HomeMy WebLinkAbout2012_07_10 CC PKT1
Brookings City Council
Tuesday, July 10, 2012
5:00 p.m. Work Session
6:00 p.m. Regular Meeting
Brookings City & County Government Center
Chambers - Room 310
520 Third Street
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a
diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible
municipal management.
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
1. Preliminary Capital Improvement Plan.
2. City Council Member Ex-Officio Reports.
3. Joint Powers Board members’ Report.
4. City Council member introduction of topics for future discussion. *
5. Review of Council Agenda, Invites and Obligations.
*Any Council member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A
motion and second is required stating the issue, requested outcome, and time. A majority vote is required.
6:00 p.m. REGULAR MEETING
1. Call to order.
2. Pledge of Allegiance.
3. Record of Council Attendance.
4. Action to approve the following Consent Agenda Items:*
a. Action to approve the agenda.
b. Action to approve minutes.
c. Action to approve an appointment to the Planning Commission.
d. Action to approve a change order for the Brookings City & County Government
Center.
5. Items removed from Consent Agenda.
Motion to Approve, Request Public Comment, Roll Call
*Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time,
without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed
from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items
means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting
documentation.
Open Forum/Presentations/Reports
6. Open Forum.
7. SDSU Student Senate Report.
City of Brookings
July 10, 2012
2
Contracts and Change Orders
8. Action on Resolution No. 89-12, a Resolution awarding bids on a recycling contract.
Action: Motion to Approve, Request Public Comment, Roll Call
9. Action on Resolution No. 90-12, a Resolution awarding a contract for carpet in the
Brookings Law Enforcement Center.
Action: Motion to Approve, Request Public Comment, Roll Call
10. Action on Resolution No. 91-12, a Resolution awarding a contract on Project 2012-
02STA, 32nd Avenue North Street Project – Rebid.
Action: Motion to Approve, Request Public Comment, Roll Call
11. Action on Resolution No. 92-12, a Resolution authorizing Change Order No. 1 for
Dakota Nature Park, Phase 1 Construction – Fisheries Improvements - Rounds
Construction Company Inc.
Action: Motion to Approve, Request Public Comment, Roll Call
Second Readings & Public Hearings
12. Public hearing and action on Ordinance No. 17-12, an Ordinance rezoning the North
720 feet of the South 1,320 feet of the West 633 feet, excluding the West 313 feet
thereof, in the SW ¼ of the NE ¼ of Section 1-T109N-R50W from an Agriculture A
District to a Residence R-1B District (Location is east of 17th Avenue South near 24th
Street South).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
13. Public hearing and action on Ordinance No. 18-12, an Ordinance amending the Zoning
Ordinance of the City of Brookings and pertaining to a microbrewery as a permitted
special use in certain business and industrial districts for the purposes of Administration
of the Zoning Ordinance.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
14. Public hearing and action on Ordinance No. 19-12, an Ordinance amending the Initial
Development Plan for the Planned Development District on Lot G, Beale Addition
(corner of 6th Street and 13th Avenue).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
15. Public hearing and action on proposed Resolution No. 93-12 regarding a Sanitary Sewer
Funding Application (11th Street).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
16. Adjourn.
Brookings City Council
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Tom Bezdichek, Jael Thorpe, John Kubal, Mike McClemans, Ope Niemeyer
Council Staff
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
City of Brookings
July 10, 2012
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View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm / Thursday 7:00pm/Friday 9:00pm / Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
If you require assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at 692-6281 at least three working days
prior to the meeting.
City of Brookings
July 10, 2012
4
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
1. Preliminary Capital Improvement Plan.
TO: Mayor and Council Members
FROM: City Manager Jeff Weldon
RE: Preliminary Capital Improvement Plan
As part of our annual budget process, we update the Capital Improvement
Program (CIP). This document is a five-year planning tool to itemize the
year intended to purchase, cost, and revenue stream for major
expenditures. Such items include property acquisition, heavy equipment,
building and structural facilities, infrastructure, and major mechanical items
throughout all departments. The final CIP is approved along with the
annual operating budget. The emphasis is on the most current year; in this
case, 2013; with less specificity in succeeding out-years to the fifth year. In
many cases, the CIP for the later years serves as a “placeholder” for some
items with more latitude and flexibility on those expenditures.
This document remains a “work in progress” as staff has gone through the
departments that have significant capital budgets, but for those departments
with smaller capital budgets, we will develop those during the operating
budget process in the coming weeks. Before we go any further, staff
wanted to preview the CIP with the Council with an emphasis on 2013 and
progressively less consideration on 2014-2017.
During the work session, we will go through each department’s capital
expenditure program. No specific action is needed on the CIP as it remains
in draft form but Council feedback on the prioritization of expenditures is
requested as we discuss them.
2013-2017 DRAFT CIP
City of Brookings
1
D416
Project Description 2013 2014 2015 2016 2017 Funding Source
Office Equipment & Software
PictometrySoftware 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ 25%Sales & Use Tax
E-911-Pictometry 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ E-911
Airport-Philip/Laptop 1,500$ Airport
City Clerk-Shari/Laptop 2,000$ General Fund
City Clerk-Automated Agenda Software 25,000$ 3rd B Tax
Community Development-Engineer-Diane 900$ General Fund
Community Development-Licensing Permit Module 10,000$ General Fund
Engineer-AutoCad Civil 3D-Intern 6,000$ General Fund
Finance-Analytic Software/Timekeeping 10,000$ General Fund
Finance-Rita,Brenda,Shawna 2,700$ General Fund
IT-Reed 900$ General Fund
Liquor-Bill 900$ Liquor
Liquor-Jeri 900$ Liquor
PD- 3 Detectives 2,700$ 25% Sales & Use Tax
PD-Chief/Laptop 1,500$ 25% Sales & Use Tax
PD-Ass't Chief Laptop 1,500$ 25% Sales & Use Tax
PD-Domain Controller 4,000$ 25% Sales & Use Tax
PD-Exchange Server 4,000$ 25% Sales & Use Tax
FD-Training Equipment for Training Room 16,800$ 25% Sales & Use Tax
E-911-24" Monitor Map Screen '500$ E-911
Airport-Jeremy 900$ Airport
City Clerk-Laurie 900$ General Fund
Community Development-Gregg 900$ General Fund
Community Development-Kathy 900$ General Fund
Engineer-Brandon 900$ General Fund
Engineer-Jackie/Laptop 1,500$ General Fund
Engineer-Thad/Laptop 1,500$ General Fund
FD-Jan 900$ 25% Sales & Use Tax
HR-Joan 900$ General Fund
IT-Cobmain Archive Server 5,000$ General Fund
IT-Reed/Laptop 1,500$ General Fund
PD-Lt Office 900$ 25% Sales & Use Tax
PD-Officers 900$ 25% Sales & Use Tax
PD-Sargent 900$ 25% Sales & Use Tax
PRF-Pete Colson 900$ 25% Sales & Use Tax
Street-Deb 900$ General Fund
Street-Koss 900$ General Fund
E-911-Zetron Computers 51,465$ E-911
Community Development-Dan 900$ General Fund
Community Development-Mike/Laptop 1,500$ General Fund
E-911-Records Management Software 4,500$ E-911
E-911-4 Dispatch 3,600$ E-911
Engineer-Greg M 900$ General Fund
Engineer-Thad 900$ General Fund
Landfill-4 computers 3,600$ Landfill
PD-2 Patrol 1,800$ 25% Sales & Use Tax
PD-Chris 900$ 25% Sales & Use Tax
PD-Trish 900$ 25% Sales & Use Tax
CM-Jeff 900$ General Fund
Community Development-Engineer-Lana 900$ General Fund
Finance-Springbook Server 6,000$ General Fund
HR-Donna/Laptop 1,500$ General Fund
PD-Erickson HP Ultra Slim 900$ 25% Sales & Use Tax
PRF-Chase 900$ General Fund
PRF-Darren 900$ General Fund
FIVE YEAR CAPITAL PLAN
Information Technolgy
2013-2017 DRAFT CIP
City of Brookings
2
City Clerk-Bonnie 900$ General Fund
FD-Darrell/Laptop 2,400$ 25% Sales & Use Tax
FD-Laptops for Trucks-4 9,600$ 25% Sales & Use Tax
FD-Pete/Laptop 2,400$ 25% Sales & Use Tax
Finance-Rose 900$ General Fund
PD-Animal Control 900$ 25% Sales & Use Tax
Total IT Upgrades 98,868$ 79,733$ 26,568$ 18,888$ 23,988$
Subtotal of Capital by Fund 32,500$ 15,800$ 4,200$ 11,100$ 1,800$ General Fund
Subtotal of Capital by Fund 34,034$ 7,134$ 7,134$ 4,344$ 18,744$ 25% Sales & Use Tax
Subtotal of Capital by Fund 25,000$ 3rd B Tax
Subtotal of Capital by Fund 4,034$ 54,999$ 11,634$ 3,444$ 3,444$ E-911
Subtotal of Capital by Fund 1,800$ -$ -$ -$ -$ Liquor
Subtotal of Capital by Fund 1,500$ 900$ -$ -$ -$ Airport
Subtotal of Capital by Fund -$ -$ 3,600$ -$ -$ Landfill
Grand Total of Capital Technology 98,868$ 78,833$ 26,568$ 18,888$ 23,988$
D417
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities
Fire Dept: Ch Station, 2 Garage Doors 6,400$ 25% Sales & Use Tax
Police Dept-Ballast Replacements 10,000$ 10,000$ 25% Sales & Use Tax
Street Dept-New roof 125 7th Ave 45,000$ General Fund
Police Dept-Air Conditioning Unit Replacement 80,000$ 25% Sales & Use Tax
Total Facilities 16,400$ 55,000$ 80,000$ -$ -$
Office Equipment & Software
Copier Lease/City Hall 4,100$ 4,100$ 4,100$ 4,100$ General Fund
Total Office Equipment & Software 4,100$ 4,100$ 4,100$ 4,100$ -$
Total General Government Buildings 20,500$ 59,100$ 84,100$ 4,100$ -$
Subtotal of Capital by fund 4,100$ 49,100$ 4,100$ 4,100$ -$ General Fund
Subtotal of Capital by fund 16,400$ 10,000$ 80,000$ -$ -$ 25% Sales & Use Tax
Grand Total of Cap General Government Bldgs 20,500$ 59,100$ 84,100$ 4,100$ -$
D418
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Comm Dev-Replace 04 FD Durango $15,000 General Fund
Total Motor Vehicles & Equipment $- $- $- $15,000 $-
Facilities
Food Pantry-Roof $6,000 General Fund
Total Facilities $6,000
Infrastructure
Infrastructure-Wiese/Ind. Streets, Land Acquisition $1,000,000 $1,000,000 $1,000,000 Industrial Reserve
Total Infrastructure -$ -$ 1,000,000$ 1,000,000$ 1,000,000$
Total Capital Community Development 6,000$ -$ 1,000,000$ 1,015,000$ 1,000,000$ General Fund
D419
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Pickup with Topper/4 wheel drive used for Survey 18,000$ General Fund
Replace 2002 Ford F150 10,000$ General Fund
Total Motor Vehicles & Equipment -$ -$ 18,000$ -$ 10,000$ General Fund
Total Capital Engineer Dept -$ -$ 18,000$ -$ 10,000$ General Fund
FIVE YEAR CAPITAL PLAN
General Government Buildings
FIVE YEAR CAPITAL PLAN
Community Development/Industrial Parks
FIVE YEAR CAPITAL PLAN
Engineer
2013-2017 DRAFT CIP
City of Brookings
3
D421
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Police Vehicle Equipment (Radio, Cages, Lights, Installation)6,200$ 18,400$ 15,100$ 11,000$ 2,800$ 25% Sales & Use Tax
PD-One F150 Pickup 2009-marked 30,000$ 25% Sales & Use Tax
PD-One Durango 2005-unmarked 34,000$ 25% Sales & Use Tax
PD-One Crown Vic 2006-unmarked 30,000$ 25% Sales & Use Tax
PD-Two Patrol-2011-marked 60,000$ 25% Sales & Use Tax
Pd-One Durango-2011 marked 35,000$ 25% Sales & Use Tax
PD-One Expedition 2000-unmarked 38,000$ 25% Sales & Use Tax
PD-Two Patrol-2012-marked 60,000$ 25% Sales & Use Tax
PD-One F150 Pickup 2013-marked 30,000$ 25% Sales & Use Tax
Pd-Two Patrol-2013-marked 60,000$ 25% Sales & Use Tax
Total Motor Vehicles & Vehicle Equip 70,200$ 108,400$ 148,100$ 41,000$ 62,800$
Other Capital
PD-Portable Radios, 1 portable n mic per yr 1,100$ 1,100$ 1,100$ 1,100$ 1,100$ 25% Sales & Use Tax
PD/SWAT-Firearms-Sniper Rifle 1,960$ 25% Sales & Use Tax
PD/SWAT-Tactical Radio, Head gear-microphone 2,000$ 25% Sales & Use Tax
PD-58 Gas Mask 4,000$ 5,000$ -$ 5,000$ 3,000$ 25% Sales & Use Tax
PD-Vest-Swat & Patrol 50-50 grant 4,300$ 12,800$ -$ 4,000$ 2,400$ 25% Sales & Use Tax
PD-Radar (3) 80/20 grant 6,936$ 25% Sales & Use Tax
PD-Firearms-Rifle Swat 3,000$ 25% Sales & Use Tax
Total Other Capital 20,296$ 21,900$ 1,100$ 10,100$ 6,500$
Facilities and Parks
PD-Firearms Range-Post & Concrete around range 3,500$ 25% Sales & Use Tax
Total Police Department Facilities 3,500$ -$ -$ -$ -$
Subtotal of Capital by fund 93,996$ 130,300$ 149,200$ 51,100$ 69,300$ 25% Sales & Use Tax
Total Capital for Police Department 93,996$ 130,300$ 149,200$ 51,100$ 69,300$
D442
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities
Animal Control Building Signage 400$ General Fund
Total Animal Control Facilities 400$ -$ -$ -$ -$
Motor Vehicles and Equipment
Animal Control Pickup 2011 31,400$ 25% Sales & Use Tax
Total Motor Vehicles & Vehicle Equip -$ -$ -$ 31,400$ -$
Subtotal of Capital by fund 400$ -$ -$ -$ -$ General Fund
Subtotal of Capital by fund -$ -$ -$ 31,400$ -$ 25% Sales & Use Tax
Total Capital for Animal Control 400$ -$ -$ 31,400$ -$
F214
Project Description 2013 2014 2015 2016 2017 Funding Source
Office Equipment & Software
E-911 Furniture-Dispatch chairs 2,500$ E-911
Total Equipment & Software -$ -$ -$ 2,500$ -$
Total Capital for Dispatch -$ -$ -$ 2,500$ -$
FIVE YEAR CAPITAL PLAN
Police
FIVE YEAR CAPITAL PLAN
Animal Control
FIVE YEAR CAPITAL PLAN
Enhanced-911
2013-2017 DRAFT CIP
City of Brookings
4
D422
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Fire Dept-Structure/USAR Rescue Gear 10,000$ 25,000$ 10,000$ 25,000$ 10,000$ 25% Sales & Use Tax
Fire Dept-Safety House 78,000$ 25% Sales & Use Tax
Fire Dept-4 Fire Trucks-Lease Payment-2015 158,145$ 158,145$ 158,145$ -$ 25% Sales & Use Tax
Fire Dept-Self Contained Breathing Apparatus 320,000$ 25% Sales & Use Tax
Fire Dept- 6F1 Command- 2009 45,000$ 25% Sales & Use Tax
Fire Dept-Breathing Air Compressor 180,000$ 25% Sales & Use Tax
Fire Dept- 6F2 Command- 2011 50,000$ 25% Sales & Use Tax
Fire Dept-Truck Replacement - Truck 2-1992 775,000$ 25% Sales & Use Tax
Fire Dept-Truck Replacement - Engine 1-2001/2017 500,000$ 25% Sales & Use Tax
Total Motor Vehicles & Equipment 246,145$ 503,145$ 393,145$ 850,000$ 510,000$
Facilities and Parks
FD-Remodel South Station (when S Main built)-$ 45,000$ 25% Sales & Use Tax
FD-South Main Fire Station (Future 26th)150,000$ 550,000$ 25% Sales & Use Tax
Total Fire Department Facilities 150,000$ 550,000$ 45,000$ -$ -$
Subtotal of Capital by fund 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$ 25% Sales & Use Tax
Total Capital for Fire Department 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$
D431
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Street-Pickup-Used 3/4 Ton 17,000$ General Fund
Street-Sander 25,000$ General Fund
Street-Motor Grader Leases 53,086$ 25% Sales & Use Tax
Street-Truck-Additional Tandem-Chassis & Box 135,000$ General Fund
Street-Pickup-Used 1/2 Ton 15,000$ 17,000$ General Fund
Street-New Roof (125 7th Ave)45,000$ General Fund
Street-Sweeper 176,000$ General Fund
Street-Pickup-Used Crew Cab 20,000$ General Fund
Street-Tack Oil Machine 32,000$ General Fund
Street-Truck-Single Axle-Chassis & Box Plow-sander 120,000$ General Fund
Street-Truck-Tandem-Chassis & Box Hot Asphalt Patcher 135,000$ General Fund
Street-Hazardous Storage Containment 15,000$ General Fund
Street-Pickup-New 1/2 Ton 26,000$ General Fund
Street-Snow Blower 138,000$ General Fund
Street-Trailer-Heavy Equipment 4,000$ General Fund
Street-Snow Plow-Plow Hitch 12,000$ General Fund
Street-Backhoe 120,000$ General Fund
Street Truck-New Tandem-Chassis/Box/Plowmount Sander 175,000$ General Fund
Total Motor Vehicles & Equipment 230,086$ 236,000$ 324,000$ 179,000$ 311,000$
Streets & Railroad Traffic Signals
ADA Ramps for transition plan for entire City 20,000$ 20,000$ 20,000$ 30,000$ 30,000$ General Fund
Curb replacement throughout the City 30,000$ 30,000$ 30,000$ 35,000$ 35,000$ General Fund
Total Maintenance Sidewalks & Curbs 50,000$ 50,000$ 50,000$ 65,000$ 65,000$
Chip Sealing/7yr Rotation 250,000$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax
Street Improvements 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax
Total Street & Railroad Improvements 1,105,086$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$
Subtotal of Capital by fund 263,086$ 286,000$ 374,000$ 244,000$ 376,000$ General Fund
Subtotal of Capital by fund 303,086$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax
Subtotal of Capital by fund 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax
Total Capital for Street Department 1,141,172$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$
FIVE YEAR CAPITAL PLAN
Fire Department
FIVE YEAR CAPITAL PLAN
Street Department
2013-2017 DRAFT CIP
City of Brookings
5
D449
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Security System 3,260$ General Fund
50M Pipe Repair 10,000$ General Fund
ADA compliant ramp and lift 10,000$ General Fund
50 M Pool Heater 24,000$ General Fund
Total Motor Vehicles & Equipment 23,260$ 24,000$ -$ -$ -$
Total Capital for Larson Ice Arena 23,260$ 24,000$ -$ -$ -$
D452
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Replace Fertilizer Spreader $3,600 General fund
Replace Tractor Broom $5,000 General fund
Additional Pickup 1/2 ton $15,000 General fund
Playground equipment Valley View $25,000 General fund
Playground equipment replacement - Hillcrest $30,000 General fund
Replace 1996 Hustler 4500 mower $40,000 General fund
New Bag Mower 7,000$ General fund
Replace 925 Mower 20,000$ 43,000$ General fund
Replace Lull Lift 20,000$ General fund
Replace 1989 855 Tractor with 955 tractor w/ attach 25,000$ General fund
Playground equipment replacement - I. Hills 30,000$ General fund
Replace 2000 Hustler 4500 mower 41,000$ General fund
Replace 1990 7 ft mounted snowblower 50,000$ General fund
Replace 1998 Volvo Loader 80,000$ General fund
Playground equipment replacement - Southside 30,000$ General fund
Replace 1983 JD Loader 35,000$ General fund
Replace One Ton Truck (Or used or new)35,000$ General fund
Replace 2003 Hustler 4500 mower 42,000$ General fund
Playground equipment Sexauer Park 30,000$ General Fund
Replace 3/4 Ton Building Trades Truck-1998 35,000$ General fund
Total Motor Vehicles & Equipment $118,600 273,000$ 142,000$ 108,000$ -$
Facilities and Parks
New Shed/Pit for waterline Community Gardens 3,000$ General Fund
High School Tennis Courts Removal 5,000$ General Fund
Street & Sidewalk Improvements 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ General Fund
Bob Shelden Baseball Plaza Overlay $15,000 75% Sales & Use Tax
Dwiggins Medary Fast Pitch Softball 15,000$ General Fund
Soccer Complex Irrigation Pump Repair $40,000 General Fund
Bob Shelden Restroom/Concession Upgrades $200,000 75% Sales & Use Tax
Additional Lighting inHillcrest and Larson Park 30,000$ General Fund
Hillcrest Quick Start Tennis Courts (remove racketball court)80,000$ 75% Sales & Use Tax
Bike and Walking Trail Repair and Overlay 100,000$ 75% Sales & Use Tax
Bob Shelden Parking Lot 190,000$ 75% Sales & Use Tax
Baseball Field Lighting Upgrade 190,000$ 75% Sales & Use Tax
Sexauer Additional Volleyball Courts and Lights 15,000$ General Fund
Irrigate West Medary multi-purpose fields 50,000$ 75%Sales & Use Tax
Pioneer Restrooms Replacement 80,000$ 75% Sales & Use Tax
Sexauer Restrooms Replacement 80,000$ 75% Sales & Use Tax
Pioneer Trail-South 65,000$ 75% Sales & Use Tax
Total Facilities and Parks 293,000$ 605,000$ 160,000$ 95,000$ 80,000$
Subtotal of Capital by fund 78,000$ 45,000$ 30,000$ 15,000$ 15,000$ General Fund
Subtotal of Capital by fund $215,000 $560,000 $130,000 $80,000 $65,000 75% Sales & Use Tax
Total Capital for Parks $293,000 $605,000 $160,000 $95,000 $80,000
FIVE YEAR CAPITAL PLAN
Parks Department
FIVE YEAR CAPITAL PLAN
Hillcrest Aquatic Center
2013-2017 DRAFT CIP
City of Brookings
6
D453
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Pumps In-Floor Heat Replacement 2,600$ 2,600$ General Fund
West Parking Lot 20,000$ 120,000$ 12,000$ 75% Sales & Use Tax
Replace wheel Dehumidifier 20,000$ General Fund
Security System 36,680$ General Fund
Replace 1970's Zamboni 110,000$ General fund
Locker Rooms-NAHL 100,000$ 75% Sales & Use Tax
Dehumidification System for Blue Rink 120,000$ 75% Sales & Use Tax
North Parking Lot 256,477$ 75% Sales & Use Tax
Total Motor Vehicles & Equipment 79,280$ 232,600$ 12,000$ 100,000$ 376,477$
Subtotal of Capital by fund 59,280$ 112,600$ -$ 100,000$ 376,477$ General Fund
Subtotal of Capital by fund 20,000$ 120,000$ 12,000$ -$ 376,477$ 75% Sales & Use Tax
Total Capital for Larson Ice Arena 79,280$ 232,600$ 12,000$ 100,000$ 752,954$
D454
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Replace Chain Saws 2,500$ 2,500$ General Fund
Replace 1997 Ford aerial bucket truck w/trade-in 165,000$ General Fund
Replace 1995 Brush Bandit Chipper 45,000$ General Fund
Replace 1984 Dodge 1/2 Ton Pickup 11,000$ General Fund
Replace 1992 Vermeer Stump Cutter 35,000$ General Fund
Replace 1992 Ford F700 long bed truck 60,000$ General Fund
Total Motor Vehicles & Equipment 167,500$ 45,000$ 46,000$ 62,500$ -$
Facilities and Parks
Approaches to Forestry Shop/Breezeway 7,000$ General Fund
Total Facilities and Parks 7,000$ -$ -$ -$ -$
Total Capital for Forestry 174,500$ 45,000$ 46,000$ 62,500$ -$
D455
Project Description 2013 2014 2015 2016 2017 Funding Source
Other Capital
Bookdrop & Computer & Equipment 7,000 7,500 11,500 7,500 7,500 General Fund
Adult Reading Level Books 52,000 52,500 53,550 55,200 56,300 General Fund
Children Reading Level Books 17,000 17,500 18,000 18,600 19,000 General Fund
Audio/Visual Material 21,000 22,000 22,500 23,200 23,700 General Fund
Periodicals/Subscriptions 8,300 8,400 8,500 8,500 8,500 General Fund
Large Print Books 6,500 6,700 6,900 7,100 7,250 General Fund
Young Adult Reading Level Book 8,000 8,200 8,450 8,700 8,900 General Fund
Total Other Capital 119,800$ 122,800$ 129,400$ 128,800$ 131,150$
Total Capital for Library 119,800$ 122,800$ 129,400$ 128,800$ 131,150$
FIVE YEAR CAPITAL PLAN
Forestry Department
FIVE YEAR CAPITAL PLAN
Larson Ice Arena
FIVE YEAR CAPITAL PLAN
Library
2013-2017 DRAFT CIP
City of Brookings
7
F 212
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure
Edgebrook-Lease for mower and carts 64,017$ 64,017$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax
Pictometry 3,534$ 3,534$ 3,534$ 3,444$ 3,444$ 25% Sales & Use Tax
Fire-Gear-Structure/USAR Rescue Gear 10,000$ 25,000$ 10,000$ 25,000$ 10,000$ 25% Sales & Use Tax
Fire-New South Station 150,000$ 550,000$ 25% Sales & Use Tax
Fire-Safety House 78,000$ 25% Sales & Use Tax
Fire-Truck Replacement/2016-1992 Truck 2/Eng 1-2001 158,145$ 158,145$ 158,145$ 775,000$ 500,000$ 25% Sales & Use Tax
Fire-Information Technology (computers, software, etc)16,800$ 900$ 14,400$ 25% Sales & Use Tax
Fire-Garage Doors City Hall Station 6,400$ 25% Sales & Use Tax
PD/SWAT-Firearms-Sniper Rifle 1,960$ 25% Sales & Use Tax
PD/SWAT-Tactical Radio, Head gear-microphone 2,000$ 25% Sales & Use Tax
PD-58 Gas Mask 4,000$ 5,000$ -$ 5,000$ 3,000$ 25% Sales & Use Tax
PD-Firearms Range-Post & Concrete around range 3,500$ 25% Sales & Use Tax
PD-One Durango 2005-unmarked 34,000$ 25% Sales & Use Tax
PD-One F150 Pickup 2009-marked 30,000$ 30,000$ 25% Sales & Use Tax
PD-Portable Radios, 1 portable n mic per yr 1,100$ 1,100$ 1,100$ 1,100$ 1,100$ 25% Sales & Use Tax
PD-Radar (3) 80/20 grant 6,936$ 25% Sales & Use Tax
PD-Vest-Swat & Patrol 50-50 grant 4,300$ 12,800$ -$ 4,000$ 2,400$ 25% Sales & Use Tax
Police Vehicle Equipment (Radio, Cages, Lights, Installation)6,200$ 18,400$ 15,100$ 11,000$ 2,800$ 25% Sales & Use Tax
PD-Public Safety Bldg-Replace Ballast 10,000$ 10,000$ 25% Sales & Use Tax
PD-Animal Control Pickup 31,400$ 25% Sales & Use Tax
PD-Two Patrol-2013-marked 60,000$ 25% Sales & Use Tax
PD-Information Technology (computers, etc)13,700$ 2,700$ 3,600$ 900$ 900$ 25% Sales & Use Tax
Street Dept: Chip sealing 250,000$ 265,000$ 288,000$ 295,000$ 305,000$ 25% Sales & Use Tax
Street Dept: Lease for Graders 53,086$ 25% Sales & Use Tax
Fire-Self Contained Breathing Apparatus 320,000$ 25% Sales & Use Tax
PD-Firearms-Rifle Swat 3,000$ 25% Sales & Use Tax
PD-One Crown Vic 2006-unmarked 30,000$ 25% Sales & Use Tax
PD-Two Patrol-2011-marked 60,000$ 25% Sales & Use Tax
Fire-Breathing Air Compressor 180,000$ 25% Sales & Use Tax
Fire-Remodel South Station 45,000$ 25% Sales & Use Tax
Fire-Vehicle Replacement-Chief 6F1-Ass't Chief 6F2 45,000$ 50,000$ 25% Sales & Use Tax
PD-One Durango-2011 marked 35,000$ 25% Sales & Use Tax
PD-One Expedition 2000-unmarked 38,000$ 25% Sales & Use Tax
PD-Replace air conditioning unit 80,000$ 25% Sales & Use Tax
PD-Two Patrol-2012-marked 60,000$ 25% Sales & Use Tax
Total 25% Sales & Use Tax 907,678$ 1,529,596$ 988,479$ 1,257,844$ 929,044$
FIVE YEAR CAPITAL PLAN
25% Second Penny Sales & Use Tax
2013-2017 DRAFT CIP
City of Brookings
8
F 213
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure
Parks-Bob Shelden Overlay 15,000$ 75% Sales & Use Tax
Parks-HVAC System - One Unit-Activity Center Building 25,000$ 75% Sales & Use Tax
Parks-Bob Shelden Restrooms 200,000$ 75% Sales & Use Tax
Larson Ice Arena-W Parking Lot 20,000$ 120,000$ 12,000$ 75% Sales & Use Tax
Edgebrook-Golf Course Equipment 92,000$ 57,000$ 9,300$ 158,000$ 25,000$ 75% Sales & Use Tax
Swiftel Center-CIP 265,000$ 962,500$ 942,000$ 812,500$ 587,500$ 75% Sales & Use Tax
Nature Park Project-Infrastructure 810,216$ 218,614$ 75% Sales & Use Tax
Airport-Facility 197,665$ 386,138$ 151,350$ 5,555$ 85,000$ 75% Sales & Use Tax
Parks-Baseball Field Lighting Upgrades 190,000$ 75% Sales & Use Tax
Parks-Bike and Walking Trail Repairs 100,000$ 75% Sales & Use Tax
Parks-Bob Shelden Parking Lot 190,000$ 75% Sales & Use Tax
Parks-Fishback Soccer Complex-Approach 7,000$ 75% Sales & Use Tax
Parks-Fishback Soccer Complex-Parking Lot 25,000$ 75% Sales & Use Tax
Parks-Hillcrest Quick Start Tennis Courts 80,000$ 75% Sales & Use Tax
Parks-Sexauer Additional Courts and Lights 15,000$ 75% Sales & Use Tax
Parks-Irrigate West Medary Multipurpose Fields 50,000$ 75% Sales & Use Tax
Parks-Pioneer Restroom Replacement 80,000$ 75% Sales & Use Tax
Gateway Project-Infrastructure 450,000$ 200,000$ 75% Sales & Use Tax
Larson Ice Arena-NAHL Locker Room 100,000$ 75% Sales & Use Tax
Parks-Replace Electrical System-Arts Council Building 30,000$ 75% Sales & Use Tax
Parks-Sexauer Restroom Replacement 80,000$ 75% Sales & Use Tax
Parks-Youth Baseball Fields 250,000$ 75% Sales & Use Tax
Parks-Pioneer Trail South 65,000$
Larson Ice Arena-Dehumidifer System Blue Rink 120,000$ 75% Sales & Use Tax
Larson Ice Arena-N Parking Lot 256,477$ 75% Sales & Use Tax
Infrastructure-Railroad Traffic Signal/match only 20,000$ 20,000$ 20,000$ 20,000$ 75% Sales & Use Tax
Infrastructure-11th Street 1,000,000$ 75% Sales & Use Tax
Infrastructure-7th Ave S 450,000$ 75% Sales & Use Tax
Infrastructure-W20th St S,Cumberland to Main 1,000,000$ 1,000,000$ 75% Sales & Use Tax
Infrastructure-15th St S/7th Ave S 550,000$ 75% Sales & Use Tax
Infrastructure-Main Ave S-Sewer Line Extension 500,000$ 75% Sales & Use Tax
Infrastructure-Main Ave 20th St So to 32nd St So 1,500,000$ 75% Sales & Use Tax
Infrastructure-E 20th St S& 22nd Aveto future over 1,500,000$ 75% Sales & Use Tax
Street & Sidewalk Improve-Digouts/Overlays 575,000$ 570,000$ 830,000$ 560,000$ 550,000$ 75% Sales & Use Tax
Total Capital 75% Sales & Use Tax 3,199,881$ 4,376,252$ 4,109,650$ 4,216,055$ 3,208,977$
Debt Payments
Bond, Payments 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$ 75% Sales & Use Tax
Total Principal and Interest 75% S & U Tax 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$
Total 75% S & U Tax Capital Improvements 4,863,374$ 6,037,995$ 5,769,793$ 5,876,198$ 4,870,820$
FIVE YEAR CAPITAL PLAN
Public Improvement (75% Second Penny)
2013-2017 DRAFT CIP
City of Brookings
9
F 224
Project Description 2013 2014 2015 2016 2017 Funding Source
Building and Structures
Blue Seating 7,500$ 75% Sales & Use Tax
Banquet Room Lighting System 10,000$ 75% Sales & Use Tax
Concrete Loading Area 25,000$ 75% Sales & Use Tax
Entrance Sidewalk 15,000$ 75% Sales & Use Tax
Sidewalk Bolllards 20,000$ 75% Sales & Use Tax
Corridor Restroom Remodel 40,000$ 75% Sales & Use Tax
Hoop Buildings - Phase 1 of 2 70,000$ 75% Sales & Use Tax
Tile Lobby/Concourse 75,000$ 75% Sales & Use Tax
Lobby Vestibule**80,000$ 75% Sales & Use Tax
Kitchen/Storage/Receiving Dock 620,000$ 75% Sales & Use Tax
Box Office Remodeling 20,000$ 75% Sales & Use Tax
Northeast Driveway 30,000$ 75% Sales & Use Tax
Parking Lot Lights**30,000$ 75% Sales & Use Tax
Dressing Rooms/Green Room 500,000$ 75% Sales & Use Tax
Arena Video Screen 270,000$ 75% Sales & Use Tax
Marshalling Area Addition 500,000$ 75% Sales & Use Tax
Lawn Irrigation-Phase II 7,500$ 75% Sales & Use Tax
Holding Barn Block Overhead Doors 10,000$ 75% Sales & Use Tax
East Parking Lot Asphalt 150,000$ 75% Sales & Use Tax
Parking Lot Expansion 390,000$ 75% Sales & Use Tax
Total Buildings & Structures 42,500$ 920,000$ 580,000$ 770,000$ 557,500$
Equipment
Computer Upgrades 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 75% Sales & Use Tax
A/V Equipment 5,000$ 5,000$ 5,000$ 5,000$ 75% Sales & Use Tax
Food and Beverage Equipment 15,000$ 15,000$ 15,000$ 15,000$ 75% Sales & Use Tax
Trade Show Equipment 5,000$ 10,000$ 75% Sales & Use Tax
Portable Radios 7,500$ 7,500$ 75% Sales & Use Tax
Staging Equipment 10,000$ 75% Sales & Use Tax
Skid steer Sweeper 30,000$ 75% Sales & Use Tax
Basketball Floor 100,000$ 75% Sales & Use Tax
Assisted Listening Device 7,500$ 75% Sales & Use Tax
Dance Floor 7,000$ 75% Sales & Use Tax
Clear Com & Wiring 10,000$ 75% Sales & Use Tax
Lull 25,000$ 75% Sales & Use Tax
Scissor Lift 30,000$ 75% Sales & Use Tax
Emergency Generator**250,000$ 75% Sales & Use Tax
Total Equipment 177,500$ 32,500$ 342,000$ 42,500$ 10,000$
Maintenance
Roof Repairs 45,000$ 75% Sales & Use Tax
Parking Lot Crack Sealing 10,000$ 10,000$ 75% Sales & Use Tax
Concrete Sealing 20,000$ 75% Sales & Use Tax
Water Heaters 10,000$ 75% Sales & Use Tax
Total Maintenance 45,000$ 10,000$ 20,000$ -$ 20,000$ 75% Sales & Use Tax
Total Capital for Swiftel Center 265,000$ 962,500$ 942,000$ 812,500$ 587,500$
F 280
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure ..
Sidewalks 10,000$ 10,000$ 10,000$ 10,000$ 15,000$ Special Assessments
Alleys (unknown until requested)100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Special Assessments
15th St So & 7th Ave S 450,000$ 550,000$ 75% Sales & Use Tax
So Main Sewer Line Extension 500,000$ 75% Sales & Use Tax
Total Infrastructure within Special Assessment 110,000$ 560,000$ 660,000$ 110,000$ 115,000$
Subtotal of Capital by fund $110,000 $110,000 $110,000 $110,000 $115,000 Special Assessment
Subtotal of Capital by fund -$ 450,000$ 550,000$ -$ -$ 75% Sales & Use Tax
Total Infrastructure within Special Assessment $110,000 $560,000 $660,000 $110,000 $115,000
FIVE YEAR CAPITAL PLAN
Special Assessment
FIVE YEAR CAPITAL IMPROVEMENT PLAN
Swiftel Center
2013-2017 DRAFT CIP
City of Brookings
10
F 282
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure
SWMM Update 100,000$ Storm Drainage & SRF
Phase II of Project 5 Medary Ave S/20th St S 300,000$ Storm Drainage & SRF
Wiese Addition Dention Pond 100,000$ Storm Drainage & SRF
Rotary Park Dention Pond 100,000$ Storm Drainage & SRF
Phase II of Project 4 Hammond/Horner Pipe Upgrade 500,000$ Storm Drainage & SRF
6th Street 950,000$ Storm Drainage
Phase I/Project 8 (W. 2nd St S/W Folsom detention pond)600,000$ Storm Drainage & SRF
Project 12 (Viaduct inlet-pavement repairs/lighting)100,000$ Storm Drainage & SRF
SDSU/City Joint Project Dention Pond Bypass/Medary 750,000$ Storm Drainage & SRF
Project 6/7 (Lefevre Dr, 17th Ave S/Pebble Beach)250,000$ Storm Drainage & SRF
Project 6 Pebble Beach 100,000$ Storm Drainage & SRF
Total Infrastructure within Storm Drainage 1,100,000$ 1,650,000$ 750,000$ 250,000$ 100,000$
Equipment
Tractor Mower 75,000$ Storm Drainage
Total Equipment 75,000$
Total Infrastructure & Equipment within Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$
F 519
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities
Completion of project began in 2011 1,935,275$ 218,614$ Nature Park/75%
Total Facilities 1,935,275$ 218,614$ -$ -$ -$
Subtotal of Capital by fund 1,125,058$ -$ -$ -$ Nature Park
Subtotal of Capital by fund 810,216$ 218,614$ -$ -$ -$ 75% Sales & Use Tax
Total Capital for Nature Park 1,935,274$ 218,614$ -$ -$ -$
F 520
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities
Completion of project began in 2011 122,000$ 100,000$ 492,000$ 200,000$ Donation/75% S&U Tax
Total Facilities 122,000$ 100,000$ 492,000$ 200,000$ -$
Total Capital for Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$
F 521
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure
Completion of Project begin 2012 Tax Increment #5 500,000$ ID Reserves/Sp Assmnt
Total Infrastructure 500,000$ -$ -$ -$ -$
Total Capital for 32nd Ave Project 500,000$ -$ -$ -$ -$
F 522
Project Description 2013 2014 2015 2016 2017 Funding Source
Infrastructure
Completion of Project begin 2012 Tax Increment #6 4,500,000$ Bond Proceeds
Total Infrastructure 4,500,000$ -$ -$ -$ -$
Total Capital for Bel Brand Project 4,500,000$ -$ -$ -$ -$
F 601
Project Description 2013 2014 2015 2016 2017 Funding Source
Equipment
Shelving 8,000$ 8,000$ 8,000$ 8,000$ 8,000$ Liquor
Total Equipment 8,000$ 8,000$ 8,000$ 8,000$ 8,000$
Total Capital for Liquor Store 8,000$ 8,000$ 8,000$ 8,000$ 8,000$
FIVE YEAR CAPITAL PLAN
Nature Park
FIVE YEAR CAPITAL PLAN
Gateway Project
FIVE YEAR CAPITAL PLAN
Liquor Store
FIVE YEAR CAPITAL PLAN
Bel-Digester
FIVE YEAR CAPITAL PLAN
32nd Avenue
Storm Drainage
FIVE YEAR CAPITAL PLAN
2013-2017 DRAFT CIP
City of Brookings
11
F 606
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities and Equipment
Airport Runway Improvements (cracks/asphalt)43,709$ 45,020$ 46,370$ 48,500$ Airport Funds
On Site ConstPhase 1-Land-Design-Construction 11,582$ 75% S&U
On Site ConstPhase 1-Land-Design-Construction 5,467,467$ Fed Grant
On Site Construction Phase II-Realignment 186,083$ 377,805$ 75% S&U
On Site Construction Phase II-Realignment 3,535,583$ 7,178,305$ Fed Grant
On Site Construction Phase III-Realignment 8,333$ 75% S&U Tax
On Site Construction Phase III-Realignment 166,666$ Fed Gramt
Braking Meter/SRE Equipment (Pay Loader)151,350$ 75% S&U Tax
Braking Meter/SRE Equipment (Pay Loader)150,000$ Fed Gramt
New runway friction tester (per FAA reqmts.)7,500$ Airport Funds
Design of Runway 17/35 Reconstruction Phase I 5,555$ 75% S&U Tax
Design of Runway 17/35 Reconstruction Phase I 105,555$ Fed Gramt
Vehicle from General Fund 25,000$ Airport Funds
Reconstruction Runway 17/35 Phase I 45,000$ 75% S&U Tax
Reconstruction Runway 17/35 Phase I 855,000$ Fed Gramt
Design of Runway 17/35 Reconstruction Phase II 40,000$ 75% S&U Tax
Design of Runway 17/35 Reconstruction Phase II 760,000$ Fed Gramt
Total Facilities and Equipment 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$
Total Facilities & Eqp 9,003,050$ 7,344,971$ 150,000$ 105,555$ 1,615,000$ Fed Grant Funds
Total Facilities & Eqp 43,709$ 45,020$ 53,870$ 73,500$ Airport Funds
Total Facilities & Eqp 197,665$ 386,138$ 151,350$ 5,555$ 85,000$ 75% Sales & Use Tax
Total Capital for Airport Fund 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$
F 607
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Mower lease payment 38,213$ 38,213$ 25% Sales & Use Tax
Golf Cart lease 25,804$ 25,804$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax
Replace 1994 Toro Rough Mower 70,000$ 75% Sales & Use Tax
Replace 1995 Club Car Light Duty UV 7,000$ 75% Sales & Use Tax
Replace 1996 Heavy Duty Cushman UV 20,000$ 75% Sales & Use Tax
Replace 1996 Turf Truckster Heavy Duty UV -$ 20,000$ 75% Sales & Use Tax
Replace 1998 Club Car Utility Vehicle 9,500$ 75% Sales & Use Tax
Replace 1998 Range Club Car 9,500$ 75% Sales & Use Tax
Replace 2000 Smithco Field Groomer 12,000$ 75% Sales & Use Tax
Replace 1998 Cushman Turf Truckster 23,000$ 75% Sales & Use Tax
Replace 2000 Toro 580 Rough Mower 75,000$ 75% Sales & Use Tax
Replace 1995 855 Tractor 25,000$ 75% Sales & Use Tax
Total Motor Vehicles & Equipment 134,017$ 91,017$ 77,000$ 124,000$ 51,000$
Facilities and Parks
Sand Trap Drain Tile 3,000$ 75% Sales & Use Tax
Pump Overhaul 10,000$ 12,000$ 75% Sales & Use Tax
Drain Tile 12,000$ 75% Sales & Use Tax
Pond on Short Course, New Culverts & Drainage 30,000$ 75% Sales & Use Tax
Clubhouse Interior Upgrade 30,000$ 75% Sales & Use Tax
Aerifier 20,000$ 75% Sales & Use Tax
Additional Cart Path 40,000$ 75% Sales & Use Tax
Total Facilities and Parks 22,000$ 30,000$ 42,000$ 60,000$ -$
Total Edgebrook Golf Motor Vehicles & Facilities & Parks 156,017$ 121,017$ 119,000$ 184,000$ 51,000$
Subtotal of Capital by fund 64,017$ 64,017$ 26,000$ 26,000$ 26,000$ 25% Sales & Use Tax
Subtotal of Capital by fund 92,000$ 57,000$ 93,000$ 158,000$ 25,000$ 75% Sales & Use Tax
Grand Total of Capital for Edgebrook Golf 156,017$ 121,017$ 119,000$ 184,000$ 51,000$
FIVE YEAR CAPITAL PLAN
Airport
FIVE YEAR CAPITAL PLAN
Edgebrook Golf Course
2013-2017 DRAFT CIP
City of Brookings
12
F 612/625
Project Description 2013 2014 2015 2016 2017 Funding Source
Motor Vehicles and Equipment
Solid Waste Collection-Replace 06 automated truck 280,000$ SWC Funds
Solid Waste Collection-Replace 2000 6 yd truck 150,000$ SWC Funds
Solid waste Collection-New Automated for growth 290,000$ SWC Funds
Solid Waste Collection-Replace 08 automated truck 300,000$ SWC Funds
Solid Waste Collection-Replace 09 automated truck 320,000$ SWC Funds
Total SWC Motor Vehicles & Equipment 280,000$ -$ 440,000$ 300,000$ 320,000$
Solid Waste Disposal-Pumps, Misc less than$5,000 $10,000 $10,000 $20,000 $10,000 $10,000 SWD Funds
Solid Waste Disposal-Replace 644 Loader-1998 300,000$ SWD Funds
Solid Waste Disposal-Replace 1986 JD 10 foot mower 30,000$ SWD Funds
Solid Waste Disposal-Track Dozer Machine 450,000$ SWD Funds
Solid Waste Disposal-Replace Scale 150,000$ SWD Funds
Solid Waste Disposal-Replace 2009 Rubber Tired loader 350,000$ SWD Funds
Solid Waste Disposal-Replace 973 track machine 2011 550,000$ SWD Funds
Solid Waste Disposal-Replace Al-Jon Compactor 2010 600,000$ SWD Funds
Total SWD Fund Motor Vehicles & Equipment 310,000$ 490,000$ 170,000$ 910,000$ 610,000$
Total Motor Vehicles & Equipment 590,000$ 490,000$ 610,000$ 1,210,000$ 930,000$
Trenches
SWD-Trench 3 West 250,000$ 250,000$ 250,000$ 250,000$ SWD Funds
SWD-New Trench 2019 250,000$ SWD Funds
SWD-Gas Collection System-2022 SWD Funds
Total Solid Waste Disposal Trenches/covers 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
Office Equipment & Software
SWD-Copier 10,000$ SWD Funds
Total Office Equipment & Software 10,000$
Total Office Equipment & Software 10,000$
Total Capital for SW Collection & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$
F 630
Project Description 2013 2014 2015 2016 2017 Funding Source
Facilities
R&T-Chip seal parking lot 7,000$ R&T Center Funds
R&T -Louvers over Air Conditioner 35,000$ R&T Center Funds
Total R&T Facility Improvements 7,000$ 35,000$ -$ -$ -$
Solid Waste Collection/Solid Waste Disposal
FIVE YEAR CAPITAL PLAN
FIVE YEAR CAPITAL PLAN
Research & Technology Center
2013-2017 DRAFT CIP
City of Brookings
13
2013 2014 2015 2016 2017
SUMMARY BY FUND
General Fund 760,926$ 700,300$ 1,605,700$ 1,580,500$ 1,910,427$
Enhanced 911 -$ -$ -$ 2,500$ -$
Special Assessment $110,000 110,000$ 110,000$ 110,000$ 115,000$
Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$
25% Sales & Use Tax 907,678$ 1,529,596$ 988,479$ 1,257,844$ 929,044$
75% Sales & Use Tax 3,199,881$ 4,376,252$ 4,109,650$ 4,216,055$ 3,208,977$
75% Sales & Use Tax- Debt Service 1,663,493$ 1,661,743$ 1,660,143$ 1,660,143$ 1,661,843$
Nature Park Project 1,125,058$ -$ -$ -$ -$
Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$
TIF#5 32nd Ave 500,000$
TIF #6 Digester 4,500,000$
Liquor 8,000$ 8,000$ 8,000$ 8,000$ 8,000$
Airport 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$
Solid Waste Collection & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$
Research & Technology Center 7,000$ 35,000$ -$ -$ -$
Total 24,173,460$ 18,687,020$ 10,939,192$ 10,929,652$ 10,813,291$
2013 2014 2015 2016 2017
SUMMARY BY DEPARTMENT
Information Technology 98,868$ 78,833$ 26,568$ 18,888$ 23,988$
General Government Buildings 20,500$ 59,100$ 84,100$ 4,100$ -$
Community Development 6,000$ -$ 1,000,000$ 1,015,000$ 1,000,000$
Engineer -$ -$ 18,000$ -$ 10,000$
Police 93,996$ 130,300$ 149,200$ 51,100$ 69,300$
Animal Control 400$ -$ -$ 31,400$ -$
E-911 -$ -$ -$ 2,500$ -$
Fire 396,145$ 1,053,145$ 438,145$ 850,000$ 510,000$
Street 1,141,172$ 1,121,000$ 1,492,000$ 1,099,000$ 1,231,000$
Hillcrest Aquatic Center 23,260$ 24,000$ -$ -$ -$
Parks 293,000$ 605,000$ 160,000$ 95,000$ 80,000$
Larson Ice Arena 79,280$ 232,600$ 12,000$ 100,000$ 752,954$
Forestry 174,500$ 45,000$ 46,000$ 62,500$ -$
Library 119,800$ 122,800$ 129,400$ 128,800$ 131,150$
Swiftel Center 265,000$ 962,500$ 942,000$ 812,500$ 587,500$
Special Assessment 110,000$ 560,000$ 660,000$ 110,000$ 115,000$
Storm Drainage 1,175,000$ 1,650,000$ 750,000$ 250,000$ 100,000$
Nature Park Project 1,935,274$ 218,614$ -$ -$ -$
Gateway Project 122,000$ 100,000$ 492,000$ 200,000$ -$
TIF#5 32nd Ave 500,000$
TIF#6 Digester 4,500,000$
Liquor 8,000$ 8,000$ 8,000$ 8,000$ 8,000$
Airport 9,244,424$ 7,776,129$ 355,220$ 184,610$ 1,700,000$
Edgebrook Golf Course 156,017$ 121,017$ 119,000$ 184,000$ 51,000$
Solid Waste Collections & Disposal 850,000$ 740,000$ 860,000$ 1,460,000$ 1,180,000$
Research & Technology Center 7,000$ 35,000$ -$ -$ -$
Public Improvement 2,853,824$ 3,043,982$ 3,197,559$ 4,262,254$ 3,263,399$
Total 24,173,460$ 18,687,020$ 10,939,192$ 10,929,652$ 10,813,291$
FIVE YEAR CAPITAL PLAN
FIVE YEAR CAPITAL PLAN
2013 Budget
Street Improvements, Maintenance & Overlays on Existing Streets
STREET
LENGTH WIDTH WORK COST
STREET FROM ..... TO .....(FEET)(FEET)REQUIRED
2013
Main Ave S 1st Street S to 4th Street S 1700 65 Mill and 2" asphalt overlay with striping $200,000.00
32nd Avenue North of Prince Drive 2400 40 Mill and 2" asphalt overlay with striping $220,000.00
Large digouts Miscellaneous locations Repair digouts with new gravel and repair with aspha $80,000.00
Railroad Street 1st Ave S to Western Avenue 5 year plan - replace concrete slabs and rail/inlets $75,000.00
$575,000.00
2014
5th Avenue 3rd Street to 6th Street permanent pavement striping (on concrete street)$60,000.00
Division Avenue Main Ave S to 2nd St S 2500 30 Mill and 2" asphalt overlay with striping $130,000.00
3rd Ave S 2nd Street S to 5th Street S 1200 27 Mill and 2" asphalt overlay with striping $80,000.00
Castlewood Drive Medary Avenue to Windsor Drive 600 26 Mill and 2" asphalt overlay with striping $40,000.00
5th Street South Main Avenue S to Medary Avenue S 2650 30 Mill and 2" asphalt overlay with striping $160,000.00
Large digouts Miscellaneous locations Repair digouts with new gravel and repair with aspha $50,000.00
Railroad Street 1st Ave S to Western Avenue 5 year plan - replace concrete slabs $50,000.00
$570,000.00
2015
34th Avenue 6th Street to Bypass 5280 36 Mill and 2" asphalt overlay with striping $300,000.00
(delayed from 2012 due to Bel project contruction)
7th Ave S 8th Street S to 5th Street S 1300 30 Mill and 2" asphalt overlay with striping $100,000.00
3rd Avenue 3rd Street to 5th Street permanent pavement striping (on concrete street)$70,000.00
8th Street S. (west)Main Avenue S to Regency Court 3000 30 Mill and 2" asphalt overlay with striping $140,000.00
3rd Avenue Harvey Dunn to 11th Street 700 35 Mill and 2" asphalt overlay with striping $70,000.00
Large digouts Miscellaneous locations Repair digouts with new gravel and repair with aspha $100,000.00
Railroad Street 1st Ave S to Western Avenue 5 year plan - replace concrete slabs $50,000.00
$830,000.00
2016
2nd Street South Division Avenue to Main Avenue Mill and 2" asphalt overlay with striping $150,000.00Lefevre Drive Lefevre Drive to west culdesac 600 30 Remove asphalt/install concrete pavement $260,000.00
Large digouts Miscellaneous locations Repair digouts with new gravel and repair with aspha $100,000.00
Railroad Street 1st Ave S to Western Avenue 5-year plan - replace concrete slabs $50,000.00
$560,000.00
2017
8th Street Western Ave to 20th Ave 10000 30 Mill entire street width, 2" asphalt overlay $400,000.00
Railroad Street 1st Ave S to Western Avenue 5-year plan - replace concrete slabs $50,000.00
Large digouts Miscellaneous locations Repair digouts with new gravel and repair with aspha $100,000.00
$550,000.00
2013 Budget
Future Street Construction
COST FUNDING
STREET FROM ..... TO ..... SOURCE
2013
7th Avenue South 12th Street South to South Approx. 900'/Minor Collector $450,000.00 Assessment
(developer driven)75% Sales & Use Tax
11th Street 16th Avenue to 22nd Ave/Major Collector $1,000,000.00 Assessment
11th Street new sanitary sewer, SDSU median, mill and overlay Grant
$1,450,000.00
2014
West 20th Street South Main Ave S to Western Avenue South/Minor Arterial $1,000,000.00 75% Sales & Use Tax
$1,000,000.00
2015
West 20th Street South Western Avenue S to Cumberland Court/Minor Arterial $1,000,000.00 75% Sales & Use Tax
7th Ave S (south end) &
15th Street South East of Main Ave to McClemans Addition/Minor Collector $550,000.00 Assessment &
75% Sales & Use Tax
$1,550,000.00
2016
Main Avenue South 20th Street South to 32nd Street South/Major Arterial $1,500,000.00 75% Sales & Use Tax
($500,000 of the construction cost to be assessed)$500,000.00 Assessment
$2,000,000.00
2017
East 20th Street South 22nd Avenue to future I-29 Overpass/Minor Arterial $1,500,000.00 75% Sales & Use Tax
(street cost between 22nd Ave and I-29. Grant funding
will be needed for overpass and road east of I-29)$1,500,000.00
2013 Budget
5 year Capital Improvement Plan
Railroad Crossing Improvement Projects
(Costs are shown as the City 10% match upon receiving grant)
COST
STREET FROM ..... TO .....
2013
no planned projects $0.00
2014
22nd Avenue New rail crossing with islands and crossing arms $20,000.00
(City Share of project costs)
2015
17th Avenue South New rail crossing with crossing arms $20,000.00
(City Share of project costs)
2016
Medary Avenue New rail crossing with crossing arms $20,000.00
(City Share of project costs)
2017
Western Avenue New rail crossing with crossing arms $20,000.00
(City Share of project costs)
2018
34th Avenue New rail crossing with crossing arms $20,000.00
(City Share of Project Costs)
PUBLIC IMPROVEMENT FUND CASH PROJECTIONS
0.0265 5 year average growth projection
$3,196,289.30 Cash End of 2011
2012 Budget 12 Estimated ActuaDescription 2013 Requested 2014 Proposed 2015 Proposed 2016 Proposed 2017 Proposed
75% Public Improvemnts/ord
(210,975.70)$ 2,609,822.80$ Cash on Hand 1,667,965$ (216,658)$ (1,067,988)$ (2,563,799)$ (2,827,259)$
3,954,041.00$ 3,985,225.00$ Revenue Total 4,021,516$ 4,125,039$ 4,231,305$ 4,340,387$ 4,452,360$
2,211,957.00$ 2,048,292.50$ Debt Service Costs Total 1,663,493$ 1,661,743$ 1,659,643$ 1,660,143$ 1,661,843$
450,000.00$ 450,000.00$ Subsidy Expenditure Total 125,000$ 100,000$ 75,000$ 50,000$ 25,000$
HVAC System Activity Center 25,000$
Replace Elec Sys Arts Council 30,000$
-$ -$ Railroad Crossing Arms -$ 20,000$ 20,000$ 20,000$ 20,000$
-$ -$ Bob Shelden Restrooms/Lot 200,000$ -$ -$ -$ -$
-$ -$ Bob Shelden Plaza Overlay 15,000$ -$ -$ -$ -$
-$ -$ Bob Shelden Parking Lot -$ 190,000$ -$ -$ -$
Youth Baseball Fields 65,000$
Irrigate W Medary Fields 50,000$
Pioneer Trail South 120,000$
Pioneer Restroom Replace 80,000$
Fishback Soccer Complex 32,000$
-$ -$ Larson Ice Arena-N Parking Lot -$ -$ -$ -$ 256,477$
-$ -$ Larson Ice Arena-W Parking Lot 20,000$ 120,000$ 12,000$ -$
-$ -$ LIA-NAHL Locker Rm -$ -$ -$ 100,000$ -$
-$ -$ LIA-Dehumidifer Sys Blue Rink -$ -$ -$ -$ 120,000$
-$ -$ Hillcrest Quick Start Tennis Crts -$ 80,000$ -$ -$ -$
-$ -$ Bike Trail Repair -$ 100,000$ -$ -$ -$
-$ -$ Baseball Field Lighting Upgrade -$ 190,000$ -$ -$ -$
-$ -$ Youth Baseball Fields -$ -$ -$ 250,000$ -$
-$ -$ Sexauer Restroom Replacements -$ -$ -$ 80,000$ -$
-$ -$ 11th St frm 16th Ave to 22nd Ave 1,000,000$ -$ -$ -$ -$
7th Ave S 450,000$
2,000,000.00$ -$ W 20th St S,Cumberland to Main 1,000,000$ 1,000,000$ -$ -$
15th St S/7th Ave S 550,000$
Main Ave S Sewer Line 500,000$
-$ -$ Main Ave 20th St S to 32nd St S -$ 1,500,000$
-$ -$ E 20th St S & 22nd Ave to future -$ -$ -$ 1,500,000$
-$ -$ Southbrook-2 addn'l lighted fields -$ -$ -$ -$ 250,000$
2,000,000.00$ -$ Capital Expenditures Total 1,235,000$ 2,182,000$ 1,712,000$ 2,450,000$ 2,331,477$
650,000.00$ 650,000.00$ Transfer out General Fund
89,950.00$ 183,399.00$ Transfer Out to Airport 197,665$ 377,805$ 151,350$ 5,555$ 85,000$
338,500.00$ 338,500.00$ Transfer out-Swiftel CIP 265,000$ 962,500$ 692,000$ 812,500$ 587,500$
-$ Transf out-Bike Trail Project -$ -$ -$ -$ -$
101,500.00$ 101,500.00$ Transfer out to Edgebrook Golf 92,000$ 57,000$ 9,300$ 158,000$ 25,000$
-$ -$ Trnsf out SA N 900' 7th Ave 450,000$ -$ -$ -$
-$ -$ Trnsf out SA S Portion 7th Ave -$ -$ 550,000$ -$ -$
-$ -$ Trnsf out SA S Main Sewer Line -$ -$ 500,000$ -$
800,000.00$ 800,000.00$ Transfer out SA 25th Ave 575,000$ -$ -$ -$ -$
587,274.00$ -$ Transfer out-Nature Park 810,216$ 218,614$ -$ -$ -$
132,125.00$ -$ Transfer Out to Gateway Proj 450,000$ 200,000$ -$
2,699,349.00$ 2,073,399.00$ Transfers for CIP Total 1,939,881$ 2,065,919$ 1,852,650$ 1,676,055$ 697,500$
3,954,041.00$ 3,985,225.00$ Revenue Grand Total 4,021,516$ 4,125,039$ 4,231,305$ 4,340,387$ 4,452,360$
7,361,306.00$ 4,571,691.50$ Expense Grand Total 4,963,374$ 6,009,662$ 5,299,293$ 5,836,198$ 4,715,820$
City of Brookings
July 10, 2012
22
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
2. City Council Member Ex-Officio Reports.
Pursuant to council direction, “City Council Member Ex-Officio Reports”
will be a standing agenda item at all Council Work Sessions. The Council
Members that serve as Ex-Officio members on the Brookings Health
System Board of Trustees and Utility Board will provide verbal reports
regarding recent meetings they have attended.
Brookings Municipal Utility Board:
1. Council Member Niemeyer
2. Council Member McClemans
Brookings Health Systems Board:
1. Council Member Kubal
2. Council Member Corbett
City of Brookings
July 10, 2012
23
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
3. Joint Powers Board members’ Report.
Pursuant to council direction, “Joint Powers Board City Member Updates”
will be a standing agenda item at all Council Work Sessions. The Council
Members serving on the Joint Powers Board will provide verbal updates
regarding recent meetings they have attended.
Mayor Tim Reed & Council Member Kubal
City of Brookings
July 10, 2012
24
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
4. City Council member introduction of topics for future discussion.
Any Council member may request discussion of any issue at a future
meeting only. Items cannot be added for action at this meeting. A motion
and second is required stating the issue, requested outcome, and time
frame. A majority vote is required.
City of Brookings
July 10, 2012
25
5:00 p.m. WORK SESSION
Work sessions are open to the public. During the work session the city staff would brief the council on items for
that particular meeting, introduce future topics, and provide a time for Council members to introduce topics.
5. Review of Council Agenda, Invites and Obligations.
Date
Day Event &
Brief Description
Time Location / Town /
Address /
Directions
July 10 Tuesday Council Meeting 5:00 p.m. Chambers
July 11 Wednesday Park & Recreation Tour 5:15 p.m. Government Center
July 24 Tuesday Council Meeting 5:00 p.m. Chambers
August 14 Tuesday Council Meeting 5:00 p.m. Chambers
August 28 Tuesday Council Meeting 5:00 p.m. Chambers
September 11 Tuesday Council Meeting 5:00 p.m. Chambers
September 13 Thursday Mayor’s Volunteer
Appreciation Reception 5:00 – 7:00 p.m. Performing Arts
Center
September 18 Tuesday Council Study Session 5:00 p.m. Community Room
September 20-22 Thursday-
Saturday NLC Leadership Summit Charlotte, NC
September 25 Tuesday Council Meeting 5:00 p.m. Chambers
October 3-5 Wednesday-
Friday SDML Annual Conference Pierre, Ramkota
October 9 Tuesday Council Meeting 5:00 p.m. Chambers
October 23 Tuesday Council Meeting 5:00 p.m. Chambers
October 27 Saturday Hobo Day
November 13 Tuesday Council Meeting 5:00 p.m. Chambers
November 27 –
December 1
Tuesday-
Saturday NLC – Congress of Cities Boston, MA
December 4 Tuesday Council Meeting 5:00 p.m. Chambers
December 6 Thursday Mayor’s Holiday Party 5:00 – 7:00 p.m. McCrory Gardens
Visitor Center
26
6:00 p.m. REGULAR MEETING
1. Call to order.
2. Pledge of Allegiance.
3. Record of Council Attendance.
4. Action to approve the following Consent Agenda Items:
a. Action to approve the agenda.
b. Action to approve minutes.
c. Action to approve an appointment to the Planning Commission.
d. Action to approve a change order for the Brookings City & County Government Center.
5. Items removed from Consent Agenda.
Open Forum/Presentations/Reports
6. Open Forum.
7. SDSU Student Senate Report.
Contracts and Change Orders
8. Action on Resolution No. 89-12, awarding bids on a recycling contract.
Action: Motion to Approve, Request Public Comment, Roll Call
9. Action on Resolution No. 90-12, awarding a contract for carpet in the Brookings Law
Enforcement Center.
Action: Motion to Approve, Request Public Comment, Roll Call
10. Action on Resolution No. 91-12, awarding a contract on Project 2012-02STA, 32nd Avenue
North Street Project – Rebid.
Action: Motion to Approve, Request Public Comment, Roll Call
11. Action on Resolution No. 92-12, authorizing Change Order No. 1 for Dakota Nature Park,
Phase 1 Construction – Fisheries Improvements - Rounds Construction Company Inc.
Action: Motion to Approve, Request Public Comment, Roll Call
Second Readings & Public Hearings
12. Public hearing and action on Ordinance No. 17-12, an Ordinance rezoning the North 720 feet of
the South 1,320 feet of the West 633 feet, excluding the West 313 feet thereof, in the SW ¼ of
the NE ¼ of Section 1-T109N-R50W from an Agriculture A District to a Residence R-1B
District (Location is east of 17th Avenue South near 24th Street South).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
13. Public hearing and action on Ordinance No. 18-12, an Ordinance amending the Zoning
Ordinance of the City of Brookings and pertaining to a microbrewery as a permitted special use
in certain business and industrial districts for the purposes of Administration of the Zoning
Ordinance.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
14. Public hearing and action on Ordinance No. 19-12, an Ordinance amending the Initial
Development Plan for the Planned Development District on Lot G, Beale Addition (corner of 6th
Street and 13th Avenue).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
15. Public hearing and action on proposed Resolution No. 93-12 regarding a Sanitary Sewer Funding
Application (11th Street).
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
16. Adjourn.
City of Brookings
July 10, 2012
27
CONSENT AGENDA #4
4. Action to approve the following Consent Agenda Items: *
A. Action to approve the agenda.
B. Action to approve minutes.
C. Action to approve an appointment to the Planning
Commission.
D. Action to approve a change order for the Brookings City &
County Government Center.
*Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at
one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given
item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the
Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms
and conditions described in the agenda supporting documentation.
ACTION: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
July 10, 2012
28
CONSENT AGENDA #4
B. Action to approve minutes.
The draft June 12th and June 26th Brookings City Council minutes are
enclosed for Council review and approval.
City of Brookings
July 10, 2012
29
Brookings City Council
June 12, 2012 (unapproved)
The Brookings City Council held a meeting on Tuesday, June 12, 2012 at 5:00 p.m., at City Hall
with the following members present: Mayor Tim Reed, Council Members John Kubal, Mike
McClemans, Tom Bezdichek, Ope Niemeyer, Jael Thorpe and Keith Corbett. City Attorney Steve
Britzman, City Manager Jeff Weldon, and City Clerk Shari Thornes were also present.
Staff Report on 7th Ave. & 15th Street Improvement Project. As per council request,
City Engineer Jackie Lanning provided an analysis of pertinent issues and drainage issues
associated with the street project and associated costs. Staff recommended foregoing this
project and revisiting it in 2014 or at such time as the sufficient right-of-way is provided for 15th
Street South and 7th Avenue South; and the assessment/public improvement funds can
adequately finance the project. The revised Capital Improvement Plan which will be submitted
to the City Council for discussion at the June 26th meeting will reflect this recommendation.
With the other financial commitments and higher priorities for capital investment funding, this
project should be deferred. The Council concurred to review the issue during budget
discussions.
Study Session Format Proposal. City Manager Weldon reviewed the proposed changes
for council work sessions. No changes were suggested to the proposal. Study sessions will
commence on September 18, 2012.
Council Topics for Future Discussion. Council Member Niemeyer requested an update
on the “buy local” topic.
Council Member McClemans requested an update on the Innovation Campus Tax Increment
District project.
6:00 P.M. MEETING: Consent Agenda. A motion was made by Corbett, seconded by
Kubal, to approve the consent agenda. All present voted yes; motion carried.
A. Action to approve the May 22nd council minutes.
B. Action on Resolution No. 80-12, a Resolution awarding the sale of 1987 Hyster
Rubber Roller for Street Department.
Resolution No. 80-12 - Resolution Awarding Bid for Sale of 1987 Hyster Roller
Whereas, the City of Brookings opened bids for the following on Tuesday, May 22, 2012 at
1:30 p.m. at Brookings City Hall: One (1) 1987 Hyster Rubber Roller, Serial Number
A91C3859-H, Model Number C-530A;
Whereas, the City of Brookings has received the following bid for the 1987 Hyster Roller:
Prussman Contracting for $6,752.00.
Now, Therefore, Be It Resolved that the bid from Prussman Contracting, 223 Railroad
Street, Brookings, SD 57006 for $6,752.00 for the 1987 Hyster Roller be accepted.
C. Action on Resolution No. 81-12, a Resolution awarding the sale of 1994 BoMag
Steel Face Roller for Street Department.
City of Brookings
July 10, 2012
30
Resolution No. 81-12 - Resolution Awarding Bid for Sale of 1994 BoMag Roller
Whereas, the City of Brookings opened bids for the following on Tuesday, May 22, 2012 at
1:30 p.m. at Brookings City Hall: One (1) 1994 BoMag Steel Face Roller, Serial Number
101170500863, Model Number BW120AD-2; and
Whereas, the City of Brookings has received the following bid for the1994 BoMag Roller: V.
J. Ahlers Excavating, Inc. for $8,500.00.
Now, Therefore, Be It Resolved that the bid from V. J. Ahlers Excavating, Inc., 530 First St
So, Brookings, SD 57006 for $8,500.00 for the 1994 BoMag Roller be accepted.
D. Action on Resolution No. 82-12, a Resolution declaring abandoned bicycles as
surplus property.
Resolution No. 82-12 - Resolution declaring Abandoned Bicycles as Surplus Property
Whereas, the Brookings Police Department has recovered abandoned bicycles over the
past year and maintains a list of said bicycles; and
Whereas, the Brookings Police Department checks each bicycle for any stolen reports
before disposal; and
Whereas in the best financial interest, it is the desire of the City of Brookings to sell same
as surplus property;
Whereas, the City Manager hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South
Dakota, that this property be declared surplus property according to SDCL Chapter 6-13.
Bike Property List: #1740 Next Break Point Pro 30056033; #1828 Schwinn Mt Bike
9NIDC05D06404; #1833 Huffy Highland Adult Mtn Bike K6518-9153813; #1845 Next
Powerx LWIE052544; #1849 Firestone classic old style bike 0921; #1852 Huffy Leading
edge Mtn. 346G5-9284414; #1853 Next Power X Mtn Bike CBH2611B; #1856 Mongoose
Threshold Sport 115FA86177; #1857 MTN Tamer/Vertical 8549-65; #1859 Mongoose
Outher Limit Reeestyle SNFSD10DJ5623; #1860 Schwinn Men’s MT Bike P0FF68922;
#1868 Next Breakpoint MTN Bike 38354007; #1881 Next Avalon CS L060109426; #1882
Schwinn Sidewinder Women’s MTN Bike UNK43622; #1884 Huffy Sea Star Childs Bike
4BCK0M29604; #1885 Next Pwr Climer 74312877; #1886 Roadmaster Chromium 20” MT
Bike UNK; #1887 Shimario Hyper Flite 26 Mt Bike UNK; #1888 Rampage Thruster BMX
G1004127582O; #1889 Raleigh Technium MT Bike UNK; #1890 Mongoose XR75
SNFSD08G653; #1894 Schwinn Sidewinder MT Bike SNMN007B3154; #1895 Huffy Rock
Trail UNK; #1897 Huffy Superia K6667-9211712; #1898 Next Turbo Kid’s Dirt Bike 8595-
59H; #1899 Auto Bike Classic UNK; #1900 Next Power Climber 38527717; #1901 Huffy
Gnite – Youth MTN Bike 1L06M000879; #1904 Huffy Highlane MTN Bike UNK; #1906
Roadmaster MTN Sport SNFSD10C56401; #1910 Huffy Ultra Terrain 18 Speed Girls
54159-0; #1911 Mongoose EFX Adult MTN Bike SNHUA04L2562; #1912 Roadmaster MT
Fury SNFSD07H95431; #1913 Huffy Superia MT Bike Green 56669163715H6; #1914 Next
Power Climber MTN Bike UNK; #1916 Huffy Stylin Pink BB05B44803; #1917 Roadmaster
MT Fury MT Mike GR50966014; #1918 Unknown Manufacture and Model 00TD470946;
City of Brookings
July 10, 2012
31
#1919 Unknown Manufacture and Model UNK; #1920 Trek 7100 MT Bike UNK; #1921
Apollo Bounty Youth MTN Bike GW11E02803; #1922 Trek Antelope MT Bike 13DE1137;
#1923 Murray Mountain Scene XXL-2-9993-030.
E. Action on Resolution No. 87-12, a Resolution declaring surplus property of a
1985 Chevy Caprice Station Wagon, VIN #1G1BN35H9FX128515.
Resolution No. 87-12 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following property located in the
Brookings Parks, Recreation and Forestry Dept: 1985 Chevy Caprice Station Wagon, VIN
1G1BN35H9FX128515
Whereas, this item no longer serves any useful purpose to the City of Brookings, it is the
desire of the City of Brookings to dispose of the same as surplus property.
Now, therefore, be it resolved that the listed property be declared surplus by the City
Council.
Whereas, the City Manager is hereby authorized to sell said surplus property.
On the motion, all present voted yes; motion carried.
Mayor’s Annual State of the City Message. Mayor Tim Reed gave the annual “State of
the City” Message. The full presentation is available on the City’s website and on file in the City
Clerk’s Office.
City/County Government Building Change Orders. A motion was made by Corbett,
seconded by Niemeyer, to approve the following City/County Government Building Change
Orders: ASI#006 for $5,652 to the contract with Peska Construction Inc. for revised ADA
ramps at west side sidewalk, addition of curb and gutter and color added to concrete;
COR#051 for $812 to the contract with Fox Drywall & Plastering, Inc. for T&M to build soffit
in LL & frame for relocated toilet; COR#053 for $885 to the contract with Clark Drew
Construction, Inc. for extra material & cutting for custom sills in Room 117. Previously done in
Room 115 & 116; COR#054 for $1,434 to the contracts with Krier and Blain, Inc. for $1,712,
Mills Construction, Inc. for a credit of $152, and Olson Masonry, Inc. for a credit of $126 to
provide temporary roof drain and sump drain system, to tie drain system to the sanitary system
for the winter and various back charges to Mills and Olson; COR#056 for $5,295 to the
contract with Bowes Construction, Inc. for changes to the 3rd Street Curbs and the 6th Avenue
asphalt; RFP#025 for $3,293 to the contract with American Electric Construction for power
and data changes at 1st, 2nd and 3rd floors; RFP#029 for $4,588 to the contract with American
Electric Construction to add network cabling per owner walk-through; RFP#030 for $851 to
the contract with American Electric Construction to provide new data cables on north wall
outside storage; and RFP#031 for $1,867 to the contract with Mills Construction, Inc. for door
hardware changes-remove closer on office doors and add electric strikes to 8 doors. All
present voted yes; motion carried.
City of Brookings
July 10, 2012
32
Resolution No. 83-12. A motion was made by Thorpe, seconded by Kubal, to approve
Resolution No. 83-12, a Resolution awarding bids on 2012-03SSI North Nelson Strom Water
Detention Pond Project. All present voted yes; motion carried.
Resolution No. 83-12 - Resolution Awarding Bids on Project 2012-03SSI
North Nelson Storm Water Detention Pond Project
Whereas, the City of Brookings opened bids for Project 2012-03SSI North Nelson Storm
Water Detention Pond Project on Tuesday, June 5, 2012 at 1:30 pm at Brookings City Hall; and
Whereas, the City of Brookings has received the following bids for Project 2012-03SSI North
Nelson Storm Water Detention Pond Project: RS Halstead Corp $206,377.05; Bowes
Construction Co., Inc. $215,284.00; Rounds Construction, Inc. $231,911.35; Dakota Soil
Construction, Inc. $673,465.00.
Now Therefore, Be It Resolved that the total low bid of $206,377.05 from RS Halstead Corp of
Harrisburg, SD be accepted contingent upon South Dakota Department of Environment and
Natural Resources approval.
Resolution No. 84-12. A motion was made by Niemeyer, seconded by Kubal, to approve
Resolution No. 84-12, a Resolution authorizing Change Order No. 1 (CCO#1) for 2012-09STI
25th Avenue and 10th Street Construction Project. All present voted yes; motion carried.
Resolution No. 84-12 - Resolution Authorizing Change Order No. 1 (CCO#1) for
2012-09STI 25th Avenue and 10th Street Construction Project
Be It Resolved by the City Council that the following change order be allowed for 2012-09STI
25th Avenue and 10th Street Construction Project:
Construction Change Order Number 1: Adjust contract price for an increase of $4,000.00 to
locate utilities related to a change in the storm sewer location.
Resolution No. 85-12. A public hearing was held on Resolution No. 85-12, a Resolution
authorizing the Sale of Surplus Real Estate to Brian Poppen, concerning the following described
surplus real property consisting of a residential home located at 368 22nd Avenue South in the
City of Brookings and described as Lot Fifteen (15) in Block Twelve (12) of East Acres Second
Addition to the City of Brookings, County of Brookings, State of South Dakota. A motion was
made by Corbett, seconded by Kubal, to approve Resolution No. 85-12. All present voted yes;
motion carried.
Resolution No. 85-12 – Authorizing the Sale of Surplus Real Estate to Brian Poppen
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City has declared the following described real property as surplus: Lot Fifteen
(15) in Block Twelve (12) of East Acres 2nd Addition to the City of Brookings, County of
Brookings, State of South Dakota; and
City of Brookings
July 10, 2012
33
Whereas, the property was listed with a broker and an offer of the above-described property
was received from Brian Poppen on May 17, 2012, and
Whereas, Brian Poppen has offered to purchase the above-described property for the sum of
$132,000.00, respectively, which the City of Brookings has determined is acceptable;
Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South
Dakota, as follows: A) That the City convey title to the above-described property to Brian
Poppen; and B) That the Mayor, City Clerk and City Manager are authorized to execute the
documents required to convey title of the above-described surplus real property to Brian
Poppen.
Ordinance No. 13-12. A public hearing was held on Ordinance No. 13-12, an Ordinance
amending the Zoning Ordinance of the City of Brookings and pertaining to yard requirements
for cantilevered floors for the purposes of administration of the Zoning Ordinance. No public
comment. A motion was made by Corbett, seconded by Thorpe, to approve Ordinance No.
13-12. All present voted yes; motion carried.
Ordinance No. 14-12. A public hearing was held on Ordinance No. 14-12, an Ordinance
amending the Zoning Ordinance of the City of Brookings and pertaining to access drives for the
purposes of administration of the zoning ordinance. No public comment. A motion was made
by Thorpe, seconded by Niemeyer, to approve Ordinance No. 14-12. All present voted yes;
motion carried.
Ordinance No. 15-12. A public hearing was held on Ordinance No. 15-12, an Ordinance
authorizing a Supplemental Appropriation to the 2012 Budget for the purpose of providing for
additional funds for the Operation of the City. No public comment. A motion was made by
Kubal, seconded by Thorpe, to approve Ordinance No. 15-12. All present voted yes; motion
carried.
Ordinance No. 16-12. A public hearing was held on Ordinance No. 16-12, an Ordinance
Amending Article II of Chapter 22 of the Code of Ordinances of the City of Brookings and
Pertaining to the Adoption of the 2009 International Building Code, the 2009 International
Residential Code, the 2009 International Mechanical Code, the 2009 International Existing
Building Code and the 2009 International Fire Code with Certain Amendments Thereto. No
public comment. A motion was made by Bezdichek, seconded by Kubal, to approve Ordinance
No. 16-12. All present voted yes; motion carried.
Resolution No. 86-12. A public hearing was held on Resolution No. 86-12, a Resolution of
Intent to Lease to Civil Air Patrol, Inc. (Airport Terminal). No public comment. A motion was
made by Corbett, seconded by Kubal, to approve Resolution No. 86-12. All present voted yes;
motion carried.
Resolution No. 86-12 - Resolution of Intent to Lease Real Property (Civil Air Patrol, Inc.)
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of
Brookings intends to enter into a Lease Agreement with Civil Air Patrol, Inc. for a period
City of Brookings
July 10, 2012
34
commencing on July 1, 2012 and ending December 31, 2014 and pertaining to the following
described property: approximately 1,040 square feet in the Brookings Airport Terminal Building
in Section 26-T110N-R50W, City of Brookings, South Dakota.
The Lease will be an amount of one hundred fifty-six dollars ($156.00) per month, which is
$0.15 per square foot, payable by the first of each month. The lease amount will be increased
3% for 2013 and 3% for 2014. Lessor or Lessee may terminate this Lease with a notice of 30
days.
Be It Further Noted, that a Public Hearing on this Resolution was held on June 12, 2012 at 6:00
o’clock P.M. at the City Council Chambers and that all persons were given an opportunity to be
heard on the intent to lease real property.
AIRPORT TERMINAL LEASE AGREEMENT
_______________________________
THIS AIRPORT TERMINAL LEASE AGREEMENT is made and entered into by and between the
CITY OF BROOKINGS, a municipal corporation (hereinafter sometimes referred to as
"Lessor"), and the CIVIL AIR PATROL, INC. (hereinafter sometimes referred to as "Lessee"),
WITNESSETH:
WHEREAS, Lessor operates the airport located at Brookings, South Dakota and has the
authority to grant rights with respect thereto; and
WHEREAS, Lessee is a federally chartered non-profit corporation; and
WHEREAS, the Lessor is willing to grant to Lessee the right to use certain of its airport
facilities;
NOW THEREFORE, for and in consideration of the rents, covenants and agreements contained
herein, and for other good and valuable consideration, the parties hereto have mutually
covenanted and agreed, and do hereby mutually covenant and agree, each with the other, for
the benefit of each other as follows:
ARTICLE I: DEFINITIONS
For the purpose of this Agreement:
(1) The term “airport” means the Brookings Regional Airport.
(2) The term "Terminal Building" shall mean the terminal building, and shall include all
facilities contained therein, excluding mechanical rooms and office spaces.
ARTICLE II: GRANT OF RIGHTS WITH RESPECT TO AIRPORT TERMINAL
For the purpose of permitting the operations of the Lessee, Lessor does hereby grant to
Lessee, and Lessee does hereby take from Lessor, for and during the term of this Agreement,
the right and privilege, in common with others to whom similar rights and privileges may be
granted, and subject to rules and regulations prescribed by the Lessor’s Airport Manager, as
City of Brookings
July 10, 2012
35
hereinafter provided in this Agreement, and as established by the City of Brookings, to use the
Airport Terminal on a non-exclusive basis for its Civil Air Patrol activities.
ARTICLE III: TERM OF THIS AGREEMENT
This Agreement shall be in full force and effect from and after the date of approval by both
parties and ending December 31, 2014, unless sooner terminated or extended as hereinafter
provided. Lessee understands that this Lease is subject to early termination if the City of
Brookings agrees to permit a commercial service, airline, operator or other purpose for the
terminal building.
ARTICLE IV: RENT TO BE PAID BY LESSEE
In addition to the rent provided in Article VII, there may be additional fees and charges that will
be billed to the Lessee. These fees and charges may include, but are not limited to, one-half of
the following services: electricity, water, heat, sewer and phone and all of any internet,
television, and such additional services that CIVIL AIR PATROL, INC may utilize.
ARTICLE V: RULES AND REGULATIONS
Lessee agrees to observe and obey the rules and regulations governing the conduct and safe
operation of the Airport Terminal provided and issued, from time to time, by Lessor. Said rules
and regulations shall not be inconsistent with safety or conflict with rules and regulations now
or hereafter in effect, of any Federal or State Agency having jurisdiction with respect thereto,
nor inconsistent with the procedures prescribed or approved from time to time by the Federal
Aviation Administration (FAA) for landing and taking off at the airport of airplanes of scheduled
air transport operators, and if such inconsistency does arise, such rules and regulations
inconsistent with FAA rules and regulations shall be deemed to have no force or effect. It is the
intent of this Agreement that no rules and regulations shall be issued by the City, which shall be
inconsistent with or nullify any of the rights and privileges expressly granted under this
Agreement.
ARTICLE VI: STORAGE/CONDITION
Lessee shall return the terminal building to the Lessor at the conclusion of this Lease, in the
same condition as at the beginning of the Lease term, reasonable wear and tear excepted.
Lessee agrees to store its supplies inside its leased building area whenever possible. The Lessee
will be allowed to park appropriately marked Civil Air Patrol vehicle(s) long term in the
Terminal Parking Lot, provided these vehicles do not interfere with any other airport
operation.
ARTICLE VII: RENTAL SPACE IN THE TERMINAL BUILDING/RENT PAYABLE
During the term of this Lease, the Lessor hereby leases to the Lessee for the term of this
Agreement, use of the area now used as work and office space in the Terminal Building, and the
use of all the public space in the Terminal Building, its lobby, waiting room, rest rooms and
other public and passenger space, excluding areas currently occupied by other companies or
organization. The space herein leased to the Lessee for its use may be used by Lessee for the
furtherance of the organization or for such other purposes as may be needed by the Lessee in
the conduct of its business. The Lessor agrees during the term of this Agreement to maintain
and keep the Terminal Building in good condition and repair.
City of Brookings
July 10, 2012
36
Lessee agrees that it will not tamper, interfere, or damage any equipment owned, stored,
maintained, or affixed to the building at this location.
Lessee agrees to pay for any modifications to the Terminal Building, which Lessee may require,
provided they have been approved by the City and meet current building codes and/or
regulation.
Commencing July 1, 2012, Lessee hereby agrees to pay Lessor for the use of the Terminal
Building, the sum of One Hundred Fifty-Six Dollars per month (1,040 SF x $0.15/SF = $156.00)
said sum to be billed (billed) and payable on or by the first working day of each month through
the full term of this Lease, and is late if paid after the 10th day of the month. Failure to timely
pay the rent, in addition to all other remedies, will result in a ten percent (10%) late charge.
Commencing July 1, 2013, the monthly rental installments will also be increased by three
percent (3%), to the sum of One Hundred Sixty Dollars and Sixty-Eight cents per month (1,040
SF x $0.1545/SF = $160.68) said sum to be billed (billed) and payable on or by the first working
day of each month through the full term of this Lease, and is late if paid after the 10th day of the
month. Failure to timely pay the rent, in addition to all other remedies, will result in a ten
percent (10%) late charge.
Commencing July 1, 2014, the monthly rental installments will also be increased by three
percent (3%), to the sum of One Hundred Sixty-Five Dollars and Forty-Six cents per month
(1,040 SF x $0.1591/SF = $165.46) said sum to be billed (billed) and payable on or by the first
working day of each month through the full term of this Lease, and is late if paid after the 10th
day of the month. Failure to timely pay the rent, in addition to all other remedies, will result in
a ten percent (10%) late charge.
ARTICLE VIII: INDEMNITY
The Lessee agrees to indemnify and hold the Lessor harmless from and against all liabilities,
judgments, costs, damages and expenses which may accrue against, be charged to or recovered
from Lessor for damage to the property of the Lessor or the property of, injury to or the
death of any person arising from the Lessee's use and occupancy of and operations at the
airport under any circumstances except when caused by the Lessor's sole negligence or by the
joint negligence of Lessor and any person other than the Lessee.
Lessee agrees that it will, at its own expense, keep in force insurance policies in standard form
issued by a company or companies of sound and adequate financial responsibility covering any
accident arising from Lessee's use and occupancy of and operations at the airport under any
circumstances except when caused by Lessor's negligence or by the joint negligence of Lessor
and any person other than Lessee. Lessee will, at least annually, provide a Certificate of
Insurance setting forth the current liability coverage and limits of liability of any insurance
coverage in force with respect to liability arising out of the use of airport premises, with the
City named as an additional insured.
City of Brookings
July 10, 2012
37
Lessee will provide general liability insurance protecting the City against claims for injury or
damages to persons or property, with said policy to have general liability limits of a minimum of
One Million Dollars ($1,000,000.00, single limit each occurrence) for bodily injury, and a
minimum of One Million Dollars ($1,000,000.00 each occurrence) for property damage. If such
insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no
less than two times the occurrence limit. Such insurance shall add the City of Brookings and its
officers, officials, employees, agents and volunteers as an additional insured. The general liability
insurance limits are subject to change and Lessee agrees to change limits of insurance if
required by the City.
ARTICLE IX: TERMINATION OF THIS AGREEMENT
(1) Cancellation by Lessor Due to Default or Violation of Lease by Lessee. In the event that
Lessee shall fail to perform, keep and observe any of the terms, covenants or conditions
herein contained, on its part to be performed, the Lessor may give the Lessee written
notice to correct such condition or cure such default and, if such condition or default
shall continue for thirty (30) days after the receipt of such notice by the Lessee, the
Lessor may, after the lapse of said thirty (30) day period and prior to the correction or
curing of such condition or default, terminate this Lease by a written notice.
(2) Cancellation by Lessor. Lessor may cancel this Agreement, in its entirety, at any time, by
thirty (30) days written notice to Lessee, and Lessee shall promptly, within fifteen (15)
days of said notice, remove its property from the leased premises.
(3) Cancellation by Lessee. Lessee may cancel this Agreement, in its entirety, at any time, by
thirty (30) days written notice to Lessor.
ARTICLE X: CIVIL RIGHTS
Lessee, in the use of Brookings Airport Facilities as herein authorized, shall not, discriminate or
permit discrimination against any person or group of persons in any manner prohibited by Part
152 of the Federal Aviation Regulations and Lessee further agrees to comply with any
requirement made to enforce the foregoing which may be demanded of the Lessor by the
United States Government under authority of said Part 152.
ARTICLE XI: SUBORDINATION AGREEMENT
This Lease shall be subordinate to the provisions of any existing or future agreement between
the Lessor and the United States, relative to the operation or maintenance of the Airport, the
execution of which has been or may be required as a condition precedent to the expenditure
of federal funds for the development of the Airport.
ARTICLE XII: NON-EXCLUSIVE RIGHTS
Lessee shall have the right and privilege of engaging in and conducting a federally chartered non-
profit corporation on the premises of the Brookings Municipal Airport under the terms and
conditions as set forth herein; provided, however, that this Agreement shall not be construed
in any manner to grant Lessee or those claiming under it the exclusive right to the use of the
premises and facilities of said airport other than those premises leased exclusively to Lessee
hereunder.
ARTICLE XIII: MISCELLANEOUS
City of Brookings
July 10, 2012
38
(1) Assignment. Lessee shall not assign this Agreement, or any of its rights hereunder, nor
sublet the premises or any part thereof, to any person without the written consent of
the Lessor.
(2) No waiver of default. No action whatsoever, except an express written waiver, shall be
construed to be or act as a waiver by Lessor or Lessee of any default by the other in the
performance of any of the terms, covenants or conditions of this Agreement to be
performed, kept and observed by it. No express written waiver by Lessor or Lessee
shall be construed to be or act as a waiver of any subsequent default by the other in the
performance of any of the terms, covenants and agreements of this Agreement to be
performed, kept and observed by it.
(3) Remedies are cumulative. The rights and remedies hereby created are cumulative and
the use of one remedy shall not be taken to exclude or waive the right to the use of
another.
(4) Successors and assigns. All of the covenants, stipulations and agreements in this
Agreement shall extend to and bind the successors and assigns of the respective parties
hereto.
(5) Notices. Notices to the Lessor provided for herein may be delivered to City Hall, P.O.
Box 270, Brookings, South Dakota or to the Brookings Regional Airport, 509 West 2nd
Street South, Brookings, South Dakota, 57006, and notices to Lessee may be delivered
to the following address:
South Dakota Wing Headquarters
4275 Airport Road, Suite A
Rapid City, SD 57703
(6) Applicable Law. The laws of the State of South Dakota shall govern the Agreement and
this Agreement shall be deemed to have been made in and shall be construed in
accordance with the laws of the State of South Dakota.
(7) Counterparts. Several copies of this Agreement has been executed, each of which shall
be and shall constitute an original.
Commemorative Name for 8th Street South: “Bobcat Path.” A motion was made by
Reed, seconded by Kubal, to approve the commemorative name “Bobcat Path” for 8th Street
South. A motion was made by Reed, seconded by Kubal, to amend to Bobcat Way. All present
voted yes; motion carried. A motion was made by Reed, seconded by Corbett, to table until
the School Board was available to respond to questions. All present voted yes; motion carried.
TABLED ITEM: Resolution No. 43-12. A motion was made by Reed, seconded by Kubal,
to remove from the table action to approve Resolution No. 43-12, a Resolution Amending the
City of Brookings Vision 2020 Comprehensive Plan Future Land Use Plan (South Campus
Neighborhood District Plan) Amendment to include the area from Medary Ave. to 14th Ave.
and from 6th St. to 7th St. (Legal Description: Blocks 1 and 6 of Randi Petersons, Blocks 1, 2 and
3 of Sanderson’s Addition).
A motion was made by Reed, seconded by Corbett, to correct the legal description to read as
follows: “Blocks 1 and 6 of Randi Peterson, Blocks 1 and 2 of Sanderson’s Addition and Block of
Saunders Addition.” All present voted yes, motion carried.
City of Brookings
July 10, 2012
39
AMENDMENT: A motion was made by Reed, seconded by Kubal, to approve Planning
Commission’s original recommendation Blocks 2 and 5 Randi Peterson’s Addition, Block 2
Sanderson’s Addition and Block 3 Saunder’s Addition. Bezdichek, Kubal, Niemeyer and Reed
voted yes; Thorpe, McClemans and Corbett voted no; motion carried.
On the original motion as amended: “A motion was made by Corbett, seconded by
McClemans, to amend the Vision 2020 Comprehensive Plan Future Land Use Plan (South
Campus Neighborhood District Plan) Legal Description: Blocks 2 and 5 Randi Peterson’s
Addition, Block 2 Sanderson’s Addition and Block 3 Saunder’s Addition. Bezdichek, Corbett,
Kubal, Niemeyer, Reed voted yes; McClemans and Thorpe voted no; motion carried.
Resolution No. 43-12 - A Resolution amending the City of Brookings Vision 2020
Comprehensive Plan Future Land Use Plan (South Campus Neighborhood District Plan).
Whereas, the City Council of the City of Brookings, SD in accordance with SDCL 11-6-18
adopted the Vision 2020 Comprehensive Plan for the City of Brookings, SD; and
Whereas, the City Council determined that the Future Land Use Plan of said Comprehensive
Plan should be amended and supersede the previously adopted Future Land Use Plan of the
Comprehensive Plan adopted February 11, 2002; and
Whereas, the City Planning Commission of the City of Brookings, SD has recommended
approval of the Vision 2020 Comprehensive Plan in accordance with SDCL 11-6-17;
Now, Therefore, Be It Resolved by the City of Brookings, SD that the Future Land Use Plan of
the Vision 2020 Comprehensive Plan, as amended, is hereby adopted for the City of Brookings,
with said plan to supersede the previous Future Land Use Plan. The Vision 2020
Comprehensive Plan shall be on file in the office of the City Clerk and is available for public
inspection by any interested person.
TABLED ITEM: Passengers on Tractors in Parades. A motion was made by Thorpe,
seconded by Niemeyer, to remove from the table the May 22nd motion: “A motion was made
by Thorpe, seconded by Bezdichek, to repeal the action to prohibit passengers on tractors. All
present voted yes; motion carried. On the original motion; all present voted yes, except Kubal
voted no, motion carried to repeal.
Visitor Promotions Committee Strategy & Re-Organization Discussion. Jeff Harms,
Chamber Board President, and Victoria Blatchford, Visitor Promotions Chair, led discussion on
the re-organization of the Visitor Promotions Committee and the CVB into a CVB Committee,
which would serve as the guiding entity for event and visitor recruitment. At a future meeting,
the Council will consider action to approve a new agreement with the Chamber of Commerce
that merges responsibilities of the Visitor Promotions Committee into the CVB. Additionally,
the Council would dissolve the VPC. A motion was made by Thorpe, seconded by Bezdichek,
to ask the ad hoc committee, in conjunction with city manager, to bring forth documents at
their convenience to make these changes. All present voted yes; motion carried.
City of Brookings
July 10, 2012
40
Request for Proposal for Hotel Developers. A motion was made by Thorpe, seconded by
Bezdichek, asking the city manager to go forward with a Request for Proposals for hotel
developers and the creation of an ad hoc committee to help him analyze the proposals that are
returned. A motion was made by McClemans, seconded by Bezdichek, to amend to include
City Council members on the ad hoc committee. Bezdichek, Kubal and McClemans voted yes;
Corbett, Reed, Thorpe and Niemeyer voted no; motion failed. On the original motion, all
present voted yes; motion carried.
Master Drainage Plan Project Priority List. A motion was made by Kubal, seconded by
Thorpe, to adopt the revised Master Drainage Plan Project Priority List to incorporate into the
Capital Improvement Plan. All present voted yes, motion carried.
Ranking Results
5yr Storm 100yr Storm
Rank Project Score Cost Cost
1 Medary Avenue & 20th Street South (Phase 1 -
Nelson Pond) 20.50 $400,000 $400,000
2 Hammond Avenue & Horner Avenue, North of
Squire Court 20.30 $2,000,000 n/a
3 West 20th Street South and Main Avenue (with
street project) 19.20
4 Medary Avenue & 20th Street South (Phase 2 -
piping under 20th) 18.40 $300,000 $500,000
5 West 2nd Street & West Folsom Street: Xtra
Space Storage* 18.20 $1,900,000 $2,700,000
6 6th Avenue Viaduct under DM&E Railroad 18.10 $90,000 n/a
7 SDSU Regional Pond & Infrastructure from 8th
Street. 18.10 $750,000 $1,500,000
8 LeFevre Drive 17.70 $85,000 $250,000
9 17th Avenue South and Pebble Beach Drive 17.50 $100,000 $350,000
10 Medary Avenue & 20th Street South (Phase 3 -
downstream county) 16.70 $5,000,000 $10,000,000
11 Southland Lane & 12th Street South Detention
(Phase 2 piping) 16.00 $2,500,000 n/a
12 Medary Avenue & Intersections of 1st Street and
2nd Street 15.80 $553,553 $1,500,000
13 15th Street South & 7th Avenue Pheasants Nest
(Phase 2 ditch/piping) 15.50 $2,243,431 $4,962,629
14 17th Avenue South and Sawgrass Drive 15.00 $445,004 $1,027,384
Top Score: 20.50
Doc Knaus presented a petition which was submitted to the County Commission regarding
drainage concerns. The City Manager will contact the County regarding his concerns.
City of Brookings
July 10, 2012
41
Appointment of Deputy Mayor. A motion was made by Reed, seconded by McClemans, to
appoint Council Member Keith Corbett as Deputy Mayor for a term of one year; term expiring
June 1, 2013. All present voted yes; motion carried.
Appointment of Council Ex-Officio Board Appointments. Action was deferred to the
June 26th meeting.
Adjourn. A motion was made by Kubal, seconded by Niemeyer, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 9:42 p.m.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
42
Brookings City Council
June 26, 2012 (unapproved)
The Brookings City Council held a meeting on Tuesday, June 26, 2012 at 5:00 p.m., at City Hall
with the following members present: Mayor Tim Reed, Council Members Jael Thorpe, John
Kubal, Mike McClemans, Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve
Britzman, City Manager Jeff Weldon, and City Clerk Shari Thornes were also present.
Brookings Municipal Utilities Quarterly Report. Teri Telkamp, Brookings Municipal
Utilities, presented the current quarterly financial report.
Presentation of City of Brookings Annual Financial Report. Chris Lindner, CPA,
CGFM, Manager, BKD, LLP presented to the council the 2011 Financial Audit and the City of
Brookings Financial Reports.
6:00 P.M. MEETING. Consent Agenda. A motion was made by Corbett, seconded by
Kubal, to approve the agenda. On the motion, all present voted yes; motion carried.
Presentation by Delegates from Russia sponsored by the Open World Leadership
Center & SD World Affairs Council.
Resolution No. 88-12. A motion was made by Kubal, seconded by Corbett, to approve
Resolution No. 88-12, a Resolution awarding the contract for the 2012-05SSI Camelot Square
Drainage Project. All present voted yes; motion carried.
Resolution No. 88-12 - Resolution Awarding Bids on Project 2012-05SSI, Camelot Square
Drainage Improvement Project
Whereas, the City of Brookings opened bids for Project 2012-02SSI Camelot Square Drainage
Improvement Project on Tuesday, June 19, 2012 at 1:30 pm at Brookings City & County
Government Building; and
Whereas, the City of Brookings has received the following bids for Project 2012-05SSI Camelot
Square Drainage Improvement Project: Bowes Construction Inc., Brookings, SD: 1,715,775.43;
Prunty Construction Co., Inc.: $1,738,397.37; H & W Contracting, LLC: $1,905,925.54 and
First Rate Excavate, Inc.: $2,006,167.36.
Now Therefore, Be It Resolved that the total low bid of $1,715,775.43 for Bowes Construction
Inc., Brookings, SD be accepted.
First Reading – Ordinance No. 17-12. A first reading was held on Ordinance No. 17-12,
an Ordinance rezoning the north 720 feet of the south 1,320 feet of the west 633 feet,
excluding the west 313 feet thereof, in the SW ¼ of the NE ¼ of Section 1-T109N-R50W
from an Agriculture A District to a Residence R-1B District. Public Hearing: July 10, 2012.
First Reading – Ordinance No. 18-12. A first reading was held on Ordinance No. 18-12,
an Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to a
City of Brookings
July 10, 2012
43
microbrewery as a permitted special use in certain business and industrial district for the
purposes of Administration of the Zoning Ordinance. Public Hearing: July 10, 2012.
First Reading – Ordinance No. 19-12. A first reading was held on Ordinance No. 19-12,
an Ordinance amending the Initial Development Plan for the Planned Development District on
Lot G, Beale Addition (corner of 6th Street and 13th Avenue). Public Hearing: July 10, 2012.
Off-Sale Malt License Renewal. A public hearing was held on an Off-Sale Malt Beverage
Renewal for El Tapatio, Inc., 1717 6th St., Brookings, SD, legal description: N 20’, S 195’, E 60’,
W 100’, Lot 6, Village Square Addition. A motion was made by Corbett, seconded by
Niemeyer, to approve. All present voted yes; motion carried.
“Bobcat Way.” A motion was made by Bezdichek, seconded by Niemeyer, to remove the
following June 12th motion from the table: “A motion was made by Reed, seconded by Kubal,
to approve a commemorative name for 8th Street South as “Bobcat Way.” All present voted
yes; motion carried to remove from the table. On the original motion, all present voted yes;
motion carried.
Council Ex-Officio Appointments. A motion was made by Reed, seconded by McClemans,
to approve the following Council Ex-Officio Appointments: Brookings Municipal Utility Board -
Council Member Niemeyer and Council Member McClemans; Brookings Health Systems Board
- Council Member Kubal and Council Member Corbett.
Adjourn. A motion was made by Bezdichek, seconded by Kubal, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 6:42 p.m.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
44
CONSENT AGENDA #4
C. Action to approve an appointment to the Planning Commission.
Mayor Reed is recommending the appointment of Dr. Kristi Tornquist to
the City Planning Commission. City Council action is required on all
volunteer appointments.
Planning Commission
Number of positions: 1
Positions currently held by: Vacant
Term Length: 5 year (unexpired term through 12/31/2013)
Residency Requirement: Required
Purpose: The City Planning Commission is responsible for the city
comprehensive plan for the physical development of the city, including
areas outside the boundaries of the city and within the planning jurisdiction.
City of Brookings
July 10, 2012
45
CONSENT AGENDA #4
D. Action to approve a change order for the Brookings City &
County Government Center.
TO: Mayor and City Council Members
FROM: City Manager Jeff Weldon
RE: Change orders for City/County Government Center
The following change orders were approved by the Joint Powers Board at
their June meeting.
COR #48 Krier & Blain, Inc. ($250)
Credit for reduction in water meter size from 3” to 1.5”.
COR #58 Clark Drew Construction $281
Staff change to drawer in cabinetry in IT department.
COR #60 Mills Construction $646
Field change to drainage basins to improve drainage.
EFO #13 American Electric Const. $944
Provide #12 CU wiring and conduit to the cooling tower.
RFP #32 American Electric Const. $589
Install security door strike and card access located in service room;
inadvertently omitted by staff in original door count.
RFP #33 American Electric Const. $692
Provide two (2) additional exterior building sconce light fixtures on east
side of the building. They were in the architectural drawings but not the
plans and specs so they were not ordered nor paid for in original accepted
contract.
City of Brookings
July 10, 2012
49
5. Items removed from Consent Agenda.
Matters appearing on the Consent Agenda are expected to be non-
controversial and will be acted upon by the Council at one time, without
discussion, unless a member of the Council or City Manager requests an
opportunity to address any given item.
Items removed from the Consent Agenda will be discussed at the beginning
of the formal items. Approval by the Council of the Consent Agenda items
means that the recommendation of the City Manager is approved along
with the terms and conditions described in the agenda supporting
documentation.
City of Brookings
July 10, 2012
50
OPEN FORUM
6. Invitation for a Citizen to schedule time on the Council Agenda
for an issue not listed.
At this time, any member of the public may request time on the agenda for
an item not listed. Items are typically scheduled for the end of the meeting;
however, very brief announcements or invitations will be allowed at this
time.
7. SDSU Student Senate Report.
President – Jameson Berreth
Vice-President – Wyatt DeJong
Administrative Assistant – Mike McNalley
Finance Chair – Ben Ruggeberg
State & Local Chair – Jameson Goetz
SDSU Senate Website: http://www.sdstatesa.com/#!
City of Brookings
July 10, 2012
51
CONTRACTS & CHANGE ORDERS
8. Action on Resolution No. 89-12, a Resolution awarding bids on a
recycling contract.
The recycling bid opening was June 26th, 2012 with only one bid from
Cook’s Wastepaper & Recycling being received. The bid received was for a
monthly payment of $2,850.00 per month. The services and recyclable
material stayed the same as the previous contract, with the exception
Cooks Wastepaper & Recycling will now be responsible for shipping the
electronic waste to the recycling center in Sioux Falls.
The previous five-year contract was $3,000.00 per month or $36,000.00
per year. The new contract starts January 1st, 2013 at a rate of $2,850.00
per month or $34,200.00 per year, which is a savings of $1,800.00 per year.
A major component for the decrease in cost was the City of Brookings
changing to single stream recycling in 2008, which has cut Cook’s
Wastepaper & Recycling labor costs.
Staff recommends the recycling bid from Cooks Wastepaper & Recycling be
approved for another five years at $2,850.00 per month.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
July 10, 2012
52
Resolution No. 89-12
Resolution Awarding Bids for Recycling Contract
Whereas, the City of Brookings opened bids for the processing and marketing of recyclable
material on Tuesday, June 26, 2012 at 1:30 p.m. at Brookings Government Center; and
Whereas the City of Brookings received the following monthly bid for the recycling material
from Cooks Wastepaper and Recycling, Inc for $ 2,850.00 for a term of five (5) years.
Now Therefore, Be it Resolved that the bid from Cooks Wastepaper and Recycling, Inc. in the
amount of $2,850.00 per month for five (5) years be accepted.
Passed and approved this 10th day of July 2012.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
53
CONTRACTS & CHANGE ORDERS
9. Action on Resolution No. 90-12, a Resolution awarding a contract
for carpet in the Brookings Law Enforcement Center.
TO: City Manager, Mayor and City Council Members
FROM: Jeff Miller, Chief of Police
RE: Carpeting bid for Police Department
A bid letting will be held on Tuesday, July 10, 2012 for carpeting for the
new Brookings Law Enforcement Center, which is part of the Police
Department’s renovation project. The area of carpeting to be replaced is
located in the old City Hall office space, which the Police Department will
soon be occupying. The carpeting is worn out in all of the foot-traffic areas
and cannot be rejuvenated. Funding for this part of the project will come
from the capital line of the General Government Building Budget.
To expedite the total project, it was determined that a bid opening would
occur the morning of July 10th, 2012. Bids would be inspected and a
recommendation for approval would be made at the council meeting.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
July 10, 2012
54
CONTRACTS & CHANGE ORDERS
10. Action on Resolution No. 91-12, a Resolution awarding contract
for the 2012-02STA, 32nd Avenue Street Project - Rebid.
The City Council held a public hearing for the 32nd Avenue Street Project, which is located
between the South Dakota Newspaper Association and Highway 14 Bypass. The Resolution of
Necessity No. 39-12 was approved on March 13, 2012, which authorized the City to proceed
with this project. The street was designed by Banner Associates and is approximately 2,500
feet long and is proposed to be forty-one feet wide. The street project will include curb and
gutter, grading, gravel, drain tile, storm sewer and a detention pond for the west portion of the
Foster Addition. The bid specifications were designed with a base bid for the grading, storm
sewer, and curb and gutter, Alternate #1 for Asphalt Concrete Surfacing, and Alternate# 2 for
PCC Pavement Surfacing.
The City of Brookings held a bid letting earlier this spring on April 3, 2012 and received
numerous bids. However, at that time, the City was anticipating the receipt of an economic
development grant and the bids were rejected with the plan to rebid the project with the
proper grant requirements. Unfortunately, the City was not awarded the grant and the project
was rebid as originally designed.
The City of Brookings held a bid letting on Monday, July 2, 2012 at 1:30 pm at Brookings City &
County Government Center and received the following Bids:
BASE BID ALT #1 (Asphalt) ALT#2 (Concrete)
T&R Contracting, Sioux Falls: $432,291.44 No Bid $438,658.64
Prunty Construction, Bkgs: $411,427.62 No Bid $465,116.32
Bowes Const. Co., Inc., Bkgs: $462,389.80 $438,864.00 No Bid
Stanley Johnson Concrete,
Rapid City $455,602.30 No Bid $471,286.50
Buskerud Construction,
Dell Rapids: $505,080.60 No Bid $494,848.00
Carstenson Contracting, Inc.
Pipestone, MN : $568,408.80 No Bid $490,545.00
Banner Associates Engineer’s Estimate was: Base Bid: $559,775.00, Alternate #1: $491,720.00,
and Alternate #2: $514,290.00. T & R Contracting’s low Base Bid of $432,291.44 and Alternate
#2 (PCC Pavement Surfacing) of $438,658.64 for the total of $870,950.08 is approximately 19%
lower than Banner Associates Engineer’s Estimate of $1,074,065.00.
It should be noted that T & R Contracting was the low bidder from the earlier bid letting in
April, with a previous total base bid and Alternate #2 of $930,115.88. The City received very
competitive bids for this bid letting due to the favorable bidding climate.
City of Brookings
July 10, 2012
55
This resolution will only address the award of bids. City staff will analyze the bid prices and will
recalculate the assessment amounts according to the awarded bid prices. The City will discuss
the issue of how the bid prices affect the assessment costs at a future council meeting.
This Resolution will award the low bid to T & R Contracting of Sioux Falls low Base Bid of
$432,291.44 and Alternate #2 (PCC Pavement Surfacing) of $438,658.64 for the total low bid
of $870,950.08 for 2012-02STA 32nd Avenue Street Project.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
July 10, 2012
56
Resolution No. 91-12
Resolution Awarding Bids on Project 2012-02STA,
32nd Avenue North Street Project - Rebid
Whereas, the City of Brookings opened bids for Project 2012-02STA 32nd Avenue North Street
Project - Rebid on Tuesday, July 2, 2012 at 1:30 pm at Brookings City & County Government
Center; and
Whereas, the City of Brookings has received the following bids for Project 2012-02STA 32nd
Avenue North Street Project - Rebid: T&R Contracting, Sioux Falls: Base Bid - $432,291.44,
Alternate #1 - No Bid and Alternate No. 2 - $438,658.64; Prunty Construction, Brookings:
Base Bid - $411,427.62, Alternate #1 - No Bid and Alternate No. 2 - $465,116.32; Bowes
Construction Co., Inc., Brookings: Base Bid - $462,389.80, Alternate #1 - $438,864.00 and
Alternate #2 - No Bid; Stanley Johnson Concrete, Rapid City: Base Bid - $455,602.30,
Alternate #1 - No Bid and Alternate #2 - $471,286.50; Buskerud Construction, Dell Rapids:
Base Bid - $505,080.60, Alternate #1 - No Bid and Alternate #2 - $494,848.00 and Carstenson
Contracting, Inc., Pipestone, MN : Base Bid - $568,408.80, Alternate #1 - No Bid and Alternate
#2 - $490,545.00.
Now Therefore, Be It Resolved that the low bid of T & R Contracting of Sioux Falls for the
Base Bid of $432,291.44 and Alternate #2 (PCC Pavement Surfacing) of $438,658.64 for the
total of $870,950.08 for 2012-02STA 32nd Avenue Street Project be accepted.
Passed and approved this 10th day of July 2012.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
57
CONTRACTS & CHANGE ORDERS
11. Action on Resolution No. 92-12, a Resolution authorizing Change
Order No. 1 for Dakota Nature Park, Phase 1 Construction –
Fisheries Improvements; Rounds Construction Company Inc.
The Dakota Nature Park (formerly Brookings Nature Park) is located on 22nd
Ave. South on the site of the previous city landfill. This project phase entails the
grading and surfacing of approximately 3,300 LF of hiking trails; construction of a
canoe/kayak launch; pick-up, delivery and installation of two floating fishing piers;
grading and surfacing of two entrance roads and parking lots. This is the first of
several phases under which the park will be developed. This first phase is funded
through a matching grant with South Dakota Department of Game, Fish and
Parks (SDGF&P) with the City of Brookings providing a 25% match.
This resolution will adjust the bid quantity by an increase of $3,000.00 to clear
additional trees. Because the change order does not fit within the perimeters of
the SDGF&P grant, this change order is funded 100% by the City. The change
order is summarized below:
Original Contract Price: $180,000.00
Contract Price Prior to this Change Order: $180,000.00
Increase of this Change Order (No. 1) for Additional Tree Clearing: $3,000.00
Contract Price incorporating this Change Order: $183,000.00
This resolution will approve Change Order No. 1 for an increase of $3,000.00.
City Manager Introduction
Action: Motion to Approve, Request Public Comment, Roll Call
City of Brookings
July 10, 2012
58
Resolution No. 92-12
A Resolution Authorizing Change Order No. 1 for Brookings Nature Park –
Fisheries Improvements Rounds Construction Company Inc.
Be It Resolved by the City Council that the following change order be allowed for Brookings
Nature Park – Fisheries Improvement: Construction Change Order Number 1. Adjust bid
quantity for a total increase of $3,000 to clear additional trees.
Passed and approved this 10th day of July, 2012.
CITY OF BROOKINGS
_________________________
Tim Reed, Mayor
ATTEST:
____________________________
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
59
SECOND READINGS & PUBLIC HEARINGS
12. Public hearing and action on Ordinance No. 17-12, an Ordinance
rezoning the North 720 feet of the South 1,320 feet of the West
633 feet, excluding the West 313 feet thereof, in the SW ¼ of the
NE ¼ of Section 1-T109N-R50W from an Agriculture A District
to a Residence R-1B District (Location is east of 17th Avenue
South near 24th Street South).
Applicant: Joe and Janet Mendel
Proposal: Rezone approximately five (5) acres for low-density residential
development
Background: Bluegill Addition has been developed from 20th Street South
to the bike trail. The developer has now started to go east toward 22nd
Avenue. The area around 17th Avenue South has been designated for
single-family dwellings, and this will continue in the near term. However, a
transition to higher density is planned as development gets closer to the
softball complex and 22nd Avenue.
Specifics: This rezoning involves an area directly east of the R-1B District
near 17th Avenue South. It is anticipated adjoining Ag land will also be
rezoned to low-density in the future.
Recommendation: The Planning Commission voted 5 yes and 0 no, with
one abstention, to recommend approval of the rezoning.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
City of Brookings
July 10, 2012
60
Ordinance No. 17-12
An Ordinance to change the zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of
South Dakota, described as follows, to-wit:
the north 720 feet of the south 1,320 feet of the west 633 feet, excluding the
west 313 feet thereof, of the SW ¼ of the NE ¼ of Section 1-T109N-R50W
be and the same is hereby rezoned and reclassified from an Agricultural A District to a
Residence R-1B District
In accordance with Section 94-7 of Article I of Ordinance 25-02 of the Code of Ordinances of
Brookings, South Dakota, as said districts are more fully set forth and described in Articles III
and IV, Chapter 94 of Ordinance No. 25-02 of the City of Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is hereby
altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City
of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading: June 26, 2012
Second Reading and Adoption: July 10, 2012
Published: July 13, 2012
CITY OF BROOKINGS, SD
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
61
Mailing List
NAME PROPERTY ADDRES MAILING ADDRESS CITY STATE ZIP
Janet & Joe
Mendel bare land 2326 22nd Avenue South Brookings, SD 57006
Craig Fairbanks
1718 20th Street
So. 1718 20th Street So. Brookings, SD 57006
David Schrage 2245 17th Ave. So. 2245 17th Ave. So. Brookings, SD 57006
James Olson 2237 17th Ave. So. 2237 17th Ave. So. Brookings, SD 57006
Cheng Zhang 2236 17th Ave. So. 2236 17th Ave. So. Brookings, SD 57006
Jerry Bohlmann 2242 17th Ave. So. 2242 17th Ave. So. Brookings, SD 57006
Thomas Schlegel 2304 17th Ave. So. 2304 17th Ave. So. Brookings, SD 57006
Bluegill, Inc. 2314 17th Ave. So. 2326 22nd Ave. So. Brookings, SD 57006
Bluegill, Inc. bare lots 2326 22nd Ave. So. Brookings, SD 57006
City of Brookings
July 10, 2012
62
Planning Commission
Brookings, South Dakota
June 5, 2012
OFFICIAL MINUTES
Chairperson Wayne Avery called the regular meeting of the City Planning Commission
to order on Tuesday, June 5, 2012, at 5:30 PM in the Council Chamber at City Hall. Members
present were Mike Cameron, Donna DeKraai, Greg Fargen, Alan Gregg, John Sydow, and
Avery. Hal Bailey and Al Heuton were absent. Also present were Wade Price, Community
Development Director Mike Struck, Planning and Zoning Administrator Dan Hanson and
others.
Item #4 – Joe J. and Janet K. Mendel have submitted a petition to rezone the north 720 feet of
the south 1,320 feet of the west 633 feet, excluding the west 313 feet thereof, of the SW¼ of
the NE¼ of Section 1-T109N-R50W from an Agricultural A District to a Residence R-1B
District.
(Gregg/Sydow) Motion to approve. All present voted aye except Fargen abstained.
MOTION CARRIED.
SUMMARY OF DISCUSSION
Item #4 – Hanson stated that the rezoning included about five (5) acres southeast of the
Bluegill Addition. The area corresponded to previously approved plats involving residential lots.
The Future Land Use Plan indicated residential zoning for the land.
Cameron asked if other land uses were contemplated near 22nd Avenue. Hanson
responded that higher residential density and possibly some commercial zoning had been
discussed.
City of Brookings
July 10, 2012
63
Sec. 94-125 RESIDENCE R-1B SINGLE-FAMILY
(a) Intent. This district is intended to provide for areas of residential use with a gross density of
approximately five dwelling units per acre or less. The district permits single-family dwellings and
supportive community facilities such as parks, playgrounds, schools, libraries and churches.
(b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title,
when referred to in this section, are the district regulations of the Residence R -1B Single-Family District.
(c ) Permitted Uses. Single-family dwelling including accessory uses incidental thereto such as private
garages, parking areas, etc.
(d) Permitted Special Uses. A building or premises may be used for the following purposes in
conformance with conditions prescribed herein:
1. All permitted special uses and conditions as stated in Section 94-124(d)(R-1A).
2. Private school of general instruction.
a. One of the frontages of the premises shall abut upon an arterial or collector street.
3. Family day care.
a. Restricted to 12 or less children at any one time.
(e) Conditional Uses.
1. Vocational or trade school
2. Retirement or nursing home
3. Two family dwelling
4. Group home
5. Major home occupation
6. Public recreation facility
7. Non-municipal library, museum, art gallery,
8. Private lake
9. Bed and breakfast establishment
(f) Density, Area, Yard and Height Regulations.
The R-1B district regulations shall be as follows:
Per Min Min Min Min Min Max
Unit Lot Lot Front Side Rear Hgt
Density Area Width Yard Yard Yard
Sq.Ft. Sq.Ft.
Single-Family 10,000 10,000 75' 30' 8' 25' 35'
Two-Family 6,200 12,400 90' 30' 8' 25' 35'
Other Allowable Uses 10,000 75' 30' 10' 25' 35'
Density per family requirements shall not apply to dormitories, fraternities, sororities, nursing homes
or other similar group quarters where no cooking facilities are provided in individual rooms
City of Brookings
July 10, 2012
64
(g) Accessory Uses. Accessory uses and building permitted in the R-1B District are buildings and uses
customarily incidental to any of the permitted uses in the district.
(h) Parking Regulations. Parking, loading and stacking within the R-1B District shall be in conformance
with the regulations set forth in division 4 of article VI of this chapter
(i) Sign Regulations. Signs within the R-1B District shall be in conformance with the regulations set
forth in division 5 of article VI of this chapter
(j) Other Regulations. Development within the R-1B District shall be in conformance with the
regulations set forth in article II of this chapter
City of Brookings
July 10, 2012
66
SECOND READINGS & PUBLIC HEARINGS
13. Public hearing and action on Ordinance No. 18-12, an Ordinance
amending the Zoning Ordinance of the City of Brookings and
pertaining to a microbrewery as a permitted special use in certain
business and industrial districts for the purposes of
Administration of the Zoning Ordinance.
Proposal: Create a permitted special use (microbrewery) that was allowed previously
under the general use category of light processing.
Background: The brewing of specialty beers by local brew masters exploded in the
1980s. As a result, small breweries known as mini or micro breweries sprang up in
communities of all sizes. Brewpubs that combined brewing and dining also became
popular. We created regulations for brewpubs in 2010. A microbrewery also began
operating in Brookings at about that same time as a light processing use in an industrial
district.
Microbrewing has grown into a nation-wide industry. Many states and communities
regulate microbreweries through zoning and licensing. These regulations vary widely
depending upon how diversified a microbrewery becomes.
Specifics: One (1) business district and three (3) industrial districts have been proposed
for a microbrewery as a permitted special use. The standards are explained as follows:
All Districts: This is the industry standard for the annual maximum production for a
brewery to still be considered “micro”. The State requires a manufacturer’s license.
B-3 District: This would control aesthetic and rodent issues.
I Districts: c. This would allow the manufacturer to sell the product on-site. Some
communities regulate the containers size or the amount per person, per day that can be
purchased, or some combination thereof, but I don’t know how that could be
successfully monitored. Most do not allow for on-sale unless the microbrewery has
diversified into a tavern or restaurant.
Recommendation: The Planning Commission voted 6 yes and 0 no to recommend
approval of the zoning amendments.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
City of Brookings
July 10, 2012
67
Ordinance No. 18-12
An Ordinance amending the Zoning Ordinance of the City of Brookings and
pertaining to a microbrewery as a permitted special use in certain business and
industrial districts for the purposes of Administration of the Zoning Ordinance
Be it ordained by the Council of the City of Brookings, State of South Dakota that Chapter 94,
Zoning shall be amended as follows:
Section 1.
ARTICLE I. IN GENERAL
Sec. 94-1. Definitions
Microbrewery: A facility for the production and packaging of malt beverages in limited
quantities
Section 2.
ARTICLE IV. DISTRICT REGULATIONS
Sec. 94-134. BUSINESS B-3 HEAVY DISTRICT
(d) Permitted Special Uses.
15. Microbrewery
a. The production of malt beverages shall be limited to 15,000 barrels
per year or less
b. A malt beverage manufacturer’s license must be obtained per state
law
c. All grain shipments and spent grain shall be contained within a
completely enclosed building
Sec. 94-136. INDUSTRIAL I-1 LIGHT DISTRICT
(d) Permitted Special Uses.
8. Microbrewery
a. The production of malt beverages shall be limited to 15,000 barrels
per year or less
b. A malt beverage manufacturer’s license must be obtained per state
law
c. A municipal off-sale license must be obtained per city ordinance prior
to any sale of the manufacturer’s malt beverage sold on-site. All
beverage containers shall be sealed. No on-sale shall be permitted.
Sec. 94-161. INDUSTRIAL I-1R RESTRICTED DISTRICT
(d) Permitted Special Uses.
2. Microbrewery
a. The production of malt beverages shall be limited to 15,000 barrels
per year or less
b. A malt beverage manufacturer’s license must be obtained per state
law
City of Brookings
July 10, 2012
68
c. A municipal off-sale license must be obtained per city ordinance prior
to any sale of the manufacturer’s malt beverage sold on-site. All
beverage containers shall be sealed. No on-sale shall be permitted.
Sec. 94-162. INDUSTRIAL I-2 HEAVY DISTRICT
(d) Permitted Special Uses.
8. Microbrewery
a. The production of malt beverages shall be limited to 15,000 barrels
per year or less
b. A malt beverage manufacturer’s license must be obtained per state
law
c. A municipal off-sale license must be obtained per city ordinance prior
to any sale of the manufacturer’s malt beverage sold on-site. All
beverage containers shall be sealed. No on-sale shall be permitted.
Section 3.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: June 26, 2012
Second Reading: July 10, 2012
Published: July 13, 2012
CITY OF BROOKINGS, SD
__________________________
Tim Reed, Mayor
ATTEST:
________________________
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
69
Planning Commission
Brookings, South Dakota
June 5, 2012
OFFICIAL MINUTES
Chairperson Wayne Avery called the regular meeting of the City Planning Commission
to order on Tuesday, June 5, 2012, at 5:30 PM in the Council Chamber at City Hall. Members
present were Mike Cameron, Donna DeKraai, Greg Fargen, Alan Gregg, John Sydow, and
Avery. Hal Bailey and Al Heuton were absent. Also present were Wade Price, Community
Development Director Mike Struck, Planning and Zoning Administrator Dan Hanson and
others.
Item #5 – The City of Brookings has proposed amendments to the Zoning Ordinance
pertaining to a microbrewery as a permitted special use in the Business B-3 District and
industrial districts.
(Cameron/DeKraai) Motion to approve the amendments. All present voted aye.
MOTION CARRIED.
SUMMARY OF DISCUSSION
Item #5 – Hanson stated that a microbrewery was proposed as a specific use versus a light
processing operation due to how microbreweries were growing in popularity. The use would
be allowed as a permitted special use in order to attach appropriate standards. The standards
were slightly different between the B-3 Business District and the industrial districts due to
existing uses within those districts.
City of Brookings
July 10, 2012
70
SECOND READINGS & PUBLIC HEARINGS
14. Public hearing and action on Ordinance No. 19-12, an Ordinance
amending the Initial Development Plan for the Planned
Development District on Lot G, Beale Addition (corner of 6th
Street and 13th Avenue).
Applicant: Gatzke Family Enterprises, LLC
Proposal: Modify several elements of an Initial Development Plan (IDP) approved in
2009.
Background: The information in the packet provides the Planned Development District
(PDD) history on this parcel. The IDP previously approved by the City Council is
currently in force. The developer never submitted a Final Development Plan.
Specifics: The last two pages show the revised IDP and a “conceptual only” view of a
possible exterior facade.
The major amendment is a result of the expansion of two (2) apartments on the second
floor of the current IDP to a stand-alone building with eight (8) apartments. These
would all be two (2) bedroom units.
The minor amendment regarding access drives would reestablish the dual access drive
off 13th Avenue and the exit only onto 6th Street. This design was favored by the
Planning Commission and the South Dakota Department of Transportation access
management guidelines in 2009.
The other minor amendment involves a change in the dimensions of the building
proposed on the original plan.
In regards to the modifications listed in Ordinance No. 02-09, additional landscaping is
shown on the new IDP. Also, detailed information on planned multi-tenant uses will be
presented with the Final Development Plan in order to verify that minimum parking
requirements are met. In addition, the developer has no interest in a drinking
establishment and, lastly, access to 6th Street would be by egress only.
Recommendation: The Planning Commission voted 8 yes and 0 no to recommend
approval of the amended Initial Development Plan subject to the restrictions listed in
the ordinance.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
City of Brookings
July 10, 2012
71
Ordinance No. 19-12
An Ordinance amending the Initial Development Plan for the Planned
Development District in the Beale Addition
Be it ordained by the governing body of the City of Brookings, South Dakota as follows:
Section 1. That the Initial Development Plan on the real estate situated in the City of Brookings,
South Dakota described as Lot G, Beale Addition, be and the same is hereby amended to
permit an increase of 20% or more in the total density of the development as a major
amendment and permit changes to the number of access drives and dimensions of a building as
minor amendments.
Section 2. That a “Drinking establishment” use shall not be permitted in this Planned
Development District
Section 3. The permitted use of the property heretofore described be and the same is hereby
altered and changed in accordance herewith pursuant to said Ordinance No. 25-02 of the City
of Brookings, South Dakota.
Section 4. All ordinances in conflict herewith are hereby repealed.
First Reading: June 26, 2012
Second Reading: July 10, 2012
Published: July 13, 2012
CITY OF BROOKINGS, SD
_________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
72
BEALE ADDITION PLANNED DEVELOPMENT DISTRICT (PDD)
Platted: Dec. 2008; Plat Book 26, Page 50
Note: Access to Sixth Street restricted by 1’ No access easement except for the east 40’
Legal: Lot G, Beale Addition
Area: 1.1 acres +/-
Development Standards – as per Ordinance No. 02-09
Initial Development Plan (IDP) approved by PC on 1-06-09
IDP modified and approved by CC on 2-10-09
IDP amendments submitted by owner on 3-12-2012 and approved by PC
Amendments to the IDP subject to the requirements of Section 94-163 of the Zoning
Ordinance
Final Development Plan approval required prior to the issuance of Building Permits
City of Brookings
July 10, 2012
73
Mailing List
NAME PROPERTY ADDRESS MAILING ADDRESS CITY STATE ZIP
Gatzke Family Ent. Lot G Box 63 Brookings, SD 57006
512 13th Avenue
Tim & Brian Schwartz 1320 6th Street 32778 205 Street
Sleepy Eye, MN
56085
Kisa Opp 1323 5th Street 1323 5th Street Brookings, SD 57006
Todd Bakken 1319 5th Street Box 894 Brookings, SD 57006
Brian Madsen 1315 5th Street 1315 5th Street Brookings, SD 57006
VK Properties 1229 5th Street Box 603 Brookings, SD 57006
Todd Voss 515 13th Avenue Box 603 Brookings, SD 57006
LaVonne
Moriarty/D.Kneip 1224 6th Street 1218 6th Street Brookings, SD 57006
Roger Oines 1225 6th Street 1225 6th Street Brookings, SD 57006
RealMark 1303 6th Street Box 406 Brookings, SD 57006
1311 6th Street
Granite Properties 1321 6th Street 828 Regency Court Brookings, SD 57006
City of Brookings
July 10, 2012
74
Planning Commission
Brookings, South Dakota
March 12, 2012
OFFICIAL MINUTES
Chairperson Wayne Avery called the regular meeting of the City Planning Commission
to order on Monday March 12, 2012, at 7:00 PM in the Council Chamber at City Hall. Members
present were Greg Fargen, Alan Gregg, Al Heuton, Donna DeKraai, John Sydow, Hal Bailey,
Mike Cameron, and Avery. John Gustafson was absent. Also present were Brian Gatzke, John
Mills, Al Rogers, Jason Stevenson, Todd Meierhenry, Community Development Director Mike
Struck, Planning and Zoning Administrator Dan Hanson and others.
Item #4 – Gatzke Family Enterprises, LLC has submitted a petition for major and minor
amendments to an IDP within a PDD on Lot G,Beale Addition.
The major amendment proposes an increase of 20% or more in the total density of the
development. The minor amendments propose a change in the number of access drives and
the dimensions of a building.
(Gregg/Heuton) Motion to approve the revised IDP as presented subject to the
prohibition of a “drinking establishment” use. All present voted aye. MOTION CARRIED.
SUMMARY OF DISCUSSION
Item #4 – Brian Gatzke, owner of the property, stated there were several revisions to the
approved Initial Development Plan. The commercial building was smaller, there was a separate
apartment building on the site, additional landscaping was added and the access design met the
SDDOT guidelines for Highway 14.
Cameron asked about parking for the apartment. Gatzke replied that one tuck-under
garage was attached to each unit. Cameron asked if the parking shown on the plan was
sufficient for the proposed uses. Hanson responded that the Final Development Plan would
have that information.
Heuton asked if the sideyard setback for the apartment was ok. Hanson replied yes.
DeKraai asked if a traffic impact study was done. Hanson answered that the project’s size and
proximity to 6th Street did not warrant a study.
City of Brookings
July 10, 2012
75
INITIAL DEVELOPMENT PLAN REQUIREMENTS
The following information shall be specified on the initial development plan:
1. Project name and legal description.
2. A preliminary subdivision plan in compliance with all applicable subdivision regulations.
3. The proposed development scheme showing the following information:
a. The proposed land uses including the number and type of proposed residential
buildings, the proposed number of dwelling units per building, the number and type
of any proposed nonresidential buildings, and their square footage.
b. The proposed maximum density of the development, which shall not exceed the
density allowed in the traditional zoning districts for similar uses. Where unique
physical, environmental or design characteristics exist or are proposed, lesser
densities may be desirable.
c. The proposed maximum height, which shall not be greater than those required in
the traditional zoning districts for similar uses. Where unique physical,
environmental or design characteristics exist or are proposed, lesser heights may be
desirable.
d. Proposed design features illustrating compatibility with the surrounding environment
and neighborhood.
e. Anticipated sub-area development sequence.
City of Brookings
July 10, 2012
80
SECOND READINGS & PUBLIC HEARINGS
15. Public hearing and action on proposed Resolution No. 93-12
regarding a Sanitary Sewer Funding Application (11th Street).
The City of Brookings is seeking funding through the State Revolving Fund with the
South Dakota Department of Natural Resources (SDDENR) for the Sanitary Sewer line
for the 11th Street Project. The sanitary sewer will connect to the Innovation Campus
sanitary sewer and allow the lift station to be eliminated. This project has been placed
on the State Water Plan, which is the first step in the funding process. This resolution
will authorize the City to submit the application for funding through the SDDENR for
this project.
As part of the application, the City is required to hold a public hearing on the loan
application and the attached resolution is a requirement as part of the process and
contains pertinent information that we need to discuss at the public hearing followed by
approval of the attached resolution. The notice of the public hearing was published in
the local newspaper as required by the SD DENR.
The following items will be discussed during the public hearing:
The need for the project:
The purpose of the 11th Street Sanitary Sewer project is to serve the increase in sanitary
sewer usage produced by the SDSU Innovation Campus. The small temporary lift
station is able to provide short term conveyance of the wastewater generated on-site to
the City of Brookings Collection system. However, the lift station is a temporary use
facility and sanitary sewer line is needed to eliminate the temporary lift station.
The following alternatives were evaluated:
The following alternatives were evaluated with cost estimates:
1. The first alternative is to remove the temporary lift station and install a 15 inch
gravity sewer line under 11th Street.
2. The second alternative was to remove the temporary lift station and install a
permanent lift station with new force main.
The cost of these alternatives was estimated to be:
OPTION 1 OPTION 2
Construction $517,600 $479,900
Annual staff costs for Routine Maintenance $1,000 $4,000
Annual pump costs $0 $1,600
Option 1 was chosen as the most feasible and economical alternative due to the lower
maintenance costs and was a more permanent solution.
City of Brookings
July 10, 2012
81
The proposed financing for the project and amount of SRF loan expected to be
borrowed:
This project will involve receiving either a grant or a loan for approximately $355,200
from the Clean Water State Revolving Fund Program for the design and construction of
the project.
The interest rate and term of the loan:
The grant would be a zero percent cost to the City and the loan would be at an interest
rate of 3.0% for a term of 20 years. The loan payment will be made with the payments
from sales tax.
The affect of the proposed financing on user rates:
The proposal is not anticipated to affect sanitary sewer rates.
After public comment, the approval of this resolution will authorize the City Manager to
submit the application for SRF funding.
City Manager Introduction
Action: Open & Close Public Hearing, Motion to Approve, Roll Call.
City of Brookings
July 10, 2012
82
Resolution No. 93-12
Sanitary Sewer Funding Application (11th Street)
Resolution Approving an Application for Financial Assistance, Authorizing the
Execution and Submittal of the Application and Designating an Authorized
Representative to Certify and Sign Payment Requests
Whereas, the City of Brookings (the “City”) has determined it is necessary to proceed with
improvements to its Sanitary Sewer System, including but not limited to the 11th Street Sanitary
Sewer Project (“Project”); and
Whereas, the City has determined that financial assistance will be necessary to undertake the
Project and an application for financial assistance to the South Dakota Board of Water and
Natural Resources (the “Board”) has been prepared; and
Whereas, the City has reviewed the Application to be submitted to the Board, true copies of
which are attached hereto, and finds it proper in all respects; and
Whereas, it is necessary to designate an authorized representative to execute and submit the
Application on behalf of the City and to certify and sign payment requests in the event financial
assistance is awarded for the Project,
Now, Therefore Be It Resolved by the City as follows:
1. The City hereby approves an Application for financial assistance to the South Dakota
Board of Water and Natural Resources for the Project as set forth with particularity in
the Application attached hereto, which Application is hereby approved.
2. The City Manager is hereby authorized to execute the Application and submit it to
the South Dakota Board of Water and Natural Resources, and to execute and deliver
such other documents and perform all acts necessary to effectuate the Application for
financial assistance submitted to the Board in accordance with all terms herein set forth.
3. The City Manager is hereby designated as the authorized representative of the City
to do all things on its behalf to certify and sign payment requests in the event financial
assistance is awarded for the Project.
Passed and approved this 10th day of July 2012.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
July 10, 2012
83
OTHER BUSINESS
16. Adjourn.