HomeMy WebLinkAbout2011_04_14 CC PKT
Brookings City Council
Special Meeting
Thursday, April 14, 2011
City Hall Meeting Room
311 Third Avenue
9:00 a.m.
Mission Statement: The City of Brookings is committed to providing a high quality of life for its citizens and
fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible
municipal management.
Agenda
1. Call to order.
2. Official Canvass of April 12, 2011 Municipal Election Ballots.
3. Action on Resolution No. 48-11, a resolution approving the official canvass of the April
12, 2011 Municipal Election.
4. Adjourn.
Brookings City Council
Tim Reed, Mayor
Mike Bartley, Deputy Mayor & Council Member
Council Members Tom Bezdichek, John Kubal, Mike McClemans, Jael Thorpe, Keith Corbett
Council Staff:
Jeffrey W. Weldon, City Manager
Steven Britzman, City Attorney
Shari Thornes, City Clerk
If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least 3 working days prior to the
meeting.
Date: April 13, 2011
To: Mayor and City Council Members
CC: Jeffrey Weldon, City Manager
From: Shari Thornes, City Clerk
RE: Official Election Canvass
Enclosed please find your materials for the official April 12th Election Canvass scheduled for 9:00
a.m. on Thursday, April 14, 2011. I will assist in opening the sealed official Poll Books and
comparing results with the election machine reports, precinct recap reports and the final
resolution. Each Council Member must examine each precinct prior to signing the Official
Canvass Sheet.
Please find the following enclosures:
1. Resolution No. 48-11, Canvassing the April 12th Election.
Compare the “Total Ballots Cast” number with Machine Reports, RECAP Sheet, and
Poll Book. This number reflects the actual number of ballots/people in each
precinct.
NOTE: The “Total Votes Cast” number reflects the actual number of VOTES cast
in each race. This number is different than the “Ballots Cast” number due to “over”
and “under” voted ballots.
2. Official Election Tabulating Machine Reports:
Each precinct has a summary report which includes under votes, over votes, total
votes cast, and total ballots cast.
3. Official Election “RECAP” sheet for each precinct.
EXAMPLE: Compare the following for Precinct 1:
1. RECAP Sheet Line 12: 49
2. Tabulating Machine Report, Total Number Voting: 49
3. Resolution No. 48-11, Total Ballots Cast: 49
4. Precinct #1 Poll Book – last page, which should be: 49
Official Duties of the Official Board of Canvassers for Local Jurisdiction ((5:02:17:12.)
The duties of the official board of canvassers for a local jurisdiction are as follows:
1) Open the returns from each precinct which are found in each poll book;
2) Satisfy itself the returns are genuine and not forged;
3) Tabulate the returns from the precincts and declare the result; and
4) Make an abstract of the results of the votes cast for each of the candidates and each of the issues (compare abstract
form totals with the tabulation sheets totals and Poll Book). The abstract must be signed and certified by the
canvassers under the seal of the Business Manager or City Clerk of the local jurisdiction.
Source: 16 SDR 203, effective May 28, 1990.
General Authority: SDCL 12-1-9.
Law Implemented: SDCL 9-13-24, 13-7-18.