HomeMy WebLinkAbout2011_09_13 CC PKT
Brookings City Council
Tuesday, September 13, 2011
5:00 p.m. Work Session
6:00 p.m. Regular Meeting
City Hall Council Chambers
311 Third Avenue
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a
diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible
municipal management.
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for that
particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
1. Preview New City Website (www.cityofbrookings.org).
2. Brookings Municipal Utilities Quarterly Financial Report.
3. Fire Department Issues (East Station and South Substation).
4. City Council Member Ex-Officio Reports.
5. Joint Powers Board members‟ Report.
6. City Council member introduction of topics for future discussion.
7. Review of Council agenda, invites and obligations.
*Any Council member may request discussion of any issue at a future meeting only. Items cannot be added for action at
this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required.
6:00 p.m. REGULAR MEETING
1. Call to order.
2. Pledge of Allegiance.
3. Record of Council Attendance.
4. Action to approve the following Consent Agenda Items:*
A. Action to approve the agenda.
B. Action to approve City Council minutes.
C. Action to approve a Memorandum of Understanding by and between the City of
Brookings and Den-Wil Development and Lloyd Companies for the development
of 25th Avenue and 10th Street Extension Project.
D. Action on student appointment to Visitor Promotions Committee.
E. Action on Resolution No. 110-11, a Resolution Authorizing the Mayor to Sign an
Agreement for Federal Aviation Administration Grant Project No. AIP #3-46-
0005-025-2011, 404 Permit with Mitigation Plan, No-Rise Certification &
Assistance with Land Acquisition.
F. Action on Resolution No. 111-11, a Resolution for the Federal Aid Surface
Transportation Program P3301(10) PCN 01D6, Medary Avenue South from 6th
Street to 15th Street South, Brookings, SD.
Motion to Approve, Request Public Comment, Roll Call
*Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at
one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any giv en
item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the
Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms
and conditions described in the agenda supporting documentation.
Open Forum/Presentations/Reports
5. Open Forum.
6. SDSU Student Senate Report.
7. Introduction of Patterson Thuente, Intellectual Property Attorneys from Minneapolis;
new Business Partners to locate in Wing II of the Innovation Center Building.
Contract Awards / Change Orders
8. Action on Resolution No. 112-11, a Resolution awarding Snow Removal Contracts.
Action: Motion to Approve, Request Public Comment, Roll Call
9. Action on Resolution No. 113-11, a Resolution awarding Lead Berm Remediation
Contract.
Action: Motion to Approve, Request Public Comment, Roll Call
First Readings**
10. Ordinance No. 16-11: 2012 Budget Ordinance, an Ordinance appropriating Monies to
Fund the necessary expenditures and liabilities of the City of Brookings for the 2012
Fiscal Year and providing for the annual tax levy and annual tax for all funds.
Public Hearing: September 27th
**No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public
hearing is announced.
Second Readings / Public Hearings
11. Discussion on 2012 Budget Detail.
Action: Informational
12. Ordinance No. 14-11: An Ordinance rezoning the east 230 feet of Block 5, Mayland‟s
First Addition and the west half of the abutting vacated street from a Business B-2A
District to a Residence R-3 District (2300 block, Yorkshire Drive).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
13. Discussion and possible action to issue a Restaurant Liquor License to Brookings
Steakhouse LLC, dba Whiskey Creek Steakhouse, SE corner of Block One (1), Wiese
Addition (corner of Highway 14 and 32nd Avenue), James Gardner, owner.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
14. Public hearing and possible action on the Temporary Issuance of On-Sale Liquor License
to The Old Market, 424 5th Avenue, Brookings, South Dakota, legal description: Lots
15-18, Block 7, Original Plat Addition.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Other Business
15. Action on Resolution No. 114-11, a Resolution Providing for the Creation of Tax
Incremental District Number Five (#5), City of Brookings.
Action: Motion to Approve, Request Public Comment, Roll Call
16. Adjourn.
Brookings City Council
Tim Reed, Mayor
Jael Thorpe, Deputy Mayor & Council Member
Council Members Tom Bezdichek, John Kubal, Mike McClemans, Keith Corbett, Ope Niemeyer
Council Staff:
Jeffrey W. Weldon, City Manager
Steven Britzman, City Attorney
Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule:
Wednesday 1:00pm / Thursday 7:00pm / Friday 9:00pm / Saturday 1:00pm
The complete City Council agenda packet is available on the city website:
www.cityofbrookings.org
If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to the
meeting.
City of Brookings
September 13, 2011
4
5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
1. Preview New City Website (www.cityofbrookings.org)
Brookings City Clerk‟s staff will provide a brief overview of the city‟s new
website and its features.
THE CITY OF BROOKINGS DEBUTS NEW WEBSITE
In a partnership with CivicPlus, the City of Brookings has unveiled their newly
redesigned website, www.cityofbrookings.org. The new City website offers a bold new
design and up-to-date information with the goal to improve citizen engagement. With
the help of CivicPlus features and tools, the City has successfully achieved form and
function in their new website while still creating an easy to use space.
The website was developed by CivicPlus, the nation‟s leader in the development, design
and management of award-winning local government websites. The company has more
than 700 local government clients including Aberdeen and Sturgis, South Dakota.
Features and functionality of the newly redesigned City website include:
Email and text message subscription for job, bid, meeting and emergency notices
Report concerns online
Date-driven calendar to display important events and meetings
Interactive online forms
Automatic integration through Facebook and Twitter
A centralized location to store and view agendas and minutes
Clickable and interactive maps
Interactive functionality through CivicPlus Government Content Management
System (GCMS)
Online streaming video
“This is another step in having an open government which also showcases our
community. Our goal for the new website was to create a user-friendly, timely,
personally engaging and functional website. I feel we have undoubtedly surpassed our
goal,” Mayor Reed remarked.
City Manager Jeff Weldon stated, “We want our citizens to have everything at their
fingertips. Our new site is going to be more than just a staff directory. Citizens will be
able to find the answers to their questions 24 hours a day, 7 days a week. Additionally,
City of Brookings
September 13, 2011
5
citizens may sign up for updates via email or text, report concerns and view issues
which are important to them.”
Using the CivicPlus Government Content Management System, City staff can maintain
every aspect of the website from pages to online forms, news announcements to a
searchable archive center. It also allows the City‟s website administrator to delegate
site maintenance to staff in individual departments; a process that improves staff
efficiency and ensures every corner of the website remains up-to-date with the most
current information. CivicPlus has purchased BEF Carbon Offsets from the Bonneville
Environmental Foundation, guaranteeing the energy that powers the City‟s website is
offset 100% by investing in clean, renewable energy.
You can visit the City‟s new website at www.cityofbrookings.org, to learn more about
the new site and to use as an excellent resource for all City information and services.
About CivicPlus
CivicPlus leads the nation in the design, development and management of award-winning
website solutions and interactive, constituent-centric web applications.
Founded in 2001, CivicPlus serves more than 700 cities and counties throughout North
America with custom website solutions for any size of community – including project
consulting; website design and branding; custom programming; hosting and support; the
CivicPlus Government Content Management System (GCMS™); and more than 60
customizable, fully-integrated e-government applications.
Over the last two years CivicPlus clients have won more than 150 website awards from
nationally renowned organizations. The firm itself was the recipient of the Center for
Digital Government‟s Best Fit Integrator Award of 2009, for being among the best
private sector information technology integrators that deliver extraordinary digital
solutions to public IT projects.
For more information, visit www.CivicPlus.com.
City of Brookings
September 13, 2011
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5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
2. Brookings Municipal Utilities Quarterly Financial Report.
Steve Meyer, Executive Vice-President/General Manager of Brookings
Municipal Utilities, will provide the City Council with BMU‟s Quarterly
Financial Report.
City of Brookings
September 13, 2011
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5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
3. Fire Department Issues (East Station and South Substation).
TO: Mayor and City Council Members
FROM: Jeff Weldon, City Manager, and Darrell Hartmann, Fire Chief
RE: Fire Department Meeting Hall (former Senior Citizen center)
On 5/10/2011 City staff requested policy direction pertaining to the Fire Department
training facility at the intersection of Third Street and Third Avenue downtown. This
building formerly served as the National Guard Repair Shop, the Senior Citizens Center
and now serves as the classroom training and meeting facility for the Fire Department.
The building was scheduled for $50,000 worth of repairs this year, which includes
limited work on the exterior, removal of the existing ceiling, installation of new
insulation and ceiling tile, and new windows as presented to the City Council. Our
concern was the structural integrity of the building and the long-term wisdom of putting
more funding into this building. Other concerns with the building include long-term
exterior issues.
City staff recommended consideration of an addition to the East Fire Station on 6th
Street, instead of putting more money into a questionable building. This could be
accomplished by adding the meeting/training area and kitchen to the north of the
existing truck bay. We have enough parking and expansion space to accommodate this.
In addition, we would consolidate a response station and departmental offices with the
training/meeting/kitchen space in one facility. The existing building could then be
demolished for additional downtown public parking.
At the Council‟s direction we started the initial architectural design work and carry
forward the balance to 2012 with funds for construction in the 25% second penny fund.
Banner and Associates Inc. was selected for the preliminary design work, and presented
three schematic floor plans. In review with office staff and the Brookings Fire
Department Building Committee, schematic floor plan “B” was selected to meet the
needs of the future structure and to allow Banners to move forward with the elevation
plans and preliminary construction costs.
Staff is requesting the Council‟s direction to move forward for construction plans to
build the facility in 2012.
Attached is a preliminary schematic floor plan, the schematic site elevations of the
addition, and the preliminary construction cost estimates.
Brookings East Station Addition
City of Brookings
September 13, 2011
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TO: Mayor and City Council Members
FROM: Jeff Weldon, City Manager, and Darrell Hartmann, Fire Chief
RE: Fire Department South Substation
A South Fire Station Feasibility Study was completed in December 2010 and presented
to the Council. The study was completed to locate potential property to construct the
South Substation with funds for construction in the 25% second penny fund in 2013.
Initially five sites were selected and graded with a site criteria matrix. Since the study
was completed and brought to the Council, an additional location has been proposed.
The additional proposed location is located in the Prairie Hills development. The
location would potentially provide for drive through bays, alleviating the backing in of
apparatus, and it would allow for direct access to Main Avenue South. The additional
proposed substation site location would also fulfill the goal of providing comprehensive
fire suppression coverage.
City staff is requesting the Council‟s permission to move forward in the proposed
locations to start the process of working with the land owners for the possible future
purchase of a site in 2013.
South Fire Station Feasibility
Study
September 13, 2011
Purpose
Study feasibility of south fire station location to improve
response time (2010 Strategic Plan Tier 3 Policy
Development Project)
Site Criteria Matrix
Evaluation Criteria Option 1 Option 2 Option 3 Option 4 Option 5
Effective Size (parcel)1 3 5 2 5
Future Growth Potential
(expansion opportunity)1 2 5 1 5
Accessibility of Site to
Adequate Response Routes 5 5 3 2 3
Location to Community
Growth Patterns 3 3 1 3 4
Municipal Water Availability 5 5 2 5 2
Municipal Sanitary Sewer
Availability 5 5 1 5 1
Traffic Issues (controlled
intersections)4 4 2 2 2
Proximity to Firefighters 4 4 3 4 3
Station Service Area 4 4 2 4 4
Total 32 35 24 28 29
Recommendations
City of Brookings
September 13, 2011
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5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
4. City Council Member Ex-Officio Reports.
Pursuant to council direction, “City Council Member Ex-Officio Reports”
will be a standing agenda item at all Council Work Sessions. The Council
Members that serve as Ex-Officio members on the Brookings Health
System Board of Trustees and Utility Board will provide verbal reports
regarding recent meetings they have attended.
Brookings Municipal Utility Board:
1. Council Member Niemeyer
2. Council Member Corbett
Brookings Health Systems Board:
1. Council Member Kubal
2. Council Member McClemans
City of Brookings
September 13, 2011
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5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
5. Joint Powers Board Council Members’ Report.
Pursuant to council direction, “Joint Powers Board City Member Updates”
will be a standing agenda item at all Council Work Sessions. The Council
Members serving on the Joint Powers Board will provide verbal updates
regarding recent meetings they have attended.
Mayor Tim Reed & Council Member Kubal
City of Brookings
September 13, 2011
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5:00 P.M. WORK SESSION
Work Sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
6. City Council member introduction of topics for future discussion.
Any Council member may request discussion of any issue at a future
meeting only. Items cannot be added for action at this meeting. A motion
and second is required stating the issue, requested outcome, and time
frame. A majority vote is required.
City of Brookings
September 13, 2011
33
5:00 P.M. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on
items for that particular meeting, introduce future topics, and provide a time for Council members to
introduce topics.
7. Council Invites & Obligations.
Date
Day Event &
Brief Description
Time Location / Town /
Address / Directions
September 13 Tuesday Council Meeting 5:00 p.m. Council Chambers
September 14 Wednesday Allyn Frerichs
Retirement Party 5:00-7:00 p.m. Swiftel Center
September
15-17
Thursday-
Saturday
NLC 19th Annual
Leadership Summit Minneapolis, MN
September 27 Tuesday Council Meeting 5:00 p.m. Council Chambers
October 1 Saturday Pre-Game Reception
Beef Bowl 4:00 - 5:30 p.m. President‟s Tent
October 4-7 Tuesday-Friday SDML Annual
Conference Sioux Falls, SD
October 11 Tuesday Council Meeting 5:00 p.m. Council Chambers
October 14 Friday
City of Brookings
Employee Recognition
Event
6:00 p.m. Swiftel Center
October 15 Saturday
Pre-Game Reception
Hall of Fame / Senior
Day
12:00 - 1:30 p.m. President‟s Tent
October 19 Wednesday Delta Chi Dinner 6:00 p.m. Delta Chi House
(Highway 14 Bypass)
October 22 Saturday Pre-Game Reception
Dakota Marker Day 12:00 - 1:30 p.m. President‟s Tent
October 25 Tuesday Council Meeting 5:00 p.m. Council Chambers
November 8 Tuesday Council Meeting 5:00 p.m. Council Chambers
November 8-12 Tuesday-
Saturday
NLC Congress of
Cities Phoenix, AZ
November 22 Tuesday Council Meeting 5:00 p.m. Council Chambers
December 8 Thursday Mayor‟s Holiday Party 5:00 - 7:00 p.m. Swiftel Center
December 13 Tuesday Council Meeting 5:00 p.m. Council Chambers
December 20 Tuesday Council Meeting 5:00 p.m. Council Chambers
City of Brookings
September 13, 2011
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6:00 p.m. REGULAR MEETING
1. Call to order.
2. Pledge of Allegiance.
3. Record of Council Attendance.
4. Action to approve the following Consent Agenda Items:
A. Action to approve the agenda.
B. Action to approve City Council minutes.
C. Action to approve a Memorandum of Understanding by and between the City of Brookings and Den -
Wil Development and Lloyd Companies for the development of 25th Avenue and 10th Street Extension
Project.
D. Action on student appointment to Visitor Promotions Committee.
E. Action on Resolution No. 110-11, a Resolution Authorizing the Mayor to Sign an Agreement for Federal
Aviation Administration Grant Project No. AIP #3-46-0005-025-2011, 404 Permit with Mitigation Plan,
No-Rise Certification & Assistance with Land Acquisition.
F. Action on Resolution No. 111-11, a Resolution for the Federal Aid Surface Transportation Program
P3301(10) PCN 01D6, Medary Avenue South from 6th Street to 15th Street South, Brookings, SD.
Motion to Approve, Request Public Comment, Roll Call
Open Forum/Presentations/Reports
5. Open Forum.
6. SDSU Student Senate Report.
7. Introduction of Patterson Thuente, Intellectual Property Attorneys from Minneapolis; new Business Partners
to locate in Wing II of the Innovation Center Building.
Contract Awards / Change Orders
8. Action on Resolution No. 112-11, a Resolution awarding Snow Removal Contracts.
Action: Motion to Approve, Request Public Comment, Roll Call
9. Action on Resolution No. 113-11, a Resolution awarding Lead Berm Remediation Contract.
Action: Motion to Approve, Request Public Comment, Roll Call
First Readings
10. Ordinance No. 16-11: 2011 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary
expenditures and liabilities of the City of Brookings for the 2012 Fiscal Year and providing for the annual tax
levy and annual tax for all funds.
Public Hearing: September 27th
Second Readings / Public Hearings
11. Discussion on 2012 Budget detail.
12. Ordinance No. 14-11: An Ordinance rezoning the east 230 feet of Block 5, Mayland‟s First Addition and the
west half of the abutting vacated street from a Business B-2A District to a Residence R-3 District (2300
block, Yorkshire Drive).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
13. Discussion and possible action to issue a Restaurant Liquor License to Brookings Steakhouse LLC, dba
Whiskey Creek Steakhouse, SE corner of Block One (1), Wiese Addition (corner of Highway 14 and 32nd
Avenue), James Gardner, owner.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
14. Public hearing and possible action on the Temporary Issuance of On-Sale Liquor License to The Old Market,
424 5th Avenue, Brookings, South Dakota, legal description: Lots 15-18, Block 7, Original Plat Addition.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Other Business
15. Action on Resolution No. 114-11, a Resolution Providing for the Creation of Tax Incremental District
Number Five (#5), City of Brookings.
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
35
CONSENT AGENDA #4
4. Action to approve the following Consent Agenda Items: *
A. Action to approve the agenda.
B. Action to approve City Council minutes.
C. Action to approve a Memorandum of Understanding by and
between the City of Brookings and Den-Wil Development and
Lloyd Companies for the development of 25th Avenue and 10th
Street Extension Project.
D. Action on student appointment to Visitor Promotions
Committee.
E. Action on Resolution No. 110-11, a Resolution Authorizing
the Mayor to Sign an Agreement for Federal Aviation
Administration Grant Project No. AIP #3-46-0005-025-2011,
404 Permit with Mitigation Plan, No-Rise Certification &
Assistance with Land Acquisition.
F. Action on Resolution No. 111-11, a Resolution for the Federal
Aid Surface Transportation Program P3301(10) PCN 01D6,
Medary Avenue South from 6th Street to 15th Street South,
Brookings, SD.
*Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one
time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item.
Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the
Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
ACTION: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
36
CONSENT AGENDA #4
B. Action to approve City Council Minutes.
The draft August 23rd Brookings City Council minutes are enclosed for
Council review and approval.
City of Brookings
September 13, 2011
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Brookings City Council
August 23, 2011 (unapproved)
The Brookings City Council held a meeting on Tuesday, August 23, 2011 at 4:00 p.m., at City Hall
with the following members present: Mayor Tim Reed, Council Members John Kubal, Mike
McClemans, Tom Bezdichek, Ope Niemeyer, Jael Thorpe and Keith Corbett. City Attorney
Steve Britzman, City Manager Jeff Weldon and City Clerk Shari Thornes were also present.
Proposed 2012 Budget. City Manager Jeff Weldon reviewed the proposed 2012 Budget.
ACTION: A motion was made by Reed, seconded by McClemans, to reduce the Third B transfer
to the Swiftel Center so we don‟t have a deficit for net revenue costs (reduces proposed
$112,217 transfer by $51,217). Discussion: Weldon and Tom Richter noted the transfer increase was
in anticipation of the County vacating the resource center. The County currently pays $40,000 per year
for janitorial and light maintenance, plus their portion of utilities which averages $12,000 per year. On
the motion, all present voted yes; motion carried.
A motion was made by Thorpe, seconded by Reed, to reinstitute funding to Downtown
Brookings Inc. (DBI) from Third B funds in the amount of $25,000; funding derived from the
Visitors Promotions Board. A friendly amendment was made to change the amount to $15,000.
Discussion: Funding sources discussed included the “pillow” tax and second penny. Weldon did not
include funding for DBI because he didn’t think it was good investment of tax dollars due to past
performance. Kris Struwe, DBI President, agreed mistakes have been made, but the organization is
actively making changes to its practices and policies. On the motion, Kubal, McClemans, Reed and
Thorpe voted yes; Bezdichek, Corbett and Niemeyer voted no; motion carried.
A motion was made by Niemeyer, seconded by Reed, to fund the United Retirement Center‟s
request for $50,000 and then ask Brookings Municipal Utilities for an additional $10,000 per year
for the next five years to help with the generator for the URC. A motion was made by Reed,
seconded by Corbett, to table. All present voted yes; motion carried to table. A motion was
made by Reed, seconded by Kubal, to remove the URC motion from the table. All present voted
yes. A motion was made by Niemeyer, seconded by Reed, to fund the United Retirement
Center‟s request for $50,000 from 2nd Penny funding. All present voted yes; motion carried.
A motion was made by Reed, seconded by Corbett, to request the City Manager investigate the
possibility of bonding projects in the five and ten million range and apply it to the second penny
funding scenario. All present voted yes; motion carried.
There was Council consensus to hold a special meeting on the budget on Tuesday, August 30th at
5:00 p.m.
REGULAR MEETING. Consent Agenda. Reconsideration of Resolution No. 98-11,
establishing the restaurant license fee, was added to the agenda. A motion was made by Kubal,
seconded by Corbett, to approve the consent agenda as amended:
A. Action to approve the agenda as amended.
City of Brookings
September 13, 2011
38
B. Action to approve the August 9th Council minutes.
C. Action on Resolution No. 100-11, a Resolution authorizing the Mayor to Sign a
Memorandum of Understanding with South Dakota State University on the
Gateway Project.
Resolution No. 100-11 - Resolution Authorizing Mayor to Sign Memorandum of
Understanding with South Dakota State University on Gateway Project
Whereas, the City of Brookings and South Dakota State University have cooperatively
planned for the construction of gateway improvements to the campus and community;
Whereas, the proposed improvements will be located on land under control of the City of
Brookings and South Dakota State University;
Now, Therefore, Be It Resolved that the Mayor of the City of Brookings is authorized to sign
a Memorandum of Understanding by and between the City of Brookings, South Dakota and
South Dakota State University.
MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF
BROOKINGS, SOUTH DAKOTA AND SOUTH DAKOTA STATE UNIVERSITY
_______________________
RECITALS
WHEREAS, the City of Brookings, by virtue of the power granted to municipalities under
SDCL §9-12-4 and §9-12-5, has the power to enter into an agreement with the State of South
Dakota, and with any authorized agency of the State, to carry out any authorized municipal
function, upon the terms and in the manner provided by Resolution of the governing body of
the municipality; and,
WHEREAS, South Dakota State University (“SDSU”) and the City of Brookings are making
“gateway” improvements to the campus and to the community; and
WHEREAS, the City of Brookings desires to construct upon the SDSU campus, two
monument-style City signs, (one of which is to be located near the South Dakota State
University gateway sign on Medary Avenue, and the other to be located on the west side of
22nd Avenue and the Highway 14 Bypass), to welcome visitors to the community; and,
WHEREAS, South Dakota State University desires to install a monument sign on the east side
of Medary Avenue which will be installed partially on city-owned right-of-way; and
WHEREAS, in order to recognize the cooperative effort of the City of Brookings and South
Dakota State University for the placement of the gateway signs upon the campus of SDSU and
within the City of Brookings right-of-way, the parties have executed this Memorandum of
Understanding to reduce to writing the agreement and obligations of the parties with respect
to the signs.
NOW, THEREFORE, this Memorandum of Understanding is entered into by and between the
City of Brookings and South Dakota State University, to set forth in writing the terms of the
cooperative arrangement concerning the City and SDSU gateway signs as described herein: 1)
City of Brookings
September 13, 2011
39
South Dakota State University and the City of Brookings authorize each other to install and
operate three “gateway” signs upon the SDSU campus and the City of Brookings right-of-way
at mutually agreed locations, two of which will be located along Medary Avenue, north of
North Campus Drive, and the other to be located on the west side of 22nd Avenue and the
Highway 14 Bypass. There will be no cost for use of the land upon which the signs and their
complimentary landscaping are located. 2) Each party is responsible for all costs associated
with purchasing, constructing, installing, maintaining and using their respective signs described
in this Agreement. 3) Both parties agree to indemnify, hold harmless and defend each other
from all liability and claims that may arise from both parties for construction, use,
maintenance, and ownership of the signs described herein.
This Memorandum of Understanding for the intergovernmental cooperation and use of the
gateway signs to be constructed upon the campus of South Dakota State University is
executed by the City of Brookings and South Dakota State University and is accepted and
agreed to by each party.
D. Action on Resolution No. 101-11, a Resolution authorizing the Mayor to Sign an
Agreement for Federal Aviation Administration Grant, AIP #3-46-0005-024-2011
(Administrative Record and Airport Layout Plan with Approach Surveys).
Resolution No. 101-11 - Resolution Authorizing Mayor to Sign an Agreement for
Federal Aviation Administration Grant Project No. AIP #3-46-0005-024-2011
Administrative Record and Airport Layout Plan with Approach Surveys
Whereas, the Brookings City Council desires the Administrative Record for the
Environmental Assessment and Airport Layout Plan with Approach Surveys; and
Whereas, the City of Brookings anticipates receiving grant funding for the Administrative
Record for the Environmental Assessment and the Airport Layout Plan with Approach
Surveys from the Federal Aviation Administration for 95% and SD State Aeronautics
Department for 3% of the allowable costs incurred in accomplishing Airport Improvement
Project No. 3-46-0005-024-2011.
Now, Therefore, Be It Resolved, that the Mayor is hereby authorized to sign all documents
related to Federal Aviation Administration Grant Project No. AIP #3-46-0005-024-2011,
Administrative Record for the Environmental Assessment and Airport Layout Plan with
Approach Surveys.
E. Action on Resolution No. 102-11, a Resolution authorizing Change Order No. 2
(CCO#2) for 2011-07STI Main Avenue and Front Street Project, Bowes
Construction Inc. (under $5,000 increase).
Resolution No. 102-11 - A Resolution Authorizing Change Order No. 2 (CCO#2)
for
2011-07STI Main Avenue and Front Street Project; Bowes Construction Inc.
Be It Resolved by the City Council that the following change order be allowed for 2011-07STI
Main Avenue and Front Street Project: Construction Change Order Number 2, Adjust
contract cost to install additional conduit for light pole wiring, extra work for a sanitary sewer
manhole cover, and to remove concrete pavement and concrete duct work for the new Front
City of Brookings
September 13, 2011
40
Street intersection for a total increase $2,144.00 to the contract, and Extend the completion
date to open Front Street by 7 calendar days.
On the motion, all present voted yes; motion carried.
Resolution No. 103-11. A motion was made by McClemans, seconded by Thorpe, to
approve Resolution No. 103-11, a Resolution awarding Bids on the 2011-01 Gateway
Project. All present voted yes; motion carried.
Resolution No. 103–11
Resolution Awarding Bids on 2011-01 Gateway Project
Whereas, the City of Brookings opened bids for 2011-01 Gateway Project on Friday, August 19,
2011 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings has received the following bids for 2011-01 Gateway Project:
Clark Drew Construction, Inc., Brookings, SD $588,100.00 and Mills Construction, Inc.,
Brookings, SD $614,600.00.
Now Therefore, Be It Resolved that the low bid of $588,100.00 for Clark Drew Construction, Inc.,
Brookings, SD be accepted.
Resolution No. 104-11. A motion was made by Kubal, seconded by Niemeyer, to approve
Resolution No. 104-11, a Resolution awarding the contract for padded banquet chairs for the
Swiftel Center to Institutions Services, Inc., in the amount of $28,413.00. All present voted yes;
motion carried.
Resolution No. 104-11 - Purchase of Padded Stacking Banquet Chairs
Whereas, the City of Brookings opened bids for the purchase of Padded Stacking Banquet Chairs
on Tuesday, August 9, 2011 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings received three bids from the following: Institutions Services, Inc.,
Sioux Falls, SD in the amount of $28,413.00; Central Business Supply, Inc., Brookings, SD in the
amount of $31,530.00; and Hussey Seating, North Berwick, ME in the amount of $43,446.45.
Now Therefore, Be It Resolved that the low bid of $28,413.00 from Institutions Services, Inc., Sioux
Falls, SD be accepted.
Ordinance No. 14-11 A first reading was held on Ordinance No. 14-11: An ordinance
rezoning the east 230 feet of Block 5, Mayland‟s First Addition and the west half of the abutting
vacated street from a Business B-2A District to a Residence R-3 District (2300 block, Yorkshire
Drive). Public Hearing: September 13, 2011.
Ordinance No. 15-11. A first reading was held on Ordinance No. 15-11: An ordinance
pertaining to an application for a Conditional Use for an office in the Residence R-2 District, Lots
1 and 2, Block 8, Second Addition, also known as 624 Third Street. Public Hearing to be
announced.
City of Brookings
September 13, 2011
41
On-Off Malt License. A public hearing was held on an On-Off Sale Malt License application for
The Clothes Line Lounge, Sarantis Theodosopoulos, owner, 727 Wilson Avenue, Brookings,
South Dakota, legal description: North 100‟, Lot 3, Block 1, Snyders Addition. No public
comment. A motion was made by Corbett, seconded by McClemans, to approve. All present
voted yes; motion carried.
Video Lottery License. A motion was made by Thorpe, seconded by Corbett, to approve a
Video Lottery License for The Clothes Line Lounge, Sarantis Theodosopoulos, owner, 727
Wilson Avenue, Brookings, South Dakota, legal description: North 100‟, Lot 3, Block 1, Snyders
Addition. All present voted yes; motion carried.
Temporary Liquor License. A public hearing was held on a temporary liquor license for
George Dokken VFW Post #2118, for the 727 Transportation / DAV 7th Annual Poker Run at
300 5th Street South (National Guard Armory) on September 3, 2011. No public comment. A
motion was made by Corbett, seconded by Thorpe, to approve. All present voted yes; motion
carried.
Temporary Liquor License. A public hearing was held on a temporary liquor license for Ray‟s
Corner for an America DAV Transportation Street Dance fundraiser on September 10, 2011.
No public comment. A motion was made by Kubal, seconded by Corbett, to approve. All
present voted yes; motion carried.
Resolution No. 105-11. A public hearing was held on Resolution No. 105-11, a Resolution of
Intent to Extend Boundaries (to extend the municipal boundaries to include Lots C and D,
Christie Addition in the NW ¼ of Section 2-T109N-R50W and Outlot C in the NW ¼ of the
NW ¼ of Section 2-T109N-R50W all in the County of Brookings, State of South Dakota).
Public Hearing: Jeromy Pankratz, attorney representing Mel Thorne, noted that Brookings Municipal
Utilities has authority regarding sewer services, but asked that his client not be forced to connect to city
sewer unless the property is modified within 200 feet of line. Weldon noted the City Council cannot
impose policies for BMU. Lyle Hawkinson asked for sewer installation consideration if annexation occurs
along 20th. A motion was made by Thorpe, seconded by McClemans, to approve Resolution No.
105-11. All present voted yes; motion carried.
Resolution No.105-11 - Resolution of Intent to Extend Boundaries
Whereas, the governing body of the City of Brookings has, pursuant to SDCL 9-4-4.1, conducted
a study to determine the need to identify the resources necessary to extend the municipal
boundaries to include Lots C and D, Christie Addition in the NW ¼ of Section 2-T109N-R50W
and Outlot C in the NW ¼ of the NW ¼ of Section 2-T109N-R50W all in the County of
Brookings, State of South Dakota, and
Whereas, it is determined to be necessary and in the best interest of the City of Brookings to
annex the above described property, now therefore,
Be It Resolved by the governing body of the City of Brookings as follows, to-wit: 1) That the
description of the property to be annexed is Lots C and D, Christie Addition in the NW ¼ of
Section 2-T109N-R50W and Outlot C in the NW ¼ of the NW ¼ of Section 2-T109N-R50W all
City of Brookings
September 13, 2011
42
in the County of Brookings, State of South Dakota, 2) That ample and suitable resources exist to
accommodate the orderly development of the contiguous territory, 3) That municipal utilities
such as water, sewer, electricity, telephone, and garbage collection are existing or readily available
and a major street network is already in place and dedicated for public use and that there is a
definite timetable upon which other municipal services such as police protection and garbage
collection will be extended into the contiguous territory, 4) That the approximate cost of
extending services to residents of the contiguous territory will be $0.00 for telephone and
electricity; $16.50 per month for garbage collection; $40.00/foot for main sanitary sewer lines;
$1500.00 for a sanitary sewer service line; $15.00/foot for a water service line; $80.00/foot/per
side for street improvement; $176.00/acre for annual drainage fees for single-family residential
uses and $67.00/acre for annual drainage fees for a vacant lot., 5) That the estimated difference in
the tax assessment rate is an increase of $1.75/1,000 of valuation, 6) That exclusions and
irregularities in boundary lines are not the result of arbitrariness, 7) That there is a reasonable
present need to annex the contiguous territory because the majority of the land is already
developed and is receiving certain municipal services, and 8) That the city has experienced a
recent growth rate of 19% between the 2000 and 2010 Census and will continue to develop
beyond its present boundaries.
RECONSIDERATION of Ordinance No. 13-11. A motion was made by McClemans,
seconded by Kubal, to reconsider the following motion made at the 8/9/2011 Council Meeting:
“A motion was made by Reed, seconded by Bezdichek, to send Ordinance No. 13-11 back to the
Planning Commission due to density concerns.” All present voted yes; motion carried to
reconsider.
AMENDMENT: A motion was made by McClemans, seconded by Thorpe, to amend the motion
and not send Ordinance No. 13-11 back to the Planning Commission, but rather bring back for
City Council consideration to rezone to an R-3 District as sent by the Planning Commission:
Ordinance No. 13-11, an Ordinance rezoning the west 1,115 feet of the east 1,338 feet of the
north 1,409 feet, excluding Lot C, Christie Addition and Outlots A, 1A, B, and 1B thereof; and
the west 1,085 feet of the east 1,342 feet of the south 193 feet of the north 1,608 feet all in the
NW¼ of Section 2-T109N-R50W from an A Agricultural District to a Residence R-3 District
(20th Street South and Main Avenue South area).
Public Hearing: Wayne Wagner spoke against the rezoning. Jeromy Pankratz, representing Mel Thorne,
spoke against the rezoning citing covenant violations, density, and drainage concerns. Kent Cutler,
representing Oakwood Equity, spoke in favor of the action. Dean Christie, property owner, commented on
the covenant and property ownership and support. Comments were also submitted by Bob Burns
regarding appropriate use of the land and Jim Flippen about commercial uses.
On the amendment, all present voted yes except Bezdichek voted no; motion carried. On the
original motion as amended, all present voted yes, except Bezdichek and Niemeyer voted no;
motion carried.
Resolution No. 106-11. A public hearing was held on Resolution No. 106-11, a Resolution
Amending the City of Brookings Vision 2020 Comprehensive Plan. No public comment. A
City of Brookings
September 13, 2011
43
motion was made by Kubal, seconded by Thorpe, to approve Resolution No. 106-11. All present
voted yes; motion carried.
Resolution No. 106-11 - A Resolution Amending
the City of Brookings Vision 2020 Comprehensive Plan
Whereas, the City Council of the City of Brookings, SD in accordance with SDCL 11-6-18
adopted the Vision 2020 Comprehensive Plan for the City of Brookings, SD; and
Whereas, the City Council determined the Major Street Plan of said Comprehensive Plan should
be amended and supersede the previously adopted Major Street Plan of the Comprehensive Plan
adopted February 11, 2002; and
Whereas, the City Planning Commission of the City of Brookings, SD has recommended approval
of the Vision 2020 Comprehensive Plan in accordance with SDCL 11-6-17;
Now, Therefore, Be It Resolved by the City of Brookings, SD the Major Street Plan of the Vision
2020 Comprehensive Plan, as amended, is hereby adopted for the City of Brookings, with said
map to supersede the previous Major Street Plan. The Vision 2020 Comprehensive Plan shall be
on file in the office of the City Clerk and is available for public inspection by any interested
person.
Thorpe recused herself due to personal conflict.
RECONSIDERATION of Resolution No. 98-11. A motion was made by Niemeyer,
seconded by McClemans, to reconsider the August 9, 2011 action taken on Resolution No. 98-11,
a Resolution establishing the fee for the issuance of Full-Service Restaurant On-Sale Licenses in
the City of Brookings. “A motion was made by McClemans, seconded by Niemeyer, to amend the price
at $100,000. On the motion; Kubal, McClemans, Niemeyer, and Reed voted yes; Bezdichek and Corbett
voted no; motion carried to amend. On the original motion as amended, all present voted yes, except
Bezdichek voted no; MOTION CARRIED.” On the motion to reconsider, Kubal, McClemans,
Niemeyer and Reed voted yes, Bezdichek and Corbett voted no; motion to reconsider passed.
Discussion: Britzman clarified the council’s action to reconsider stops the 30 days clock on setting the fee.
Reed said the Council wants copies of the fully signed purchase agreement and the appraisal. A motion
was made by Reed, seconded by Kubal, to table to the next meeting on August 30th. All present
voted yes, except Bezdichek voted no, motion carries to TABLE.
Resolution No. 107-11. No action was taken on Resolution No. 107-11, a Resolution
Establishing the License Fee for the Issuance of Operating Agreements in the City of Brookings.
This resolution would have rescinded Resolution No. 38-11, adopted March 22, 2011.
Resolution No. 108-11. No action taken on Resolution No. 108-11, Resolution authorizing the
City Manager to enter into an operating agreement with one of the following applicants for a
term of one or ten years: Gonz Productions, Inc., dba Main Street Pub & Grill, 408 Main Avenue,
Lot 5, Block 7, Original Plat Addition, Garner Hansen, owner. Old Market, LLC, dba Old Market
Eatery, 424 5th Avenue, Lots 15-18, Block 7, Original Plat Addition, Katie Knutson and Jael
Thorpe, owners. Brookings Steakhouse LLC, dba Whiskey Creek Steakhouse, SE corner of Block
City of Brookings
September 13, 2011
44
One (1), Wiese Addition (corner of Highway 14 and 32nd Avenue), James Gardner, owner. W & P
of Brookings, LLC, dba Buffalo Wild Wings Bar & Grill, 1721 6th St., Lot 6, Village Square Addition,
Todd and Susan LaHaise, owners.
Thorpe rejoined the council.
Sidewalk Discussion. A motion was made by Bezdichek, seconded by Kubal, requesting the
city proceed with initiating a resolution of necessity requiring sidewalks in 1) Developed
properties (sidewalks per city specification will be installed on each lot at the time of
construction), and 2) Areas where, after two years after sidewalks have been constructed on 70
percent or more of the frontage along a hard-surfaced street between two street intersections,
the remaining sidewalk along said street shall be installed. Public comment: The following
individuals spoke against the action: David Dininger, Bill Hinshaw, Lori Krogman, Christy Sik,
Keith Rounds, Paul Moriarty, Steve Gylling and Mark Foster. All present voted yes; except
McClemans abstained, motion carried.
Adjourn. A motion was made by Corbett, seconded by Kubal, to adjourn. All present voted
yes; motion carried. Meeting adjourned at 8:53 p.m.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
45
CONSENT AGENDA #4
C. Action to approve a Memorandum of Understanding by and
between the City of Brookings and Den-Wil Development and
Lloyd Companies for the development of 25th Avenue and 10th
Street Extension Project.
TO: Mayor and City Council Members
FROM: City Manager Jeff Weldon
RE: Memorandum of Understanding (MOU) for the installation of
25th Avenue/10th Street extension; adjacent commercial
development
For the past two years, our capital budget has been carrying as a project, the
completion of 25th Avenue from its current terminus at 9th Street north to
Innovation Drive. This project has not been initiated as the need is driven
chiefly by the development of adjacent parcels that would benefit from such
infrastructure. In addition, an extension of 10th Street from its current dead-
end at Innovation Village Apartments to the newly-constructed 25th Avenue is
needed. We have been approached by developers who are ready to proceed
with adjacent private development, thus the need for the street and utility
infrastructure. This project does require a partnership with the City to
complete.
This project will open up approximately 40 acres of development for
commercial and certain types of residential uses just off Highway 14 and I-29.
Staff has been working with Mr. Dennis Bielfeldt of Den-Wil Properties and
Mr. Craig Lloyd of Lloyd Companies to craft an arrangement whereby the
infrastructure could be installed to support private, adjacent, and commercial
development on several parcels. At the July 12, 2011 Council meeting, you
gave preliminary conceptual approval. We have the formal Memorandum of
Understanding (MOU) for your consideration.
Infrastructure
The infrastructure under consideration includes the two streets indicated
above with the addition of associated water, sewer, storm drainage, curb and
gutter, and any other private utilities. These costs would be assessable under
our current policy to benefitting property owners. The streets have been
dedicated as public right-of-way by the current owner and such streets are in
City of Brookings
September 13, 2011
46
the City‟s Master Street Plan. (Refer to attached concept plan map.)
Sidewalks and landscaping would be done at the time of development and not
as a part of this project. The assessable portion would be the normal size
infrastructure but oversizing would be necessary for water and sewer lines.
Pursuant to their policy, BMU would pay the oversizing costs. Likewise, the
street section would be more extensive than what would be assessable so
the City would pay for “extra width and thickness” pursuant to our policy.
Benefitting Parcels
The benefitting parcels are currently unplatted, but would be dissected into
three distinct parcels by virtue of the installation of the streets. One parcel
would be approximately 25 acres in size immediately to the north of Lowe‟s
and east of 25th Avenue (Identified as parcel 1). A second parcel would be
approximately 306 feet by 731 feet in size immediately to the west of 25th
Avenue and south of 10th Street (Identified as parcel 2). A third parcel would
be approximately 100 feet by 400 feet in size also to the west of 25th Avenue
and just north of 10th Street (Identified as parcel 3). As you can see from its
size, this parcel has very limited development potential. The developers are
in the process of acquiring all parcels now from the current owner, but that
real estate transaction, to the best of my knowledge, has not yet occurred.
Current status
It has been the staff position that neither private developers, nor the City,
should incur the cost of this infrastructure unless there is private
development imminent that would benefit from it. Consequently, supporting
infrastructure needs to be available and precede private development if the
property is to be attractive to commercial development.
To that end, the developers have offered to undertake a development project
on Lot 2 Block 2 by constructing Innovation Village II on this parcel if the City
installs the infrastructure and assesses the developers for the cost over time.
This way, the developers will still pay for the infrastructure, but it will be
installed like a typical street/utility assessment project.
The real benefit here is that Innovation Village II gets added to the taxable
valuation of Tax Increment District #1 and starts our reimbursement of funds
from capital expenditures associated with the Innovation Campus. Even
though this building is outside the research park, it is still in the TIF District
and contributes to increased valuation.
City of Brookings
September 13, 2011
47
Recommended agreement
Staff is recommending a development agreement with the developers via the
attached draft agreement. Essentially, the basic provisions of the draft
agreement are as follows:
1) The City will undertake the infrastructure improvements associated
with the project if the developer builds Innovation Village II as a mutual
commitment to the project.
2) The City will assess the developers on a five-year deferral following
project completion of the project without interest. This gives time for
infrastructure development to occur before assessment begins.
3) The assessment will begin at the five-year time period OR at the time
any private development were to occur, whichever comes first. If
development were to occur on any part of any of the three parcels, the
assessment against that respective parcel would be due and payable in
full.
4) Typically, assessments are levied against the property owners.
However, state law does permit third parties to assume the
assessment liability in lieu of the property owner of record. If the
developers do not secure ownership at the time any assessment is due,
they would be responsible for assessment payments, not the current
owner. Appropriate documents, such as a loan agreement, would be
necessary to put such provisions in place beyond the development
agreement. City Attorney Britzman has prepared the initial draft of
such an agreement.
5) In the event the developers default on the assessment, the liability of
the assessment would revert to the property owner of record so the
City would be assured of re-payment.
6) The City has begun engineering work on the project and has
contracted with CDI and BMU for the engineering and survey work.
However, we will not advertise for bidding the project until we have
assurances the developers will construct Innovation Village II through
such means as a building permit or other mutually agreeable assurance.
City of Brookings
September 13, 2011
48
The projected timeline is for the developers to initiate construction of
Innovation Village II this current construction season, if possible. The City
would likewise proceed with construction of the storm drainage, water /
sewer utilities and possibly curb and gutter. Street surface would wait until
next year to allow for adequate settling and compaction of the sub-base
before the surface. The next step would be to initiate the assessment
process.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
50
MEMORANDUM OF UNDERSTANDING
BY AND BETWEEN THE CITY OF BROOKINGS
AND
DEN-WIL DEVELOPMENT AND LLOYD COMPANIES
FOR
THE DEVELOPMENT OF 25TH AVENUE & 10TH STREET EXTENSION PROJECT
Preamble and Purpose Statement
This Memorandum of Understanding (MOU) is intended to identify the terms, conditions and
agreements thereto between the abovementioned parties that provide for the necessary
infrastructure improvements associated with the extension of 25th Avenue from its current
terminus point on the south and Innovation Drive on the north; also, the extension of 10th Street
from its current terminus point on the west at 10th Street dead-end to 25th Avenue on the east.
The City has the authority to undertake such improvements and contracts related thereto
pursuant to SDCL 9-12-1(1) and 9-45-1.
The purpose of the installation of such infrastructure improvements is to promote and encourage
the private development of currently-vacant commercial property.
1) Site location
Attached is Exhibit A which identifies the site location of the proposed improvements.
2) Proposed infrastructure improvements
The improvements associated with these two streets include the street, curb and gutter, storm
drainage, trunk water and sanitary sewer mains. All improvements will be installed in the existing
right-of-way which has been duly dedicated to the City except for the possibility of de/retention
ponds that may be needed to be installed on private property pursuant to the details of the
drainage plan. Secondary improvements including but not limited to interior utility service lines,
sidewalks, and landscaping are not included in the scope of this project but will be the ultimate
responsibility of the developer for the development of the private property that shall be serviced
by these public improvements pursuant to applicable City regulations. City and developers agree
to work cooperatively to a mutually-agreed upon final plan and design.
3) Engineering, design, and construction of the improvements
The City shall be responsible for the engineering, design, staking, construction, and inspection of
the proposed improvements. City shall engage the services of Civil Design, Inc. for the design and
construction administration of the street and all storm drainage improvements. Brookings
Municipal Utilities shall design the water and sanitary sewer systems. These two engineering
consultants shall work exclusively for the City. If the project is ultimately approved, the City shall
undertake the advertising, bidding, and contracting for the construction of the project.
4) Development of Lot 2, Block 2
It is the intent of the Developers to initiate construction of an apartment complex on Lot 2, Block
2, Telkamp Addition, during the 2011 construction season. Evidence of such construction of said
development must occur to the satisfaction of the City before the City agrees to advertise for the
construction of the infrastructure project.
City of Brookings
September 13, 2011
51
5) Financing of infrastructure improvements; deferred assessment
City agrees to finance the engineering and construction of the project. The City will levy an
assessment for the total project cost to the developers pursuant to SDCL 9-54-3.1 ECONOMIC
DEVELOPMENT PROJECT-“DEFINITION-REVENUE AGREEMENT.” The South Dakota
Attorney General has issued two opinions stating that “a municipality may exercise these powers
without the necessity of issuing revenue bonds, if other means can be worked out to finance a
project.” AGR 1967-68, p. 460, 1988 S.D. Op. Atty. Gen. 172, 1988 WL 483235 (S.D.A.G.) The
assessment will be levied by certification of the assessment roll being received by Brookings
County Auditor pursuant to SDCL 9-43-31 so the first assessment installment shall be due on
January 1, 2017. The assessment will be levied pursuant to the City‟s standard assessment
policies of ten percent (10%) interest for a maximum of ten (10) years. Interest shall be paid
during the assessment period. No interest shall be due during the five year deferral period. The
assessment shall be levied on a front-foot basis against parcels 1, 2, and 3 identified on Exhibit A.
Assessable cost shall be all those costs associated with the project as permitted by state law.
6) Financial liability for assessments
The developers and the City shall execute a Loan Agreement, Promissory Note, and such other
documents as necessary to provide for the financing of the infrastructure improvements as
described in Section 5 above, and to secure the payment of the indebtedness. This Agreement is
dependent on the City and Developers agreeing to the loan agreements, promissory notes and
any other related documents.
7) Assessment “trigger” in advance of deferral period
If, at any time during the initial five-year deferral period, development were to occur on parcels 1,
2, or 3 as identified on Exhibit A, the assessment shall be activated for that respective parcel.
Development is defined as any building permit or approved plat of said parcel. Any plat that seeks
to further subdivide parcels 1, 2, or 3 shall trigger that assessment for the entire parcel that is
being subdivided.
8) Developer default of assessment
In the event developers default on any assessment payment, the assessment responsibility for any
unpaid, outstanding balance reverts to the owner of record of said parcel.
Approved, this 13th day of September, 2011.
_________________________ ________________________
Tim Reed Dennis Bielfeldt
Mayor Den-Wil Properties, Inc.
_________________________ ________________________
Shari Thornes Craig Lloyd
City Clerk Lloyd Companies, Inc.
City of Brookings
September 13, 2011
52
CONSENT AGENDA #4
D. Action on Student Appointment to the Visitor Promotions
Committee.
Mayor Tim Reed has recommended the appointment of Patrick DeBoer to
the Visitor Promotions Committee, SDSU student representative; term
expires 5/1/2012.
Visitor Promotions Committee
Membership: 11 (representing the following entities):
- 5 citizen-at-large
- 3 SDSU Student Association
- 1 Chamber of Commerce
- 1 Downtown Brookings, Inc.
- 1 Swiftel Center Advisory Committee
Term: 3 years (limit of 2 full terms)
Residency: Not Required
Appointment: January 1
The Visitor Promotions Committee was created to attract out of town visitors for events
with economic impact and to attract attention and the expenditures of out of town
visitors to the City of Brookings and surrounding area and the VPC shall also provide
marketing counsel and advice to the Director of the Brookings Area Convention and
Visitors Bureau and the Brookings Area Chamber of Commerce Board of Directors.
City of Brookings
September 13, 2011
53
CONSENT AGENDA #4
E. Action on Resolution No. 110-11, a Resolution Authorizing the
Mayor to Sign an Agreement for Federal Aviation Administration
Grant Project No. AIP #3-46-0005-025-2011, 404 Permit with
Mitigation Plan, No-Rise Certification, and Assistance with Land
Acquisition.
The Brookings City Council has authorized the New Airport Layout Plan and
Approach Survey for the Airport, and these projects have begun. The 404
Permit, No Rise Certification and Land Acquisition are the next step towards
the construction project. The City received a proposal from Helms &
Associates in the amount of $129,223.39 for an Agreement for Professional
Services for Grant Project No. AIP #3-46-0005-025-2011, which is the 404
Permit with Mitigation Plan, No Rise Certification , and Assistance with Land
Acquisition. It should be noted that the South Dakota State Office of
Aeronautics performed an independent review of the Helms engineering
proposal; the Helms proposal was lower than the independent review.
The City anticipates receiving a grant at a later date for this project in the
typical amount of funding, which is 95% FAA funding and 3% SD State of
Aeronautics Department funding, with the City‟s funding match at 2% of the
project. The tasks in this project need to begin promptly to keep the project
timing on track, so the City will front-end the engineering costs until the
grant is received. A separate resolution will be presented to the City Council
for the grant.
After the agreement for professional services is approved, these tasks will
begin, which will include land appraisal and acquisition. This resolution will
authorize the Mayor to sign the Agreement for Federal Aviation
Administration Grant Project No. AIP #3-46-0005-025-2011, which is the
404 Permit with Mitigation Plan, No Rise Certification, and Assistance with
Land Acquisition.
City of Brookings
September 13, 2011
54
Resolution No. 110-11
Resolution Authorizing Mayor to Sign an Agreement for Professional Services for
Brookings Regional Airport Project No. AIP #3-46-0005-025-2011; 404 Permit with
Mitigation Plan, No-Rise Certification, and Assistance with Land Acquisition
Whereas, the Brookings City Council desires Brookings Regional Airport Project No. AIP #3-46-
0005-025-2012, 404 Permit with Mitigation Plan, No-Rise Certification, and Assistance with Land
Acquisition; and
Whereas, the City of Brookings is obligated to and hereby agrees to pay for the Agreement for
Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, 404
Permit with Mitigation Plan, No-Rise Certification & Assistance with Land Acquisition.
Now, Therefore, Be Resolved, that the City Manager is hereby authorized to sign all documents
related to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP
#3-46-0005-025-2012, 404 Permit with Mitigation Plan, No-Rise Certification, and Assistance with
Land Acquisition;
Passed and approved this 13th day of September 2011.
CITY OF BROOKINGS
____________________________
Tim Reed, Mayor
ATTEST:
________________________
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
55
CONSENT AGENDA #4
F. Action on Resolution No. 111-11, a Resolution for the Federal Aid
Surface Transportation Program P3301(10) PCN 01D6, Medary
Avenue South from 6th Street to 15th Street South, Brookings, SD.
The South Dakota Department of Transportation (SDDOT) has programmed
the Medary Avenue South project from 6th Street to 15th Street South for
construction in 2012. This project will consist of milling and overlaying the
asphalt surfacing along with striping, new curb ramps, and curb and gutter
repair. This project will utilize SDDOT funding for this urban systems
project by using 81.95% federal funds and 18.05% state funds. This project is
being designed by the City Engineering Department but will be let for bids
and inspected by the SDDOT. This resolution will authorize the Mayor to
sign the Funding Agreement between the Department of Transportation and
City of Brookings for Letting and Construction of Project P3301(10), PCN
01D6.
City of Brookings
September 13, 2011
56
Resolution No. 111-11
A Resolution for Federal Aid Surface Transportation Program P3301(10) PCN
01D6; Medary Avenue South from 6th Street to 15th Street South, Brookings, SD
Whereas, the Brookings City Council desires the 2012 construction improvement of Medary
Avenue South from 6th Street to 15th Street South,
Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as
required by the Federal Highway Act as amended and supplemented thereto for the project after
construction is completed and to regulate or cause to be regulated the installation of utility
facilities within the limits of the right of way of the proposed project in accordance with State and
Federal requirements,
Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs
not reimbursable with Surface Transportation Program (STP) Funds and associated State matching
funds,
Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface
Transportation Program Funding Agreement between the Department of Transportation and City
of Brookings for Letting and Construction of Project P3301(10), PCN 01D6.
Passed and approved this 13th day of September 2011.
CITY OF BROOKINGS
____________________________
Tim Reed, Mayor
ATTEST:
________________________
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
57
Open Forum
5. Invitation for a Citizen to schedule time on the Council Agenda for
an issue not listed.
At this time, any member of the public may request time on the agenda for
an item not listed. Items are typically scheduled for the end of the meeting;
however, very brief announcements or invitations will be allowed at this time.
6. SDSU Student Senate Report.
President – Mark York
Vice-President – Anthony Sutton
Administrative Assistant – Brooke Reiner
Finance Chair – Brian Gottlob
State & Local Chair – Jameson Berreth
SDSU Senate Website: http://www.wix.com/sdsu_sa/sa
City of Brookings
September 13, 2011
58
Open Forum / Presentations / Reports
7. Introduction of Patterson Thuente, Intellectual Property Attorneys
from Minneapolis; new Business Partners to locate in Wing II of the
Innovation Center Building.
Brad Thorson, attorney for Patterson Thuente, will provide a brief overview
of their firm.
City of Brookings
September 13, 2011
59
Contract Awards / Change Orders
8. Action on Resolution No. 112-11, a Resolution awarding Snow
Removal Contracts.
Bids were opened on September 6, 2011 for the annual snow removal
equipment bid awards. Attached is a copy of the bid tab showing the results
of the bid letting. Staff recommends the following bid awards:
Three (3) Blades with wings. There were no bids received for the
three motor graders. The Street Department will negotiate a contract
with Bowes Construction that will meet the original bid specifications
at the most advantageous price.
SDCL 5-18A-5. Procedures for competitive sealed bids. The following procedures apply to
the use of competitive sealed bids: (9) If, after advertising for bids, no firm bids are
received, the purchasing agency may negotiate a contract for the purchase of the supplies,
services, or public improvement projects at the most advantageous price, if the
specifications of the original bid are met.
One (1) 3- to 6-Yard Loader. Winter, Inc. was awarded the bid on
their 3-cubic yard loader with an hourly rate of $145.00.
One (1) Loader with Reversible Blade. Concrete Contractors, Inc. was
awarded the bid on their WA250 reversible blade with an hourly rate
of $170.00.
Twelve (12) End-Dump Trucks. The following bids were awarded for
twelve trucks: V.J. Ahlers Excavating, Inc., #2, $125.00; Prunty
Construction Co., #28, $100.00; Timmons Construction Co., #16,
$115.00; Prunty Construction Co., #29 and #24, $100.00 each;
Prussman Contracting Inc., #20, #21, #22, and #23, $119.00 each; and
Winter Inc., #11 and #12, $102.00 each.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
60
Resolution No. 112-11
Resolution Awarding Snow Removal Equipment Contracts
Whereas, the City of Brookings opened bids for Snow Removal Equipment on Tuesday,
September 6, 2011 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings has received the following bids for Snow Removal Equipment:
Three Blades with Wings: no bids received; One 3-6 Yard Loader: Winter Inc., CAT 938 F,
$145.00/hour; One Loader with Reversible Blade: Concrete Contractors, Inc., #102,
$170.00/hour, and Prunty Construction Co., JD624H (14‟), #102, $175.00/hour; Twelve End-
Dump Trucks: VJ Ahlers Excavating Inc., #2, $125.00/hour; Prunty Construction Co., #28,
$100/hour; Timmons Construction Inc., #16, $115.00/hour; Prunty Construction Co., #29 and
#24, $100.00/each/hour; Prussman Contracting Inc., #20, #21, #22, and #23, $119.00/each/hour;
Winter Inc., #11 and #12, $102.00/each/hour; Concrete Contractors Inc., #320 and #321,
$125.00/each/hour; Timmons Construction Inc., #15, $100/hour; and VJ Ahlers Excavating Inc.,
#5, 4125.00/hour.
Now Therefore, Be It Resolved the following bids be accepted: One (1) 3- to 6-Yard Loader:
Winter, Inc., CAT 938 F, $145.00/hour. One (1) Loader with Reversible Blade: Concrete
Contractors, Inc., #102, $170.00/hour. Twelve (12) End-Dump Trucks: V.J. Ahlers Excavating,
Inc., #2, $125.00/hour; Prunty Construction Co., #28, $100.00/hour; Timmons Construction Co.,
#16, $115.00/hour; Prunty Construction Co., #29 and #24, $100.00/each/hour; Prussman
Contracting Inc., #20, #21, #22, and #23, $119.00/each/hour; and Winter Inc., #11 and #12,
$102.00/ each/hour.
Passed and approved this 13th day of September, 2011.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
BID TABULATION - Snow Removal Equipment - Street Department
LETTING DATE: 1:30 p.m., Tuesday, September 6, 2011
ITEM BID: Three (3) Blades With Wings
HOURLY HOURLY
Award VEHICLE VEHICLE RATE RATE
Order BIDDER MODEL NUMBER UNIT #With Chains No Chains
NO BIDS -$ -$
ITEM BID: One (1) 3- to 6-Yard Loader
Cost Per
Award VEHICLE VEHICLE CUBIC HOURLY Cubic
Order BIDDER MODEL NUMBER UNIT #YARDS RATE Yard
1 Winter Inc.CAT 938F 3 145.00$ 48.33$
ITEM BID: One (1) Loader w/Reversible Blade
Cost Per
Award VEHICLE VEHICLE HOURLY Cubic
Order BIDDER MODEL NUMBER UNIT #RATE Yard
1 Concrete Contractors, Inc.WA 250 102 170.00$
Prunty Construction Co.JD624H (14') 175.00$
ITEM BID: Twelve (12) End-Dump Trucks
Cost Per
Award VEHICLE CUBIC HOURLY Cubic
Order BIDDER UNIT NUMBER YARDS RATE Yard
1 VJ Ahlers Excavating Inc.2 25 125.00$ 5.00$
2 Prunty Construction Co 28 19 100.00$ 5.26$
3 Timmons Construction Inc.16 21.8 115.00$ 5.28$
4 Prunty Construction Co 29 18.3 100.00$ 5.46$
5 Prunty Construction Co 24 17.5 100.00$ 5.71$
6 Prussman Contracting Inc.20 20.8 119.00$ 5.72$
7 Prussman Contracting Inc.21 20.6 119.00$ 5.78$
8 Prussman Contracting Inc.22 20.5 119.00$ 5.80$
9 Prussman Contracting Inc.23 20.5 119.00$ 5.80$
10 Winter Inc 11 17.2 102.00$ 5.93$
11 Winter Inc 12 17.2 102.00$ 5.93$
12 Concrete Contractors Inc.320 20.8 125.00$ 6.01$
13 Concrete Contractors Inc.321 20.8 125.00$ 6.01$
14 Timmons Construction Inc.15 16.5 100.00$ 6.06$
15 VJ Ahlers Excavating Inc.5 20 125.00$ 6.25$
City of Brookings
September 13, 2011
62
Contract Awards / Change Orders
9. Action on Resolution No. 113-11, a Resolution awarding Lead Berm
Remediation Contract.
The City has designed the Southbrook Nature Park with one of the entrances
located on 32nd Street South, west of 22nd Avenue South. The old police shooting
range is located in the area of the new entrance and visitor center. The shooting
range consists of a topsoil berm which needs to be removed. The City consulted
with GeoTek Engineering & Testing Services, Inc. of Sioux Falls to analyze the
topsoil berm and develop specifications for its removal since there are specific
requirements on treating lead contaminated soil before it can be disposed of. The
contractor for this project will be required to remove the topsoil berm in separate
piles, sieve the topsoil to remove and recycle the lead fragments, mix in a
stabilization chemical into the soil, then test the soil to make sure the lead content
is at an acceptable level and then haul the soil to the landfill for disposal. The City
has waived the Landfill tipping fees for this project.
The City opened bids for this project on Tuesday, September 6, 2011 at 1:30 p.m.
at Brookings City Hall with the following bids received:
Belair Builders, Inc. dba Belair Excavating, New Brighton MN: $53,568.00
Ironwood Contracting, Ham Lake, MN: $107,900.00
SCS Field Services, Long Beach, CA: $143,208.00
The City anticipated this project could cost between $40,000 and $60,000; the low
bid of $53,568.00 is within that range. Dan Hanson, who is the City‟s consultant
with GeoTek Engineering & Testing Services, Inc., stated he was familiar with Belair
and they have bid on some of GeoTek‟s projects in the past, but were not the low
bidder on those projects. They were familiar with Belair‟s work as a subcontractor
at the Sioux Falls Landfill a few years ago. Dan also indicated lead removal projects
tend to have a wider range of prices compared to typical civil construction projects
and he thought the low bid was a reasonable bid.
Recommend awarding the contract to Belair Builders, Inc. dba Belair Excavating,
New Brighton MN for the low bid of $53,568.00.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
63
Resolution No. 113-11
Resolution Awarding Bids on Project 2011-09 Lead Contaminated Soil Remediation
Whereas, the City of Brookings opened bids for Project 2011-09 Lead Contaminated Soil
Remediation on Tuesday, September 6, 2011 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings has received the following bids for Project
2011-09 Lead Contaminated Soil Remediation: Belair Builders, Inc. dba Belair Excavating, New
Brighton MN in the amount of $53,568.00; Ironwood Contracting, Ham Lake, MN in the amount
of $107,900.00; and SCS Field Services, Long Beach, CA in the amount of $143,208.00.
Now Therefore, Be It Resolved the low bid of $53,568.00 for Belair Builders, Inc. dba Belair
Excavating, New Brighton, MN be accepted.
Passed and approved this 13th day of September, 2011.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
64
First Readings**
10. Ordinance No. 16-11: 2012 Budget Ordinance, an Ordinance
appropriating Monies to Fund the necessary expenditures and
liabilities of the City of Brookings for the 2012 Fiscal Year and
providing for the annual tax levy and annual tax for all funds.
Public Hearing: September 27, 2011
**No vote is taken on the first reading of an Ordinance. The title of the Ordinance
is read and the date for the public hearing is announced.
Enclosed for the first reading of Ordinance 16-11 is the ordinance
appropriating funds to meet the obligations of the City of Brookings for
2012.
Included with the budget ordinance is the following information:
2012 Budget Detail
Budget Summary
Summary of Governmental Funds
Summary of Enterprise Funds
Page 1
SECTION I BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA, that the following
amounts be appropriated to meet the obligations of the Municipality:
Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business
General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement
Fund Fund Fund Fund Fund Fund Donations District #1
GENERAL GOVERNMENT
Policy
401 Mayor & City Council 88,010
TOTAL POLICY 88,010
Executive
406 City Manager 177,112
412 City Attorney 75,600
403 City Clerk 281,330
TOTAL EXECUTIVE 534,042
Financial Administration
414 Human Resources 199,751
415 Finance Office 426,450
TOTAL FINANCIAL ADMINISTRATION 626,201
Other
405 Non-Departmental 355,500
416 Information Technology 136,894
417 General Government Buildings 140,894
420 City County Administrative Building 137,875
495 Contributions to Others 407,200 657,000 450,000
TOTAL OTHER 1,178,363 657,000 450,000
TOTAL GENERAL GOVERNMENT 2,426,616 0 0 657,000 450,000 0 0 0
PUBLIC SAFETY
421 Police 3,260,241
442 Animal Control 94,921
420 Fire Fighting & Prevention 1,632,843
424 Hydrant Rental 95,000
214 E-911 Dispatch
TOTAL PUBLIC SAFETY 5,083,005
PUBLIC WORKS
418 Community Development 405,568
419 Engineer 471,018
431 Street Department 3,147,069
213 Streets 690,000 2,164,664
280 Special Assessment 380,000
282 Storm Drainage 2,106,213
TOTAL PUBLIC WORKS 4,713,655 380,000 2,106,213 2,164,664
CULTURE AND RECREATION
449 Aquatic Center 387,508
451 Recreation Department 342,295
452 Parks Department 1,273,721
453 Larson Ice Arena 286,073
454 Forestry 474,573
455 Library 993,381 70,000
224 Event Center
TOTAL CULTURE AND RECREATION 3,757,551 70,000
CONSERVATION AND DEVELOPMENT
284 Brookings Promotions 34,000 50,000
TOTAL CONSERVATION AND DEVELOPMENT 34,000 50,000
DEBT SERVICE
470 Debt Service Payments 2,047,293
TOTAL DEBT SERVICE 2,047,293
OPERATING TRANSFERS OUT
495 To Airport Fund 100,000 89,950
495 To Swiftel Center 342,847 61,000 488,500
495 To Public Improvement Fund 592,217
495 To General Fund 650,000 1,780,631
495 To E-911 Fund 184,347
495 To Edgebrook Fund 101,500 64,017
495 To Nature Park Project 587,274
495 To Gateway Project 132,125
TOTAL OPERATING TRANSFERS OUT 1,035,064 61,000 2,049,349 2,028,995
TOTAL 2012 APPROPRIATIONS 17,015,891 380,000 2,106,213 752,000 6,711,306 2,028,995 70,000 50,000
Special Revenue Funds
ORDINANCE NO. 16-11
2012 APPROPRIATION ORDINANCE
Page 2
Capital Proj Total
Tax Tax Tax Tax Tax Governmental
Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds
9-1-1 Center Project District #1 District #3 District #4 District #5 District #6
Fund Fund Funds Fund Fund Fund Fund Fund
GENERAL GOVERNMENT
Legislative
401 Mayor & City Council 88,010
TOTAL LEGISLATIVE 88,010
Executive
406 City Manager 177,112
412 City Attorney 75,600
403 City Clerk 281,330
TOTAL EXECUTIVE 534,042
Financial Administration
414 Human Resources 199,751
415 Finance Office 426,450
TOTAL FINANCIAL ADMINISTRATION 626,201
Other
405 Non-Departmental 355,500
416 Information Technology 136,894
417 General Government Buildings 140,894
420 City County Administrative Building 4,477,818 4,615,693
495 Contributions to Others 1,514,200
TOTAL OTHER 4,477,818 6,763,181
TOTAL GENERAL GOVERNMENT 0 0 4,477,818 0 0 0 0 0 0 8,011,434
PUBLIC SAFETY
421 Police 3,260,241
442 Animal Control 94,921
420 Fire Fighting & Prevention 1,632,843
424 Hydrant Rental 95,000
214 E-911 Dispatch 529,520 529,520
TOTAL PUBLIC SAFETY 529,520 5,612,525
PUBLIC WORKS
418 Community Development 360,625 766,193
419 Engineer 471,018
431 Street Department 3,147,069
213 Public Improvement-Street Development 2,854,664
280 Special Assessment 380,000
282 Storm Drainage 2,106,213
TOTAL PUBLIC WORKS 360,625 9,725,157
CULTURE AND RECREATION
449 Aquatic Center 387,508
451 Recreation Department 342,295
452 Parks Department 2,640,444 3,914,165
453 Larson Ice Arena 286,073
454 Forestry 474,573
455 Library 1,063,381
224 Event Center 2,257,326 2,257,326
TOTAL CULTURE AND RECREATION 2,257,326 2,640,444 8,725,321
CONSERVATION AND DEVELOPMENT
284 Brookings Promotions 84,000
TOTAL CONSERVATION AND DEVELOPMENT 84,000
Debt Service Payments
470 Debt Service Payments 132,107 113,587 76,472 2,369,459
TOTAL DEBT SERVICE 132,107 113,587 76,472 2,369,459
OPERATING TRANSFERS OUT
495 To Airport Fund 189,950
495 To Swiftel Center 892,347
495 To Public Improvement Fund 592,217
495 To General Fund 2,430,631
495 To E-911 Fund 184,347
495 To Edgebrook Fund 165,517
495 To Nature Park Project 587,274
495 To Gateway Project 132,125
TOTAL OPERATING TRANSFERS OUT 5,174,408
TOTAL 2012 APPROPRIATIONS 529,520 2,257,326 7,478,887 132,107 113,587 76,472 0 0 0 39,702,304
ORDINANCE 10-25
2012 APPROPRIATION ORDINANCE
Debt Service FundsSpecial Revenue Funds
Page 3
SECTION II The following designates the application of funds derived from the sources indicated:
Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business
General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement
Fund Fund Fund Fund Fund Fund Donations District #1
FUNDS AVAILABLE:
2010 Fund Balance 5,373,043 239,315 963,418 428,508 3,986,585 1,132,280 28,703 0
Estimated Fund Bal Available on 12/31/11 6,271,541 69,444 1,307,918 455,618 2,807,952 3,746,321 19,900 0
ANTICIPATED REVENUES:
310 Taxes 7,665,500 110,000 799,300 700,000 3,757,500 1,252,500 400,000
320 Licenses and Permits 150,650
330 Intergovernmental Revenues 687,943 65,000
340 Charges for Goods and Services 630,900
350 Fines and Forfeitures 80,000 30,000
360 Miscellaneous Revenues 407,850 500 2,000 2,000 131,541 18,000 25,900
390 Other Sources 505,200 320,000
Subtotal - Anticipated Revenues 10,128,043 110,500 1,121,300 702,000 3,954,041 1,270,500 55,900 400,000
Operating Transfers In:
000 From General Fund 0 592,217
000 From Liquor Fund 625,000
000 From Landfill 525,000
000 From 75% Sales & Use Tax 650,000
000 From 25% Sales & Use Tax 1,780,631
000 From 3RD B Sales Tax 0
000 From Research & Technology Ctr 70,000
000 From Brookings Municipal Utilities 1,955,000 50,000
Subtotal - Operating Transfers In 5,605,631 0 0 50,000 592,217 0 0
TOTAL SOURCES OF FUNDS 22,005,215 179,944 2,429,218 1,207,618 7,354,210 5,016,821 75,800 400,000
Less Estimated Fund Balance 12/31/12 (4,989,324)200,056 (323,005)(455,618)(642,905)(2,987,826)(5,800)(350,000)
TOTAL MEANS OF FINANCE 17,015,891 380,000 2,106,213 752,000 6,711,306 2,028,995 70,000 50,000
ORDINANCE NO. 16-11
2012 APPROPRIATION ORDINANCE
(continued)
Special Revenue Funds
Page 4
Capital Proj Total
Tax Tax Tax Tax Tax Governmental
Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds
9-1-1 Center Project District #1 District #3 District #4 District #5 District #6
Fund Fund Funds Fund Fund Fund Fund Fund
FUNDS AVAILABLE:
2010 Fund Balance 165,784 (159,012)4,090,906 47,566 0 0 0 0 16,297,096
Estimated Fund Bal Available on 12/31/11 169,330 (125,011)2,988,819 0 0 0 0 0 17,711,832
ANTICIPATED REVENUES:
310 Taxes 250,000 132,107 113,587 76,472 0 0 15,256,966
320 Licenses and Permits 150,650
330 Intergovernmental Revenues 92,173 2,103,970 2,949,086
340 Charges for Goods and Services 630,900
350 Fines and Forfeitures 110,000
360 Miscellaneous Revenues 3,000 1,356,609 1,947,400
390 Other Sources 50,000 875,200
Subtotal - Anticipated Revenues 345,173 1,356,609 2,153,970 132,107 113,587 76,472 0 0 0 21,920,202
Operating Transfers In:
000 From General Fund 342,847 935,064
000 From Liquor Fund 625,000
000 From Landfill 525,000
000 From 75% Sales & Use Tax 488,500 719,399 1,857,899
000 From 25% Sales & Use Tax 184,347 1,964,978
000 From 3RD B Sales Tax 61,000 61,000
000 From Research & Technology Ctr 70,000
000 From Brookings Municipal Utilities 0 2,005,000
Subtotal - Operating Transfers In 184,347 892,347 719,399 8,043,941
TOTAL SOURCES OF FUNDS 698,850 2,123,945 5,862,188 132,107 113,587 76,472 0 0 0 47,675,975
Less Estimated Fund Balance 12/31/12 (169,330)133,381 1,616,699 0 0 0 0 0 0 (7,973,671)
TOTAL MEANS OF FINANCE 529,520 2,257,326 7,478,887 132,107 113,587 76,472 0 0 0 39,702,304
ORDINANCE NO. 16-11
2012 APPROPRIATION ORDINANCE
Special Revenue Funds Debt Service Funds
Page 5
SECTION III The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force
and effect from and after its passage and publication.
Solid Waste Solid Waste Research & Total
Liquor Edgebrook Airport Collection Disposal Technology Enterprise
Store Golf Course Fund Fund Fund Center Funds
FUNDS AVAILABLE:
2010 Net Assets 2,102,105 851,087 4,287,468 1,015,691 6,860,663 1,832,248 16,949,262
Estimated Retained Earnings on 12/31/11
ANTICIPATED REVENUES:
Intergovernmental Revenues 4,256,782 4,256,782
Operating Revenues 1,517,300 363,000 4,400 1,065,250 2,055,000 5,004,950
Fines and Forfeitures 0
Miscellaneous Revenues 13,000 9,600 40,600 51,000 135,000 249,200
Subtotal - Anticipated Means of Finance for 2012 1,530,300 372,600 4,301,782 1,065,250 2,106,000 135,000 0 9,510,932
Operating Transfers In:
From General Fund 100,000 100,000
From Liquor Fund 100,000 100,000
From 75% Sales & Use Tax 101,500 89,950 191,450
From 25% Sales & Use Tax 64,017 64,017
Total - Operating Transfers In 0 265,517 189,950 0 0 0 355,467
TOTAL SOURCES OF FUNDS 1,530,300 638,117 4,491,732 1,065,250 2,106,000 135,000 0 9,966,399
TOTAL MEANS OF FINANCE for 2012 3,632,405 1,489,204 8,779,200 2,080,941 8,966,663 1,967,248 0 26,915,661
Solid Waste Solid Waste Research & Total
Liquor Edgebrook Airport Collection Disposal Technology Enterprise
Store Golf Course Fund Fund Fund Center Funds
Operating Expenses:
Operating Charges 700,123 634,043 4,649,512 1,117,197 1,651,818 45,765 8,798,458
Total Operating Expenses 700,123 634,043 4,649,512 1,117,197 1,651,818 45,765 0 8,798,458
Income Before Operating Transfer 830,177 4,074 (157,780)(51,947)454,182 89,235 0 1,167,941
0
Operating Transfers Out:
To General Fund 625,000 525,000 70,000 1,220,000
To Edgebrook Golf Course 100,000 100,000
Total - Operating Transfers Out 725,000 0 0 0 525,000 70,000 0 1,320,000
Total Expenses & Transfer Outs 1,425,123 634,043 4,649,512 1,117,197 2,176,818 115,765 0 10,118,458
Estimated 2012 Ending Net Assets 2,207,282 855,161 4,129,688 963,744 6,789,845 1,851,483 0 16,797,203
Enterprise Funds (Business Type Funds)
Enterprise Funds (Business Type Funds)
ORDINANCE NO. 16-11
2012 APPROPRIATION ORDINANCE
(continued)
Page 6
SECTION IV
$1,747,800 is hereby appropriated and shall be transferred to the General Fund.
SECTION V
General Fund 2,525,000
SECTION VI
PLACED UPON ITS SECOND READING: September 27, 2011
APPROVED AND ADOPTED: September 27, 2011
PUBLISHED: October 1, 2011
Shari Thornes Tim Reed
City Clerk Mayor
The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings County, South Dakota, in the
manner provided for by law.
This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from and after its passage and publication.
PLACED UPON ITS FIRST READING: September 13, 2011
ORDINANCE NO. 16-11
2012 APPROPRIATION ORDINANCE
Of the money received from the operation of the Municipal Utility Department, $1,955,000; $207,200 will be transferred to the School District and the remaining
Page 1
City of Brookings
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
GENERAL REVENUE
TAXES
General Property Tax 2,197,887 2,365,569 2,485,000 2,488,500 2,600,500 2,707,500
1st Penny Sales & Use Tax 4,883,575 4,410,830 4,990,000 5,000,000 5,010,000 5,160,300
Other Taxes 72,500 58,987 62,000 37,917 55,000 60,000
TOTAL TAX REVENUE 7,153,962 6,835,386 7,537,000 7,526,417 7,665,500 7,927,800
LICENSES AND PERMITS
Licenses 75,678 73,662 75,850 73,560 74,750 76,750
Permits 142,448 78,714 100,800 60,900 75,900 75,900
TOTAL LICENSES AND PERMITS 218,126 152,376 176,650 134,460 150,650 152,650
INTERGOVERNMENTAL REVENUE
State 339,457 278,356 339,300 357,800 341,800 351,800
County 108,652 112,907 131,979 116,979 189,695 258,190
Grants 35,939 204,219 134,482 141,482 101,448 105,748
Fire Insurance Premium Revision 51,057 52,341 55,000 53,000 55,000 56,000
TOTAL INTERGOVERNMENTAL REVENUE 535,105 647,823 660,761 669,261 687,943 771,738
CHARGES FOR GOODS AND SERVICES
Fees 817,096 480,404 576,650 540,422 587,400 618,625
Concessions/Housing, Feed & Care 36,451 43,156 39,700 38,500 43,500 45,500
TOTAL CHARGES FOR GOODS & SERVICES 853,547 523,560 616,350 578,922 630,900 664,125
FINES AND FORFEITS
Fines 66,845 61,732 69,000 75,000 80,000 80,000
TOTAL CHARGES FOR FINES & FORFEITS 66,845 61,732 69,000 75,000 80,000 80,000
MISCELLANEOUS REVENUES
Donations 418,815 62,335 57,950 55,765 64,000 64,000
Interest Income 125,421 101,289 302,000 189,684 202,000 252,000
Rent 64,747 68,131 64,458 63,358 54,900 55,300
Miscellaneous/Reimbursement 212,841 240,291 157,648 174,345 86,950 67,100
TOTAL MISCELLANEOUS REVENUES 821,824 472,045 582,056 483,152 407,850 438,400
OTHER FINANCING SOURCES
Sale of Fixed Assets 12,410 171,939 63,000 13,000 349,800 15,000
Inner Fund Loan/Advance, Private Loan 148,123 - - - 155,400 -
Transfer in from Closing of Funds 43,228 250,038 - 107,000 - -
Transfer in from Liquor Fund 420,000 500,000 600,000 600,000 625,000 625,000
Transfer in from Landfill 440,000 440,000 500,000 500,000 525,000 525,000
Transfer in from 75% Sales & Use Tax 1,556,331 532,002 490,600 490,600 650,000 1,246,477
Transfer in from 25% Saes & Use Tax - 927,984 1,277,368 1,277,368 1,780,631 1,477,081
Transfer in from Research & Technology Ctr 145,000 75,000 75,000 75,000 70,000 70,000
Transfer in from Brookings Municipal Utilities 1,842,000 1,892,000 1,895,000 1,895,000 1,955,000 2,015,000
TOTAL OTHER FINANCING SOURCES 4,607,092 4,788,963 4,900,968 4,957,968 6,110,831 5,973,558
TOTAL GENERAL FUND REVENUE 14,256,500 13,481,886 14,542,785 14,425,180 15,733,674 16,008,271
2012 Draft Budget
Overview
GENERAL FUND
REVENUES
Page 2
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
GENERAL FUND
GENERAL GOVERNMENT
LEGISLATIVE
401 Mayor & City Council 57,030 57,384 76,898 76,898 88,010 88,107
TOTAL LEGISLATIVE 57,030 57,384 76,898 76,898 88,010 88,107
EXECUTIVE
406 City Manager 157,729 161,698 175,730 175,730 177,112 177,845
412 City Attorney 66,976 70,075 73,000 73,000 75,600 79,024
403 City Clerk 242,764 227,405 279,238 279,238 281,330 305,133
TOTAL EXECUTIVE 467,469 459,178 527,968 527,968 534,042 562,002
FINANCIAL ADMINISTRATION
414 Human Resources 179,781 175,566 195,875 193,058 199,751 202,580
415 Finance Office 364,532 387,219 409,640 409,639 426,450 433,997
TOTAL FINANCIAL ADMINISTRATION 544,313 562,785 605,515 602,697 626,201 636,577
OTHER
405 Non-Departmental 45,958 1,599,089 363,673 122,227 355,500 497,850
416 Information Technology 80,127 108,695 111,896 104,376 136,894 76,072
417 General Government Buildings 281,133 124,313 202,839 154,790 140,894 63,711
420 City County Adm Building - - - - 137,875 265,750
TOTAL OTHER 407,218 1,832,097 678,408 381,393 771,163 903,383
PUBLIC SAFETY
POLICE
421 Police Department 2,319,136 2,431,423 2,789,629 2,856,691 3,260,241 2,986,188
442 Animal Control 85,300 85,602 121,036 120,083 94,921 97,816
TOTAL POLICE 2,404,436 2,517,025 2,910,665 2,976,774 3,355,162 3,084,004
FIRE DEPARTMENT
422 Fire Fighting 845,760 1,218,387 1,214,963 1,183,422 1,632,843 1,710,365
424 Hydrant Rental 86,250 86,940 90,200 90,200 95,000 100,000
TOTAL FIRE DEPARTMENT 932,010 1,305,327 1,305,163 1,273,622 1,727,843 1,810,365
PUBLIC WORKS
STREETS, SIDEWALKS, & BUILDING CODES
419 Engineer 398,977 420,298 482,417 470,190 471,018 492,277
431 Street Department 2,138,008 2,399,214 3,067,281 3,038,741 3,147,069 2,936,480
TOTAL PUBLIC WORKS 2,536,985 2,819,512 3,549,698 3,508,931 3,618,087 3,428,756
PARKS, RECREATION & CULTURE
PARKS AND RECREATION
449 Aquatic Center 387,508 392,770
451 Recreation 767,549 786,207 706,580 734,428 342,295 344,188
452 Parks 2,521,946 1,288,250 1,539,593 1,533,636 1,273,721 1,783,995
453 Larson Ice Arena 286,073 367,123
454 Forestry 444,945 379,454 536,209 542,066 474,573 586,642
TOTAL PARKS 3,734,440 2,453,912 2,782,382 2,810,130 2,764,170 3,474,718
LIBRARY
455 Library 990,602 942,992 953,114 947,566 993,381 1,006,961
TOTAL LIBRARY 990,602 942,992 953,114 947,566 993,381 1,006,961
GENERAL FUND
EXPENDITURES
Page 3
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
COMMUNITY DEVELOPMENT & CODE ENFORCEMENT
418 Community Development 335,154 463,222 389,179 386,669 1,095,568 406,051
TOTAL COMMUNITY DEVELOPMENT 335,154 463,222 389,179 386,669 1,095,568 406,051
MISCELLANEOUS
APPROPRIATIONS/SUBSIDIES
495 Appropriations/Subsidies 407,034 407,034 408,034 408,034 407,200 402,200
TOTAL APPROPRIATIONS/SUBSIDIES 407,034 407,034 408,034 408,034 407,200 402,200
TRANSFERS
495.7 Transfer Out - Airport 153,000 215,000 20,000 20,000 100,000 260,000
495.7 Transfer Out-Swiftel Center 300,000 300,000 300,000 300,000 342,847 300,000
495.7 Transfer Out - Edgebrook Golf 145,000 120,400 - - - -
495.7 Transfer Out-75% Public Improv - - - - 592,217 -
495.7 Transfer Out-Special Assessment 100,000 26,325 - - - -
495.7 Transfer Out - Storm Drainage 42,800 - - - - 300,000
TOTAL TRANSFERS 740,800 661,725 320,000 320,000 1,035,064 860,000
TOTAL GENERAL FUND EXPENDITURES 13,557,491 14,482,192 14,507,024 14,220,682 17,015,891 16,663,124
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 699,009 (1,000,306) 35,761 204,498 (1,282,217) (654,853)
ESTIMATED FUND BALANCE 12-31-11 7,765,868 6,483,651
ESTIMATED CASH BALANCE 12-31-11 4,298,672 3,016,455 *
*TRANSFER OF RESERVE FOR PURCHASE OF LAND
GENERAL FUND
EXPENDITURES
Page 4
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
25% SALE AND USE TAX
TAX REVENUE
25% Of Second Penny 1,197,476 1,213,075 1,247,500 1,275,000 1,252,500 1,323,473
TOTAL TAX REVENUE 1,197,476 1,213,075 1,247,500 1,275,000 1,252,500 1,323,473
MISCELLANEOUS REVENUE
Interest Earned 10,915 14,012 23,000 18,000 18,000 18,000
Reimbursement 15,180 2,920 2,920 2,920 - -
TOTAL MISCELLANEOUS REVENUE 26,095 16,932 25,920 20,920 18,000 18,000
OTHER FINANCING SOURCES
Transfer In - Streetscape Project 100,000
TOTAL OTHER FINANCING SOURCES - 100,000 - - - -
TOTAL REVENUE 1,223,571 1,330,007 1,273,420 1,295,920 1,270,500 1,341,473
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
25% SALE AND USE TAX
Transfer out
Transfer out General Fund 1,290,428 927,984 1,146,418 1,146,418 1,780,631 1,477,081
Fire Department-Trucks Lease Payment 158,145
Fire Department-Training Facility 750,000
Fire Department-Gear 25,000
Fire Department-Extrication Equipment 100,000
Fire Department-Radio Replacement 22,000
Fire Department-Thermal Imaging Cameras 22,000
Fire Department-Computers in Trucks 8,000
Fire Department-Doors 6,000
Subtotal Fire Department 1,091,145
Police Department-Vehicles & Equipment 126,800
Police Department-Radar 6,936
Police Department-Portable Radio's 2,200
Police Department-Firearms 1,750
Police Department-Vest/Swat and Patrol 7,800
Police Department-Computer 8,500
Police Department-City Hall Remodel 300,000
Subtotal Police Department 453,986
Street Department-Street Sealing 235,500
Transfer out to City/County Adm Bldg-Garage 112,000
Transfer out to Edgebrook-Cart Lease & Mower Loan 36,931 36,931 64,017 64,017
Transfer out to Airport-Lease Payment 60,513 60,513
Transfer out E911 201,486 190,000 180,322 180,322 184,347 203,513
TOTAL TRANSFERS 1,491,914 1,117,984 1,424,184 1,536,184 2,028,995 1,744,611
TOTAL EXPENSES 1,693,400 1,307,984 1,701,950 1,925,950 2,963,342 2,012,141
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses (268,343) 212,023 (150,764) (240,264) (758,495) (403,138)
ESTIMATED FUND BALANCE 1,132,280 892,016 133,521
ESTIMATED CASH BALANCE 999,902 759,638 1,143
25% SALES & USE TAX
REVENUES
SPECIAL REVENUE FUNDS
25% Sales & Use Tax
EXPENDITURES
Page 5
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
75% SALE AND USE TAX
TAX REVENUE
75% Of Second Penny 3,654,875 3,691,460 3,742,500 3,800,000 3,757,500 3,970,418
TOTAL TAX REVENUE 3,654,875 3,691,460 3,742,500 3,800,000 3,757,500 3,970,418
INTERGOVERNMENTAL REVENUE
Grants 100,000 100,000 65,000 -
TOTAL INTERGOVERNMENTAL REVENUE - - 100,000 100,000 65,000 -
MISCELLANEOUS REVENUE
Donations 46,200 30,800 15,400 65,400 16,541 -
Interest Earned 82,424 121,222 82,000 83,000 115,000 85,000
TOTAL MISCELLANEOUS REVENUE 128,624 152,022 97,400 148,400 131,541 85,000
OTHER FINANCING SOURCES
Bond Proceeds - 10,879,675 - - -
Transfer in from Retail Development 314,500
Transfer in Industrial Lands/closing fund -
Transfer in from General Fund Reserve 592,217
TOTAL OTHER FINANCING SOURCES - 11,194,175 - - 592,217 -
TOTAL REVENUE 3,783,499 15,037,657 3,939,900 4,048,400 4,546,258 4,055,418
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
75% SALE AND USE TAX
BOND EXPENSE
Principal & Interest Payments 2,361,907 15,302,742 2,592,429 2,379,223 2,047,293 1,663,493
TOTAL BOND EXPENSE 2,361,907 15,302,742 2,592,429 2,379,223 2,047,293 1,663,493
SUBSIDIES
Subsidy Payments 250,000 250,000 650,000 650,000 450,000 125,000
TOTAL SUBSIDY EXPENSE 250,000 250,000 650,000 650,000 450,000 125,000
CAPITAL EXPENDITURES
Infrastruture Expenditures - 1,030,787 750,787 303,787 2,164,664 200,000
TOTAL CAPITAL EXPEDITURES - 1,030,787 750,787 303,787 2,164,664 200,000
TRANSFERS
213.7 Transfer Out - General Fund 103,000 532,002 621,550 621,500 650,000 1,246,477
Digouts and Overlay's 625,000
Dog Park 25,000
Detail of GF Transfer 650,000
213.7 Transfer Out - Airport 44,880 89,950 283,709
213.7 Transfer Out-Swiftel Center 57,754 300,846 325,523 325,523 488,500 635,000
213.7 Transfer Out - Bike Trail Project 141,000 141,000
213.7 Transfer Out - Edgebrook Golf 124,100 72,000 72,000 101,500 70,000
213.7 Transfer Out-Special Assessment 800,000 800,000 - 1,330,000
213.7 Transfer Out - Nature Park 75,000 75,000 587,274 225,318
213.7 Transfer Out - Gateway Project - - 132,125 88,750
TOTAL TRANSFERS 301,754 1,142,828 1,894,073 1,894,023 2,049,349 3,879,254
TOTAL EXPENSE 2,913,661 17,726,357 5,887,289 5,227,033 6,711,306 5,867,747
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 869,838 (2,688,701) (1,947,389) (1,178,633) (2,165,048) (1,812,329)
ESTIMATED FUND BALANCE 3,986,585 2,807,952 642,905
ESTIMATED CASH BALANCE 3,622,714 2,444,081 279,034
SPECIAL REVENUE FUNDS
75% SALES & USE TAX
REVENUES
75% SALES & USE TAX
EXPENDITURES
Page 6
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
ENHANCED 911
INTERGOVERNMENTAL REVENUE
Grants - - 4,093 4,093 - -
Brookings County 1/3 call demand - - 90,161 90,161 92,173 100,238
Brookings City 2/3 call demand 201,486 190,000 180,322 180,322 184,347 203,513
TOTAL INTERGOVERNMENTAL REVENUE 201,486 190,000 274,576 274,576 276,520 303,751
TAXES
911 Telephone Surcharge 170,218 489,785 250,000 250,000 250,000 250,000
TOTAL TELEPHONE SURCHARGE 170,218 489,785 250,000 250,000 250,000 250,000
MISCELLANEOUS REVENUE
Interest Earned - (964) 3,000 3,000 3,000 3,000
TOTAL MISCELLANEOUS REVENUE - (964) 3,000 3,000 3,000 3,000
TOTAL REVENUE 371,704 678,821 527,576 527,576 529,520 556,751
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
ENHANCED 911
214 Dispatch 413,107 512,717 511,181 524,030 529,520 523,141
TOTAL EXPENSE 413,107 512,717 511,181 524,030 529,520 523,141
413,107 512,717 511,181 524,030 529,520 523,141
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses (41,403) 166,104 16,395 3,546 - 33,610
ESTIMATED FUND BALANCE 165,784 169,330 169,330
ESTIMATED CASH BALANCE 108,357 111,903 111,903
SPECIAL REVENUE FUNDS
SPECIAL REVENUE FUNDS
ENHANCED 911
EXPENDITURES
ENHANCED 911
REVENUES
Page 7
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SWIFTEL CENTER
TRANSFERS
Transfer in from General Fund 300,000 300,000 317,845 317,845 342,847 300,000
Transfer in from 75% Sales & Use Tax 57,754 300,846 325,523 325,523 488,500 635,000
Transfer in from 3rd B Tax 16,689 18,378 21,910 21,910 61,000 114,461
TOTAL TRANSFERS 374,443 619,224 665,278 665,278 892,347 1,049,461
MISCELLANEOUS REVENUE
Revenue 1,070,779 1,202,522 1,338,735 1,594,450 1,356,609 1,424,439
TOTAL MISCELLANEOUS REVENUE 1,070,779 1,202,522 1,338,735 1,594,450 1,356,609 1,424,439
TOTAL REVENUE 1,445,222 1,821,746 2,004,013 2,259,728 2,248,956 2,473,900
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SWIFTEL CENTER
224 Swiftel Center Expenditure 1,442,305 1,878,323 2,004,014 2,225,727 2,257,326 2,473,900
TOTAL EXPENSE 1,442,305 1,878,323 2,004,014 2,225,727 2,257,326 2,473,900
1,442,305 1,878,323 2,004,014 2,225,727 2,257,326 2,473,900
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 2,917 (56,577) (1) 34,001 (8,370) -
ESTIMATED FUND BALANCE (159,012) (125,011) (133,381)
ESTIMATED CASH BALANCE 192,811 226,812 218,442
SWIFTEL CENTER
EXPENDITURES
SPECIAL REVENUE FUNDS
SWIFTEL CENTER
REVENUES
SPECIAL REVENUE FUNDS
Page 8
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIBRARY FINES
FINES AND FORFEITS
Fines 29,880 29,088 28,000 29,000 30,000 30,000
TOTAL CHARGES FOR FINES & FORFEITS 29,880 29,088 28,000 29,000 30,000 30,000
MISCELLANEOUS REVENUE
Miscellaneous - 47 - - - -
Interest Earned 439 438 500 400 400 400
TOTAL MISCELLANEOUS REVENUE 439 485 500 400 400 400
30,319 29,573 28,500 29,400 30,400 30,400
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIBRARY FINES
LIBRARY FINES EXPENSES
226 Library Fines Expenditures 27,107 30,810 35,000 - 35,000 35,000
TOTAL EXPENSE 27,107 30,810 35,000 - 35,000 35,000
27,107 30,810 35,000 - 35,000 35,000
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 3,212 (1,237) (6,500) 29,400 (4,600) (4,600)
ESTIMATED FUND BALANCE 28,703 58,103 53,503
ESTIMATED CASH BALANCE 28,590 57,990 53,390
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIBRARY DONATIONS
MISCELLANEOUS REVENUE
Donations 26,029 20,246 25,000 20,000 25,000 25,000
Miscellaneous - 1,109 750 500 500 500
Interest Earned 1,070 - - - - -
TOTAL MISCELLANEOUS REVENUE 27,099 21,355 25,750 20,500 25,500 25,500
27,099 21,355 25,750 20,500 25,500 25,500
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIBRARY DONATIONS
MISCELLANEOUS EXPENSES
227 Library Donations Expenditures 109,015 28,550 35,000 30,000 35,000 35,000
TOTAL EXPENSE 109,015 28,550 35,000 30,000 35,000 35,000
109,015 28,550 35,000 30,000 35,000 35,000
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses (81,916) (7,196) (9,250) (9,500) (9,500) (9,500)
ESTIMATED FUND BALANCE 64,259 54,759 45,259
ESTIMATED CASH BALANCE 63,979 54,479 44,979
SPECIAL REVENUE FUNDS
SPECIAL REVENUE FUNDS
LIBRARY DONATIONS
REVENUES
SPECIAL REVENUE FUNDS
LIBRARY DONATIONS
EXPENDITURES
LIBRARY FINES
EXPENDITURES
LIBRARY FINES
REVENUES
Page 9
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SPECIAL ASSESSMENT FUND
TAXES
Special Assessments 321,554 419,253 61,000 378,844 110,000 131,000
TOTAL TAX REVENUE 321,554 419,253 61,000 378,844 110,000 131,000
MISCELLANEOUS REVENUE
Interest Earned - 875 - 600 500 600
TOTAL MISCELLANEOUS REVENUE - 875 - 600 500 600
OTHER FINANCING SOURCES
Transfer in General Fund 100,000 26,325 - - - -
Transfer in from 75% Public Improvement - - 800,000 800,000 - 1,330,000
TOTAL OTHER FINANCING SOURCES 100,000 26,325 800,000 800,000 - 1,330,000
TOTAL REVENUES 421,554 446,453 861,000 1,179,444 110,500 1,461,600
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SPECIAL ASSESSMENT FUND
INFRASTRUCTURE
Capital Improvements 373,793 - 1,110,000 1,110,000 380,000 1,440,000
TOTAL CAPITAL EXPENSES 373,793 - 1,110,000 1,110,000 380,000 1,440,000
TOTAL EXPENDITURES 373,793 - 1,110,000 1,110,000 380,000 1,440,000
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 47,761 446,453 (249,000) 69,444 (269,500) 21,600
ESTIMATED FUND BALANCE 239,315 308,759 39,259
ESTIMATED CASH BALANCE 239,315 308,759 39,259
EXPENDITURES
SPECIAL REVENUE FUNDS
SPECIAL ASSESSMENT
SPECIAL REVENUE FUNDS
SPECIAL ASSESSMENT
REVENUES
Page 10
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
STORM DRAINAGE FUND
FEES
Storm Drainage Fees 544,120 811,791 769,880 771,930 799,300 830,400
TOTAL FEES 544,120 811,791 769,880 771,930 799,300 830,400
MISCELLANEOUS REVENUE
Interest Earned 4,967 4,855 - 2,000 2,000 2,000
TOTAL MISCELLANEOUS REVENUE 4,967 4,855 - 2,000 2,000 2,000
OTHER FINANCING SOURCES
Proceeds from Debt - 320,458 1,400,000 458,725 320,000 20,000
Transfer in General Fund 42,800 - - - - 300,000
TOTAL OTHER FINANCING SOURCES 42,800 320,458 1,400,000 458,725 320,000 300,000
TOTAL REVENUES 591,887 1,137,104 2,169,880 1,232,655 1,121,300 1,132,400
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
STORM DRAINAGE
282 Storm Drainage Expenditures 176,512 271,815 322,839 288,155 256,213 261,862
TOTAL EXPENSE 176,512 271,815 322,839 288,155 256,213 261,862
INFRASTRUCTURE
Capital Improvements 91,667 430,517 1,610,000 600,000 1,850,000 1,100,000
TOTAL CAPITAL EXPENSES 91,667 430,517 1,610,000 600,000 1,850,000 1,100,000
TOTAL EXPENSES 268,179 702,332 1,932,839 888,155 2,106,213 1,361,862
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses 323,708 434,773 237,041 344,500 (984,913) (229,462)
ESTIMATED FUND BALANCE 963,418 1,307,918 323,005
ESTIMATED CASH BALANCE 650,286 994,786 9,873
SPECIAL REVENUE FUNDS
STORM DRAINAGE
REVENUES
SPECIAL REVENUE FUNDS
STORM DRAINAGE
EXPENDITURES
Page 11
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SPECIAL 1% SALES TAX (BBB) FUND
BBB TAX
Sales Tax 669,733 681,060 669,000 690,000 700,000 700,000
TOTAL TAX 669,733 681,060 669,000 690,000 700,000 700,000
MISCELLANEOUS REVENUE
Interest Earned 2,314 - 2,000 2,000 2,000 2,000
Transfer in from Brookings Municipal Utilities 50,000 - 50,000 50,000 50,000 50,000
TOTAL MISCELLANEOUS REVENUE 52,314 - 52,000 52,000 52,000 52,000
TOTAL REVENUE 722,047 681,060 721,000 742,000 752,000 752,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SPECIAL 1% SALES TAX (BBB) FUND
BBB Expenditures 26,265 35,678 33,000 24,480 34,000 24,000
TOTAL BBB EXPENSE 26,265 35,678 33,000 24,480 34,000 24,000
SUBSIDIES
Subsidy Expense 678,250 634,870 668,500 668,500 657,000 667,000
TOTAL SUBSIDY EXPENSE 678,250 634,870 668,500 668,500 657,000 667,000
TRANSFERS
Transfer out to Swiftel Center 16,689 18,378 21,910 21,910 61,000 114,461
Transfer out to I-29 Corridor 20,000 20,000 - - - -
TOTAL TRANSFERS 36,689 38,378 21,910 21,910 61,000 114,461
TOTAL EXPENSES 741,204 708,926 723,410 714,890 752,000 805,461
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses (19,157) (27,866) (2,410) 27,110 - (53,461)
ESTIMATED FUND BALANCE 428,508 455,618 455,618
ESTIMATED CASH BALANCE 368,411 395,521 395,521
SPECIAL REVENUE FUNDS
SPECIAL 1% SALES TAX (BBB)
EXPENSES
SPECIAL REVENUE FUNDS
REVENUES
SPECIAL 1% SALES TAX (BBB)
Page 12
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
BUSINESS IMPROVEMENT DISTRICT #1 (BID#1)
BID #1 TAX
Room Tax 400,000 400,000
TOTAL TAX - - - - 400,000 400,000
TOTAL REVENUE - - - - 400,000 400,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
BUSINESS IMPROVEMENT DISTRICT #1 (BID#1)
BID #1 Expenditures - - - - 50,000 75,000
TOTAL BID #1 EXPENSE - - - - 50,000 75,000
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses - - - - 350,000 325,000
ESTIMATED FUND BALANCE - 350,000 675,000
ESTIMATED CASH BALANCE - 350,000 675,000
SPECIAL REVENUE FUNDS
BUSINESS IMPROVEMENT DISTRICT #1 (BID #1)
REVENUES
SPECIAL REVENUE FUNDS
BUSINESS IMPROVEMENT DISTRICT #1 (BID #1)
EXPENSES
Page 13
City of Brookings 2012 Draft Budget
Overview
REVENUES
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 1 (TIF1)
TAXES
TIF Taxes 23,254 - - 84,684 132,107 132,107
TOTAL TAXES 23,254 - - 84,684 132,107 132,107
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 1 (TIF1)
OTHER
Tax Increment Financing Fund - - - 84,684 132,107 132,107
TOTAL TAX INCREMENT FUND #1 - - - 84,684 132,107 132,107
TOTAL TIF1 MEANS OF FINANCE
REVENUES
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 3 (TIF3)
TAXES
TIF Taxes - - - 82,309 113,587 113,587
TOTAL TAXES - - - 82,309 113,587 113,587
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 3 (TIF3)
OTHER
Tax Increment Financing Fund - - - 84,684 113,587 132,107
TOTAL TAX INCREMENT FUND #3 - - - 84,684 113,587 132,107
TOTAL TIF3 MEANS OF FINANCE
DEBT SERVICE FUNDS
TAX INCREMENT #1
DEBT SERVICE FUNDS
TAX INCREMENT #3
TAX INCREMENT #3
EXPENDITURES
EXPENDITURES
TAX INCREMENT #1
Page 14
City of Brookings 2012 Draft Budget
Overview
REVENUES
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 4 (TIF4)
TAXES
TIF Taxes - - - 35,568 76,472 76,472
TOTAL TAXES - - - 35,568 76,472 76,472
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 4 (TIF4)
OTHER
Tax Increment Financing Fund - - - 35,568 76,472 76,472
TOTAL TAX INCREMENT FUND #4 - - - 35,568 76,472 76,472
TOTAL TIF4 MEANS OF FINANCE
REVENUES
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 5 (TIF5)
TAXES
TIF Taxes - - - - - 75,000
TOTAL TAXES - - - - - 75,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 5 (TIF5)
OTHER
Tax Increment Financing Fund - - - - - 75,000
TOTAL TAX INCREMENT FUND #5 - - - - - 75,000
TOTAL TIF5 MEANS OF FINANCE
DEBT SERVICE FUNDS
TAX INCREMENT #4
TAX INCREMENT #4
EXPENDITURES
TAX INCREMENT #5
DEBT SERVICE FUNDS
TAX INCREMENT #5
EXPENDITURES
Page 15
City of Brookings 2012 Draft Budget
Overview
REVENUES
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 6 (TIF6)
TAXES
TIF Taxes - - - - - 100,000
TOTAL TAXES - - - - - 100,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
TAX INCREMENT FINANCING FUND 6 (TIF6)
OTHER
Tax Increment Financing Fund - - - - - 100,000
TOTAL TAX INCREMENT FUND #6 - - - - - 100,000
TOTAL TIF6 MEANS OF FINANCE
TAX INCREMENT #6
DEBT SERVICE FUNDS
TAX INCREMENT #6
EXPENDITURES
Page 16
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
CITY/COUNTY ADMINISTRATION BUILDING
518 CAPITAL PROJECT
County Reimbursement/52%- 217,027 5,000,000 3,404,003 1,878,970 -
Interest Earned - - 35,000 50,000 - -
Bond Proceeds - 6,000,000 - 10,000 - -
TOTAL OTHER FINANCING SOURCES - 6,217,027 5,035,000 3,464,003 1,878,970 -
TOTAL REVENUES - 6,217,027 5,035,000 3,464,003 1,878,970 -
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
CITY/COUNTY ADMINISTRATION BUILDING
518 CAPITAL PROJECT
Capital - 541,722 11,000,000 6,546,160 4,477,818 -
TOTAL CAPITAL PROJECT EXPENDITURES - 541,722 11,000,000 6,546,160 4,477,818 -
TOTAL EXPENDITURES - 541,722 11,000,000 6,546,160 4,477,818 -
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses - 5,675,305 (5,965,000) (3,082,157) (2,598,848) -
ESTIMATED FUND BALANCE 5,616,442 2,534,285 (64,563)
ESTIMATED CASH BALANCE 5,676,005 2,593,848 (5,000)
CAPITAL PROJECT FUNDS
CITY/COUNTY ADMINISTRATION BUILDING
REVENUES
EXPENDITURES
CITY/COUNTY ADMINISTRATION BUILDING
Page 17
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
NATURE PARK
INTERGOVERNMENTAL REVENUE
Grants - 225,000 - 225,000 195,000
TOTAL INTERGOVERNMENTAL REVENUE - - 225,000 - 225,000 195,000
CAPITAL PROJECT
Donations 50,000 - 2,050,000 50,000 50,000
Interest Earned 60 - - - -
Transfer in from 75% Sales & Use Tax 75,000 75,000 587,274 225,318
TOTAL OTHER FINANCING SOURCES - 50,060 75,000 2,125,000 637,274 275,318
- 50,060 300,000 2,125,000 862,274 470,318
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
NATURE PARK
518 CAPITAL PROJECT
Capital 49,500 350,000 378,430
TOTAL CAPITAL PROJECT EXPENDITURES - 49,500 350,000 378,430 2,640,444 500,318
TOTAL EXPENDITURES - 49,500 350,000 378,430 2,640,444 500,318
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses - 560 (50,000) 1,746,570 (1,778,170) (30,000)
ESTIMATED FUND BALANCE 50,500 1,797,070 18,900
ESTIMATED CASH BALANCE 61,600 1,808,170 30,000
NATURE PARK
CAPITAL PROJECT FUNDS
NATURE PARK
EXPENDITURES
REVENUES
Page 18
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
GATEWAY PROJECT
CAPITAL PROJECT
Donations 1,100,000 - -
Transfer in from 75% Sales & Use Tax - 132,125 88,750
TOTAL OTHER FINANCING SOURCES - - - 1,100,000 132,125 88,750
TOTAL REVENUE - - - 1,100,000 132,125 88,750
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
GATEWAY PROJECT
518 CAPITAL PROJECT
Capital 871,500 360,625 88,750
TOTAL CAPITAL PROJECT EXPENDITURES - - - 871,500 360,625 88,750
TOTAL EXPENDITURES - - - 871,500 360,625 88,750
EXCESS OF REVENUES & OTHER SOURCES
Over (Under) Expenditures & Uses - - - 228,500 (228,500) -
ESTIMATED FUND BALANCE 0 228,500 -
ESTIMATED CASH BALANCE 0 228,500 -
CAPITAL PROJECT FUNDS
GATEWAY PROJECT
REVENUES
GATEWAY
EXPENDITURES
Page 19
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIQUOR FUND
ENTERPRISE OPERATING REVENUE
Charges for Goods and Services 1,360,701 1,416,580 1,500,600 1,494,300 1,517,300 1,543,500
TOTAL ENTERPRISE OPERATING REVENUE 1,360,701 1,416,580 1,500,600 1,494,300 1,517,300 1,543,500
ENTERPRISE NONOPERATING REVENUE
Interest Earned 6,474 13,492 6,500 6,500 13,000 13,000
Rent 4,920 1,640 - - - -
Miscellaneous Revenue 185 858 - - - -
TOTAL ENTERPRISE NONOPERATING REVENUE 11,579 15,990 6,500 6,500 13,000 13,000
1,372,280 1,432,570 1,507,100 1,500,800 1,530,300 1,556,500
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
LIQUOR FUND
ENTERPRISE OPERATING EXPENSES
Operating Expenses 592,539 616,152 696,679 390,231 700,123 703,307
TOTAL OPERATING EXPENDITURES 592,539 616,152 696,679 390,231 700,123 703,307
TRANSFERS
601.7 Transfer Out - General Fund 420,000 500,000 600,000 600,000 625,000 625,000
601.7 Transfer Out - Edgebrook Fund - - 100,000 100,000 100,000 100,000
TOTAL TRANSFERS 420,000 500,000 700,000 700,000 725,000 725,000
TOTAL EXPENDITURES & TRANSFERS 1,012,539 1,116,152 1,396,679 1,090,231 1,425,123 1,428,307
NET INCOME (LOSS)359,741 316,418 110,421 410,569 105,177 128,193
ESTIMATED NET ASSETS 2,102,105 2,102,105
ESTIMATED CASH BALANCE 1,153,600 1,564,169 1,669,346
EXPENDITURES
ENTERPRISE FUND
LIQUOR FUND
REVENUES
LIQUOR FUND
Page 20
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
AIRPORT FUND
TAXES
Airflight Taxes 8,544 - 4,500 - - -
TOTAL TAXES 8,544 - 4,500 - - -
INTERGOVERNMENTAL REVENUE
Grants 296,365 230,644 1,006,095 480,890 4,256,782 8,976,256
TOTAL INTERGOVERNMENTAL REVENUE 296,365 230,644 1,006,095 480,890 4,256,782 8,976,256
ENTERPRISE OPERATING REVENUE
Charges for Goods and Services 4,831 4,899 8,500 8,500 4,400 4,500
TOTAL ENTERPRISE OPERATING REVENUE 4,831 4,899 8,500 8,500 4,400 4,500
ENTERPRISE NONOPERATING REVENUE
Rent 23,778 33,662 38,000 30,000 20,500 20,500
Miscellaneous Revenue 1,549 11,731 19,400 300 20,100 200
Transfer in from General Fund 153,000 690,000 20,000 20,000 100,000 260,000
Transfer in from 75% Sales & Use Tax - 44,880 36,931 36,931 89,950 183,189
TOTAL ENTERPRISE NONOPERATING REVENUE 178,327 780,273 114,331 87,231 230,550 463,889
TOTAL REVENUES 488,067 1,015,816 1,133,426 576,621 4,491,732 9,444,645
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
AIRPORT FUND
ENTERPRISE OPERATING EXPENSES
Operating Expenses 422,363 1,386,845 1,247,259 743,140 4,649,512 9,454,135
TOTAL OPERATING EXPENDITURES 422,363 1,386,845 1,247,259 743,140 4,649,512 9,454,135
TOTAL EXPENDITURES 422,363 1,386,845 1,247,259 743,140 4,649,512 9,454,135
NET INCOME (LOSS)65,704 (371,029) (113,833) (166,519) (157,780) (9,490)
ESTIMATED NET ASSETS 4,287,468 4,814,999
ESTIMATED CASH BALANCE 139,752 (26,767) (184,547)
ENTERPRISE FUND
AIRPORT
REVENUES
AIRPORT FUND
EXPENDITURES
Page 21
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
EDGEBROOK GOLF COURSE FUND
ENTERPRISE OPERATING REVENUE
Charges for Goods and Services 318,157 328,998 358,700 321,500 363,000 360,000
TOTAL ENTERPRISE OPERATING REVENUE 318,157 328,998 358,700 321,500 363,000 360,000
ENTERPRISE NONOPERATING REVENUE
Rent 9,600 9,706 9,600 9,600 9,600 9,600
Donation - 1,900 - - - -
Miscellaneous Revenue - 242 - - - -
Transfer in General Fund 145,000 120,400 - - - -
Transfer in Liquor Fund - - 100,000 100,000 100,000 100,000
Transfer in 25% Public Improve - - 60,513 60,513 64,017 64,017
Transfer in 75% Public Improve - 124,100 72,000 72,000 101,500 70,000
TOTAL ENTERPRISE NONOPERATING REVENUE 154,600 256,348 242,113 242,113 275,117 243,617
TOTAL REVENUE 472,757 585,346 600,813 563,613 638,117 603,617
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
EDGEBROOK GOLF COURSE FUND
ENTERPRISE OPERATING EXPENSES
Operating Expenses 472,194 606,529 600,723 594,180 634,043 609,957
TOTAL OPERATING EXPENDITURES 472,194 606,529 600,723 594,180 634,043 609,957
TOTAL EXPENDITURES 472,194 606,529 600,723 594,180 634,043 609,957
NET INCOME (LOSS)563 (21,184) 90 (30,567) 4,074 (6,340)
ESTIMATED NET ASSETS 851,087 1,031,087
ESTIMATED CASH BALANCE 33,254 2,687 6,761
ENTERPRISE FUND
EXPENDITURES
EDGEBROOK GOLF COURSE
REVENUES
EDGEBROOK GOLF COURSE
Page 22
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SOLID WASTE COLLECTION FUND
ENTERPRISE OPERATING REVENUE
Charges for Goods and Services 1,022,389 1,001,876 1,014,500 1,314,500 1,065,250 1,075,250
TOTAL ENTERPRISE OPERATING REVENUE 1,022,389 1,001,876 1,014,500 1,314,500 1,065,250 1,075,250
TOTAL REVENUE 1,022,389 1,001,876 1,014,500 1,314,500 1,065,250 1,075,250
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SOLID WASTE COLLECTION FUND
ENTERPRISE OPERATING EXPENSES
Operating Expenses 849,600 1,020,071 1,250,281 1,185,719 1,117,197 1,079,901
TOTAL OPERATING EXPENDITURES 849,600 1,020,071 1,250,281 1,185,719 1,117,197 1,079,901
TOTAL EXPENDITURES 849,600 1,020,071 1,250,281 1,185,719 1,117,197 1,079,901
NET INCOME (LOSS)172,789 (18,195) (235,781) 128,781 (51,947) (4,651)
ESTIMATED NET ASSETS 1,015,691 1,015,691
ESTIMATED CASH BALANCE 233,621 362,402 310,455
ENTERPRISE FUND
SOLID WASTE COLLECTIONS
REVENUES
SOLID WASTE COLLECTIONS
EXPENDITURES
Page 23
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SOLID WASTE DISPOSAL FUND
INTERGOVERNMENTAL REVENUE
Grants - 300,000 100,000 99,834 - -
TOTAL INTERGOVERNMENTAL REVENUE - 300,000 100,000 99,834 - -
ENTERPRISE OPERATING REVENUE
Charges for Goods and Services 1,917,033 2,016,154 2,027,000 2,027,000 2,055,000 2,055,000
TOTAL ENTERPRISE OPERATING REVENUE 1,917,033 2,016,154 2,027,000 2,027,000 2,055,000 2,055,000
ENTERPRISE NONOPERATING REVENUE
Rent 6,485 6,335 10,000 11,346 11,000 11,000
Interest Income 56,596 46,215 40,000 40,000 40,000 40,000
Miscellaneous Revenue - 19,690
TOTAL ENTERPRISE NONOPERATING REVENUE 63,081 72,240 50,000 51,346 51,000 51,000
TOTAL INCOME 1,980,114 2,388,394 2,177,000 2,178,180 2,106,000 2,106,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
SOLID WASTE DISPOSAL FUND
ENTERPRISE OPERATING EXPENSES
Operating Expenses 1,098,227 2,898,173 2,110,486 1,850,946 1,651,818 1,798,744
TOTAL OPERATING EXPENDITURES 1,098,227 2,898,173 2,110,486 1,850,946 1,651,818 1,798,744
TRANSFERS
625.7 Transfer Out - General Fund 440,000 440,000 500,000 500,000 525,000 525,000
TOTAL TRANSFERS 440,000 440,000 500,000 500,000 525,000 525,000
TOTAL EXPENDITURES & TRANSFERS 1,538,227 3,338,173 2,610,486 2,350,946 2,176,818 2,323,744
NET INCOME (LOSS)441,887 (949,780) (433,486) (172,766) (70,818) (217,744)
ESTIMATED NET ASSETS 6,860,662 6,860,662
ESTIMATED CASH BALANCE 1,408,065 1,235,299 1,164,481
ENTERPRISE FUND
SOLID WASTE DISPOSAL
REVENUES
SOLID WASTE DISPOSAL
EXPENDITURES
Page 24
City of Brookings 2012 Draft Budget
Overview
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
RESEARCH & TECHNOLOGY CENTER
ENTERPRISE NONOPERATING REVENUE
Rent 196,776 195,617 135,000 100,000 135,000 135,000
Miscellaneous Revenue 665 822 - - - -
TOTAL ENTERPRISE NONOPERATING REVENUE 197,441 196,440 135,000 100,000 135,000 135,000
TOTAL REVENUE 197,441 196,440 135,000 100,000 135,000 135,000
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
RESEARCH & TECHNOLOGY CENTER
ENTERPRISE OPERATING EXPENSES
Operating Expenses 43,440 85,264 45,410 46,961 45,765 89,714
TOTAL OPERATING EXPENDITURES 43,440 85,264 45,410 46,961 45,765 89,714
TRANSFERS
Transfer Out - General Fund 145,665 75,822 75,000 75,000 70,000 70,000
TOTAL TRANSFERS 145,665 75,822 75,000 75,000 70,000 70,000
TOTAL EXPENDITURES & TRANSFERS 189,105 161,086 120,410 121,961 115,765 159,714
NET INCOME (LOSS)8,336 35,353 14,590 (21,961) 19,235 (24,714)
ESTIMATED NET ASSETS 1,832,248 1,832,248
ESTIMATED CASH BALANCE 121,154 99,193 118,428
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
I-29 CORRIDOR FUND
NONOPERATING REVENUE
Contributions 99,500 - - - - -
Transfer in from 3rd B Tax 20,000 - - - - -
TOTAL NONOPERATING REVENUE 119,500 - - - - -
CITY MANAGER
ACTUAL ACTUAL BUDGET PROJECTED PROPOSED PROPOSED
FY 09 FY 10 FY 11 FY 11 FY 12 FY 13
I-29 CORRIDOR FUND
NONOPERATING EXPENSES
Operating Expenses 28,500 48,353 - 7,533 - -
TOTAL OPERATING EXPENDITURES 28,500 48,353 - 7,533 - -
NET INCOME (LOSS)91,000 (48,353) - (7,533) - -
ESTIMATED NET ASSETS 51,247 43,714
ESTIMATED CASH BALANCE 51,247 43,714
I-29 CORRIDOR FUND
REVENUES
I-29 CORRIDOR FUND
EXPENDITURES
RESEARCH & TECHNOLOGY CENTER
REVENUES
RESEARCH & TECHNOLOGY CENTER
EXPENDITURES
ENTERPRISE FUND
AGENCY FUND
Page 1 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
NONDEPARTMENTAL REVENUE
2,129,010 2,304,081 2,435,000 2,420,000 101-000-4-111-01 Current Real Estate Taxes 2,525,000 2,630,000
15,602 6,691 17,500 15,000 101-000-4-111-02 Delinquent Real Estate Taxes 20,000 20,000
26,094 27,323 5,000 26,000 101-000-4-111-07 Mobile Home Taxes 28,000 30,000
72,500 58,987 62,000 37,917 101-000-4-111-09 Bank Franchise Taxes 55,000 60,000
4,883,575 4,410,830 4,990,000 5,000,000 101-000-4-113-00 1st Penny Sales & Use Tax 5,010,000 5,160,300
2,181 2,474 2,500 2,500 101-000-4-119-01 Taxes/Penalties 2,500 2,500
24,250 25,750 25,750 25,750 101-000-4-221-01 Licenses/Liquor 25,750 25,750
4,450 5,550 5,300 5,600 101-000-4-221-02 Licenses/Malt 5,600 5,600
6,500 7,000 5,000 6,000 101-000-4-221-05 Licenses/Wine 6,000 6,000
- - 101-000-4-221-07 Licenses/Restaurant Liquor - -
2,560 2,110 1,000 4,000 101-000-4-221-08 Licenses/Temporary Liquor 2,200 2,200
150 150 - 101-000-4-221-09 Licenses/Liquor Transfers - -
7,800 8,900 7,900 8,900 101-000-4-221-10 Licenses/Video Lottery 9,000 9,000
4,950 5,260 4,900 4,940 101-000-4-221-11 Licenses/Temporary Merchants 4,500 4,500
1,125 950 1,000 90 101-000-4-221-12 Licenses/Plumbers 900 900
875 1,035 500 450 101-000-4-221-13 Licenses/Miscellaneous 500 500
690 - 830 101-000-4-221-14 Licenses/Transient Merchants 500 500
112,459 83,772 112,500 116,000 101-000-4-335-03 State Liquor Tax 110,000 115,000
225,558 193,156 225,000 240,000 101-000-4-335-04 State/Hwy & Bridge Tax 230,000 235,000
1,440 1,428 1,800 1,800 101-000-4-335-08 State/Amusement Tax 1,800 1,800
55,036 53,436 75,000 60,000 101-000-4-338-01 County/Hwy & Bridge Tax 60,000 60,000
53,616 51,514 53,000 53,000 101-000-4-338-03 County/Wheel Tax 53,000 54,000
- 7,957 3,979 3,979 101-000-4-338-04 County/Road Tax 5,000 6,000
1 29 - 101-000-4-441-08 Reimbursed Expense
26,709 7,097 9,000 8,000 101-000-4-441-09 Miscellaneous 8,000 8,000
97,076 56,759 100,000 60,000 101-000-4-661-00 Interest Income 100,000 125,000
28,345 44,530 50,000 45,000 101-000-4-661-01 Money Market Interest Income 50,000 75,000
152,000 84,684 101-000-4-661-02 TIF #1 Innovation Campus Debt Serv 52,000 52,000
3,448 1,000 3,500 3,500 101-000-4-662-01 Rental Income 3,500 3,500
31,794 33,063 30,258 30,258 101-000-4-662-12 Cell Tower Rental 33,000 33,000
- 159,988 - 101-000-4-664-00 Sale of Rental Housing 300,000 0
187,609 136,612 225,000 200,000 101-000-4-669-00 Franchise Fees 200,000 225,000
1,892 27,364 - 47,721 101-000-4-669-08 Workers Compensation Refund 0 0
- 7,925 8,898 101-000-4-691-40 Insurance Refunds
43,228 250,038 107,000 101-000-6-700-00 Transfer in from Closing Other Funds
694,000 101-000-6-700-00 Transfer in from Industrial Fund
420,000 500,000 600,000 600,000 101-000-6-700-01 Transfer in from Liquor Fund 625,000 625,000
440,000 440,000 500,000 500,000 101-000-6-700-02 Transfer in from Landfill 525,000 525,000
1,556,331 532,002 490,600 490,600 101-000-6-700-03 Transfer in from 75% Sales & Use 650,000 1,246,477
927,984 1,277,368 1,277,368 101-000-6-700-04 Transfer in from 25% Sales & Use 1,780,631 1,477,081
145,000 75,000 75,000 75,000 101-000-6-700-05 Transfer in from Res & Tech 70,000 70,000
1,842,000 1,892,000 1,895,000 1,895,000 101-000-6-700-08 Transfer in from BMU 1,955,000 2,015,000
Transfer of Reserve for Purch of Land 75%-
12,453,164 12,350,435 13,442,355 14,159,785 Revenue & Transfer from funds 14,507,381 14,909,608
Page 2 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
MAYOR AND COUNCIL
26,131 26,400 26,450 26,450 101-401-5-101-00 Regular Pay 28,500 28,500
0 4,200 4,200 101-401-5-101-11 Technology Allowance 4,200 4,200
1,999 2,020 2,341 2,341 101-401-5-120-00 FICA 2,502 2,502
144 147 170 170 101-401-5-123-00 Group Insurance 170 170
103 101 126 126 101-401-5-130-00 Workman's Compensation 135 135
28,377 28,668 33,287 33,287 Personnel Services Total 35,507 35,507
992 918 911 911 101-401-5-421-00 Insurance 1,003 1,100
2,528 5,415 3,700 3,700 101-401-5-426-01 Office Supplies 4,000 4,000
11,745 9,967 15,000 15,000 101-401-5-427-01 Travel & Lodging 19,000 19,000
4,291 5,308 5,000 5,000 101-401-5-427-02 Registration & Training 7,500 7,500
0 4,000 4,000 101-401-5-428-00 Public Education 5,000 5,000
2,912 3,078 3,000 3,000 101-401-5-429-00 Miscellaneous 4,000 4,000
1,500 0 1,500 1,500 101-401-5-429-01 Nat'l League of Cities Dues 1,500 1,500
0 7,000 7,000 101-401-5-856-29 Public Education 7,000 7,000
4,685 4,030 3,500 3,500 101-401-5-856-63 Volunteer Recognition 3,500 3,500
$28,653 28,716 43,611 43,611 Operating Expense Total 52,503 52,600
- 101-401-5-940-00 Other Capital
.- - Capital Expense Total 0 0
57,030 57,384 76,898 76,898 Expenditure Total 88,010 88,107
Page 3 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
CITY CLERK
10,417 0 20000 0 101-403-4-334-09 Grants 20,000 20,000
1,662 7 6000 0 101-403-4-441-08 Reimbursed Expense 6,000 6,000
500 0 0 0 101-403-4-446-10 Donation 0 0
101-403-4-669-02 Miscellaneous Income
12,579 7 26,000 0 Revenue Total 26,000 26,000
128,876 135,994 141,343 141,343 101-403-5-101-00 Regular Pay 147,302 147,302
-15 -15 0 0 101-403-5-101-04 Overtime Pay 0 0
- 120 0 0 101-403-5-101-10 Wellness 0 0
8,354 8,880 10,929 10,929 101-403-5-120-00 FICA 11,399 11,399
7,742 8,169 8,572 8,572 101-403-5-121-09 Retirement 8,940 8,940
35,745 34,880 37,091 37,091 101-403-5-123-00 Group Insurance 33,156 37,435
367 418 460 460 101-403-5-130-00 Workman's Compensation 524 540
- 0 720 720 101-403-5-136-00 Wellness Reimbursement 900 900
181,069 188,446 199,115 199,115 Personnel Services Total 202,221 206,516
385 353 446 446 101-403-5-421-00 Insurance 385 397
41 41 0 0 101-403-5-422-10 Election Officials 0 0
19,063 13,065 15,000 15,000 101-403-5-423-01 Publication & Recording Fees 15,000 15,000
3,838 7,516 4,100 4,100 101-403-5-423-03 Ordinance & Codification Fees 5,000 22,000
3,066 2,683 3,500 3,500 101-403-5-425-01 Maint Office Equip/Software Support 3,500 3,500
4,817 4,475 4,050 4,050 101-403-5-426-01 Office Supplies 4,050 4,100
6,275 3,368 8,700 8,700 101-403-5-426-02 Election Expense 8,700 8,700
424 0 0 0 101-403-5-426-03 General Supplies 0 0
3,692 3,200 3,200 101-403-5-426-05 Photographic Supplies
100 867 1,000 1,000 101-403-5-426-09 Subscriptions/Books
3,045 1,382 2,000 2,000 101-403-5-427-01 Travel & Lodging 3,200 3,500
3,985 0 101-403-5-427-02 Registration & Training 1,000 1,000
1,307 1,382 2,000 2,000 101-403-5-428-01 Telephone 2,000 2,000
0 9,200 9,200 101-403-5-428-02 Public Education-Human Rights 9,284 9,370
0 3,177 3,177 101-403-5-428-04 Public Education-Disability 3,240 3,300
14,584 0 23,600 23,600 101-403-5-428-57 Public Education-Historic 23,600 23,600
765 135 150 150 101-403-5-429-01 Membership & Dues 150 150
61,695 38,959 80,123 80,123 Operating Expense Total 79,109 96,617
0 0 0 101-403-5-920-00 Furniture & Equipment 0 0
0 0 0 101-403-5-950-01 Capital less than $5,000 0 2,000
- - - - Capital Expense Total 0 2,000
12,579 7 26,000 - Revenue Total 26,000 26,000
242,764 227,405 279,238 279,238 Expenditure Total 281,330 305,133
Page 4 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
NON DEPARTMENTAL
3,756 11,968 73,500 62,872 101-405-5-422-03 Consulting 32,000 32,000
- 7,891 7,729 7,729 101-405-5-429-01 SDML Municipal League Dues 7,800 7,900
636 500 2,500 101-405-5-429-09 Credit Card Fees 3,000 3,500
6,192 6,714 6,826 6,826 101-405-5-429-20 1st District Dues 7,200 7,300
3,329 3,110 5,500 5,500 101-405-5-856-45 Employee Recognition 5,500 5,500
28,000 16,400 20,000 16,800 101-405-5-856-61 Performance Pay 15,000 15,000
3,588 10,000 10,000 101-405-5-856-62 Wellness Promotion 10,000 10,000
4,681 0 4,500 0 101-405-5-856-96 Matching Grant Expense 15,000 15,000
- 2,000 10,000 10,000 101-405-5-856-97 City Manager's Contingency Fund 10,000 10,000
- 0 225,118 0 101-405-5-856-99 Contingency Fund 200,000 391,650
45,958 52,307 363,673 122,227 Operating Expense Total 305,500 497,850
1,546,783 - 101-405-5-910-00 Land 0 0
101-405-5-920-00 Furniture & Equipment 50,000
0 1,546,783 0 0 Total Capital 50,000 -
45,958 1,599,089 363,673 122,227 Expenditure Total 355,500 497,850
CITY MANAGER
111,998 117,037 124,168 124,168 101-406-5-101-00 Regular Pay 127,425 127,425
4,800 6,000 6,000 6,000 101-406-5-101-06 Car Allowance 6,000 6,000
160 228 240 240 101-406-5-101-10 Wellness 300 300
7,976 7,501 10,010 10,010 101-406-5-120-00 FICA 8,170 8,170
12,746 11,791 14,259 14,259 101-406-5-121-09 Retirement 12,072 12,072
6,746 5,364 5,440 5,440 101-406-5-123-00 Group Insurance 5,543 6,258
324 376 414 414 101-406-5-130-00 Workman's Compensation 473 487
144,750 148,297 160,531 160,531 Personnel Services Total 159,983 160,712
128 118 149 149 101-406-5-421-00 Insurance 129 133
1,317 1,697 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 2,500
356 171 500 500 101-406-5-426-09 Subscriptions/Books 500 500
6,325 6,235 7,000 7,000 101-406-5-427-01 Travel & Lodging 8,000 8,000
1,140 2,594 1,750 1,750 101-406-5-427-02 Registration & Training 2,500 2,500
1,329 1,185 1,500 1,500 101-406-5-428-01 Telephone 1,500 1,500
1,461 1,389 1,800 1,800 101-406-5-429-01 Membership & Dues 2,000 2,000
923 12 0 0 101-406-5-429-09 Miscellaneous 0 0
12,979 13,401 15,199 15,199 Operating Expense Total 17,129 17,133
- - - - 101-406-5-920-00 Furniture & Equipment - -
- - - - 101-406-5-950-01 Capital less than $5,000 - -
- - - Capital Expense Total - -
157,729 161,698 175,730 175,730 Expenditure Total 177,112 177,845
Page 5 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
CITY ATTORNEY
64,976 67,575 70,500 70,500 101-412-5-422-07 Contracted Services 73,100 76,024
875 1,225 1,225 1,225 101-412-5-427-01 Travel & Lodging 2,500 3,000
500 650 650 650 101-412-5-427-02 Registration & Training 0 0
625 625 625 625 101-412-5-429-01 Membership & Dues 0 0
66,976 70,075 73,000 73,000 Operating Expense Total 75,600 79,024
66,976 70,075 73,000 73,000 Expenditure Total 75,600 79,024
HUMAN RESOURCES
1,549 1,502 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000
- 0 0 0 101-414-4-441-11 Unclaimed Insurance Reimburse 0 0
1,549 1,502 2,000 2,000 Revenue Total 2,000 2,000
109,160 114,335 118,618 118,618 101-414-5-101-00 Regular Pay 124,230 124,230
- 200 480 379 101-414-5-101-10 Wellness 600 600
7,440 7,908 9,187 9,151 101-414-5-120-00 FICA 9,626 9,626
6,550 6,872 7,206 7,178 101-414-5-121-09 Retirement 7,550 7,550
18,666 17,910 18,967 18,936 101-414-5-123-00 Group Insurance 19,362 21,860
310 350 385 383 101-414-5-130-00 Workman's Compensation 441 455
3,675 3,675 4,100 3,785 101-414-5-135-00 Employee Assistance Program 3,860 3,976
145,801 151,250 158,943 158,430 Personnel Services Total 165,669 168,297
257 235 298 234 101-414-5-421-00 Insurance 258 266
1,287 380 3,000 2,985 101-414-5-422-03 Consulting & Engineering 2,545 2,625
3,150 2,690 3,894 2,775 101-414-5-422-14 Cafeteria Plan Adm Fee 3,150 3,228
7,237 6,322 6,900 6,895 101-414-5-423-01 Publication & Recording Fees 6,900 6,900
- 0 400 395 101-414-5-425-01 Maintenance Office Equipment 400 400
2,756 1,401 2,800 2,795 101-414-5-426-01 Office Supplies 2,800 2,800
- 0 450 435 101-414-5-426-09 Subscriptions/Books 450 450
881 1,733 3,225 2,225 101-414-5-427-01 Travel & Lodging 2,225 2,225
1,773 403 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,275
1,363 943 1,051 1,009 101-414-5-428-01 Telephone 1,040 1,075
970 730 1,089 1,075 101-414-5-429-01 Membership & Dues 1,089 1,089
869 865 750 745 101-414-5-429-08 Postage 750 750
1,810 1,250 1,200 1,195 101-414-5-429-09 Miscellaneous 1,200 1,200
5,918 4,303 5,600 5,595 101-414-5-429-10 Safety Program Training 5,000 5,000
3,962 3,060 4,000 3,995 101-414-5-429-15 In-House Training 4,000 4,000
32,233 24,316 36,932 34,628 Operating Expense Total 34,082 34,283
1,747 - - - 101-414-5-940-00 Other Capital - -
- - - - 101-414-5-950-01 Capital less than $5,000 - -
1,747 - - - Capital Expense Total - -
1,549 1,502 2,000 2,000 Revenue Total 2,000 2,000
179,781 175,566 195,875 193,058 Expenditure Total 199,751 202,580
Page 6 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
FINANCE OFFICE
- 0 0 0 101-415-4-441-04 Professional Services 4,400 6,000
- 0 0 0 101-415-4-441-05 Reclaimed Income 0 0
1,335 11,260 32,000 12,000 101-415-4-441-08 Reimbursed Expense 12,000 12,000
30 154 150 150 101-415-4-669-02 Miscellaneous Income 150 150
1,365 11,414 32,150 12,150 Revenue Total 16,550 18,150
210,344 218,593 225,650 225,650 101-415-5-101-00 Regular Pay 239,333 239,333
- 441 1,000 800 101-415-5-101-04 Overtime Pay 1,000 1,000
19 380 720 480 101-415-5-101-10 Wellness Benefit 900 900
14,526 15,194 17,550 17,550 101-415-5-120-00 FICA 18,584 18,584
12,642 13,185 13,764 13,764 101-415-5-121-09 Retirement 14,576 14,576
36,928 37,030 36,853 36,853 101-415-5-123-00 Group Insurance 37,624 42,479
594 677 745 725 101-415-5-130-00 Workman's Compensation 834 860
275,053 285,500 296,282 295,822 Personnel Services Total 312,851 317,732
513 479 476 476 101-415-5-421-00 Insurance 524 540
25,357 24,125 47,350 47,340 101-415-5-422-02 Contracted Auditing Services 48,350 49,000
20,753 22,775 23,000 25,000 101-415-5-422-07 Contracting Services 27,000 29,000
1,820 2,044 1,686 1,900 101-415-5-423-01 Publication/Recording Fees 2,100 2,100
858 10,400 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 12,000
5,011 5,906 6,000 5,530 101-415-5-426-01 Office Supplies 6,000 6,000
899 1,481 600 800 101-415-5-426-09 Subscriptions/Books 800 800
5,214 7,198 7,400 6,000 101-415-5-427-01 Travel & Lodging 7,400 7,400
3,680 2,798 5,000 4,500 101-415-5-427-02 Registration & Training 5,000 5,000
2,298 2,143 2,200 2,625 101-415-5-428-01 Telephone 2,625 2,625
1,160 864 1,200 1,200 101-415-5-429-01 Membership & Dues 1,200 1,200
46 69 600 600 101-415-5-429-09 Miscellaneous 600 600
67,609 80,283 107,512 107,971 Operating Expense Total 113,599 116,265
21,870 21,435 5,846 5,846 101-415-5-940-00 Other Capital -
- 0 0 0 101-415-5-950-01 Capital less than $5,000 - -
21,870 21,435 5,846 5,846 Capital Expense Total - -
1,365 11,414 32,150 12,150 Revenue Total 16,550 18,150
364,532 387,219 409,640 409,639 Expenditure Total 426,450 433,997
Page 7 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
INFORMATION TECHNOLOGY
- 101-416-4-441-08 Technical Services 0 0
- - - Revenue Total 0 0
37,158 38,184 43,061 43,061 101-416-5-101-00 Regular Pay 44,383 44,383
157 0 3,485 500 101-416-5-101-04 Overtime Pay 3,485 500
- 0 240 0 101-416-5-101-10 Wellness Benefit 300 300
2,716 2,783 3,485 3,485 101-416-5-120-00 FICA 3,655 3,655
2,259 2,311 2,733 2,733 101-416-5-121-09 Retirement 2,867 2,867
3,960 3,963 4,409 4,409 101-416-5-123-00 Group Insurance 4,492 5,072
147 141 179 179 101-416-5-130-00 Workman's Compensation 197 203
46,397 47,382 57,592 54,367 Personnel Services Total 59,379 56,980
128 118 149 149 101-416-5-421-00 Insurance 129 133
4,771 4,698 5,000 4,800 101-416-5-422-07 Software Services 5,000 5,000
331 2,928 3,000 3,000 101-416-5-426-01 Office Supplies 3,000 3,000
- 0 500 300 101-416-5-426-09 Subscriptions/Books 500 500
121 4 2,000 0 101-416-5-427-01 Travel & Lodging 2,000 2,000
259 0 500 250 101-416-5-427-02 Registration & Training 500 500
9,033 13,034 16,500 15,000 101-416-5-428-01 Telephone 8,500 1,000
- 0 200 0 101-416-5-429-01 Memberships & Dues 200 200
52 0 55 101-416-5-429-09 Miscellaneous 147 55
14,643 20,834 27,849 23,554 Operating Expense Total 19,976 12,388
- 0 0 0 101-416-5-950-01 Other Capital-HR 0 0
- 0 0 0 101-416-5-920-00 Furniture & Equipment 0 0
- 99 0 0 101-416-5-940-00 Other Capital 25,000 0
- 0 1,000 1,000 101-416-5-940-03 City Clerk 1,000 0
- 0 2,000 2,000 101-416-5-940-06 City Manager 0 0
- 26,581 0 0 101-416-5-940-14 Human Resources/Computer 0 0
- 4,024 4,555 4,555 101-416-5-940-15 Finance/V7 Analytic Software/Timekeeping 8,039 0
- 4,941 12,400 12,400 101-416-5-940-19 Engineer/Computer 1,000 0
866 500 500 101-416-5-940-19 Pictometry/$35,430(Co-Gen Fd-E-911)0 0
19,087 1,000 0 0 101-416-5-950-01 Capital less than $5,000-IT 4,000 2,704
- 2,968 4,000 4,000 101-416-5-950-18 Community Development/Computers 0 0
- 0 2,000 2,000 101-416-5-950-21 Animal Control/ computer & PD monitors 9,500 4,000
- 101-416-5-950-22 Fire Dept/computer 8,000
- 101-416-5-950-51 Recreation/computer 1,000
19,087 40,479 26,455 26,455 Capital Expense Total 57,539 6,704
- - - - Revenue Total - -
80,127 108,695 111,896 104,376 Expenditure Total 136,894 76,072
Page 8 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
GENERAL GOVERNMENT BUILDINGS
6,969 12,123 9,812 9,812 101-417-5-421-00 Insurance 10,794 10,411
3,800 0 0 0 101-417-5-422-03 Consulting/design ADA entry 0 0
2,593 4,591 2,750 2,750 101-417-5-424-01 Equipment Rental 3,000 3,200
2,879 3,154 4,500 4,800 101-417-5-425-01 Maintenance Office Equipment 5,500 6,000
6,918 2,277 2,200 2,200 101-417-5-425-04 Maintenance Equipment 1,600 0
6,814 13,443 10,000 9,000 101-417-5-425-05 Maintenance Building 5,000 0
3,199 3,984 5,363 4,000 101-417-5-426-03 General Supplies 2,200 0
2,574 2,135 2,600 2,600 101-417-5-426-04 Cleaning Supplies 1,300 0
1,695 2,158 2,114 2,114 101-417-5-428-01 Telephone 1,100 0
23,850 30,098 27,500 28,500 101-417-5-428-02 Electric & Water 15,000 0
11,940 7,775 13,800 9,000 101-417-5-428-03 Heat 7,000 0
14,400 15,035 18,000 14,400 101-417-5-429-03 Cleaning Services 7,200 0
87,631 96,772 98,639 89,176 Operating Expense Total 59,694 19,611
101,717 18,970 100,100 61,514 101-417-5-911-00 Buildings & Structures 77,100 40,000
91,785 3,411 0 0 101-417-5-920-00 Furniture & Equipment 0 0
- 0 0 0 101-417-5-930-00 Machinery & Auto Equipment 0 0
- 0 0 0 101-417-5-940-00 Other Capital 0 0
- 5,160 4,100 4,100 101-417-5-950-01 Capital less than $5,000 4,100 4,100
193,502 27,541 104,200 65,614 Capital Expense Total 81,200 44,100
281,133 124,313 202,839 154,790 Expenditure Total 140,894 63,711
Page 9 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
COMMUNITY DEVELOPMENT
20,218 14,497 22,000 15,000 101-418-4-221-06 Housing Licenses 18,000 20,000
3,260 1,630 800 900 101-418-4-223-01 Sign Permits 900 900
3,418 2,414 2,414 101-418-4-334-09 Grants State 0 0
103,312 0 0 101-418-4-334-10 Grants Federal 0 0
- 5,710 6,500 6,500 101-418-4-441-01 Zoning & Subdivision Fees 6,800 7,000
2,199 0 55 0 101-418-4-441-02 Publication Fees 0 0
8,535 1,949 0 2,015 101-418-4-441-08 Reimbursed Expense 2,400 2,500
- 19,091 100 98 101-418-4-441-08 Miscellaneous 50 50
95 315 90 1,020 101-418-4-446-16 Code Enforcement Inspection Fees 675 675
101-418-4-661-05 Loan Interest 0 0
20,048 21,911 18,500 18,500 101-418-4-662-01 Rental Income 7,000 7,000
54,355 171,833 50,459 46,447 Revenue Total 35,825 38,125
235,826 251,783 262,069 262,069 101-418-5-101-00 Regular Pay 272,031 272,031
- 6 0 0 101-418-5-101-04 Overtime Pay 0 0
222 331 500 500 101-418-5-101-10 Wellness Benefit 900 900
16,676 18,088 19,690 19,690 101-418-5-120-00 FICA 20,975 20,975
14,183 15,036 15,443 15,443 101-418-5-121-09 Retirement 16,451 16,451
39,271 28,728 45,398 45,398 101-418-5-123-00 Group Insurance 46,446 52,440
1,784 2,525 2,778 2,778 101-418-5-130-00 Workman's Compensation 3,360 3,461
307,962 316,497 345,878 345,878 Personnel Services Total 360,163 366,258
730 1,096 1,151 1,091 101-418-5-421-00 Insurance 1,255 1,293
$154.50 0 0 0 101-418-5-422-03 Consulting/Engineering 0 0
$0.00 0 0 0 101-418-5-422-09 Testing Services 0 0
710 538 550 600 101-418-5-423-01 Publication/Recording Fees 700 750
$0.00 0 1,000 1,000 101-418-5-423-05 Advertising/Public Education 1,200 1,200
$0.00 55 0 0 101-418-5-425-01 Maintenance Office Equipment 1,000 2,000
985 439 2,500 1,800 101-418-5-425-02 Maintenance Motor Vehicles 500 500
2,241 382 2,000 1,600 101-418-5-425-05 Maintenance of Rental Buildings 1,000 1,000
4,157 3,966 3,500 4,200 101-418-5-426-01 Office Supplies 4,500 4,500
1,061 530 1,500 200 101-418-5-426-03 General Supplies 700 700
- 0 100 0 101-418-5-426-05 Photographic Supplies 150 150
- 116 1,000 400 101-418-5-426-09 Subscriptions/Books 1,000 1,000
729 1,668 1,600 2,100 101-418-5-426-10 Gasoline 2,200 2,300
646 0 500 500 101-418-5-426-12 Tires 500 250
2,167 2,241 3,000 2,000 101-418-5-427-01 Travel & Lodging 3,200 4,500
300 460 1,500 700 101-418-5-427-02 Registration & Training 1,500 2,000
3,430 2,658 3,100 2,750 101-418-5-428-01 Telephone 3,000 3,000
1,098 2,166 1,350 2,300 101-418-5-428-02 Electric & Water 2,400 2,450
783 1,052 1,250 2,000 101-418-5-428-03 Heat 2,400 2,500
523 490 700 550 101-418-5-429-01 Membership & Dues 700 700
6,241 17,458 0 0 101-418-5-441-04 Safe Routes to School 0 0
101-418-5-441-05 Energy Efficiency Grant 0 0
Industrial Park 106,710 0 0 101-418-5-701-00 Cost of Land for Inventory
25,956 142,023 26,301 23,791 Operating Expense Total 27,905 30,793
3,927 7,000 7,000 101-418-5-911-00 Buildings/Shingles on Rental 4,500 6,000
- 0 0 0 101-418-5-920-00 Furniture & Equipment 0 0
0 10,000 10,000 101-418-5-930-00 Code Enforcement Vehicle 0 0
0 0 0 101-418-5-940-00 Other Capital 12,000 1,000
1,236 775 0 0 101-418-5-950-01 Capital less than $5,000 1,000 2,000
0 0 0 101-418-5-960-00 Street Improvement/32nd Ave 690,000 0
1,236 4,702 17,000 17,000 Capital Expense Total 707,500 9,000
54,355 171,833 50,459 46,447 Revenue Total 35,825 38,125
335,154 463,222 389,179 386,669 Expenditure Total 1,095,568 406,051
Page 10 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
ENGINEERING DEPARTMENT
139,188 77,084 100,000 60,000 101-419-4-223-01 Building Permits/Engineer Fees 75,000 75,000
- 0 55 0 101-419-4-441-02 Publication Fees 0 0
6 -2 0 0 101-419-4-441-08 Reimbursed Expense 0 0
119 246 200 100 101-419-4-441-09 Miscellaneous 150 200
1,016 2,831 1,200 1,600 101-419-4-662-09 Vehicle Rentals 1,400 1,600
140,329 80,160 101,455 61,700 Revenue Total 76,550 76,800
281,600 293,833 305,802 300,000 101-419-5-101-00 Regular Pay 313,188 313,188
11,296 11,444 11,000 11,000 101-419-5-101-01 Temporary Pay 11,800 11,800
98 62 520 520 101-419-5-101-04 Overtime Pay 520 520
273 238 500 700 101-419-5-101-10 Wellness Benefit 600 600
21,711 22,009 24,548 21,000 101-419-5-120-00 FICA 25,152 25,152
16,969 17,519 18,594 18,500 101-419-5-121-09 Retirement 19,067 19,067
31,178 42,510 56,772 56,200 101-419-5-123-00 Group Insurance 57,992 65,474
2,938 3,258 3,583 3,650 101-419-5-130-00 Workman's Compensation 4,198 4,324
366,063 390,872 421,319 411,570 Personnel Services Total 432,517 440,125
6,701 5,721 5,863 5,863 101-419-5-421-00 Insurance 6,450 6,644
4,196 0 500 0 101-419-5-422-03 Consulting/Engineering 500 500
- 255 320 0 101-419-5-422-09 Testing Services 320 320
150 164 500 200 101-419-5-423-01 Publication/Recording Fees 500 500
- 305 1,052 800 101-419-5-425-01 Maintenance Office Equipment 1,052 2,000
1,289 975 1,400 1,000 101-419-5-425-02 Maintenance Motor Vehicles 1,000 1,000
- 0 237 237 101-419-5-425-04 Maintenance of Equipment 244 250
5,528 3,351 7,000 6,000 101-419-5-426-01 Office Supplies 7,000 7,000
2,094 1,740 2,603 2,200 101-419-5-426-03 General Supplies 2,600 2,678
- 0 110 110 101-419-5-426-05 Photographic Supplies 110 110
1,891 2,537 2,100 2,100 101-419-5-426-09 Subscriptions/Books 2,300 2,500
1,963 2,554 2,800 3,500 101-419-5-426-10 Gasoline 3,500 3,700
- 0 0 0 101-419-5-426-11 Oil & Grease Supplies 0 0
8 0 410 410 101-419-5-426-12 Tires 425 450
2,098 2,196 3,000 3,000 101-419-5-427-01 Travel & Lodging 3,000 3,100
2,126 1,290 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,100
4,048 4,520 4,300 4,700 101-419-5-428-01 Telephone 4,800 4,900
822 851 1,403 1,000 101-419-5-429-01 Membership & Dues 1,200 1,400
32,914 26,458 35,598 33,120 Operating Expense Total 37,001 39,152
- 2,968 15,500 15,500 101-419-5-920-00 Furniture & Equipment 1,500 2,000
0 10,000 10,000 101-419-5-930-00 Machinery & Auto Equipment 0 10,000
- 0 0 0 101-419-5-950-01 Capital less than $5,000 0 1,000
- 2,968 25,500 25,500 Capital Expense Total 1,500 13,000
140,329 80,160 101,455 61,700 Revenue Total 76,550 76,800
398,977 420,298 482,417 470,190 Expenditure Total 471,018 492,277
Page 11 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
CITY/COUNTY ADMINISTRATIVE BUILDING
0 0 0 0 101-420-4-441-08 52% County Reimbursement 71,695 138,190
0 0 0 0 Revenue Total 71,695 138,190
0 0 0 0 101-420-5-421-00 Insurance 4,750 9,500
0 0 0 0 101-420-5-425-05 Maintenance of Building 7,200 14,400
0 0 0 0 101-420-5-426-03 Supplies 4,000 8,000
0 0 0 0 101-420-5-426-04 Cleaning Supplies 2,600 5,200
0 0 0 0 101-420-5-428-01 Telephone 3,000 6,000
0 0 0 0 101-420-5-428-01 Internet 7,000 14,000
0 0 0 0 101-420-5-428-02 Electric & Water 45,700 91,400
0 0 0 0 101-420-5-428-03 Heat 30,625 61,250
0 0 0 0 101-420-5-429-03 Cleaning Services 18,000 36,000
0 0 0 0 101-420-5-429-09 Service Contracts 10,000 20,000
101-420-5-Video Production Cost 5,000 5,000
0 0 0 0 Total Operating Expense 137,875 265,750
- 0 0 0 101-420-5-920-00 Data Racks 0 0
- 0 0 0 101-420-5-920-00 Switch for sharing internet 0 0
- - - - Capital Expense Total - -
- - - - Revenue Total 71,695 138,190
- - - - Expenditure Total 137,875 265,750
Page 12 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
POLICE DEPARTMENT
0 2,473 0 0 101-421-4-221-02 Fees 0 0
24,129 28,685 85,068 139,068 101-421-4-334-09 Grants 81,448 85,748
5,487 6,744 6,000 9,713 101-421-4-441-08 Reimbursed Expense 6,700 6,700
1,440 1,152 0 1,152 101-421-4-442-08 Alarm Surcharges 575 0
2,102 2,793 1,600 2,000 101-421-4-442-09 Miscellaneous 2,200 2,200
- 3,354 3,200 3,200 101-421-4-442-10 Safety Town Fees 3,200 3,200
1,000 1,990 1,000 1,265 101-421-4-446-10 Donations 1,000 1,000
4,940 1,200 3,000 1,500 101-421-4-446-11 Dare Donations 3,000 3,000
18,005 12,074 20,000 12,000 101-421-4-551-00 Court Fines 12,000 12,000
40,435 41,144 40,000 55,000 101-421-4-555-00 Parking Fines 60,000 60,000
8,910 11,951 13,000 13,000 101-421-4-664-00 Sale of Fixed Assets 11,800 15,000
106,448 113,560 172,868 237,898 Revenue Total 181,923 188,848
1,458,793 1,532,107 1,615,509 1,652,348 101-421-5-101-00 Regular Pay 1,760,604 1,760,604
234 13,941 20,600 20,600 101-421-5-101-01 Temporary Pay 32,000 32,000
42,442 61,899 45,000 43,000 101-421-5-101-04 Overtime Pay 45,000 45,000
1,400 1,750 2,000 1,750 101-421-5-101-07 Clothing Allowance 2,100 2,100
94 223 500 500 101-421-5-101-10 Wellness Benefit 600 750
107,556 116,741 129,980 130,592 101-421-5-120-00 FICA 141,154 141,154
116,126 124,666 131,420 134,278 101-421-5-121-09 Retirement 143,609 143,609
306,579 298,262 338,264 343,279 101-421-5-123-00 Group Insurance 371,488 419,422
38,600 46,483 46,363 46,363 101-421-5-130-00 Workman's Compensation 53,318 54,918
2,071,824 2,196,071 2,329,636 2,372,710 Personnel Services Total 2,549,873 2,599,557
19,297 20,349 20,842 20,842 101-421-5-421-00 Insurance 22,927 23,615
5,462 2,354 5,600 2,500 101-421-5-422-03 Consulting/Engineering 2,500 2,500
1,550 1,341 1,500 2,200 101-421-5-422-06 Medical Services 1,500 1,500
0 6,159 6,159 101-421-5-422-07 Bar Code System /Evidence 0 0
6,891 2,938 1,500 2,500 101-421-5-422-09 Testing Services 2,000 2,000
1,352 1,160 2,000 2,000 101-421-5-424-01 Equipment Rental 3,425 4,850
655 1,848 2,000 1,800 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000
13,263 14,688 20,000 18,000 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,000
0 101-421-5-425-04 Maintenance Equipment 1,600 3,200
0 101-421-5-425-05 Maintenance Building 5,000 10,000
1,245 1,159 2,500 2,500 101-421-5-425-06 Maintenance Radio 3,000 3,000
17,556 7,117 8,400 8,400 101-421-5-426-01 Office Supplies 9,000 9,000
23,306 14,234 15,000 15,000 101-421-5-426-03 General Supplies 18,000 20,000
0 101-421-5-426-04 Cleaning Supplies 1,300 2,600
18 286 2,500 2,500 101-421-5-426-05 Photographic Supplies 2,500 1,000
924 517 750 750 101-421-5-426-09 Subscriptions/Books 750 750
37,831 46,198 60,000 70,000 101-421-5-426-10 Gasoline 70,000 70,000
1,271 2,095 3,500 3,500 101-421-5-426-12 Tires 4,000 3,500
10,566 11,222 11,800 11,800 101-421-5-426-17 Uniforms 15,000 15,000
- 1,951 3,000 3,000 101-421-5-426-30 Swat Tactical Supplies 3,000 3,500
6,029 5,927 8,000 8,000 101-421-5-427-01 Travel & Lodging 8,000 8,000
5,884 1,440 4,900 3,500 101-421-5-427-02 Registration & Training 3,500 3,500
4,445 5,062 5,200 10,000 101-421-5-427-03 Gun Range Training Expenses 12,500 12,500
8,488 7,464 10,220 7,500 101-421-5-428-01 Telephone 11,100 12,200
- 2,041 1,850 1,800 101-421-5-428-02 Electric & Water 16,800 31,800
0 0 0 0 101-421-5-428-03 Heat 7,000 14,000
- 3,366 2,000 1,868 101-421-5-428-08 Sirens 2,000 2,000
1,803 0 360 101-421-5-429-00 Miscellaneous 480 480
882 781 1,000 780 101-421-5-429-01 Membership & Dues 1,000 1,000
0 0 0 0 101-421-5-429-03 Cleaning Services 7,200 14,400
(7) 1,012 1,000 1,000 101-421-5-429-09 Reserve Expenses 1,000 1,000
4,544 874 1,000 2,000 101-421-5-429-10 Dare Expenditures 2,000 2,000
783 4,317 4,800 4,300 101-421-5-856-21 Safety Town 4,800 4,800
172,235 163,541 207,021 214,559 Operating Expense Total 264,882 305,695
Page 13 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
0 500 48,550 65,000 101-421-5-911-00 Building & Structures 300,000 0
- 0 0 0 101-421-5-920-00 Furniture & Equipment 0 0
53,786 65,128 163,068 163,068 101-421-5-930-00 Machinery & Auto Equipment 126,800 69,000
21,291 6,183 41,354 41,354 101-421-5-950-01 Capital less than $5,000 18,686 11,936
75,077 71,811 252,972 269,422 Capital Expense Total 445,486 80,936
106,448 113,560 172,868 237,898 Revenue Total 181,923 188,848
2,319,136 2,431,423 2,789,629 2,856,691 Expenditure Total 3,260,241 2,986,188
Page 14 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
FIRE DEPARTMENT
- 4,181 0 0 101-422-4-334-09 Grants 0 0
51,057 52,341 55,000 53,000 101-422-4-335-06 Fire Insurance Premium 55,000 56,000
405 5 0 0 101-422-4-342-03 Fines/Fees 0 0
164 0 0 101-422-4-441-08 Reimbursed Expense 0 0
- 400 0 0 101-422-4-446-10 Donations 0 0
5,058 1,458 5,000 1,000 101-422-4-446-16 Inspection Fees 1,500 1,500
3,500 0 50,000 0 101-422-4-664-00 Sale of Fixed Assets 0 0
60,020 58,549 110,000 54,000 Revenue Total 56,500 57,500
162,907 168,980 176,117 175,997 101-422-5-101-00 Regular Pay 184,953 184,953
8,467 8,223 10,000 5,966 101-422-5-101-01 Temporary Pay 10,000 10,000
385 295 2,000 0 101-422-5-101-05 On Call Pay 0 0
1,200 2,300 1,200 0 101-422-5-101-09 Stipend 0 0
12,161 12,755 14,848 13,299 101-422-5-120-00 FICA 15,351 15,351
12,348 12,926 13,753 13,498 101-422-5-121-09 Retirement 14,382 14,382
96,057 97,341 99,676 98,000 101-422-5-121-10 Retirement/Volunteer Firemen 98,000 99,000
35,328 33,384 33,762 36,274 101-422-5-123-00 Group Insurance 34,474 38,923
8,696 10,328 10,978 12,085 101-422-5-130-00 Workman's Compensation 12,625 13,004
1,690 2,556 2,500 3,521 101-422-5-136-00 Wellness Reimbursement 4,000 4,000
339,239 349,088 364,834 358,641 Personnel Services Total 373,785 379,613
20,992 23,736 27,284 27,284 101-422-5-421-00 Insurance 30,013 30,914
3,790 5,164 6,500 6,403 101-422-5-422-06 Medical Services 6,500 6,695
2,715 5,492 4,000 4,777 101-422-5-422-07 Contracting Services 6,000 6,180
- 2,648 2,500 2,744 101-422-5-424-01 Equipment Rental 3,500 3,605
86,250 86,940 0 0 101-422-5-424-04 Hydrant Rental 0 0
- 160 600 300 101-422-5-425-01 Maintenance Office Equipment 200 250
1,580 839 1,250 957 101-422-5-425-02 Maintenance Motor Vehicles 1,250 1,288
7,867 10,310 7,500 7,393 101-422-5-425-03 Maintenance Trucks 7,500 7,725
6,968 6,361 8,000 8,105 101-422-5-425-04 Maintenance Equipment 8,000 8,240
943 685 2,000 0 101-422-5-425-05 Maintenance Buildings 1,000 1,030
9,287 2,966 4,800 4,203 101-422-5-425-06 Maintenance Radio 3,000 3,090
4,485 2,284 4,800 3,382 101-422-5-426-01 Office Supplies 3,000 3,090
37,474 36,293 33,000 29,518 101-422-5-426-03 General Supplies 35,000 36,000
169 273 300 269 101-422-5-426-04 Cleaning Supplies 300 300
1,661 880 150 0 101-422-5-426-05 Photographic Supplies 150 150
1,244 1,327 1,300 1,156 101-422-5-426-09 Subscriptions/Books 1,300 1,350
7,589 10,924 12,000 13,241 101-422-5-426-10 Gasoline 14,000 14,400
- 315 500 462 101-422-5-426-11 Oil & Grease Supplies 500 500
1,551 0 1,000 590 101-422-5-426-12 Tires 1,000 1,500
101-422-5-426-17 Uniforms & Clothing 2,000 2,000
308 146 500 300 101-422-5-426-28 Extinguishing Agents 300 300
2,810 4,062 5,000 3,270 101-422-5-426-29 Propane 5,000 5,150
14,557 12,054 15,000 14,744 101-422-5-427-01 Travel & Lodging 15,000 15,500
5,762 9,133 8,500 8,475 101-422-5-427-02 Registration & Training 8,500 8,750
5,056 5,607 4,800 5,327 101-422-5-428-01 Telephone 5,400 5,500
10,383 10,266 12,000 11,080 101-422-5-428-02 Electric & Water 13,000 13,400
1,929 1,538 2,200 2,018 101-422-5-429-01 Memberships & Dues 2,200 2,250
9,092 3,525 4,000 3,500 101-422-5-429-06 Fire Hose Replacement 3,000 4,000
484 220 500 198 101-422-5-429-08 Postage 300 300
- 101-422-5-429-09 Miscellaneous 0 0
6,897 3,015 5,000 4,102 101-422-5-429-10 Fire Safety Promotion 5,000 5,150
251,843 247,161 174,984 163,796 Operating Expense Total 181,913 188,607
Page 15 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
0 0 0 0 101-422-5-911-00 Buildings & Structures 750,000 228,000
206,190 0 0 0 101-422-5-920-00 Equip/Camera's-radio-Extrication 144,000 0
34,697 584,063 628,145 615,737 101-422-5-930-00 Prin & int pay Fire Trucks/new truck 158,145 911,145
13,791 38,074 47,000 45,248 101-422-5-940-00 Turn Out Gear 25,000 0
Computers 0 3,000
254,678 622,137 675,145 660,985 Capital Expense Total 1,077,145 1,142,145
60,020 58,549 110,000 54,000 Revenue Total 56,500 57,500
845,760 1,218,387 1,214,963 1,183,422 Expenditure Total 1,632,843 1,710,365
PUBLIC SAFETY
86,250 86,940 90,200 90,200 101-424-5-424-04 Hydrant Rental 95,000 100,000
86,250 86,940 90,200 90,200 Operating Expense Total 95,000 100,000
86,250 86,940 90,200 90,200 Expenditure Total 95,000 100,000
Page 16 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
STREET DEPARTMENT
- 64,622 3,000 0 101-431-4-334-09 Grants 0 0
17,937 1,593 10,000 3,000 101-431-4-441-08 Reimbursed Expense 0 0
- 15,281 16,000 0 101-431-4-443-09 Miscellaneous 10,000 0
- 0 0 0 101-431-4-664-00 Sale of Fixed Assets 38,000 0
Inner fund loan for sweeper (Liquor)155,400
17,937 81,496 29,000 3,000 Revenue Total 203,400 0
603,529 584,697 620,353 620,353 101-431-5-101-00 Regular Pay 641,240 641,240
18,775 19,087 20,000 20,000 101-431-5-101-01 Temporary Pay 35,000 35,000
19,557 27,534 50,000 50,000 101-431-5-101-04 Overtime Pay 50,000 50,000
- 0 2,100 2,100 101-431-5-101-05 On Call Pay 0 0
- 479 0 0 101-431-5-101-07 Clothing Allowance 0 0
- 0 250 50 101-431-5-101-10 Wellness Benefit 300 300
44,378 45,759 51,228 51,228 101-431-5-120-00 FICA 53,595 53,595
36,148 36,673 38,979 38,979 101-431-5-121-09 Retirement 40,835 40,835
109,153 111,774 105,505 105,505 101-431-5-123-00 Group Insurance 110,630 124,905
27,392 30,444 29,870 29,870 101-431-5-130-00 Workman's Compensation 34,351 35,382
858,932 856,448 918,285 918,085 Personnel Services Total 965,951 981,257
32,595 33,805 33,081 33,081 101-431-5-421-00 Insurance 36,249 37,337
1,144 472 500 500 101-431-5-422-06 Medical Services 500 500
35,731 47,845 68,500 68,500 101-431-5-422-07 Contracting Services 70,000 72,000
690 600 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600
1,452 999 1,500 1,300 101-431-5-423-05 Advertising/Promotion Fees 1,500 1,500
450 450 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650
6,725 6,755 8,000 8,000 101-431-5-425-03 Maintenance Trucks 8,000 8,500
14,001 17,562 20,000 20,000 101-431-5-425-04 Maintenance of Equipment 20,000 21,000
2,401 4,947 2,500 3,000 101-431-5-425-05 Maintenance Buildings 2,500 2,500
2,015 1,861 2,500 2,500 101-431-5-425-06 Maintenance Radio 2,500 2,500
16,387 22,941 20,000 20,000 101-431-5-425-11 Maintenance Sweeper 25,000 27,000
38,855 17,253 40,000 40,000 101-431-5-425-13 Maintenance Curb & Gutter 75,000 50,000
191,428 205,179 220,000 220,000 101-431-5-425-14 Maintenance Street Sealing 235,500 250,000
1,312 1,552 5,825 4,100 101-431-5-426-01 Office Supplies 1,300 1,400
17,990 15,150 17,000 24,000 101-431-5-426-03 General Supplies 18,000 18,500
1,300 1,500 1,300 1,500 101-431-5-426-04 Cleaning Supplies 1,500 1,500
24,241 34,894 40,000 40,000 101-431-5-426-10 Gasoline 45,000 45,000
2,838 4,312 4,000 4,500 101-431-5-426-11 Oil & Grease Supplies 4,000 4,100
4,299 4,462 9,500 9,500 101-431-5-426-12 Tires 9,500 9,500
21,026 31,940 35,000 40,000 101-431-5-426-13 Diesel Fuel 40,000 40,000
262 517 1,000 800 101-431-5-426-15 Chemicals 1,000 1,000
2,490 1,346 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500
4,938 8,018 7,000 7,000 101-431-5-426-18 Gravel 7,500 8,000
48,819 42,074 60,000 60,000 101-431-5-426-19 Bituminous Material 60,000 60,000
9,754 10,422 10,000 11,000 101-431-5-426-20 Dust Control 11,000 12,000
28,435 30,231 30,000 30,000 101-431-5-426-22 Salt & Calcium Chloride 31,000 32,000
8,219 10,602 10,500 10,500 101-431-5-426-23 Sand 11,000 11,500
25,555 24,996 25,000 25,000 101-431-5-426-24 Street Paint & Signs 27,000 27,500
197 125 1,000 1,000 101-431-5-427-01 Travel & Lodging 1,000 1,000
100 199 1,000 800 101-431-5-427-02 Registration & Training 1,000 1,000
4,871 3,828 4,635 4,600 101-431-5-428-01 Telephone 4,700 4,800
6,606 7,114 6,100 6,500 101-431-5-428-02 Electric & Water 6,500 7,000
15,252 10,346 19,800 19,800 101-431-5-428-03 Heat 19,800 20,000
360,003 459,024 355,350 355,350 101-431-5-428-04 Street Lights & Traffic Signals 376,350 390,350
- 0 531 500 101-431-5-428-05 Hauling Service 500 500
35 0 155 50 101-431-5-429-01 Membership & Dues 100 100
22 15 50 25 101-431-5-429-04 Licenses 50 50
1,037 16,173 16,500 16,500 101-431-5-441-03 West Nile Grant Expenses 17,000 17,500
933,475 1,079,508 1,081,577 1,093,656 Operating Expense Total 1,175,299 1,190,887
Page 17 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
- 0 39,000 39,000 101-431-5-920-00 Furniture & Equipment 0 0
214,698 0 101-431-5-930-00 Machinery & Auto Equipment 380,819 213,086
- 37,419 505,419 465,000 101-431-5-950-01 Capital less than $5,000 0 1,250
- 0 0 0 101-431-5-960-00 Street Improvements 0 0
130,903 425,839 523,000 523,000 101-431-5-960-00 Street Improvement/Dig outs & Repair 625,000 550,000
345,601 463,258 1,067,419 1,027,000 Capital Expense Total 1,005,819 764,336
17,937 81,496 29,000 3,000 Revenue Total 203,400 0
2,138,008 2,399,214 3,067,281 3,038,741 Expenditure Total 3,147,069 2,936,480
Page 18 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
ANIMAL CONTROL
2,800 1,770 2,500 2,000 101-442-4-221-04 Animal Licenses 1,800 1,800
1,500 334 500 300 101-442-4-441-08 Reimbursed Expense 300 300
12,200 10,264 12,200 11,000 101-442-4-445-02 Housing, Feed & Care 10,500 10,500
750 1,030 750 50 101-442-4-445-09 Fees 750 750
8,000 8,510 9,000 8,000 101-442-4-556-00 Animal at Large Fines 8,000 8,000
25,250 21,908 24,950 21,350 Revenue Total 21,350 21,350
37,561 39,013 39,977 40,117 101-442-5-101-00 Regular Pay 41,198 41,198
14,744 15,377 15,000 15,632 101-442-5-101-01 Temporary Pay 15,000 15,000
- 0 500 500 101-442-5-101-04 Overtime Pay 500 500
- 0 0 0 101-442-5-101-07 Clothing Allowance 300 300
3,690 3,895 4,267 4,265 101-442-5-120-00 FICA 4,360 4,360
2,288 2,341 2,447 2,408 101-442-5-121-09 Retirement 2,520 2,520
13,643 11,935 12,053 12,040 101-442-5-123-00 Group Insurance 12,316 13,906
897 1,072 1,180 1,007 101-442-5-130-00 Workman's Compensation 1,274 1,313
72,823 73,633 75,424 75,969 Personnel Services Total 77,468 79,097
455 458 527 527 101-442-5-421-00 Insurance 503 519
151 50 300 100 101-442-5-422-09 Testing Services 300 300
1,859 890 1,000 300 101-442-5-425-03 Maintenance Trucks 500 1,000
- 0 0 500 101-442-5-425-05 Maintenance Buildings 500 500
573 0 800 100 101-442-5-425-06 Maintenance Radio 200 200
505 670 500 500 101-442-5-426-01 Office Supplies 500 500
1,000 544 1,000 900 101-442-5-426-03 General Supplies 1,000 1,000
524 535 600 544 101-442-5-426-04 Cleaning Supplies 600 600
2,564 3,133 4,800 4,800 101-442-5-426-10 Gasoline 6,000 6,000
- 0 100 100 101-442-5-426-12 Tires 100 850
114 319 600 300 101-442-5-426-15 Chemicals 300 300
- 438 400 400 101-442-5-426-17 Uniforms 400 400
- 0 650 300 101-442-5-427-01 Travel & Lodging 700 700
- 0 150 100 101-442-5-427-02 Registration & Training 150 150
1,777 1,804 1,900 1,772 101-442-5-428-01 Telephone 1,900 1,900
2,955 3,129 3,200 3,786 101-442-5-428-02 Electric & Water 3,800 3,800
0 0 0 101-442-5-428-05 Hauling Services 0 0
0 0 0 101-442-5-429-01 Membership & Dues 0 0
12,477 11,969 16,527 15,029 Operating Expense Total 17,453 18,719
- - 2,585 2,585 101-442-5-911-00 Building & Structures
26,500 26,500 101-442-5-930-00 Auto Equipment
101-442-5-950-01 Capital Less than $5,000 0 0
- - 29,085 29,085 Capital Expense Total 0 0
25,250 21,908 24,950 21,350 Revenue Total 21,350 21,350
85,300 85,602 121,036 120,083 Expenditure Total 94,921 97,816
Page 19 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
AQUATIC CENTER
0 0 0 0 101-449-4-346-04 Aquatic Center Concessions 33,000 35,000
0 0 0 0 101-449-4-441-08 Reimbursed Expense 0 0
0 0 0 0 101-449-4-446-02 Swimming Pool Fees 167,000 167,000
0 0 0 0 101-449-4-669-02 Miscellaneous 0 0
0 0 0 0 Total Revenue 200,000 202,000
0 0 0 0 101-449-5-101-00 Regular Pay 52,576 52,576
0 0 0 0 101-449-5-101-01 Temporary Pay 174,133 174,133
0 0 0 0 101-449-5-101-04 Overtime Pay 0 0
0 0 0 0 101-449-5-101-06 Car Allowance 1,800 1,800
0 0 0 0 101-449-5-101-10 Wellness Benefit 0 0
0 0 0 0 101-449-5-120-00 FICA 17,489 17,489
0 0 0 0 101-449-5-121-09 Retirement 3,309 3,309
0 0 0 0 101-449-5-123-00 Group Insurance 6,836 7,718
0 0 0 0 101-449-5-130-00 Workman's Compensation 9,606 9,895
0 0 0 0 Total Personnel Expense 265,749 266,920
0 0 0 0 101-449-5-421-00 Insurance 3,009 3,100
101-449-5-422-09 Testing Services 250 250
0 0 0 0 101-449-5-423-05 Advertising-Promotion Fees 1,000 1,000
0 0 0 0 101-449-5-425-04 Maintenance Equipment 12,500 12,500
0 0 0 0 101-449-5-425-05 Maint Buildings & Structures 7,500 7,500
0 0 0 0 101-449-5-426-01 Office Supplies 1,750 1,750
0 0 0 0 101-449-5-426-03 General Supplies 1,000 1,000
0 0 0 0 101-449-5-426-04 Cleaning Supplies 1,000 1,000
0 0 0 0 101-449-5-426-15 Chemicals 30,000 30,000
0 0 0 0 101-449-5-426-17 Uniforms 0 0
0 0 0 0 101-449-5-428-01 Telephone 250 250
0 0 0 0 101-449-5-428-02 Electric & Water 29,000 31,000
0 0 0 0 101-449-5-428-03 Heat 15,000 16,000
0 0 0 0 101-449-5-429-08 Postage 0 0
0 0 0 0 101-449-5-447-10 Concession Supplies 19,000 20,000
0 0 0 0 101-449-5-459-00 Loss or Damage 0 0
0 0 0 0 101-449-5-469-00 Credit Card Fees 500 500
0 0 0 0 101-449-5-854-00 Refunds 0 0
0 0 0 0 Total Operating Expense 121,759 125,850
0 0 0 0 101-449-5-911-00 Buildings & Structures 0 0
0 0 0 0 101-449-5-920-00 Furniture & Equipment 0 0
0 0 0 0 Total Capital Expense 0 0
0 0 0 0 Total Revenue 200,000 202,000
0 0 0 0 Total Expense 387,508 392,770
Page 20 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
RECREATION DEPARTMENT
24,251 32,892 27,500 27,500 101-451-4-346-04 Aquatic Center Concessions 0 0
0 29 0 0 101-451-4-441-08 Reimbursed Expense 0 0
128,711 161,842 150,000 150,000 101-451-4-446-02 Swimming Pool Fees 0 0
415,748 96,980 95,000 95,000 101-451-4-446-03 Recreation Program Fees 100,000 100,000
1,716 1,669 1,700 750 101-451-4-446-04 Brookings Art Center 1,000 1,000
83,609 85,241 21,398 22,000 101-451-4-446-07 Reimbursements 22,000 22,000
- 458 0 0 101-451-4-669-02 Miscellaneous 0 0
654,035 379,110 295,598 295,250 Revenue Total 123,000 123,000
175,992 196,740 209,198 218,500 101-451-5-101-00 Regular Pay 83,608 83,608
384,439 296,587 281,400 295,000 101-451-5-101-01 Temporary Pay Recreation 95,000 95,000
82,246 8,000 8,000 101-451-5-101-02 Temporary Pay Affiliate 9,500 9,500
307 186 1,000 500 101-451-5-101-04 Overtime Pay 0 0
6,600 6,738 6,750 6,750 101-451-5-101-06 Car Allowance 3,750 3,750
0 26 0 0 101-451-5-101-10 Wellness Benefit 0 0
42,410 43,595 38,737 38,750 101-451-5-120-00 FICA 14,778 14,778
11,545 12,255 13,018 13,000 101-451-5-121-09 Retirement 5,321 5,321
30,670 26,967 18,906 19,000 101-451-5-123-00 Group Insurance 9,140 10,320
19,617 22,040 1,291 14,048 101-451-5-130-00 Workman's Compensation 14,470 14,904
671,580 687,380 578,300 613,548 Personnel Services Total 235,567 237,181
11,215 10,925 11,480 11,480 101-451-5-421-00 Insurance 12,628 13,007
1,854 1,160 4,000 4,000 101-451-5-422-07 Contracting Services 4,000 4,000
9,666 9,528 10,500 10,000 101-451-5-423-05 Advertising/Promotion Fees 9,000 9,000
104 68 1,000 250 101-451-5-425-02 Maintenance Motor Vehicle 500 500
4,768 3,095 4,000 4,000 101-451-5-425-05 Maintenance Buildings 4,000 4,000
2,352 2,920 3,500 3,000 101-451-5-426-01 Office Supplies 2,500 2,400
1,573 1,591 1,800 1,700 101-451-5-426-04 Cleaning Supplies 1,500 1,500
15,587 16,202 20,000 18,000 101-451-5-426-07 Recreation Supplies 20,000 20,000
- 0 100 100 101-451-5-426-09 Subscriptions/Books 100 100
607 480 1,000 750 101-451-5-426-10 Gasoline 1,000 1,000
7,321 7,775 10,000 9,000 101-451-5-426-17 Uniforms 10,000 10,000
483 0 1,500 1,250 101-451-5-427-01 Travel & Lodging 1,500 1,500
1,050 770 600 550 101-451-5-427-02 Registration & Training 600 600
4,069 3,781 4,500 4,000 101-451-5-428-01 Telephone 4,000 4,000
7,708 8,106 9,000 8,500 101-451-5-428-02 Electric & Water 8,500 8,500
4,698 3,617 5,500 4,500 101-451-5-428-03 Heat 4,500 4,500
35 35 100 100 101-451-5-429-01 Membership & Dues 100 100
1,090 350 1,200 1,000 101-451-5-429-08 Postage 1,000 1,000
14,518 19,156 17,000 17,000 101-451-5-447-10 Aquatic Ctr Concession Supplies 0 0
- 0 0 0 101-451-5-459-00 Loss or Damage 0 0
235 872 700 900 101-451-5-469-00 Credit Card Fees/Banking Fees 500 500
7,036 8,396 5,000 5,000 101-451-5-854-00 Refunds 5,000 5,000
0 15,800 15,800 101-451-5-856-01 Affiliated Organizations 15,800 15,800
95,969 98,827 128,280 120,880 Operating Expense Total 106,728 107,007
- 0 0 0 101-451-5-920-00 Furniture & Equipment 0 0
- - - - 101-451-5-950-01 Capital less than $5,000 0 0
- - - - Capital Expense Total 0 0
654,035 379,110 295,598 295,250 Revenue Total 123,000 123,000
767,549 786,207 706,580 734,428 Expenditure Total 342,295 344,188
Page 21 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
PARKS DEPARTMENT
0 24,000 0 101-452-4-334-09 Grants-Lions Park 0 0
- 101-452-4-446-01 Golf Fees 0 0
2,757 3,107 3,000 2,500 101-452-4-446-04 Tennis Court Fees 2,500 2,500
59,744 54,336 75,000 70,000 101-452-4-446-05 Ice Arena Fees 0 0
12,940 11,115 13,000 10,000 101-452-4-446-06 Camping Fees 10,000 10,000
- 11 0 101-452-4-446-07 Reimbursements 0 0
20,602 12,591 10,000 0 101-452-4-446-08 Reimbursed Expense 0 0
387,495 4,100 8,950 8,000 101-452-4-446-10 Donations 0 0
24,880 54,645 45,000 45,000 101-452-4-446-18 Ice Arena Donations 0 0
45 920 0 0 101-452-4-446-19 Mowing Services & Materials 0 0
8,098 7,009 8,000 7,500 101-452-4-662-11 Garden Plot Rentals 7,500 7,500
- 99 0 0 101-452-4-669-02 Miscellaneous Revenue 0 0
148,123 0 0 0 101-452-4-692-00 Private Loan 0 0
664,684 147,934 186,950 143,000 Revenue Total 20,000 20,000
367,689 376,615 398,442 399,500 101-452-5-101-00 Regular Pay 366,566 366,566
125,077 140,937 155,000 154,000 101-452-5-101-01 Temporary Pay 165,000 165,000
3,091 5,766 5,500 5,500 101-452-5-101-04 Overtime Pay 5,500 5,500
1,200 1,475 1,500 1,500 101-452-5-101-06 Car Allowance 1,200 1,200
75 75 520 0 101-452-5-101-10 Wellness Benefit 600 600
35,529 36,574 41,002 40,000 101-452-5-120-00 FICA 41,343 41,343
21,900 21,988 22,858 21,000 101-452-5-121-09 Retirement 22,526 22,526
91,967 84,700 91,612 91,000 101-452-5-123-00 Group Insurance 91,378 103,169
16,602 18,949 32,847 20,090 101-452-5-130-00 Workman's Compensation 22,640 23,320
663,130 687,078 749,281 732,590 Personnel Services Total 716,753 729,224
26,538 26,770 24,246 24,246 101-452-5-421-00 Insurance 17,963 18,502
- 0 4,000 3,000 101-452-5-422-03 Consulting/Engineering 4,000 4,000
- 0 0 0 101-452-5-422-04 Contracting Services/Pro 0 0
- 3,117 2,000 2,000 101-452-5-422-07 Contracting Services 2,000 2,000
480 45 500 250 101-452-5-422-15 Drug & Alcohol Testing 500 500
- 0 500 0 101-452-5-423-01 Publication /Recording Fees 500 500
- 628 700 500 101-452-5-423-05 Advertising/Promotion Fees 700 700
3,400 7,207 3,500 3,500 101-452-5-424-01 Equipment Rental 3,500 3,500
- 0 500 350 101-452-5-425-01 Maintenance Office Equipment 500 500
4,996 1,772 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 4,500 4,500
2,521 2,660 2,500 3,000 101-452-5-425-03 Maintenance Trucks 2,500 2,500
41,365 51,478 30,000 45,000 101-452-5-425-04 Maintenance Equipment 25,000 25,000
9,031 8,957 10,000 9,000 101-452-5-425-05 Maintenance Buildings 8,000 8,000
- 0 200 0 101-452-5-425-06 Maintenance Radio 200 200
16,304 15,519 20,000 19,000 101-452-5-425-11 Maintenance Swimming Pool 0 0
1,547 1,416 1,500 1,400 101-452-5-426-01 Office Supplies 1,500 1,500
46,826 39,813 40,000 40,000 101-452-5-426-03 General Supplies 40,000 40,000
6,385 7,980 6,000 7,000 101-452-5-426-04 Cleaning Supplies 7,000 7,000
16,668 18,856 20,000 19,000 101-452-5-426-06 Horticulture Supplies 20,000 20,000
567 540 750 750 101-452-5-426-09 Subscriptions/Books 750 750
18,258 25,033 27,000 32,000 101-452-5-426-10 Gasoline 32,000 32,000
2,469 2,280 3,000 3,000 101-452-5-426-11 Oil & Grease Supplies 3,000 3,000
3,519 3,008 3,000 2,750 101-452-5-426-12 Tires 3,000 3,000
8,590 11,074 12,000 14,000 101-452-5-426-13 Diesel Fuel 14,000 14,000
26,577 31,942 35,000 33,000 101-452-5-426-15 Chemicals 4,000 4,000
1,997 1,525 2,000 1,500 101-452-5-426-17 Uniforms 2,000 2,000
2,241 2,935 1,500 1,500 101-452-5-426-18 Gravel 1,500 1,500
- 0 2,500 2,000 101-452-5-426-19 Bituminous Material 2,500 2,500
14,058 9,927 15,000 13,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 10,000 10,000
123 4,408 3,000 4,000 101-452-5-426-23 Sand 3,000 3,000
560 626 700 700 101-452-5-427-01 Travel & Lodging 2,000 1,500
775 1,100 500 500 101-452-5-427-02 Registration & Training 1,000 1,000
8,346 7,639 11,000 9,000 101-452-5-428-01 Telephone 8,000 8,000
Page 22 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
143,294 156,263 150,000 160,000 101-452-5-428-02 Electric & Water 55,000 61,000
45,031 45,216 55,000 45,000 101-452-5-428-03 Heat 7,500 8,000
1,379 1,502 1,500 1,500 101-452-5-428-05 Hauling Services 1,500 1,500
920 915 850 850 101-452-5-429-01 Membership & Dues 850 850
1,409 984 1,500 1,250 101-452-5-429-08 Postage 1,500 1,500
694 1,317 1,000 1,000 101-452-5-469-00 Banking Fees/Credit Card Fees 1,000 1,000
355 655 0 0 101-452-5-854-00 Remit Revenue Collected 0 0
457,223 495,105 497,446 509,046 Operating Expense Total 292,463 299,002
1,181,009 11,667 0 0 101-452-5-911-00 Building & Structures 0 0
8,267 77,447 54,000 54,000 101-452-5-920-00 Furniture & Equipment 0 0
- 0 140,500 140,000 101-452-5-930-00 Machinery & Auto Equipment 141,500 170,000
60,763 14,806 83,366 83,000 101-452-5-940-00 Other Capital 108,005 570,769
- 0 0 0 101-452-5-950-01 Capital less than $5,000 0 0
151,554 2,148 15,000 15,000 101-452-5-960-00 Street & Sidewalk Improvements 15,000 15,000
1,401,593 106,067 292,866 292,000 Capital Expense Total 264,505 755,769
664,684 147,934 186,950 143,000 Revenue Total 20,000 20,000
2,521,946 1,288,250 1,539,593 1,533,636 Expenditure Total 1,273,721 1,783,995
Page 23 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
LARSON ICE ARENA
0 0 0 0 101-453-4-446-05 Ice Arena Fees 90,000 95,000
0 0 0 0 101-453-4-446-08 Reimbursed Expense 0 0
0 0 0 0 101-453-4-446-18 Donations 60,000 60,000
0 0 0 0 Total Revenue 150,000 155,000
0 0 0 0 101-453-5-101-00 Regular Pay 89,075 89,075
0 0 0 0 101-453-5-101-01 Temporary Pay 25,600 25,600
0 0 0 0 101-453-5-101-04 Overtime Pay 500 500
0 0 0 0 101-453-5-101-06 Car Allowance 1,350 1,350
0 0 0 0 101-453-5-101-10 Wellness Benefit 0 0
0 0 0 0 101-453-5-120-00 FICA 8,920 8,920
0 0 0 0 101-453-5-121-09 Retirement 5,460 5,460
0 0 0 0 101-453-5-123-00 Group Insurance 13,797 15,577
0 0 0 0 101-453-5-136-00 Workman's Compensation 3,272 3,371
0 0 0 0 Total Personnel Expense 147,974 149,853
0 0 0 0 101-453-5-421-00 Insurance 5,699 5,870
0 0 0 0 101-453-5-423-05 Advertising/Promotion Fees 1,000 1,000
0 0 0 0 101-453-5-425-04 Maintenance Equipment 10,000 10,000
0 0 0 0 101-453-5-425-05 Maintenance Buildings 2,750 2,750
0 0 0 0 101-453-5-426-01 Office Supplies 500 500
0 0 0 0 101-453-5-426-03 General Supplies 3,500 3,500
0 0 0 0 101-453-5-426-04 Cleaning Supplies 2,000 2,000
0 0 0 0 101-453-5-426-15 Chemicals 0 0
101-453-5-427-02 Registration & Training 1,500 1,500
0 0 0 0 101-453-5-428-01 Telephone 1,500 1,500
0 0 0 0 101-453-5-428-02 Electric & Water 82,000 84,000
0 0 0 0 101-453-5-428-03 Heat 24,000 24,000
101-453-5-429-01 Membership and Dues 350 350
0 0 0 0 101-453-5-469-00 Credit Card Fees 300 300
0 0 0 0 101-453-5-854-00 Refunds 0 0
0 0 0 0 Total Operating Expense 135,099 137,270
0 0 0 0 101-453-5-911-00 Building & Structures 0 0
0 0 0 0 101-453-5-930-00 Machinery & Equipment 0 80,000
101-453-5-950-00 Capital Under $5,000 3,000 0
0 0 0 0 Total Capital Expense 3,000 80,000
0 0 0 0 Revenue Total 150,000 155,000
0 0 0 0 Expenditure Total 286,073 367,123
Page 24 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
FORESTRY DEPARTMENT
257 0 0 0 101-454-4-334-07 State Grant 0 0
- 103 0 0 101-454-4-441-08 Reimbursed Expense 0 0
32,946 31,101 35,000 52,000 101-454-4-441-09 Miscellaneous 10,000 0
0 0 0 101-454-4-446-10 Donation 0 0
33,203 31,203 35,000 52,000 Revenue Total 10,000 0
171,771 215,040 234,970 244,500 101-454-5-101-00 Regular Pay 211,750 211,750
15,053 9,179 15,000 14,500 101-454-5-101-01 Temporary Pay 15,000 15,000
- 690 750 1,000 101-454-5-101-04 Overtime Pay 750 750
600 738 750 750 101-454-5-101-06 Car Allowance 600 600
13,502 16,301 19,343 18,500 101-454-5-120-00 FICA 17,499 17,499
10,354 11,634 14,066 12,000 101-454-5-121-09 Retirement 12,825 12,825
25,660 32,620 34,664 34,000 101-454-5-123-00 Group Insurance 35,478 40,056
5,787 25,829 57,053 57,053 101-454-5-130-00 Workman's Compensation 41,906 43,164
242,727 312,030 376,596 382,303 Personnel Services Total 335,808 341,644
4,146 4,070 4,013 4,013 101-454-5-421-00 Insurance 4,415 4,548
225 195 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200
9,945 7,132 6,500 6,500 101-454-5-425-03 Maintenance Trucks 6,500 7,000
2,241 4,746 4,000 4,500 101-454-5-425-04 Maintenance Equipment 5,000 5,000
2,707 875 1,000 1,000 101-454-5-425-05 Maintenance Buildings 1,000 1,000
- 0 100 100 101-454-5-425-06 Maintenance Miscellaneous 100 100
601 620 1,000 750 101-454-5-425-17 Maintenance Sidewalks 750 750
6,500 5,173 6,000 5,500 101-454-5-426-03 General Supplies 6,000 6,000
23,637 18,031 15,000 15,500 101-454-5-426-06 Horticulture Supplies 15,000 15,000
48 48 150 100 101-454-5-426-09 Subscriptions/Books 150 150
7,271 10,535 11,000 13,000 101-454-5-426-10 Gasoline 13,000 13,000
501 280 500 500 101-454-5-426-11 Oil & Grease Supplies 500 500
1,874 523 2,000 1,500 101-454-5-426-12 Tires 2,000 2,000
3,681 6,872 6,000 7,000 101-454-5-426-13 Diesel Fuel 7,000 7,000
971 86 750 500 101-454-5-426-15 Supplies 750 750
372 949 1,500 1,200 101-454-5-426-17 Uniforms 1,500 1,500
- 0 0 0 101-454-5-426-18 Gravel 0 0
368 1,000 500 101-454-5-426-23 Sand 750 750
- 779 750 750 101-454-5-427-01 Travel & Lodging 750 750
635 322 500 500 101-454-5-427-02 Registration & Training 1,000 1,000
1,050 1,057 1,200 1,200 101-454-5-428-01 Telephone 1,200 1,300
2,539 1,490 4,000 3,500 101-454-5-428-03 Heat 6,000 6,000
2,811 2,857 2,500 2,500 101-454-5-428-05 Hauling Service 2,750 2,750
130 115 150 150 101-454-5-429-01 Membership & Dues 150 150
200 300 300 300 101-454-5-429-08 Postage 300 300
72,085 67,424 70,113 71,263 Operating Expense Total 76,765 77,498
0 65,000 65,000 101-454-5-911-00 Buildings & Structures
130,133 0 22,000 21,000 101-454-5-930-00 Machinery & Auto Equipment 55,000 165,000
- 0 2,500 2,500 101-454-5-950-01 Capital less than $5,000 7,000 2,500
130,133 - 89,500 88,500 Capital Expense Total 62,000 167,500
33,203 31,203 35,000 52,000 Revenue Total 10,000 0
444,945 379,454 536,209 542,066 Expenditure Total 474,573 586,642
Page 25 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
LIBRARY
25,000 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 25,000
1,136 101-455-4-334-09 Grants
343 2,315 3,000 2,000 101-455-4-662-01 Rent 2,500 2,700
5,104 5,459 6,000 3,600 101-455-4-669-01 Miscellaneous 4,000 4,000
31,583 32,775 34,000 30,600 Revenue Total 31,500 31,700
447,197 459,922 466,543 466,543 101-455-5-101-00 Regular Pay 484,443 484,443
47,543 48,878 51,000 49,000 101-455-5-101-01 Temporary Pay 54,844 54,855
582 428 600 500 101-455-5-101-10 Wellness Benefit 600 600
35,109 36,164 39,699 37,500 101-455-5-120-00 FICA 41,363 41,363
27,031 27,124 28,077 28,000 101-455-5-121-09 Retirement 29,104 29,104
69,273 61,059 61,443 64,000 101-455-5-123-00 Group Insurance 65,642 74,113
1,302 1,452 1,854 1,900 101-455-5-130-00 Workman's Compensation 2,133 2,197
628,037 635,026 649,216 647,443 Personnel Services Total 678,129 686,675
7,153 7,091 7,048 7,048 101-455-5-421-00 Insurance 7,752 7,986
39,805 36,867 44,000 41,000 101-455-5-422-08 Computer Services 44,000 44,000
819 0 500 450 101-455-5-423-05 Advertising/Promotion Fees 500 500
2,376 1,386 1,800 1,800 101-455-5-424-01 Equipment Rental 1,800 1,800
954 895 1,500 1,200 101-455-5-425-01 Maintenance Office Equipment 1,500 1,500
13,593 8,450 10,000 11,000 101-455-5-425-04 Maintenance Equipment 10,000 11,500
1,891 4,176 3,000 3,000 101-455-5-425-05 Maintenance Buildings 3,000 3,500
778 1,227 800 775 101-455-5-426-01 Office Supplies 800 800
14,924 13,996 14,000 14,250 101-455-5-426-03 General Supplies 14,000 14,500
2,748 3,162 3,000 3,100 101-455-5-426-04 Cleaning Supplies 3,250 3,400
4,329 5,268 5,600 5,000 101-455-5-427-01 Travel & Lodging 5,600 5,750
5,992 4,216 6,000 5,000 101-455-5-428-01 Telephone 6,000 6,000
56,307 64,407 57,000 59,000 101-455-5-428-02 Electric & Water 59,000 61,000
19,440 19,440 25,000 19,400 101-455-5-429-03 Cleaning Services 20,250 20,250
4,500 9,000 4,500 4,500 101-455-5-429-08 Postage 5,000 5,000
175,609 179,581 183,748 176,523 Operating Expense Total 182,452 187,486
80,000 0 0 0 101-455-5-911-00 Building & Structures 0 0
5,294 11,915 7,000 7,100 101-455-5-950-01 Capital less than $5,000 16,000 16,000
51,213 52,794 54,000 55,000 101-455-5-950-02 Adult Reading Level Books 55,000 55,000
14,219 15,690 16,450 17,000 101-455-5-950-03 Children Reading Level Books 17,000 17,000
17,919 26,469 20,000 22,000 101-455-5-950-04 Audio/Visual Material 22,000 22,000
8,012 7,706 8,300 8,000 101-455-5-950-05 Periodicals/Subscriptions 8,300 8,300
4,772 6,488 6,400 6,500 101-455-5-950-06 Large Print Books 6,500 6,500
5,527 7,323 8,000 8,000 101-455-5-950-07 Young Adult Reading Level Book 8,000 8,000
186,956 128,385 120,150 123,600 Capital Expense Total 132,800 132,800
31,583 32,775 34,000 30,600 Revenue Total 31,500 31,700
990,602 942,992 953,114 947,566 Expenditure Total 993,381 1,006,961
Page 26 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
APPROPRIATION/SUBSIDIES
21,000 21,000 21,000 21,000 101-495-5-856-03 Brookings Arts Council 21,000 21,000
8,000 8,000 8,000 8,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000
101-495-5-856-02 Volunteer Service Bank - -
5,000 5,000 5,000 5,000 101-495-5-856-05 SDSU Safe Ride 5,000 5,000
- - - - 101-495-5-856-06 Taxi Subsidy - -
60,000 60,000 60,000 60,000 101-495-5-856-07 Brookings Area Transit Authority 65,000 60,000
15,000 15,000 15,000 15,000 101-495-5-856-08 East Central Mental Health 15,000 15,000
- - 1,000 1,000 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000
207,200 207,200 207,200 207,200 101-495-5-856-37 School District Subsidy 207,200 207,200
10,000 10,000 10,000 10,000 101-495-5-856-49 4th of July Fireworks Display 10,000 10,000
5,834 5,834 5,834 5,834 101-495-5-856-68 Juvenile Justice Grant - -
75,000 75,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000
407,034 407,034 408,034 408,034 Expenditure Total 407,200 402,200
TRANSFER OUT TO OTHER FUNDS
153,000 215,000 20,000 20,000 101-495-7-899-01 Transfer out to Airport 100,000 260,000
- - - - 101-495-7-899-02 Transfer out to Industrial Dev
300,000 300,000 300,000 300,000 101-495-7-899-03 Transfer out to Swiftel 342,847 300,000
145,000 120,400 101-495-7-899-04 Transfer out to Edgebrook Golf
Transfer out to 75% Public Improve 592,217
100,000 26,325 101-495-7-899-08 Transfer out to Special Assessment
42,800 - - - 101-495-7-899-14 Transfer out to Storm Drainage - 300,000
- - - 101-495-7-899-27 Transfer out to innovation Campus -
740,800 661,725 320,000 320,000 Funding Other Funds 1,035,064 860,000
14,256,500 13,481,886 14,542,785 15,119,180 Total Revenue 15,733,674 16,008,271
7,043,764 7,353,666 7,714,519 7,760,289 Total Personal Services 8,075,347 8,203,147
2,734,413 3,024,200 3,358,333 3,101,352 Total Operating Expenses 3,609,786 3,999,487
407,034 407,034 408,034 408,034 Total Appropriation/Subsidies 407,200 402,200
740,800 661,725 320,000 320,000 Total Transfer Out to other Funds 1,035,064 860,000
2,631,480 3,035,567 2,706,138 2,631,007 Total Capital 3,888,494 3,198,290
13,557,491 14,482,192 14,507,024 14,220,682 Total Expenses 17,015,891 16,663,124
699,009 (1,000,306) 35,761 898,498 Total Net Rev or (Net Costs)(1,282,217) (654,853)
3,903,460 3,939,221 4,245,502 General Fund Cash Balance 2,963,285 2,308,432
4,000,000 2,453,217 2,453,217 592,217 Restricted Cash-Land purchase
Reserved Fund Balance
Unreserved Fund Balance
rthompson:
592,217 reserve for
purchase of land, 690,000
industrial fund transferred
in 2011
Page 27 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
25% SALES & USE TAX
1,197,476 1,213,075 1,247,500 1,275,000 212-000-4-113-02 Sales & Use Tax 1,252,500 1,323,473
15,180 2,920 0 0 212-000-4-342-99 Miscellaneous 0
- 0 2,920 2,920 212-000-4-441-08 Wildfire Reimbursement 0
2,560 9,347 20,000 15,000 212-000-4-661-00 Interest Income 15,000 15,000
8,355 4,665 3,000 3,000 212-000-4-661-01 Money Market Interest 3,000 3,000
0 100,000 0 0 212-000-6-700-00 Transfer in from Streetscape 0 0
1,223,571 1,330,007 1,273,420 1,295,920 Revenue Total 1,270,500 1,341,473
1,290,428 927,984 1,146,418 1,146,418 212-000-7-899-00 Transfer out General Fund 1,780,631 1,477,081
- 212-000-7-899-02 Transfer out to Industrial Lands - -
112,000 Transfer out to City/County Adm Bldg
- 0 36,931 36,931 212-000-7-899-04 Transfer out to Edgebrook 64,017 64,017
0 60,513 60,513 212-000-7-899-01 Transfer out to Airport - -
201,486 190,000 180,322 180,322 212-000-7-899-10 Transfer out E911 184,347 203,513
1,491,914 1,117,984 1,424,184 1,536,184 Funding Other Funds 2,028,995 1,744,611
-268,343 212,023 -150,764 -240,264 Net Revenue/Cost -758,495 -403,138
999,902 849,138 759,638 25% Sales & Use Tax Cash Bal 1,143
Restricted Cash
Reserved Fund Balance
Unreserved Fund Balance
Page 28 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
75% PUBLIC IMPROVEMENT/SALES & USE TAX
3,654,875 3,691,460 3,742,500 3,800,000 213-000-4-113-02 Sales & Use Tax 3,757,500 3,970,418
0 100,000 100,000 213-000-4-334-09 Grants 65,000 0
46,200 30,800 15,400 65,400 213-000-4-446-10 Donations 16,541 0
53,803 100,993 70,000 68,000 213-000-4-661-00 Interest Income 100,000 70,000
28,621 20,229 12,000 15,000 213-000-4-661-01 Money Market Interest 15,000 15,000
10,879,675 0 0 Bond Proceeds 0 0
314,500 0 0 213-000-6-700-03 Transfer in from Retail Development 0 0
0 Transfer in Industrial Lands/closing fund
0 0 0 213-000-6-700-00 Transfer in from General Fund 592,217 0
3,783,499 15,037,657 3,939,900 4,048,400 Revenue Total 4,546,258 4,055,418
1,678,000 458,000 2,151,469 1,908,000 213-000-5-470-01 Bond Principal Payments 1,690,000 1,340,000
682,707 326,448 439,760 470,023 213-000-5-470-02 Bond Interest Payments 356,093 322,293
1,200 14,518,294 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200
2,361,907 15,302,742 2,592,429 2,379,223 Debt Service Expenditure Total 2,047,293 1,663,493
- 0 500,000 500,000 213-000-5-856-67 SDSU Wellness Center
213-000-5-856-67 SDSU McCory Gardens 250,000
100,000 100,000 0 0 213-000-5-856-72 Boys & Girls Club Cap Impv/2010
150,000 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 150,000 125,000
URC-Capital (Generator)50,000
250,000 250,000 650,000 650,000 Subsidy Expenditure Total 450,000 125,000
996,266 0 0 213-000-5-910-00 Land -
34,521 522,000 75,000 213-000-5-911-01 Railroad Crossing Arms 200,000
0 0 0 213-000-5-940-00 Other Capital-Larson Ice Arena E Lot 164,664
0 228,787 228,787 213-000-5-940-00 Larson E Lot/Sheldon Restroom
0 0 0 213-000-5-940-00 Other Capital - 20th Street 2,000,000
Street-Industrial Park 32nd -
- 1,030,787 750,787 303,787 Capital Expenditures 2,164,664 200,000
103,000 532,002 621,550 621,500 213-000-7-899-00 Transfer out-General Fund 650,000 1,246,477
44,880 0 0 213-000-7-899-01 Transfer out-Airport 89,950 283,709
57,754 300,846 325,523 325,523 213-000-7-899-03 Transfer out-Swiftel CIP 488,500 635,000
141,000 141,000 0 0 213-000-7-899-26 Transfer out-Bike Trail Project
124,100 72,000 72,000 213-000-7-899-28 Transfer out-Edgebrook Golf Course 101,500 70,000
0 800,000 800,000 213-000-7-899-29 Transf Spl Assmnt/15th St S & 7th Ave S 880,000
213-000-7-899 Transf Spl Assmnt/Sewer Line 450,000
0 75,000 75,000 213-000-7-899 Transfer out-Nature Park 587,274 225,318
- 0 0 0 213-000-7-899 Transfer out-Gateway Capital Project 132,125 88,750
301,754 1,142,828 1,894,073 1,894,023 Funding Other Funds 2,049,349 3,879,254
2,913,661 17,726,357 5,887,289 5,227,033 Total Expenses 6,711,306 5,867,747
869,838 -2,688,701 -1,947,389 -1,178,633 Net Revenue/Cost -2,165,048 -1,812,329
3,622,714 1,675,325 2,444,081 75% Sales & Use Tax Cash Bal 279,034
Restricted Cash
Restricted Debt Reserve Fund Balance
Reserved Fund Balance
Unreserved Fund Balance
Page 29 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
ENHANCED 911
4,093 4,093 214-000-4-334-09 Grants
170,218 489,785 250,000 250,000 214-000-4-338-05 911 Telephone Surcharge 250,000 250,000
0 90,161 90,161 214-000-4-338-06 Brookings County 1/3 call demand 92,173 100,238
201,486 190,000 180,322 180,322 214-000-6-700-03 Brookings City 2/3 call demand 184,347 203,513
-964 3,000 3,000 214-000-4-661-01 Interest Income 3,000 3,000
371,704 678,821 527,576 527,576 Revenue & Transfer from funds 529,520 556,751
294,251 291,634 296,371 296,371 214-000-5-101-00 Regular Pay 306,748 306,748
8,610 8,809 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000
- 56 240 240 214-000-5-101-10 Wellness Benefit 300 300
21,838 21,698 23,532 23,532 214-000-5-120-00 FICA 24,300 24,300
17,948 17,820 18,457 18,457 214-000-5-121-09 Retirement 19,059 19,059
60,398 54,080 62,422 62,422 214-000-5-123-00 Group Insurance 68,835 72,277
723 836 686 686 214-000-5-130-00 Workman's Compensation 1,099 1,132
403,768 394,934 411,708 411,708 Personnel Services Total 430,341 433,816
4,497 5,000 5,000 214-000-5-422-02 Professional Fees 5,000 5,000
55,738 56,500 59,500 214-000-5-422-06 Database Services 57,000 57,000
3,850 7,006 6,900 7,006 214-000-5-424-01 Equipment Rental 7,100 7,100
1,557 4,000 1,500 214-000-5-425-04 Repair & Maintenance Eqp 4,000 4,000
839 1,500 1,500 214-000-5-425-06 Maintenance Radio 2,000 2,000
- 590 1,250 600 214-000-5-426-01 Office Supplies 1,250 1,250
47 1,405 3,500 1,400 214-000-5-426-03 General Supplies 2,000 2,000
976 83 125 125 214-000-5-426-09 Subscriptions/Books 125 125
- 736 1,500 1,500 214-000-5-426-17 Uniforms 2,000 2,500
1,268 1,051 3,000 800 214-000-5-427-01 Travel & Lodging 3,000 3,000
129 0 500 500 214-000-5-427-02 Registration & Training 500 500
2,400 7,469 7,500 4,000 214-000-5-428-01 Telephone 4,000 4,000
669 405 750 644 214-000-5-429-01 Membership & Dues 750 850
9,339 81,375 92,025 84,075 Operating Expense Total 88,725 89,325
0 0 0 0 214-000-5-920-00 Furniture & Small Eqp 4,900 0
23,083 0 0 214-000-5-940-00 Software & Support-Bullberry \0
13,324 3,355 24,154 214-000-5-940-00 Software & Support-Justice Lite 0
0 4,093 4,093 214-000-5-940-00 Software & Support-Pictometry 4,093 0
0 214-000-5-950-01 Capital less than $5,000 1,461
- 36,407 7,448 28,247 Capital Expense Total 10,454 0
678,821 527,576 527,576 Revenue & Cash Transfer Total 529,520 556,751
403,768 394,934 411,708 411,708 Personnel Services Total 430,341 433,816
9,339 81,375 92,025 84,075 Operating Expense Total 88,725 89,325
- 36,407 7,448 28,247 Capital Expense Total 10,454 0
413,107 512,717 511,181 524,030 Expenditure Total 529,520 523,141
-41,403 166,104 16,395 3,546 Net Revenue/Cost 0 33,610
108,357 124,752 111,903 Enhanced E911 Cash Balance
Fund Balance
Page 30 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
SWIFTEL CENTER
- - - 224-000-4-664-00 Sale of Fixed Assets
1,070,779 1,202,522 1,338,735 1,594,450 224-000-4-669-02 Miscellaneous Revenues 1,356,609 1,424,439
300,000 300,000 317,845 317,845 224-000-6-700-00 Transfer in from General Fund 342,847 300,000
57,754 300,846 325,523 325,523 224-000-6-700-04 Transfer in Sales & Use Tax 488,500 635,000
16,689 18,378 21,910 21,910 224-000-6-700-13 Transfer in from 3rd B Tax 61,000 114,461
1,445,222 1,821,746 2,004,013 2,259,728 Revenue & Transfer from funds 2,248,956 2,473,900
662,487 760,294 810,986 810,986 224-000-5-101-02 Personnel Services 925,710 962,738
662,487 760,294 810,986 909,591 Personnel Services Total 925,710 962,738
90,336 90,324 93,243 92,997 224-000-5-422-07 Contracted Services 95,481 98,622
228,678 235,768 266,175 260,464 224-000-5-424-06 Occupancy 281,230 292,479
7,721 8,123 14,700 14,023 224-000-5-427-01 Travel and Motor Vehicle 15,100 15,704
- 0 0 0 224-000-5-429-00 Miscellaneous Expense 0 0
375,207 436,203 469,132 595,051 224-000-5-429-09 Services/Operations 433,885 451,240
20,122 46,765 24,255 28,078 224-000-5-669-02 General Administrative 17,420 18,117
722,064 817,183 867,505 990,613 Operating Expense Total 843,116 876,162
57,754 300,846 325,523 325,523 224-000-5-940-01 Capital 488,500 635,000
57,754 300,846 325,523 325,523 Capital Expense Total 488,500 635,000
1,442,305 1,878,323 2,004,014 2,225,727 Expenditure Total 2,257,326 2,473,900
1,445,222 1,821,746 2,004,013 2,259,728 Revenue Total 2,248,956 2,473,900
2,917 -56,577 -1 34,001 Net Revenue/Cost -8,370 0
192,811 192,810 226,812 Swiftel Center Cash Balance 218,442
Unreserved Fund Balance
LIBRARY FINES
47 0 0 226-000-4-446-10 Miscellaneous 0 0
29,880 29,088 28,000 29,000 226-000-4-559-00 Fines - Library 30,000 30,000
439 438 500 400 226-000-4-661-00 Interest - Investments 400 400
30,319 29,573 28,500 29,400 Revenue Total 30,400 30,400
27,107 30,810 35,000 0 226-000-5-899-99 Other Expenses 35,000 35,000
27,107 30,810 35,000 - Other Expense Total 35,000 35,000
3,212 -1,237 -6,500 29,400 Net Revenue/Cost -4,600 -4,600
28,590 22,090 57,990 Library Fines Cash Balance 53,390
Unreserved Fund Balance
LIBRARY DONATIONS
26,029 20,246 25,000 20,000 227-000-4-446-10 Donations 25,000 25,000
1,109 750 500 227-000-4-446-10 Miscellaneous 500 500
1,070 0 0 0 227-000-4-661-00 Interest - Investments 0 0
27,099 21,355 25,750 20,500 Revenue Total 25,500 25,500
29,015 28,550 35,000 30,000 227-000-5-899-99 Other Expenses 35,000 35,000
80,000 227-000-7-899-00 Transfer out General Fund
109,015 28,550 35,000 30,000 Other Expense Total 35,000 35,000
-81,916 -7,196 -9,250 -9,500 Net Revenue/Cost -9,500 -9,500
63,980 54,730 54,480 Library Donations Cash Balance 44,980
Unreserved Fund Balance
Page 31 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
SPECIAL ASSESSMENT
- 875 0 600 280-000-4-661-01 Money Market Interest Income 500 600
298,603 402,197 40,000 330,469 280-000-4-663-43 Special Assessment Deferred 65,000 50,000
5,391 2,978 4,000 8,000 280-000-4-663-44 Special Assessment Interest 5,000 6,000
17,560 13,968 17,000 40,000 280-000-4-663-45 Special Assessment Current 40,000 75,000
- 0 0 350 280-000-4-663-46 Special Assessment Delinquent
0 0 0 280-000-4-663-47 Special Assessment Sewer Hook up
0 110 0 25 280-000-4-663-48 Penalty 0
100,000 26,325 0 0 280-000-6-700-00 Transfer in-General Fund
0 800,000 800,000 280-000-6-700-20 Transfer in 75% P & I Fund/15th St&Swr 1,330,000
421,554 446,453 861,000 1,179,444 Revenue & Transfer from funds 110,500 1,461,600
373,793 0 1,110,000 1,110,000 280-000-5-960-00 Street & Sidewalk Improvements 110,000 110,000
32nd Ave 270,000
280-000-5-960-04 15th St S & 7th Ave S 0 880,000
0 0 0 280-000-5-960-04 S Main Ave Sewer Line Extension 0 450,000
373,793 - 1,110,000 1,110,000 Capital Expense Total 380,000 1,440,000
47,761 446,453 -249,000 69,444 Net Revenue/Cost -269,500 21,600
239,315 -9,685 308,759 Special Assessment Cash Bal 39,259 60,859
Restricted Cash
Reserved Fund Balance
Unreserved Fund Balance
Page 32 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
STORM DRAINAGE
465,480 676,159 660,000 660,000 282-000-4-112-01 Drainage Fees 670,000 700,000
5,013 8,868 1,000 3,000 282-000-4-112-02 Delinquent Drainage Fees 4,000 5,000
72,826 125,902 108,680 108,680 282-000-4-112-03 Drainage Fees/Direct Billing 125,000 125,000
801 862 200 250 282-000-4-112-04 Drainage Fees Interest 300 400
0 35,606 0 0 282-000-4-324-10 Grants 0
- 0 0 0 282-000-4-661-00 Interest Income
4,967 4,855 0 2,000 282-000-4-661-01 Money Market Interest Income 2,000 2,000
- 320,458 1,400,000 458,725 282-000-4-663-50 Proceeds from Debt SRF Loan 320,000 20,000
- 282-000-4-669-02 Miscellaneous
42,800 282-000-4-700-00 Transfer in-General Fund 300,000
591,887 1,172,710 2,169,880 1,232,655 Revenue Total 1,121,300 1,152,400
48,690 45,851 55,172 50,000 282-000-5-101-00 Regular Pay 52,764 52,764
13,516 12,827 13,000 13,000 282-000-5-101-01 Temporary Pay 13,000 13,000
- 679 1,000 3,000 282-000-5-101-04 Overtime Pay 1,000 1,000
4,638 4,352 5,292 4,500 282-000-5-120-00 FICA 4,358 4,358
2,376 2,792 3,370 3,100 282-000-5-121-09 Retirement 3,184 3,184
6,718 7,500 10,550 10,100 282-000-5-123-00 Group Insurance 11,577 12,156
1,626 1,795 1,455 1,455 282-000-5-130-00 Workman's Compensation 2,330 2,400
77,564 75,797 89,839 85,155 Personnel Services Total 88,213 88,862
42,442 126,069 170,000 140,000 282-000-5-422-03 Consulting/Engineering 100,000 100,000
54,185 66,206 60,000 60,000 282-000-5-425-10 Maintenance Storm Sewer 65,000 70,000
1,066 2,184 1,000 1,000 282-000-5-429-07 Miscellaneous 1,000 1,000
1,255 1,559 2,000 2,000 282-000-5-429-09 Miscellaneous 2,000 2,000
282-000-5-470-11 Principal Payment
282-000-5-470-12 Interest Payment
98,948 196,019 233,000 203,000 Operating Expense Total 168,000 173,000
- 282-000-5-910-00 Land
91,667 430,517 1,610,000 600,000 282-000-5-980-00 Storm Sewer Improvements 1,850,000 1,100,000
91,667 430,517 1,610,000 600,000 Capital Expense Total 1,850,000 1,100,000
268,179 702,332 1,932,839 888,155 Expenditure Total 2,106,213 1,361,862
591,887 1,172,710 2,169,880 1,232,655 Revenue Total 1,121,300 1,152,400
323,708 470,379 237,041 344,500 Net Revenue/Cost -984,913 -209,462
650,286 887,327 994,786 Storm Drainage Cash Balance 9,873 -199,589
Restricted Cash
Reserved Fund Balance
Unreserved Fund Balance
Page 33 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
3rd B SALES TAX
669,733 681,060 669,000 690,000 284-000-4-113-01 Sales & Use Tax 700,000 700,000
2,314 0 2,000 2,000 284-000-4-661-01 Money Market Interest Income 2,000 2,000
25,000 0 25,000 25,000 284-000-6-700-17 Transfer in Electric 25,000 25,000
25,000 0 25,000 25,000 284-000-6-700-18 Transfer in Telephone 25,000 25,000
722,047 681,060 721,000 742,000 Revenue & Transfer from funds 752,000 752,000
19,265 26,221 25,000 16,480 284-000-5-422-07 Televised Contracted Services 15,000 15,000
7,000 9,457 5,000 5,000 284-000-5-422-08 Website Contracted Services 6,000 6,000
- 0 3,000 3,000 284-000-5-427-01 Travel & Lodging-ICSC-IEDC 3,000 3,000
26,265 35,678 33,000 24,480 Operating Expense 24,000 24,000
150,000 150,250 175,000 175,000 284-000-5-429-21 Convention & Visitors Bureau 175,000 175,000
25,000 25,000 25,000 25,000 284-000-5-856-02 Brookings Chamber Commerce 25,000 25,000
$1,970.00 $1,500.00 $1,500.00 284-000-5-856-65 Specialized Promotional Initiatives 10,000 10,000
286,250 240,650 250,000 250,000 284-000-5-856-70 Visitors Promotional Board 250,000 265,000
192,000 192,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000
25,000 25,000 25,000 25,000 284-000-5-856-74 Brookings Downtown Inc 15,000 0
678,250 634,870 668,500 668,500 Subsidy Expense 667,000 667,000
16,689 18,378 21,910 21,910 284-000-7-899-03 Transfer out to Swiftel 61,000 114,461
20,000 20,000 0 0 284-000-7-899-04 Transfer out to I-29 Corridor
36,689 38,378 21,910 21,910 Total Transfer Out 61,000 114,461
741,204 708,926 723,410 714,890 Expenditure Total 752,000 805,461
722,047 681,060 721,000 742,000 Revenue Total 752,000 752,000
-19,157 -27,866 -2,410 27,110 Net Revenue/Cost 0 -53,461
368,411 366,001 395,521 3RD B Sales Tax Cash Bal 395,521
Restricted Cash
Unreserved Fund Balance
0 0 0 0 285-000-4-113-01 Pillow Tax 400,000 400,000
0 0 0 0 285-000-4-661-00 Interest Income 0 0
0 0 0 0 285-000-4-661-01 Money Market Interest Income 0 0
0 0 0 0 Total Revenue 400,000 400,000
0 0 0 0 285-000-5-429-07 Miscellaneous 50,000 75,000
0 0 0 0 Total Expenses 50,000 75,000
0 0 0 0 Net Revenue 350,000 325,000
BUSINESS IMPROVEMENT DISTRICT #1 (BID #1)
Page 34 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
TIF DIST #1 DEBT SERVICE: INNOVATION CAMPUS
23,254 84,684 314-000-4-111-04 Current TIF Taxes 132,107 132,107
23,254 0 0 84,684 Revenue & Transfer from funds 132,107 132,107
314-000-5-601-00 Principal Payment 0 0
84,684 314-000-5-602-00 Interest Payment 132,107 132,107
0 84,684 Expenditure Total 132,107 132,107
23,254 0 0 0 Net Revenue/Cost 0 0
TIF Dist #1 Debt Service Cash Bal 0 0
Unreserved Fund Balance
TIF DIST #3 DEBT SERVICE: VALLEY VIEW ADDITION
82,309 316-000-4-111-04 Current TIF Taxes 113,587 113,587
0 0 0 82,309 Revenue & Transfer from funds 113,587 113,587
316-000-5-601-00 Principal Payment
82,309 316-000-5-602-00 Interest Payment 113,587 113,587
0 82,309 Expenditure Total 113,587 113,587
0 0 Net Revenue/Cost 0 0
TIF Dist #3 Debt Service Cash Bal
Unreserved Fund Balance
TIF DIST #4 DEBT SERVICE: SIELER ADDITION
- 35,568 317-000-4-111-04 Current TIF Taxes 76,472 76,472
0 0 0 35,568 Revenue & Transfer from funds 76,472 76,472
317-000-5-601-00 Principal Payment
35,568 317-000-5-602-00 Interest Payment 76,472 76,472
0 35,568 Expenditure Total 76,472 76,472
0 0 Net Revenue/Cost 0 0
TIF Dist #4 Debt Service Cash Bal
Unreserved Fund Balance
TIF DIST #5 DEBT SERVICE: 32nd AVENUE
- 318-000-4-111-04 Current TIF Taxes 0 75,000
0 0 0 0 Revenue & Transfer from funds 0 75,000
318-000-5-601-00 Principal Payment 50,000
0 318-000-5-602-00 Interest Payment 0 25,000
0 0 Expenditure Total 0 75,000
0 0 Net Revenue/Cost 0 0
TIF Dist #5 Debt Service Cash Bal
Unreserved Fund Balance
TIF DIST #6 DEBT SERVICE: SOUTHBROOK/MAIN
- - 319-000-4-111-04 Current TIF Taxes 0 100,000
0 0 0 0 Revenue & Transfer from funds 0 100,000
319-000-5-601-00 Principal Payment 50,000
0 319-000-5-602-00 Interest Payment 0 50,000
0 0 Expenditure Total 0 100,000
0 0 Net Revenue/Cost 0 0
TIF Dist #6 Debt Service Cash Bal
Unreserved Fund Balance
Page 35 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
CITY-COUNTY ADMINISTRATIVE BUILDING
0 217,027 5,000,000 3,404,003 518-000-4-441-08 County Reimbursement 1,878,970 0
0 700 0 518-000-4-441-09 Sale of Fixed Assets 0 0
0 6,000,000 10,000 518-000-4-653-50 Bond Proceeds 0
0 35,000 50,000 518-000-4-661-00 Interest Income 0 0
0 5,000 518-000-4-661-01 Money Market Interest Inc 0 0
0 0 518-000-4-669-02 Miscellaneous 0 0
0 6,217,727 5,035,000 3,469,003 Total Revenue 1,878,970 0
0 364,370 518-000-5-422-03 Consulting/Engineering 0 0
0 99,287 518-000-5-429-09 Miscellaneous 102,043 0
0 518-000-5-450-08 Designing Fees 0 0
0 463,657 0 0 Total Expenses 102,043 0
0 78,065 11,000,000 6,546,160 518-000-5-999-83 Site Work 4,375,775 0
0 518-000-5-999-87 Parking Lot 0 0
0 78,065 11,000,000 6,546,160 Total Capital Expense 4,375,775 0
0 541,722 11,000,000 6,546,160 Grand Total Expense 4,477,818 0
0 5,676,005 -5,965,000 -3,077,157 Net Income/Cost -2,598,848 0
5,676,005 -288,995 2,598,848 City/County Adm Proj Cash Bal 0 0
Unreserved Fund Balance
NATURE PARK
0 225,000 0 519-000-4-334-09 Grants 225,000 195,000
50,000 0 2,050,000 519-000-4-446-10 Donations 50,000 50,000
60 0 0 519-000-4-661-01 Money Market Interest Inc 0 0
50,000 0 0 519-000-6-700-00 Transfer in General Fund 0 0
0 75,000 75,000 519-000-6-700-04 Transfer in- Sales & Use Tax 587,274 225,318
- 100,060 300,000 2,125,000 Revenue & Transfer from funds 862,274 470,318
50,000 75,000 519-000-5-422-03 Consulting 0 0
49,500 300,000 303,430 519-000-5-940-00 Park Development 2,640,444 500,318
- 49,500 350,000 378,430 Total Expenditures 2,640,444 500,318
0 50,560 -50,000 1,746,570 Net Revenue/Cost -1,778,170 -30,000
61,600 11,600 1,808,170 Nature Park Development Cash Bal 30,000 0
Unreserved Fund Balance
GATEWAY PROJECT
0 0 0 1,100,000 520-000-4-446-10 Donation 0 0
0 0 0 0 520-000-4-661-01 Money Market Interest Inc 0 0
0 0 0 0 520-000-6-700-04 Transfer in Sales & Use Tax 132,125 88,750
0 0 0 1,100,000 Total Revenue 132,125 88,750
0 0 0 70,500 520-000-5-422-03 Consulting 20,000 20,000
0 0 0 51,500 520-000-5-426-06 Horticulture Supplies 0
0 0 0 45,500 520-000-5-428-04 Street Lights 105,000
0 0 0 190,200 520-000-5-429-09 Miscellaneous 78,125 13,750
0 0 0 465,750 520-000-5-940-00 Other Capital 157,500 55,000
0 0 0 48,050 520-000-5-960-00 Street & Sidewalk Improve
0 0 0 871,500 Total Expense 360,625 88,750
0 0 0 228,500 Net Revenue/Cost -228,500 0
228,500 Gateway Cash Balance 0 0
Unreserved Fund Balance
Page 36 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
LIQUOR FUND
150,069 170,134 160,000 175,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 175,000 180,000
12,116 13,720 13,000 14,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 14,000 14,500
13,529 15,088 14,000 16,000 601-000-4-380-06 Sales/Off Sale Lottery Tickets 15,500 16,000
(4,656) (6,154) (4,800) (6,200) 601-000-4-380-08 Sales/Off Sale Lottery Payout (6,200) (6,500)
1,759,228 1,840,162 1,810,000 1,850,000 601-000-4-380-11 Sales/Off Sale Liquor 1,925,000 1,950,000
(23,928) (24,137) (25,000) (25,000) 601-000-4-380-12 Sales/Off Sale Liquor Discount (27,000) (28,000)
743,350 744,128 750,000 700,000 601-000-4-380-21 Sales/Off Sale Wine 720,000 720,000
(19,345) (23,374) (20,000) (22,000) 601-000-4-380-22 Sales/Off Sale Wine Discount (22,000) (20,000)
795,933 843,481 800,000 850,000 601-000-4-380-31 Sales/Off Sale Beer 870,000 890,000
(4) 601-000-4-380-32 Sales/Off Sale Beer Discount
38,910 35,035 40,000 40,000 601-000-4-380-33 Sales/Off Sale Keg Deposits 40,000 40,000
(39,115) (34,765) (40,000) (40,000) 601-000-4-380-34 Sales/Off Sale Keg Returns (40,000) (40,000)
374 334 601-000-4-380-99 Sales/Off Sale Deposit Adjust
1,057,862 1,094,263 1,140,000 1,100,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 1,150,000 1,175,000
1,565,725 1,598,274 1,610,000 1,600,000 601-000-4-381-31 Sales/Operating Agreement Beer 1,650,000 1,675,000
2,282,296 2,321,957 2,330,000 2,325,000 601-000-4-381-32 Operating Agreement/Keg Deposit 2,400,000 2,450,000
384,513 392,318 394,000 392,500 601-000-4-381-98 Operating Agreement Markup 10%440,000 450,000
116,379 121,603 125,400 121,000 601-000-4-381-99 Operating Agreement Markup 11%130,000 135,000
5,250 601-000-4-661-00 Interest Income-Investments 5,000 5,000
6,474 8,242 6,500 6,500 601-000-4-661-01 Money Market Interest Income 8,000 8,000
4,920 1,640 601-000-4-662-12 Rent
(1,290,343) (1,353,610) (1,300,000) (1,300,000) 601-000-4-852-01 Purchases/Liquor (1,400,000) (1,450,000)
(621,430) (711,784) (630,000) (630,000) 601-000-4-852-02 Purchases/Beer (750,000) (760,000)
(119,579) (138,211) (125,000) (125,000) 601-000-4-852-03 Purchases/Miscellaneous (145,000) (150,000)
(513,639) (527,301) (520,000) (520,000) 601-000-4-852-04 Purchases/Wine (500,000) (500,000)
(20,050) (21,440) (21,000) (21,000) 601-000-4-852-06 Purchases/Lottery (22,000) (22,500)
(1,060,309) (1,069,574) (1,100,000) (1,100,000) 601-000-4-852-07 Purchases/Liquor-Bars (1,150,000) (1,175,000)
(3,847,189) (3,863,563) (3,900,000) (3,900,000) 601-000-4-852-08 Purchases/Beer-Bars (3,950,000) (4,000,000)
185 858 601-000-4-861-09 Miscellaneous (P)
1,372,280 1,432,570 1,507,100 1,500,800 Revenue Total 1,530,300 1,556,500
191,995 205,521 252,855 205,520 601-000-5-101-00 Regular Pay 267,809 267,809
71,694 63,120 57,085 63,119 601-000-5-101-01 Temporary Pay 45,000 45,000
2,874 6,585 7,000 6,584 601-000-5-101-04 Overtime Pay 8,000 8,000
0 200 300 200 601-000-5-101-10 Wellness Benefit 300 300
19,545 19,688 24,333 19,688 601-000-5-120-00 FICA 25,479 25,479
12,445 13,576 15,659 13,575 601-000-5-121-09 Retirement 16,559 16,559
28,306 30,981 55,180 55,180 601-000-5-123-00 Group Insurance 59,426 62,398
2,874 2,682 3,637 2,682 601-000-5-130-00 Workman's Compensation 3,652 3,762
3,538 3,633 0 3,683 601-000-5-137-00 OPEB 0 0
333,270 345,986 416,049 370,231 Personnel Services Total 426,225 429,307
5,088 5,643 5,775 5,700 601-000-5-421-00 Insurance 5,898 6,075
1,125 1,245 1,300 1,300 601-000-5-422-02 Contracted Auditing Services 1,300 1,300
2,562 2,916 2,600 2,600 601-000-5-422-07 Contracting Services 3,000 3,000
22,649 29,630 30,000 30,000 601-000-5-423-05 Advertising/Promotion Fees 35,000 35,000
67,949 69,405 72,755 72,775 601-000-5-424-06 Rent 73,000 74,825
111 0 300 0 601-000-5-425-01 Maintenance Office Equipment 300 300
1,922 458 1,500 1,500 601-000-5-425-04 Maintenance Equipment 500 500
8,219 5,722 5,000 5,000 601-000-5-425-05 Maintenance Buildings 5,800 5,900
1,602 1,227 1,700 1,700 601-000-5-426-01 Office Supplies 1,300 1,300
16,944 22,021 18,000 18,000 601-000-5-426-03 General Supplies 18,000 18,000
368 456 400 400 601-000-5-426-04 Cleaning Supplies 500 500
0 1,076 1,000 1,000 601-000-5-426-17 Uniforms 1,000 1,000
937 952 1,000 1,000 601-000-5-427-01 Travel & Lodging 1,500 1,500
4,332 3,792 4,500 4,500 601-000-5-428-01 Telephone 3,900 3,900
Page 37 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
21,766 23,596 23,000 23,000 601-000-5-428-02 Electric & Water 25,000 25,000
2,185 2,264 2,300 2,300 601-000-5-428-03 Heat 2,400 2,400
1,521 1,312 1,600 1,600 601-000-5-428-05 Hauling Service 1,400 1,400
500 0 500 500 601-000-5-429-00 Miscellaneous 0 0
844 667 900 900 601-000-5-429-01 Membership & Dues 700 700
400 1,400 500 500 601-000-5-429-04 License Fees 1,400 1,400
50,946 46,294 45,000 45,000 601-000-5-469-00 Bank/Credit Card Fees 48,000 48,000
40,959 40,149 41,000 41,000 601-000-5-890-00 Depreciation Expense 41,000 41,000
252,929 260,224 260,630 Operating Expense Total 270,898 273,000
0 9,943 20,000 20,000 601-000-5-920-00 Furniture & Equipment 3,000 1,000
- 601-000-5-930-00 Machinery & Auto Equipment
6,340 601-000-5-950-01 Capital less than $5,000
6,340 9,943 20,000 20,000 Capital Expense Total 3,000 1,000
592,539 616,152 696,679 390,231 Total Liquor Store Cost 700,123 703,307
779,741 816,418 810,421 1,110,569 Net Income 830,177 853,193
420,000 500,000 600,000 600,000 601-000-7-899-00 Transfer out General Fund 625,000 625,000
100,000 100,000 Transfer out to Edgebrook 100,000 100,000
420,000 500,000 700,000 700,000 Total Transfer out to Other Funds 725,000 725,000
359,741 316,418 110,421 410,569 Net income after Transfers 105,177 128,193
1,153,600 1,264,021 1,564,169 Liquor Fund Cash Balance 1,669,346
Retained Earnings
Page 38 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
AIRPORT FUND
296,365 230,644 1,006,095 480,890 606-000-4-334-09 Grants 4,256,782 8,976,256
473 6,993 19,400 0 606-000-4-441-08 Reimbursed Expense 0 0
8,544 0 4,500 0 606-000-4-812-00 Air flight Taxes
0 800 10,000 0 606-000-4-848-10 Terminal Rent 0 0
0 0 4,200 4,200 606-000-4-848-11 Landing Fees 0 0
23,778 32,862 28,000 30,000 606-000-4-848-12 Rentals 20,500 20,500
4,831 4,899 4,300 4,300 606-000-4-848-15 Av/Jet Gas Sales 4,400 4,500
1,076 4,738 0 300 606-000-4-861-09 Miscellaneous 100 200
Sale of Fixed Assets-Land 20,000
153,000 690,000 20,000 20,000 606-000-6-700-00 Transfer in General Fund 100,000 260,000
- 44,880 36,931 36,931 606-000-6-700-04 Transfer in Sales & Use Tax 89,950 183,189
488,067 1,015,816 1,133,426 576,621 Revenue & Transfer from funds 4,491,732 9,444,645
92,295 95,003 99,120 89,000 606-000-5-101-00 Regular Pay 92,453 92,453
- 0 33,900 0 606-000-5-101-01 Temporary Pay 0 -
200 1,085 3,000 2,000 606-000-5-101-04 Overtime 3,000 3,000
- 0 0 0 606-000-5-101-10 Wellness Benefit 300 300
6,876 7,153 10,927 6,400 606-000-5-120-00 FICA 7,406 7,406
5,521 5,741 6,260 5,300 606-000-5-121-09 Retirement 5,809 5,809
5,447 5,444 6,065 14,600 606-000-5-123-00 Group Insurance 17,936 18,833
2,750 2,550 3,458 2,325 606-000-5-130-00 Workman's Compensation 3,723 3,835
- 1,453 0 0 606-000-5-137-00 OPEB Expense 0 -
113,089 118,429 162,730 119,625 Personnel Services Total 130,627 131,636
9,954 8,505 11,237 8,818 606-000-5-421-00 Insurance 10,334 10,645
2,235 415 2,235 2,235 606-000-5-422-02 Contracted Auditing Services 2,400 2,500
8,894 8,725 10,300 8,600 606-000-5-422-07 Contracting Services 10,300 10,500
58 133 0 0 606-000-5-423-05 Advertising/Promotion Fees 200 200
- 0 0 200 606-000-5-424-06 Building Rentals 500 800
105 320 320 606-000-5-425-01 Maintenance Office Equipment 350 400
2,093 629 1,076 500 606-000-5-425-03 Maintenance of Trucks 1,000 1,200
14,369 11,673 10,940 8,000 606-000-5-425-04 Maintenance of Equipment 10,940 11,000
1,744 1,757 1,662 1,300 606-000-5-425-05 Maintenance Buildings 1,662 1,700
681 1,211 1,614 200 606-000-5-425-06 Maintenance Radio 1,614 1,650
8,081 8,711 12,036 10,000 606-000-5-425-09 Maintenance Grounds 27,036 12,200
820 405 515 300 606-000-5-426-01 Office Supplies 515 520
3,415 3,606 4,774 3,000 606-000-5-426-03 General Supplies 4,774 4,900
118 167 206 206 606-000-5-426-04 Cleaning Supplies 225 250
3,519 2,815 2,546 2,546 606-000-5-426-10 Gas 2,800 3,000
234 132 764 500 606-000-5-426-11 Oil & Grease 764 800
239 287 1,121 1,121 606-000-5-426-12 Tires 6,000 6,000
4,097 6,631 8,100 11,000 606-000-5-426-13 Diesel Fuel 10,000 11,000
279 376 648 648 606-000-5-426-15 Chemicals 650 700
- 86 200 200 606-000-5-426-23 Sand 200 300
2,191 83 3,493 2,000 606-000-5-426-28 Extinguishing Agents 3,493 3,500
2,804 2,385 6,000 6,000 606-000-5-427-01 Travel & Lodging 6,000 6,000
2,890 1,674 4,000 4,000 606-000-5-427-02 Registration & Training 4,000 4,000
2,799 2,354 3,500 2,500 606-000-5-428-01 Telephone 3,000 3,500
11,732 12,966 12,000 13,800 606-000-5-428-02 Electric & Water 14,500 15,000
4,553 3,463 5,665 5,000 606-000-5-428-03 Heat 6,000 6,500
- 565 0 1,500 606-000-5-429-00 Miscellaneous 100 200
289 314 315 360 606-000-5-429-01 Membership & Dues 360 380
4,435 2,772 1,131 1,130 606-000-5-470-09 Interest on Advance 0 0
209,396 215,289 0 0 606-000-5-890-00 Depreciation Expense 0 0
301,919 298,234 106,398 95,984 Operating Expense Total 129,717 119,345
Page 39 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
.606-000-5-910-00 Land
- 230,218 880,000 410,000 606-000-5-911-00 Buildings & Structures
- 0 56,931 56,331 606-000-5-930-00 Machinery & Auto Equipment 3,077
1,658 70,758 0 20,000 606-000-5-940-00 Airport Realignment 4,343,655 9,159,445
- 606-000-5-950-01 Capital less than $5,000
5,697 669,206 41,200 41,200 606-000-5-970-00 Runway Improvements 42,436 43,709
7,355 970,182 978,131 527,531 Capital Expense Total 4,389,168 9,203,154
422,363 1,386,845 1,247,259 743,140 Total Airport Cost 4,649,512 9,454,135
65,704 -371,029 -113,833 -166,519 Net -157,780 -9,490
139,752 25,919 -26,767 Airport Fund Cash Balance -184,547 -194,037
Retained Earnings
Page 40 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
EDGEBROOK GOLF COURSE
0 6,639 10,000 5,000 607-000-4-346-04 Green Fees-Executive Course 6,000 6,000
68,527 62,006 72,000 65,000 607-000-4-346-05 Green Fees-9 hole round 72,000 72,000
41,142 43,083 43,000 39,000 607-000-4-346-06 Green Fees-18 hole round 44,000 44,000
11,177 8,504 14,500 9,500 607-000-4-346-07 Green Fees-9 holes 1/2 price 10,000 10,000
7,135 6,352 7,500 7,500 607-000-4-346-08 Green Fees-18 holes 1/2 price 7,500 7,500
3,126 3,345 3,500 1,200 607-000-4-346-09 Season Tickets-Youth 1,500 1,500
15,870 13,439 17,000 9,000 607-000-4-346-10 Season Tickets-Young Adult 15,000 12,000
39,664 50,166 50,000 48,500 607-000-4-346-11 Season Tickets-Individual 52,000 52,000
11,420 10,159 12,000 11,500 607-000-4-346-12 Season Tickets-Senior 12,000 12,000
14,123 2,305 0 0 607-000-4-346-13 Season Tickets-Couple 0 0
6,865 11,132 15,000 14,500 607-000-4-346-14 Season Tickets-Family no Children 16,000 16,000
654 6,138 7,000 9,000 607-000-4-346-15 Season Tickets-Family with Children 10,000 10,000
19,140 18,389 20,000 17,000 607-000-4-346-16 Golf Carts-9 holes 22,000 22,000
13,099 14,826 15,000 13,000 607-000-4-346-17 Golf Carts-18 holes 16,000 16,000
1,470 2,119 1,500 1,750 607-000-4-346-18 Golf Carts-Senior 9 holes 2,000 2,000
533 1,172 750 1,000 607-000-4-346-19 Golf Carts-Senior 18 holes 1,000 1,000
11,873 14,807 14,000 13,000 607-000-4-346-20 Golf Carts-9 holes 1/2 price 15,000 15,000
9,117 11,053 10,000 10,000 607-000-4-346-21 Golf Carts-18 holes 1/2 price 11,000 11,000
705 733 800 800 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 1,000 1,000
489 850 600 800 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 1,000 1,000
17,514 18,461 19,800 22,000 607-000-4-346-24 Golf Carts-Season Tickets 22,000 22,000
65 342 450 250 607-000-4-346-25 Golf Cart-Season addn'l family 500 500
18,563 15,993 17,000 14,000 607-000-4-346-26 Driving Range-Bucket 17,000 17,000
3,001 3,195 3,000 3,000 607-000-4-346-27 Driving Range-Seasonal Individual 3,000 3,000
290 28 300 1,200 607-000-4-346-28 Driving Range-Seasonal Family 1,500 1,500
2,595 3,763 4,000 4,000 607-000-4-346-29 Golf Lessons 4,000 4,000
0 29 0 0 607-000-4-441-08 Reimbursed Expense 0 0
0 1,900 0 0 607-000-4-446-10 Donations 0 0
0 0 0 0 607-000-4-661-00 Interest Income 0 0
0 214 0 0 607-000-4-661-01 Money Market Interest Income 0 0
9,600 9,706 9,600 9,600 607-000-4-861-09 Cell Tower Rental 9,600 9,600
145,000 120,400 0 0 607-000-6-700-00 Transfer in General Fund
0.00 0 100,000 100,000 607-000-6-700-01 Transfer in Liquor Fund 100,000 100,000
0.00 0 60,513 60,513 607-000-6-700-09 Transfer in 25% Public Improve 64,017 64,017
0.00 124,100 72,000 72,000 607-000-6-700-09 Transfer in 75% Public Improve 101,500 70,000
472,757 585,346 600,813 563,613 Revenue & Transfer from funds 638,117 603,617
138,211 117,869 121,060 121,000 607-000-5-101-00 Regular Pay 144,393 144,393
48,531 49,567 50,000 50,000 607-000-5-101-01 Temporary Pay 64,214 64,214
- 0 1,000 500 607-000-5-101-04 Overtime Pay 1,000 1,000
0 0 0 607-000-5-101-06 Car Allowance 300 300
26 0 100 607-000-5-101-10 Wellness Benefit 0 100
11,173 11,700 13,242 12,250 607-000-5-120-00 FICA 16,138 16,138
6,681 7,005 7,386 7,750 607-000-5-121-09 Retirement 8,804 8,804
28,445 27,421 31,602 31,000 607-000-5-123-00 Group Insurance 29,960 31,459
3,623 3,966 5,377 5,500 607-000-5-130-00 Workman's Compensation 8,152 8,397
2,907 0 0 607-000-5-137-00 OPEB Expense 0 0
236,664 220,461 229,667 228,100 Personnel Services Total 272,961 274,805
828 1,041 1,093 2,030 607-000-5-421-00 Insurance 2,315 2,385
0 415 1,000 500 607-000-5-422-02 Contracted Auditing Services 1,000 1,000
82,370 83,784 86,000 80,000 607-000-5-422-04 Contracting Services/Pro 85,500 90,000
45 90 100 100 607-000-5-422-15 Drug & Alcohol Testing 100 100
3,163 2,290 3,000 2,500 607-000-5-423-05 Advertising & Promotional Fees 3,000 3,000
605 580 750 750 607-000-5-424-01 Equipment Rental 750 750
332 789 1,000 750 607-000-5-425-02 Maintenance Vehicles 750 750
5,861 6,538 6,000 6,000 607-000-5-425-04 Maintenance Equipment 6,000 6,000
561 467 1,500 1,500 607-000-5-425-05 Maintenance Buildings 1,500 1,500
203 1,280 1,000 2,150 607-000-5-425-08 Maintenance Turf 1,500 1,500
Page 41 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
1,128 1,819 2,000 1,750 607-000-5-425-09 Maintenance Irrigation System 2,000 2,000
543 552 750 850 607-000-5-426-01 Office Supplies 750 750
9,650 10,270 8,500 8,000 607-000-5-426-03 General Supplies 8,500 8,500
1,840 1,510 1,000 1,500 607-000-5-426-04 Cleaning Supplies 1,500 1,500
6,392 5,152 6,000 7,000 607-000-5-426-10 Gasoline 7,000 7,000
486 427 700 900 607-000-5-426-11 Oil & Grease Supplies 750 750
493 467 500 500 607-000-5-426-12 Tires 500 500
4,282 5,002 4,500 6,000 607-000-5-426-13 Diesel Fuel 6,000 6,000
16,243 17,416 20,000 19,000 607-000-5-426-14 Fertilizer Supplies 20,000 20,000
5,652 7,366 5,000 5,500 607-000-5-426-15 Chemicals 6,000 6,000
480 377 700 600 607-000-5-426-17 Uniforms 700 700
1,567 2,902 6,000 5,000 607-000-5-426-23 Sand 5,000 5,000
0 - 500 250 607-000-5-427-01 Travel & Lodging 500 500
0 60 500 250 607-000-5-427-02 Registration & Training 500 500
3,030 3,318 3,000 4,000 607-000-5-428-01 Telephone 4,000 4,000
14,488 14,895 16,000 16,000 607-000-5-428-02 Electric & Water 16,000 16,500
3,766 2,676 4,000 3,000 607-000-5-428-03 Heat 3,500 4,000
0 - 150 150 607-000-5-428-05 Hauling Service 150 150
289 239 300 300 607-000-5-429-01 Membership & Dues 300 300
475 - 500 - 607-000-5-429-07 Miscellaneous Services - -
200 19 250 - 607-000-5-429-08 Postage 250 250
3,268 4,070 3,500 4,000 607-000-5-469-00 Banking & Credit Card Fees 4,000 4,000
0 5,250 5,250 5,250 607-000-5-470-09 Interest on Advance Res 56-09 5,250 5,250
42,445 54,469 - - 607-000-5-890-00 Depreciation Expense - -
1,710 - - - 607-000-5-898-00 Asset Disposed Gain/Loss - -
212,396 235,527 191,043 186,080 Operating Expense Total 195,565 201,135
- 7,000 7,000 607-000-5-911-00 Buildings
22,183 - - 607-000-5-920-00 Furniture & Equipment
9,184 126,141 108,013 108,000 607-000-5-930-00 Machinery & Auto Equipment 107,517 134,017
4,595 - 65,000 65,000 607-000-5-940-00 Other Capital 40,000 -
9,355 2,218 - - 607-000-5-950-01 Capital less than $5,000
0.00 - - - 607-000-5-990-00 Infrastructure 18,000 -
23,134 150,542 180,013 180,000 Capital Expense Total 165,517 134,017
472,194 606,529 600,723 594,180 Total Edgebrook Golf Cost 634,043 609,957
563 -21,184 90 -30,567 Net Income 4,074 -6,340
33,254 33,344 2,687 Edgebrook Cash Bal 6,761
Unreserved Fund Balance
Page 42 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
SOLID WASTE COLLECTION
$3,044.38 3,480 2,000 2,000 612-000-4-661-01 Money Market Interest Income 2,000 2,000
$980,704.18 955,196 975,000 975,000 612-000-4-848-01 Utility Billing 1,025,000 1,035,000
$38,640.00 43,200 37,500 37,500 612-000-4-848-04 Yard Waste Bags 38,250 38,250
300,000 From Restricted Capital Reserve
1,022,389 1,001,876 1,014,500 1,314,500 Revenue Total 1,065,250 1,075,250
256,144 252,234 269,054 269,054 612-000-5-101-00 Regular Pay 280,159 280,159
14,029 14,234 10,000 10,000 612-000-5-101-01 Temporary Pay 10,000 10,000
4,791 7,128 13,000 13,000 612-000-5-101-04 Overtime Pay 13,000 13,000
3,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000
19,451 19,484 20,288 20,288 612-000-5-120-00 FICA 21,069 21,069
16,178 16,175 15,312 15,312 612-000-5-121-09 Retirement 15,925 15,925
58,905 57,182 64,133 64,133 612-000-5-123-00 Group Insurance 72,749 76,387
14,092 13,466 18,256 18,256 612-000-5-130-00 Workman's Compensation 20,008 20,609
4,360 0 0 612-000-5-137-00 OPEB Expense 0 0
386,590 387,263 413,043 413,043 Personnel Services Total 435,910 440,149
13,584 12,738 15,438 15,438 612-000-5-421-00 Insurance 15,487 15,952
1,500 1,660 3,000 3,000 612-000-5-422-02 Contracted Auditing Services 3,000 3,000
7 349 300 300 612-000-5-422-06 Medical Services 300 300
36,000 36,000 36,000 36,000 612-000-5-422-07 Contracting Services 36,000 36,000
2,449 2,524 3,000 3,000 612-000-5-422-08 Computer Services 3,000 3,000
240 210 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250
80 41 500 500 612-000-5-423-01 Publication/Recording Fees 500 500
25,592 15,321 25,000 20,000 612-000-5-423-05 Advertising & Promotional Fees 20,000 25,000
7,374 25,389 20,000 20,000 612-000-5-425-03 Maintenance Trucks 20,000 20,000
21,825 17,618 25,000 25,000 612-000-5-425-04 Maintenance Equipment 25,000 25,000
143 273 1,000 1,000 612-000-5-425-05 Maintenance Buildings 1,000 1,000
483 449 3,000 2,000 612-000-5-425-06 Maintenance Radio 2,000 2,000
1,070 1,161 1,200 1,200 612-000-5-426-01 Office Supplies 1,200 1,200
3,872 2,831 3,200 3,200 612-000-5-426-03 General Supplies 3,200 3,200
16,256 7,987 15,000 10,000 612-000-5-426-08 Supplies/Dumpsters & Carts 15,000 15,000
1,739 2,772 2,000 2,000 612-000-5-426-10 Gasoline 2,500 2,500
761 2,006 2,000 2,000 612-000-5-426-11 Oil & Grease Supplies 2,500 2,500
3,368 4,476 7,800 7,800 612-000-5-426-12 Tires 7,800 7,800
24,140 32,605 50,000 50,000 612-000-5-426-13 Diesel Fuel 50,000 50,000
956 790 1,500 1,500 612-000-5-426-17 Uniforms 1,500 1,500
- 403 500 500 612-000-5-427-01 Travel & Lodging 500 500
- 250 500 500 612-000-5-427-02 Registration & Training 500 500
2,318 2,700 2,500 2,500 612-000-5-428-01 Telephone 2,500 2,500
2,835 1,170 3,000 3,000 612-000-5-428-02 Electric & Water 3,000 3,000
8,968 13,000 13,000 10,000 612-000-5-428-03 Heat 10,000 13,000
204,101 212,186 215,000 215,000 612-000-5-428-05 Hauling Service 230,000 230,000
- 0 50 50 612-000-5-429-04 License Fees 50 50
3,265 5,570 4,500 3,517 612-000-5-429-31 Paint Exchange 4,500 4,500
16,422 19,387 18,000 18,020 612-000-5-429-35 Yard waste Program 20,000 20,000
63,662 71,663 100,000 100,000 612-000-5-890-00 Depreciation Expense 0 0
463,010 493,529 572,238 557,275 Operating Expense Total 481,287 489,752
- 139,279 265,000 215,401 612-000-5-930-00 Machinery & Auto Equipment 200,000 150,000
- 139,279 265,000 215,401 Capital Expense Total 200,000 150,000
849,600 1,020,071 1,250,281 1,185,719 Total Solid Waste Collection Cost 1,117,197 1,079,901
172,789 -18,195 -235,781 128,781 Net Income -51,947 -4,651
233,621 -2,160 362,402 SW Collection Fund Cash Bal 310,455 305,804
SW Collection Reserve Cash Bal
Restricted SWC Reserve
Retained Earnings
Page 43 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
SOLID WASTE DISPOSAL
300,000 100,000 99,834 625-000-4-334-09 Grants 0 0
1,916,983 340 0 0 625-000-4-441-08 Reimbursed Expense 0 0
43,278 32,779 30,000 30,000 625-000-4-661-00 Interest Income 30,000 30,000
13,318 13,435 10,000 10,000 625-000-4-661-01 Money Market Interest Income 10,000 10,000
50 2,000,111 2,012,000 2,012,000 625-000-4-848-03 Landfill Tickets 2,040,000 2,040,000
6,485 6,335 10,000 11,346 625-000-4-848-12 Rentals 11,000 11,000
- 16,043 15,000 15,000 625-000-4-848-22 Recycled Waste Oil Sales 15,000 15,000
- 19,350 0 0 625-000-4-861-09 Miscellaneous 0 0
1,980,114 2,388,394 2,177,000 2,178,180 Revenue Total 2,106,000 2,106,000
315,763 311,877 330,121 330,121 625-000-5-101-00 Regular Pay 323,903 323,903
7,591 7,527 10,000 10,000 625-000-5-101-04 Overtime Pay 10,000 10,000
2,000 2,000 3,000 3,000 625-000-5-101-07 Clothing Allowance 3,000 3,000
21,490 21,826 26,065 26,065 625-000-5-120-00 FICA 25,582 25,582
19,063 19,510 20,443 20,443 625-000-5-121-09 Retirement 20,064 20,064
70,415 74,926 83,634 83,634 625-000-5-123-00 Group Insurance 88,914 93,360
10,707 11,222 15,214 15,124 625-000-5-130-00 Workman's Compensation 16,496 16,991
5,087 0 0 625-000-5-137-00 OPEB Expense 0 0
447,029 453,974 488,477 488,387 Personnel Services Total 487,959 492,900
- 0 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,145
18,396 18,396 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,396
-18,396 -18,396 0 0 625-000-5-220-03 Restricted Remedial Action 0 0
- 0 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 50,000 50,000
6,768 6,546 7,818 7,818 625-000-5-421-00 Insurance 7,818 8,053
- 0 300 300 625-000-5-422-01 Legal Services 300 300
2,235 1,660 3,000 3,000 625-000-5-422-02 Contracted Auditing Services 3,000 3,000
80,911 10,769 20,000 20,000 625-000-5-422-03 Consulting & Engineering 20,000 25,000
- 244 200 200 625-000-5-422-06 Medical Services 200 200
16,735 15,275 125,000 125,000 625-000-5-422-07 Contracting Services 25,000 25,000
1,024 883 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,500
21,616 20,747 25,000 25,000 625-000-5-422-09 Testing Services 25,000 25,000
210 90 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 300
- 52 100 100 625-000-5-423-01 Publication/Recording Fees 100 100
5,870 12,946 8,000 8,000 625-000-5-423-05 Advertising/Promotion Fees 8,000 8,000
- 0 1,000 1,000 625-000-5-424-01 Equipment Rentals 1,000 1,000
6,880 2,429 4,000 4,000 625-000-5-425-03 Maintenance Trucks 4,000 4,000
41,356 38,931 100,000 100,000 625-000-5-425-04 Maintenance Equipment 50,000 50,000
1,728 888 2,000 2,000 625-000-5-425-05 Maintenance Buildings 2,000 2,000
421 4,913 1,000 1,000 625-000-5-425-09 Maintenance Grounds 1,000 1,000
4,041 3,674 5,000 5,000 625-000-5-425-16 Maintenance Grounds/2 5,000 5,000
4,352 11,246 6,500 6,500 625-000-5-426-01 Office Supplies 6,500 6,500
5,363 5,213 8,000 8,000 625-000-5-426-03 General Supplies 8,000 8,000
3,158 3,356 3,750 3,750 625-000-5-426-04 Janitorial Supplies 3,750 4,000
- 0 150 150 625-000-5-426-05 Photographic Supplies 150 150
- 0 250 250 625-000-5-426-09 Subscriptions/Books 250 250
3,416 5,543 6,000 6,000 625-000-5-426-10 Gasoline 8,000 8,000
2,585 1,424 5,000 5,000 625-000-5-426-11 Oil & Grease Supplies 5,000 5,000
2,204 7,286 5,000 5,000 625-000-5-426-12 Tires 5,000 6,000
51,149 62,947 85,000 85,000 625-000-5-426-13 Diesel Fuel 90,000 95,000
365 29 1,500 1,500 625-000-5-426-17 Uniforms 1,500 1,500
6,064 4,590 8,000 8,000 625-000-5-426-18 Gravel 8,000 8,000
689 486 10,000 10,000 625-000-5-426-27 Alternate Cover 15,000 15,000
2,881 1,881 5,500 5,500 625-000-5-427-01 Travel & Lodging 5,500 5,500
2,310 1,350 3,500 3,500 625-000-5-427-02 Registration & Training 3,500 3,500
1,479 771 2,750 2,750 625-000-5-428-01 Telephone 2,750 2,750
1,343 3,639 2,500 2,500 625-000-5-428-02 Electric & Water 3,500 3,500
9,453 7,150 10,000 10,000 625-000-5-428-03 Heat 10,000 10,000
5,364 6,130 6,500 7,200 625-000-5-428-05 Hauling Service 7,500 7,500
Page 44 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
1,709 2,344 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,500
758 0 850 0 625-000-5-429-02 Pest Control 0 0
1,132 1,612 1,000 1,700 625-000-5-429-05 Rodent Control 1,700 1,700
- 693 0 0 625-000-5-429-07 Miscellaneous Services 0 0
43,273 48,989 45,000 45,000 625-000-5-429-11 State Fees 45,000 45,000
100 150 500 500 625-000-5-429-16 Solid Waste Committee 500 500
- 0 500 500 625-000-5-429-38 Compost Program Supplies 500 500
- 57,280 0 0 625-000-5-432-00 Post Closure 0 0
312,256 331,931 200,000 200,000 625-000-5-890-00 Depreciation Expense 250,000 250,000
- 500 500 500 625-000-5-897-00 Interest Expense 500 500
- 0 0 0 625-000-5-898-00 Asset Disposed Gain/Loss 0 0
651,198 686,585 810,009 810,559 Operating Expense Total 723,859 735,844
511 1,210,172 0 0 625-000-5-911-00 Buildings & Structures 250,000 250,000
- 547,442 802,000 542,000 625-000-5-930-00 Machinery & Auto Equipment 180,000 310,000
1,913 0 10,000 10,000 625-000-5-940-00 Other Capital 10,000 10,000
2,424 1,757,614 812,000 552,000 Capital Expense Total 440,000 570,000
440,000 440,000 500,000 500,000 625-000-7-899-00 Transfer out General Fund 525,000 525,000
440,000 440,000 500,000 500,000 Total Transfer out to Other Funds 525,000 525,000
1,538,227 3,338,173 2,610,486 2,350,946 Total Cost and Transfers 2,176,818 2,323,744
441,887 -949,780 -433,486 -172,766 Net Income after Transfers -70,818 -217,744
1,408,065 974,579 1,235,299 SW Disposal Fund Cash Balance 1,164,481 946,737
Restricted SW Disposal Cash
Reserved Retained Earnings
Retained Earnings
Page 45 Dated: September 13, 2011
2012 BUDGET
2009 2010 2011 2011 2012 2013
Actual Actual Adopted Estimated Account Description Requested Proposed
RESEARCH & TECHNOLOGY CENTER
665 822 0 0 630-000-4-661-01 Money Market Interest Income
196,776 195,617 135,000 100,000 630-000-4-848-12 Rentals 135,000 135,000
- 630-000-4-861-09 Miscellaneous
197,441 196,440 135,000 100,000 Revenue Total 135,000 135,000
2,406 2,382 2,500 2,368 630-000-5-421-00 Insurance 2,605 2,684
4,041 2,549 4,300 5,200 630-000-5-422-07 Contracting Services 4,500 4,650
2,526 1,660 3,000 2,000 630-000-5-425-04 Maintenance Equipment 3,000 3,100
9,800 2,774 5,000 10,000 630-000-5-425-05 Maintenance Buildings 5,000 5,150
- 6 100 100 630-000-5-426-01 Office Supplies 100 100
200 110 200 200 630-000-5-426-03 General Supplies 200 200
984 687 1,000 1,000 630-000-5-426-04 Cleaning Supplies 1,100 1,130
202 202 260 210 630-000-5-428-01 Telephone 260 270
11,366 11,369 14,000 11,500 630-000-5-428-02 Electric & Water 14,000 14,400
2,730 2,609 5,000 5,000 630-000-5-428-03 Heat 5,200 5,350
1,415 1,465 1,550 1,523 630-000-5-428-05 Hauling Service 1,600 1,650
7,200 7,200 7,500 7,200 630-000-5-429-03 Cleaning Service 7,200 8,000
570 315 1,000 660 630-000-5-429-07 Miscellaneous Services 1,000 1,030
- 51,938 0 0 630-000-5-890-00 Depreciation Expense 0 0
43,440 85,264 45,410 46,961 Operating Expense Total 45,765 47,714
- 630-000-5-911-00 Buildings & Structures 35,000
Other Capital - 7,000
- - - Capital Expense Total - 42,000
145,665 75,822 75,000 75,000 630-000-7-899-00 Transfer out General Fund 70,000 70,000
145,665 75,822 75,000 75,000 Total Transfer out to Other Funds 70,000 70,000
189,105 161,086 120,410 121,961 Total R & T Center Cost 115,765 159,714
8,336 35,353 14,590 -21,961 Net Income after Transfer 19,235 -24,714
121,154 135,744 99,193 R&T Center Cash Balance 118,428
Retained Earnings
I-29 CORRIDOR
99,500 802-000-4-446-10 Contributions
20,000 802-000-6-770-03 Transfer in from 3rd B Tax 0
119,500 - - Revenue Total -
28,500 48,353 - 7,533 802-000-5-422-03 Consulting
28,500 48,353 - 7,533 Operating Expense Total -
91,000 (48,353) - (7,533) Net Income -
51,247 43,714 I 29 Corridor Cash Balance
2010 2011 2012 2010 2011 2012
ACTUAL ESTIMATED REQUESTED ACTUAL ESTIMATED REQUESTED
Financial Sources:
Property Taxes 2,365,569 2,488,500 2,600,500 1,231,044 909,300
Sales and Use Taxes 4,410,830 5,000,000 5,010,000 5,585,595 5,765,000 5,710,000
Other Taxes 58,987 37,917 55,000 489,785 250,000 650,000
Licenses and Permits 152,376 134,460 150,650
Intergovernmental Revenues 647,823 669,261 687,943 190,000 374,576 341,520
Charges for Goods & Services 523,560 578,922 630,900
Fines & Forfeits 61,732 75,000 80,000 29,088 29,000 30,000
Miscellaneous Revenue 472,045 483,152 407,850 1,398,082 1,792,270 1,539,550
Other Sources 171,939 13,000 505,200 11,300,133 458,725 320,000
Total Revenue 8,864,862 9,480,212 10,128,043 20,223,727 8,669,571 9,500,370
Expenditures:
General Government 2,911,444 1,588,956 2,019,416
Public Safety 3,822,352 4,250,396 5,083,005 512,717 524,030 529,520
Public Works 2,819,512 3,508,931 3,618,087
Community Dev/Code Enforce 463,222 386,669 1,095,568
Culture and Recreation 3,396,904 3,757,696 3,757,551
Capital 3,339,627 4,239,514 6,651,990
Debt Service 15,302,742 2,379,223 2,047,293
Other Expenses 405,231 364,545 421,213
Appropriations & Subsidies 407,034 408,034 407,200 884,870 1,318,500 1,107,000
Total Expenditures 13,820,467 13,900,682 15,980,827 20,445,187 8,825,812 10,757,016
Excess of Revenues Over
(Under) Expenditures (4,955,605)(4,420,470)(5,852,784)(221,461)(156,241)(1,256,646)
Other Financing Sources (Uses):
Operating Transfers In 4,617,024 4,944,968 5,605,631 1,060,049 1,467,278 1,534,564
Transfer Out to Other Funds (661,725)(320,000)(1,035,064)(2,299,189)(3,452,117)(4,139,344)
Total Other Financing Sources (Uses)3,955,299 4,624,968 4,570,567 (1,239,141)(1,984,839)(2,604,780)
Excess of Revenues and Other Sources
Over (Under) Expenditures and (U (1,000,306)204,498 (1,282,217)(1,460,601)(2,141,080)(3,861,426)
2010-General Fund Purchased Property
2012-General Fund Transfer of Restricted Reserve for Purchase of Property
Revenue Special Revenue
CITY OF BROOKINGS
SUMMARY OF ESTIMATED FINANCIAL
SOURCES AND USES - GOVERNMENTAL FUNDS
CITY OF BROOKINGS
SUMMARY OF ESTIMATED FINANCIAL
SOURCES AND USES - GOVERNMENTAL FUNDS
2010 2011 2012
ACTUAL ESTIMATED REQUESTED
Financial Sources:
Property Taxes 3,596,613 2,488,500 3,509,800
Sales and Use Taxes 9,996,425 10,765,000 10,720,000
Other Taxes 548,772 287,917 705,000
Licenses and Permits 152,376 134,460 150,650
Intergovernmental Revenues 837,823 1,043,837 1,029,463
Charges for Goods & Services 523,560 578,922 630,900
Fines & Forfeits 90,821 104,000 110,000
Miscellaneous Revenue 1,870,127 2,275,422 1,947,400
Other Sources 11,472,072 471,725 825,200
Total Revenue 29,088,589 18,149,783 19,628,413
Expenditures:
General Government 2,911,444 1,588,956 2,019,416
Public Safety 4,335,069 4,774,426 5,612,525
Public Works 2,819,512 3,508,931 3,618,087
Community Dev/Code Enforce 463,222 386,669 1,095,568
Culture and Recreation 3,396,904 3,757,696 3,757,551
Capital 3,339,627 4,239,514 6,651,990
Debt Service 15,302,742 2,379,223 2,047,293
Other Expenses 405,231 364,545 421,213
Appropriations & Subsidies 1,291,904 1,726,534 1,514,200
Total Expenditures 34,265,655 22,726,494 26,737,843
Excess of Revenues Over
(Under) Expenditures (5,177,066)(4,576,711)(7,109,430)
Other Financing Sources (Uses):
Operating Transfers In 5,677,073 6,412,246 7,140,195
Transfer Out to Other Funds (2,960,914)(3,772,117)(5,174,408)
Total Other Financing Sources (Uses)2,716,158 2,640,129 1,965,787
Excess of Revenues and Other Sources
Over (Under) Expenditures and (U (2,460,907)(1,936,582)(5,143,643)
2010-Purchased Property
2012-General Fund Transfer of Restricted Reserve for Purchase of Property
Total Governmental Funds
2010 2011 2012 2010 2011 2012
ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET
Operating Revenue:
Charges for Goods & Services 1,416,580 1,500,600 1,517,300 4,899 8,500 4,400
Total Operating Revenue 1,416,580 1,500,600 1,517,300 4,899 8,500 4,400
Operating Expenses:
Other Operating Charges 616,152 696,679 700,123 1,386,845 743,140 4,649,512
Total Operating Expenses 616,152 696,679 700,123 1,386,845 743,140 4,649,512
Nonoperating Revenue (Expense):
Miscellaneous Other 15,990 6,500 13,000 276,037 511,190 4,297,382
Total Nonoperating Revenue (Expense)15,990 6,500 13,000 276,037 511,190 4,297,382
Income Before Operating Transfer 816,418 810,421 830,177 (1,105,909)(223,450)(347,730)
Operating Transfer In 734,880 56,931 189,950
Operating Transfer Out (500,000)(700,000)(725,000)
Net Income (Loss)316,418 110,421 105,177 (371,029)(166,519)(157,780)
2010 2011 2012 2010 2011 2012
ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET
Operating Revenue:
Charges for Goods & Services 328,998 321,500 363,000 3,018,030 3,341,500 3,120,250
Total Operating Revenue 328,998 321,500 363,000 3,018,030 3,341,500 3,120,250
Operating Expenses:
Other Operating Charges 606,529 594,180 634,043 3,918,244 3,036,665 2,769,015
Total Operating Expenses 606,529 594,180 634,043 3,918,244 3,036,665 2,769,015
Nonoperating Revenue (Expense):
Miscellaneous Other 11,848 9,600 9,600 372,240 151,180 51,000
Total Nonoperating Revenue (Expense)11,848 9,600 9,600 372,240 151,180 51,000
Income Before Operating Transfer (265,684)(263,080)(261,443)(527,975)456,015 402,235
Operating Transfer In 244,500 232,513 265,517
Operating Transfer Out (440,000)(500,000)(525,000)
Net Income (Loss)(21,184)(30,567)4,074 (967,975)(43,985)(122,765)
Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding.
CITY OF BROOKINGS
STATEMENT OF ESTIMATED REVENUES AND EXPENDITURES
ALL ENTERPRISE FUNDS
(For Budgetary Purposes Only)
Liquor Fund Airport
Edgebrook Golf Course Solid Waste Collection & Disposal
CITY OF BROOKINGS
STATEMENT OF ESTIMATED REVENUES AND EXPENDITURES
ALL ENTERPRISE FUNDS
(For Budgetary Purposes Only)
2010 2011 2012 2010 2011 2012
ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET
Operating Revenue:
Charges for Goods & Services 196,440 100,000 135,000 4,964,947 5,272,100 5,139,950
Total Operating Revenue 196,440 100,000 135,000 4,964,947 5,272,100 5,139,950
Operating Expenses:
Other Operating Charges 85,264 46,961 45,765 6,613,036 5,117,625 8,798,458
Total Operating Expenses 85,264 46,961 45,765 6,613,036 5,117,625 8,798,458
Nonoperating Revenue (Expense):
Total Nonoperating Revenue (Expense)676,115 678,470 4,370,982
Income Before Operating Transfer 111,175 53,039 89,235 (971,974)832,945 712,474
Operating Transfer In 979,380 289,444 455,467
Operating Transfer Out (75,822)(75,000)(70,000)(1,015,822)(1,275,000)(1,320,000)
Net Income (Loss)35,353 (21,961)19,235 (1,008,416)(152,611)(152,059)
Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding.
Research & Technology Center Total All Enterprise Funds
City of Brookings
September 13, 2011
144
Second Readings / Public Hearings
11. Discussion on 2012 Budget detail.
TO: Mayor and City Council Members
FROM: City Manager Jeff Weldon
Finance Director Rita Thompson
RE: Continued discussion on 2012 proposed budget
Even though this agenda provides for the first reading of the budget ordinance,
adjustments can still be made prior to the final hearing and adoption of the budget through
the second reading, which is slated to occur at the next meeting. At the last work session,
you indicated a desire to have one final look at the budget, especially in light of the Public
Improvement Fund and the possibility of issuing a $5 million bond issuance. This bond
would be backed up by debt service payments from 75 percent second penny revenue.
There are a wide variety of eligible projects that could be included in the $5 million
issuance. Other budgeted projects would be financed with cash.
In addition, you directed staff to provide more information on the Swiftel Center budget.
Attached is that information. You also directed a reduction in the BBB revenue for the
Swiftel Center operations to balance annual revenues with expenditures thus not requiring
using any of the BBB ending cash balance. This budget adjustment has been made. That
amount was shifted to the General Fund and reduced by $10,000 eliminating the
anticipated increase in the County Resource Center (CRC) utilities, so this amount was
cut. The remaining increase in the operating transfer for the Swiftel Center is due to
temporary staffing increases of one seasonal/part-time person for a receptionist and one
seasonal/full-time increase in the food and beverage staffing. These staffing levels are
needed to accommodate the growth in events at the Swiftel Center. In addition to the
revenue loss of $40,000 from servicing the CRC, there are still “stranded costs” such as
snow removal, lawn maintenance, common area utilities, and maintenance contracts that
the CRC was paying a pro-rated portion, which we will have to assume. Some increased
expenditures are off-set by a modest estimated increase in operational revenue.
Also enclosed is a spreadsheet addressing the negative cash issue for the public
improvement fund by eliminating the transfer from the general fund of the restricted funds
for purchase of land, not budgeting the Larson Ice Arena E Lot at this time, and lowering
the capital expense for the Swiftel Center from $488,500 to $338,500. These changes
leave a projected cash balance of $1,481. The changes do not include the option of
financing some of capital projects.
Budget Change Suggested for 2nd Reading 9-27-11
75% PUBLIC IMPROVEMENT/SALES & USE TAX
3,654,875 3,691,460 3,742,500 3,800,000 213-000-4-113-02 Sales & Use Tax 3,757,500 3,970,418
0 100,000 100,000 213-000-4-334-09 Grants 65,000 0
46,200 30,800 15,400 65,400 213-000-4-446-10 Donations 16,541 0
53,803 100,993 70,000 68,000 213-000-4-661-00 Interest Income 100,000 70,000
28,621 20,229 12,000 15,000 213-000-4-661-01 Money Market Interest 15,000 15,000
10,879,675 0 0 Bond Proceeds 0 0
314,500 0 0 213-000-6-700-03 Transfer in from Retail Development 0 0
0 0 0 213-000-6-700-00 Transfer in from General Fund 0 0
3,783,499 15,037,657 3,939,900 4,048,400 Revenue Total 3,954,041 4,055,418
1,678,000 458,000 2,151,469 1,908,000 213-000-5-470-01 Bond Principal Payments 1,690,000 1,340,000
682,707 326,448 439,760 470,023 213-000-5-470-02 Bond Interest Payments 356,093 322,293
1,200 14,518,294 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200
2,361,907 15,302,742 2,592,429 2,379,223 Debt Service Expenditure Total 2,047,293 1,663,493
- 0 500,000 500,000 213-000-5-856-67 SDSU Wellness Center
213-000-5-856-67 SDSU McCory Gardens 250,000
100,000 100,000 0 0 213-000-5-856-72 Boys & Girls Club Cap Impv/2010
150,000 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 150,000 125,000
URC-Capital (Generator)50,000
250,000 250,000 650,000 650,000 Subsidy Expenditure Total 450,000 125,000
996,266 0 0 213-000-5-910-00 Land -
34,521 522,000 75,000 213-000-5-911-01 Railroad Crossing Arms 200,000
0 0 0 213-000-5-940-00 Other Capital-Larson Ice Arena E Lot -
0 228,787 228,787 213-000-5-940-00 Larson E Lot/Sheldon Restroom
0 0 0 213-000-5-940-00 Other Capital - 20th Street 2,000,000
Street-Industrial Park 32nd -
- 1,030,787 750,787 303,787 Capital Expenditures 2,000,000 200,000
103,000 532,002 621,550 621,500 213-000-7-899-00 Transfer out-General Fund 650,000 1,246,477
44,880 0 0 213-000-7-899-01 Transfer out-Airport 89,950 283,709
57,754 300,846 325,523 325,523 213-000-7-899-03 Transfer out-Swiftel CIP 338,500 635,000
141,000 141,000 0 0 213-000-7-899-26 Transfer out-Bike Trail Project
124,100 72,000 72,000 213-000-7-899-28 Transfer out-Edgebrook Golf Course 101,500 70,000
0 800,000 800,000 213-000-7-899-29 Transf Spl Assmnt/15th St S & 7th Ave S 880,000
213-000-7-899 Transf Spl Assmnt/Sewer Line 450,000
0 75,000 75,000 213-000-7-899 Transfer out-Nature Park 587,274 225,318
- 0 0 0 213-000-7-899 Transfer out-Gateway Capital Project 132,125 88,750
301,754 1,142,828 1,894,073 1,894,023 Funding Other Funds 1,899,349 3,879,254
2,913,661 17,726,357 5,887,289 5,227,033 Total Expenses 6,396,642 5,867,747
869,838 -2,688,701 -1,947,389 -1,178,633 Net Revenue/Cost -2,442,601 -1,812,329
3,622,714 1,675,325 2,444,081 75% Sales & Use Tax Cash Bal 1,481
Restricted Cash
Restricted Debt Reserve Fund Balance
Reserved Fund Balance
Unreserved Fund Balance
City of Brookings
September 13, 2011
150
Second Readings / Public Hearings
12. Ordinance No. 14-11: An Ordinance rezoning the east 230 feet of
Block 5, Mayland’s First Addition and the west half of the abutting
vacated street from a Business B-2A District to a Residence R-3
District (2300 block, Yorkshire Drive).
Applicant: Brookings Health System/City of Brookings
Proposal: Rezone 1.75 acres to a high-density residential use
Background: This area was originally zoned R-3. In 1977, it was rezoned to
B-2A along with the Yorkshire Clinic land. Briarwood Avenue was vacated in
1996. The intersection with Yorkshire Drive is still evident in the field.
Specifics: The site is currently undeveloped, but the hospital uses it as a
materials storage area during construction projects. R-3 zoning exists to the
south and east of the lot. The Brookview Manor parking lot and helipad are
to the north.
Personal health services and apartments are the two dominant land uses in
this area. The 1.75 acre parcel would be expected to accommodate about 30
dwelling units, but the actual building and site design could change that.
Recommendation: The Planning Commission voted 6 yes and 0 no on the
motion to approve. Therefore, their recommendation is to approve the
petition.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
City of Brookings
September 13, 2011
151
Ordinance No. 14-11
An Ordinance to Change the Zoning within the City of Brookings
Be it ordained by the governing body of the City of Brookings, South Dakota,
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of
South Dakota, described as follows:
The east 230 feet of Block 5, Maylands First Addition and the west half of the abutting
vacated street
be and the same is hereby rezoned and reclassified from a Business B-2A District to a Residence
R-3 District.
In accordance with Section 94.7 of Article I of Ordinance No. 25-02 of the Code of Ordinances
of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III
and IV of Ordinance No. 25-02 of the City of Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is hereby
altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City of
Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading: August 23, 2011
Second Reading & Adoption: September 13, 2011
Published:
CITY OF BROOKINGS
______________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
156
Planning Commission
Brookings, South Dakota
August 2, 2011
OFFICIAL MINUTES
Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on
August 2, 2011, at 7:00 PM in the Council Chamber at City Hall. Members present were Wayne
Avery, Donna DeKraai, Greg Fargen, Alan Gregg, John Sydow, and Heuton. Hal Bailey, Mike
Cameron, and John Gustafson were absent. Others present were Wayne Wagner, John Mills, Rick
Ribstein, Kelly Tilman, Bob Fishback, Doris Roden, Elizabeth Gabriella, Pat Fishback, Nick Wendel,
Don Iverson, Community Development Director Mike Struck, City Engineer Jackie Lanning, City
Manager Jeff Weldon, Planning and Zoning Administrator Dan Hanson, and others.
Item #5 – Brookings Health System/City of Brookings has submitted a petition to rezone the east
230 feet of Block 5, Maylands First Addition and the west half of the abutting vacated street from
a Business B-2A District to a Residence R-3 District.
(DeKraai/Fargen) Motion to approve the rezoning. All present voted aye. MOTION CARRIED.
SUMMARY OF DISCUSSION
Item #5 – Hanson summarized the issues pertaining to the request. He indicated that personal
health services and apartments were common land uses in the area. Fargen asked what the
planned use was. Hanson replied elderly housing.
City of Brookings
September 13, 2011
157
Sec. 94-127. RESIDENCE R-3 APARTMENT DISTRICT
(a) Intent. This district is intended to provide for areas of residential use with a gross density of seven to
twenty-four dwelling units per acre. This district provides for single-family, two-family, apartments,
condominiums, townhouses, fraternities and sororities plus support facilities such as schools, parks, churches
and community and public buildings.
(b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title,
when referred to in this section, are the district regulations of the Residence R-3 Apartment District.
(c) Permitted Uses.
1. Single-family dwelling including accessory uses incidental thereto such as private garages, parking
areas, etc.
2. Two-family dwelling including accessory uses incidental thereto such as private garages, parking
areas, etc.
3. Single-family zero (0') side yard dwelling
4. Apartment or condominium
5. Townhouse
6. Fraternity and sorority
7. Family day care
(d) Permitted Special Uses. A building or premises may be used for the following purposes in
conformance with the conditions prescribed herein:
1. All permitted special uses and conditions as stated in Section 94-124(d)(R-1A).
2. All permitted special uses and conditions as stated in Section 94-125(d)(R-1B) excluding family day
care.
3. All permitted special uses and conditions as stated in Section 94-126 (R-2), excluding single-family
zero (0') side yard dwelling and family day care.
4. Day care facility.
a. A 4-foot high transparent fence shall be constructed between the play area and the street when
the play area is adjacent to any arterial or collector street.
b. A safe pick-up and drop-off area shall be provided.
5. Retirement or nursing home.
a. Parking areas shall be screened from adjacent residential properties by a four (4) foot high fence
or equivalent landscaping.
6. Group home.
a. Applicants shall provide statements as to the type of supervision the home will have.
7. Domestic abuse shelter.
a. All parking shall be provided on the premises.
(e) Conditional Uses.
1. Public recreation facility
2. Non-municipal library, museum, art gallery, community center, private club or lodge
3. Major home occupation
4. Vocational or trade school
5. Office
6. Bed and breakfast
(f) Density, Area, Yard and Height Regulations: The R-3 district regulations shall be as follows:
Per Min. Min. Min. Min. Min. Max.
Unit Lot Lot Front Side Rear Height
City of Brookings
September 13, 2011
158
Density Area Width Yard Yard Yard
Sq.Ft. Sq.Ft.
Single-Family
Dwelling 6,000 50' 20' 7' 25' 35'
Two dwelling
Units 8,400 65' 20' 7' 25' 35'
SF Attached
0' Sideyard 9,600 75' 20' 0' or 7' 25' 35'
2 Units on non-party wall
3 Units 12,000 90' 20' 0' or 7' 25' 35'
on non-party wall
4 Units 14,000 105' 20' 0' or 7' 25' 35'
on non-party wall
Apts., Condos,
Townhouses*
(3 or more Units) 1,815** 10,000 75' 20' 7'*** 25' 45'
Other Allowable Uses 6,000 50' 20' 7'*** 25' 45'
*Three hundred (300) square feet of landscaped area shall be provided for each dwelling unit exclusive of
required building setback areas, access drives and parking lots. Two thirds (2/3) of the landscaped area
shall be located in a continuous, single tract which contains no portions thereof which are not contiguous,
adjacent and abutting to either the entire width or entire length of said tract. 50% of the required
landscaped area may be used for parking spaces in excess of the minimum requirement. Parking lots shall
be screened from single and two-family residential uses according to Section 94-401.
**A maximum of 24 dwelling units per acre shall be allowed.
***The sideyard will be required to be increased to 10 feet when the building is 3 or more stories in
height.
Density per family requirements shall not apply to dormitories, fraternities, sororities, nursing homes or
other similar group quarters where no facilities are provided in individual rooms.
(g) Accessory Uses. Accessory uses and building permitted in the R-3 District are buildings and uses
customarily incidental to any of the permitted uses in the district.
(h) Parking Regulations. Parking, loading and stacking within the R-3 District shall be in conformance with
the regulations set forth in division 4 of article VI of this chapter
(i) Sign Regulations. Signs within the R-3 District shall be in conformance with the regulations set forth in
division 5 of article VI of this chapter
(j) Other Regulations. Development within the R-3 District shall be in conformance with the regulations
set forth in article II of this chapter
City of Brookings
September 13, 2011
159
Second Readings / Public Hearings
13. Discussion and possible action to issue a Restaurant Liquor License
to Brookings Steakhouse LLC, dba Whiskey Creek Steakhouse, SE
corner of Block One (1), Wiese Addition (corner of Highway 14 and
32nd Avenue), James Gardner, owner.
To: Mayor Tim Reed, Council Members, Jeff Weldon, City Manager and Shari
Thornes, City Clerk
From: Steven J. Britzman, City Attorney
Date: September 7, 2011
Re: Restaurant License procedure
I have prepared a proposed Operating Agreement for Full-Service On-Sale
Restaurant Licensees. The Operating Agreement deletes certain provisions,
which pertain only to on-sale establishments, such as the limited duration of a
typical Operating Agreement, which does not apply to Restaurant Licenses.
Also, the Restaurant Licensees are subject, of course, to Annual Reporting. A
2009 legislative amendment does link the Operating Agreement procedure to
restaurant license procedure, but the restaurant licenses are not exactly
operating as an extension of the City‟s on-sale license - the restaurant
licensee is operating pursuant to its own statutory procedure found in SDCL
35-4-110 through 35-4-120. Accordingly, a more limited Operating
Agreement is appropriate for the restaurant licensee which reflects the
differences.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
City of Brookings
September 13, 2011
160
LIQUOR OPERATING AGREEMENT – FULL SERVICE RESTAURANT LICENSE
BROOKINGS STEAK COMPANY, LLC
(dba Whiskey Creek Wood Fire Grill)
THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a
municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and
Brookings Steak Company, LLC (owner), Whiskey Creek Wood Fire Grill (business) , hereinafter
referred to as “Licensee.”
WITNESSETH;
WHEREAS, the City is authorized by State law to issue Full-Service On-Sale Restaurant Licenses,
and
WHEREAS, the City desires to enter into an Operating Agreement with the Licensee for the
purpose of setting forth the requirements and agreements between the City and the Licensee.
NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS:
1.
This Agreement is made and entered into between the parties hereto allow the Licensee to
operate as a Full-Service Retail On-Sale Restaurant Licensee, pursuant to and in accordance with
all of the terms and conditions of this Agreement in accordance with all State laws, particularly
SDCL 35-4-110 to 35-4-120, inclusive, and City Ordinance No. 30-08 now in effect.
2.
The Full-Service On-Sale Restaurant Licensee shall be located upon real estate in the City of
Brookings, South Dakota, described as:
SE corner of Block 1, Wiese Addition (corner of Highway 14 and 32nd Avenue). City of
Brookings, Brookings County, South Dakota (final legal description pending)
3.
The Licensee shall dispense only alcoholic beverages supplied by the Municipal off-sale
establishment.
4.
This Agreement shall continue in full force and effect unless the Licensee ceases business, or does
not comply with the requirements for Annual Renewal of its License, which requires that not
more than 40% of gross sales from the preceding 12 months is derived from the sale of alcoholic
beverages.
5.
The City reserves the right to immediately suspend or revoke this Agreement immediately upon
written notice for alcohol-related violations in accordance with the provisions of Resolution No.
City of Brookings
September 13, 2011
161
25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by
the Municipal off-sale establishment to be sold on the premises of Licensee.
6.
The Licensee shall pay to the City for all alcoholic beverages sold by the City to the Licensee for
resale on the above-described premises, the actual cost of distilled spirits and wine supplied by
the City, plus eleven percent (11%) in excess of such cost; the Licensee shall pay to the City for
all malt beverages sold by the City to the Licensee for resale on the above-described premises,
the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost
shall include cost price and transportation charges. The markup percentages provided in this
Agreement are subject to change by the City of Brookings. In the event markup percentages are
changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede
the markup percentages provided herein. The Licensee further agrees that if either of the
markup percentages shall be increased at any time by the City, the Licensee shall pay the markup
as so increased.
7.
A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied
to the on-sale Licensee and such alcoholic beverages so supplied shall be evidenced by pre-
numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of
such item, and such invoice shall bear the signature of the authorized representative of the on-
sale Licensee or its authorized representative. One copy thereof shall be retained by the
Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one
copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made
available for reference and audit purposes. The Licensee also agrees to maintain a complete
record of all alcoholic beverages received from the City.
8.
The Licensee agrees to pay the CITY OF BROOKINGS a Fee of One Hundred Thousand and
no/100 Dollars ($100,000) at or prior to the execution of this Agreement.
The Licensee agrees to pay the CITY OF BROOKINGS, an Annual Renewal License Fee of One
Thousand Five Hundred and no/100 Dollars ($1,500.00) which is due on or by December 1, 2011.
9.
Licensee further agrees to operate said on-sale establishment only on such days and at such hours
as permitted by State law and City ordinances.
10.
The Licensee agrees to abide by the credit policies of the City and acknowledges, by execution of
this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to
change or terminate its credit policies at any time, but shall be required to provide written notice
to Licensee prior to the effective date of the change or termination date of the credit policies.
City of Brookings
September 13, 2011
162
11.
The Licensee agrees to observe all Federal and State laws and ordinances of the City of
Brookings, and to file its Annual Report pursuant to SDCL 35-4-113.
12.
The City shall have the right to audit the records of the Licensee relating to the Full-Service One-
Sale Restaurant establishment in order to verify the Licensee‟s compliance with SDCL 35-4-113.
13.
It is further specifically understood and agreed that the waiver of the rights of the City under this
Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of
this Agreement by the Licensee shall constitute a separate and distinct offense and grounds for
immediate termination and revocation of this Agreement.
14.
This agreement shall not be assignable to another person or location without the written consent
of the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 13th day of
September, 2011.
CITY OF BROOKINGS, South Dakota
A Municipal Corporation
By:
Jeffrey W. Weldon, City Manager
ATTEST:
Shari Thornes, City Clerk
BROOKINGS STEAK COMPANY, LLC, LICENSEE
By:
James K. Gardner
Operating Agreement/Business Owner
Representative
City of Brookings
September 13, 2011
163
Second Readings / Public Hearings
14. Public hearing and possible action on the Temporary Issuance of
On-Sale Liquor License to The Old Market, 424 5th Avenue,
Brookings, South Dakota, legal description: Lots 15-18, Block 7,
Original Plat Addition.
To: Mayor Tim Reed, Council Members, Jeff Weldon, City Manager and Shari Thornes,
City Clerk
From: Steven J. Britzman, City Attorney
Date: September 7, 2011
Re: State law re Council Decision not to approve an application for a temporary
Operating Agreement
Brief Discussion: In 2010, the State legislature enacted Senate Bill 2 which is a 20-page
revision of South Dakota‟s alcoholic beverage “control and licensing laws.” The following
statute which addresses the issue of a denial of a license, was also modified.
To minimize the risk that a failed motion to issue a temporary license could be viewed as a
denial under the following statute, the Council may first want to gauge the Council‟s desire
to in fact, issue a temporary Operating Agreement in general until Buffalo Wild Wings
opens, without voting on a specific location. This motion could be: „Motion to issue a
temporary Operating Agreement until Buffalo Wild Wings opens in Brookings.‟
If there is a majority consensus, then the merits of the issuance of an Operating Agreement
on a temporary basis will have been determined, and then the Council could consider a
motion granting a temporary Operating Agreement to Old Market Eatery. If this motion is
denied, Old Market will not have been denied a full term Operating Agreement, leaving it
unlikely that the following statute would preclude Old Market from consideration for a full
term Operating Agreement because only a temporary license had been denied. This is the
extent I can predict the outcome of this statute.
35-2-5.1. If the governing board of the municipality or county does not approve the
application, the governing board shall endorse on the application the reasons for the denial
and return the application and fee to the applicant. No further application may be received
from the applicant until after the expiration of one year from the date of a denied
application. However, if the application was denied based on the suitability of the location
for the license, no further application may be received from the applicant until after the
expiration of three months from the date of the denied application only if the application is
for a different location.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
City of Brookings
September 13, 2011
164
TEMPORARY LIQUOR OPERATING AGREEMENT
Old Market Eatery
THIS AGREEMENT made and entered into by and between the City of Brookings, a municipal
corporation of the State of South Dakota, hereinafter referred to as the “City” and Katrina
Knutson, co-owner, hereinafter referred to as the “Manager”.
WITNESSETH:
WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the
sale of alcoholic beverages, and
WHEREAS, the City desires to enter into a temporary operating agreement on a limited basis
with the Manager for the purpose of operating an on-sale establishment or business for and on
behalf of the City pursuant to law for a temporary period until the City is notified by Buffalo Wild
Wings that Buffalo Wild Wings is ready to open for business. This Agreement is effective on the
date of execution of this Agreement and ends upon fifteen (15) days notice by City to Manager,
but in any event, ending no later than the earliest date Buffalo Wild Wings is ready to open for
business because Old Market Eatery is using the Operating Agreement granted to Buffalo Wild
Wings on a temporary basis until Buffalo Wild Wings opens for business, and
WHEREAS, the Manager has offered to have facilities in which to temporarily operate said on-sale
establishment solely upon the premises hereinafter described.
NOW, THEREFORE, THE PARTIES MUTUALLY AGREE TO THE FOREGOING AND AS
FOLLOWS:
1.
This Agreement is made and entered into on a temporary and limited basis between the parties
hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance
with all of the terms and conditions of this Agreement in accordance with all State laws and City
Ordinances now in effect and as may be enacted in the future.
2.
The Manager shall be individually responsible for all operating expenses of said on-sale
establishment, including but not limited to utilities, taxes, insurance and license fees, if any.
The Manager shall furnish all equipment and fixtures necessary to operate the establishment.
3.
The on-sale establishment shall be located upon real estate in the City of Brookings, South
Dakota, described as: Condo Unit 201 in 5th Avenue Condos, located at 424 – 5th Avenue, Brookings, South
Dakota. All of Lots Fifteen (15), Sixteen (16), Seventeen (17) and Eighteen (18), all in Block Seven (7) of the Original
Plat to the City of Brookings, County of Brookings, State of South Dakota.
City of Brookings
September 13, 2011
165
4.
The Manager shall dispense only alcoholic beverages supplied by the Municipal off-sale
establishment.
5.
The Manager understands and agrees that the term of this Temporary Operating Agreement is of
limited duration because this Temporary Operating Agreement is intended to be used by the
Manager (Old Market Eatery) only during the period of time preceding the opening of Buffalo
Wild Wings, which has been granted this Operating Agreement to commence as soon as Buffalo
Wild Wings opens for business in Brookings. The City desires to use this Operating Agreement
on a temporary basis. This Agreement shall terminate upon fifteen (15) days notice by City to the
Manager and no later than the earliest date Buffalo Wild Wings is ready to open for business
because Old Market Eatery is using the Operating Agreement granted to Buffalo Wild Wings on a
temporary basis until Buffalo Wild Wings opens for business.
6.
Either the Manager or the City may terminate this Agreement without cause upon ninety (90)
days written notice served by either party upon the other, subject however to the shorter notice
provision applicable under Section 5. The City reserves the right to immediately suspend or
revoke this Agreement without ninety (90) days written notice for alcohol related violations in
accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any
late payments for alcoholic beverages supplied by the Municipal off-sale establishment to be sold
on the premises of Manager.
7.
The Manager shall receive as full compensation for its services rendered, the net profit from the
on-sale establishment under its management, and the sole profit to be derived by the City shall be
the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the
Manager for the purposes of resale on the premises as above described.
8.
The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for
resale on the above-described premises, the actual cost of distilled spirits and wine supplied by
the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for
all malt beverages sold by the City to the Manager for resale on the above-described premises,
the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost
shall include cost price and transportation charges. The markup percentages provided in this
Agreement are subject to change by the City of Brookings. In the event markup percentages are
changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede
the markup percentages provided herein. The Manager further agrees that if either of the markup
percentages shall be increased at any time by the City, the Manager shall pay the markup as so
increased.
9.
A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied
to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-
City of Brookings
September 13, 2011
166
numbered invoices prepared in triplicate showing the date, quantity, brand, size and actual cost of
such item, and such invoice shall bear the signature of the authorized representative of the on-
sale Manager or its authorized representative. One copy thereof shall be retained by the
Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one
copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made
available for reference and audit purposes. The Manager also agrees to maintain a complete
record of all alcoholic beverages received from the City.
10.
In consideration of the covenants and agreements herein contained, the Manager agrees to pay to
the CITY OF BROOKINGS, on the date of execution of this Agreement, for the initial one year
period of this Agreement, and for each year thereafter, a pro-rated portion of 1/10th of the
License Fee of Twenty-five Thousand and no/100 Dollars ($25,000.00), with the pro-ration
computed based upon a License Fee of $25,000.00 divided by the full-term of an Operating
Agreement of 10 years.
On or before December 1, 2011, if this Agreement is still in effect, the Manager agrees to pay to
the CITY OF BROOKINGS the Annual License (Renewal) Fee of One Thousand Five Hundred
and no/100 Dollars ($1,500.00) and further agrees to pay said Annual License Fee by the first day
of each year thereafter, as long as this Agreement shall remain in force and effect. The Manager
further agrees that if the annual fee shall be increased at any time by the City or legislature, the
Manager shall pay the amount of any such increase. If the Managers payments of the License Fee
or Renewal Fee exceed the correct pro-rated portion of the amount of Annual License Fee
actually payable for the duration of this Agreement (and the duration is presently uncertain) then
the City shall reimburse the amount of Annual License Fee which exceeds the correct pro-rated
amount for the period this Agreement is actually in effect.
An example of the computation of the License Fee is provided as follows:
Assume this Operating Agreement is effective October 1, 2011 until October 31, 2012. License
Fees due would be as follows:
Initial License Fee $2,500.00 (10/1/11 to 9/30/12)
Renewal Fee $1,500.00 (Nov. 2011)
License Fee – 1/12th of $2,500.00 $ 208.33 (10/1/12-10/31/12)
Reimbursement of Renewal Fee ($1,500.00 x 2/12) $ (250.00) (Reimb. Nov., Dec., 2012)
Total License Fees – 10/1/11 – 10/31/11 $3,958.33
11.
The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager
further agrees to operate said on-sale establishment only on such days and at such hours as
permitted by State law and city ordinances.
12.
The Manager shall have the right to return, at any time, alcoholic beverages received from the
City and to receive in return any deposit made for such alcoholic beverages; in the event of
termination of the business, all unused alcoholic beverages, which may be resold without discount
City of Brookings
September 13, 2011
167
may be returned to the City and the Manager shall be reimbursed for the cost of such alcoholic
beverages.
13.
The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of
this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to
change or terminate its credit policies at any time, but shall be required to provide written notice
to Manager prior to the effective date of the change or termination date of the credit policies.
14.
The Manager agrees to furnish the City upon demand, evidence of payment of the following:
A. All salaries of on-sale employees;
B. Social Security and withholding taxes on said employees;
C. Worker‟s Compensation insurance premiums covering said employees;
D. Unemployment taxes on the payrolls of said employees;
E. General liability insurance protecting both the City and Manager against claims for
injury or damages to persons or property, said policy to have general liability limits of
at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million
Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars
($50,000.00) for damage to property. The general liability insurance limits are subject
to change and Manager agrees to change limits of insurance if required by the City;
F. Rent and utility bills;
G. Any and all miscellaneous expenses, including taxes.
15.
The Manager agrees to observe all Federal and State laws and all ordinances of the City of
Brookings.
16.
The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms
and conditions of this Operating Agreement and the terms and conditions of the on-sale license.
17.
The City shall have the right to make inspections and investigations of the premises during the
hours of operation, and make audits and examinations of the records of the Manager relating to
the on-sale establishment.
18.
It is further specifically understood and agreed that the waiver of the rights of the City under this
Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of
this Agreement by the Manager shall constitute a separate and distinct offense and grounds for
immediate termination and revocation of this Agreement.
19.
This Agreement shall not be assignable to another person or location without the written consent
of the City.
City of Brookings
September 13, 2011
168
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 13th day of
September, 2011.
CITY OF BROOKINGS, South Dakota
A Municipal Corporation
By:
ATTEST: Jeffrey W. Weldon, City Manager
Shari Thornes, Brookings City Clerk
OLD MARKET EATERY, MANAGER
By: _______________________________
Katrina Knutson
Its: Co-Owner
City of Brookings
September 13, 2011
169
Other Business
15. Action on Resolution No. 114-11, a Resolution Providing for the
Creation of Tax Incremental District Number Five (#5), City of
Brookings.
The City of Brookings is the owner of 83.5 acres of land in the Foster Industrial Park. The
lack of available public streets and storm sewer serving the area is a detriment to industrial
development. Creation of Tax Incremental District Five will allow the City to proceed
with the construction of public improvements and utilize the property tax increments to
pay the debt service on the project.
The boundaries of Tax Incremental District Five are as follows:
Block 1 of Foster Addition and all of Thirty-Second Avenue right-of-way located in
the NE ¼ of Section 19-T110N-R49W of the 5th P.M., City of Brookings,
Brookings County, State of South Dakota
In an effort to maximize the efficient use of a tax incremental district, only the west side of
32nd Avenue is included. Industrial development is anticipated to occur more quickly on
the west side of 32nd Avenue than the east side. It is possible if additional infrastructure is
necessary to develop Block 2 of the Foster Addition, another tax incremental district
could be certified for those specific improvements.
Resolution No. 96-10 established the policy on City participation in construction of
arterial and collector streets. The language regarding collector streets is provided below:
„And Be It Further Resolved, for Collector Streets, that it is the policy of the
Brookings City Council to assume and pay from the funds of the City for any extra
thickness required on collector streets as designated on the Major Street Plan, filed
with the Brookings County Register of Deeds, in excess of that described for local
streets and for the extra width in excess of 31 feet measured from back of curb to
back of curb. Said payment shall be computed by the City Engineer based on
current bids received by the City for similar work and shall be presented for
payment when said streets are complete and accepted by the City.‟
The portion of the public improvements through Thelen‟s Addition would be assessed per
the above referenced policy. The property tax increment would be utilized to pay for the
City‟s portion of the project.
Approval of the attached resolution would create Tax Incremental District Five and allow
for the construction and financing of the public improvements serving the area. The
Planning Commission recommended 7 – 0 to approve the boundaries of Tax Incremental
District Five.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
September 13, 2011
170
Resolution No. 114-11
Resolution providing for the creation of
Tax Incremental District Number Five, City of Brookings, SD
Whereas, the Planning Commission has recommended the District Boundaries for Tax
Incremental District Number Five, City of Brookings, and has recommended its creation; and
Whereas, the City of Brookings has the powers, pursuant to SDCL 11-9-2, to create Tax
Incremental District Number Five, City of Brookings, and to define its boundaries.
Now Therefore, It Is Hereby Resolved:
1. Authority and Declaration of Necessity. The City of Brookings declares the necessity for
the creation of Tax Incremental District Number Five, City of Brookings (hereinafter
sometimes referred to as the “District”), pursuant to SDCL Chapter 11-9. Further, the
City finds that the improvement of the area within the District is likely to enhance
significantly the value of substantially all of the other real property in the District and is
necessary for economic development within the city.
2. Findings of Blight. The City Council makes the following findings with regard to blight:
a. More than 25% of the property in the District is a blighted area;
b. Improvements to the District are likely to add millions of dollars of assessed
valuation to the District and will significantly and substantially enhance the value of
all property within the District;
c. There is a reasonable likelihood that there will be industrial development built
within the District.
d. A majority of the property within the District which is suitable for development as
an industrial park is currently unplatted and is not on the tax rolls of the county or
city;
e. The aggregate assessed value of the District plus the tax incremental base of all
other existing Districts in the city does not exceed Ten (10%) percent of the total
assessed valuation in the City.
f. The District is predominantly open bare land void of site improvements, that
impairs the sound growth of the City.
g. There exist inadequate street layouts and storm sewer which retard the provision
of industrial accommodations.
h. The District constitutes a blighted area as defined in SDCL Chapter 11-9.
3. Findings of Maximum Percentage of Tax Incremental Districts. The aggregate assessed
value of the taxable property in the District, plus all other tax incremental districts, does
not exceed Ten (10%) percent of the total assessed valuation of the City of Brookings.
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4. Creation of District. There is hereby created, pursuant to SDCL Chapter 11-9, Tax
Incremental District Number Five, City of Brookings. The District is hereby created on
the day this Resolution becomes effective, which shall be twenty days after publication of
this Resolution.
5. Designation of District boundaries. The District shall be located with the northern,
southern, western and eastern boundaries of the following described real property:
Block 1 of Foster Addition and all of Thirty-Second Avenue right-of-way located in
the NE ¼ of Section 19-T110N-R49W of the 5th P.M., City of Brookings,
Brookings County, State of South Dakota
6. Creation of Tax Incremental Fund. There is hereby created, pursuant to SDCL 11-9-31, a
City of Brookings Tax Incremental District Number Five Fund, which shall be a
segregated asset account. All tax increments collected pursuant to Tax Incremental
District Number Five shall be deposited into the Tax Incremental District Number Five
Fund. All funds in the Tax Incremental District Number Five Fund shall be used solely for
those purposes expressly stated and reasonably inferred in SDCL Chapter 11-9.
Passed and approved this 13th day of September 2011.
CITY OF BROOKINGS
____________________________________
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
September 13, 2011
172
Brookings Planning Commission
Official Minutes
September 6, 2011
Item #5 – Tax Increment District Number #5
Notice is hereby given pursuant to Section 11-9-3 of the South Dakota Codified Laws, that a
public hearing shall be conducted at 311 3rd Avenue in the Brookings City Council Chamber in the
City of Brookings, on September 6, 2011, at 7:00 PM or as soon thereafter as can be heard by the
City Planning Commission of the City of Brookings, on the question of whether to recommend
the formation of a Tax Incremental District to be located in the City of Brookings in the following
location:
Description:
Block 1 of Foster Addition and all of Thirty-Second Avenue right-of-way located in the
NE¼ of Section 19-T110N-R49W of the 5th P.M., City of Brookings, Brookings County,
State of South Dakota
The Tax Increment District would be created to assist in the development of public
improvements in the District.
(Bailey/Fargen) Motion to approve the boundaries for the Tax Incremental District #5 as
described. Bailey, Fargen, Gregg, Avery, Sydow, Cameron, and Heuton voted aye. MOTION
CARRIED.
City of Brookings
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175
Tax Increment Finance District Policy
Reviewed: February 8, 2011 - - no change
Current Policy: Resolution No. 79-04
City of Brookings, State of South Dakota
Whereas, the City of Brookings is the owner of certain tracts of real estate in Telkamp
Industrial Addition and in Weise Business Park that are available to be sold for private industrial
or commercial development; and
Whereas, it is in the best interest of the City of Brookings and that of prospective developers and
others that the estimated market value of said property be determined from time to time to aid
in considering the sale price thereof.
Now, Therefore, Be and It Is Hereby Resolved by the City Council of the City of
Brookings, South Dakota as follows:
That the estimated market value of properties located in Telkamp Industrial Addition and
Weise Business Park, all in the City of Brookings, South Dakota be determined by formal
appraisal or informal market evaluation periodically and prior to the actual sale of any of such
property.
That this resolution shall supersede any and all prior resolutions and ordinances in conflict with
or inconsistent with this resolution.
Passed and adopted by the City Council of the City of Brookings, South Dakota this 14th day of
December 2004.
Guidelines for the Use of Tax Increment Finance
-City of Brookings, South Dakota-
Purpose of these Guidelines: These guidelines are established to outline the City‟s position
governing the intended use of tax increment financing (TIF) as an economic development tool for
development. These guidelines operate within the parameters of SDCL 11-9 as amended; and
shall be used as a procedural framework for considering applications for its use. The fundamental
purpose of tax increment financing in Brookings is to encourage desirable development or
redevelopment that would not otherwise occur but for the assistance provided through TIF. It
shall further be the intent of TIF use to be for the shortest duration possible to achieve the City‟s
desired results for the specific project. The City reserves the right to approve or reject projects
on a case-by-case basis, taking into consideration established policies, project criteria, existing
ordinances, and demand on city services in relation to the potential benefits from the project.
Meeting the criteria does not guarantee the award of TIF to the project. Approval or denial of
one project is not intended to set precedent for approval or denial of another project. Each
project is unique and must stand on its own merits.
Section I: Objectives governing the use of TIF
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The City will consider using TIF to assist private and public development projects provided
Item (8) in this Section and one additional of the following public purpose objectives are satisfied.
1. To retain local jobs and/or increase the number and diversity of jobs that offer stable
employment and/or attractive wages and benefits. These jobs should be at the level
sufficient to being considered a living wage/head-of-household income, and be considered
primary jobs.
2. To encourage the redevelopment of deteriorated, contaminated, designated “brownfield”,
or otherwise blighted real property through the investment of TIF funding; to result in an
appreciably higher level of quality redevelopment and private reinvestment.
3. To stimulate economic development in Brookings by assisting projects that promote the
long term economic vitality of the community; and contributes to the fulfillment of the
City‟s development or redevelopment objectives.
4. To stimulate increased private investment in areas that would have otherwise remained
undeveloped or under-developed and which will, in the long term, provide a significant
source of additional tax revenues to all taxing jurisdictions.
5. To encourage additional unsubsidized private development in the area, either directly or
indirectly through “spin-off” development.
6. To stimulate the construction of safe and affordable housing units for low and moderate
income residents and expand the general housing stock. (The latest available housing plan /
survey, and information from South Dakota Housing Development Authority should be
used as the primary guideline for determining affordability levels.)
7. To offset increased costs of redevelopment over and above the costs normally incurred in
development.
8. To facilitate the development process and to achieve development on sites which would
not otherwise be developed BUT FOR the use of TIF. Use of TIF shall be considered a
financing means of last resort as determined by the City Council.
9. To support and assist in the implementation of the City‟s Comprehensive Plan.
10. To broaden and expand the tax base to the benefit of all taxing jurisdictions.
11. To support redevelopment efforts that enhance and preserve unique urban features
including but not limited to the downtown central business district, historic districts,
entryway features and amenities, and public assembly areas.
12. To the extent permitted by law, tax increment proceeds may be used to finance eligible
city-owned projects and improvements within the district as deemed necessary by the
City Council.
Section II: General guidelines governing the use of TIF
1. The City of Brookings will comply with all requirements of SDCL 11-9 as amended. The
City will undertake a comprehensive analysis to ensure the proposed project satisfies the
“BUT FOR” criteria. The project must demonstrate to the satisfaction of the City Council,
that it is not economically feasible without the use of TIF.
2. The City of Brookings will use tax increment financing only when a clearly identified city
development objective is served and only to the degree necessary to accomplish that
development objective.
3. Tax increment financing will only be used in cases where the City has the financial capacity
to provide the needed public assistance, the Council deems it fiscally prudent to provide
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such assistance, and the developer can clearly demonstrate the development will be able
to meet its financial and public purpose obligation.
4. The financing method of TIF districts shall be a “pay-as-you-go” method whereby the
applicant fronts the costs and will be reimbursed by the City over time as increment
becomes available. The developer shall be considered the borrower under „pay-as-you-go”
and the City shall not be liable for debt. As an alternative, the City Council may consider
the issuance of bonded indebtedness through tax increment bonds only when unique
circumstances determine “pay-as-you-go” is not feasible.
5. As a condition of using TIF, applicants agree to waive their right to use the discretionary
formula. The discretionary formula provides a financial incentive in addition to the use of
tax increment. Using the discretionary formula lessens the availability of increment needed
to finance the project.
6. Only those public improvements and redevelopment costs directly associated with, or
needed to service the proposed development plan or project, should be financed through
tax increment proceeds.
7. The amount of increment remitted to the developer shall not exceed the amount in the
approved project plan as adopted by the City Council; and shall be only for the lesser of
either actual or budgeted expenditures in the approved plan.
8. The duration of the tax increment district shall be determined in the approved project
plan as adopted by the City and shall terminate at such time as the sufficient increment has
been generated pursuant to the approved project plan. In the event sufficient increment
has not been generated by the time of the scheduled decertification of the district, the
developer shall be responsible for any shortfall.
9. Tax increment expenditures shall only be made for items directly related to, and ancillary
to, a bona fide public purpose or public benefit as determined exclusively by the City
Council.
10. The City shall advertise for competitive bids for construction of the project, shall hold the
construction contract, and shall make payments to the contractor with reimbursements
from the applicant for pay-as-you-go projects, or from the bond fund for bonded
indebtedness funds. The City shall not make any payments to the contractor until the
applicant has made sufficient deposits to the City to cover the contractor payments for
pay-as-you-go projects.
11. All development proposals should seek to maximize the amount of private investment per
dollar of public assistance. Public assistance as a percentage of total development costs will
be determined for each project as part of the review and compared to other development
projects or subprojects of similar scope and magnitude whenever possible.
12. The City may, on a case-by-case basis, establish public purpose requirements specific to an
application that must be met for the project. Such requirements shall be described in the
project plan, development agreement, or other binding document between the City and
the applicant, which may be in addition to the scope of applicable city ordinances or
policies. Such items which may be included and if included would require performance by
the Applicant may include but are not limited to: prescribed valuation of a home or
building, acreage or building sizes, wages, number of jobs created/retained, building
materials affecting appearance, landscaping, signage, property valuation increases, sales tax
generating capacity, historic preservation, environmental improvements, transportation
improvements, blight remediation, parking improvements, etc.
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13. Applicant shall demonstrate to the satisfaction of the City that sufficient market demand
exists for the proposed project. TIF shall not be used to support speculative projects.
14. Applicant must provide adequate financial guarantees to constitute a minimum of 10
percent equity investment cash infusion by Applicant into the overall project. Private
lender financing and TIF shall not be counted toward the 10 percent equity requirement.
15. Applicant must provide adequate financial and legal guarantees to ensure completion of
the project, including, but not limited to letters of credit, performance bonds, and
personal guarantees.
16. For the purposes of underwriting the proposal, the applicant shall provide any requested
market, financial, environmental, or other data pertaining to the proposed TIF project
requested by the City or its consultants.
17. The project must be consistent with the City‟s Comprehensive Plan, Zoning Ordinances,
Subdivision Regulations, Land Use Plan, and any other duly-adopted master plans affected
by the use of Tax Increment Financing.
18. The applicant shall adequately demonstrate, to the City‟s sole satisfaction, an ability to
complete the proposed project based on past development experience, general
reputation, and credit history, among other factors, including the size and scope of the
project.
19. The City may reject the use of TIF if it determines the project would place an
extraordinary demand on city services or if the project that would have significant
detrimental impacts on the health, safety, or general welfare of the community.
20. The City may consider amendments to either the district boundaries after a district is
certified, or to the previously-adopted project plan. Amendments may be necessary to
accommodate changes to desired public purpose outcomes.
21. The final interest rate and terms on the TIF Note shall be determined by the City Council
and incorporated into the Development Agreement.
Section III: Economic Analysis and Risk Assessment Process
1) Proposed uses of tax increment will be subject to rigorous economic analysis and risk
assessment. This analysis will be conducted by the TIF Review Staff Team through their review
process. The analysis may include review and assessment by consultants. (The TIF Review Staff
Team shall consist of: City Manager (or designee), City Finance Officer, City Engineer,
Community Development Director, Planning/Zoning Administrator, BEDC Economic
Development Director.)
2) The analysis and assessment of all proposed uses of tax increment will address the following
questions as part of the standard format for reports to the City Council.
i. What is the public purpose of the financial assistance for this project?
ii. Why is there a financial need for public investment and/or subsidy?
iii. What is the total cost of the project?
iv. What is the appropriate level of public participation?
v. What are the risks associated with the project?
vi. What are the alternative plans for managing the risk?
vii. How does the proposed project finance plan compare with previously approved
comparable projects?
viii. What is the project‟s impact on other publicly financed projects?
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3) The results of the Economic Analysis and Risk Assessment will be presented to the City
Planning Commission and City Council at a time consistent with the schedule provided in
Section V. The report shall identify any elements of the proposed project that are not in
conformance with this policy.
4) Applicants shall pay a TIF application fee as determined by City resolution as a means of cost
recovery for time and resources involved with approval of a TIF project. The fee shall be due
and payable as part of the application process in Section V, Step 3. The process outlined in
Section V shall not proceed until this amount has been paid in full. Applicants shall pay the
fees associated with the Bond Counsel and Financial Advisor who shall be retained by the City
for review of the TIF project. Applicants shall pay direct costs associated with processing the
TIF application including but not limited to postage, hearing notices, surveys, platting,
engineering, copying, legal fees, appraisals, recording fees, etc. Such costs shall not be the
responsibility of the City.
5) The City may require periodic reports on the financial and developmental performance of the
TIF district during the term of the district.
Section IV: Eligible costs of tax increment revenue
The City reserves the right to further restrict eligible costs as enumerated in state law in this
section as well as for each TIF project. Private buildings, structures, utilities or other private use
improvements are not eligible for TIF assistance. Development costs that are eligible for
reimbursement with tax increment revenues are listed below.
• Property acquisition
• Elimination of slum and blighted conditions on property/land clearance
• Soils corrections
• Site preparation/clearing and grading of land
• Removal of hazardous wastes or remediation of site contamination
• Construction of capital public improvements such as:
Streets Curb and gutter
Storm drainage utilities/ponds Wastewater utilities
Water utilities Sidewalks/trails/pathways
Landscaping improvements Signage & traffic controls
Lighting Public parking lots
• Organizational costs
• Capitalized interest/finance charges
• Professional service costs
• Imputed administrative costs
• Relocation costs
• Other costs permitted by state law as may be prescribed in the TIF project plan.
Section V: Tax Increment Finance application and approval process
Each step must be approved before the project can move to the next step. The project shall be
terminated for failure to meet the requirements of each step unless each step is satisfactorily
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completed or the step is modified to the satisfaction of the City in order to advance to the next
step.
1) Applicant submits pre-application for TIF project to Community Development Director.
2) City Council reviews pre-application to assess viability/feasibility of project.
3) Applicant submits full application, including application fee, to Community Development
Director.
4) TIF Review Team undertakes review of the application and project.
5) Project Plan is written by Review Team, Bond Counsel, & Financial Advisor.
6) Notices of a Public Hearing before Planning Commission are distributed.
7) Planning Commission holds public hearing; approves the district boundaries and project plan.
8) TIF Review Team develops Development Agreement.
9) City Council approves district boundaries and Project Plan.
10) City Engineer and Community Development Director give final approval of development
plans.
11) City Council approves Development Agreement.
12) City advertises for bidders for the construction of the project.
13) City staff holds bid opening, City Council awards contract for construction.
14) City Engineer gives contractor notice to proceed with construction.
15) City forwards appropriate records to Dept. of Revenue and County Officers.
16) Review/evaluation of project performance.
NOTE: In the event the TIF Review Team rejects the project in Step 4, the applicant may appeal
to the City Council. The TIF Review Team shall provide the applicant a list of deficiencies as
justification for any rejection of the project.
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16. Adjourn