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Home My WebLink About2012_09_11 CC PKT Brookings City Council Tuesday, September 11, 2012 6:00 p.m. Regular Meeting Brookings City & County Government Center Chambers - Room 310 520 Third Street The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 p.m. REGULAR MEETING 1. Call to order. 2. Pledge of Allegiance. 3. Record of Council Attendance. 4. Action to approve the following Consent Agenda Items:* A. Action to approve the agenda. B. Action to approve minutes. C. Action to approve amended council calendar for 2012. D. Action on Resolution No. 114-12, a Resolution approving Deed Restriction for city- owned land in Section 11, Range 109 North, Township 50 West. E. Action on an appointment to the Park and Recreation Board. F. Action on Resolution No. 115-12, a Resolution setting the Unit Financial Charge for 2013 Storm Drainage Fees. G. Action on Resolution No. 116-12, a Resolution authorizing the City Manager to enter into a Liquor Operating Agreement renewal for Prairie Lanes, Inc., Lots 1-2, Block 1, Snyder’s Addition, 722 Western Avenue. H. Action on Resolution No. 117-12, a Resolution for Urban Surface Transportation Program Project P3368(02) PCN 03CA, 12th Street South from Main Avenue South to Medary Avenue. City of Brookings September 11, 2012 I. Action on Resolution No. 118-12, a Resolution for Urban Surface Transportation Program Project P3368(03) PCN 03CB, 12th Street South and 17th Avenue South Traffic Signals. J. Action on Resolution No. 119-12, a Resolution for Urban Surface Transportation Program Project P3313(11) PCN 03CC, Main Avenue South and 20th Street South Traffic Signals. K. Action on Resolution No. 120-12, a Resolution for Urban Surface Transportation Program Project P3301(11) PCN 03CD, Medary Avenue from North Campus Drive to North City Limits. L. Action on Resolution No. 121-12, a Resolution for Urban Surface Transportation Program Project P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive. M. Action on Resolution No. 122-12, a Resolution for Urban Surface Transportation Program Project P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South. N. Action on Resolution No. 123-12, a Resolution for Urban Surface Transportation Program Project P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South. O. Action on Resolution No. 124-12, a Resolution authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project. P. Action on Resolution No. 125-12, a Resolution authorizing Change Order No. 3(CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project. Action: Motion to Approve, Request Public Comment, Roll Call 5. Items removed from Consent Agenda. Motion to Approve, Request Public Comment, Roll Call *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. City of Brookings September 11, 2012 Open Forum/Presentations/Reports 6. Open Forum. 7. SDSU Student Senate Report. Contracts & Change Orders 8. Action on Resolution No. 126-12, a Resolution awarding bids on 2012 Surplus Residential Structures - REBID (304 16th Avenue SW, Brookings, SD). Action: Motion to Approve, Request Public Comment, Roll Call 9. Action on Resolution No.127-12, a Resolution awarding bids on 2012-15SSI Wiese Addition Wetland Project. Action: Motion to Approve, Request Public Comment, Roll Call First Readings 10. Ordinance No. 23-12, 2013 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2013 Fiscal Year and providing for the Annual Tax Levy and annual tax for all funds. **No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. Second Readings & Public Hearings 11. Public Hearing and Action of Resolution No. 128-12, a Resolution of Intent to Lease Real Property. Action: Open & Close Public Hearing, Motion to Approve, Roll Call Other Business 12. Action on Resolution No. 129-12, a Resolution authorizing the City Manager to Sign Documents for AIP Project No. AIP #3-46-0005-025-2012 Airport Runway Realignment Phase 1. Action: Motion to Approve, Request Public Comment, Roll Call 13. Action on a Memorandum of Understanding between the City of Brookings and the South Dakota State University Student Association for certain promotional and event- related services. Action: Motion to Approve, Request Public Comment, Roll Call 14. Adjourn. City of Brookings September 11, 2012 Brookings City Council Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Tom Bezdichek, Jael Thorpe, John Kubal, Mike McClemans, Ope Niemeyer Council Staff Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm / Thursday 7:00pm / Friday 9:00pm / Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at 605-692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 605-692-6281 at least three working days prior to the meeting. City of Brookings September 11, 2012 5 CONSENT AGENDA #4 4. Action to approve the following Consent Agenda Items: * A. Action to approve the agenda. B. Action to approve minutes. C. Action to approve amended council calendar for 2012. D. Action on Resolution No. 114-12, a Resolution Approving Deed Restriction for city- owned land in Section 11 Range 109 North, Township 50 West. E. Action on an appointment to the Park and Recreation Board. F. Action on Resolution No. 115-12, a Resolution setting the Unit Financial Charge for 2013 Storm Drainage Fees. G. Action on Resolution No. 116-12, a Resolution authorizing the city manager to enter into a Liquor operating agreement renewal for Prairie Lanes Inc., Lots 1-2, Block 1, Snyder’s Addition, 722 Western Avenue. H. Action on Resolution No. 117-12, a Resolution for Urban Surface Transportation Program Project P3368(02) PCN 03CA, 12th Street South from Main Avenue South to Medary Avenue. I. Action on Resolution No. 118-12, a Resolution for Urban Surface Transportation Program Project P3368(03) PCN 03CB, 12th Street South and 17th Avenue South Traffic Signals. J. Action on Resolution No. 119-12, a Resolution for Urban Surface Transportation Program Project P3313(11) PCN 03CC, Main Avenue South and 20th Street South Traffic Signals. K. Action on Resolution No. 120-12, a Resolution for Urban Surface Transportation Program Project P3301(11) PCN 03CD, Medary Avenue from North Campus Drive to North City Limits. L. Action on Resolution No. 121-12, a Resolution for Urban Surface Transportation Program Project P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive. M. Action on Resolution No. 122-12, a Resolution for Urban Surface Transportation Program Project P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South. N. Action on Resolution No. 123-12, a Resolution for Urban Surface Transportation Program Project P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South. O. Action on Resolution No. 124-12, a Resolution authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project. P. Action on Resolution No. 125-12, a Resolution authorizing Change Order No. 3 (CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project. *Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. ACTION: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 11, 2012 6 CONSENT AGENDA #4 B. Action to approve minutes. The draft August 28th Brookings City Council minutes are enclosed for Council review and approval. City of Brookings September 11, 2012 7 Brookings City Council August 28, 2012 (unapproved) The Brookings City Council held a meeting on Tuesday, August 28, 2012 at 4:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve Britzman, City Manager Jeff Weldon and City Clerk Shari Thornes were also present. Proposed 2013 Budget. City Manager Jeff Weldon reviewed the proposed 2013 Budget. A motion was made by Reed, seconded by Kubal, to move $20,000 to the city manager contingency fund and ask Downtown Brookings Inc. (DBI) to work with the Chamber and CVB for a plan and structure that will strengthen our downtown area, present the plan to the City Manager and he will bring to the council for approval. All present voted yes; motion carried. A motion was made by Reed, seconded by Thorpe, to allocate $25,000 from the 3rd B surplus to the Growth Partnership and direct the City Manager to work with Dwayne Chapel, Growth Partnership Executive Director, to jointly develop a plan to reduce the subsidy over time. All present voted yes; motion carried. A motion was made by McClemans, seconded by Kubal, directing the City Manager to identify financing options for the Swiftel Center’s Capital Improvement Plan items commencing in 2014- 16. Corbett, Kubal and McClemans voted yes; Bezdichek, Niemeyer, Reed and Thorpe voted no; motion failed. 6:00 P.M. MEETING. Consent Agenda. Resolution No. 109-12 regarding Design Build Procedures was amended to a topic introduction rather than an action item. A motion was made by Corbett, seconded by McClemans, to approve the consent agenda. a. Action to approve the agenda as amended. b. Action to approve August 14th Council meeting minutes. c. Action on the following Brookings City & County Government Center Change Orders: RFP #035 to the contracts with Midwest Glass for $2,700 and Mills Construction, Inc. for $1,348 for a total of $4,048 to provide and install new hardware for entrance doors 101A and 113A. d. Action to approve the following Sustainability Council appointment: Paul Peterson to fill unexpired term (term expires 1/1/2012). e. Action on Resolution No. 104-12, a Resolution declaring items surplus for surplus sale. Resolution No. 104-12 - Appraising and Authorizing Sale of Surplus Property Whereas, the City of Brookings has surplus items as listed in a Notice of Sale that are no longer necessary or useful for City purposes, and it is the desire of the City to dispose of same as surplus property; Now, Therefore Be It Resolved, that all the attached listed property declared surplus by the City Council. City of Brookings September 11, 2012 8 Further Be It Resolved by the City Council that the property be offered for sale at public auction on September 27, 2012. 2012 CITY GENERAL & ENTERPRISES: CITY CLERK. fax machine (works), Canon DR-5080C Scanner; CITY ENGINEERING / COMMUNITY DEVELOPMENT. wire file rack, 3 misc. plastic file racks, desk accessory (holds tape, pens etc.), small clip board (clip on side), 2 Rolodex, HP scanner and cord (hp3500c), Plantronics headset system, Polaroid camera and film, 35mm camera film (box of 5), Toshiba computer cord, hands-free earphones; CITY FINANCE DEPT./CITY IT DEPT. Overhead projector, Jetbook Laptop S/N 0450JZ1EY10258A, Fujitsu Laptop S/N FPC030052, Compaq Armada Laptop S/N 1J16FTBZW024, Lexmark Printer X1270, Compaq Desktop S/N 6018DKZB346, Compaq Desktop S/N 6110DYSZG152, HP Desktop S/N XMX750039P, HP Desktop S/N 2UA70106RD, HP Desktop S/N 2UB54206LD, AOC Monitor S/N 17159HA012019, HP Desktop S/N USV3400DH0, HP Desktop S/N 2UA5020Q5N, HP Desktop S/N 2UA50401DM, HP Desktop S/N 2UB5410L2X, HP Laptop S/N CNU508GNMN, HP Desktop S/N 2UB54206L4, HP Desktop S/N USV3490330, HP Desktop S/N USU4390GWP, HP Desktop S/N 2UB5500929, Overhead Projector; CITY FIRE DEPT. paper shredder (does not work), monitor stand with drawers, 27” Toshiba Older tube television, 2 Plantronics Wireless Headsets, Compaq Armada Laptop (Serial # AE5P3450T4X12DM6458), 2002 EZLD Watercraft Trailer Model #2EZWV110 VIN#1ZEABLDA42A020524, Hoover vacuum cleaner, GE cool mist humidifier; CITY PUBLIC LIBRARY Polaroid camera, 2 digital cameras, 2 calculators, Kodak Carousel Projector in carrying case, Vantage page enlarger, Sony CD player, Sharp video projector, receipt printer, Dust Buster, 2 switches, misc. steel shelving components, metal desk, train table, radio, misc. power and computer cords, small traffic cones, push cart, NEC flat screen monitor, PC keyboard, 3 scanners; CITY PARKS, RECREATION & FORESTRY EDGEBROOK GOLF COURSE: 1981 Cushman Truckster Model 898507-8110 Engine runs good, rear differential needs overhaul, hydraulic dump box, PTO; Sears Craftsman 10” Table Saw Model 113.298032; 4” Diaphram Trash Pump, 100 g.p.m., Model 405-08712AB, 30 ft. 4inch suction hose; 40 ft. 4inch discharge hose; Homemade Trailer, 1 ½ ton Union Chain Hoist mounted on overhead frame; Homemade heavy-duty press; Echo Weed Eater for parts only Model #SRM-2410; 1984 Dodge ½ ton Truck; Used golf course sprinkler heads (approx.50) and quick coupler valves (approx.90) and misc. fittings; CITY POLICE DEPT. 2 - 24/7 comfort seating chairs, misc. bikes [#1740-Next Break Point Pro, blue #30056033; #1828- Schwinn Mtn. Bike, blue/silver, #9NIDC05D06404; #1833-Huffy Highland Adult Mtn Bike, #K6518--9153813; #1845-Next Powerx #LWIE052544; #1849-Firestone Classic old-style Bike #0921; #1852-Huffy Leading Edge Mtn Bike, red/black, #346G5-9284414; #1853-Next Power X Mtn Bike, Brown, #CBH2611B; #1856-Mongoose Threshold Sport Adult, Green, #115FA86177; #1857-Mtn Tamer/Vertical, #8549-65; #1859-Mongoose Outer Limit Freestyle, blue/black, #SNFSD10DJ5623; #1860-Schwinn Mtn Bike, blue/silver, #P0FF68922; #1868-Next breakpoint Mtn Bike, blue/silver, #38354007; #1882-Schwinn Sidewinder Women’s Mtn Bike, purple/silver, #UNK43622; #1884-Huffy Sea Star Child’s Bike, pink/purple, #4BCK0M29604; #1885-Next Pwr Climber, blue/silver, #74312877; #1886- Roadmaster Chromium 20” Mtn Bike, green/black, #UNK; #1887-Shimario Hyper Flite 26” Mtn Bike, black, #UNK; #1889-Raleigh Technium Mtn Bike, silver/black, # rusted off; #1890- Mongoose XR75, silver/black, #SNFSD08G653; #1894-Schwinn Sidewinder Mtn Bike, black, City of Brookings September 11, 2012 9 #SNMN007B3154; #1895-Huffy Rock Trail, green, no #; #1897-Huffy Superia, green, #K6667- 9211712; #1898-Next Turbo Kid’s Dirt Bike, grey/white, #8595-59H; #1899-Auto Bike Classic, no #; #1900-Next Power Climber, red/black, #38527717; #1901-Huffy Gnite Youth Mtn Bike, black/yellow, #1L06M00879; #1904-Huffy Highlane Mtn Bike, blue/green, #UNK; #1911-Mongoose-EFX Adult Mtn Bike, blue/silver, #SNHUA04L2562; #1912-Roadmaster Mtn Fury, silver, #SNFSSD07H95431; #1913-Huffy Superia Mtn Bike, green, #56669163715H6; #1917-Roadmaster Mtn Fury Bike, green, #GR50966014; #1918- Unknown Manufacturer and Model, silver, #00TD470946; #1919-No Name, #UNK; #1921- Apollo Bounty Youth Mtn Bike, black, #GW11E02803; #1922-Trek Antelope Mtn Bike, maroon/black, #13DE1137; #1923-Royce Union DTX650 Mtn Bike, black, #UNK; #1923- Murray Mountain Scene, #XXL-2-9993-030; #1924-Pacific Cycle Men’s 18 speed, blue, #SNALL11A06581; CITY STREET DEPT. White 1989 Ford F150 Pickup, Serial #1FTEF15Y2KPA27929; CITY SWIFTEL CENTER 2 weed eaters (don’t run), 2 5-gallon plastic diesel cans, 5-gallon plastic gas can, 2 boxes of hangers, 22 paper towel dispensers, 30 soap dispensers, plastic chair, wood stool, 3 flat panel computer monitors, 2 console computer monitors, 12 colored flags, printer, 2 speakers, 2 telephones, misc. pipe and drape hardware, Skid Steer bucket, steel beams, retractable bleachers and parts, wood sign, red gates, metal shelving, pickup topper, riding lawn mower, PVC pipe, pallet jack f. Action on Resolution No. 105-12, a Resolution authorizing the City Manager to sign an Operating Agreement Renewal for Cubby’s Sports Bar and Grill. Resolution No. 105-12 Cubby’s Sports Bar & Grill – Liquor Operating Agreement Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Operating Liquor Management Agreement between the City of Brookings and Gus Theodosopoulos, Cubby’s Sports Bar & Grill, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 207 Main Ave., also known as Cubby’s Sports Bar & Grill. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of 10 years. g. Action on Resolution No. 106-12, a Resolution Authorizing Change Order No. 1 (CCO#1 Final) for 2012-16STI Chip Seal Project, Topkote, Inc. (deduct). Resolution No. 106-12 - A Resolution Authorizing Change Order No. 1 (CCO#1 Final) for 2012-06STI Chip Seal Project; Topkote, Inc. Be It Resolved by the City Council that the following change order be allowed for 2012-06STI Chip Seal Project: Construction Change Order Number 1 Final; Adjust bid quantities to final as-built quantities for a decrease of $25,028.20 to close out the project. h. Action on Resolution No. 107-12, a Resolution amending the contract award for Dakota Nature Park, Phase II Nature Center Building. Resolution No. 107-12 - Resolution Amending Action on the Bid Award for the Dakota Nature Park, Phase II Nature Center Building, Resolution No. 96-12 Whereas, the City of Brookings awarded the bid for the Nature Center Building to Clark Drew Construction on August 14, 2012 for the base bid of $1,229,500.00 with deducts on alternates #2, #3, and #4 for a total of $1,163,100.00; and City of Brookings September 11, 2012 10 Whereas, the City of Brookings has received a commitment for a $30,000.00 donation from a private donor in order to fund alternate #3 (wood shingles, instead of asphalt shingles); Now Therefore, Be it Resolved that the bid award to Clark Drew Construction of Brookings, SD in the amount of $1,229,500.00 be altered to accept deducts on alternates #2, and #4 only (total deducts $30,800.00) for a total contract of $1,198,700.00. I. Action on Resolution No. 113-12, a Resolution declaring police vehicles as surplus property. Resolution No. 113-12 - Resolution for the Surplus of Police Vehicles Whereas, the city of Brookings is the owner of the following described equipment formerly used at the City of Brookings Police Department: One (1) 2010 Ford Crown Victoria Police Vehicle VIN 2FABP7BV3AX110975; One (1) 2010 Ford Crown Victoria Police Vehicle VIN 2FABP7BV7AX103091; One (1) 2005 Dodge Intrepid Police Vehicle VIN 2B3HD46V54H582973. Whereas in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; Whereas, the City Manager hereby authorized to sell said surplus property. Now, Therefore Be It Resolved by the governing body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6-13 On the motion, all present voted yes; motion carried. Resolution No. 108-12. A motion was made by Kubal, seconded by Niemeyer, to approve Resolution No. 108-12, a Resolution awarding contract on the 2012-14SSI Storm Sewer Improvement Project. No public comment. All present voted yes; motion carried. Resolution No. 108-12 - Resolution Awarding Bids on Project 2012-14SSI; Storm Sewer Improvement Project Whereas, the City of Brookings opened bids for Project 2012-14SSI Storm Sewer Improvement Project on Tuesday, August 21, 2012 at 1:30 pm at the Brookings City & County Government Center; and Whereas, the City of Brookings has received the following bids for Project 2012-14SSI Storm Sewer Improvement Project: VJ Ahlers Excavating, Inc., Brookings: $51,128.67 and Austreim Excavating, Brookings: $57,563.05. Now Therefore, Be It Resolved that the low bid of $51,128.67 for VJ Ahlers Excavating, Inc., Brookings, SD be accepted. Temporary On-Sale Liquor License – DAV Poker Run. A public hearing was held on a Temporary On-Sale Liquor License for the DAV Poker Run at 300 5th Street South (National City of Brookings September 11, 2012 11 Guard Armory) on September 1, 2012. No public comment. A motion was made by Corbett, seconded by McClemans, to approve. All present voted yes; motion carried. Temporary On-Sale Wine & Malt – Taste of Brookings. A public hearing was held on a Temporary On-Sale Wine & On-Sale Malt Licenses for the Taste of Brookings to be held in the 400 block of Main Avenue on September 22, 2012. No public comment. A motion was made by Thorpe, seconded by McClemans, to approve. All present voted yes; motion carried. Temporary On-Sale Liquor License – Wedding Dance. A public hearing was held on a Temporary On-Sale Liquor License for a wedding dance to be held at 300 5th Street South (National Guard Armory) on September 22, 2012. No public comment. A motion was made by Kubal, seconded by Niemeyer, to approve. All present voted yes; motion carried. Temporary On-Sale Wine & On-Sale Malt Licenses – Dog Fest. A public hearing was held on Temporary On-Sale Wine & On-Sale Malt Licenses for the Brookings Humane Society for the ‘Dog Fest’ to be held at Pioneer Park on September 29, 2012 (October 1st rain date). No public comment. A motion was made by Corbett, seconded by McClemans, to approve. All present voted yes; motion carried. Resolution No. 109-12. The City Manager introduced proposed Resolution No. 109-12, a Resolution Establishing Procedures for City of Brookings Design-Build Procurement, for Council questions. This will be a topic at the September 18th Study Session. No Action Taken. Resolution No. 110-12. A motion was made by Kubal, seconded by Corbett, to approve Resolution No. 110-12, a Resolution the Acceptance of Title to real property subject to a Conservation Easement in the City of Brookings. All present voted yes; motion carried. Resolution No.110-12 - Resolution Authorizing the Acceptance of Title to real property subject to a Conservation Easement in the City of Brookings Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, First Bank & Trust, the owner of real property at the corner of 6th Street and 22nd Avenue in Brookings (directly across 6th Street from McCrory Gardens, hereinafter referred to as the “Easement Property”), proposes to convey to the City of Brookings, at no cost to the City, the Easement Property; and Whereas, First Bank & Trust has executed a perpetual Conservation Easement to preserve and protect the conservation values of the Easement property so the property will continue to be a natural, aesthetically pleasing area at the entrance to the City of Brookings, all as more particularly described in a Conservation Easement between First Bank & Trust of Brookings, South Dakota and Northern Prairies Land Trust, a nonprofit corporation of Sioux Falls, South Dakota; and City of Brookings September 11, 2012 12 Whereas, the City of Brookings is willing to accept title to the Easement Property and agrees to assume the rights, responsibilities and obligations of First Bank & Trust under and pursuant to the Conservation Easement; Now, Therefore, Be It Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City agrees to accept title to the above-described real property, subject to a Conservation Easement; and B. That the Mayor, City Clerk and City Manager are authorized to execute the documents required to complete this transaction in accordance with this Resolution. Resolution No. 111-12. A motion was made by Niemeyer, seconded by McClemans, to approve Resolution No. 111-12, a Resolution approving the assignment of a Conservation Easement to the City of Brookings and authorizing the execution of Assignment and Assumption Agreement concerning Conservation Easement. All present voted yes; motion carried. Resolution No. 111-12 - Resolution approving the assignment of a Conservation Easement to the City of Brookings and authorizing the execution of Assignment and Assumption Agreement concerning Conservation Easement Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, First Bank & Trust, the owner of real property at the corner of 6th Street and 22nd Avenue in Brookings (directly across 6th Street from McCrory Gardens, hereinafter referred to as the “Easement Property”), has executed a perpetual Conservation Easement to preserve and protect the conservation values of the Easement property so the property will continue to be a natural, aesthetically pleasing area at the entrance to the City of Brookings, all as more particularly described in a Conservation Easement between First Bank & Trust of Brookings, South Dakota and Northern Prairies Land Trust, a nonprofit corporation of Sioux Falls, South Dakota; and Whereas, Northern Prairies Land Trust will have the responsibility of monitoring and enforcing the terms of the Conservation Easement and upholding its Conservation Values forever, all as more particularly described in the Conservation Easement which is on file and available for public inspection at the Clerk’s office in the Brookings City County Government Center, and Whereas, the City of Brookings is willing to assume the rights, responsibilities and obligations of First Bank & Trust under and pursuant to the Conservation Easement, and will also receive title to the real property from First Bank & Trust in conjunction with the Assumption and Assignment of the Conservation Easement; Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City of Brookings approves the Assignment and Assumption Agreement between First Bank & Trust and the City of Brookings, and pertaining to the Conservation Easement; and City of Brookings September 11, 2012 13 B. That the Mayor, City Clerk and City Manager are authorized to execute the Assignment and Assumption Agreement and other related documents required to complete this transaction in accordance with this Resolution. Brookings Health Systems Quarterly Financial Report. Representatives of Brookings Health Systems presented a quarterly financial report. No action taken. Resolution No. 112-12. A motion was made by Niemeyer, seconded by Kubal, to approve Resolution No. 112-12, a Resolution authorizing the construction and equipping of certain improvements to the Hospital pursuant to a Lease Agreement; Approving the execution of an Irrevocable Declaration of Trust by First Bank and Trust, as Trustee; Providing for the execution, sale and delivery of not to exceed $10,000,000 Aggregate original amount of Certificates of Participation in the Lease-Purchase Agreement pursuant to a Certificate Purchase Agreement and the application of the proceeds thereof to construct and equip improvements to the Hospital and design and develop improvements to adjacent property; Approving and authorizing a Ground Lease of the Hospital to First Bank and Trust, as Trustee; and Authorizing and approving other actions and agreements necessary to consummate the contemplated improvement and financing. All present voted yes; motion carried. Resolution No. 112-12 - Resolution authorizing the construction and equipping of certain improvements to the Hospital pursuant to a Lease Agreement; Approving the execution of an Irrevocable Declaration of Trust by First Bank and Trust, as Trustee; Providing for the execution, sale and delivery of not to exceed $10,000,000 Aggregate original amount of Certificates of Participation in the Lease-Purchase Agreement pursuant to a Certificate Purchase Agreement and the application of the proceeds thereof to construct and equip improvements to the Hospital and design and develop improvements to adjacent property; Approving and authorizing a Ground Lease of the Hospital to First Bank and Trust, as Trustee; and Authorizing and approving other actions and agreements necessary to consummate the contemplated improvement and financing. Whereas, the City of Brookings (the "City") is a duly organized South Dakota municipality with the power to establish, construct, purchase, and maintain hospitals, medical clinics, nursing facilities and homes for the aged (collectively the “Hospital”); and Whereas, the City has the power pursuant to SDCL Chapters 34-9 and 9-12 to lease and lease- purchase real and personal property; and Whereas, it is the opinion of the City Council that the City would be best served by entering into a ground lease and lease; and Whereas, it is declared necessary that a Declaration of Trust (the “Declaration of Trust”) be executed by First Bank and Trust, as Trustee (the “Trustee”) for the purpose of financing 79 skilled nursing beds designed in a social model concept with three distinct neighborhoods (the “Project”). City of Brookings September 11, 2012 14 Whereas, the City desires to improve the Hospital and for such purpose intends to enter into a Ground Lease with the City as lessor and the Trustee as lessee (the “Ground Lease”), Lease Agreement with the Trustee as lessor and the City as lessee (“the Lease Agreement”) and Certificates of Participation, Series 2012 (the “Certificates”) payable as to principal in the aggregate original amount not to exceed $10,000,000 evidencing proportionate interests of the owners in the Lease Agreement; Whereas, the proceeds of the Certificates will be used to construct and equip improvements to the Hospital, including construction of a new skilled nursing facility. Now, Therefore, Be It Resolved By the City Council of the City of Brookings as follows: Section 1. Authorization and Approval of Transactions. Subject to the terms and conditions set forth herein, the City hereby (i) authorizes the City’s lease of the Property, hereafter defined, to the Trustee for a period not to exceed 40 years pursuant to the Ground Lease, (ii) authorizes the City's lease of the Property from the Trustee pursuant to the Lease Agreement on an annual appropriation basis for an initial lease term and renewal terms not to exceed in the aggregate 30 years, and (iii) approves the Trustee's execution of the Declaration of Trust, (iv) approves the Trustee's execution and delivery of the 2012 Certificates, payable as to principal in an aggregate original amount not exceeding $10,000,000, to the First Bank and Trust ( the "Purchaser") pursuant to the Declaration of Trust and a Certificate Purchase Agreement between the City and the Purchaser (the "Certificate Purchase Agreement") and the use of the proceeds thereof to finance the construction and equipping of improvements to the Project, and to pay the expenses incurred in connection with the execution and delivery of the Certificates. Section 2. Approval of Documents. The City hereby approves (i) the Declaration of Trust, (ii) the Ground Lease, (iii) the Lease Agreement, and (iv) the Certificate Purchase Agreement, in substantially the respective forms thereof presented at this meeting. The Authorized Officer may approve the entire legal description or a partial legal description of the current site of the Hospital located in the City (the “Property”). Section 3. Certificates of Participation. The Certificates shall be executed and delivered in fully- registered form, shall be dated and numbered, shall be payable as to principal in the denominations of $5,000 and integral multiples thereof and in such amounts (not exceeding in the aggregate $10,000,000) and on such dates (not later than thirty years), shall be payable as to interest at such rate or rates to be negotiated by the Authorized Officer and shall be subject to prepayment upon such terms and conditions, in such amounts and on such dates as may be specified in the Declaration of Trust and in the executed Certificate Purchase Agreement. The Mayor, the Clerk and the Finance Manager (each an "Authorized Officer") of the City are hereby authorized and empowered for and on behalf of the City to approve the Certificate Purchase Agreement, his or her execution and delivery thereof to evidence conclusively the City’s approval thereof. City of Brookings September 11, 2012 15 Section 4. Execution and Delivery of Documents. Each Authorized Officer of the City is authorized and empowered for and on behalf of the City to execute and deliver (i) the Ground Lease and (ii) the Lease Agreement, in substantially the respective forms thereof presented at this meeting or with such changes therein and modifications thereto as may be approved by the Authorized Officer executing and delivering the same on behalf of the City, such execution and delivery to evidence conclusively such approval. Section 5. Financial Advisor and Bond Counsel. The City hereby selects Dougherty & Company LLC to provide financial professional services and Meierhenry Sargent LLP to provide bond counsel services with respect to the execution and delivery of the Certificates as is necessary in order to accomplish the purposes of this Resolution. Any contracts for the provision of such services shall be executed by an Authorized Officer, and the execution of such contracts shall represent approval by the City of the terms of such contracts. The fees, costs and expenses with respect to the foregoing shall be paid from the proceeds of the sale of the Certificates or any other legally available moneys. Section 6. Miscellaneous. Each Authorized Officer and any other agent or employee of the City is hereby authorized and empowered to take such other actions and execute and deliver such other instruments and agreements, including appropriate tax certifications and other closing certificates, as may be necessary or appropriate for the purposes of consummating the transactions contemplated herein, the necessity therefor and the appropriateness thereof to be evidenced conclusively by any such Authorized Officer's taking any such action or executing and delivering any such instrument, agreement or certificate and all actions taken heretofore and hereafter pursuant to the authority hereof are hereby authorized, ratified and approved for and as the actions of the City. Adjourn. A motion was made by Corbett, seconded by McClemans, to adjourn. All present voted yes; motion carried. Meeting adjourned at 6:58 p.m. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 16 CONSENT AGENDA #4 C. Action to approve the amended council calendar for 2012. Council action is required to schedule meetings. The enclosed 2012 calendar has been amended to add Council Study Sessions on the third Tuesday monthly. J ULY S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 July 4 – Independence Day A UGUST S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S EPTEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sept. 3 – Labor Day O CTOBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Oct. 2-5 – SDML Conference Oct. 8 – Columbus/Native American Day N OVEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Nov. 6 – General Election Nov. 11 – Veteran’s Day (observed Nov. 12) Nov. 22 – Thanksgiving Holiday Nov. 27-Dec 1 – NLC Conference D ECEMBER S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Nov. 27-Dec 1 – NLC Conference Dec. 25 –Christmas Holiday 2012 City of Brookings Regular Meetings Study Session Holidays Election / Board of Equalization Council Conferences 5:00 p.m. Study Session 6:00 p.m. Regular Meeting City of Brookings September 11, 2012 18 CONSENT AGENDA #4 D. Action on Resolution No. 114-12, a Resolution approving Deed Restriction for city-owned land in Section 11, Range 109 North, Township 50 West. The design for the new runway alignment project at the Brookings Regional Airport was authorized by the City Council with Resolution No. 60-12 on April 24, 2012. The new Airport Layout Plan and Approach Survey have been completed and the City has received the 404 permit and no-rise certification. The 404 permit includes a requirement to mitigate approximately 6.1 acres of wetlands. The City will construct the mitigated wetlands on City-owned land in Section 11, Township 109 North, Range 50 West of the 5th P.M., Brookings County, South Dakota. The newly created wetlands are required to be protected by a deed restriction. This resolution will authorize the City Manager to sign the Deed Restriction. Resolution No. 114-12 Resolution Approving Deed Restriction Whereas, the City of Brookings has designated a Warranty Deed Easement for approximately 6.1 acres of wetland to be constructed on the West 559 feet of the East 1252 feet of the South 729 feet of the North 1073 feet of the NE ¼ of the NE ¼ of Section 11, Township 109 North, Range 50 West of the 5th P.M., Brookings, SD; and Whereas, the Deed Restriction will perpetually protect the described wetland and includes numerous provisions required by Federal law; and Whereas, the form of the Warranty Deed is subject to approval by the Department of the Army (US Corps of Engineers), who may suggest minor modifications to the form following approval by the City; and Whereas, the work to create the wetland has been authorized by the Department of the Army. Now, Therefore, Be It Resolved that the City of Brookings City Manager is authorized to sign a Deed Restriction in substantially the form as presented to the City Council of the City of Brookings. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 19 CONSENT AGENDA #4 E. Action to approve a volunteer appointment to the Park and Recreation Board. Mayor Reed is recommending the appointment of Trent Sorbe to the Park and Recreation Board. City Council action is required on all volunteer appointments. Park and Recreation Board Number of positions: 1 Positions currently held by: vacant Term Length: 3 years (unexpired term through 5/1/2013) Residency Requirement: not required Purpose: The Park & Recreation Board provides advice to the Director of Parks, Recreation and Forestry to assist in fulfilling the administering of the public park system, recreation programs and city forestry program. The Board also advises the City Council and makes recommendations on matters regarding park capital improvements and planning. City of Brookings September 11, 2012 20 CONSENT AGENDA #4 F. Action on Resolution No. 115-12, a Resolution setting the Unit Financial Charge for 2013 Storm Drainage Fees. Background: The Storm Drainage Fee Ordinance was adopted in the 1980s, which allowed the City to collect a Drainage Fee on all properties in the city limits, including tax exempt agencies such as South Dakota State University, US Post Office, Department of Transportation, and others. The collected fees are deposited in the Storm Drainage Budget and are used to maintain and enhance the current storm sewer system, purchase property for drainage projects, construct new drainage facilities, in addition to making storm sewer repairs, pipe cleaning and Phase II DENR storm water quality requirements. The City Council approves the unit financial charge each year and it is used to calculate the drainage fees for each property. The drainage fee calculation is determined using the following formula: square footage of the parcel x the runoff weighting factor x the unit financial charge History: For a history of the Drainage Fee, the unit financial charge was .00019 in 2006, .00036 in 2007 through 2009, and .00054 since 2010. The increase in the Drainage Fee has been used to fund maintenance and drainage improvement projects listed in the City budget. Example of calculation: The following is an example of the amount charged on a typical residential lot that is 11,000 square feet: 2006 cost: $15.68 2007 to 2009 cost: $29.70 2010-2013cost: $44.55 The financial charge is set in the fall each year and the Storm Drainage Fees are calculated and submitted to Brookings County for the property tax billing which will be collected the following year. This resolution will adopt the financial charge of 0.00054 for 2013. The fee is examined each year to determine if there is a need for additional funds to cover maintenance and project costs. Resolution No. 115-12 Setting the Unit Financial Charge for 2013 Storm Drainage Fees Whereas, Chapter 72, Section 72-17, of Code of Ordinances for the City of Brookings, provides for setting the unit financial charge of Storm Drainage, by Resolution. Now, Therefore, Be It Resolved that the unit financial charge shall be .00054 for Storm Drainage purposes. Passed and approved this 11th day of September, 2012. City of Brookings September 11, 2012 21 CONSENT AGENDA #4 G. Action on Resolution No. 116-12, a Resolution authorizing the city manager to enter into a Liquor operating agreement renewal for Prairie Lanes Inc., Lots 1-2, Block 1, Snyder’s Addition, 722 Western Avenue. The City of Brookings enters into Liquor Operating Agreements for a 10-year period. The Operating Agreement for Prairie Lanes, Inc., located at 722 Western Avenue, is at the 10-year renewal point. Resolution No. 116-12, would allow the City Manager to enter into a 10-year agreement, with a renewal held at mid-term: five years. Resolution No. 116-12 Prairie Lanes, Inc. – Liquor Operating Agreement Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Operating Liquor Management Agreement between the City of Brookings and Jerry Busick and Leslie Nelson, owners, Prairie Lanes, Inc., for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 722 Western Avenue, also known as Prairie Lanes, Inc. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of 10 years. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 11, 2012 22 LIQUOR OPERATING AGREEMENT Prairie Lanes, Inc. THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and Jerry Busick and Leslie Nelson, owners, Prairie Lanes, Inc., hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: 1. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. 2. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. 3. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Lots 1-2, Block 1, Snyders Addition, City of Brookings, Brookings County, South Dakota 4. The Manager shall dispense only alcoholic beverages supplied by the Municipal off-sale establishment. City of Brookings September 11, 2012 23 5. This Agreement shall be in full force and effect for a period of five (5) years, with the Manager having the option and privilege of a five (5) year extension, subject to the approval of the governing body of the City of Brookings. Upon execution of this Operating Agreement, the parties hereto agree the previous Temporary Liquor Operating Agreement between the same parties is terminated. 6. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal off-sale establishment to be sold on the premises of Manager. 7. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. 8. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. 9. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records City of Brookings September 11, 2012 24 and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. 10. The Manager agrees to pay the CITY OF BROOKINGS, an Annual Renewal License Fee of One Thousand Five Hundred, and no/100 Dollars ($1,500.00), which is due on or by the 1st day of November of each year during the term of this Agreement. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided herein. 11. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. 12. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. 13. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. 14. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. City of Brookings September 11, 2012 25 15. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. 16. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. 17. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. 18. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. 19. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is effective September 11, 2012. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: Jeffrey W. Weldon, City Manager ATTEST: Shari Thornes, City Clerk MANAGER By: Business Owner By: Business Owner City of Brookings September 11, 2012 26 CONSENT AGENDA #4 H. Action on Resolution No. 117-12, a Resolution for Urban Surface Transportation Program Project P3368(02) PCN 03CA, 12th Street South from Main Avenue South to Medary Avenue. The South Dakota Department of Transportation (SDDOT) has programmed the project for 12th Street South from Main Avenue South to Medary Avenue South for construction in 2013. This project will consist of milling and overlaying the asphalt surfacing along with striping, new curb ramps, and curb and gutter repair. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(02) PCN 03CA. Resolution No. 117-12 A Resolution for Federal Aid Surface Transportation Program P3368(02) PCN 03CA, 12th St. So. from Main Ave. So. to Medary Ave. So., Brookings, SD Whereas, the Brookings City Council desires the construction improvement of 12th Street South from Main Avenue South to Medary Avenue South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(02) PCN 03CA. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 11, 2012 27 CONSENT AGENDA #4 I. Action on Resolution No. 118-12, a Resolution for Urban Surface Transportation Program Project P3368(03) PCN 03CB, 12th Street South and 17th Avenue South Traffic Signals. The South Dakota Department of Transportation (SDDOT) has programmed the signal project for 17th Avenue South and 12th Street South for construction. This project will consist of traffic signals and new curb ramps. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(03) PCN 03CB. Resolution No. 118-12 A Resolution for Federal Aid Surface Transportation Program P3368(03) PCN 03CB, 17th Ave. So. and 12th St. So. Signal Project, Brookings, SD Whereas, the Brookings City Council desires the signal construction improvement at 17th Avenue South and 12th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3368(03) PCN 03CB. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 11, 2012 28 CONSENT AGENDA #4 J. Action on Resolution No. 119-12, a Resolution for Urban Surface Transportation Program Project P3313(11) PCN 03CC, Main Avenue South and 20th Street South Traffic Signals. The South Dakota Department of Transportation (SDDOT) has programmed the signal project for Main Avenue South and 20th Street South for construction. This project will consist of traffic signals and new curb ramps. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3313(11) PCN 03CC. Resolution No. 119-12 A Resolution for Federal Aid Surface Transportation Program P3313(11) PCN 03CC, Main Ave. So. and 20th St. So. Signal Project, Brookings, SD Whereas, the Brookings City Council desires the signal construction improvement at Main Avenue South and 20th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3313(11) PCN 03CC. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 11, 2012 29 CONSENT AGENDA #4 K. Action on Resolution No. 120-12, a Resolution for Urban Surface Transportation Program Project P3301(11) PCN 03CD, Medary Avenue from North Campus Drive to North City Limits. The South Dakota Department of Transportation (SDDOT) has programmed the project for Medary Avenue from North Campus Drive to North City Limits for construction in 2013. This project will consist of milling and overlaying the asphalt surfacing along with striping, new curb ramps, and curb and gutter repair. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3301(11) PCN 03CD. Resolution No. 120-12 A Resolution for Federal Aid Surface Transportation Program P3301(11) PCN 03CD, Medary Ave. from North Campus Drive to North City Limits, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Medary Avenue from North Campus Drive to North City Limits, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3301(11) PCN 03CD. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 30 CONSENT AGENDA #4 L. Action on Resolution No. 121-12, a Resolution for Urban Surface Transportation Program Project P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive. The South Dakota Department of Transportation (SDDOT) has programmed the project for Sunrise Ridge Road from 6th Street to Eastbrook Drive for construction in 2014. This project will consist of milling and overlaying the asphalt surfacing along with striping, new curb ramps, and curb and gutter repair. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(03) PCN 03CR. Resolution No. 121-12 A Resolution for Federal Aid Surface Transportation Program P3233(03) PCN 03CR, Sunrise Ridge Road from 6th Street to Eastbrook Drive, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Sunrise Ridge Road from 6th Street to Eastbrook Drive, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(03) PCN 03CR. Passed and approved this 11th day of September 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 31 CONSENT AGENDA #4 M. Action on Resolution No. 122-12, a Resolution for Urban Surface Transportation Program Project P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South. The South Dakota Department of Transportation (SDDOT) has programmed the project for 17th Avenue South from 6th Street to 8th Street South for construction in 2014. This project will consist of milling and overlaying the asphalt surfacing along with striping, new curb ramps, and curb and gutter repair. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3273(09) PCN 03CT. Resolution No. 122-12 A Resolution for Federal Aid Surface Transportation Program P3273(09) PCN 03CT, 17th Avenue South from 6th Street to 8th Street South, Brookings, SD Whereas, the Brookings City Council desires the construction improvement of 17th Avenue South from 6th Street to 8th Street South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3273(09) PNC 03CT. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 32 CONSENT AGENDA #4 N. Action on Resolution No. 123-12, a Resolution for Urban Surface Transportation Program Project P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South. The South Dakota Department of Transportation (SDDOT) has programmed the project for Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South for construction in 2014. This project will consist of milling and overlaying the asphalt surfacing along with striping, new curb ramps, and curb and gutter repair. This project will utilize SDDOT funding for this urban systems project by using 81.95% CITY STP funds and 18.05% state funds. This project will be let for bids and inspected by the SDDOT. This resolution will authorize the Mayor to sign the Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(04) PCN 03CS. Resolution No. 123-12 A Resolution for Federal Aid Surface Transportation Program P3233(04) PCN 03CS, Eastbrook Drive from Sunrise Ridge Road to 22nd Ave. So. , Brookings, SD Whereas, the Brookings City Council desires the construction improvement of Eastbrook Drive from Sunrise Ridge Road to 22nd Avenue South, and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right of way of the proposed project in accordance with State and Federal requirements, Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Surface Transportation Program (STP) Funds and associated State matching funds, Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Urban Surface Transportation Program Funding Agreement between the Department of Transportation and City of Brookings for Letting and Construction of Project P3233(04) PCN 03CS. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 33 CONSENT AGENDA #4 O. Action on Resolution No. 124-12, a Resolution authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project. The Street Assessment Project 2012-09STA, 25th Avenue and 10th Street is nearly complete. This project includes curb and gutter, grading, gravel, detention pond, storm sewer, asphalt pavement, and water and sanitary sewer mains and services. This project is an assessment project, with the City paying the extra width and thickness costs for the street. This change order includes adjustment of plan quantities to as-built quantities for storm sewer, water main and sanitary sewer main, rock for trench stabilization and lowering of a 10” PVC sanitary sewer main. The total change for this work is a decrease of $1,971.19 to the current contract. The project summary is as follows: Original Contract Price: $398,661.42 Increase from Previous Change Orders (No. 1): $ 4,000.00 Contract Price Prior to this Change Order: $402,661.42 Decrease of this Change Order (No. 2): $ 1,971.19 Contract Price incorporating this Change Order: $400,690.23 This resolution will approve Change Order No. 2 (CCO #2) for a decrease of $1,971.19 to the contract. Resolution No. 124-12 Resolution Authorizing Change Order No. 2 (CCO#2) for 2012-09STI 25th Avenue and 10th Street Construction Project Be It Resolved by the City Council that the following change order be allowed for 2012-09STI 25th Avenue and 10th Street Construction Project: Construction Change Order Number 2: Adjust plan quantities to as-built quantities for storm sewer, sanitary sewer, water main and trench stabilization rock and lower PVC sanitary sewer main for a total decrease of $1,971.19 to the contract. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 34 CONSENT AGENDA #4 P. Action on Resolution No. 125-12, a Resolution authorizing Change Order No. 3(CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project. The Street Assessment Project 2012-09STA, 25th Avenue and 10th Street is nearly complete. This project includes curb and gutter, grading, gravel, detention pond, storm sewer, asphalt pavement, and water and sanitary sewer mains and services. This project is an assessment project, with the City paying the extra width and thickness costs for the street. This change order adjusts plan quantities to as-built quantities for asphalt, concrete valley gutter, concrete washout facility, temporary tracking control and riprap for a total decrease of $3,088.29 to the contract. The project summary is as follows: Original Contract Price: $398,661.42 Increase from Previous Change Orders (No. 1 & 2): $ 2,028.81 Contract Price Prior to this Change Order: $400,690.23 Decrease of this Change Order (No. 3): $ 3,088.29 Contract Price incorporating this Change Order: $397,601.94 This resolution will approve Change Order No. 3 (CCO #3) for a decrease of $3,088.29 to the contract. Resolution No. 125-12 Resolution Authorizing Change Order No. 3 (CCO#3) for 2012-09STI 25th Avenue and 10th Street Construction Project Be It Resolved by the City Council that the following change order be allowed for 2012-09STI 25th Avenue and 10th Street Construction Project: Construction Change Order Number 3: Adjust plan quantities to as-built quantities for asphalt, concrete valley gutter, concrete washout facility, temporary tracking control and riprap for a total decrease of $3,088.29 to the contract. Passed and approved this 11th day of September 2012. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings September 11, 2012 35 5. Items removed from Consent Agenda. Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. City of Brookings September 11, 2012 36 OPEN FORUM 6. Invitation for a Citizen to schedule time on the Council Agenda for an issue not listed. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 7. SDSU Student Senate Report. President – Jameson Berreth Vice-President – Wyatt DeJong Administrative Assistant – Mike McNalley Finance Chair – Ben Ruggeberg State & Local Chair – Jameson Goetz SDSU Senate Website: http://www.sdstatesa.com/#! City of Brookings September 11, 2012 37 Contracts & Change Orders 8. Action on Resolution No. 126-12, a Resolution Awarding Bids on 2012 Surplus Residential Structures - REBID (304 16th Avenue SW, Brookings, SD). The City of Brookings purchased the property located at 304 16th Avenue SW in 2009, which is located west of the Brookings Regional Airport. The legal description of the property is Sublot “A” of Outlot 1 of the SW ¼ of the NW ¼ of Section 27, Township 110N, Range 50 West, Brookings County. The structures were approved as surplus property by Resolution No. 75-12 in advance of the bid letting and the structures are required to be removed from the property for the construction of the runway realignment project. The City held a bid letting on Tuesday, August 14, 2012, however no bids were received for this project. The City had a rebid of this project on Tuesday, September 4, 2012, and received the following bids: Purchase and Remove Residential House: Carrie Papka, Volga, SD $2,501.00 Randell Pitts, Brookings, SD $4,000.00 Purchase and Remove Garage: Andrew Austreim, Brookings, SD $10.00 Purchase and Remove Barn & Lean-to: No Bids This resolution will award a contract for the “Purchase and Remove Residential House” to Randy Pitts for the high bid of $4,000.00 and award a contract for “Purchase and Remove Garage” to Andrew Austreim for the high bid of $10.00. There will be no contract awarded for the “Purchase and Remove Barn & Lean-to” due to receiving no bids. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 11, 2012 38 Resolution No. 126-12 Resolution Awarding Bids on 2012 Surplus Residential Structures - REBID Whereas, the City of Brookings opened bids for 2012 Surplus Residential Structures – REBID on Tuesday, September 4, 2012 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for 2012 Surplus Residential Structures - REBID: Purchase and Remove Residential House: Carrie Papka, Volga, SD - $2,501.00, Randell Pitts, Brookings, SD - $4,000.00; Purchase and Remove Garage: Andrew Austreim, Brookings, SD - $10.00; Purchase and Remove Barn & Lean-to: No Bids Now Therefore, Be It Resolved that the high bid of $4,000.00 for Randell Pitts for Purchase and Remove Residential House and the high bid of $10.00 for Andrew Austreim for Purchase and Remove Garage be accepted. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings September 11, 2012 39 Contracts & Change Orders 9. Action on Resolution No.127-12, a Resolution Awarding Bids on 2012- 15SSI Wiese Addition Wetland Project. The City Engineer’s Office has been working with the owner of Block 1 of Wiese Addition, Steve Schwanke, on a wetland permit for their property. The City agreed to allow the disturbed wetlands on Block 1 to be mitigated on the City’s property of Block 2 in Wiese Addition. The Department of the Army has issued a permit, and the City Council approved a Deed Restriction with Resolution No. 103-12 to protect the wetlands. This project will construct the wetlands; the work includes grading, wetland seeding, buffer zone seeding, and hydromulch. The City bid the 2012-15SSI Wiese Addition Wetland Project on Tuesday, September 4, 2012, and received the following bids: Rounds Construction Co., Inc. $17,623.00 VJ Ahlers Excavating, Inc. $25,397.50 Austreim Excavating $29,778.80 R. S. Halstead Corp. $31,820.00 The low bid of $17,623.00 was approximately 4% higher than the Engineers Estimate of $16,991.00. This resolution will award the contract for the 2012-15SSI Wiese Addition Wetland Project to the low bid of $17,623.00 to Rounds Construction Co. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 11, 2012 40 Resolution No. 127-12 Resolution Awarding Bids on 2012-15SSI Wiese Addition Wetland Project Whereas, the City of Brookings opened bids for 2012-15SSI Wiese Addition Wetland Project on Tuesday, September 4, 2012 at 1:30 pm at Brookings City Hall; and Whereas, the City of Brookings has received the following bids for 2012-15SSI Wiese Addition Wetland Project: Rounds Construction Co., Inc.: $17,623.00; VJ Ahlers Excavating, Inc.: $25,397.50; Austreim Excavating: $29,778.80 and R. S. Halstead Corp.: $31,820.00 Now Therefore, Be It Resolved that the low bid of $17,623.00 of Rounds Construction Co., Inc. be accepted. Passed and approved this 11th day of September, 2012. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings September 11, 2012 41 First Readings 10. Ordinance No. 23-12, 2013 Budget Ordinance, an Ordinance appropriating Monies to Fund the necessary expenditures and liabilities of the City of Brookings for the 2013 Fiscal Year and providing for the annual tax levy and annual tax for all funds. Public Hearing: September 25, 2012 **No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon Finance Manager Rita Thompson RE: First Reading; proposed 2013 budget Attached is the first reading of Ordinance No. 23-12, which is the 2013 operating budget. This ordinance is the product of four budget workshops and reflects the most recent changes made by the Council. We will have the second reading, public hearing, and final adoption at the September 25th Council meeting. The Budget Message will be modified for the second reading to reflect the changes made by the Council. Page 1 SECTION I BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA, that the following amounts be appropriated to meet the obligations of the Municipality: Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement Fund Fund Fund Fund Fund Fund Donations District #1 GENERAL GOVERNMENT Policy 401 Mayor & City Council 117,037 TOTAL POLICY 117,037 0 0 0 0 0 0 0 Executive 406 City Manager 185,169 412 City Attorney 84,024 403 City Clerk 334,150 TOTAL EXECUTIVE 603,343 0 0 0 0 0 0 0 Financial Administration 414 Human Resources 203,725 415 Finance Office 431,619 TOTAL FINANCIAL ADMINISTRATION 635,344 0 0 0 0 0 0 0 Other 405 Non-Departmental 503,676 416 Information Technology 150,160 417 General Government Buildings 40,718 25,000 420 City County Administrative Building 334,449 495 Contributions to Others 404,700 552,000 125,000 TOTAL OTHER 1,433,703 0 0 552,000 150,000 0 0 0 TOTAL GENERAL GOVERNMENT 2,789,427 0 0 552,000 150,000 0 0 0 PUBLIC SAFETY 421 Police 2,970,092 442 Animal Control 89,734 422 Fire Fighting & Prevention 962,278 424 Hydrant Rental 88,000 214 E-911 Dispatch TOTAL PUBLIC SAFETY 4,110,104 0 0 0 0 0 0 0 PUBLIC WORKS 418 Community Development 418,545 419 Engineer 478,879 431 Street Department 2,820,474 213 Streets 280 Special Assessment 110,000 282 Storm Drainage 1,654,885 TOTAL PUBLIC WORKS 3,717,898 110,000 1,654,885 0 0 0 0 0 CULTURE AND RECREATION 449 Hillcrest Aquatic Center 393,114 451 Recreation Department 340,249 452 Parks Department 1,399,171 453 Larson Ice Arena 344,908 454 Forestry 427,903 455 Library 1,001,292 70,000 224 Event Center 192,642 TOTAL CULTURE AND RECREATION 3,906,637 0 0 192,642 0 0 70,000 0 CONSERVATION AND DEVELOPMENT 284 Brookings Promotions 33,400 204,080 TOTAL CONSERVATION AND DEVELOPMENT 33,400 204,080 DEBT SERVICE 470 Debt Service Payments 1,780,493 TOTAL DEBT SERVICE 1,780,493 OPERATING TRANSFERS OUT 495 To Airport Fund 287,000 297,665 495 To Swiftel Center 174,300 235,000 495 To General Fund 810,000 842,483 495 To E-911 Fund 95,101 495 To Edgebrook Fund 95,000 38,213 495 To Nature Park Project 810,216 495 To Gateway Project TOTAL OPERATING TRANSFERS OUT 461,300 0 0 0 2,247,881 975,797 0 0 TOTAL 2012 APPROPRIATIONS 14,985,366 110,000 1,654,885 778,042 4,178,374 975,797 70,000 204,080 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Special Revenue Funds Page 2 Capital Proj Total Tax Tax Tax Tax Tax Governmental Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds 9-1-1 Center Project District #1 District #3 District #4 District #5 District #6 Fund Fund Funds Fund Fund Fund Fund Fund GENERAL GOVERNMENT Legislative 401 Mayor & City Council 117,037 TOTAL LEGISLATIVE 117,037 Executive 406 City Manager 185,169 412 City Attorney 84,024 403 City Clerk 334,150 TOTAL EXECUTIVE 603,343 Financial Administration 414 Human Resources 203,725 415 Finance Office 431,619 TOTAL FINANCIAL ADMINISTRATION 635,344 Other 405 Non-Departmental 503,676 416 Information Technology 150,160 417 General Government Buildings 65,718 420 City County Administrative Building 334,449 495 Contributions to Others 1,081,700 TOTAL OTHER 2,135,703 TOTAL GENERAL GOVERNMENT 3,491,427 PUBLIC SAFETY 421 Police 2,970,092 442 Animal Control 89,734 420 Fire Fighting & Prevention 962,278 424 Hydrant Rental 88,000 214 E-911 Dispatch 595,843 595,843 TOTAL PUBLIC SAFETY 595,843 4,705,947 PUBLIC WORKS 418 Community Development 122,000 540,545 419 Engineer 478,879 431 Street Department 2,820,474 213 Public Improvement-Street Development 0 280 Special Assessment 110,000 282 Storm Drainage 1,654,885 TOTAL PUBLIC WORKS 122,000 5,604,783 CULTURE AND RECREATION 449 Aquatic Center 393,114 451 Recreation Department 340,249 452 Parks Department 2,113,137 3,512,308 453 Larson Ice Arena 344,908 454 Forestry 427,903 455 Library 1,071,292 224 Event Center 2,038,646 2,231,288 TOTAL CULTURE AND RECREATION 2,038,646 2,113,137 8,321,062 CONSERVATION AND DEVELOPMENT 284 Brookings Promotions 4,795,000 5,032,480 TOTAL CONSERVATION AND DEVELOPMENT 4,795,000 5,032,480 Debt Service Payments 470 Debt Service Payments 132,500 120,000 67,664 2,100,657 TOTAL DEBT SERVICE 132,500 120,000 67,664 2,100,657 OPERATING TRANSFERS OUT 495 To Airport Fund 584,665 495 To Swiftel Center 409,300 495 To General Fund 1,652,483 495 To E-911 Fund 95,101 495 To Edgebrook Fund 133,213 495 To Nature Park Project 810,216 495 To Gateway Project 0 TOTAL OPERATING TRANSFERS OUT 0 3,684,978 TOTAL 2012 APPROPRIATIONS 595,843 2,038,646 7,030,137 132,500 120,000 67,664 0 0 32,941,334 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Debt Service FundsSpecial Revenue Funds Page 3 SECTION II The following designates the application of funds derived from the sources indicated: Special Storm 3rd B (75%) Public 25% 2nd Penny Library Business General Assessment Drainage Tax Improvement Sales & Use Tax Fines &Improvement Fund Fund Fund Fund Fund Fund Donations District #1 FUNDS AVAILABLE: 2011 Fund Balance-Assigned/Unassigned 4,019,096 2011 Fund Balance-Committed/Restricted 4,505,194 87,111 1,517,064 530,098 3,582,847 915,780 86,536 0 Estimated Fund Bal Available on 12/31/12 7,903,823 0 1,980,958 577,488 3,052,045 303,203 68,436 156,800 ANTICIPATED REVENUES: 310 Taxes 7,954,141 118,000 819,300 752,000 3,881,779 1,275,276 400,000 320 Licenses and Permits 195,100 330 Intergovernmental Revenues 800,716 340 Charges for Goods and Services 716,335 350 Fines and Forfeitures 92,000 360 Miscellaneous Revenues 344,591 300 2,000 51,000 115,000 6,000 30,000 390 Other Sources 10,000 550,000 25,900 Subtotal - Anticipated Revenues 10,112,883 118,300 1,371,300 803,000 3,996,779 1,281,276 55,900 400,000 Operating Transfers In: 000 From General Fund 000 From Liquor Fund 650,000 000 From Landfill 525,000 000 From 75% Sales & Use Tax 810,000 000 From 25% Sales & Use Tax 842,483 000 From 3RD B Sales Tax 000 From Research & Technology Ctr 40,000 000 From Brookings Municipal Utilities 2,005,000 Subtotal - Operating Transfers In 4,872,483 0 0 0 0 0 0 0 TOTAL SOURCES OF REVENUE 14,985,366 118,300 1,371,300 803,000 3,996,779 1,281,276 55,900 400,000 Total Means of Finance 2013 22,889,189 118,300 3,352,258 1,380,488 7,048,824 1,584,479 124,336 556,800 Fund Balance Retained 2013 7,903,823 8,300 1,697,373 602,446 2,870,450 608,682 54,336 352,720 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Special Revenue Funds Page 4 Capital Proj Total Tax Tax Tax Tax Tax Governmental Emergency Swiftel Capital Increment Increment Increment Increment Increment Funds 9-1-1 Center Project District #1 District #3 District #4 District #5 District #6 Fund Fund Funds Fund Fund Fund Fund Fund FUNDS AVAILABLE: 2011 Fund Balance-Assigned/Unassigned (121,663)3,897,433 2011 Fund Balance-Committed/Restricted 208,921 5,491,212 (1,656,822)82,327 1,977 0 0 15,352,245 Estimated Fund Bal Available on 12/31/12 266,282 (181,718)1,646,663 (1,612,145)0 0 0 0 14,161,835 ANTICIPATED REVENUES: 310 Taxes 351,000 132,500 120,000 67,664 15,871,660 320 Licenses and Permits 195,100 330 Intergovernmental Revenues 47,550 1,034,000 1,882,266 340 Charges for Goods and Services 1,436,704 2,153,039 350 Fines and Forfeitures 92,000 360 Miscellaneous Revenues 750 50,000 599,641 390 Other Sources 3,956,000 4,541,900 Subtotal - Anticipated Revenues 399,300 1,436,704 5,040,000 132,500 120,000 67,664 0 0 58,747,119 Operating Transfers In: 000 From General Fund 174,300 174,300 000 From Liquor Fund 650,000 000 From Landfill 525,000 000 From 75% Sales & Use Tax 235,000 810,216 1,855,216 000 From 25% Sales & Use Tax 95,101 937,584 000 From 3RD B Sales Tax 192,642 192,642 000 From Research & Technology Ctr 40,000 000 From Brookings Municipal Utilities 2,005,000 Subtotal - Operating Transfers In 95,101 601,942 810,216 0 0 0 0 0 6,379,742 TOTAL SOURCES OF FUNDS 494,401 2,038,646 5,850,216 132,500 120,000 67,664 0 0 31,715,348 Total Means of Finance 2013 760,683 1,856,928 7,496,879 (1,479,645)120,000 67,664 0 0 34,300,085 Fund Balance Retained 2013 164,840 (181,718)466,742 (1,612,145)0 0 0 0 34,300,085 ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Special Revenue Funds Debt Service Funds Page 5 SECTION III The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication. Solid Waste Solid Waste Research & Total Liquor Edgebrook Airport Collection Disposal Technology Enterprise Store Golf Course Fund Fund Fund Center Funds FUNDS AVAILABLE: 2011 Net Assets 2,736,265 1,834,525 4,707,341 1,136,781 6,875,275 1,834,525 19,124,712 Estimated Net Assets on 12/31/12 2,874,657 1,808,890 4,587,933 1,098,446 6,814,559 1,808,890 18,993,375 ANTICIPATED REVENUES: Intergovernmental Revenues 9,003,050 9,003,050 Operating Revenues 1,567,200 411,523 17,969 1,075,250 2,040,000 42,000 5,153,942 Fines and Forfeitures 0 Miscellaneous Revenues 13,000 9,600 200 41,000 8,000 71,800 Subtotal - Anticipated Means of Finance for 2013 1,580,200 421,123 9,021,219 1,075,250 2,081,000 50,000 14,228,792 Operating Transfers In: From General Fund 287,000 287,000 From Liquor Fund 100,000 100,000 From 75% Sales & Use Tax 95,000 297,665 392,665 From 25% Sales & Use Tax 38,213 38,213 Total - Operating Transfers In 0 233,213 584,665 0 0 0 817,878 TOTAL SOURCES OF FUNDS 1,580,200 654,336 9,605,884 1,075,250 2,081,000 50,000 15,046,670 TOTAL MEANS OF FINANCE for 2013 4,454,857 2,463,226 14,193,817 2,173,696 8,895,559 1,858,890 34,040,045 Solid Waste Solid Waste Research & Total Liquor Edgebrook Airport Collection Disposal Technology Enterprise Store Golf Course Fund Fund Fund Center Funds Operating Expenses: Operating Charges 717,854 669,681 9,648,358 1,184,917 1,546,800 52,159 13,819,769 Total Operating Expenses 717,854 669,681 9,648,358 1,184,917 1,546,800 52,159 13,819,769 Income Before Operating Transfer 862,346 (15,345)(42,474)(109,667)534,200 (2,159)1,226,901 0 Operating Transfers Out: To General Fund 650,000 525,000 40,000 1,215,000 To Edgebrook Golf Course 100,000 100,000 Total - Operating Transfers Out 750,000 0 0 0 525,000 40,000 1,315,000 Total Expenses & Transfer Outs 1,467,854 669,681 9,648,358 1,184,917 2,071,800 92,159 15,134,769 Estimated 2013 Ending Net Assets 2,987,003 1,793,545 4,545,459 988,779 6,823,759 1,766,731 18,905,276 Enterprise Funds (Business Type Funds) Enterprise Funds (Business Type Funds) ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE (continued) Page 6 SECTION IV $1,797,800 is hereby appropriated and shall be transferred to the General Fund. SECTION V County, South Dakota, in the manner provided for by law. General Fund 2,610,000 SECTION VI PLACED UPON ITS FIRST READING: September 11, 2012 PLACED UPON ITS SECOND READING: September 25, 2012 APPROVED AND ADOPTED: September 25, 2012 PUBLISHED: September 28, 2012 Shari Thornes Tim Reed City Clerk Mayor ORDINANCE NO. 23-12 2013 APPROPRIATION ORDINANCE Of the money received from the operation of the Municipal Utility Department, $2,005,000; $207,200 will be transferred to the School District and the remaining The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from and after its after its passage and publication. Draft 2013 Budget Request 9/5/2012 1 DRAFT 2013 9/5/2012 1 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed NONDEPARTMENTAL REVENUE 2,304,081 2,376,665 2,525,000 2,525,000 101-000-4-111-01 Current Real Estate Taxes 2,610,000 2,680,000 12,177 41,501 20,000 27,000 101-000-4-111-02 Delinquent Real Estate Taxes 20,000 20,000 28,229 28,191 28,000 28,000 101-000-4-111-07 Mobile Home Taxes 30,000 30,000 58,987 37,917 55,000 55,576 101-000-4-111-09 Bank Franchise Taxes 55,000 55,000 4,930,652 5,083,364 5,010,000 5,110,000 101-000-4-113-00 1st Penny Sales & Use Tax 5,211,641 5,263,300 2,594 3,875 2,500 2,500 101-000-4-119-01 Taxes/Penalties 2,500 2,500 25,750 61,850 25,750 70,000 101-000-4-221-01 Licenses/Liquor 30,000 30,000 5,550 6,588 5,600 5,800 101-000-4-221-02 Licenses/Malt 6,000 6,000 7,000 7,500 6,000 7,500 101-000-4-221-05 Licenses/Wine 7,500 7,500 0 0 0 0 101-000-4-221-07 Licenses/Restaurant Liquor 0 0 2,110 5,450 2,200 2,000 101-000-4-221-08 Licenses/Temporary Liquor 2,000 2,000 150 150 0 0 101-000-4-221-09 Licenses/Liquor Transfers 0 0 8,900 8,000 9,000 8,000 101-000-4-221-10 Licenses/Video Lottery 8,000 8,000 5,260 5,380 4,500 4,800 101-000-4-221-11 Licenses/Temporary Merchants 4,800 4,800 950 950 900 1,000 101-000-4-221-12 Licenses/Plumbers 1,000 1,000 1,035 635 500 685 101-000-4-221-13 Licenses/Miscellaneous 500 500 690 1,830 500 3,000 101-000-4-221-14 Licenses/Transient Merchants 3,000 3,000 115,810 116,877 110,000 116,000 101-000-4-335-03 State Liquor Tax 116,000 116,000 239,039 256,430 230,000 240,000 101-000-4-335-04 State/Hwy & Bridge Tax 240,000 240,000 1,428 1,428 1,800 1,500 101-000-4-335-08 State/Amusement Tax 1,800 1,800 56,008 63,734 60,000 60,000 101-000-4-338-01 County/Hwy & Bridge Tax 60,000 60,000 52,938 55,970 53,000 53,000 101-000-4-338-03 County/Wheel Tax 55,900 56,000 7,957 3,979 5,000 3,979 101-000-4-338-04 County/Road Tax 5,000 5,000 29 15 81 101-000-4-441-08 Reimbursed Expense 4,500 4,500 7,097 51 8,000 100 101-000-4-441-09 Miscellaneous 100 100 3,846 3,846 101-000-4-446-08 Reimbursed Expense 0 0 0 67,934 0 0 101-000-4-446-10 Donations 0 0 38,478 69,545 100,000 70,000 101-000-4-661-00 Interest Income 70,000 70,000 19,862 9,258 50,000 30,000 101-000-4-661-01 Money Market Interest Income 30,000 30,000 0 0 101-000-4-661-02 TIF #1 Innovation Campus Debt-Principal 17,000 0 0 52,000 76,690 101-000-4-661-02 TIF #1 Innovation Campus Debt-Interest 54,341 52,276 1,000 1,000 3,500 1,000 101-000-4-662-01 Rental Income 1,000 1,000 33,063 34,055 33,000 33,600 101-000-4-662-12 Cell Tower Rental 33,000 33,000 159,988 4,755 300,000 300,000 101-000-4-664-00 Sale of Rental Housing 0 0 185,549 192,000 200,000 192,000 101-000-4-669-00 Franchise Fees 200,000 200,000 27,364 56,619 0 56,711 101-000-4-669-08 Workers Compensation Refund 0 0 7,925 2,276 0 27,904 101-000-4-691-40 Insurance Refunds 0 0 250,038 1,961,100 0 0 101-000-6-700-00 Transfer in from Closing Other Funds 0 0 500,000 600,000 625,000 625,000 101-000-6-700-01 Transfer in from Liquor Fund 650,000 650,000 440,000 500,000 525,000 525,000 101-000-6-700-02 Transfer in from Landfill 525,000 525,000 532,002 621,550 650,000 650,000 101-000-6-700-03 Transfer in from 75% Sales & Use 810,000 1,282,000 927,984 1,254,780 1,780,631 1,780,631 101-000-6-700-04 Transfer in from 25% Sales & Use 842,483 914,401 75,000 75,000 70,000 70,000 101-000-6-700-05 Transfer in from Res & Tech 40,000 - 1,892,000 1,895,000 1,955,000 1,955,000 101-000-6-700-08 Transfer in from BMU 2,005,000 2,055,000 12,964,671 15,513,203 14,511,227 14,722,902 Revenue & Transfer from funds 13,736,065 14,426,677 Draft 2013 Budget Request 9/5/2012 2 DRAFT 2013 9/5/2012 2 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed MAYOR AND COUNCIL 26,400 29,775 47,446 47,446 101-401-5-101-00 Regular Pay 54,900 54,900 0 4,200 4,200 4,200 101-401-5-101-08 Technology Allowance 4,200 4,200 2,020 2,599 3,848 3,848 101-401-5-120-00 FICA 4,521 4,521 147 147 148 148 101-401-5-123-00 Group Insurance 170 188 101 117 135 135 101-401-5-130-00 Workman's Compensation 142 150 28,668 28,668 55,777 55,777 Personnel Services Total 63,933 63,959 918 911 1,003 1,003 101-401-5-421-00 Insurance 1,104 1,138 5,415 2,546 4,000 4,000 101-401-5-426-01 Office Supplies 4,000 4,000 9,967 13,627 19,000 19,000 101-401-5-427-01 Travel & Lodging 19,000 19,000 5,308 4,989 7,500 7,500 101-401-5-427-02 Registration & Training 7,500 7,500 0 3,549 5,000 5,000 101-401-5-428-00 Sustainability Council 5,000 5,000 0 0 0 0 101-401-5-428-01 Telephone 500 500 3,078 2,255 4,000 4,000 101-401-5-429-00 Miscellaneous 4,000 4,000 0 1,489 1,500 1,500 101-401-5-429-01 Membership & Dues 1,500 1,500 0 4,920 7,000 7,000 101-401-5-856-29 Open Government Forum 7,000 7,000 4,030 5,775 3,500 3,500 101-401-5-856-63 Volunteer Recognition 3,500 3,500 28,716 40,061 52,503 52,503 Operating Expense Total 53,104 53,138 - 101-401-5-940-00 Other Capital .- - Capital Expense Total 0 0 57,384 68,729 108,280 108,280 Expenditure Total 117,037 117,097 CITY CLERK 0 46,376 20,000 0 101-403-4-334-09 Grants 22,400 25,000 7 10 6,000 0 101-403-4-441-08 Reimbursed Expense 0 0 0 0 0 0 101-403-4-446-10 Donation 0 0 0 86 0 20 101-403-4-669-02 Miscellaneous Income 0 0 7 46,472 26,000 20 Revenue Total 22,400 25,000 135,994 141,573 148,102 148,102 101-403-5-101-00 Regular Pay 150,685 150,685 -15 0 0 700 101-403-5-101-04 Overtime Pay 2,000 2,000 120 80 900 900 101-403-5-101-10 Wellness 900 900 8,880 9,458 11,399 11,399 101-403-5-120-00 FICA 11,990 11,990 8,169 8,551 8,940 8,940 101-403-5-121-09 Retirement 9,404 9,404 34,880 32,156 29,978 29,978 101-403-5-123-00 Group Insurance 44,462 48,909 418 455 524 524 101-403-5-130-00 Workman's Compensation 551 579 101-403-5-136-00 Wellness Reimbursement 188,446 192,273 199,843 200,543 Personnel Services Total 219,992 224,467 353 350 385 385 101-403-5-421-00 Insurance 424 437 41 0 0 0 101-403-5-422-10 Election Officials 0 0 13,065 9,299 15,000 15,000 101-403-5-423-01 Publication & Recording Fees 15,000 15,000 7,516 3,555 5,000 5,000 101-403-5-423-03 Ordinance & Codification Fees 45,000 5,000 2,683 2,469 3,500 3,500 101-403-5-425-01 Maint Office Equip/Software Support 3,500 4,000 4,475 2,435 4,050 4,050 101-403-5-426-01 Office Supplies 4,100 4,100 3,368 6,196 8,700 8,700 101-403-5-426-02 Election Expense 8,700 8,700 3,692 2,553 3,200 3,200 101-403-5-427-01 Travel & Lodging 3,200 3,500 867 650 1,000 1,000 101-403-5-427-02 Registration & Training 1,000 1,200 1,382 1,480 2,000 1,150 101-403-5-428-01 Telephone 300 300 0 7,310 9,284 9,284 101-403-5-428-02 Public Education Human Rights 9,284 9,300 0 3,174 3,240 3,240 101-403-5-428-04 Public Education Disability 3,500 3,500 0 9,815 70,671 70,671 101-403-5-428-57 Public Education Historic 20,000 15,000 135 325 150 150 101-403-5-429-01 Membership & Dues 150 150 37,577 49,610 126,180 125,330 Operating Expense Total 114,158 70,187 101-403-5-920-00 Furniture & Equipment 9,457 584 0 101-403-5-920-01 Website Maintenance 0 0 101-403-5-950-01 Capital less than $5,000 9,457 584 - - Capital Expense Total 0 0 7 46,472 26,000 20 Revenue Total 22,400 25,000 235,480 242,466 326,023 325,873 Expenditure Total 334,150 294,654 Draft 2013 Budget Request 9/5/2012 3 DRAFT 2013 9/5/2012 3 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed NON DEPARTMENTAL 63,200 101-405-5-421-01 Unemployment Claims 6,750 6,750 11,968 65,151 32,000 32,000 101-405-5-422-03 Consulting 37,000 46,000 7,891 6,421 7,800 6,778 101-405-5-429-01 SDML Municipal League Dues 7,700 7,700 636 4,728 3,800 3,800 101-405-5-429-09 Credit Card Fees 4,000 4,000 6,714 6,826 7,200 7,167 101-405-5-429-20 1st District Dues 3,110 5,487 5,500 5,500 101-405-5-856-45 Employee Recognition 5,500 5,500 16,800 3,260 0 101-405-5-856-61 Performance Pay 18,000 18,000 3,588 5,486 13,846 13,846 101-405-5-856-62 Wellness Promotion 10,000 10,000 15,000 2,000 101-405-5-856-96 Matching Grant Expense 15,000 15,000 2,000 10,000 0 101-405-5-856-97 City Manager's Contingency Fund 10,000 10,000 199,200 0 101-405-5-856-99 Contingency Fund 389,726 200,000 62,415 0 101-405-5-920-00 Furniture & Equipment 66,929 101-405-5-940-00 Other Capital 35,907 177,826 360,021 134,291 Operating Expense Total 503,676 322,950 - 101-405-5-910-00 Land 0 0 0 0 0 0 Total Capital - - 35,907 177,826 360,021 134,291 Expenditure Total 503,676 322,950 CITY MANAGER 117,037 124,168 127,425 127,425 101-406-5-101-00 Regular Pay 130,741 130,741 6,000 6,000 6,000 6,000 101-406-5-101-06 Car Allowance 6,000 6,000 228 240 300 300 101-406-5-101-10 Wellness 300 300 7,501 10,010 8,170 8,170 101-406-5-120-00 FICA 10,774 10,774 11,791 14,259 12,072 12,072 101-406-5-121-09 Retirement 12,675 12,675 5,364 5,440 5,543 5,543 101-406-5-123-00 Group Insurance 5,949 6,544 376 414 473 473 101-406-5-130-00 Workman's Compensation 488 513 148,297 160,531 159,983 159,983 Personnel Services Total 166,927 167,547 118 117 129 129 101-406-5-421-00 Insurance 142 147 1,697 1,747 2,500 2,500 101-406-5-426-01 Office Supplies 2,500 2,500 171 72 500 500 101-406-5-426-09 Subscriptions/Books 500 500 6,235 5,378 8,000 8,000 101-406-5-427-01 Travel & Lodging 9,000 9,000 2,594 1,435 2,500 2,500 101-406-5-427-02 Registration & Training 3,000 3,000 1,185 1,316 1,500 900 101-406-5-428-01 Telephone 1,100 1,100 1,389 1,881 2,000 2,000 101-406-5-429-01 Membership & Dues 2,000 2,200 13,389 11,946 17,129 16,529 Operating Expense Total 18,242 18,447 - - - - 101-406-5-920-00 Furniture & Equipment - - - - - - 101-406-5-950-01 Capital less than $5,000 - - - - - Capital Expense Total - - 161,686 172,477 177,112 176,512 Expenditure Total 185,169 185,994 CITY ATTORNEY 76,024 79,065 76,024 79,065 101-412-5-422-07 Contracted Services 76,024 79,065 0 0 101-412-5-422-08 Litigation 5,000 5,000 3,000 3,500 3,000 3,500 101-412-5-427-01 Travel & Lodging 3,000 3,500 0 0 0 0 101-412-5-427-02 Registration & Training 0 0 0 0 0 0 101-412-5-429-01 Membership & Dues 0 0 79,024 82,565 79,024 82,565 Operating Expense Total 84,024 87,565 79,024 82,565 79,024 82,565 Expenditure Total 84,024 87,565 Draft 2013 Budget Request 9/5/2012 4 DRAFT 2013 9/5/2012 4 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed HUMAN RESOURCES 1,502 2,873 2,000 2,000 101-414-4-441-08 Reimbursed Expense 2,000 2,000 0 23 0 0 101-414-4-441-11 Unclaimed Insurance Reimburse 0 0 1,502 2,896 2,000 2,000 Revenue Total 2,000 2,000 114,335 118,810 125,130 125,130 101-414-5-101-00 Regular Pay 126,125 126,125 200 77 600 450 101-414-5-101-10 Wellness 600 600 7,908 8,369 9,626 9,575 101-414-5-120-00 FICA 10,045 10,045 6,872 7,198 7,550 7,510 101-414-5-121-09 Retirement 7,878 7,878 17,910 18,779 18,781 18,938 101-414-5-123-00 Group Insurance 20,800 22,880 350 383 441 441 101-414-5-130-00 Workman's Compensation 464 488 3,675 3,675 3,860 3,725 101-414-5-135-00 Employee Assistance Program 3,860 3,860 151,250 157,290 165,988 165,769 Personnel Services Total 169,772 171,876 235 234 258 258 101-414-5-421-00 Insurance 284 293 380 1,268 2,545 2,545 101-414-5-422-03 Consulting & Engineering 2,545 2,545 2,690 2,330 3,150 2,725 101-414-5-422-14 Cafeteria Plan Adm Fee 3,150 3,150 6,322 6,699 6,900 6,900 101-414-5-423-01 Publication & Recording Fees 6,900 6,900 0 0 400 400 101-414-5-425-01 Maintenance Office Equipment 780 780 1,401 2,720 2,800 2,800 101-414-5-426-01 Office Supplies 2,800 2,800 0 426 450 450 101-414-5-426-09 Subscriptions/Books 450 450 1,733 381 2,225 2,225 101-414-5-427-01 Travel & Lodging 2,225 2,225 403 1,187 2,275 2,275 101-414-5-427-02 Registration & Training 2,275 2,275 943 1,002 1,040 600 101-414-5-428-01 Telephone 505 300 730 735 1,089 1,089 101-414-5-429-01 Membership & Dues 1,089 1,089 865 1,212 750 750 101-414-5-429-08 Postage 750 750 1,250 2,551 1,200 1,200 101-414-5-429-09 Miscellaneous 1,200 1,200 4,303 5,355 5,000 5,000 101-414-5-429-10 Safety Program Training 5,000 5,000 3,060 2,597 4,000 4,000 101-414-5-429-15 In-House Training 4,000 4,000 24,316 28,697 34,082 33,217 Operating Expense Total 33,953 33,757 101-414-5-940-00 Other Capital - - 101-414-5-950-01 Capital less than $5,000 - - - - - - Capital Expense Total - - 1,502 2,896 2,000 2,000 Revenue Total 2,000 2,000 175,566 185,987 200,070 198,986 Expenditure Total 203,725 205,633 Draft 2013 Budget Request 9/5/2012 5 DRAFT 2013 9/5/2012 5 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FINANCE OFFICE 2,040 101-415-4-441-04 Professional Services-Administration BID 4,000 4,400 101-415-4-441-05 Reclaimed Income 101-415-4-441-08 Reimbursed Expense 101-415-4-669-02 Miscellaneous Income - - - 2,040 Revenue Total 4,000 4,400 218,593 228,072 240,733 240,733 101-415-5-101-00 Regular Pay 243,955 243,955 441 10 1,000 1,000 101-415-5-101-04 Overtime Pay 1,000 1,000 380 80 900 900 101-415-5-101-10 Wellness Benefit 900 900 15,194 16,168 18,584 18,584 101-415-5-120-00 FICA 19,460 19,460 13,185 13,801 14,576 14,576 101-415-5-121-09 Retirement 15,262 15,262 37,030 36,490 33,991 33,991 101-415-5-123-00 Group Insurance 37,639 41,403 677 725 834 834 101-415-5-130-00 Workman's Compensation 876 920 285,500 295,346 310,618 310,618 Personnel Services Total 319,092 322,900 479 476 524 524 101-415-5-421-00 Insurance 577 594 24,125 28,035 48,350 48,350 101-415-5-422-02 Contracted Auditing Services 48,350 50,000 22,775 23,181 27,000 27,000 101-415-5-422-07 Contracting Services 27,000 30,000 2,044 2,061 2,100 2,100 101-415-5-423-01 Publication/Recording Fees 2,100 2,300 10,400 12,000 12,000 12,000 101-415-5-426-00 Advance for Postage 12,000 13,500 5,906 5,748 6,000 6,000 101-415-5-426-01 Office Supplies 6,000 6,200 1,481 1,029 800 1,100 101-415-5-426-09 Subscriptions/Books 1,200 1,200 7,198 6,791 7,400 7,400 101-415-5-427-01 Travel & Lodging 7,400 7,400 2,798 4,725 5,000 5,000 101-415-5-427-02 Registration & Training 5,000 5,000 2,143 2,253 2,625 2,300 101-415-5-428-01 Telephone 1,100 1,100 864 735 1,200 1,200 101-415-5-429-01 Membership & Dues 1,200 1,200 69 548 600 600 101-415-5-429-09 Miscellaneous 600 600 80,283 87,582 113,599 113,574 Operating Expense Total 112,527 119,094 101-415-5-940-00 Other Capital - 101-415-5-950-01 Capital less than $5,000 - - - - - - Capital Expense Total - - - - - 2,040 Revenue Total 4,000 4,400 365,783 382,927 424,217 424,192 Expenditure Total 431,619 441,994 Draft 2013 Budget Request 9/5/2012 6 DRAFT 2013 9/5/2012 6 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed INFORMATION TECHNOLOGY 7 101-416-4-441-08 Technical Services 0 0 7 - - Revenue Total 0 0 38,184 38,990 44,383 44,383 101-416-5-101-00 Regular Pay 44,442 44,442 4,650 4,650 101-416-5-101-01 Temporary Pay 0 0 0 542 3,485 3,485 101-416-5-101-04 Overtime Pay 1,000 1,000 0 0 300 300 101-416-5-101-10 Wellness Benefit 300 300 2,783 2,888 4,005 4,005 101-416-5-120-00 FICA 3,736 3,736 2,311 2,390 2,867 2,867 101-416-5-121-09 Retirement 2,930 2,930 3,963 3,975 3,982 3,982 101-416-5-123-00 Group Insurance 4,821 5,304 141 171 197 197 101-416-5-130-00 Workman's Compensation 207 218 47,382 48,956 63,869 63,869 Personnel Services Total 57,436 57,930 118 117 129 129 101-416-5-421-00 Insurance 142 147 4,698 4,749 5,000 5,000 101-416-5-422-07 Software Services 5,500 5,500 2,928 1,279 3,000 5,000 101-416-5-426-01 Office Supplies 3,400 3,500 0 0 500 0 101-416-5-426-09 Subscriptions/Books 500 500 4 1,437 2,000 1,000 101-416-5-427-01 Travel & Lodging 1,500 1,500 0 75 500 2,500 101-416-5-427-02 Registration & Training 500 500 13,034 13,348 16,635 16,635 101-416-5-428-01 Telephone 13,120 13,120 0 0 200 0 101-416-5-429-01 Memberships & Dues 200 200 52 285 147 147 101-416-5-429-09 Miscellaneous 150 150 20,834 21,291 28,111 30,411 Operating Expense Total 25,012 25,117 0 0 26,305 26,305 101-416-5-940-00 Other Capital-IT 6,500 99 0 1,000 1,000 101-416-5-940-03 City Clerk 2,000 25,900 0 893 0 0 101-416-5-940-06 City Manager 0 0 0 1,987 0 0 101-416-5-940-14 Human Resources/Computer 0 900 26,581 0 8,039 2,000 101-416-5-940-15 Finance/V7 Analytic Software/Timekeeping 12,700 0 4,024 3,554 3,685 3,685 101-416-5-940-19 Engineer/Auto Cad-Computers 6,000 3,900 1,000 0 0 0 101-416-5-940-19 Pictometry/$21,204(Co-Gen Fd-E-911)4,712 4,712 4,941 9,783 7,500 7,500 101-416-5-950-01 Capital less than $5,000-IT 900 866 0 - 101-416-5-950-Community Development/Software,Computer 10,900 1,800 2,968 4,094 9,500 9,500 101-416-5-950-21 Animal Control/ computer & PD monitors 13,700 2,700 0 1,835 8,000 7,000 101-416-5-950-22 Fire Dept/computer 16,800 900 1,000 0 0 0 101-416-5-950-31 Capital less than $5,000-Street 0 1,800 0 0 1,000 1,258 101-416-5-950-51 Recreation/computer 900 41,479 22,146 65,029 58,248 Capital Expense Total 67,712 50,012 7 - - - Revenue Total - - 109,695 92,392 157,009 152,528 Expenditure Total 150,160 133,059 GENERAL GOVERNMENT BUILDINGS 12,123 9,812 10,794 10,764 101-417-5-421-00 Insurance 11,118 11,452 0 0 0 101-417-5-422-03 Consulting/design 4,591 2,895 3,000 3,000 101-417-5-424-01 Equipment Rental 3,100 3,200 3,154 5,493 5,500 6,000 101-417-5-425-01 Maintenance Office Equipment 5,500 6,000 2,277 2,707 1,600 1,600 101-417-5-425-04 Maintenance Equipment 13,443 2,888 5,000 6,500 101-417-5-425-05 Maintenance Building 500 3,984 2,866 2,200 2,200 101-417-5-426-03 General Supplies 2,135 2,303 1,300 1,500 101-417-5-426-04 Cleaning Supplies 2,158 2,054 1,100 1,100 101-417-5-428-01 Telephone 30,098 30,149 15,000 14,000 101-417-5-428-02 Electric & Water 7,775 7,695 7,000 5,000 101-417-5-428-03 Heat 15,035 14,400 7,200 7,200 101-417-5-429-03 Cleaning Services 96,772 83,261 59,694 58,864 Operating Expense Total 20,218 20,652 18,970 179,058 77,100 77,100 101-417-5-911-00 Buildings & Structures-GF 45,000 101-417-5-911-21 Buildings & Structures-Public Safety Bldgs 16,400 10,000 3,411 84,954 0 101-417-5-920-00 Furniture & Equipment 101-417-5-930-00 Machinery & Auto Equipment 10,000 10,000 101-417-5-940-00 Other Capital 5,160 4,094 4,100 4,100 101-417-5-950-01 Capital less than $5,000 4,100 4,100 27,541 183,152 176,154 91,200 Capital Expense Total 20,500 59,100 124,313 266,413 235,848 150,064 Expenditure Total 40,718 79,752 Draft 2013 Budget Request 9/5/2012 7 DRAFT 2013 9/5/2012 7 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed COMMUNITY DEVELOPMENT 14,497 18,384 18,000 18,000 101-418-4-221-06 Housing Licenses 20,500 15,500 1,630 1,400 900 1,000 101-418-4-223-01 Sign Permits 1,000 1,000 3,418 0 0 0 101-418-4-334-09 Grants State 0 0 103,312 2,370 0 0 101-418-4-334-10 Grants Federal 0 0 5,710 8,380 6,800 6,800 101-418-4-441-01 Zoning & Subdivision Fees 7,000 7,500 1,949 1,431 2,450 700 101-418-4-441-08 Reimbursed Expense 0 0 19,091 167 0 65 101-418-4-441-08 Miscellaneous 0 0 315 495 675 675 101-418-4-446-16 Code Enforcement Inspection Fees 700 700 21,911 20,500 7,000 8,500 101-418-4-662-01 Rental Income 5,500 4,500 171,833 53,126 35,825 35,740 Revenue Total 34,700 29,200 251,783 259,159 273,231 273,231 101-418-5-101-00 Regular Pay 278,117 278,117 6 0 0 101-418-5-101-04 Overtime Pay 0 0 331 244 900 1,000 101-418-5-101-10 Wellness Benefit 900 900 18,088 18,599 20,975 20,975 101-418-5-120-00 FICA 22,014 22,014 15,036 15,690 16,451 16,451 101-418-5-121-09 Retirement 17,266 17,266 28,728 40,537 44,973 44,973 101-418-5-123-00 Group Insurance 58,742 64,617 2,525 2,800 3,023 3,023 101-418-5-130-00 Workman's Compensation 3,175 3,334 316,497 337,028 359,553 359,653 Personnel Services Total 380,214 386,248 1,096 1,091 1,255 1,266 101-418-5-421-00 Insurance 1,381 1,422 0 0 0 101-418-5-422-03 Consulting/Engineering 0 0 538 1,205 700 800 101-418-5-423-01 Publication/Recording Fees 800 850 0 429 1,200 800 101-418-5-423-05 Advertising/Public Education 1,200 1,200 55 0 1,000 1,000 101-418-5-425-01 Maintenance Office Equipment 2,000 2,000 439 328 500 500 101-418-5-425-02 Maintenance Motor Vehicles 500 550 382 3,066 1,000 500 101-418-5-425-05 Maintenance of Rental Buildings 0 0 3,966 4,351 4,500 4,500 101-418-5-426-01 Office Supplies 4,500 4,600 530 772 700 700 101-418-5-426-03 General Supplies 700 700 0 0 150 0 101-418-5-426-05 Photographic Supplies 150 150 116 0 1,000 500 101-418-5-426-09 Subscriptions/Books 1,000 1,000 1,668 2,198 2,200 3,000 101-418-5-426-10 Gasoline 3,100 3,200 0 1,128 500 0 101-418-5-426-12 Tires 500 500 2,241 648 3,200 2,800 101-418-5-427-01 Travel & Lodging 4,500 3,500 460 230 1,500 1,500 101-418-5-427-02 Registration & Training 2,500 2,000 2,658 2,642 3,000 2,200 101-418-5-428-01 Telephone 1,400 1,400 2,166 1,825 2,400 2,400 101-418-5-428-02 Electric & Water 2,800 2,800 1,052 1,366 2,400 1,500 101-418-5-428-03 Heat 1,600 1,650 490 670 700 700 101-418-5-429-01 Membership & Dues 700 750 0 0 0 125 101-418-5-429-09 Miscellaneous 0 0 17,458 0 0 101-418-5-441-04 Safe Routes to School 0 0 106,710 0 0 101-418-5-441-05 Energy Efficiency Grant 0 0 142,023 21,950 27,905 24,791 Operating Expense Total 29,331 28,272 3,927 6,096 4,500 3,000 101-418-5-911-00 Buildings/Singles on Food Pantry-2013 6,000 0 0 0 0 0 101-418-5-920-00 Furniture & Equipment 0 0 0 9,950 0 0 101-418-5-930-00 Code Enforcement Vehicle 0 0 0 0 12,000 12,000 101-418-5-940-00 Other Capital 3,000 4,000 775 0 1,000 1,000 101-418-5-950-01 Capital less than $5,000 0 0 775,000 775,000 101-418-5-960-00 Street & Sidewalk Improvements 0 0 4,702 16,046 792,500 791,000 Capital Expense Total 9,000 4,000 171,833 53,126 35,825 35,740 Revenue Total 34,700 29,200 463,222 375,023 1,179,958 1,175,444 Expenditure Total 418,545 418,520 Draft 2013 Budget Request 9/5/2012 8 DRAFT 2013 9/5/2012 8 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ENGINEERING DEPARTMENT 77,084 91,585 100,000 100,000 101-419-4-223-01 Building Permits/Engineer Fees 110,000 120,000 0 171 0 101-419-4-441-02 Publication Fees 0 0 2 14 0 101-419-4-441-08 Reimbursed Expense 0 0 246 67 150 150 101-419-4-441-09 Miscellaneous 150 175 2,831 3,201 1,400 1,400 101-419-4-662-09 Vehicle Rentals 1,600 1,700 80,163 95,037 101,550 101,550 Revenue Total 111,750 121,875 293,833 299,352 314,888 313,000 101-419-5-101-00 Regular Pay 315,082 315,082 11,444 9,958 11,800 11,800 101-419-5-101-01 Temporary Pay 11,800 11,800 62 65 520 520 101-419-5-101-04 Overtime Pay 520 520 238 252 600 600 101-419-5-101-10 Wellness Benefit 600 600 22,009 22,518 25,152 24,000 101-419-5-120-00 FICA 25,934 25,934 17,519 18,171 19,067 19,200 101-419-5-121-09 Retirement 19,632 19,632 42,510 56,179 56,219 56,219 101-419-5-123-00 Group Insurance 63,998 70,398 3,258 3,650 3,964 3,964 101-419-5-130-00 Workman's Compensation 4,163 4,372 390,872 410,144 432,210 429,303 Personnel Services Total 441,729 448,338 5,721 5,863 4,689 4,689 101-419-5-421-00 Insurance 6,039 6,221 0 0 500 500 101-419-5-422-03 Consulting/Engineering 500 500 255 90 320 320 101-419-5-422-09 Testing Services 320 320 164 90 500 300 101-419-5-423-01 Publication/Recording Fees 500 500 305 90 1,052 700 101-419-5-425-01 Maintenance Office Equipment 1,052 1,060 975 1,130 1,000 1,000 101-419-5-425-02 Maintenance Motor Vehicles 1,100 1,200 0 0 244 244 101-419-5-425-04 Maintenance of Equipment 244 244 3,351 4,977 7,000 6,000 101-419-5-426-01 Office Supplies 6,000 6,100 1,740 2,434 2,600 2,600 101-419-5-426-03 General Supplies 2,600 2,700 0 15 110 110 101-419-5-426-05 Photographic Supplies 110 120 2,537 1,891 2,300 2,300 101-419-5-426-09 Subscriptions/Books 3,300 3,400 2,554 3,553 3,500 3,500 101-419-5-426-10 Gasoline 3,700 3,800 0 0 0 101-419-5-426-11 Oil & Grease Supplies 0 0 0 430 425 425 101-419-5-426-12 Tires 435 450 2,196 1,818 3,000 3,000 101-419-5-427-01 Travel & Lodging 3,000 3,100 1,290 629 2,000 2,000 101-419-5-427-02 Registration & Training 2,000 2,100 4,520 4,722 4,800 4,000 101-419-5-428-01 Telephone 2,900 2,900 851 1,345 1,200 1,300 101-419-5-429-01 Membership & Dues 1,350 1,400 26,458 29,077 35,240 32,988 Operating Expense Total 35,150 36,115 2,968 15,023 1,500 1,500 101-419-5-920-00 Furniture & Equipment 2,000 2,000 0 10,000 0 101-419-5-930-00 Machinery & Auto Equipment 101-419-5-940-00 Capital less than $5,000 2,968 25,023 1,500 1,500 Capital Expense Total 2,000 2,000 80,163 95,037 101,550 101,550 Revenue Total 111,750 121,875 420,298 464,244 468,950 463,791 Expenditure Total 478,879 486,453 Draft 2013 Budget Request 9/5/2012 9 DRAFT 2013 9/5/2012 9 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed CITY/COUNTY ADMINISTRATIVE BUILDING 0 1,498 101-420-4-441-08 52% County Reimbursement 170,918 173,860 0 0 0 1,498 Revenue Total 170,918 173,860 2,880 101-420-5-101-20 City Share of Wages & Benefits 5,760 5,760 0 0 0 2,880 Personnel Total 5,760 5,760 4,750 4,750 101-420-5-421-00 Insurance 5,225 5,382 5,000 0 101-420-5-422-07 Televised Contracted Services 7,200 7,200 101-420-5-425-05 Maintenance of Building 14,000 14,000 4,000 4,000 101-420-5-426-03 Supplies 8,000 8,000 2,600 2,600 101-420-5-426-04 Cleaning Supplies 7,000 7,500 17,000 17,000 101-420-5-428-01 Telephone 36,500 36,500 45,700 40,000 101-420-5-428-02 Electric & Water 80,000 80,000 30,625 30,625 101-420-5-428-03 Heat 61,250 61,250 282 101-420-5-428-05 Hauling Services 564 564 18,000 18,000 101-420-5-429-03 Cleaning Services 70,800 70,800 10,000 77,350 101-420-5-429-09 Service Contracts 45,350 50,350 0 0 144,875 201,807 Total Operating Expense 328,689 334,346 - 0 0 0 101-420-5-920-00 Data Racks - 0 0 0 101-420-5-920-00 Video System Equipment - - - - Capital Expense Total - - - - - 1,498 Revenue Total 170,918 173,860 - - 2,880 City Only Expenditure Total 5,760 5,760 - - 144,875 201,807 Joint Expenditure Total 328,689 334,346 - - 144,875 204,687 City/County Adm Bldg Expenditure Total 334,449 340,106 Draft 2013 Budget Request 9/5/2012 10 DRAFT 2013 9/5/2012 10 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed POLICE DEPARTMENT 2,473 275 0 0 101-421-4-221-02 Fees 0 0 28,685 141,812 114,448 114,448 101-421-4-334-09 Grants 71,698 20,400 6,744 16,354 6,700 6,700 101-421-4-441-08 Reimbursed Expense 10,500 11,000 1,152 1,524 575 575 101-421-4-442-08 Alarm Surcharges 0 0 2,793 3,332 2,200 2,200 101-421-4-442-09 Miscellaneous 2,500 2,500 3,354 3,577 3,200 3,200 101-421-4-442-10 Safety Town Fees 3,200 3,200 1,990 4,275 1,000 4,000 101-421-4-446-10 Donations 2,500 2,500 1,200 1,500 3,000 1,800 101-421-4-446-11 Dare Donations 1,500 1,500 12,074 10,733 12,000 17,000 101-421-4-551-00 Court Fines 15,000 15,000 41,144 79,299 60,000 69,000 101-421-4-555-00 Parking Fines 69,000 69,000 11,951 16,483 11,800 11,800 101-421-4-664-00 Sale of Fixed Assets 10,000 12,000 113,560 279,164 214,923 230,723 Revenue Total 185,898 137,100 1,532,107 1,595,220 1,763,004 1,763,004 101-421-5-101-00 Regular Pay 1,754,837 1,754,837 13,941 16,792 32,000 32,000 101-421-5-101-01 Temporary Pay 33,000 33,000 61,899 62,401 45,000 45,000 101-421-5-101-04 Overtime Pay 50,000 50,000 1,750 1,750 2,100 2,100 101-421-5-101-07 Clothing Allowance 2,100 2,100 223 307 600 600 101-421-5-101-10 Wellness Benefit 1,200 1,200 116,741 121,422 141,154 141,154 101-421-5-120-00 FICA 145,310 145,310 124,666 128,430 143,609 143,609 101-421-5-121-09 Retirement 147,140 147,140 298,262 316,907 341,143 341,143 101-421-5-123-00 Group Insurance 388,346 425,113 46,483 46,363 48,267 48,267 101-421-5-130-00 Workman's Compensation 50,681 53,216 2,196,071 2,289,592 2,516,877 2,516,877 Personnel Services Total 2,572,614 2,611,916 20,349 20,915 22,638 22,638 101-421-5-421-00 Insurance 24,902 25,650 2,354 2,594 2,500 2,500 101-421-5-422-03 Consulting/Engineering 2,600 2,600 1,341 2,461 1,500 1,700 101-421-5-422-06 Medical Services 1,700 1,700 0 3,711 0 0 101-421-5-422-07 Bar Code System /Evidence 0 0 2,938 3,118 2,000 2,000 101-421-5-422-09 Testing Services 2,000 2,000 1,160 1,860 3,425 3,425 101-421-5-424-01 Equipment Rental 3,800 3,800 1,848 1,551 2,000 1,100 101-421-5-425-01 Maintenance Office Equipment 2,000 2,000 14,688 14,551 20,000 14,000 101-421-5-425-02 Maintenance Motor Vehicle 20,000 20,000 0 0 1,600 800 101-421-5-425-04 Maintenance Equipment 1,600 1,600 0 0 5,000 5,000 101-421-5-425-05 Maintenance Building 10,000 11,000 1,159 2,654 3,000 2,700 101-421-5-425-06 Maintenance Radio 3,000 3,000 7,117 8,709 9,000 9,000 101-421-5-426-01 Office Supplies 9,000 9,000 14,234 15,227 18,000 17,067 101-421-5-426-03 General Supplies 18,500 18,500 0 0 1,300 1,300 101-421-5-426-04 Cleaning Supplies 2,600 2,700 286 901 2,500 2,100 101-421-5-426-05 Investigation Supplies 2,500 2,500 517 830 750 750 101-421-5-426-09 Subscriptions/Books 800 800 46,198 62,006 70,000 66,000 101-421-5-426-10 Gasoline 70,000 70,000 2,095 1,649 4,000 4,000 101-421-5-426-12 Tires 4,000 4,000 11,222 11,443 15,000 14,000 101-421-5-426-17 Uniforms 15,000 15,000 1,951 3,337 3,000 3,000 101-421-5-426-30 Swat Tactical Supplies 3,300 3,300 5,927 2,637 8,000 5,500 101-421-5-427-01 Travel & Lodging 8,000 8,000 1,440 1,351 3,500 2,400 101-421-5-427-02 Registration & Training 3,500 3,500 5,062 5,191 12,500 12,500 101-421-5-427-03 Gun Range Training Expenses 13,000 13,000 7,464 7,256 11,100 101-421-5-428-01 Telephone 11,100 11,200 2,041 2,359 16,800 16,000 101-421-5-428-02 Electric & Water 30,500 30,500 0 0 7,000 7,000 101-421-5-428-03 Heat 7,500 7,500 3,366 1,869 2,000 2,100 101-421-5-428-08 Sirens 2,000 2,000 1,803 358 480 480 101-421-5-429-00 Miscellaneous 480 480 781 962 1,000 961 101-421-5-429-01 Membership & Dues 1,200 1,200 0 0 7,200 7,200 101-421-5-429-03 Cleaning Services 20,000 20,000 1,012 1,540 1,000 800 101-421-5-429-09 Reserve Expenses 1,000 1,000 874 2,671 2,000 2,300 101-421-5-429-10 Dare Expenditures 2,400 2,400 4,317 4,827 4,800 4,800 101-421-5-856-21 Safety Town 5,500 4,800 163,541 188,536 264,593 235,121 Operating Expense Total 303,482 304,730 Draft 2013 Budget Request 9/5/2012 11 DRAFT 2013 9/5/2012 11 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 500 66,014 416,585 416,585 101-421-5-911-00 Building & Structures 3,500 0 0 0 20,000 20,000 101-421-5-920-00 Furniture & Equipment 0 0 65,128 153,714 126,800 126,800 101-421-5-930-00 Machinery & Auto Equipment 70,200 108,400 6,183 27,008 18,686 18,686 101-421-5-950-01 Capital less than $5,000 20,296 21,900 71,811 246,736 582,071 582,071 Capital Expense Total 93,996 130,300 113,560 279,164 214,923 230,723 Revenue Total 185,898 137,100 2,431,423 2,724,864 3,363,541 3,334,069 Expenditure Total 2,970,092 3,046,946 Draft 2013 Budget Request 9/5/2012 12 DRAFT 2013 9/5/2012 12 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FIRE DEPARTMENT 0 0 26,621 25,908 101-422-4-334-06 Capital Grants 4,181 0 0 101-422-4-334-09 Grants 52,341 56,571 55,000 57,000 101-422-4-335-06 Fire Insurance Premium 57,000 58,000 5 5 0 0 101-422-4-342-03 Fines/Fees 164 612 0 3,000 101-422-4-441-08 Reimbursed Expense 400 0 0 101-422-4-446-10 Donations 15,000 1,458 1,954 1,500 1,500 101-422-4-446-16 Inspection Fees 1,500 1,500 0 35,500 0 101-422-4-664-00 Sale of Fixed Assets 0 58,549 94,642 83,121 87,408 Revenue Total 73,500 59,500 168,980 176,360 185,953 184,421 101-422-5-101-00 Regular Pay 186,451 186,451 8,223 1,810 10,000 6,000 101-422-5-101-01 Temporary Pay 10,000 10,000 295 0 0 101-422-5-101-05 On Call Pay 0 0 2,300 0 0 101-422-5-101-09 Stipend 0 0 12,755 12,779 15,351 13,995 101-422-5-120-00 FICA 15,847 15,847 12,926 13,419 14,382 13,899 101-422-5-121-09 Retirement 14,897 14,897 97,341 101,572 98,000 102,000 101-422-5-121-10 Retirement/Volunteer Firemen 102,000 103,000 33,384 34,855 33,437 33,526 101-422-5-123-00 Group Insurance 37,037 40,741 10,328 10,978 12,295 12,295 101-422-5-130-00 Workman's Compensation 12,910 13,556 2,556 3,332 4,000 3,450 101-422-5-136-00 Wellness Reimbursement 4,200 4,200 349,088 355,104 373,418 369,586 Personnel Services Total 383,342 388,692 23,736 27,366 27,370 28,000 101-422-5-421-00 Insurance 28,191 29,037 5,164 5,776 6,500 5,900 101-422-5-422-06 Medical Services 6,500 6,500 5,492 4,410 6,000 5,900 101-422-5-422-07 Contracting Services 6,000 6,300 2,648 3,073 3,500 3,500 101-422-5-424-01 Equipment Rental 3,500 3,500 86,940 0 0 101-422-5-424-04 Hydrant Rental 0 0 160 0 200 0 101-422-5-425-01 Maintenance Office Equipment 0 0 839 365 1,250 1,000 101-422-5-425-02 Maintenance Motor Vehicles 1,250 1,250 10,310 7,264 7,500 7,500 101-422-5-425-03 Maintenance Trucks 7,500 7,500 6,361 6,735 8,000 7,500 101-422-5-425-04 Maintenance Equipment 8,000 8,000 685 1,009 1,000 1,000 101-422-5-425-05 Maintenance Buildings 1,000 1,000 2,966 3,491 3,000 2,500 101-422-5-425-06 Maintenance Radio 3,000 3,000 2,284 2,333 3,000 3,000 101-422-5-426-01 Office Supplies 3,000 3,200 36,293 33,969 35,000 37,000 101-422-5-426-03 General Supplies 35,000 37,000 273 253 300 275 101-422-5-426-04 Cleaning Supplies 300 300 880 67 150 150 101-422-5-426-05 Photographic Supplies 150 150 1,327 1,993 1,300 1,300 101-422-5-426-09 Subscriptions/Books 1,400 1,400 10,924 16,637 14,000 15,000 101-422-5-426-10 Gasoline 15,500 17,000 315 112 500 500 101-422-5-426-11 Oil & Grease Supplies 500 550 0 1,266 1,000 1,156 101-422-5-426-12 Tires 2,000 2,000 14,162 13,466 2,000 2,000 101-422-5-426-17 Uniforms & Clothing 2,000 2,500 146 131 300 300 101-422-5-426-28 Extinguishing Agents 300 350 4,062 3,188 5,000 3,000 101-422-5-426-29 Propane 5,000 5,000 12,054 15,297 15,000 15,000 101-422-5-427-01 Travel & Lodging 15,000 15,500 9,133 8,027 8,500 8,000 101-422-5-427-02 Registration & Training 8,500 9,000 5,607 5,873 5,400 5,200 101-422-5-428-01 Telephone 5,400 5,400 10,266 10,917 13,000 12,329 101-422-5-428-02 Electric & Water 13,000 13,200 1,538 2,143 2,200 2,300 101-422-5-429-01 Memberships & Dues 2,500 2,500 3,525 5,728 3,000 3,000 101-422-5-429-06 Fire Hose Replacement 3,000 3,500 220 246 300 200 101-422-5-429-08 Postage 300 325 20 0 0 101-422-5-429-09 Miscellaneous 0 0 3,015 5,268 5,000 5,000 101-422-5-429-10 Fire Safety Promotion 5,000 5,500 261,343 186,402 179,270 177,510 Operating Expense Total 182,791 190,462 Land 150,000 0 0 780,000 780,000 101-422-5-911-00 Buildings & Structures/Safety House 78,000 0 0 170,621 170,621 101-422-5-920-00 Equipment 320,000 584,063 621,033 158,145 158,145 101-422-5-930-00 Prin & int pay Fire Trucks/New Truck 14 158,145 158,145 23,912 23,912 25,000 25,000 101-422-5-940-00 Turn Out Gear 10,000 25,000 607,975 644,945 1,133,766 1,133,766 Capital Expense Total 396,145 503,145 58,549 94,642 83,121 87,408 Revenue Total 73,500 59,500 1,218,406 1,186,451 1,686,454 1,680,862 Expenditure Total 962,278 1,082,299 PUBLIC SAFETY 86,940 86,135 95,000 87,000 101-424-5-424-04 Hydrant Rental 88,000 90,000 86,940 86,135 95,000 87,000 Operating Expense Total 88,000 90,000 86,940 86,135 95,000 87,000 Expenditure Total 88,000 90,000 Draft 2013 Budget Request 9/5/2012 13 DRAFT 2013 9/5/2012 13 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed STREET DEPARTMENT 64,622 13,001 0 0 101-431-4-334-09 Grants 0 0 1,593 8,091 0 1,000 101-431-4-441-08 Reimbursed Expense 1,000 1,000 15,281 6,872 10,000 0 101-431-4-443-09 Miscellaneous 0 0 0 6,850 38,000 16,252 101-431-4-664-00 Sale of Fixed Assets 0 0 155,400 155,400 Inner fund loan for sweeper (Liquor) 81,496 34,814 203,400 172,652 Revenue Total 1,000 1,000 584,697 609,161 641,840 641,840 101-431-5-101-00 Regular Pay 648,700 648,700 19,087 18,792 35,000 35,000 101-431-5-101-01 Temporary Pay 29,000 29,000 27,534 44,539 50,000 50,000 101-431-5-101-04 Overtime Pay 55,000 55,000 0 0 0 0 101-431-5-101-05 On Call Pay 0 0 0 56 300 300 101-431-5-101-10 Wellness Benefit 300 300 45,759 49,116 53,595 53,595 101-431-5-120-00 FICA 57,720 57,720 36,673 39,989 40,835 40,835 101-431-5-121-09 Retirement 43,351 43,351 111,774 106,028 102,406 102,406 101-431-5-123-00 Group Insurance 115,394 126,934 30,444 29,870 34,351 34,351 101-431-5-130-00 Workman's Compensation 36,069 37,873 855,969 897,552 958,327 958,327 Personnel Services Total 985,534 998,878 33,805 33,361 36,249 36,249 101-431-5-421-00 Insurance 37,337 38,458 472 181 500 500 101-431-5-422-06 Medical Services 500 500 47,845 53,181 70,000 70,000 101-431-5-422-07 Contracting Services 71,000 71,000 600 450 600 600 101-431-5-422-15 Drug & Alcohol Testing 600 600 999 1,044 1,500 1,500 101-431-5-423-05 Advertising/Promotion Fees 1,500 1,500 450 250 650 650 101-431-5-425-01 Maintenance Office Equipment 650 650 6,755 6,159 8,000 8,000 101-431-5-425-03 Maintenance Trucks 8,000 8,000 17,562 12,325 20,000 20,000 101-431-5-425-04 Maintenance of Equipment 20,000 20,000 4,947 4,525 2,500 2,500 101-431-5-425-05 Maintenance Buildings 4,000 4,000 1,861 201 2,500 2,500 101-431-5-425-06 Maintenance Radio 2,500 2,500 22,941 9,894 25,000 25,000 101-431-5-425-11 Maintenance Sweeper 25,000 25,000 17,253 17,687 75,000 75,000 101-431-5-425-13 Maintenance Curb & Gutter 50,000 50,000 205,179 162,206 235,500 235,500 101-431-5-425-14 Maintenance Street Sealing 250,000 265,000 1,552 3,599 1,300 1,300 101-431-5-426-01 Office Supplies 1,300 1,300 15,150 25,424 18,000 18,000 101-431-5-426-03 General Supplies 20,000 20,000 1,500 1,535 1,500 1,500 101-431-5-426-04 Cleaning Supplies 1,530 1,560 34,894 53,038 45,000 45,000 101-431-5-426-10 Gasoline 45,000 45,000 4,312 3,960 4,000 4,000 101-431-5-426-11 Oil & Grease Supplies 4,080 4,160 4,462 2,372 9,500 9,500 101-431-5-426-12 Tires 15,000 15,300 31,940 60,672 40,000 40,000 101-431-5-426-13 Diesel Fuel 40,800 41,600 517 247 1,000 1,000 101-431-5-426-15 Chemicals 1,000 1,000 1,346 1,978 2,500 2,500 101-431-5-426-17 Uniforms 2,500 2,500 8,018 -17,134 7,500 7,500 101-431-5-426-18 Gravel 7,500 7,500 42,074 88,769 60,000 60,000 101-431-5-426-19 Bituminous Material 60,000 60,000 10,422 2,419 11,000 11,000 101-431-5-426-20 Dust Control 14,000 14,000 30,231 23,173 31,000 31,000 101-431-5-426-22 Salt & Calcium Chloride 31,600 32,200 10,602 7,703 11,000 11,000 101-431-5-426-23 Sand 11,200 11,400 24,996 26,850 27,000 27,000 101-431-5-426-24 Street Paint & Signs 27,500 28,000 125 2,514 1,000 1,700 101-431-5-427-01 Travel & Lodging 2,000 2,000 199 439 1,000 1,000 101-431-5-427-02 Registration & Training 1,000 1,000 3,828 3,942 4,700 4,700 101-431-5-428-01 Telephone 4,800 4,900 7,114 6,903 6,500 6,500 101-431-5-428-02 Electric & Water 6,630 6,760 10,346 9,664 19,800 19,800 101-431-5-428-03 Heat 19,800 20,200 459,024 405,962 376,350 376,350 101-431-5-428-04 Street Lights & Traffic Signals 383,877 391,555 0 0 500 500 101-431-5-428-05 Hauling Service 500 500 0 70 100 100 101-431-5-429-01 Membership & Dues 100 100 15 10 50 50 101-431-5-429-04 Licenses 50 50 16,173 6,735 17,000 17,000 101-431-5-441-03 West Nile Grant Expenses 17,000 17,000 1,079,508 1,022,308 1,175,299 1,175,999 Operating Expense Total 1,189,854 1,216,793 0 29,148 12,769 12,769 101-431-5-920-00 Furniture & Equipment 37,419 484,064 380,819 367,000 101-431-5-930-00 Machinery & Auto Equipment 70,086 411,000 101-431-5-950-01 Capital less than $5,000 101-431-5-960-00 Street Improvements 425,839 541,438 625,000 625,000 101-431-5-960-00 Street Improvement/Dig outs & Repair 575,000 570,000 463,258 1,054,650 1,018,588 1,004,769 Capital Expense Total 645,086 981,000 81,496 34,814 203,400 172,652 Revenue Total 1,000 1,000 2,398,735 2,974,511 3,152,214 3,139,095 Expenditure Total 2,820,474 3,196,671 Draft 2013 Budget Request 9/5/2012 14 DRAFT 2013 9/5/2012 14 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ANIMAL CONTROL 1,770 2,880 1,800 1,800 101-442-4-221-04 Animal Licenses 1,800 1,800 334 210 300 300 101-442-4-441-08 Reimbursed Expense 300 300 10,264 11,902 10,500 9,500 101-442-4-445-02 Housing, Feed & Care 10,000 10,000 1,030 300 750 700 101-442-4-445-09 Fees 700 700 8,510 9,465 8,000 8,000 101-442-4-556-00 Animal at Large Fines 8,000 8,000 21,908 24,757 21,350 20,300 Revenue Total 20,800 20,800 39,013 40,058 41,198 41,198 101-442-5-101-00 Regular Pay 41,260 41,260 15,377 15,183 15,000 15,000 101-442-5-101-01 Temporary Pay 15,500 15,500 0 0 500 500 101-442-5-101-04 Overtime Pay 500 500 0 0 0 0 101-442-5-101-10 Wellness Benefit 0 0 3,895 3,960 4,360 4,360 101-442-5-120-00 FICA 4,494 4,494 2,341 2,403 2,520 2,520 101-442-5-121-09 Retirement 2,595 2,595 11,935 11,940 11,942 11,942 101-442-5-123-00 Group Insurance 6,294 6,924 1,072 1,107 1,149 1,149 101-442-5-130-00 Workman's Compensation 1,222 1,284 73,633 74,652 76,669 76,669 Personnel Services Total 71,865 72,557 458 457 503 101-442-5-421-00 Insurance 519 535 50 0 300 300 101-442-5-422-09 Testing Services 300 300 890 577 500 500 101-442-5-425-03 Maintenance Trucks 500 500 0 407 500 300 101-442-5-425-05 Maintenance Buildings 500 500 0 0 200 200 101-442-5-425-06 Maintenance Radio 200 200 670 298 500 464 101-442-5-426-01 Office Supplies 500 500 544 1,469 1,000 1,000 101-442-5-426-03 General Supplies 1,000 1,000 535 392 600 400 101-442-5-426-04 Cleaning Supplies 600 600 3,133 4,013 6,000 6,000 101-442-5-426-10 Gasoline 6,000 6,000 0 0 100 100 101-442-5-426-12 Tires 100 883 319 158 300 175 101-442-5-426-15 Chemicals 300 300 438 66 400 220 101-442-5-426-17 Uniforms 400 400 0 0 700 300 101-442-5-427-01 Travel & Lodging 700 700 0 100 150 150 101-442-5-427-02 Registration & Training 150 150 1,804 1,781 1,900 1,800 101-442-5-428-01 Telephone 1,900 1,900 3,129 3,398 3,800 3,500 101-442-5-428-02 Electric & Water 3,800 3,800 11,969 13,116 17,453 15,409 Operating Expense Total 17,469 18,268 0 2,500 0 0 101-442-5-911-00 Building & Structures 400 0 0 27,530 0 0 101-442-5-930-00 Auto Equipment 0 0 - 30,030 - - Capital Expense Total 400 - 21,908 24,757 21,350 20,300 Revenue Total 20,800 20,800 85,602 117,798 94,122 92,078 Expenditure Total 89,734 90,825 Draft 2013 Budget Request 9/5/2012 15 DRAFT 2013 9/5/2012 15 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed HILLCREST AQUATIC CENTER 32,892 30,674 33,000 36,300 101-449-4-346-04 Aquatic Center Concessions 36,300 38,000 0 0 0 0 101-449-4-441-08 Reimbursed Expense 0 0 161,842 165,541 167,000 177,000 101-449-4-446-02 Swimming Pool Fees 183,660 183,660 0 0 0 0 101-449-4-669-02 Miscellaneous 0 0 194,733 196,216 200,000 213,300 Total Revenue 219,960 221,660 0 0 52,696 52,696 101-449-5-101-00 Regular Pay 48,342 48,342 0 0 174,133 153,000 101-449-5-101-01 Temporary Pay 153,080 153,080 0 0 0 0 101-449-5-101-04 Overtime Pay 0 0 0 0 1,800 1,800 101-449-5-101-06 Car Allowance 1,800 1,800 0 0 0 0 101-449-5-101-10 Wellness Benefit 0 0 0 0 17,489 17,489 101-449-5-120-00 FICA 17,270 17,270 0 0 3,309 3,309 101-449-5-121-09 Retirement 3,137 3,137 0 0 7,219 7,219 101-449-5-123-00 Group Insurance 7,799 8,579 0 0 8,685 8,685 101-449-5-130-00 Workman's Compensation 9,110 9,566 0 0 265,331 244,198 Total Personnel Expense 240,538 241,774 0 0 7,879 101-449-5-421-00 Insurance 8,116 8,360 250 400 101-449-5-422-09 Testing Services 400 400 0 0 1,000 1,000 101-449-5-423-05 Advertising-Promotion Fees 1,200 1,200 0 0 12,500 12,500 101-449-5-425-04 Maintenance Equipment 14,000 15,000 0 0 7,500 7,500 101-449-5-425-05 Maint Buildings & Structures 8,000 8,000 0 0 1,750 1,250 101-449-5-426-01 Office Supplies 1,250 1,250 0 0 1,000 1,000 101-449-5-426-03 General Supplies 1,500 1,500 0 0 1,000 1,000 101-449-5-426-04 Cleaning Supplies 1,250 1,250 0 0 30,000 25,000 101-449-5-426-15 Chemicals 25,000 25,000 0 0 0 0 101-449-5-426-17 Uniforms 0 0 0 0 250 250 101-449-5-428-01 Telephone 250 250 0 0 29,000 29,000 101-449-5-428-02 Electric & Water 32,000 33,000 0 0 15,000 15,000 101-449-5-428-03 Heat 16,500 17,000 0 0 0 100 101-449-5-429-08 Postage 100 100 19,156 17,392 19,000 19,000 101-449-5-447-10 Concession Supplies 19,250 19,250 0 0 0 0 101-449-5-459-00 Loss or Damage 0 0 0 0 500 500 101-449-5-469-00 Credit Card Fees 500 600 0 0 0 0 101-449-5-854-00 Refunds 0 0 19,156 17,392 126,629 113,500 Total Operating Expense 129,316 132,160 0 0 0 0 101-449-5-911-00 Buildings & Structures 23,260 0 0 0 0 0 101-449-5-920-00 Furniture & Equipment 0 24,000 0 0 0 0 Total Capital Expense 23,260 24,000 194,733 196,216 200,000 213,300 Total Revenue 219,960 221,660 19,156 17,392 391,960 357,698 Total Expense 393,114 397,934 Draft 2013 Budget Request 9/5/2012 16 DRAFT 2013 9/5/2012 16 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed RECREATION DEPARTMENT 29 0 0 101-451-4-441-08 Reimbursed Expense 0 0 96,980 98,245 100,000 100,000 101-451-4-446-03 Recreation Program Fees 104,000 110,000 1,669 723 1,000 1,000 101-451-4-446-04 Brookings Art Center 1,000 1,000 85,241 12,940 22,000 14,000 101-451-4-446-07 Reimbursements 14,000 15,000 458 795 0 101-451-4-669-02 Miscellaneous 0 0 184,376 112,704 123,000 115,000 Revenue Total 119,000 126,000 196,740 212,810 83,668 83,668 101-451-5-101-00 Regular Pay 75,553 75,553 296,587 315,076 95,000 116,053 101-451-5-101-01 Temporary Pay Recreation 116,053 116,053 82,246 8,222 9,500 9,500 101-451-5-101-02 Temporary Pay Affiliate 9,500 9,500 186 499 0 0 101-451-5-101-04 Overtime Pay 0 0 6,738 5,438 3,750 3,750 101-451-5-101-06 Car Allowance 3,750 3,750 26 61 0 0 101-451-5-101-10 Wellness Benefit 0 0 43,595 38,434 14,778 14,778 101-451-5-120-00 FICA 14,252 14,252 12,255 11,317 5,321 5,321 101-451-5-121-09 Retirement 4,908 4,908 26,967 16,723 15,474 15,474 101-451-5-123-00 Group Insurance 13,930 15,323 22,040 14,048 2,375 2,375 101-451-5-130-00 Workman's Compensation 3,440 3,613 687,380 622,627 229,866 250,919 Personnel Services Total 241,386 242,952 10,925 11,480 1,967 1,967 101-451-5-421-00 Insurance 2,163 2,229 1,160 2,351 4,000 4,000 101-451-5-422-07 Contracting Services 4,000 4,000 9,528 8,569 9,000 10,000 101-451-5-423-05 Advertising/Promotion Fees 10,000 10,000 68 0 500 500 101-451-5-425-02 Maintenance Motor Vehicle 500 500 3,095 11,323 4,000 5,000 101-451-5-425-05 Maintenance Buildings 5,000 5,000 2,920 2,484 2,500 3,000 101-451-5-426-01 Office Supplies 3,000 3,000 1,591 483 1,500 1,500 101-451-5-426-04 Cleaning Supplies 1,500 1,500 16,202 9,324 20,000 20,000 101-451-5-426-07 Recreation Supplies 20,000 20,000 0 0 100 250 101-451-5-426-09 Subscriptions/Books 250 250 480 947 1,000 1,000 101-451-5-426-10 Gasoline 1,000 1,000 7,775 7,941 10,000 9,000 101-451-5-426-17 Uniforms 9,000 9,000 0 1,125 1,500 1,500 101-451-5-427-01 Travel & Lodging 1,500 1,500 770 480 600 1,500 101-451-5-427-02 Registration & Training 1,500 1,500 3,781 4,216 4,000 5,000 101-451-5-428-01 Telephone 4,000 4,000 8,106 8,730 8,500 8,500 101-451-5-428-02 Electric & Water 8,500 8,500 3,617 3,709 4,500 4,500 101-451-5-428-03 Heat 4,500 4,500 35 260 100 200 101-451-5-429-01 Membership & Dues 200 200 350 500 1,000 750 101-451-5-429-08 Postage 750 750 0 100 0 200 101-451-5-459-00 Loss or Damage 200 200 872 493 500 500 101-451-5-469-00 Credit Card Fees/Banking Fees 500 500 8,396 8,078 5,000 8,000 101-451-5-854-00 Refunds 5,000 5,000 0 11,800 15,800 15,800 101-451-5-856-01 Affiliated Organizations 15,800 15,800 79,671 94,393 96,067 102,667 Operating Expense Total 98,863 98,929 - 0 0 0 101-451-5-920-00 Furniture & Equipment 0 0 - - - - 101-451-5-950-01 Capital less than $5,000 0 0 - - - - Capital Expense Total 0 0 184,376 112,704 123,000 115,000 Revenue Total 119,000 126,000 767,051 717,020 325,933 353,586 Expenditure Total 340,249 341,881 Draft 2013 Budget Request 9/5/2012 17 DRAFT 2013 9/5/2012 17 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed PARKS DEPARTMENT 0 12,920 0 101-452-4-334-07 Grants 0 0 0 20,838 0 12,900 101-452-4-334-09 Grants-Lions Park 0 0 3,107 2,262 2,500 2,700 101-452-4-446-04 Tennis Court Fees 2,500 2,500 11,115 13,067 10,000 10,775 101-452-4-446-06 Camping Fees 10,775 10,000 11 0 0 101-452-4-446-07 Reimbursements 0 0 12,591 20,284 0 500 101-452-4-446-08 Reimbursed Expense 15,000 15,000 4,100 7,950 0 101-452-4-446-10 Donations 5,000 5,000 920 2,156 0 1,750 101-452-4-446-19 Mowing Services & Materials 1,000 1,000 7,009 7,477 7,500 10,775 101-452-4-662-11 Garden Plot Rentals 11,000 11,000 99 1,191 0 0 101-452-4-669-02 Miscellaneous Revenue 0 0 38,953 88,144 20,000 39,400 Revenue Total 45,275 44,500 376,615 389,345 367,046 367,046 101-452-5-101-00 Regular Pay 367,053 367,053 140,937 148,465 165,000 165,000 101-452-5-101-01 Temporary Pay 165,000 165,000 5,766 7,247 5,500 5,500 101-452-5-101-04 Overtime Pay 7,300 7,300 1,475 1,375 1,200 1,200 101-452-5-101-06 Car Allowance 1,200 1,200 75 0 600 600 101-452-5-101-10 Wellness Benefit 600 600 36,574 37,126 41,343 41,343 101-452-5-120-00 FICA 42,231 42,231 21,988 21,957 22,526 22,526 101-452-5-121-09 Retirement 23,222 23,222 84,700 94,861 90,457 90,457 101-452-5-123-00 Group Insurance 96,822 106,505 18,949 20,090 22,640 22,640 101-452-5-130-00 Workman's Compensation 23,773 24,962 687,078 720,467 716,312 716,312 Personnel Services Total 727,201 738,073 26,770 24,294 15,063 15,063 101-452-5-421-00 Insurance 23,320 24,020 0 800 4,000 4,000 101-452-5-422-03 Consulting/Engineering 0 0 0 0 0 101-452-5-422-04 Contracting Services/Pro 0 0 3,117 1,633 2,000 2,000 101-452-5-422-07 Contracting Services 5,000 5,000 45 0 500 500 101-452-5-422-15 Drug & Alcohol Testing 500 500 0 0 500 500 101-452-5-423-01 Publication /Recording Fees 500 500 628 120 700 7,000 101-452-5-423-05 Advertising/Promotion Fees 700 700 7,207 6,250 3,500 3,500 101-452-5-424-01 Equipment Rental 7,000 7,000 0 23 500 500 101-452-5-425-01 Maintenance Office Equipment 300 300 1,772 3,518 4,500 4,500 101-452-5-425-02 Maintenance Motor Vehicle 3,500 3,500 2,660 3,734 2,500 2,500 101-452-5-425-03 Maintenance Trucks 3,700 3,700 51,478 53,245 25,000 25,000 101-452-5-425-04 Maintenance Equipment 25,000 25,000 8,957 12,910 8,000 8,000 101-452-5-425-05 Maintenance Buildings 8,000 8,000 0 0 200 200 101-452-5-425-06 Maintenance Radio 200 200 15,519 18,705 0 101-452-5-425-11 Maintenance Swimming Pool 0 0 1,416 1,390 1,500 1,500 101-452-5-426-01 Office Supplies 1,500 1,500 39,813 43,701 40,000 40,000 101-452-5-426-03 General Supplies 42,000 42,000 7,980 6,846 7,000 7,000 101-452-5-426-04 Cleaning Supplies 7,000 7,000 18,856 18,327 20,000 20,000 101-452-5-426-06 Horticulture Supplies 20,000 20,000 540 363 750 750 101-452-5-426-09 Subscriptions/Books 600 600 25,033 27,219 29,500 29,500 101-452-5-426-10 Gasoline 29,500 29,500 2,280 3,699 3,000 3,000 101-452-5-426-11 Oil & Grease Supplies 3,500 3,500 3,008 2,792 3,000 3,000 101-452-5-426-12 Tires 4,000 4,000 11,074 19,898 14,000 14,000 101-452-5-426-13 Diesel Fuel 14,000 14,000 31,942 20,985 4,000 4,000 101-452-5-426-15 Chemicals 4,000 4,000 1,525 2,116 2,000 2,000 101-452-5-426-17 Uniforms 2,200 2,200 2,935 1,092 1,500 1,500 101-452-5-426-18 Gravel 2,000 2,000 0 0 2,500 2,500 101-452-5-426-19 Bituminous Material 2,500 2,500 9,927 0 10,000 10,000 101-452-5-426-21 Bike Trail & Parking Lot sealing 10,000 10,000 4,408 7,363 3,000 3,000 101-452-5-426-23 Sand 6,000 6,000 626 2,219 2,000 2,000 101-452-5-427-01 Travel & Lodging 2,500 2,500 1,100 480 1,000 1,000 101-452-5-427-02 Registration & Training 1,000 1,000 7,639 8,503 8,000 8,000 101-452-5-428-01 Telephone 8,500 8,500 156,263 188,962 55,000 55,000 101-452-5-428-02 Electric & Water 55,000 55,000 45,216 48,630 7,500 7,500 101-452-5-428-03 Heat 7,500 7,500 1,502 970 1,500 1,500 101-452-5-428-05 Hauling Services 1,500 1,500 915 830 850 850 101-452-5-429-01 Membership & Dues 850 850 984 557 1,500 1,000 101-452-5-429-08 Postage 1,000 1,000 1,317 510 1,000 1,000 101-452-5-469-00 Banking Fees/Credit Card Fees 1,000 1,000 655 225 0 101-452-5-854-00 Remit Revenue Collected 0 0 495,105 532,910 287,063 292,863 Operating Expense Total 305,370 306,070 Draft 2013 Budget Request 9/5/2012 18 DRAFT 2013 9/5/2012 18 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 11,667 0 0 0 101-452-5-911-00 Building & Structures 288,000 642,000 77,447 80,712 12,325 12,325 101-452-5-920-00 Furniture & Equipment 0 139,153 154,071 154,071 101-452-5-930-00 Machinery & Auto Equipment 78,600 298,000 14,806 0 108,005 108,005 101-452-5-940-00 Other Capital 0 0 0 0 101-452-5-950-01 Capital less than $5,000 2,148 0 15,000 15,000 101-452-5-960-00 Street & Sidewalk Improvements 106,067 219,865 289,401 289,401 Capital Expense Total 366,600 940,000 38,953 88,144 20,000 39,400 Revenue Total 45,275 44,500 1,288,250 1,473,242 1,292,776 1,298,576 Expenditure Total 1,399,171 1,984,143 LARSON ICE ARENA 54,336 65,698 90,000 150,000 101-453-4-446-05 Ice Arena Fees 150,000 150,000 0 0 0 0 101-453-4-446-08 Reimbursed Expense 0 0 54,645 44,646 60,000 42,000 101-453-4-446-18 Donations 42,000 42,000 108,981 110,343 150,000 192,000 Total Revenue 192,000 192,000 0 0 89,195 89,195 101-453-5-101-00 Regular Pay 86,661 86,661 0 0 25,600 25,600 101-453-5-101-01 Temporary Pay 28,000 30,000 0 0 500 500 101-453-5-101-04 Overtime Pay 500 500 0 0 1,350 1,350 101-453-5-101-06 Car Allowance 1,350 1,350 0 0 0 0 101-453-5-101-10 Wellness Benefit 0 0 0 0 8,920 8,920 101-453-5-120-00 FICA 8,926 8,926 0 0 5,460 5,460 101-453-5-121-09 Retirement 5,465 5,465 0 0 14,037 14,037 101-453-5-123-00 Group Insurance 15,242 16,767 0 0 1,408 1,408 101-453-5-136-00 Workman's Compensation 3,436 3,608 0 0 146,470 146,470 Total Personnel Expense 149,580 153,277 0 0 6,434 6,434 101-453-5-421-00 Insurance 6,628 6,827 0 0 1,000 1,000 101-453-5-423-05 Advertising/Promotion Fees 1,000 1,000 0 0 10,000 10,000 101-453-5-425-04 Maintenance Equipment 12,000 12,000 0 0 2,750 2,750 101-453-5-425-05 Maintenance Buildings 3,000 3,000 0 0 500 500 101-453-5-426-01 Office Supplies 500 500 0 0 3,500 4,100 101-453-5-426-03 General Supplies 4,200 4,200 0 0 2,000 2,000 101-453-5-426-04 Cleaning Supplies 2,250 2,250 2,500 2,500 101-453-5-426-10 Propane, Gasoline 2,500 2,700 0 0 0 0 101-453-5-426-15 Chemicals 0 0 1,500 1,500 101-453-5-427-02 Registration & Training 1,500 1,500 0 0 1,500 1,500 101-453-5-428-01 Telephone 1,500 1,500 0 0 82,000 82,000 101-453-5-428-02 Electric & Water 82,000 82,000 0 0 24,000 35,000 101-453-5-428-03 Heat 35,000 35,000 350 350 101-453-5-429-01 Membership and Dues 350 350 0 0 300 300 101-453-5-469-00 Credit Card Fees 300 300 0 0 0 0 101-453-5-854-00 Refunds 0 0 0 0 138,334 149,934 Total Operating Expense 152,728 153,127 0 0 0 0 101-453-5-911-00 Building & Structures 20,000 120,000 0 0 0 0 101-453-5-930-00 Machinery & Equipment 22,600 149,280 3,000 0 101-453-5-950-00 Capital Under $5,000 0 0 3,000 0 Total Capital Expense 42,600 269,280 108,981 110,343 150,000 192,000 Revenue Total 192,000 192,000 0 0 287,804 296,404 Expenditure Total 344,908 575,684 Draft 2013 Budget Request 9/5/2012 19 DRAFT 2013 9/5/2012 19 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed FORESTRY DEPARTMENT 0 0 0 101-454-4-334-07 State Grant 0 0 103 0 0 101-454-4-441-08 Reimbursed Expense 0 31,101 52,701 10,000 30,000 101-454-4-441-09 Miscellaneous 15,000 15,000 0 0 0 101-454-4-446-10 Donation 0 0 31,203 52,701 10,000 30,000 Revenue Total 15,000 15,000 215,040 234,772 212,110 212,110 101-454-5-101-00 Regular Pay 214,041 214,041 9,179 9,453 15,000 15,000 101-454-5-101-01 Temporary Pay 15,000 15,000 690 1,633 750 750 101-454-5-101-04 Overtime Pay 750 750 738 688 600 600 101-454-5-101-06 Car Allowance 600 600 101454-5-101-07 Clothing Allowance 1,000 1,000 75 0 0 0 101-454-5-101-10 Wellness Benefit 0 0 16,301 16,427 17,499 17,499 101-454-5-120-00 FICA 18,169 18,169 11,634 11,738 12,825 12,825 101-454-5-121-09 Retirement 13,350 13,350 32,620 30,151 27,751 27,751 101-454-5-123-00 Group Insurance 30,768 33,845 25,829 57,053 41,906 41,906 101-454-5-130-00 Workman's Compensation 44,002 46,202 312,105 361,914 328,441 328,441 Personnel Services Total 337,680 342,957 4,070 4,013 6,333 6,333 101-454-5-421-00 Insurance 6,523 6,719 195 165 200 200 101-454-5-422-15 Drug & Alcohol Testing 200 200 7,132 7,534 6,500 6,500 101-454-5-425-03 Maintenance Trucks 7,500 7,500 4,746 6,773 5,000 5,000 101-454-5-425-04 Maintenance Equipment 5,000 5,000 875 92 1,000 1,000 101-454-5-425-05 Maintenance Buildings 1,000 1,000 0 0 100 100 101-454-5-425-06 Maintenance Miscellaneous 300 300 620 4,836 750 750 101-454-5-425-17 Maintenance Sidewalks 5,000 1,000 5,173 6,146 6,000 6,000 101-454-5-426-03 General Supplies 6,000 6,000 18,031 15,091 15,000 12,000 101-454-5-426-06 Horticulture Supplies 9,000 10,000 48 48 150 150 101-454-5-426-09 Subscriptions/Books 150 150 10,535 12,932 13,000 13,000 101-454-5-426-10 Gasoline 13,000 13,000 280 461 500 1,100 101-454-5-426-11 Oil & Grease Supplies 1,000 1,000 523 1,475 2,000 2,000 101-454-5-426-12 Tires 2,000 2,000 6,872 8,660 7,000 7,000 101-454-5-426-13 Diesel Fuel 7,300 7,300 86 0 750 750 101-454-5-426-15 Supplies 750 750 949 487 1,500 1,605 101-454-5-426-17 Uniforms 1,500 1,500 368 0 750 750 101-454-5-426-23 Sand 750 750 779 791 750 750 101-454-5-427-01 Travel & Lodging 1,000 1,000 322 755 1,000 1,000 101-454-5-427-02 Registration & Training 1,800 2,000 1,057 1,082 1,200 1,200 101-454-5-428-01 Telephone 1,200 1,200 1,490 1,456 6,000 6,000 101-454-5-428-03 Heat 6,000 6,000 2,857 1,058 2,750 2,750 101-454-5-428-05 Hauling Service 3,000 3,000 115 100 150 150 101-454-5-429-01 Membership & Dues 150 150 300 303 300 300 101-454-5-429-08 Postage 600 600 67,424 74,259 78,683 76,388 Operating Expense Total 80,723 78,119 62,637 0 0 101-454-5-911-00 Buildings & Structures 7,000 21,000 55,000 55,000 101-454-5-930-00 Machinery & Auto Equipment 2,500 210,000 1,864 7,000 7,000 101-454-5-950-01 Capital less than $5,000 - 85,501 62,000 62,000 Capital Expense Total 9,500 210,000 31,203 52,701 10,000 30,000 Revenue Total 15,000 15,000 379,529 521,674 469,124 466,829 Expenditure Total 427,903 631,076 Draft 2013 Budget Request 9/5/2012 20 DRAFT 2013 9/5/2012 20 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed LIBRARY 25,000 25,000 25,000 25,000 101-455-4-339-00 In Lieu of Taxes 25,000 25,000 0 0 0 101-455-4-334-09 Grants 0 0 2,315 1,584 2,500 1,600 101-455-4-662-01 Rent 1,600 1,600 5,459 5,385 4,000 4,500 101-455-4-669-01 Miscellaneous 4,500 5,000 32,775 31,968 31,500 31,100 Revenue Total 31,100 31,600 459,922 456,174 485,043 485,043 101-455-5-101-00 Regular Pay 488,367 488,367 48,878 55,770 54,844 54,800 101-455-5-101-01 Temporary Pay 56,700 56,700 428 549 600 625 101-455-5-101-10 Wellness Benefit 600 600 36,164 36,978 41,363 41,363 101-455-5-120-00 FICA 42,837 42,837 27,124 28,044 29,104 29,104 101-455-5-121-09 Retirement 30,196 30,196 61,059 63,648 63,900 63,900 101-455-5-123-00 Group Insurance 70,827 77,910 1,452 1,854 1,856 1,856 101-455-5-130-00 Workman's Compensation 2,009 2,110 635,026 643,018 676,710 676,691 Personnel Services Total 691,536 698,720 7,091 7,048 7,286 7,286 101-455-5-421-00 Insurance 7,506 7,732 36,867 46,044 44,000 47,000 101-455-5-422-08 Computer Services 51,750 52,750 0 410 500 450 101-455-5-423-05 Advertising/Promotion Fees 500 500 1,386 1,584 1,800 1,600 101-455-5-424-01 Equipment Rental 1,800 1,800 895 896 1,500 600 101-455-5-425-01 Maintenance Office Equipment 600 600 8,450 9,223 10,000 9,500 101-455-5-425-04 Maintenance Equipment 9,500 10,000 4,176 2,345 3,000 3,500 101-455-5-425-05 Maintenance Buildings 3,000 3,500 1,227 645 800 750 101-455-5-426-01 Office Supplies 800 800 13,996 15,170 14,000 14,000 101-455-5-426-03 General Supplies 14,000 14,000 3,162 3,406 3,250 3,300 101-455-5-426-04 Cleaning Supplies 3,400 3,500 5,268 6,329 5,600 5,700 101-455-5-427-01 Travel & Lodging 5,600 5,750 4,216 4,019 6,000 4,500 101-455-5-428-01 Telephone 4,500 4,500 64,407 62,408 59,000 60,000 101-455-5-428-02 Electric & Water 60,000 62,000 19,440 19,560 20,250 19,700 101-455-5-429-03 Cleaning Services 22,000 22,000 9,000 4,463 5,000 5,000 101-455-5-429-08 Postage 5,000 5,000 179,581 183,550 181,986 182,886 Operating Expense Total 189,956 194,432 0 0 0 101-455-5-911-00 Building & Structures 0 0 11,915 3,547 16,000 14,000 101-455-5-950-01 Capital less than $5,000 7,000 7,500 52,794 50,930 55,000 53,000 101-455-5-950-02 Adult Reading Level Books 52,000 52,500 15,690 16,641 17,000 17,000 101-455-5-950-03 Children Reading Level Books 17,000 17,500 26,469 23,822 22,000 23,000 101-455-5-950-04 Audio/Visual Material 21,000 22,000 7,706 8,216 8,300 8,400 101-455-5-950-05 Periodicals/Subscriptions 8,300 8,400 6,488 6,644 6,500 6,600 101-455-5-950-06 Large Print Books 6,500 6,700 7,323 7,970 8,000 8,000 101-455-5-950-07 Young Adult Reading Level Book 8,000 8,200 128,385 117,771 132,800 130,000 Capital Expense Total 119,800 122,800 32,775 31,968 31,500 31,100 Revenue Total 31,100 31,600 942,992 944,338 991,496 989,577 Expenditure Total 1,001,292 1,015,952 Draft 2013 Budget Request 9/5/2012 21 DRAFT 2013 9/5/2012 21 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed APPROPRIATION/SUBSIDIES 21,000 21,000 21,000 21,000 101-495-5-856-03 Brookings Arts Council 21,000 21,000 8,000 8,000 8,000 8,000 101-495-5-856-04 Community Band Subsidy 8,000 8,000 5,000 5,000 5,000 5,000 101-495-5-856-05 SDSU Safe Ride 5,000 5,000 60,000 65,000 65,000 65,000 101-495-5-856-07 Brookings Area Transit Authority 70,000 70,000 15,000 15,000 15,000 15,000 101-495-5-856-08 East Central Mental Health 15,000 15,000 0 0 1,000 1,000 101-495-5-856-11 Christmas Decorations Subsidy 1,000 1,000 207,200 207,200 207,200 207,200 101-495-5-856-37 School District Subsidy 207,200 207,200 10,000 10,000 10,000 10,000 101-495-5-856-49 4th of July Fireworks Display 0 0 4,480 11,243 0 0 101-495-5-856-68 Juvenile Justice Grant 0 0 75,000 75,000 75,000 75,000 101-495-5-856-69 Boys & Girls Club Subsidy 75,000 75,000 101-495-5-856-70 Brookings County Youth Mentoring Prog 2,500 405,680 417,443 407,200 407,200 Expenditure Total 404,700 402,200 TRANSFER OUT TO OTHER FUNDS 690,000 20,000 100,000 100,000 101-495-7-899-01 Transfer out to Airport 287,000 300,000 317,845 342,847 342,847 101-495-7-899-03 Transfer out to Swiftel 174,300 180,300 120,400 0 0 101-495-7-899-04 Transfer out to Edgebrook Golf 26,325 101-495-7-899-08 Transfer out to Special Assessment 50,000 101-495-7-899-27 Transfer out to Nature Park 1,186,725 337,845 442,847 442,847 Funding Other Funds 461,300 180,300 14,084,719 16,736,187 15,733,896 15,997,633 Total Revenue 14,985,366 15,632,172 7,353,262 7,595,162 8,036,262 8,030,005 Total Personal Services 8,220,371 8,333,061 3,029,536 3,032,865 3,718,740 3,519,027 Total Operating Expenses 4,102,396 3,938,490 405,680 417,443 407,200 407,200 Total Appropriation/Subsidies 404,700 402,200 1,186,725 337,845 442,847 442,847 Total Transfer Out to other Funds 461,300 180,300 1,463,644 2,646,447 4,256,809 4,143,955 Total Capital 1,796,599 3,295,637 13,438,847 14,029,761 16,861,858 16,543,034 Total Expenses 14,985,366 16,149,688 645,872 2,706,426 (1,127,962) (545,401) Total Net Rev or (Net Costs)0 (517,516) 5,103,018 3,975,056 4,557,617 General Fund Cash Balance 4,557,618 4,040,102 592,217 Reserved Fund Balance/Prior to GASB 54 7,898,462 Unreserved Fund Balance/Prior to GASB 54 Fund Balances: 2,616,277 Nonspendable 6,272 Restricted 4,498,922 Committed 1,509,153 Assigned 2,509,943 Unassigned Draft 2013 Budget Request 9/5/2012 22 DRAFT 2013 9/5/2012 22 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 25% SALES & USE TAX 1,213,075 1,250,271 1,252,500 1,252,500 212-000-4-113-02 Sales & Use Tax 1,275,276 1,313,534 2,920 0 0 212-000-4-342-99 Miscellaneous 0 0 0 15,422 0 212-000-4-441-08 Wildfire Reimbursement 0 0 9,347 48,257 15,000 5,000 212-000-4-661-00 Interest Income 5,000 5,000 4,665 2,096 3,000 3,000 212-000-4-661-01 Money Market Interest 1,000 2,500 100,000 0 0 0 212-000-6-700-00 Transfer in from Streetscape 0 0 1,330,007 1,316,046 1,270,500 1,260,500 Revenue Total 1,281,276 1,321,034 1,655,034 1,640,213 1,624,713 1,624,713 212-000-7-899-00 Transfer out General Fund 842,483 914,401 205,179 220,000 235,500 0 212-000-7-899-02 Transfer out to Industrial Lands 0 36,931 0 0 Transfer out to City/County Adm Bldg 0 0 0 60,513 64,017 64,017 212-000-7-899-04 Transfer out to Edgebrook 38,213 38,213 0 212-000-7-899-01 Transfer out to Airport 190,000 180,322 184,347 184,347 212-000-7-899-10 Transfer out E911 95,101 135,449 2,050,213 2,137,979 2,108,577 1,873,077 Funding Other Funds 975,797 1,088,063 -720,206 -821,933 -838,077 -612,577 Net Revenue/Cost 305,479 232,971 794,346 (43,731)181,769 25% Sales & Use Tax Cash Bal 487,248 720,219 1,132,280 Fund Balance/Prior to GASB 54 Fund Balances: 915,780 Committed 0 Unassigned 75% PUBLIC IMPROVEMENT/SALES & USE TAX 3,691,460 3,805,666 3,757,500 3,757,500 213-000-4-113-02 Sales & Use Tax 3,881,779 3,998,232 58,301 65,000 65,000 213-000-4-334-09 Grants 11,071 213-000-4-441-08 Wildfire Reimbursement 30,800 0 16,541 16,541 213-000-4-446-10 Donations 100,993 115,977 100,000 100,000 213-000-4-661-00 Interest Income 100,000 100,000 20,229 5,605 15,000 15,000 213-000-4-661-01 Money Market Interest 15,000 15,000 10,879,675 213-000-4-663-50 Bond Proceeds 148,569 213-000-6-700-15 Transfer in from Bike Trail 314,500 213-000-9-700-16 Transfer in Retail Dev/closing fund 15,037,657 4,145,189 3,954,041 3,954,041 Revenue Total 3,996,779 4,113,232 458,000 1,908,000 1,838,123 1,690,000 213-000-5-470-01 Bond Principal Payments 1,340,000 1,355,000 326,448 470,023 372,634 356,093 213-000-5-470-02 Bond Interest Payments 322,293 305,543 14,518,294 1,200 1,200 1,200 213-000-5-470-03 Debt Service Costs 1,200 1,200 7,600 BAN Interest Cost 117,000 15,302,742 2,379,223 2,211,957 2,054,893 Debt Service Expenditure Total 1,780,493 1,661,743 0 500,000 0 0 213-000-5-856-67 SDSU Wellness Center 250,000 250,000 213-000-5-856-67 SDSU McCory Gardens 100,000 0 0 213-000-5-856-72 Boys & Girls Club Cap Impv/2010 150,000 150,000 150,000 150,000 213-000-5-856-76 SDSU Research Park 125,000 100,000 0 0 50,000 50,000 213-000-5-856-77 URC Child Care Center 250,000 650,000 450,000 450,000 Subsidy Expenditure Total 125,000 100,000 996,266 0 213-000-5-910-00 Land 213-000-5-911-00 HVAC System-One Unit-Activity Center 25,000 34,521 461,958 213-000-5-911-01 Railroad Crossing Arms 20,000 213-000-5-940-00 11th Street 1,000,000 213-000-5-940-00 7th Avenue South/Transfer Special Assmnt 450,000 99,668 2,000,000 0 213-000-5-940-00 Other Capital - 20th Ave 1,000,000 1,030,787 561,626 2,000,000 - Capital Expenditures 25,000 2,470,000 532,002 621,550 650,000 650,000 213-000-7-899-00 Transfer out-General Fund 810,000 1,282,000 44,880 0 89,950 89,950 213-000-7-899-01 Transfer out-Airport 297,665 386,138 300,846 189,529 338,500 474,494 213-000-7-899-03 Transfer out-Swiftel CIP 235,000 962,500 141,000 0 0 213-000-7-899-26 Transfer out-Bike Trail Project 124,100 72,000 101,500 101,500 213-000-7-899-28 Transfer out-Edgebrook Golf Course 95,000 57,000 0 0 800,000 800,000 213-000-7-899-29 Transf Spl Assmnt/25th Ave 0 75,000 587,274 0 213-000-7-899-30 Transfer out-Nature Park 810,216 218,614 0 0 132,125 0 213-000-7-899-31 Transfer out-Gateway Capital Project 1,142,828 958,079 2,699,349 2,115,944 Funding Other Funds 2,247,881 2,906,252 17,726,357 4,548,928 7,361,306 4,620,837 Total Expenses 4,178,374 7,137,995 -2,688,700 -403,739 -3,407,265 -666,796 Net Revenue/Cost -181,595 -3,024,763 3,196,289 (210,976)2,529,494 75% Sales & Use Tax Cash Bal 2,347,899 (676,864) 3,986,696 Fund Balance/Prior to GASB 54 Fund Balances: 3,582,847 Committed 0 Unassigned Draft 2013 Budget Request 9/5/2012 23 DRAFT 2013 9/5/2012 23 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed ENHANCED 911 0 3,670 23,815 23,815 214-000-4-334-09 Grants 0 27,982 489,785 270,503 250,000 310,500 214-000-4-338-05 911 Telephone Surcharge 351,000 355,000 0 90,161 92,173 92,173 214-000-4-338-06 Brookings County 1/3 call demand 47,550 67,725 190,000 180,322 184,347 184,347 214-000-6-700-03 Brookings City 2/3 call demand 95,101 135,449 964 2,331 3,000 3,000 214-000-4-661-01 Interest Income 750 750 680,749 546,987 553,335 613,835 Revenue & Transfer from funds 494,401 586,906 291,634 289,090 306,748 322,654 214-000-5-101-00 Regular Pay 353,156 353,156 0 1,553 0 0 214-000-5-101-01 Temporary Pay 0 0 8,809 8,708 10,000 10,000 214-000-5-101-04 Overtime Pay 10,000 10,000 56 0 300 300 214-000-5-101-10 Wellness Benefit 300 300 21,698 21,663 24,300 25,517 214-000-5-120-00 FICA 28,607 28,607 17,820 17,867 19,059 20,014 214-000-5-121-09 Retirement 22,437 22,437 54,080 57,151 58,541 62,683 214-000-5-123-00 Group Insurance 85,593 85,593 836 686 1,099 1,099 214-000-5-130-00 Workman's Compensation 1,319 1,319 394,934 396,717 420,047 442,267 Personnel Services Total 501,412 501,412 4,497 4,721 5,000 4,800 214-000-5-422-02 Professional Fees 5,000 5,000 55,738 56,456 57,000 57,000 214-000-5-422-06 Database Services 58,000 59,000 7,006 4,275 7,100 7,100 214-000-5-424-01 Equipment Rental 7,100 700 1,557 2,310 4,000 4,000 214-000-5-425-04 Repair & Maintenance Eqp 4,000 4,000 839 729 2,000 2,500 214-000-5-425-06 Maintenance Radio 2,500 2,500 590 1,632 1,250 1,250 214-000-5-426-01 Office Supplies 1,500 1,500 1,405 1,425 2,000 1,900 214-000-5-426-03 General Supplies 2,000 2,000 83 83 125 83 214-000-5-426-09 Subscriptions/Books 125 125 736 1,129 2,000 1,150 214-000-5-426-17 Uniforms 2,400 200 1,051 0 3,000 500 214-000-5-427-01 Travel & Lodging 3,000 3,000 0 387 500 400 214-000-5-427-02 Registration & Training 1,000 750 7,469 3,779 4,000 3,889 214-000-5-428-01 Telephone 4,000 4,000 405 920 750 920 214-000-5-429-01 Membership & Dues 950 950 81,375 77,845 88,725 85,492 Operating Expense Total 91,575 83,725 0 0 23,815 23,815 214-000-5-911-00 Buildings & Structures 0 0 23,083 25,213 4,900 4,900 214-000-5-920-00 Furniture & Small Eqp 500 0 13,324 3,554 4,093 0 214-000-5-940-00 Software & Support-Bullberry 55,965 214-000-5-940-00 Software & Support-Justice Lite 0 0 214-000-5-940-00 Software & Support-Pictometry 2,356 2,356 0 519 1,461 0 214-000-5-950-01 Capital less than $5,000 36,407 29,287 34,269 28,715 Capital Expense Total 2,856 58,321 546,987 553,335 613,835 Revenue & Cash Transfer Total 494,401 586,906 394,934 396,717 420,047 442,267 Personnel Services Total 501,412 501,412 21,140 77,845 88,725 85,492 Operating Expense Total 91,575 83,725 - 29,287 34,269 28,715 Capital Expense Total 2,856 58,321 416,074 503,849 543,041 556,474 Expenditure Total 595,843 643,458 264,674 43,137 10,294 57,361 Net Revenue/Cost -101,442 -56,552 147,632 157,926 204,993 Enhanced E911 Cash Balance 103,551 46,999 165,784 Fund Balance/Prior to GASB 54 Fund Balances: 208,921 Restricted 0 Unassigned Draft 2013 Budget Request 9/5/2012 24 DRAFT 2013 9/5/2012 24 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SWIFTEL CENTER 1,202,522 1,620,232 1,408,686 1,247,551 224-000-4-669-02 Miscellaneous Revenues 1,436,704 1,500,526 300,000 317,845 342,847 342,847 224-000-6-700-00 Transfer in from General Fund 174,300 355,566 300,846 189,529 338,500 474,494 224-000-6-700-04 Transfer in Sales & Use Tax 235,000 962,500 18,378 21,910 17,293 17,293 224-000-6-700-13 Transfer in from 3rd B Tax 192,642 18,714 1,821,746 2,149,516 2,107,326 2,082,185 Revenue & Transfer from funds 2,038,646 2,837,306 760,294 915,817 925,710 908,028 224-000-5-101-02 Personnel Services 947,248 985,138 760,294 915,817 925,710 908,028 Personnel Services Total 947,248 985,138 90,324 132,795 95,481 95,543 224-000-5-422-07 Contracted Services 98,619 101,578 235,768 256,093 281,230 231,228 224-000-5-424-06 Occupancy 288,457 299,995 8,123 7,082 15,100 18,124 224-000-5-427-01 Travel and Motor Vehicle 17,700 18,408 436,203 604,845 433,885 395,830 224-000-5-429-09 Services/Operations 436,067 453,510 46,765 29,562 17,420 18,993 224-000-5-669-02 General Administrative 15,555 16,177 817,183 1,030,377 843,116 759,718 Operating Expense Total 856,398 889,668 300,846 189,529 474,494 474,494 224-000-5-940-01 Capital 235,000 962,500 300,846 189,529 474,494 474,494 Capital Expense Total 235,000 962,500 1,878,323 2,135,723 2,243,320 2,142,240 Expenditure Total 2,038,646 2,837,306 1,821,746 2,149,516 2,107,326 2,082,185 Revenue Total 2,038,646 2,837,306 -56,577 13,793 -135,994 -60,055 Net Revenue/Cost 0 0 95,386 -40,608 35,331 Swiftel Center Cash Balance 35,331 35,331 -135,456 Fund Balance/Prior to GASB 54 Fund Balances: 21,944 Nonspendable -143,607 Unassigned LIBRARY FINES 47 0 0 226-000-4-446-10 Miscellaneous 0 0 29,088 27,593 30,000 28,000 226-000-4-559-00 Fines - Library 30,000 30,000 438 458 400 400 226-000-4-661-00 Interest - Investments 400 400 29,573 28,051 30,400 28,400 Revenue Total 30,400 30,400 30,810 30,498 35,000 32,000 226-000-5-899-99 Other Expenses 35,000 35,000 30,810 30,498 35,000 32,000 Other Expense Total 35,000 35,000 -1,237 -2,447 -4,600 -3,600 Net Revenue/Cost -4,600 -4,600 26,255 21,655 22,655 Library Fines Cash Balance 18,055 13,455 28,703 Fund Balance/Prior to GASB 54 Fund Balances: 26,255 Restricted LIBRARY DONATIONS 20,246 16,684 25,000 20,000 227-000-4-446-10 Donations 25,000 25,000 1,109 834 0 500 227-000-4-446-10 Miscellaneous 500 500 0 3,564 500 227-000-4-661-00 Interest - Investments 0 0 21,355 21,081 25,500 20,500 Revenue Total 25,500 25,500 227-000-5-899-99 Other Expenses 28,550 25,059 35,000 35,000 227-000-7-899-00 Transfer out General Fund 35,000 35,000 28,550 25,059 35,000 35,000 Other Expense Total 35,000 35,000 -7,195 -3,978 -9,500 -14,500 Net Revenue/Cost -9,500 -9,500 60,107 50,607 45,607 Library Donations Cash Balance 36,107 26,607 50,781 Fund Balance/Prior to GASB 54 Fund Balances: 60,281 Restricted Draft 2013 Budget Request 9/5/2012 25 DRAFT 2013 9/5/2012 25 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SPECIAL ASSESSMENT 875 2,112 200 300 280-000-4-661-01 Money Market Interest Income 300 400 402,197 8,369 65,000 265,000 280-000-4-663-43 Special Assessment Deferred 100,000 100,000 2,978 6,741 5,000 300 280-000-4-663-44 Special Assessment Interest 3,000 4,000 13,968 40,172 40,000 3,500 280-000-4-663-45 Special Assessment Current 15,000 17,000 - 331 - 580 280-000-4-663-46 Special Assessment Delinquent - - - 280-000-4-663-47 Special Assessment Sewer Hook up 110 131 - 280-000-4-663-48 Penalty 26,325 - - 280-000-6-700-00 Transfer in-General Fund - - 800,000 800,000 280-000-6-700-20 Transfer in 75% P & I Fund/15th St&Swr 450,000 446,453 57,856 910,200 1,069,680 Revenue & Transfer from funds 118,300 571,400 210,060 1,580,000 1,200,000 280-000-5-960-00 Street & Sidewalk Improvements 110,000 110,000 280-000-5-960-04 15th St S & 7th Ave S 450,000 280-000-5-960-04 S Main Ave Sewer Line Extension - 210,060 1,580,000 1,200,000 Capital Expense Total 110,000 560,000 446,453 -152,204 -669,800 -130,320 Net Revenue/Cost 8,300 11,400 93,211 -576,589 -37,109 Special Assessment Cash Bal -28,809 -17,409 239,315 Fund Balance/Prior to GASB 54 Fund Balances: 87,111 Committed 0 Unassigned STORM DRAINAGE 676,159 687,649 670,000 680,000 282-000-4-112-01 Drainage Fees 685,000 690,000 8,868 13,393 4,000 4,000 282-000-4-112-02 Delinquent Drainage Fees 9,000 10,000 125,902 125,916 125,000 125,000 282-000-4-112-03 Drainage Fees/Direct Billing 125,000 125,000 862 1,123 300 300 282-000-4-112-04 Drainage Fees Interest 300 400 35,606 282-000-4-324-10 Grants 282-000-4-661-00 Interest Income 4,855 4,962 2,000 2,000 282-000-4-661-01 Money Market Interest Income 2,000 2,100 320,458 77,845 320,000 2,636,545 282-000-4-663-50 Proceeds from Debt SRF Loan 550,000 600,000 1,172,710 910,888 1,121,300 3,447,845 Revenue Total 1,371,300 1,427,500 45,851 46,468 52,764 50,000 282-000-5-101-00 Regular Pay 54,277 54,277 12,827 12,926 13,000 13,000 282-000-5-101-01 Temporary Pay 13,000 13,000 679 143 1,000 1,000 282-000-5-101-04 Overtime Pay 1,000 1,000 4,352 4,449 4,358 3,600 282-000-5-120-00 FICA 4,596 4,596 2,792 2,904 3,184 3,000 282-000-5-121-09 Retirement 3,370 3,370 7,500 9,379 10,550 9,100 282-000-5-123-00 Group Insurance 4,157 4,157 1,795 1,455 2,330 1,568 282-000-5-130-00 Workman's Compensation 2,447 2,570 75,796 77,724 87,186 81,268 Personnel Services Total 82,847 82,970 126,069 111,114 100,000 250,000 282-000-5-422-03 Consulting/Engineering 300,000 220,000 66,206 54,811 65,000 65,000 282-000-5-425-10 Maintenance Storm Sewer 68,000 70,000 2,184 -16 1,000 1,000 282-000-5-429-07 Miscellaneous 1,000 1,200 6,414 20 2,000 2,000 282-000-5-429-09 Miscellaneous 2,000 2,200 10,822 282-000-5-470-11 Principal Payment 14,812 20,000 8,706 282-000-5-470-12 Interest Payment 11,226 16,000 200,873 165,929 168,000 337,528 Operating Expense Total 397,038 329,400 - 15,155 282-000-5-910-00 Land 282-000-5-920-00 Machinery & Equipment 75,000 430,517 113,589 1,850,000 2,550,000 282-000-5-980-00 Storm Sewer Improvements 1,100,000 1,650,000 430,517 113,589 1,850,000 2,565,155 Capital Expense Total 1,175,000 1,650,000 707,186 357,242 2,105,186 2,983,951 Expenditure Total 1,654,885 2,062,370 1,172,710 910,888 1,121,300 3,447,845 Revenue Total 1,371,300 1,427,500 465,524 553,646 -983,886 463,894 Net Revenue/Cost -283,585 -634,870 1,524,341 540,455 1,988,235 Storm Drainage Cash Balance 1,704,650 1,069,780 963,418 Fund Balance/Prior to GASB 54 Fund Balances: 1,517,064 Committed Draft 2013 Budget Request 9/5/2012 26 DRAFT 2013 9/5/2012 26 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 3rd B SALES TAX 681,060 730,386 700,000 730,000 284-000-4-113-01 Sales & Use Tax 752,000 775,000 2,072 1,311 2,000 850 284-000-4-661-01 Money Market Interest Income 1,000 1,200 25,000 25,000 25,000 284-000-6-700-17 Transfer in Electric 25,000 25,000 25,000 25,000 25,000 284-000-6-700-18 Transfer in Telephone 25,000 25,000 683,132 781,697 752,000 780,850 Revenue & Transfer from funds 803,000 826,200 26,221 14,455 15,000 15,000 284-000-5-422-07 Televised Contracted Services 16,000 16,000 6,000 6,000 284-000-5-422-08 Website Contracted Services 6,000 6,000 3,005 3,000 3,000 284-000-5-427-01 Travel & Lodging-ICSC-IEDC 3,000 3,000 6,714 6,826 7,200 7,167 284-000-5-429-01 1st District Membership Dues 8,400 8,400 32,935 24,286 31,200 31,167 Operating Expense 33,400 33,400 150,250 175,000 175,000 175,000 284-000-5-429-21 Convention & Visitors Bureau 220,000 220,000 25,000 25,000 25,000 25,000 284-000-5-856-02 Brookings Chamber Commerce 25,000 25,000 3,000 284-000-5-856-48 4th of July Fireworks Display 10,000 10,000 284-000-5-856-49 SDSU Student Visitor Promotional Initiatives 50,000 50,000 1,970 100 10,000 10,000 284-000-5-856-65 Specialized Promotional Initiatives 10,000 10,000 240,650 247,400 265,000 265,000 284-000-5-856-70 Visitors Promotional Board 192,000 192,000 192,000 192,000 284-000-5-856-73 Brookings Economic Dev Corp 192,000 192,000 25,000 0 15,000 15,000 284-000-5-856-74 Brookings Downtown Inc 20,000 20,000 284-000-5-856-76 SDSU Research Park 25,000 0 634,870 639,500 682,000 685,000 Subsidy Expense 552,000 527,000 284-000-5-950-00 Automated Agenda Software 25,000 0 0 0 0 Capital Expense 0 25,000 18,378 21,910 17,293 17,293 284-000-7-899-03 Transfer out to Swiftel 192,642 192,642 18,378 21,910 17,293 17,293 Total Transfer Out 192,642 192,642 686,183 685,696 730,493 733,460 Expenditure Total 778,042 778,042 683,132 781,697 752,000 780,850 Revenue Total 803,000 826,200 -3,051 96,001 21,507 47,390 Net Revenue/Cost 24,958 48,158 425,415 478,122 506,972 3RD B Sales Tax Cash Bal 531,930 580,088 428,508 Fund Balance/Prior to GASB 54 Fund Balances: 35,000 Nonspendable 495,098 Restricted PILLOW TAX 0 0 0 200,000 285-000-4-113-01 Pillow Tax 400,000 400,000 0 0 0 0 285-000-4-661-00 Interest Income 0 0 0 0 285-000-4-661-01 Money Market Interest Income 0 0 0 200,000 Total Revenue 400,000 400,000 2,040 Administration Fee 4,080 4,080 0 0 0 0 285-000-5-429-07 Miscellaneous 285-000-5-429-21 Convention & Visitors Bureau 200,000 200,000 0 0 0 2,040 Total Expenses 204,080 204,080 0 0 0 197,960 Net Revenue 195,920 195,920 99,960 BID Cash Balance 295,880 491,800 Draft 2013 Budget Request 9/5/2012 27 DRAFT 2013 9/5/2012 27 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed TIF DIST #1 DEBT SERVICE: INNOVATION CAMPUS 132,107 132,500 314-000-4-111-04 Current TIF Taxes 132,500 132,500 0 0 132,107 132,500 Revenue & Transfer from funds 132,500 132,500 44,677 44,677 314-000-5-601-00 Principal Payment 44,677 61,706 87,430 87,823 314-000-5-602-00 Interest Payment 87,823 70,794 132,107 132,500 Expenditure Total 132,500 132,500 0 0 0 0 Net Revenue/Cost 0 0 - TIF Dist #1 Debt Service Cash Bal 0 0 Fund Balances: (1,656,822) Unassigned TIF DIST #3 DEBT SERVICE: VALLEY VIEW ADDITION 113,587 120,000 316-000-4-111-04 Current TIF Taxes 120,000 120,000 0 0 113,587 120,000 Revenue & Transfer from funds 120,000 120,000 316-000-5-601-00 Principal Payment 113,587 150,648 316-000-5-602-00 Interest Payment 120,000 120,000 113,587 150,648 Expenditure Total 120,000 120,000 0 -30,648 Net Revenue/Cost 0 0 30,648 TIF Dist #3 Debt Service Cash Bal 0 Fund Balance TIF DIST #4 DEBT SERVICE: SIELER ADDITION - 76,472 67,664 317-000-4-111-04 Current TIF Taxes 67,664 67,664 0 0 76,472 67,664 Revenue & Transfer from funds 67,664 67,664 317-000-5-601-00 Principal Payment 76,472 71,618 317-000-5-602-00 Interest Payment 67,664 67,664 76,472 71,618 Expenditure Total 67,664 67,664 0 -3,954 Net Revenue/Cost 0 0 3,954 TIF Dist #4 Debt Service Cash Bal 0 Fund Balance TIF DIST #5 DEBT SERVICE: 32nd Avenue - 318-000-4-111-04 Current TIF Taxes 0 0 0 0 0 Revenue & Transfer from funds 0 0 318-000-5-601-00 Principal Payment 0 318-000-5-602-00 Interest Payment 0 0 0 Expenditure Total 0 0 0 0 Net Revenue/Cost 0 0 TIF Dist #5 Debt Service Cash Bal 0 TIF DIST #6 DEBT SERVICE: Digester - - 319-000-4-111-04 Current TIF Taxes 0 0 0 0 0 Revenue & Transfer from funds 0 0 319-000-5-601-00 Principal Payment 0 319-000-5-602-00 Interest Payment 0 0 0 Expenditure Total 0 0 0 0 Net Revenue/Cost 0 0 TIF Dist #6 Debt Service Cash Bal Draft 2013 Budget Request 9/5/2012 28 DRAFT 2013 9/5/2012 28 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed CITY-COUNTY ADMINISTRATIVE BUILDING 700 1,898,970 2,275,403 518-000-4-441-08 County Reimbursement 518-000-4-441-09 Sale of Fixed Assets 6,000,000 518-000-4-653-50 Bond Proceeds -69,165 134,534 0 518-000-4-661-00 Interest Income 8,885 2,500 518-000-4-661-01 Money Market Interest Inc 1,133 9,545 0 518-000-4-669-02 Miscellaneous 5,932,668 152,964 1,898,970 2,277,903 Total Revenue 0 0 364,370 414,332 518-000-5-422-03 Consulting/Engineering 90,817 50,225 102,043 134,534 518-000-5-429-09 Miscellaneous 128,747 518-000-5-450-08 Designing Fees 455,187 593,304 102,043 134,534 Total Expenses 0 0 78,065 2,625,354 4,375,775 4,375,775 518-000-5-999-83 Site Work 518-000-5-999-87 Parking Lot 78,065 2,625,354 4,375,775 4,375,775 Total Capital Expense 0 0 533,252 3,218,658 4,477,818 4,510,309 Grand Total Expense 0 0 5,399,416 -3,065,694 -2,578,848 -2,232,406 Net Income/Cost 0 0 2,497,489 -81,359 265,083 City/County Adm Proj Cash Bal 5,616,442 Fund Balance/Prior to GASB 54 Fund Balances: 2,550,748 Restricted DAKOTA NATURE PARK 0 0 225,000 182,000 519-000-4-334-09 Grants 195,000 0 50,000 2,050,000 50,000 50,000 519-000-4-446-10 Donations 50,000 0 60 6,221 0 519-000-4-661-01 Money Market Interest Inc 0 50,000 0 0 519-000-6-700-00 Transfer in General Fund 0 0 0 53,568 0 519-000-6-700-02 Transfer in Landfill 0 0 0 75,000 587,274 519-000-6-700-04 Transfer in- Sales & Use Tax 810,216 218,614 100,060 2,184,789 862,274 232,000 Revenue & Transfer from funds 1,055,216 218,614 0 7,712 0 519-000-5-422-03 Consulting 0 0 49,500 99,963 2,640,444 1,285,643 519-000-5-940-00 Park Development 2,113,137 237,124 49,500 107,675 2,640,444 1,285,643 Total Expenditures 2,113,137 237,124 50,560 2,077,114 -1,778,170 -1,053,643 Net Revenue/Cost -1,057,921 -18,510 2,130,074 351,904 1,076,431 Nature Park Development Cash Bal 18,510 0 50,500 Fund Balance/Prior to GASB 54 Fund Balances: 2,127,614 Restricted Draft 2013 Budget Request 9/5/2012 29 DRAFT 2013 9/5/2012 29 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed GATEWAY PROJECT 0 1,100,000 0 520-000-4-446-10 Donation 0 3,084 0 520-000-4-661-01 Money Market Interest Inc 0 0 132,125 0 520-000-6-700-04 Transfer in Sales & Use Tax 0 1,103,084 132,125 0 Total Revenue 0 0 0 59,082 20,000 22,500 520-000-5-422-03 Consulting 22,000 22,000 0 18,461 0 45,000 520-000-5-426-06 Horticulture Supplies 20,000 0 0 0 0 66,000 520-000-5-428-04 Street Lights 0 0 0 47,331 78,125 110,000 520-000-5-429-09 Miscellaneous 15,000 0 0 165,359 846,849 225,000 520-000-5-940-00 Other Capital 65,000 78,000 0 0 0 90,000 520-000-5-960-00 Street & Sidewalk Improve 0 0 0 290,234 944,974 558,500 Total Expense 122,000 100,000 0 812,850 -812,849 -558,500 Net Revenue/Cost -122,000 -100,000 823,693 10,844 265,193 Gateway Cash Balance 143,193 43,193 Fund Balances: 812,850 Restricted TIF #6 DIGESTER 0 161,000 522-000-4-334-09 Grant 839,000 0 614,000 522-000-4-653-50 Proceeds from Debt 3,956,000 0 0 0 775,000 Total Revenue 4,795,000 0 0 30,000 522-000-5-422-03 Consulting 0 745,000 522-000-5-940-00 Other Capital 4,795,000 0 0 0 775,000 Total Expense 4,795,000 0 0 0 0 Net Revenue/Cost 0 0 TIF #6 Digester Fund Balances: Draft 2013 Budget Request 9/5/2012 30 DRAFT 2013 9/5/2012 30 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed LIQUOR FUND 170,134 175,182 175,000 175,000 601-000-4-380-04 Sales/Off Sale Miscellaneous 185,000 185,000 13,720 12,687 14,000 14,000 601-000-4-380-05 Sales/Off Sale Lottery Machine 14,000 14,000 15,088 16,377 15,500 15,500 601-000-4-380-06 Sales/Off Sale Lottery Tickets 16,500 16,500 -6,154 -6,224 -6,200 -6,200 601-000-4-380-08 Sales/Off Sale Lottery Payout -6,300 -6,300 1,840,162 1,969,173 1,925,000 1,925,000 601-000-4-380-11 Sales/Off Sale Liquor 2,190,000 2,190,000 -24,137 -24,227 -27,000 -27,000 601-000-4-380-12 Sales/Off Sale Liquor Discount -27,000 -27,000 744,128 664,661 720,000 720,000 601-000-4-380-21 Sales/Off Sale Wine 810,000 810,000 -23,374 -20,160 -22,000 -22,000 601-000-4-380-22 Sales/Off Sale Wine Discount -22,000 -22,000 843,481 893,143 870,000 870,000 601-000-4-380-31 Sales/Off Sale Beer 1,000,000 1,000,000 -4 -476 0 601-000-4-380-32 Sales/Off Sale Beer Discount 0 0 35,035 30,316 40,000 40,000 601-000-4-380-33 Sales/Off Sale Keg Deposits 40,000 40,000 -34,765 -30,910 -40,000 -40,000 601-000-4-380-34 Sales/Off Sale Keg Returns -40,000 -40,000 334 83 0 601-000-4-380-99 Sales/Off Sale Deposit Adjust 0 0 1,094,263 1,260,116 1,150,000 1,150,000 601-000-4-381-11 Sales/Operating Agree Liq/Wine 1,400,000 1,400,000 1,598,274 1,605,248 1,650,000 1,650,000 601-000-4-381-31 Sales/Operating Agreement Beer 1,650,000 1,650,000 2,321,957 2,421,964 2,400,000 2,400,000 601-000-4-381-32 Operating Agreement/Keg Deposit 2,550,000 2,550,000 392,318 416,918 440,000 440,000 601-000-4-381-98 Operating Agreement Markup 10%420,000 420,000 121,603 140,221 130,000 130,000 601-000-4-381-99 Operating Agreement Markup 11%154,000 154,000 5,250 4,261 5,000 5,000 601-000-4-661-00 Interest Income-Investments 5,000 5,000 8,242 6,938 8,000 8,000 601-000-4-661-01 Money Market Interest Income 8,000 8,000 1,640 0 0 601-000-4-662-12 Rent 0 0 -1,353,610 -1,462,830 -1,400,000 -1,400,000 601-000-4-852-01 Purchases/Liquor -1,600,000 -1,600,000 -711,784 -697,891 -750,000 -750,000 601-000-4-852-02 Purchases/Beer -800,000 -800,000 -138,211 -136,381 -145,000 -145,000 601-000-4-852-03 Purchases/Miscellaneous -145,000 -145,000 -527,301 -493,185 -500,000 -500,000 601-000-4-852-04 Purchases/Wine -600,000 -600,000 -21,440 -21,717 -22,000 -22,000 601-000-4-852-06 Purchases/Lottery -22,000 -22,000 -1,069,574 -1,237,758 -1,150,000 -1,150,000 601-000-4-852-07 Purchases/Liquor-Bars -1,400,000 -1,400,000 -3,863,563 -4,006,022 -3,950,000 -3,950,000 601-000-4-852-08 Purchases/Beer-Bars -4,200,000 -4,200,000 858 420 0 601-000-4-861-09 Miscellaneous (P)0 0 1,432,570 1,479,928 1,530,300 1,530,300 Revenue Total 1,580,200 1,580,200 205,521 213,476 267,809 267,809 601-000-5-101-00 Regular Pay 262,998 262,998 63,120 79,342 45,000 45,000 601-000-5-101-01 Temporary Pay 60,264 60,264 6,585 6,970 8,000 8,000 601-000-5-101-04 Overtime Pay 8,000 8,000 200 273 300 300 601-000-5-101-10 Wellness Benefit 300 300 19,688 21,532 25,479 25,479 601-000-5-120-00 FICA 25,917 25,917 13,576 14,392 16,559 16,559 601-000-5-121-09 Retirement 16,712 16,712 30,981 37,141 44,211 44,211 601-000-5-123-00 Group Insurance 56,603 62,264 2,682 2,281 3,652 3,652 601-000-5-130-00 Workman's Compensation 3,835 4,027 3,633 2,248 0 601-000-5-137-00 OPEB 0 0 345,986 377,656 411,010 411,010 Personnel Services Total 434,629 440,482 5,643 4,481 5,898 5,898 601-000-5-421-00 Insurance 6,075 6,258 1,245 800 1,300 1,300 601-000-5-422-02 Contracted Auditing Services 1,000 1,000 2,916 2,537 3,000 3,000 601-000-5-422-07 Contracting Services 2,600 2,600 29,630 26,025 35,000 35,000 601-000-5-423-05 Advertising/Promotion Fees 35,000 35,000 69,405 71,527 73,000 73,000 601-000-5-424-06 Rent 75,000 77,000 0 0 300 300 601-000-5-425-01 Maintenance Office Equipment 0 0 458 651 500 500 601-000-5-425-04 Maintenance Equipment 700 700 5,722 5,880 5,800 5,800 601-000-5-425-05 Maintenance Buildings 5,800 5,800 1,227 645 1,300 1,300 601-000-5-426-01 Office Supplies 700 700 22,021 24,805 18,000 18,000 601-000-5-426-03 General Supplies 25,000 25,000 456 330 500 500 601-000-5-426-04 Cleaning Supplies 300 300 1,076 1,007 1,000 1,000 601-000-5-426-17 Uniforms 1,500 1,500 952 865 1,500 1,500 601-000-5-427-01 Travel & Lodging 1,000 1,000 3,792 3,548 3,900 3,900 601-000-5-428-01 Telephone 3,600 3,600 23,596 24,552 25,000 25,000 601-000-5-428-02 Electric & Water 25,000 25,000 2,264 1,726 2,400 2,400 601-000-5-428-03 Heat 1,800 1,800 1,312 2,098 1,400 1,400 601-000-5-428-05 Hauling Service 2,100 2,100 0 0 0 601-000-5-429-00 Miscellaneous 0 0 667 438 700 700 601-000-5-429-01 Membership & Dues 500 500 1,400 750 1,400 1,400 601-000-5-429-04 License Fees 750 750 46,294 44,901 48,000 48,000 601-000-5-469-00 Bank/Credit Card Fees 46,000 46,000 40,149 39,094 41,000 41,000 601-000-5-890-00 Depreciation Expense 39,000 39,000 260,224 256,660 270,898 270,898 Operating Expense Total 273,425 275,608 Draft 2013 Budget Request 9/5/2012 31 DRAFT 2013 9/5/2012 31 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 601-000-5-920-00 Furniture & Equipment 8,000 8,000 601-000-5-930-00 Machinery & Auto Equipment 2,250 1,000 10,000 10,000 601-000-5-950-01 Capital less than $5,000 1,800 2,250 1,000 10,000 10,000 Total Capital 9,800 8,000 608,460 635,316 691,908 691,908 Total Liquor Store Cost 717,854 724,090 824,111 844,612 838,392 838,392 Net Income 862,346 856,110 420,000 500,000 600,000 600,000 601-000-7-899-00 Transfer out General Fund 650,000 650,000 100,000 100,000 Transfer out to Edgebrook 100,000 100,000 420,000 500,000 700,000 700,000 Total Transfer out to Other Funds 750,000 750,000 404,111 344,612 138,392 138,392 Net income after Transfers 112,346 106,110 1,425,933 1,564,325 1,564,325 Liquor Fund Cash Balance 1,676,671 1,782,781 2,736,265 Net Assets Draft 2013 Budget Request 9/5/2012 32 DRAFT 2013 9/5/2012 32 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed AIRPORT FUND 230,644 374,171 4,256,782 3,519,072 606-000-4-334-09 Grants 9,003,050 7,722,777 6,993 606-000-4-441-08 Reimbursed Expense 606-000-4-812-00 Air flight Taxes 800 1,900 606-000-4-848-10 Terminal Rent 1,928 1,986 606-000-4-848-11 Landing Fees 32,862 32,349 20,500 18,000 606-000-4-848-12 Rentals 11,541 11,541 4,899 5,366 4,400 4,400 606-000-4-848-15 Av/Jet Gas Sales 4,500 4,600 4,738 280 100 100 606-000-4-861-09 Miscellaneous 200 200 582 20,000 20,000 Sale of Fixed Assets-Land 690,000 20,000 100,000 100,000 606-000-6-700-00 Transfer in General Fund 287,000 100,000 44,880 36,931 89,950 89,950 606-000-6-700-04 Transfer in Sales & Use Tax 297,665 386,138 1,015,816 469,679 4,491,732 3,753,422 Revenue & Transfer from funds 9,605,884 8,227,242 95,003 88,683 92,453 93,720 606-000-5-101-00 Regular Pay 95,033 95,033 606-000-5-101-01 Temporary Pay 1,085 696 3,000 3,000 606-000-5-101-04 Overtime 3,000 3,000 300 300 606-000-5-101-10 Wellness Benefit 300 300 7,153 6,338 7,406 7,000 606-000-5-120-00 FICA 7,768 7,768 5,741 5,223 5,809 5,800 606-000-5-121-09 Retirement 6,092 6,092 5,444 14,528 16,185 16,185 606-000-5-123-00 Group Insurance 17,936 19,730 2,550 2,325 3,723 2,123 606-000-5-130-00 Workman's Compensation 3,910 4,106 1,453 899 606-000-5-137-00 OPEB Expense 118,429 118,692 128,876 128,128 Personnel Services Total 134,039 136,029 8,505 8,821 10,334 8,903 606-000-5-421-00 Insurance 10,645 10,965 415 400 2,400 2,400 606-000-5-422-02 Contracted Auditing Services 2,400 2,450 8,725 8,820 10,300 10,300 606-000-5-422-07 Contracting Services 60,300 10,500 133 200 200 606-000-5-423-05 Advertising/Promotion Fees 200 205 500 873 606-000-5-424-06 Building Rentals 105 78 350 275 606-000-5-425-01 Maintenance Office Equipment 350 360 629 543 1,000 1,000 606-000-5-425-03 Maintenance of Trucks 1,000 1,030 11,673 4,770 10,940 10,940 606-000-5-425-04 Maintenance of Equipment 11,000 11,300 1,757 447 1,662 1,250 606-000-5-425-05 Maintenance Buildings 1,450 1,490 1,211 1,614 1,000 606-000-5-425-06 Maintenance Radio 500 515 8,711 4,057 27,036 15,750 606-000-5-425-09 Maintenance Grounds 16,000 13,360 405 120 515 515 606-000-5-426-01 Office Supplies 520 535 3,606 2,162 4,774 4,774 606-000-5-426-03 General Supplies 4,900 5,035 167 27 225 225 606-000-5-426-04 Cleaning Supplies 250 260 2,815 2,456 2,800 4,000 606-000-5-426-10 Gas 4,200 5,040 132 275 764 600 606-000-5-426-11 Oil & Grease 750 770 287 844 6,000 6,000 606-000-5-426-12 Tires 6,000 6,170 6,631 8,521 10,000 9,000 606-000-5-426-13 Diesel Fuel 10,000 10,280 376 32 650 650 606-000-5-426-15 Chemicals 650 670 86 200 200 606-000-5-426-23 Sand 200 205 83 1,779 3,493 3,493 606-000-5-426-28 Extinguishing Agents 3,500 3,600 2,385 3,134 6,000 5,000 606-000-5-427-01 Travel & Lodging 6,000 6,000 1,674 2,450 4,000 3,000 606-000-5-427-02 Registration & Training 4,000 4,000 2,354 2,356 3,000 2,500 606-000-5-428-01 Telephone 3,000 3,080 12,966 13,328 14,500 14,500 606-000-5-428-02 Electric & Water 14,000 15,420 3,463 3,039 6,000 5,000 606-000-5-428-03 Heat 6,000 6,170 565 1,555 100 100 606-000-5-429-00 Miscellaneous 200 200 314 345 360 360 606-000-5-429-01 Membership & Dues 380 390 2,772 1,024 4 606-000-5-470-09 Interest on Advance 215,819 185,380 606-000-5-890-00 Depreciation Expense 298,764 256,763 129,717 112,812 Operating Expense Total 168,395 120,000 606-000-5-910-00 Land 21,600 606-000-5-911-00 Buildings & Structures 606-000-5-930-00 Machinery & Auto Equipment 4,343,655 3,590,890 606-000-5-940-00 Airport Realignment 9,300,715 7,731,109 3,077 606-000-5-950-01 Capital less than $5,000 1,500 900 2,224 42,436 41,000 606-000-5-970-00 Runway Improvements 43,709 45,020 21,600 2,224 4,389,168 3,631,890 Capital Expense Total 9,345,924 7,777,029 438,793 377,679 4,647,761 3,872,830 Total Airport Cost 9,648,358 8,033,058 577,023 92,000 -156,029 -119,408 Net -42,474 194,184 0 -156,029 -119,408 Airport Fund Cash Balance -161,882 32,302 4,707,341 Retained Earnings Draft 2013 Budget Request 9/5/2012 33 DRAFT 2013 9/5/2012 33 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed EDGEBROOK GOLF COURSE 6,639 5,010 6,000 12,750 607-000-4-346-04 Green Fees-Executive Course 12,750 12,750 62,006 59,532 72,000 69,000 607-000-4-346-05 Green Fees-9 hole round 69,000 75,000 43,083 41,862 44,000 50,000 607-000-4-346-06 Green Fees-18 hole round 50,000 55,000 8,504 7,431 10,000 10,000 607-000-4-346-07 Green Fees-9 holes 1/2 price 10,500 11,500 6,352 5,526 7,500 7,500 607-000-4-346-08 Green Fees-18 holes 1/2 price 7,500 7,800 3,345 3,145 1,500 2,337 607-000-4-346-09 Season Tickets-Youth 2,500 3,580 13,439 7,481 15,000 14,384 607-000-4-346-10 Season Tickets-Young Adult 15,600 15,600 50,166 51,933 52,000 47,985 607-000-4-346-11 Season Tickets-Individual 54,080 54,080 10,159 15,404 12,000 11,614 607-000-4-346-12 Season Tickets-Senior 12,480 12,480 2,305 1,080 0 0 607-000-4-346-13 Season Tickets-Couple 0 0 11,132 17,413 16,000 8,891 607-000-4-346-14 Season Tickets-Family no Children 9,000 18,000 6,138 7,933 10,000 6,283 607-000-4-346-15 Season Tickets-Family with Children 8,400 9,000 18,389 17,098 22,000 23,000 607-000-4-346-16 Golf Carts-9 holes 22,880 24,000 14,826 12,755 16,000 13,000 607-000-4-346-17 Golf Carts-18 holes 16,640 17,640 2,119 1,794 2,000 34 607-000-4-346-18 Golf Carts-Senior 9 holes 2,100 1,172 818 1,000 47 607-000-4-346-19 Golf Carts-Senior 18 holes 1,100 14,807 13,180 15,000 15,000 607-000-4-346-20 Golf Carts-9 holes 1/2 price 15,000 15,000 11,053 10,894 11,000 11,000 607-000-4-346-21 Golf Carts-18 holes 1/2 price 11,000 11,000 733 860 1,000 0 607-000-4-346-22 Golf Carts-SR 9 hole 1/2 price 1,000 850 694 1,000 0 607-000-4-346-23 Golf Cart-SR 18 hole 1/2 price 1,000 18,461 23,737 22,000 10,000 607-000-4-346-24 Golf Carts-Season Tickets 22,000 22,000 342 130 500 150 607-000-4-346-25 Golf Cart-Season addn'l family 250 250 15,993 12,266 17,000 18,000 607-000-4-346-26 Driving Range-Bucket 17,000 17,000 3,195 2,729 3,000 4,000 607-000-4-346-27 Driving Range-Seasonal Individual 3,000 3,000 28 1,178 1,500 1,200 607-000-4-346-28 Driving Range-Seasonal Family 1,500 1,500 3,763 2,516 4,000 3,000 607-000-4-346-29 Golf Lessons 4,000 4,000 1,549 607-000-4-346-30 Golf Cart Package-Young Adult 2,532 3,376 11,791 607-000-4-346-31 Golf Cart Package-Single 14,752 16,596 5,498 607-000-4-346-32 Golf Cart Package-Senior 6,752 7,596 3,344 607-000-4-346-33 Golf Cart Package-Family w/o children 4,604 4,604 1,082 607-000-4-346-34 Golf Cart Package-Family w/children 2,430 2,430 915 607-000-4-346-40 Golf Cart/Driving Range-Young Adult 1,958 1,958 3,874 607-000-4-346-41 Golf Cart/Driving Range-Single 4,216 4,216 623 607-000-4-346-42 Golf Cart/Driving Range-Senior 1,958 1,958 1,294 607-000-4-346-43 Golf Cart/Driving Range-Family w/o child 2,822 2,822 2,666 607-000-4-346-44 Golf Cart/Driving Range-Family w/child 4,419 4,419 29 0 0 0 607-000-4-441-08 Reimbursed Expense 0 0 1,900 0 0 0 607-000-4-446-10 Donations 0 0 0 0 0 4 607-000-4-661-00 Interest Income 0 0 214 51 0 27 607-000-4-661-01 Money Market Interest Income 0 0 9,706 9,600 9,600 9,600 607-000-4-861-09 Cell Tower Rental 9,600 9,600 0 100,000 100,000 100,000 607-000-6-700-01 Transfer in Liquor Fund 100,000 100,000 0 60,513 64,017 64,017 607-000-6-700-09 Transfer in 25% Public Improve 38,213 38,213 124,100 72,000 101,500 101,500 607-000-6-700-09 Transfer in 75% Public Improve 95,000 57,000 464,946 566,562 638,117 646,959 Revenue & Transfer from funds 654,336 650,168 117,869 124,767 144,393 144,393 607-000-5-101-00 Regular Pay 146,707 146,707 49,567 43,152 64,214 64,214 607-000-5-101-01 Temporary Pay 64,214 64,214 0 0 1,000 1,000 607-000-5-101-04 Overtime Pay 1,000 1,000 0 0 300 300 607-000-5-101-06 Car Allowance 300 300 26 61 0 0 607-000-5-101-10 Wellness Benefit 0 0 11,700 11,633 16,138 16,138 607-000-5-120-00 FICA 16,582 16,582 7,005 7,332 8,804 8,804 607-000-5-121-09 Retirement 9,153 9,153 27,421 24,123 25,965 25,965 607-000-5-123-00 Group Insurance 28,812 31,694 3,966 5,092 8,152 8,152 607-000-5-130-00 Workman's Compensation 8,374 8,793 2,907 1,799 0 0 607-000-5-137-00 OPEB Expense 0 0 220,461 217,959 268,966 268,966 Personnel Services Total 275,142 278,443 Draft 2013 Budget Request 9/5/2012 34 DRAFT 2013 9/5/2012 34 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 1,041 2,044 2,315 2,315 607-000-5-421-00 Insurance 4,078 4,201 415 400 1,000 500 607-000-5-422-02 Contracted Auditing Services 1,000 1,000 83,784 78,270 85,500 108,000 607-000-5-422-04 Contracting Services/Pro 108,000 115,000 607-000-5-422-08 Computer Services-Online registration 6,500 3,500 90 45 100 100 607-000-5-422-15 Drug & Alcohol Testing 100 100 2,290 1,426 3,000 3,000 607-000-5-423-05 Advertising & Promotional Fees 4,000 4,500 580 919 750 750 607-000-5-424-01 Equipment Rental 900 900 789 142 750 750 607-000-5-425-02 Maintenance Vehicles 750 750 6,538 10,350 6,000 6,000 607-000-5-425-04 Maintenance Equipment 7,500 8,000 467 861 1,500 1,550 607-000-5-425-05 Maintenance Buildings 2,000 2,500 1,280 3,588 1,500 1,500 607-000-5-425-08 Maintenance Turf 2,000 2,000 1,819 1,649 2,000 2,000 607-000-5-425-09 Maintenance Irrigation System 3,000 3,000 552 692 750 750 607-000-5-426-01 Office Supplies 1,000 1,000 10,270 5,452 8,500 8,500 607-000-5-426-03 General Supplies 10,000 10,000 1,510 1,911 1,500 1,500 607-000-5-426-04 Cleaning Supplies 2,500 2,500 5,152 8,696 7,000 7,000 607-000-5-426-10 Gasoline 7,000 7,000 427 838 750 750 607-000-5-426-11 Oil & Grease Supplies 1,000 1,000 467 191 500 500 607-000-5-426-12 Tires 500 500 5,002 5,568 6,000 6,000 607-000-5-426-13 Diesel Fuel 6,000 6,000 17,416 14,509 20,000 14,000 607-000-5-426-14 Fertilizer Supplies 17,000 17,000 7,366 7,697 6,000 6,000 607-000-5-426-15 Chemicals 8,000 8,000 377 0 700 700 607-000-5-426-17 Uniforms 700 700 2,902 2,399 5,000 5,000 607-000-5-426-23 Sand 5,000 5,000 0 0 500 500 607-000-5-427-01 Travel & Lodging 500 500 60 75 500 500 607-000-5-427-02 Registration & Training 500 500 3,318 4,158 4,000 4,000 607-000-5-428-01 Telephone 4,000 4,000 14,895 16,373 16,000 16,000 607-000-5-428-02 Electric & Water 16,000 16,000 2,676 2,472 3,500 3,000 607-000-5-428-03 Heat 3,500 3,500 0 0 150 150 607-000-5-428-05 Hauling Service 250 250 239 279 300 300 607-000-5-429-01 Membership & Dues 300 300 0 0 0 607-000-5-429-07 Miscellaneous Services 19 25 250 250 607-000-5-429-08 Postage 250 250 4,070 2,814 4,000 3,000 607-000-5-469-00 Banking & Credit Card Fees 3,000 3,000 5,250 4,261 5,250 3,243 607-000-5-470-09 Interest on Advance Res 56-09 2,194 1,113 54,469 63,293 0 607-000-5-890-00 Depreciation Expense 0 0 0 0 0 607-000-5-898-00 Asset Disposed Gain/Loss 0 0 235,527 241,400 195,565 208,108 Operating Expense Total 229,022 233,564 0 6,324 0 607-000-5-911-00 Buildings 0 0 22,183 29,973 107,517 107,517 607-000-5-930-00 Machinery & Auto Equipment 134,017 91,017 0 0 40,000 40,000 607-000-5-940-00 Other Capital 6,500 3,500 2,218 0 0 607-000-5-950-01 Capital less than $5,000 0 0 0 0 18,000 18,000 607-000-5-990-00 Infrastructure 25,000 30,000 24,401 36,297 165,517 165,517 Capital Expense Total 165,517 124,517 480,388 495,655 630,048 642,591 Total Edgebrook Golf Cost 669,681 636,524 -15,443 70,907 8,069 4,368 Net Income -15,345 13,644 30,155 38,224 34,523 Edgebrook Cash Bal 19,178 32,822 1,071,416 Net Assets Draft 2013 Budget Request 9/5/2012 35 DRAFT 2013 9/5/2012 35 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SOLID WASTE COLLECTION 0 555 0 0 612-000-4-441-08 Reimbursed Expense 0 0 3,480 2,106 2,000 2,000 612-000-4-661-01 Money Market Interest Income 2,000 2,000 955,196 963,116 1,025,000 1,025,000 612-000-4-848-01 Utility Billing 1,035,000 1,035,000 43,200 37,320 38,250 38,250 612-000-4-848-04 Yard Waste Bags 38,250 38,250 From Restricted Capital Reserve 1,001,876 1,003,097 1,065,250 1,065,250 Revenue Total 1,075,250 1,075,250 252,234 250,023 280,159 280,159 612-000-5-101-00 Regular Pay 275,187 275,187 14,234 17,923 10,000 9,000 612-000-5-101-01 Temporary Pay 10,000 10,000 7,128 5,062 13,000 11,000 612-000-5-101-04 Overtime Pay 13,000 13,000 3,000 3,000 3,000 3,000 612-000-5-101-07 Clothing Allowance 3,000 3,000 19,484 20,338 21,069 21,069 612-000-5-120-00 FICA 21,162 21,162 16,175 15,909 15,925 15,925 612-000-5-121-09 Retirement 15,997 15,997 57,182 54,845 52,987 52,987 612-000-5-123-00 Group Insurance 59,437 65,381 13,466 12,499 20,008 20,008 612-000-5-130-00 Workman's Compensation 19,182 20,142 4,360 2,698 0 612-000-5-137-00 OPEB Expense 0 0 387,263 382,297 416,148 413,148 Personnel Services Total 416,965 423,869 12,738 13,091 15,487 15,487 612-000-5-421-00 Insurance 15,952 16,431 1,660 0 3,000 3,000 612-000-5-422-02 Contracted Auditing Services 3,000 3,000 349 201 300 300 612-000-5-422-06 Medical Services 300 300 36,000 36,000 36,000 36,000 612-000-5-422-07 Contracting Services 34,200 34,200 2,524 2,449 3,000 3,000 612-000-5-422-08 Computer Services 3,000 3,000 210 165 250 250 612-000-5-422-15 Drug & Alcohol Testing 250 250 41 164 500 250 612-000-5-423-01 Publication/Recording Fees 500 500 15,321 23,525 20,000 20,000 612-000-5-423-05 Advertising & Promotional Fees 25,000 20,000 25,389 15,521 20,000 20,000 612-000-5-425-03 Maintenance Trucks 20,000 20,000 17,618 11,998 25,000 20,000 612-000-5-425-04 Maintenance Equipment 25,000 25,000 273 489 1,000 1,000 612-000-5-425-05 Maintenance Buildings 1,000 1,000 449 902 2,000 1,000 612-000-5-425-06 Maintenance Radio 2,000 2,000 1,161 685 1,200 1,000 612-000-5-426-01 Office Supplies 1,200 1,200 2,831 5,188 3,200 3,200 612-000-5-426-03 General Supplies 3,200 3,200 7,987 13,613 15,000 15,000 612-000-5-426-08 Supplies/Dumpsters & Carts 15,000 20,000 2,772 1,117 2,500 1,200 612-000-5-426-10 Gasoline 2,500 2,500 2,006 572 2,500 1,800 612-000-5-426-11 Oil & Grease Supplies 2,500 2,500 4,476 3,886 7,800 5,500 612-000-5-426-12 Tires 7,800 7,800 32,605 43,360 50,000 50,000 612-000-5-426-13 Diesel Fuel 50,000 50,000 790 981 1,500 1,000 612-000-5-426-17 Uniforms 1,500 1,500 403 0 500 350 612-000-5-427-01 Travel & Lodging 500 500 250 0 500 350 612-000-5-427-02 Registration & Training 500 500 2,700 2,649 2,500 2,500 612-000-5-428-01 Telephone 2,500 2,500 1,170 3,657 3,000 3,000 612-000-5-428-02 Electric & Water 3,000 3,000 13,000 9,000 10,000 5,000 612-000-5-428-03 Heat 13,000 13,000 212,186 203,859 230,000 230,000 612-000-5-428-05 Hauling Service 230,000 230,000 0 0 50 0 612-000-5-429-04 License Fees 50 50 5,570 3,867 4,500 2,500 612-000-5-429-31 Paint Exchange 4,500 4,500 19,387 16,865 20,000 15,750 612-000-5-429-35 Yard waste Program 20,000 20,000 71,663 85,906 0 612-000-5-890-00 Depreciation Expense 0 0 0 5,558 0 612-000-5-898-00 Asset Disposed Gain/Loss 0 0 493,529 505,268 481,287 458,437 Operating Expense Total 487,952 488,431 0 -5,558 200,000 232,000 612-000-5-930-00 Machinery & Auto Equipment 280,000 - (5,558) 200,000 232,000 Capital Expense Total 280,000 0 880,792 882,007 1,097,435 1,103,585 Total Solid Waste Collection Cost 1,184,917 912,300 121,084 121,090 -32,185 -38,335 Net Income -109,667 162,950 414,495 382,310 376,160 SW Collection Fund Cash Bal 266,493 429,443 1,136,781 Net Assets Draft 2013 Budget Request 9/5/2012 36 DRAFT 2013 9/5/2012 36 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed SOLID WASTE DISPOSAL 300,000 99,834 0 0 625-000-4-334-09 Grants 0 0 340 0 0 0 625-000-4-441-08 Reimbursed Expense 0 0 32,779 7,772 30,000 10,000 625-000-4-661-00 Interest Income 10,000 10,000 13,435 23,013 10,000 20,000 625-000-4-661-01 Money Market Interest Income 20,000 20,000 2,000,111 1,871,616 2,040,000 1,925,000 625-000-4-848-03 Landfill Tickets 2,040,000 2,040,000 6,335 11,497 11,000 11,346 625-000-4-848-12 Rentals 11,000 11,000 16,043 20,939 15,000 15,000 625-000-4-848-22 Recycled Waste Oil Sales 0 0 19,350 0 0 625-000-4-861-09 Miscellaneous 0 0 2,388,394 2,034,669 2,106,000 1,981,346 Revenue Total 2,081,000 2,081,000 311,877 262,861 323,903 290,000 625-000-5-101-00 Regular Pay 291,847 291,847 7,527 5,011 10,000 5,000 625-000-5-101-04 Overtime Pay 10,000 10,000 2,000 2,000 3,000 2,500 625-000-5-101-07 Clothing Allowance 3,000 3,000 21,826 17,821 25,582 23,333 625-000-5-120-00 FICA 23,736 23,736 19,510 15,929 20,064 18,300 625-000-5-121-09 Retirement 18,616 18,616 74,926 73,500 78,457 78,457 625-000-5-123-00 Group Insurance 81,183 89,280 11,222 10,305 16,496 16,496 625-000-5-130-00 Workman's Compensation 15,265 16,029 5,087 3,148 0 0 625-000-5-137-00 OPEB Expense 0 0 453,974 390,575 477,502 434,086 Personnel Services Total 443,647 452,508 0 0 16,145 16,145 625-000-5-220-01 Restricted Closure 16,145 16,145 0 0 18,396 18,396 625-000-5-220-02 Restricted Post Closure 18,396 18,396 0 0 625-000-5-220-03 Restricted Remedial Action 0 0 0 0 50,000 50,000 625-000-5-220-05 Restricted Future SW Facility 100,000 100,000 6,546 6,653 7,818 6,175 625-000-5-421-00 Insurance 8,052 8,294 0 0 300 300 625-000-5-422-01 Legal Services 300 300 1,660 3,030 3,000 3,000 625-000-5-422-02 Contracted Auditing Services 3,060 3,060 10,769 2,051 20,000 20,000 625-000-5-422-03 Consulting & Engineering 25,000 22,000 244 306 200 200 625-000-5-422-06 Medical Services 200 200 15,275 115,004 25,000 20,000 625-000-5-422-07 Contracting Services 25,000 25,000 883 1,614 2,500 2,500 625-000-5-422-08 Computer Services 2,500 2,500 20,747 19,634 25,000 21,000 625-000-5-422-09 Testing Services 25,000 25,000 90 90 300 300 625-000-5-422-15 Drug & Alcohol Testing 300 300 52 0 100 200 625-000-5-423-01 Publication/Recording Fees 200 200 12,946 7,825 8,000 8,000 625-000-5-423-05 Advertising/Promotion Fees 8,000 8,000 0 0 1,000 780 625-000-5-424-01 Equipment Rentals 1,000 1,000 2,429 3,987 4,000 4,000 625-000-5-425-03 Maintenance Trucks 4,000 4,000 38,931 106,084 50,000 45,000 625-000-5-425-04 Maintenance Equipment 50,000 50,000 888 2,444 2,000 2,500 625-000-5-425-05 Maintenance Buildings 2,500 2,500 4,913 956 1,000 1,000 625-000-5-425-09 Maintenance Grounds 6,000 6,000 3,674 3,961 5,000 0 625-000-5-425-16 Maintenance Grounds/2 0 0 11,246 3,916 6,500 6,000 625-000-5-426-01 Office Supplies 6,000 6,000 5,213 8,894 8,000 8,000 625-000-5-426-03 General Supplies 8,000 8,000 3,356 3,000 3,750 3,500 625-000-5-426-04 Janitorial Supplies 3,750 3,750 0 0 150 100 625-000-5-426-05 Photographic Supplies 150 150 0 0 250 250 625-000-5-426-09 Subscriptions/Books 250 250 5,543 8,192 8,000 8,000 625-000-5-426-10 Gasoline 8,000 8,000 1,424 1,300 5,000 3,000 625-000-5-426-11 Oil & Grease Supplies 5,000 5,000 7,286 3,090 5,000 4,500 625-000-5-426-12 Tires 5,000 5,000 62,947 90,630 90,000 92,000 625-000-5-426-13 Diesel Fuel 92,000 92,000 29 99 1,500 1,200 625-000-5-426-17 Uniforms 1,500 1,500 4,590 2,240 8,000 6,000 625-000-5-426-18 Gravel 8,000 8,000 486 4,241 15,000 10,000 625-000-5-426-27 Alternate Cover 15,000 15,000 1,881 2,112 5,500 3,500 625-000-5-427-01 Travel & Lodging 5,500 5,500 1,350 695 3,500 2,500 625-000-5-427-02 Registration & Training 3,500 3,500 771 770 2,750 2,000 625-000-5-428-01 Telephone 2,750 2,750 3,639 2,111 3,500 3,000 625-000-5-428-02 Electric & Water 3,000 3,000 7,150 10,000 10,000 5,000 625-000-5-428-03 Heat 10,000 10,000 6,130 7,200 7,500 5,530 625-000-5-428-05 Hauling Service 7,500 7,500 2,344 1,123 2,000 2,000 625-000-5-429-01 Membership & Dues 2,000 2,000 Draft 2013 Budget Request 9/5/2012 37 DRAFT 2013 9/5/2012 37 2013 BUDGET 9/4/2012 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Account Description Requested Proposed 0 0 0 0 625-000-5-429-02 Pest Control 0 0 1,612 1,794 1,700 1,800 625-000-5-429-05 Rodent Control 1,800 1,800 693 562 0 750 625-000-5-429-07 Miscellaneous Services 1,000 1,000 48,989 41,593 45,000 45,000 625-000-5-429-11 State Fees 45,000 45,000 150 150 500 1,100 625-000-5-429-16 Solid Waste Committee 1,800 1,800 0 0 500 250 625-000-5-429-38 Compost Program Supplies 500 500 57,280 46,974 0 0 625-000-5-432-00 Post Closure 0 0 331,931 462,248 250,000 250,000 625-000-5-890-00 Depreciation Expense 500 500 500 500 625-000-5-897-00 Interest Expense 500 500 0 92,740 0 625-000-5-898-00 Asset Disposed Gain/Loss 0 0 686,585 1,069,813 723,859 684,976 Operating Expense Total 533,153 530,395 -66,147 0 250,000 250,000 625-000-5-911-00 Buildings & Structures 250,000 250,000 0 0 0 0 625-000-5-920-00 Furniture & Eqiuipment 10,000 10,000 0 0 180,000 140,000 625-000-5-930-00 Machinery & Auto Equipment 300,000 480,000 0 0 10,000 0 625-000-5-940-00 Other Capital 0 0 1,913 6,101 0 8,000 625-000-5-950-01 Capital less than $5,000 10,000 (64,234) 6,101 440,000 398,000 Capital Expense Total 570,000 740,000 440,000 500,000 525,000 525,000 625-000-7-899-00 Transfer out General Fund 525,000 525,000 440,000 500,000 525,000 525,000 Total Transfer out to Other Funds 525,000 525,000 1,516,325 1,966,489 2,166,361 2,042,062 Total Cost and Transfers 2,071,800 2,247,903 872,069 68,180 -60,361 -60,716 Net Income after Transfers 9,200 -166,903 124,484 64,123 63,769 SW Disposal Fund Cash Balance 72,969 -93,935 2,622,231 Restricted SW Disposal Cash 6,875,275 Net Assets RESEARCH & TECHNOLOGY CENTER 822 518 630-000-4-661-01 Money Market Interest Income 195,617 177,268 135,000 85,230 630-000-4-848-12 Rentals 42,000 45,000 4,704 630-000-4-861-09 Miscellaneous 8,000 24,000 196,439 182,490 135,000 85,230 Revenue Total 50,000 69,000 2,382 2,368 2,605 2,605 630-000-5-421-00 Insurance 2,684 2,764 2,549 6,599 4,500 4,500 630-000-5-422-07 Contracting Services 4,500 4,650 1,660 1,200 3,000 3,000 630-000-5-425-04 Maintenance Equipment 3,000 3,100 2,774 12,033 5,000 3,000 630-000-5-425-05 Maintenance Buildings 3,000 3,100 6 4 100 0 630-000-5-426-01 Office Supplies 110 180 200 100 630-000-5-426-03 General Supplies 100 100 687 1,199 1,100 700 630-000-5-426-04 Cleaning Supplies 1,100 1,100 202 201 260 260 630-000-5-428-01 Telephone 275 300 11,369 10,211 14,000 12,000 630-000-5-428-02 Electric & Water 15,000 15,000 2,609 3,161 5,200 5,200 630-000-5-428-03 Heat 6,000 7,000 1,465 1,444 1,600 1,800 630-000-5-428-05 Hauling Service 1,800 2,000 7,200 13,711 7,200 7,200 630-000-5-429-03 Cleaning Service 7,200 8,000 315 533 1,000 500 630-000-5-429-07 Miscellaneous Services 500 500 51,938 51,923 630-000-5-890-00 Depreciation Expense 85,264 104,766 45,765 40,865 Operating Expense Total 45,159 47,614 - 2,230 630-000-5-911-00 Buildings & Structures Other Capital 7,000 35,000 - 2,230 - Capital Expense Total 7,000 35,000 75,822 75,000 70,000 70,000 630-000-7-899-00 Transfer out General Fund 40,000 - 75,822 75,000 70,000 70,000 Total Transfer out to Other Funds 40,000 - 161,087 181,996 115,765 110,865 Total R & T Center Cost 92,159 82,614 35,352 494 19,235 -25,635 Net Income after Transfer -42,159 -13,614 85,631 104,866 59,996 R&T Center Cash Balance 17,837 4,223 1,834,525 Net Assets City of Brookings INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED REQUESTED PROPOSED AMOUNT % FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 FY 13 FY 13 GENERAL REVENUE TAXES General Property Tax 2,372,080 2,475,232 2,600,500 2,607,500 2,687,500 2,757,500 87,000 3.35% 1st Penny Sales & Use Tax 4,930,652 5,083,364 5,010,000 5,110,000 5,211,641 5,263,300 201,641 4.02% Other Taxes 58,987 37,917 55,000 55,576 55,000 55,000 - 0.00% TOTAL TAX REVENUE 7,361,719 7,596,513 7,665,500 7,773,076 7,954,141 8,075,800 288,641 3.77% LICENSES AND PERMITS Licenses 73,662 119,597 74,750 122,585 85,100 80,100 10,350 13.85% Permits 77,084 91,585 100,000 100,000 110,000 120,000 10,000 10.00% TOTAL LICENSES AND PERMITS 150,746 211,181 174,750 222,585 195,100 200,100 20,350 11.65% INTERGOVERNMENTAL REVENUE State 356,277 374,736 341,800 357,500 357,800 357,800 16,000 4.68% County 116,902 123,683 118,000 118,477 291,818 294,860 173,818 147.30% Grants 204,219 237,317 161,069 153,256 94,098 45,400 (66,971) -41.58% Fire Insurance Premium Revision 52,341 56,571 55,000 57,000 57,000 58,000 2,000 3.64% TOTAL INTERGOVERNMENTAL REVENUE 729,739 792,306 675,869 686,233 800,716 756,060 124,847 18.47% CHARGES FOR GOODS AND SERVICES Fees 530,978 557,045 583,900 650,715 670,035 676,160 86,135 14.75% Concessions/Housing, Feed & Care 43,156 42,576 43,500 45,800 46,300 48,000 2,800 6.44% TOTAL CHARGES FOR GOODS & SERVICE 574,134 599,621 627,400 696,515 716,335 724,160 88,935 14.18% FINES AND FORFEITS Fines 61,732 99,502 80,000 94,000 92,000 92,000 12,000 15.00% TOTAL CHARGES FOR FINES & FORFEITS 61,732 99,502 80,000 94,000 92,000 92,000 12,000 15.00% MISCELLANEOUS REVENUES Donations 62,335 126,305 64,000 47,800 66,000 51,000 2,000 3.13% Interest Income 58,340 78,803 202,000 176,690 154,341 152,276 (47,659) -23.59% Rent 68,131 67,816 54,900 56,875 53,700 52,800 (1,200) -2.19% Miscellaneous/Reimbursement 228,880 193,122 78,646 154,777 70,550 72,575 (8,096) -10.29% TOTAL MISCELLANEOUS REVENUES 417,685 466,046 399,546 436,142 344,591 328,651 (54,955) -13.75% INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED REQUESTED PROPOSED AMOUNT % FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 FY 13 FY 13 OTHER FINANCING SOURCES Sale of Fixed Assets 171,939 63,588 349,800 328,052 10,000 29,000 (339,800) -97.14% Inner Fund Loan/Advance, Private Loan 155,400 155,400 - - - 0.00% Transfer in from Closing of Funds 250,038 1,961,100 - Transfer in from Liquor Fund 500,000 600,000 625,000 625,000 650,000 650,000 25,000 4.00% Transfer in from Landfill 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% Transfer in from 75% Sales & Use Tax 532,002 621,550 650,000 650,000 810,000 1,282,000 160,000 24.62% Transfer in from 25% Saes & Use Tax 927,984 1,254,780 1,780,631 1,780,631 842,483 914,401 (938,148) -52.69% Transfer in from Research & Technology Ctr 75,000 75,000 70,000 70,000 40,000 - (30,000) -42.86% Transfer in from Brookings Municipal Utilities 1,892,000 1,895,000 1,955,000 1,955,000 2,005,000 2,055,000 50,000 2.56% TOTAL OTHER FINANCING SOURCES 4,788,963 6,971,019 6,110,831 6,089,083 4,882,483 5,455,401 (1,072,948) -17.56% TOTAL GENERAL FUND REVENUE 14,084,719 16,736,187 15,733,896 15,997,633 14,985,366 15,632,172 (593,130) GENERAL FUND REVENUES 2013 Budget Overview GENERAL FUND REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GENERAL FUND GENERAL GOVERNMENT LEGISLATIVE 401 Mayor & City Council 57,384 68,729 108,280 108,280 117,037 117,097 8,757 8.09% TOTAL LEGISLATIVE 57,384 68,729 108,280 108,280 117,037 117,097 8,757 8.09% EXECUTIVE 406 City Manager 161,686 172,477 177,112 176,512 185,169 185,994 8,057 4.55% 412 City Attorney 79,024 82,565 79,024 82,565 84,024 87,565 5,000 6.33% 403 City Clerk 235,480 242,466 326,023 325,873 334,150 294,654 8,127 2.49% TOTAL EXECUTIVE 476,190 497,508 582,159 584,950 603,343 568,213 21,184 3.64% FINANCIAL ADMINISTRATION 414 Human Resources 175,566 185,987 200,070 198,986 203,725 205,633 3,655 1.83% 415 Finance Office 365,783 382,927 424,217 424,192 431,619 441,994 7,402 1.74% TOTAL FINANCIAL ADMINISTRATION 541,350 568,914 624,287 623,178 635,344 647,627 11,057 1.77% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % OTHER 405 Non-Departmental 35,907 177,826 360,021 134,291 503,676 322,950 143,655 39.90% 416 Information Technology 109,695 92,392 157,009 152,528 150,160 133,059 (6,849) -4.36% 417 General Government Buildings 124,313 266,413 235,848 150,064 40,718 79,752 (195,130) -82.74% 420 City County Adm Building - - 144,875 204,687 334,449 340,106 189,574 130.85% TOTAL OTHER 269,914 536,631 897,753 641,570 1,029,003 875,867 131,250 14.62% PUBLIC SAFETY POLICE 421 Police Department 2,431,423 2,724,864 3,363,541 3,334,069 2,970,092 3,046,946 (393,449) -11.70% 442 Animal Control 85,602 117,798 94,122 92,078 89,734 90,825 (4,388) -4.66% TOTAL POLICE 2,517,025 2,842,662 3,457,663 3,426,147 3,059,826 3,137,771 (397,837) -11.51% FIRE DEPARTMENT 422 Fire Fighting 1,218,406 1,186,451 1,686,454 1,680,862 962,278 1,082,299 (724,176) -42.94% 424 Hydrant Rental 86,940 86,135 95,000 87,000 88,000 90,000 (7,000) -7.37% TOTAL FIRE DEPARTMENT 1,305,346 1,272,586 1,781,454 1,767,862 1,050,278 1,172,299 (731,176) -41.04% PUBLIC WORKS STREETS, SIDEWALKS, & BUILDING CODES 419 Engineer 420,298 464,244 468,950 463,791 478,879 486,453 9,929 2.12% 431 Street Department 2,398,735 2,974,511 3,152,214 3,139,095 2,820,474 3,196,671 (331,740) -10.52% TOTAL PUBLIC WORKS 2,819,033 3,438,754 3,621,164 3,602,886 3,299,353 3,683,124 (321,811) -8.89% PARKS, RECREATION & CULTURE PARKS AND RECREATION 449 Aquatic Center - - 391,960 357,698 393,114 397,934 1,154 0.29% 451 Recreation 786,207 734,412 325,933 353,586 340,249 341,881 14,316 4.39% 452 Parks 1,288,250 1,473,242 1,292,776 1,298,576 1,399,171 1,984,143 106,395 8.23% 453 Larson Ice Arena - - 287,804 296,404 344,908 575,684 57,104 19.84% 454 Forestry 379,529 521,674 469,124 466,829 427,903 631,076 (41,221) -8.79% TOTAL PARKS 2,453,987 2,729,327 2,767,597 2,773,093 2,905,345 3,930,718 137,748 4.98% LIBRARY 455 Library 942,992 944,338 991,496 989,577 1,001,292 1,015,952 9,796 0.99% TOTAL LIBRARY 942,992 944,338 991,496 989,577 1,001,292 1,015,952 9,796 0.99% GENERAL FUND EXPENDITURES INCREASE/DECREASE GENERAL FUND EXPENDITURES INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 13 AMOUNT % COMMUNITY DEVELOPMENT & CODE ENFORCEMENT 418 Community Development 463,222 375,023 1,179,958 1,175,444 418,545 418,520 (761,413) -64.53% TOTAL COMMUNITY DEVELOPMENT 463,222 375,023 1,179,958 1,175,444 418,545 418,520 (761,413) -64.53% MISCELLANEOUS APPROPRIATIONS/SUBSIDIES 495 Appropriations/Subsidies 405,680 417,443 407,200 407,200 404,700 402,200 (2,500) -0.61% TOTAL APPROPRIATIONS/SUBSIDIES 405,680 417,443 407,200 407,200 404,700 402,200 (2,500) -0.61% TRANSFERS 495.7 Transfer Out - Airport 690,000 20,000 100,000 100,000 287,000 - 187,000 187.00% 495.7 Transfer Out-Swiftel Center 300,000 317,845 342,847 342,847 174,300 180,300 (168,547) -49.16% 495.7 Transfer Out - Edgebrook Golf 120,400 - - - - - - N/A 495.7 Transfer Out-Special Assessment 26,325 - - - - - - N/A 495.7 Transfer Out - Nature Park 50,000 - - - - - - N/A TOTAL TRANSFERS 1,186,725 337,845 442,847 442,847 461,300 180,300 18,453 4.17% TOTAL GENERAL FUND EXPENDITURES 13,438,847 14,029,761 16,861,858 16,543,034 14,985,366 16,149,688 (1,876,492) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 645,871 2,706,426 (1,127,962) (545,401) 0 (517,516) 1,283,362 ESTIMATED FUND BALANCE 11,140,567 ESTIMATED CASH BALANCE 5,103,018 3,975,056 4,557,617 GENERAL FUND EXPENDITURES INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 25% SALE AND USE TAX TAX REVENUE 25% Of Second Penny 1,213,075 1,250,271 1,252,500 1,252,500 1,275,276 1,313,534 22,776 1.82% TOTAL TAX REVENUE 1,213,075 1,250,271 1,252,500 1,252,500 1,275,276 1,313,534 22,776 1.82% MISCELLANEOUS REVENUE Interest Earned 14,012 50,352 18,000 8,000 6,000 7,500 (12,000) -66.67% Reimbursement 2,920 15,422 - - - - - 0.00% TOTAL MISCELLANEOUS REVENUE 16,932 65,774 18,000 8,000 6,000 7,500 (12,000) -66.67% OTHER FINANCING SOURCES Transfer In - Streetscape Project 100,000 - - - - - - N/A TOTAL OTHER FINANCING SOURCES 100,000 - - - - - - N/A TOTAL REVENUE 1,330,007 1,316,046 1,270,500 1,260,500 1,281,276 1,321,034 10,776 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 25% SALE AND USE TAX Transfer out Transfer out General Fund 1,655,034 1,640,213 1,624,713 1,624,713 842,483 914,401 (782,230) -48.15% Fire Department 429,345 Police Department 110,052 Street Department-Street Sealing 303,086 Transfer out to Industrial Lands/Infrastructure 205,179 220,000 235,500 - - - (235,500) -100.00% Transfer out to City/County Bldg Garage 36,931 - - - - - 0.00% Transfer out to Edgebrook-Cart Lease & Mower L - 60,513 64,017 64,017 38,213 38,213 (25,804) -40.31% Transfer out E911 190,000 180,322 184,347 184,347 95,101 135,449 (89,246) -48.41% TOTAL TRANSFERS 2,050,213 2,137,979 2,108,577 1,873,077 975,797 1,088,063 (1,132,780) TOTAL EXPENSES 2,050,213 2,137,979 2,108,577 1,873,077 975,797 1,088,063 (1,132,780) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (720,206) (821,933) (838,077) (612,577) 305,479 232,971 (1,122,004) ESTIMATED FUND BALANCE 915,780 ESTIMATED CASH BALANCE 794,346 (43,731)181,769 25% SALES & USE TAX REVENUES SPECIAL REVENUE FUNDS 25% Sales & Use Tax EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 75% SALE AND USE TAX TAX REVENUE 75% Of Second Penny 3,691,460 3,805,666 3,757,500 3,757,500 3,881,779 3,998,232 124,279 3.31% TOTAL TAX REVENUE 3,691,460 3,805,666 3,757,500 3,757,500 3,881,779 3,998,232 124,279 3.31% INTERGOVERNMENTAL REVENUE Grants - 58,301 65,000 65,000 - - (65,000) -100.00% TOTAL INTERGOVERNMENTAL REVENUE - 58,301 65,000 65,000 - - (65,000) -100.00% MISCELLANEOUS REVENUE Donations 30,800 - 16,541 16,541 - - (16,541) -100.00% Interest Earned 121,222 121,582 115,000 115,000 115,000 115,000 - 0.00% Miscellaneous 11,071 TOTAL MISCELLANEOUS REVENUE 152,022 132,653 131,541 131,541 115,000 115,000 (16,541) -12.57% OTHER FINANCING SOURCES Bond Proceeds 10,879,675 - - - - Transfer in from Retail Development 314,500 - N/A Transfer in from Bike Trail Project 148,569 - N/A TOTAL OTHER FINANCING SOURCES 11,194,175 148,569 - - - - - N/A TOTAL REVENUE 15,037,657 4,145,189 3,954,041 3,954,041 3,996,779 4,113,232 42,738 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % 75% SALE AND USE TAX BOND EXPENSE Principal & Interest Payments 15,302,742 2,379,223 2,211,957 2,054,893 1,780,493 1,661,743 (431,465) -19.51% TOTAL BOND EXPENSE 15,302,742 2,379,223 2,211,957 2,054,893 1,780,493 1,661,743 (431,465) -19.51% SUBSIDIES Subsidy Payments 250,000 650,000 450,000 450,000 125,000 100,000 (325,000) -72.22% TOTAL SUBSIDY EXPENSE 250,000 650,000 450,000 450,000 125,000 100,000 (325,000) -72.22% CAPITAL EXPENDITURES Infrastruture Expenditures 1,030,787 561,626 2,000,000 - 25,000 2,470,000 (1,975,000) -98.75% TOTAL CAPITAL EXPEDITURES 1,030,787 561,626 2,000,000 - 25,000 2,470,000 (1,975,000) -98.75% TRANSFERS 213.7 Transfer Out - General Fund 532,002 621,550 650,000 650,000 810,000 1,282,000 160,000 24.62% 213.7 Transfer Out - Airport 44,880 - 89,950 89,950 297,665 386,138 207,715 230.92% 213.7 Transfer Out-Swiftel Center 300,846 189,529 338,500 474,494 235,000 962,500 (103,500) -30.58% 213.7 Transfer Out - Bike Trail Project 141,000 - 213.7 Transfer Out - Edgebrook Golf 124,100 72,000 101,500 101,500 95,000 57,000 (6,500) -6.40% 213.7 Transfer Out-Special Assessment - - 800,000 800,000 - - (800,000) -100.00% 213.7 Transfer Out - Nature Park - 75,000 587,274 - 810,216 218,614 222,942 37.96% 213.7 Transfer Out - Gateway Project - 132,125 - - - (132,125) -100.00% TOTAL TRANSFERS 1,142,828 958,079 2,699,349 2,115,944 2,247,881 2,906,252 (451,468) -16.73% TOTAL EXPENSE 17,726,357 4,548,928 7,361,306 4,620,837 4,178,374 7,137,995 (3,182,933) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (2,688,700) (403,739) (3,407,265) (666,796) (181,595) (3,024,763) 3,225,671 ESTIMATED FUND BALANCE 3,582,847 ESTIMATED CASH BALANCE 3,196,289 (210,976)2,529,494 EXPENDITURES SPECIAL REVENUE FUNDS 75% SALES & USE TAX REVENUES 75% SALES & USE TAX SPECIAL REVENUE FUNDS ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % ENHANCED 911 INTERGOVERNMENTAL REVENUE Grants - 3,670 23,815 23,815 - 27,982 (23,815) -100.00% Brookings County 1/3 call demand - 90,161 92,173 92,173 47,550 67,725 (44,623) -48.41% Brookings City 2/3 call demand 190,000 180,322 184,347 184,347 95,101 135,449 (89,246) -48.41% TOTAL INTERGOVERNMENTAL REVENUE 190,000 274,153 300,335 300,335 142,651 231,156 (157,684) -52.50% TAXES 911 Telephone Surcharge 489,785 270,503 250,000 310,500 351,000 355,000 101,000 40.40% TOTAL TELEPHONE SURCHARGE 489,785 270,503 250,000 310,500 351,000 355,000 101,000 40.40% MISCELLANEOUS REVENUE Interest Earned 964 2,331 3,000 3,000 750 750 (2,250) -75.00% TOTAL MISCELLANEOUS REVENUE 964 2,331 3,000 3,000 750 750 (2,250) -75.00% TOTAL REVENUE 680,749 546,987 553,335 613,835 494,401 586,906 (58,934) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % ENHANCED 911 214 Dispatch 416,074 503,849 543,041 556,474 595,843 643,458 52,802 9.72% TOTAL EXPENSE 416,074 503,849 543,041 556,474 595,843 643,458 52,802 9.72% 416,074 503,849 543,041 556,474 595,843 643,458 52,802 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 264,674 43,137 10,294 57,361 (101,442) (56,552) (111,736) ESTIMATED FUND BALANCE 208,921 ESTIMATED CASH BALANCE 147,632 157,926 204,993 ENHANCED 911 REVENUES SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS ENHANCED 911 EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SWIFTEL CENTER TRANSFERS Transfer in from General Fund 300,000 317,845 342,847 342,847 174,300 355,566 (168,547) -49.16% Transfer in from 75% Sales & Use Tax 300,846 189,529 338,500 474,494 235,000 962,500 (103,500) -30.58% Transfer in from 3rd B Tax 18,378 21,910 17,293 17,293 192,642 18,714 175,349 1013.99% TOTAL TRANSFERS 619,224 529,284 698,640 834,634 601,942 1,336,780 (96,698) -13.84% MISCELLANEOUS REVENUE Revenue 1,202,522 1,620,232 1,408,686 1,247,551 1,436,704 1,500,526 28,018 1.99% TOTAL MISCELLANEOUS REVENUE 1,202,522 1,620,232 1,408,686 1,247,551 1,436,704 1,500,526 28,018 1.99% TOTAL REVENUE 1,821,746 2,149,516 2,107,326 2,082,185 2,038,646 2,837,306 (68,680) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SWIFTEL CENTER 224 Swiftel Center Expenditure 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) -9.12% TOTAL EXPENSE 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) -9.12% 1,878,323 2,135,723 2,243,320 2,142,240 2,038,646 2,837,306 (204,674) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (56,577) 13,793 (135,994) (60,055) - - 135,994 ESTIMATED FUND BALANCE -121,663 ESTIMATED CASH BALANCE 95,386 -40,608 35,331 SPECIAL REVENUE FUNDS SWIFTEL CENTER REVENUES SPECIAL REVENUE FUNDS SWIFTEL CENTER EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY FINES FINES AND FORFEITS Fines 29,088 27,593 30,000 28,000 30,000 30,000 - 0.00% TOTAL CHARGES FOR FINES & FORFEITS 29,088 27,593 30,000 28,000 30,000 30,000 - 0.00% MISCELLANEOUS REVENUE Miscellaneous 47 - - - - - - N/A Interest Earned 438 458 400 400 400 400 - 0.00% TOTAL MISCELLANEOUS REVENUE 485 458 400 400 400 400 - 0.00% 29,573 28,051 30,400 28,400 30,400 30,400 - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY FINES LIBRARY FINES EXPENSES 226 Library Fines Expenditures 30,810 30,498 35,000 32,000 35,000 35,000 - 0.00% TOTAL EXPENSE 30,810 30,498 35,000 32,000 35,000 35,000 - 0.00% 30,810 30,498 35,000 32,000 35,000 35,000 - EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (1,237) (2,447) (4,600) (3,600) (4,600) (4,600) - ESTIMATED FUND BALANCE 26,255 ESTIMATED CASH BALANCE 26,255 21,655 22,655 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY DONATIONS MISCELLANEOUS REVENUE Donations 20,246 16,684 25,000 20,000 25,000 25,000 - 0.00% Miscellaneous 1,109 834 - 500 500 500 500 100.00% Interest Earned - 3,564 500 - - - (500) -100.00% TOTAL MISCELLANEOUS REVENUE 21,355 21,081 25,500 20,500 25,500 25,500 - 0.00% 21,355 21,081 25,500 20,500 25,500 25,500 - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIBRARY DONATIONS MISCELLANEOUS EXPENSES 227 Library Donations Expenditures 28,550 25,059 35,000 35,000 35,000 35,000 - 0.00% TOTAL EXPENSE 28,550 25,059 35,000 35,000 35,000 35,000 - 0.00% 28,550 25,059 35,000 35,000 35,000 35,000 - 0.0% EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (7,195) (3,978) (9,500) (14,500) (9,500) (9,500) - ESTIMATED FUND BALANCE 60,281 ESTIMATED CASH BALANCE 60,107 50,607 45,607 LIBRARY DONATIONS EXPENDITURES LIBRARY FINES EXPENDITURES LIBRARY FINES REVENUES SPECIAL REVENUE FUNDS LIBRARY DONATIONS REVENUES SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL ASSESSMENT FUND TAXES Special Assessments 419,253 55,744 110,000 269,380 118,000 121,000 8,000 7.27% TOTAL TAX REVENUE 419,253 55,744 110,000 269,380 118,000 121,000 8,000 7.27% MISCELLANEOUS REVENUE Interest Earned 875 2,112 200 300 300 400 100 50.00% TOTAL MISCELLANEOUS REVENUE 875 2,112 200 300 300 400 100 50.00% OTHER FINANCING SOURCES Transfer in General Fund 26,325 - - - - - - N/A Transfer in from 75% Public Improvement - - 800,000 800,000 - 450,000 (800,000) -100.00% TOTAL OTHER FINANCING SOURCES 26,325 - 800,000 800,000 - 450,000 (800,000) -100.00% TOTAL REVENUES 446,453 57,856 910,200 1,069,680 118,300 571,400 (791,900) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL ASSESSMENT FUND INFRASTRUCTURE Capital Improvements - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) -93.04% TOTAL CAPITAL EXPENSES - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) -93.04% TOTAL EXPENDITURES - 210,060 1,580,000 1,200,000 110,000 560,000 (1,470,000) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 446,453 (152,204) (669,800) (130,320) 8,300 11,400 678,100 ESTIMATED FUND BALANCE 87,111 ESTIMATED CASH BALANCE 93,211 -576,589 -37,109 SPECIAL ASSESSMENT REVENUES SPECIAL REVENUE FUNDS EXPENDITURES SPECIAL REVENUE FUNDS SPECIAL ASSESSMENT ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % STORM DRAINAGE FUND FEES Storm Drainage Fees 811,791 828,081 799,300 809,300 819,300 825,400 20,000 2.50% TOTAL FEES 811,791 828,081 799,300 809,300 819,300 825,400 20,000 2.50% MISCELLANEOUS REVENUE Grants 35,606 0.00% Interest Earned 4,855 4,962 2,000 2,000 2,000 2,100 - 0.00% TOTAL MISCELLANEOUS REVENUE 40,461 4,962 2,000 2,000 2,000 2,100 - 0.00% OTHER FINANCING SOURCES Proceeds from Debt 320,458 77,845 320,000 2,636,545 550,000 600,000 230,000 71.88% TOTAL OTHER FINANCING SOURCES 320,458 77,845 320,000 2,636,545 550,000 600,000 230,000 71.88% TOTAL REVENUES 1,172,710 910,888 1,121,300 3,447,845 1,371,300 1,427,500 250,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % STORM DRAINAGE 282 Storm Drainage Expenditures 276,669 243,653 255,186 418,796 479,885 412,370 224,699 88.05% TOTAL EXPENSE 276,669 243,653 255,186 418,796 479,885 412,370 224,699 88.05% INFRASTRUCTURE Capital Improvements 430,517 113,589 1,850,000 2,565,155 1,175,000 1,650,000 (675,000) -36.49% TOTAL CAPITAL EXPENSES 430,517 113,589 1,850,000 2,565,155 1,175,000 1,650,000 (675,000) -36.49% TOTAL EXPENSES 707,186 357,242 2,105,186 2,983,951 1,654,885 2,062,370 (450,301) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 465,524 553,646 (983,886) 463,894 (283,585) (634,870) 700,301 ESTIMATED FUND BALANCE 1,517,064 ESTIMATED CASH BALANCE 1,524,341 540,455 1,988,235 STORM DRAINAGE REVENUES SPECIAL REVENUE FUNDS STORM DRAINAGE EXPENDITURES SPECIAL REVENUE FUNDS ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL 1% SALES TAX (BBB) FUND BBB TAX Sales Tax 681,060 730,386 700,000 730,000 752,000 775,000 52,000 7.43% TOTAL TAX 681,060 730,386 700,000 730,000 752,000 775,000 52,000 7.43% MISCELLANEOUS REVENUE Interest Earned 2,072 1,311 2,000 850 1,000 1,200 (1,000) -50.00% Transfer in from Brookings Municipal Utilities - 50,000 50,000 50,000 50,000 50,000 - 0.00% TOTAL MISCELLANEOUS REVENUE 2,072 51,311 52,000 50,850 51,000 51,200 (1,000) -1.92% TOTAL REVENUE 683,132 781,697 752,000 780,850 803,000 826,200 51,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SPECIAL 1% SALES TAX (BBB) FUND BBB Expenditures 32,935 24,286 31,200 31,167 33,400 58,400 2,200 7.05% TOTAL BBB EXPENSE 32,935 24,286 31,200 31,167 33,400 58,400 2,200 7.05% SUBSIDIES Subsidy Expense 634,870 639,500 682,000 685,000 552,000 527,000 (130,000) -19.06% TOTAL SUBSIDY EXPENSE 634,870 639,500 682,000 685,000 552,000 527,000 (130,000) -19.06% TRANSFERS Transfer out to Swiftel Center 18,378 21,910 17,293 17,293 192,642 192,642 175,349 1013.99% TOTAL TRANSFERS 18,378 21,910 17,293 17,293 192,642 192,642 175,349 1013.99% TOTAL EXPENSES 686,183 685,696 730,493 733,460 778,042 778,042 47,549 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses (3,051) 96,001 21,507 47,390 24,958 48,158 3,451 ESTIMATED FUND BALANCE 530,098 ESTIMATED CASH BALANCE 425,415 478,122 506,972 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % BUSINESS IMPROVEMENT DISTRICT #1 (BID#1) BID #1 TAX Room Tax - - 200,000 400,000 400,000 400,000 100.00% TOTAL TAX - - - 200,000 400,000 400,000 400,000 100.00% TOTAL REVENUE - - - 200,000 400,000 400,000 400,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % BUSINESS IMPROVEMENT DISTRICT #1 (BID#1) BID #1 Expenditures - - - 2,040 204,080 204,080 50,000 100.00% TOTAL BID #1 EXPENSE - - - 2,040 204,080 204,080 50,000 100.00% EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - - - 197,960 195,920 195,920 350,000 ESTIMATED FUND BALANCE ESTIMATED CASH BALANCE - 99,960 INCREASE/DECREASE SPECIAL REVENUE FUNDS BUSINESS IMPROVEMENT DISTRICT #1 (BID #1) REVENUES INCREASE/DECREASE SPECIAL REVENUE FUNDS BUSINESS IMPROVEMENT DISTRICT #1 (BID #1) EXPENSES REVENUES INCREASE/DECREASE SPECIAL REVENUE FUNDS SPECIAL 1% SALES TAX (BBB) SPECIAL REVENUE FUNDS SPECIAL 1% SALES TAX (BBB) EXPENSES INCREASE/DECREASE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 1 (TIF1) TAXES TIF Taxes - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TAXES - - 132,107 132,500 132,500 132,500 393 0.30% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 1 (TIF1) OTHER Tax Increment Financing Fund - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TAX INCREMENT FUND #1 - - 132,107 132,500 132,500 132,500 393 0.30% TOTAL TIF1 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 3 (TIF3) TAXES TIF Taxes - - 113,587 120,000 120,000 120,000 6,413 5.65% TOTAL TAXES - - 113,587 120,000 120,000 120,000 6,413 5.65% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 3 (TIF3) OTHER Tax Increment Financing Fund - - 113,587 150,648 120,000 120,000 6,413 5.65% TOTAL TAX INCREMENT FUND #3 - - 113,587 150,648 120,000 120,000 6,413 5.65% TOTAL TIF3 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 4 (TIF4) TAXES TIF Taxes - - 76,472 67,664 67,664 67,664 (8,808) -11.52% TOTAL TAXES - - 76,472 67,664 67,664 67,664 (8,808) -11.52% ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 4 (TIF4) OTHER Tax Increment Financing Fund - - 76,472 71,618 67,664 67,664 (8,808) -11.52% TOTAL TAX INCREMENT FUND #4 - - 76,472 71,618 67,664 67,664 (8,808) -11.52% TOTAL TIF4 MEANS OF FINANCE INCREASE/DECREASE TAX INCREMENT #4 (Sieler Add'n) EXPENDITURES INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #1 (Innovation Campus) INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #3 (Valley View) INCREASE/DECREASE TAX INCREMENT #3 (Valley View) EXPENDITURES INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #4 (Sieler Add'n) INCREASE/DECREASE TAX INCREMENT #1 (Innovation Campus) EXPENDITURES REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 5 (TIF5) TAXES TIF Taxes - - - - - - - TOTAL TAXES - - - - - - - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 5 (TIF5) OTHER Tax Increment Financing Fund - - - - - - - TOTAL TAX INCREMENT FUND #5 - - - - - - - TOTAL TIF5 MEANS OF FINANCE REVENUES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 6 (TIF6) TAXES TIF Taxes - - - - - - - TOTAL TAXES - - - - - - - ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % TAX INCREMENT FINANCING FUND 6 (TIF6) OTHER Tax Increment Financing Fund - - - - - - - TOTAL TAX INCREMENT FUND #6 - - - - - - - TOTAL TIF6 MEANS OF FINANCE EXPENDITURES TAX INCREMENT #6 (Digester) DEBT SERVICE FUNDS TAX INCREMENT #6 (Digester) TAX INCREMENT #5 (32nd Ave) INCREASE/DECREASE DEBT SERVICE FUNDS TAX INCREMENT #5 (32nd Ave) EXPENDITURES INCREASE/DECREASE INCREASE/DECREASE INCREASE/DECREASE ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % CITY/COUNTY ADMINISTRATION BUILDING 518 CAPITAL PROJECT County Reimbursement/52%700 - 1,898,970 2,275,403 - - (1,898,970) -100.00% Miscellaneous (68,032) 152,964 - 2,500 - - - 0.00% Bond Proceeds 6,000,000 - - - - - - 0.00% TOTAL OTHER FINANCING SOURCES 5,932,668 152,964 1,898,970 2,277,903 - - (1,898,970) -100.00% TOTAL REVENUES 5,932,668 152,964 1,898,970 2,277,903 - - (1,898,970) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % CITY/COUNTY ADMINISTRATION BUILDING 518 CAPITAL PROJECT Capital 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) -100.00% TOTAL CAPITAL PROJECT EXPENDITURES 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) -100.00% TOTAL EXPENDITURES 533,252 3,218,658 4,477,818 4,510,309 - - (4,477,818) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 5,399,416 (3,065,694) (2,578,848) (2,232,406) - - 2,578,848 ESTIMATED FUND BALANCE 2,550,748 ESTIMATED CASH BALANCE 2,497,489 (81,359) 265,083 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % NATURE PARK INTERGOVERNMENTAL REVENUE Grants - - 225,000 182,000 195,000 - (30,000) -13.33% TOTAL INTERGOVERNMENTAL REVENUE - - 225,000 182,000 195,000 - (30,000) -13.33% CAPITAL PROJECT Donations 50,000 2,050,000 50,000 50,000 50,000 - - 0.00% Interest Earned 60 6,221 - - - - - 0.00% Transfer in from General Fund 50,000 - - - - - 0.00% Transfer in from 75% Sales & Use Tax - 75,000 587,274 - 810,216 218,614 222,942 37.96% Transfer in from Landfill - 53,568 - - - - - 0.00% TOTAL OTHER FINANCING SOURCES 100,060 2,184,789 637,274 50,000 860,216 218,614 222,942 34.98% 100,060 2,184,789 862,274 232,000 1,055,216 218,614 192,942 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % NATURE PARK 518 CAPITAL PROJECT Capital 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) -19.97% TOTAL CAPITAL PROJECT EXPENDITURES 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) -19.97% TOTAL EXPENDITURES 49,500 107,675 2,640,444 1,285,643 2,113,137 237,124 (527,307) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses 50,560 2,077,114 (1,778,170) (1,053,643) (1,057,921) (18,510) 720,249 ESTIMATED FUND BALANCE 2,127,614 ESTIMATED CASH BALANCE 2,130,074 351,904 1,076,431 DAKOTA NATURE PARK REVENUES CAPITAL PROJECT FUNDS DAKOTA NATURE PARK EXPENDITURES REVENUES EXPENDITURES CITY/COUNTY ADMINISTRATION BUILDING CITY/COUNTY ADMINISTRATION BUILDING CAPITAL PROJECT FUNDS ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT CAPITAL PROJECT Donations 1,100,000 - - - - - Miscellaneous 3,084 Transfer in from 75% Sales & Use Tax - 132,125 - - - (132,125) -100.00% TOTAL OTHER FINANCING SOURCES - 1,103,084 132,125 - - - (132,125) -100.00% TOTAL REVENUE - 1,103,084 132,125 - - - (132,125) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT 518 CAPITAL PROJECT Capital 290,234 944,974 558,500 122,000 100,000 (822,974) -87.09% TOTAL CAPITAL PROJECT EXPENDITURES - 290,234 944,974 558,500 122,000 100,000 (822,974) -87.09% TOTAL EXPENDITURES - 290,234 944,974 558,500 122,000 100,000 (822,974) EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - 812,850 (812,849) (558,500) (122,000) (100,000) 690,849 ESTIMATED FUND BALANCE 812,850 ESTIMATED CASH BALANCE 823,693 10,844 265,193 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT CAPITAL PROJECT Grant 161,000 839,000 - 839,000 0.0% Proceeds from Debt 614,000 3,956,000 - 3,956,000 0.0% TOTAL OTHER FINANCING SOURCES - - - 775,000 4,795,000 - 4,795,000 0.00% TOTAL REVENUE - - - 775,000 4,795,000 - 4,795,000 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % GATEWAY PROJECT 518 CAPITAL PROJECT Capital 775,000 4,795,000 4,795,000 100.00% TOTAL CAPITAL PROJECT EXPENDITURES - - - 775,000 4,795,000 - 4,795,000 100.00% TOTAL EXPENDITURES - - - 775,000 4,795,000 - 4,795,000 EXCESS OF REVENUES & OTHER SOURCES Over (Under) Expenditures & Uses - - - - - - - ESTIMATED FUND BALANCE ESTIMATED CASH BALANCE CAPITAL PROJECT FUNDS GATEWAY PROJECT REVENUES GATEWAY EXPENDITURES CAPITAL PROJECT FUNDS DIGESTER PROJECT (TIF6) REVENUES DIGESTER PROJECT (TIF6) EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIQUOR FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 1,416,580 1,468,309 1,517,300 1,517,300 1,567,200 1,567,200 49,900 3.29% TOTAL ENTERPRISE OPERATING REVENUE 1,416,580 1,468,309 1,517,300 1,517,300 1,567,200 1,567,200 49,900 3.29% ENTERPRISE NONOPERATING REVENUE Interest Earned 13,492 11,200 13,000 13,000 13,000 13,000 - 0.00% Rent 1,640 - - - - - - 0.00% Miscellaneous Revenue 858 420 - - - - - 0.00% TOTAL ENTERPRISE NONOPERATING REVENUE 15,990 11,619 13,000 13,000 13,000 13,000 - 0.00% 1,432,570 1,479,928 1,530,300 1,530,300 1,580,200 1,580,200 49,900 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % LIQUOR FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 608,460 635,316 691,908 691,908 717,854 724,090 25,946 3.75% TOTAL OPERATING EXPENDITURES 608,460 635,316 691,908 691,908 717,854 724,090 25,946 3.75% TRANSFERS 601.7 Transfer Out - General Fund 420,000 500,000 600,000 600,000 650,000 650,000 50,000 8.33% 601.7 Transfer Out - Edgebrook Fund - - 100,000 100,000 100,000 100,000 - 0.00% TOTAL TRANSFERS 420,000 500,000 700,000 700,000 750,000 750,000 50,000 7.14% TOTAL EXPENDITURES & TRANSFERS 1,028,460 1,135,316 1,391,908 1,391,908 1,467,854 1,474,090 75,946 NET INCOME (LOSS)404,111 344,612 138,392 138,392 112,346 106,110 (26,046) ESTIMATED NET ASSETS 2,736,265 ESTIMATED CASH BALANCE 1,425,933 1,564,325 1,564,325 REVENUES LIQUOR FUND ENTERPRISE FUND LIQUOR FUND EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % AIRPORT FUND TAXES Airflight Taxes - - - - - - - 0.00% TOTAL TAXES - - - - - - - 0.00% INTERGOVERNMENTAL REVENUE Grants 230,644 374,171 4,256,782 3,519,072 9,003,050 7,722,777 4,746,268 111.50% TOTAL INTERGOVERNMENTAL REVENUE 230,644 374,171 4,256,782 3,519,072 9,003,050 7,722,777 4,746,268 111.50% ENTERPRISE OPERATING REVENUE Charges for Goods and Services 4,899 5,366 4,400 4,400 4,500 4,600 100 2.27% TOTAL ENTERPRISE OPERATING REVENUE 4,899 5,366 4,400 4,400 4,500 4,600 100 2.27% ENTERPRISE NONOPERATING REVENUE Rent 33,662 32,349 20,500 19,900 13,469 13,527 (7,031) -34.30% Miscellaneous Revenue 11,731 862 20,100 20,100 200 200 (19,900) -99.00% Transfer in from General Fund 690,000 20,000 100,000 100,000 287,000 100,000 187,000 187.00% Transfer in from 75% Sales & Use Tax 44,880 36,931 89,950 89,950 297,665 386,138 207,715 230.92% TOTAL ENTERPRISE NONOPERATING REVENUE 780,273 90,142 230,550 229,950 598,334 499,865 367,784 159.52% TOTAL REVENUES 1,015,816 469,679 4,491,732 3,753,422 9,605,884 8,227,242 5,114,152 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % AIRPORT FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 107.59% TOTAL OPERATING EXPENDITURES 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 107.59% TOTAL EXPENDITURES 438,793 377,679 4,647,761 3,872,830 9,648,358 8,033,058 5,000,597 NET INCOME (LOSS)577,023 92,000 (156,029) (119,408) (42,474) 194,184 113,555 ESTIMATED NET ASSETS 4,707,341 ESTIMATED CASH BALANCE - (156,029) (119,408) REVENUES AIRPORT FUND EXPENDITURES ENTERPRISE FUND AIRPORT ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % EDGEBROOK GOLF COURSE FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 328,998 324,398 363,000 371,811 411,523 445,355 48,523 13.37% TOTAL ENTERPRISE OPERATING REVENUE 328,998 324,398 363,000 371,811 411,523 445,355 48,523 13.37% ENTERPRISE NONOPERATING REVENUE Rent 9,706 9,600 9,600 9,600 9,600 9,600 - 0.00% Donation 1,900 - - - - - - 0.00% Miscellaneous Revenue 242 51 - 31 - - - 0.00% Transfer in General Fund - - - - - - - 0.00% Transfer in Liquor Fund - 100,000 100,000 100,000 100,000 100,000 - 0.00% Transfer in 25% Public Improve - 60,513 64,017 64,017 38,213 38,213 (25,804) -40.31% Transfer in 75% Public Improve 124,100 72,000 101,500 101,500 95,000 57,000 (6,500) -6.40% TOTAL ENTERPRISE NONOPERATING REVENUE 135,948 242,164 275,117 275,148 242,813 204,813 (32,304) -11.74% TOTAL REVENUE 464,946 566,562 638,117 646,959 654,336 650,168 16,219 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % EDGEBROOK GOLF COURSE FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 480,388 495,655 630,048 642,591 669,681 636,524 39,633 6.29% TOTAL OPERATING EXPENDITURES 480,388 495,655 630,048 642,591 669,681 636,524 39,633 6.29% TOTAL EXPENDITURES 480,388 495,655 630,048 642,591 669,681 636,524 39,633 NET INCOME (LOSS)(15,443) 70,907 8,069 4,368 (15,345) 13,644 (23,414) ESTIMATED NET ASSETS 1,071,416 ESTIMATED CASH BALANCE 30,155 38,224 34,523 ENTERPRISE FUND EXPENDITURES REVENUES EDGEBROOK GOLF COURSE EDGEBROOK GOLF COURSE ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE COLLECTION FUND ENTERPRISE OPERATING REVENUE Charges for Goods and Services 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 0.94% TOTAL ENTERPRISE OPERATING REVENUE 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 0.94% TOTAL REVENUE 1,001,876 1,003,097 1,065,250 1,065,250 1,075,250 1,075,250 10,000 ACTUAL ACTUAL ADOPTED ADOPTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE COLLECTION FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 7.97% TOTAL OPERATING EXPENDITURES 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 7.97% TOTAL EXPENDITURES 880,792 882,007 1,097,435 1,103,585 1,184,917 912,300 87,482 NET INCOME (LOSS)121,084 121,090 (32,185) (38,335) (109,667) 162,950 (77,482) ESTIMATED NET ASSETS 1,136,781 ESTIMATED CASH BALANCE 414,495 382,310 376,160 ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE DISPOSAL FUND INTERGOVERNMENTAL REVENUE Grants 300,000 99,834 - - - - - 0.00% TOTAL INTERGOVERNMENTAL REVENUE 300,000 99,834 - - - - - 0.00% ENTERPRISE OPERATING REVENUE Charges for Goods and Services 2,016,154 1,892,554 2,055,000 1,940,000 2,040,000 2,040,000 (15,000) -0.73% TOTAL ENTERPRISE OPERATING REVENUE 2,016,154 1,892,554 2,055,000 1,940,000 2,040,000 2,040,000 (15,000) -0.73% ENTERPRISE NONOPERATING REVENUE Rent 6,335 11,497 11,000 11,346 11,000 11,000 - 0.00% Interest Income 46,215 30,785 40,000 30,000 30,000 30,000 (10,000) -25.00% Miscellaneous Revenue 19,690 - 0.00% TOTAL ENTERPRISE NONOPERATING REVENUE 72,240 42,281 51,000 41,346 41,000 41,000 (10,000) -19.61% TOTAL INCOME 2,388,394 2,034,669 2,106,000 1,981,346 2,081,000 2,081,000 (25,000) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % SOLID WASTE DISPOSAL FUND ENTERPRISE OPERATING EXPENSES Operating Expenses 1,076,325 1,466,489 1,641,361 1,517,062 1,546,800 1,722,903 (94,561) -5.76% TOTAL OPERATING EXPENDITURES 1,076,325 1,466,489 1,641,361 1,517,062 1,546,800 1,722,903 (94,561) -5.76% TRANSFERS 625.7 Transfer Out - General Fund 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% TOTAL TRANSFERS 440,000 500,000 525,000 525,000 525,000 525,000 - 0.00% TOTAL EXPENDITURES & TRANSFERS 1,516,325 1,966,489 2,166,361 2,042,062 2,071,800 2,247,903 (94,561) NET INCOME (LOSS)872,069 68,180 (60,361) (60,716) 9,200 (166,903) 69,561 ESTIMATED NET ASSETS 6,875,275 ESTIMATED CASH BALANCE 2,746,715 2,810,838 2,874,607 ENTERPRISE FUND ENTERPRISE FUND SOLID WASTE COLLECTIONS REVENUES SOLID WASTE COLLECTIONS EXPENDITURES SOLID WASTE DISPOSAL REVENUES SOLID WASTE DISPOSAL EXPENDITURES ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % RESEARCH & TECHNOLOGY CENTER ENTERPRISE NONOPERATING REVENUE Rent 195,617 177,268 135,000 85,230 42,000 45,000 (93,000) -68.89% Miscellaneous Revenue 822 5,222 - - 8,000 24,000 8,000 100.00% TOTAL ENTERPRISE NONOPERATING REVENUE 196,439 182,490 135,000 85,230 50,000 69,000 (85,000) -62.96% TOTAL REVENUE 196,439 182,490 135,000 85,230 50,000 69,000 (85,000) ACTUAL ACTUAL ADOPTED PROJECTED PROPOSED PROPOSED INCREASE/DECREASE FY 10 FY 11 FY 12 FY 12 FY 13 FY 14 AMOUNT % RESEARCH & TECHNOLOGY CENTER ENTERPRISE OPERATING EXPENSES Operating Expenses 85,264 106,996 45,765 40,865 52,159 82,614 6,394 13.97% TOTAL OPERATING EXPENDITURES 85,264 106,996 45,765 40,865 52,159 82,614 6,394 13.97% TRANSFERS Transfer Out - General Fund 75,822 75,000 70,000 70,000 40,000 - (30,000) -42.86% TOTAL TRANSFERS 75,822 75,000 70,000 70,000 40,000 - (30,000) -42.86% TOTAL EXPENDITURES & TRANSFERS 161,087 181,996 115,765 110,865 92,159 82,614 (23,606) NET INCOME (LOSS)35,352 494 19,235 (25,635) (42,159) (13,614) (61,394) ESTIMATED NET ASSETS 1,834,525 ESTIMATED CASH BALANCE 85,631 104,866 59,996 EXPENDITURES ENTERPRISE FUND RESEARCH & TECHNOLOGY CENTER REVENUES RESEARCH & TECHNOLOGY CENTER 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 1,468,309 1,517,300 1,567,200 5,366 4,400 4,500 Total Operating Revenue 1,468,309 1,517,300 1,567,200 5,366 4,400 4,500 Operating Expenses: Other Operating Charges 635,316 691,908 717,854 377,679 3,872,830 9,648,358 Total Operating Expenses 635,316 691,908 717,854 377,679 3,872,830 9,648,358 Nonoperating Revenue (Expense): Miscellaneous Other 11,619 13,000 13,000 407,382 3,559,072 9,016,719 Total Nonoperating Revenue (Expense)11,619 13,000 13,000 407,382 3,559,072 9,016,719 Income Before Operating Transfer Operating Transfer In 56,931 189,950 584,665 Operating Transfer Out 500,000 700,000 750,000 Net Income (Loss)344,612 138,392 112,346 92,000 (119,408)(42,474) 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 324,398 371,811 411,523 2,895,651 3,005,250 3,115,250 Total Operating Revenue 324,398 371,811 411,523 2,895,651 3,005,250 3,115,250 Operating Expenses: Other Operating Charges 495,655 642,591 669,681 2,348,497 2,620,647 2,731,717 Total Operating Expenses 495,655 642,591 669,681 2,348,497 2,620,647 2,731,717 Nonoperating Revenue (Expense): Miscellaneous Other 9,651 9,631 9,600 142,115 41,346 41,000 Total Nonoperating Revenue (Expense)9,651 9,631 9,600 142,115 41,346 41,000 Income Before Operating Transfer Operating Transfer In 232,513 265,517 233,213 Operating Transfer Out 500,000 525,000 525,000 Net Income (Loss)70,907 4,368 (15,345)189,270 (99,051)(100,467) Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding. CITY OF BROOKINGS STATEMENT OF ESTIMATED REVENUES AND EXPENDITURES ALL ENTERPRISE FUNDS (For Budgetary Purposes Only) Liquor Fund Airport Edgebrook Golf Course Solid Waste Collection & Disposal 2011 2012 2013 2011 2012 2013 ACTUAL ESTIMATED BUDGET ACTUAL ESTIMATED BUDGET Operating Revenue: Charges for Goods & Services 182,490 85,230 50,000 4,876,214 4,983,991 5,148,473 Total Operating Revenue 182,490 85,230 50,000 4,876,214 4,983,991 5,148,473 Operating Expenses: Other Operating Charges 106,996 40,865 52,159 3,964,143 7,868,841 13,819,769 Total Operating Expenses 106,996 40,865 52,159 3,964,143 7,868,841 13,819,769 Nonoperating Revenue (Expense): Miscellaneous Other 570,767 3,623,049 9,080,319 Total Nonoperating Revenue (Expense)570,767 3,623,049 9,080,319 Income Before Operating Transfer Operating Transfer In 289,444 455,467 817,878 Operating Transfer Out 75,000 70,000 40,000 1,075,000 1,295,000 1,315,000 Net Income (Loss)494 (25,635)(42,159)697,283 (101,334)(88,099) Note: Enterprise Budgets tend to be flexible budgets for management purposes and are not legally binding. Research & Technology Center Total All Enterprise Funds 2011 2012 2013 2011 2012 2013 ACTUAL PROJECTED ADOPTED ACTUAL PROJECTED ADOPTED Financial Sources: Property Taxes 2,475,232 2,607,500 2,687,500 Sales and Use Taxes 5,083,364 5,110,000 5,211,641 5,055,938 5,010,000 5,010,000 Other Taxes 37,917 55,576 55,000 1,884,713 1,859,300 2,319,180 Licenses and Permits 211,181 222,585 195,100 Intergovernmental Revenues 792,306 686,233 800,716 332,454 365,335 365,335 Charges for Goods & Services 599,621 696,515 716,335 Fines & Forfeits 99,502 94,000 92,000 27,593 30,000 28,000 Miscellaneous Revenue 466,046 436,142 344,591 1,910,838 1,645,327 1,468,142 Other Sources 63,588 483,452 10,000 226,414 1,120,000 3,436,545 Total Revenue 9,828,757 10,392,002 10,112,883 9,437,951 10,029,962 12,627,202 Expenditures: General Government 1,671,782 1,957,978 2,384,727 Public Safety 4,115,248 5,194,009 4,110,104 503,849 543,041 556,474 Public Works 3,438,754 3,602,886 3,299,353 Community Dev/Code Enforce 375,023 1,175,444 418,545 Culture and Recreation 3,673,665 3,762,670 3,906,637 Capital 2,519,283 3,924,230 1,688,730 Debt Service 3,029,223 2,661,957 2,504,893 Other Expenses 2,213,190 2,330,613 2,226,533 Appropriations & Subsidies 639,500 682,000 685,000 Total Expenditures 13,274,473 15,692,987 14,119,366 8,905,045 10,141,841 7,661,630 Excess of Revenues Over (Under) Expenditures (3,445,716)(5,300,985)(4,006,483)532,905 (111,879)4,965,573 Other Financing Sources (Uses): Operating Transfers In/Special Revenue 3,837,430 2,430,631 1,652,483 148,569 800,000 800,000 Operating Transfers In/Enterprise Funds 3,070,000 3,175,000 3,220,000 Transfer Out to Other Funds 337,845 442,847 461,300 3,117,968 4,825,219 4,006,314 Total Other Financing Sources (Uses)6,569,585 5,162,784 4,411,183 (2,969,399)(4,025,219)(3,206,314) Excess of Revenues and Other Sources Over (Under) Expenditures and (U 3,123,869 1,759,259 0 0 0 0 2012-General Fund Transfer of Restricted Reserve for 32nd Avenue Revenue Special Revenue CITY OF BROOKINGS SUMMARY OF ESTIMATED FINANCIAL SOURCES AND USES - GOVERNMENTAL FUNDS 2011 2012 2013 ACTUAL PROJECTED ADOPTED Financial Sources: Property Taxes 2,475,232 2,607,500 2,687,500 Sales and Use Taxes 10,139,302 10,120,000 10,221,641 Other Taxes 1,922,630 1,914,876 2,374,180 Licenses and Permits 211,181 222,585 195,100 Intergovernmental Revenues 1,124,760 1,051,568 1,166,051 Charges for Goods & Services 599,621 696,515 716,335 Fines & Forfeits 127,095 124,000 120,000 Miscellaneous Revenue 2,376,884 2,081,469 1,812,733 Other Sources 290,003 1,603,452 3,446,545 Total Revenue 19,266,708 20,421,964 22,740,085 Expenditures: General Government 1,671,782 1,957,978 2,384,727 Public Safety 4,619,097 5,737,050 4,666,578 Public Works 3,438,754 3,602,886 3,299,353 Community Dev/Code Enforce 375,023 1,175,444 418,545 Culture and Recreation 3,673,665 3,762,670 3,906,637 Capital 2,519,283 3,924,230 1,688,730 Debt Service 3,029,223 2,661,957 2,504,893 Other Expenses 2,213,190 2,330,613 2,226,533 Appropriations & Subsidies 639,500 682,000 685,000 Total Expenditures 22,179,519 25,834,828 21,780,996 Excess of Revenues Over (Under) Expenditures (2,912,811)(5,412,864)959,090 Other Financing Sources (Uses): Operating Transfers In 7,056,000 6,405,631 5,672,483 Transfer Out to Other Funds 3,455,813 5,268,066 4,467,614 Total Other Financing Sources (Uses)3,600,187 1,137,565 1,204,869 Excess of Revenues and Other Sources Over (Under) Expenditures and (U 687,376 (4,275,299)2,163,959 2012-General Fund Restricted Reserve for 32nd Ave Industrial Land Total Governmental Funds City of Brookings September 11, 2012 109 Second Readings & Public Hearings 11. Public Hearing and Action of Resolution No. 128-12, a Resolution of Intent to Lease Real Property. The City is proposing to lease space in the Research and Technology Center located at 809 32nd Avenue to Prairie AquaTech. Prairie AquaTech is currently subleasing space at the Research and Technology Center from the SDSU Foundation. Prairie AquaTech research efforts have grown whereby the company is occupying fifty (50%) percent of the square footage in the SDSU Foundation leased unit. Additionally, Prairie AquaTech has agreed to lease an additional 1,568 square feet in an adjacent unit. Due to accounting and billing practices, it is recommended the City enter into a lease agreement with Prairie AquaTech for approximately 3,142 square feet and amend the SDSU Foundation lease to reduce the Foundation’s square footage to 1,574. The lease would be on a month-to-month basis until such time as the Agricultural Technology Center for Rural Enterprise is constructed. The space will be utilized by researchers in the development and testing of aquaculture feed formulations. 9-12-5.1. Powers - Lease of property - Term and conditions. Every municipality may lease its municipally-owned property. Any such lease shall be for a term and upon the conditions provided by resolution of the governing body. 9-12-5.2. Powers - Lease to private person - Resolution - Notice -Hearing - Authorization. If the governing body decides to lease any municipally owned property to any private person for a term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public hearing on the adoption of the resolution. Notice of the hearing shall be published in the official newspaper once, at least ten days prior to the hearing. Following the hearing the governing body may proceed to authorize the lease upon the terms and conditions it determines. Enclosed is a copy of the proposed lease agreement with the terms and conditions customarily provided to start-up businesses and research activities located at the Research and Technology Center. The Notice of Public Hearing was advertised one time ten days prior to the hearing. This resolution will allow the City to enter into a lease agreement with Prairie AquaTech on a month to month basis for the City-owned Research and Technology Center. Staff Recommendation: Approve City Manager Introduction Action: Open & Close Public Hearing, Motion to Approve, Roll Call City of Brookings September 11, 2012 110 Resolution No. 128-12 Resolution of Intent to Lease Real Property to Prairie Aqua Tech Be It Resolved by the governing body of the City of Brookings, South Dakota that the City of Brookings intends to enter into a lease agreement with Prairie Aqua Tech, on a month to month basis and automatically renewable on a month to month basis thereafter and pertaining to the following described property: Research & Technology Center – 809 32nd Avenue, Unit 1 and Unit 2 Be It Further Noted, that a Public Hearing on this Resolution was held on September 11, 2012 at 6:00 o’clock P.M. at the City Council Chambers and that all persons were given an opportunity to be heard on the intent to lease real property. Passed and approved this the 11nd day of September, 2012. CITY OF BROOKINGS, SD Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings September 11, 2012 111 LEASE AGREEMENT _________________ THIS LEASE AGREEMENT is made and entered into by and between the City of Brookings, South Dakota, a municipal corporation, Lessor, hereinafter referred to as "City", and Prairie Aqua Tech, hereinafter referred to as "Tenant". WHEREAS, City owns the Brookings Area Research and Technology Center, located at 809 – 32nd Avenue, in Brookings, South Dakota, and desires to lease a portion of said facilities to Tenant, and WHEREAS, the above-named Tenant has expressed a desire to lease a portion of said facilities hereinafter described in accordance with the terms and conditions set forth herein, now therefore, FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS, CONDITIONS AND PROMISES, THE PARTIES DO HEREBY AGREE AS FOLLOWS: 1. Lease Agreement The City does hereby lease unto Tenant and Tenant does hereby agree to lease and take from City, fifty (50) percent of that space located in the Brookings Area Research and Technology Center, which is located at 809 – 32nd Avenue, Brookings, South Dakota, marked as Unit 1 on the attached Exhibit “A”, and containing approximately 1,574 square feet, hereinafter referred to as “Unit 1” and all of “Unit 2” on the attached Exhibit “A”, and containing approximately 1,568 square feet, hereinafter referred to as “Unit 2”.. 2. Term/Option to Renew Tenant shall hold the above leased Unit 1 and Unit 2 commencing October 1, 2012, and ending at 5:00 p.m. on December 14, 2012. Tenant shall have the option to renew this Lease on a month to month basis. Such renewal shall be upon the same terms and conditions as the initial term except that the rent shall be adjusted as provided in Section Four (4), below. Tenant’s option to renew shall conclusively be deemed to have been exercised without prior notice unless Tenant provides written notice of Tenant’s intent not to renew to City no later than thirty (30) days prior to expiration of the then current lease term. 3. Use of Premises The above leased premises shall be used by Tenant in connection with its research and development pertaining to that business for the following purpose and no others without the prior written consent of City: City of Brookings September 11, 2012 112 The development and testing of aquaculture feed formulations, including feeding trials using live fish. Tenant shall not use any portion of the premises for purposes other than those specified herein without the prior written consent of the City and no use shall be made or permitted to be made upon the premises nor acts done which will increase the existing rate of insurance upon the property or cause cancellation of insurance policies covering said property. Tenant shall not conduct or permit any sale by auction on the premises. 4. Rent Rent for First Year of Lease The Tenant shall pay as rent to City for the first year of said Lease (through December 14, 2012), the sum of $7.50 per square foot, based upon the occupancy of 3,142 square feet, the total annual sum of $23,565 to be payable in equal monthly installments of $1,963.75. Rent for Second Year of Lease From and after December 15, 2012, provided this Lease is not terminated, the Tenant shall pay as rent to City for the second year of said Lease, the sum of $8.00 per square foot, based upon the occupancy of 3,142 square feet, the total annual sum of $25,136, to be payable in equal monthly installments of $2,094.66. Rent for Third Year of Lease From and after December 15, 2013, provided this Lease is not terminated, the Tenant shall pay as rent to City for the third year of said Lease, the sum of $8.50 per square foot, based upon the occupancy of 3,142 square feet, the total annual sum $26,707 to be payable in equal monthly installments of $2,225.58. Tenant shall pay each monthly rental on or before the 15th day of each succeeding month through the full term of this Lease, and is late if paid after the 20th day of the month. Failure to timely pay the rent, in addition to all other remedies, will result in a ten (10%) percent late charge. In the event Tenant shall terminate this Lease prior to the expiration of the Lease Agreement, all remaining lease payments shall be due and payable to City, provided, however, that the City agrees to forgive any remaining lease payments if the Tenant constructs or purchases a new facility in Brookings and moves the research as described in section 3 to said facility. 5. Utilities Tenant shall be responsible for paying its own utilities. 6. Tenant Covenants The Tenant makes the following covenants: 1. To keep the interior of Unit 1 and Unit 2 and all fixtures therein in good condition and repair. City of Brookings September 11, 2012 113 2. Not to make any structural alterations or additions to Unit 1 and Unit 2 without the written consent of the City. 3. Not to assign this Lease, nor sublet Unit 1 or Unit 2, nor to permit any other person to occupy Unit 1 or Unit 2, except for employees of the Tenant and South Dakota State University. 4. To remove, at the termination of this Lease, all goods and effects, and to leave Unit 1 and Unit 2 in good repair and order, reasonable wear and tear excepted. 5. To use Unit 1 and Unit 2 for the purpose of the Tenant's and/or South Dakota State University’s business only, and to comply in all respects to the schedule of Tenant's Rules of Occupation, hereinafter called "Rules", annexed to this Lease as Exhibit "B", or such amended rules that may be issued by the City or the City's agents. 6. To purchase and maintain such insurance as Tenant deems appropriate to protect Tenant from loss of Tenant's property due to fire and/or casualty; and to purchase and maintain a commercial general liability premises policy in the minimum amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate, and Tenant shall provide City with a Certificate of Insurance showing City as an additional insured. The Certificate shall provide for a ten (10) day written notice to City in the event of cancellation or material change of coverage. Tenant shall furthermore hold the City harmless and indemnify it from any injury, loss or damage that may occur to the property of employees of Tenant or other third parties visiting the Tenant or other Tenants in the facility. To the maximum extent permitted by insurance policies which may be owned by City or Tenant, Tenant and City, for the benefit of each other, waive any and all rights of subrogation which might otherwise exist. 7. To comply with all Federal, state, or local laws which may affect the Tenant's use of Unit 1 and Unit 2. 8. Not to affix signs or advertising displays of any kind, either to the exterior or interior walls of Unit 1 and Unit 2, or to any of its doors or windows, without the prior written consent of City. 9. Tenant shall not vacate or abandon the premises at any time during the term hereof, and if Tenant shall abandon or vacate the premises, or be dispossessed by process of law, or otherwise, any personal property belonging to Tenant left upon the premises shall be deemed to be abandoned at the option of the City. 10. City shall not be liable for any damage or injury to Tenant, or any other person, or to any property, occurring on the demised premises or any part thereof, and Tenant agrees to hold City harmless from any claims for damages unless such damage or injury results from the negligence of the City. 7. Lessor’s Covenants The City makes the following covenants: 1. The City covenants that it has the right to grant this Lease as Owner of the building. 2. To keep the exterior of the premises in good repair and condition, and to clean and maintain the areas of the Brookings Area Research and Technology Center which are used in common by all Tenants. The City shall be responsible for the exterior and interior structural maintenance of the building and maintaining the common areas. The City shall City of Brookings September 11, 2012 114 be responsible for pest control around the exterior of the Center and in the common areas. The City shall also be responsible for maintenance of the heating and cooling system. 3. To insure and keep insured at all times the buildings, structures and fixtures owned by the City against fire, windstorm and similar occurrences. 4. To permit the Tenant to occupy Unit 1 and Unit 2 during the term of this Lease quietly and peaceably, provided the Tenant performs the covenants of this Lease. 5. To provide and update a directory of Tenants in the reception area and to provide identification signs within the building to enable visitors to locate Tenant. 6. To provide suitable means of disposing of a reasonable amount of non-hazardous waste materials resulting from use of the leased premises by Tenant. 8. Mutual Covenants 1. It is mutually agreed that the principal objective of the Brookings Area Research and Technology Center is to encourage the formation of successful new businesses and to create new job opportunities, and this Lease and any other agreement between the City and the Tenant must be construed in the context of this objective. 2. Both parties agree that if Unit 1 or Unit 2 shall be substantially destroyed by windstorm, fire or other happening, then either party may elect to terminate this Lease by giving written notice of termination to the other party. 3. If Tenant receives the City's written permission to alter or add to the structure, such alterations or additions will be undertaken at the expense of the Tenant. When written permission has been given by the City, on the termination of this Lease by mutual consent and provided the Tenant has well and faithfully complied with the covenants of this Lease, the City will undertake to reimburse the Tenant with a proportionate part of the agreed costs of any alterations or additions which materially improve the building, provided the Tenant agrees to continue to operate its business in the City of Brookings. The details of any agreement of this kind will be contained in the letter of consent granted by the City. 4. If Tenant fails to perform any of the covenants contained in this Lease, or if the Tenant shall be declared bankrupt or insolvent, or if a receiver of the property of the Tenant is appointed, or if an assignment shall be made of a Tenant's property for the benefit of creditors, or if Tenant is otherwise in default under this Lease, then the City shall give written notice of default to Tenant. The Tenant shall have thirty (30) days to cure said default. In the event the Tenant fails to cure said default within the thirty (30) day period, the City may immediately enter into Unit 1 and Unit 2, without further notice, and repossess Unit 1 and Unit 2, expel the Tenant and those claiming through or under the Tenant, and remove their effects. The Tenant hereby expressly waives the service of any notice of intention to re-enter, and Tenant covenants that, in the case of such termination, the Tenant will indemnify the City against any loss of rent and other claims that the City may incur by reason of termination of this Lease and re-entry, including reasonable attorney's fees. 9. Miscellaneous 1. Any notice from the City to Tenant or from Tenant to City shall be deemed duly served if mailed by certified mail to the last known address of the Tenant, or to the address of the City of Brookings September 11, 2012 115 City or to the address of the Agents acting for City, and the customary certified mail re- ceipt shall be conclusive evidence of such service. 2. This Lease shall be subject to and construed under the laws of the State of South Dakota. IN WITNESS WHEREOF, the parties have hereto placed their signatures on the day and date set forth below. Dated this 11th day of September, 2012. CITY OF BROOKINGS, SOUTH DAKOTA, LESSOR By:______________________________________ Jeff Weldon, City Manager City of Brookings P.O. Box 270 Brookings, South Dakota 57006 ATTEST: Telephone No. (605) 692-6281 __________________________________ Shari Thornes, City Clerk Dated this ___ day of _________________, 2012. _______________________, Tenant By:_______________________________________ Its:_______________________________________ Prairie Aqua Tech 815 Medary Ave. Brookings, South Dakota 57006 City of Brookings September 11, 2012 116 Exhibit "A” MAP DEPICTING Unit 1 and 2 (Insert map) City of Brookings September 11, 2012 117 Exhibit "B” TENANT RULES OF OCCUPATION 1. These are the Rules of Occupation referred to in Section 6.5 of the Tenant Covenants contained in the Lease between the City and Tenant. 2. Tenants will be required to: a. Ensure that all access doors into the building are properly closed after exit or entry. Fire exit doors are for emergency use only and must not be used for entry or exit or for loading or unloading freight. This requirement is imposed to protect the security and integrity of the whole building and its occupants. b. Dispose of all waste materials in the receptacles provided by the City, and not to leave any garbage or waste materials in any part of the premises or on the parking lot. No oil, grease, paint, or other deleterious matter can be deposited in any drain inside or outside the building. c. Ensure that no gasoline or any other particularly inflammable explosive or combustible material is stored within Unit occupied by Tenant or on any part of the Brookings Area Research and Technology Center in violation of the City of Brookings Fire Code, with the exception only of fuel contained in the fuel tanks of Tenant’s vehicles. d. Take care to connect all plant and machinery to electrical services in an approved manner and not to overload any electrical circuits. e. Avoid obstructing the corridors or passageways within the Brookings Area Research and Technology Center and to use only approved means of transporting freight, goods or supplies through such corridors or passageways. f. Permit the City scheduled access at all reasonable times to enter and inspect Unit 1 and 2 leased to the Tenant, and to allow contractors employed by the City to enter and carry out repairs or alterations to any part of Unit 1 and 2 or its fixtures, subject to reasonable notice and an opportunity to be present during said repairs or alterations. g. Do nothing which would cause the insurance procured by the City to become void or invalidated. h. To ensure that all employees of the Tenant or South Dakota State University that access Unit 1 and 2 are aware of these Rules and to make it a condition of employment that employees obey these Rules or any variation of them which are made from time to time. City of Brookings September 11, 2012 119 Other Business 12. Action on Resolution No. 129-12, a Resolution Authorizing City Manager to Sign Documents for AIP Project No. AIP #3-46-0005-025-2012 Airport Runway Realignment Phase 1. The design for the new runway alignment project at the Brookings Regional Airport was authorized by the City Council with Resolution No. 60-12 on April 24, 2012. The new Airport Layout Plan and Approach Survey have been completed and the City has received the 404 permit and no-rise certification. The design has been progressing and Phase I is ready for bids. The construction project will be awarded as one contract, and the work will be listed as two schedules which are: Bid Schedule “A”: This work will consist of the grading and sitework for the realignment of the runway. It will consist of the clearing and grubbing of trees and shrubs, removal of debris, reroute of existing creek (±3,700’), grading for a portion of the new runway (±5000’ x 100’) with associated safety area and installation of subbase coarse and underdrain, construction of MALSR access road and bridge (±134’ x 20’), and wetland mitigation (±6 acres). Bid Schedule “B”: This work will consist of the construction of a new equalization basin and associated structures. It will consist of the construction of a ±1300’x 200’ pond, flow meter structure and inlet and outlet structures, ±4500’ of forcemain piping, 2600’ of gravity sewer pipe and related fittings and appurtenances. The City anticipates receiving a federal grant of approximately $7,900,000 with the state and local match of approximately $900,000 (8% state & %2 local). These figures are very preliminary and the FAA grant funding has not been announced. The City will hold a bid letting on September 18, 2012, for the AIP Project No. 3-46-0005-025-2012. This Resolution will authorize the City Manager to sign the Grant Application, Grant Offer, and other related documents for AIP Project No. 3-46-0005-025-2012. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 11, 2012 120 Resolution No. 129-12 Resolution Authorizing the City Manager to Sign Documents for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012 Construction of Runway 11/29 Realignment Phase I Whereas, the Brookings City Council desires South Dakota Department of Transportation assistance with the Brookings Regional Airport Project 3-46-0005-25-2012; Whereas, the City of Brookings desires construction of Runway 11/29 Realignment Phase I including relocation of 6-Mile Creek with Bridge, 404 permit wetland mitigation, earthwork/grading, granular fill and gravel base course and wildlife fencing; Now Therefore, Be It Resolved that the City Manager of the City of Brookings is authorized to sign the Grant Application, Grant Offer, and other related documents for Runway 11/29 Realignment Phase I, Regional Airport Project 3-46-0005-25-2012. Dated this 11th day of September, 2012. CITY OF BROOKINGS _________________________ Tim Reed, Mayor ATTEST: ____________________________ Shari Thornes, City Clerk City of Brookings September 11, 2012 121 Other Business 13. Action on a Memorandum of Understanding between the City of Brookings and the South Dakota State University Student Association for certain promotional and event-related services. TO: Mayor and City Council Members FROM: City Manager Jeff Weldon RE: Memorandum of Understanding, student visitor promotion funds Pursuant to the pending adoption of the 2013 budget, we are slated to make a policy change in the expenditure of $50,000 of 3rd B funding. Previously, this was an appropriation in the Visitor Promotion Committee (VPC) and earmarked to pre- approved student events. With the adoption of a new agreement with the Convention and Visitors Bureau (CVB) which you approved at a recent meeting, the VPC is dissolved and most of its duties transferred to the CVB. As part of that change, the CVB will no longer be funding student events and thus, the $50,000 allocation was removed from the CVB. The budget envisions this appropriation going directly for student events from the City. Attached is a Memorandum of Understanding which prescribes this process. The Student Assembly will be the officially-recognized entity that forwards requests for funding directly to my office for funding. Some of the specific details still need to be addressed and I will do that working directly with the Student Assembly. You will see this line-item in the 3B budget. The dollar amount stays the same but the process is proposed to be changed with this agreement. City Manager Introduction Action: Motion to Approve, Request Public Comment, Roll Call City of Brookings September 11, 2012 122 A MEMORANDUM OF UNDERSTANDING Between the City of Brookings and the South Dakota State University Student Association for certain promotional and event-related services This Agreement is entered into by and between the City of Brookings, a municipal corporation, hereinafter referred to as “City”, and the South Dakota State University Student Association, hereinafter referred to “SDSU-SA”. RECITALS WHEREAS, the City is authorized by the laws of South Dakota to expend public funds to promote the general resources of the City for the purpose of improving its economic well-being through tourism development, visitor attraction, and the desire to target such programs with the market of SDSU students, and WHEREAS, the City also desires to promote and support SDSU athletic, cultural, educational, entertainment, and recreational programs including programs developed by SDSU students, NOW, THEREFORE, THE PARTIES HERETO AGREE TO THE FOREGOING RECITALS AND AGREE TO THE FOLLOWING: 1) SDSU-SA agrees to appoint a committee for purposes of identifying, recruiting, sponsoring, and allocating funds to events designed to provide entertainment value to students, and that encourage students to remain in the community on weekends during the academic year, and events that enhance the collegiate experience of students. 2) The CITY agrees to provide an annual amount of funding to defray certain eligible expenses for events described in (1). The funding shall be determined annually by the City Council as part of the annual budget process from 3rd B revenue. Eligible expenses shall be only those prescribed for 3rd B revenue as stipulated in State Law. The City reserves the right to further narrow the eligible expenses. 3) Eligible expenses shall be those associated with the operational costs of specific events or activities and may include but not limited to facility rental or facility service charges, advertising and promotion costs, rental of equipment, and ticket price write-down. Permanent, on-going, or capital expenses are not eligible. Events that are religious or political will not be considered. Specific eligibility of expenses will be determined on a case-by-case basis per event. Eligible expenses must be approved by the CITY. 4) Upon approval of expenses, said bills will be submitted to the CITY for direct payment. SDSU-SA agrees to certify and attest to the accuracy and legitimacy of the bills. Applications for funding from SDSU-SA must be in a format prescribed by the CITY. Such applications must demonstrate achievement of certain metrics included but not limited to return on investment, attendance, economic impact, etc. Only applications signed by the current president and one other officer of SDSU-SA will be considered. City of Brookings September 11, 2012 123 5) Funds appropriated but unexpended during a budget year may be carried over to the next budget year to a maximum amount of 1.5 times the annual appropriation of the subsequent year. 6) The City Manager is hereby authorized by the CITY to develop operational procedures, rules, and policies designed to fulfill the intent of the contents of this Memorandum of Understanding. 7) The term of this agreement shall be from January 1, 2013 to December 31, 2014, and shall be automatically renewed from year to year thereafter, unless terminated as hereinafter provided. 8) Either party shall be entitled to terminate this agreement with 60 days notice served to either party. 9) This document shall remain in effect and transferable in the event officer changes occur on behalf of SDSU-SA. Dated this 11th day of September, 2012 CITY OF BROOKNGS, SD _____________________ Tim Reed, Mayor ATTEST: __________________________ Shari Thornes, City Clerk Dated this 11th day of September, 2012 SOUTH DAKOTA STATE STUDENT ASSOCIATION _______________________ Jamesson Berreth, President City of Brookings September 11, 2012 124 OTHER BUSINESS 14. Adjourn.