The URL can be used to link to this page

Home My WebLink About2012_09_25 CC PKT1 Brookings City Council Tuesday, September 25, 2012 6:00 p.m. Regular Meeting Brookings City & County Government Center Chambers - Room 310 - 520 Third Street The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 p.m. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. Record of Council Attendance. 4. Action to approve the following Consent Agenda Items:* A. Action to approve the agenda. B. Action to approve minutes. C. Action on Resolution No. 130-12, a Resolution authorizing the Mayor to sign a pass- through CDBG/HUD Grant application on behalf of the Boys and Girls Club requesting up to $515,000. D. Action on Resolution No. 131-12, a Resolution designating the Mayor as the certifying officer and environmental certifying officer for signing documents for a CDBG/HUD Grant on behalf of the Boys and Girls Club. E. Action on a City & County Government Center Change Order. F. Action on Resolution No. 132-12, a Resolution for South Dakota Federal Aid Construction Project Number P-PH 0014(172)418 PCN 01TJ, Highway 14, west of Western Avenue to Main Avenue. G. Action on Resolution No. 133-12, a Resolution amending the fine for violations of the Ordinances of the City of Brookings, South Dakota pertaining to failure to remove snow from sidewalks. H. Action on Resolution No. 134-12, a Resolution Authorizing Change Order No. 1 (CCO#1) for 2012-04SSI, Pheasant Nest Detention Pond Project. Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 2 5. Items removed from Consent Agenda. Motion to Approve, Request Public Comment, Roll Call *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. Open Forum/Presentations/Reports 6. Open Forum. 7. SDSU Student Senate Report. 8. Invitation by Human Rights Committee, Historic Preservation Commission and Brookings Committee for People who have Disabilities. Contracts & Change Orders 9. Action on Resolution No. 135-12, a Resolution awarding contract for the Airport Project. Action: Motion to Approve, Request Public Comment, Roll Call First Readings** 10. Ordinance No. 24-12: An Ordinance rezoning the east 25 feet of Lots 4 and 5, Block 1, Original Plat Addition from a Business B-3 District to a Business B-1 District (426 3rd Street: southwest corner of 3rd St. and 5th Ave.). Public Hearing: October 9th 11. Ordinance No. 25-12: An Ordinance amending the Zoning Ordinance pertaining to the Conditional Use Permit process. Public Hearing: October 9th **No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. Second Readings & Public Hearings 12. Action on a temporary liquor application from Ray’s Corner & ABATE Club for October 13, 2012 in the 300 block of 4th Street. Action: Open & Close Public Hearing, Motion to Approve, Roll Call 13. Second reading and action on Ordinance No. 23-12, 2013 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2013 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 3 14. Action to approve the 2014-2017 Capital Improvement Plan for the City of Brookings. Action: Motion to Approve, Request Public Comment, Roll Call Other Business 15. Action to approve a Memorandum of Understanding between the City of Brookings and Hegg Companies Inc. and Prairieland Partners. Action: Motion to Approve, Request Public Comment, Roll Call 16. Action on Resolution No. 136-12, a Resolution Accepting a Gift of Real Property to the City of Brookings, South Dakota. Action: Motion to Approve, Request Public Comment, Roll Call 17. Action on Resolution No. 109-12, a Resolution approving City Of Brookings Design-Build Procurement Procedures. Action: Motion to Approve, Request Public Comment, Roll Call 18. Adjourn. Brookings City Council Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Tom Bezdichek, Jael Thorpe, John Kubal, Mike McClemans, Ope Niemeyer Council Staff Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm / Thursday 7:00pm / Friday 9:00pm / Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at 605- 692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 605-692-6281 at least three working days prior to the meeting. City of Brookings September 25, 2012 4 CONSENT AGENDA #4 4. Action to approve the following Consent Agenda Items: * A. Action to approve the agenda. B. Action to approve minutes. C. Action on Resolution No. 130-12, a Resolution authorizing the Mayor to sign a pass- through CDBG/HUD Grant application on behalf of the Boys and Girls Club requesting up to $515,000. D. Action on Resolution No. 131-12, a Resolution designating the Mayor as the certifying officer and environmental certifying officer for signing documents for a CDBG/HUD Grant on behalf of the Boys and Girls Club. E. Action on a City & County Government Center Change Order. F. Action on Resolution No. 132-12, a Resolution for South Dakota Federal Aid Construction Project Number P-PH 0014(172)418 PCN 01TJ, Highway 14, west of Western Avenue to Main Avenue. G. Action on Resolution No. 133-12, a Resolution amending the fine for violations of the Ordinances of the City of Brookings, South Dakota pertaining to failure to remove snow from sidewalks. H. Action on Resolution No. 134-12, a Resolution Authorizing Change Order No. 1 (CCO#1) for 2012-04SSI, Pheasant Nest Detention Pond Project *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. ACTION: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 5 CONSENT AGENDA #4 B. Action to approve minutes. The draft September 11th & September 18th Brookings City Council minutes are enclosed for Council review and approval. City of Brookings September 25, 2012 6 Brookings City Council September 11, 2012 (unapproved) The Brookings City Council held a meeting on Tuesday, September 11, 2012 at 6:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve Britzman, City Manager Jeff Weldon and City Clerk Shari Thornes were also present. Consent Agenda. A report on meetings held in Pierre was added to the agenda. A motion was made by Corbett, seconded by McClemans, to approve the consent agenda. A. Action to approve the agenda as amended. B. Action to approve August 28th Council meeting minutes. C. Action to approve amended council calendar for 2012. D. Action on Resolution No. 114-12, a Resolution approving Deed Restriction for city-owned land in Section 11, Range 109 North, Township 50 West. Resolution No. 114-12 - Resolution Approving Deed Restriction Whereas, the City of Brookings has designated a Warranty Deed Easement for approximately 6.1 acres of wetland to be constructed on the West 559 feet of the East 1252 feet of the South 729 feet of the North 1073 feet of the NE ¼ of the NE ¼ of Section 11, Township 109 North, Range 50 West of the 5th P.M., Brookings, SD; and Whereas, the Deed Restriction will perpetually protect the described wetland and includes numerous provisions required by Federal law; and Whereas, the form of the Warranty Deed is subject to approval by the Department of the Army (US Corps of Engineers), who may suggest minor modifications to the form following approval by the City; and Whereas, the work to create the wetland has been authorized by the Department of the Army. Now, Therefore, Be It Resolved that the City of Brookings City Manager is authorized to sign a Deed Restriction in substantially the form as presented to the City Council of the City of Brookings. E. Action to approve the following Park & Recreation Board appointment: Trent Sorbe to fill unexpired term (term expires 5/1/2013). F. Action on Resolution No. 115-12, a Resolution setting the Unit Financial Charge for 2013 Storm Drainage Fees. Resolution No. 115-12 - Setting the Unit Financial Charge for 2013 Storm Drainage Fees Whereas, Chapter 72, Section 72-17, of Code of Ordinances for the City of Brookings, provides for setting the unit financial charge of Storm Drainage, by Resolution. Now, Therefore, Be It Resolved that the unit financial charge shall be .00054 for Storm Drainage purposes. City of Brookings September 25, 2012 7 G. Action on Resolution No. 116-12, a Resolution authorizing the city manager to enter into a Liquor operating agreement renewal for Prairie Lanes Inc., Lots 1-2, Block 1, Snyder’s Addition, 722 Western Avenue. Resolution No. 116-12 - Prairie Lanes, Inc. – Liquor Operating Agreement Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Operating Liquor Management Agreement between the City of Brookings and Jerry Busick and Leslie Nelson, owners, Prairie Lanes, Inc., for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 722 Western Avenue, also known as Prairie Lanes, Inc. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of 10 years. H. Action on Resolution No. 117-12, a Resolution for Urban Surface Transportation Program Project P3368(02) PCN 03CA, 12th Street South from Main Avenue South to Medary Avenue. Resolution No. 117-12 - A Resolution for Federal Aid Surface Transportation Program P3368(02) PCN 03CA, 12th St. So. from Main Ave. So. to Medary Ave. So., Brookings, SD Whereas, the Brookings City Council desires the construction improvement of 12th Street South from Main Avenue South to Medary Avenue South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(02) PCN 03CA. I. Action on Resolution No. 118-12, a Resolution for Urban Surface Transportation Program Project P3368(03) PCN 03CB, 12th Street South and 17th Avenue South Traffic Signals. Resolution No. 118-12 - A Resolution for Federal Aid Surface Transportation Program P3368(03) PCN 03CB, 17th Ave. So. and 12th St. So. Signal Project, Brookings, SD Whereas, the Brookings City Council desires the signal construction improvement at 17th Avenue South and 12th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented City of Brookings September 25, 2012 8 thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(03) PCN 03CB. J. Action on Resolution No. 119-12, a Resolution for Urban Surface Transportation Program Project P3313(11) PCN 03CC, Main Avenue South and 20th Street South Traffic Signals. Resolution No. 119-12 - A Resolution for Federal Aid Surface Transportation Program P3313(11) PCN 03CC, Main Ave. So. and 20th St. So. Signal Project, Brookings, SD Whereas, the Brookings City Council desires the signal construction improvement at Main Avenue South and 20th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3313(11) PCN 03CC. K. Action on Resolution No. 120-12, a Resolution for Urban Surface Transportation Program Project P3301(11) PCN 03CD, Medary Avenue from North Campus Drive to North City Limits. Resolution No. 120-12 - A Resolution for Federal Aid Surface Transportation Program P3301(11) PCN 03CD, Medary Ave. from North Campus Drive to North City Limits, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Medary Avenue from North Campus Drive to North City Limits, and City of Brookings September 25, 2012 9 Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3301(11) PCN 03CD. L. Action on Resolution No. 121-12, a Resolution for Urban Surface Transportation Program Project P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive. Resolution No. 121-12 - A Resolution for Federal Aid Surface Transportation Program P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Sunrise Ridge Road from 6th Street to Eastbrook Drive, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(03) PCN 03CR. M. Action on Resolution No. 122-12, a Resolution for Urban Surface Transportation Program Project P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South. Resolution No. 122-12 - A Resolution for Federal Aid Surface Transportation Program P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of 17th Avenue South from 6th Street to 8th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented City of Brookings September 25, 2012 10 thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3273(09) PNC 03CT. N. Action on Resolution No. 123-12, a Resolution for Urban Surface Transportation Program Project P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South. Resolution No. 123-12 - A Resolution for Federal Aid Surface Transportation Program P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Ave. So. , Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(04) PCN 03CS. O. Action on Resolution No. 124-12, a Resolution authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project. Resolution No. 124-12 - Resolution Authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project Be It Resolved by the City Council that the following change order be allowed for 2012-09STI 25th Avenue and 10th Street Construction Project: Construction Change Order Number 2: Adjust plan quantities to as-built quantities for storm sewer, sanitary sewer, water main and City of Brookings September 25, 2012 11 trench stabilization rock and lower PVC sanitary sewer main for a total decrease of $1,971.19 to the contract. P. Action on Resolution No. 125-12, a Resolution authorizing Change Order No. 3(CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project. Resolution No. 125-12 - Resolution Authorizing Change Order No. 3 (CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project Be It Resolved by the City Council that the following change order be allowed for 2012-09STI 25th Avenue and 10th Street Construction Project: Construction Change Order Number 3: Adjust plan quantities to as-built quantities for asphalt, concrete valley gutter, concrete washout facility, temporary tracking control and riprap for a total decrease of $3,088.29 to the contract. On the motion, all present voted yes; motion carried. First Class Cities Mayors’ Report. Mayor Reed and Jeff Weldon attended a First Class Cities Mayors’ meeting in Pierre on September 5th. Topics included business improvement districts and pillow tax, third penny sales tax revenue, referred Law 14 (excise taxes for economic development) and use of interns in city government. Resolution No. 126-12. A motion was made by Niemeyer, seconded by Corbett, to approve Resolution No. 126-12, a Resolution awarding contract on the 2012 Surplus Residential Structures – REBID (304 16th Ave. SW, Brookings, SD). All present voted yes; motion carried. Resolution No. 126-12 - Resolution Awarding Bids on 2012 Surplus Residential Structures - REBID Whereas, the City of Brookings opened bids for 2012 Surplus Residential Structures – REBID on Tuesday, September 4, 2012 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for 2012 Surplus Residential Structures - REBID: Purchase and Remove Residential House: Carrie Papka, Volga, SD - $2,501.00, Randell Pitts, Brookings, SD - $4,000.00; Purchase and Remove Garage: Andrew Austreim, Brookings, SD - $10.00; Purchase and Remove Barn & Lean-to: No Bids Now Therefore, Be It Resolved that the high bid of $4,000.00 for Randell Pitts for Purchase and Remove Residential House and the high bid of $10.00 for Andrew Austreim for Purchase and Remove Garage be accepted. Resolution No. 127-12. A motion was made by Thorpe, seconded by Niemeyer, to approve Resolution No. 127-12, a Resolution awarding bids on 2012-15SSI Wiese Addition Wetland Project. All present voted yes; motion carried. Resolution No. 127-12 - Resolution Awarding Bids on 2012-15SSI Wiese Addition Wetland Project City of Brookings September 25, 2012 12 Whereas, the City of Brookings opened bids for 2012-15SSI Wiese Addition Wetland Project on Tuesday, September 4, 2012 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for 2012-15SSI Wiese Addition Wetland Project: Rounds Construction Co., Inc.: $17,623.00; VJ Ahlers Excavating, Inc.: $25,397.50; Austreim Excavating: $29,778.80 and R. S. Halstead Corp.: $31,820.00 Now Therefore, Be It Resolved that the low bid of $17,623.00 of Rounds Construction Co., Inc. be accepted. First Reading – Ordinance No. 23-12. A first reading was held on Ordinance No. 23-12, an Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2013 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 25, 2012. Resolution No. 128-12. A public hearing was held on Resolution No. 128-12, a Resolution of Intent to Lease Real Property. No public comment. A motion was made by Kubal, seconded by Corbett, to approve Resolution No. 128-12. All present voted yes; motion carried. Resolution No. 128-12 - Resolution of Intent to Lease Real Property to Prairie Aqua Tech Be It Resolved by the governing body of the City of Brookings, South Dakota that the City of Brookings intends to enter into a lease agreement with Prairie Aqua Tech, on a month to month basis and automatically renewable on a month to month basis thereafter and pertaining to the following described property: Research & Technology Center – 809 32nd Avenue, Unit 1 and Unit 2. Be It Further Noted, that a Public Hearing on this Resolution was held on September 11, 2012 at 6:00 o’clock P.M. at the City Council Chambers and that all persons were given an opportunity to be heard on the intent to lease real property. Resolution No. 129-12. A motion was made by Corbett, seconded by McClemans, to approve Resolution No. 129-12, a Resolution authorizing City Manager to sign documents for AIP Project No. AIP #3-46-0005-025-2012 Airport Runway Realignment Phase I. . All present voted yes; motion carried. Resolution No. 129-12 - Resolution Authorizing the City Manager to Sign Documents for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012 Construction of Runway 11/29 Realignment Phase I Whereas, the Brookings City Council desires South Dakota Department of Transportation assistance with the Brookings Regional Airport Project 3-46-0005-25-2012; City of Brookings September 25, 2012 13 Whereas, the City of Brookings desires construction of Runway 11/29 Realignment Phase I including relocation of 6-Mile Creek with Bridge, 404 permit wetland mitigation, earthwork/grading, granular fill and gravel base course and wildlife fencing; Now Therefore, Be It Resolved that the City Manager of the City of Brookings is authorized to sign the Grant Application, Grant Offer, and other related documents for Runway 11/29 Realignment Phase I, Regional Airport Project 3-46-0005-25-2012. Memorandum of Understanding. A motion was made by Kubal, seconded by Corbett, to approve a Memorandum of Understanding between the City of Brookings and the SD State University Student Association for certain promotional and event-related services. All present voted yes; motion carried. A MEMORANDUM OF UNDERSTANDING Between the City of Brookings and the South Dakota State University Student Association for certain promotional and event-related services This Agreement is entered into by and between the City of Brookings, a municipal corporation, hereinafter referred to as “City”, and the South Dakota State University Student Association, hereinafter referred to “SDSU-SA”. RECITALS WHEREAS, the City is authorized by the laws of South Dakota to expend public funds to promote the general resources of the City for the purpose of improving its economic well-being through tourism development, visitor attraction, and the desire to target such programs with the market of SDSU students, and WHEREAS, the City also desires to promote and support SDSU athletic, cultural, educational, entertainment, and recreational programs including programs developed by SDSU students, NOW, THEREFORE, THE PARTIES HERETO AGREE TO THE FOREGOING RECITALS AND AGREE TO THE FOLLOWING: 1) SDSU-SA agrees to appoint a committee for purposes of identifying, recruiting, sponsoring, and allocating funds to events designed to provide entertainment value to students, and that encourage students to remain in the community on weekends during the academic year, and events that enhance the collegiate experience of students. 2) The CITY agrees to provide an annual amount of funding to defray certain eligible expenses for events described in (1). The funding shall be determined annually by the City Council as part of the annual budget process from 3rd B revenue. Eligible expenses shall be only those prescribed for 3rd B revenue as stipulated in State Law. The City reserves the right to further narrow the eligible expenses. City of Brookings September 25, 2012 14 3) Eligible expenses shall be those associated with the operational costs of specific events or activities and may include but not limited to facility rental or facility service charges, advertising and promotion costs, rental of equipment, and ticket price write-down. Permanent, on-going, or capital expenses are not eligible. Events that are religious or political will not be considered. Specific eligibility of expenses will be determined on a case-by-case basis per event. Eligible expenses must be approved by the CITY. 4) Upon approval of expenses, said bills will be submitted to the CITY for direct payment. SDSU-SA agrees to certify and attest to the accuracy and legitimacy of the bills. Applications for funding from SDSU-SA must be in a format prescribed by the CITY. Such applications must demonstrate achievement of certain metrics included but not limited to return on investment, attendance, economic impact, etc. Only applications signed by the current president and one other officer of SDSU-SA will be considered. 5) Funds appropriated but unexpended during a budget year may be carried over to the next budget year to a maximum amount of 1.5 times the annual appropriation of the subsequent year. 6) The City Manager is hereby authorized by the CITY to develop operational procedures, rules, and policies designed to fulfill the intent of the contents of this Memorandum of Understanding. 7) The term of this agreement shall be from January 1, 2013 to December 31, 2014, and shall be automatically renewed from year to year thereafter, unless terminated as hereinafter provided. 8) Either party shall be entitled to terminate this agreement with 60 days notice served to either party. 9) This document shall remain in effect and transferable in the event officer changes occur on behalf of SDSU-SA. Adjourn. A motion was made by Corbett, seconded by Thorpe, to adjourn. All present voted yes; motion carried. Meeting adjourned at 6:28 p.m. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 25, 2012 15 Brookings City Council September 18, 2012 (unapproved) The Brookings City Council held a study session* on Tuesday, September 18, 2012 at 5:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve Britzman, City Manager Jeff Weldon, and City Clerk Shari Thornes were also present. *Commencing with this meeting, the Brookings City Council changed its meeting format. The Council will continue to meet the second and fourth Tuesdays in regular session at 6:00 p.m. However, the 5:00 p.m. informal work session that preceded those meetings has been eliminated, replaced with one additional night meeting on the third Tuesday monthly at 5:00, referred to as a “study session.” The purpose of the study session is for educational information on previously-agreed upon issues and no action will be taken. This new format will allow for Council members and staff to hold in-depth discussions on issues. No public hearings or public input will be received, except by specific invitation of the Council for purposes of education on the specific issue at hand. It is expected these study sessions will provide sufficient education for the Council and policy direction for staff. The topics will then be forwarded to a future, regular Council meeting for action. All Council meetings will continue to be televised. Discussion Topics: Traffic at 17th Avenue and 12th Street near Mickelson Middle School, Ordinances pertaining to dogs-at-Large, Brookings Municipal Utilities Second Quarter Financial Report, proposed Resolution No. 109-12: Design-Build Procedures, MOU for a hotel and conference center and Liquor Operating Agreement Review. Adjourn. A motion was made by Corbett, seconded by Kubal, to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:42 p.m. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 25, 2012 16 CONSENT AGENDA #4 C. Action on Resolution No. 130-12, a Resolution authorizing the Mayor to sign a pass-through CDBG/HUD Grant application on behalf of the Boys and Girls Club requesting up to $515,000. DATE: September 19, 2012 FROM: Vanessa Merhib, Executive Director, Brookings Boys & Girls Club RE: Grant Application After two years of a Boys & Girls Club Strategic Growth Committee, chaired by Reece Kurtenbach, the Boys & Girls Club has determined is necessary to expand 20,000- 25,000 square feet to be able to continue to serve all youth in the community and to fill the community needs. The Boys & Girls Club is currently short on space, having utilized other community space, Camelot, the Middle School band room, St. Thomas More, Medary and other spaces to try to accommodate the demand. In addition to the efforts to utilize other local space the Club also has waiting lists for its Club 5 Education Intervention program, Preschool & Junior Kindergarten, as well as other specific impact programs. The Boys & Girls Club is looking to build onsite to our current 34,400 square foot facility. Attached you will see a preliminary outline of possible space to build, however, actual design has not begun in a formal process. The Brookings School District has agreed to “give” land needed for parking on the west end of the current facility to meeting new parking demands and replace previous parking, planned to be removed for the building project. This will be approximately a $2.5 million dollar capital project with a $1.5 million dollar endowment campaign to sustain as well. The Boys & Girls Club is interested in applying for the Community Block funds in the October 15th cycle and are eligible with a 59% low/moderate income. Applications have to be made through a City or County and passed through to the project. We have been working with Al Heuton the last few months on learning more as we have seen youth centers in Aberdeen and Chamberlain receive funds for other youth center building projects. The Club is requesting the City consider serving as the pass through agent for the Community Block Funds. There are not any requirements of the City, District 1 takes all responsibility of managing requirements, reports and drawdown funds. City of Brookings September 25, 2012 17 Resolution No. 130-12 Resolution Authorizing Mayor to Sign a pass-through CDBG/HUD Grant Application Whereas, the City of Brookings has identified the need to expand the Boy’s and Girl’s Club facility, and Whereas, the City of Brookings proposes to assist the Boy’s and Girl’s Club in the completion of the existing Boy’s and Girl’s Club facility, and Whereas, the City of Brookings is eligible for Federal assistance for the proposed project, and Whereas, the City of Brookings has held the required public hearing on Tuesday, September 25, 2012, at 6:00 p.m., and Whereas, with the submission of the CDBG/HUD Grant Application the City of Brookings assures and certifies that all CDBG/HUD program requirements will be fulfilled, and Therefore, Be It Resolved that the City of Brookings duly authorizes the Mayor of the City of Brookings to sign and submit the CDBG/HUD Grant Application requesting up to $515,000 of funds. This resolution is effective immediately upon passage. Adopted this 25th day of September, 2012. City of Brookings ______________________________ Tim Reed, Mayor ATTEST: _________________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 19 CONSENT AGENDA #4 D. Action on Resolution No. 131-12, a Resolution designating the Mayor as the certifying officer and environmental certifying officer for signing documents for a CDBG/HUD Grant on behalf of the Boys and Girls Club. DATE: September 19, 2012 FROM: Vanessa Merhib, Executive Director, Brookings Boys & Girls Club RE: Grant Application After two years of a Boys & Girls Club Strategic Growth Committee, chaired by Reece Kurtenbach, the Boys & Girls Club has determined is necessary to expand 20,000- 25,000 square feet to be able to continue to serve all youth in the community and to fill the community needs. The Boys & Girls Club is currently short on space, having utilized other community space, Camelot, the Middle School band room, St. Thomas More, Medary and other spaces to try to accommodate the demand. In addition to the efforts to utilize other local space the Club also has waiting lists for its Club 5 Education Intervention program, Preschool & Junior Kindergarten, as well as other specific impact programs. The Boys & Girls Club is looking to build onsite to our current 34,400 square foot facility. Attached you will see a preliminary outline of possible space to build, however, actual design has not begun in a formal process. The Brookings School District has agreed to “give” land needed for parking on the west end of the current facility to meeting new parking demands and replace previous parking, planned to be removed for the building project. This will be approximately a $2.5 million dollar capital project with a $1.5 million dollar endowment campaign to sustain as well. The Boys & Girls Club is interested in applying for the Community Block funds in the October 15th cycle and are eligible with a 59% low/moderate income. Applications have to be made through a City or County and passed through to the project. We have been working with Al Heuton the last few months on learning more as we have seen youth centers in Aberdeen and Chamberlain receive funds for other youth center building projects. The Club is requesting the City consider serving as the pass through agent for the Community Block Funds. There are not any requirements of the City, District 1 takes all responsibility of managing requirements, reports and drawdown funds. City of Brookings September 25, 2012 20 Resolution No. 131-12 Resolution designating the Mayor as a Certifying Officer and Environmental Certifying Officer for signing documents for a CDBG/HUD Grant Whereas, the City of Brookings expects to be the recipient of a Community Development Block Grant from the U.S. Department of Housing and Urban Development as administered by the State of South Dakota, and; Whereas, the City of Brookings is required to designate a certifying officer for the purpose of signing required documents pertaining to this grant; Now, Therefore Be It Resolved, that the Mayor of the City of Brookings be hereby designated as the City’s official for the purpose of signing CDBG/HUD agreements, contracts, correspondence, pay requests, and other required documents; and. Whereas, the City of Brookings is required to designate an environmental certifying officer for the purpose of signing required environmental documents pertaining to this grant; And Be It Further Resolved, that the Mayor of the City of Brookings be hereby designated as the City’s environmental certifying officer for the purpose of signing environmental correspondence and other required documents and forms. This resolution is effective immediately upon passage. Dated this 25th day of September, 2012. City of Brookings ______________________________ Tim Reed, Mayor ATTEST: _________________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 21 CONSENT AGENDA #4 E. Action on City & County Government Center Change Order. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: City & County Government Center Change Order Listed below is one change order for the City and County Government Center in the amount of a net increase in $2,000 to Midwest Glass. This change order was approved by the Joint Powers Board at their September meeting. The change order was necessitated by a slight construction schedule change when the terrazzo floor installer could not meet the schedule in time for the center stair railings to be installed. In order to keep the schedule for installation of the stair railings without the terrazzo flooring, the Construction Manager had to have one of the other trades, Midwest Glass, adjust the process, and thus the schedule, to still keep the project on track. The reason for the schedule by the terrazzo floor installer was the death of the company owner’s wife. The terrazzo flooring contractor paid for some of the delay as you can see below but the adjustment was needed for the overall construction schedule. COR 62 Schedule/trades adjustment for center stair railings Clark Drew Construction ($1,000) Kenneth Janning & Sons, Inc. ($2,130) Midwest Glass $5,130 Net change $2,000 City of Brookings September 25, 2012 22 BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING Thursday, September 13, 2012 The Joint Powers Board met on Thursday, September 12, 2012 with the following members present: John Kubal, Tim Reed, Dennis Falken and Deanna Santema, as an alternate for Alan Gregg. REGULAR BUSINESS Chairperson John Kubal called the meeting to order and a quorum was established. Motion by Falken, seconded by Reed to approve the minutes from the August 9, 2012 Joint Powers Board Meeting. All members voted “aye.” Motion carried. The board discussed the status of the remaining punch-list items. City Manager Jeff Weldon said several contractors have been in and out of the building recently and the list is getting shorter. He said there are still flooring issues. Commission Assistant Stephanie Ellwein said there is a leak in the roof in the Planning & Zoning Director’s office as well. Weldon said the final payments will not be made until they are satisfied that everything is finished. The board reviewed one change order. Weldon said this was a modification that Site Superintendent Dan Volbert had the contractors to do keep the work on schedule. Motion by Reed, seconded by Falken to approve change order COR#062 to the contracts with Clark Drew Construction, Inc. for a credit of $1,000, to Kenneth Janning & Sons, Inc. for a credit of $2,130 and to Midwest Glass for $5,130 for a total of $2,000 to replace a section of the center stair railings. Reed said that it happens a lot that they pay a little more to keep a project on time. Weldon said this was a delay with the terrazzo and that affected so many other things. Ellwein said they had to work around things to keep the project on schedule so they adjusted how they did the stairs so the terrazzo could come in later. All members vote “aye.” Motion carried. Ellwein noted that the additional lighting was installed in the County Finance Office and has made a big difference. Weldon reviewed the project status report and the outstanding contract amounts. He said with the board’s approval of this last change order, the remaining contingency is approximately $380,000. Weldon explained what was still left to pay on the project. Falken noted they still owed approximately $280,000. Reed asked about the remaining cash left in contingency and what would happen with that. Weldon said it is in a city-held account and they do continue to spend some of it on FFE items. He said it will be up to the board on what to do with what’s left over. Weldon reviewed the finance report. The board reviewed the list of additional construction-related expenditures that are being charged to the project. Weldon said they’ve spent approximately $210,000, so the actual remaining contingency is about $173,000. Ellwein noted that there is $90,000 in security grant revenue that will still come in too. The board discussed the revised meeting room usage draft policy. Weldon said he took the board’s feedback and made some modifications, including limiting the public’s access to the community room. Santema asked about having a technician available to run the electronic equipment if needed. Weldon said they will need to figure out an hourly rate for that. City City of Brookings September 25, 2012 23 Attorney Steve Britzman asked about limiting meeting times. Ellwein said if the room is available for a full day and no one else has it booked, she doesn’t think they should limit it. Kubal asked about scheduling. Ellwein said the county and city share a scheduling software program that is working well. Falken said he liked the policy and if they need to make changes, they can always do that. Reed asked if the full city council and county commission would have to approve this policy. Britzman said that this would fall under the duties of the Joint Powers Board to approve. Kubal said the room will be available between 8:00 a.m. and 5:00 p.m. Weldon said they must be out by 5:00, or it would require staff overtime. Kubal also asked if there would be an instance where someone would get taken off the schedule. Weldon said no one will get bumped; it will be first come, first served. Motion by Reed, seconded by Falken to approve the Meeting Room Usage Policy for the City & County Government Center as presented. All members voted “aye.” Motion carried. Falken said they should present the policy to the full boards in case they are questioned by members of the public. Weldon updated the board on a back-up generator for the building. Weldon said he did some research and looked at options with representatives from Brookings Municipal Utilities. He said the most modest approach is to have a back-up for the sump pumps. Weldon said the other possibilities would be to have a back-up for some of the building or a full generator for the entire building. Weldon said a battery back-up for the sump pumps won’t work. He said they will need either a diesel or natural gas generator and he is looking at the specs so they can tell possible vendors what they have and what may work. Santema asked if a gas generator could be stored in the basement or if it would have to be outside. Weldon said he’s not sure, but one vendor he spoke with recommended diesel. Kubal said a full generator is probably over-kill and suggested they take a middle of the road approach. Weldon said they could pick out certain building systems. He said the building’s security is already on a UPS, but a generator could give extended life to that. He said it could be used to run certain lights and heat. Weldon said they could pick out which building services they would want to still be able to run. Santema said heat would be important so pipes don’t freeze. Weldon said the building will retain heat for quite awhile, but in the case of an ice storm, power could be out for several days. Falken said this discussion stemmed from some of the issue they had when the power went out, but he said they will still have those issues even with a generator. He said having a full generator for the whole building is over-kill and the board needs to think about what type of disaster would leave the building without power 24-plus hours. Falken said the intent of the building was not to be an emergency shelter when they planned it. Reed asked if they would ever not be able to get into the building. Weldon said they still have keys. Santema said they need to make sure the sump pumps work and investigate the middle of the road option so they have the answers when they’re asked. Kubal said they seem to all be in agreement about the sump pumps. He questioned if they did just that now, would they be in retrofit mode if they discover they need something more. Weldon said that would be the case. He said the generator they get will be based on what the building needs and it won’t be big enough if they initially go with just the sump pumps. City of Brookings September 25, 2012 24 By consensus, the board agreed that a full generator for the entire building was off the table. Santema said they do need to investigate the intermediate level. Ellwein said they should because they don’t want to be told later that for an additional $5,000 they could have done more and they didn’t even explore that possibility. Kubal said they should look at the two options with the understanding they want the sump pumps covered. Weldon said Johnson Controls gave him information where they could add the sump pumps to the current alarm system for about $4,300. However, he said if they have a generator, they would count on that to work and wouldn’t need to be notified. Weldon said that having the sump pumps on the alarm system wouldn’t keep them from over-flowing. Santema asked if it is necessary to add them. Ellwein said with a generator, theoretically it would not be necessary. Falken suggested they wait to get more information on the generator first. Weldon said he can also ask if they have the alarms hooked up with sumps on generators. The board discussed a request from the Historical Society to place a brochure rack in the building. Weldon said they are asking for permission to install a display sign in the lobby, and they would purchase the item. Kubal questioned how much they should start putting in before it gets a cluttered look. Weldon said the current display case is not the Historical Society’s. He said they were told they can use it until the Joint Powers board tells them differently. Ellwein said there used to be two racks in the courthouse that were always littered with things. She said they will have to be monitored. Santema asked if giving permission to one group opens them up to having to give permission to others. Weldon said it is up to the Joint Powers Board on what they have in the building. Motion by Reed, seconded by Falken to approve the Historical Society’s request to place a brochure rack in the lobby of the building and to use Option A as presented to the Joint Powers Board. All members vote “aye.” Motion carried. The board discussed having a display rack for the Collegian newspaper. Weldon said the Collegian is getting dropped off and stacked inside the west vestibule. He asked if they should get a rack or ask the Collegian to provide one. By consensus, the board will ask the Collegian to place the newspapers under the staircase by the planter box. The board asked about the planter box. Reed suggested leaving it up to Weldon and Ellwein on what should go in there. Weldon said he could ask McCrory Gardens to supply planters for inside the building, including the planter box, and take care of them. The board reviewed the safety and security plan. Weldon said the SWAT team was recently doing drills in the building and the fire department has also been in the building. Ellwein said Emergency Management Director Todd Struwe has started an emergency response plan for the building. Weldon said when they had issues with the fire alarms last month only 1/3 of the building took them seriously. He said they need to get something in writing and bring it to the board for approval. Reed discussed the white rubber roof and being able to see it from a distance. Weldon said they could look into placing roof rock on the building. He said the white may also fade over time. Falken said they should look into the roof rock. Santema asked about additional signage marking the stairwells once people get to 2nd floor. Reed said he wants to make sure the chambers are accessible. Kubal said he hates adding more signs though. City of Brookings September 25, 2012 25 Santema said that Commissioner Gregg asked about adding drawers in the boardroom dais. Santema said they have the anteroom. Ellwein said other boards use the dais too and wondered if the drawers would need to be locked. Falken said they shouldn’t have separate drawers; if they have them, have a few things in them that everyone could use if they’re using the room. Weldon said BMU told them that water consumption is through the roof at the building. Weldon said they only have the bathrooms and the sprinklers, but they used 630,000 gallons last month. He said they need to start tracking this down. Weldon said the sump pumps run every three minutes and he’s wondering if it is circulating the same water or if there is a possible drainage line perforated. Ellwein said it may have been a mistake with the reading of the water meter as well. Weldon and Ellwein were going to look into it further. The next meeting was scheduled for October 11th, 2012 at 8:00 a.m. ADJOURNMENT Motion by Reed, seconded by Kubal to adjourn. All members vote “aye.” Motion carried. It is the policy of Brookings County, South Dakota, not to discriminate against the handicapped in employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. Stacy Steffensen Deputy Finance Officer Brookings County Finance Office Published once at the total approximate cost of _______________. City of Brookings September 25, 2012 26 CONSENT AGENDA #4 F. Action on Resolution No. 132-12, a Resolution for South Dakota Federal Aid Construction Project Number P-PH 0014(172)418 PCN 01TJ, Highway 14, west of Western Avenue to Main Avenue. The South Dakota Department of Transportation (SDDOT), in conjunction with the City of Brookings and Brookings Municipal Utilities, has been designing the 6th Street Project from west of Western Avenue to Main Avenue. The project will include grading, Portland cement concrete paving, ADA upgrades, storm sewer, deck overlay, approach slabs, guardrail, lighting, signals, water and sanitary sewer. The bid letting is programmed for construction in 2013. This agreement outlines the City’s and State’s responsibilities. Also included in the agreement is the City’s estimated cost for the storm sewer upgrades at $521,060.00, where the State will pay for the original size of the storm sewer and the City is paying for the upsizing of the pipe. This project includes water and sanitary sewer replacement work for the Brookings Municipal Utilities, and the agreement stipulates that the City (BMU) pays for the utilities. Since the low bid is based on the combination of State and City work, the agreement includes a clause where the City (BMU) would be required to pay the difference in the bids if the total low combination for the City project and the State project is different than what the low bid would have been for the State only portion. This is the same clause that was included in the 6th Street agreement for the segment between Medary Avenue and 22nd Avenue which was constructed in 2006. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P-PH 0014(172)418 PCN 01TJ. City of Brookings September 25, 2012 27 Resolution No. 132-12 A Resolution for South Dakota Federal Aid Construction Project Number P-PH 0014(172)418 PCN 01TJ; Highway 14 from west of Western Avenue to Main Avenue, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Highway 14 from west of Western Avenue to Main Avenue, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Financial Agreement between the Department of Transportation and the City of Brookings, and Whereas, the City of Brookings is obligated and hereby agrees to the provisions outlined in the Financial Agreement between the Department of Transportation and the City of Brookings. Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the State of South Dakota Joint Powers Financial Agreement between the Department of Transportation and the City of Brookings for South Dakota Federal Aid Construction Project Number P-PH 0014(172)418 PCN 01JT. Passed and approved this 25th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 25, 2012 28 CONSENT AGENDA #4 G. Action on Resolution No. 133-12, a Resolution amending the fine for violations of the Ordinances of the City of Brookings, South Dakota pertaining to failure to remove snow from sidewalks. Enclosed Resolution No. 133-12 lowers the fine on a first time offense for failure to remove snow from the sidewalk. Since court costs must be imposed, city staff recommends a total fine of $80 ($20 fine & $60 court costs) as a more reasonable amount for this offense. This amends Resolution No. 142-11, passed on December 13, 2011. Resolution No. 133-12 A Resolution setting forth a schedule of proposed fines for violations of the Ordinances of the City of Brookings, South Dakota. Be It Resolved by the Governing Body of the City of Brookings, South Dakota, that the following Schedule of Proposed Fines shall be effective as prescribed by law for all violations of Ordinances set forth herein. SCHEDULE OF PROPOSED FINES WITH COURT COSTS Section Offense Fine Costs Total Miscellaneous Offenses 74-211 Failure to Remove Snow from Sidewalk 60.00 20.00 60.00 120.00 80.00 Passed and approved this 25th day of September, 2012. CITY OF BROOKINGS: ________________________________ ATTEST: Tim Reed, Mayor __________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 29 CONSENT AGENDA #4 H. Action on Resolution No. 134-12, a Resolution Authorizing Change Order No. 1 (CCO#1) for 2012-04SSI, Pheasant Nest Detention Pond Project The Pheasant Nest Detention Pond Project entails grading a detention pond project with sidewalk, storm sewer pipe, drainage structures, erosion control and landscaping. The project was designed by Banner Associates along with Confluence for the landscaping component and is located at the southeast corner of 12th Street South and 7th Avenue South, on Block 10 of Pheasant Nest Addition. The project will be funded with a loan from the South Dakota Department of Environment and Natural Resources State Revolving Fund. This project included a new storm sewer pipe from the north side of the detention pond to the residential yard on the north side of 12th Street South, and a new storm sewer pipe from the east side of the detention pond to the residential yard on the east side of Pheasant Run Road. The original construction plans included seeding for the disturbed areas in the residential yards. However, sod was installed in the disturbed areas due to the large area of disturbance and landscape rock was added around the new storm sewer flared end to help control erosion. This change order is an increase of $1,512.50 to the contract. The project summary is as follows: Original Contract Price: $276,283.40 Increase from Previous Change Orders: $0.00 Contract Price Prior to this Change Order: $276,283.40 Increase of this Change Order (No. 1): $1,512.50 Contract Price incorporating this Change Order: $277,795.90 This resolution will approve Change Order No. 1 (CCO #1) for an increase of $1,512.50 to the contract. Resolution No. 134-12 Resolution Authorizing Change Order No. 1 (CCO#1) for 2012-04SSI, Pheasant Nest Detention Pond Project Be It Resolved by the City Council that the following change order be allowed for 2012-04SSI, Pheasant Nest Detention Pond Project: Construction Change Order Number 1: Adjust contract for the addition of sod and landscape rock for a total increase of $1,512.50 to the contract. Passed and approved this 25th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 25, 2012 30 5. Items removed from Consent Agenda. Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. City of Brookings September 25, 2012 31 OPEN FORUM / REPORTS 6. Invitation for a Citizen to schedule time on the Council Agenda for an issue not listed. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 7. SDSU Student Senate Report. President – Jameson Berreth Vice-President – Wyatt DeJong Administrative Assistant – Mike McNalley Finance Chair – Ben Ruggeberg State & Local Chair – Jameson Goetz SDSU Senate Website: http://www.sdstatesa.com/#! 8. Invitation by Human Rights Committee, Historic Preservation Commission and Brookings Committee for People who have Disabilities. City of Brookings September 25, 2012 32 Contracts & Change Orders 9. Action on Resolution No. 135-12, a Resolution awarding contract for the Airport Project. The design for the new runway alignment project at the Brookings Regional Airport was authorized by the City Council as Resolution No. 60-12 on April 24, 2012. The new Airport Layout Plan and Approach Survey have been completed and the City has received the 404 permit and no-rise certification. The design of the Phase I project has been completed and Phase I has been bid. The construction project has two schedules of work and the project will be awarded as one contract. The schedules include the following work: Bid Schedule “A”: This work will consist of the grading and sitework for the realignment of the runway. It will consist of the clearing and grubbing of trees and shrubs, removal of debris, reroute of existing creek (±3,700’), grading for a portion of the new runway (±5000’ x 100’) with associated safety area and installation of subbase coarse and underdrain, construction of MALSR access road and bridge (±134’ x 20’), and wetland mitigation (±6 acres). Bid Schedule “B”: This work was designed by HDR for the Brookings Municipal Utilities and will consist of the construction of a new equalization basin and associated structures. It will consist of the construction of a ±1300’x 200’ pond, flow meter structure and inlet and outlet structures, ±4500’ of forcemain piping, 2600’ of gravity sewer pipe and related fittings and appurtenances. The City anticipates receiving a federal grant of approximately $7,900,000 with the state and local match of approximately $900,000 (8% state & %2 local). The City held a bid letting on September 18, 2012, for the AIP Project No. 3-46-0005-025-2012 at the City & County Government Center at City Hall and the following bids were received: Schedule A Schedule B Total Loiseau Construction, Inc. $3,286,779.24 $1,470,229.58 $4,757,008.82 Bowes Construction, Inc. $3,265,752.71 $1,776,991.80 $5,042,744.51 Midland Contracting, Inc. $3,881,020.71 $1,708,729.08 $5,589,749.79 Engineer’s Estimate $4,693,526.44 $2,337,928.00 $7,031,454.44 The low bid of $4,757,008.82 is approximately 32% lower than the Engineer’s Estimate of $7,031,454.44. This resolution will make tentative award to the low bid of Loiseau Construction, Inc. of Flandreau, SD for $4,757,008.82, contingent upon receipt of the FAA grant offer and review of the Disadvantage Business Enterprise (DBE) good faith effort. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 33 Resolution No. 135-12 Resolution Awarding Bids for Brookings Runway Re-alignment (Phase I) Project AIP # 3-46-0005-025-2012 Whereas, the City of Brookings opened bids for the Brookings Runway Re-alignment (Phase I) Project, AIP #3-46-0005-025-2012 on Tuesday, September 18, 2012 at 1:30 pm at Brookings City & County Government Center; and Whereas, the City of Brookings has received the following bids for the Brookings Runway Re- alignment (Phase I) Project, AIP #3-46-0005-025-2012: Loiseau Construction, Inc. of Flandreau, SD: $4,757,008.82; Bowes Construction Inc. of Brookings, SD: $5,042,744.51 and Midland Contracting, Inc. of Huron, SD: $5,589,749.79. Now Therefore, Be It Resolved that the tentative award for the project be made to the low bid of Loiseau Construction, Inc. for $4,757,008.82, contingent upon receipt of the FAA grant offer and review of the Disadvantage Business Enterprise (DBE) good faith effort. Passed and approved this 25th day of September, 2012. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 34 First Readings 10. Ordinance No. 24-12: An Ordinance rezoning the east 25 feet of Lots 4 and 5, Block 1, Original Plat Addition from a Business B-3 District to a Business B-1 District (426 3rd Street-southwest corner of 3rd St. and 5th Ave.) Public Hearing: October 9, 2012 **No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. Proposal: Rezone a small lot on the southwest corner of 5th Avenue and 3rd Street Background: This property was developed in 1947. The building on this lot occupies 100% of the area. The lot is bordered by a parking lot to the west and south that are accessory to an office supply business. The entire east half of the block is zoned B-3 but is surrounded by the B-1 District except for adjacent property to the southeast. Specifics: The current B-3 District would allow the continued use of a Veterinary Clinic as a legal non-standard use. However, any change of use would require compliance to current zoning regulations, and in most cases, this could not be accomplished due to the size of the lot. The B-1 District is the only district that does not require on-premise parking. It also allows a zero foot (0’) building setback on the front and side lot lines. A B-1 Business District designation would provide options for the reuse or redevelopment of this parcel. Recommendation: The Planning Commission voted 6 yes and 0 no to recommend approval of the rezoning. City of Brookings September 25, 2012 35 Ordinance No. 24-12 An Ordinance to Change the Zoning within the City of Brookings Be It Ordained By the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: the east 25 feet of Lots 4 and 5, Block 1, Original Plat Addition be and the same is hereby rezoned and reclassified from a Business B-3 District to a Business B- 1District In accordance with Section 94-7 of Article I of Ordinance 25-02 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading September 25, 2012 Second Reading and Adoption Published CITY OF BROOKINGS ________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 36 Planning Commission Brookings, South Dakota September 4, 2012 OFFICIAL MINUTES Chairperson Wayne Avery called the regular meeting of the City Planning Commission to order on Tuesday, September 4, 2012, at 5:30 PM in the Chambers Room on the third floor of the City & County Government Center. Members present were Hal Bailey, Greg Fargen, Alan Gregg, Al Heuton, Kristi Tornquist, and Avery. Mike Cameron, Donna DeKraai and John Sydow were absent. Others present were Ceci Bode, Community Development Director Mike Struck, and Planning and Zoning Administrator Dan Hanson. Item #4 – Cynthia (Masson) Bode has submitted a petition to rezone the east 25 feet of Lots 4 and 5, Block 1, Original Plat Addition from a Business B-3 District to a Business B-1 District. (Bailey/Fargen) Motion to approve the rezoning. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item # 4 – Ceci Bode stated the rezoning of the property would be critical since there was no on-premise parking. She felt several similar changes had occurred in this area in the past, and the property would benefit by being in the Central Business District. Tornquist inquired about the parking issue. Hanson responded that most property owners are required to install on-premise parking based on the square footage of their business. However, the building on this lot did not have that option since there was no yard area available. The B-1 District was the only district that exempted on-premise parking requirements. City of Brookings September 25, 2012 37 Sec. 94-131. BUSINESS B-1 CENTRAL DISTRICT (a) Intent. This district is intended to provide a strong supportive retail center. It is the intent of this district to place a high priority on retail trade, office, personal service, institutional and entertainment center uses. Integrating new uses with existing businesses is encouraged. No outdoor storage shall be permitted. (b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this ordinance, when referred to in this section, are the district regulations of the Business B-1 Central District. (c) Permitted Uses. 1. Retail or service store 2. Personal service store 3. Personal health service 4. Hotel 5. Financial institution 6. Office 7. Public transportation facility 8. Public utility facility 9. Parking facility or lot 10. Drinking Establishment 11. Telecommunications tower 12. Extended Stay Hotel (d) Permitted Special Uses. A building or premises may be used for the following purposes in conformance with the conditions prescribed herein: 1. Storage and warehousing a. All operations, equipment and materials shall be stored within a completely enclosed structure. 2. Day care facility a. A four-foot (4') high transparent fence shall be constructed between the play area and the street. 3. Apartment a. Dwelling units shall be located on the second floor or above. (e) Conditional Uses. 1. Repair garage 2. Assembling and packaging 3. Apartments for the elderly 4. Broadcast Tower 5. Community Center 6. Drive-in Food Service 7. Brewpub City of Brookings September 25, 2012 38 (f) Density, Area, Yard and Height Regulations. The B-1 district regulations shall be as follows: Min. Min. Min. Min. Min. Max. Lot Lot Front Side Rear Height Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. All Uses - - - -* 20'* 50' *A thirty foot (30') landscaped area shall be required between an abutting residential district boundary line and any structure, access drive, parking lot or other accessory use. (g) Accessory Uses. Accessory uses and building permitted in the B-1 District are buildings and uses customarily incidental to any of the permitted uses in the district. (h) Parking Regulations. Parking, loading and stacking within the B-1 District shall be in conformance with the regulations set forth in division 4 of article VI of this chapter (i) Sign Regulations. Signs within the B-1 District shall be in conformance with the regulations set forth in division 5 of article VI of this chapter (j) Other Regulations. Development within the B-1 District shall be in conformance with the regulations set forth in article II of this chapter City of Brookings September 25, 2012 41 First Readings 11. Ordinance No. 25-12: An Ordinance amending the Zoning Ordinance pertaining to the Conditional Use Permit process. Public Hearing: October 9, 2012 **No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. Proposal: Modify the conditional use permit application procedures in order to expedite non-controversial requests. Specifics: These amendments were discussed at the August meeting. There were only minor tweaks to the document based on your comments. As was noted last month, the major focus is on reducing the time necessary for a resident to obtain a conditional use permit. This could be done by eliminating the involvement of the governing body when there are no controversial issues with a request. If there are concerns, then an appeal process is provided for either the applicant or other aggrieved party. A final draft of Article V. shows the changes in red. Several sections were modified extensively, and a new section was added. Please note that the last page has the South Dakota Codified Law references for conditional uses. Recommendation: The Planning Commission voted 6 yes and 0 no to recommend approval of the changes. City of Brookings September 25, 2012 42 Ordinance No. 25-12 An Ordinance Amending the Zoning Ordinance of the City of Brookings and Pertaining to the Conditional Use Permit Process for the Purposes of Administration of the Zoning Ordinance Be it ordained by the Council of the City of Brookings, State of South Dakota: that Chapter 94, Zoning shall be amended as follows: Section 1. ARTICLE V. CONDITIONAL USES DIVISION 2. PERMIT Sec. 94-221. Generally The Planning Commission City Council may authorize by Conditional Use Permit the uses designated in this chapter when located in a zoning district allowing such use. The Planning Commission City Council shall impose such conditions as a part of the Conditional Use Permit as are appropriate and necessary to insure compliance with the Comprehensive Plan and to protect the public’s health, safety and general welfare. Unless expressly modified by the Board of Adjustment, all regulations of the zoning district in which the use is located shall apply. Sec. 94-222. Application To obtain a Conditional Use Permit, the applicant shall file a written application on a form furnished by the Community Development City Engineering Department. The application shall be submitted on or before the 15th of any month prior to the next regularly scheduled Planning Commission meeting. Every application shall contain the following information: 1. Legal description of the land upon which such conditional use is requested, together with local street address 2. Name and address of each owner of the property 3. Name, address, phone number and signature of the applicant 4. Zoning district classification under which the property is regulated at the time of such application 5. Be accompanied with a site plan unless waived by the Community Development City Engineering Department 6. Any other information concerning the property as may be requested by the Community Development City Engineering Department Sec. 94-223 Fees. Upon the filing of any application for a Conditional Use Permit, the applicant shall pay to the City the appropriate fee as designated in Chapter 66 of this code. Sec. 94-224. Information on Site Plan. (a) In addition to the following information, plans shall be drawn to scale upon substantial paper or provided electronically cloth and shall be of sufficient clarity to indicate the location, nature, City of Brookings September 25, 2012 43 and extent of the work proposed and show in detail that it will conform to the provisions of this ordinance and all other relevant laws, ordinances, rules and regulations. The Community Development City Engineering Department may waive the submission of plans if the nature of the work applied for is such that reviewing of plans is not necessary to obtain compliance with this ordinance. The site plan shall contain the following: 1. The address of the property and the legal description 2. The name of the project and/or business 3. The scale and north arrow 4. All existing and proposed buildings or additions and uses 5. Dimensions of all buildings 6. Distance from all building lines to the property lines at the closest points 7. Building height and number of stories 8. Dimensions of all property lines 9. Parking lots or spaces - designate each space; give dimensions of the parking lot, stalls and aisles 10. Perimeter screening - show height, location and type of material to be used any fencing, walls or hedges 11. Landscape plantings - The landscaped setback and trees; indicate species, location, and number of trees and material to be used for landscaping 12. Name and location of all adjacent streets, alleys, waterways and other public places 13. Interior screening – show height, location and type around parking lot and dumpster 14. Signage – indicate location of all freestanding signage 15. Lighting – show location and type of parking lot and exterior building wall lighting 16. Architecture – provide representative elevations of all buildings (b) Approved plans shall not be changed, modified, or altered without authorization from the Planning Commission or City Council giving final approval, and all work shall be done in accordance with the approved plans. Sec. 94-225. Planning Commission Hearing. (a) Setting of date. Upon the filing of an application for a Conditional Use Permit with the Zoning Administrator Officer accompanied by the fee in the manner prescribed in Chapter 66 of this code, the Zoning Administrator Officer shall set a date for public hearing. The date for a public hearing shall be a day when the Planning Commission is regularly scheduled to meet as determined by the rules, policies and regulations as adopted by the Planning Commission. Public notice for this meeting and changes to be considered shall be given by publishing ten days in advance by publication in a legal newspaper of the municipality, the date of the hearing and the time and place when and where all persons interested shall be given an opportunity to be heard. (b) Posting signs. Signs shall be posted on the property at least for a continuous period of seven (7) days immediately prior to any public hearing held by the Planning Commission to consider the application. Said signs shall be furnished by the City and posted by the applicant in the numbers and locations prescribed by the Zoning Administrator Officer. Said signs shall be City of Brookings September 25, 2012 44 removed and disposed of properly within three days returned to the Zoning Officer one day after the public hearing on the request. Sec. 94-226. Planning Commission Decision Report. The Planning Commission shall consider the stated criteria, the objectives of the comprehensive plan, and the purpose of the zoning ordinance and its relevant zoning districts when making a decision to approve or disapprove a conditional use request. submit to the City Council a final report containing its recommendations on those applications for Conditional Use Permits which it has considered. If no report is received from the Planning Commission in sixty-five (65) days, the Conditional Use Permit shall be considered approved. The Planning Commission, in making its determination on an application, may approve, modify, or deny said application. Sec. 94-226.5 Appeal The decision rendered by the Planning Commission on a conditional use permit may be appealed to the City Council. To appeal the decision, the applicant or any person aggrieved by said decision shall file a written appeal with the Community Development Department within five (5) working days of the decision. Sec. 94-227. City Council Hearing. When an appeal from the decision of the Planning Commission has been filed in accordance with Sec. 94-226.5, the City Council shall conduct a public hearing to act on the application. (a) Publication of time and place. The City Council shall conduct a public hearing to act on all applications which have been processed and forwarded to it for public hearing as provided in this ordinance. The City Manager or designee shall cause to be published, ten days prior to the date of the adoption of the ordinance, the time and place, when and where all persons interested shall be given an opportunity to be heard. (b) Posting signs. Notice of such hearing shall may also be required to be given by posting signs on the property. Signs shall be posted on the property at least seven (7) days immediately prior to any public hearing held by the City Council to consider the application. Said signs shall be furnished by the City and posted by the appellant, if the appellant is the applicant, in the numbers and locations prescribed by the Zoning Administrator. If the appellant is not the applicant, said signs shall be posted by the Zoning Administrator or his designee. Said signs shall be removed and disposed of properly within three days after the public hearing on the request. If signs are required by the Zoning Officer, the regulations as set forth in Section 94- 225(b) shall apply. (c) Hearing. At the public hearing on any application for a conditional use permit, the city council shall review the decisions and recommendations of the planning commission of any application coming before the city council as provided in this chapter. The city council, in making its determination of such application, may amend the application in accordance with or in modification or rejection of the decision recommendation of the Planning Commission. City of Brookings September 25, 2012 45 Sec. 94-228. Amendments Amendments shall be processed in the same manner as a Conditional Use Permit is processed. The City Council or Planning Commission gives final approval, and all work shall be completed and enforced in accordance with the approved plan. Approved plans shall not be amended without approved authorization as noted below: Plan Amendments (a) Any approved conditional use plan or conditional use plan addendum may be amended as provided in this section, or entirely withdrawn by the applicant. The Community Development Department may approve administrative amendments to an approved plan without notice or hearings, after consideration of the record from the original public hearing on the plan. (b) Minor changes to an approved conditional use plan shall be done administratively. Minor changes may include minor relocation or reorientation of buildings, lot lines, or easements; relocation of points of access; relocation of internal access and circulation; minor relocation or rearrangement of parking areas; reduction in the designated parking spaces, but not less than required under Division 4. Parking, Stacking, and Loading; and reorientation of landscaping. Major changes to an approved conditional use plan shall follow the public hearing approval process. Major changes may include major relocation or reorientation of buildings or parking areas which have external impacts on adjacent property; and major reductions in landscaping or screening, but not less than required under Section 94-399. Sec. 94-229. Expiration. (a) A conditional use permit shall expire one (1) year from the date upon which it becomes effective if no significant work has commenced. Upon written request to the Community Development Director and prior to the conditional use permit expiration date, a one-year time extension for the conditional use permit may be granted, subject to the following conditions: (1) There was no public objection presented during the public hearing process for the original conditional use permit; (2) The land uses for the surrounding properties have not changed or significantly altered since the original approval date for the conditional use permit; (3) The project could not be substantially completed within the required one-year time frame due to unforeseen circumstances related to engineering and environmental studies or construction delays relating to specific elements of the project. (b) A conditional use permit approved in accordance with Article V. Conditional Uses, shall expire one year after the use discontinues on the premises, or the use is changed to another permitted use in the underlying district. Sec. 94-230. Preexisting Uses. City of Brookings September 25, 2012 46 An existing use eligible for a Conditional Use Permit which was lawfully established on the effective date of this title shall be deemed to have received a Conditional Use Permit as herein required and shall be provided with such permit by the city upon request, and it shall not be a nonconforming use, provided, however, for any enlargement, extension, or relocation of such existing use, an application in accordance with this section shall be required. Sec. 94-231. Reapplication. No applicant requesting a Conditional Use Permit whose application includes the same or substantially the same requirements for the same or substantially the same property as that which has been denied by the Planning Commission or City Council shall be again considered by the Planning Commission before the expiration date of six (6) months from the date of the final action on the original petition. Sec. 94-232. Permit Revocation If the Community Development Director finds, at any time, that the terms, conditions, and requirements of the conditional use permit have not been complied with, or that any phase thereof has not been completed within the time required under said conditional use permit, or any amendment thereto, the Director shall report this fact to the permittee and the Planning Commission. The Planning Commission may, after conducting a public hearing, of which the permittee shall be notified, submit a recommendation to the City Council for their consideration and action. The City Council may, after a public hearing of which the permittee shall be notified, revoke such conditional use permit for failure to comply with such terms, conditions, and requirements, or take such other action as it may deem necessary to obtain compliance. Section 2. Any or all ordinances in conflict herewith are hereby repealed. First Reading September 25, 2012 Second Reading Published CITY OF BROOKINGS, SD ___________________________________ Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk City of Brookings September 25, 2012 47 CONDITIONAL USE PERMIT HISTORY (January 2010 - June 2012) DATE REQUEST OPPOSITION / PC RECOMMENDATION ADVERSE IMPACTS 2-2-2010 Home Occupation none denied – non compliance 2-2-2010 Contractors Shop none approved 3-2-2010 Private Stable none approved 4-6-2010 Contractors Shop none approved 5-4-2010 Church in B-2 none approved 7-6-2010 Office in R-2 none approved 10-5-2010 Home Occupation none approved 12-7-2010 Home Occupation none approved 3-1-2011 Brewpub in B-1 none approved 3-1-2011 Office in R-2 none approved 8-2-2011 Office in R-2 yes – Substantial denied* 10-4-2011 Home Occupation yes – minor denied 12-6-2011 Apartment in R-2 none approved 2-7-2012 Home Occupation yes – minor approved 3-12-2012 Kennel in B-3 none approved * Applicant withdrew request prior to CC meeting City of Brookings September 25, 2012 48 Planning Commission Brookings, South Dakota September 4, 2012 OFFICIAL MINUTES Chairperson Wayne Avery called the regular meeting of the City Planning Commission to order on Tuesday, September 4, 2012, at 5:30 PM in the Chambers Room on the third floor of the City & County Government Center. Members present were Hal Bailey, Greg Fargen, Alan Gregg, Al Heuton, Kristi Tornquist, and Avery. Mike Cameron, Donna DeKraai and John Sydow were absent. Others present were Ceci Bode, Community Development Director Mike Struck, and Planning and Zoning Administrator Dan Hanson. Item #5 – The City of Brookings has submitted amendments to the Zoning Ordinance pertaining to the Conditional Use Permit process. (Fargen/Heuton) Motion to approve the amendments. All present voted aye. MOTION CARRIED. SUMMARY OF DISCUSSION Item #5 – Hanson noted that the amendments had only minor tweaks based on the Planning Commission’s review last month. City of Brookings September 25, 2012 49 Second Readings & Public Hearings 12. Action on a temporary liquor application from Ray’s Corner & ABATE Club for October 13, 2012 in the 300 block of 4th Street. The City has received an application for a temporary liquor license for “Biketoberfest,” an event sponsored by Ray’s Corner & the “Brookings ABATE Club to be held in the 300 block of 4th Street on October 13, 2012. All required documents have been submitted. Staff recommends approval. Notice of Public Hearing On Application for Temporary Liquor Licenses NOTICE IS HEREBY GIVEN that the Brookings City Council, in and for the City of Brookings, South Dakota, on Tuesday, September 25, 2012, at 6:00 p.m. in the Brookings City & County Government Center Chambers, 520 Third Street, will meet in regular session to consider a Temporary Liquor License for Ray’s Corner for “Brookings ABATE Club Biketoberfest” to be held in the 300 block of 4th Street on October 13, 2012. NOTICE IS FURTHER GIVEN that any person, persons of the attorney, may appear and be heard at said scheduled public hearing who are interested in the approval or rejection of any such application. Dated at Brookings, South Dakota, this 17th day of September, 2012. Shari Thornes, City Clerk Published time(s) at an approximate cost: $ . City Manager Introduction Action: Open & Close Public Hearing, Motion to Approve, Roll Call City of Brookings September 25, 2012 50 Second Readings & Public Hearings 13. Second reading and action on Ordinance No. 23-12, 2013 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2013 Fiscal Year and providing for the annual tax levy and annual tax for all funds. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon Finance Manager Rita Thompson RE: First Reading; proposed 2013 budget Attached is Ordinance No. 23-12, which is the 2013 operating budget, for second reading and final adoption. This ordinance is the product of four budget workshops and reflects the most recent changes made by the Council. The adopted budget book will be printed and made available in October. City Manager Introduction Action: Open & Close Public Hearing, Motion to Approve, Roll Call Page 1 SECTION I BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA, that the following amounts be appropriated to meet the obligations of the Municipality: Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement Fund Fund Fund Fund Fund Fund Donations District #1 GENERAL GOVERNMENT Policy 401 Mayor & City Council 117,037 TOTAL POLICY 117,037 0 0 0 0 0 0 0 Executive 406 City Manager 185,169 412 City Attorney 84,024 403 City Clerk 334,150 TOTAL EXECUTIVE 603,343 0 0 0 0 0 0 0 Financial Administration 414 Human Resources 203,725 415 Finance Office 431,619 TOTAL FINANCIAL ADMINISTRATION 635,344 0 0 0 0 0 0 0 Other 405 Non-Departmental 503,676 416 Information Technology 150,160 417 General Government Buildings 40,718 25,000 420 City County Administrative Building 334,449 495 Contributions to Others 404,700 552,000 125,000 TOTAL OTHER 1,433,703 0 0 552,000 150,000 0 0 0 TOTAL GENERAL GOVERNMENT 2,789,427 0 0 552,000 150,000 0 0 0 PUBLIC SAFETY 421 Police 2,970,092 442 Animal Control 89,734 422 Fire Fighting & Prevention 962,278 424 Hydrant Rental 88,000 214 E-911 Dispatch TOTAL PUBLIC SAFETY 4,110,104 0 0 0 0 0 0 0 PUBLIC WORKS 418 Community Development 418,545 419 Engineer 478,879 431 Street Department 2,820,474 213 Streets 280 Special Assessment 110,000 282 Storm Drainage 1,654,885 TOTAL PUBLIC WORKS 3,717,898 110,000 1,654,885 0 0 0 0 0 CULTURE AND RECREATION 449 Hillcrest Aquatic Center 393,114 451 Recreation Department 340,249 452 Parks Department 1,399,171 453 Larson Ice Arena 344,908 454 Forestry 427,903 455 Library 1,001,292 70,000 224 Event Center 192,642 TOTAL CULTURE AND RECREATION 3,906,637 0 0 192,642 0 0 70,000 0 CONSERVATION AND DEVELOPMENT 284 Brookings Promotions 33,400 204,080 TOTAL CONSERVATION AND DEVELOPMENT 33,400 204,080 DEBT SERVICE 470 Debt Service Payments 1,780,493 TOTAL DEBT SERVICE 1,780,493 OPERATING TRANSFERS OUT 495 To Airport Fund 287,000 297,665 495 To Swiftel Center 174,300 235,000 495 To General Fund 810,000 842,483 495 To E-911 Fund 95,101 495 To Edgebrook Fund 95,000 38,213 495 To Nature Park Project 810,216 495 To Gateway Project TOTAL OPERATING TRANSFERS OUT 461,300 0 0 0 2,247,881 975,797 0 0 TOTAL 2012 APPROPRIATIONS 14,985,366 110,000 1,654,885 778,042 4,178,374 975,797 70,000 204,080 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Special Revenue Funds Page 2 Capital Proj Total Tax Tax Tax Tax Tax Governmental Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds 9-1-1 Center Project District #1 District #3 District #4 District #5 District #6 Fund Fund Funds Fund Fund Fund Fund Fund GENERAL GOVERNMENT Legislative 401 Mayor & City Council 117,037 TOTAL LEGISLATIVE 117,037 Executive 406 City Manager 185,169 412 City Attorney 84,024 403 City Clerk 334,150 TOTAL EXECUTIVE 603,343 Financial Administration 414 Human Resources 203,725 415 Finance Office 431,619 TOTAL FINANCIAL ADMINISTRATION 635,344 Other 405 Non-Departmental 503,676 416 Information Technology 150,160 417 General Government Buildings 65,718 420 City County Administrative Building 334,449 495 Contributions to Others 1,081,700 TOTAL OTHER 2,135,703 TOTAL GENERAL GOVERNMENT 3,491,427 PUBLIC SAFETY 421 Police 2,970,092 442 Animal Control 89,734 420 Fire Fighting & Prevention 962,278 424 Hydrant Rental 88,000 214 E-911 Dispatch 595,843 595,843 TOTAL PUBLIC SAFETY 595,843 4,705,947 PUBLIC WORKS 418 Community Development 122,000 540,545 419 Engineer 478,879 431 Street Department 2,820,474 213 Public Improvement-Street Development 0 280 Special Assessment 110,000 282 Storm Drainage 1,654,885 TOTAL PUBLIC WORKS 122,000 5,604,783 CULTURE AND RECREATION 449 Aquatic Center 393,114 451 Recreation Department 340,249 452 Parks Department 2,113,137 3,512,308 453 Larson Ice Arena 344,908 454 Forestry 427,903 455 Library 1,071,292 224 Event Center 2,038,646 2,231,288 TOTAL CULTURE AND RECREATION 2,038,646 2,113,137 8,321,062 CONSERVATION AND DEVELOPMENT 284 Brookings Promotions 4,795,000 5,032,480 TOTAL CONSERVATION AND DEVELOPMENT 4,795,000 5,032,480 Debt Service Payments 470 Debt Service Payments 132,500 120,000 67,664 2,100,657 TOTAL DEBT SERVICE 132,500 120,000 67,664 2,100,657 OPERATING TRANSFERS OUT 495 To Airport Fund 584,665 495 To Swiftel Center 409,300 495 To General Fund 1,652,483 495 To E-911 Fund 95,101 495 To Edgebrook Fund 133,213 495 To Nature Park Project 810,216 495 To Gateway Project 0 TOTAL OPERATING TRANSFERS OUT 0 3,684,978 TOTAL 2012 APPROPRIATIONS 595,843 2,038,646 7,030,137 132,500 120,000 67,664 0 0 32,941,334 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Debt Service FundsSpecial Revenue Funds Page 3 SECTION II The following designates the application of funds derived from the sources indicated: Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement Fund Fund Fund Fund Fund Fund Donations District #1 FUNDS AVAILABLE: 2011 Fund Balance-Assigned/Unassigned 4,019,096 2011 Fund Balance-Committed/Restricted 4,505,194 87,111 1,517,064 530,098 3,582,847 915,780 86,536 0 Estimated Fund Bal Available on 12/31/12 7,903,823 0 1,980,958 577,488 3,052,045 303,203 68,436 156,800 ANTICIPATED REVENUES: 310 Taxes 7,954,141 118,000 819,300 752,000 3,881,779 1,275,276 400,000 320 Licenses and Permits 195,100 330 Intergovernmental Revenues 800,716 340 Charges for Goods and Services 716,335 350 Fines and Forfeitures 92,000 360 Miscellaneous Revenues 344,591 300 2,000 51,000 115,000 6,000 30,000 390 Other Sources 10,000 550,000 25,900 Subtotal - Anticipated Revenues 10,112,883 118,300 1,371,300 803,000 3,996,779 1,281,276 55,900 400,000 Operating Transfers In: 000 From General Fund 000 From Liquor Fund 650,000 000 From Landfill 525,000 000 From 75% Sales & Use Tax 810,000 000 From 25% Sales & Use Tax 842,483 000 From 3RD B Sales Tax 000 From Research & Technology Ctr 40,000 000 From Brookings Municipal Utilities 2,005,000 Subtotal - Operating Transfers In 4,872,483 0 0 0 0 0 0 0 TOTAL SOURCES OF REVENUE 14,985,366 118,300 1,371,300 803,000 3,996,779 1,281,276 55,900 400,000 Total Means of Finance 2013 22,889,189 118,300 3,352,258 1,380,488 7,048,824 1,584,479 124,336 556,800 Fund Balance Retained 2013 7,903,823 8,300 1,697,373 602,446 2,870,450 608,682 54,336 352,720 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Special Revenue Funds Page 4 Capital Proj Total Tax Tax Tax Tax Tax Governmental Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds 9-1-1 Center Project District #1 District #3 District #4 District #5 District #6 Fund Fund Funds Fund Fund Fund Fund Fund FUNDS AVAILABLE: 2011 Fund Balance-Assigned/Unassigned (121,663)3,897,433 2011 Fund Balance-Committed/Restricted 208,921 5,491,212 (1,656,822)82,327 1,977 0 0 15,352,245 Estimated Fund Bal Available on 12/31/12 266,282 (181,718)1,646,663 (1,612,145)0 0 0 0 14,161,835 ANTICIPATED REVENUES: 310 Taxes 351,000 132,500 120,000 67,664 15,871,660 320 Licenses and Permits 195,100 330 Intergovernmental Revenues 47,550 1,034,000 1,882,266 340 Charges for Goods and Services 1,436,704 2,153,039 350 Fines and Forfeitures 92,000 360 Miscellaneous Revenues 750 50,000 599,641 390 Other Sources 3,956,000 4,541,900 Subtotal - Anticipated Revenues 399,300 1,436,704 5,040,000 132,500 120,000 67,664 0 0 58,747,119 Operating Transfers In: 000 From General Fund 174,300 174,300 000 From Liquor Fund 650,000 000 From Landfill 525,000 000 From 75% Sales & Use Tax 235,000 810,216 1,855,216 000 From 25% Sales & Use Tax 95,101 937,584 000 From 3RD B Sales Tax 192,642 192,642 000 From Research & Technology Ctr 40,000 000 From Brookings Municipal Utilities 2,005,000 Subtotal - Operating Transfers In 95,101 601,942 810,216 0 0 0 0 0 6,379,742 TOTAL SOURCES OF FUNDS 494,401 2,038,646 5,850,216 132,500 120,000 67,664 0 0 31,715,348 Total Means of Finance 2013 760,683 1,856,928 7,496,879 (1,479,645)120,000 67,664 0 0 34,300,085 Fund Balance Retained 2013 164,840 (181,718)466,742 (1,612,145)0 0 0 0 34,300,085 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Special Revenue Funds Debt Service Funds Page 5 SECTION III The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication. Solid Waste Solid Waste Research & Total Liquor Edgebrook Airport Collection Disposal Technology Enterprise Store Golf Course Fund Fund Fund Center Funds FUNDS AVAILABLE: 2011 Net Assets 2,736,265 1,834,525 4,707,341 1,136,781 6,875,275 1,834,525 19,124,712 Estimated Net Assets on 12/31/12 2,874,657 1,808,890 4,587,933 1,098,446 6,814,559 1,808,890 18,993,375 ANTICIPATED REVENUES: Intergovernmental Revenues 9,003,050 9,003,050 Operating Revenues 1,567,200 411,523 17,969 1,075,250 2,040,000 42,000 5,153,942 Fines and Forfeitures 0 Miscellaneous Revenues 13,000 9,600 200 41,000 8,000 71,800 Subtotal - Anticipated Means of Finance for 2013 1,580,200 421,123 9,021,219 1,075,250 2,081,000 50,000 14,228,792 Operating Transfers In: From General Fund 287,000 287,000 From Liquor Fund 100,000 100,000 From 75% Sales & Use Tax 95,000 297,665 392,665 From 25% Sales & Use Tax 38,213 38,213 Total - Operating Transfers In 0 233,213 584,665 0 0 0 817,878 TOTAL SOURCES OF FUNDS 1,580,200 654,336 9,605,884 1,075,250 2,081,000 50,000 15,046,670 TOTAL MEANS OF FINANCE for 2013 4,454,857 2,463,226 14,193,817 2,173,696 8,895,559 1,858,890 34,040,045 Solid Waste Solid Waste Research & Total Liquor Edgebrook Airport Collection Disposal Technology Enterprise Store Golf Course Fund Fund Fund Center Funds Operating Expenses: Operating Charges 717,854 669,681 9,648,358 1,184,917 1,546,800 52,159 13,819,769 Total Operating Expenses 717,854 669,681 9,648,358 1,184,917 1,546,800 52,159 13,819,769 Income Before Operating Transfer 862,346 (15,345)(42,474)(109,667)534,200 (2,159)1,226,901 0 Operating Transfers Out: To General Fund 650,000 525,000 40,000 1,215,000 To Edgebrook Golf Course 100,000 100,000 Total - Operating Transfers Out 750,000 0 0 0 525,000 40,000 1,315,000 Total Expenses & Transfer Outs 1,467,854 669,681 9,648,358 1,184,917 2,071,800 92,159 15,134,769 Estimated 2013 Ending Net Assets 2,987,003 1,793,545 4,545,459 988,779 6,823,759 1,766,731 18,905,276 Enterprise Funds (Business Type Funds) Enterprise Funds (Business Type Funds) ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Page 6 SECTION IV $1,797,800 is hereby appropriated and shall be transferred to the General Fund. SECTION V County, South Dakota, in the manner provided for by law. General Fund 2,610,000 SECTION VI PLACED UPON ITS FIRST READING: September 11, 2012 PLACED UPON ITS SECOND READING: September 25, 2012 APPROVED AND ADOPTED: September 25, 2012 PUBLISHED: September 28, 2012 Shari Thornes Tim Reed City Clerk Mayor ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Of the money received from the operation of the Municipal Utility Department, $2,005,000; $207,200 will be transferred to the School District and the remaining The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from and after its after its passage and publication. Draft 2013 Budget Request 9/20/2012 1 DRAFT 2013 9/20/2012 1 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed NONDEPARTMENTAL REVENUE 2,304,081 2,376,665 2,525,000 2,525,000 101-000-4-111-01 Current Real Estate Taxes 2,610,000 2,680,000 12,177 41,501 20,000 27,000 101-000-4-111-02 Delinquent Real Estate Taxes 20,000 20,000 28,229 28,191 28,000 28,000 101-000-4-111-07 Mobile Home Taxes 30,000 30,000 58,987 37,917 55,000 55,576 101-000-4-111-09 Bank Franchise Taxes 55,000 55,000 4,930,652 5,083,364 5,010,000 5,110,000 101-000-4-113-00 1st Penny Sales & Use Tax 5,211,641 5,263,300 2,594 3,875 2,500 2,500 101-000-4-119-01 Taxes/Penalties 2,500 2,500 25,750 61,850 25,750 70,000 101-000-4-221-01 Licenses/Liquor 30,000 30,000 5,550 6,588 5,600 5,800 101-000-4-221-02 Licenses/Malt 6,000 6,000 7,000 7,500 6,000 7,500 101-000-4-221-05 Licenses/Wine 7,500 7,500 0 0 0 0 101-000-4-221-07 Licenses/Restaurant Liquor 0 0 2,110 5,450 2,200 2,000 101-000-4-221-08 Licenses/Temporary Liquor 2,000 2,000 150 150 0 0 101-000-4-221-09 Licenses/Liquor Transfers 0 0 8,900 8,000 9,000 8,000 101-000-4-221-10 Licenses/Video Lottery 8,000 8,000 5,260 5,380 4,500 4,800 101-000-4-221-11 Licenses/Temporary Merchants 4,800 4,800 950 950 900 1,000 101-000-4-221-12 Licenses/Plumbers 1,000 1,000 1,035 635 500 685 101-000-4-221-13 Licenses/Miscellaneous 500 500 690 1,830 500 3,000 101-000-4-221-14 Licenses/Transient Merchants 3,000 3,000 115,810 116,877 110,000 116,000 101-000-4-335-03 State Liquor Tax 116,000 116,000 239,039 256,430 230,000 240,000 101-000-4-335-04 State/Hwy & Bridge Tax 240,000 240,000 1,428 1,428 1,800 1,500 101-000-4-335-08 State/Amusement Tax 1,800 1,800 56,008 63,734 60,000 60,000 101-000-4-338-01 County/Hwy & Bridge Tax 60,000 60,000 52,938 55,970 53,000 53,000 101-000-4-338-03 County/Wheel Tax 55,900 56,000 7,957 3,979 5,000 3,979 101-000-4-338-04 County/Road Tax 5,000 5,000 29 15 81 101-000-4-441-08 Reimbursed Expense 4,500 4,500 7,097 51 8,000 100 101-000-4-441-09 Miscellaneous 100 100 3,846 3,846 101-000-4-446-08 Reimbursed Expense 0 0 0 67,934 0 0 101-000-4-446-10 Donations 0 0 38,478 69,545 100,000 70,000 101-000-4-661-00 Interest Income 70,000 70,000 19,862 9,258 50,000 30,000 101-000-4-661-01 Money Market Interest Income 30,000 30,000 0 0 101-000-4-661-02 TIF #1 Innovation Campus Debt-Principal 17,000 0 0 52,000 76,690 101-000-4-661-02 TIF #1 Innovation Campus Debt-Interest 54,341 52,276 1,000 1,000 3,500 1,000 101-000-4-662-01 Rental Income 1,000 1,000 33,063 34,055 33,000 33,600 101-000-4-662-12 Cell Tower Rental 33,000 33,000 159,988 4,755 300,000 300,000 101-000-4-664-00 Sale of Rental Housing 0 0 185,549 192,000 200,000 192,000 101-000-4-669-00 Franchise Fees 200,000 200,000 27,364 56,619 0 56,711 101-000-4-669-08 Workers Compensation Refund 0 0 7,925 2,276 0 27,904 101-000-4-691-40 Insurance Refunds 0 0 250,038 1,961,100 0 0 101-000-6-700-00 Transfer in from Closing Other Funds 0 0 500,000 600,000 625,000 625,000 101-000-6-700-01 Transfer in from Liquor Fund 650,000 650,000 440,000 500,000 525,000 525,000 101-000-6-700-02 Transfer in from Landfill 525,000 525,000 532,002 621,550 650,000 650,000 101-000-6-700-03 Transfer in from 75% Sales & Use 810,000 1,282,000 927,984 1,254,780 1,780,631 1,780,631 101-000-6-700-04 Transfer in from 25% Sales & Use 842,483 914,401 75,000 75,000 70,000 70,000 101-000-6-700-05 Transfer in from Res & Tech 40,000 - 1,892,000 1,895,000 1,955,000 1,955,000 101-000-6-700-08 Transfer in from BMU 2,005,000 2,055,000 12,964,671 15,513,203 14,511,227 14,722,902 Revenue & Transfer from funds 13,736,065 14,426,677 Draft 2013 Budget Request 9/20/2012 2 DRAFT 2013 9/20/2012 2 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed MAYOR AND COUNCIL 26,400 29,775 47,446 47,446 101-401-5-101-00 Regular Pay 54,900 54,900 0 4,200 4,200 4,200 101-401-5-101-08 Technology Allowance 4,200 4,200 2,020 2,599 3,848 3,848 101-401-5-120-00 FICA 4,521 4,521 147 147 148 148 101-401-5-123-00 Group Insurance 170 188 101 117 135 135 101-401-5-130-00 Workman's Compensation 142 150 28,668 28,668 55,777 55,777 Personnel Services Total 63,933 63,959 918 911 1,003 1,003 101-401-5-421-00 Insurance 1,104 1,138 5,415 2,546 4,000 4,000 101-401-5-426-01 Office Supplies 4,000 4,000 9,967 13,627 19,000 19,000 101-401-5-427-01 Travel & Lodging 19,000 19,000 5,308 4,989 7,500 7,500 101-401-5-427-02 Registration & Training 7,500 7,500 0 3,549 5,000 5,000 101-401-5-428-00 Sustainability Council 5,000 5,000 0 0 0 0 101-401-5-428-01 Telephone 500 500 3,078 2,255 4,000 4,000 101-401-5-429-00 Miscellaneous 4,000 4,000 0 1,489 1,500 1,500 101-401-5-429-01 Membership & Dues 1,500 1,500 0 4,920 7,000 7,000 101-401-5-856-29 Open Government Forum 7,000 7,000 4,030 5,775 3,500 3,500 101-401-5-856-63 Volunteer Recognition 3,500 3,500 28,716 40,061 52,503 52,503 Operating Expense Total 53,104 53,138 - 101-401-5-940-00 Other Capital .- - Capital Expense Total 0 0 57,384 68,729 108,280 108,280 Expenditure Total 117,037 117,097 CITY CLERK 0 46,376 20,000 0 101-403-4-334-09 Grants 22,400 25,000 7 10 6,000 0 101-403-4-441-08 Reimbursed Expense 0 0 0 0 0 0 101-403-4-446-10 Donation 0 0 0 86 0 20 101-403-4-669-02 Miscellaneous Income 0 0 7 46,472 26,000 20 Revenue Total 22,400 25,000 135,994 141,573 148,102 148,102 101-403-5-101-00 Regular Pay 150,685 150,685 -15 0 0 700 101-403-5-101-04 Overtime Pay 2,000 2,000 120 80 900 900 101-403-5-101-10 Wellness 900 900 8,880 9,458 11,399 11,399 101-403-5-120-00 FICA 11,990 11,990 8,169 8,551 8,940 8,940 101-403-5-121-09 Retirement 9,404 9,404 34,880 32,156 29,978 29,978 101-403-5-123-00 Group Insurance 44,462 48,909 418 455 524 524 101-403-5-130-00 Workman's Compensation 551 579 101-403-5-136-00 Wellness Reimbursement 188,446 192,273 199,843 200,543 Personnel Services Total 219,992 224,467 353 350 385 385 101-403-5-421-00 Insurance 424 437 41 0 0 0 101-403-5-422-10 Election Officials 0 0 13,065 9,299 15,000 15,000 101-403-5-423-01 Publication & Recording Fees 15,000 15,000 7,516 3,555 5,000 5,000 101-403-5-423-03 Ordinance & Codification Fees 45,000 5,000 2,683 2,469 3,500 3,500 101-403-5-425-01 Maint Office Equip/Software Support 3,500 4,000 4,475 2,435 4,050 4,050 101-403-5-426-01 Office Supplies 4,100 4,100 3,368 6,196 8,700 8,700 101-403-5-426-02 Election Expense 8,700 8,700 3,692 2,553 3,200 3,200 101-403-5-427-01 Travel & Lodging 3,200 3,500 867 650 1,000 1,000 101-403-5-427-02 Registration & Training 1,000 1,200 1,382 1,480 2,000 1,150 101-403-5-428-01 Telephone 300 300 0 7,310 9,284 9,284 101-403-5-428-02 Public Education Human Rights 9,284 9,300 0 3,174 3,240 3,240 101-403-5-428-04 Public Education Disability 3,500 3,500 0 9,815 70,671 70,671 101-403-5-428-57 Public Education Historic 20,000 15,000 135 325 150 150 101-403-5-429-01 Membership & Dues 150 150 37,577 49,610 126,180 125,330 Operating Expense Total 114,158 70,187 101-403-5-920-00 Furniture & Equipment 9,457 584 0 101-403-5-920-01 Website Maintenance 0 0 101-403-5-950-01 Capital less than $5,000 9,457 584 - - Capital Expense Total 0 0 7 46,472 26,000 20 Revenue Total 22,400 25,000 235,480 242,466 326,023 325,873 Expenditure Total 334,150 294,654 Draft 2013 Budget Request 9/20/2012 3 DRAFT 2013 9/20/2012 3 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed NON DEPARTMENTAL 63,200 101-405-5-421-01 Unemployment Claims 6,750 6,750 11,968 65,151 32,000 32,000 101-405-5-422-03 Consulting 37,000 46,000 7,891 6,421 7,800 6,778 101-405-5-429-01 SDML Municipal League Dues 7,700 7,700 636 4,728 3,800 3,800 101-405-5-429-09 Credit Card Fees 4,000 4,000 6,714 6,826 7,200 7,167 101-405-5-429-20 1st District Dues 3,110 5,487 5,500 5,500 101-405-5-856-45 Employee Recognition 5,500 5,500 16,800 3,260 0 101-405-5-856-61 Performance Pay 18,000 18,000 3,588 5,486 13,846 13,846 101-405-5-856-62 Wellness Promotion 10,000 10,000 15,000 2,000 101-405-5-856-96 Matching Grant Expense 15,000 15,000 2,000 10,000 0 101-405-5-856-97 City Manager's Contingency Fund 10,000 10,000 199,200 0 101-405-5-856-99 Contingency Fund 389,726 200,000 62,415 0 101-405-5-920-00 Furniture & Equipment 66,929 101-405-5-940-00 Other Capital 35,907 177,826 360,021 134,291 Operating Expense Total 503,676 322,950 - 101-405-5-910-00 Land 0 0 0 0 0 0 Total Capital - - 35,907 177,826 360,021 134,291 Expenditure Total 503,676 322,950 CITY MANAGER 117,037 124,168 127,425 127,425 101-406-5-101-00 Regular Pay 130,741 130,741 6,000 6,000 6,000 6,000 101-406-5-101-06 Car Allowance 6,000 6,000 228 240 300 300 101-406-5-101-10 Wellness 300 300 7,501 10,010 8,170 8,170 101-406-5-120-00 FICA 10,774 10,774 11,791 14,259 12,072 12,072 101-406-5-121-09 Retirement 12,675 12,675 5,364 5,440 5,543 5,543 101-406-5-123-00 Group Insurance 5,949 6,544 376 414 473 473 101-406-5-130-00 Workman's Compensation 488 513 148,297 160,531 159,983 159,983 Personnel Services Total 166,927 167,547 118 117 129 129 101-406-5-421-00 Insurance 142 147 1,697 1,747 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 2,500 171 72 500 500 101-406-5-426-09 Subscriptions/Books 500 500 6,235 5,378 8,000 8,000 101-406-5-427-01 Travel & Lodging 9,000 9,000 2,594 1,435 2,500 2,500 101-406-5-427-02 Registration & Training 3,000 3,000 1,185 1,316 1,500 900 101-406-5-428-01 Telephone 1,100 1,100 1,389 1,881 2,000 2,000 101-406-5-429-01 Membership & Dues 2,000 2,200 13,389 11,946 17,129 16,529 Operating Expense Total 18,242 18,447 - - - - 101-406-5-920-00 Furniture & Equipment - - - - - - 101-406-5-950-01 Capital less than $5,000 - - - - - Capital Expense Total - - 161,686 172,477 177,112 176,512 Expenditure Total 185,169 185,994 CITY ATTORNEY 76,024 79,065 76,024 79,065 101-412-5-422-07 Contracted Services 76,024 79,065 0 0 101-412-5-422-08 Litigation 5,000 5,000 3,000 3,500 3,000 3,500 101-412-5-427-01 Travel & Lodging 3,000 3,500 0 0 0 0 101-412-5-427-02 Registration & Training 0 0 0 0 0 0 101-412-5-429-01 Membership & Dues 0 0 79,024 82,565 79,024 82,565 Operating Expense Total 84,024 87,565 79,024 82,565 79,024 82,565 Expenditure Total 84,024 87,565 Draft 2013 Budget Request 9/20/2012 4 DRAFT 2013 9/20/2012 4 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed HUMAN RESOURCES 1,502 2,873 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000 0 23 0 0 101-414-4-441-11 Unclaimed Insurance Reimburse 0 0 1,502 2,896 2,000 2,000 Revenue Total 2,000 2,000 114,335 118,810 125,130 125,130 101-414-5-101-00 Regular Pay 126,125 126,125 200 77 600 450 101-414-5-101-10 Wellness 600 600 7,908 8,369 9,626 9,575 101-414-5-120-00 FICA 10,045 10,045 6,872 7,198 7,550 7,510 101-414-5-121-09 Retirement 7,878 7,878 17,910 18,779 18,781 18,938 101-414-5-123-00 Group Insurance 20,800 22,880 350 383 441 441 101-414-5-130-00 Workman's Compensation 464 488 3,675 3,675 3,860 3,725 101-414-5-135-00 Employee Assistance Program 3,860 3,860 151,250 157,290 165,988 165,769 Personnel Services Total 169,772 171,876 235 234 258 258 101-414-5-421-00 Insurance 284 293 380 1,268 2,545 2,545 101-414-5-422-03 Consulting & Engineering 2,545 2,545 2,690 2,330 3,150 2,725 101-414-5-422-14 Cafeteria Plan Adm Fee 3,150 3,150 6,322 6,699 6,900 6,900 101-414-5-423-01 Publication & Recording Fees 6,900 6,900 0 0 400 400 101-414-5-425-01 Maintenance Office Equipment 780 780 1,401 2,720 2,800 2,800 101-414-5-426-01 Office Supplies 2,800 2,800 0 426 450 450 101-414-5-426-09 Subscriptions/Books 450 450 1,733 381 2,225 2,225 101-414-5-427-01 Travel & Lodging 2,225 2,225 403 1,187 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,275 943 1,002 1,040 600 101-414-5-428-01 Telephone 505 300 730 735 1,089 1,089 101-414-5-429-01 Membership & Dues 1,089 1,089 865 1,212 750 750 101-414-5-429-08 Postage 750 750 1,250 2,551 1,200 1,200 101-414-5-429-09 Miscellaneous 1,200 1,200 4,303 5,355 5,000 5,000 101-414-5-429-10 Safety Program Training 5,000 5,000 3,060 2,597 4,000 4,000 101-414-5-429-15 In-House Training 4,000 4,000 24,316 28,697 34,082 33,217 Operating Expense Total 33,953 33,757 101-414-5-940-00 Other Capital - - 101-414-5-950-01 Capital less than $5,000 - - - - - - Capital Expense Total - - 1,502 2,896 2,000 2,000 Revenue Total 2,000 2,000 175,566 185,987 200,070 198,986 Expenditure Total 203,725 205,633 Draft 2013 Budget Request 9/20/2012 5 DRAFT 2013 9/20/2012 5 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FINANCE OFFICE 2,040 101-415-4-441-04 Professional Services-Administration BID 4,000 4,400 101-415-4-441-05 Reclaimed Income 101-415-4-441-08 Reimbursed Expense 101-415-4-669-02 Miscellaneous Income - - - 2,040 Revenue Total 4,000 4,400 218,593 228,072 240,733 240,733 101-415-5-101-00 Regular Pay 243,955 243,955 441 10 1,000 1,000 101-415-5-101-04 Overtime Pay 1,000 1,000 380 80 900 900 101-415-5-101-10 Wellness Benefit 900 900 15,194 16,168 18,584 18,584 101-415-5-120-00 FICA 19,460 19,460 13,185 13,801 14,576 14,576 101-415-5-121-09 Retirement 15,262 15,262 37,030 36,490 33,991 33,991 101-415-5-123-00 Group Insurance 37,639 41,403 677 725 834 834 101-415-5-130-00 Workman's Compensation 876 920 285,500 295,346 310,618 310,618 Personnel Services Total 319,092 322,900 479 476 524 524 101-415-5-421-00 Insurance 577 594 24,125 28,035 48,350 48,350 101-415-5-422-02 Contracted Auditing Services 48,350 50,000 22,775 23,181 27,000 27,000 101-415-5-422-07 Contracting Services 27,000 30,000 2,044 2,061 2,100 2,100 101-415-5-423-01 Publication/Recording Fees 2,100 2,300 10,400 12,000 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 13,500 5,906 5,748 6,000 6,000 101-415-5-426-01 Office Supplies 6,000 6,200 1,481 1,029 800 1,100 101-415-5-426-09 Subscriptions/Books 1,200 1,200 7,198 6,791 7,400 7,400 101-415-5-427-01 Travel & Lodging 7,400 7,400 2,798 4,725 5,000 5,000 101-415-5-427-02 Registration & Training 5,000 5,000 2,143 2,253 2,625 2,300 101-415-5-428-01 Telephone 1,100 1,100 864 735 1,200 1,200 101-415-5-429-01 Membership & Dues 1,200 1,200 69 548 600 600 101-415-5-429-09 Miscellaneous 600 600 80,283 87,582 113,599 113,574 Operating Expense Total 112,527 119,094 101-415-5-940-00 Other Capital - 101-415-5-950-01 Capital less than $5,000 - - - - - - Capital Expense Total - - - - - 2,040 Revenue Total 4,000 4,400 365,783 382,927 424,217 424,192 Expenditure Total 431,619 441,994 Draft 2013 Budget Request 9/20/2012 6 DRAFT 2013 9/20/2012 6 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed INFORMATION TECHNOLOGY 7 101-416-4-441-08 Technical Services 0 0 7 - - Revenue Total 0 0 38,184 38,990 44,383 44,383 101-416-5-101-00 Regular Pay 44,442 44,442 4,650 4,650 101-416-5-101-01 Temporary Pay 0 0 0 542 3,485 3,485 101-416-5-101-04 Overtime Pay 1,000 1,000 0 0 300 300 101-416-5-101-10 Wellness Benefit 300 300 2,783 2,888 4,005 4,005 101-416-5-120-00 FICA 3,736 3,736 2,311 2,390 2,867 2,867 101-416-5-121-09 Retirement 2,930 2,930 3,963 3,975 3,982 3,982 101-416-5-123-00 Group Insurance 4,821 5,304 141 171 197 197 101-416-5-130-00 Workman's Compensation 207 218 47,382 48,956 63,869 63,869 Personnel Services Total 57,436 57,930 118 117 129 129 101-416-5-421-00 Insurance 142 147 4,698 4,749 5,000 5,000 101-416-5-422-07 Software Services 5,500 5,500 2,928 1,279 3,000 5,000 101-416-5-426-01 Office Supplies 3,400 3,500 0 0 500 0 101-416-5-426-09 Subscriptions/Books 500 500 4 1,437 2,000 1,000 101-416-5-427-01 Travel & Lodging 1,500 1,500 0 75 500 2,500 101-416-5-427-02 Registration & Training 500 500 13,034 13,348 16,635 16,635 101-416-5-428-01 Telephone 13,120 13,120 0 0 200 0 101-416-5-429-01 Memberships & Dues 200 200 52 285 147 147 101-416-5-429-09 Miscellaneous 150 150 20,834 21,291 28,111 30,411 Operating Expense Total 25,012 25,117 0 0 26,305 26,305 101-416-5-940-00 Other Capital-IT 6,500 99 0 1,000 1,000 101-416-5-940-03 City Clerk 2,000 25,900 0 893 0 0 101-416-5-940-06 City Manager 0 0 0 1,987 0 0 101-416-5-940-14 Human Resources/Computer 0 900 26,581 0 8,039 2,000 101-416-5-940-15 Finance/V7 Analytic Software/Timekeeping 12,700 0 4,024 3,554 3,685 3,685 101-416-5-940-19 Engineer/Auto Cad-Computers 6,000 3,900 1,000 0 0 0 101-416-5-940-19 Pictometry/$21,204(Co-Gen Fd-E-911)4,712 4,712 4,941 9,783 7,500 7,500 101-416-5-950-01 Capital less than $5,000-IT 900 866 0 - 101-416-5-950-Community Development/Software,Computer 10,900 1,800 2,968 4,094 9,500 9,500 101-416-5-950-21 Animal Control/ computer & PD monitors 13,700 2,700 0 1,835 8,000 7,000 101-416-5-950-22 Fire Dept/computer 16,800 900 1,000 0 0 0 101-416-5-950-31 Capital less than $5,000-Street 0 1,800 0 0 1,000 1,258 101-416-5-950-51 Recreation/computer 900 41,479 22,146 65,029 58,248 Capital Expense Total 67,712 50,012 7 - - - Revenue Total - - 109,695 92,392 157,009 152,528 Expenditure Total 150,160 133,059 GENERAL GOVERNMENT BUILDINGS 12,123 9,812 10,794 10,764 101-417-5-421-00 Insurance 11,118 11,452 0 0 0 101-417-5-422-03 Consulting/design 4,591 2,895 3,000 3,000 101-417-5-424-01 Equipment Rental 3,100 3,200 3,154 5,493 5,500 6,000 101-417-5-425-01 Maintenance Office Equipment 5,500 6,000 2,277 2,707 1,600 1,600 101-417-5-425-04 Maintenance Equipment 13,443 2,888 5,000 6,500 101-417-5-425-05 Maintenance Building 500 3,984 2,866 2,200 2,200 101-417-5-426-03 General Supplies 2,135 2,303 1,300 1,500 101-417-5-426-04 Cleaning Supplies 2,158 2,054 1,100 1,100 101-417-5-428-01 Telephone 30,098 30,149 15,000 14,000 101-417-5-428-02 Electric & Water 7,775 7,695 7,000 5,000 101-417-5-428-03 Heat 15,035 14,400 7,200 7,200 101-417-5-429-03 Cleaning Services 96,772 83,261 59,694 58,864 Operating Expense Total 20,218 20,652 18,970 179,058 77,100 77,100 101-417-5-911-00 Buildings & Structures-GF 45,000 101-417-5-911-21 Buildings & Structures-Public Safety Bldgs 16,400 10,000 3,411 84,954 0 101-417-5-920-00 Furniture & Equipment 101-417-5-930-00 Machinery & Auto Equipment 10,000 10,000 101-417-5-940-00 Other Capital 5,160 4,094 4,100 4,100 101-417-5-950-01 Capital less than $5,000 4,100 4,100 27,541 183,152 176,154 91,200 Capital Expense Total 20,500 59,100 124,313 266,413 235,848 150,064 Expenditure Total 40,718 79,752 Draft 2013 Budget Request 9/20/2012 7 DRAFT 2013 9/20/2012 7 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed COMMUNITY DEVELOPMENT 14,497 18,384 18,000 18,000 101-418-4-221-06 Housing Licenses 20,500 15,500 1,630 1,400 900 1,000 101-418-4-223-01 Sign Permits 1,000 1,000 3,418 0 0 0 101-418-4-334-09 Grants State 0 0 103,312 2,370 0 0 101-418-4-334-10 Grants Federal 0 0 5,710 8,380 6,800 6,800 101-418-4-441-01 Zoning & Subdivision Fees 7,000 7,500 1,949 1,431 2,450 700 101-418-4-441-08 Reimbursed Expense 0 0 19,091 167 0 65 101-418-4-441-08 Miscellaneous 0 0 315 495 675 675 101-418-4-446-16 Code Enforcement Inspection Fees 700 700 21,911 20,500 7,000 8,500 101-418-4-662-01 Rental Income 5,500 4,500 171,833 53,126 35,825 35,740 Revenue Total 34,700 29,200 251,783 259,159 273,231 273,231 101-418-5-101-00 Regular Pay 278,117 278,117 6 0 0 101-418-5-101-04 Overtime Pay 0 0 331 244 900 1,000 101-418-5-101-10 Wellness Benefit 900 900 18,088 18,599 20,975 20,975 101-418-5-120-00 FICA 22,014 22,014 15,036 15,690 16,451 16,451 101-418-5-121-09 Retirement 17,266 17,266 28,728 40,537 44,973 44,973 101-418-5-123-00 Group Insurance 58,742 64,617 2,525 2,800 3,023 3,023 101-418-5-130-00 Workman's Compensation 3,175 3,334 316,497 337,028 359,553 359,653 Personnel Services Total 380,214 386,248 1,096 1,091 1,255 1,266 101-418-5-421-00 Insurance 1,381 1,422 0 0 0 101-418-5-422-03 Consulting/Engineering 0 0 538 1,205 700 800 101-418-5-423-01 Publication/Recording Fees 800 850 0 429 1,200 800 101-418-5-423-05 Advertising/Public Education 1,200 1,200 55 0 1,000 1,000 101-418-5-425-01 Maintenance Office Equipment 2,000 2,000 439 328 500 500 101-418-5-425-02 Maintenance Motor Vehicles 500 550 382 3,066 1,000 500 101-418-5-425-05 Maintenance of Rental Buildings 0 0 3,966 4,351 4,500 4,500 101-418-5-426-01 Office Supplies 4,500 4,600 530 772 700 700 101-418-5-426-03 General Supplies 700 700 0 0 150 0 101-418-5-426-05 Photographic Supplies 150 150 116 0 1,000 500 101-418-5-426-09 Subscriptions/Books 1,000 1,000 1,668 2,198 2,200 3,000 101-418-5-426-10 Gasoline 3,100 3,200 0 1,128 500 0 101-418-5-426-12 Tires 500 500 2,241 648 3,200 2,800 101-418-5-427-01 Travel & Lodging 4,500 3,500 460 230 1,500 1,500 101-418-5-427-02 Registration & Training 2,500 2,000 2,658 2,642 3,000 2,200 101-418-5-428-01 Telephone 1,400 1,400 2,166 1,825 2,400 2,400 101-418-5-428-02 Electric & Water 2,800 2,800 1,052 1,366 2,400 1,500 101-418-5-428-03 Heat 1,600 1,650 490 670 700 700 101-418-5-429-01 Membership & Dues 700 750 0 0 0 125 101-418-5-429-09 Miscellaneous 0 0 17,458 0 0 101-418-5-441-04 Safe Routes to School 0 0 106,710 0 0 101-418-5-441-05 Energy Efficiency Grant 0 0 142,023 21,950 27,905 24,791 Operating Expense Total 29,331 28,272 3,927 6,096 4,500 3,000 101-418-5-911-00 Buildings/Singles on Food Pantry-2013 6,000 0 0 0 0 0 101-418-5-920-00 Furniture & Equipment 0 0 0 9,950 0 0 101-418-5-930-00 Code Enforcement Vehicle 0 0 0 0 12,000 12,000 101-418-5-940-00 Other Capital 3,000 4,000 775 0 1,000 1,000 101-418-5-950-01 Capital less than $5,000 0 0 775,000 775,000 101-418-5-960-00 Street & Sidewalk Improvements 0 0 4,702 16,046 792,500 791,000 Capital Expense Total 9,000 4,000 171,833 53,126 35,825 35,740 Revenue Total 34,700 29,200 463,222 375,023 1,179,958 1,175,444 Expenditure Total 418,545 418,520 Draft 2013 Budget Request 9/20/2012 8 DRAFT 2013 9/20/2012 8 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ENGINEERING DEPARTMENT 77,084 91,585 100,000 100,000 101-419-4-223-01 Building Permits/Engineer Fees 110,000 120,000 0 171 0 101-419-4-441-02 Publication Fees 0 0 2 14 0 101-419-4-441-08 Reimbursed Expense 0 0 246 67 150 150 101-419-4-441-09 Miscellaneous 150 175 2,831 3,201 1,400 1,400 101-419-4-662-09 Vehicle Rentals 1,600 1,700 80,163 95,037 101,550 101,550 Revenue Total 111,750 121,875 293,833 299,352 314,888 313,000 101-419-5-101-00 Regular Pay 315,082 315,082 11,444 9,958 11,800 11,800 101-419-5-101-01 Temporary Pay 11,800 11,800 62 65 520 520 101-419-5-101-04 Overtime Pay 520 520 238 252 600 600 101-419-5-101-10 Wellness Benefit 600 600 22,009 22,518 25,152 24,000 101-419-5-120-00 FICA 25,934 25,934 17,519 18,171 19,067 19,200 101-419-5-121-09 Retirement 19,632 19,632 42,510 56,179 56,219 56,219 101-419-5-123-00 Group Insurance 63,998 70,398 3,258 3,650 3,964 3,964 101-419-5-130-00 Workman's Compensation 4,163 4,372 390,872 410,144 432,210 429,303 Personnel Services Total 441,729 448,338 5,721 5,863 4,689 4,689 101-419-5-421-00 Insurance 6,039 6,221 0 0 500 500 101-419-5-422-03 Consulting/Engineering 500 500 255 90 320 320 101-419-5-422-09 Testing Services 320 320 164 90 500 300 101-419-5-423-01 Publication/Recording Fees 500 500 305 90 1,052 700 101-419-5-425-01 Maintenance Office Equipment 1,052 1,060 975 1,130 1,000 1,000 101-419-5-425-02 Maintenance Motor Vehicles 1,100 1,200 0 0 244 244 101-419-5-425-04 Maintenance of Equipment 244 244 3,351 4,977 7,000 6,000 101-419-5-426-01 Office Supplies 6,000 6,100 1,740 2,434 2,600 2,600 101-419-5-426-03 General Supplies 2,600 2,700 0 15 110 110 101-419-5-426-05 Photographic Supplies 110 120 2,537 1,891 2,300 2,300 101-419-5-426-09 Subscriptions/Books 3,300 3,400 2,554 3,553 3,500 3,500 101-419-5-426-10 Gasoline 3,700 3,800 0 0 0 101-419-5-426-11 Oil & Grease Supplies 0 0 0 430 425 425 101-419-5-426-12 Tires 435 450 2,196 1,818 3,000 3,000 101-419-5-427-01 Travel & Lodging 3,000 3,100 1,290 629 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,100 4,520 4,722 4,800 4,000 101-419-5-428-01 Telephone 2,900 2,900 851 1,345 1,200 1,300 101-419-5-429-01 Membership & Dues 1,350 1,400 26,458 29,077 35,240 32,988 Operating Expense Total 35,150 36,115 2,968 15,023 1,500 1,500 101-419-5-920-00 Furniture & Equipment 2,000 2,000 0 10,000 0 101-419-5-930-00 Machinery & Auto Equipment 101-419-5-940-00 Capital less than $5,000 2,968 25,023 1,500 1,500 Capital Expense Total 2,000 2,000 80,163 95,037 101,550 101,550 Revenue Total 111,750 121,875 420,298 464,244 468,950 463,791 Expenditure Total 478,879 486,453 Draft 2013 Budget Request 9/20/2012 9 DRAFT 2013 9/20/2012 9 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed CITY/COUNTY ADMINISTRATIVE BUILDING 0 1,498 101-420-4-441-08 52% County Reimbursement 170,918 173,860 0 0 0 1,498 Revenue Total 170,918 173,860 2,880 101-420-5-101-20 City Share of Wages & Benefits 5,760 5,760 0 0 0 2,880 Personnel Total 5,760 5,760 4,750 4,750 101-420-5-421-00 Insurance 5,225 5,382 5,000 0 101-420-5-422-07 Televised Contracted Services 7,200 7,200 101-420-5-425-05 Maintenance of Building 14,000 14,000 4,000 4,000 101-420-5-426-03 Supplies 8,000 8,000 2,600 2,600 101-420-5-426-04 Cleaning Supplies 7,000 7,500 17,000 17,000 101-420-5-428-01 Telephone 36,500 36,500 45,700 40,000 101-420-5-428-02 Electric & Water 80,000 80,000 30,625 30,625 101-420-5-428-03 Heat 61,250 61,250 282 101-420-5-428-05 Hauling Services 564 564 18,000 18,000 101-420-5-429-03 Cleaning Services 70,800 70,800 10,000 77,350 101-420-5-429-09 Service Contracts 45,350 50,350 0 0 144,875 201,807 Total Operating Expense 328,689 334,346 - 0 0 0 101-420-5-920-00 Data Racks - 0 0 0 101-420-5-920-00 Video System Equipment - - - - Capital Expense Total - - - - - 1,498 Revenue Total 170,918 173,860 - - 2,880 City Only Expenditure Total 5,760 5,760 - - 144,875 201,807 Joint Expenditure Total 328,689 334,346 - - 144,875 204,687 City/County Adm Bldg Expenditure Total 334,449 340,106 Draft 2013 Budget Request 9/20/2012 10 DRAFT 2013 9/20/2012 10 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed POLICE DEPARTMENT 2,473 275 0 0 101-421-4-221-02 Fees 0 0 28,685 141,812 114,448 114,448 101-421-4-334-09 Grants 71,698 20,400 6,744 16,354 6,700 6,700 101-421-4-441-08 Reimbursed Expense 10,500 11,000 1,152 1,524 575 575 101-421-4-442-08 Alarm Surcharges 0 0 2,793 3,332 2,200 2,200 101-421-4-442-09 Miscellaneous 2,500 2,500 3,354 3,577 3,200 3,200 101-421-4-442-10 Safety Town Fees 3,200 3,200 1,990 4,275 1,000 4,000 101-421-4-446-10 Donations 2,500 2,500 1,200 1,500 3,000 1,800 101-421-4-446-11 Dare Donations 1,500 1,500 12,074 10,733 12,000 17,000 101-421-4-551-00 Court Fines 15,000 15,000 41,144 79,299 60,000 69,000 101-421-4-555-00 Parking Fines 69,000 69,000 11,951 16,483 11,800 11,800 101-421-4-664-00 Sale of Fixed Assets 10,000 12,000 113,560 279,164 214,923 230,723 Revenue Total 185,898 137,100 1,532,107 1,595,220 1,763,004 1,763,004 101-421-5-101-00 Regular Pay 1,754,837 1,754,837 13,941 16,792 32,000 32,000 101-421-5-101-01 Temporary Pay 33,000 33,000 61,899 62,401 45,000 45,000 101-421-5-101-04 Overtime Pay 50,000 50,000 1,750 1,750 2,100 2,100 101-421-5-101-07 Clothing Allowance 2,100 2,100 223 307 600 600 101-421-5-101-10 Wellness Benefit 1,200 1,200 116,741 121,422 141,154 141,154 101-421-5-120-00 FICA 145,310 145,310 124,666 128,430 143,609 143,609 101-421-5-121-09 Retirement 147,140 147,140 298,262 316,907 341,143 341,143 101-421-5-123-00 Group Insurance 388,346 425,113 46,483 46,363 48,267 48,267 101-421-5-130-00 Workman's Compensation 50,681 53,216 2,196,071 2,289,592 2,516,877 2,516,877 Personnel Services Total 2,572,614 2,611,916 20,349 20,915 22,638 22,638 101-421-5-421-00 Insurance 24,902 25,650 2,354 2,594 2,500 2,500 101-421-5-422-03 Consulting/Engineering 2,600 2,600 1,341 2,461 1,500 1,700 101-421-5-422-06 Medical Services 1,700 1,700 0 3,711 0 0 101-421-5-422-07 Bar Code System /Evidence 0 0 2,938 3,118 2,000 2,000 101-421-5-422-09 Testing Services 2,000 2,000 1,160 1,860 3,425 3,425 101-421-5-424-01 Equipment Rental 3,800 3,800 1,848 1,551 2,000 1,100 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000 14,688 14,551 20,000 14,000 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,000 0 0 1,600 800 101-421-5-425-04 Maintenance Equipment 1,600 1,600 0 0 5,000 5,000 101-421-5-425-05 Maintenance Building 10,000 11,000 1,159 2,654 3,000 2,700 101-421-5-425-06 Maintenance Radio 3,000 3,000 7,117 8,709 9,000 9,000 101-421-5-426-01 Office Supplies 9,000 9,000 14,234 15,227 18,000 17,067 101-421-5-426-03 General Supplies 18,500 18,500 0 0 1,300 1,300 101-421-5-426-04 Cleaning Supplies 2,600 2,700 286 901 2,500 2,100 101-421-5-426-05 Investigation Supplies 2,500 2,500 517 830 750 750 101-421-5-426-09 Subscriptions/Books 800 800 46,198 62,006 70,000 66,000 101-421-5-426-10 Gasoline 70,000 70,000 2,095 1,649 4,000 4,000 101-421-5-426-12 Tires 4,000 4,000 11,222 11,443 15,000 14,000 101-421-5-426-17 Uniforms 15,000 15,000 1,951 3,337 3,000 3,000 101-421-5-426-30 Swat Tactical Supplies 3,300 3,300 5,927 2,637 8,000 5,500 101-421-5-427-01 Travel & Lodging 8,000 8,000 1,440 1,351 3,500 2,400 101-421-5-427-02 Registration & Training 3,500 3,500 5,062 5,191 12,500 12,500 101-421-5-427-03 Gun Range Training Expenses 13,000 13,000 7,464 7,256 11,100 101-421-5-428-01 Telephone 11,100 11,200 2,041 2,359 16,800 16,000 101-421-5-428-02 Electric & Water 30,500 30,500 0 0 7,000 7,000 101-421-5-428-03 Heat 7,500 7,500 3,366 1,869 2,000 2,100 101-421-5-428-08 Sirens 2,000 2,000 1,803 358 480 480 101-421-5-429-00 Miscellaneous 480 480 781 962 1,000 961 101-421-5-429-01 Membership & Dues 1,200 1,200 0 0 7,200 7,200 101-421-5-429-03 Cleaning Services 20,000 20,000 1,012 1,540 1,000 800 101-421-5-429-09 Reserve Expenses 1,000 1,000 874 2,671 2,000 2,300 101-421-5-429-10 Dare Expenditures 2,400 2,400 4,317 4,827 4,800 4,800 101-421-5-856-21 Safety Town 5,500 4,800 163,541 188,536 264,593 235,121 Operating Expense Total 303,482 304,730 Draft 2013 Budget Request 9/20/2012 11 DRAFT 2013 9/20/2012 11 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 500 66,014 416,585 416,585 101-421-5-911-00 Building & Structures 3,500 0 0 0 20,000 20,000 101-421-5-920-00 Furniture & Equipment 0 0 65,128 153,714 126,800 126,800 101-421-5-930-00 Machinery & Auto Equipment 70,200 108,400 6,183 27,008 18,686 18,686 101-421-5-950-01 Capital less than $5,000 20,296 21,900 71,811 246,736 582,071 582,071 Capital Expense Total 93,996 130,300 113,560 279,164 214,923 230,723 Revenue Total 185,898 137,100 2,431,423 2,724,864 3,363,541 3,334,069 Expenditure Total 2,970,092 3,046,946 Draft 2013 Budget Request 9/20/2012 12 DRAFT 2013 9/20/2012 12 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FIRE DEPARTMENT 0 0 26,621 25,908 101-422-4-334-06 Capital Grants 4,181 0 0 101-422-4-334-09 Grants 52,341 56,571 55,000 57,000 101-422-4-335-06 Fire Insurance Premium 57,000 58,000 5 5 0 0 101-422-4-342-03 Fines/Fees 164 612 0 3,000 101-422-4-441-08 Reimbursed Expense 400 0 0 101-422-4-446-10 Donations 15,000 1,458 1,954 1,500 1,500 101-422-4-446-16 Inspection Fees 1,500 1,500 0 35,500 0 101-422-4-664-00 Sale of Fixed Assets 0 58,549 94,642 83,121 87,408 Revenue Total 73,500 59,500 168,980 176,360 185,953 184,421 101-422-5-101-00 Regular Pay 186,451 186,451 8,223 1,810 10,000 6,000 101-422-5-101-01 Temporary Pay 10,000 10,000 295 0 0 101-422-5-101-05 On Call Pay 0 0 2,300 0 0 101-422-5-101-09 Stipend 0 0 12,755 12,779 15,351 13,995 101-422-5-120-00 FICA 15,847 15,847 12,926 13,419 14,382 13,899 101-422-5-121-09 Retirement 14,897 14,897 97,341 101,572 98,000 102,000 101-422-5-121-10 Retirement/Volunteer Firemen 102,000 103,000 33,384 34,855 33,437 33,526 101-422-5-123-00 Group Insurance 37,037 40,741 10,328 10,978 12,295 12,295 101-422-5-130-00 Workman's Compensation 12,910 13,556 2,556 3,332 4,000 3,450 101-422-5-136-00 Wellness Reimbursement 4,200 4,200 349,088 355,104 373,418 369,586 Personnel Services Total 383,342 388,692 23,736 27,366 27,370 28,000 101-422-5-421-00 Insurance 28,191 29,037 5,164 5,776 6,500 5,900 101-422-5-422-06 Medical Services 6,500 6,500 5,492 4,410 6,000 5,900 101-422-5-422-07 Contracting Services 6,000 6,300 2,648 3,073 3,500 3,500 101-422-5-424-01 Equipment Rental 3,500 3,500 86,940 0 0 101-422-5-424-04 Hydrant Rental 0 0 160 0 200 0 101-422-5-425-01 Maintenance Office Equipment 0 0 839 365 1,250 1,000 101-422-5-425-02 Maintenance Motor Vehicles 1,250 1,250 10,310 7,264 7,500 7,500 101-422-5-425-03 Maintenance Trucks 7,500 7,500 6,361 6,735 8,000 7,500 101-422-5-425-04 Maintenance Equipment 8,000 8,000 685 1,009 1,000 1,000 101-422-5-425-05 Maintenance Buildings 1,000 1,000 2,966 3,491 3,000 2,500 101-422-5-425-06 Maintenance Radio 3,000 3,000 2,284 2,333 3,000 3,000 101-422-5-426-01 Office Supplies 3,000 3,200 36,293 33,969 35,000 37,000 101-422-5-426-03 General Supplies 35,000 37,000 273 253 300 275 101-422-5-426-04 Cleaning Supplies 300 300 880 67 150 150 101-422-5-426-05 Photographic Supplies 150 150 1,327 1,993 1,300 1,300 101-422-5-426-09 Subscriptions/Books 1,400 1,400 10,924 16,637 14,000 15,000 101-422-5-426-10 Gasoline 15,500 17,000 315 112 500 500 101-422-5-426-11 Oil & Grease Supplies 500 550 0 1,266 1,000 1,156 101-422-5-426-12 Tires 2,000 2,000 14,162 13,466 2,000 2,000 101-422-5-426-17 Uniforms & Clothing 2,000 2,500 146 131 300 300 101-422-5-426-28 Extinguishing Agents 300 350 4,062 3,188 5,000 3,000 101-422-5-426-29 Propane 5,000 5,000 12,054 15,297 15,000 15,000 101-422-5-427-01 Travel & Lodging 15,000 15,500 9,133 8,027 8,500 8,000 101-422-5-427-02 Registration & Training 8,500 9,000 5,607 5,873 5,400 5,200 101-422-5-428-01 Telephone 5,400 5,400 10,266 10,917 13,000 12,329 101-422-5-428-02 Electric & Water 13,000 13,200 1,538 2,143 2,200 2,300 101-422-5-429-01 Memberships & Dues 2,500 2,500 3,525 5,728 3,000 3,000 101-422-5-429-06 Fire Hose Replacement 3,000 3,500 220 246 300 200 101-422-5-429-08 Postage 300 325 20 0 0 101-422-5-429-09 Miscellaneous 0 0 3,015 5,268 5,000 5,000 101-422-5-429-10 Fire Safety Promotion 5,000 5,500 261,343 186,402 179,270 177,510 Operating Expense Total 182,791 190,462 Land 150,000 0 0 780,000 780,000 101-422-5-911-00 Buildings & Structures/Safety House 78,000 0 0 170,621 170,621 101-422-5-920-00 Equipment 320,000 584,063 621,033 158,145 158,145 101-422-5-930-00 Prin & int pay Fire Trucks/New Truck 14 158,145 158,145 23,912 23,912 25,000 25,000 101-422-5-940-00 Turn Out Gear 10,000 25,000 607,975 644,945 1,133,766 1,133,766 Capital Expense Total 396,145 503,145 58,549 94,642 83,121 87,408 Revenue Total 73,500 59,500 1,218,406 1,186,451 1,686,454 1,680,862 Expenditure Total 962,278 1,082,299 PUBLIC SAFETY 86,940 86,135 95,000 87,000 101-424-5-424-04 Hydrant Rental 88,000 90,000 86,940 86,135 95,000 87,000 Operating Expense Total 88,000 90,000 86,940 86,135 95,000 87,000 Expenditure Total 88,000 90,000 Draft 2013 Budget Request 9/20/2012 13 DRAFT 2013 9/20/2012 13 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed STREET DEPARTMENT 64,622 13,001 0 0 101-431-4-334-09 Grants 0 0 1,593 8,091 0 1,000 101-431-4-441-08 Reimbursed Expense 1,000 1,000 15,281 6,872 10,000 0 101-431-4-443-09 Miscellaneous 0 0 0 6,850 38,000 16,252 101-431-4-664-00 Sale of Fixed Assets 0 0 155,400 155,400 Inner fund loan for sweeper (Liquor) 81,496 34,814 203,400 172,652 Revenue Total 1,000 1,000 584,697 609,161 641,840 641,840 101-431-5-101-00 Regular Pay 648,700 648,700 19,087 18,792 35,000 35,000 101-431-5-101-01 Temporary Pay 29,000 29,000 27,534 44,539 50,000 50,000 101-431-5-101-04 Overtime Pay 55,000 55,000 0 0 0 0 101-431-5-101-05 On Call Pay 0 0 0 56 300 300 101-431-5-101-10 Wellness Benefit 300 300 45,759 49,116 53,595 53,595 101-431-5-120-00 FICA 57,720 57,720 36,673 39,989 40,835 40,835 101-431-5-121-09 Retirement 43,351 43,351 111,774 106,028 102,406 102,406 101-431-5-123-00 Group Insurance 115,394 126,934 30,444 29,870 34,351 34,351 101-431-5-130-00 Workman's Compensation 36,069 37,873 855,969 897,552 958,327 958,327 Personnel Services Total 985,534 998,878 33,805 33,361 36,249 36,249 101-431-5-421-00 Insurance 37,337 38,458 472 181 500 500 101-431-5-422-06 Medical Services 500 500 47,845 53,181 70,000 70,000 101-431-5-422-07 Contracting Services 71,000 71,000 600 450 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600 999 1,044 1,500 1,500 101-431-5-423-05 Advertising/Promotion Fees 1,500 1,500 450 250 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650 6,755 6,159 8,000 8,000 101-431-5-425-03 Maintenance Trucks 8,000 8,000 17,562 12,325 20,000 20,000 101-431-5-425-04 Maintenance of Equipment 20,000 20,000 4,947 4,525 2,500 2,500 101-431-5-425-05 Maintenance Buildings 4,000 4,000 1,861 201 2,500 2,500 101-431-5-425-06 Maintenance Radio 2,500 2,500 22,941 9,894 25,000 25,000 101-431-5-425-11 Maintenance Sweeper 25,000 25,000 17,253 17,687 75,000 75,000 101-431-5-425-13 Maintenance Curb & Gutter 50,000 50,000 205,179 162,206 235,500 235,500 101-431-5-425-14 Maintenance Street Sealing 250,000 265,000 1,552 3,599 1,300 1,300 101-431-5-426-01 Office Supplies 1,300 1,300 15,150 25,424 18,000 18,000 101-431-5-426-03 General Supplies 20,000 20,000 1,500 1,535 1,500 1,500 101-431-5-426-04 Cleaning Supplies 1,530 1,560 34,894 53,038 45,000 45,000 101-431-5-426-10 Gasoline 45,000 45,000 4,312 3,960 4,000 4,000 101-431-5-426-11 Oil & Grease Supplies 4,080 4,160 4,462 2,372 9,500 9,500 101-431-5-426-12 Tires 15,000 15,300 31,940 60,672 40,000 40,000 101-431-5-426-13 Diesel Fuel 40,800 41,600 517 247 1,000 1,000 101-431-5-426-15 Chemicals 1,000 1,000 1,346 1,978 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500 8,018 -17,134 7,500 7,500 101-431-5-426-18 Gravel 7,500 7,500 42,074 88,769 60,000 60,000 101-431-5-426-19 Bituminous Material 60,000 60,000 10,422 2,419 11,000 11,000 101-431-5-426-20 Dust Control 14,000 14,000 30,231 23,173 31,000 31,000 101-431-5-426-22 Salt & Calcium Chloride 31,600 32,200 10,602 7,703 11,000 11,000 101-431-5-426-23 Sand 11,200 11,400 24,996 26,850 27,000 27,000 101-431-5-426-24 Street Paint & Signs 27,500 28,000 125 2,514 1,000 1,700 101-431-5-427-01 Travel & Lodging 2,000 2,000 199 439 1,000 1,000 101-431-5-427-02 Registration & Training 1,000 1,000 3,828 3,942 4,700 4,700 101-431-5-428-01 Telephone 4,800 4,900 7,114 6,903 6,500 6,500 101-431-5-428-02 Electric & Water 6,630 6,760 10,346 9,664 19,800 19,800 101-431-5-428-03 Heat 19,800 20,200 459,024 405,962 376,350 376,350 101-431-5-428-04 Street Lights & Traffic Signals 383,877 391,555 0 0 500 500 101-431-5-428-05 Hauling Service 500 500 0 70 100 100 101-431-5-429-01 Membership & Dues 100 100 15 10 50 50 101-431-5-429-04 Licenses 50 50 16,173 6,735 17,000 17,000 101-431-5-441-03 West Nile Grant Expenses 17,000 17,000 1,079,508 1,022,308 1,175,299 1,175,999 Operating Expense Total 1,189,854 1,216,793 0 29,148 12,769 12,769 101-431-5-920-00 Furniture & Equipment 37,419 484,064 380,819 367,000 101-431-5-930-00 Machinery & Auto Equipment 70,086 411,000 101-431-5-950-01 Capital less than $5,000 101-431-5-960-00 Street Improvements 425,839 541,438 625,000 625,000 101-431-5-960-00 Street Improvement/Dig outs & Repair 575,000 570,000 463,258 1,054,650 1,018,588 1,004,769 Capital Expense Total 645,086 981,000 81,496 34,814 203,400 172,652 Revenue Total 1,000 1,000 2,398,735 2,974,511 3,152,214 3,139,095 Expenditure Total 2,820,474 3,196,671 Draft 2013 Budget Request 9/20/2012 14 DRAFT 2013 9/20/2012 14 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ANIMAL CONTROL 1,770 2,880 1,800 1,800 101-442-4-221-04 Animal Licenses 1,800 1,800 334 210 300 300 101-442-4-441-08 Reimbursed Expense 300 300 10,264 11,902 10,500 9,500 101-442-4-445-02 Housing, Feed & Care 10,000 10,000 1,030 300 750 700 101-442-4-445-09 Fees 700 700 8,510 9,465 8,000 8,000 101-442-4-556-00 Animal at Large Fines 8,000 8,000 21,908 24,757 21,350 20,300 Revenue Total 20,800 20,800 39,013 40,058 41,198 41,198 101-442-5-101-00 Regular Pay 41,260 41,260 15,377 15,183 15,000 15,000 101-442-5-101-01 Temporary Pay 15,500 15,500 0 0 500 500 101-442-5-101-04 Overtime Pay 500 500 0 0 0 0 101-442-5-101-10 Wellness Benefit 0 0 3,895 3,960 4,360 4,360 101-442-5-120-00 FICA 4,494 4,494 2,341 2,403 2,520 2,520 101-442-5-121-09 Retirement 2,595 2,595 11,935 11,940 11,942 11,942 101-442-5-123-00 Group Insurance 6,294 6,924 1,072 1,107 1,149 1,149 101-442-5-130-00 Workman's Compensation 1,222 1,284 73,633 74,652 76,669 76,669 Personnel Services Total 71,865 72,557 458 457 503 101-442-5-421-00 Insurance 519 535 50 0 300 300 101-442-5-422-09 Testing Services 300 300 890 577 500 500 101-442-5-425-03 Maintenance Trucks 500 500 0 407 500 300 101-442-5-425-05 Maintenance Buildings 500 500 0 0 200 200 101-442-5-425-06 Maintenance Radio 200 200 670 298 500 464 101-442-5-426-01 Office Supplies 500 500 544 1,469 1,000 1,000 101-442-5-426-03 General Supplies 1,000 1,000 535 392 600 400 101-442-5-426-04 Cleaning Supplies 600 600 3,133 4,013 6,000 6,000 101-442-5-426-10 Gasoline 6,000 6,000 0 0 100 100 101-442-5-426-12 Tires 100 883 319 158 300 175 101-442-5-426-15 Chemicals 300 300 438 66 400 220 101-442-5-426-17 Uniforms 400 400 0 0 700 300 101-442-5-427-01 Travel & Lodging 700 700 0 100 150 150 101-442-5-427-02 Registration & Training 150 150 1,804 1,781 1,900 1,800 101-442-5-428-01 Telephone 1,900 1,900 3,129 3,398 3,800 3,500 101-442-5-428-02 Electric & Water 3,800 3,800 11,969 13,116 17,453 15,409 Operating Expense Total 17,469 18,268 0 2,500 0 0 101-442-5-911-00 Building & Structures 400 0 0 27,530 0 0 101-442-5-930-00 Auto Equipment 0 0 - 30,030 - - Capital Expense Total 400 - 21,908 24,757 21,350 20,300 Revenue Total 20,800 20,800 85,602 117,798 94,122 92,078 Expenditure Total 89,734 90,825 Draft 2013 Budget Request 9/20/2012 15 DRAFT 2013 9/20/2012 15 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed HILLCREST AQUATIC CENTER 32,892 30,674 33,000 36,300 101-449-4-346-04 Aquatic Center Concessions 36,300 38,000 0 0 0 0 101-449-4-441-08 Reimbursed Expense 0 0 161,842 165,541 167,000 177,000 101-449-4-446-02 Swimming Pool Fees 183,660 183,660 0 0 0 0 101-449-4-669-02 Miscellaneous 0 0 194,733 196,216 200,000 213,300 Total Revenue 219,960 221,660 0 0 52,696 52,696 101-449-5-101-00 Regular Pay 48,342 48,342 0 0 174,133 153,000 101-449-5-101-01 Temporary Pay 153,080 153,080 0 0 0 0 101-449-5-101-04 Overtime Pay 0 0 0 0 1,800 1,800 101-449-5-101-06 Car Allowance 1,800 1,800 0 0 0 0 101-449-5-101-10 Wellness Benefit 0 0 0 0 17,489 17,489 101-449-5-120-00 FICA 17,270 17,270 0 0 3,309 3,309 101-449-5-121-09 Retirement 3,137 3,137 0 0 7,219 7,219 101-449-5-123-00 Group Insurance 7,799 8,579 0 0 8,685 8,685 101-449-5-130-00 Workman's Compensation 9,110 9,566 0 0 265,331 244,198 Total Personnel Expense 240,538 241,774 0 0 7,879 101-449-5-421-00 Insurance 8,116 8,360 250 400 101-449-5-422-09 Testing Services 400 400 0 0 1,000 1,000 101-449-5-423-05 Advertising-Promotion Fees 1,200 1,200 0 0 12,500 12,500 101-449-5-425-04 Maintenance Equipment 14,000 15,000 0 0 7,500 7,500 101-449-5-425-05 Maint Buildings & Structures 8,000 8,000 0 0 1,750 1,250 101-449-5-426-01 Office Supplies 1,250 1,250 0 0 1,000 1,000 101-449-5-426-03 General Supplies 1,500 1,500 0 0 1,000 1,000 101-449-5-426-04 Cleaning Supplies 1,250 1,250 0 0 30,000 25,000 101-449-5-426-15 Chemicals 25,000 25,000 0 0 0 0 101-449-5-426-17 Uniforms 0 0 0 0 250 250 101-449-5-428-01 Telephone 250 250 0 0 29,000 29,000 101-449-5-428-02 Electric & Water 32,000 33,000 0 0 15,000 15,000 101-449-5-428-03 Heat 16,500 17,000 0 0 0 100 101-449-5-429-08 Postage 100 100 19,156 17,392 19,000 19,000 101-449-5-447-10 Concession Supplies 19,250 19,250 0 0 0 0 101-449-5-459-00 Loss or Damage 0 0 0 0 500 500 101-449-5-469-00 Credit Card Fees 500 600 0 0 0 0 101-449-5-854-00 Refunds 0 0 19,156 17,392 126,629 113,500 Total Operating Expense 129,316 132,160 0 0 0 0 101-449-5-911-00 Buildings & Structures 23,260 0 0 0 0 0 101-449-5-920-00 Furniture & Equipment 0 24,000 0 0 0 0 Total Capital Expense 23,260 24,000 194,733 196,216 200,000 213,300 Total Revenue 219,960 221,660 19,156 17,392 391,960 357,698 Total Expense 393,114 397,934 Draft 2013 Budget Request 9/20/2012 16 DRAFT 2013 9/20/2012 16 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed RECREATION DEPARTMENT 29 0 0 101-451-4-441-08 Reimbursed Expense 0 0 96,980 98,245 100,000 100,000 101-451-4-446-03 Recreation Program Fees 104,000 110,000 1,669 723 1,000 1,000 101-451-4-446-04 Brookings Art Center 1,000 1,000 85,241 12,940 22,000 14,000 101-451-4-446-07 Reimbursements 14,000 15,000 458 795 0 101-451-4-669-02 Miscellaneous 0 0 184,376 112,704 123,000 115,000 Revenue Total 119,000 126,000 196,740 212,810 83,668 83,668 101-451-5-101-00 Regular Pay 75,553 75,553 296,587 315,076 95,000 116,053 101-451-5-101-01 Temporary Pay Recreation 116,053 116,053 82,246 8,222 9,500 9,500 101-451-5-101-02 Temporary Pay Affiliate 9,500 9,500 186 499 0 0 101-451-5-101-04 Overtime Pay 0 0 6,738 5,438 3,750 3,750 101-451-5-101-06 Car Allowance 3,750 3,750 26 61 0 0 101-451-5-101-10 Wellness Benefit 0 0 43,595 38,434 14,778 14,778 101-451-5-120-00 FICA 14,252 14,252 12,255 11,317 5,321 5,321 101-451-5-121-09 Retirement 4,908 4,908 26,967 16,723 15,474 15,474 101-451-5-123-00 Group Insurance 13,930 15,323 22,040 14,048 2,375 2,375 101-451-5-130-00 Workman's Compensation 3,440 3,613 687,380 622,627 229,866 250,919 Personnel Services Total 241,386 242,952 10,925 11,480 1,967 1,967 101-451-5-421-00 Insurance 2,163 2,229 1,160 2,351 4,000 4,000 101-451-5-422-07 Contracting Services 4,000 4,000 9,528 8,569 9,000 10,000 101-451-5-423-05 Advertising/Promotion Fees 10,000 10,000 68 0 500 500 101-451-5-425-02 Maintenance Motor Vehicle 500 500 3,095 11,323 4,000 5,000 101-451-5-425-05 Maintenance Buildings 5,000 5,000 2,920 2,484 2,500 3,000 101-451-5-426-01 Office Supplies 3,000 3,000 1,591 483 1,500 1,500 101-451-5-426-04 Cleaning Supplies 1,500 1,500 16,202 9,324 20,000 20,000 101-451-5-426-07 Recreation Supplies 20,000 20,000 0 0 100 250 101-451-5-426-09 Subscriptions/Books 250 250 480 947 1,000 1,000 101-451-5-426-10 Gasoline 1,000 1,000 7,775 7,941 10,000 9,000 101-451-5-426-17 Uniforms 9,000 9,000 0 1,125 1,500 1,500 101-451-5-427-01 Travel & Lodging 1,500 1,500 770 480 600 1,500 101-451-5-427-02 Registration & Training 1,500 1,500 3,781 4,216 4,000 5,000 101-451-5-428-01 Telephone 4,000 4,000 8,106 8,730 8,500 8,500 101-451-5-428-02 Electric & Water 8,500 8,500 3,617 3,709 4,500 4,500 101-451-5-428-03 Heat 4,500 4,500 35 260 100 200 101-451-5-429-01 Membership & Dues 200 200 350 500 1,000 750 101-451-5-429-08 Postage 750 750 0 100 0 200 101-451-5-459-00 Loss or Damage 200 200 872 493 500 500 101-451-5-469-00 Credit Card Fees/Banking Fees 500 500 8,396 8,078 5,000 8,000 101-451-5-854-00 Refunds 5,000 5,000 0 11,800 15,800 15,800 101-451-5-856-01 Affiliated Organizations 15,800 15,800 79,671 94,393 96,067 102,667 Operating Expense Total 98,863 98,929 - 0 0 0 101-451-5-920-00 Furniture & Equipment 0 0 - - - - 101-451-5-950-01 Capital less than $5,000 0 0 - - - - Capital Expense Total 0 0 184,376 112,704 123,000 115,000 Revenue Total 119,000 126,000 767,051 717,020 325,933 353,586 Expenditure Total 340,249 341,881 Draft 2013 Budget Request 9/20/2012 17 DRAFT 2013 9/20/2012 17 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed PARKS DEPARTMENT 0 12,920 0 101-452-4-334-07 Grants 0 0 0 20,838 0 12,900 101-452-4-334-09 Grants-Lions Park 0 0 3,107 2,262 2,500 2,700 101-452-4-446-04 Tennis Court Fees 2,500 2,500 11,115 13,067 10,000 10,775 101-452-4-446-06 Camping Fees 10,775 10,000 11 0 0 101-452-4-446-07 Reimbursements 0 0 12,591 20,284 0 500 101-452-4-446-08 Reimbursed Expense 15,000 15,000 4,100 7,950 0 101-452-4-446-10 Donations 5,000 5,000 920 2,156 0 1,750 101-452-4-446-19 Mowing Services & Materials 1,000 1,000 7,009 7,477 7,500 10,775 101-452-4-662-11 Garden Plot Rentals 11,000 11,000 99 1,191 0 0 101-452-4-669-02 Miscellaneous Revenue 0 0 38,953 88,144 20,000 39,400 Revenue Total 45,275 44,500 376,615 389,345 367,046 367,046 101-452-5-101-00 Regular Pay 367,053 367,053 140,937 148,465 165,000 165,000 101-452-5-101-01 Temporary Pay 165,000 165,000 5,766 7,247 5,500 5,500 101-452-5-101-04 Overtime Pay 7,300 7,300 1,475 1,375 1,200 1,200 101-452-5-101-06 Car Allowance 1,200 1,200 75 0 600 600 101-452-5-101-10 Wellness Benefit 600 600 36,574 37,126 41,343 41,343 101-452-5-120-00 FICA 42,231 42,231 21,988 21,957 22,526 22,526 101-452-5-121-09 Retirement 23,222 23,222 84,700 94,861 90,457 90,457 101-452-5-123-00 Group Insurance 96,822 106,505 18,949 20,090 22,640 22,640 101-452-5-130-00 Workman's Compensation 23,773 24,962 687,078 720,467 716,312 716,312 Personnel Services Total 727,201 738,073 26,770 24,294 15,063 15,063 101-452-5-421-00 Insurance 23,320 24,020 0 800 4,000 4,000 101-452-5-422-03 Consulting/Engineering 0 0 0 0 0 101-452-5-422-04 Contracting Services/Pro 0 0 3,117 1,633 2,000 2,000 101-452-5-422-07 Contracting Services 5,000 5,000 45 0 500 500 101-452-5-422-15 Drug & Alcohol Testing 500 500 0 0 500 500 101-452-5-423-01 Publication /Recording Fees 500 500 628 120 700 7,000 101-452-5-423-05 Advertising/Promotion Fees 700 700 7,207 6,250 3,500 3,500 101-452-5-424-01 Equipment Rental 7,000 7,000 0 23 500 500 101-452-5-425-01 Maintenance Office Equipment 300 300 1,772 3,518 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 3,500 3,500 2,660 3,734 2,500 2,500 101-452-5-425-03 Maintenance Trucks 3,700 3,700 51,478 53,245 25,000 25,000 101-452-5-425-04 Maintenance Equipment 25,000 25,000 8,957 12,910 8,000 8,000 101-452-5-425-05 Maintenance Buildings 8,000 8,000 0 0 200 200 101-452-5-425-06 Maintenance Radio 200 200 15,519 18,705 0 101-452-5-425-11 Maintenance Swimming Pool 0 0 1,416 1,390 1,500 1,500 101-452-5-426-01 Office Supplies 1,500 1,500 39,813 43,701 40,000 40,000 101-452-5-426-03 General Supplies 42,000 42,000 7,980 6,846 7,000 7,000 101-452-5-426-04 Cleaning Supplies 7,000 7,000 18,856 18,327 20,000 20,000 101-452-5-426-06 Horticulture Supplies 20,000 20,000 540 363 750 750 101-452-5-426-09 Subscriptions/Books 600 600 25,033 27,219 29,500 29,500 101-452-5-426-10 Gasoline 29,500 29,500 2,280 3,699 3,000 3,000 101-452-5-426-11 Oil & Grease Supplies 3,500 3,500 3,008 2,792 3,000 3,000 101-452-5-426-12 Tires 4,000 4,000 11,074 19,898 14,000 14,000 101-452-5-426-13 Diesel Fuel 14,000 14,000 31,942 20,985 4,000 4,000 101-452-5-426-15 Chemicals 4,000 4,000 1,525 2,116 2,000 2,000 101-452-5-426-17 Uniforms 2,200 2,200 2,935 1,092 1,500 1,500 101-452-5-426-18 Gravel 2,000 2,000 0 0 2,500 2,500 101-452-5-426-19 Bituminous Material 2,500 2,500 9,927 0 10,000 10,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 10,000 10,000 4,408 7,363 3,000 3,000 101-452-5-426-23 Sand 6,000 6,000 626 2,219 2,000 2,000 101-452-5-427-01 Travel & Lodging 2,500 2,500 1,100 480 1,000 1,000 101-452-5-427-02 Registration & Training 1,000 1,000 7,639 8,503 8,000 8,000 101-452-5-428-01 Telephone 8,500 8,500 156,263 188,962 55,000 55,000 101-452-5-428-02 Electric & Water 55,000 55,000 45,216 48,630 7,500 7,500 101-452-5-428-03 Heat 7,500 7,500 1,502 970 1,500 1,500 101-452-5-428-05 Hauling Services 1,500 1,500 915 830 850 850 101-452-5-429-01 Membership & Dues 850 850 984 557 1,500 1,000 101-452-5-429-08 Postage 1,000 1,000 1,317 510 1,000 1,000 101-452-5-469-00 Banking Fees/Credit Card Fees 1,000 1,000 655 225 0 101-452-5-854-00 Remit Revenue Collected 0 0 495,105 532,910 287,063 292,863 Operating Expense Total 305,370 306,070 Draft 2013 Budget Request 9/20/2012 18 DRAFT 2013 9/20/2012 18 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 11,667 0 0 0 101-452-5-911-00 Building & Structures 288,000 642,000 77,447 80,712 12,325 12,325 101-452-5-920-00 Furniture & Equipment 0 139,153 154,071 154,071 101-452-5-930-00 Machinery & Auto Equipment 78,600 298,000 14,806 0 108,005 108,005 101-452-5-940-00 Other Capital 0 0 0 0 101-452-5-950-01 Capital less than $5,000 2,148 0 15,000 15,000 101-452-5-960-00 Street & Sidewalk Improvements 106,067 219,865 289,401 289,401 Capital Expense Total 366,600 940,000 38,953 88,144 20,000 39,400 Revenue Total 45,275 44,500 1,288,250 1,473,242 1,292,776 1,298,576 Expenditure Total 1,399,171 1,984,143 LARSON ICE ARENA 54,336 65,698 90,000 150,000 101-453-4-446-05 Ice Arena Fees 150,000 150,000 0 0 0 0 101-453-4-446-08 Reimbursed Expense 0 0 54,645 44,646 60,000 42,000 101-453-4-446-18 Donations 42,000 42,000 108,981 110,343 150,000 192,000 Total Revenue 192,000 192,000 0 0 89,195 89,195 101-453-5-101-00 Regular Pay 86,661 86,661 0 0 25,600 25,600 101-453-5-101-01 Temporary Pay 28,000 30,000 0 0 500 500 101-453-5-101-04 Overtime Pay 500 500 0 0 1,350 1,350 101-453-5-101-06 Car Allowance 1,350 1,350 0 0 0 0 101-453-5-101-10 Wellness Benefit 0 0 0 0 8,920 8,920 101-453-5-120-00 FICA 8,926 8,926 0 0 5,460 5,460 101-453-5-121-09 Retirement 5,465 5,465 0 0 14,037 14,037 101-453-5-123-00 Group Insurance 15,242 16,767 0 0 1,408 1,408 101-453-5-136-00 Workman's Compensation 3,436 3,608 0 0 146,470 146,470 Total Personnel Expense 149,580 153,277 0 0 6,434 6,434 101-453-5-421-00 Insurance 6,628 6,827 0 0 1,000 1,000 101-453-5-423-05 Advertising/Promotion Fees 1,000 1,000 0 0 10,000 10,000 101-453-5-425-04 Maintenance Equipment 12,000 12,000 0 0 2,750 2,750 101-453-5-425-05 Maintenance Buildings 3,000 3,000 0 0 500 500 101-453-5-426-01 Office Supplies 500 500 0 0 3,500 4,100 101-453-5-426-03 General Supplies 4,200 4,200 0 0 2,000 2,000 101-453-5-426-04 Cleaning Supplies 2,250 2,250 2,500 2,500 101-453-5-426-10 Propane, Gasoline 2,500 2,700 0 0 0 0 101-453-5-426-15 Chemicals 0 0 1,500 1,500 101-453-5-427-02 Registration & Training 1,500 1,500 0 0 1,500 1,500 101-453-5-428-01 Telephone 1,500 1,500 0 0 82,000 82,000 101-453-5-428-02 Electric & Water 82,000 82,000 0 0 24,000 35,000 101-453-5-428-03 Heat 35,000 35,000 350 350 101-453-5-429-01 Membership and Dues 350 350 0 0 300 300 101-453-5-469-00 Credit Card Fees 300 300 0 0 0 0 101-453-5-854-00 Refunds 0 0 0 0 138,334 149,934 Total Operating Expense 152,728 153,127 0 0 0 0 101-453-5-911-00 Building & Structures 20,000 120,000 0 0 0 0 101-453-5-930-00 Machinery & Equipment 22,600 149,280 3,000 0 101-453-5-950-00 Capital Under $5,000 0 0 3,000 0 Total Capital Expense 42,600 269,280 108,981 110,343 150,000 192,000 Revenue Total 192,000 192,000 0 0 287,804 296,404 Expenditure Total 344,908 575,684 Draft 2013 Budget Request 9/20/2012 19 DRAFT 2013 9/20/2012 19 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FORESTRY DEPARTMENT 0 0 0 101-454-4-334-07 State Grant 0 0 103 0 0 101-454-4-441-08 Reimbursed Expense 0 31,101 52,701 10,000 30,000 101-454-4-441-09 Miscellaneous 15,000 15,000 0 0 0 101-454-4-446-10 Donation 0 0 31,203 52,701 10,000 30,000 Revenue Total 15,000 15,000 215,040 234,772 212,110 212,110 101-454-5-101-00 Regular Pay 214,041 214,041 9,179 9,453 15,000 15,000 101-454-5-101-01 Temporary Pay 15,000 15,000 690 1,633 750 750 101-454-5-101-04 Overtime Pay 750 750 738 688 600 600 101-454-5-101-06 Car Allowance 600 600 101454-5-101-07 Clothing Allowance 1,000 1,000 75 0 0 0 101-454-5-101-10 Wellness Benefit 0 0 16,301 16,427 17,499 17,499 101-454-5-120-00 FICA 18,169 18,169 11,634 11,738 12,825 12,825 101-454-5-121-09 Retirement 13,350 13,350 32,620 30,151 27,751 27,751 101-454-5-123-00 Group Insurance 30,768 33,845 25,829 57,053 41,906 41,906 101-454-5-130-00 Workman's Compensation 44,002 46,202 312,105 361,914 328,441 328,441 Personnel Services Total 337,680 342,957 4,070 4,013 6,333 6,333 101-454-5-421-00 Insurance 6,523 6,719 195 165 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200 7,132 7,534 6,500 6,500 101-454-5-425-03 Maintenance Trucks 7,500 7,500 4,746 6,773 5,000 5,000 101-454-5-425-04 Maintenance Equipment 5,000 5,000 875 92 1,000 1,000 101-454-5-425-05 Maintenance Buildings 1,000 1,000 0 0 100 100 101-454-5-425-06 Maintenance Miscellaneous 300 300 620 4,836 750 750 101-454-5-425-17 Maintenance Sidewalks 5,000 1,000 5,173 6,146 6,000 6,000 101-454-5-426-03 General Supplies 6,000 6,000 18,031 15,091 15,000 12,000 101-454-5-426-06 Horticulture Supplies 9,000 10,000 48 48 150 150 101-454-5-426-09 Subscriptions/Books 150 150 10,535 12,932 13,000 13,000 101-454-5-426-10 Gasoline 13,000 13,000 280 461 500 1,100 101-454-5-426-11 Oil & Grease Supplies 1,000 1,000 523 1,475 2,000 2,000 101-454-5-426-12 Tires 2,000 2,000 6,872 8,660 7,000 7,000 101-454-5-426-13 Diesel Fuel 7,300 7,300 86 0 750 750 101-454-5-426-15 Supplies 750 750 949 487 1,500 1,605 101-454-5-426-17 Uniforms 1,500 1,500 368 0 750 750 101-454-5-426-23 Sand 750 750 779 791 750 750 101-454-5-427-01 Travel & Lodging 1,000 1,000 322 755 1,000 1,000 101-454-5-427-02 Registration & Training 1,800 2,000 1,057 1,082 1,200 1,200 101-454-5-428-01 Telephone 1,200 1,200 1,490 1,456 6,000 6,000 101-454-5-428-03 Heat 6,000 6,000 2,857 1,058 2,750 2,750 101-454-5-428-05 Hauling Service 3,000 3,000 115 100 150 150 101-454-5-429-01 Membership & Dues 150 150 300 303 300 300 101-454-5-429-08 Postage 600 600 67,424 74,259 78,683 76,388 Operating Expense Total 80,723 78,119 62,637 0 0 101-454-5-911-00 Buildings & Structures 7,000 21,000 55,000 55,000 101-454-5-930-00 Machinery & Auto Equipment 2,500 210,000 1,864 7,000 7,000 101-454-5-950-01 Capital less than $5,000 - 85,501 62,000 62,000 Capital Expense Total 9,500 210,000 31,203 52,701 10,000 30,000 Revenue Total 15,000 15,000 379,529 521,674 469,124 466,829 Expenditure Total 427,903 631,076 Draft 2013 Budget Request 9/20/2012 20 DRAFT 2013 9/20/2012 20 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed LIBRARY 25,000 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 25,000 0 0 0 101-455-4-334-09 Grants 0 0 2,315 1,584 2,500 1,600 101-455-4-662-01 Rent 1,600 1,600 5,459 5,385 4,000 4,500 101-455-4-669-01 Miscellaneous 4,500 5,000 32,775 31,968 31,500 31,100 Revenue Total 31,100 31,600 459,922 456,174 485,043 485,043 101-455-5-101-00 Regular Pay 488,367 488,367 48,878 55,770 54,844 54,800 101-455-5-101-01 Temporary Pay 56,700 56,700 428 549 600 625 101-455-5-101-10 Wellness Benefit 600 600 36,164 36,978 41,363 41,363 101-455-5-120-00 FICA 42,837 42,837 27,124 28,044 29,104 29,104 101-455-5-121-09 Retirement 30,196 30,196 61,059 63,648 63,900 63,900 101-455-5-123-00 Group Insurance 70,827 77,910 1,452 1,854 1,856 1,856 101-455-5-130-00 Workman's Compensation 2,009 2,110 635,026 643,018 676,710 676,691 Personnel Services Total 691,536 698,720 7,091 7,048 7,286 7,286 101-455-5-421-00 Insurance 7,506 7,732 36,867 46,044 44,000 47,000 101-455-5-422-08 Computer Services 51,750 52,750 0 410 500 450 101-455-5-423-05 Advertising/Promotion Fees 500 500 1,386 1,584 1,800 1,600 101-455-5-424-01 Equipment Rental 1,800 1,800 895 896 1,500 600 101-455-5-425-01 Maintenance Office Equipment 600 600 8,450 9,223 10,000 9,500 101-455-5-425-04 Maintenance Equipment 9,500 10,000 4,176 2,345 3,000 3,500 101-455-5-425-05 Maintenance Buildings 3,000 3,500 1,227 645 800 750 101-455-5-426-01 Office Supplies 800 800 13,996 15,170 14,000 14,000 101-455-5-426-03 General Supplies 14,000 14,000 3,162 3,406 3,250 3,300 101-455-5-426-04 Cleaning Supplies 3,400 3,500 5,268 6,329 5,600 5,700 101-455-5-427-01 Travel & Lodging 5,600 5,750 4,216 4,019 6,000 4,500 101-455-5-428-01 Telephone 4,500 4,500 64,407 62,408 59,000 60,000 101-455-5-428-02 Electric & Water 60,000 62,000 19,440 19,560 20,250 19,700 101-455-5-429-03 Cleaning Services 22,000 22,000 9,000 4,463 5,000 5,000 101-455-5-429-08 Postage 5,000 5,000 179,581 183,550 181,986 182,886 Operating Expense Total 189,956 194,432 0 0 0 101-455-5-911-00 Building & Structures 0 0 11,915 3,547 16,000 14,000 101-455-5-950-01 Capital less than $5,000 7,000 7,500 52,794 50,930 55,000 53,000 101-455-5-950-02 Adult Reading Level Books 52,000 52,500 15,690 16,641 17,000 17,000 101-455-5-950-03 Children Reading Level Books 17,000 17,500 26,469 23,822 22,000 23,000 101-455-5-950-04 Audio/Visual Material 21,000 22,000 7,706 8,216 8,300 8,400 101-455-5-950-05 Periodicals/Subscriptions 8,300 8,400 6,488 6,644 6,500 6,600 101-455-5-950-06 Large Print Books 6,500 6,700 7,323 7,970 8,000 8,000 101-455-5-950-07 Young Adult Reading Level Book 8,000 8,200 128,385 117,771 132,800 130,000 Capital Expense Total 119,800 122,800 32,775 31,968 31,500 31,100 Revenue Total 31,100 31,600 942,992 944,338 991,496 989,577 Expenditure Total 1,001,292 1,015,952 Draft 2013 Budget Request 9/20/2012 21 DRAFT 2013 9/20/2012 21 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed APPROPRIATION/SUBSIDIES 21,000 21,000 21,000 21,000 101-495-5-856-03 Brookings Arts Council 21,000 21,000 8,000 8,000 8,000 8,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000 5,000 5,000 5,000 5,000 101-495-5-856-05 SDSU Safe Ride 5,000 5,000 60,000 65,000 65,000 65,000 101-495-5-856-07 Brookings Area Transit Authority 70,000 70,000 15,000 15,000 15,000 15,000 101-495-5-856-08 East Central Mental Health 15,000 15,000 0 0 1,000 1,000 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000 207,200 207,200 207,200 207,200 101-495-5-856-37 School District Subsidy 207,200 207,200 10,000 10,000 10,000 10,000 101-495-5-856-49 4th of July Fireworks Display 0 0 4,480 11,243 0 0 101-495-5-856-68 Juvenile Justice Grant 0 0 75,000 75,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000 101-495-5-856-70 Brookings County Youth Mentoring Prog 2,500 405,680 417,443 407,200 407,200 Expenditure Total 404,700 402,200 TRANSFER OUT TO OTHER FUNDS 690,000 20,000 100,000 100,000 101-495-7-899-01 Transfer out to Airport 287,000 300,000 317,845 342,847 342,847 101-495-7-899-03 Transfer out to Swiftel 174,300 180,300 120,400 0 0 101-495-7-899-04 Transfer out to Edgebrook Golf 26,325 101-495-7-899-08 Transfer out to Special Assessment 50,000 101-495-7-899-27 Transfer out to Nature Park 1,186,725 337,845 442,847 442,847 Funding Other Funds 461,300 180,300 14,084,719 16,736,187 15,733,896 15,997,633 Total Revenue 14,985,366 15,632,172 7,353,262 7,595,162 8,036,262 8,030,005 Total Personal Services 8,220,371 8,333,061 3,029,536 3,032,865 3,718,740 3,519,027 Total Operating Expenses 4,102,396 3,938,490 405,680 417,443 407,200 407,200 Total Appropriation/Subsidies 404,700 402,200 1,186,725 337,845 442,847 442,847 Total Transfer Out to other Funds 461,300 180,300 1,463,644 2,646,447 4,256,809 4,143,955 Total Capital 1,796,599 3,295,637 13,438,847 14,029,761 16,861,858 16,543,034 Total Expenses 14,985,366 16,149,688 645,872 2,706,426 (1,127,962) (545,401) Total Net Rev or (Net Costs)0 (517,516) 5,103,018 3,975,056 4,557,617 General Fund Cash Balance 4,557,618 4,040,102 592,217 Reserved Fund Balance/Prior to GASB 54 7,898,462 Unreserved Fund Balance/Prior to GASB 54 Fund Balances: 2,616,277 Nonspendable 6,272 Restricted 4,498,922 Committed 1,509,153 Assigned 2,509,943 Unassigned Draft 2013 Budget Request 9/20/2012 22 DRAFT 2013 9/20/2012 22 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 25% SALES & USE TAX 1,213,075 1,250,271 1,252,500 1,252,500 212-000-4-113-02 Sales & Use Tax 1,275,276 1,313,534 2,920 0 0 212-000-4-342-99 Miscellaneous 0 0 0 15,422 0 212-000-4-441-08 Wildfire Reimbursement 0 0 9,347 48,257 15,000 5,000 212-000-4-661-00 Interest Income 5,000 5,000 4,665 2,096 3,000 3,000 212-000-4-661-01 Money Market Interest 1,000 2,500 100,000 0 0 0 212-000-6-700-00 Transfer in from Streetscape 0 0 1,330,007 1,316,046 1,270,500 1,260,500 Revenue Total 1,281,276 1,321,034 1,655,034 1,640,213 1,624,713 1,624,713 212-000-7-899-00 Transfer out General Fund 842,483 914,401 205,179 220,000 235,500 0 212-000-7-899-02 Transfer out to Industrial Lands 0 36,931 0 0 Transfer out to City/County Adm Bldg 0 0 0 60,513 64,017 64,017 212-000-7-899-04 Transfer out to Edgebrook 38,213 38,213 0 212-000-7-899-01 Transfer out to Airport 190,000 180,322 184,347 184,347 212-000-7-899-10 Transfer out E911 95,101 135,449 2,050,213 2,137,979 2,108,577 1,873,077 Funding Other Funds 975,797 1,088,063 -720,206 -821,933 -838,077 -612,577 Net Revenue/Cost 305,479 232,971 794,346 (43,731)181,769 25% Sales & Use Tax Cash Bal 487,248 720,219 1,132,280 Fund Balance/Prior to GASB 54 Fund Balances: 915,780 Committed 0 Unassigned 75% PUBLIC IMPROVEMENT/SALES & USE TAX 3,691,460 3,805,666 3,757,500 3,757,500 213-000-4-113-02 Sales & Use Tax 3,881,779 3,998,232 58,301 65,000 65,000 213-000-4-334-09 Grants 11,071 213-000-4-441-08 Wildfire Reimbursement 30,800 0 16,541 16,541 213-000-4-446-10 Donations 100,993 115,977 100,000 100,000 213-000-4-661-00 Interest Income 100,000 100,000 20,229 5,605 15,000 15,000 213-000-4-661-01 Money Market Interest 15,000 15,000 10,879,675 213-000-4-663-50 Bond Proceeds 148,569 213-000-6-700-15 Transfer in from Bike Trail 314,500 213-000-9-700-16 Transfer in Retail Dev/closing fund 15,037,657 4,145,189 3,954,041 3,954,041 Revenue Total 3,996,779 4,113,232 458,000 1,908,000 1,838,123 1,690,000 213-000-5-470-01 Bond Principal Payments 1,340,000 1,355,000 326,448 470,023 372,634 356,093 213-000-5-470-02 Bond Interest Payments 322,293 305,543 14,518,294 1,200 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200 7,600 BAN Interest Cost 117,000 15,302,742 2,379,223 2,211,957 2,054,893 Debt Service Expenditure Total 1,780,493 1,661,743 0 500,000 0 0 213-000-5-856-67 SDSU Wellness Center 250,000 250,000 213-000-5-856-67 SDSU McCory Gardens 100,000 0 0 213-000-5-856-72 Boys & Girls Club Cap Impv/2010 150,000 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 125,000 100,000 0 0 50,000 50,000 213-000-5-856-77 URC Child Care Center 250,000 650,000 450,000 450,000 Subsidy Expenditure Total 125,000 100,000 996,266 0 213-000-5-910-00 Land 213-000-5-911-00 HVAC System-One Unit-Activity Center 25,000 34,521 461,958 213-000-5-911-01 Railroad Crossing Arms 20,000 213-000-5-940-00 11th Street 1,000,000 213-000-5-940-00 7th Avenue South/Transfer Special Assmnt 450,000 99,668 2,000,000 0 213-000-5-940-00 Other Capital - 20th Ave 1,000,000 1,030,787 561,626 2,000,000 - Capital Expenditures 25,000 2,470,000 532,002 621,550 650,000 650,000 213-000-7-899-00 Transfer out-General Fund 810,000 1,282,000 44,880 0 89,950 89,950 213-000-7-899-01 Transfer out-Airport 297,665 386,138 300,846 189,529 338,500 474,494 213-000-7-899-03 Transfer out-Swiftel CIP 235,000 962,500 141,000 0 0 213-000-7-899-26 Transfer out-Bike Trail Project 124,100 72,000 101,500 101,500 213-000-7-899-28 Transfer out-Edgebrook Golf Course 95,000 57,000 0 0 800,000 800,000 213-000-7-899-29 Transf Spl Assmnt/25th Ave 0 75,000 587,274 0 213-000-7-899-30 Transfer out-Nature Park 810,216 218,614 0 0 132,125 0 213-000-7-899-31 Transfer out-Gateway Capital Project 1,142,828 958,079 2,699,349 2,115,944 Funding Other Funds 2,247,881 2,906,252 17,726,357 4,548,928 7,361,306 4,620,837 Total Expenses 4,178,374 7,137,995 -2,688,700 -403,739 -3,407,265 -666,796 Net Revenue/Cost -181,595 -3,024,763 3,196,289 (210,976)2,529,494 75% Sales & Use Tax Cash Bal 2,347,899 (676,864) 3,986,696 Fund Balance/Prior to GASB 54 Fund Balances: 3,582,847 Committed 0 Unassigned Draft 2013 Budget Request 9/20/2012 23 DRAFT 2013 9/20/2012 23 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ENHANCED 911 0 3,670 23,815 23,815 214-000-4-334-09 Grants 0 27,982 489,785 270,503 250,000 310,500 214-000-4-338-05 911 Telephone Surcharge 351,000 355,000 0 90,161 92,173 92,173 214-000-4-338-06 Brookings County 1/3 call demand 47,550 67,725 190,000 180,322 184,347 184,347 214-000-6-700-03 Brookings City 2/3 call demand 95,101 135,449 964 2,331 3,000 3,000 214-000-4-661-01 Interest Income 750 750 680,749 546,987 553,335 613,835 Revenue & Transfer from funds 494,401 586,906 291,634 289,090 306,748 322,654 214-000-5-101-00 Regular Pay 353,156 353,156 0 1,553 0 0 214-000-5-101-01 Temporary Pay 0 0 8,809 8,708 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 56 0 300 300 214-000-5-101-10 Wellness Benefit 300 300 21,698 21,663 24,300 25,517 214-000-5-120-00 FICA 28,607 28,607 17,820 17,867 19,059 20,014 214-000-5-121-09 Retirement 22,437 22,437 54,080 57,151 58,541 62,683 214-000-5-123-00 Group Insurance 85,593 85,593 836 686 1,099 1,099 214-000-5-130-00 Workman's Compensation 1,319 1,319 394,934 396,717 420,047 442,267 Personnel Services Total 501,412 501,412 4,497 4,721 5,000 4,800 214-000-5-422-02 Professional Fees 5,000 5,000 55,738 56,456 57,000 57,000 214-000-5-422-06 Database Services 58,000 59,000 7,006 4,275 7,100 7,100 214-000-5-424-01 Equipment Rental 7,100 700 1,557 2,310 4,000 4,000 214-000-5-425-04 Repair & Maintenance Eqp 4,000 4,000 839 729 2,000 2,500 214-000-5-425-06 Maintenance Radio 2,500 2,500 590 1,632 1,250 1,250 214-000-5-426-01 Office Supplies 1,500 1,500 1,405 1,425 2,000 1,900 214-000-5-426-03 General Supplies 2,000 2,000 83 83 125 83 214-000-5-426-09 Subscriptions/Books 125 125 736 1,129 2,000 1,150 214-000-5-426-17 Uniforms 2,400 200 1,051 0 3,000 500 214-000-5-427-01 Travel & Lodging 3,000 3,000 0 387 500 400 214-000-5-427-02 Registration & Training 1,000 750 7,469 3,779 4,000 3,889 214-000-5-428-01 Telephone 4,000 4,000 405 920 750 920 214-000-5-429-01 Membership & Dues 950 950 81,375 77,845 88,725 85,492 Operating Expense Total 91,575 83,725 0 0 23,815 23,815 214-000-5-911-00 Buildings & Structures 0 0 23,083 25,213 4,900 4,900 214-000-5-920-00 Furniture & Small Eqp 500 0 13,324 3,554 4,093 0 214-000-5-940-00 Software & Support-Bullberry 55,965 214-000-5-940-00 Software & Support-Justice Lite 0 0 214-000-5-940-00 Software & Support-Pictometry 2,356 2,356 0 519 1,461 0 214-000-5-950-01 Capital less than $5,000 36,407 29,287 34,269 28,715 Capital Expense Total 2,856 58,321 546,987 553,335 613,835 Revenue & Cash Transfer Total 494,401 586,906 394,934 396,717 420,047 442,267 Personnel Services Total 501,412 501,412 21,140 77,845 88,725 85,492 Operating Expense Total 91,575 83,725 - 29,287 34,269 28,715 Capital Expense Total 2,856 58,321 416,074 503,849 543,041 556,474 Expenditure Total 595,843 643,458 264,674 43,137 10,294 57,361 Net Revenue/Cost -101,442 -56,552 147,632 157,926 204,993 Enhanced E911 Cash Balance 103,551 46,999 165,784 Fund Balance/Prior to GASB 54 Fund Balances: 208,921 Restricted 0 Unassigned Draft 2013 Budget Request 9/20/2012 24 DRAFT 2013 9/20/2012 24 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SWIFTEL CENTER 1,202,522 1,620,232 1,408,686 1,247,551 224-000-4-669-02 Miscellaneous Revenues 1,436,704 1,500,526 300,000 317,845 342,847 342,847 224-000-6-700-00 Transfer in from General Fund 174,300 355,566 300,846 189,529 338,500 474,494 224-000-6-700-04 Transfer in Sales & Use Tax 235,000 962,500 18,378 21,910 17,293 17,293 224-000-6-700-13 Transfer in from 3rd B Tax 192,642 18,714 1,821,746 2,149,516 2,107,326 2,082,185 Revenue & Transfer from funds 2,038,646 2,837,306 760,294 915,817 925,710 908,028 224-000-5-101-02 Personnel Services 947,248 985,138 760,294 915,817 925,710 908,028 Personnel Services Total 947,248 985,138 90,324 132,795 95,481 95,543 224-000-5-422-07 Contracted Services 98,619 101,578 235,768 256,093 281,230 231,228 224-000-5-424-06 Occupancy 288,457 299,995 8,123 7,082 15,100 18,124 224-000-5-427-01 Travel and Motor Vehicle 17,700 18,408 436,203 604,845 433,885 395,830 224-000-5-429-09 Services/Operations 436,067 453,510 46,765 29,562 17,420 18,993 224-000-5-669-02 General Administrative 15,555 16,177 817,183 1,030,377 843,116 759,718 Operating Expense Total 856,398 889,668 300,846 189,529 474,494 474,494 224-000-5-940-01 Capital 235,000 962,500 300,846 189,529 474,494 474,494 Capital Expense Total 235,000 962,500 1,878,323 2,135,723 2,243,320 2,142,240 Expenditure Total 2,038,646 2,837,306 1,821,746 2,149,516 2,107,326 2,082,185 Revenue Total 2,038,646 2,837,306 -56,577 13,793 -135,994 -60,055 Net Revenue/Cost 0 0 95,386 -40,608 35,331 Swiftel Center Cash Balance 35,331 35,331 -135,456 Fund Balance/Prior to GASB 54 Fund Balances: 21,944 Nonspendable -143,607 Unassigned LIBRARY FINES 47 0 0 226-000-4-446-10 Miscellaneous 0 0 29,088 27,593 30,000 28,000 226-000-4-559-00 Fines - Library 30,000 30,000 438 458 400 400 226-000-4-661-00 Interest - Investments 400 400 29,573 28,051 30,400 28,400 Revenue Total 30,400 30,400 30,810 30,498 35,000 32,000 226-000-5-899-99 Other Expenses 35,000 35,000 30,810 30,498 35,000 32,000 Other Expense Total 35,000 35,000 -1,237 -2,447 -4,600 -3,600 Net Revenue/Cost -4,600 -4,600 26,255 21,655 22,655 Library Fines Cash Balance 18,055 13,455 28,703 Fund Balance/Prior to GASB 54 Fund Balances: 26,255 Restricted LIBRARY DONATIONS 20,246 16,684 25,000 20,000 227-000-4-446-10 Donations 25,000 25,000 1,109 834 0 500 227-000-4-446-10 Miscellaneous 500 500 0 3,564 500 227-000-4-661-00 Interest - Investments 0 0 21,355 21,081 25,500 20,500 Revenue Total 25,500 25,500 227-000-5-899-99 Other Expenses 28,550 25,059 35,000 35,000 227-000-7-899-00 Transfer out General Fund 35,000 35,000 28,550 25,059 35,000 35,000 Other Expense Total 35,000 35,000 -7,195 -3,978 -9,500 -14,500 Net Revenue/Cost -9,500 -9,500 60,107 50,607 45,607 Library Donations Cash Balance 36,107 26,607 50,781 Fund Balance/Prior to GASB 54 Fund Balances: 60,281 Restricted Draft 2013 Budget Request 9/20/2012 25 DRAFT 2013 9/20/2012 25 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SPECIAL ASSESSMENT 875 2,112 200 300 280-000-4-661-01 Money Market Interest Income 300 400 402,197 8,369 65,000 265,000 280-000-4-663-43 Special Assessment Deferred 100,000 100,000 2,978 6,741 5,000 300 280-000-4-663-44 Special Assessment Interest 3,000 4,000 13,968 40,172 40,000 3,500 280-000-4-663-45 Special Assessment Current 15,000 17,000 - 331 - 580 280-000-4-663-46 Special Assessment Delinquent - - - 280-000-4-663-47 Special Assessment Sewer Hook up 110 131 - 280-000-4-663-48 Penalty 26,325 - - 280-000-6-700-00 Transfer in-General Fund - - 800,000 800,000 280-000-6-700-20 Transfer in 75% P & I Fund/15th St&Swr 450,000 446,453 57,856 910,200 1,069,680 Revenue & Transfer from funds 118,300 571,400 210,060 1,580,000 1,200,000 280-000-5-960-00 Street & Sidewalk Improvements 110,000 110,000 280-000-5-960-04 15th St S & 7th Ave S 450,000 280-000-5-960-04 S Main Ave Sewer Line Extension - 210,060 1,580,000 1,200,000 Capital Expense Total 110,000 560,000 446,453 -152,204 -669,800 -130,320 Net Revenue/Cost 8,300 11,400 93,211 -576,589 -37,109 Special Assessment Cash Bal -28,809 -17,409 239,315 Fund Balance/Prior to GASB 54 Fund Balances: 87,111 Committed 0 Unassigned STORM DRAINAGE 676,159 687,649 670,000 680,000 282-000-4-112-01 Drainage Fees 685,000 690,000 8,868 13,393 4,000 4,000 282-000-4-112-02 Delinquent Drainage Fees 9,000 10,000 125,902 125,916 125,000 125,000 282-000-4-112-03 Drainage Fees/Direct Billing 125,000 125,000 862 1,123 300 300 282-000-4-112-04 Drainage Fees Interest 300 400 35,606 282-000-4-324-10 Grants 282-000-4-661-00 Interest Income 4,855 4,962 2,000 2,000 282-000-4-661-01 Money Market Interest Income 2,000 2,100 320,458 77,845 320,000 2,636,545 282-000-4-663-50 Proceeds from Debt SRF Loan 550,000 600,000 1,172,710 910,888 1,121,300 3,447,845 Revenue Total 1,371,300 1,427,500 45,851 46,468 52,764 50,000 282-000-5-101-00 Regular Pay 54,277 54,277 12,827 12,926 13,000 13,000 282-000-5-101-01 Temporary Pay 13,000 13,000 679 143 1,000 1,000 282-000-5-101-04 Overtime Pay 1,000 1,000 4,352 4,449 4,358 3,600 282-000-5-120-00 FICA 4,596 4,596 2,792 2,904 3,184 3,000 282-000-5-121-09 Retirement 3,370 3,370 7,500 9,379 10,550 9,100 282-000-5-123-00 Group Insurance 4,157 4,157 1,795 1,455 2,330 1,568 282-000-5-130-00 Workman's Compensation 2,447 2,570 75,796 77,724 87,186 81,268 Personnel Services Total 82,847 82,970 126,069 111,114 100,000 250,000 282-000-5-422-03 Consulting/Engineering 300,000 220,000 66,206 54,811 65,000 65,000 282-000-5-425-10 Maintenance Storm Sewer 68,000 70,000 2,184 -16 1,000 1,000 282-000-5-429-07 Miscellaneous 1,000 1,200 6,414 20 2,000 2,000 282-000-5-429-09 Miscellaneous 2,000 2,200 10,822 282-000-5-470-11 Principal Payment 14,812 20,000 8,706 282-000-5-470-12 Interest Payment 11,226 16,000 200,873 165,929 168,000 337,528 Operating Expense Total 397,038 329,400 - 15,155 282-000-5-910-00 Land 282-000-5-920-00 Machinery & Equipment 75,000 430,517 113,589 1,850,000 2,550,000 282-000-5-980-00 Storm Sewer Improvements 1,100,000 1,650,000 430,517 113,589 1,850,000 2,565,155 Capital Expense Total 1,175,000 1,650,000 707,186 357,242 2,105,186 2,983,951 Expenditure Total 1,654,885 2,062,370 1,172,710 910,888 1,121,300 3,447,845 Revenue Total 1,371,300 1,427,500 465,524 553,646 -983,886 463,894 Net Revenue/Cost -283,585 -634,870 1,524,341 540,455 1,988,235 Storm Drainage Cash Balance 1,704,650 1,069,780 963,418 Fund Balance/Prior to GASB 54 Fund Balances: 1,517,064 Committed Draft 2013 Budget Request 9/20/2012 26 DRAFT 2013 9/20/2012 26 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 3rd B SALES TAX 681,060 730,386 700,000 730,000 284-000-4-113-01 Sales & Use Tax 752,000 775,000 2,072 1,311 2,000 850 284-000-4-661-01 Money Market Interest Income 1,000 1,200 25,000 25,000 25,000 284-000-6-700-17 Transfer in Electric 25,000 25,000 25,000 25,000 25,000 284-000-6-700-18 Transfer in Telephone 25,000 25,000 683,132 781,697 752,000 780,850 Revenue & Transfer from funds 803,000 826,200 26,221 14,455 15,000 15,000 284-000-5-422-07 Televised Contracted Services 16,000 16,000 6,000 6,000 284-000-5-422-08 Website Contracted Services 6,000 6,000 3,005 3,000 3,000 284-000-5-427-01 Travel & Lodging-ICSC-IEDC 3,000 3,000 6,714 6,826 7,200 7,167 284-000-5-429-01 1st District Membership Dues 8,400 8,400 32,935 24,286 31,200 31,167 Operating Expense 33,400 33,400 150,250 175,000 175,000 175,000 284-000-5-429-21 Convention & Visitors Bureau 220,000 220,000 25,000 25,000 25,000 25,000 284-000-5-856-02 Brookings Chamber Commerce 25,000 25,000 3,000 284-000-5-856-48 4th of July Fireworks Display 10,000 10,000 284-000-5-856-49 SDSU Student Visitor Promotional Initiatives 50,000 50,000 1,970 100 10,000 10,000 284-000-5-856-65 Specialized Promotional Initiatives 10,000 10,000 240,650 247,400 265,000 265,000 284-000-5-856-70 Visitors Promotional Board 192,000 192,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000 25,000 0 15,000 15,000 284-000-5-856-74 Brookings Downtown Inc 20,000 20,000 284-000-5-856-76 SDSU Research Park 25,000 0 634,870 639,500 682,000 685,000 Subsidy Expense 552,000 527,000 284-000-5-950-00 Automated Agenda Software 25,000 0 0 0 0 Capital Expense 0 25,000 18,378 21,910 17,293 17,293 284-000-7-899-03 Transfer out to Swiftel 192,642 192,642 18,378 21,910 17,293 17,293 Total Transfer Out 192,642 192,642 686,183 685,696 730,493 733,460 Expenditure Total 778,042 778,042 683,132 781,697 752,000 780,850 Revenue Total 803,000 826,200 -3,051 96,001 21,507 47,390 Net Revenue/Cost 24,958 48,158 425,415 478,122 506,972 3RD B Sales Tax Cash Bal 531,930 580,088 428,508 Fund Balance/Prior to GASB 54 Fund Balances: 35,000 Nonspendable 495,098 Restricted PILLOW TAX 0 0 0 200,000 285-000-4-113-01 Pillow Tax 400,000 400,000 0 0 0 0 285-000-4-661-00 Interest Income 0 0 0 0 285-000-4-661-01 Money Market Interest Income 0 0 0 200,000 Total Revenue 400,000 400,000 2,040 Administration Fee 4,080 4,080 0 0 0 0 285-000-5-429-07 Miscellaneous 285-000-5-429-21 Convention & Visitors Bureau 200,000 200,000 0 0 0 2,040 Total Expenses 204,080 204,080 0 0 0 197,960 Net Revenue 195,920 195,920 99,960 BID Cash Balance 295,880 491,800 Draft 2013 Budget Request 9/20/2012 27 DRAFT 2013 9/20/2012 27 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed TIF DIST #1 DEBT SERVICE: INNOVATION CAMPUS 132,107 132,500 314-000-4-111-04 Current TIF Taxes 132,500 132,500 0 0 132,107 132,500 Revenue & Transfer from funds 132,500 132,500 44,677 44,677 314-000-5-601-00 Principal Payment 44,677 61,706 87,430 87,823 314-000-5-602-00 Interest Payment 87,823 70,794 132,107 132,500 Expenditure Total 132,500 132,500 0 0 0 0 Net Revenue/Cost 0 0 - TIF Dist #1 Debt Service Cash Bal 0 0 Fund Balances: (1,656,822) Unassigned TIF DIST #3 DEBT SERVICE: VALLEY VIEW ADDITION 113,587 120,000 316-000-4-111-04 Current TIF Taxes 120,000 120,000 0 0 113,587 120,000 Revenue & Transfer from funds 120,000 120,000 316-000-5-601-00 Principal Payment 113,587 150,648 316-000-5-602-00 Interest Payment 120,000 120,000 113,587 150,648 Expenditure Total 120,000 120,000 0 -30,648 Net Revenue/Cost 0 0 30,648 TIF Dist #3 Debt Service Cash Bal 0 Fund Balance TIF DIST #4 DEBT SERVICE: SIELER ADDITION - 76,472 67,664 317-000-4-111-04 Current TIF Taxes 67,664 67,664 0 0 76,472 67,664 Revenue & Transfer from funds 67,664 67,664 317-000-5-601-00 Principal Payment 76,472 71,618 317-000-5-602-00 Interest Payment 67,664 67,664 76,472 71,618 Expenditure Total 67,664 67,664 0 -3,954 Net Revenue/Cost 0 0 3,954 TIF Dist #4 Debt Service Cash Bal 0 Fund Balance TIF DIST #5 DEBT SERVICE: 32nd Avenue - 318-000-4-111-04 Current TIF Taxes 0 0 0 0 0 Revenue & Transfer from funds 0 0 318-000-5-601-00 Principal Payment 0 318-000-5-602-00 Interest Payment 0 0 0 Expenditure Total 0 0 0 0 Net Revenue/Cost 0 0 TIF Dist #5 Debt Service Cash Bal 0 TIF DIST #6 DEBT SERVICE: Digester - - 319-000-4-111-04 Current TIF Taxes 0 0 0 0 0 Revenue & Transfer from funds 0 0 319-000-5-601-00 Principal Payment 0 319-000-5-602-00 Interest Payment 0 0 0 Expenditure Total 0 0 0 0 Net Revenue/Cost 0 0 TIF Dist #6 Debt Service Cash Bal Draft 2013 Budget Request 9/20/2012 28 DRAFT 2013 9/20/2012 28 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed CITY-COUNTY ADMINISTRATIVE BUILDING 700 1,898,970 2,275,403 518-000-4-441-08 County Reimbursement 518-000-4-441-09 Sale of Fixed Assets 6,000,000 518-000-4-653-50 Bond Proceeds -69,165 134,534 0 518-000-4-661-00 Interest Income 8,885 2,500 518-000-4-661-01 Money Market Interest Inc 1,133 9,545 0 518-000-4-669-02 Miscellaneous 5,932,668 152,964 1,898,970 2,277,903 Total Revenue 0 0 364,370 414,332 518-000-5-422-03 Consulting/Engineering 90,817 50,225 102,043 134,534 518-000-5-429-09 Miscellaneous 128,747 518-000-5-450-08 Designing Fees 455,187 593,304 102,043 134,534 Total Expenses 0 0 78,065 2,625,354 4,375,775 4,375,775 518-000-5-999-83 Site Work 518-000-5-999-87 Parking Lot 78,065 2,625,354 4,375,775 4,375,775 Total Capital Expense 0 0 533,252 3,218,658 4,477,818 4,510,309 Grand Total Expense 0 0 5,399,416 -3,065,694 -2,578,848 -2,232,406 Net Income/Cost 0 0 2,497,489 -81,359 265,083 City/County Adm Proj Cash Bal 5,616,442 Fund Balance/Prior to GASB 54 Fund Balances: 2,550,748 Restricted DAKOTA NATURE PARK 0 0 225,000 182,000 519-000-4-334-09 Grants 195,000 0 50,000 2,050,000 50,000 50,000 519-000-4-446-10 Donations 50,000 0 60 6,221 0 519-000-4-661-01 Money Market Interest Inc 0 50,000 0 0 519-000-6-700-00 Transfer in General Fund 0 0 0 53,568 0 519-000-6-700-02 Transfer in Landfill 0 0 0 75,000 587,274 519-000-6-700-04 Transfer in- Sales & Use Tax 810,216 218,614 100,060 2,184,789 862,274 232,000 Revenue & Transfer from funds 1,055,216 218,614 0 7,712 0 519-000-5-422-03 Consulting 0 0 49,500 99,963 2,640,444 1,285,643 519-000-5-940-00 Park Development 2,113,137 237,124 49,500 107,675 2,640,444 1,285,643 Total Expenditures 2,113,137 237,124 50,560 2,077,114 -1,778,170 -1,053,643 Net Revenue/Cost -1,057,921 -18,510 2,130,074 351,904 1,076,431 Nature Park Development Cash Bal 18,510 0 50,500 Fund Balance/Prior to GASB 54 Fund Balances: 2,127,614 Restricted Draft 2013 Budget Request 9/20/2012 29 DRAFT 2013 9/20/2012 29 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed GATEWAY PROJECT 0 1,100,000 0 520-000-4-446-10 Donation 0 3,084 0 520-000-4-661-01 Money Market Interest Inc 0 0 132,125 0 520-000-6-700-04 Transfer in Sales & Use Tax 0 1,103,084 132,125 0 Total Revenue 0 0 0 59,082 20,000 22,500 520-000-5-422-03 Consulting 22,000 22,000 0 18,461 0 45,000 520-000-5-426-06 Horticulture Supplies 20,000 0 0 0 0 66,000 520-000-5-428-04 Street Lights 0 0 0 47,331 78,125 110,000 520-000-5-429-09 Miscellaneous 15,000 0 0 165,359 846,849 225,000 520-000-5-940-00 Other Capital 65,000 78,000 0 0 0 90,000 520-000-5-960-00 Street & Sidewalk Improve 0 0 0 290,234 944,974 558,500 Total Expense 122,000 100,000 0 812,850 -812,849 -558,500 Net Revenue/Cost -122,000 -100,000 823,693 10,844 265,193 Gateway Cash Balance 143,193 43,193 Fund Balances: 812,850 Restricted TIF #6 DIGESTER 0 161,000 522-000-4-334-09 Grant 839,000 0 614,000 522-000-4-653-50 Proceeds from Debt 3,956,000 0 0 0 775,000 Total Revenue 4,795,000 0 0 30,000 522-000-5-422-03 Consulting 0 745,000 522-000-5-940-00 Other Capital 4,795,000 0 0 0 775,000 Total Expense 4,795,000 0 0 0 0 Net Revenue/Cost 0 0 TIF #6 Digester Fund Balances: Draft 2013 Budget Request 9/20/2012 30 DRAFT 2013 9/20/2012 30 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed LIQUOR FUND 170,134 175,182 175,000 175,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 185,000 185,000 13,720 12,687 14,000 14,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 14,000 14,000 15,088 16,377 15,500 15,500 601-000-4-380-06 Sales/Off Sale Lottery Tickets 16,500 16,500 -6,154 -6,224 -6,200 -6,200 601-000-4-380-08 Sales/Off Sale Lottery Payout -6,300 -6,300 1,840,162 1,969,173 1,925,000 1,925,000 601-000-4-380-11 Sales/Off Sale Liquor 2,190,000 2,190,000 -24,137 -24,227 -27,000 -27,000 601-000-4-380-12 Sales/Off Sale Liquor Discount -27,000 -27,000 744,128 664,661 720,000 720,000 601-000-4-380-21 Sales/Off Sale Wine 810,000 810,000 -23,374 -20,160 -22,000 -22,000 601-000-4-380-22 Sales/Off Sale Wine Discount -22,000 -22,000 843,481 893,143 870,000 870,000 601-000-4-380-31 Sales/Off Sale Beer 1,000,000 1,000,000 -4 -476 0 601-000-4-380-32 Sales/Off Sale Beer Discount 0 0 35,035 30,316 40,000 40,000 601-000-4-380-33 Sales/Off Sale Keg Deposits 40,000 40,000 -34,765 -30,910 -40,000 -40,000 601-000-4-380-34 Sales/Off Sale Keg Returns -40,000 -40,000 334 83 0 601-000-4-380-99 Sales/Off Sale Deposit Adjust 0 0 1,094,263 1,260,116 1,150,000 1,150,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 1,400,000 1,400,000 1,598,274 1,605,248 1,650,000 1,650,000 601-000-4-381-31 Sales/Operating Agreement Beer 1,650,000 1,650,000 2,321,957 2,421,964 2,400,000 2,400,000 601-000-4-381-32 Operating Agreement/Keg Deposit 2,550,000 2,550,000 392,318 416,918 440,000 440,000 601-000-4-381-98 Operating Agreement Markup 10%420,000 420,000 121,603 140,221 130,000 130,000 601-000-4-381-99 Operating Agreement Markup 11%154,000 154,000 5,250 4,261 5,000 5,000 601-000-4-661-00 Interest Income-Investments 5,000 5,000 8,242 6,938 8,000 8,000 601-000-4-661-01 Money Market Interest Income 8,000 8,000 1,640 0 0 601-000-4-662-12 Rent 0 0 -1,353,610 -1,462,830 -1,400,000 -1,400,000 601-000-4-852-01 Purchases/Liquor -1,600,000 -1,600,000 -711,784 -697,891 -750,000 -750,000 601-000-4-852-02 Purchases/Beer -800,000 -800,000 -138,211 -136,381 -145,000 -145,000 601-000-4-852-03 Purchases/Miscellaneous -145,000 -145,000 -527,301 -493,185 -500,000 -500,000 601-000-4-852-04 Purchases/Wine -600,000 -600,000 -21,440 -21,717 -22,000 -22,000 601-000-4-852-06 Purchases/Lottery -22,000 -22,000 -1,069,574 -1,237,758 -1,150,000 -1,150,000 601-000-4-852-07 Purchases/Liquor-Bars -1,400,000 -1,400,000 -3,863,563 -4,006,022 -3,950,000 -3,950,000 601-000-4-852-08 Purchases/Beer-Bars -4,200,000 -4,200,000 858 420 0 601-000-4-861-09 Miscellaneous (P)0 0 1,432,570 1,479,928 1,530,300 1,530,300 Revenue Total 1,580,200 1,580,200 205,521 213,476 267,809 267,809 601-000-5-101-00 Regular Pay 262,998 262,998 63,120 79,342 45,000 45,000 601-000-5-101-01 Temporary Pay 60,264 60,264 6,585 6,970 8,000 8,000 601-000-5-101-04 Overtime Pay 8,000 8,000 200 273 300 300 601-000-5-101-10 Wellness Benefit 300 300 19,688 21,532 25,479 25,479 601-000-5-120-00 FICA 25,917 25,917 13,576 14,392 16,559 16,559 601-000-5-121-09 Retirement 16,712 16,712 30,981 37,141 44,211 44,211 601-000-5-123-00 Group Insurance 56,603 62,264 2,682 2,281 3,652 3,652 601-000-5-130-00 Workman's Compensation 3,835 4,027 3,633 2,248 0 601-000-5-137-00 OPEB 0 0 345,986 377,656 411,010 411,010 Personnel Services Total 434,629 440,482 5,643 4,481 5,898 5,898 601-000-5-421-00 Insurance 6,075 6,258 1,245 800 1,300 1,300 601-000-5-422-02 Contracted Auditing Services 1,000 1,000 2,916 2,537 3,000 3,000 601-000-5-422-07 Contracting Services 2,600 2,600 29,630 26,025 35,000 35,000 601-000-5-423-05 Advertising/Promotion Fees 35,000 35,000 69,405 71,527 73,000 73,000 601-000-5-424-06 Rent 75,000 77,000 0 0 300 300 601-000-5-425-01 Maintenance Office Equipment 0 0 458 651 500 500 601-000-5-425-04 Maintenance Equipment 700 700 5,722 5,880 5,800 5,800 601-000-5-425-05 Maintenance Buildings 5,800 5,800 1,227 645 1,300 1,300 601-000-5-426-01 Office Supplies 700 700 22,021 24,805 18,000 18,000 601-000-5-426-03 General Supplies 25,000 25,000 456 330 500 500 601-000-5-426-04 Cleaning Supplies 300 300 1,076 1,007 1,000 1,000 601-000-5-426-17 Uniforms 1,500 1,500 952 865 1,500 1,500 601-000-5-427-01 Travel & Lodging 1,000 1,000 3,792 3,548 3,900 3,900 601-000-5-428-01 Telephone 3,600 3,600 23,596 24,552 25,000 25,000 601-000-5-428-02 Electric & Water 25,000 25,000 2,264 1,726 2,400 2,400 601-000-5-428-03 Heat 1,800 1,800 1,312 2,098 1,400 1,400 601-000-5-428-05 Hauling Service 2,100 2,100 0 0 0 601-000-5-429-00 Miscellaneous 0 0 667 438 700 700 601-000-5-429-01 Membership & Dues 500 500 1,400 750 1,400 1,400 601-000-5-429-04 License Fees 750 750 46,294 44,901 48,000 48,000 601-000-5-469-00 Bank/Credit Card Fees 46,000 46,000 40,149 39,094 41,000 41,000 601-000-5-890-00 Depreciation Expense 39,000 39,000 260,224 256,660 270,898 270,898 Operating Expense Total 273,425 275,608 Draft 2013 Budget Request 9/20/2012 31 DRAFT 2013 9/20/2012 31 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 601-000-5-920-00 Furniture & Equipment 8,000 8,000 601-000-5-930-00 Machinery & Auto Equipment 2,250 1,000 10,000 10,000 601-000-5-950-01 Capital less than $5,000 1,800 2,250 1,000 10,000 10,000 Total Capital 9,800 8,000 608,460 635,316 691,908 691,908 Total Liquor Store Cost 717,854 724,090 824,111 844,612 838,392 838,392 Net Income 862,346 856,110 420,000 500,000 600,000 600,000 601-000-7-899-00 Transfer out General Fund 650,000 650,000 100,000 100,000 Transfer out to Edgebrook 100,000 100,000 420,000 500,000 700,000 700,000 Total Transfer out to Other Funds 750,000 750,000 404,111 344,612 138,392 138,392 Net income after Transfers 112,346 106,110 1,425,933 1,564,325 1,564,325 Liquor Fund Cash Balance 1,676,671 1,782,781 2,736,265 Net Assets Draft 2013 Budget Request 9/20/2012 32 DRAFT 2013 9/20/2012 32 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed AIRPORT FUND 230,644 374,171 4,256,782 3,519,072 606-000-4-334-09 Grants 9,003,050 7,722,777 6,993 606-000-4-441-08 Reimbursed Expense 606-000-4-812-00 Air flight Taxes 800 1,900 606-000-4-848-10 Terminal Rent 1,928 1,986 606-000-4-848-11 Landing Fees 32,862 32,349 20,500 18,000 606-000-4-848-12 Rentals 11,541 11,541 4,899 5,366 4,400 4,400 606-000-4-848-15 Av/Jet Gas Sales 4,500 4,600 4,738 280 100 100 606-000-4-861-09 Miscellaneous 200 200 582 20,000 20,000 Sale of Fixed Assets-Land 690,000 20,000 100,000 100,000 606-000-6-700-00 Transfer in General Fund 287,000 100,000 44,880 36,931 89,950 89,950 606-000-6-700-04 Transfer in Sales & Use Tax 297,665 386,138 1,015,816 469,679 4,491,732 3,753,422 Revenue & Transfer from funds 9,605,884 8,227,242 95,003 88,683 92,453 93,720 606-000-5-101-00 Regular Pay 95,033 95,033 606-000-5-101-01 Temporary Pay 1,085 696 3,000 3,000 606-000-5-101-04 Overtime 3,000 3,000 300 300 606-000-5-101-10 Wellness Benefit 300 300 7,153 6,338 7,406 7,000 606-000-5-120-00 FICA 7,768 7,768 5,741 5,223 5,809 5,800 606-000-5-121-09 Retirement 6,092 6,092 5,444 14,528 16,185 16,185 606-000-5-123-00 Group Insurance 17,936 19,730 2,550 2,325 3,723 2,123 606-000-5-130-00 Workman's Compensation 3,910 4,106 1,453 899 606-000-5-137-00 OPEB Expense 118,429 118,692 128,876 128,128 Personnel Services Total 134,039 136,029 8,505 8,821 10,334 8,903 606-000-5-421-00 Insurance 10,645 10,965 415 400 2,400 2,400 606-000-5-422-02 Contracted Auditing Services 2,400 2,450 8,725 8,820 10,300 10,300 606-000-5-422-07 Contracting Services 60,300 10,500 133 200 200 606-000-5-423-05 Advertising/Promotion Fees 200 205 500 873 606-000-5-424-06 Building Rentals 105 78 350 275 606-000-5-425-01 Maintenance Office Equipment 350 360 629 543 1,000 1,000 606-000-5-425-03 Maintenance of Trucks 1,000 1,030 11,673 4,770 10,940 10,940 606-000-5-425-04 Maintenance of Equipment 11,000 11,300 1,757 447 1,662 1,250 606-000-5-425-05 Maintenance Buildings 1,450 1,490 1,211 1,614 1,000 606-000-5-425-06 Maintenance Radio 500 515 8,711 4,057 27,036 15,750 606-000-5-425-09 Maintenance Grounds 16,000 13,360 405 120 515 515 606-000-5-426-01 Office Supplies 520 535 3,606 2,162 4,774 4,774 606-000-5-426-03 General Supplies 4,900 5,035 167 27 225 225 606-000-5-426-04 Cleaning Supplies 250 260 2,815 2,456 2,800 4,000 606-000-5-426-10 Gas 4,200 5,040 132 275 764 600 606-000-5-426-11 Oil & Grease 750 770 287 844 6,000 6,000 606-000-5-426-12 Tires 6,000 6,170 6,631 8,521 10,000 9,000 606-000-5-426-13 Diesel Fuel 10,000 10,280 376 32 650 650 606-000-5-426-15 Chemicals 650 670 86 200 200 606-000-5-426-23 Sand 200 205 83 1,779 3,493 3,493 606-000-5-426-28 Extinguishing Agents 3,500 3,600 2,385 3,134 6,000 5,000 606-000-5-427-01 Travel & Lodging 6,000 6,000 1,674 2,450 4,000 3,000 606-000-5-427-02 Registration & Training 4,000 4,000 2,354 2,356 3,000 2,500 606-000-5-428-01 Telephone 3,000 3,080 12,966 13,328 14,500 14,500 606-000-5-428-02 Electric & Water 14,000 15,420 3,463 3,039 6,000 5,000 606-000-5-428-03 Heat 6,000 6,170 565 1,555 100 100 606-000-5-429-00 Miscellaneous 200 200 314 345 360 360 606-000-5-429-01 Membership & Dues 380 390 2,772 1,024 4 606-000-5-470-09 Interest on Advance 215,819 185,380 606-000-5-890-00 Depreciation Expense 298,764 256,763 129,717 112,812 Operating Expense Total 168,395 120,000 606-000-5-910-00 Land 21,600 606-000-5-911-00 Buildings & Structures 606-000-5-930-00 Machinery & Auto Equipment 4,343,655 3,590,890 606-000-5-940-00 Airport Realignment 9,300,715 7,731,109 3,077 606-000-5-950-01 Capital less than $5,000 1,500 900 2,224 42,436 41,000 606-000-5-970-00 Runway Improvements 43,709 45,020 21,600 2,224 4,389,168 3,631,890 Capital Expense Total 9,345,924 7,777,029 438,793 377,679 4,647,761 3,872,830 Total Airport Cost 9,648,358 8,033,058 577,023 92,000 -156,029 -119,408 Net -42,474 194,184 0 -156,029 -119,408 Airport Fund Cash Balance -161,882 32,302 4,707,341 Retained Earnings Draft 2013 Budget Request 9/20/2012 33 DRAFT 2013 9/20/2012 33 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed EDGEBROOK GOLF COURSE 6,639 5,010 6,000 12,750 607-000-4-346-04 Green Fees-Executive Course 12,750 12,750 62,006 59,532 72,000 69,000 607-000-4-346-05 Green Fees-9 hole round 69,000 75,000 43,083 41,862 44,000 50,000 607-000-4-346-06 Green Fees-18 hole round 50,000 55,000 8,504 7,431 10,000 10,000 607-000-4-346-07 Green Fees-9 holes 1/2 price 10,500 11,500 6,352 5,526 7,500 7,500 607-000-4-346-08 Green Fees-18 holes 1/2 price 7,500 7,800 3,345 3,145 1,500 2,337 607-000-4-346-09 Season Tickets-Youth 2,500 3,580 13,439 7,481 15,000 14,384 607-000-4-346-10 Season Tickets-Young Adult 15,600 15,600 50,166 51,933 52,000 47,985 607-000-4-346-11 Season Tickets-Individual 54,080 54,080 10,159 15,404 12,000 11,614 607-000-4-346-12 Season Tickets-Senior 12,480 12,480 2,305 1,080 0 0 607-000-4-346-13 Season Tickets-Couple 0 0 11,132 17,413 16,000 8,891 607-000-4-346-14 Season Tickets-Family no Children 9,000 18,000 6,138 7,933 10,000 6,283 607-000-4-346-15 Season Tickets-Family with Children 8,400 9,000 18,389 17,098 22,000 23,000 607-000-4-346-16 Golf Carts-9 holes 22,880 24,000 14,826 12,755 16,000 13,000 607-000-4-346-17 Golf Carts-18 holes 16,640 17,640 2,119 1,794 2,000 34 607-000-4-346-18 Golf Carts-Senior 9 holes 2,100 1,172 818 1,000 47 607-000-4-346-19 Golf Carts-Senior 18 holes 1,100 14,807 13,180 15,000 15,000 607-000-4-346-20 Golf Carts-9 holes 1/2 price 15,000 15,000 11,053 10,894 11,000 11,000 607-000-4-346-21 Golf Carts-18 holes 1/2 price 11,000 11,000 733 860 1,000 0 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 1,000 850 694 1,000 0 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 1,000 18,461 23,737 22,000 10,000 607-000-4-346-24 Golf Carts-Season Tickets 22,000 22,000 342 130 500 150 607-000-4-346-25 Golf Cart-Season addn'l family 250 250 15,993 12,266 17,000 18,000 607-000-4-346-26 Driving Range-Bucket 17,000 17,000 3,195 2,729 3,000 4,000 607-000-4-346-27 Driving Range-Seasonal Individual 3,000 3,000 28 1,178 1,500 1,200 607-000-4-346-28 Driving Range-Seasonal Family 1,500 1,500 3,763 2,516 4,000 3,000 607-000-4-346-29 Golf Lessons 4,000 4,000 1,549 607-000-4-346-30 Golf Cart Package-Young Adult 2,532 3,376 11,791 607-000-4-346-31 Golf Cart Package-Single 14,752 16,596 5,498 607-000-4-346-32 Golf Cart Package-Senior 6,752 7,596 3,344 607-000-4-346-33 Golf Cart Package-Family w/o children 4,604 4,604 1,082 607-000-4-346-34 Golf Cart Package-Family w/children 2,430 2,430 915 607-000-4-346-40 Golf Cart/Driving Range-Young Adult 1,958 1,958 3,874 607-000-4-346-41 Golf Cart/Driving Range-Single 4,216 4,216 623 607-000-4-346-42 Golf Cart/Driving Range-Senior 1,958 1,958 1,294 607-000-4-346-43 Golf Cart/Driving Range-Family w/o child 2,822 2,822 2,666 607-000-4-346-44 Golf Cart/Driving Range-Family w/child 4,419 4,419 29 0 0 0 607-000-4-441-08 Reimbursed Expense 0 0 1,900 0 0 0 607-000-4-446-10 Donations 0 0 0 0 0 4 607-000-4-661-00 Interest Income 0 0 214 51 0 27 607-000-4-661-01 Money Market Interest Income 0 0 9,706 9,600 9,600 9,600 607-000-4-861-09 Cell Tower Rental 9,600 9,600 0 100,000 100,000 100,000 607-000-6-700-01 Transfer in Liquor Fund 100,000 100,000 0 60,513 64,017 64,017 607-000-6-700-09 Transfer in 25% Public Improve 38,213 38,213 124,100 72,000 101,500 101,500 607-000-6-700-09 Transfer in 75% Public Improve 95,000 57,000 464,946 566,562 638,117 646,959 Revenue & Transfer from funds 654,336 650,168 117,869 124,767 144,393 144,393 607-000-5-101-00 Regular Pay 146,707 146,707 49,567 43,152 64,214 64,214 607-000-5-101-01 Temporary Pay 64,214 64,214 0 0 1,000 1,000 607-000-5-101-04 Overtime Pay 1,000 1,000 0 0 300 300 607-000-5-101-06 Car Allowance 300 300 26 61 0 0 607-000-5-101-10 Wellness Benefit 0 0 11,700 11,633 16,138 16,138 607-000-5-120-00 FICA 16,582 16,582 7,005 7,332 8,804 8,804 607-000-5-121-09 Retirement 9,153 9,153 27,421 24,123 25,965 25,965 607-000-5-123-00 Group Insurance 28,812 31,694 3,966 5,092 8,152 8,152 607-000-5-130-00 Workman's Compensation 8,374 8,793 2,907 1,799 0 0 607-000-5-137-00 OPEB Expense 0 0 220,461 217,959 268,966 268,966 Personnel Services Total 275,142 278,443 Draft 2013 Budget Request 9/20/2012 34 DRAFT 2013 9/20/2012 34 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 1,041 2,044 2,315 2,315 607-000-5-421-00 Insurance 4,078 4,201 415 400 1,000 500 607-000-5-422-02 Contracted Auditing Services 1,000 1,000 83,784 78,270 85,500 108,000 607-000-5-422-04 Contracting Services/Pro 108,000 115,000 607-000-5-422-08 Computer Services-Online registration 6,500 3,500 90 45 100 100 607-000-5-422-15 Drug & Alcohol Testing 100 100 2,290 1,426 3,000 3,000 607-000-5-423-05 Advertising & Promotional Fees 4,000 4,500 580 919 750 750 607-000-5-424-01 Equipment Rental 900 900 789 142 750 750 607-000-5-425-02 Maintenance Vehicles 750 750 6,538 10,350 6,000 6,000 607-000-5-425-04 Maintenance Equipment 7,500 8,000 467 861 1,500 1,550 607-000-5-425-05 Maintenance Buildings 2,000 2,500 1,280 3,588 1,500 1,500 607-000-5-425-08 Maintenance Turf 2,000 2,000 1,819 1,649 2,000 2,000 607-000-5-425-09 Maintenance Irrigation System 3,000 3,000 552 692 750 750 607-000-5-426-01 Office Supplies 1,000 1,000 10,270 5,452 8,500 8,500 607-000-5-426-03 General Supplies 10,000 10,000 1,510 1,911 1,500 1,500 607-000-5-426-04 Cleaning Supplies 2,500 2,500 5,152 8,696 7,000 7,000 607-000-5-426-10 Gasoline 7,000 7,000 427 838 750 750 607-000-5-426-11 Oil & Grease Supplies 1,000 1,000 467 191 500 500 607-000-5-426-12 Tires 500 500 5,002 5,568 6,000 6,000 607-000-5-426-13 Diesel Fuel 6,000 6,000 17,416 14,509 20,000 14,000 607-000-5-426-14 Fertilizer Supplies 17,000 17,000 7,366 7,697 6,000 6,000 607-000-5-426-15 Chemicals 8,000 8,000 377 0 700 700 607-000-5-426-17 Uniforms 700 700 2,902 2,399 5,000 5,000 607-000-5-426-23 Sand 5,000 5,000 0 0 500 500 607-000-5-427-01 Travel & Lodging 500 500 60 75 500 500 607-000-5-427-02 Registration & Training 500 500 3,318 4,158 4,000 4,000 607-000-5-428-01 Telephone 4,000 4,000 14,895 16,373 16,000 16,000 607-000-5-428-02 Electric & Water 16,000 16,000 2,676 2,472 3,500 3,000 607-000-5-428-03 Heat 3,500 3,500 0 0 150 150 607-000-5-428-05 Hauling Service 250 250 239 279 300 300 607-000-5-429-01 Membership & Dues 300 300 0 0 0 607-000-5-429-07 Miscellaneous Services 19 25 250 250 607-000-5-429-08 Postage 250 250 4,070 2,814 4,000 3,000 607-000-5-469-00 Banking & Credit Card Fees 3,000 3,000 5,250 4,261 5,250 3,243 607-000-5-470-09 Interest on Advance Res 56-09 2,194 1,113 54,469 63,293 0 607-000-5-890-00 Depreciation Expense 0 0 0 0 0 607-000-5-898-00 Asset Disposed Gain/Loss 0 0 235,527 241,400 195,565 208,108 Operating Expense Total 229,022 233,564 0 6,324 0 607-000-5-911-00 Buildings 0 0 22,183 29,973 107,517 107,517 607-000-5-930-00 Machinery & Auto Equipment 134,017 91,017 0 0 40,000 40,000 607-000-5-940-00 Other Capital 6,500 3,500 2,218 0 0 607-000-5-950-01 Capital less than $5,000 0 0 0 0 18,000 18,000 607-000-5-990-00 Infrastructure 25,000 30,000 24,401 36,297 165,517 165,517 Capital Expense Total 165,517 124,517 480,388 495,655 630,048 642,591 Total Edgebrook Golf Cost 669,681 636,524 -15,443 70,907 8,069 4,368 Net Income -15,345 13,644 30,155 38,224 34,523 Edgebrook Cash Bal 19,178 32,822 1,071,416 Net Assets Draft 2013 Budget Request 9/20/2012 35 DRAFT 2013 9/20/2012 35 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SOLID WASTE COLLECTION 0 555 0 0 612-000-4-441-08 Reimbursed Expense 0 0 3,480 2,106 2,000 2,000 612-000-4-661-01 Money Market Interest Income 2,000 2,000 955,196 963,116 1,025,000 1,025,000 612-000-4-848-01 Utility Billing 1,035,000 1,035,000 43,200 37,320 38,250 38,250 612-000-4-848-04 Yard Waste Bags 38,250 38,250 From Restricted Capital Reserve 1,001,876 1,003,097 1,065,250 1,065,250 Revenue Total 1,075,250 1,075,250 252,234 250,023 280,159 280,159 612-000-5-101-00 Regular Pay 275,187 275,187 14,234 17,923 10,000 9,000 612-000-5-101-01 Temporary Pay 10,000 10,000 7,128 5,062 13,000 11,000 612-000-5-101-04 Overtime Pay 13,000 13,000 3,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000 19,484 20,338 21,069 21,069 612-000-5-120-00 FICA 21,162 21,162 16,175 15,909 15,925 15,925 612-000-5-121-09 Retirement 15,997 15,997 57,182 54,845 52,987 52,987 612-000-5-123-00 Group Insurance 59,437 65,381 13,466 12,499 20,008 20,008 612-000-5-130-00 Workman's Compensation 19,182 20,142 4,360 2,698 0 612-000-5-137-00 OPEB Expense 0 0 387,263 382,297 416,148 413,148 Personnel Services Total 416,965 423,869 12,738 13,091 15,487 15,487 612-000-5-421-00 Insurance 15,952 16,431 1,660 0 3,000 3,000 612-000-5-422-02 Contracted Auditing Services 3,000 3,000 349 201 300 300 612-000-5-422-06 Medical Services 300 300 36,000 36,000 36,000 36,000 612-000-5-422-07 Contracting Services 34,200 34,200 2,524 2,449 3,000 3,000 612-000-5-422-08 Computer Services 3,000 3,000 210 165 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250 41 164 500 250 612-000-5-423-01 Publication/Recording Fees 500 500 15,321 23,525 20,000 20,000 612-000-5-423-05 Advertising & Promotional Fees 25,000 20,000 25,389 15,521 20,000 20,000 612-000-5-425-03 Maintenance Trucks 20,000 20,000 17,618 11,998 25,000 20,000 612-000-5-425-04 Maintenance Equipment 25,000 25,000 273 489 1,000 1,000 612-000-5-425-05 Maintenance Buildings 1,000 1,000 449 902 2,000 1,000 612-000-5-425-06 Maintenance Radio 2,000 2,000 1,161 685 1,200 1,000 612-000-5-426-01 Office Supplies 1,200 1,200 2,831 5,188 3,200 3,200 612-000-5-426-03 General Supplies 3,200 3,200 7,987 13,613 15,000 15,000 612-000-5-426-08 Supplies/Dumpsters & Carts 15,000 20,000 2,772 1,117 2,500 1,200 612-000-5-426-10 Gasoline 2,500 2,500 2,006 572 2,500 1,800 612-000-5-426-11 Oil & Grease Supplies 2,500 2,500 4,476 3,886 7,800 5,500 612-000-5-426-12 Tires 7,800 7,800 32,605 43,360 50,000 50,000 612-000-5-426-13 Diesel Fuel 50,000 50,000 790 981 1,500 1,000 612-000-5-426-17 Uniforms 1,500 1,500 403 0 500 350 612-000-5-427-01 Travel & Lodging 500 500 250 0 500 350 612-000-5-427-02 Registration & Training 500 500 2,700 2,649 2,500 2,500 612-000-5-428-01 Telephone 2,500 2,500 1,170 3,657 3,000 3,000 612-000-5-428-02 Electric & Water 3,000 3,000 13,000 9,000 10,000 5,000 612-000-5-428-03 Heat 13,000 13,000 212,186 203,859 230,000 230,000 612-000-5-428-05 Hauling Service 230,000 230,000 0 0 50 0 612-000-5-429-04 License Fees 50 50 5,570 3,867 4,500 2,500 612-000-5-429-31 Paint Exchange 4,500 4,500 19,387 16,865 20,000 15,750 612-000-5-429-35 Yard waste Program 20,000 20,000 71,663 85,906 0 612-000-5-890-00 Depreciation Expense 0 0 0 5,558 0 612-000-5-898-00 Asset Disposed Gain/Loss 0 0 493,529 505,268 481,287 458,437 Operating Expense Total 487,952 488,431 0 -5,558 200,000 232,000 612-000-5-930-00 Machinery & Auto Equipment 280,000 - (5,558) 200,000 232,000 Capital Expense Total 280,000 0 880,792 882,007 1,097,435 1,103,585 Total Solid Waste Collection Cost 1,184,917 912,300 121,084 121,090 -32,185 -38,335 Net Income -109,667 162,950 414,495 382,310 376,160 SW Collection Fund Cash Bal 266,493 429,443 1,136,781 Net Assets Draft 2013 Budget Request 9/20/2012 36 DRAFT 2013 9/20/2012 36 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SOLID WASTE DISPOSAL 300,000 99,834 0 0 625-000-4-334-09 Grants 0 0 340 0 0 0 625-000-4-441-08 Reimbursed Expense 0 0 32,779 7,772 30,000 10,000 625-000-4-661-00 Interest Income 10,000 10,000 13,435 23,013 10,000 20,000 625-000-4-661-01 Money Market Interest Income 20,000 20,000 2,000,111 1,871,616 2,040,000 1,925,000 625-000-4-848-03 Landfill Tickets 2,040,000 2,040,000 6,335 11,497 11,000 11,346 625-000-4-848-12 Rentals 11,000 11,000 16,043 20,939 15,000 15,000 625-000-4-848-22 Recycled Waste Oil Sales 0 0 19,350 0 0 625-000-4-861-09 Miscellaneous 0 0 2,388,394 2,034,669 2,106,000 1,981,346 Revenue Total 2,081,000 2,081,000 311,877 262,861 323,903 290,000 625-000-5-101-00 Regular Pay 291,847 291,847 7,527 5,011 10,000 5,000 625-000-5-101-04 Overtime Pay 10,000 10,000 2,000 2,000 3,000 2,500 625-000-5-101-07 Clothing Allowance 3,000 3,000 21,826 17,821 25,582 23,333 625-000-5-120-00 FICA 23,736 23,736 19,510 15,929 20,064 18,300 625-000-5-121-09 Retirement 18,616 18,616 74,926 73,500 78,457 78,457 625-000-5-123-00 Group Insurance 81,183 89,280 11,222 10,305 16,496 16,496 625-000-5-130-00 Workman's Compensation 15,265 16,029 5,087 3,148 0 0 625-000-5-137-00 OPEB Expense 0 0 453,974 390,575 477,502 434,086 Personnel Services Total 443,647 452,508 0 0 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,145 0 0 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,396 0 0 625-000-5-220-03 Restricted Remedial Action 0 0 0 0 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 100,000 100,000 6,546 6,653 7,818 6,175 625-000-5-421-00 Insurance 8,052 8,294 0 0 300 300 625-000-5-422-01 Legal Services 300 300 1,660 3,030 3,000 3,000 625-000-5-422-02 Contracted Auditing Services 3,060 3,060 10,769 2,051 20,000 20,000 625-000-5-422-03 Consulting & Engineering 25,000 22,000 244 306 200 200 625-000-5-422-06 Medical Services 200 200 15,275 115,004 25,000 20,000 625-000-5-422-07 Contracting Services 25,000 25,000 883 1,614 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,500 20,747 19,634 25,000 21,000 625-000-5-422-09 Testing Services 25,000 25,000 90 90 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 300 52 0 100 200 625-000-5-423-01 Publication/Recording Fees 200 200 12,946 7,825 8,000 8,000 625-000-5-423-05 Advertising/Promotion Fees 8,000 8,000 0 0 1,000 780 625-000-5-424-01 Equipment Rentals 1,000 1,000 2,429 3,987 4,000 4,000 625-000-5-425-03 Maintenance Trucks 4,000 4,000 38,931 106,084 50,000 45,000 625-000-5-425-04 Maintenance Equipment 50,000 50,000 888 2,444 2,000 2,500 625-000-5-425-05 Maintenance Buildings 2,500 2,500 4,913 956 1,000 1,000 625-000-5-425-09 Maintenance Grounds 6,000 6,000 3,674 3,961 5,000 0 625-000-5-425-16 Maintenance Grounds/2 0 0 11,246 3,916 6,500 6,000 625-000-5-426-01 Office Supplies 6,000 6,000 5,213 8,894 8,000 8,000 625-000-5-426-03 General Supplies 8,000 8,000 3,356 3,000 3,750 3,500 625-000-5-426-04 Janitorial Supplies 3,750 3,750 0 0 150 100 625-000-5-426-05 Photographic Supplies 150 150 0 0 250 250 625-000-5-426-09 Subscriptions/Books 250 250 5,543 8,192 8,000 8,000 625-000-5-426-10 Gasoline 8,000 8,000 1,424 1,300 5,000 3,000 625-000-5-426-11 Oil & Grease Supplies 5,000 5,000 7,286 3,090 5,000 4,500 625-000-5-426-12 Tires 5,000 5,000 62,947 90,630 90,000 92,000 625-000-5-426-13 Diesel Fuel 92,000 92,000 29 99 1,500 1,200 625-000-5-426-17 Uniforms 1,500 1,500 4,590 2,240 8,000 6,000 625-000-5-426-18 Gravel 8,000 8,000 486 4,241 15,000 10,000 625-000-5-426-27 Alternate Cover 15,000 15,000 1,881 2,112 5,500 3,500 625-000-5-427-01 Travel & Lodging 5,500 5,500 1,350 695 3,500 2,500 625-000-5-427-02 Registration & Training 3,500 3,500 771 770 2,750 2,000 625-000-5-428-01 Telephone 2,750 2,750 3,639 2,111 3,500 3,000 625-000-5-428-02 Electric & Water 3,000 3,000 7,150 10,000 10,000 5,000 625-000-5-428-03 Heat 10,000 10,000 6,130 7,200 7,500 5,530 625-000-5-428-05 Hauling Service 7,500 7,500 2,344 1,123 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,000 Draft 2013 Budget Request 9/20/2012 37 DRAFT 2013 9/20/2012 37 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 0 0 0 0 625-000-5-429-02 Pest Control 0 0 1,612 1,794 1,700 1,800 625-000-5-429-05 Rodent Control 1,800 1,800 693 562 0 750 625-000-5-429-07 Miscellaneous Services 1,000 1,000 48,989 41,593 45,000 45,000 625-000-5-429-11 State Fees 45,000 45,000 150 150 500 1,100 625-000-5-429-16 Solid Waste Committee 1,800 1,800 0 0 500 250 625-000-5-429-38 Compost Program Supplies 500 500 57,280 46,974 0 0 625-000-5-432-00 Post Closure 0 0 331,931 462,248 250,000 250,000 625-000-5-890-00 Depreciation Expense 500 500 500 500 625-000-5-897-00 Interest Expense 500 500 0 92,740 0 625-000-5-898-00 Asset Disposed Gain/Loss 0 0 686,585 1,069,813 723,859 684,976 Operating Expense Total 533,153 530,395 -66,147 0 250,000 250,000 625-000-5-911-00 Buildings & Structures 250,000 250,000 0 0 0 0 625-000-5-920-00 Furniture & Eqiuipment 10,000 10,000 0 0 180,000 140,000 625-000-5-930-00 Machinery & Auto Equipment 300,000 480,000 0 0 10,000 0 625-000-5-940-00 Other Capital 0 0 1,913 6,101 0 8,000 625-000-5-950-01 Capital less than $5,000 10,000 (64,234) 6,101 440,000 398,000 Capital Expense Total 570,000 740,000 440,000 500,000 525,000 525,000 625-000-7-899-00 Transfer out General Fund 525,000 525,000 440,000 500,000 525,000 525,000 Total Transfer out to Other Funds 525,000 525,000 1,516,325 1,966,489 2,166,361 2,042,062 Total Cost and Transfers 2,071,800 2,247,903 872,069 68,180 -60,361 -60,716 Net Income after Transfers 9,200 -166,903 124,484 64,123 63,769 SW Disposal Fund Cash Balance 72,969 -93,935 2,622,231 Restricted SW Disposal Cash 6,875,275 Net Assets RESEARCH & TECHNOLOGY CENTER 822 518 630-000-4-661-01 Money Market Interest Income 195,617 177,268 135,000 85,230 630-000-4-848-12 Rentals 42,000 45,000 4,704 630-000-4-861-09 Miscellaneous 8,000 24,000 196,439 182,490 135,000 85,230 Revenue Total 50,000 69,000 2,382 2,368 2,605 2,605 630-000-5-421-00 Insurance 2,684 2,764 2,549 6,599 4,500 4,500 630-000-5-422-07 Contracting Services 4,500 4,650 1,660 1,200 3,000 3,000 630-000-5-425-04 Maintenance Equipment 3,000 3,100 2,774 12,033 5,000 3,000 630-000-5-425-05 Maintenance Buildings 3,000 3,100 6 4 100 0 630-000-5-426-01 Office Supplies 110 180 200 100 630-000-5-426-03 General Supplies 100 100 687 1,199 1,100 700 630-000-5-426-04 Cleaning Supplies 1,100 1,100 202 201 260 260 630-000-5-428-01 Telephone 275 300 11,369 10,211 14,000 12,000 630-000-5-428-02 Electric & Water 15,000 15,000 2,609 3,161 5,200 5,200 630-000-5-428-03 Heat 6,000 7,000 1,465 1,444 1,600 1,800 630-000-5-428-05 Hauling Service 1,800 2,000 7,200 13,711 7,200 7,200 630-000-5-429-03 Cleaning Service 7,200 8,000 315 533 1,000 500 630-000-5-429-07 Miscellaneous Services 500 500 51,938 51,923 630-000-5-890-00 Depreciation Expense 85,264 104,766 45,765 40,865 Operating Expense Total 45,159 47,614 - 2,230 630-000-5-911-00 Buildings & Structures Other Capital 7,000 35,000 - 2,230 - Capital Expense Total 7,000 35,000 75,822 75,000 70,000 70,000 630-000-7-899-00 Transfer out General Fund 40,000 - 75,822 75,000 70,000 70,000 Total Transfer out to Other Funds 40,000 - 161,087 181,996 115,765 110,865 Total R & T Center Cost 92,159 82,614 35,352 494 19,235 -25,635 Net Income after Transfer -42,159 -13,614 85,631 104,866 59,996 R&T Center Cash Balance 17,837 4,223 1,834,525 Net Assets 94 City of Brookings INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED REQUESTED PROPOSED AMOUNT % FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 FY 13 FY 13 GENERAL REVENUE TAXES General Property Tax 2,372,080 2,475,232 2,600,500 2,607,500 2,687,500 2,757,500 87,000 3.35% 1st Penny Sales & Use Tax 4,930,652 5,083,364 5,010,000 5,110,000 5,211,641 5,263,300 201,641 4.02% Other Taxes 58,987 37,917 55,000 55,576 55,000 55,000 - 0.00% TOTAL TAX REVENUE 7,361,719 7,596,513 7,665,500 7,773,076 7,954,141 8,075,800 288,641 3.77% LICENSES AND PERMITS Licenses 73,662 119,597 74,750 122,585 85,100 80,100 10,350 13.85% Permits 77,084 91,585 100,000 100,000 110,000 120,000 10,000 10.00% TOTAL LICENSES AND PERMITS 150,746 211,181 174,750 222,585 195,100 200,100 20,350 11.65% INTERGOVERNMENTAL REVENUE State 356,277 374,736 341,800 357,500 357,800 357,800 16,000 4.68% County 116,902 123,683 118,000 118,477 291,818 294,860 173,818 147.30% Grants 204,219 237,317 161,069 153,256 94,098 45,400 (66,971) -41.58% Fire Insurance Premium Revision 52,341 56,571 55,000 57,000 57,000 58,000 2,000 3.64% TOTAL INTERGOVERNMENTAL REVENUE 729,739 792,306 675,869 686,233 800,716 756,060 124,847 18.47% CHARGES FOR GOODS AND SERVICES Fees 530,978 557,045 583,900 650,715 670,035 676,160 86,135 14.75% Concessions/Housing, Feed & Care 43,156 42,576 43,500 45,800 46,300 48,000 2,800 6.44% TOTAL CHARGES FOR GOODS & SERVICE 574,134 599,621 627,400 696,515 716,335 724,160 88,935 14.18% FINES AND FORFEITS Fines 61,732 99,502 80,000 94,000 92,000 92,000 12,000 15.00% TOTAL CHARGES FOR FINES & FORFEITS 61,732 99,502 80,000 94,000 92,000 92,000 12,000 15.00% MISCELLANEOUS REVENUES Donations 62,335 126,305 64,000 47,800 66,000 51,000 2,000 3.13% Interest Income 58,340 78,803 202,000 176,690 154,341 152,276 (47,659) -23.59% Rent 68,131 67,816 54,900 56,875 53,700 52,800 (1,200) -2.19% Miscellaneous/Reimbursement 228,880 193,122 78,646 154,777 70,550 72,575 (8,096) -10.29% TOTAL MISCELLANEOUS REVENUES 417,685 466,046 399,546 436,142 344,591 328,651 (54,955) -13.75% INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED REQUESTED PROPOSED AMOUNT % FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 FY 13 FY 13 OTHER FINANCING SOURCES Sale of Fixed Assets 171,939 63,588 349,800 328,052 10,000 29,000 (339,800) -97.14% Inner Fund Loan/Advance, Private Loan 155,400 155,400 - - - 0.00% Transfer in from Closing of Funds 250,038 1,961,100 - Transfer in from Liquor Fund 500,000 600,000 625,000 625,000 650,000 650,000 25,000 4.00% Transfer in from Landfill 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% Transfer in from 75% Sales & Use Tax 532,002 621,550 650,000 650,000 810,000 1,282,000 160,000 24.62% Transfer in from 25% Saes & Use Tax 927,984 1,254,780 1,780,631 1,780,631 842,483 914,401 (938,148) -52.69% Transfer in from Research & Technology Ctr 75,000 75,000 70,000 70,000 40,000 - (30,000) -42.86% Transfer in from Brookings Municipal Utilities 1,892,000 1,895,000 1,955,000 1,955,000 2,005,000 2,055,000 50,000 2.56% TOTAL OTHER FINANCING SOURCES 4,788,963 6,971,019 6,110,831 6,089,083 4,882,483 5,455,401 (1,072,948) -17.56% TOTAL GENERAL FUND REVENUE 14,084,719 16,736,187 15,733,896 15,997,633 14,985,366 15,632,172 (593,130) GENERAL FUND REVENUES 2013 Budget Overview GENERAL FUND REVENUES 95 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GENERAL FUND GENERAL GOVERNMENT LEGISLATIVE 401 Mayor & City Council 57,384 68,729 108,280 108,280 117,037 117,097 8,757 8.09% TOTAL LEGISLATIVE 57,384 68,729 108,280 108,280 117,037 117,097 8,757 8.09% EXECUTIVE 406 City Manager 161,686 172,477 177,112 176,512 185,169 185,994 8,057 4.55% 412 City Attorney 79,024 82,565 79,024 82,565 84,024 87,565 5,000 6.33% 403 City Clerk 235,480 242,466 326,023 325,873 334,150 294,654 8,127 2.49% TOTAL EXECUTIVE 476,190 497,508 582,159 584,950 603,343 568,213 21,184 3.64% FINANCIAL ADMINISTRATION 414 Human Resources 175,566 185,987 200,070 198,986 203,725 205,633 3,655 1.83% 415 Finance Office 365,783 382,927 424,217 424,192 431,619 441,994 7,402 1.74% TOTAL FINANCIAL ADMINISTRATION 541,350 568,914 624,287 623,178 635,344 647,627 11,057 1.77% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % OTHER 405 Non-Departmental 35,907 177,826 360,021 134,291 503,676 322,950 143,655 39.90% 416 Information Technology 109,695 92,392 157,009 152,528 150,160 133,059 (6,849) -4.36% 417 General Government Buildings 124,313 266,413 235,848 150,064 40,718 79,752 (195,130) -82.74% 420 City County Adm Building - - 144,875 204,687 334,449 340,106 189,574 130.85% TOTAL OTHER 269,914 536,631 897,753 641,570 1,029,003 875,867 131,250 14.62% PUBLIC SAFETY POLICE 421 Police Department 2,431,423 2,724,864 3,363,541 3,334,069 2,970,092 3,046,946 (393,449) -11.70% 442 Animal Control 85,602 117,798 94,122 92,078 89,734 90,825 (4,388) -4.66% TOTAL POLICE 2,517,025 2,842,662 3,457,663 3,426,147 3,059,826 3,137,771 (397,837) -11.51% FIRE DEPARTMENT 422 Fire Fighting 1,218,406 1,186,451 1,686,454 1,680,862 962,278 1,082,299 (724,176) -42.94% 424 Hydrant Rental 86,940 86,135 95,000 87,000 88,000 90,000 (7,000) -7.37% TOTAL FIRE DEPARTMENT 1,305,346 1,272,586 1,781,454 1,767,862 1,050,278 1,172,299 (731,176) -41.04% PUBLIC WORKS STREETS, SIDEWALKS, & BUILDING CODES 419 Engineer 420,298 464,244 468,950 463,791 478,879 486,453 9,929 2.12% 431 Street Department 2,398,735 2,974,511 3,152,214 3,139,095 2,820,474 3,196,671 (331,740) -10.52% TOTAL PUBLIC WORKS 2,819,033 3,438,754 3,621,164 3,602,886 3,299,353 3,683,124 (321,811) -8.89% PARKS, RECREATION & CULTURE PARKS AND RECREATION 449 Aquatic Center - - 391,960 357,698 393,114 397,934 1,154 0.29% 451 Recreation 786,207 734,412 325,933 353,586 340,249 341,881 14,316 4.39% 452 Parks 1,288,250 1,473,242 1,292,776 1,298,576 1,399,171 1,984,143 106,395 8.23% 453 Larson Ice Arena - - 287,804 296,404 344,908 575,684 57,104 19.84% 454 Forestry 379,529 521,674 469,124 466,829 427,903 631,076 (41,221) -8.79% TOTAL PARKS 2,453,987 2,729,327 2,767,597 2,773,093 2,905,345 3,930,718 137,748 4.98% LIBRARY 455 Library 942,992 944,338 991,496 989,577 1,001,292 1,015,952 9,796 0.99% TOTAL LIBRARY 942,992 944,338 991,496 989,577 1,001,292 1,015,952 9,796 0.99% GENERAL FUND EXPENDITURES INCREASE/DECREASE GENERAL FUND EXPENDITURES INCREASE/DECREASE 96 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 13 AMOUNT % COMMUNITY DEVELOPMENT & CODE ENFORCEMENT 418 Community Development 463,222 375,023 1,179,958 1,175,444 418,545 418,520 (761,413) -64.53% TOTAL COMMUNITY DEVELOPMENT 463,222 375,023 1,179,958 1,175,444 418,545 418,520 (761,413) -64.53% MISCELLANEOUS APPROPRIATIONS/SUBSIDIES 495 Appropriations/Subsidies 405,680 417,443 407,200 407,200 404,700 402,200 (2,500) -0.61% TOTAL APPROPRIATIONS/SUBSIDIES 405,680 417,443 407,200 407,200 404,700 402,200 (2,500) -0.61% TRANSFERS 495.7 Transfer Out - Airport 690,000 20,000 100,000 100,000 287,000 - 187,000 187.00% 495.7 Transfer Out-Swiftel Center 300,000 317,845 342,847 342,847 174,300 180,300 (168,547) -49.16% 495.7 Transfer Out - Edgebrook Golf 120,400 - - - - - - N/A 495.7 Transfer Out-Special Assessment 26,325 - - - - - - N/A 495.7 Transfer Out - Nature Park 50,000 - - - - - - N/A TOTAL TRANSFERS 1,186,725 337,845 442,847 442,847 461,300 180,300 18,453 4.17% TOTAL GENERAL FUND EXPENDITURES 13,438,847 14,029,761 16,861,858 16,543,034 14,985,366 16,149,688 (1,876,492) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 645,871 2,706,426 (1,127,962) (545,401) 0 (517,516) 1,283,362 ESTIMATED FUND BALANCE 11,140,567 ESTIMATED CASH BALANCE 5,103,018 3,975,056 4,557,617 GENERAL FUND EXPENDITURES INCREASE/DECREASE 97 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 25% SALE AND USE TAX TAX REVENUE 25% Of Second Penny 1,213,075 1,250,271 1,252,500 1,252,500 1,275,276 1,313,534 22,776 1.82% TOTAL TAX REVENUE 1,213,075 1,250,271 1,252,500 1,252,500 1,275,276 1,313,534 22,776 1.82% MISCELLANEOUS REVENUE Interest Earned 14,012 50,352 18,000 8,000 6,000 7,500 (12,000) -66.67% Reimbursement 2,920 15,422 - - - - - 0.00% TOTAL MISCELLANEOUS REVENUE 16,932 65,774 18,000 8,000 6,000 7,500 (12,000) -66.67% OTHER FINANCING SOURCES Transfer In - Streetscape Project 100,000 - - - - - - N/A TOTAL OTHER FINANCING SOURCES 100,000 - - - - - - N/A TOTAL REVENUE 1,330,007 1,316,046 1,270,500 1,260,500 1,281,276 1,321,034 10,776 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 25% SALE AND USE TAX Transfer out Transfer out General Fund 1,655,034 1,640,213 1,624,713 1,624,713 842,483 914,401 (782,230) -48.15% Fire Department 429,345 Police Department 110,052 Street Department-Street Sealing 303,086 Transfer out to Industrial Lands/Infrastructure 205,179 220,000 235,500 - - - (235,500) -100.00% Transfer out to City/County Bldg Garage 36,931 - - - - - 0.00% Transfer out to Edgebrook-Cart Lease & Mower L - 60,513 64,017 64,017 38,213 38,213 (25,804) -40.31% Transfer out E911 190,000 180,322 184,347 184,347 95,101 135,449 (89,246) -48.41% TOTAL TRANSFERS 2,050,213 2,137,979 2,108,577 1,873,077 975,797 1,088,063 (1,132,780) TOTAL EXPENSES 2,050,213 2,137,979 2,108,577 1,873,077 975,797 1,088,063 (1,132,780) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (720,206) (821,933) (838,077) (612,577) 305,479 232,971 (1,122,004) ESTIMATED FUND BALANCE 915,780 ESTIMATED CASH BALANCE 794,346 (43,731)181,769 25% SALES & USE TAX REVENUES SPECIAL REVENUE FUNDS 25% Sales & Use Tax EXPENDITURES 98 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 75% SALE AND USE TAX TAX REVENUE 75% Of Second Penny 3,691,460 3,805,666 3,757,500 3,757,500 3,881,779 3,998,232 124,279 3.31% TOTAL TAX REVENUE 3,691,460 3,805,666 3,757,500 3,757,500 3,881,779 3,998,232 124,279 3.31% INTERGOVERNMENTAL REVENUE Grants - 58,301 65,000 65,000 - - (65,000) -100.00% TOTAL INTERGOVERNMENTAL REVENUE - 58,301 65,000 65,000 - - (65,000) -100.00% MISCELLANEOUS REVENUE Donations 30,800 - 16,541 16,541 - - (16,541) -100.00% Interest Earned 121,222 121,582 115,000 115,000 115,000 115,000 - 0.00% Miscellaneous 11,071 TOTAL MISCELLANEOUS REVENUE 152,022 132,653 131,541 131,541 115,000 115,000 (16,541) -12.57% OTHER FINANCING SOURCES Bond Proceeds 10,879,675 - - - - Transfer in from Retail Development 314,500 - N/A Transfer in from Bike Trail Project 148,569 - N/A TOTAL OTHER FINANCING SOURCES 11,194,175 148,569 - - - - - N/A TOTAL REVENUE 15,037,657 4,145,189 3,954,041 3,954,041 3,996,779 4,113,232 42,738 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 75% SALE AND USE TAX BOND EXPENSE Principal & Interest Payments 15,302,742 2,379,223 2,211,957 2,054,893 1,780,493 1,661,743 (431,465) -19.51% TOTAL BOND EXPENSE 15,302,742 2,379,223 2,211,957 2,054,893 1,780,493 1,661,743 (431,465) -19.51% SUBSIDIES Subsidy Payments 250,000 650,000 450,000 450,000 125,000 100,000 (325,000) -72.22% TOTAL SUBSIDY EXPENSE 250,000 650,000 450,000 450,000 125,000 100,000 (325,000) -72.22% CAPITAL EXPENDITURES Infrastruture Expenditures 1,030,787 561,626 2,000,000 - 25,000 2,470,000 (1,975,000) -98.75% TOTAL CAPITAL EXPEDITURES 1,030,787 561,626 2,000,000 - 25,000 2,470,000 (1,975,000) -98.75% TRANSFERS 213.7 Transfer Out - General Fund 532,002 621,550 650,000 650,000 810,000 1,282,000 160,000 24.62% 213.7 Transfer Out - Airport 44,880 - 89,950 89,950 297,665 386,138 207,715 230.92% 213.7 Transfer Out-Swiftel Center 300,846 189,529 338,500 474,494 235,000 962,500 (103,500) -30.58% 213.7 Transfer Out - Bike Trail Project 141,000 - 213.7 Transfer Out - Edgebrook Golf 124,100 72,000 101,500 101,500 95,000 57,000 (6,500) -6.40% 213.7 Transfer Out-Special Assessment - - 800,000 800,000 - - (800,000) -100.00% 213.7 Transfer Out - Nature Park - 75,000 587,274 - 810,216 218,614 222,942 37.96% 213.7 Transfer Out - Gateway Project - 132,125 - - - (132,125) -100.00% TOTAL TRANSFERS 1,142,828 958,079 2,699,349 2,115,944 2,247,881 2,906,252 (451,468) -16.73% TOTAL EXPENSE 17,726,357 4,548,928 7,361,306 4,620,837 4,178,374 7,137,995 (3,182,933) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (2,688,700) (403,739) (3,407,265) (666,796) (181,595) (3,024,763) 3,225,671 ESTIMATED FUND BALANCE 3,582,847 ESTIMATED CASH BALANCE 3,196,289 (210,976)2,529,494 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS 75% SALES & USE TAX REVENUES 75% SALES & USE TAX EXPENDITURES 99 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % ENHANCED 911 INTERGOVERNMENTAL REVENUE Grants - 3,670 23,815 23,815 - 27,982 (23,815) -100.00% Brookings County 1/3 call demand - 90,161 92,173 92,173 47,550 67,725 (44,623) -48.41% Brookings City 2/3 call demand 190,000 180,322 184,347 184,347 95,101 135,449 (89,246) -48.41% TOTAL INTERGOVERNMENTAL REVENUE 190,000 274,153 300,335 300,335 142,651 231,156 (157,684) -52.50% TAXES 911 Telephone Surcharge 489,785 270,503 250,000 310,500 351,000 355,000 101,000 40.40% TOTAL TELEPHONE SURCHARGE 489,785 270,503 250,000 310,500 351,000 355,000 101,000 40.40% MISCELLANEOUS REVENUE Interest Earned 964 2,331 3,000 3,000 750 750 (2,250) -75.00% TOTAL MISCELLANEOUS REVENUE 964 2,331 3,000 3,000 750 750 (2,250) -75.00% TOTAL REVENUE 680,749 546,987 553,335 613,835 494,401 586,906 (58,934) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % ENHANCED 911 214 Dispatch 416,074 503,849 543,041 556,474 595,843 643,458 52,802 9.72% TOTAL EXPENSE 416,074 503,849 543,041 556,474 595,843 643,458 52,802 9.72% 416,074 503,849 543,041 556,474 595,843 643,458 52,802 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 264,674 43,137 10,294 57,361 (101,442) (56,552) (111,736) ESTIMATED FUND BALANCE 208,921 ESTIMATED CASH BALANCE 147,632 157,926 204,993 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS ENHANCED 911 EXPENDITURES ENHANCED 911 REVENUES 100 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SWIFTEL CENTER TRANSFERS Transfer in from General Fund 300,000 317,845 342,847 342,847 174,300 355,566 (168,547) -49.16% Transfer in from 75% Sales & Use Tax 300,846 189,529 338,500 474,494 235,000 962,500 (103,500) -30.58% Transfer in from 3rd B Tax 18,378 21,910 17,293 17,293 192,642 18,714 175,349 1013.99% TOTAL TRANSFERS 619,224 529,284 698,640 834,634 601,942 1,336,780 (96,698) -13.84% MISCELLANEOUS REVENUE Revenue 1,202,522 1,620,232 1,408,686 1,247,551 1,436,704 1,500,526 28,018 1.99% TOTAL MISCELLANEOUS REVENUE 1,202,522 1,620,232 1,408,686 1,247,551 1,436,704 1,500,526 28,018 1.99% TOTAL REVENUE 1,821,746 2,149,516 2,107,326 2,082,185 2,038,646 2,837,306 (68,680) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SWIFTEL CENTER 224 Swiftel Center Expenditure 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) -9.12% TOTAL EXPENSE 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) -9.12% 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (56,577) 13,793 (135,994) (60,055) - - 135,994 ESTIMATED FUND BALANCE -121,663 ESTIMATED CASH BALANCE 95,386 -40,608 35,331 SWIFTEL CENTER EXPENDITURES SPECIAL REVENUE FUNDS SWIFTEL CENTER REVENUES SPECIAL REVENUE FUNDS 101 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY FINES FINES AND FORFEITS Fines 29,088 27,593 30,000 28,000 30,000 30,000 - 0.00% TOTAL CHARGES FOR FINES & FORFEITS 29,088 27,593 30,000 28,000 30,000 30,000 - 0.00% MISCELLANEOUS REVENUE Miscellaneous 47 - - - - - - N/A Interest Earned 438 458 400 400 400 400 - 0.00% TOTAL MISCELLANEOUS REVENUE 485 458 400 400 400 400 - 0.00% 29,573 28,051 30,400 28,400 30,400 30,400 - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY FINES LIBRARY FINES EXPENSES 226 Library Fines Expenditures 30,810 30,498 35,000 32,000 35,000 35,000 - 0.00% TOTAL EXPENSE 30,810 30,498 35,000 32,000 35,000 35,000 - 0.00% 30,810 30,498 35,000 32,000 35,000 35,000 - EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (1,237) (2,447) (4,600) (3,600) (4,600) (4,600) - ESTIMATED FUND BALANCE 26,255 ESTIMATED CASH BALANCE 26,255 21,655 22,655 SPECIAL REVENUE FUNDS LIBRARY FINES EXPENDITURES LIBRARY FINES REVENUES 102 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY DONATIONS MISCELLANEOUS REVENUE Donations 20,246 16,684 25,000 20,000 25,000 25,000 - 0.00% Miscellaneous 1,109 834 - 500 500 500 500 100.00% Interest Earned - 3,564 500 - - - (500) -100.00% TOTAL MISCELLANEOUS REVENUE 21,355 21,081 25,500 20,500 25,500 25,500 - 0.00% 21,355 21,081 25,500 20,500 25,500 25,500 - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY DONATIONS MISCELLANEOUS EXPENSES 227 Library Donations Expenditures 28,550 25,059 35,000 35,000 35,000 35,000 - 0.00% TOTAL EXPENSE 28,550 25,059 35,000 35,000 35,000 35,000 - 0.00% 28,550 25,059 35,000 35,000 35,000 35,000 - 0.0% EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (7,195) (3,978) (9,500) (14,500) (9,500) (9,500) - ESTIMATED FUND BALANCE 60,281 ESTIMATED CASH BALANCE 60,107 50,607 45,607 SPECIAL REVENUE FUNDS LIBRARY DONATIONS REVENUES SPECIAL REVENUE FUNDS LIBRARY DONATIONS EXPENDITURES 103 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL ASSESSMENT FUND TAXES Special Assessments 419,253 55,744 110,000 269,380 118,000 121,000 8,000 7.27% TOTAL TAX REVENUE 419,253 55,744 110,000 269,380 118,000 121,000 8,000 7.27% MISCELLANEOUS REVENUE Interest Earned 875 2,112 200 300 300 400 100 50.00% TOTAL MISCELLANEOUS REVENUE 875 2,112 200 300 300 400 100 50.00% OTHER FINANCING SOURCES Transfer in General Fund 26,325 - - - - - - N/A Transfer in from 75% Public Improvement - - 800,000 800,000 - 450,000 (800,000) -100.00% TOTAL OTHER FINANCING SOURCES 26,325 - 800,000 800,000 - 450,000 (800,000) -100.00% TOTAL REVENUES 446,453 57,856 910,200 1,069,680 118,300 571,400 (791,900) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL ASSESSMENT FUND INFRASTRUCTURE Capital Improvements - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) -93.04% TOTAL CAPITAL EXPENSES - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) -93.04% TOTAL EXPENDITURES - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 446,453 (152,204) (669,800) (130,320) 8,300 11,400 678,100 ESTIMATED FUND BALANCE 87,111 ESTIMATED CASH BALANCE 93,211 -576,589 -37,109 EXPENDITURES SPECIAL REVENUE FUNDS SPECIAL ASSESSMENT SPECIAL REVENUE FUNDS SPECIAL ASSESSMENT REVENUES 104 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % STORM DRAINAGE FUND FEES Storm Drainage Fees 811,791 828,081 799,300 809,300 819,300 825,400 20,000 2.50% TOTAL FEES 811,791 828,081 799,300 809,300 819,300 825,400 20,000 2.50% MISCELLANEOUS REVENUE Grants 35,606 0.00% Interest Earned 4,855 4,962 2,000 2,000 2,000 2,100 - 0.00% TOTAL MISCELLANEOUS REVENUE 40,461 4,962 2,000 2,000 2,000 2,100 - 0.00% OTHER FINANCING SOURCES Proceeds from Debt 320,458 77,845 320,000 2,636,545 550,000 600,000 230,000 71.88% TOTAL OTHER FINANCING SOURCES 320,458 77,845 320,000 2,636,545 550,000 600,000 230,000 71.88% TOTAL REVENUES 1,172,710 910,888 1,121,300 3,447,845 1,371,300 1,427,500 250,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % STORM DRAINAGE 282 Storm Drainage Expenditures 276,669 243,653 255,186 418,796 479,885 412,370 224,699 88.05% TOTAL EXPENSE 276,669 243,653 255,186 418,796 479,885 412,370 224,699 88.05% INFRASTRUCTURE Capital Improvements 430,517 113,589 1,850,000 2,565,155 1,175,000 1,650,000 (675,000) -36.49% TOTAL CAPITAL EXPENSES 430,517 113,589 1,850,000 2,565,155 1,175,000 1,650,000 (675,000) -36.49% TOTAL EXPENSES 707,186 357,242 2,105,186 2,983,951 1,654,885 2,062,370 (450,301) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 465,524 553,646 (983,886) 463,894 (283,585) (634,870) 700,301 ESTIMATED FUND BALANCE 1,517,064 ESTIMATED CASH BALANCE 1,524,341 540,455 1,988,235 SPECIAL REVENUE FUNDS STORM DRAINAGE REVENUES SPECIAL REVENUE FUNDS STORM DRAINAGE EXPENDITURES 105 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL 1% SALES TAX (BBB) FUND BBB TAX Sales Tax 681,060 730,386 700,000 730,000 752,000 775,000 52,000 7.43% TOTAL TAX 681,060 730,386 700,000 730,000 752,000 775,000 52,000 7.43% MISCELLANEOUS REVENUE Interest Earned 2,072 1,311 2,000 850 1,000 1,200 (1,000) -50.00% Transfer in from Brookings Municipal Utilities - 50,000 50,000 50,000 50,000 50,000 - 0.00% TOTAL MISCELLANEOUS REVENUE 2,072 51,311 52,000 50,850 51,000 51,200 (1,000) -1.92% TOTAL REVENUE 683,132 781,697 752,000 780,850 803,000 826,200 51,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL 1% SALES TAX (BBB) FUND BBB Expenditures 32,935 24,286 31,200 31,167 33,400 58,400 2,200 7.05% TOTAL BBB EXPENSE 32,935 24,286 31,200 31,167 33,400 58,400 2,200 7.05% SUBSIDIES Subsidy Expense 634,870 639,500 682,000 685,000 552,000 527,000 (130,000) -19.06% TOTAL SUBSIDY EXPENSE 634,870 639,500 682,000 685,000 552,000 527,000 (130,000) -19.06% TRANSFERS Transfer out to Swiftel Center 18,378 21,910 17,293 17,293 192,642 192,642 175,349 1013.99% TOTAL TRANSFERS 18,378 21,910 17,293 17,293 192,642 192,642 175,349 1013.99% TOTAL EXPENSES 686,183 685,696 730,493 733,460 778,042 778,042 47,549 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (3,051) 96,001 21,507 47,390 24,958 48,158 3,451 ESTIMATED FUND BALANCE 530,098 ESTIMATED CASH BALANCE 425,415 478,122 506,972 SPECIAL REVENUE FUNDS SPECIAL 1% SALES TAX (BBB) EXPENSES INCREASE/DECREASE SPECIAL 1% SALES TAX (BBB) REVENUES INCREASE/DECREASE SPECIAL REVENUE FUNDS 106 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % BUSINESS IMPROVEMENT DISTRICT #1 (BID#1) BID #1 TAX Room Tax - - 200,000 400,000 400,000 400,000 100.00% TOTAL TAX - - - 200,000 400,000 400,000 400,000 100.00% TOTAL REVENUE - - - 200,000 400,000 400,000 400,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % BUSINESS IMPROVEMENT DISTRICT #1 (BID#1) BID #1 Expenditures - - - 2,040 204,080 204,080 50,000 100.00% TOTAL BID #1 EXPENSE - - - 2,040 204,080 204,080 50,000 100.00% EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - - - 197,960 195,920 195,920 350,000 ESTIMATED FUND BALANCE ESTIMATED CASH BALANCE - 99,960 INCREASE/DECREASE SPECIAL REVENUE FUNDS BUSINESS IMPROVEMENT DISTRICT #1 (BID #1) REVENUES INCREASE/DECREASE SPECIAL REVENUE FUNDS BUSINESS IMPROVEMENT DISTRICT #1 (BID #1) EXPENSES 107 REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 1 (TIF1) TAXES TIF Taxes - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TAXES - - 132,107 132,500 132,500 132,500 393 0.30% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 1 (TIF1) OTHER Tax Increment Financing Fund - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TAX INCREMENT FUND #1 - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TIF1 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 3 (TIF3) TAXES TIF Taxes - - 113,587 120,000 120,000 120,000 6,413 5.65% TOTAL TAXES - - 113,587 120,000 120,000 120,000 6,413 5.65% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 3 (TIF3) OTHER Tax Increment Financing Fund - - 113,587 150,648 120,000 120,000 6,413 5.65% TOTAL TAX INCREMENT FUND #3 - - 113,587 150,648 120,000 120,000 6,413 5.65% TOTAL TIF3 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 4 (TIF4) TAXES TIF Taxes - - 76,472 67,664 67,664 67,664 (8,808) -11.52% TOTAL TAXES - - 76,472 67,664 67,664 67,664 (8,808) -11.52% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 4 (TIF4) OTHER Tax Increment Financing Fund - - 76,472 71,618 67,664 67,664 (8,808) -11.52% TOTAL TAX INCREMENT FUND #4 - - 76,472 71,618 67,664 67,664 (8,808) -11.52% TOTAL TIF4 MEANS OF FINANCE EXPENDITURES DEBT SERVICE FUNDS TAX INCREMENT #1 (Innovation Campus) INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #3 (Valley View) INCREASE/DECREASE TAX INCREMENT #3 (Valley View) EXPENDITURES INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #4 (Sieler Add'n) INCREASE/DECREASE TAX INCREMENT #1 (Innovation Campus) INCREASE/DECREASE TAX INCREMENT #4 (Sieler Add'n) EXPENDITURES INCREASE/DECREASE 108 REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 5 (TIF5) TAXES TIF Taxes - - - - - - - TOTAL TAXES - - - - - - - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 5 (TIF5) OTHER Tax Increment Financing Fund - - - - - - - TOTAL TAX INCREMENT FUND #5 - - - - - - - TOTAL TIF5 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 6 (TIF6) TAXES TIF Taxes - - - - - - - TOTAL TAXES - - - - - - - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 6 (TIF6) OTHER Tax Increment Financing Fund - - - - - - - TOTAL TAX INCREMENT FUND #6 - - - - - - - TOTAL TIF6 MEANS OF FINANCE INCREASE/DECREASE TAX INCREMENT #6 (Digester) DEBT SERVICE FUNDS TAX INCREMENT #6 (Digester) TAX INCREMENT #5 (32nd Ave) INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #5 (32nd Ave) EXPENDITURES INCREASE/DECREASE INCREASE/DECREASE EXPENDITURES 109 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % CITY/COUNTY ADMINISTRATION BUILDING 518 CAPITAL PROJECT County Reimbursement/52%700 - 1,898,970 2,275,403 - - (1,898,970) -100.00% Miscellaneous (68,032) 152,964 - 2,500 - - - 0.00% Bond Proceeds 6,000,000 - - - - - - 0.00% TOTAL OTHER FINANCING SOURCES 5,932,668 152,964 1,898,970 2,277,903 - - (1,898,970) -100.00% TOTAL REVENUES 5,932,668 152,964 1,898,970 2,277,903 - - (1,898,970) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % CITY/COUNTY ADMINISTRATION BUILDING 518 CAPITAL PROJECT Capital 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) -100.00% TOTAL CAPITAL PROJECT EXPENDITURES 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) -100.00% TOTAL EXPENDITURES 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 5,399,416 (3,065,694) (2,578,848) (2,232,406) - - 2,578,848 ESTIMATED FUND BALANCE 2,550,748 ESTIMATED CASH BALANCE 2,497,489 (81,359) 265,083 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % NATURE PARK INTERGOVERNMENTAL REVENUE Grants - - 225,000 182,000 195,000 - (30,000) -13.33% TOTAL INTERGOVERNMENTAL REVENUE - - 225,000 182,000 195,000 - (30,000) -13.33% CAPITAL PROJECT Donations 50,000 2,050,000 50,000 50,000 50,000 - - 0.00% Interest Earned 60 6,221 - - - - - 0.00% Transfer in from General Fund 50,000 - - - - - 0.00% Transfer in from 75% Sales & Use Tax - 75,000 587,274 - 810,216 218,614 222,942 37.96% Transfer in from Landfill - 53,568 - - - - - 0.00% TOTAL OTHER FINANCING SOURCES 100,060 2,184,789 637,274 50,000 860,216 218,614 222,942 34.98% 100,060 2,184,789 862,274 232,000 1,055,216 218,614 192,942 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % NATURE PARK 518 CAPITAL PROJECT Capital 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) -19.97% TOTAL CAPITAL PROJECT EXPENDITURES 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) -19.97% TOTAL EXPENDITURES 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 50,560 2,077,114 (1,778,170) (1,053,643) (1,057,921) (18,510) 720,249 ESTIMATED FUND BALANCE 2,127,614 ESTIMATED CASH BALANCE 2,130,074 351,904 1,076,431 CAPITAL PROJECT FUNDS CITY/COUNTY ADMINISTRATION BUILDING DAKOTA NATURE PARK REVENUES CAPITAL PROJECT FUNDS DAKOTA NATURE PARK EXPENDITURES REVENUES EXPENDITURES CITY/COUNTY ADMINISTRATION BUILDING 110 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT CAPITAL PROJECT Donations 1,100,000 - - - - - Miscellaneous 3,084 Transfer in from 75% Sales & Use Tax - 132,125 - - - (132,125) -100.00% TOTAL OTHER FINANCING SOURCES - 1,103,084 132,125 - - - (132,125) -100.00% TOTAL REVENUE - 1,103,084 132,125 - - - (132,125) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT 518 CAPITAL PROJECT Capital 290,234 944,974 558,500 122,000 100,000 (822,974) -87.09% TOTAL CAPITAL PROJECT EXPENDITURES - 290,234 944,974 558,500 122,000 100,000 (822,974) -87.09% TOTAL EXPENDITURES - 290,234 944,974 558,500 122,000 100,000 (822,974) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - 812,850 (812,849) (558,500) (122,000) (100,000) 690,849 ESTIMATED FUND BALANCE 812,850 ESTIMATED CASH BALANCE 823,693 10,844 265,193 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT CAPITAL PROJECT Grant 161,000 839,000 - 839,000 0.0% Proceeds from Debt 614,000 3,956,000 - 3,956,000 0.0% TOTAL OTHER FINANCING SOURCES - - - 775,000 4,795,000 - 4,795,000 0.00% TOTAL REVENUE - - - 775,000 4,795,000 - 4,795,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT 518 CAPITAL PROJECT Capital 775,000 4,795,000 4,795,000 100.00% TOTAL CAPITAL PROJECT EXPENDITURES - - - 775,000 4,795,000 - 4,795,000 100.00% TOTAL EXPENDITURES - - - 775,000 4,795,000 - 4,795,000 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - - - - - - - ESTIMATED FUND BALANCE ESTIMATED CASH BALANCE CAPITAL PROJECT FUNDS DIGESTER PROJECT (TIF6) REVENUES DIGESTER PROJECT (TIF6) EXPENDITURES CAPITAL PROJECT FUNDS GATEWAY PROJECT REVENUES GATEWAY EXPENDITURES 111 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIQUOR FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 1,416,580 1,468,309 1,517,300 1,517,300 1,567,200 1,567,200 49,900 3.29% TOTAL ENTERPRISE OPERATING REVENUE 1,416,580 1,468,309 1,517,300 1,517,300 1,567,200 1,567,200 49,900 3.29% ENTERPRISE NONOPERATING REVENUE Interest Earned 13,492 11,200 13,000 13,000 13,000 13,000 - 0.00% Rent 1,640 - - - - - - 0.00% Miscellaneous Revenue 858 420 - - - - - 0.00% TOTAL ENTERPRISE NONOPERATING REVENUE 15,990 11,619 13,000 13,000 13,000 13,000 - 0.00% 1,432,570 1,479,928 1,530,300 1,530,300 1,580,200 1,580,200 49,900 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIQUOR FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 608,460 635,316 691,908 691,908 717,854 724,090 25,946 3.75% TOTAL OPERATING EXPENDITURES 608,460 635,316 691,908 691,908 717,854 724,090 25,946 3.75% TRANSFERS 601.7 Transfer Out - General Fund 420,000 500,000 600,000 600,000 650,000 650,000 50,000 8.33% 601.7 Transfer Out - Edgebrook Fund - - 100,000 100,000 100,000 100,000 - 0.00% TOTAL TRANSFERS 420,000 500,000 700,000 700,000 750,000 750,000 50,000 7.14% TOTAL EXPENDITURES & TRANSFERS 1,028,460 1,135,316 1,391,908 1,391,908 1,467,854 1,474,090 75,946 NET INCOME (LOSS)404,111 344,612 138,392 138,392 112,346 106,110 (26,046) ESTIMATED NET ASSETS 2,736,265 ESTIMATED CASH BALANCE 1,425,933 1,564,325 1,564,325 EXPENDITURES ENTERPRISE FUND LIQUOR FUND REVENUES LIQUOR FUND 112 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % AIRPORT FUND TAXES Airflight Taxes - - - - - - - 0.00% TOTAL TAXES - - - - - - - 0.00% INTERGOVERNMENTAL REVENUE Grants 230,644 374,171 4,256,782 3,519,072 9,003,050 7,722,777 4,746,268 111.50% TOTAL INTERGOVERNMENTAL REVENUE 230,644 374,171 4,256,782 3,519,072 9,003,050 7,722,777 4,746,268 111.50% ENTERPRISE OPERATING REVENUE Charges for Goods and Services 4,899 5,366 4,400 4,400 4,500 4,600 100 2.27% TOTAL ENTERPRISE OPERATING REVENUE 4,899 5,366 4,400 4,400 4,500 4,600 100 2.27% ENTERPRISE NONOPERATING REVENUE Rent 33,662 32,349 20,500 19,900 13,469 13,527 (7,031) -34.30% Miscellaneous Revenue 11,731 862 20,100 20,100 200 200 (19,900) -99.00% Transfer in from General Fund 690,000 20,000 100,000 100,000 287,000 100,000 187,000 187.00% Transfer in from 75% Sales & Use Tax 44,880 36,931 89,950 89,950 297,665 386,138 207,715 230.92% TOTAL ENTERPRISE NONOPERATING REVENUE 780,273 90,142 230,550 229,950 598,334 499,865 367,784 159.52% TOTAL REVENUES 1,015,816 469,679 4,491,732 3,753,422 9,605,884 8,227,242 5,114,152 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % AIRPORT FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 107.59% TOTAL OPERATING EXPENDITURES 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 107.59% TOTAL EXPENDITURES 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 NET INCOME (LOSS)577,023 92,000 (156,029) (119,408) (42,474) 194,184 113,555 ESTIMATED NET ASSETS 4,707,341 ESTIMATED CASH BALANCE - (156,029) (119,408) REVENUES AIRPORT FUND EXPENDITURES ENTERPRISE FUND AIRPORT 113 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % EDGEBROOK GOLF COURSE FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 328,998 324,398 363,000 371,811 411,523 445,355 48,523 13.37% TOTAL ENTERPRISE OPERATING REVENUE 328,998 324,398 363,000 371,811 411,523 445,355 48,523 13.37% ENTERPRISE NONOPERATING REVENUE Rent 9,706 9,600 9,600 9,600 9,600 9,600 - 0.00% Donation 1,900 - - - - - - 0.00% Miscellaneous Revenue 242 51 - 31 - - - 0.00% Transfer in General Fund - - - - - - - 0.00% Transfer in Liquor Fund - 100,000 100,000 100,000 100,000 100,000 - 0.00% Transfer in 25% Public Improve - 60,513 64,017 64,017 38,213 38,213 (25,804) -40.31% Transfer in 75% Public Improve 124,100 72,000 101,500 101,500 95,000 57,000 (6,500) -6.40% TOTAL ENTERPRISE NONOPERATING REVENUE 135,948 242,164 275,117 275,148 242,813 204,813 (32,304) -11.74% TOTAL REVENUE 464,946 566,562 638,117 646,959 654,336 650,168 16,219 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % EDGEBROOK GOLF COURSE FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 480,388 495,655 630,048 642,591 669,681 636,524 39,633 6.29% TOTAL OPERATING EXPENDITURES 480,388 495,655 630,048 642,591 669,681 636,524 39,633 6.29% TOTAL EXPENDITURES 480,388 495,655 630,048 642,591 669,681 636,524 39,633 NET INCOME (LOSS)(15,443) 70,907 8,069 4,368 (15,345) 13,644 (23,414) ESTIMATED NET ASSETS 1,071,416 ESTIMATED CASH BALANCE 30,155 38,224 34,523 ENTERPRISE FUND EXPENDITURES REVENUES EDGEBROOK GOLF COURSE EDGEBROOK GOLF COURSE 114 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE COLLECTION FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 0.94% TOTAL ENTERPRISE OPERATING REVENUE 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 0.94% TOTAL REVENUE 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE COLLECTION FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 7.97% TOTAL OPERATING EXPENDITURES 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 7.97% TOTAL EXPENDITURES 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 NET INCOME (LOSS)121,084 121,090 (32,185) (38,335) (109,667) 162,950 (77,482) ESTIMATED NET ASSETS 1,136,781 ESTIMATED CASH BALANCE 414,495 382,310 376,160 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE DISPOSAL FUND INTERGOVERNMENTAL REVENUE Grants 300,000 99,834 - - - - - 0.00% TOTAL INTERGOVERNMENTAL REVENUE 300,000 99,834 - - - - - 0.00% ENTERPRISE OPERATING REVENUE Charges for Goods and Services 2,016,154 1,892,554 2,055,000 1,940,000 2,040,000 2,040,000 (15,000) -0.73% TOTAL ENTERPRISE OPERATING REVENUE 2,016,154 1,892,554 2,055,000 1,940,000 2,040,000 2,040,000 (15,000) -0.73% ENTERPRISE NONOPERATING REVENUE Rent 6,335 11,497 11,000 11,346 11,000 11,000 - 0.00% Interest Income 46,215 30,785 40,000 30,000 30,000 30,000 (10,000) -25.00% Miscellaneous Revenue 19,690 - 0.00% TOTAL ENTERPRISE NONOPERATING REVENUE 72,240 42,281 51,000 41,346 41,000 41,000 (10,000) -19.61% TOTAL INCOME 2,388,394 2,034,669 2,106,000 1,981,346 2,081,000 2,081,000 (25,000) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE DISPOSAL FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 1,076,325 1,466,489 1,641,361 1,517,062 1,546,800 1,722,903 (94,561) -5.76% TOTAL OPERATING EXPENDITURES 1,076,325 1,466,489 1,641,361 1,517,062 1,546,800 1,722,903 (94,561) -5.76% TRANSFERS 625.7 Transfer Out - General Fund 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% TOTAL TRANSFERS 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% TOTAL EXPENDITURES & TRANSFERS 1,516,325 1,966,489 2,166,361 2,042,062 2,071,800 2,247,903 (94,561) NET INCOME (LOSS)872,069 68,180 (60,361) (60,716) 9,200 (166,903) 69,561 ESTIMATED NET ASSETS 6,875,275 ESTIMATED CASH BALANCE 2,746,715 2,810,838 2,874,607 ENTERPRISE FUND ENTERPRISE FUND SOLID WASTE COLLECTIONS REVENUES SOLID WASTE COLLECTIONS EXPENDITURES SOLID WASTE DISPOSAL REVENUES SOLID WASTE DISPOSAL EXPENDITURES 115 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % RESEARCH & TECHNOLOGY CENTER ENTERPRISE NONOPERATING REVENUE Rent 195,617 177,268 135,000 85,230 42,000 45,000 (93,000) -68.89% Miscellaneous Revenue 822 5,222 - - 8,000 24,000 8,000 100.00% TOTAL ENTERPRISE NONOPERATING REVENUE 196,439 182,490 135,000 85,230 50,000 69,000 (85,000) -62.96% TOTAL REVENUE 196,439 182,490 135,000 85,230 50,000 69,000 (85,000) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % RESEARCH & TECHNOLOGY CENTER ENTERPRISE OPERATING EXPENSES Operating Expenses 85,264 106,996 45,765 40,865 52,159 82,614 6,394 13.97% TOTAL OPERATING EXPENDITURES 85,264 106,996 45,765 40,865 52,159 82,614 6,394 13.97% TRANSFERS Transfer Out - General Fund 75,822 75,000 70,000 70,000 40,000 - (30,000) -42.86% TOTAL TRANSFERS 75,822 75,000 70,000 70,000 40,000 - (30,000) -42.86% TOTAL EXPENDITURES & TRANSFERS 161,087 181,996 115,765 110,865 92,159 82,614 (23,606) NET INCOME (LOSS)35,352 494 19,235 (25,635) (42,159) (13,614) (61,394) ESTIMATED NET ASSETS 1,834,525 ESTIMATED CASH BALANCE 85,631 104,866 59,996 RESEARCH & TECHNOLOGY CENTER REVENUES RESEARCH & TECHNOLOGY CENTER EXPENDITURES ENTERPRISE FUND 116 2011 2012 2013 2011 2012 2013 ACTUAL PROJECTED ADOPTED ACTUAL PROJECTED ADOPTED Financial Sources: Property Taxes 2,475,232 2,607,500 2,687,500 Sales and Use Taxes 5,083,364 5,110,000 5,211,641 5,055,938 5,010,000 5,010,000 Other Taxes 37,917 55,576 55,000 1,884,713 1,859,300 2,319,180 Licenses and Permits 211,181 222,585 195,100 Intergovernmental Revenues 792,306 686,233 800,716 332,454 365,335 365,335 Charges for Goods & Services 599,621 696,515 716,335 Fines & Forfeits 99,502 94,000 92,000 27,593 30,000 28,000 Miscellaneous Revenue 466,046 436,142 344,591 1,910,838 1,645,327 1,468,142 Other Sources 63,588 483,452 10,000 226,414 1,120,000 3,436,545 Total Revenue 9,828,757 10,392,002 10,112,883 9,437,951 10,029,962 12,627,202 Expenditures: General Government 1,671,782 1,957,978 2,384,727 Public Safety 4,115,248 5,194,009 4,110,104 503,849 543,041 556,474 Public Works 3,438,754 3,602,886 3,299,353 Community Dev/Code Enforce 375,023 1,175,444 418,545 Culture and Recreation 3,673,665 3,762,670 3,906,637 Capital 2,519,283 3,924,230 1,688,730 Debt Service 3,029,223 2,661,957 2,504,893 Other Expenses 2,213,190 2,330,613 2,226,533 Appropriations & Subsidies 639,500 682,000 685,000 Total Expenditures 13,274,473 15,692,987 14,119,366 8,905,045 10,141,841 7,661,630 Excess of Revenues Over (Under) Expenditures (3,445,716)(5,300,985)(4,006,483)532,905 (111,879)4,965,573 Other Financing Sources (Uses): Operating Transfers In/Special Revenue 3,837,430 2,430,631 1,652,483 148,569 800,000 800,000 Operating Transfers In/Enterprise Funds 3,070,000 3,175,000 3,220,000 Transfer Out to Other Funds 337,845 442,847 461,300 3,117,968 4,825,219 4,006,314 Total Other Financing Sources (Uses)6,569,585 5,162,784 4,411,183 (2,969,399)(4,025,219)(3,206,314) Excess of Revenues and Other Sources Over (Under) Expenditures and (U 3,123,869 1,759,259 0 0 0 0 2012-General Fund Transfer of Restricted Reserve for 32nd Avenue Revenue Special Revenue CITY OF BROOKINGS SUMMARY OF ESTIMATED FINANCIAL SOURCES AND USES - GOVERNMENTAL FUNDS 117 2011 2012 2013 ACTUAL PROJECTED ADOPTED Financial Sources: Property Taxes 2,475,232 2,607,500 2,687,500 Sales and Use Taxes 10,139,302 10,120,000 10,221,641 Other Taxes 1,922,630 1,914,876 2,374,180 Licenses and Permits 211,181 222,585 195,100 Intergovernmental Revenues 1,124,760 1,051,568 1,166,051 Charges for Goods & Services 599,621 696,515 716,335 Fines & Forfeits 127,095 124,000 120,000 Miscellaneous Revenue 2,376,884 2,081,469 1,812,733 Other Sources 290,003 1,603,452 3,446,545 Total Revenue 19,266,708 20,421,964 22,740,085 Expenditures: General Government 1,671,782 1,957,978 2,384,727 Public Safety 4,619,097 5,737,050 4,666,578 Public Works 3,438,754 3,602,886 3,299,353 Community Dev/Code Enforce 375,023 1,175,444 418,545 Culture and Recreation 3,673,665 3,762,670 3,906,637 Capital 2,519,283 3,924,230 1,688,730 Debt Service 3,029,223 2,661,957 2,504,893 Other Expenses 2,213,190 2,330,613 2,226,533 Appropriations & Subsidies 639,500 682,000 685,000 Total Expenditures 22,179,519 25,834,828 21,780,996 Excess of Revenues Over (Under) Expenditures (2,912,811)(5,412,864)959,090 Other Financing Sources (Uses): Operating Transfers In 7,056,000 6,405,631 5,672,483 Transfer Out to Other Funds 3,455,813 5,268,066 4,467,614 Total Other Financing Sources (Uses)3,600,187 1,137,565 1,204,869 Excess of Revenues and Other Sources Over (Under) Expenditures and (U 687,376 (4,275,299)2,163,959 2012-General Fund Restricted Reserve for 32nd Ave Industrial Land Total Governmental Funds 118 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 1,468,309 1,517,300 1,567,200 5,366 4,400 4,500 Total Operating Revenue 1,468,309 1,517,300 1,567,200 5,366 4,400 4,500 Operating Expenses: Other Operating Charges 635,316 691,908 717,854 377,679 3,872,830 9,648,358 Total Operating Expenses 635,316 691,908 717,854 377,679 3,872,830 9,648,358 Nonoperating Revenue (Expense): Miscellaneous Other 11,619 13,000 13,000 407,382 3,559,072 9,016,719 Total Nonoperating Revenue (Expense)11,619 13,000 13,000 407,382 3,559,072 9,016,719 Income Before Operating Transfer Operating Transfer In 56,931 189,950 584,665 Operating Transfer Out 500,000 700,000 750,000 Net Income (Loss)344,612 138,392 112,346 92,000 (119,408)(42,474) 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 324,398 371,811 411,523 2,895,651 3,005,250 3,115,250 Total Operating Revenue 324,398 371,811 411,523 2,895,651 3,005,250 3,115,250 Operating Expenses: Other Operating Charges 495,655 642,591 669,681 2,348,497 2,620,647 2,731,717 Total Operating Expenses 495,655 642,591 669,681 2,348,497 2,620,647 2,731,717 Nonoperating Revenue (Expense): Miscellaneous Other 9,651 9,631 9,600 142,115 41,346 41,000 Total Nonoperating Revenue (Expense)9,651 9,631 9,600 142,115 41,346 41,000 Income Before Operating Transfer Operating Transfer In 232,513 265,517 233,213 Operating Transfer Out 500,000 525,000 525,000 Net Income (Loss)70,907 4,368 (15,345)189,270 (99,051)(100,467) Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding. CITY OF BROOKINGS STATEMENT OF ESTIMATED REVENUES AND EXPENDITURES ALL ENTERPRISE FUNDS (For Budgetary Purposes Only) Liquor Fund Airport Edgebrook Golf Course Solid Waste Collection & Disposal 119 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 182,490 85,230 50,000 4,876,214 4,983,991 5,148,473 Total Operating Revenue 182,490 85,230 50,000 4,876,214 4,983,991 5,148,473 Operating Expenses: Other Operating Charges 106,996 40,865 52,159 3,964,143 7,868,841 13,819,769 Total Operating Expenses 106,996 40,865 52,159 3,964,143 7,868,841 13,819,769 Nonoperating Revenue (Expense): Miscellaneous Other 570,767 3,623,049 9,080,319 Total Nonoperating Revenue (Expense)570,767 3,623,049 9,080,319 Income Before Operating Transfer Operating Transfer In 289,444 455,467 817,878 Operating Transfer Out 75,000 70,000 40,000 1,075,000 1,295,000 1,315,000 Net Income (Loss)494 (25,635)(42,159)697,283 (101,334)(88,099) Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding. Research & Technology Center Total All Enterprise Funds City of Brookings September 25, 2012 120 Second Readings & Public Hearings 14. Action to approve the 2014-2017 Capital Improvement Plan for the City of Brookings. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: 2013-2017 Capital Improvement Program As part of our annual budget process, we request the Council adopt the attached five year Capital Improvement Plan for the City of Brookings. This document is a five-year planning tool to itemize the year intended to purchase, cost, and revenue stream for major expenditures. Such items include property acquisition, heavy equipment, building and structural facilities, infrastructure, and major mechanical items throughout all departments. 2013 capital improvements will be adopted within the 2013 budget ordinance. In many cases, the Capital Improvement Plan for the later years of 2014 through 2017 serves as a ”placeholder” for some items with more latitude and flexibility on those expenditures. Each year the five year plan is reviewed and items are added, removed or pushed out as circumstances change. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call 2013-2017 DRAFT CIP City of Brookings 121 D416 Project Description 2013 2014 2015 2016 2017 Funding Source Office Equipment & Software PictometrySoftware 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ 25%Sales & Use Tax E-911-Pictometry 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ E-911 Airport-Philip/Laptop 1,500$ Airport City Clerk-Shari/Laptop 2,000$ General Fund City Clerk-Automated Agenda Software 25,000$ 3rd B Tax Community Development-Engineer-Diane 900$ General Fund Community Development-Licensing Permit Module 10,000$ General Fund Engineer-AutoCad Civil 3D-Intern 6,000$ General Fund Finance-Analytic Software/Timekeeping 10,000$ General Fund Finance-Rita,Brenda,Shawna 2,700$ General Fund IT-Reed 900$ General Fund Liquor-Bill 900$ Liquor Liquor-Jeri 900$ Liquor PD- 3 Detectives 2,700$ 25% Sales & Use Tax PD-Chief/Laptop 1,500$ 25% Sales & Use Tax PD-Ass't Chief Laptop 1,500$ 25% Sales & Use Tax PD-Domain Controller 4,000$ 25% Sales & Use Tax PD-Exchange Server 4,000$ 25% Sales & Use Tax FD-Training Equipment for Training Room 16,800$ 25% Sales & Use Tax E-911-24" Monitor Map Screen '500$ E-911 Airport-Jeremy 900$ Airport City Clerk-Laurie 900$ General Fund Community Development-Gregg 900$ General Fund Community Development-Kathy 900$ General Fund Engineer-Brandon 900$ General Fund Engineer-Jackie/Laptop 1,500$ General Fund Engineer-Thad/Laptop 1,500$ General Fund FD-Jan 900$ 25% Sales & Use Tax HR-Joan 900$ General Fund IT-Cobmain Archive Server 5,000$ General Fund IT-Reed/Laptop 1,500$ General Fund PD-Lt Office 900$ 25% Sales & Use Tax PD-Officers 900$ 25% Sales & Use Tax PD-Sargent 900$ 25% Sales & Use Tax PRF-Pete Colson 900$ 25% Sales & Use Tax Street-Deb 900$ General Fund Street-Koss 900$ General Fund E-911-Zetron Computers 51,465$ E-911 Community Development-Dan 900$ General Fund Community Development-Mike/Laptop 1,500$ General Fund E-911-Records Management Software 4,500$ E-911 E-911-4 Dispatch 3,600$ E-911 Engineer-Greg M 900$ General Fund Engineer-Thad 900$ General Fund Landfill-4 computers 3,600$ Landfill PD-2 Patrol 1,800$ 25% Sales & Use Tax PD-Chris 900$ 25% Sales & Use Tax PD-Trish 900$ 25% Sales & Use Tax CM-Jeff 900$ General Fund Community Development-Engineer-Lana 900$ General Fund Finance-Springbook Server 6,000$ General Fund HR-Donna/Laptop 1,500$ General Fund PD-Erickson HP Ultra Slim 900$ 25% Sales & Use Tax PRF-Chase 900$ General Fund PRF-Darren 900$ General Fund FIVE YEAR CAPITAL PLAN Information Technolgy 2013-2017 DRAFT CIP City of Brookings 122 City Clerk-Bonnie 900$ General Fund FD-Darrell/Laptop 2,400$ 25% Sales & Use Tax FD-Laptops for Trucks-4 9,600$ 25% Sales & Use Tax FD-Pete/Laptop 2,400$ 25% Sales & Use Tax Finance-Rose 900$ General Fund PD-Animal Control 900$ 25% Sales & Use Tax Total IT Upgrades 98,868$ 79,733$ 26,568$ 18,888$ 23,988$ Subtotal of Capital by Fund 32,500$ 15,800$ 4,200$ 11,100$ 1,800$ General Fund Subtotal of Capital by Fund 34,034$ 7,134$ 7,134$ 4,344$ 18,744$ 25% Sales & Use Tax Subtotal of Capital by Fund 25,000$ 3rd B Tax Subtotal of Capital by Fund 4,034$ 54,999$ 11,634$ 3,444$ 3,444$ E-911 Subtotal of Capital by Fund 1,800$ -$ -$ -$ -$ Liquor Subtotal of Capital by Fund 1,500$ 900$ -$ -$ -$ Airport Subtotal of Capital by Fund -$ -$ 3,600$ -$ -$ Landfill Grand Total of Capital Technology 98,868$ 78,833$ 26,568$ 18,888$ 23,988$ D417 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities Fire Dept: Ch Station, 2 Garage Doors 6,400$ 25% Sales & Use Tax Police Dept-Ballast Replacements 10,000$ 10,000$ 25% Sales & Use Tax Street Dept-New roof 125 7th Ave 45,000$ General Fund Police Dept-Air Conditioning Unit Replacement 80,000$ 25% Sales & Use Tax Total Facilities 16,400$ 55,000$ 80,000$ -$ -$ Office Equipment & Software Copier Lease/City Hall 4,100$ 4,100$ 4,100$ 4,100$ General Fund Total Office Equipment & Software 4,100$ 4,100$ 4,100$ 4,100$ -$ Total General Government Buildings 20,500$ 59,100$ 84,100$ 4,100$ -$ Subtotal of Capital by fund 4,100$ 49,100$ 4,100$ 4,100$ -$ General Fund Subtotal of Capital by fund 16,400$ 10,000$ 80,000$ -$ -$ 25% Sales & Use Tax Grand Total of Cap General Government Bldgs 20,500$ 59,100$ 84,100$ 4,100$ -$ D418 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Comm Dev-Replace 04 FD Durango $15,000 General Fund Total Motor Vehicles & Equipment $- $- $- $15,000 $- Facilities Food Pantry-Roof $6,000 General Fund Total Facilities $6,000 Infrastructure Infrastructure-Wiese/Ind. Streets, Land Acquisition $1,000,000 $1,000,000 $1,000,000 Industrial Reserve Total Infrastructure -$ -$ 1,000,000$ 1,000,000$ 1,000,000$ Total Capital Community Development 6,000$ -$ 1,000,000$ 1,015,000$ 1,000,000$ General Fund D419 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Pickup with Topper/4 wheel drive used for Survey 18,000$ General Fund Replace 2002 Ford F150 10,000$ General Fund Total Motor Vehicles & Equipment -$ -$ 18,000$ -$ 10,000$ General Fund Total Capital Engineer Dept -$ -$ 18,000$ -$ 10,000$ General Fund FIVE YEAR CAPITAL PLAN General Government Buildings FIVE YEAR CAPITAL PLAN Community Development/Industrial Parks FIVE YEAR CAPITAL PLAN Engineer 2013-2017 DRAFT CIP City of Brookings 123 D421 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Police Vehicle Equipment (Radio, Cages, Lights, Installation)6,200$ 18,400$ 15,100$ 11,000$ 2,800$ 25% Sales & Use Tax PD-One F150 Pickup 2009-marked 30,000$ 25% Sales & Use Tax PD-One Durango 2005-unmarked 34,000$ 25% Sales & Use Tax PD-One Crown Vic 2006-unmarked 30,000$ 25% Sales & Use Tax PD-Two Patrol-2011-marked 60,000$ 25% Sales & Use Tax Pd-One Durango-2011 marked 35,000$ 25% Sales & Use Tax PD-One Expedition 2000-unmarked 38,000$ 25% Sales & Use Tax PD-Two Patrol-2012-marked 60,000$ 25% Sales & Use Tax PD-One F150 Pickup 2013-marked 30,000$ 25% Sales & Use Tax Pd-Two Patrol-2013-marked 60,000$ 25% Sales & Use Tax Total Motor Vehicles & Vehicle Equip 70,200$ 108,400$ 148,100$ 41,000$ 62,800$ Other Capital PD-Portable Radios, 1 portable n mic per yr 1,100$ 1,100$ 1,100$ 1,100$ 1,100$ 25% Sales & Use Tax PD/SWAT-Firearms-Sniper Rifle 1,960$ 25% Sales & Use Tax PD/SWAT-Tactical Radio, Head gear-microphone 2,000$ 25% Sales & Use Tax PD-58 Gas Mask 4,000$ 5,000$ -$ 5,000$ 3,000$ 25% Sales & Use Tax PD-Vest-Swat & Patrol 50-50 grant 4,300$ 12,800$ -$ 4,000$ 2,400$ 25% Sales & Use Tax PD-Radar (3) 80/20 grant 6,936$ 25% Sales & Use Tax PD-Firearms-Rifle Swat 3,000$ 25% Sales & Use Tax Total Other Capital 20,296$ 21,900$ 1,100$ 10,100$ 6,500$ Facilities and Parks PD-Firearms Range-Post & Concrete around range 3,500$ 25% Sales & Use Tax Total Police Department Facilities 3,500$ -$ -$ -$ -$ Subtotal of Capital by fund 93,996$ 130,300$ 149,200$ 51,100$ 69,300$ 25% Sales & Use Tax Total Capital for Police Department 93,996$ 130,300$ 149,200$ 51,100$ 69,300$ D442 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities Animal Control Building Signage 400$ General Fund Total Animal Control Facilities 400$ -$ -$ -$ -$ Motor Vehicles and Equipment Animal Control Pickup 2011 31,400$ 25% Sales & Use Tax Total Motor Vehicles & Vehicle Equip -$ -$ -$ 31,400$ -$ Subtotal of Capital by fund 400$ -$ -$ -$ -$ General Fund Subtotal of Capital by fund -$ -$ -$ 31,400$ -$ 25% Sales & Use Tax Total Capital for Animal Control 400$ -$ -$ 31,400$ -$ F214 Project Description 2013 2014 2015 2016 2017 Funding Source Office Equipment & Software E-911 Furniture-Dispatch chairs 2,500$ E-911 Total Equipment & Software -$ -$ -$ 2,500$ -$ Total Capital for Dispatch -$ -$ -$ 2,500$ -$ FIVE YEAR CAPITAL PLAN Animal Control FIVE YEAR CAPITAL PLAN Enhanced-911 FIVE YEAR CAPITAL PLAN Police 2013-2017 DRAFT CIP City of Brookings 124 D422 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Fire Dept-Structure/USAR Rescue Gear 10,000$ 25,000$ 10,000$ 25,000$ 10,000$ 25% Sales & Use Tax Fire Dept-Safety House 78,000$ 25% Sales & Use Tax Fire Dept-4 Fire Trucks-Lease Payment-2015 158,145$ 158,145$ 158,145$ -$ 25% Sales & Use Tax Fire Dept-Self Contained Breathing Apparatus 320,000$ 25% Sales & Use Tax Fire Dept- 6F1 Command- 2009 45,000$ 25% Sales & Use Tax Fire Dept-Breathing Air Compressor 180,000$ 25% Sales & Use Tax Fire Dept- 6F2 Command- 2011 50,000$ 25% Sales & Use Tax Fire Dept-Truck Replacement - Truck 2-1992 775,000$ 25% Sales & Use Tax Fire Dept-Truck Replacement - Engine 1-2001/2017 500,000$ 25% Sales & Use Tax Total Motor Vehicles & Equipment 246,145$ 503,145$ 393,145$ 850,000$ 510,000$ Facilities and Parks FD-Remodel South Station (when S Main built)-$ 45,000$ 25% Sales & Use Tax FD-South Main Fire Station (Future 26th)150,000$ 550,000$ 25% Sales & Use Tax Total Fire Department Facilities 150,000$ 550,000$ 45,000$ -$ -$ Subtotal of Capital by fund 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$ 25% Sales & Use Tax Total Capital for Fire Department 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$ D431 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Street-Pickup-Used 3/4 Ton 17,000$ General Fund Street-Sander 25,000$ General Fund Street-Motor Grader Leases 53,086$ 25% Sales & Use Tax Street-Truck-Additional Tandem-Chassis & Box 135,000$ General Fund Street-Pickup-Used 1/2 Ton 15,000$ 17,000$ General Fund Street-New Roof (125 7th Ave)45,000$ General Fund Street-Sweeper 176,000$ General Fund Street-Pickup-Used Crew Cab 20,000$ General Fund Street-Tack Oil Machine 32,000$ General Fund Street-Truck-Single Axle-Chassis & Box Plow-sander 120,000$ General Fund Street-Truck-Tandem-Chassis & Box Hot Asphalt Patcher 135,000$ General Fund Street-Hazardous Storage Containment 15,000$ General Fund Street-Pickup-New 1/2 Ton 26,000$ General Fund Street-Snow Blower 138,000$ General Fund Street-Trailer-Heavy Equipment 4,000$ General Fund Street-Snow Plow-Plow Hitch 12,000$ General Fund Street-Backhoe 120,000$ General Fund Street Truck-New Tandem-Chassis/Box/Plowmount Sander 175,000$ General Fund Total Motor Vehicles & Equipment 230,086$ 236,000$ 324,000$ 179,000$ 311,000$ Streets & Railroad Traffic Signals ADA Ramps for transition plan for entire City 20,000$ 20,000$ 20,000$ 30,000$ 30,000$ General Fund Curb replacement throughout the City 30,000$ 30,000$ 30,000$ 35,000$ 35,000$ General Fund Total Maintenance Sidewalks & Curbs 50,000$ 50,000$ 50,000$ 65,000$ 65,000$ Chip Sealing/7yr Rotation 250,000$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax Street Improvements 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax Total Street & Railroad Improvements 1,105,086$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$ Subtotal of Capital by fund 263,086$ 286,000$ 374,000$ 244,000$ 376,000$ General Fund Subtotal of Capital by fund 303,086$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax Subtotal of Capital by fund 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax Total Capital for Street Department 1,141,172$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$ FIVE YEAR CAPITAL PLAN Fire Department FIVE YEAR CAPITAL PLAN Street Department 2013-2017 DRAFT CIP City of Brookings 125 D449 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Security System 3,260$ General Fund 50M Pipe Repair 10,000$ General Fund ADA compliant ramp and lift 10,000$ General Fund 50 M Pool Heater 24,000$ General Fund Total Motor Vehicles & Equipment 23,260$ 24,000$ -$ -$ -$ Total Capital for Larson Ice Arena 23,260$ 24,000$ -$ -$ -$ D452 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Replace Fertilizer Spreader $3,600 General fund Replace Tractor Broom $5,000 General fund Additional Pickup 1/2 ton $15,000 General fund Playground equipment Valley View $25,000 General fund Playground equipment replacement - Hillcrest $30,000 General fund Replace 1996 Hustler 4500 mower $40,000 General fund New Bag Mower 7,000$ General fund Replace 925 Mower 20,000$ 43,000$ General fund Replace Lull Lift 20,000$ General fund Replace 1989 855 Tractor with 955 tractor w/ attach 25,000$ General fund Playground equipment replacement - I. Hills 30,000$ General fund Replace 2000 Hustler 4500 mower 41,000$ General fund Replace 1990 7 ft mounted snowblower 50,000$ General fund Replace 1998 Volvo Loader 80,000$ General fund Playground equipment replacement - Southside 30,000$ General fund Replace 1983 JD Loader 35,000$ General fund Replace One Ton Truck (Or used or new)35,000$ General fund Replace 2003 Hustler 4500 mower 42,000$ General fund Playground equipment Sexauer Park 30,000$ General Fund Replace 3/4 Ton Building Trades Truck-1998 35,000$ General fund Total Motor Vehicles & Equipment $118,600 273,000$ 142,000$ 108,000$ -$ Facilities and Parks New Shed/Pit for waterline Community Gardens 3,000$ General Fund High School Tennis Courts Removal 5,000$ General Fund Street & Sidewalk Improvements 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ General Fund Bob Shelden Baseball Plaza Overlay $15,000 75% Sales & Use Tax Dwiggins Medary Fast Pitch Softball 15,000$ General Fund Soccer Complex Irrigation Pump Repair $40,000 General Fund Bob Shelden Restroom/Concession Upgrades $200,000 75% Sales & Use Tax Additional Lighting inHillcrest and Larson Park 30,000$ General Fund Hillcrest Quick Start Tennis Courts (remove racketball court)80,000$ 75% Sales & Use Tax Bike and Walking Trail Repair and Overlay 100,000$ 75% Sales & Use Tax Bob Shelden Parking Lot 190,000$ 75% Sales & Use Tax Baseball Field Lighting Upgrade 190,000$ 75% Sales & Use Tax Sexauer Additional Volleyball Courts and Lights 15,000$ General Fund Irrigate West Medary multi-purpose fields 50,000$ 75%Sales & Use Tax Pioneer Restrooms Replacement 80,000$ 75% Sales & Use Tax Sexauer Restrooms Replacement 80,000$ 75% Sales & Use Tax Pioneer Trail-South 65,000$ 75% Sales & Use Tax Total Facilities and Parks 293,000$ 605,000$ 160,000$ 95,000$ 80,000$ Subtotal of Capital by fund 78,000$ 45,000$ 30,000$ 15,000$ 15,000$ General Fund Subtotal of Capital by fund $215,000 $560,000 $130,000 $80,000 $65,000 75% Sales & Use Tax Total Capital for Parks $293,000 $605,000 $160,000 $95,000 $80,000 Parks Department FIVE YEAR CAPITAL PLAN Hillcrest Aquatic Center FIVE YEAR CAPITAL PLAN 2013-2017 DRAFT CIP City of Brookings 126 D453 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Pumps In-Floor Heat Replacement 2,600$ 2,600$ General Fund West Parking Lot 20,000$ 120,000$ 12,000$ 75% Sales & Use Tax Replace wheel Dehumidifier 20,000$ General Fund Security System 36,680$ General Fund Replace 1970's Zamboni 110,000$ General fund Locker Rooms-NAHL 100,000$ 75% Sales & Use Tax Dehumidification System for Blue Rink 120,000$ 75% Sales & Use Tax North Parking Lot 256,477$ 75% Sales & Use Tax Total Motor Vehicles & Equipment 79,280$ 232,600$ 12,000$ 100,000$ 376,477$ Subtotal of Capital by fund 59,280$ 112,600$ -$ 100,000$ 376,477$ General Fund Subtotal of Capital by fund 20,000$ 120,000$ 12,000$ -$ 376,477$ 75% Sales & Use Tax Total Capital for Larson Ice Arena 79,280$ 232,600$ 12,000$ 100,000$ 752,954$ D454 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Replace Chain Saws 2,500$ 2,500$ General Fund Replace 1997 Ford aerial bucket truck w/trade-in 165,000$ General Fund Replace 1995 Brush Bandit Chipper 45,000$ General Fund Replace 1984 Dodge 1/2 Ton Pickup 11,000$ General Fund Replace 1992 Vermeer Stump Cutter 35,000$ General Fund Replace 1992 Ford F700 long bed truck 60,000$ General Fund Total Motor Vehicles & Equipment 167,500$ 45,000$ 46,000$ 62,500$ -$ Facilities and Parks Approaches to Forestry Shop/Breezeway 7,000$ General Fund Total Facilities and Parks 7,000$ -$ -$ -$ -$ Total Capital for Forestry 174,500$ 45,000$ 46,000$ 62,500$ -$ D455 Project Description 2013 2014 2015 2016 2017 Funding Source Other Capital Bookdrop & Computer & Equipment 7,000 7,500 11,500 7,500 7,500 General Fund Adult Reading Level Books 52,000 52,500 53,550 55,200 56,300 General Fund Children Reading Level Books 17,000 17,500 18,000 18,600 19,000 General Fund Audio/Visual Material 21,000 22,000 22,500 23,200 23,700 General Fund Periodicals/Subscriptions 8,300 8,400 8,500 8,500 8,500 General Fund Large Print Books 6,500 6,700 6,900 7,100 7,250 General Fund Young Adult Reading Level Book 8,000 8,200 8,450 8,700 8,900 General Fund Total Other Capital 119,800$ 122,800$ 129,400$ 128,800$ 131,150$ Total Capital for Library 119,800$ 122,800$ 129,400$ 128,800$ 131,150$ FIVE YEAR CAPITAL PLAN Larson Ice Arena FIVE YEAR CAPITAL PLAN Library FIVE YEAR CAPITAL PLAN Forestry Department 2013-2017 DRAFT CIP City of Brookings 127 F 212 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure Edgebrook-Lease for mower and carts 64,017$ 64,017$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax Pictometry 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ 25% Sales & Use Tax Fire-Gear-Structure/USAR Rescue Gear 10,000$ 25,000$ 10,000$ 25,000$ 10,000$ 25% Sales & Use Tax Fire-New South Station 150,000$ 550,000$ 25% Sales & Use Tax Fire-Safety House 78,000$ 25% Sales & Use Tax Fire-Truck Replacement/2016-1992 Truck 2/Eng 1-2001 158,145$ 158,145$ 158,145$ 775,000$ 500,000$ 25% Sales & Use Tax Fire-Information Technology (computers, software, etc)16,800$ 900$ 14,400$ 25% Sales & Use Tax Fire-Garage Doors City Hall Station 6,400$ 25% Sales & Use Tax PD/SWAT-Firearms-Sniper Rifle 1,960$ 25% Sales & Use Tax PD/SWAT-Tactical Radio, Head gear-microphone 2,000$ 25% Sales & Use Tax PD-58 Gas Mask 4,000$ 5,000$ -$ 5,000$ 3,000$ 25% Sales & Use Tax PD-Firearms Range-Post & Concrete around range 3,500$ 25% Sales & Use Tax PD-One Durango 2005-unmarked 34,000$ 25% Sales & Use Tax PD-One F150 Pickup 2009-marked 30,000$ 30,000$ 25% Sales & Use Tax PD-Portable Radios, 1 portable n mic per yr 1,100$ 1,100$ 1,100$ 1,100$ 1,100$ 25% Sales & Use Tax PD-Radar (3) 80/20 grant 6,936$ 25% Sales & Use Tax PD-Vest-Swat & Patrol 50-50 grant 4,300$ 12,800$ -$ 4,000$ 2,400$ 25% Sales & Use Tax Police Vehicle Equipment (Radio, Cages, Lights, Installation)6,200$ 18,400$ 15,100$ 11,000$ 2,800$ 25% Sales & Use Tax PD-Public Safety Bldg-Replace Ballast 10,000$ 10,000$ 25% Sales & Use Tax PD-Animal Control Pickup 31,400$ 25% Sales & Use Tax PD-Two Patrol-2013-marked 60,000$ 25% Sales & Use Tax PD-Information Technology (computers, etc)13,700$ 2,700$ 3,600$ 900$ 900$ 25% Sales & Use Tax Street Dept: Chip sealing 250,000$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax Street Dept: Lease for Graders 53,086$ 25% Sales & Use Tax Fire-Self Contained Breathing Apparatus 320,000$ 25% Sales & Use Tax PD-Firearms-Rifle Swat 3,000$ 25% Sales & Use Tax PD-One Crown Vic 2006-unmarked 30,000$ 25% Sales & Use Tax PD-Two Patrol-2011-marked 60,000$ 25% Sales & Use Tax Fire-Breathing Air Compressor 180,000$ 25% Sales & Use Tax Fire-Remodel South Station 45,000$ 25% Sales & Use Tax Fire-Vehicle Replacement-Chief 6F1-Ass't Chief 6F2 45,000$ 50,000$ 25% Sales & Use Tax PD-One Durango-2011 marked 35,000$ 25% Sales & Use Tax PD-One Expedition 2000-unmarked 38,000$ 25% Sales & Use Tax PD-Replace air conditioning unit 80,000$ 25% Sales & Use Tax PD-Two Patrol-2012-marked 60,000$ 25% Sales & Use Tax Total 25% Sales & Use Tax 907,678$ 1,529,596$ 988,479$ 1,257,844$ 929,044$ FIVE YEAR CAPITAL PLAN 25% Second Penny Sales & Use Tax 2013-2017 DRAFT CIP City of Brookings 128 F 213 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure Parks-Bob Shelden Overlay 15,000$ 75% Sales & Use Tax Parks-HVAC System - One Unit-Activity Center Building 25,000$ 75% Sales & Use Tax Parks-Bob Shelden Restrooms 200,000$ 75% Sales & Use Tax Larson Ice Arena-W Parking Lot 20,000$ 120,000$ 12,000$ 75% Sales & Use Tax Edgebrook-Golf Course Equipment 92,000$ 57,000$ 9,300$ 158,000$ 25,000$ 75% Sales & Use Tax Swiftel Center-CIP 265,000$ 962,500$ 942,000$ 812,500$ 587,500$ 75% Sales & Use Tax Nature Park Project-Infrastructure 810,216$ 218,614$ 75% Sales & Use Tax Airport-Facility 197,665$ 386,138$ 151,350$ 5,555$ 85,000$ 75% Sales & Use Tax Parks-Baseball Field Lighting Upgrades 190,000$ 75% Sales & Use Tax Parks-Bike and Walking Trail Repairs 100,000$ 75% Sales & Use Tax Parks-Bob Shelden Parking Lot 190,000$ 75% Sales & Use Tax Parks-Fishback Soccer Complex-Approach 7,000$ 75% Sales & Use Tax Parks-Fishback Soccer Complex-Parking Lot 25,000$ 75% Sales & Use Tax Parks-Hillcrest Quick Start Tennis Courts 80,000$ 75% Sales & Use Tax Parks-Sexauer Additional Courts and Lights 15,000$ 75% Sales & Use Tax Parks-Irrigate West Medary Multipurpose Fields 50,000$ 75% Sales & Use Tax Parks-Pioneer Restroom Replacement 80,000$ 75% Sales & Use Tax Gateway Project-Infrastructure 450,000$ 200,000$ 75% Sales & Use Tax Larson Ice Arena-NAHL Locker Room 100,000$ 75% Sales & Use Tax Parks-Replace Electrical System-Arts Council Building 30,000$ 75% Sales & Use Tax Parks-Sexauer Restroom Replacement 80,000$ 75% Sales & Use Tax Parks-Youth Baseball Fields 250,000$ 75% Sales & Use Tax Parks-Pioneer Trail South 65,000$ Larson Ice Arena-Dehumidifer System Blue Rink 120,000$ 75% Sales & Use Tax Larson Ice Arena-N Parking Lot 256,477$ 75% Sales & Use Tax Infrastructure-Railroad Traffic Signal/match only 20,000$ 20,000$ 20,000$ 20,000$ 75% Sales & Use Tax Infrastructure-11th Street 1,000,000$ 75% Sales & Use Tax Infrastructure-7th Ave S 450,000$ 75% Sales & Use Tax Infrastructure-W20th St S,Cumberland to Main 1,000,000$ 1,000,000$ 75% Sales & Use Tax Infrastructure-15th St S/7th Ave S 550,000$ 75% Sales & Use Tax Infrastructure-Main Ave S-Sewer Line Extension 500,000$ 75% Sales & Use Tax Infrastructure-Main Ave 20th St So to 32nd St So 1,500,000$ 75% Sales & Use Tax Infrastructure-E 20th St S& 22nd Aveto future over 1,500,000$ 75% Sales & Use Tax Street & Sidewalk Improve-Digouts/Overlays 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax Total Capital 75% Sales & Use Tax 3,199,881$ 4,376,252$ 4,109,650$ 4,216,055$ 3,208,977$ Debt Payments Bond, Payments 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$ 75% Sales & Use Tax Total Principal and Interest 75% S & U Tax 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$ Total 75% S & U Tax Capital Improvements 4,863,374$ 6,037,995$ 5,769,793$ 5,876,198$ 4,870,820$ FIVE YEAR CAPITAL PLAN Public Improvement (75% Second Penny) 2013-2017 DRAFT CIP City of Brookings 129 F 224 Project Description 2013 2014 2015 2016 2017 Funding Source Building and Structures Blue Seating 7,500$ 75% Sales & Use Tax Banquet Room Lighting System 10,000$ 75% Sales & Use Tax Concrete Loading Area 25,000$ 75% Sales & Use Tax Entrance Sidewalk 15,000$ 75% Sales & Use Tax Sidewalk Bolllards 20,000$ 75% Sales & Use Tax Corridor Restroom Remodel 40,000$ 75% Sales & Use Tax Hoop Buildings - Phase 1 of 2 70,000$ 75% Sales & Use Tax Tile Lobby/Concourse 75,000$ 75% Sales & Use Tax Lobby Vestibule**80,000$ 75% Sales & Use Tax Kitchen/Storage/Receiving Dock 620,000$ 75% Sales & Use Tax Box Office Remodeling 20,000$ 75% Sales & Use Tax Northeast Driveway 30,000$ 75% Sales & Use Tax Parking Lot Lights**30,000$ 75% Sales & Use Tax Dressing Rooms/Green Room 500,000$ 75% Sales & Use Tax Arena Video Screen 270,000$ 75% Sales & Use Tax Marshalling Area Addition 500,000$ 75% Sales & Use Tax Lawn Irrigation-Phase II 7,500$ 75% Sales & Use Tax Holding Barn Block Overhead Doors 10,000$ 75% Sales & Use Tax East Parking Lot Asphalt 150,000$ 75% Sales & Use Tax Parking Lot Expansion 390,000$ 75% Sales & Use Tax Total Buildings & Structures 42,500$ 920,000$ 580,000$ 770,000$ 557,500$ Equipment Computer Upgrades 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 75% Sales & Use Tax A/V Equipment 5,000$ 5,000$ 5,000$ 5,000$ 75% Sales & Use Tax Food and Beverage Equipment 15,000$ 15,000$ 15,000$ 15,000$ 75% Sales & Use Tax Trade Show Equipment 5,000$ 10,000$ 75% Sales & Use Tax Portable Radios 7,500$ 7,500$ 75% Sales & Use Tax Staging Equipment 10,000$ 75% Sales & Use Tax Skid steer Sweeper 30,000$ 75% Sales & Use Tax Basketball Floor 100,000$ 75% Sales & Use Tax Assisted Listening Device 7,500$ 75% Sales & Use Tax Dance Floor 7,000$ 75% Sales & Use Tax Clear Com & Wiring 10,000$ 75% Sales & Use Tax Lull 25,000$ 75% Sales & Use Tax Scissor Lift 30,000$ 75% Sales & Use Tax Emergency Generator**250,000$ 75% Sales & Use Tax Total Equipment 177,500$ 32,500$ 342,000$ 42,500$ 10,000$ Maintenance Roof Repairs 45,000$ 75% Sales & Use Tax Parking Lot Crack Sealing 10,000$ 10,000$ 75% Sales & Use Tax Concrete Sealing 20,000$ 75% Sales & Use Tax Water Heaters 10,000$ 75% Sales & Use Tax Total Maintenance 45,000$ 10,000$ 20,000$ -$ 20,000$ 75% Sales & Use Tax Total Capital for Swiftel Center 265,000$ 962,500$ 942,000$ 812,500$ 587,500$ F 280 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure .. Sidewalks 10,000$ 10,000$ 10,000$ 10,000$ 15,000$ Special Assessments Alleys (unknown until requested)100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Special Assessments 15th St So & 7th Ave S 450,000$ 550,000$ 75% Sales & Use Tax So Main Sewer Line Extension 500,000$ 75% Sales & Use Tax Total Infrastructure within Special Assessment 110,000$ 560,000$ 660,000$ 110,000$ 115,000$ Subtotal of Capital by fund $110,000 $110,000 $110,000 $110,000 $115,000 Special Assessment Subtotal of Capital by fund -$ 450,000$ 550,000$ -$ -$ 75% Sales & Use Tax Total Infrastructure within Special Assessment $110,000 $560,000 $660,000 $110,000 $115,000 FIVE YEAR CAPITAL PLAN Special Assessment FIVE YEAR CAPITAL IMPROVEMENT PLAN Swiftel Center 2013-2017 DRAFT CIP City of Brookings 130 F 282 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure SWMM Update 100,000$ Storm Drainage & SRF Phase II of Project 5 Medary Ave S/20th St S 300,000$ Storm Drainage & SRF Wiese Addition Dention Pond 100,000$ Storm Drainage & SRF Rotary Park Dention Pond 100,000$ Storm Drainage & SRF Phase II of Project 4 Hammond/Horner Pipe Upgrade 500,000$ Storm Drainage & SRF 6th Street 950,000$ Storm Drainage Phase I/Project 8 (W. 2nd St S/W Folsom detention pond)600,000$ Storm Drainage & SRF Project 12 (Viaduct inlet-pavement repairs/lighting)100,000$ Storm Drainage & SRF SDSU/City Joint Project Dention Pond Bypass/Medary 750,000$ Storm Drainage & SRF Project 6/7 (Lefevre Dr, 17th Ave S/Pebble Beach)250,000$ Storm Drainage & SRF Project 6 Pebble Beach 100,000$ Storm Drainage & SRF Total Infrastructure within Storm Drainage 1,100,000$ 1,650,000$ 750,000$ 250,000$ 100,000$ Equipment Tractor Mower 75,000$ Storm Drainage Total Equipment 75,000$ Total Infrastructure & Equipment within Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$ F 519 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities Completion of project began in 2011 1,935,275$ 218,614$ Nature Park/75% Total Facilities 1,935,275$ 218,614$ -$ -$ -$ Subtotal of Capital by fund 1,125,058$ -$ -$ -$ Nature Park Subtotal of Capital by fund 810,216$ 218,614$ -$ -$ -$ 75% Sales & Use Tax Total Capital for Nature Park 1,935,274$ 218,614$ -$ -$ -$ F 520 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities Completion of project began in 2011 122,000$ 100,000$ 492,000$ 200,000$ Donation/75% S&U Tax Total Facilities 122,000$ 100,000$ 492,000$ 200,000$ -$ Total Capital for Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$ F 521 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure Completion of Project begin 2012 Tax Increment #5 500,000$ ID Reserves/Sp Assmnt Total Infrastructure 500,000$ -$ -$ -$ -$ Total Capital for 32nd Ave Project 500,000$ -$ -$ -$ -$ F 522 Project Description 2013 2014 2015 2016 2017 Funding Source Infrastructure Completion of Project begin 2012 Tax Increment #6 4,500,000$ Bond Proceeds Total Infrastructure 4,500,000$ -$ -$ -$ -$ Total Capital for Bel Brand Project 4,500,000$ -$ -$ -$ -$ F 601 Project Description 2013 2014 2015 2016 2017 Funding Source Equipment Shelving 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Liquor Total Equipment 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Total Capital for Liquor Store 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ FIVE YEAR CAPITAL PLAN Storm Drainage FIVE YEAR CAPITAL PLAN Nature Park FIVE YEAR CAPITAL PLAN Gateway Project FIVE YEAR CAPITAL PLAN Liquor Store FIVE YEAR CAPITAL PLAN Bel-Digester FIVE YEAR CAPITAL PLAN 32nd Avenue 2013-2017 DRAFT CIP City of Brookings 131 F 606 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities and Equipment Airport Runway Improvements (cracks/asphalt)43,709$ 45,020$ 46,370$ 48,500$ Airport Funds On Site ConstPhase 1-Land-Design-Construction 11,582$ 75% S&U On Site ConstPhase 1-Land-Design-Construction 5,467,467$ Fed Grant On Site Construction Phase II-Realignment 186,083$ 377,805$ 75% S&U On Site Construction Phase II-Realignment 3,535,583$ 7,178,305$ Fed Grant On Site Construction Phase III-Realignment 8,333$ 75% S&U Tax On Site Construction Phase III-Realignment 166,666$ Fed Gramt Braking Meter/SRE Equipment (Pay Loader)151,350$ 75% S&U Tax Braking Meter/SRE Equipment (Pay Loader)150,000$ Fed Gramt New runway friction tester (per FAA reqmts.)7,500$ Airport Funds Design of Runway 17/35 Reconstruction Phase I 5,555$ 75% S&U Tax Design of Runway 17/35 Reconstruction Phase I 105,555$ Fed Gramt Vehicle from General Fund 25,000$ Airport Funds Reconstruction Runway 17/35 Phase I 45,000$ 75% S&U Tax Reconstruction Runway 17/35 Phase I 855,000$ Fed Gramt Design of Runway 17/35 Reconstruction Phase II 40,000$ 75% S&U Tax Design of Runway 17/35 Reconstruction Phase II 760,000$ Fed Gramt Total Facilities and Equipment 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$ Total Facilities & Eqp 9,003,050$ 7,344,971$ 150,000$ 105,555$ 1,615,000$ Fed Grant Funds Total Facilities & Eqp 43,709$ 45,020$ 53,870$ 73,500$ Airport Funds Total Facilities & Eqp 197,665$ 386,138$ 151,350$ 5,555$ 85,000$ 75% Sales & Use Tax Total Capital for Airport Fund 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$ F 607 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Mower lease payment 38,213$ 38,213$ 25% Sales & Use Tax Golf Cart lease 25,804$ 25,804$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax Replace 1994 Toro Rough Mower 70,000$ 75% Sales & Use Tax Replace 1995 Club Car Light Duty UV 7,000$ 75% Sales & Use Tax Replace 1996 Heavy Duty Cushman UV 20,000$ 75% Sales & Use Tax Replace 1996 Turf Truckster Heavy Duty UV -$ 20,000$ 75% Sales & Use Tax Replace 1998 Club Car Utility Vehicle 9,500$ 75% Sales & Use Tax Replace 1998 Range Club Car 9,500$ 75% Sales & Use Tax Replace 2000 Smithco Field Groomer 12,000$ 75% Sales & Use Tax Replace 1998 Cushman Turf Truckster 23,000$ 75% Sales & Use Tax Replace 2000 Toro 580 Rough Mower 75,000$ 75% Sales & Use Tax Replace 1995 855 Tractor 25,000$ 75% Sales & Use Tax Total Motor Vehicles & Equipment 134,017$ 91,017$ 77,000$ 124,000$ 51,000$ Facilities and Parks Sand Trap Drain Tile 3,000$ 75% Sales & Use Tax Pump Overhaul 10,000$ 12,000$ 75% Sales & Use Tax Drain Tile 12,000$ 75% Sales & Use Tax Pond on Short Course, New Culverts & Drainage 30,000$ 75% Sales & Use Tax Clubhouse Interior Upgrade 30,000$ 75% Sales & Use Tax Aerifier 20,000$ 75% Sales & Use Tax Additional Cart Path 40,000$ 75% Sales & Use Tax Total Facilities and Parks 22,000$ 30,000$ 42,000$ 60,000$ -$ Total Edgebrook Golf Motor Vehicles & Facilities & Parks 156,017$ 121,017$ 119,000$ 184,000$ 51,000$ Subtotal of Capital by fund 64,017$ 64,017$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax Subtotal of Capital by fund 92,000$ 57,000$ 93,000$ 158,000$ 25,000$ 75% Sales & Use Tax Grand Total of Capital for Edgebrook Golf 156,017$ 121,017$ 119,000$ 184,000$ 51,000$ FIVE YEAR CAPITAL PLAN Airport FIVE YEAR CAPITAL PLAN Edgebrook Golf Course 2013-2017 DRAFT CIP City of Brookings 132 F 612/625 Project Description 2013 2014 2015 2016 2017 Funding Source Motor Vehicles and Equipment Solid Waste Collection-Replace 06 automated truck 280,000$ SWC Funds Solid Waste Collection-Replace 2000 6 yd truck 150,000$ SWC Funds Solid waste Collection-New Automated for growth 290,000$ SWC Funds Solid Waste Collection-Replace 08 automated truck 300,000$ SWC Funds Solid Waste Collection-Replace 09 automated truck 320,000$ SWC Funds Total SWC Motor Vehicles & Equipment 280,000$ -$ 440,000$ 300,000$ 320,000$ Solid Waste Disposal-Pumps, Misc less than$5,000 $10,000 $10,000 $20,000 $10,000 $10,000 SWD Funds Solid Waste Disposal-Replace 644 Loader-1998 300,000$ SWD Funds Solid Waste Disposal-Replace 1986 JD 10 foot mower 30,000$ SWD Funds Solid Waste Disposal-Track Dozer Machine 450,000$ SWD Funds Solid Waste Disposal-Replace Scale 150,000$ SWD Funds Solid Waste Disposal-Replace 2009 Rubber Tired loader 350,000$ SWD Funds Solid Waste Disposal-Replace 973 track machine 2011 550,000$ SWD Funds Solid Waste Disposal-Replace Al-Jon Compactor 2010 600,000$ SWD Funds Total SWD Fund Motor Vehicles & Equipment 310,000$ 490,000$ 170,000$ 910,000$ 610,000$ Total Motor Vehicles & Equipment 590,000$ 490,000$ 610,000$ 1,210,000$ 930,000$ Trenches SWD-Trench 3 West 250,000$ 250,000$ 250,000$ 250,000$ SWD Funds SWD-New Trench 2019 250,000$ SWD Funds SWD-Gas Collection System-2022 SWD Funds Total Solid Waste Disposal Trenches/covers 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ Office Equipment & Software SWD-Copier 10,000$ SWD Funds Total Office Equipment & Software 10,000$ Total Office Equipment & Software 10,000$ Total Capital for SW Collection & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$ F 630 Project Description 2013 2014 2015 2016 2017 Funding Source Facilities R&T-Chip seal parking lot 7,000$ R&T Center Funds R&T -Louvers over Air Conditioner 35,000$ R&T Center Funds Total R&T Facility Improvements 7,000$ 35,000$ -$ -$ -$ FIVE YEAR CAPITAL PLAN Research & Technology Center Solid Waste Collection/Solid Waste Disposal FIVE YEAR CAPITAL PLAN 2013-2017 DRAFT CIP City of Brookings 133 2013 2014 2015 2016 2017 SUMMARY BY FUND General Fund 760,926$ 700,300$ 1,605,700$ 1,580,500$ 1,910,427$ Enhanced 911 -$ -$ -$ 2,500$ -$ Special Assessment $110,000 110,000$ 110,000$ 110,000$ 115,000$ Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$ 25% Sales & Use Tax 907,678$ 1,529,596$ 988,479$ 1,257,844$ 929,044$ 75% Sales & Use Tax 3,199,881$ 4,376,252$ 4,109,650$ 4,216,055$ 3,208,977$ 75% Sales & Use Tax- Debt Service 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$ Nature Park Project 1,125,058$ -$ -$ -$ -$ Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$ TIF#5 32nd Ave 500,000$ TIF #6 Digester 4,500,000$ Liquor 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Airport 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$ Solid Waste Collection & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$ Research & Technology Center 7,000$ 35,000$ -$ -$ -$ Total 24,173,460$ 18,687,020$ 10,939,192$ 10,929,652$ 10,813,291$ 2013 2014 2015 2016 2017 SUMMARY BY DEPARTMENT Information Technology 98,868$ 78,833$ 26,568$ 18,888$ 23,988$ General Government Buildings 20,500$ 59,100$ 84,100$ 4,100$ -$ Community Development 6,000$ -$ 1,000,000$ 1,015,000$ 1,000,000$ Engineer -$ -$ 18,000$ -$ 10,000$ Police 93,996$ 130,300$ 149,200$ 51,100$ 69,300$ Animal Control 400$ -$ -$ 31,400$ -$ E-911 -$ -$ -$ 2,500$ -$ Fire 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$ Street 1,141,172$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$ Hillcrest Aquatic Center 23,260$ 24,000$ -$ -$ -$ Parks 293,000$ 605,000$ 160,000$ 95,000$ 80,000$ Larson Ice Arena 79,280$ 232,600$ 12,000$ 100,000$ 752,954$ Forestry 174,500$ 45,000$ 46,000$ 62,500$ -$ Library 119,800$ 122,800$ 129,400$ 128,800$ 131,150$ Swiftel Center 265,000$ 962,500$ 942,000$ 812,500$ 587,500$ Special Assessment 110,000$ 560,000$ 660,000$ 110,000$ 115,000$ Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$ Nature Park Project 1,935,274$ 218,614$ -$ -$ -$ Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$ TIF#5 32nd Ave 500,000$ TIF#6 Digester 4,500,000$ Liquor 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Airport 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$ Edgebrook Golf Course 156,017$ 121,017$ 119,000$ 184,000$ 51,000$ Solid Waste Collections & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$ Research & Technology Center 7,000$ 35,000$ -$ -$ -$ Public Improvement 2,853,824$ 3,043,982$ 3,197,559$ 4,262,254$ 3,263,399$ Total 24,173,460$ 18,687,020$ 10,939,192$ 10,929,652$ 10,813,291$ FIVE YEAR CAPITAL PLAN FIVE YEAR CAPITAL PLAN City of Brookings September 25, 2012 134 Other Business 15. Action to approve a Memorandum of Understanding between the City of Brookings and Hegg Companies Inc. and Prairieland Partners. September 19, 2012 To: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: Memorandum of Understanding, Swiftel Center and hotel Attached is a proposed Memorandum of Understanding (MOU) between the City of Brookings and Hegg Companies/Prairieland Partners for the possible construction of a hotel and a conference center, both of which would be attached to the Swiftel Center. This document was vetted at the Council’s inaugural study session on September 18th and we heard from the developer about their firm, experience, and the proposed project. As further described in the MOU, this document is intended to be a preliminary “roadmap” which will provide guidance and further due diligence, negotiations, and options for a possible public-private partnership that will hopefully result in mutually- beneficial goals. This document is merely the first step and is not legally-binding. It allows us to move forward to explore options, undertake extensive research, and develop a plan. Approval of the MOU does not commit the City to a project, only to further investigation. If the project is to move forward, the Council will need to approve an eventual development agreement. Staff recommends approval. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 135 MEMORANDUM OF UNDERSTANDING BY AND BETWEEN Party of the First Part: City of Brookings, South Dakota (CITY) Party of the Second Part: Hegg Companies, Inc. and Prairieland Partners (DEVELOPER) WHEREAS, the City is desirous of increasing tourism and visitor commerce through a targeted strategy of increasing lodging options for visitors to the community, and WHEREAS, the City recognizes that tourism and visitor promotion are specific components of a comprehensive economic development strategy, and WHEREAS, the City had made, and will continue to make significant annual financial investments in many facets of tourism and visitor promotion toward the overall goal of generating revenue for the public and private sectors of the community’s economy, and WHEREAS, the City recognizes the quality and quantity of lodging accommodations must keep pace with the growth in tourism-related events for the continued support of such events, and that these two market-force considerations for supply and demand must be kept in balance, and WHEREAS, the City wishes to promote more lodging accommodations if the demand warrants, and WHEREAS, the City solicited proposals from interested parties for creative public-private partnerships that would result in the development of an upscale hotel for the City to address this issue, and WHEREAS, this solicitation process yielded one (1) response from the Hegg Companies, Incorporated and Prairieland Partners, as a joint venture, and WHEREAS, the Developer has determined the Brookings market to be suitable for a private investment of a hotel and expanded conference and meeting facilities, and WHEREAS, the City has determined the proposal, as submitted, met the requirements of the Request for Qualifications and Proposal (RFQP); and that the proposal merits further consideration subject to negotiations for an ultimately mutually-beneficial public-private partnership that meets the economic development goals of both parties. THEREFORE, it is hereby agreed by both parties to the terms and conditions of this Memorandum of Understanding as stated in the following sections. City of Brookings September 25, 2012 136 SECTION 1: Purpose The purpose of this Memorandum of Understanding shall be to prescribe overall goals and a conceptual framework of the comprehensive terms and conditions that would eventually lead to a mutually-beneficial economic development partnership between the parties. The Memorandum of Understanding shall be used as a planning tool to facilitate further negotiations and prescribe the necessary details eventually leading to a Development Agreement, or contract, between the parties. This Memorandum of Understanding shall further identify common goals and responsibilities. It does not legally bind either party but represents a good faith effort by both parties to negotiate and work diligently to achieve a mutually-favorable outcome. It further seeks to identify and clarify certain terms, conditions, responsibilities, procedures, and resources, with the goal to eventually finalize negotiations and complete the Development Agreement which will become legally binding upon both parties. SECTION 2: Project Description 2-1: Generally DEVELOPER proposes to simultaneously construct a hotel and convention/conference center adjacent to, and easterly of, the Swiftel Center (Blocks 5 and 6, Wiese Addition). The hotel shall be in the range of 80-100 guest rooms and shall carry the franchise label of either Courtyard by Marriott, Hilton Garden Inn, or similar quality branded property. The hotel will have a restaurant with bar/lounge, fitness center, business center, and aquatic center. The conference center schematic design may consider the proposals suggested by the proposed conference center schematic design as described in the VenuWorks consultant study (2008) and the HVS consultant study (2008) which were contracted on behalf of the CITY; as well as other schematic alternatives deemed necessary for consideration by the parties. 2-2: Lease-back arrangement of conference center DEVELOPER proposes to lease the conference center to the CITY upon completion of construction; and the CITY shall operate the conference center in conjunction with the Swiftel Center as one, seamless contract through VenuWorks. The DEVELOPER further retains ownership and operational responsibility for the hotel. The CITY, through VenuWorks, shall be responsible for operations and management of the conference center including being entitled to all revenues and responsible for all expenses. 2-3: Marketing and promotional cooperation The DEVELOPER and CITY, through its contract with VenuWorks, agree to cooperatively market, plan, and recruit customers and events for the services and amenities of the Swiftel Center and the Hotel. Both parties shall work cooperatively with the Brookings Convention and Visitors Bureau toward this goal. 2-4: Architectural design DEVELOPER shall be responsible for the design of the hotel. DEVELOPER and CITY shall jointly and mutually cooperate in the design of the conference center; the concourse connection City of Brookings September 25, 2012 137 between the hotel, conference center, and Swiftel Center; any remodeling of the existing conference facilities of the Swiftel Center and County Resource Center; parking lots; landscaping; utility improvements; drainage; and other site plan considerations. CITY and DEVELOPER shall have common party-wall agreement for adjacency of buildings. SECTION 3: Property Considerations 3-1: Property subdivision CITY and DEVELOPER shall agree to a suitable subdivision of Blocks 4, 5, and 6 Wiese Addition into separate parcels containing the proposed hotel, the proposed conference center, and the existing Swiftel Center. Consideration of parking lots will be incorporated into the three new parcels. The process shall be with a preliminary plat prior to construction and a final plat at the completion of construction for accuracy of property lines and building construction. 3-2: Re-zoning CITY agrees to initiate a re-zoning of Blocks 4, 5, and 6 Wiese Addition as necessary from B-4 (Highway Business) to PDD (Planned Development District) to provide for regulatory consistency with intended use. 3-3: Site Plan requirements DEVELOPER shall meet the necessary requirements for parking lot, landscape/green space, utility easements and storm drainage for the hotel and conference center. Consideration will be given for cross-parking easements with existing and new parking lots. 3-4: Other development requirements DEVELOPER agrees to abide by usual and customary development policies and procedures currently in effect including but not limited to building permits, construction standards, subdivision regulations, and utility connections and any applicable fees, licenses, or permits. 3-5: County Resource Center space DEVELOPER and CITY agree to work cooperatively to acquire the existing County Resource Center from Brookings County if necessary and incorporate this space into the overall design. CITY agrees to endeavor to have Brookings County release their first right of refusal of property acquisition over Blocks 5 and 6. 3-6: Signage CITY shall permit DEVELOPER to install pylon signs on Block 8 Wiese Addition at a location that provides interstate visibility; and on Block 2 Wiese Addition at a location that provides Highway 14 visibility and does not obstruct existing signage. Both signs shall be provided and installed at the DEVELOPER’s expense and subject to applicable City Code restrictions. CITY shall permit DEVELOPER to install an interior sign in the Swiftel Center subject to the terms and conditions of the Swiftel Center policy. City of Brookings September 25, 2012 138 3-7: First Right-of-Refusal over other development; competing hotels CITY agrees to give DEVELOPER the first right-of-refusal to purchase any portion of Blocks 3 or 8 Wiese Addition if the CITY contemplates selling the property to another developer for a hotel. In the event DEVELOPER exercises said option, DEVELOPER agrees to construct a hotel. This option shall not apply to any intended use where the contemplated sale is anything but another hotel. SECTION 4: Financial Considerations 4-1: Sale of property for the hotel and conference center CITY shall transfer the newly-created parcels for the hotel and conference center to the Brookings Economic Development Corporation (BEDC) who shall transfer the parcels to the DEVELOPER. CITY will sell the parcels on a “fee simple” basis at a price subject to subsequent negotiations. BEDC shall sell the parcels to the DEVELOPER at the same price. The prices of the two parcels may be different. 4-2: Lease rate of conference center DEVELOPER shall lease the conference center to the City for a rate subject to subsequent negotiations which shall be amortized over a term to be determined but within a range of 15-20 years at which time ownership of the conference center and parcel upon which the conference center is constructed shall revert to the CITY. The lease rate paid by the CITY to the DEVELOPER shall be a net amount after the sales proceeds described in 4-4, and tax increment proceeds described in 4-7, have been applied. The CITY preserves its right to explore other options for financing its lease obligations to the DEVELOPER. 4-3: Developer to secure private financing DEVELOPER shall be responsible for securing the private financing necessary for the construction of the hotel, conference center, and related site plan improvements. 4-4: Sale proceeds may be applied to lease rate The net sale proceeds resulting from the CITY sale of property to the DEVELOPER may be applied to the lease expense of the CITY to the DEVELOPER for the conference center. 4-5: Business Improvement District assessment fee To the extent permitted by applicable state law, CITY agrees to establish the hotel as an exclusive Business Improvement District authorizing the imposition of an acceptable assessment fee by the DEVELOPER. The fee shall be collected and remitted to the CITY and the total amount collected by the CITY will be refunded less the administrative fee to the DEVELOPER. The refunded amount shall be used in accordance with state law. 4-6: Property tax abatement To the extent permitted by applicable state law, DEVELOPER shall be entitled to the property tax abatement program known as the discretionary formula. City of Brookings September 25, 2012 139 4-7: Tax increment finance for public improvements CITY shall establish a tax increment finance district to include parcels of Block 4, 5, and 6 Wiese Addition and possibly other contiguous parcels as determined necessary and prudent by the CITY. The CITY will receive all positive increments from the tax increment district over the course of the life of the tax increment district. The terms and conditions of the CITY’s duly- adopted policy governing the use of tax increment finance shall apply to the establishment and operation of this proposed tax increment district. 4-8: Public financing assistance DEVELOPER agrees to seek financing from various state and federal sources and programs. CITY agrees to lend assistance in a good faith effort to help DEVELOPER secure such funding. 4-9: Due diligence research needed by each party; market study Each party recognizes that significant financial, market research, legal, and analytical research will need to be conducted subsequent to this Memorandum of Understanding to substantiate the feasibility of Sections 4-1 through 4-8. To that end, both parties agree to jointly undertake or otherwise contract for a suitable market study for the entire project. The cost-share of the market study shall be subject to subsequent negotiations and based on a pro rata benefits received basis breakdown. SECTION 5: Miscellaneous provisions 5-1: Liquor operating agreement at hotel DEVELOPER, at the hotel, shall be entitled to a restaurant liquor license provided applicable state and local requirements are met at the established fee. 5-2: Liquor operating agreement at conference center Liquor sales at the conference center shall be under the provisions of the Swiftel Center. 5-3: Preliminary schedule The CITY and DEVELOPER agree to the goal of establishing March, 2013 as the beginning of construction; and further agree to a schedule leading up to this date of necessary pre- construction activities. 5-4: Flexibility allowed for other options Nothing in this Memorandum of Understanding shall prevent or prohibit the parties from discussing, exploring, or negotiating terms, conditions, or procedures not strictly listed in this document in the interest of achieving the mutually-beneficial goals of the project. 5-5: Use of local contractors encouraged CITY strongly encourages DEVELOPER to utilize local trades, suppliers, vendors, and contractors as much as feasible in the construction and operation of the project. City of Brookings September 25, 2012 140 5-6: Development Agreement In the event this Memorandum of Understanding is approved as evidenced by the signatures and attestations below, the CITY and DEVELOPER shall proceed to further due diligence, research, and analysis with the goal of resulting in the Development Agreement which shall be a legally-binding contract for the project. 5-7: Termination of Memorandum of Understanding This Memorandum of Understanding shall expire upon the occurrence of: (1) either party notifies the other of their intent to discontinue further discussions of the project, or (2) the document is replaced with a Development Agreement. Agreed this 25th day of September, 2012 for the CITY. __________________________ Tim Reed, Mayor City of Brookings _________________________ Shari Thornes, City Clerk Agreed this ___ day of _______________, 2012 for the DEVELOPER. _________________________ _________________________ Paul Hegg Steve Westra Hegg Companies, Inc Hegg Companies, Inc. _________________________ __________________________ Steve Schwanke Peter Mork Prairieland Partners Prairieland Partners Wiese Addition / Block 1 Block 3 Block 2 Block 4 Block 5 Block 6 Block 7 Block 8 32nd Avenue6th Street City of Brookings September 25, 2012 145 Other Business 16. Action on Resolution No. 136-12, a Resolution Accepting a Gift of Real Property to the City of Brookings, South Dakota. The Brookings Parks, Recreation and Forestry Department is in the process of developing a neighborhood park in the Valley View neighborhood addition on the southwest side of Brookings. Lot 16A in this development was gifted to the City of Brookings in 2009 for development to this purpose. The developer, BlairHill Properties, Inc., Keith Rounds, President, has subsequently offered to gift Lot 17, located adjacent to Lot 16A, in order to further expand the property for park development. Legal description: Lot Seventeen (17) of Block Two (2) in Valley View Addition in Section Three (3), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M. As these gifts are located in an area currently in development, the City expects to share in the cost of the street and pro-rated storm sewer project. Lots 16A and 17 comprise 23.3% of the total frontage of the street and utility project. The pro-rated quantities into the City’s development share being 23.3% of the general costs (mobilization, clearing and grubbing, etc.), 50% of the storm sewer inlets and manholes, 0% of water/sewer and private lot related items, and the grading, topsoil, gravel and asphalt based on ½ street along Lots 16A and 17. Additionally, 23.3% of the design and construction costs are calculated in the City’s share. The total expected City’s share of the cost is $42,973.39. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 146 Resolution No. 136-12 A Resolution Accepting a Gift of Real Property to the City of Brookings, South Dakota Whereas, BlairHill Properties, Inc. desires to gift and convey real property to the City of Brookings, South Dakota, to be used for public purposes and specifically to provide additional playground area and open space for the Valley View neighborhood, said real property being described as follows: Lot Seventeen (17) of Block Two (2) in Valley View Addition in Section Three (3), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota, and Whereas, the property is conveyed with the restriction that the property shall revert to the Grantor if it ceases to be used by the public as a playground and open space serving the Valley View neighborhood, and Whereas, the City Council recognizes the significant benefits the community will enjoy as a result of the gift of this real property by BlairHill Properties, Inc., Now, Therefore, It Is Hereby Resolved by the City Council that the real property described above is gratefully accepted by the City of Brookings, South Dakota, subject to the restriction set forth herein. Passed and approved on the 25th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 25, 2012 147 Prepared by: STEVEN J. BRITZMAN Attorney at Law 521 Sixth Street, Suite 104 Brookings, South Dakota 57006 (605) 697-9058 QUIT CLAIM DEED BLAIRHILL PROPERTIES, INC., a South Dakota Corporation, Grantor, of the County of Brookings, State of South Dakota, as a gift and for no other consideration, conveys and quitclaims to the CITY OF BROOKINGS, a South Dakota Municipal Corporation, Grantee, of 520 – 3rd Street, Suite 230, P.O. Box 270, Brookings, South Dakota, 57006, the following described real estate in the County of Brookings, State of South Dakota: Lot Seventeen (17) of Block Two (2) in Valley View Addition in Section Three (3), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota. Remarks: The above-described property is subject to the Restrictive Covenant set forth on Exhibit “A”. Dated this ____ day of September, 2012. BLAIRHILL PROPERTIES, INC. Exempt from Transfer Fee per SDCL 43-4-22(2) By: _________________________ (SEAL) Keith Rounds, President STATE OF SOUTH DAKOTA ) ) ss County of Brookings ) On this the ____ day of September, 2012, before me, ____________________________, the undersigned officer, personally appeared Keith Rounds, the President of Blairhill Properties, Inc., known to me or satisfactorily proven to be the person whose name is subscribed to the within instrument and acknowledged that he executed the within and foregoing instrument on behalf of Blairhill Properties, Inc. as the free act and deed of Blairhill Properties, Inc. In witness whereof, I hereunto set my hand and official seal. ___________________________________ Notary Public, State of South Dakota My Commission expires ____________________ City of Brookings September 25, 2012 148 Exhibit “A” ________________________________________ Restrictive Covenant: The property is conveyed with the restriction that the property shall revert to Blairhill Properties, Inc., or its successors or assigns, if it ceases to be used by the City of Brookings as a public playground and open space serving the Valley View neighborhood. BANNERBANNERBANNERBANNER Valley View Unit Cost Verification CONSULTING ENGINEERS & ARCHITECTS Valley View Addition BANNER ASSOCIATES, INC. BAI No. 21745.04 409 22nd Avenue South - P.O. Box 298 28-Aug-12 Brookings, South Dakota 57006-0298 (605) 692-6342 fax (605) 692-5714 www.bannerassociates.com Unit Cost Verification for the South End of Valley View ITEM DESCRIPTION APPROX UNITS UNIT TOTAL NO. OF WORK & MATERIALS QUANT PRICES 1 Mobilization 1 LS $7,500 $7,500 2 Clearing and Grubbing Trees 1 LS $750 $750 3 Erosion Control Silt Fence 1 LS $1,800.00 $1,800 4-7 Sanitary Sewer and Waterline (from Prunty's Invoice)1 LS $65,176 $65,176 8 Dewatering 1 LS $500 $500 9 Unclassified Excavation - Lot Grading 2,625 CY $3 $7,875 10 Unclassified Excavation - Street Grading 870 CY $3 $2,610 11 Unclassified Excavation - Drainage Channel 300 CY $3 $900 12 Geogrid 2,700 SY $4 $10,800 13 Base Course (crushed concrete)1,400 Tons $12 $16,800 14 Curb and Gutter 1,663 L.F.$10 $16,630 15 Drop Inlets and Grates 2 Each $3,500 $7,000 16 Area Inlets and Grates (Nyloplast)4 Each $1,800 $7,200 17 6" Tile with Pea Rock 850 L.F.$6 $5,100 18 Pipe Bedding 500 Ton $18 $9,000 19 Placing Topsoil 250 CY $2.50 $625 20 Topsoil Stripping 1,200 CY $2 $2,400 21 Asphalt Surfacing 400 Ton $80 $32,000 22 Fillets 30 S.Y.$70 $2,100 23 Valley Gutter 22 L.F.$60 $1,320 24 TRM for Bank Stabilization 1,400 SY $4 $5,600 25 18" RCP 400 LF $45 $18,000 26 Storm Sewer Manhole 2 Ea $2,000 $4,000 Estimated Construction Costs $225,686 Design Engineering Banner 1 LS $19,061 $19,061 Construction Survey Banner 1 LS $6,500 $6,500 Construction Management - 8% Construction Costs 1 LS $18,055 $18,055 Construction Excise Tax - 2% Construction Costs 1 LS $4,514 $4,514 Estimated Project Costs $273,816 Valley View Unti Cost Verification 28-Aug-12 Unit Total Unit Total Price Price Price Price Unit Price Bid Schedule 23.3 % of front footage 1 Mobilization 1 LUMP SUM $7,500.00 $7,500.00 0.233 $1,747.50 2 Clearing and Grubbing Trees 1 LUMP SUM $750.00 $750.00 0.233 $174.75 3 Erosion Control Silt Fence 1 LUMP SUM $1,800.00 $1,800.00 0.233 $419.40 4 Sanitary Sewer & Water Main (Prunty Invoice)1 LUMP SUM $65,176.00 $65,176.00 0.000 $0.00 5 Dewatering 1 LUMP SUM $500.00 $500.00 0.000 $0.00 6 Unclassified Excavation - Lot Grading 2625 CY $3.00 $7,875.00 0.000 $0.00 7 Unclassified Excavation - Street Grading 870 CY $3.00 $2,610.00 205.780 $617.34 8 Unclassified Excavation - Drainage Channel 300 CY $3.00 $900.00 0.233 $209.70 9 Geogrid 2700 SY $4.00 $10,800.00 618.000 $2,472.00 10 Base Course (crushed concrete)1,400 TONS $12.00 $16,800.00 347.260 $4,167.12 11 Curb & Gutter 1663 LF $10.00 $16,630.00 383.180 $3,831.80 12 Drop Inlets and Grates 2 EACH $3,500.00 $7,000.00 0.500 $3,500.00 13 Area Inlets and Grates (nyloplast) - back lot lines 4 EACH $1,800.00 $7,200.00 0.000 $0.00 14 6" Tile with Pea Rock - back lot lines 850 LF $6.00 $5,100.00 0.000 $0.00 15 Pipe Bedding 500 TON $18.00 $9,000.00 0.000 $0.00 16 Placing Topsoil 250 CY $2.50 $625.00 63.860 $159.65 17 Topsoil Stripping 1200 CY $2.00 $2,400.00 319.320 $638.64 18 Asphalt Surfacing 400 TON $80.00 $32,000.00 79.030 $6,322.40 19 Fillets 30 SY $70.00 $2,100.00 0.000 $0.00 20 Valley Gutter 22 LF $60.00 $1,320.00 0.000 $0.00 21 TRM for Bank Stabilization 1400 SY $4.00 $5,600.00 0.233 $1,304.80 22 18" RCP (Class 2)400 LF $45.00 $18,000.00 0.233 $4,194.00 23 Storm Sewer Manhole 2 EACH $2,000.00 $4,000.00 0.500 $2,000.00 TOTAL $225,686.00 $31,759.10 DESIGN $19,061.00 0.233 $4,441.21 CONSTRUCTION SURVEYING $6,500.00 0.233 $1,514.50 CONSTRUCTION MANAGEMENT - 8%$18,055.00 0.233 $4,206.82 CONSTRUCTION EXCISE TAX - 2%$4,514.00 0.233 $1,051.76 ESTIMATED PROJECT COSTS $273,816.00 $42,973.39 Front Footage Costs Banner Associates, Inc. Project Estimate Item No.Description of Work and Materials Quantity Unit City City of Brookings September 25, 2012 151 Other Business 17. Action on Resolution No. 109-12, a Resolution approving City of Brookings Design-Build Procurement Procedures. State law authorizes municipalities to utilize a design-build procedure for certain types of specialized equipment, buildings, and structures where the traditional method of contracting with architects or engineers and then bidding the construction may not be practical. Under the design-build method, the design and construction process are wrapped together with one vendor providing all services and the project is bid as such. This method is particularly applicable for specialized structures and equipment that may be atypical. What’s more, this method works well for projects that may be supplied by vendors, but can be modified or adapted to meet the specific needs of the customer, and thus, need some elements of design. Before a municipality can utilize this method, it must first adopt procedures for its use. State law is very specific in identifying components of such procedures. The attached resolution promulgates such procedures. The reason the City of Brookings would like to have these procedures in place is that we have a project in the CIP well-suited for this method of procurement and would like to utilize it. It is the fall protection cable system above the grid in the ceiling of the Swiftel Center Arena. This is needed to avoid the current practice of riggers shimming and tying off on the beams when positioning stage and lighting equipment. It is estimated at $75,000 and was pushed back from the 2011 budget. We believe this is a basic safety and liability issue which needs to be addressed. NOTE: The proposed resolution has been slightly modified from the September 18th Study Session. The following language was added pertaining to deposit or bond being required with the proposal. “Any proposal shall be accompanied by a deposit or bond meeting the requirements of SDCL 5-18B-2. The deposit or security may be forfeited if the proposal is accepted but the design- builder fails to execute the design-build contract.” City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 25, 2012 152 Resolution No. 109-12 A Resolution Establishing Procedures for City of Brookings Design-Build Procurement Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Purpose In order to comply with State law requirements for design-build procurements, the City of Brookings adopts these procedures and will select design-build firms to provide combined design and construction services for authorized projects in accordance with the following procedures: Definitions For purposes of these procedures, the following definitions apply: 1. “City” means the City of Brookings. 2. “Department” is defined as any department of the City of Brookings, including the Swiftel Center. 3. “Firm” is defined as any individual, firm, partnership, corporation, association, joint venture, or other legal entity permitted by law to practice engineering, architecture or construction contracting in the State of South Dakota. 4. “Project” is defined as that project described in the public announcement. Minimum Qualification Requirements for Firms Providing Design-Build Services Design-builders shall be registered with the Department of Revenue prior to contract award. Where required by State law, the design-builder shall be able to provide design or construction services by licensed or registered individuals. Public Announcement Procedures Except in emergency situations, the Department will publish an announcement in accordance with SDCL §5-18B-1. The announcement will set forth a general description of the project requiring design-build services and will define the time frame and procedures for interested qualified firms to apply for consideration. The public announcement will further state whether design-builders will be pre-qualified for the project. Technical Review Committee There will be a Technical Review Committee (Committee) comprised of the following: 1. The City Engineer, or their designee; 2. Representatives of the Department of the City involved in the design-build procurement project. The Committee will have the responsibility to determine the most qualified offerors as provided in “Qualification of Design-Builders”, as well as the responsibility to rate any rating Proposals received, as provided in “Competitive Selection of Design-Build Services”. City of Brookings September 25, 2012 153 Criteria Package and Request for Proposals (1) The City will prepare a criteria package. The criteria developer may be either a private practitioner (selected in accordance with the City’s procedures for selecting design firms) or the criteria developer may be a staff member of the City. The criteria developer is prohibited from being part of the bidding entity. The criteria package may include the following: • Scope of work; • Site survey (if necessary); • Material quality standards; • Conceptual design criteria; • Design and construction schedules; • Site development requirements; • Stipulation of responsibilities for permits; • Stipulation of responsibility for meeting any environmental regulations; • Soil borings and geo-technical information (if necessary); • Traffic control stipulations; • Performance specifications; and • Statement of required compliance with codes and general technical specifications. (2) The purpose of the criteria package is to furnish sufficient information for firms to prepare qualitative proposals and price proposals. The firm submitting the successful proposal shall develop a detailed project design based on the criteria in the criteria package. Moreover, the firm shall construct the improvement in accordance with the criteria package. (3) The Request for Proposals ("RFP") shall consist of the Criteria Package, Instructions to Bidders, Bid proposal forms, provisions for contracts, general and special conditions, and basis for evaluation of proposals. Qualification of Design-Builders (1) The City will qualify design-builders on a project-by-project basis. (2) The City will advertise in accordance with SDCL § 5-18B-1 for a Request for Qualifications (“RFQ”). The RFQ shall contain the following: • a general description of the project; • a description of the areas of qualification required for performance of the work, such as experience, management resources, and financial capability; • the basis upon which the most qualified offerors will be determined; and • any other requirements the City deems necessary. Firms desiring to submit proposals on the design-build project shall submit a Statement of Qualifications setting forth the qualifications of the entities involved in the firm and providing any other information required by the RFQ. City of Brookings September 25, 2012 154 (3) The Committee shall determine the relative ability of each Design-Build bidding entity to perform the services required for each project. The Committee shall base its determination upon the following: • Experience with comparable projects; • Financial capacity; • Managerial resources; • The abilities of the professional personnel; • Past performance; • Capacity to meet time and budget requirements; • Knowledge of local or regional conditions; • Recent and current project workload; • The ability of the design and construction teams to complete the work in a timely and satisfactory manner; and • Any Pre-qualification forms submitted by the entity. (4) The Committee shall select at least three and no more than five firms deemed to be most highly qualified to perform the required services, after considering the factors in (3) above. The Committee will report its selection of most highly qualified firms to the City Manager. The minimum number of pre-qualified design-builders is not required for any improvement project that is complex in nature, requires close coordination of design and reconstruction, or new construction (SDCL §5-18B-29). (5) The City Manager or their designee shall issue RFP’s to the most highly qualified firms selected by the Committee. Competitive Selection of Design-Build Services (1) Each firm submitting a proposal shall submit a Qualitative Proposal and a Price Proposal. Only firms receiving an RFP may submit proposals. Proposals shall be segmented into two packages. Any proposal shall be accompanied by a deposit or bond meeting the requirements of SDCL 5-18B-2. The deposit or security may be forfeited if the proposal is accepted but the design-builder fails to execute the design-build contract. Qualitative Proposal. A qualitative proposal shall include preliminary design drawings, outline specifications, technical reports, calculations, permit requirements, management plan, schedule, and other data requested in response to the RFP. Qualitative proposals shall be submitted in a sealed package, which identifies the project and the design-builder on the outside of the package. Each firm shall place the words “QUALITATIVE PROPOSAL” on the outside of the package. Nothing contained in the qualitative package, except the project management plan set forth below shall identify the design-builder. The project management plan shall be submitted in a separate envelope within the qualitative proposal package. Price Proposal. Price proposals shall include one lump sum cost for all design and construction of the proposed project. Each firm shall submit its price proposal in a separate sealed package. Each firm shall place the words “PRICE PROPOSAL” on City of Brookings September 25, 2012 155 the outside of the package. Each firm shall also place its name, the project description, and any other information required by the RFP on the outside of the package. The City shall retain unopened the Price Proposals until the time provided in “Best Value Selection” set forth below. (2) Each qualitative proposal shall be assigned a number by the staff member responsible for the project. The proposal, with the exception of the Project Management Plan, shall be submitted to each member of the Committee with only the assigned number to identify the design-builder (it is intended that the Committee members not know the identity of the design- builder during the review and scoring of the technical and scheduling aspects of the packages). The Project Management Plan shall be submitted to the Committee members for review and scoring only after they have turned in their scores for the other portions of the qualitative proposal. The Committee members shall review the design concepts, preliminary designs and technical data submitted by each firm. Prior to issuing their ratings, the Committee members may consult with each other and with any Consultant hired by the City to assist with the design- build procurement process. The Committee members shall then independently rate each firm’s proposal based upon criteria established by the Committee for the project. The criteria may include the following format example, but shall be adjusted for the particular characteristics of the project prior to the advertisement of the RFP: EXAMPLE 1. Technical Criteria Maximum Score: 65 2. Project-specific Management Plan Maximum Score: 20 A. Management Plan and Organization B. Resumes of Key Professional and Managerial Personnel C. Quality Assurance Plan D. Safety Plan E. Minority and Disadvantaged Business Participation Plan 3. Project Schedule Maximum Score: 15 A. Construction Schedule and Ability to Meet Schedule B. Architecture and Engineering Design Schedule and Ability to Meet Schedule C. Length of Construction and Design Schedule Total Maximum Score: 100 (3) The Committee may adjust and refine all of the above criteria and the points assigned to each based on the project type and the City’s experience. The Committee may reduce the weight of management criteria or omit it entirely if it is sufficiently determinative in selection of the most qualified offerors under “Qualification of Design-Builders”. The Committee may omit the Firm’s Scheduling (current project workload) as criteria when a firm project deadline is a fixed requirement in the RFP. City of Brookings September 25, 2012 156 (4) The Committee members shall, without conferring with one another, submit their criteria scores for each design-builder to the City Manager. The City Manager or their designee will average the scores of the Committee members for each design-builder to arrive at a single score for each design-builder. Best Value Selection and Award for Design-Build Services (1) The City Manager or their designee will set a date for publicly opening the price proposals, and shall notify all firms submitting price proposals at least seven calendar days prior to the opening date. The notification shall include the date, time, and place of the opening of price proposals and date for award of the project. (2) The City Manager or their designee will publicly open the sealed price proposals and divide each firm’s proposed price by the qualitative score after converting the qualitative score to a percentage (i.e. 90 x .01 = 90%) given by the Committee to obtain an "adjusted price". The firm selected will be that firm whose adjusted price is lowest. An example of the "best value" selection formula follows: Firm Qualitative Score Proposed Price Adjusted Price A 90 $6.9 $7.67 B 79 $6.3 $7.97 C 84 $6.8 $8.09 (Award to Firm A at $6.9) (3) Instead of requiring Qualitative Proposals and Price Proposals, the City may establish a fixed dollar budget for the design-build project in the RFP. With a fixed price established for all proposers, each firm would submit only Qualitative Proposals. The City would award the project to the firm receiving the highest qualitative score. (4) The City reserves the right to reject all proposals. The City will either reject all proposals or approve an award to the firm with the lowest adjusted price. The City Manager or their designee will notify all proposers in writing of the City’s intent to enter into a contract with that firm. (5) The City shall enter into a contract with the firm selected as provided above. Negotiated Changes and Preservation of Confidential Information The procedures for negotiations between the City of Brookings and those submitting proposals prior to the acceptance of a proposal are as follows: At the time of the award, the City may negotiate minor changes for the purpose of clarifying the design criteria and work to be done, provided that the negotiated changes do not affect the ranking of the proposals based on their adjusted score. City of Brookings September 25, 2012 157 The procedures shall also contain safeguards to preserve confidential information and proprietary information supplied by those submitting proposals consistent with §5-18B-34, which are as follows: Until a proposal is accepted, the drawings, specifications, and other information in the proposal remain the property of the person making the proposal. The City will make reasonable efforts to maintain the secrecy and confidentiality of any proposal and all information contained in any proposal and the City will not disclose any proposal or the information contained in a proposal to the design-builder’s competitors. The City will not disclose, except as may be permitted pursuant to Chapter 1-27, confidential and proprietary information contained in any proposal to the public until such time as the City takes final action to accept a proposal. Emergency Procedures The procedures for awarding design-build contracts in the event of public emergencies as defined in § 5-18A-9 are as follows: The City may make an emergency procurement without advertising the procurement if there exists a threat to public health, welfare, or safety or for other urgent and compelling reasons. An emergency procurement will be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor will be included in the contract file. Formal Protests to Solicitation or Award The procedures for acting on formal protests relating to the solicitation or award of design-build contracts are as follows: Any person aggrieved or interested may appeal to the City Manager at any time within twenty days after a decision to enter into a contract by providing notice of a formal objection by First Class Mail to the City of Brookings, directed to the City Manager. The notice shall state the decision being appealed and shall ask for a hearing. Upon receiving the notice, the City Manager shall call a meeting to include the City Manager, City Engineer, City Attorney and the Department member involved in the design-build project. This Appeal Board shall consider the appeal, make a decision and give notice to the party filing the notice of objection. The decision shall be submitted to the City Council for approval and if approved, will be carried out accordingly. Passed and approved on the 25th day of September, 2012. CITY OF BROOKINGS: ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 25, 2012 158 Memorandum To: Mayor and Council Members, Jeff Weldon, City Manager and Shari Thornes, City Clerk From: Steven J. Britzman, City Attorney Date: September 11, 2012 Re: Design-Build Procedure/Background Information I am attaching a short Flowchart which summarizes in general terms the design-build procedure. This memo will provide additional information to explain the Resolution Establishing Procedures for City of Brookings Design-Build Procurement. In 2010, the State legislature updated the State “bid laws”, including the traditional bidding procedures where construction specifications are developed by the City and its architect/engineers, with the City then advertising for sealed bids from construction firms. This is the traditional bidding method which the City will certainly continue to use for most of its projects. Design-Build is an alternative “procurement” procedure, which has been authorized for use by cities for many years, but used primarily by the State of South Dakota and to a much lesser extent by cities. Swiftel Center staff have identified a type of unique project which may be best suited for design-build. The project is a “fall protection system” which basically is a system attached to upper portions of the Swiftel Center to allow workers safe access to work below the catwalk system when they are attaching apparatus for an event or concert. Each company supplying and installing this type of system has their own design, and because few companies are in this type of business, and engineers, such as Banner don’t work with this specialized type of specification, it seems suited to a type of project procurement where the design work and the construction are provided by the same company. Design-build allows these specialized companies to provide their own design and construction which will be compatible, and should bring together a better overall project than if the prospective bidders were required to work from one set of specifications. Design-Build allows the City to offer the project to a small number of qualified firms, with the City evaluating both the quality of the proposals and the price to select the best value. The best valued project may not be the lowest bidder and State law permits the city to select the best “qualitative” proposal, which includes both quality and price. This type of procedure would not necessarily be used for street projects or more conventional projects, but seems to be suited for a forthcoming Swiftel project involving the “fall protection system”. Finally, in order to use design-build, State law requires a City to first adopt the design- build procedures it will use for all of its design-build project procurement. This allows the public and interested parties to familiarize themselves with the design-build procedures so they are prepared in advance should they desire to participate in a future design-build procurement process. City of Brookings September 25, 2012 159 The Resolution I prepared is modeled after the State of South Dakota’s Bureau of Administration design-build procedures, and covers a number of areas required by State law. It includes examples of how the quality of a proposal is measured and how the price is considered, with the combined quality and price resulting in the selection of the firm with the proposal of the highest overall quality. The Council, in selecting the successful firm, would be required to select the firm receiving the highest qualitative score, but this selection would not necessarily be the lowest bidder, because the quality of the firm, as measured against the City’s selection criteria, would be incorporated into the selection. The City would continue to use all other bid laws to the extent such laws are compatible with a design-build project. The City would continue to reserve the right to reject any and all proposals. City of Brookings September 25, 2012 160 City of Brookings Design-Build Procedural Flowchart 1 Design-Build is a method of contracting for services where the “design” and the “construction” of a project are provided by one firm/bidder, as compared with the traditional method where the design and development of specifications are completed by a design firm and then offered to interested bidders for construction. 2 The first step, as required by State law, is for the City to establish procedure (by Resolution) for the use of the design-build method of bidding. The document entitled Resolution Establishing Procedures for the City of Brookings Design-Build Procurement satisfies this requirement. 3 The City, through staff, develops the criteria to be used to select the successful bidder for the project. This criteria will yield both a qualitative score and a price, with both quality and price to be evaluated for the best overall value. 4 The City, before using design-build for a particular project, must make a determination that a design-build project will meet one or more of the following criteria: (a) The purchasing agency requires a project design and construction time line that is faster than the traditional design/bid/build process would allow; (b) The complexity of the project requires close coordination of design and construction expertise or an extreme amount of coordination; (c) The purchasing agency requires early cost commitment; or (d) The project can be defined at an early stage and the purchasing agency is able to specify all requirements. The City issues a Request for Proposals to at least 3 qualified firms. 5 Each firm which is interested in bidding submits a deposit or bond, a Proposal, which includes its design “specs” and a Price it requires to be paid to complete the project. 6 City staff members evaluate the proposals using the City’s selection criteria, and the City Manager recommends to the City Council for approval, the firm which receives the highest score, or in other words, which offers the Best Value, based on a combination of the quality of their proposal and the price. City of Brookings September 25, 2012 161 OTHER BUSINESS 18. Adjourn.