,781 195,731 195,731 Expenditure Total 197,114 197,114 202,963 Page 5 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested FINANCE OFFICE 75 - - - 101-415-4-441-04 Professional Services - - - - - - - 101-415-4-441-05 Reclaimed Income - - - 11,242 1,335 32,000 32,000 101-415-4-441-08 Reimbursed Expense 32,000 32,000 32,000 61 30 150 150 101-415-4-669-02 Miscellaneous Income 150 150 150 11,378 1,365 32,150 32,150 Revenue Total 32,150 32,150 32,150 199,009 210,344 219,675 219,675 101-415-5-101-00 Regular Pay 225,650 225,650 232,420 121 - 1,000 1,000 101-415-5-101-04 Overtime Pay 1,000 1,000 1,030 19 19 720 720 101-415-5-101-10 Wellness Benefit 720 720 742 13,796 14,526 17,262 17,262 101-415-5-120-00 FICA 17,550 17,550 18,077 12,114 12,642 13,539 13,539 101-415-5-121-09 Retirement 13,764 13,764 14,177 37,217 36,928 36,510 36,510 101-415-5-123-00 Group Insurance 45,473 45,473 46,837 475 594 654 654 101-415-5-130-00 Workman's Compensation 745 745 767 262,751 275,053 289,360 289,360 Personnel Services Total 304,902 304,902 314,050 436 513 480 480 101-415-5-421-00 Insurance 593 593 611 18,649 25,357 40,000 40,000 101-415-5-422-02 Contracted Auditing Services 41,600 41,600 43,300 25,454 20,753 24,800 24,800 101-415-5-422-07 Contracting Services 24,800 23,000 32,000 2,053 1,820 1,500 1,500 101-415-5-423-01 Publication/Recording Fees 1,686 1,686 1,737 92 - - - 101-415-5-425-01 Maintenance Office Equipment - - - 12,000 858 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 12,000 12,000 4,796 5,011 6,000 6,000 101-415-5-426-01 Office Supplies 6,000 6,000 6,180 369 899 600 600 101-415-5-426-09 Subscriptions/Books 600 600 618 8,055 5,214 7,400 7,400 101-415-5-427-01 Travel & Lodging 7,400 7,400 7,622 4,441 3,680 5,000 5,000 101-415-5-427-02 Registration & Training 5,000 5,000 5,150 2,184 2,298 2,000 2,000 101-415-5-428-01 Telephone 2,200 2,200 2,266 1,105 1,160 1,075 1,075 101-415-5-429-01 Membership & Dues 1,200 1,200 1,236 92 46 - - 101-415-5-429-09 Miscellaneous 100 100 103 79 726 67 609 100 855 100 855 Operating Expense Total 103 179 101 379 112 823 79,726 67,609 100,855 100,855 Operating Expense Total 103,179 101,379 112,823 25,000 21,870 25,000 25,000 101-415-5-940-00 Other Capital 3,897 3,897 - 0- - - 101-415-5-950-01 Capital less than $5,000 - - - 25,000 21,870 25,000 25,000 Capital Expense Total 3,897 3,897 - 11,378 1,365 32,150 32,150 Revenue Total 32,150 32,150 32,150 367,477 364,532 415,215 415,215 Expenditure Total 411,978 410,178 426,873 Page 6 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested INFORMATION TECHNOLOGY 1,290 - 1,000 - 101-416-4-441-08 Technical Services 0 0 0 1,290 - 1,000 - Revenue Total 0 0 0 35,204 37,158 42,459 42,459 101-416-5-101-00 Regular Pay 43,061 43,061 44,353 0 157 2,500 2,500 101-416-5-101-04 Overtime Pay 3,485 3,485 3,590 0- 240 240 101-416-5-101-10 Wellness Benefit 240 240 247 2,562 2,716 3,469 3,469 101-416-5-120-00 FICA 3,485 3,485 3,590 2,134 2,259 2,721 2,721 101-416-5-121-09 Retirement 2,733 2,733 2,815 3,744 3,960 4,467 4,467 101-416-5-123-00 Group Insurance 4,825 4,825 4,970 136 147 162 162 101-416-5-130-00 Workman's Compensation 179 179 184 43,780 46,397 56,018 56,018 Personnel Services Total 58,008 58,008 59,749 109 128 118 118 101-416-5-421-00 Insurance 149 149 153 2,201 4,771 5,000 5,000 101-416-5-422-07 Software Services 5,000 5,000 5,000 1,835 331 3,000 3,000 101-416-5-426-01 Office Supplies 3,000 3,000 3,000 136 - 500 500 101-416-5-426-09 Subscriptions/Books 500 500 500 113 121 2,000 2,000 101-416-5-427-01 Travel & Lodging 2,000 2,000 2,000 617 259 500 500 101-416-5-427-02 Registration & Training 500 500 500 4,135 9,033 16,420 16,420 101-416-5-428-01 Telephone 16,500 16,500 16,500 0- 200 200 101-416-5-429-01 Memberships & Dues 200 200 200 9,146 14,643 27,738 27,738 Operating Expense Total 27,849 27,849 27,853 0- - - 101-416-5-950-01 Other Capital-HR 0- - - 101-416-5-920-00 Furniture & Equipment - - - 18,842 - - - 101-416-5-940-00 Other Capital - - 0- 5,000 5,000 101-416-5-940-03 City Clerk/Laserfiche Upgrade Software 3,000 0- - - 101-416-5-940-06 City Manager 1,000 1,000 0- 1,000 866 101-416-5-940-14 Human Resources/Computer 2,000 2,000 0- 25,000 25,000 101-416-5-940-15 Finance/V 7 upgrade/Financial Su - - 4,000 0 1 000 1000 101 416 5 940 19 Engineer/Computer 500 500 500 0 - 1,000 1,000 101-416-5-940-19 Engineer/Computer 500 500 500 4,700 4,700 101-416-5-940-19 Pictometry/$35,430(Co-Gen Fd-3,555 3,555 3,555 1,089 19,087 5,200 5,200 101-416-5-950-01 Capital less than $5,000-IT 12,400 12,400 17,000 - 1,000 866 101-416-5-950-18 Community Development/Comp 500 500 500 0- 3,000 2,250 101-416-5-950-21 Police Dept 4 computers 4,000 4,000 - 0- 3,000 2,250 101-416-5-950-22 Fire Dept/computer 2,000 2,000 2,000 19,931 19,087 48,900 47,132 Capital Expense Total 25,955 25,955 30,555 1,290 - 1,000 - Revenue Total 0 0 0 72,857 80,127 132,656 130,888 Expenditure Total 111,812 111,812 118,157 Page 7 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested GENERAL GOVERNMENT BUILDINGS 7,620 6,969 12,338 12,123 101-417-5-421-00 Insurance 12,730 12,730 13,367 0 3,800 5,000 - 101-417-5-422-03 Consulting/design ADA entry - - - 2,366 2,593 2,630 2,630 101-417-5-424-01 Equipment Rental 2,750 2,750 2,800 3,621 2,879 2,578 2,578 101-417-5-425-01 Maintenance Office Equipment 4,500 4,500 4,500 2,261 6,918 1,176 1,176 101-417-5-425-04 Maintenance Equipment 2,200 2,200 2,500 8,154 6,814 9,694 9,694 101-417-5-425-05 Maintenance Building 10,000 10,000 10,000 3,724 3,199 5,363 5,363 101-417-5-426-03 General Supplies 5,363 5,363 5,400 1,849 2,574 1,794 1,794 101-417-5-426-04 Cleaning Supplies 2,600 2,600 2,700 2,107 1,695 2,114 2,114 101-417-5-428-01 Telephone 2,114 2,114 2,200 24,529 23,850 26,000 26,000 101-417-5-428-02 Electric & Water 27,500 27,500 28,000 12,243 11,940 13,000 13,000 101-417-5-428-03 Heat 13,800 13,800 14,200 13,080 14,400 14,400 14,400 101-417-5-429-03 Cleaning Services 18,000 18,000 18,000 81,554 87,631 96,087 90,872 Operating Expense Total 101,557 101,557 103,667 72,555 101,717 85,000 85,000 101-417-5-911-00 Buildings & Structures 100,100 100,100 6,000 7,404 91,785 3,000 3,000 101-417-5-920-00 Furniture & Equipment - - 0- - - 101-417-5-930-00 Machinery & Auto Equipment - - 2,753 - - - 101-417-5-940-00 Other Capital - - - 219 - 20,967 20,967 101-417-5-950-01 Capital less than $5,000 4,100 4,100 4,100 82,931 193,502 108,967 108,967 Capital Expense Total 104,200 104,200 10,100 164,485 281,133 205,054 199,839 Expenditure Total 205,757 205,757 113,767 Page 8 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested COMMUNITY DEVELOPMENT 20,218 20,000 14,000 101-418-4-221-06 Housing Licenses 22,000 22,000 15,000 3,260 3,200 1,500 101-418-4-223-01 Sign Permits 800 800 1,000 66,449 16,500 101-418-4-334-09 Grants State 107,543 107,543 101-418-4-334-10 Grants Federal - 6,500 6,500 101-418-4-441-01 Zoning & Subdivision Fees 6,500 6,500 6,500 2,199 55 55 101-418-4-441-02 Publication Fees 55 55 55 8,535 100 1,236 101-418-4-441-08 Reimbursed Expense - - - - - 100 101-418-4-441-08 Miscellaneous 100 100 100 95 90 90 101-418-4-446-16 Code Enforcement Inspection Fe 90 90 90 6,278 20,048 20,000 22,600 101-418-4-662-01 Rental Income 22,800 22,800 22,800 - - - 101-418-4-664-00 Sale of Fixed Asset - - - 6,278 54,355 223,937 170,124 Revenue Total 52,345 52,345 45,545 235,826 251,275 251,275 101-418-5-101-00 Regular Pay 262,069 262,069 269,931 - - 10 101-418-5-101-04 Overtime Pay 222 500 300 101-418-5-101-10 Wellness Benefit 500 500 515 16,676 19,287 19,287 101-418-5-120-00 FICA 19,690 19,690 20,281 14,183 15,127 15,127 101-418-5-121-09 Retirement 15,443 15,443 15,906 39,271 28,815 28,815 101-418-5-123-00 Group Insurance 52,484 52,484 54,059 1,784 1,963 1,963 101-418-5-130-00 Workman's Compensation 2,778 2,778 2,861 0 307,962 316,967 316,777 Personnel Services Total 352,964 352,964 363,553 730 882 1,096 101-418-5-421-00 Insurance 1,151 1,151 1,186 14 710 500 500 101-418-5-423-01 Publication/Recording Fees 550 550 575 985 3,500 3,500 101-418-5-425-02 Maintenance Motor Vehicles 2,500 2,500 1,000 5,843 2,241 1,000 1,000 101-418-5-425-05 Maintenance of Rental Buildings 1,000 1,000 1,000 4,157 3,000 3,000 101-418-5-426-01 Office Supplies 3,500 3,500 4,000 1,061 1,500 1,500 101-418-5-426-03 General Supplies 1,500 1,500 1,500 100 100 101 418 5 426 05 Photographic Supplies 100 100 100 - 100 100 101-418-5-426-05 Photographic Supplies 100 100 100 - 1,000 1,000 101-418-5-426-09 Subscriptions/Books 1,000 1,000 1,000 729 1,000 1,000 101-418-5-426-10 Gasoline 1,600 1,600 1,800 646 550 500 101-418-5-426-12 Tires 500 500 500 2,167 2,500 2,500 101-418-5-427-01 Travel & Lodging 3,000 3,000 3,500 300 1,500 1,500 101-418-5-427-02 Registration & Training 1,500 1,500 1,500 3,430 3,100 3,100 101-418-5-428-01 Telephone 3,100 3,100 3,200 88 1,098 1,300 1,300 101-418-5-428-02 Electric & Water 1,350 1,350 1,400 783 1,200 1,200 101-418-5-428-03 Heat 1,250 1,250 1,300 523 500 500 101-418-5-429-01 Membership & Dues 700 700 700 6,241 66,449 26,450 101-418-5-441-04 Safe Routes to School - 107,543 107,543 101-418-5-441-05 Energy Efficiency Grant - 5,945 25,801 197,124 157,289 Operating Expense Total 24,301 24,301 24,261 6,000 6,000 101-418-5-911-00 Buildings/Singles on Rental 7,000 7,000 0 - - - 101-418-5-920-00 Furniture & Equipment 0 - - 101-418-5-930-00 Code Enforcement Vehicle 10,000 10,000 1,236 1,500 1,500 101-418-5-950-01 Capital less than $5,000 0 0 2,000 - - 101-418-5-960-00 Street & Sidewalk Improvements 000 0 1,236 7,500 7,500 Capital Expense Total 17,000 17,000 2,000 6,278 54,355 223,937 170,124 Revenue Total 52,345 52,345 45,545 5,945 334,999 521,591 481,566 Expenditure Total 394,265 394,265 389,814 Page 9 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested ENGINEERING DEPARTMENT 19,371 - 0 0 101-419-4-221-06 Housing Licenses 0 0 0 149,163 139,188 155,000 100,000 101-419-4-223-01 Building Permits/Engineer Fees 100,000 100,000 110,000 8,753 - 0 0 101-419-4-441-01 Zoning & Subdivision Fees 0 0 0 15 - 55 55 101-419-4-441-02 Publication Fees 55 55 55 25 6 110 110 101-419-4-441-08 Reimbursed Expense 0 0 0 269 119 520 520 101-419-4-441-09 Miscellaneous 200 200 250 90 - 0 0 101-419-4-446-16 Code Enforcement Inspection Fe 000 5085 1,016 2,400 2,400 101-419-4-662-09 Vehicle Rentals 1,200 1,200 1,300 182,771 140,329 158,085 103,085 Revenue Total 101,455 101,455 111,605 411,981 281,600 295,040 295,040 101-419-5-101-00 Regular Pay 305,802 305,802 314,976 8,093 11,296 10,088 10,088 101-419-5-101-01 Temporary Pay 11,000 11,000 10,391 722 98 520 520 101-419-5-101-04 Overtime Pay 520 520 515 422 273 500 500 101-419-5-101-10 Wellness Benefit 500 500 515 30,565 21,711 23,856 23,856 101-419-5-120-00 FICA 24,548 24,548 25,213 25,000 16,969 18,105 18,105 101-419-5-121-09 Retirement 18,594 18,594 19,152 60,450 31,178 31,573 31,573 101-419-5-123-00 Group Insurance 49,276 49,276 50,754 4,048 2,938 3,232 3,232 101-419-5-130-00 Workman's Compensation 3,583 3,583 3,690 541,281 366,063 382,914 382,914 Personnel Services Total 413,823 413,823 425,206 6,852 6,701 5,721 5,721 101-419-5-421-00 Insurance 8,028 8,028 8,269 0 4,196 700 700 101-419-5-422-03 Consulting/Engineering 500 500 700 0- 320 320 101-419-5-422-09 Testing Services 320 320 320 952 150 500 500 101-419-5-423-01 Publication/Recording Fees 500 500 500 1,158 - 1,052 1,052 101-419-5-425-01 Maintenance Office Equipment 1,052 1,052 1,100 680 1,289 1,274 1,274 101-419-5-425-02 Maintenance Motor Vehicles 1,400 1,400 1,500 0- 237 237 101-419-5-425-04 Maintenance of Equipment 237 237 237 9,779 5,528 7,000 7,000 101-419-5-426-01 Office Supplies 7,000 7,000 7,200 2 354 2 094 2 603 2603 101 419 5 426 03 General Supplies 2603 2603 2700 2,354 2,094 2,603 2,603 101-419-5-426-03 General Supplies 2,603 2,603 2,700 0- 103 103 101-419-5-426-05 Photographic Supplies 110 110 103 2,438 1,891 2,063 2,063 101-419-5-426-09 Subscriptions/Books 2,100 2,100 2,200 3,870 1,963 2,310 2,310 101-419-5-426-10 Gasoline 2,800 2,800 3,000 - 52 52 101-419-5-426-11 Oil & Grease Supplies - - - 08 361 361 101-419-5-426-12 Tires 410 410 450 4,375 2,098 3,000 3,000 101-419-5-427-01 Travel & Lodging 3,000 3,000 3,000 3,152 2,126 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,000 2,000 5,798 4,048 3,700 3,700 101-419-5-428-01 Telephone 4,300 4,300 4,500 1,423 822 1,403 1,403 101-419-5-429-01 Membership & Dues 1,403 1,403 1,403 42,831 32,914 34,399 34,399 Operating Expense Total 37,763 37,763 39,182 0- 20,000 20,000 101-419-5-920-00 Furniture & Equipment 15,500 15,500 2,000 0- - 101-419-5-930-00 Machinery & Auto Equipment 10,000 10,000 8,000 3,013 - - - 101-419-5-950-01 Capital less than $5,000 - - - 3,013 - 20,000 20,000 Capital Expense Total 25,500 25,500 10,000 182,771 140,329 158,085 103,085 Revenue Total 101,455 101,455 111,605 587,125 398,977 437,313 437,313 Expenditure Total 477,086 477,086 474,388 Page 10 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested POLICE DEPARTMENT 15,552 24,129 20,000 20,000 101-421-4-334-09 Grants 21,000 21,000 20,000 7,542 5,487 6,000 6,000 101-421-4-441-08 Reimbursed Expense 6,000 6,000 6,000 1,872 1,440 1,800 1,800 101-421-4-442-08 Alarm Surcharges 0 0 0 17,162 2,102 1,400 1,400 101-421-4-442-09 Miscellaneous 1,600 1,600 1,600 4,213 - 3,200 3,200 101-421-4-442-10 Safety Town Fees 3,200 3,200 3,200 1,120 1,000 1,000 1,000 101-421-4-446-10 Donations 1,000 1,000 1,000 2,850 4,940 3,000 3,000 101-421-4-446-11 Dare Donations 3,000 3,000 3,000 26,199 18,005 26,000 26,000 101-421-4-551-00 Court Fines 20,000 20,000 20,000 40,518 40,435 35,000 40,000 101-421-4-555-00 Parking Fines 37,000 40,000 37,000 - 8,910 8,500 8,500 101-421-4-664-00 Sale of Fixed Assets 13,000 13,000 15,000 117,028 106,448 105,900 110,900 Revenue Total 105,800 108,800 106,800 1,443,236 1,458,793 1,550,920 1,550,920 101-421-5-101-00 Regular Pay 1,615,509 1,615,509 1,668,821 11,002 234 20,600 20,600 101-421-5-101-01 Temporary Pay 20,600 20,600 21,280 37,332 42,442 37,500 37,500 101-421-5-101-04 Overtime Pay 55,000 45,000 56,815 1,050 1,400 2,000 2,000 101-421-5-101-07 Clothing Allowance 2,000 2,000 2,066 258 94 500 500 101-421-5-101-10 Wellness Benefit 500 500 517 108,175 107,556 130,485 130,485 101-421-5-120-00 FICA 129,980 129,980 134,269 117,498 116,126 131,774 131,774 101-421-5-121-09 Retirement 131,420 131,420 135,757 339,517 306,579 319,230 319,230 101-421-5-123-00 Group Insurance 361,160 361,160 373,078 35,564 38,600 43,672 43,672 101-421-5-130-00 Workman's Compensation 48,040 48,040 49,625 2,093,632 2,071,824 2,236,681 2,236,681 Personnel Services Total 2,364,209 2,354,209 2,442,228 19,544 19,297 20,350 20,350 101-421-5-421-00 Insurance 22,288 22,288 22,957 6,290 5,462 6,395 6,395 101-421-5-422-03 Consulting/Engineering 5,600 5,600 5,600 662 1,550 1,500 1,500 101-421-5-422-06 Medical Services 1,500 1,500 1,500 101-421-5-422-07 Bar Code System /Evidence 6,159 6,159 1,000 615 6,891 1,500 1,500 101-421-5-422-09 Testing Services 1,500 1,500 1,500 477 1 352 1 000 1000 101 421 5 424 01 Equipment Rental 2000 2000 2000 477 1,352 1,000 1,000 101-421-5-424-01 Equipment Rental 2,000 2,000 2,000 644 655 2,000 2,000 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000 2,000 17,539 13,263 20,000 20,000 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,000 20,000 217 1,245 1,000 1,000 101-421-5-425-06 Maintenance Radio 2,500 2,500 1,000 9,593 17,556 8,000 8,000 101-421-5-426-01 Office Supplies 8,400 8,400 8,400 15,392 23,306 15,000 15,000 101-421-5-426-03 General Supplies 15,000 15,000 15,000 351 18 1,000 1,000 101-421-5-426-05 Photographic Supplies 2,500 2,500 1,000 615 924 500 500 101-421-5-426-09 Subscriptions/Books 750 750 750 55,600 37,831 60,000 60,000 101-421-5-426-10 Gasoline 60,000 60,000 60,000 3,660 1,271 3,500 3,500 101-421-5-426-12 Tires 3,500 3,500 3,500 8,196 10,566 11,000 11,000 101-421-5-426-17 Uniforms 11,800 11,800 15,000 - 3,000 3,000 101-421-5-426-30 Swat Tactical Supplies 3,000 3,000 3,000 5,153 6,029 4,900 4,900 101-421-5-427-01 Travel & Lodging 8,000 8,000 8,000 2,955 5,884 8,000 8,000 101-421-5-427-02 Registration & Training 4,900 4,900 9,000 5,112 4,445 5,000 5,000 101-421-5-427-03 Gun Range Training Expenses 5,200 5,200 5,500 8,700 8,488 10,200 10,200 101-421-5-428-01 Telephone 10,220 10,220 10,220 2,258 - 1,800 1,800 101-421-5-428-02 Electric & Water 1,850 1,850 1,900 2,372 - 1,700 1,700 101-421-5-428-08 Sirens 2,000 2,000 2,000 295 882 800 800 101-421-5-429-01 Membership & Dues 1,000 1,000 1,000 195 (7) 1,000 1,000 101-421-5-429-09 Reserve Expenses 1,000 1,000 1,000 868 4,544 1,000 1,000 101-421-5-429-10 Dare Expenditures 1,000 1,000 1,000 4,452 783 4,800 4,800 101-421-5-856-21 Safety Town 4,800 4,800 4,800 171,755 172,235 194,945 194,945 Operating Expense Total 208,467 208,467 208,627 Page 11 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested - - Buildings 0 6,700 - - - 101-421-5-920-00 Furniture & Equipment 10,000 57,035 53,786 67,700 67,700 101-421-5-930-00 Machinery & Auto Equipment 99,000 99,000 121,000 3,059 21,291 17,410 17,410 101-421-5-950-01 Capital less than $5,000 20,754 20,754 17,280 66,794 75,077 85,110 85,110 Capital Expense Total 119,754 119,754 148,280 117,028 106,448 105,900 110,900 Revenue Total 105,800 108,800 106,800 2,332,181 2,319,136 2,516,736 2,516,736 Expenditure Total 2,692,430 2,682,430 2,799,135 Page 12 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested FIRE DEPARTMENT - - - 2,341 101-422-4-334-09 Grants 0 0 0 54,676 51,057 54,696 54,696 101-422-4-335-06 Fire Insurance Premium 55,000 55,000 54,696 - 405 - - 101-422-4-342-03 Fines/Fees 0 0 0 473 - - 101-422-4-441-08 Reimbursed Expense 0 0 0 - - - - 101-422-4-446-10 Donations 0 0 0 - 5,058 5,000 5,000 101-422-4-446-16 Inspection Fees 2,000 5,000 5,000 1,821 3,500 30,000 30,000 101-422-4-664-00 Sale of Fixed Assets 0 50,000 0 56,970 60,020 89,696 92,037 Revenue Total 57,000 110,000 59,696 152,971 162,907 168,788 168,788 101-422-5-101-00 Regular Pay 176,117 176,117 181,401 1,649 8,467 10,000 10,000 101-422-5-101-01 Temporary Pay 10,000 10,000 10,300 340 385 2,000 2,000 101-422-5-101-05 On Call Pay 2,000 2,000 2,060 425 1,200 1,200 1,200 101-422-5-101-09 Stipend 1,200 1,200 1,236 11,004 12,161 14,396 14,396 101-422-5-120-00 FICA 14,848 14,848 15,293 11,731 12,348 13,306 13,306 101-422-5-121-09 Retirement 13,753 13,753 14,166 99,676 96,057 99,676 99,676 101-422-5-121-10 Retirement/Volunteer Firemen 99,676 99,676 102,666 34,227 35,328 33,423 33,423 101-422-5-123-00 Group Insurance 36,703 36,703 37,804 7,948 8,696 9,566 9,566 101-422-5-130-00 Workman's Compensation 11,361 11,361 11,702 1,516 1,690 2,500 2,500 101-422-5-136-00 Wellness Reimbursement 2,500 2,500 2,575 321,487 339,239 354,855 354,855 Personnel Services Total 368,158 368,158 379,203 20,446 20,992 23,389 23,389 101-422-5-421-00 Insurance 24,559 24,559 25,296 249 3,790 6,000 6,000 101-422-5-422-06 Medical Services 6,500 6,500 7,000 3,585 2,715 4,000 4,000 101-422-5-422-07 Contracting Services 4,000 4,000 4,500 0- 2,500 2,500 101-422-5-424-01 Equipment Rental 2,500 2,500 2,500 82,110 86,250 88,205 88,205 101-422-5-424-04 Hydrant Rental 90,200 90,200 94,000 132 - 600 600 101-422-5-425-01 Maintenance Office Equipment 600 600 600 487 1,580 1,000 1,000 101-422-5-425-02 Maintenance Motor Vehicles 1,250 1,250 1,500 6 339 7 867 4 500 7420 101 422 5 425 03 Maintenance Trucks 7500 7500 8000 6,339 7,867 4,500 7,420 101-422-5-425-03 Maintenance Trucks 7,500 7,500 8,000 1,745 6,968 6,000 6,000 101-422-5-425-04 Maintenance Equipment 8,000 8,000 8,500 2,196 943 2,000 2,000 101-422-5-425-05 Maintenance Buildings 2,000 2,000 2,000 1,961 9,287 4,000 4,000 101-422-5-425-06 Maintenance Radio 4,800 4,800 4,800 4,260 4,485 4,000 4,000 101-422-5-426-01 Office Supplies 4,800 4,800 4,000 21,433 37,474 32,000 32,000 101-422-5-426-03 General Supplies 33,000 33,000 34,000 497 169 300 300 101-422-5-426-04 Cleaning Supplies 300 300 300 0 1,661 150 855 101-422-5-426-05 Photographic Supplies 150 150 150 1,141 1,244 1,200 1,200 101-422-5-426-09 Subscriptions/Books 1,300 1,300 1,400 11,488 7,589 12,000 12,000 101-422-5-426-10 Gasoline 12,000 12,000 12,000 0- 700 700 101-422-5-426-11 Oil & Grease Supplies 500 500 500 0 1,551 1,000 1,000 101-422-5-426-12 Tires 1,000 1,000 1,000 12,203 13,791 14,000 14,000 101-422-5-426-17 Uniforms & Clothing 14,000 14,000 15,000 344 308 500 500 101-422-5-426-28 Extinguishing Agents 500 500 500 3,764 2,810 5,000 5,000 101-422-5-426-29 Propane 5,000 5,000 5,500 19,093 14,557 15,000 15,000 101-422-5-427-01 Travel & Lodging 17,000 15,000 17,500 7,650 5,762 8,500 8,500 101-422-5-427-02 Registration & Training 8,500 8,500 9,000 4,155 5,056 4,200 4,200 101-422-5-428-01 Telephone 4,800 4,800 4,800 11,106 10,383 11,000 11,000 101-422-5-428-02 Electric & Water 12,000 12,000 12,000 1,865 1,929 2,000 2,000 101-422-5-429-01 Memberships & Dues 2,200 2,200 2,300 9,096 9,092 2,500 2,500 101-422-5-429-06 Fire Hose Replacement 4,000 4,000 5,000 289 484 500 500 101-422-5-429-08 Postage 500 500 500 0- - - 101-422-5-429-09 Miscellaneous - - - 4,950 6,897 5,000 5,000 101-422-5-429-10 Fire Safety Promotion 5,000 5,000 5,000 232,584 265,634 261,744 265,369 Operating Expense Total 278,459 276,459 289,146 Page 13 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 25,885 206,190 - - 101-422-5-920-00 Furniture & Equipment/Tough B - - - 476,280 34,697 588,327 588,327 101-422-5-930-00 Engine 4 replaced + prin & int pa 628,145 628,145 233,145 7,900 - 25,000 25,000 101-422-5-940-00 USAR Gear 33,000 33,000 60,000 510,065 240,887 613,327 613,327 Capital Expense Total 661,145 661,145 293,145 56,970 60,020 89,696 92,037 Revenue Total 57,000 110,000 59,696 1,064,136 845,760 1,229,926 1,233,551 Expenditure Total 1,307,762 1,305,762 961,494 Page 14 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested STREET DEPARTMENT 9,903 - - - 101-431-4-334-09 Grants - - - 0 17,937 10,000 10,000 101-431-4-441-08 Reimbursed Expense 10,000 10,000 10,000 20,778 - 16,000 16,000 101-431-4-443-09 Miscellaneous 16,000 16,000 16,000 25,000 - - - 101-431-4-664-00 Sale of Fixed Assets - - - 55,681 17,937 26,000 26,000 Revenue Total 26,000 26,000 26,000 568,071 603,529 596,157 596,157 101-431-5-101-00 Regular Pay 620,353 620,353 638,964 14,816 18,775 20,000 20,000 101-431-5-101-01 Temporary Pay 20,000 20,000 20,600 13,703 19,557 25,000 25,000 101-431-5-101-04 Overtime Pay 25,000 25,000 25,750 115 - - - 101-431-5-101-05 On Call Pay 2,100 2,100 2,163 0- 250 250 101-431-5-101-10 Wellness Benefit 250 250 258 41,576 44,378 48,588 48,588 101-431-5-120-00 FICA 51,228 51,228 52,765 34,281 36,148 36,908 36,908 101-431-5-121-09 Retirement 38,979 38,979 40,148 105,513 109,153 119,162 119,162 101-431-5-123-00 Group Insurance 127,593 127,593 131,421 22,313 27,392 30,132 30,132 101-431-5-130-00 Workman's Compensation 33,489 33,489 34,494 800,388 858,932 876,197 876,197 Personnel Services Total 918,992 918,992 946,563 31,233 32,595 33,805 33,805 101-431-5-421-00 Insurance 37,648 37,648 38,777 226 1,144 500 500 101-431-5-422-06 Medical Services 500 500 500 31,626 35,731 55,000 55,000 101-431-5-422-07 Contracting Services 55,000 55,000 60,000 135 690 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600 600 1,354 1,452 1,341 1,341 101-431-5-423-05 Advertising/Promotion Fees 1,500 1,500 1,500 450 450 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650 650 9,337 6,725 8,000 8,000 101-431-5-425-03 Maintenance Trucks 8,000 8,000 8,000 21,833 14,001 12,720 12,720 101-431-5-425-04 Maintenance of Equipment 14,500 14,500 15,000 2,836 2,401 1,500 1,500 101-431-5-425-05 Maintenance Buildings 2,500 2,500 2,500 0 2,015 2,222 2,222 101-431-5-425-06 Maintenance Radio 2,500 2,500 2,500 0 16,387 18,000 18,000 101-431-5-425-11 Maintenance Sweeper 20,000 20,000 20,500 18 297 38 855 40 000 40 000 101 431 5 425 13 Maintenance Curb & Gutter 40 000 40 000 70 000 18,297 38,855 40,000 40,000 101-431-5-425-13 Maintenance Curb & Gutter 40,000 40,000 70,000 183,829 191,428 205,000 205,000 101-431-5-425-14 Maintenance Street Sealing 220,000 220,000 235,500 2,189 1,312 2,063 2,063 101-431-5-426-01 Office Supplies 6,225 5,825 2,189 26,952 17,990 15,000 15,000 101-431-5-426-03 General Supplies 17,000 17,000 17,500 1,348 1,300 1,134 1,134 101-431-5-426-04 Cleaning Supplies 1,300 1,300 1,339 30,761 24,241 40,000 40,000 101-431-5-426-10 Gasoline 40,000 40,000 40,000 5,494 2,838 4,000 4,000 101-431-5-426-11 Oil & Grease Supplies 4,000 4,000 4,000 1,481 4,299 9,500 9,500 101-431-5-426-12 Tires 9,500 9,500 9,500 32,069 21,026 35,000 35,000 101-431-5-426-13 Diesel Fuel 35,000 35,000 35,000 303 262 1,031 1,031 101-431-5-426-15 Chemicals 1,000 1,000 1,000 1,559 2,490 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500 2,500 6,885 4,938 7,116 7,116 101-431-5-426-18 Gravel 7,000 7,000 7,000 53,264 48,819 60,000 60,000 101-431-5-426-19 Bituminous Material 60,000 60,000 60,000 7,096 9,754 8,250 8,250 101-431-5-426-20 Dust Control 10,000 10,000 10,300 34,743 28,435 30,000 30,000 101-431-5-426-22 Salt & Calcium Chloride 30,900 30,000 31,827 10,499 8,219 10,500 10,500 101-431-5-426-23 Sand 10,815 10,500 11,139 22,941 25,555 25,000 25,000 101-431-5-426-24 Street Paint & Signs 25,750 25,000 26,523 111 197 1,000 1,000 101-431-5-427-01 Travel & Lodging 1,000 1,000 1,000 0 100 1,000 1,000 101-431-5-427-02 Registration & Training 1,000 1,000 1,000 4,438 4,871 4,500 4,500 101-431-5-428-01 Telephone 4,635 4,635 4,774 5,654 6,606 5,700 5,700 101-431-5-428-02 Electric & Water 6,100 6,100 6,283 16,579 15,252 19,800 19,800 101-431-5-428-03 Heat 19,800 19,800 19,800 333,432 360,003 345,000 345,000 101-431-5-428-04 Street Lights & Traffic Signals 355,350 355,350 366,011 282 - 516 516 101-431-5-428-05 Hauling Service 531 531 547 35 35 155 155 101-431-5-429-01 Membership & Dues 155 155 155 14 22 50 50 101-431-5-429-04 Licenses 50 50 50 12,949 1,037 16,501 16,501 101-431-5-441-03 West Nile Grant Expenses 16,996 16,500 17,506 912,234 933,475 1,024,654 1,024,654 Operating Expense Total 1,070,005 1,067,144 1,132,970 Page 15 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 1,464 - - - 101-431-5-920-00 Furniture & Equipment - - - 188,845 214,698 37,419 37,419 101-431-5-930-00 Machinery & Auto Equipment 505,419 505,419 375,419 1,450 - - - 101-431-5-950-01 Capital less than $5,000 - - - - 46,500 46,500 101-431-5-960-00 Street Improvements - 97,008 130,903 516,000 516,000 101-431-5-960-00 Street Improvement/Digouts & R 420,000 420,000 400,000 288,767 345,601 599,919 599,919 Capital Expense Total 925,419 925,419 775,419 55,681 17,937 26,000 26,000 Revenue Total 26,000 26,000 26,000 2,001,389 2,138,008 2,500,770 2,500,770 Expenditure Total 2,914,416 2,911,555 2,854,952 ANIMAL CONTROL 2,801 2,800 2,800 2,800 101-442-4-221-04 Animal Licenses 2,500 2,500 2,500 3,750 1,500 1,500 1,500 101-442-4-441-08 Reimbursed Expense 500 500 500 11,427 12,200 12,200 12,200 101-442-4-445-02 Housing, Feed & Care 12,200 12,200 12,200 650 750 750 750 101-442-4-445-09 Fees 750 750 750 11,210 8,000 8,000 8,000 101-442-4-556-00 Animal at Large Fines 9,000 9,000 9,000 29,838 25,250 25,250 25,250 Revenue Total 24,950 24,950 24,950 37,217 37,561 38,939 38,939 101-442-5-101-00 Regular Pay 39,977 39,977 41,176 11,739 14,744 13,000 13,000 101-442-5-101-01 Temporary Pay 15,000 15,000 15,450 179 - 500 500 101-442-5-101-04 Overtime Pay 500 500 515 0- 300 - 101-442-5-101-07 Clothing Allowance 300 - - 3,437 3,690 4,077 4,077 101-442-5-120-00 FICA 4,267 4,267 4,395 2,238 2,288 2,417 2,417 101-442-5-121-09 Retirement 2,447 2,447 2,520 14,258 13,643 12,059 12,059 101-442-5-123-00 Group Insurance 13,248 13,248 13,645 876 897 987 1,072 101-442-5-130-00 Workman's Compensation 1,180 1,180 1,215 69,944 72,823 72,279 72,064 Personnel Services Total 76,919 76,619 78,916 456 455 458 458 101-442-5-421-00 Insurance 527 527 543 210 151 300 300 101-442-5-422-09 Testing Services 300 300 300 997 1 859 1 100 1100 101 442 5 425 03 Mi T k 1000 1000 1000 997 1,859 1,100 1,100 101-442-5-425-03 Maintenance Trucks 1,000 1,000 1,000 1,314 - - - 101-442-5-425-05 Maintenance Buildings - - - 84 573 600 600 101-442-5-425-06 Maintenance Radio 800 800 800 358 505 500 500 101-442-5-426-01 Office Supplies 500 500 500 796 1,000 600 600 101-442-5-426-03 General Supplies 1,000 1,000 750 326 524 400 400 101-442-5-426-04 Cleaning Supplies 600 600 600 4,274 2,564 4,600 4,600 101-442-5-426-10 Gasoline 4,800 4,800 4,800 0- 500 500 101-442-5-426-12 Tires 100 100 100 32 114 600 600 101-442-5-426-15 Chemicals 600 600 600 280 - 400 400 101-442-5-426-17 Uniforms 400 400 400 47 - 850 850 101-442-5-427-01 Travel & Lodging 650 650 650 140 - 150 150 101-442-5-427-02 Registration & Training 150 150 150 1,810 1,777 1,900 1,900 101-442-5-428-01 Telephone 1,900 1,900 1,900 2,380 2,955 2,800 2,800 101-442-5-428-02 Electric & Water 3,200 3,200 3,200 - - 101-442-5-428-05 Hauling Services - - - - - 101-442-5-429-01 Membership & Dues - - - 13,504 12,477 15,758 15,758 Operating Expense Total 16,527 16,527 16,293 0- - - 101-442-5-911-00 Building & Structures 2,585 2,585 0 101-442-5-930-00 Auto Equipment 26,500 26,500 0- - - Capital Expense Total 29,085 29,085 0 29,838 25,250 25,250 25,250 Revenue Total 24,950 24,950 24,950 83,448 85,300 88,037 87,822 Expenditure Total 122,531 122,231 95,209 Page 16 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested RECREATION DEPARTMENT 28,057 24,251 30,000 30,000 101-451-4-346-04 Aquatic Center Concessions 27,500 27,500 27,500 154,173 128,711 150,000 150,000 101-451-4-446-02 Swimming Pool Fees 150,000 150,000 150,000 90,475 415,748 90,000 90,000 101-451-4-446-03 Recreation Program Fees 95,000 95,000 95,000 3,555 1,716 3,000 1,700 101-451-4-446-04 Brookings Art Center 1,500 1,700 1,500 65,220 83,609 100,000 100,000 101-451-4-446-07 Reimbursements 9,000 9,000 - 1,004 - - - 101-451-4-669-02 Miscellaneous - - 342,484 654,035 373,000 371,700 Revenue Total 283,000 283,200 274,000 181,379 175,992 199,310 199,310 101-451-5-101-00 Regular Pay 206,934 206,934 213,142 373,726 384,439 265,000 265,000 101-451-5-101-01 Temporary Pay Recreation 281,400 281,400 289,842 100,000 100,000 101-451-5-101-02 Temporary Pay Affiliate 8,000 8,000 8,240 416 307 1,000 1,000 101-451-5-101-04 Overtime Pay 1,000 1,000 1,030 2,475 6,600 6,900 6,900 101-451-5-101-06 Car Allowance 6,750 6,750 6,953 43,365 42,410 46,205 46,205 101-451-5-120-00 FICA 38,737 38,737 39,899 11,147 11,545 12,539 12,539 101-451-5-121-09 Retirement 13,018 13,018 13,409 31,569 30,670 31,252 31,252 101-451-5-123-00 Group Insurance 34,300 34,300 35,329 15,805 19,617 21,579 21,579 101-451-5-130-00 Workman's Compensation 24,244 24,244 24,971 659,882 671,580 683,785 683,785 Personnel Services Total 614,383 614,383 632,815 10,395 11,215 10,925 10,925 101-451-5-421-00 Insurance 12,968 12,968 13,357 6,594 1,854 10,000 10,000 101-451-5-422-07 Contracting Services 4,000 4,000 6,000 11,087 9,666 9,500 9,500 101-451-5-423-05 Advertising/Promotion Fees 10,500 10,500 10,000 333 104 1,000 1,000 101-451-5-425-02 Maintenance Motor Vehicle 1,000 1,000 1,000 5,058 4,768 4,000 4,000 101-451-5-425-05 Maintenance Buildings 4,000 4,000 4,000 3,069 2,352 3,500 3,500 101-451-5-426-01 Office Supplies 3,500 3,500 3,500 1,343 1,573 1,800 1,800 101-451-5-426-04 Cleaning Supplies 1,800 1,800 1,800 18,148 15,587 20,500 20,500 101-451-5-426-07 Recreation Supplies 20,000 20,000 20,000 0- 100 100 101-451-5-426-09 Subscriptions/Books 100 100 100 1 077 607 1 800 1800 101 451 5 426 10 Gasoline 1000 1000 1000 1,077 607 1,800 1,800 101-451-5-426-10 Gasoline 1,000 1,000 1,000 10,268 7,321 10,000 10,000 101-451-5-426-17 Uniforms 10,000 10,000 10,000 1,012 483 1,500 1,500 101-451-5-427-01 Travel & Lodging 1,500 1,500 1,500 890 1,050 600 600 101-451-5-427-02 Registration & Training 600 600 600 3,693 4,069 5,000 5,000 101-451-5-428-01 Telephone 4,500 4,500 4,500 7,225 7,708 9,500 9,500 101-451-5-428-02 Electric & Water 9,000 9,000 9,500 4,763 4,698 5,500 5,500 101-451-5-428-03 Heat 5,500 5,500 5,500 65 35 100 100 101-451-5-429-01 Membership & Dues 100 100 100 1,849 1,090 1,100 1,100 101-451-5-429-08 Postage 1,200 1,200 1,200 15,966 14,518 17,000 17,000 101-451-5-447-10 Aquatic Ctr Concession Supplie 17,000 17,000 17,000 30 - - - 101-451-5-459-00 Loss or Damage - - - 398 235 300 300 101-451-5-469-00 Credit Card Fees/Banking Fees 700 700 700 3,973 7,036 5,000 5,000 101-451-5-854-00 Refunds 5,000 5,000 5,000 101-451-5-856-01 Affiliated Organizations 15,800 15,800 107,236 95,969 118,725 118,725 Operating Expense Total 113,968 129,768 132,157 0- 0 0 101-451-5-920-00 Furniture & Equipment 0 0 0 0- - - 101-451-5-950-01 Capital less than $5,000 0 0 0 0- - - Capital Expense Total 0 0 0 342,484 654,035 373,000 371,700 Revenue Total 283,000 283,200 274,000 767,118 767,549 802,510 802,510 Expenditure Total 728,351 744,151 764,972 Page 17 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested PARKS DEPARTMENT 101-452-4-334-09 Grants-Lions Park 24,000 273,294 - - - 101-452-4-446-01 Golf Fees - - - 3,609 2,757 3,500 3,500 101-452-4-446-04 Tennis Court Fees 3,000 3,000 3,000 62,077 59,744 70,000 70,000 101-452-4-446-05 Ice Arena Fees 75,000 75,000 80,000 11,825 12,940 13,000 13,000 101-452-4-446-06 Camping Fees 13,000 13,000 13,000 10 - - - 101-452-4-446-07 Reimbursements - - - 13,028 20,602 3,000 3,000 101-452-4-446-08 Reimbursed Expense 10,000 10,000 10,000 28,579 387,495 - - 101-452-4-446-10 Donations 3,000 3,000 - 27,500 24,880 45,000 45,000 101-452-4-446-18 Ice Arena Donations 45,000 45,000 45,000 295 45 - - 101-452-4-446-19 Mowing Services & Materials 7,738 8,098 8,000 8,000 101-452-4-662-11 Garden Plot Rentals 8,000 8,000 8,000 100 - - - 101-452-4-669-02 Miscellaneous Revenue - - - 428,055 516,561 142,500 142,500 Revenue Total 157,000 181,000 159,000 467,546 367,689 367,868 367,868 101-452-5-101-00 Regular Pay 371,777 371,777 382,930 164,405 125,077 155,000 155,000 101-452-5-101-01 Temporary Pay 155,000 155,000 159,650 2,542 3,091 5,500 5,500 101-452-5-101-04 Overtime Pay 5,500 5,500 5,665 2,100 1,200 1,500 1,500 101-452-5-101-06 Car Allowance 1,500 1,500 1,545 279 75 500 500 101-452-5-101-10 Wellness Benefit 520 520 536 44,047 35,529 40,863 40,863 101-452-5-120-00 FICA 41,002 41,002 42,232 27,758 21,900 22,749 22,749 101-452-5-121-09 Retirement 22,858 22,858 23,544 123,728 91,967 96,337 96,337 101-452-5-123-00 Group Insurance 89,648 89,648 92,337 19,060 16,602 18,263 18,263 101-452-5-130-00 Workman's Compensation 20,090 20,090 20,693 851,465 663,130 708,580 708,580 Personnel Services Total 707,895 707,895 729,132 26,579 26,538 26,771 26,771 101-452-5-421-00 Insurance 30,661 30,661 31,581 5,000 - 4,000 4,000 101-452-5-422-03 Consulting/Engineering 4,000 4,000 4,000 67,271 - - - 101-452-5-422-04 Contracting Services/Pro - - - 3 456 2 000 2000 101 452 5 422 07 Contracting Services 2000 2000 2000 3,456 - 2,000 2,000 101-452-5-422-07 Contracting Services 2,000 2,000 2,000 315 480 350 350 101-452-5-422-15 Drug & Alcohol Testing 500 500 500 1,128 - 500 500 101-452-5-423-01 Publication /Recording Fees 500 500 500 100 - 300 300 101-452-5-423-05 Advertising/Promotion Fees 700 700 700 5,123 3,400 3,500 3,500 101-452-5-424-01 Equipment Rental 3,500 3,500 3,500 0- 500 500 101-452-5-425-01 Maintenance Office Equipment 500 500 500 3,439 4,996 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 4,500 4,500 5,000 3,453 2,521 2,500 2,500 101-452-5-425-03 Maintenance Trucks 2,500 2,500 3,000 49,935 41,365 30,000 30,000 101-452-5-425-04 Maintenance Equipment 30,000 30,000 30,000 16,914 9,031 - - 101-452-5-425-05 Maintenance Buildings 10,000 10,000 10,000 507 - 200 200 101-452-5-425-06 Maintenance Radio 200 200 200 8,131 16,304 22,000 22,000 101-452-5-425-11 Maintenance Swimming Pool 20,000 20,000 20,000 1,312 1,547 1,250 1,250 101-452-5-426-01 Office Supplies 1,500 1,500 1,500 42,981 46,826 40,000 40,000 101-452-5-426-03 General Supplies 40,000 40,000 40,000 6,835 6,385 4,000 4,000 101-452-5-426-04 Cleaning Supplies 6,000 6,000 6,000 28,583 16,668 15,000 15,000 101-452-5-426-06 Horticulture Supplies 20,000 20,000 20,000 502 567 750 750 101-452-5-426-09 Subscriptions/Books 750 750 750 35,864 18,258 33,000 33,000 101-452-5-426-10 Gasoline 27,000 27,000 27,000 3,094 2,469 3,000 3,000 101-452-5-426-11 Oil & Grease Supplies 3,000 3,000 3,000 4,207 3,519 3,000 3,000 101-452-5-426-12 Tires 3,000 3,000 3,000 19,574 8,590 15,000 15,000 101-452-5-426-13 Diesel Fuel 12,000 12,000 12,000 36,868 26,577 40,000 40,000 101-452-5-426-15 Chemicals 35,000 35,000 35,000 2,242 1,997 1,500 1,500 101-452-5-426-17 Uniforms 2,000 2,000 2,000 946 2,241 2,500 2,500 101-452-5-426-18 Gravel 1,500 1,500 1,500 2,500 - 2,500 2,500 101-452-5-426-19 Bituminous Material 2,500 2,500 2,500 2,111 14,058 15,000 15,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 15,000 15,000 15,000 3,739 123 4,000 4,000 101-452-5-426-23 Sand 3,000 3,000 3,000 Page 18 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 782 560 700 700 101-452-5-427-01 Travel & Lodging 700 700 700 692 775 500 500 101-452-5-427-02 Registration & Training 500 500 500 9,849 8,346 11,000 11,000 101-452-5-428-01 Telephone 11,000 11,000 11,500 139,305 143,294 145,000 145,000 101-452-5-428-02 Electric & Water 150,000 150,000 155,000 84,182 45,031 65,000 65,000 101-452-5-428-03 Heat 55,000 55,000 60,000 723 1,379 1,000 1,000 101-452-5-428-05 Hauling Services 1,500 1,500 1,500 869 920 850 850 101-452-5-429-01 Membership & Dues 850 850 900 403 1,409 1,400 1,400 101-452-5-429-08 Postage 1,500 1,500 1,500 3,969 694 500 500 101-452-5-469-00 Banking Fees/Credit Card Fees 1,000 1,000 1,250 1,367 355 - - 101-452-5-854-00 Remit Revenue Collected - - - 624,850 457,223 503,571 503,571 Operating Expense Total 503,861 503,861 516,581 0 1,181,009 137,456 137,456 101-452-5-911-00 Building & Structures - - - 6,515 8,267 70,000 70,000 101-452-5-920-00 Furniture & Equipment 30,000 54,000 20,000 44,319 - - - 101-452-5-930-00 Machinery & Auto Equipment 140,500 140,500 114,000 273,108 60,763 73,403 73,403 101-452-5-940-00 Other Capital 77,416 77,416 33,005 3,442 - - - 101-452-5-950-01 Capital less than $5,000 - - - 0 151,554 15,000 15,000 101-452-5-960-00 Street & Sidewalk Improvements 15,000 15,000 15,000 327,384 1,401,593 295,859 295,859 Capital Expense Total 262,916 286,916 182,005 428,055 516,561 142,500 142,500 Revenue Total 157,000 181,000 159,000 1,803,699 2,521,946 1,508,010 1,508,010 Expenditure Total 1,474,672 1,498,672 1,427,718 Page 19 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested FORESTRY DEPARTMENT 257 - - 101-454-4-334-07 State Grant 0- 10,000 - 101-454-4-441-08 Reimbursed Expense 0 0 0 21,707 32,946 10,000 30,000 101-454-4-441-09 Miscellaneous 15,000 15,000 15,000 - - 101-454-4-446-10 Donation 0 0 0 21,707 33,203 20,000 30,000 Revenue Total 15,000 15,000 15,000 159,024 171,771 216,379 216,379 101-454-5-101-00 Regular Pay 224,444 224,444 231,177 16,095 15,053 15,000 15,000 101-454-5-101-01 Temporary Pay 15,000 15,000 15,450 492 - 750 750 101-454-5-101-04 Overtime Pay 750 750 773 0 600 750 750 101-454-5-101-06 Car Allowance 750 750 773 12,742 13,502 18,258 18,258 101-454-5-120-00 FICA 19,343 19,343 19,934 9,622 10,354 13,270 13,270 101-454-5-121-09 Retirement 14,066 14,066 14,488 28,258 25,660 40,723 40,723 101-454-5-123-00 Group Insurance 45,794 45,794 47,168 6,330 5,787 6,366 25,829 101-454-5-130-00 Workman's Compensation 52,713 52,713 40,343 232,563 242,727 311,496 330,959 Personnel Services Total 372,860 372,860 370,106 3,750 4,146 4,070 4,070 101-454-5-421-00 Insurance 4,689 4,689 4,830 45 225 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200 200 4,995 9,945 6,200 6,200 101-454-5-425-03 Maintenance Trucks 6,500 6,500 6,500 4,969 2,241 4,500 4,500 101-454-5-425-04 Maintenance Equipment 4,000 4,000 4,000 0 2,707 1,000 1,000 101-454-5-425-05 Maintenance Buildings 1,000 1,000 1,000 0- 100 100 101-454-5-425-06 Maintenace Miscellaneous 100 100 100 1,209 601 1,000 1,000 101-454-5-425-17 Maintenance Sidewalks 1,000 1,000 1,000 6,253 6,500 5,000 5,000 101-454-5-426-03 General Supplies 6,000 6,000 6,000 12,324 23,637 15,000 15,000 101-454-5-426-06 Horticulture Supplies 15,000 10,000 15,000 118 48 150 150 101-454-5-426-09 Subscriptions/Books 150 150 150 10,201 7,271 13,000 13,000 101-454-5-426-10 Gasoline 11,000 11,000 12,000 157 501 300 300 101-454-5-426-11 Oil & Grease Supplies 500 500 500 840 1 874 2 000 2000 101 454 5 426 12 Tires 2000 2000 2000 840 1,874 2,000 2,000 101-454-5-426-12 Tires 2,000 2,000 2,000 6,394 3,681 5,000 5,000 101-454-5-426-13 Diesel Fuel 6,000 6,000 6,500 0 971 400 400 101-454-5-426-15 Supplies 750 750 750 1,154 372 1,700 1,700 101-454-5-426-17 Uniforms 1,500 1,500 1,500 0- - - 101-454-5-426-18 Gravel - - 1,500 1,500 101-454-5-426-23 Sand 1,000 1,000 1,000 665 - 500 500 101-454-5-427-01 Travel & Lodging 750 750 750 395 635 500 500 101-454-5-427-02 Registration & Training 500 500 500 942 1,050 1,000 1,000 101-454-5-428-01 Telephone 1,200 1,200 1,300 3,474 2,539 4,000 4,000 101-454-5-428-03 Heat 4,000 4,000 5,500 1,736 2,811 2,000 2,000 101-454-5-428-05 Hauling Service 2,500 2,500 2,500 105 130 125 125 101-454-5-429-01 Membership & Dues 150 150 150 0 200 300 300 101-454-5-429-08 Postage 300 300 300 59,726 72,085 69,545 69,545 Operating Expense Total 70,789 65,789 74,030 - - 101-454-5-911-00 Buildings & Structures 50,000 50,000 0 43,585 130,133 - - 101-454-5-930-00 Machinery & Auto Equipment 22,000 22,000 40,000 0- - - 101-454-5-950-01 Capital less than $5,000 2,500 2,500 0 43,585 130,133 - - Capital Expense Total 74,500 74,500 40,000 21,707 33,203 20,000 30,000 Revenue Total 15,000 15,000 15,000 335,874 444,945 381,041 400,504 Expenditure Total 518,149 513,149 484,136 Page 20 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested LIBRARY 25,000 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 25,000 25,000 2,052 - - - 101-455-4-334-09 Grants 0 0 0 343 - 2,745 101-455-4-662-01 Rent 3,000 3,000 3,000 4,234 5,104 6,900 6,900 101-455-4-669-01 Miscellaneous 6,000 6,000 6,000 31,286 30,447 31,900 34,645 Revenue Total 34,000 34,000 34,000 429,747 447,197 464,530 464,530 101-455-5-101-00 Regular Pay 466,543 466,543 480,539 42,950 47,543 51,000 51,000 101-455-5-101-01 Temporary Pay 51,000 51,000 52,530 388 582 500 500 101-455-5-101-10 Wellness Benefit 600 600 618 33,960 35,109 39,993 39,993 101-455-5-120-00 FICA 39,699 39,699 40,882 25,807 27,031 28,307 28,307 101-455-5-121-09 Retirement 28,077 28,077 28,913 65,577 69,273 70,967 70,967 101-455-5-123-00 Group Insurance 79,432 79,432 81,815 1,124 1,302 1,433 1,433 101-455-5-130-00 Workman's Compensation 1,577 1,577 1,624 599,553 628,037 656,730 656,730 Personnel Services Total 666,928 666,928 686,921 6,951 7,153 7,091 7,091 101-455-5-421-00 Insurance 8,254 8,254 8,502 40,740 39,805 44,000 44,000 101-455-5-422-08 Computer Services 44,000 44,000 44,000 150 819 500 500 101-455-5-423-05 Advertising/Promotion Fees 500 500 500 2,376 2,376 2,450 2,450 101-455-5-424-01 Equipment Rental 1,800 1,800 1,800 895 954 1,500 1,500 101-455-5-425-01 Maintenance Office Equipment 1,500 1,500 1,500 10,965 13,593 8,850 8,850 101-455-5-425-04 Maintenance Equipment 10,000 10,000 11,500 1,463 1,891 1,850 1,850 101-455-5-425-05 Maintenance Buildings 3,000 3,000 3,100 548 778 800 800 101-455-5-426-01 Office Supplies 800 800 800 14,561 14,924 14,000 14,000 101-455-5-426-03 General Supplies 14,000 14,000 15,000 3,107 2,748 2,165 2,165 101-455-5-426-04 Cleaning Supplies 3,000 3,000 3,250 5,085 4,329 5,600 5,600 101-455-5-427-01 Travel & Lodging 5,600 5,600 5,800 7,136 5,992 6,800 6,800 101-455-5-428-01 Telephone 6,000 6,000 6,200 55,841 56,307 56,000 56,000 101-455-5-428-02 Electric & Water 57,000 57,000 57,000 17 940 19 440 20 190 20 190 101 455 5 429 03 Cleaning Services 25 000 25 000 25 000 17,940 19,440 20,190 20,190 101-455-5-429-03 Cleaning Services 25,000 25,000 25,000 3,916 4,500 4,500 9,000 101-455-5-429-08 Postage 4,500 4,500 5,000 171,674 175,609 176,296 180,796 Operating Expense Total 184,954 184,954 188,952 80,000 - - 101-455-5-911-00 Building & Structures 6,573 5,294 7,000 7,000 101-455-5-950-01 Capital less than $5,000 7,000 7,000 16,500 52,182 51,213 54,000 54,000 101-455-5-950-02 Adult Reading Level Books 56,250 54,000 58,750 15,679 14,219 16,450 16,450 101-455-5-950-03 Children Reading Level Books 17,750 16,450 19,000 13,862 17,919 20,000 20,000 101-455-5-950-04 Audio/Visual Material 25,000 20,000 28,250 8,091 8,012 8,300 8,300 101-455-5-950-05 Periodicals/Subscriptions 8,500 8,300 8,800 4,282 4,772 6,400 6,400 101-455-5-950-06 Large Print Books 6,800 6,400 7,800 0 5,527 8,000 8,000 101-455-5-950-07 Young Adult Reading Level Book 8,750 8,000 10,000 100,669 186,956 120,150 120,150 Capital Expense Total 130,050 120,150 149,100 31,286 30,447 31,900 34,645 Revenue Total 34,000 34,000 34,000 871,896 990,602 953,176 957,676 Expenditure Total 981,932 972,032 1,024,973 Page 21 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested APPROPRIATION/SUBSIDIES 18,000 21,000 21,000 21,000 101-495-5-856-03 Brookings Arts Council 21,000 21,000 21,000 7,000 8,000 8,000 8,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000 8,000 101-495-5-856-02 Volunteer Service Bank 5,000 5,000 5,000 5,000 5,000 5,000 5,000 101-495-5-856-05 SDSU Safe Ride 5,000 5,000 5,000 0- - - 101-495-5-856-06 Taxi Subsidy 75,000 - - 56,250 60,000 60,000 60,000 101-495-5-856-07 Brookings Area Transit Authorit 80,000 65,000 60,000 15,000 15,000 15,000 15,000 101-495-5-856-08 East Central Mental Health 15,000 15,000 15,000 526 - 1,000 1,000 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000 1,000 207,200 207,200 207,200 207,200 101-495-5-856-37 School District Subsidy 207,200 207,200 207,200 10,000 10,000 10,000 10,000 101-495-5-856-49 4th of July Fireworks Display 10,000 10,000 10,000 500 5,834 5,834 5,834 101-495-5-856-68 Juvenile Justice Grant 11,250 11,250 5,834 75,000 75,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000 75,000 394,476 407,034 408,034 408,034 Expenditure Total 513,450 423,450 413,034 TRANSFER OUT TO OTHER FUNDS 284,000 153,000 215,000 640,000 101-495-7-899-01 Transfer out to Airport 20,000 355,000 - - - 101-495-7-899-02 Transfer out to Industrial Dev - - - 348,192 300,000 300,000 300,000 101-495-7-899-03 Transfer out to Swiftel 300,000 300,000 300,000 0 145,000 120,400 120,400 101-495-7-899-04 Transfer out to Edgebrook Golf - 100,000 26,325 26,325 101-495-7-899-08 Transfer out to Special Assessm - - - 42,800 - - 101-495-7-899-14 Transfer out to Storm Drainage - - - - - - 101-495-7-899-25 Transfer out to Streetscape - - - - - 1,900,000 101-495-7-899-xx Transfer out to innovation Cam - - - - - 974,516 101-495-7-899-xx Transfer out to City-County Bu - - - 987,192 740,800 661,725 3,961,241 Funding Other Funds 300,000 320,000 300,000 12,986,163 14,107,241 14,697,384 14,865,043 Total Revenue 14,186,905 14,267,105 13,529,883 6,948,430 7,043,779 7,472,083 7,491,141 Total Personal Services 7,778,943 7,768,643 8,003,142 2,810,334 2,661,758 3,437,555 3,287,696 Total Operating Expenses 3,396,852 3,356,491 3,447,868 394,476 407,034 408,034 408,034 Total Appropriation/Subsidi 513,450 423,450 413,034 987,192 740,800 661,725 3,961,241 Total Transfer Out to other 300,000 320,000 300,000 2,018,977 2,624,689 1,934,732 1,932,964 Total Capital 2,384,421 2,398,521 1,645,604 13,159,409 13,478,060 13,914,129 17,081,076 Total Expenses 14,373,666 14,267,105 13,809,648 (173,246) 629,181 783,255 (2,216,033) Total Net Rev or (Net Costs (186,761) - (279,765) 3,803,859 5,356,592 6,139,847 3,140,559 General Fund Cash Balance 2,314,525 1,191,038 0 0 Restricted Cash 2,361,366 3,134,919 Reserved Fund Balance 5,043,690 4,150,364 Unreserved Fund Balance Page 22 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested RETAIL DEVELOPMENT 0- - - 211-000-6-700-00 Transfer in from General Fund 0- - - Transfer from other funds 0 0 0 3,244 211-000-5-428-02 Electric and Water 0 0 0 6,496 - - - 211-000-5-428-03 Heat 0 0 0 - - - 211-000-5-910-00 Land 0 0 0 9,740 - - - Expenditure Total 0 0 0 -9,740 Net Cost 1,865 1,865 1,865 1,865 Retail Development Cash Bal 314,500 314,500 314,500 314,500 Restricted Cash 316,365 316,365 Fund Balance 25% SALES & USE TAX 1,250,898 1,197,476 1,200,000 1,248,250 212-000-4-113-02 Sales & Use Tax 1,247,500 1,247,500 1,285,603 0- - - 212-000-4-342-99 Fire Truck Delivery Penalty - - - 0- - - 212-000-4-441-08 Wildfire Reimbursement - - - 21,250 2,560 - 20,000 212-000-4-661-00 Interest Income 20,000 20,000 - 16,042 8,355 10,000 2,500 212-000-4-661-01 Money Market Interest 3,000 3,000 12,000 1,288,190 1,208,391 1,210,000 1,270,750 Revenue Total 1,270,500 1,270,500 1,297,603 960,767 1,290,428 910,674 910,674 212-000-7-899-00 Transfer out General Fund 1,125,818 1,125,818 500,000 455,000 - - - 212-000-7-899-02 Transfer out to Industrial Lands 0- - - 212-000-7-899-xx Transfer out to Edgebrook 60,513 60,513 212-000-7-899-xx Transfer out to Airport 36,931 222,720 201,486 190,000 190,000 212-000-7-899-10 Transfer out E911 180,322 180,322 210,000 1,638,487 1,491,914 1,100,674 1,100,674 Funding Other Funds 1,366,653 1,403,584 710,000 -350,297 -283,523 109,326 170,076 Net Revenue/Cost -96,153 -133,084 587,603 956,732 848,084 957,410 1,018,160 25% Sales & Use Tax Cash Bal 151,916 151,916 Restricted Cash 1,212,412 1,000,000 Reserved Fund Balance 0 212,412 Unreserved Fund Balance Page 23 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 75% PUBLIC IMPROVEMENT/SALES & USE TAX 3,773,029 3,654,875 3,600,000 3,654,875 213-000-4-113-02 Sales & Use Tax 3,742,500 3,742,500 3,854,775 61,600 46,200 30,800 30,800 213-000-4-446-10 Donations 15,400 15,400 16,541 59,418 53,803 - 70,000 213-000-4-661-00 Interest Income 70,000 70,000 - 73,552 28,621 42,000 12,000 213-000-4-661-01 Money Market Interest 12,000 12,000 50,000 213-000-6-700-03 Transfer in from Special Assessm - - 250,000 3,967,599 3,783,499 3,672,800 3,767,675 Revenue Total 3,839,900 3,839,900 4,171,316 1,638,000 1,678,000 1,723,000 1,723,000 213-000-5-470-01 Bond Principal Payments 1,963,000 2,151,469 2,028,317 746,344 682,707 619,434 619,434 213-000-5-470-02 Bond Interest Payments 560,348 439,760 360,388 1,200 1,200 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200 1,200 0- - - 213-000-5-856-67 SDSU Wellness Center - - - 100,000 100,000 100,000 100,000 213-000-5-856-72 Boys & Girls Club Cap Impv/201 - - - 150,000 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 150,000 150,000 75,000 - - 213-000-5-856-77 URC Child Care Center - - - SDSU McCory Gardens 225,000 Other Capital-Larson Ice Arena 128,787 128,787 Other Capital-Bob Sheldon Rest 100,000 100,000 Other Capital - 25th Ave 800,000 800,000 0- - - Other Capital - RR Crossings 250,000 250,000 2,635,544 2,611,907 2,593,634 2,593,634 Expenditure Total 3,953,335 4,021,216 2,689,905 103,000 691,000 691,000 213-000-7-899-00 Transfer out-General Fund 470,000 470,000 716,344 294,880 294,880 213-000-7-899-01 Transfer out-Airport 56,931 300,000 191,030 57,754 350,000 350,000 213-000-7-899-03 Transfer out-Swiftel CIP 316,500 316,500 1,141,000 1,489,560 - - 213-000-7-899-25 Transfer out-Streetscape Project 0 141,000 101,000 101,000 213-000-7-899-26 Transfer out-Bike Trail Project - - - 694,000 694,000 213-000-7-899-27 Transfer out-GF-Innovation Campus 170,000 170,000 213-000-7-899-28 Transfer out-Edgebrook Golf Co 62,000 62,000 44,243 500 000 213 000 7 899 29 Transf Spl Assmnt/S Main Swr Ex 500 000 500 000 500,000 - 213-000-7-899-29 Transf Spl Assmnt/S Main Swr Ex 500,000 500,000 Transfer out-Nature Park 75,000 75,000 600,000 1,680,590 301,754 2,800,880 2,300,880 Funding Other Funds 1,480,431 1,423,500 2,801,587 4,316,134 2,913,661 5,394,514 4,894,514 5,433,766 5,444,716 5,491,492 -348,535 869,838 -1,721,714 -1,126,839 Net Revenue/Cost -1,593,866 -1,604,816 -1,320,176 3,329,768 4,625,577 2,903,863 3,498,738 75% Sales & Use Tax Cash Bal 399,923 2,174,923 0 Restricted Cash 1,775,000 1,775,000 0 Restricted Debt Reserve Fund Balance 3,420,000 2,720,000 Reserved Fund Balance 2,400,639 1,325,639 Unreserved Fund Balance Page 24 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested ENHANCED 911 170,816 170,218 247,500 247,500 214-000-4-338-05 911 Telephone Surcharge 250,000 250,000 250,000 125,000 125,000 214-000-4-338-05 Transfer in Surcharge Balances 0 0 0 95,000 95,000 214-000-4-338-06 Brookings County 1/3 call dema 90,161 90,161 95,542 222,720 201,486 190,000 190,000 214-000-6-700-03 Brookings City 2/3 call demand 180,322 180,322 191,085 3,000 3,000 214-000-4-661-01 Interest Income 3,000 3,000 3,000 393,536 371,704 660,500 660,500 Revenue & Transfer from funds 523,483 523,483 539,627 273,150 294,251 326,324 300,000 214-000-5-101-00 Regular Pay 296,371 296,371 305,262 5,991 8,610 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 10,000 0- - - 214-000-5-101-07 Clothing Allowance - - - 39 - 240 186 214-000-5-101-10 Wellness Benefit 240 240 247 19,983 21,838 23,367 23,715 214-000-5-120-00 FICA 23,532 23,532 24,238 16,703 17,948 18,327 18,600 214-000-5-121-09 Retirement 18,457 18,457 19,011 60,336 60,398 87,646 54,000 214-000-5-123-00 Group Insurance 81,982 81,982 84,441 649 723 796 836 214-000-5-130-00 Workmans Compensation 876 876 902 376,851 403,768 466,700 407,337 Personnel Services Total 431,458 431,458 444,101 5,000 5,000 214-000-5-422-02 Professional Fees 5,000 5,000 5,000 55,000 55,000 214-000-5-422-06 Database Services 56,500 56,500 56,500 5,000 0 214-000-5-422-16 Mapping & Signage 0 0 0 3,850 3,850 3,850 6,900 214-000-5-424-01 Equipment Rental 6,900 6,900 6,900 4,000 4,000 214-000-5-425-04 Repair & Maintenance Eqp 4,000 4,000 4,000 682 - 500 1,500 214-000-5-425-06 Maintenance Radio 1,500 1,500 1,500 71 47 1,250 1,250 214-000-5-426-01 Office Supplies 1,250 1,250 1,250 745 976 5,100 2,000 214-000-5-426-03 General Supplies 3,500 3,500 3,500 0- 125 125 214-000-5-426-09 Subscriptions/Books 125 125 125 948 1,268 1,500 1,500 214-000-5-426-17 Uniforms 1,500 1,500 1,500 717 - 3,000 1,500 214-000-5-427-01 Travel & Lodging 3,000 3,000 3,000 218 0 0 214 000 5 427 02 Registration & Training 500 500 500218- 0 0 214-000-5-427-02 Registration & Training 500 500 500 2,459 2,400 11,000 7,300 214-000-5-428-01 Telephone 7,500 7,500 7,500 552 (669) 650 650 214-000-5-429-01 Membership & Dues 750 750 750 0- 0 0 214-000-5-442-09 Miscellaneous 0 0 0 40,475 0 Capital Reserve 0 0 0 10,242 7,872 136,450 86,725 Operating Expense Total 92,025 92,025 92,025 0 0 17,100 17,750 214-000-5-920-00 Server for Dispatch & Software 0 0 0 9,300 9,300 214-000-5-940-00 Software & Support-Bullberry 0 0 0 26,250 0 214-000-5-940-00 Software & Support-Justice Lite 0 0 0 4,700 4,700 214-000-5-940-00 Software & Support-Pictometry 0 0 0 0 0 0 0 214-000-5-950-01 Capital less than $5,000 0 0 2,500 0- 57,350 31,750 Capital Expense Total 0 0 2,500 660,500 660,500 Revenue & Cash Transfer Total 523,483 523,483 539,627 376,851 403,768 466,700 407,337 Personnel Services Total 431,458 431,458 444,101 10,242 7,872 136,450 86,725 Operating Expense Total 92,025 92,025 92,025 0- 57,350 31,750 Capital Expense Total 0 0 2,500 387,093 411,640 660,500 525,812 Expenditure Total 523,483 523,483 538,626 6,443 -39,936 0 134,688 Net Revenue/Cost 0 0 1,001 42,486 1 1 134,689 Enhanced E911 Cash Balance 39,770 (166) Fund Balance Page 25 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested SWIFTEL CENTER 0- - - 224-000-4-664-00 Sale of Fixed Assets 0 0 0 1,017,187 1,070,779 1,326,956 1,326,956 224-000-4-669-02 Miscellaneous Revenues 1,338,735 1,338,735 1,405,672 348,192 300,000 300,000 300,000 224-000-6-700-00 Transfer in from General Fund 300,000 300,000 300,000 191,030 57,754 409,869 409,869 224-000-6-700-04 Transfer in Sales & Use Tax 316,500 316,500 1,141,000 0 16,689 14,378 14,378 224-000-6-700-13 Transfer in from 3rd B Tax 21,910 21,910 21,399 1,556,409 1,445,222 2,051,203 2,051,203 Revenue & Transfer from funds 1,977,145 1,977,145 2,868,071 625,128 662,487 791,766 791,766 224-000-5-101-02 Personnel Services 810,986 810,986 843,425 625,128 662,487 791,766 791,766 Personnel Services Total 810,986 810,986 843,425 87,826 90,336 93,303 93,303 224-000-5-422-07 Contracted Services 93,243 93,243 96,973 218,634 228,678 278,595 278,595 224-000-5-424-06 Occupancy 266,175 266,175 276,822 10,425 7,721 16,215 16,215 224-000-5-427-01 Travel and Motor Vehicle 14,700 14,700 15,288 0- 0 0 224-000-5-429-00 Miscellaneous Expense 0 0 0 386,462 375,207 437,970 437,970 224-000-5-429-09 Services/Operations 451,287 451,287 469,338 21,228 20,122 23,485 23,485 224-000-5-669-02 General Administrative 24,255 24,255 25,225 724,575 722,064 849,568 849,568 Operating Expense Total 849,660 849,660 883,646 306,449 57,754 409,869 409,869 224-000-5-940-01 Capital 316,500 316,500 1,141,000 306,449 57,754 409,869 409,869 Capital Expense Total 316,500 316,500 1,141,000 1,656,152 1,442,305 2,051,203 2,051,203 Expenditure Total 1,977,146 1,977,146 2,868,071 1,556,409 1,445,222 2,051,203 2,051,203 Revenue Total 1,977,145 1,977,145 2,868,071 -99,743 2,917 0 0 Net Revenue/Cost -1 -1 0 8,490 6,451 6,451 Swiftel Center Cash Balance 81,796 -81,796 -81,796 Unreserved Fund Balance LIBRARY FINES 53 226-000-4-446-10 Miscellaneous 28,043 29,880 30,000 30,000 226-000-4-559-00 Fines - Library 28,000 28,000 29,000 297 439 500 500 226-000-4-661-00 Interest - Investments 500 500 500 28,393 30,319 30,500 30,500 Revenue Total 28,500 28,500 29,500 33,197 27,107 35,000 35,000 226-000-5-899-99 Other Expenses 35,000 35,000 37,000 33,197 27,107 35,000 35,000 Other Expense Total 35,000 35,000 37,000 -4,804 3,212 -4,500 -4,500 Net Revenue/Cost -6,500 -6,500 -7,500 26,711 29,923 25,423 25,423 Library Fines Cash Balance 26,727 26,727 Unreserved Fund Balance LIBRARY DONATIONS 26,723 26,029 - 20,000 227-000-4-446-10 Donations 25,000 25,000 25,000 69 227-000-4-446-10 Miscellaneous 3,559 1,070 1,500 750 227-000-4-661-00 Interest - Investments 750 750 750 30,351 27,099 1,500 20,750 Revenue Total 25,750 25,750 25,750 37,590 29,015 35,000 35,000 227-000-5-899-99 Other Expenses 35,000 35,000 35,000 80,000 - - 227-000-7-899-00 Transfer out General Fund 0 0 0 37,590 109,015 35,000 35,000 Other Expense Total 35,000 35,000 35,000 -7,239 -81,916 -33,500 -14,250 Net Revenue/Cost -9,250 -9,250 -9,250 104,021 71,166 37,666 56,916 Library Donations Cash Balance 105,255 105,255 Unreserved Fund Balance Page 26 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested INDUSTRIAL PARK 436 - - - 278-000-4-661-01 Money Market Interest Income - - - 4,509 2,332 308 308 278-000-4-661-05 Loan Interest - - - 227,001 - - - 278-000-4-664-00 Sale of Fixed Assets - - - 0- - 278-000-4-669-02 Miscellaneous - - - 5,390 10,064 6,000 6,000 278-000-4-848-12 Rentals 11,500 11,500 11,000 355,000 - - - 278-000-6-700-00 Transfer in from General Fund - - - 455,000 - 278-000-6-700-04 Transfer In from S&U Tax 1,047,336 12,396 6,308 6,308 Revenue & Transfer from funds 11,500 11,500 11,000 23,446 - 278-000-5-422-03 Consulting/Engineering - - - 0- - - 278-000-5-701-00 Cost of Land Sold - - - 23,446 - - - Other Expenses - - - 405,561 - - - 278-000-5-910-00 Land - - - 388,470 84,261 27,269 27,269 278-000-5-960-00 Street & Sidewalk Improvements 960,000 794,031 84,261 27,269 27,269 Total Capital - - 960,000 229,859 -71,865 -20,961 -20,961 Net Revenue/Cost 11,500 11,500 -949,000 176,129 129,723 108,762 108,762 Industrial Park Cash Balance 127,556 127,556 Restricted Cash 2,312,776 1,554,396 Reserved Fund Balance 156,495 356,495 Unreserved Fund Balance SPECIAL ASSESSMENT 4,544 - - - 280-000-4-661-01 Money Market Interest Income 15,716 298,603 60,000 731,575 280-000-4-663-43 Special Assessment Deferred 40,000 40,000 200,000 5,596 5,391 5,000 5,000 280-000-4-663-44 Special Assessment Interest 4,000 4,000 4,000 13,897 17,560 25,000 25,000 280-000-4-663-45 Special Assessment Current 17,000 17,000 17,000 1,697 - - - 280-000-4-663-46 Special Assessment Delinquent - - - 280-000-4-663-47 Special Assessment Sewer Hook up 100,000 26,325 26,325 280-000-6-700-00 Transfer in-General Fund 500,000 - 280-000-6-700-20 Transfer in 75% P & I Fund/S Main Sewer Extension 500,000 41,450 421,554 616,325 787,900 Revenue & Transfer from funds 61,000 561,000 221,000 403,753 373,793 110,000 110,000 280-000-5-960-00 Street & Sidewalk Improvements 970,000 970,000 110,000 500,000 - 280-000-5-960-04 S Main Ave Sewer Line Extensio 500,000 500,000 280-000-7-899-23 Transfer Out-Streetscape 280-000-7-899-20 Transfer Out-75% Public Improv - - 250,000 403,753 373,793 610,000 110,000 Capital Expense Total 1,470,000 1,470,000 360,000 -362,303 47,761 6,325 677,900 Net Revenue/Cost -1,409,000 -909,000 -139,000 50,537 -205,480 -199,155 478,745 Special Assessment Cash Bal 45,000 0 Restricted Cash 0 0 Reserved Fund Balance 30,051 30,050 Unreserved Fund Balance Page 27 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested STORM DRAINAGE 446,089 465,480 645,000 645,000 282-000-4-112-01 Drainage Fees 660,000 660,000 670,000 3,975 5,013 - 438 282-000-4-112-02 Delinquent Drainage Fees 1,000 1,000 1,200 71,966 72,826 108,680 108,680 282-000-4-112-03 Drainage Fees/Direct Billing 108,680 108,680 108,680 237 801 - 18 282-000-4-112-04 Drainage Fees Interest 200 200 200 4,507 - - - 282-000-4-661-00 Interest Income - - - 4,967 - - 282-000-4-661-01 Money Market Interest Income - - - - 3,720,738 - 282-000-4-663-50 Proceeds from Debt SRF Loan 1,400,000 1,400,000 300,000 736 - - - 282-000-4-669-02 Miscellaneous - - - 42,800 - - 282-000-4-700-00 Transfer in-General Fund - - - 527,510 591,887 4,474,418 754,136 Revenue Total 2,169,880 2,169,880 1,080,080 38,699 48,690 52,110 52,110 282-000-5-101-00 Regular Pay 55,172 55,172 56,827 8,834 13,516 13,000 13,000 282-000-5-101-01 Temporary Pay 13,000 13,000 13,390 4- 1,000 1,000 282-000-5-101-04 Overtime Pay 1,000 1,000 1,030 3,624 4,638 4,901 4,901 282-000-5-120-00 FICA 5,292 5,292 5,451 2,322 2,376 3,064 3,064 282-000-5-121-09 Retirement 3,370 3,370 3,471 11,673 6,718 7,684 7,684 282-000-5-123-00 Group Insurance 7,697 7,697 7,928 1,752 1,626 1,789 1,789 282-000-5-130-00 Workmans Compensation 2,435 2,435 2,508 66,908 77,564 83,548 83,548 Personnel Services Total 87,966 87,966 90,605 88,567 42,442 50,000 150,000 282-000-5-422-03 Consulting/Engineering 170,000 170,000 100,000 66,013 54,185 60,000 60,000 282-000-5-425-10 Maintenance Storm Sewer 60,000 60,000 65,000 643 1,066 1,000 1,000 282-000-5-429-07 Miscellaneous 1,000 1,000 1,000 574 1,255 2,000 2,000 282-000-5-429-09 Miscellaneous 2,000 2,000 2,000 282-000-5-470-11 Principal Payment - - 17,000 282-000-5-470-12 Interest Payment - - 10,200 155,797 98,948 113,000 213,000 Operating Expense Total 233,000 233,000 195,200 0- - - 282-000-5-910-00 Land - - - 151 396 91 667 1 000 000 457 588 282 000 5 980 00 Storm Sewer Improvements 1 610 000 1 610 000 900 000 151,396 91,667 1,000,000 457,588 282-000-5-980-00 Storm Sewer Improvements 1,610,000 1,610,000 900,000 151,396 91,667 1,000,000 457,588 Capital Expense Total 1,610,000 1,610,000 900,000 374,101 268,179 1,196,548 754,136 Expenditure Total 1,930,966 1,930,966 1,185,805 527,510 591,887 4,474,418 754,136 Revenue Total 2,169,880 2,169,880 1,080,080 153,409 323,708 3,277,870 0 Net Revenue/Cost 238,914 238,914 -105,725 415,696 452,216 3,601,578 452,216 Storm Drainage Cash Balanc 691,130 691,130 585,405 49,703 49,703 Restricted Cash 300,000 0 Reserved Fund Balance 164,413 464,413 Unreserved Fund Balance Page 28 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 3rd B SALES TAX 617,287 669,733 640,000 665,000 284-000-4-113-01 Sales & Use Tax 652,800 669,000 671,000 3,293 2,314 - - 284-000-4-661-01 Money Market Interest Income 2,000 2,000 2,500 25,000 25,000 25,000 25,000 284-000-6-700-17 Transfer in Electric 25,000 25,000 25,000 25,000 25,000 25,000 25,000 284-000-6-700-18 Transfer in Telephone 25,000 25,000 25,000 670,580 722,047 690,000 715,000 Revenue & Transfer from funds 704,800 721,000 723,500 0 19,265 40,735 40,735 284-000-5-422-07 Contracting Video Production 25,000 25,000 35,000 3,990 - 10,000 10,000 284-000-5-427-01 Travel & Lodging 3,000 3,000 3,500 150,000 150,000 150,000 150,000 284-000-5-429-21 Convention & Visitors Bureau 175,000 175,000 150,000 25,000 25,000 25,000 25,000 284-000-5-856-02 Brookings Chamber Commerce 25,000 25,000 25,000 - 1,970 284-000-5-856-65 Census-Complete Count - - - 284-000-5-856-65 ISCS & IEDC Membership & Bra 3,500 1,500 3,500 225,000 286,250 237,500 237,500 284-000-5-856-70 Promotional Board 265,000 250,000 250,000 192,000 192,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000 192,000 25,000 25,000 25,000 25,000 284-000-5-856-74 Brookings Downtown Inc 35,000 25,000 25,000 620,990 697,515 680,235 682,205 Operating Expense Total 723,500 696,500 684,000 - 16,000 16,000 284-000-5-940-00 Production Eqp/Software 5,000 5,000 5,000 0 0 16,000 16,000 Capital Expense Total 5,000 5,000 5,000 0 16,689 14,378 14,378 284-000-7-899-03 Transfer out to Swiftel 21,910 21,910 21,399 0 20,000 20,000 20,000 284-000-7-899-04 Transfer out to I-29 Corridor - - - - 36,689 34,378 34,378 Total Transfer Out 21,910 21,910 21,399 620,990 734,204 730,613 732,583 - Expenditure Total 750,410 723,410 710,399 670,580 722,047 690,000 715,000 Revenue Total 704,800 721,000 723,500 49,590 -12,157 -40,613 -17,583 Net Revenue/Cost -45,610 -2,410 13,101 343,926 353,330 312,717 335,747 3RD B Sales Tax Cash Bal 62,700 62,700 Restricted Cash 467,383 467,383 Unreserved Fund Balance TIF DISTRICT #1 DEBT SERVICE INNOVATION CAMPUS 23,254 - 24,312 314-000-4-111-04 Current TIF Taxes 240,000 240,000 94,000 0 23,254 0 24,312 Revenue & Transfer from funds 240,000 240,000 94,000 314-000-5-601-00 Principal Payment 56,940 56,940 57,794 314-000-5-602-00 Interest Payment 46,350 46,350 45,496 0 Expenditure Total 103,290 103,290 103,290 23,254 0 24,312 Net Revenue/Cost 136,710 136,710 -9,290 23,254 47,566 TIF Dist #1 Debt Service Ca 184,276 184,276 174,986 Unreserved Fund Balance TIF DISTRICT #3 DEBT SERVICE VALLEY VIEW ADDITION 2,346 316-000-4-111-04 Current TIF Taxes 103,500 103,500 103,500 0 0 0 2,346 Revenue & Transfer from funds 103,500 103,500 103,500 316-000-5-601-00 Principal Payment 51,750 51,750 54,337 316-000-5-602-00 Interest Payment 51,750 51,750 49,163 0 Expenditure Total 103,500 103,500 103,500 2,346 Net Revenue/Cost 0 0 0 TIF Dist #3 Debt Service Cash Bal Unreserved Fund Balance TIF DISTRICT #4 DEBT SERVICE SIELER ADDITION - 11,458 317-000-4-111-04 Current TIF Taxes 47,500 47,500 47,500 0 0 0 11,458 Revenue & Transfer from funds 47,500 47,500 47,500 317-000-5-601-00 Principal Payment 23,750 23,750 23,750 317-000-5-602-00 Interest Payment 23,750 23,750 23,750 0 Expenditure Total 47,500 47,500 47,500 11,458 Net Revenue/Cost 0 TIF DISTRICT #4 Debt Service Cash Bal Page 29 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested Unreserved Fund Balance Page 30 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested STREETSCAPE 0 10,573 513-000-4-446-08 Reimbursed Expense 513-000-4-446-10 Donations 300,000 513-000-6-700-00 Transfer in from General Fund 107,722 513-000-6-700-01 Transfer in from Liquor 100,000 513-000-6-700-02 Transfer In from Landfill 1,489,560 Transfer in from Special Assessment 513-000-6-700-08 Transfer in Utilities 1,997,282 10,573 0 0 Revenue & Transfer from funds 0 0 0 0 0 0 3,000 513-000-5-422-03 Consulting/Engineering 0 0 0 10,000 513-000-5-422-11 Contractor Services 0 0 0 0 513-000-5-450-08 Designing Fees 7,033 325,094 0 513-000-5-856-99 Streetscape Contingency 55,884 489,663 172,414 15,911 513-000-5-940-00 Streets and Sidewalks 513-000-5-940-02 Sewer and Water 55,884 496,696 497,508 28,911 Expenditure Total 0 0 0 1,941,398 -486,123 497,508 28,911 Net Revenue/Cost 0 0 0 0 497,508 - 468,597 Streetscape Cash Bal 0 Unreserved Fund Balance TIF DISTRICT #1 PROJECT/INNOVATION CAMPUS 79,364 1,071,000 1,071,000 514-000-4-653-50 SRF Loan-State Revolving Loan 8,818 119,000 119,000 514-000-4-653-51 SRF Loan -Stimulus 1,900,000 514-000-6-700-00 Transfer in from General Fund/Loan 0 88,182 1,190,000 3,090,000 Revenue & Transfer from funds 0 0 0 11,986 27,965 10,000 10,000 514-000-5-429-09 Other Project Expenses 255,242 745,000 745,000 514-000-5-429-10 Storm Drainage 141,140 2,077,669 2,004,605 514-000-5-433-01 Street Construction Innovation 243,450 330,395 330,395 514-000-5-450-08 Designing Fees 11,986 667,797 3,163,064 3,090,000 Expenditure Total 0 0 0 -11,986 -579,615 -1,973,064 0 Net Revenue/Cost 0 0 0 TIF Dist #1 Cash Bal Unreserved Fund Balance TIF DISTRICT #3 VALLEY VIEW HOUSING 274,976 345,215 689,785 669,785 516-0004-653-50 Procceds from Debt 20,000 20,000 274,976 345,215 689,785 669,785 Revenue & Transfer from funds 20,000 20,000 0 7,000 64,563 135,437 135,437 516-000-5-429-09 Other Project Expenses 274,976 280,652 554,348 534,348 516-000-5-999-83 Site Work 20,000 20,000 689,785 669,785 Expenditure Total 20,000 20,000 0 0 Net Revenue/Cost 0 TIF DISTRICT #3 Cash Balance Unreserved Fund Balance TIF Dist #4 SIELER ADDITION 400,659 74,341 74,341 516-0004-653-50 Procceds from Debt 400,659 74,341 74,341 Revenue & Transfer from funds 0 0 0 56,825 20,000 20,000 516-000-5-429-09 Other Project Expenses 343,834 54,341 54,341 518-000-5-999-83 Site Work 400,659 74,341 74,341 Expenditure Total 0 0 0 0 Net Revenue/Cost 0 TIF DISTRICT #3 Cash Balance Unreserved Fund Balance Page 31 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested CITY-COUNTY ADMINISTRATIVE BUILDING 6,000,000 518-0004-653-50 Procceds from Debt 35,000 518-000-4- Reimbursement from County 5,000,000 5,000,000 518-000-6 Interest Income 35,000 35,000 974,516 Transfer in from General Revenue 7,009,516 Revenue & Transfer from funds 5,035,000 5,035,000 20,000 518-000-5-422-03 Consulting/Engineering 50,000 518-000-5-999-83 Site Work 11,000,000 11,000,000 974,516 518-000-5-999-83 Land 1,044,516 Expenditure Total 11,000,000 11,000,000 5,965,000 Net Revenue/Cost -5,965,000 -5,965,000 5,965,000 City-County Administrative Building 0 Unreserved Fund Balance NATURE PARK 0 519-000-4-334-09 Grants 225,000 225,000 40,000 Donations 50,000 50,000 519-000-6-700-04 Transfer in- Sales & Use Tax 75,000 75,000 600,000 0- 50,000 90,000 Revenue & Transfer from funds 300,000 300,000 600,000 Consulting 50,000 50,000 50,000 40,000 519-000-5-940-00 Park Development 300,000 300,000 600,000 0- 50,000 40,000 Expenditure Total 350,000 350,000 600,000 0 0 0 50,000 Net Revenue/Cost -50,000 -50,000 0 50,000 Nature Park Development Cash Bal Unreserved Fund Balance BIKE TRAIL IMPROVEMENT 0 584,000 584,000 550-000-4-334-09 Grants 141,000 141,000 550-000-6-700-04 Transfer in- Sales & Use Tax 0 725,000 725,000 Revenue & Transfer from funds 725,000 725,000 550-000-5-940-00 Bike Trail Improvements 0 725,000 725,000 Expenditure Total 0 0 0 0 Net Revenue/Cost Bike Trail Improvement Cash Bal Unreserved Fund Balance Page 32 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested LIQUOR FUND 42,183 38,910 43,000 43,000 601-000-4-380-33 Sales/Off Sale Keg Deposits 40,000 40,000 40,000 (42,617) (39,115) (43,000) (43,000) 601-000-4-380-34 Sales/Off Sale Keg Returns (40,000) (40,000) (40,000) 1,116,764 2,282,296 1,140,000 1,140,000 601-000-4-381-32 Operating Agreemnt/Keg Depos 2,330,000 2,330,000 2,330,000 290,731 384,513 300,000 300,000 601-000-4-381-98 Operating Agreement Markup 1 394,000 394,000 394,000 76,303 116,379 80,000 80,000 601-000-4-381-99 Operating Agreement Markup 1 125,400 125,400 125,400 7,032 6,474 2,500 2,500 601-000-4-661-01 Money Market Interest Income 6,500 6,500 6,500 154,061 150,069 160,000 160,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 160,000 160,000 160,000 15,694 12,116 16,000 16,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 13,000 13,000 13,000 11,562 13,529 12,000 12,000 601-000-4-380-06 Sales/Off Sale Lottery Tickets 14,000 14,000 14,000 (5,461) (4,656) (5,500) (5,500) 601-000-4-380-08 Sales/Off Sale Lottery Payout (4,800) (4,800) (4,800) 1,693,886 1,759,228 1,800,000 1,800,000 601-000-4-380-11 Sales/Off Sale Liquor 1,810,000 1,810,000 1,810,000 (24,809) (23,928) (30,000) (30,000) 601-000-4-380-12 Sales/Off Sale Liquor Discount (25,000) (25,000) (25,000) 864,176 743,350 800,000 800,000 601-000-4-380-21 Sales/Off Sale Wine 750,000 750,000 750,000 (21,266) (19,345) (20,000) (20,000) 601-000-4-380-22 Sales/Off Sale Wine Discount (20,000) (20,000) (20,000) 798,130 795,933 820,000 820,000 601-000-4-380-31 Sales/Off Sale Beer 800,000 800,000 800,000 (4) - - 601-000-4-380-32 Sales/Off Sale Beer Discount - - - 1,799 374 600 600 601-000-4-380-99 Sales/Off Sale Deposit Adjust - - - 694,063 1,057,862 720,000 720,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 1,140,000 1,140,000 1,140,000 1,777,789 1,565,725 1,850,000 1,850,000 601-000-4-381-31 Sales/Operating Agreement Beer 1,610,000 1,610,000 1,610,000 - - - 601-000-4-848-00 Sales/Off Sale Sales (P)- - - 1,070,057 - 1,070,000 1,070,000 601-000-4-848-06 Accounts Receivable Sales (P) - - - - 601-000-4-848-07 Credit Card Sales (P)- - - (1,280,655) (1,290,343) (1,300,000) (1,300,000) 601-000-4-852-01 Purchases/Liquor (1,300,000) (1,300,000) (1,300,000) (661,720) (621,430) (645,000) (645,000) 601-000-4-852-02 Purchases/Beer (630,000) (630,000) (630,000) (127,975) (119,579) (130,000) (130,000) 601-000-4-852-03 Purchases/Miscellaneous (125,000) (125,000) (125,000) (645 621) (513 639) (620 000) (620 000) 601 000 4 852 04 Purchases/Wine (520 000) (520 000) (520 000) (645,621) (513,639) (620,000) (620,000) 601-000-4-852-04 Purchases/Wine (520,000) (520,000) (520,000) (20,772) (20,050) (21,000) (21,000) 601-000-4-852-06 Purchases/Lottery (21,000) (21,000) (21,000) (867,398) (1,060,309) (890,000) (890,000) 601-000-4-852-07 Purchases/Liquor-Bars (1,100,000) (1,100,000) (1,100,000) (3,660,439) (3,847,189) (3,750,000) (3,750,000) 601-000-4-852-08 Purchases/Beer-Bars (3,900,000) (3,900,000) (3,900,000) 4,920 4,920 - 3,300 601-000-4-662-12 Rent - - - 210 185 - - 601-000-4-861-09 Miscellaneous (P)- - - 1,260,623 1,372,280 1,359,600 1,362,900 Revenue Total 1,507,100 1,507,100 1,507,100 217,574 191,995 230,030 230,030 601-000-5-101-00 Regular Pay 252,855 252,855 260,595 58,994 71,694 70,000 70,000 601-000-5-101-01 Temporary Pay 57,085 57,085 56,223 3,083 2,874 7,000 7,000 601-000-5-101-04 Overtime Pay 7,000 7,000 7,210 0- 300 300 601-000-5-101-10 Wellness Benefit 300 300 309 20,459 19,545 24,212 24,212 601-000-5-120-00 FICA 24,333 24,333 26,092 13,199 12,445 14,790 14,790 601-000-5-121-09 Retirement 15,659 15,659 16,138 21,823 28,306 55,045 55,045 601-000-5-123-00 Group Insurance 55,180 55,180 56,835 2,665 2,874 3,162 3,162 601-000-5-130-00 Workmans Compensation 3,637 3,637 3,746 3,834 601-000-5-137-00 OPEB - - - 341,631 329,733 404,539 404,539 Personnel Services Total 416,049 416,049 427,148 4,801 5,088 5,500 5,500 601-000-5-421-00 Insurance 5,775 5,775 5,948 1,125 1,125 2,000 2,000 601-000-5-422-02 Contracted Auditing Services 1,300 1,300 1,300 2,255 2,562 800 800 601-000-5-422-07 Contracting Services 2,600 2,600 2,600 17,901 22,649 25,000 25,000 601-000-5-423-05 Advertising/Promotion Fees 30,000 30,000 30,000 64,349 67,949 70,000 70,000 601-000-5-424-06 Rent 72,755 72,755 74,575 2,182 111 400 400 601-000-5-425-01 Maintenance Office Equipment 300 300 300 729 1,922 700 700 601-000-5-425-04 Maintenance Equipment 1,500 1,500 1,500 5,025 8,219 5,000 5,000 601-000-5-425-05 Maintenance Buildings 5,000 5,000 5,000 1,812 1,602 1,700 1,700 601-000-5-426-01 Office Supplies 1,700 1,700 1,700 16,556 16,944 17,000 17,000 601-000-5-426-03 General Supplies 18,000 18,000 18,000 338 368 600 600 601-000-5-426-04 Cleaning Supplies 400 400 400 318 - 1,000 1,000 601-000-5-426-17 Uniforms 1,000 1,000 1,000 Page 33 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 1,040 937 2,000 2,000 601-000-5-427-01 Travel & Lodging 1,000 1,000 1,000 3,015 4,332 5,000 5,000 601-000-5-428-01 Telephone 4,500 4,500 4,500 19,602 21,765 20,000 20,000 601-000-5-428-02 Electric & Water 23,000 23,000 23,000 3,082 2,185 3,000 3,000 601-000-5-428-03 Heat 2,300 2,300 2,300 1,524 1,521 1,600 1,600 601-000-5-428-05 Hauling Service 1,600 1,600 1,600 0 500 400 400 601-000-5-429-00 Miscellaneous 500 500 500 653 844 450 450 601-000-5-429-01 Membership & Dues 900 900 900 250 400 650 650 601-000-5-429-04 License Fees 500 500 500 48,156 50,946 47,000 47,000 601-000-5-469-00 Bank/Credit Card Fees 45,000 45,000 45,000 39,673 40,959 43,000 43,000 601-000-5-890-00 Depreciation Expense 41,000 41,000 41,000 234,386 252,928 252,800 252,800 Operating Expense Total 260,630 260,630 262,623 0- 10,000 10,000 601-000-5-920-00 Furniture & Equipment 20,000 20,000 2,000 0- - - 601-000-5-930-00 Machinery & Auto Equipment - - - 4,730 6,340 2,500 2,500 601-000-5-950-01 Capital less than $5,000 - - - 4,730 6,340 12,500 12,500 Capital Expense Total 20,000 20,000 2,000 580,747 589,001 669,839 669,839 Total Liquor Store Cost 696,679 696,679 691,771 679,876 783,279 689,761 693,061 Net Income 810,421 810,421 815,329 407,032 420,000 500,000 500,000 601-000-7-899-00 Transfer out General Fund 600,000 600,000 450,000 107,722 - - - 601-000-7-899-23 Transfer Out to Streetscape - - - Transfer Out to Edgebrook 100,000 100,000 514,754 420,000 500,000 500,000 Total Transfer out to Other Fun 700,000 700,000 450,000 165,122 363,279 189,761 193,061 Net income after Transfers 110,421 110,421 365,329 326,235 637,361 827,122 830,422 Liquor Fund Cash Balance 1,197,447 1,418,257 Retained Earnings Page 34 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested AIRPORT FUND 236,525 296,365 637,380 415,285 606-000-4-334-09 Grants 784,000 1,006,095 12,054,000 10,829 - - - 606-000-4-334-10 Federal Grant - - - 0- 19,400 19,400 606-000-4-441-08 Reimbursed Expense 19,400 19,400 19,400 40,000 - - - 606-000-4-447-00 Contributed Capital - - - 0- - - 606-000-4-692-00 Other Financing Sources - - - 5,304 8,544 4,500 4,500 606-000-4-812-00 Airflight Taxes 4,500 4,500 4,500 0- 10,000 10,000 606-000-4-848-10 Terminal Rent 10,000 10,000 10,000 0- 4,200 4,200 606-000-4-848-11 Landing Fees 4,200 4,200 4,200 23,834 23,778 28,000 28,000 606-000-4-848-12 Rentals 28,000 28,000 28,000 4,840 4,831 4,300 4,300 606-000-4-848-15 Av/Jet Gas Sales 4,300 4,300 4,300 100 1,076 425,000 606-000-4-861-09 Miscellaneous 284,000 153,000 215,000 215,000 606-000-6-700-00 Transfer in General Fund 20,000 0- 294,880 294,880 606-000-6-700-04 Transfer in Sales & Use Tax 56,931 36,931 - 605,432 487,594 1,217,660 1,420,565 Revenue & Transfer from funds 911,331 1,133,426 12,124,400 88,617 92,295 160,703 95,504 606-000-5-101-00 Regular Pay 99,120 99,120 102,094 1,722 - 38,500 - 606-000-5-101-01 Temporary Pay 38,500 33,900 33,900 864 200 3,000 3,000 606-000-5-101-04 Overtime 3,000 3,000 3,090 0- 240 240 606-000-5-101-10 Wellness Benefit - - - 6,642 6,876 10,762 10,762 606-000-5-120-00 FICA 10,908 10,927 11,255 5,237 5,521 6,130 6,130 606-000-5-121-09 Retirement 6,246 6,260 6,448 5,428 5,447 6,054 6,054 606-000-5-123-00 Group Insurance 6,065 6,065 6,247 2,329 2,750 3,025 3,025 606-000-5-130-00 Workmans Compensation 3,458 3,458 3,562 1,917 - - - 606-000-5-137-00 OPEB Expense - - - 112,756 113,089 228,414 124,715 Personnel Services Total 167,297 162,730 166,596 10,398 9,954 10,701 10,701 606-000-5-421-00 Insurance 11,237 11,237 11,574 2,235 2,235 1,400 1,400 606-000-5-422-02 Contracted Auditing Services 2,235 2,235 2,235 0 606 000 5 422 03 Consulting/Expense 0 - - - 606-000-5-422-03 Consulting/Expense - - - 12,827 8,894 10,000 10,000 606-000-5-422-07 Contracting Services 10,300 10,300 10,609 058 - - 606-000-5-423-05 Advertising/Promotion Fees - - - 82 - 320 320 606-000-5-425-01 Maintenance Office Equipment 320 320 330 270 2,093 1,045 1,045 606-000-5-425-03 Maintenance of Trucks 1,076 1,076 1,108 7,484 14,369 10,622 10,622 606-000-5-425-04 Maintenance of Equipment 10,940 10,940 11,268 1,577 1,744 1,614 1,614 606-000-5-425-05 Maintenance Buildings 1,662 1,662 1,712 805 681 1,614 1,614 606-000-5-425-06 Maintenance Radio 1,614 1,614 1,614 7,326 8,081 11,685 11,685 606-000-5-425-09 Maintenance Grounds 12,036 12,036 12,397 22 820 515 515 606-000-5-426-01 Office Supplies 515 515 530 4,369 3,415 4,635 4,635 606-000-5-426-03 General Supplies 4,774 4,774 4,917 107 118 206 206 606-000-5-426-04 Cleaning Supplies 206 206 212 2,786 3,519 2,472 2,472 606-000-5-426-10 Gas 2,546 2,546 2,623 27 234 742 742 606-000-5-426-11 Oil & Grease 764 764 764 440 239 1,088 1,088 606-000-5-426-12 Tires 1,121 1,121 1,154 7,156 4,097 8,000 8,000 606-000-5-426-13 Diesel Fuel 8,100 8,100 8,343 0- - - 606-000-5-426-14 Fuel - Equipment - - - 161 279 629 629 606-000-5-426-15 Chemicals 648 648 667 0- 200 200 606-000-5-426-23 Sand 200 200 206 110 2,191 3,493 3,493 606-000-5-426-28 Extinguishing Agents 3,493 3,493 3,598 3,219 2,804 6,840 6,840 606-000-5-427-01 Travel & Lodging 6,000 6,000 6,180 4,230 2,890 5,000 5,000 606-000-5-427-02 Registration & Training 4,000 4,000 4,120 3,405 2,799 3,500 3,500 606-000-5-428-01 Telephone 3,500 3,500 3,605 10,656 11,732 11,500 11,500 606-000-5-428-02 Electric & Water 12,000 12,000 12,360 4,401 4,553 5,500 5,500 606-000-5-428-03 Heat 5,665 5,665 5,835 120 - - - 606-000-5-429-00 Miscellaneous - - - Page 35 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 305 289 315 315 606-000-5-429-01 Membership & Dues 315 315 315 1,200 - 1,485 1,485 606-000-5-429-03 Janitorial Services - - - 6,016 4,435 2,873 2,873 606-000-5-470-09 Interest on Advance 1,131 1,131 13 221,386 209,396 - - 606-000-5-890-00 Depreciation Expense - - - 313,120 301,919 107,994 107,994 Operating Expense Total 106,398 106,398 108,289 .606-000-5-910-00 Land - - - 0- 520,000 520,000 606-000-5-911-00 Buildings & Structures 800,000 800,000 12,000,000 0- 36,931 36,931 606-000-5-930-00 Machinery & Auto Equipment 56,931 56,931 303,077 0 1,658 295,500 295,500 606-000-5-940-00 Other Capital - 5,896 - - - 606-000-5-950-01 Capital less than $5,000 - - - 0 5,697 40,000 40,000 606-000-5-970-00 Runway Improvements 41,200 41,200 42,436 5,896 7,355 892,431 892,431 Capital Expense Total 898,131 898,131 12,345,513 431,772 422,363 1,228,839 1,125,140 Total Airport Cost 1,171,826 1,167,259 12,620,398 173,660 65,231 -11,179 295,425 Net -260,495 -33,833 -495,998 142,752 -386,890 -398,069 -91,465 Airport Fund Cash Balance 3,659,039 3,659,039 Retained Earnings Page 36 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested EDGEBROOK GOLF COURSE 273,294 0 15,000 5,000 607-000-4-346-04 Green Fees-Executive Course 10,000 10,000 10,000 0 68,527 67,000 67,000 607-000-4-346-05 Green Fees-9 hole round 72,000 72,000 74,000 0 41,142 40,000 41,000 607-000-4-346-06 Green Fees-18 hole round 43,000 43,000 44,000 0 11,177 13,000 13,000 607-000-4-346-07 Green Fees-9 holes 1/2 price 14,500 14,500 14,500 0 7,135 7,000 7,000 607-000-4-346-08 Green Fees-18 holes 1/2 price 7,500 7,500 8,000 0 3,126 2,000 3,312 607-000-4-346-09 Season Tickets-Youth 3,500 3,500 4,000 0 15,870 17,000 12,862 607-000-4-346-10 Season Tickets-Young Adult 17,000 17,000 18,000 0 39,664 40,000 47,000 607-000-4-346-11 Season Tickets-Individual 50,000 50,000 53,000 0 11,420 12,000 12,000 607-000-4-346-12 Season Tickets-Senior 12,000 12,000 12,000 0 14,123 15,000 0 607-000-4-346-13 Season Tickets-Couple 0 0 0 0 6,865 6,000 14,200 607-000-4-346-14 Season Tickets-Family no Childr 15,000 15,000 15,000 0 654 150 6,500 607-000-4-346-15 Season Tickets-Family with Child 7,000 7,000 7,000 0 19,140 22,000 22,000 607-000-4-346-16 Golf Carts-9 holes 20,000 20,000 22,000 0 13,099 15,000 15,000 607-000-4-346-17 Golf Carts-18 holes 15,000 15,000 16,000 0 1,470 1,500 1,500 607-000-4-346-18 Golf Carts-Senior 9 holes 1,500 1,500 1,500 0 533 1,000 1,000 607-000-4-346-19 Golf Carts-Senior 18 holes 750 750 1,000 0 11,873 10,000 10,000 607-000-4-346-20 Golf Carts-9 holes 1/2 price 14,000 14,000 14,000 0 9,117 7,000 7,000 607-000-4-346-21 Golf Carts-18 holes 1/2 price 10,000 10,000 11,000 0 705 500 500 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 800 800 800 0 489 400 400 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 600 600 600 0 17,514 19,000 17,000 607-000-4-346-24 Golf Carts-Season Tickets 19,800 19,800 21,000 0 65 150 350 607-000-4-346-25 Golf Cart-Season addn'l family 450 450 600 0 18,563 16,000 16,000 607-000-4-346-26 Driving Range-Bucket 17,000 17,000 18,000 0 3,001 2,000 2,500 607-000-4-346-27 Driving Range-Seasonal Individ 3,000 3,000 3,000 0 290 600 600 607-000-4-346-28 Driving Range-Seasonal Family 300 300 600 0 2,595 4,000 4,000 607-000-4-346-29 Golf Lessons 4,000 4,000 4,000 0 0 0 29 607 000 4 441 08 Reimbursed Expense 0 0 000029607-000-4-441-08 Reimbursed Expense 0 0 0 0 0 0 0 607-000-4-446-10 Donations 0 0 0 0 0 0 0 607-000-4-661-00 Interest Income 0 0 0 0 0 0 0 607-000-4-661-01 Money Market Interest Income 0 0 0 0 9,600 9,600 9,600 607-000-4-861-09 Cell Tower Rental 9,600 9,600 9,600 0 145,000 120,400 120,400 607-000-6-700-00 Transfer in General Fund 0 0 0 607-000-6-700-09 Transfer in 25% Public Improve 60,513 60,513 60,513 0 170,000 170,000 607-000-6-700-09 Transfer in 75% Public Improve 62,000 62,000 Transfer in Liquor Fund 100,000 100,000 0 472,757 633,300 626,753 Revenue & Transfer from funds 590,813 590,813 443,713 0 138,211 114,471 114,471 607-000-5-101-00 Regular Pay 121,060 121,060 124,692 0 48,531 50,000 50,000 607-000-5-101-01 Temporary Pay 50,000 50,000 51,500 0- 1,000 1,000 607-000-5-101-04 Overtime Pay 1,000 1,000 1,030 0 11,173 13,027 13,027 607-000-5-120-00 FICA 13,242 13,242 13,639 0 6,681 7,217 7,217 607-000-5-121-09 Retirement 7,386 7,386 7,608 0 28,445 35,167 35,167 607-000-5-123-00 Group Insurance 31,602 31,602 32,550 0 3,623 3,986 3,986 607-000-5-130-00 Workmans Compensation 5,377 5,377 5,538 0 236,664 224,868 224,868 Personnel Services Total 229,667 229,667 236,557 0 828 770 1,041 607-000-5-421-00 Insurance 1,093 1,093 1,126 0 0 1,000 1,000 607-000-5-422-02 Contracted Auditing Services 1,000 1,000 1,000 0 82,370 76,000 76,000 607-000-5-422-04 Contracting Services/Pro 86,000 86,000 90,000 0 45 100 100 607-000-5-422-15 Drug & Alcohol Testing 100 100 100 0 3,163 2,000 2,000 607-000-5-423-05 Advertising & Promotional Fees 3,000 3,000 3,000 0 605 1,000 1,000 607-000-5-424-01 Equipment Rental 750 750 750 0 332 1,000 1,000 607-000-5-425-02 Maintenance Vehicles 1,000 1,000 1,000 0 5,861 7,500 7,500 607-000-5-425-04 Maintenance Equipment 6,000 6,000 6,000 0 561 2,000 2,000 607-000-5-425-05 Maintenance Buildings 1,500 1,500 1,500 0 203 1,000 1,000 607-000-5-425-08 Maintenance Turf 1,000 1,000 1,000 0 1,128 2,500 2,500 607-000-5-425-09 Maintenance Irrigation System 2,000 2,000 2,000 Page 37 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 0 543 500 500 607-000-5-426-01 Office Supplies 750 750 750 0 9,650 8,500 9,000 607-000-5-426-03 General Supplies 8,500 8,500 8,500 0 1,840 1,000 1,000 607-000-5-426-04 Cleaning Supplies 1,000 1,000 1,000 0 6,392 6,500 6,500 607-000-5-426-10 Gasoline 6,000 6,000 6,000 0 486 800 800 607-000-5-426-11 Oil & Grease Supplies 700 700 700 0 493 500 500 607-000-5-426-12 Tires 500 500 500 0 4,282 5,000 5,000 607-000-5-426-13 Diesel Fuel 4,500 4,500 4,500 0 16,243 17,000 17,500 607-000-5-426-14 Fertilizer Supplies 20,000 20,000 20,000 0 5,652 5,000 5,000 607-000-5-426-15 Chemicals 5,000 5,000 5,000 0 480 1,000 1,000 607-000-5-426-17 Uniforms 700 700 700 0 1,567 6,000 6,000 607-000-5-426-23 Sand 6,000 6,000 6,000 0 0 500 500 607-000-5-427-01 Travel & Lodging 500 500 500 0 0 500 500 607-000-5-427-02 Registration & Training 500 500 500 0 3,030 2,000 2,000 607-000-5-428-01 Telephone 3,000 3,000 3,200 0 14,488 16,000 16,000 607-000-5-428-02 Electric & Water 16,000 16,000 17,000 0 3,766 4,000 4,000 607-000-5-428-03 Heat 4,000 4,000 4,500 0 0 150 150 607-000-5-428-05 Hauling Service 150 150 150 0 289 150 150 607-000-5-429-01 Membership & Dues 300 300 300 0 475 500 500 607-000-5-429-07 Miscellaneous Services 500 500 500 0 200 250 250 607-000-5-429-08 Postage 250 250 275 0 3,268 4,000 4,000 607-000-5-469-00 Banking & Credit Card Fees 3,500 3,500 3,750 0 5,250 5,250 607-000-5-470-09 Interest on Advance Res 56-09 5,250 5,250 5,250 0 168,240 179,970 181,241 Operating Expense Total 191,043 191,043 197,051 607-000-5-911-00 Buildings 7,000 7,000 0 9,184 57,462 57,462 607-000-5-930-00 Machinery & Auto Equipment 108,013 108,013 88,013 4,595 170,000 170,000 Other Capital 55,000 55,000 44,243 0 9,355 607-000-5-950-01 Capital less than $5,000 - - - 0 23 134 227 462 227 462 Capital Expense Total 170 013 170 013 132 256 0 23,134 227,462 227,462 Capital Expense Total 170,013 170,013 132,256 0 428,038 632,300 633,571 Total Edgebrook Golf Cost 590,723 590,723 565,864 0 44,719 1,000 -6,818 Net Income 90 90 -122,151 30,900 31,900 24,082 Edgebrook Cash Bal 746,344 Unreserved Fund Balance Page 38 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested SOLID WASTE COLLECTION 844,635 980,704 950,000 950,000 612-000-4-848-01 Utility Billing 975,000 975,000 1,000,000 4,789 3,044 1,000 3,000 612-000-4-661-01 Money Market Interest Income 2,000 2,000 2,000 35,449 38,640 35,000 35,000 612-000-4-848-04 Yard Waste Bags 37,500 37,500 37,500 0- 500 500 612-000-4-848-05 Cost of Goods/Yard Waste Bags 000 58 612-000-4-861-09 Miscellaneous From Restricted Capital Reserve 300,000 300,000 884,931 1,022,388 986,500 988,500 Revenue Total 1,314,500 1,314,500 1,039,500 250,352 256,144 261,340 261,340 612-000-5-101-00 Regular Pay 269,054 269,054 277,126 5,890 14,029 9,000 9,000 612-000-5-101-01 Temporary Pay 10,000 10,000 9,270 7,116 4,791 13,000 13,000 612-000-5-101-04 Overtime Pay 13,000 13,000 13,390 3,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000 3,090 19,036 19,451 20,290 20,290 612-000-5-120-00 FICA 20,288 20,288 20,818 15,817 16,178 15,374 15,374 612-000-5-121-09 Retirement 15,312 15,312 15,771 47,125 58,905 66,336 66,336 612-000-5-123-00 Group Insurance 64,133 64,133 66,057 14,134 14,092 15,502 15,502 612-000-5-130-00 Workmans Compensation 18,256 18,256 18,804 5,751 - - - - - - 368,221 386,590 403,842 403,842 Personnel Services Total 413,043 413,043 424,326 13,994 13,584 14,702 14,702 612-000-5-421-00 Insurance 15,438 15,438 15,901 1,500 1,500 3,000 3,000 612-000-5-422-02 Contracted Auditing Services 3,000 3,000 3,000 77 7 300 300 612-000-5-422-06 Medical Services 300 300 300 40,604 36,000 36,000 36,000 612-000-5-422-07 Contracting Services 36,000 36,000 36,000 2,449 2,449 4,000 4,000 612-000-5-422-08 Computer Services 3,000 3,000 3,000 90 240 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250 250 080 500 500 612-000-5-423-01 Publication/Recording Fees 500 500 500 32,180 25,592 22,000 22,000 612-000-5-423-05 Advertising & Promotional Fees 25,000 25,000 25,000 15,848 7,374 15,000 15,000 612-000-5-425-03 Maintenance Trucks 20,000 20,000 20,000 10 967 21 825 20 000 20 000 612 000 5 425 04 Maintenance Equipment 25 000 25 000 25 000 10,967 21,825 20,000 20,000 612-000-5-425-04 Maintenance Equipment 25,000 25,000 25,000 1,113 143 2,000 2,000 612-000-5-425-05 Maintenance Buildings 1,000 1,000 1,000 20 483 1,000 1,000 612-000-5-425-06 Maintenance Radio 3,000 3,000 1,000 42 1,070 1,000 1,000 612-000-5-426-01 Office Supplies 1,200 1,200 1,200 1,799 3,872 2,750 2,750 612-000-5-426-03 General Supplies 3,200 3,200 3,500 14,639 16,256 15,000 15,000 612-000-5-426-08 Supplies/Dumpsters & Carts 15,000 15,000 15,000 0 1,739 2,000 2,000 612-000-5-426-10 Gasoline 2,000 2,000 2,500 2,154 761 2,000 2,000 612-000-5-426-11 Oil & Grease Supplies 2,000 2,000 2,500 6,827 3,368 7,500 7,500 612-000-5-426-12 Tires 7,800 7,800 8,000 45,455 24,140 52,500 52,500 612-000-5-426-13 Diesel Fuel 50,000 50,000 50,000 958 956 1,000 1,000 612-000-5-426-17 Uniforms 1,500 1,500 1,000 0- 500 500 612-000-5-427-01 Travel & Lodging 500 500 500 0- 500 500 612-000-5-427-02 Registration & Training 500 500 500 2,135 2,318 2,500 2,500 612-000-5-428-01 Telephone 2,500 2,500 2,500 2,772 2,835 3,000 3,000 612-000-5-428-02 Electric & Water 3,000 3,000 3,500 12,356 8,968 13,000 13,000 612-000-5-428-03 Heat 13,000 13,000 13,000 186,414 204,101 210,000 210,000 612-000-5-428-05 Hauling Service 215,000 215,000 220,000 0- 50 50 612-000-5-429-04 License Fees 50 50 50 2,876 3,265 3,500 3,500 612-000-5-429-31 Paint Exchange 4,500 4,500 5,000 13,820 16,422 20,000 20,000 612-000-5-429-35 Yardwaste Program 18,000 18,000 20,000 64,371 63,662 100,000 100,000 612-000-5-890-00 Depreciation Expense 100,000 100,000 100,000 Page 39 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 475,460 463,010 555,552 555,552 Operating Expense Total 572,238 572,238 579,701 0- 240,000 240,000 612-000-5-930-00 Machinery & Auto Equipment 265,000 265,000 200,000 0- 240,000 240,000 Capital Expense Total 265,000 265,000 200,000 843,681 849,600 1,199,394 1,199,394 Total Solid Waste Collection Co 1,250,281 1,250,281 1,204,027 41,250 172,788 -212,894 -210,894 Net Income 64,219 64,219 -164,527 375,997 173,814 -39,080 -37,080 SW Collection Fund Cash Bal 200,000 SW Collection Reserve Cash Bal 200,000 300,000 300,000 Restricted SWC Reserve 100,000 715,134 515,134 Retained Earnings Page 40 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested SOLID WASTE DISPOSAL 300,000 625-000-4-334-09 Grants 1,836,448 1,916,983 1,930,000 1,930,000 625-000-4-848-03 Landfill Tickets 1,930,000 1,930,000 1,930,000 48,647 43,278 40,000 40,000 625-000-4-661-00 Interest Income 30,000 30,000 30,000 19,594 13,318 10,000 10,000 625-000-4-661-01 Money Market Interest Income 10,000 10,000 10,000 25,941 50 15,000 15,000 625-000-4-848-22 Recycled Waste Oil Sales 15,000 15,000 15,000 6,485 6,485 6,400 6,400 625-000-4-848-12 Rentals 10,000 10,000 10,000 0- - - 625-000-4-441-08 Reimbursed Expense - - - 8,000 - - - 625-000-4-664-00 Sale of Fixed Assets - - - 74 - - - 625-000-4-861-09 Miscellaneous - - - 1,945,189 1,980,114 2,001,400 2,001,400 Revenue Total 1,995,000 1,995,000 1,995,000 304,163 315,763 310,968 310,968 625-000-5-101-00 Regular Pay 330,121 330,121 338,686 7,635 7,591 10,000 10,000 625-000-5-101-04 Overtime Pay 10,000 10,000 10,300 2,000 2,000 3,000 3,000 625-000-5-101-07 Clothing Allowance 3,000 3,000 3,090 20,925 21,490 25,421 25,421 625-000-5-120-00 FICA 26,065 26,065 26,745 18,352 19,063 19,938 19,938 625-000-5-121-09 Retirement 20,443 20,443 20,976 66,058 70,415 77,604 77,604 625-000-5-123-00 Group Insurance 83,634 83,634 86,143 11,020 10,707 11,778 11,778 625-000-5-130-00 Workmans Compensation 15,214 15,214 15,670 7,668 625-000-5-137-00 OBEB 437,821 447,029 458,709 458,709 Personnel Services Total 488,477 488,477 501,610 0- 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,145 16,145 0 18,396 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,396 18,396 0- 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 50,000 50,000 50,000 6,439 6,768 7,445 7,445 625-000-5-421-00 Insurance 7,818 7,818 8,053 0- 300 300 625-000-5-422-01 Legal Services 300 300 300 2,235 2,235 3,000 3,000 625-000-5-422-02 Contracted Auditing Services 3,000 3,000 3,000 0 80,911 20,000 20,000 625-000-5-422-03 Consulting & Engineering 20,000 20,000 20,000 158 200 200 625 000 5 422 06 Medical Services 200 200 200158- 200 200 625-000-5-422-06 Medical Services 200 200 200 10,814 16,735 25,000 25,000 625-000-5-422-07 Contracting Services 25,000 25,000 25,000 987 1,024 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,500 2,500 22,103 21,616 20,000 20,000 625-000-5-422-09 Testing Services 25,000 25,000 25,000 0 210 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 300 300 0- 100 100 625-000-5-423-01 Publication/Recording Fees 100 100 100 3,581 5,870 7,500 7,500 625-000-5-423-05 Advertising/Promotion Fees 8,000 8,000 8,000 0- 1,000 1,000 625-000-5-424-01 Equipment Rentals 1,000 1,000 1,000 3,889 6,880 3,500 3,500 625-000-5-425-03 Maintenance Trucks 4,000 4,000 4,000 25,134 41,356 60,000 60,000 625-000-5-425-04 Maintenance Equipment 60,000 60,000 60,000 1,702 1,728 3,500 3,500 625-000-5-425-05 Maintenance Buildings 2,000 2,000 2,000 0 421 3,000 3,000 625-000-5-425-09 Maintenance Grounds 1,000 1,000 1,000 0 4,041 5,000 5,000 625-000-5-425-16 Maintenance Grounds/2 5,000 5,000 5,000 4,412 4,352 6,000 6,000 625-000-5-426-01 Office Supplies 6,500 6,500 7,000 12,613 5,363 8,000 8,000 625-000-5-426-03 General Supplies 8,000 8,000 8,000 3,755 3,158 3,750 3,750 625-000-5-426-04 Janitorial Supplies 3,750 3,750 3,800 0- 150 150 625-000-5-426-05 Photographic Supplies 150 150 150 0- 250 250 625-000-5-426-09 Subscriptions/Books 250 250 250 7,132 3,416 8,000 8,000 625-000-5-426-10 Gasoline 6,000 6,000 7,000 4,035 2,585 6,000 6,000 625-000-5-426-11 Oil & Grease Supplies 5,000 5,000 6,000 2,173 2,204 15,000 15,000 625-000-5-426-12 Tires 5,000 5,000 5,000 83,713 51,149 95,000 95,000 625-000-5-426-13 Diesel Fuel 85,000 85,000 95,000 389 365 500 500 625-000-5-426-17 Uniforms 1,500 1,500 500 3,754 6,064 12,000 12,000 625-000-5-426-18 Gravel 8,000 8,000 8,000 0 689 10,000 10,000 625-000-5-426-27 Alternate Cover 10,000 10,000 15,000 3,203 2,881 4,200 4,200 625-000-5-427-01 Travel & Lodging 5,500 5,500 5,000 2,685 2,310 2,600 2,600 625-000-5-427-02 Registration & Training 3,500 3,500 3,000 1,123 1,479 2,600 2,600 625-000-5-428-01 Telephone 2,750 2,750 2,750 Page 41 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested 1,319 1,343 2,500 2,500 625-000-5-428-02 Electric & Water 2,500 2,500 2,500 9,005 9,453 8,000 8,000 625-000-5-428-03 Heat 10,000 10,000 10,000 4,050 5,364 5,000 5,000 625-000-5-428-05 Hauling Service 6,500 6,500 7,000 1,728 1,709 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,000 2,000 0 758 0 0 625-000-5-429-02 Pest Control 850 850 900 788 1,132 850 850 625-000-5-429-05 Rodent Control 1,000 1,000 1,000 1,061 - 1,000 1,000 625-000-5-429-07 Miscellaneous Services 0 0 0 43,144 43,273 44,000 44,000 625-000-5-429-11 State Fees 45,000 45,000 45,000 100 100 500 500 625-000-5-429-16 Solid Waste Committee 500 500 500 0- 500 500 625-000-5-429-38 Compost Program Supplies 500 500 500 60,371 - 0 0 625-000-5-432-00 Post Closure 0 0 0 0- 0 0 625-000-5-601-00 Principal Payment 0 0 0 4,357 - 0 0 625-000-5-602-00 Interest Payment 0 0 0 269,323 312,256 250,000 250,000 625-000-5-890-00 Depreciation Expense 200,000 200,000 250,000 500 - 500 500 625-000-5-897-00 Interest Expense 500 500 500 0- 0 0 625-000-5-898-00 Asset Disposed Gain/Loss 0 0 0 601,775 669,594 735,786 735,786 Operating Expense Total 670,009 670,009 736,344 0 511 800,000 800,000 625-000-5-911-00 Buildings & Structures - - - 180,000 - 740,000 740,000 625-000-5-930-00 Machinery & Auto Equipment 310,000 310,000 990,000 10,000 - 10,000 10,000 625-000-5-950-01 Capital less than $5,000 10,000 10,000 10,000 190,000 511 1,550,000 1,550,000 Capital Expense Total 320,000 320,000 1,000,000 425,000 440,000 440,000 440,000 625-000-7-899-00 Transfer out General Fund 500,000 500,000 450,000 100,000 - - - 625-000-7-899-23 Transfer Out-Streetscape - - - 525,000 440,000 440,000 440,000 Total Transfer out to Other Fun 500,000 500,000 450,000 1,564,596 1,556,623 3,184,495 3,184,495 Total Cost and Transfers 1,978,486 1,978,486 2,687,954 380,593 423,491 -1,183,095 -1,183,095 Net Income after Transfers 16,514 16,514 -692,954 907,831 870,511 -312,584 -312,584 SW Disposal Fund Cash Balance 1 752 063 2 200 447 Restricted SW Disposal Cash 1,752,063 2,200,447 Restricted SW Disposal Cash 996,729 1,366,362 Reserved Retained Earnings 4,528,433 4,158,800 Retained Earnings Page 42 2011 BUDGET 2008 2009 2010 2010 2011 2011 2012 Actual Actual Adopted Estimated Account Description Requested Proposed Requested RESEARCH & TECHNOLOGY CENTER 1,002 665 600 600 630-000-4-661-01 Money Market Interest Income - - - 203,626 196,776 200,000 169,217 630-000-4-848-12 Rentals 135,000 135,000 135,000 73 - - - 630-000-4-861-09 Miscellaneous - - - 204,701 197,441 200,600 169,817 Revenue Total 135,000 135,000 135,000 2,337 2,406 2,646 2,646 630-000-5-421-00 Insurance 2,500 2,500 2,600 4,682 4,041 4,300 4,300 630-000-5-422-07 Contracting Services 4,300 4,300 4,400 3,886 2,526 3,260 3,260 630-000-5-425-04 Maintenance Equipment 3,000 3,000 3,100 4,065 9,800 5,000 5,000 630-000-5-425-05 Maintenance Buildings 5,000 5,000 5,000 0- 105 105 630-000-5-426-01 Office Supplies 100 100 100 59 200 1,060 1,060 630-000-5-426-03 General Supplies 200 200 200 1,737 984 870 870 630-000-5-426-04 Cleaning Supplies 1,000 1,000 1,060 185 202 260 260 630-000-5-428-01 Telephone 260 260 260 11,979 11,366 13,400 13,400 630-000-5-428-02 Electric & Water 14,000 14,000 15,000 2,480 2,730 5,000 5,000 630-000-5-428-03 Heat 5,000 5,000 5,500 1,415 1,415 1,550 1,550 630-000-5-428-05 Hauling Service 1,550 1,550 1,600 0 7,200 7,200 7,200 630-000-5-429-03 Cleaning Service 7,500 7,500 7,500 4,268 570 4,300 4,300 630-000-5-429-07 Miscellaneous Services 1,000 1,000 1,000 51,923 - - - 630-000-5-890-00 Depreciation Expense - - - 89,016 43,440 48,951 48,951 Operating Expense Total 45,410 45,410 47,320 1,697 - 34,000 34,000 630-000-5-911-00 Buildings & Structures - Other Capital - - - 1,697 - 34,000 34,000 Capital Expense Total - - - 146,002 145,665 75,000 75,000 630-000-7-899-00 Transfer out General Fund 75,000 75,000 75,000 146,002 145,665 75,000 75,000 Total Transfer out to Other Fun 75,000 75,000 75,000 236,715 189,105 157,951 157,951 Total R & T Center Cost 120,410 120,410 122,320 -32,014 8,336 42,649 11,866 Net Income after Transfer 14,590 14,590 12,680 51 591 59 289 101 938 113 804 R&T C C h B l51,591 59,289 101,938 113,804 R&T Center Cash Balance 1,840,481 1,840,481 Retained Earnings I-29 CORRIDOR 18,600 99,500 63,750 63,750 802-000-4-446-10 Contributions 0 20,000 20,000 20,000 802-000-6-770-03 Transfer in from 3rd B Tax 0 0 18,600 119,500 83,750 83,750 Revenue Total - - 0 28,500 167,100 167,100 802-000-5-422-03 Consulting 0 28,500 167,100 167,100 Operating Expense Total - - 18,600 91,000 (83,350) (83,350) Net Income - - 99,600 16,250 16,250 I 29 Corridor Cash Balance Page 43 Boys & Girls Club Subsidy 75,000 Brookings Area Transit Authority 65,000 Brookings Arts Council 21,000 Brookings Chamber Commerce 25,000 Brookings Downtown Inc 25,000 Brookings Economic Dev Corp 192,000 Community Band Subsidy 8,000 Convention & Visitors Bureau 175,000 East Central Mental Health 15,000 Juvenile Justice Grant 11,250 Promotional Board 250,000 School District Subsidy 207,200 SDSU Safe Ride 5,000 Volunteer Service Bank 5,000 ‐ 50,000 100,000 150,000 200,000 250,000 300,000 Boys & Girls Club SubsidyBrookings Area Transit …Brookings Arts CouncilBrookings Chamber …Brookings Downtown IncBrookings Economic Dev CorpCommunity Band SubsidyConvention & Visitors BureauEast Central Mental HealthJuvenile Justice GrantPromotional BoardSchool District SubsidySDSU Safe Ride2011 Subsidies Sales Tax36%Fees13%Transfer BMU6%Governmental23%35%Fees12%Transfer BMU6%22%Property Tax2,546,000Sales Tax10,649,000Property TaxOther2011 RevenueFees3,803,830Revenue8%4%Transfer BMU1,945,000Property TaxSale of GoodsSale of Goods13%Governmental6,817,535 9%13%Sale of Goods3,862,635Other1220019Sales TaxGovernmentalProperty Tax9%Sales Tax36%Fees13%Transfer BMU6%Governmental23%Sale of Goods13%RevenueProperty Tax8%Sales Tax35%Fees12%Transfer BMU6%Governmental22%Sale of Goods13%Other4%2011 Revenue City Council Packet September 14, 2010 Second Readings/Public Hearings 10. Public hearing and action on Temporary On-Sale Malt Beverage Licenses for Downtown Brookings Inc. for September 17, 2010 for the Downtown Brookings Summer Sendoff ‘Sellebration’ and on September 18, 2010 for Downtown Brookings 2nd Annual Jackrabbit Bash. Downtown Brookings Inc. (DBI) has submitted applications for Temporary On-Sale Malt Beverage Licenses for September 17, 2010 for the Downtown Brookings Summer Sendoff “Sellebration” and September 18, 2010 for Downtown Brookings 2nd Annual Jackrabbit Bash. Public hearing and council action is required to issue these licenses. The enclosed maps for each event provide additional detail regarding location and other amenities and activities. Please note that the organization has also requested a street closure and noise permit in conjunction with these events. 35‐4‐11.4. Any municipality or county may issue: (1) A special malt beverage retailers license in conjunction with a special event within the municipality or county to any civic, charitable, educational, fraternal, or veterans organization or any licensee licensed pursuant to subdivision 35‐4‐2(4), (6), or (16) in addition to any other licenses held by the special events license applicant; (2) A special on‐sale wine retailers license in conjunction with a special event within the municipality or county to any civic, charitable, educational, fraternal, or veterans organization or any licensee licensed pursuant to subdivision 35‐4‐2(4), (6), or (12) or chapter 35‐12 in addition to any other licenses held by the special events license applicant; (3) A special on‐sale license in conjunction with a special event within the municipality or county to any civic, charitable, educational, fraternal, or veterans organization or any licensee licensed pursuant to subdivision 35‐4‐2(4), (6), or (16) in addition to any other licenses held by the special events license applicant; or (4) A special off‐sale package wine dealers license in conjunction with a special event within the municipality or county to any civic, charitable, educational, fraternal, or veterans organization or any licensee licensed pursuant to subdivision 35‐4‐2(3), (5), (12), (17A), or (19) or chapter 35‐12 in addition to any other licenses held by the special events license applicant. A special off‐sale package wine dealers licensee may only sell wine manufactured by a farm winery that is licensed pursuant to chapter 35‐12. Any license issued pursuant to this section may be issued for a period of time established by the municipality or county. However, no period of time may exceed fifteen consecutive days. The local governing body may establish rules to regulate and restrict the operation of the special license. Section 2. That chapter 35‐4 be amended by adding thereto a NEW SECTION to read as follows: 134 City Council Packet September 14, 2010 Any license issued pursuant to section 1 of this Act shall be issued to the person and the location specified on the application. Notwithstanding § 35‐4‐2, the governing body of the municipality or the board of county commissioners, as appropriate, shall determine the fee for this license. Each application shall be accompanied by the fee prior to consideration by the governing body of the municipality or the board of county commissioners. The fee provided for in this section shall be retained by the governing body of the municipality or the board of county commissioners issuing the license. City Manager Introduction ACTION: Open & Close Public Hearing, Motion to Approve, Roll Call CITY MANAGER RECOMMENDATION: Approve 135 Summer SeDdon (ODter'2010 Quarter to Nine &George and the Jungle Joes $ Ql :::l ~ro :::l Cro N - -c.nJe Fend"'l {r-_ieslll•-~.g.e -Tables • -Tra~c.n Streetclosure is only the half block.Barriers needed between Ohares and Ray's bumpouts,and the alley. O'Hares Ray's Corner Jatkrabbit Bash 2010 • Q) ::J C Q) ~ C I1J ~ 3rd Street 4th Street Open ~.••••• .-Tables e-Tra!h(if1 >-W ...J ...J« >-W ...J ...J« City Council Packet September 14, 2010 Other Business 11. Action to approve Resolution No. 84-10, Giving Approval to certain sewer facilities improvements; Giving Approval to the issuance and sale of a Revenue Bond to Finance, directly or indirectly, the improvements to the facilities; Approving the form of the Loan Agreement and the Revenue Bond and pledging revenues and collateral to secure the payment of the Revenue Bond; and creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond. Attached is a resolution prepared by our bond counsel provides for the bond issuance and debt financing of our initial storm water drainage improvement projects. We have been approved for a state loan principle up to $665,000 worth of eligible infrastructure projects from the State Revolving Fund (SRF) of the Dept. of Environment and Natural Resources. This funding will go toward Projects 1 and 2 which are under construction now and will be repaid by our Storm Drainage Utility Fund. State financing from this project was anticipated when you adopted the Finance Plan as a means of paying for the Storm Drainage Master Plan. We anticipate additional SRF applications in the future as a means of financing future storm drainage projects in the Master Plan. However, State Law and Agency Rules allow for financing of projects that can be completed within three years of application. City Manager Introduction ACTION: Motion to Approve, Request Public Comment, Roll Call CITY MANAGER RECOMMENDATION: Approve 138 City Council Packet September 14, 2010 Resolution No. 84-10 Resolution Giving Approval to Certain Sewer Facilities Improvements; Giving Approval to the Issuance and Sale of a Revenue Bond to Finance, Directly or Indirectly, the Improvements to the Facilities; Approving the Form of the Loan Agreement and the Revenue Bond and Pledging Revenues and Collateral to Secure the Payment of the Revenue Bond; and Creating Special Funds and Accounts for the Administration of Funds for Operation of the System and Retirement of the Revenue Bond. Whereas, one of the purposes of SDCL Chapter 9-40 (the “Act”) as found and determined by the Legislature is to provide for financing the acquisition, maintenance, operation, extension or improvement of any system or part of any system for the collection, treatment and disposal of sewage and other domestic, commercial and industrial wastes; or any system for the control of floods and drainage; or any combination thereof, together with extensions, additions, and necessary appurtenances; and, Whereas, a municipality is authorized to issue revenue bonds to defray the cost of extensions, additions and improvements to any utility previously owned and is authorized to pledge the net income or revenues from the system in accordance with Section 15 of the Act; and, Whereas, the City of Brookings (the “City”) currently operates a sewer system for the collection, treatment and disposal of sewage and other domestic, commercial and industrial wastes; and for the control of floods and drainage and has determined that improvements to the sewer facilities are necessary for the conduct of its governmental programs and qualifies as an improvement, extension or addition to its sewer system; and, Whereas, the City has determined to issue its revenue bonds to finance the improvements to its sewer system for the purpose of collecting, treating and disposing of sewage and other domestic, commercial and industrial wastes (the “System”) and has applied to the South Dakota Conservancy District (the “District”) for a Clean Water State Revolving Fund Loan to finance the improvements; Whereas, the City adopted rates and charges to be pledged, segregated and used for the payment of the Revenue Bond. Now Therefore, Be It Resolved by the City as follows: SECTION 1. Definitions. The terms when used in this Resolution shall have the following meanings set forth in this section unless the context clearly requires otherwise. All terms used in this Resolution which are not defined herein shall have the meanings assigned to them in the Loan Agreement unless the context clearly otherwise requires. “Act” means South Dakota Codified Laws Chapter 9-40. 139 City Council Packet September 14, 2010 “Loan” means the Loan made by the South Dakota Conservancy District to the City pursuant to the terms of the Loan Agreement and as evidenced by the Revenue Bond. “Project” means Brookings Storm Water Drainage Project as outlined in the facilities plan. “Revenue Bond” means the revenue bond or bonds issued the date of the Loan Agreement by the City to the South Dakota Conservancy District to evidence the City’s obligation to repay the principal of and pay interest and Administrative Expense Surcharge on the Loan. “System” means the City’s system of collecting, treating and disposing of sewage and other domestic, commercial and industrial wastes. SECTION 2. Declaration of Necessity and Findings. 2.1. Declaration of Necessity. The City hereby determines and declares it is necessary to construct and finance improvements to its System described as the Project. 2.2. Findings. The City does hereby find as follows: 2.2.1. The City hereby expressly finds that if the Project is not undertaken, the System will pose a health hazard to the City and its inhabitants, and will make the City unable to comply with state and federal law. 2.2.2. Because of the functional interdependence of the various portions of the System, the fact that the System may not lawfully operate unless it complies with State and federal laws, including SDCL Chapter 34A-2, and the federal Clean Water Act, and the nature of the improvements financed, the City hereby finds and determines that the Project will substantially benefit the entire System and all of its users within the meaning of Sections 15 and 17 of the Act. 2.2.3. The City hereby determines and finds that for the purposes of the Act, including, in particular, Sections 15 and 17 of the Act, the only the net income from the system as improved, financed by the Revenue Bond, be pledged for its payment. SECTION 3. Authorization of Loan, Pledge of Revenue and Security. 3.1. Authorization of Loan. The City hereby determines and declares it necessary to finance up to $665,000.00 of the costs of the Project through the issuance of bonds payable from net revenues of the system and other funds secured by the City. The City hereby determines that because the Revenue Bond is issued in connection with a financing agreement described in SDCL 46A-1-49, pursuant to Section 15 of the Act no election is required to issue the Revenue Bond. 3.2. Approval of Loan Agreement. The execution and delivery of the Revenue Obligation Loan Agreement (the “Loan Agreement”), the form of which is on file with the City Finance Officer (the “Finance Officer”) and open to public inspection, between the City as Borrower and the District, is hereby in all respects authorized, approved and confirmed, and the Mayor and Finance Officer are hereby authorized and directed to execute and deliver the Loan Agreement in the form and content attached hereto, with such changes as the Attorney for the City deems appropriate and approves, for and on behalf of the City. The Mayor and Finance Officer are hereby further authorized and directed to implement and perform the covenants and obligations of the City set forth in or required by the Loan Agreement. The Loan 140 City Council Packet September 14, 2010 Agreement herein referred to and made a part of this Resolution is on file in the office of the Finance Officer and is available for inspection by any interested party. 3.3. Approval of Revenue Bond. The issuance of a revenue bond in a principal amount not to exceed $665,000.00 as determined according to the Loan Agreement in the form and content set forth in Appendix B attached to the form of Loan Agreement (the “Revenue Bond”) shall be and the same is, in all respects, hereby authorized, approved, and confirmed and the Mayor, Finance Officer, and other appropriate officials shall be and are hereby authorized and directed to execute and seal the Revenue Bond and deliver the Revenue Bond to the District, for and on behalf of the City, upon receipt of the purchase price, and to use the proceeds thereof in the manner set forth in the Loan Agreement. The Mayor and Finance Officer are hereby authorized to approve the final terms of the Revenue Bond and their execution and delivery thereof shall evidence that approval. The Revenue Bond shall be issued under the authority of SDCL Chapter 9-40 and SDCL Chapter 6-8B, and the provisions of the Act are hereby expressly incorporated herein as provided in Section 19 of the Act. 3.4. Pledge of Revenues. The Revenue Bond together with the interest thereon, shall not constitute a charge against the City's general credit or taxing power, but shall be a limited obligation of the City payable solely out of the Project Debt Service Account, which payments, revenues and receipts are hereby and in the Loan Agreement pledged and assigned for the equal and ratable payments of the Revenue Bond and shall be used for no other purpose than to pay the principal of, interest and Administrative Surcharge on the Revenue Bond, except as may be otherwise expressly authorized in the Loan Agreement (including the purpose of securing Additional Bonds issued as permitted by the terms thereof). The City hereby irrevocably pledges to the South Dakota conservancy District all income and revenues of the System, including, without limitation, fees, charges to users of the System, penalties and hook-up fees, sign- up fees, proceeds of business interruption insurance, proceeds from the sale of property constituting part of the System and investment income on all such revenues, but only to the extent that the revenues exceed the amounts necessary to operate and maintain the System, provided there shall be excluded from this pledge the proceeds of any federal or state grant or loan, and the investment income therefrom, to the extent such exclusion is a condition of such grant or loan. The City covenants and agrees to charge rates for all services from the System or establish charges or rates which will be sufficient to provide for the payments upon the Revenue Bond issued hereunder as and when the same become due, and as may be necessary to provide for the operation and maintenance and repairs of the System, and depreciation, and the Rate Ordinance shall be revised from time to time so as to produce these amounts. The City hereby reserves the right to determine on a periodic basis the appropriate allocation of operation and maintenance expenses, depreciation, repair and reserves associated with the facilities financed with the Revenue Bond, provided that such determination of allocable operation and maintenance expenses shall in no event abrogate, abridge or otherwise contravene the covenant of the City set forth in this Section 3 or any other covenant or agreement in the Loan Agreement. SECTION 4. Rates, Certification, Segregation and Review. 141 City Council Packet September 14, 2010 4.1. Rates and collection. There shall be charged rates for each fiscal year which shall ensure that its Net Revenues Available for Debt Service will equal at least 110% of its System Debt Service for such fiscal year. 4.2. Certification. In each fiscal year, or as soon as practicable, and in any event by the date of the delivery of the unaudited financial statements required in the Loan Agreement, the City shall (a) calculate its Net Revenues Available for Debt Service and System Debt Service for the fiscal year, and (b) certify such figures to the South Dakota Conservancy District. The certification described in clause (b) of the preceding sentence shall be substantially in the form of the certificate attached as Appendix E to the Loan Agreement. If the City fails to meet the Rate Covenant set forth in Section 6.4 of the Loan Agreement, the City shall supply the District with quarterly reports on the actions it is taking to correct its coverage deficiency until it delivers an annual coverage certificate showing compliance with the first sentence of this Section. 4.3. Segregation. The Finance Officer shall setup bookkeeping accounts in accordance with South Dakota Legislative Audit guidelines for the segregation of the revenue. 4.4. Periodic review. The sewer rates shall be reviewed from time to time, not less than yearly, and shall be modified in order to produce such funds as are necessary and required to comply with the Loan Agreement’s rate covenant and to pay principal of, interest and Administrative Surcharge on the Revenue Bond when due. The rates may be set by ordinance or resolution in accordance with this Section. The rate ordinance or resolution shall be necessary for the support of government and shall be effective upon passage. SECTION 5. Additional Bonds. As permitted by Section 8 and 9 of the Act, Additional Bonds payable from revenues and income of the System may be issued, as permitted in the Loan Agreement, and no provision of this Resolution shall have the effect of restricting the issuance of, or impairing the lien of, such additional parity bonds with respect to the net revenues or income from the extensions, additions or improvements. The City shall have the right to issue additional bonds secured by a lien subordinate to the lien from the Revenue Bond pursuant to the Loan Agreement. SECTION 6. Project Fund Accounts. For the purpose of application and proper allocation of net income of the System and to secure the payment of principal, Administrative Surcharge and interest on the Revenue Bond, the following mandatory asset segregations shall be included in the sewer system account of the City and shall be used solely for the following respective purposes until payment in full of the principal of and interest on the Revenue Bond: 6.1. Project Revenue Account. There shall be deposited periodically into the Project Revenue Account the net revenues as defined in Section 17 of the Act derived from the operation of the Project collected pursuant to the Ordinances and resolutions of the City of Brookings, South Dakota (collectively the “Rate Ordinance”). Moneys from the Project Revenue Account shall be transferred periodically into separate funds and accounts as provided below. 6.2. Project Debt Service Account. Out of the revenues in the Project Revenue Account, there shall be set aside no later than the 25th day of each month into the account designated Project Debt Service Account, a sum sufficient to provide for 142 City Council Packet September 14, 2010 the payment as the same become due of the next maturing principal of, interest and Administrative Surcharge on the Revenue Bonds and any reserve determined by the City’s governing body to be necessary. The amount set aside monthly shall be not less than one-third of the total principal, interest, and Administrative Surcharge payable on the following January 15, April 15, July 15, or October 15 and if there shall be any deficiency in the amount previously set aside, then the amount of such deficiency shall be added to the current requirement. 6.3. Depreciation Account. There shall be established a General Depreciation Account. Out of the revenues of the Project Revenue Account there shall be set aside each month into the General Depreciation Account an amount determined by the City Council to be a proper and adequate amount for repair and depreciation of the Project. 6.4. Project Surplus Account. There shall be established the Project Surplus Account. Revenues remaining in the Project Revenue Account at the end of any fiscal year after all periodic transfers have been made therefrom as above required, shall be deemed to be surplus and shall be transferred to the Project Surplus Account. If at any time there shall exist any default in making any periodic transfer to the Project Debt Service Account, the City Council shall authorize the City Finance Officer to rectify such default so far as possible by the transfer of money from the Project Surplus Account. If any such default shall exist as to more than one account or fund at any time, then such transfer shall be made in the order such funds and accounts are listed above. When not required to restore a current deficiency in the Project Debt Service Account, moneys in the Project Surplus Account from time to time may be used for any of the following purposes and not otherwise: (a) To redeem and prepay the Revenue Bond when and as such Revenue Bond becomes prepayable according to its terms; (b) To pay for repairs of or for the construction and installation of improvements or additions to the System; and, if the balances in the Project Debt Service Account and the Project Depreciation Account are sufficient to meet all payments required or reasonably anticipated to be made there from prior to the end of the then current fiscal year, then: (c) To be held as a reserve for redemption and prepayment of any bonds of the System which are not then but will later be prepayable according to their terms; or (d) To be used for any other authorized municipal purpose designated by the City Council. (e) No moneys shall at any time be transferred from the Project Surplus Account or any other account of the Fund to any other fund of the City, nor shall such moneys at any time be loaned to other municipal funds or invested in warrants, special improvements bonds or other obligations payable from other funds, except as provided in this Section. SECTION 7. Approval of Paying Agent/Registrar. The Revenue Bond shall be payable at the office of The First National Bank in Sioux Falls, Sioux Falls, South Dakota, hereby designated as paying agent and registrar. 143 City Council Packet September 14, 2010 SECTION 8. Approval of Bond Counsel. Meierhenry Sargent LLP is hereby retained as Bond Counsel with respect to the Revenue Bond. SECTION 9. Tax Matters. The Interest on the Revenue Bond shall be excludable from gross income for federal income tax purposes under the Internal Revenue Code of 1986, as amended (“the Code”) and applicable Treasury Regulations (the “Regulations”). SECTION 10. Covenants. The City hereby covenants and agrees with the District and other owners of the Revenue Bond as follows: 10.1. The City will punctually perform all duties with reference to the Project, the System and the Revenue Bond required by the constitution and laws of the State of South Dakota and by this Resolution. 10.2. The City agrees and covenants that it will promptly construct the improvements included in the Project. 10.3. The City covenants and agrees that pursuant to Sections 25 through 27 of the Act, the lawful holders of the Revenue Bond shall have a statutory mortgage lien upon the Project and the extensions, additions and improvements thereto acquired pursuant to the Act, until the payment in full of the principal and interest on the Revenue Bond, and the City agrees not to sell or otherwise dispose of the System, the Project, or any substantial part thereof, except as provided in the Loan Agreement and shall not establish, authorize or grant a franchise for the operation of any other utility supplying like products or services in competition therewith, or permit any person, firm or corporation to compete with it in the distribution of water for municipal, industrial, and domestic purposes within the City. 10.4. The City covenants and agrees with the District and other owners of the Revenue Bond that it will maintain the System in good condition and operate the same in an efficient manner and at a reasonable cost, so long as any portion of the Revenue Bond remains outstanding; that it will maintain insurance on the System for the benefit of the holders of the Revenue Bond in an amount which usually would be carried by private companies in a similar type of business; that it will prepare, keep and file records, statements and accounts as provided for in this Resolution and the Loan Agreement. The Revenue Bond shall refer expressly to this Resolution and the Act and shall state that it is subject to all provisions and limitations thereof pursuant to Series 19 of the Act. SECTION 11. Depositories. The Finance Officer shall cause all moneys pertaining to the Funds and Accounts to be deposited as received with one or more banks which are duly qualified public depositories under the provisions of SDCL Ch. 4-6A, in a deposit account or accounts, which shall be maintained separate and apart from all other accounts of the City, so long as any of the Bonds and the interest thereon shall remain unpaid. Any of such moneys not necessary for immediate use may be deposited with such depository banks in savings or time deposits. No money shall at any time be withdrawn from such deposit accounts except for the purposes of the Funds and Accounts as authorized in this Resolution; except that moneys from time to time on hand in the Funds and Accounts may at any time, in the discretion of the City’s governing body, be invested in securities permitted by the provisions of SDCL 4-5-6; provided, however, that the Depreciation Fund may be invested in such securities maturing not later than ten years from the date of the investment. Income received from the deposit or investment of 144 City Council Packet September 14, 2010 moneys shall be credited to the Fund or Account from whose moneys the deposit was made or the investment was purchased, and handled and accounted for in the same manner as other moneys therein. SECTION 12. Consent to Appointment. In the event of mismanagement of the Project, a default in the payment of the principal or interest of the Revenue Bond, or in any other condition thereof materially affecting the lawful holder of the Revenue Bond, or if the revenues of the Project are dissipated, wasted or diverted from their proper application as set forth in the Loan Agreement, Revenue Bond, or herein, the City hereby consents to the appointment of a receiver pursuant to Section 33 of the Act, and agrees that the receiver will have the powers set forth therein, and in Section 34 and 35 of the Act to operate and administer the Project, and charge and collect rates as described therein. SECTION 13. Severability. If any section, paragraph, clause or provision of this Resolution, the Loan Agreement, the Revenue Bond, or any other Loan Document shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Resolution or said Loan Agreement, Revenue Bond, or any other Loan Document. SECTION 14. Authorization of City Officials. The Mayor, Finance Officer, City Attorney and City officials shall be and they are hereby authorized to execute and deliver for and on behalf of the City any and all other certificates, documents or other papers and to perform such other acts as they may deem necessary or appropriate in order to implement and carry out the actions authorized herein. SECTION 15. Effective Date. This Resolution shall take effect on the 20th day following its publication, unless suspended by a referendum. Adopted at Brookings, South Dakota, this ____ day of ____________2010. APPROVED: ___________________________ Mayor (SEAL) Attest: ______________________________ City Clerk Published: ________________ Effective: ________________ 145 City Council Packet September 14, 2010 OTHER BUSINESS 12. Discussion and possible action regarding auctioning economic development land in Telkamp Addition. The City of Brookings purchased 148 acres of land for the Telkamp Industrial Park in 1995. The City has been selling land for industrial development over the years and has two small lots along 34th Avenue and a large lot along 32nd Avenue remaining. Staff is providing background information on the two small lots on 34th Avenue for Council discussion and possible declaration of these lots as surplus property. Legal Description: Telkamp Industrial Addition, Block 1, Lot 8 and Lot 12 • Lot 8 – 1.32 acres, I-1, sewer available on 34th Avenue, water is not immediately available, access is available from 34th Avenue • Lot 12 – 1.7 acres, I-1, sewer available on 34th Avenue and Prince Drive, water available on Prince Drive, access is available from 34th Avenue and Prince Drive, lot slopes to the southeast corner near 34th Avenue and Prince Drive, City utilizes the lot for snow removal operations. Resolution No. 05-97 established a selling price of $10,000 per acre for a three year period. Resolution No. 79-04 sought to establish the estimated market value of industrial land by formal appraisal or informal market evaluation periodically and prior to the actual sale of any such property. If the lots are declared as surplus property, staff seeks further direction on the method in which to sell the surplus lots. State law outlines three methods to dispose of surplus property: • Sealed bids with award to highest bidder • Public auction with sale to highest bidder • Listing with one or more brokers/real estate agencies with sale to exceed 90% of appraised value City Manager Introduction ACTION: Motion to Approve, Request Public Comment, Roll Call CITY MANAGER RECOMMENDATION: Dispose of the property at a public auction, which would produce the most advantageous price. 146 ~ND 7 OF BLOCK 2 OF TELKAMP :ROOKINGS,BROOKINGS COUNTY, 7 ,, INDUSTRIAL ADDITION SOUTH DAKOTA • J(SOLV A.o.oITION S-5DO'OF TH££-419.25' OF THE NE1!4 30-110-49 I 33'/33',SE 1/4 SEC,30-111 __ LEGEND o SURVEY Pit FOUND 5/8"REB~ ALUMINUM 0;/2 EASEMENT~ NOTE:'",...II ......~ BEARINGS S~.REE._.ir{(.'~••......~~\-"'fiR "-....C!..\<:J ,......_""'...-c...-:>..'...,:"v~<c.,-:>~~~G."'0 ·0,~-;~/'Q'".<' ~r'\~-"2 8 4 6 '..~..gCl 1 DARYL C.: ;;\ENGLUND~~...-:•e:-'~~··~o.-"!''"'.-'~'J ~,0.c:..>.D',....,-"~..',-c,"..~...'.... •.",::/'-;..........,~,."'1··~~~~~~~,ft··~~• !B.EPARED BY: BANNER ASSOCIA' CONSULTING ENGf -----~."._---••"1 ~h~I 10' S90"OO'OO'W 4n.9' '"lDT 3 CONTAINING 1.65 ACRES IIORE OR L£SS '"5to'OO'OO'W M.9' ",lDT 4 CONTAINING 1.&5 ACRES IIORE OR L£SS 'w iliiiiiilf 4n.9 LDT 5 CONTlJNING 1.65 ACRES lIORE OR L£SS stO"OO'OO"W Z".n.9 lDT 6 CONTAINING 2.19 ACllES IoIORE OR L£SS 10' 0.segaS,'.,"Wvurmm 477.9 '"'""I~'IZgoo~~~~ o~g i ::.. ....... 10' LDT 4 'NG 1.83 ACllES 'E OR L£SS 400,0 LDT 5 'G 1,M ACRES ,OR L£SS LDT 6 NING 1.8-(ACRES >RE OR L£SS ~O"OO"OO'W LDT 7 NING 2.90 ACRES >RE OR L£SS >89"51'4'·W City Council Packet September 14, 2010 149 13. Adjourn.