HomeMy WebLinkAbout2015_08_25 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Vision Statement: "We are an inclusive, diverse, connected
community that fuels the creative class, embraces
sustainability and pursues a complete lifestyle. We are
committed to building a bright future through dedication,
generosity and authenticity.
Bring your dreams!"
Council Chambers6:00 PMTuesday, August 25, 2015
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and
will be acted upon by the Council at one time, without discussion, unless a member of
the Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2015-0599 Action to approve the August 11 Council Minutes.
8/11/2015 MinutesAttachments:
3.C.ID 2015-0600 Action on appointment to the Brookings Committee for People who have
Disabilities.
3.D.RES 15-088 Action on Resolution 15-088, a Resolution authorizing Change Order
Page 1 City of Brookings
August 25, 2015City Council Meeting Agenda
No. 1 (Final) for 2015-06STI Chip Seal Project, Topkote, Inc.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2015-0591 Presentation by Sterling Technologies.
6. Contracts/Change Orders:
6.A.ID 2015-0597 Action on the 2015 Traffic Signal Light LED Project.
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 15-017 Introduction and First Reading on Ordinance 15-017, an Ordinance
appropriating monies to fund the necessary expenditures and liabilities
of the City of Brookings for the 2016 Fiscal Year and providing for the
Annual Tax Levy and Annual Tax for All Funds.
Page 2 City of Brookings
August 25, 2015City Council Meeting Agenda
Ordinance
Narrative - Airport
Narrative - Attorney
Narrative - City Clerk
Narrative - City Council
Narrative - City County Government Building
Narrative - City Manager
Narrative - Community Development
Narrative - Engineer
Narrative - Finance
Narrative - Fire Department
Narrative - General Government Buildings
Narrative - Human Resources
Narrative - Information Technology
Narrative - Library
Narrative - Municipal Liquor Store
Narrative - Parks, Recreation & Forestry Departments
Narrative - Police
Narrative - Research & Technology Center Building
Narrative - Solid Waste Collections
Narrative - Solid Waste Disposal
Narrative - Special Assessment
Narrative - Street
Narrative - Storm Drainage
Narrative - Swiftel Center
Attachments:
8. Public Hearings and Second Readings:
8.A.ID 2015-0598 Public Hearing and action on a legal description change for Wonder,
Inc., DBA The Wild Hare, Justin Kirchhevel, Amy Kirchhevel, Todd
Voss, David Kneip and Greg Kneip, owners, 303 3rd Street, Brookings,
South Dakota, legal description for owned property: West 75 ‘of Lots 20
and 21, Block 3, Original Plat Addition; legal description for leased
property: East 90’ of Lot 19, and East 65’ of West 140’ of Lots 20 and
21, all in Block Three, Original Plat Addition.
Public Notice
Map
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.B.ID 2015-0609 Public Hearing and action on a temporary liquor application for VFW
727th DAV Charity Poker Run at the National Guard Armory on
Page 3 City of Brookings
August 25, 2015City Council Meeting Agenda
September 5, 2015.
Public NoticeAttachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
9. Other Business:
9.A.RES 15-089 Action on Resolution 15-089, a Resolution directing preparation of the
Assessment Roll, dividing Assessments into Installments, and providing
for the collection thereof for 2014-02STA Main Avenue South and 26th
Street South Assessment Project.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9.B.RES 15-090 Action on Resolution 15-090, a Resolution abating certain Parking
Tickets in lieu of a charitable donation.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9.C.ID 2015-0603 Discussion regarding sidewalk on undeveloped property on the west
side of 22nd Avenue South between 12th Street South and 20th Street
South.
Resolution 96-10
Map
Attachments:
9.D.RES 15-093 Discussion on the Engineering Options for EdgeBrook Golf Course
Drainage Improvement Project, and discussion and possible action on
Resolution 15-093, a Resolution Awarding the Contract for EdgeBrook
Golf Course Drainage Project for the Parks, Recreation & Forestry Dept.
Stockwell Eng. Presentation
Resolution 15-093
Memo from 8.11.2015 Council Agenda
Bid Tab
1 - photo
2 - photo
3 - photo
4 - photo
5 - photo
1 - photo - taken April 2015
2 - photo - taken April 2015
3 - photo - taken April 2015
4 - photo - taken April 2015
Attachments:
Possible Action: Motion to Approve, Request Public Comment, Roll Call
Page 4 City of Brookings
August 25, 2015City Council Meeting Agenda
9.E.ID 2015-0545 Discussion and Possible Action on 6th Street Median Concept between
Main Avenue and Medary Avenue. (Tabled at 8/11/2015 City Council
Meeting.)
Memo
Median Concept
Attachments:
9.F.RES 15-092 Action on Resolution 15-092, a Resolution of Commitment Regarding
the City of Brookings Bicycling Initiatives.
Resolution
Bike Report Card
Trailhead-Map
Bike Friendly Community Chart
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council:
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community
decision makers and other residents. Where these ideas overlap is the future of Brookings.
www.engagebrookings.org
Page 5 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0599,Version:1
Action to approve the August 11 Council Minutes.
Attachments:
August 11 Minutes
City of Brookings Printed on 8/19/2015Page 1 of 1
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Brookings City Council
August 11, 2015 (unapproved)
The Brookings City Council held a meeting on Tuesday, August 11, 2015 at 6:00 p.m.,
at City Hall with the following members present: Mayor Tim Reed, Council Members
Keith Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, Jael Thorpe, and Scott Meyer.
City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari
Thornes were also present.
Consent Agenda.Items #9F, Discussion and possible action to waive roofing permit
fees due to recent storm, and #9G, Discussion and possible action to cancel the August
18th Study Session were added to the agenda. A motion was made by Council Member
Hansen, seconded by Council Member Corbett, to approve the Consent Agenda, as
amended. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
3.A. Action to approve the agenda, as amended.
3.B. Action to approve the July 28 City Council Minutes.
Introduction of Dr. Klint Willert, Brookings School District Superintendent.
City of Brookings receives Startup-in-a-Day Grant from The White House. The
Brookings Economic Development Corporation applied for and received a Startup-in-a-
Day Grant from The White House.
Resolution 15-085. A motion was made by Council Member Corbett, seconded by
Council Member Niemeyer, that Resolution 15-085, a Resolution awarding the contract
for the EdgeBrook Golf Course Drainage Improvement Project, be approved. Public
Comment was made by: Paul Moriarty, Doug Smith, and Greg Heiberger. The motion
failed by the following vote: Yes: 2 - Corbett, and Niemeyer; No: 5 - Reed, Hansen,
Thorpe, Meyer, and Bacon.
A motion was made by Council Member Hansen, seconded by Council Member Bacon,
to direct city staff to bring a list of different possibilities for improving drainage of the golf
course so council can provide direction before going out for bids. The motion carried by
the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and
Bacon.
Resolution 15-084. A motion was made by Council Member Niemeyer, seconded by
Council Member Corbett, that Resolution 15-084, a Resolution awarding the contract for
a new 2015 Articulated 4-Wheel Drive Loader; Brookings Regional Airport AIP # 3-46-
0005-27-2015, be approved. The motion carried by the following vote: Yes: 7 - Reed,
Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Resolution 15-084 - Resolution Awarding Bids on a New 2015 Articulated 4-Wheel
Drive Loader Brookings Regional Airport AIP # 3-46-0005-27-2015
Whereas, the City of Brookings opened bids for a new 2015 Articulated 4-Wheel Drive
Loader on Tuesday, August 4, 2015 at 1:30 pm at the Brookings City & County
Government Center; and
Whereas, the City of Brookings has received the following bids for the new 2014
Articulated 4-Wheel Drive Loader: RDO Equipment Co. in the amount of $146,000.00;
and Butler Machinery Co. in the amount of $161,659.00.
Now Therefore, Be It Resolved that the tentative award be made to RDO, Inc. for the
total low base bid, trade in and alternate amount of $146,000.00, contingent upon FAA
and SDDOT approval and receipt of the FAA grant offer.
Resolution 15-086. A motion was made by Council Member Bacon, seconded by
Council Member Hansen, that Resolution 15-086, a Resolution authorizing the City
Manager to sign a Grant Agreement for a 2015 Articulated 4-Wheel Drive Loader,
Brookings Regional Airport A.I.P. #3-46-0005-27-2015, be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Resolution 15-086 - A Resolution authorizing the City Manager to sign
a Grant Agreement for a 2015 Articulated 4-Wheel Drive Loader; Brookings Regional
Airport AIP #3-46-0005-27-2015
Whereas, the Brookings City Council desires funding for a 2015 Articulated 4-Wheel
Drive Loader and attachment for the Brookings Regional Airport for the Federal Aviation
Administration Grant AIP # 3-46-0005-27-2015; and
Whereas, the City of Brookings is obligated to and hereby agrees to be reimbursed by
the Federal Aviation Administration for 90% and the SD Department of Transportation
for 5% of the allowable costs incurred in purchasing the loader and attachment; and
Whereas, the Federal Aviation Administration is hereby requested to authorize Airport
Improvement Project No. 3-46-0005-27-2015 in accordance with the approved Grant
Agreement.
Now, Therefore, Be It Resolved, that the City Manager is hereby authorized to sign all
documents related to a Grant Agreement for the Federal Aviation Administration Grant
AIP Project No. 3-46-0005-27-2015, upon receipt of the grant offer.
Resolution 15-087. A motion was made by Council Member Meyer, seconded by
Council Member Hansen, that Resolution 15-087, a Resolution authorizing Change
Order No. 4 for 2014-02STI, Main Avenue South and 26th Street South Assessment
Project; Bowes Construction Inc., be approved. The motion carried by the following
vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Resolution 15-087 - Resolution Authorizing Change Order No. 4
for 2014-02STI, Main Avenue South and 26th Street South Assessment Project;
Bowes Construction Inc.
Be It Resolved by the City Council that the following change order be allowed for
2014-02STI, Main Avenue South and 26th Street South Assessment Project:
Construction Change Order Number 4:
Schedule A & B: Adjust from plan quantities to as-constructed quantities for a total
increase of $93,653.89.
The total change order will be an increase of $93,653.89 to the contract.
Temporary Liquor Application.A public hearing was held on a temporary liquor
application for Jaystreet Pub for a wedding reception at the National Guard Armory on
October 10, 2015. A motion was made by Council Member Niemeyer, seconded by
Council Member Hansen, that the temporary liquor application be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Ordinance 15-013. A public hearing was held on Ordinance 15-013, an Ordinance for
Residency Requirements for Board of Adjustment members. A motion was made by
Council Member Corbett, seconded by Council Member Niemeyer, to approve
Ordinance 15-013. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 15-014. A public hearing was held on Ordinance 15-014, an Ordinance
establishing additional requirements for posting rezoning and conditional use signs. A
motion was made by Council Member Corbett, seconded by Council Member Hansen,
to approve Ordinance 15-014. The motion carried by the following vote: Yes: 7 - Reed,
Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 15-015.A public hearing was held on Ordinance 15-015, an Ordinance to
rezone a portion of the Christie Springs Addition from a Residence R-1C District to a
Residence R-3 District and from a Residence R-1C and R-3 District to a Business B-2
District. A motion was made by Council Member Hansen, seconded by Council Member
Corbett, to approve Ordinance 15-015. The motion carried by the following vote: Yes: 7
- Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 15-016.A public hearing was held on Ordinance 15-016, an Ordinance for a
Conditional Use Permit on Lot 4, Block 1, Gilkerson Second Addition; 300 32nd Ave. A
motion was made by Council Member Hansen, seconded by Council Member
Niemeyer, to approve Ordinance 15-016. The motion carried by the following vote: Yes:
7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Legal Services Agreement. A motion was made by Council Member Bacon,
seconded by Council Member Hansen, that a Legal Services Agreement between the
City of Brookings and Steven J. Britzman, Attorney at Law for a three-year contract
(01/01/2016 - 12/31/2018), be approved. The motion carried by the following vote: Yes:
7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Legal Services Agreement
THE CITY OF BROOKINGS AND STEVEN J. BRITZMAN, ATTORNEY AT LAW agree
that the City of Brookings has appointed Steven J. Britzman to serve as City Attorney
for a three (3) year period, commencing January 1, 2016 and ending December 31,
2018, and the City of Brookings and Steven J. Britzman desire to set forth the terms of
their Agreement concerning the provision of legal services by Steven J. Britzman as
City Attorney as follows:
1. Performance of Legal Services
Steven J. Britzman will perform all legal services as provided in the "Scope of Services
for City Attorney for City of Brookings" (the "Scope of Services"). A copy of the Scope of
Services for City Attorney is attached hereto. Steven J. Britzman will perform all legal
services which shall include representing the City in Magistrate Court in the
enforcement of City Ordinances.
2. Insurance Coverage
Steven J. Britzman will maintain Attorneys Professional Liability coverage in the amount
of One (1) million dollars ($1,000,000) per claim and One (1) million dollars
($1,000,000) aggregate during the term of this agreement. Steven J. Britzman will be
responsible to pay any deductible amount under the foregoing coverage.
3. Conflicts of Interest
The parties to this Agreement understand that actual or perceived conflicts of interest
are defined in great detail in the Rules of Professional Responsibility which govern
attorneys and which are a part of the statutes of South Dakota. Accordingly, Steven J.
Britzman will follow the Rules of Professional Responsibility, immediately disclose to the
City Council and City Manager any conflict or the appearance of a potential conflict, and
resolve the issue to the satisfaction of the City of Brookings and the client.
4. Compensation for Legal Services
Steven J. Britzman agrees to provide all of the legal services provided in the Scope of
Services, for a monthly sum from January 1, 2016 through December 31, 2016 of
Seven Thousand One Hundred Twenty-five and 34/100 ($7,125.34) Dollars, payable on
the last day of the month.
For the year beginning January 1, 2017 through December 31, 2017, Steven J.
Britzman shall be paid a monthly sum of Seven Thousand Four Hundred Ten and
35/100 ($7,410.35) Dollars, payable on the last day of the month.
For the year beginning January 1, 2018 through December 31, 2018, Steven J.
Britzman shall be paid a monthly sum of Seven Thousand Seven Hundred Six and
76/100 ($7,706.76) Dollars, payable on the last day of the month.
The hourly rate for other legal services, including those set forth in Item 15 of the Scope
of Services is $175.00 during the term of this Agreement.
The legal services provided by Steven J. Britzman will be performed as an independent
contractor and Steven J. Britzman shall therefore pay all payroll and business expenses
incurred in providing legal services to the City.
5. Expense Reimbursements, Meetings and Conferences
In addition to the compensation for legal services during each year of this Agreement,
the City will provide Three Thousand Dollars ($3,500.00) per year for membership in the
International Municipal Attorneys Association (IMLA) (currently $625.00 per year) and
for Conference registration, travel and lodging for the Annual Meeting of the
International Municipal Lawyers Association which includes approximately nineteen
hours of continuing legal education.
The City Attorney will also be reimbursed for out-of-pocket expenses when required to
travel outside the City of Brookings to other meetings or to perform legal services,
provided such travel is approved by the City Manager in advance of travel.
6. Legal Services not within the Scope of Services
Steven J. Britzman shall first obtain approval of the City to perform any legal services
excluded from the Scope of Services, however Steven J. Britzman and the City agree that
it is appropriate for the City Attorney to be responsive to residents of the city, the media,
other municipal attorneys, the municipal league and other public officials where
communication or an appropriate measure of assistance is in the best interest of the City.
Dated this ____day of August, 2015.
STEVEN J. BRITZMAN, ATTORNEY AT LAW
Steven J. Britzman
Dated this 11th day of August, 2015.
CITY OF BROOKINGS, SOUTH DAKOTA
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
SCOPE OF SERVICES FOR CITY ATTORNEY FOR CITY OF BROOKINGS
THE CITY ATTORNEY SHALL PERFORM THE FOLLOWING SERVICES:
1. The City Attorney will attend all City Council meetings as the legal advisor for the
Brookings City Council, unless the absence is due to vacation or illness or the
subject matter does not require the assistance of counsel.
2. Provide all necessary legal consultation services, including oral and written opinions
and research as requested by the Brookings City Council and the City Manager.
3. Provide legal assistance to the City’s Boards and Commissions, except the Utility
Board and Hospital Board, as requested by the City Manager and City Council.
4. Provide legal representation to the City in litigation initiated against the City and by
the City in circumstances where the City is not represented by legal counsel
assigned by its insurance company. Legal representation in litigation must be
authorized in each instance by the City Council and compensation will be in addition
to the monthly compensation as provided in Section 15.
5. Assist in the preparation and review of all contract agreements, resolutions,
ordinances and other legal documents considered, adopted or endorsed by the City.
6. To maintain a working knowledge of Municipal Law on both the State and Federal
level.
7. Provide legal representation for the City before administrative bodies upon special
request by the City Council.
8. As requested, review all claims made against the City.
9. Confer with colleagues who specialize in areas of law to establish and verify a basis
for legal proceedings; serve as a liaison between outside legal counsel and City
Officials on specialized legal issues.
10.Prepare a monthly written report of legal services performed which includes a
description of the service and the time required to perform the service.
11.Assist the City Clerk and the private sector firm in Ordinance Codification.
12. The City Attorney will be an advisor to the labor negotiating staff and will review
labor contracts as required or requested.
13. Maintain professional awareness of current literature and changes in law and attend
continuing legal education to ensure the most efficient, cost-effective, and accurate
operation of the City Attorney’s Office.
14. Review proposed state legislation affecting the City and prepare or supervise the
preparation of state legislation relating to municipal and city government matters as
directed by the City Council. Consult with City Council, the City Manager and
department heads in regard to such legislation and testify before legislative boards
as requested.
15.The City Attorney’s basic fee does not include the following services:
a. Litigation
b. Recodification of substantially all of the City Ordinances.
All services with the exception of litigation and recodification of the City Ordinances will
be compensated pursuant to the City Attorney’s basic fee. Fees for services in a. and b.
above will be as negotiated and agreed upon by the parties.
Resolution 15-046. A motion was made by Council Member Corbett, seconded by
Council Member Hansen, that Resolution 15-046, a Resolution authorizing the City
Manager to sign a Wetland Permanent Easement between the South Dakota
Department of Transportation and the City of Brookings, be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Resolution 15-046 - A Resolution authorizing the City Manager to sign
a Wetland Permanent Easement between the South Dakota Department of
Transportation and the City of Brookings, South Dakota
Whereas, the South Dakota Department of Transportation will permanently impact
approximately 0.168 acres of existing jurisdictional wetlands in connection with Project
Number IM 0295(35)127 PCN 022C which will require approximately 0.252 acres of
created or enhanced wetlands for wetland mitigation purposes; and
Whereas, the City of Brookings is agreeable to allowing the construction of wetlands for
Project Number IM 0295(35)127 PCN 022C on the parcel of land owned by the City of
Brookings which is located in the North ½ of the Northeast ¼ of Section 11-T109-R50
West of the P.M.; and
Whereas, the State of South Dakota will construct and monitor the wetlands on the City
parcel associated with Project Number IM 0295(35)127 PCN 022C and will reimburse
the City in the sum of $5,175.00 for the Wetland Permanent Easement.
Now, Therefore, Be It Resolved that the City Manager of the City of Brookings is
authorized to sign the Wetland Permanent Easement, Plat, and Offer and Statement of
Compensation and other related documents for the wetland, between the South Dakota
Department of Transportation and the City of Brookings, South Dakota.
Revised Preliminary Plat. A motion was made by Council Member Hansen, seconded
by Council Member Niemeyer, that the revised Preliminary Plat, Christie Springs
Addition, NW ¼ of Section 2-T109N-R50W, be approved. The motion carried by the
following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
6th Street Median Concept.
Discussion was held on a 6th Street Median Concept associated with the reconstruction
of 6th Street between Main Avenue and Medary Avenue scheduled for 2019.
Background: The South Dakota Department of Transportation is proposing to
reconstruct 6th Street between Main Avenue and Medary Avenue in 2019. SDDOT has
two primary concerns in which the project is to address: improve the pavement
condition, and improve the safety of the roadway by reducing conflict points. SDDOT
provided the City of Brookings lane configuration layouts to review. The Brookings
Transportation Steering Committee reviewed the SDDOT proposals and recommended
concurrence with the SDDOT preferred proposal for a 5-lane design with 11' width
outside lane, with adjustments to move sidewalks closer to ROW line, incorporated
historic street lighting, alternative sidewalk design, preserving as much boulevard width
and as many trees as possible, incorporate reforestation plan, moving storm sewer
system and to consider 25 MPH speed limit (12-1-14). The City Council rejected the
recommendation of the Transportation Steering Committee on December 9, 2014.
Public Comment: Lawrence Novotny, Phyllis Cole-Dai, Pat Fishback, Sara Reed, David
Kneip, and Paul Moriarty.
A motion was made by Council Member Niemeyer, seconded by Council Member
Meyer, to support a letter to the SDDOT requesting them to consider a median on
Highway 14 between 9th Ave. and 7th Ave. A friendly amendment was made by Council
Member Hansen, to clearly state in the letter for SDDOT to study the traffic patterns
around this area, with some focus on the stoplight at 7th Ave.
A motion was made by Mayor Reed, seconded by Council Member Thorpe, to table this
item to the August 25th City Council Meeting. Motion carried by the following vote: Yes:
7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Budget Workshop Session #5.
A motion was made by Mayor Reed, seconded by Council Member Corbett, to increase
the transfer by $55,250 from the Liquor Store Enterprise Fund to the General Fund.
Transfer expenses of website services $11,600 and TV services $43,650 from the 3rd B
Fund to the General Fund. Use $25,000 of the $55,250 to reinstate DBI funding for
2016. DBI will redevelop its mission and name to focus on a vibrant downtown for the
community. Reorganize board to fit the mission. Work with the Business Owners, City
Staff, Community and Council to successfully put in place a Business Improvement
District. A plan will be presented to the City Manager by the end of first quarter 2016
(new mission, marketing plan, meeting with CM on measurable/metrics). An
amendment to the motion was made by Council Member Thorpe, seconded by Council
Member Meyer, to allow an appropriation to include the creation of a city appointed
Board of Directors. Motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon. On the main motion, carried by the
following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
A motion was made by Mayor Reed, seconded by Council Member Corbett, for the City
Manager to return to the City Council for approval of an additional staff member to
assist him. Motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
Waive Building Permit Fees. A motion was made by Council Member Corbett,
seconded by Mayor Reed, to waive any building permits issued by the city until
November 1st for any individuals needing building permits due to storm damage. Motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Cancel Meeting.A motion was made by Mayor Reed, seconded by Council Member
Corbett, to cancel the August 18th Study Session. Motion carried by the following vote:
Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Council Member Topic for Future Discussion.
There was consensus for staff to look at formalizing an EdgeBrook Golf Course
Committee under the Park and Recreation Board. The City Manager will develop a
plan.
A motion was made by Council Member Bacon, seconded by Mayor Reed, for Council
Member Patty Bacon to present ideas regarding affordable housing at a future study
session. Motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
Executive Session.A motion was made by Council Member Corbett, seconded by
Council Member Meyer, to enter into Executive Session at 9:22 p.m. for purposes of
consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters with the City Attorney, City
Manager and City Clerk present. The motion carried by a unanimous vote. A motion
was made by Council Member Corbett, seconded by Council Member Thorpe, to exit
Executive Session at 10:03 p.m. The motion carried by a unanimous vote.
Adjourn. A motion was made by Council Member Corbett, seconded by Council
Member Hansen, to adjourn the meeting at 10:05 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0600,Version:1
Action on appointment to the Brookings Committee for People who have Disabilities.
Summary:
Mayor Tim Reed has submitted the following appointment recommendation for City Council advice
and consent:
Brookings Committee for People who have Disabilities
Number of positions:1
Term Length:3 years
Residency Requirement:Required for 7 members
The Brookings Committee for People who have Disabilities strives to advocate for the rights of
people who have disabilities in our community. Throughout the year, specific events are held to bring
awareness and information to our citizens. Technical assistance is provided to the business
community, private individuals, governmental entities and nonprofit organizations. This is a service
not provided by any other entity in Brookings. The goals of this service are to improve the quality of
life for people who have disabilities through enhancing the knowledge base of entities in the
community; and to further serve as a community-based advocacy group enhancing the ability of local
entities to comply with Federal Civil Rights legislation.
Mayor’s Recommendation:
1.Appoint Les Rowland
City of Brookings Printed on 8/20/2015Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-088,Version:1
Action on Resolution 15-088, a Resolution authorizing Change Order No. 1 (Final) for 2015-06STI
Chip Seal Project, Topkote, Inc.
Summary:
This resolution will approve Change Order No. 1 for a decrease of $45,574.44 to the contract for the
2015-06STI, Chip Seal Project.
Background:
This project is the chip seal project for the 2015 Project Area, which is located south of 6 th Street and
west of Medary Avenue. This project will also include chip sealing some streets south of 6th Street
and east of Medary Avenue since some of the streets in this section were chip sealed last year. This
is an annual maintenance project, where the contractor applies oil and city-purchased pea rock chips
to the streets and the City sweeps up the excess chips for reuse. The project summary is as follows:
Original Contract Price:$236,896.00
Increase from Previously Approved Change Order:$0.00
Contract Price Prior to this Change Order:$236,896.00
Decrease of this Change Order (No. 1):$45,574.44
Contract Price incorporating this Change Order:$191,321.56
This resolution will approve Change Order No. 1 for a decrease of $45,574.44 to the contract amount
to close out the project.
Fiscal Impact:
This change order will decrease the contract by $45,574.44.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 8/20/2015Page 1 of 1
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Resolution 15-088
Resolution Authorizing Change Order No. 1 (Final) for 2015-06STI,
Chip Seal Project; Topkote, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2015-
06STI, Chip Seal Project:
Construction Change Order Number 1 (Final):
Adjust plan quantities to as-constructed quantities for a total decrease of
$45,574.44 to close out the project.
Passed and approved this 25th day of August, 2015.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0591,Version:1
Presentation by Sterling Technologies.
Summary:
Sterling Technologies has requested time on the agenda to discuss potential modifications to their
manufacturing plant and the wastewater treatment requirements of such an expansion.
City of Brookings Printed on 8/20/2015Page 1 of 1
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Sterling Technology Inc.
Brookings, SD
History and Current Trends
•Established in 1987 in Toronto, SD, by Randy and Lujeanne Kjelden
•Moved to Brookings in 2001, with 4 employees
•Currently employ 65 people with good paying, satisfying and rewarding jobs
•International business leader in Bio-Tech focusing on components of colostrum
•Biotech and Bio-Pharma
•Infant nutrition
•Sports nutrition
Fair and Consistent
Sterling Technology
•Land
•STI purchased 2 lots adjoining the current property and then that land was take away
•Waste Water Costs
•STI paid $1.2 million out of pocket for waste water system
•Fines
•STI paid $41,000 for the potential damage to sewer lines
Bel Brands
•Land
•Bel Brands was given 48 acres by the city of Brookings
•Waste Water Costs
•Bel Brands was given 5.5 million by the city of Brookings
•Fines
•Bel Brands actually did damage to the sewer lines with the damage costing around a half million dollars
Fair and Consistent
Sterling Technology
•65 employees
•Total costs to STI including fines,
waste water, land, etc. is $1.35
million
•Cost to STI, is $20,700 per
employee
Bel Brands
•270 employees
•Total paid to Bel Brands including
land, waste water and equipment,
etc. is over $11.7 million
•Paid to Bel Brands, is $43,300
That’s a difference of $64,000 per employee
Fair and Consistent
•Economic Development is good for Brookings
•Competition makes us better
•Unfair advantage
Thank you for your time
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0597,Version:1
Action on the 2015 Traffic Signal Light LED Project.
Summary:
The process of converting incandescent traffic signal lights to LED is an important project for the City
of Brookings. Incandescent lights are becoming obsolete, and new technology is pushing a
conversion to LED. Currently, we have the ability to utilize an energy rebate program from Missouri
River Energy Services. The rebate program will end soon, with no guarantees it will be available in
2016. Converting to LED’s will also provide the City of Brookings with great sustainability and LEAN
governmental measures. When completed, every traffic light in Brookings will be converted to LED.
Fiscal Impact:
This project was not budgeted in the 2015 budget. Project gross cost will be $42,608.00, but after the
MRES rebate the project net cost will be $33,637.00. The LED’s will also provide a three-year
payback on energy savings. Since we will be declaring the new LED lights as a capital asset, we will
use the Street Department line item 431-5-960-00 Street and Sidewalk Improvements to fund the
project. Once we have received the rebate (6-8 weeks after installation) we will credit the revenue
line item 431-4-443-09.
Recommendation:
The City of Brookings Street Department recommends approval to complete this project.
Attachments:
None
City of Brookings Printed on 8/20/2015Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 15-017,Version:1
Introduction and First Reading on Ordinance 15-017, an Ordinance appropriating monies to fund the
necessary expenditures and liabilities of the City of Brookings for the 2016 Fiscal Year and providing
for the Annual Tax Levy and Annual Tax for All Funds.
Summary:
Attached please find the 2016 Budget Ordinance and departmental narratives. The City Budget as
presented is a balanced budget consistent with South Dakota statutory requirements for
municipalities. All changes per City Council's direction to this point have been made. The General
Fund is balanced at $23,309,420 in revenues and $23,308,913 in expenditures.
Attachments:
Ordinance
Narrative - Airport
Narrative - Attorney
Narrative - City Clerk
Narrative - City Council
Narrative - City County Government Center
Narrative - City Manager
Narrative - Community Development
Narrative - Engineer
Narrative - Finance
Narrative - Fire Department
Narrative - General Government Buildings
Narrative - Human Resources
Narrative - Information Technology
Narrative - Library
Narrative - Municipal Liquor Store
Narrative - Parks, Recreation & Forestry Departments
Narrative - Police
Narrative - Research & Technology Center Building
Narrative - Solid Waste Collections
Narrative - Solid Waste Disposal
Narrative - Special Assessment
Narrative - Street
Narrative - Storm Drainage
Narrative - Swiftel Center
City of Brookings Printed on 8/20/2015Page 1 of 1
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2016-2017 Budget
City of Brookings
2016
Airport
PURPOSE: The mission of the Brookings Regional Airport is to provide, operate, maintain and
develop a first class air transportation facility to serve the community and surrounding area.
PERSONNEL:The Airport is comprised of two staff: the Airport Manager and the Airport
Operations/Maintenance Technician.
PROGRAMS AND SERVICES OBJECTIVES: The Brookings Regional Airport strives to provide a
first-class aviation facility to provide economic development and the serve the regional airport
community. The City strives to meet all State and FAA requirements for the airport. Airport
revenue is provided by hangar rent, hayland rent, FAA/State grants and the City 75% Sales and
Use Tax. The current hangar rent is $0.11 per square foot, and the current hayland rent is
$75.00 per acre. The City is not anticipating significant revenue increases for 2016. According to
FAA grant assurances, the City should be collecting rent for the BMU equalization basin that are
located on airport grounds, which should be set at the fair market value.
The City provides maintenance for the airport and grounds. In 2015, the City reconstructed
several taxilanes and built a new taxilane to accommodated hangar development. In 2016,
plans to reconstruct taxilanes, widen the narrow driveway approach between 2
nd Street South
and the hangar gate to allow for tanker trucks delivering fuel shipments, and to seal coat
portions of the Ramp extend the life and integrity of the aging asphalt pavement.
The capital improvement projects are shown below following the performance measures.
PROGRAMS AND SERVICES:
SERVICE
MEASURE OUTCOME 2014
ACTUAL
2015
BUDGETED
2016
REQUESTED
Maintenance of
Grounds
Provide a well-maintained environment
for aircraft to operate by minimizing
closures due to snow removal activities,
ensure lighting systems are operational,
and grounds are presentable.
$133,990 $143,029 $170,909
Management
of Regulations
Ensure the airport is compliant with
regulations by exceeding Federal and
State requirements, following fire codes,
and establishing safe airport rules and
regulations.
$62,333 $67,870 $67,045
Provide Safety
and
Convenience
Ensure a safe and efficient airfield for the
aviation community by enforcing rules
and regulations, providing ARFF and
$34,774 $35,712 $33,337
2016-2017 Budget
City of Brookings
emergency response, and maintain
facilities at or above standards.
Plan for the
Future
Continue to work toward a more
proficient airfield by working closely with
consultants, completing all necessary
permitting and mitigation activities,
safely constructing new facilities
including runways and taxiways, and
upgrading Navigational Aids.
$12,009,288 $1,127,789 $198,650
PERFORMANCE MEASURES: The City tracks two primary performance measures which are
described as follows:
Aircraft Operations
The primary objective of forecasting aircraft operations is to define the magnitude of change
that can be expected over time based on aircraft types, events (national, regional, and Local),
airport facilities, construction projects, weather conditions, and other factors. Because of the
cyclical nature of the economy, it is difficult to predict with certainty year-to-year fluctuations
in aviation activity. However, a trend can be established that characterizes potential demand.
Forecasts serve only as guidelines, and the number must remain flexible to respond to
unforeseen changes in aviation activity.
Airfield Cost Per Acre
This is a general measure to gauge effectiveness of airfield maintenance activities as compared
to revenues from such items as hangars, rentals, farming operations, and fuel sales. Costs can
vary widely based on any number of factors but generally rise over time. The City’s objective is
to maintain an increase of not more than 3% per year. The City had a decrease in the airfield
cost per acre for 2015 and 2016, primarily due to the reduction of maintenance as part of
airfield construction. In addition, this construction will continue through 2015 but the airfield
will be reopened and require attention.
TYPE OF
MEASURE SERVICE MEASURE 2014
ACTUAL
2015
BUDGETED
2016
REQUESTED
Outcome Aircraft Operations
(One operation equals one take-
off or one landing)
20,113 22,500 25,000
Outcome Airfield Cost Per Acre $222 $116 $103
2016-2017 Budget
City of Brookings
1
2016
Brookings City Attorney
PURPOSE: The Brookings City Attorney provides legal services for the City of Brookings as defined under
the terms of the Legal Services Agreement and Scope of Services, dated August 11, 2015, effective
January 1, 2016 to December 31, 2018.
PERSONNEL: The Brookings City Attorney is under contract to provide one attorney.
PROGRAMS AND SERVICES:
Legal Advisor: The purpose of the Opinions and Advice Program is to provide advice, documents, and
other responses to the City of Brookings so it can engage in informed decision making required to govern
lawfully.
Legal Representation Criminal Prosecution: The objective of the Criminal Prosecution Activity is to
prosecute law enforcement cases for the City of Brookings.
Advocacy & Dispute Resolution: The purpose of the program is to represent the City of Brookings in
lawsuits, claims, and cases.
1. The City Attorney will attend all City Council meetings as the legal advisor for the Brookings City
Council, unless the absence is due to vacation or illness or the subject matter does not require the
assistance of counsel.
2. Provide all necessary legal consultation services, including oral and written opinions and research as
requested by the Brookings City Council and the City Manager.
3. Provide legal assistance to the City’s Boards and Commissions, except the Utility Board and Hospital
Board, as requested by the City Manager and City Council.
4. Provide legal representation to the City in litigation initiated against the City and by the City in
circumstances where the City is not represented by legal counsel assigned by its insurance company.
Legal representation in litigation must be authorized in each instance by the City Council and
compensation will be in addition to the monthly compensation as provided in Section 15 of the
Legal Services Agreement.
5. Assist in the preparation and review of all contract agreements, resolutions, ordinances and other
legal documents considered, adopted or endorsed by the City; including comprehensive ordinance
recodification.
6. Maintain a working knowledge of Municipal Law on both the State and Federal level.
7. Provide legal representation for the City before administrative bodies upon special request by the
City Council.
8. As requested, review all claims made against the City.
2016-2017 Budget
City of Brookings
2
9. Confer with colleagues who specialize in areas of law to establish and verify a basis for legal
proceedings; serve as a liaison between outside legal counsel and City Officials on specialized legal
issues.
10. Maintain professional awareness of current literature and changes in law and attend continuing
legal education to ensure the most efficient, cost-effective, and accurate operation of the City
Attorney’s Office.
10. Review proposed state legislation affecting the City and prepare or supervise the preparation of
state legislation relating to municipal and city government matters as directed by the City Council.
Consult with City Council, the City Manager and department heads in regard to such legislation and
testify before legislative boards as requested.
Service
Measure Outcome 2013
Actual
2014
Adopted
2015
Adopted
2016
Requested
Legal Services Advocacy & Dispute
Resolution
Legal Representation
Legal Advisor To Staff And
City Council
$76,024 $79,054 $82,216 $85,505
Membership &
Conference
Membership-International
Municipal Attorney Assoc.
And Travel/Lodging for
IMMA conference
$3,000 $3,000 $3,500 $4,000
Litigation Litigation outside the
contract scope
$5,000 $10,000 $10,000 $10,000
Total Budget $84,024 $92,054 $95,716 $ 99,505
*Per Legal Services Agreement, Dated 8/15/12
2016-2017 Budget
City of Brookings
2016
BROOKINGS CITY CLERK
PURPOSE: As the official recorder for the City Council and custodian of public records, the City Clerk
provides public access to City Council meeting agendas and legislative documents. The City Clerk’s
Office provides administrative services to the Mayor, City Council and City Manager. The City Clerk
administers municipal elections and is the filing officer for the city. The City Clerk also administers
the bid process, legal notices, alcohol and various licenses and permits, the city website, city
government channel, social media and various open government initiatives. The City Clerk also
serves as the American’s with Disabilities Coordinator for the City.
PERSONNEL: The City Clerk’s Department is comprised of three staff: Shari Thornes, Brookings City
Clerk; Bonnie Foster, Deputy City Clerk; and Laurie Carruthers, Communications Specialist.
PROGRAMS AND SERVICES OBJECTIVES:
Detailed List of Programs & Services Provided
ADA Coordinator & Compliance
Bid Process
Board of Equalization
Brookings Brand Management
Brookings Committee for People who have
Disabilities
Budget Book
Certified Documents
City Council:
Administrative Services
Agendas
Minutes
Official Records
City Manager Administrative Services
Communications: Press Releases, Official Announcements
Countersigning Warrants
Document/Records Management
Elections
Historic Preservation Commission
Human Rights Committee
Information Resource Center
Press Releases
Legal Notices
Licenses & Permits:
Alcohol
Beer (Malt) – Offsale
Beer (Malt - Onsale
Wine
Liquor-Unrestricted
Liquor-Restaurant
Sidewalk Café
Temporary Alcohol
Circus/Carnival
Commercial Garbage
Going out of Business
House Mover
Mixed Martial Arts
Parade
Pawnbroker
Plumber
Raffle
Street Closure
Taxi
Temporary Vendor
Transient Merchant
Video Lottery
Mayor Administrative Services
Mayoral Proclamations
Open Government
Government Channel
Social Media
Televised Meetings
Meeting Notices
Citizen Engagement Initiatives
Website
Ordinances
Resolutions
Surplus Sale
Sustainability Council
Technology Master Plan
Volunteer recruitment, appointment, directory, training,
recognition & reporting
BUDGET YEAR OBJECTIVES:
1.Expand document management & imaging.
2.Implement additional open government/transparency initiatives and technology
improvements (e.g. job descriptions and salaries posted online).
3.Implement city website document portal.
PROGRAM/
SERVICE OUTCOME 2012
ADOPTED
2013
ADOPTED
2014
ADOPTED
2015
ADOPTED
2016
REQUESTED
City Clerk’s Department Overall Budget $326,023 $335,850 $308,208 $314,481 $333,410
City Council Agenda Management
The City Clerk’s Department will utilize the
Granicus “Legislative Management Suite”
for agenda item drafting, electronic
approvals, agenda packet generational and
publication, meeting minutes and
legislative data tracking.
$25,000 software & training (one-time fee in
2014)
$7,800 annual mngt fee ($650/month)
0 0 $32,800
3rd B
$7,800
3rd B
$7,800
General
Gov’t
Website
The City website was redone in 2011 with
up-to-date programming language and ADA
compliant making it easier to update and
easier for public use. Costs included web
hosting services, support, and module
updates.
$6,000 Website/CivicPlus
$3,600 Mindmixer annual fee
*$5,500 Website Mobile Application (2015)
$1,950 Mobile App maintenance
$6,000
City Clerk
$6,000
3rd B
$9,600
3rd B
$14,100*
3rd B
$11,600
General
Gov’t
Televised Meetings
Granicus Software provides online
webcasts and documents that are linked
and keyword searchable. (3rd B). Includes
new encoder maintenance fee of
$1200/year and Granicus fee of
$13,400/year.
$13,000
3rd B
$13,000
3rd B
$19,160
3rd B
$15,000
3rd B
$15,000
General
Gov’t
Document Portal
The portal will be a user-friendly public site
providing instant, read-only internet access
to the City’s publicly available documents
from a wide variety of web browsers.
$15,000 & $3000 annual maintenance
$18,000
General
Gov’t
Government Access Channel
X20 Media Software/Hosted Services
$2,000
3rd B
$2,000
3rd B
$2,000
3rd B
$2,000
3rd B
$3,250
General
Gov’t
Code of Ordinances
Codification of all city ordinances
*recodification of city ordinances
$5,000 $45,000*$5,000 $6,000 $6,000
Records Management
Implement and maintain a Records
Management Program that will integrate
procedures, retention schedules and best
practices for the management of records in
accordance with the requirements of state
statute and City Charter. (Laserfiche software
hosting)
$2,200 $2,200 $2,500 $2,500 $2,500
Elections
Conduct efficient and accurate regular and
special elections, in compliance with all
applicable statutes, to facilitate maximum
local citizen participation in the local
legislative process.
$8,700
(No Election)
$8,700
(No Election)
$8,700 $8700
adopted
ACTUAL
$17,020
(8573 city)
(8448 school)
$18,000
Legal Publications
Provide legal publication oversight for all
city departments and Council to comply
with all applicable statutes.
$15,000 $15,000 $17,000 $17,000 $17,000
Licensing (REVENUE)
Oversee the issuance, maintenance and
administration of various licenses and
permits as required by city ordinance and
state statute.
$54,950 $62,800 $62,237 $62,000 $65,425
Brookings Committee for People who have Disabilities
The Committee advocates for the rights of people in our community who have disabilities. Throughout the
year, specific events are held to bring awareness and information to our citizens. Informal technical
assistance is provided to the business community, private individuals, governmental entities, and non-profit
organizations.
Programs 2012
$3,240
2013
$3,500
2014
$3,577
2015
$3,577
2016
$3,577
Public Education/Advocacy: ABLE Award (facility/program access), Durable Medical Equipment Drive, ADA
Anniversary Events, October Awareness Month, presentations to business/organizations, “Local Employment
Successes” brochure, Accessible Parking Brochure, Governor’s Awards (employment), and Website.
Technical Assistance: Reviews and approves final plans and bid package for all new construction, remodels,
and retrofits of City owned and/or funded facilities; provides informal guidance to area organizations, private
businesses, other governmental entities regarding implementation and compliance with the ADA; serves as a
member of the ADA Leadership Network
Brookings Human Rights Committee
The purpose of the Brookings Human Rights Committee (BHRC) is to improve human relations and civil rights
in the Brookings area by fighting discrimination through educational efforts and a complaint resolution
procedure. The committee has the power to investigate complaints alleging discrimination against individuals
or groups because of their sex, race, color, creed, sexual orientation, gender identity, religion, ancestry,
disability, familial status or national origin, with respect to employment, labor union membership, housing
accommodations, property rights, education, public accommodations or public services.
Purpose/Programs 2012
$9,284*
2013
$9,284*
2014
$9,378*
2015
$9,378*
2016
$9,378*
Promote human and civil rights for all its citizens and visitors. Programs: Annual Drs. Eugene & Dorothy
Butler Award, Diversity Potlucks, Dr. Martin Luther King Awards
Promote a mutual understanding and respect among all racial, religious and nationality groups and work to
discourage and prevent discriminatory practices against any such group.Programs: Human Rights Forums,
films, educational materials provided to schools
Attempt to foster, through community effort or otherwise, goodwill, cooperation and conciliation.
Study and determine the existence, character, causes and extent of discrimination in employment, housing
accommodations, property rights, education, public accommodations, public services in the city, and
discrimination based on age, disability, marital status, ethnicity, religion, sexual orientation, gender
identity and political affiliation. The study and determination of discrimination is based on a broad
understanding of civil and human rights as embodied in the 1964 Civil Rights Act as amended, which
includes race, color, religion, gender and country of origin. Programs: Discrimination Surveys
Advise and provide a forum for those who have been subjected to unfair and discriminatory practices in
the city.
To receive, investigate and conciliate complaints alleging discrimination and where probable cause for
discrimination is found to exist, refer the complaint to the appropriate governmental agency. The human
rights committee shall develop rules of procedure subject to approval of the city council.Program:
Grievance Procedures & Hearings
Enlist the cooperation of various racial, religious and ethnic groups, community, civil, labor and business
organizations, student organizations, fraternal and benevolent associations, veterans’ organizations, and
other groups in educational campaigns and programs devoted to teaching the need for eliminating group
tensions, prejudices, intolerance, bigotry and unlawful discrimination.
Cooperate with federal, state and city agencies in developing programs showing the contributions of the
various groups to the culture and traditions of our city and nation, the menace of prejudice, intolerance,
bigotry and unlawful discrimination and the need for mutual respect.
Advise the mayor, city council members, city manager and the respective departments of the city
concerning matters consistent with the purpose and powers of the human rights committee.
Conduct educational programs and disseminate information in furtherance of the purposes and policies of
the human rights committee. Programs: Community Common Read
Hear and investigate complaints alleging discrimination regarding the City of Brookings, in accordance with
the grievance procedures for ADA grievances adopted by resolution of the city.
**$5000 is earmarked for Community Common Read Project
Historic Preservation Commission
The Brookings Historic Preservation Commission is committed to promoting the inspiration, pleasure and
enrichment of the citizens of Brookings through the identification, documentation, preservation, promotion
and development of the city’s historic resources.
Revenue**2012
$20,000
2013
$16,400
2014
$26,400
2015
$26,400
2016
$26,400
Expenditures $23,600 $20,000 $30,000 $30,000 $30,000
Historic Resources Recordation and Preservation: Local, State & National Register of Historic Places listings,
Computer Database, Case report documentation and Photographic Recordation.
Historic Resources Promotion, Public Education and Advocacy: Educational materials (brochures, website,
signage, newsletter), Educational events (workshops, award programs), Advocacy Efforts (Brookings
Endangered Places List), and Preservation Planning (heritage tourism, planning commission).
Technical and Funding Resources: Advise property owners within Brookings city limits on local, state and
federal benefits, facilitate site visits with state personnel and property owners to answer technical assistance
questions, facilitate securing preservation consultants for community projects, respond to realtor inquiries
regarding tax benefits, and disseminate material and provide ongoing updates to City Manager and other city
officials.
Commission Development: Attend mandatory annual state training sessions, attend national conferences,
and maintain local/state national memberships.
** Funding for the BHPC’s programs operates on three fiscal calendar years: local, state, and Federal (National Park Service). The annual
NPS Grant applications are submitted March with a June award by the State Historic Preservation Office. The City’s funding remains at
level funding of $3600 annually.
INCREASE OR DECREASE IN FEES/REVENUE:
No fee increases or decreases are scheduled in 2016. No major fluctuations are anticipated.
CHANGES OR NEED FOR INCREASED OR DECREASED SERVICES: None
2016-2017 Budget
City of Brookings
1
2016
City Council
“The City is committed to providing a high quality of life for its citizens
and fostering a diverse economic base, through innovative thinking, strategic planning,
and proactive, fiscally responsive municipal management.”
Purpose: The City of Brookings operates under a Council-Manager form of government in
accordance with the City Charter, adopted in 1999. This government combines the strong
political leadership of elected officials, in the form of the City Council, with the professional
experience of an appointed City Manager. Under this government, the Mayor and Council are
responsible for making policy decisions for the community. The elected City Council hires a City
Manager to implement its policies. The City Manager serves at the pleasure of the City Council
and has responsibility for preparing the budget, directing day-to-day operations and personnel,
and serving as the City Council’s Chief Policy Advisor. While making policy, the City Council
provides vision and leadership to the organization and the City.
Personnel: The City Council is comprised of the Mayor and six City Council members that are
elected at-large and serve for three year terms.
Programs And Services Objectives:
1) To implement effective governance practices.
2) To provide fiscally responsible municipal management.
3) To improve quality of life through municipal services.
4) To use a business model format that emphasizes long range planning, customer satisfaction,
productivity and process.
5) To foster economic development.
6) To promote intergovernmental cooperation and relations.
Effectiveness Measurements
SERVICE
MEASURE OUTCOME 2013
Actual
2014
Budgeted
2015
Budgeted
2016
Requested
Governance Salaries, Operating $124,906 $117,018 $117,018 $120,224
2016-2017 Budget
City of Brookings
2016
BROOKINGS CITY & COUNTY GOVERNMENT CENTER
PURPOSE:
The Brookings City & County Government Center opened in June, 2012 at 520 Third Street, on the
eastern edge of the downtown Brookings Central Business District. The building was constructed under
the auspices of a Joint Powers Board as permitted by South Dakota Codified Law, through the Brookings
City Council and the Brookings County Board of Commissioners.
The 73,000 square foot building is home to 13 departments of the City and County governments and as
of this date, is the only combined building for city and county governments in the State of South Dakota.
While each department has their own respective office space, both units of government share common
areas, meeting rooms, and the chambers which host meetings of the City Council, County Commission,
and several of their respective advisory boards, committees, and commissions.
Construction and annual operating expenses are split on a percentage commensurate with the actual
amount of square footage dedicated to each unit of government; with the City at 48 percent and the
County at 52 percent. The building is equipped with the latest technology and security advancements,
energy efficiency, and has plenty of space for future expansion. Moving into this new building enabled
Brookings County to vacate previously-leased office space and remodel the historic Court House for the
exclusive use of the court system. It also allowed the City to vacate the previous City Hall and remodel
the space for a much-needed expansion for the Police Department into a modern, Public Safety Center.
SERVICE OBJECTIVES:
The Brookings City & County Government Center stands as a model of intergovernmental cooperation to
save taxpayers’ dollars.
While both units of government needed expansion space, it is estimated the consolidated building saved
several millions of dollars over the construction of two, smaller buildings; and several million dollars will
also be saved in operating expenses over the life of the building.
2016-2017 Budget
City of Brookings
2016
City Manager
PURPOSE:
The City Manager’s performance is considered to be synonymous with the organization’s overall
performance. The City Manager establishes administrative policies, makes all administrative decisions,
takes all administrative actions and develops practices that implement the directives of the City Council;
and provide for the overall operation, function, and performance of city government. The City Manager
provides for the daily operations and functions of city departments through subordinate staff and serves
as the chief policy advisor to the City Council.
PERSONNEL:
The City Manager’s Department is comprised of only the City Manager. Administrative support is
provided through the City Clerk’s Department and public service implementation level support is
provided through 13 department heads which comprise the Leadership Team, and the City Attorney.
PROGRAMS AND SERVICE OBJECTIVES:
1. Oversee and provide for the implementation of City Council policy directives and on-going city
service operations with professionalism, efficiency, effectiveness, and integrity.
2. Provide for the basic execution of city services pursuant to applicable state law, the City Charter,
City Code of Ordinances, and the Governance and Ends Policy.
3. Be accessible, responsible, and responsive to citizens, staff, and the City Council; build and
maintain communication collectively and individually with the Council to provide for their
effectiveness in their role; and use the best professional judgment to placing the greater good of
the community first and foremost in decisions and policy recommendations.
4. Be the chief policy advisor for the City Council; provide for accurate, objective and
comprehensive research and analysis of issues. Assist the Council in developing comprehensive,
long-range strategic goals using visionary leadership.
5. Be personally and professionally active and engaged in the community; and be active in
intergovernmental relations at the local, state, regional, and national levels where appropriate
and in the best interest of the City.
6. Prepare the annual operating and capital budgets, monitor their performance upon adoption
and implementation, and provide for efficient and effective fiscal management.
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City of Brookings
1
2016
Community Development Department
PURPOSE:
The mission of the Community Development Department is to protect and preserve the public
health, safety and general welfare; and, to improve upon the quality of life for all Brookings
neighborhoods and businesses. This is accomplished through the administration of planning,
zoning, code enforcement and housing inspections.
PERSONNEL: The Community Development Department is comprised of four staff; Director,
Planning Zoning and Housing Administrator, and two Code Enforcement Officers.
PROGRAMS AND SERVICES OBJECTIVES:
Community Development is responsible for long range land use planning, administration of the
zoning and subdivision ordinance, enforcement of municipal codes, rental housing inspections,
and economic development opportunities. The department continually evaluates processes to
increase efficiency and response to the public.
Community Development revenue for 2016 is projected to increase from 2015. This is primarily
due to increased revenue from housing licenses associated with the rental inspection program.
Housing licenses are issued on a four year period and 2016 is an upswing in the rental licensing
cycle. Other revenue is projected to remain constant, however, the revenue is development
driven by the platting of land, rezoning of property, and submission of development plans.
Community Development is funded by the General Fund, therefore, no services will be affected
by a decrease in revenue.
Community Development Department reviews the fees charged for various services and
applications processed. This review allows staff to evaluate the process in which applications
and services are processed and to make adjustments where efficiencies can be gained. It also
serves as a method of ensuring the fees charged are in line with peer communities as well as
provide a cost recovery for staff time and materials associated with processing a requested
service.
Some applications require more thorough review and analysis by senior staff while others
require more administrative support staff time in assembling the information for board
meetings. As an example, a preliminary plat goes through a thorough checklist review by the
Planning and Zoning Administrator to ensure compliance with the Zoning and Subdivision
Ordinances. A final plat is based upon the previously submitted preliminary plat and if
consistent with the preliminary plat, does not require as extensive of a review as the plat was
previously approved via the preliminary plat.
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TYPE OF
MEASURE
SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
ESTIMATE
2016
ESTIMATE
Output FTE cost per Board of Adjustment
variance requests $120 $126 $128 $121
Output FTE cost per final platted lot
processed $126 $126 $128 $124
Output FTE cost per preliminary plat
reviewed $161 $180 $184 $178
Output FTE cost per annexations
processed $182 $203 $208 $209
Output FTE cost per rezoning processed $263 $296 $302 $304
Output Number of miles of sidewalk kept
clear for passage 164 165 165 166
Output Number of code enforcement
Investigations 1,685 1,500 1,600 1,275
Output Percent of code enforcement
cases achieving voluntary
compliance
99%99%99%99%
Output Percent of total rental units
inspected & licensed 35%18%21%23%
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2016-2017 Budget
City of Brookings
2016
Engineering Department
PURPOSE: The purpose of the Engineering Department is to provide quality engineering and
building services to all citizens in a professional and efficient manner.
PERSONNEL: The Engineering Department is comprised of four staff; City Engineer, Assistant
City Engineer, Building Services Director and Engineering Technician. Two positions, Office
Manager and Receptionist/Clerk are shared between the Engineering and Community
Development departments. The City employed the Receptionist/Clerk on a part-time basis in
2014 and 2015, which has been a cost savings to the City. The Engineering Department also
employs a part-time engineering intern.
PROGRAMS AND SERVICES OBJECTIVES:
In the upcoming year, the engineering department will be implementing a number
of activities for compliance with SDDENR storm water quality regulations, including
construction site inspections, dry weather screening of storm sewer, mailings to
residents and businesses, public participation projects and input from the public on
the program. The engineering department will also be reviewing the 2015
International Building Code and possible amendments for adoption.
The primary source of revenue for the engineering department is from building
permit fees. The revenue for 2016 for the engineering department is anticipated to
be similar to the 2015 revenue. Building permits have been steady, and fees for the
engineering department are not expected to increase significantly in 2016.
The Engineering programs & services are subdivided into three service categories
which are: Engineering, Compliance, and Project Administration. The divisions are
described below and represent the types of services offered by the Engineering
Department.
PROGRAMS & SERVICES:
SERVICE
MEASURE OUTCOME 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Engineering
In-house engineering design and
research for projects including
streets, parks, sidewalk, urban
STP, and drainage. Engineering
services include plan and
specification preparation.
$85,157 $87,563 $89,314 $91,993
2016-2017 Budget
City of Brookings
Compliance
Research and administration of
all federal, state and local
compliance including drainage,
DENR Storm Water Phase II,
American with Disabilities
Administration, Subdivision
design and review, and drainage
plan review. Building code
compliance is included under
the Building Services & Code
Enforcement service measure.
$72,554 $74,570 $76,062 $78,344
Project
Administration
Administration and inspection
of construction projects
including streets, parks,
sidewalk, urban, and drainage.
This measure includes
inspection of subdivision
construction.
$39,378 $40,417 $41,225 $42,462
Building
Services
& Code
Enforcement
Administer building permits,
perform code enforcement for
residential and commercial
building codes, implement
building code amendments, and
administer variances for the
Board of Appeals.
$105,967 $108,627 $110,799 $114,123
Motor Pool
Financially manage the self-
sustaining motor pool vehicle
by billing users at the
appropriate mileage rate.
$1,256 $2,324 $2,500 $2,600
PERFORMANCE MEASURES:
TYPE OF
MEASURE SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Output Cost per lane mile for chip seal $6,767 $7,125 $6,832 $7,575
Output Cost per lane mile for asphalt
overlay (2” asphalt on 5,280’ long
x 12’ wide)
$57,420 $60,192 $58,212 $64,944
Output Miles of sidewalk inspected 30.56 41.28 39.58 30.45
Output Number of drainage plans and
amendments reviewed
5 8 9 10
Output Number of Building Code
Variances administered by the
Board of Appeals
0 1 1 1
2016-2017 Budget
City of Brookings
Output Number of building permits issued 70 single
family
3 townhomes
0 duplexes
10 apartments
79 single
family
5 townhomes
2 duplexes
3 apartments
80 single
family
4 townhomes
4 duplexes
2 apartments
85 single family
4 townhomes
4 duplexes
3 apartments
2016-2017 Budget
City of Brookings
2016
FINANCE DEPARTMENT
PURPOSE: The City Finance Department is to provide timely and accurate financial information
to city management and the public, and to administer the city’s assets, including cash and
investments, in a prudent and intelligent manner.
PERSONNEL: The Finance Department has 5 staff members: one Finance Manager, one Deputy
Finance Officer, two Accounting Specialists, and one Accounting Clerk.
PROGRAM & SERVICE OBJECTIVES:
1. To provide timely and accurate information about the availabilities of funds and changes in
the funds available for the activities of each city department and each program.
2. To assist the City Manager to adopt an adequate budgetary control process, including
incorporating the “Performance Budgeting” procedure into the city’s financial budgeting
process, thereby improving services and efficiencies of the organization.
3. To effectively administer the city’s assets; earn high interest revenues through investing the
city’s idle cash after considering the priority of safety of principle and adequate liquidity needs.
4. Administer the purchase card program. Train and manage the system.
5. To reduce waste, inefficiency, or misuse of city funds by applying adequate internal control
procedures.
6. To manage the department’s budget and personnel with a focus on efficiency, effectiveness,
and fiscal responsibility.
7. Administer payroll. Train employees on use of the time clock system.
8. Administer the fleet cards for the city vehicles.
9. Maintain the capital asset records for the city.
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1
2016
Brookings Fire Department
PURPOSE:
The Brookings Fire Department will continue to be a proactive, emergency response
organization providing safe and efficient service to the citizens and visitors of Brookings
through prevention, education, and cooperation.
PERSONNEL:
The Brookings Fire Department is comprised of three full time staff; Fire Chief, Deputy Fire
Chief and an Office Manager. We currently have forty-five highly qualified and motivated
volunteer firefighters that provide coverage for the residents and visitors of our community.
PROGRAMS AND SERVICES:
Fire Suppression
Fire Suppression services are provided to the citizens of Brookings; 162.5 square miles of
Brookings County, and 27 square miles of Moody County. Brookings County, Moody County,
and the Townships the department serve fund the rural response apparatus.
Fire Investigation
The Fire Chief and Deputy Fire Chief provide fire investigation services on all fire scenes within
our response area. A County-Wide Arson Task Force was formed utilizing Brookings
Firefighters, a Police Detective and a Deputy Sheriff Deputy to better serve the City of Brookings
and Brookings County.
Rescue & Recover Services
Rescue and recovery services are provided to the citizens of Brookings, Brookings County, a
portion of Moody County, and guests passing through. We provided vehicle extrication,
confined space rescue, low and high-angle rope rescue, water rescue, and dive rescue.
Fire Prevention and Education
The department provides proactive prevention program opportunities to all citizens of
Brookings, Brookings County, and several surrounding communities. Program such as school
visits, the Big Sioux Water Festival, 5th Grade Career Day, department tours, group lectures, and
use of the safety house supported by printed media and handout items help to promote fire
awareness and safety. We used the Fire Starters Program to help children whom have shown a
tendency for starting fires.
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Plan Review, Inspection, and Pre-Planning
The department provides plan review and inspection in coordination with the City Engineer’s
Department for all commercial, industrial, and multi-family property within the city limits.
From reviews and inspections, pre-plan are drawn that indicate the building floor plan with key
information such as sprinkler hook-ups, hydrant locations, and utility locations. These plans aid
in fire suppression or rescue efforts.
Fire Service Training
The Fire Chief, the Deputy Fire Chief, or the Fire Service Instructors on our department instruct
or arrange instruction to advance their knowledge of fire suppression, investigation, pre-
planning, and all areas of rescue services. Arrangements are made to advance the instructors
level of training also.
Firefighter Retention
Funding is provided for the deferred Compensation Program for Volunteer Firefighters
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2016-2017 Budget
City of Brookings
2016
General Government Buildings
PURPOSE: To construct and maintain City facilities to provide safe and functional facilities for
City staff, City Council, and general public.
PERSONNEL: The General Government Buildings budget is managed by the City Engineer, and
each specific government building is managed by the corresponding department head for each
building.
PROGRAMS AND SERVICES OBJECTIVES:
The General Government Buildings budget includes funding for improvements to
the City-owned facilities and grounds to enhance safety, meet regulations, meet
space needs, and provide functional facilities for the public.
The 2016 budget includes figures for an asphalt overlay on the parking lot at the
East Fire Station.
The 2016 budget also includes improvements at the Public Safety Center to remodel
the evidence room and for additional cameras and card readers for the security
system at the Public Safety Center.
2016-2017 Budget
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1
2016
Human Resources Department
PURPOSE: The purpose of the Human Resources Department is to attract, develop, motivate
and retain quality employees; to provide a competitive compensation program and benefit
package in a cost efficient manner; to assure compliance with applicable employment laws; to
promote safety awareness in the workplace; to assist in the resolution of problems when
conflicts arise; and to protect the City’s monetary resources through effective risk management
techniques.
PERSONNEL: The Human Resources Department is comprised of two staff, the Human
Resources Director and Human Resources Technician. Payroll and other various Human
Resources related functions are also shared between HR Technician and the Accounting
Specialist within the Finance/IT Department.
PROGRAMS AND SERVICES OBJECTIVES:Looking forward, the Human Resources Department
will continue to focus on employee relations to include the development and implementation
of clear and practical personnel related policies to stay in compliance with pertinent
employment/labor laws and City directives. One of our objectives is to continue to work with
the department heads to maximize the use of the TimeClock Plus system and add features to
the employee self-service intranet website. This will continue to improve communication and
provide better access to information pertinent to City of Brookings employees. In addition, the
HR Department will work to better utilize the HR module in Springbrook.
The recruitment and retention process is a vital link in maintaining a diverse, high-performing
workforce. The Human Resources Department continues to explore different avenues to
advertise city jobs based on the position to be filled with an emphasis on social media and mass
communication. Specific colleges and universities will continue to be targeted as appropriate
based on programs offered pertinent to position. Succession planning, mentoring and cross-
training are also key factors within the recruitment and retention process as the City of
Brookings faces an aging workforce.
Compensation and benefits administration is in the forefront each budget year as it is
important to implement and administer a market sensitive pay and comprehensive, cost-
effective benefits program to attract, retain and motivate employees. Health Care Reform
initiatives as a result of the Affordable Care Act (ACA) continue to be reviewed and
implemented based on the government’s date sensitive schedule. It is of great concern that
the penalties and fees within the ACA will place a financial burden on our Health Insurance
Trust Account in 2016 and future years. In turn, this could result in increased
employee/employer health premium contribution rates.
Risk Management to include workplace safety and health is consistently monitored to protect
the monetary resources of the City through effective loss control and risk management
techniques. The City of Brookings Safety/Wellness Committee meets monthly to promote
safety awareness, resolve health and safety issues, and provide the safest possible working
conditions for our employees. Our wellness activities and participation incentives are reviewed
2016-2017 Budget
City of Brookings
2
and updated each year to motivate employees to modify their lifestyle in a healthy way to
improve their overall health and quality of life. It has been evident by the number of
participants in these activities and our health fair results that employees are putting forth the
effort to become more health conscious.
Staff development through in-house training, seminars, and other learning alternatives will
continue to be offered and supported to provide employees with tools and training to meet
personal and professional development standards and succession planning needs.
BUDGET YEAR OBJECTIVE: The budget year objective for the Human Resources Department is
to work to simplify, streamline and improve the employee recruitment, selection and payroll
administration processes.
EFFECTIVENESS MEASURES
TYPE OF
MEASURE SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
ESTIMATE
Number of
employee
injuries
Provides # of employees
reporting workers comp
claims who sought medical
treatment within calendar
year
25 total
reported
(Goal: 16
maximum)
33 total
reported
(Goal: 18
maximum)
18
maximum
33
maximum
Number of
lost time
injuries
Counts the number of lost
time injuries for City of
Brookings employees
reported within calendar yr.
7 lost time
injuries
(Goal: 2
maximum)
1 lost time
injuries
(Goal: 2
maximum)
2
maximum
lost time
injuries
2
maximum
lost time
injuries
Voluntary
Turnover
Rates
Monitors percentage of
voluntary turnover in regular
FT positions based on # of FY
budgeted personnel.
*This % does not include
discharges, deaths,
retirements, or Reduction in
Force (RIF)
3.0%
4 FT
employees
(three FT
retirees -
not included
in %)
(Goal:
4.76%)
4.4%
6 FT
employees
(eight FT
retirees -
not included
in %)
(Goal:
4.28%)
4.28%
maximum
4.3%
maximum
Work
Comp
Claim
Costs
Monitors claim costs for
medical services for
employees & volunteers
who sustain injuries within
calendar year.
$35,881
(Goal:
$25,027
maximum)
$9,273.26
(Goal:
$23,833
maximum)
$23,833
maximum
$24,629
maximum
2016-2017 Budget
City of Brookings
2016
Information Technology
PURPOSE: The Information Technology (IT) Department is responsible for development,
implementation, and maintenance of information systems and technology for City
departments. IT, through collaboration and participation with City departments, provides the
highest quality cost-effective technical support and services that are critical in meeting the
needs of city staff and the citizens they serve.
PERSONNEL: The Information Technology Department has a staff consisting of two Information
Technology Specialist, and a manager.
PROGRAMS AND SERVICES OBJECTIVES:
Intranet
The City has standardized on the current version of Microsoft IIS as the Web server software
and a combination of .ASP and .NET for interactive applications and backend database access.
System Hosting and Support
The Information Technology Department serves all departments by hosting, maintaining and
supporting all 100% City owned computer servers and applications. Applications and services
including Internet, Intranet, calendaring, email, finance (Springbrook), TimeClock Plus
timekeeping system, video encoding\streaming (Granicus), Book Keeping Software (Police),
Records Management Software (City Clerk), Zeucher Record keeping software, Point-of-Sale
Software (Liquor Store), mobile hotspots and units for Police, Community Development, City
Clerks. are centralized on IT supported servers. The Information Technology Department also
assists City departments with the evaluation and selection of new or replacement software
applications that will conform to established organization technology standards.
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1
2016
Brookings Public Library
PURPOSE:The Brookings Public Library provides materials and information contributing to the
community’s education, recreation, and quality of life.
Service Roles as established by the 2013 Planning for Results committee:
1. Residents will have the resources they need to explore topics of personal
interest and continue to learn throughout their lives.
2. Residents who want materials to enhance their leisure time will find what they
want when and where they want them and will have the help they need to make
choices from among the options.
3. Children from birth to age five will have programs and services designed to
ensure that they will enter school ready to learn to read, write, and listen.
PERSONNEL:The Brookings Public Library has ten full time and 11 part time staff. Full time staff
include Director, Adult Services Librarian, Technology Services Librarian, Children’s
Services, Young Adult Librarian, Circulation Manager, Administrative Assistant,
Community Services Coordinator, Circulation Assistant/Technical Services, and
Circulation Assistant/Interlibrary Loan. There are 9 Library Assistants, 1 Children’s
Assistant, and 1 Outreach Coordinator.
The Library is now open 66 hours per week, except during August when it is closed on
Sundays. All full time staff work rotating weekends; most work evenings. The Library
Assistants cover day, evening and weekend hours. Minimum staffing levels for any
given shift is 3.
PROGRAMS AND SERVICES OBJECTIVES:
Children and Young Adult Services
The Library has active, well used children and young adult areas with the goal of
providing materials and programs to all children in Brookings County ages 0-18. During
2016we plan to continue strengthening our reading readiness program to emphasize
children from birth to age five. These programswill include services aimed at parents
and caregivers, providing techniques to build early literacy skills with their children.
The summer reading programs draw the large crowds to the Library and generate much
interest and excitement in young people. With currently 1600+ registrants each
summer, the program is unlikely to see major growth in registration. We will continue
to change and adapt the activities offered to maintain the high level of interest. Having
a Children’s Librarian who is willing to dye her hair multiple colors if registration
challenges are met is always a big motivator for kids.
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Young adults have flocked to our YA book clubs. We have split them by age group to
facilitate the higher numbers and have added extra sessions during the summer. Having
pizza or snacks also attracts teens.
An Anime Club for teens was begun during 2015, much to the delight of many young
people.
Our goal for 2016 is to increase attendance at children/YA programs by 1% or 210
children. (2014 attendance was 22,216.)
Materials for the children’s and YA departments are purchased from the General Fund.
All programming expenses are paid from the Fines or Gifts Accounts. The community
has been generous when we ask for sponsors for children’s programming. Gifts
supporting children/YA programming was more than $5000 in 2014.
Adult Services
The Library offers more than 70 programs for adults annually. Programs planned for
2016 include the multi-program discussion of a person’s life called A Life Explored, a
writing contest, computer and ebook classes, an author visit, craft nights, and numerous
book clubs. Our goal for 2016 is to increase attendance at adult programs by 1%. (2014
attendance was 1,456.) All adult programming expenses are funded from the Library
Fines or Gifts accounts.
The Library purchases reading/viewing materials that are good quality or in demand by
adults in Brookings County. Overall circulation was down slightly in 2014. Ebooks and
eaudio are becoming increasingly popular. Other new digital services were added in
2015 including digital magazines and streaming movies. We will continue to add to both
our print collections and our digital services. Our goal is to increase overall circulation
by 1% in 2015. (278,588 items circulated in 2014.)
The Library’s meeting rooms continue to be heavily used by community groups with
1,462uses during 2014. This does not include use by the Library for programming.
Technology Services
This category of services includes access to Internet, office software, children’s
software, ebooks/eaudio, digital services, and the integrated library system which are
offered in-house and remotely.
The Library’s Community Computer Center and children’s AWE computers continue to
provide Internet, word processing, presentation, and learning software to the public
with 28,445 uses in 2014. We will replace 15% of the Library’s 60+ computers each year
as per our Capital Improvement Plan.
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One of our goals for this category is to increase the use of electronic information
sources, particularly those provided by the South Dakota State Library by 2%. (2014 use
was 5,184)
The Library will complete the migration of library operating software from the South
Dakota Library Network to The Library Company (TLC) by fall 2015. When SDLN officially
disbands in June 2016, we may receive an additional portion of SDLN’s reserve fund.
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2016
BROOKINGS PUBLIC LIBRARY
CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY:
2016-2020 Provide adequate computer access to public and staff through a schedule of
computer replacement
The Library’s Technology Plan calls for upgrading 15% of the Library’s computers
annually. This is a mixture of public and staff machines.
Cost: S7,500 annually
Operating budget impact:1) Continued support of a computer lab, providing patrons
with the opportunity to access Internet, use word processing, spreadsheet, or database
software, and to learn about computers and software.
2) Continue to provide laptops for in-house use to ease computer lab congestion and to
provide access for those patrons wanting more privacy.
2016 Replace telephone system
The existing Centrex telephone system was installed in 1995 and is in need of
replacement. The age of the Centrex system is becoming more apparent as calls are
dropped or unable to be routed.We would connect with the city’s system, replacing the
current analog phones with digital ones and increasing our bandwidth to make the
connect work smoothly.
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Cost: Phone replacement and POE switch - $6000
Operating budget impact: The monthly cost of service would decrease significantly. We
would need to run additional Cat 5 cable to 5 staff locations in order to connect to the
network, resulting in approximately $2000 of installation costs.
2017 Replace existing book drop
The existing book drop will be 12 years old in 2017. Useable life for book returns is 10
years. The external drop is estimated at $3600 and the required collection cart is $900.
Cost: $4,500
Operating Budget Impact: It will allow us to continue to provide convenient curbside
return for after-hours use.
2016-2020 Provide materials in print and audiovisual formats for public
The demand for print and audiovisual materials continues to be strong. This allows us
to purchase items for all ages and reading/viewing tastes. (Digital resources such as
ebooks, eaudio, digital films and magazines are leased and funded in the Computer
Services line within the Operating Budget.) Usage and formats will be examined
annually for relevance.
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Cost: $117,65 in 2016 with an average of 2% increase over five years
$618,860 over five years
Operating Budget Impact:A strong materials budget is essential to meet strategic
planning goals ofhaving the resources required to meet information needs and having a
variety of materials and programs to develop their interests concerning contemporary
cultural, social, and recreational trends.
Brookings Public Library
5 Year Capital Improvement Plan
Project Description 2016 2017 2018 2019 2020
Office Equipment
Computer replacement $7,500 $7,500 $7,500 $7,500 $7,500
Phone system replacement $6,000
Book Drop replacement $4,000
Total Office Equipment $13,500 $11,500 $7,500 $7,500 $7,500
Materials
Adult Books $53,550 $55,200 $56,300 $57,300 $58,200
Children’s Books $18,000 $18,600 $19,000 $ 20,000 $20,500
Audio/Visual Material $22,500 $23,200 $23,700 $ 24,700 $25,400
Periodicals $8,250 $ 8,500 $8,500 $ 8,500 $8,500
Large Print Books $6,900 $7,100 $7,250 $ 7,600 $7,800
Young Adult Books $8,450 $8,700 $8,900 $ 9,260 $9,500
Total Materials $117,650 $121,300 $ 123,650 $127,360 $ 129,900
Total Capital $131,150 $132,800 $131,150 $134,860 $ 137,400
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2016-2017 Budget
City of Brookings
1
2016
LIQUOR
PURPOSE:The mission of the Brookings Municipal Liquor Store is to offer a wide variety of
products at competitive prices and to conduct the business of selling off-sale alcoholic
beverages in a responsible manner which will reflect favorably on the owners of the store, the
citizens of Brookings.
PERSONNEL:There are four full-time people employed by the liquor store, consisting of the
manager and three sales associates. There are an additional seven part-time employees that
work 10-20 hours per week.
PROGRAMS AND SERVICE OBJECTIVES:Our goal is to operate a high quality liquor store that
offers friendly, courteous and informative customer service. A great amount of time each week
is spent with sales vendors learning and analyzing current market trends and evaluating new
products. In addition, purchasing the products on "post-downs" or when vendors temporarily
cut prices is a practice of cost and inventory control. Customer service and product knowledge
are the liquor stores service objectives.
In March 2016 the store added an Enomatic wine tasting machine. This allows the consumer
the option of sampling a wine before purchase. The wine tasting room was completely re-done
allowing the consumer to "experience" one of the 8 wines the machine holds. Also, in June the
liquor store added a Growler station. The station holds 8 kegs of craft beer. The growlers are
refillable and available in two sizes. The station is an innovative and unique addition to the
store and has definitely increased craft beer sales. In addition the layout of the store will be re-
set in August with every bottle of wine, liquor and spirits being moved. By changing the
product placement, availability of product and product flow thus increasing the profit margin.
The operational expenses of the store are in line with what was previously estimated.
In conclusion, we are estimating net sales for 2015 to be $4,152,000, a 4.2% increase above
2014 and for 2016 to be $4,227,000, an increase of 1.8% above 2015. Gross margin is projected
to be 24% for both 2015 and 2016.
2016-2017 Budget
City of Brookings
1
2016
Brookings Parks, Recreation & Forestry Department
PURPOSE: The Brookings Parks, Recreation & Forestry Dept. (BPRD) is responsible for the
supervision, maintenance and programming in twenty-three public parks, a two-rink ice center,
municipal golf course, aquatic center, skate park, community gardens, senior center and three
major sports field complexes, totaling approximately 775 acres of public facilities.
PERSONNEL:The BPRD is comprised of twenty (21) fulltime and approximately 130 seasonal
and part-time employees.In 2015, the department reorganized the recreation branch, and
replaced the superintendent and program coordinator positions with two manager positions.
This change was made to accommodate more efficient management of the expanding
programming offered through department and the increasing number of facilities the
department manages.
Organization Chart
2016 Parks, Recreation & Forestry
Full-time and Seasonal Employees
PROGRAMS AND SERVICES OBJECTIVES:
2016 Parks Dept. Budget Objectives:
Due to the adverse weather in recent years, as well as the department’s
participation in projects at Dakota Nature Park and several “lean” projects, the
2016-2017 Budget
City of Brookings
2
parks unit is again prioritizing equipment, vehicle and equipment replacement in
2016, as well as replacing some aged infrastructure in parks, rather than adding
new projects. All of the equipment included in the 2016 CIP budgets is on schedule
for replacement.
Fees are generated in the parks unit through five streams: camping fees at Sexauer
Park, community garden plot rentals, tennis court league fees, picnic shelter fees,
and code-enforced fees. Generally-speaking, revenue of these streams has
fluctuated to each side of the budgeted amount, and it is anticipated that the
budget amount will stay consistent for the next few fiscal years.
2016 Forestry Dept. Budget Objectives:
The forestry unit seeks only the replacement of one flatbed for a truck purchase in
2015 truck and a replacement chipper in the 2016 CIP budget.
Fees within the forestry unit are collected for utilities tree trimming and removal of
diseased trees on private property. The revenue in this stream will continue to
steadily decrease over the next few years as BMU buries utilities rather than leave
them above ground.
2016 Recreation Dept. Budget Objectives:
The recreation unit is making no requests for the CIP budget this year beyond
requests for Larson Ice Center, Hillcrest Aquatic Center and Dakota Nature Park.
The recreation unit produces approximately $110K annually in program fees and
similar streams. Significant changes in programming in the past couple of years is
not expected to dramatically change the budgeted amount, rather fees have been
shifted to different line items and budgets (ex: fees generated at the nature park
are now part of that budget rather than included in recreation budget).
2016 Hillcrest Aquatic Center Budget Objectives:
The Hillcrest Aquatic Center budget will require one budgeted item in the 2016 CIP
budget: replacement of the chemical controller in the pump houses.
During the summer of 2014, the recreation unit realized a smaller recovery rate of
the center’s operational expenses due to a cold and wet beginning of the season
similar to summer 2013. The recovery rate was approximately 46% for the 2014
season. The beginning of the 2015 season mirrored that of the 2014 season, the
revenue for the 2015 season is running below that of the 2014 season at this time.
2016-2017 Budget
City of Brookings
3
2016 Larson Ice Center Budget Objectives:
The CIP budget for Larson Ice Center (LIC) addresses the continuing schedule of
overhauling the three compressors. LIC has begun showing its age the last couple of
years with a mounting number of freon leaks and other failures. In 2015 a leak
detection system was installed which should minimize these financial issues, but an
overhaul of the refrigeration system will need to be addressed within the next few
years.
The Larson Ice Center generates several types of fees: skate rentals, ice rentals,
BISA’s operational donation, Blizzard rental fees and skating program fees.
SERVICE
MEASURE SERVICE 2013
ACTUAL
2014
ACTUAL
2015
BUDGETED
2016
REQUESTED
Aquatic Center
Activities
Provide a 90+ day outdoor swim season
at Hillcrest Aquatic Center.
$361,863 $410,564 $402,744 $382,560
Ice Skating
Activities
Provide a six-month indoor skating
season, plus a 14-week summer ice
season. Minimal outdoor ice (3 rinks).
$405,401 $617,076 $407,697 $378,775
General Park
and Recreation
Facility
Maintenance
All parks and recreation operations
minus those tracked for aquatics, ice
skating and golf.
$1,217,314 $1,595,316 $1,933,888 $2,006,291
2016 EdgeBrook Golf Course Budget Objectives:
EdgeBrook Golf Course produces fees through the sale of memberships, greens and
cart fees and golf outings. During the 2014 season, $304,313 was collected through
these revenue streams. Revenue decreased slightly again from the year before as
poor playing conditions during the first half of the season again severely impacted
revenues.
SERVICE
MEASURE SERVICE 2013
ACTUAL
2014
ACTUAL
2015
BUDGETED
2016
REQUESTED
Golf Course Offer a seven-month season at
EdgeBrook Golf Course. Provide a
well-maintained course to meet golfer
expectations. Provide updates and
improvements to attract new golfers.
$472,965 $578,574 $728,391 $558,376
Department-Wide Measures
2016-2017 Budget
City of Brookings
4
TYPE OF
MEASURE SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
BUDGETED
2016
REQUESTED
Revenue
Generation
Parks,
Recreation and
Forestry
All Services and Sources other than
the General Fund.
$844,646 $1,042,661 $1,058,115 $922,495
General Fund
Dollars
Operating Budget Balance $1,861,784 $2,056,173 $2,096,906 $2,282,981
Total
Operating
Budget
Parks,Recreation and Forestry
(combined)
$2,706,430 $3,098,834 $3,155,021 $3,205,476
Revenue
Support
Portion of operating budget supported
by fees and charges.
31%34%34%29%
Net
Expenditure
per Capita
All funds cost per capita
General fund cost per capita
$122.71
$84.41
$140.50
$93.23
$143.05
$95.07
$145.33
$103.51
EdgeBrook
Statistics
Measure
Income
Total Operating Budget
Recreational Investment
(General Fund)
$346,378
$481,266
$198,790
$316,473
$515,263
$200,464
$395,561
$494,561
$99,000
$397,561
$473,376
$75,815
Larson Ice
Center
Statistics
Income
Total Operating Budget
Recreational Investment
(General Fund)
$161,652
$315,644
$153,992
$131,751
$329,796
$155,796
$221,000
$385,673
$211,673
$147,000
$363,775
$216,775
Hillcrest
Aquatic Center
Statistics
Income
Total Operating Budget
Recreational Investment
(General Fund)
$164,497
$327,918
$163,421
$170,866
$344,973
$174,107
$221,000
$349,320
$128,320
$180,329
$366,560
$186,231
2016 Dakota Nature Park Budget Objectives:
The year 2015 saw strong use of Dakota Nature Park by Brookings citizens and area
visitors. In 2016, a boathouse will be build to the southeast of the nature center to
house the fleet of boats and paddleboard that are used in the park. This will free up
space in storage room for exhibits and other materials used in the nature center.
2016-2017 Budget
City of Brookings
2016
Brookings Police Department
PURPOSE: The mission of the Brookings Police Department is to prevent crime, enforce the
law, and support quality public safety by delivering respectful, professional, and dependable
service.
PERSONNEL: The Brookings Police Department is comprised of 44 personnel which include
officers, dispatchers, animal control and administrative staff. The command staff consists of
the chief, assistant chief, 4 lieutenants, 4 sergeants, 1 communication supervisor, and 1 office
manager.
PROGRAMS AND SERVICES OBJECTIVES:
The services offered by the Brookings Police Department are more than preventing crime and
enforcement of the law. That is, the essential service to the community. Training and vigilance
to crime trends are a part of the maintenance of our essential service of law enforcement.
Consequently the budget reflects the continuation of those essential services as well as special
events (Hobo Day, Swiftel Concerts).
Community outreach has always been an integral part of the department’s philosophy. Those
programs include the SRO program, DARE, Safety Town, and the Citizen’s Police Academy, just
to name a few. All of these special programs impact the department’s budget, but are well
worth the pay-off in building community trust and partnerships.
Additionally, the police department is looking to operate in a “lean government” atmosphere
that can be accomplished somewhat by technological advancements. A technology
improvement with the records management system was initiated in 2014. In 2015 Phase II of
the RMS has continued with mobile data terminals and e-ticketing in all of the squad cars. 2016
will incorporate that new technology with an interface with the unified court system’s record
management system to share case dispositions from their records management system. The
current system enlists the labor of at least three support staff. Phase III will reduce that
number to one staff person working in the county clerks office. Thus reducing labor time and
operating in a “lean” fashion as a part of the overall city-wide strategy.
2016-2017 Budget
City of Brookings
2016
Research & Technology Center Building
PURPOSE: The mission of the Research and Technology Center fund is to professionally
manage the Research and Technology Building.
PERSONNEL:The Research and Technology Center fund is managed by the Community
Development Director, and no specific staff is paid by the fund.
PROGRAMS AND SERVICES OBJECTIVES: The goal of the fund is to provide a self-sustaining
fund to manage the facility and ensure maintenance of the facility to allow tenants to grow and
development their businesses.
2016-2017 Budget
City of Brookings
2016
Solid Waste Department
PURPOSE:The City of Brookings Solid Waste Department is committed to the management of
Solid Waste employing source reduction practices by enhancing recycling opportunities for the
public, processing waste into energy, to operate an environmentally, safe Subtitle D landfill in a
cost efficient manner, thereby increasing the general fund transfer and to collect solid waste
from single family homes in Brookings in a cost efficient and customer friendly manner.
Solid Waste Collection
PERSONNEL: The Solid Waste Collection Department is comprised of six staff members; The
Solid Waste Supervisor and five Sanitation Collectors.
PROGRAMS AND SERVICES OBJECTIVES: The Solid Waste Collection Department offers
garbage collection, recycling collection, yard waste pickup and Christmas tree pickup for the
City of Brookings residents. The City of Brookings provides a 95 gallon green cart for garbage
pickup, which is on Monday or Tuesday of each week based on your address. The pickup
schedule information is available on the web site www.cityofbrookings.org.
The Solid Waste Collection Department also provides a 65 gallon blue and yellow cart for
recycling, which is picked up on Thursday or Friday each week based on your address. The
material that can be placed in your recycling cart is listed on page 19 of the phone book or on
the web site www.cityofbrookings.org.
The Solid Waste Collection Department will not provide a curbside branch pickup starting in
2015. The residents my put out their branches during spring clean up or haul them to the
landfill free of charge. We will provide a Christmas tree pickup in January for the residents.
The Solid Waste Collection has a yard waste program that starts in April and ends in November
each year. This program is funded by the sale of City of Brookings yard waste bags. The bags our
available at the following businesses: Wal-Mart, Hy-Vee, Lewis, Hy-Vee Gas Stop, Homestead-
Do-It Center, Lowes, Running’s, and Gas and Mor. The yard waste bags are picked up on
Thursday or Friday of each week based on your address.
The Solid Waste Collection reviews the garbage collection rates every three years. The next
review will be in 2016 with any decrease or increase taking place January 1, 2017. The current
rates for garbage collection is $ 17.50 per month plus sales tax. If a second garbage cart is
requested the fee for that is $ 3.50 per month plus sales tax. This fee of $ 17.50 covers the cost
of garbage pickup and recycling pickup once a week.
2016-2017 Budget
City of Brookings
SERVICE MEASUREMENTS COLLECTION 2013
ACTUAL
2014
ACTUAL
Demographics Number of Household
Garbage Collection Accounts
4,758 4,901
Outcome Tons of Garbage Collected 4,406 tons 4,464 tons
Outcome Tons of Yard Waste Collected 598 tons 589 tons
Outcome Tons of Trees Collected 31 tons 30 tons
Outcome Tons of Recycling Collected 712 tons 822 tons
Outcome Average tons per account .93 tons .91 tons
2016-2017 Budget
City of Brookings
2016
Solid Waste Department
PURPOSE:The City of Brookings Solid Waste Department is committed to the management of Solid
Waste employing source reduction practices by enhancing recycling opportunities for the public,
processing waste into energy, to operate an environmentally, safe Subtitle D landfill in a cost efficient
manner, thereby increasing the general fund transfer and to collect solid waste from single family
homes in Brookings in a cost efficient and customer friendly manner.
Solid Waste Disposal-Landfill
PERSONNEL:The Solid Waste Disposal Department is comprised of six staff members; The
Director of Solid Waste, Landfill Supervisor, Landfill Office Manager, two Heavy Equipment
operators and Advanced Equipment operator.
PROGRAMS AND SERVICES OBJECTIVES: The Brookings Regional Landfill serves the six counties
of Brookings, Kingsbury, Moody, Deuel Hamlin and Lake. The landfill opened on October of
1993 and serves a population area of 47,600 residents in the six county regions.
The Brookings Regional Landfill has an annual Latex Paint Exchange in April of each year which
gives the general public an opportunity to drop off used Latex paint and have it recycled. The
volunteers for the program come from the local 4-H chapters, residents and the collection
employees.
The Landfill also has the annual spring clean up for Brookings Residents. This program is possible
with the joint efforts of the Park & Recreation, Forestry, Street, Landfill and Collection
departments.
The Brookings Regional Landfill offers a free leaf drop off program for the Brookings residents. The
program starts October 1st and goes to November 1st of each year.
The Brookings Regional Landfill does a good job of recycling material that comes into the landfill.
The materials recycled are tires, scrap iron, pallets, trees, yard waste, and waste oil.
The Brookings Regional Landfill reviews the tipping fees every three years. The next review will
be in 2016. Any change in the tipping fees will take place January 1, 2017. The rates are set by
resolution. It has been the practice of the landfill to give area haulers and the communities in
our region a six month notice so they can meet with their local communities in our region and
adjust the rates accordingly with their customers. The current tipping fee is $ 43.00 per ton
plus $1.00 per ton state fee and 4% sales tax.
2016-2017 Budget
City of Brookings
SERVICE MEASUREMENTS LANDFIL 2013 ACTUAL 2014 ACTUAL
Total Tons received at the Landfill 53,642 tons 67,050 tons
Total Cost for Landfill $1,952,824 $2,454,172
Service Area population(estimated)47,000 47,600
Landfill cost per service area capita per year $41.03 $51.56
General Fund Transfer $575,000 $575,000
2016-2017 Budget
City of Brookings
2016
Special Assessment Fund
PURPOSE: The mission of the Special Assessments fund is to provide a special revenue fund to
pay for assessment projects and recover the assessment payments for future assessment
projects.
PERSONNEL: The Assessment Fund is managed by the City Engineer, and no specific staff is
paid by the assessment fund.
PROGRAMS AND SERVICES OBJECTIVES:
The goal of the Assessment Fund is to provide a self-sustaining fund to finance
street, alley, sidewalk assessment projects to reduce the need to bond for the
construction costs. The fund collects all principal and interest owed on the
assessment projects, which creates the revenue needed for future projects.
The Assessment Fund was used to pay for the assessment amounts for the Main
Avenue and 26th Street South Project and funds were transferred into the
assessment fund to cover the assessment costs. This project will be levied in the
fall of 2015 upon completion of the project. Revenue from two other major street
projects are deposited in the assessment fund which are the 32
nd Avenue Street
Project and the 25th Avenue and 10th Street project. The 75% Sales and Use Tax has
supplemented the assessment fund for past and future projects due to the
shortage in revenue.
SERVICE MEASURES:
SERVICE
MEASURE OUTCOME 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Project
Construction
Cost of constructing
assessment projects
including streets, alleys,
sidewalk and storm
drainage
$474,204 $1,620,482 final cost of
26th St S to
be calculated
after project
closeout
$1,010,000
Project
Administration
Design, bid, and administer
construction projects
including streets, alleys,
sidewalk and storm
drainage
$12,800 $13,284 $13,549 $13,956
2016-2017 Budget
City of Brookings
PERFORMANCE MEASURES:
TYPE OF
MEASURE SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Outcome Average cost per
square foot for
sidewalk assessment
$4.72 $6.90 $7.42 $7.50
Outcome Average cost per
front foot for alley
assessment
$0
no project
$0
no project
$0
no project
$45.00
Outcome Average cost per
front foot for
residential street
assessment with
water and sewer
$79.59
(32nd Ave)
no water
or sewer
$207
(est. cost
of 26th St S
incl. water
& sewer)
final cost of
26th St S to
be calculated
after project
closeout
$400.00
2016-2017 Budget
City of Brookings
1
2016
Street Department
PURPOSE:
Mission Statement: “It is the mission of the City of Brookings Street Department to
fund equipment, materials, and personnel in order to provide a safe network of
streets, avenues, and alleys throughout the City. We intend to do this by
responding promptly and courteously to citizen’s requests and concerns.”
PERSONNEL:
The Street Department is comprised of 15 staff; Superintendent, Street Operations Supervisor,
Shop Supervisor/Mechanic, two Heavy Equipment Operators, three Advanced Equipment
Operators, one Office Manager, and six Street Maintenance Technicians.
PROGRAMS AND SERVICES OBJECTIVES:
The Street Department does not generate revenue. The department’s operating
budget comes from the general fund. Street improvements and chip sealing are
funded by sales and use taxes.
As Brookings grows the number of roads and area to be serviced also increases. It
is the goal of the Street Department to provide a quality level of service to
accommodate this growth in road maintenance, snow removal, signage, mosquito
control, etc.
Another area that affects the Street Department’s budget are acts of vandalism and
traffic accidents which account for approximately $3,500 to $4,000 per year in
damages to our traffic signage…most of which is not recovered.
Future assistance with the Street Department’s budget could be provided by
requiring developers to provide initial signage and line striping in new
developments. Also, by imposing stricter guidelines to developers and their
contractors when pavement failures occur under the warranty of transfer such as
trench and service stub settlement on roadway and gutter lines and pavement
failures due to inadequate subgrade or base on roadbeds. The Street Department
spends a considerable amount of time, materials, and labor to repair these failures
which usually occur towards the end of the 5-year warranty.
The following describes the Street Department’s various programs/services and
what the objective is of each program.
2016-2017 Budget
City of Brookings
2
PROGRAM SERVICE OBJECTIVE
Pavement Management,
Street Maintenance, and
Rehabilitation
The goal of pavement management is to identify a proper road
program funding level, and then to provide the highest quality
network of pavements possible for the traveling public at the
available funding level.
Mosquito Control Average percent reduction in numbers of mosquito larvae
based on pre and post-treatment sampling.
Reduction in infection rates for humans and livestock or pets.
Street Sweeping To prevent environmental impairments by removing pollutants
and dust particulates in order to minimize air and water
pollution (clean water laws/clean air act).
To provide an aesthetically pleasing community appearance.
Traffic Control The purpose of traffic control devices, and warrants for their use,
is to help insure road safety by providing for the orderly and
predictable movement of all traffic, motorized and non-
motorized.
Snow Removal Through a proper planning process to achieve a consistent level
of service that results in increased safety, higher mobility (in
general, and for emergency services), and fewer “lost” days for
the business, education, transportation, and manufacturing
sectors.
Street Lighting Operation of Street Lights
Street & Sidewalk
Improvements
Maintenance of Sidewalks, Curb, and Gutter
Capital Outlay
Equipment
New Equipment
General Operations Wages and Expenses in the General Operations
The table below shows statistics and costs regarding the programs at the Street
Department for the past year, what we estimate for the current year, and what we
have requested for next year.
PROGRAM
SERVICE
EFFICIENCY
MEASUREMENT
2014
ACTUAL
2015
ESTIMATE
2016
REQUESTED
Pavement
Mgmt and
Street
Maintenance
Bituminous Material
(asphalt mix/CRS-2);
Rock/Oil (Street Sealing);
Gravel
$669,588 $757,102 $801,500
Mosquito
Control
12+ Total Square Miles
Sprayed
$104,711 $100,733 $103,931
2016-2017 Budget
City of Brookings
3
Street
Sweeping
208 Total 2-Lane Miles
Swept
$91,879 $105,233 $107,566
Traffic
Control
Traffic Signs Replaced
Traffic Paint
(Yellow/White)
$92,895 $112,829 $118,995
Snow
Removal
Str Dept Employee
Wages
Contractor Standby Pay
Contractor Hours
Worked
Overtime Pay
$403,701 $467,573 $478,151
Street
Lighting
Billing from Brookings
Municipal Utilities
$442,059 $419,140 $468,750
Street and
Sidewalk
Improvements
Contractor Services $580,356 $800,000 $1,125,000
Capital
Outlay
Equipment
Equipment Replacements $549,697 $273,000 $343,000
General
Operations
Remaining Operation
Cost
$489,715 $480,977 $497,933
2016-2017 Budget
City of Brookings
2016
Storm Drainage Fund
PURPOSE: The purpose of the Storm Drainage Fund is to design, maintain and construct storm
drainage facilities in the City of Brookings.
PERSONNEL: The storm drainage fund is under the management of the City Engineer. The
storm drainage fund includes the salary for one street department staff member and 30% of
the Engineering Technician. In addition, other City employees work on drainage maintenance
and projects without their salaries being paid directly out of the drainage fund.
PROGRAMS AND SERVICES OBJECTIVES:
The goal of the storm drainage fund is to provide a self-sustaining fund to finance
maintenance of storm drainage facilities including bridges, culverts, storm sewers,
drop inlets, detention ponds owned by the City and drainage swales in the public
right of way. The fund is also used to purchase land, design and construct new
storm drainage projects to manage storm water runoff. The fund also coordinates
and administers the Storm Water Management Program to meet SDDENR
requirements for storm water quality.
The revenue for the storm drainage fund is collected from a storm drainage fee that
is charged on all properties within the Brookings city limits. The fee for each
property is based on the lot area, a runoff weighting factor, and a unit financial
charge, which is calculated as follows:
Storm drainage fee = runoff weighting factor x parcel area (sq.ft.) x unit financial
charge (in dollars per sq.ft.)
The drainage revenue is used to fund maintenance of the storm drainage system,
land purchases, and construction of storm drainage master plan projects and local
projects. The runoff weighting factor has been set at 0.00054 since 2009 and raises
approximately $800,000 of revenue each year. The runoff weighting factor could
be increased since it has not been changed in 6 years, and the additional revenue
will be used to fund future projects. In addition, the City has used SDDENR State
Revolving Fund loans to cash flow several of the eligible drainage construction
projects. The storm drainage fund also pays the SDDENR loan payments.
The following is a summary of the service measures and performance measures for
the Storm Drainage Fund:
SERVICE
MEASURE OUTCOME 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Planning Continue Drainage Master Plan
projects with consulting assistance,
analyze drainage projects, present
projects to Council to prioritize,
$77,974 $56,679 $400,000 $150,000
2016-2017 Budget
City of Brookings
fund, purchase land and design
drainage improvement projects.
Maintenance
Maintain and repair the existing
storm drainage system in the City of
Brookings.$35,845 $72,220 $75,000 $75,000
Compliance
Coordinate and administer the Storm
Water Management Program, which
is an EPA Mandate and includes the
following areas:
- Public Education and Outreach on
Storm Water Impacts
- Public Involvement/Participation
- Illicit Discharge Detection and
Elimination
- Construction Site Storm Water
Runoff Control
- Post-construction Storm Water
Management in New Development
and Redevelopment
- Pollution Prevention/Good
Housekeeping for Municipal
Operations
$4,418 $4,554 $4,645 $4,785
Construction
Construction of new drainage
facilities outlined in the Storm Water
Master Plan and other identified
drainage improvement projects.
$228,032 $1,242,278 $1,480,000 $700,000
Financial
(Revenue
from
drainage fee)
Revenue to manage and adjust the
storm drainage fee as directed or as
necessary to achieve the goals of the
drainage plan.
$838,427 $880,205 $820,300 $858,540
PERFORMANCE MEASURES
TYPE OF
MEASURE SERVICE MEASURE 2013
ACTUAL
2014
ACTUAL
2015
ADOPTED
2016
REQUESTED
Output Average cost per parcel for
drainage fee (regardless of
size or use).$121.48 $125.44 $124.88 $126.00
Compliance
with
DENR/EPA
regulations
Complete and submit the
Annual Report for the
Storm Water Management
Plan by DENR March 10th
deadline each year.
100%100%100%100%
Output Cost per foot for jetting
(cleaning) storm sewer
pipes
$0.80 $0.80 $0.85 $0.85
2016-2017 Budget
City of Brookings
1
2016
SWIFTEL CENTER
PURPOSE: The mission of the Swiftel Center is to enhance the quality of life for the citizens of the
region by providing a gathering place for cultural, recreational, educational and community events
thereby positively impacting the economy of Brookings.
The goal is to maximize revenue through the hosting of numerous, well-attended events and minimize
expense through efficient and cost-effective facility operations. On any single night, the Swiftel
Center is more than just an arena…it’s the home for live, family-oriented entertainment, first-class
catered banquets and receptions and hospitable meetings and conventions. Our multi-purpose
facility acts as a catalyst for economic development and consumer spending activity in the city, by
delivering event attendees and their “spending multiplier” which boosts commercial, retail,
restaurant and hotel spending throughout the entire region. The “multiplier” is a vital economic
importance: it constitutes the Swiftel Center’s positive contribution to the Brookings economy and
overall community well-being.
We consistently anticipate customer needs and exceed their expectations by implementing top
quality, “four star” professional customer service programs. These efforts are designed to establish
confidence and brand recognition in the facility and with our many staff members. This encourages
repeat business and fosters new client relationships and patrons to serve.
PERSONNEL: The Swiftel Center is comprised of twelve full time staff; Executive Director, Associate
Executive Director, Director of Finance, Director of Food & Beverage, Operations Manager, Conversion
Supervisor, Operations Supervisor, Sales & Marketing Manager, Box Office Manager, Event Manager,
Event Coordinator, and Food & Beverage Coordinator.
Brookings City Council
Brookings City Manager
Executive Director
Associate Executive
Director
Director of
Operations (Open)
Operations Manager
Operations
Supervisor
Conversion
Supervisor
PT Staff (Conversion)
PT Staff (Custodial)
Director of Sales and
Marketing (Open)
Event Manager
Event Coordinator
PT Staff ( Ushers,
Security, Public
Safety)
Sales and Marketing
Manager
Director of Food and
Beverage
Food and Beverage
Coordinator
PT Staff (Servers,
Bartenders,
Concessions)
Director of Finance
Box Office Manager
PT Staff ( TIcket
Sellers, Ticket
Takers)
Payroll & Benefits
Vendor
Venuworks
Corporate Office
Ames, IA
2
PROGRAMS AND SERVICES OBJECTIVES:
VenuWorks of Brookings LLC has established goals for the 2016 year. These goals are a
combination of new initiatives and continuing efforts initiated in 2015.
Collaborate with local charitable and community organizations through volunteerism ,
community service projects or their usage of the facility at a reduced rate or no charge. Status:
In progress/On-going
o The Daktronics Banquet Room and Swiftel Center equipment were made available at no
charge to the local American Legion and VFW for Memorial Day and Veteran’s Day
programs.
o The Swiftel Center arena was made available at no charge to Brookings Radio for the
community wide Easter Egg Hunt. In addition, the event is co -produced by the Swiftel
Center staff through community donations and is offered free to the public.
o 4-H Achievement Days held in the Arena and Daktronics Banquet Room.
o 4-H Horse Show in the Arena/ 4H Dog Show held in the Arena.
Continue to build marketing partnership through regular communication with the Brookings
Area Convention and Visitors Bureau to attract events to the Brookings Community, focusing
more on athletic tournaments and conventions. Status: On-going
Concentrate on providing a diversity of events for the citizens of the region; family shows,
concerts, community events, consumer shows, sporting events, and conventions. Status:
On-going
Continue to be an in-house entertainment production entity for the sole purpose of promoting
and/or co-promoting shows and entertainment events. Status: On-going
Increase use of Ticketmaster outlets, website, and phones for ticket purchasing utilizing
marketing programs available through Ticketmaster including email notifications, presale
programs and auctions. Status: On-going
Increase ancillary revenues in the following areas: Status: On-going
o Catering income
o Concessions/bar service income
o Rental Equipment income
o Facility Maintenance Fee
o Merchandise income
Continue to review and adjust rental rates and reimbursed labor rates to remain competitive.
Status: Completed
Continue to provide outstanding customer service to the patrons, promoters, renters and users
of the Swiftel Center facilities. Provide employee training sessions with emphasis on customer
service and ADA assistance. Emphasis placed on customer service and ADA assistance at
employee training sessions. Status: On-going
Continue to utilize our website and marquees to inform the community of upcoming events.
Status: On-going
Increase use and awareness of social media aspects of networking with the community and
fans to include: Facebook, Twitter, Instagram, Pinterest, FourSquare, and LinkedIn. Status:
On-going
3
We are projecting an increase in our revenue and expenses for 2016. As we develop our budget we
create a spreadsheet reflecting our contracted business for 2016 and expected business from past
history. We break each event down to determine our revenue and expenses which are all variable.
Then we estimate our fixed revenue and expenses by looking at past history and contract obligated
income.
Service
Measure
Outcome
2013
Actual
2014
Actual
Estimated
2015 Budget
Requested 2016
Budget
Gross Revenues
Revenues generated
from events, rent,
naming rights, pouring
rights, concessions and
catering, signage,
equipment, and other
revenue streams.
$ 1,553,578 $ 1,750,510 $ 1,873,815 $ 1,996,155
Attendance
Promote, co-promote or
rent facility to attract
patrons to spectator
events for entertainment
or meetings, banquets,
conventions for
educational experience.
124,608 121,447 109,845 110,430
Events
Number of events held at
the Swiftel Center.
249 256 195 197
TYPE OF MEASURE SERVICE MEASURE 2013 2014
2015
EST
2016
EST
Revenue Generation
Percentage of Gross
Revenues from
Operations 70% 80% 80% 80%
Expenditure per Capita City Subsidy per Capita
$ 19.16 $ 16.28 $ 17.00 $ 17.61
Expenditure per Square
Foot
Capital Expenditures per
square foot
$ 4.61 $ 2.00 $ 6.90 $ 15.05
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0598,Version:1
Public Hearing and action on a legal description change for Wonder, Inc., DBA The Wild Hare, Justin
Kirchhevel, Amy Kirchhevel, Todd Voss, David Kneip and Greg Kneip, owners, 303 3rd Street,
Brookings, South Dakota, legal description for owned property: West 75 ‘of Lots 20 and 21, Block 3,
Original Plat Addition; legal description for leased property: East 90’ of Lot 19, and East 65’ of West
140’ of Lots 20 and 21, all in Block Three, Original Plat Addition.
Summary:
The Wild Hare has applied to change their legal description for 303 3rd Street, Brookings, South
Dakota, to include adjacent leased property (former Artz Locker). Legal description for owned
property at 303 3rd Street: West 75 ‘of Lots 20 and 21, Block 3, Original Plat Addition; legal
description for leased property: East 90’ of Lot 19, and East 65’ of West 140’ of Lots 20 and 21, all in
Block Three, Original Plat Addition. All documents have been filed with the City pertaining to
insurance and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Public Notice
Map
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NOTICE OF PUBLIC HEARING
Legal Description Change – Wonder, Inc., DBA The Wild Hare
NOTICE IS HEREBY GIVEN that the Brookings City Council in and for the City of Brookings,
South Dakota, on August 25, 2015, at 6:00 p.m. in the Brookings City & County
Government Center Chambers, 520 Third Street, will meet in regular session to consider
a legal description change for Wonder, Inc., DBA The Wild Hare, Justin Kirchhevel, Amy
Kirchhevel, Todd Voss, David Kneip and Greg Kneip, owners, 303 3rd Street, Brookings,
South Dakota, legal description for owned property: West 75 ‘of Lots 20 and 21, Block
3, Original Plat Addition; legal description for leased property: East 90’ of Lot 19, and
East 65’ of West 140’ of Lots 20 and 21, all in Block Three, Original Plat Addition. At
which time and place all persons interested will be given a full, fair and complete
hearing thereon.
Dated at Brookings, South Dakota, this 15th day of August, 2015.
Shari Thornes, City Clerk
Published time(s) at an approximate cost $ .
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0609,Version:1
Public Hearing and action on a temporary liquor application for VFW 727th DAV Charity Poker Run at
the National Guard Armory on September 5, 2015.
Summary:
The VFW has applied for a temporary liquor license for DAV Charity Poker Run to be held at the
National Guard Armory, 300 5th St. So., on September 5, 2015. All temporary alcohol licenses must
be approved by the City Council through use of a public hearing. All documents have been filed with
the City pertaining to insurance and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Public Notice
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Public Hearing
Sale of Alcoholic Beverages
NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold a
public hearing at 6:00 p.m., Tuesday, August 25, 2015, in the Brookings City & County
Government Center, 520 Third Street, to consider an application for a temporary liquor license to
operate within the City of Brookings, South Dakota for the VFW 727th to host the DAV Charity
Poker Run at 300 5
th Street South (National Guard Armory) on September 5, 2015. At which
time and place all persons interested will be given a full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 20
th day of August, 2015.
Shari Thornes, City Clerk
Published time(s) at an approximate cost: $.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-089,Version:1
Action on Resolution 15-089, a Resolution directing preparation of the Assessment Roll, dividing
Assessments into Installments, and providing for the collection thereof for 2014-02STA Main Avenue
South and 26th Street South Assessment Project.
Summary:
This will approve Resolution 15-089, directing the preparation of the Assessment Roll for 2014-
02STA, Main Avenue South and 26th Street South Assessment Project.
Background:
The Main Avenue South and 26th Street South is located in the southwest portion of the community
and was designed by Banner Associates and Civil Design Inc. of Brookings. The project included
street construction, underground utilities, sanitary sewer lift station, sidewalk and miscellaneous
work. The Resolution of Necessity 05-14 was approved on January 14, 2014, which authorized the
City to proceed with this project.
The 26th Street South and assessment portion of Main Avenue South work has been completed and
Change Order No. 4 was approved on August 11, 2015, which adjusted plan quantities for 26th Street
South bid items to as-constructed quantities. The City is proceeding with the process to assess the
property owners with their portion of the construction and engineering costs.
Details of the assessment costs, description of classes of lots to be assessed and method of
apportionment of benefits are described in Resolution of Necessity No. 05-14, which is summarized
as follows:
The costs for Main Avenue South water main, sanitary sewer lift station and sanitary sewer force
main shall be assessed on an area basis to the assessable lots and tracts of land lying within the
sanitary sewer service area of Main Avenue South. The costs for 26th Street South shall be
assessed against all assessable lots and tracts of land on the basis of front foot upon each lot or tract
of land contiguous to the street constituting said improvement.
For Prairie Hills Addition, Christie Springs Addition and Christie Heights Addition, the assessment
shall be divided into five (5) equal annual installments and the interest shall be zero (0) percent per
annum on the unpaid balance of the assessment costs for a maximum period of five (5) years, with
interest and penalties applicable to any unpaid or delinquent installments. The first annual payment
shall be due December 31, 2015 with subsequent annual payments due on December 31 each year.
The assessment for all other assessable properties shall be divided into ten (10) equal annual
installments and interest of ten (10) percent per annum shall accrue on the unpaid balance of the
assessment.
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File #:RES 15-089,Version:1
On the Main Avenue South project, the City will assume and pay for the arterial street construction
and surfacing and associated storm sewer, traffic signals, and sidewalk improvements for arterial
street construction and gravity sanitary sewer improvements. Brookings Municipal Utilities paid for
sanitary or water main pipe oversize costs.
On the 26th Street South project, the City is paying for extra width and thickness, storm sewer
upsizing costs, drain tile, striping and other miscellaneous costs.
This resolution directs the preparation of the assessment roll and dividing into installments for the
2014-02 STA Main Avenue and 26th Street South Assessment Project. There will be two upcoming
resolutions; one to set the hearing date and one to levy the street assessment.
Fiscal Impact:
The assessment costs will be approved with the resolution to levy the project.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
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Resolution 15-089
Resolution directing preparation of Assessment Roll, dividing Assessments into
Installments, and providing for the collection thereof for Street Assessment
Project 2014-02STA; Main Avenue South and 26th Street South Assessment
Project.
Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows:
1. More than twenty days have elapsed since the adoption and publication of
Resolution of Necessity No. 05-14 for Street Assessment Project No. 2014-02STA.
The referendum has not been invoked, and no written protests against the making of
said improvement have been filed with the City Manager.
2. A contract for Street Assessment Project No. 2014-02STA has been duly executed,
and the City Council is authorized to levy special assessments pursuant to the
provisions of chapter 9-43, SDCL 1967, as amended.
3. The City Engineer has caused an estimate of the expense of the work to be made
and filed in her office showing the total cost of said improvement as follows:
Contract price (including CCO4)$3,820,292.61
Right of Way $52,821.19
Engineering, inspection, fiscal,
legal expense, publication $ 495,404.00
Total Expense $4,368,517.80
4. The total cost of said improvement shall be paid as follows:
Assessable costs – street & utilities $1,552,211.00
Assessable costs – right of way $31,599.64
BMU costs – oversize pipe $62,853.60
City-assumed costs including extra width & thickness $2,721,853.56
5. There shall be made and filed in the office of the City Clerk an assessment roll for
said improvement. The costs for Main Avenue South water main, sanitary sewer lift
station and sanitary sewer force main shall be assessed on an area basis to the
assessable lots and tracts of land lying within the sanitary sewer service area of Main
Avenue South. The costs for 26th Street South shall be assessed against all
assessable lots and tracts of land on the basis of front foot upon each lot or tract of land
contiguous to the street constituting said improvement.
6. For Prairie Hills Addition, Christie Springs Addition and Christie Heights Addition, the
assessment shall be divided into five (5) equal annual installments and the interest shall
be zero (0) percent per annum on the unpaid balance of the assessment costs for a
maximum period of five (5) years, with interest and penalties applicable to any unpaid
or delinquent installments. The first annual payment shall be due December 31, 2015
with subsequent annual payments due on December 31 each year.
The assessment for all other assessable properties shall be divided into ten (10) equal
annual installments and interest of ten (10) percent per annum shall accrue on the
unpaid balance of the assessment.
7. Unless paid to the City in advance of maturity, the assessments shall be collected by
the City Manager in accordance with the procedure for Plan One in Chapter 9-43,
SDCL 1967, as amended.
Passed and approved this 25th day of August, 2015.
CITY OF BROOKINGS
__________________________
Tim Reed,Mayor
ATTEST:
___________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-090,Version:1
Action on Resolution 15-090, a Resolution abating certain Parking Tickets in lieu of a charitable
donation.
Summary:
Pursuant to previous City Council action, the following is a proposal for the temporary abatement of
certain parking fines resulting from parking tickets for a specific length of time during the upcoming
holiday season whereby the fine can be substituted with a donation to either the Brookings County
Food Pantry or the Harvest Table.
Background:
An affirmative motion would be required for a temporary program that would allow recipients of
certain parking tickets to substitute payment of the fine for a donation to one of two local food re-
distribution opportunities during the holiday season. Specific details of the program would be:
1)Program would apply to certain parking tickets issued by the Brookings Police Department
personnel between November 15, 2015 and December 31, 2015.
2)In lieu of paying the fine for the parking ticket, ticket recipients have the alternative choice to
contribute a minimum of ten (10) canned or non-perishable items. Food items damaged,
opened, or beyond the marked expiration date will be rejected.
3)Items must be brought to the Brookings Public Safety Center, along with the ticket, to consider
the fine “paid”.
4)Police Department personnel will distribute the food items evenly divided to th Brookings
County Food Pantry and the Harvest Table.
5)In an effort to get the donated food to the outlets as soon as possible, donations must be
“paid” within five days of receiving the parking ticket.
6)The specific parking violations subject to this program are:
-Position of parking on two-way road
-Places where standing and parking is prohibited
-Places where stopping is prohibited
-Parking in excess of 72 hours
-Parking in alleys
-Designation of limited parking
-Illegal parking (2-hr. limit downtown or Medary)
-Parking at night in business section
-Maximum duration of parking
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File #:RES 15-090,Version:1
The following parking violations are exempt from this program:
-Parking prohibited during snow emergency
-Parking in disabled space without a permit
-Parking in front of a fire hydrant
Recommendation:
Staff recommends approval.
Attachments:
Resolution
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Resolution 15-090
A Resolution for the Temporary Abatement of certain parking fines resulting from
parking tickets for a specific length of time.
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the
City of Brookings intends to initiate a temporary program that would allow recipients of
certain parking tickets to substitute payment of the fine for a donation to one of two local
food re-distribution opportunities during the holiday season. Specific details of the
program would be:
1) Program would apply to certain parking tickets issued by the Brookings Police
Department personnel between November 15, 2015 and December 31, 2015.
2) In lieu of paying the fine for the parking ticket, ticket recipients have the
alternative choice to contribute a minimum of ten (10) canned or non-perishable
items. Food items damaged, opened, or beyond the marked expiration date will
be rejected.
3) Items must be brought to the Brookings Public Safety Center, along with the
ticket, to consider the fine “paid”.
4) Police Department personnel will distribute the food items evenly divided to the
Brookings County Food Pantry and the Harvest Table.
5) In an effort to get the donated food to the outlets as soon as possible, donations
must be “paid” within five days of receiving the parking ticket.
6) The specific parking violations subject to this program are:
-Position of parking on two-way road
-Places where standing and parking is prohibited
-Places where stopping is prohibited
-Parking in excess of 72 hours
-Parking in alleys
-Designation of limited parking
-Illegal parking (2-hr. limit downtown or Medary)
-Parking at night in business section
-Maximum duration of parking
The following parking violations are exempt from this program:
-Parking prohibited during snow emergency
-Parking in disabled space without a permit
-Parking in front of a fire hydrant
Passed and approved this 25
th day of August, 2015.
CITY OF BROOKINGS
____________________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0603,Version:1
Discussion regarding sidewalk on undeveloped property on the west side of 22nd Avenue South
between 12th Street South and 20th Street South.
Summary:
The City Council will discuss the issue of sidewalks on undeveloped property on the west side of 22nd
Avenue South between 12th Street South and 20th Street South and decide whether or not to proceed
with a resolution of necessity.
Background:
The City received a request to discuss the issue of requiring sidewalks on undeveloped property
along the west side of 22nd Avenue South between 12th Street South and 20th Street South.
Currently, there is a bike trail on the east side of 22nd Avenue South in this area, and there are three
undeveloped properties on the west side of 22nd Avenue South that do not have sidewalk (see
attached map).
22nd Avenue is designated as an arterial street on the Major Street Plan and the Policy on City
Participation in Construction of Arterial and Collector Streets is attached. The policy states, in part,
“the City of Brookings will assume and pay from the funds of the City all street construction costs
including grading, graveling, curb and gutter, storm sewer, sidewalk and paving for streets
designated as major or minor arterial on the Major Street Plan filed with the Brookings County
Register of Deeds.” The City has interpreted this policy as the City will install sidewalks at the time a
new arterial street is constructed by the City provided right of way was dedicated, such as along 20th
Street South and Main Avenue South. Sidewalks along 22nd Avenue have been paid for by the
abutting property owners since the street was constructed before the policy was adopted.
The City Council has held discussions in the past regarding sidewalks on undeveloped lots and
determined the necessity on a case-by-case basis. City Ordinance has also been used for
determining necessity. Brookings City Ordinance Section 74-182, Sidewalk Specifications, is as
follows:
“The construction of all sidewalks, whether performed by direct contract with the city or by
contract with the abutting property owners, shall be performed strictly in accordance with
specifications for sidewalks on file in the office of the city engineer. The city engineer shall
have the authority to condemn work and material which is not in accordance with the
requirements of such specifications.
Portland cement concrete sidewalks pursuant to city specifications must be installed on each
lot at the time of construction or development. After two years after sidewalks have been
constructed on 70 percent or more of the frontage along a hard-surfaced street between two
street intersections, the remaining sidewalk along said street shall be installed. However, in
accordance with state law, the city council may order said sidewalks installed at any time that
sidewalks are determined to be necessary.”
nd th th
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File #:ID 2015-0603,Version:1
The lots on the west side of 22nd Avenue South between 12th Street South and 20th Street South
currently do not meet the 70% requirement stated in the Ordinance.
The property owners of the vacant lots were mailed a notice of this meeting and may provide input for
the discussion.
Fiscal Impact:
None.
Attachments:
Resolution 96-10
Map
City of Brookings Printed on 8/20/2015Page 2 of 2
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-093,Version:1
Discussion on the Engineering Options for EdgeBrook Golf Course Drainage Improvement Project,
and discussion and possible action on Resolution 15-093, a Resolution Awarding the Contract for
EdgeBrook Golf Course Drainage Project for the Parks, Recreation & Forestry Dept.
Summary:
Pursuant to City Council action at the previous meeting, the Council wanted to review the various
options undertaken by the consulting engineers to address the storm drainage issues at EdgeBrook
Golf Course.
Attached is a revised recommendation (Resolution 15-093) from staff on one of the options studied.
Attachments:
Stockwell Engineering Presentation
Resolution 15-093
Memo from 8/11/2015 Council Meeting
Bid Tab
Photographs of drainage area
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EDGEBROOK GOLF
COURSE IMPROVEMENTS
City Council Presentation –August 25, 2015
What We’ve Done…
Master Plan –Fall 2013
Inventory & Analysis –September 2013
Final Master Plan Concepts –December 2013
Reduced Scope & Cost –August 2014
Construction Documents –Spring 2015
Site Visit & Plans Review –June 2015
Project Bid –August 4, 2015
•Saturated soil column
•Cart & pedestrian crossing
•Mow or no mow???
Site Visit
•Off-site drainage
•Pipe elevation is too low & filled with sediment
•Mow or no mow???
Site Visit
•No landing area
•Mow or no mow???
Site Visit
•Little to no slope
•Standing water = no grass
•Mow or no mow???
Site Visit
December 18th, 2013
Master Plan Final Concept
Entrance Feature
Section #1
Section #3
Section #4
2013 Master Plan Project Costs
Total = $987,890
Site/Grading/Drainage = $344,429
Pond/Creek Bed = $372,949
Site Restoration = $270,512
2014 Reduced Project Costs
Total = $431,833
Site/Grading/Drainage = $307,673
Pond/Creek Bed = $45,730
Site Restoration = $78,430
G-2
QUANTITIESSFLEGEND
G-3
QUANTITIESSFLEGEND
SFG-4
QUANTITIESSFLEGEND
2015 Construction Documents
Total Estimate = $346,334
Base Bid = $323,142
Alternate No. 1 = $23,192
Project Bid –August 4
Low Bidder –Meyer Services
Base Bid = $268,769
Alternate No. 1 = $27,341
Total Project Cost = $296,110
Resolution 15-093
Resolution Awarding the Contract for EdgeBrook Golf Course Drainage Project
for the Parks, Recreation & Forestry Dept.
Whereas, the City of Brookings has sought and received the following bid for the
EdgeBrook Golf Course Drainage Project:
Meyer Services Inc. of Volga, SD
Base bid: $268,769.00 Alternate #1: $27,341.00 Total: $296,110.00
Whereas, on August 11, 2015,the City Council of the City of Brookings discussed
proposed Resolution 15-085 and the vote approving Resolution 15-085 failed; and
Whereas, the City Council subsequently approved a motion directing staff to reexamine
the EdgeBrook Golf Course Drainage Project and report to the City Council with further
alternatives; and
Whereas, staff has completed the analysis of further alternatives for the EdgeBrook Golf
Course Drainage Project, and has reported these alternatives to the City Council, and
following discussion, the City Council has determined that the following bid proposal is
the preferred alternative for the EdgeBrook Golf Course Drainage Project.
Now Therefore, Be It Resolved that the base bid in the amount of $268,769.00, by
Meyer Services, Inc. of Volga, SD is hereby accepted, and Alternate #1 is rejected.
Passed and approved this 25th day of August, 2015.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST
_________________________
Shari Thornes, City Clerk
Legislative text from 8/11/2015 City Council Meeting.
..Title
Action on Resolution 15-085, a Resolution awarding the contract for the EdgeBrook Golf
Course Drainage Improvement Project.
..Body
On August 4, 2015, the City held a bid letting for the EdgeBrook Golf Course Drainage
Improvement Project. The City received three bids for the project as listed below:
Meyer Services Inc. of Volga, SD
Base bid: $268,769.00 Alternate #1: $27,341.00 Total: $296,110.00
First Rate Excavate, Inc. of Sioux Falls, SD
Base bid: $388,707.00 Alternate #1: $30,737.00 Total: $419,444.00
Duininck, Inc. of Prinsburg, MN
Base bid: $474,938.75 Alternate #1: $47,345.00 Total: $522,283.75
EdgeBrook Golf Course has endured severe and chronic drainage issues on the front
nine holes for decades. There have been two attempts over this time to address the
issue. Each attempt has been met with short term success. The previous measures
involved dredging or pulling in drain tile. Each time, the drain tile was eventually
compromised by the simplicity of the design and roots of trees along the drain tile’s
path.
During the past 10 months, the City has been working with Stockwell Engineers of
Sioux Falls, SD to develop a plan to address the issues in a more permanent fashion.
After several revisions, a plan has been devised to alleviate the standing water using a
series of enhanced drain tile, an additional pond, detention and diversion of the two 22
nd
Ave. culverts and the creation of natural but unplayable areas that will act as detention
zones. Additionally, trees will be removed along the new drainage paths so their roots
do not impact the drain tile.
Through July of the 2015 golf season, EdgeBrook Golf Course has enjoyed a 16.5%
increase in public play and a 25% increase in memberships over the two previous
seasons. Most encouraging is the tremendous participation in First Tee youth program
this summer which enrolled approximately 220 youth participants, ages 4-17 years. With
this substantial increase in local interest in the game of golf, it is even more critical to
keep the golf course in excellent shape to keep satisfaction high for those who already
golf, as well as, for those who may be interested in taking up the game.
The project will be paid for through a combination of funds:
1. Drainage fund, $82,810.13
2. Liquor store fund, $195,544.87
3. EdgeBrook CIP fund, $17,755.00
..Recommendation
Recommendation:
The City and Stockwell Engineers recommend the bid of $296,110.00, including the
Alternate #1, by Meyer Services, Inc. of Volga, SD be accepted.
..Body2
Attachments:
Resolution
Bid Tab
Final Drainage Plans
EdgeBrook Petitions
Golf Comparison – posted 8.11.2015
Bid Let Contract for EdgeBrook Golf Course Drainage Project for the Parks, Recreation & Forestry Dept.
Bid Let: Tuesday, Aug. 4, 2015, 1:30pm
Bidder/Company
Bid Bond/Cashiers Check Included Included Included
Bid $268,769.00 $388,707.00 $474,938.75
Alternates $27,341.00 $30,737.00 $47,345.00
Total $296,110.00 $419,444.00 $522,283.75
Addendums #1 Acknowledged #1 Acknowledged #1 Acknowledged
The estimated budget for this expenditure is $346,000.
Meyer Services Inc. of
Volga, SD
First Rate Excavate, Inc. of
Sioux Falls, SD
Duininck, Inc. of
Prinsburg, MN
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0545,Version:1
Discussion and Possible Action on 6th Street Median Concept between Main Avenue and Medary
Avenue. (Tabled at 8/11/2015 City Council Meeting.)
Summary:
Informational report on a median concept associated with the reconstruction of 6 th Street between
Main Avenue and Medary Avenue scheduled for 2019.
Action from 8/11/2015 City Council Meeting:
A motion was made by Council Member Niemeyer, seconded by Council Member Meyer, to support
a letter to the SDDOT requesting them to consider a median on Highway 14 between 9th Ave. and 7th
Ave. A friendly amendment was made by Council Member Hansen, to clearly state in the letter for
SDDOT to study the traffic patterns around this area, with some focus on the stoplight at 7 th Ave.
A motion was made by Mayor Reed, seconded by Council Member Thorpe, to table this item to the
August 25th City Council Meeting. Motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Background:
The South Dakota Department of Transportation is proposing to reconstruct 6 th Street between Main
Avenue and Medary Avenue in 2019. SDDOT has two primary concerns in which the project is to
address: improve the pavement condition, and improve the safety of the roadway by reducing conflict
points. SDDOT provided the City of Brookings lane configuration layouts to review. The Brookings
Transportation Steering Committee reviewed the SDDOT proposals and recommended concurrence
with the SDDOT preferred proposal for a 5-lane design with 11' width outside lane, with adjustments
to move sidewalks closer to ROW line, incorporated historic street lighting, alternative sidewalk
design, preserving as much boulevard width and as many trees as possible, incorporate reforestation
plan, moving storm sewer system and to consider 25 MPH speed limit (12-1-14). The City Council
rejected the recommendation of the Transportation Steering Committee on December 9, 2014.
Fiscal Impact:
It is anticipated there will be fiscal impacts to the City of Brookings associated with items such as
historic lighting and landscaping, however, estimates are not available at this time as preliminary
design of the concept has not proceeded.
Attachments:
Memo
6th Street Median Concept
City of Brookings Printed on 8/20/2015Page 1 of 1
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MEMO
To: City Manager Jeff Weldon
From: Mike Struck & Jackie Lanning
Re: 6th Street Corridor: 6th Avenue to 9th Avenue
This memo is intended to serve as discussion points as consideration is given to the reconstruction of 6th
Street from Main Avenue to Medary Avenue. The South Dakota Department of Transportation is
proposing to widen this segment of 6th Street to accommodate a center turn lane to improve safety
associated with left turning movements. The reconstruction project is currently scheduled for
construction in 2019. Another option that may warrant further consideration and study is incorporating
a center median from 6th Avenue to 9th Avenue, while eliminating the left turn movements along this
three block stretch of 6
th Street. The following information is intended for discussion purposes while the
City Council, staff, and public vet the center median concept.
The median concept would incorporate a landscaped center median extending eastward from
approximately 6th Avenue to 9th Avenue. A landscaped median would provide an aesthetic feature along
the 6th Street corridor as traffic nears downtown. Decorative street lights with double mass arms could
be installed in the median. Subject to SDDOT approval, median tree plants and flowering plants could
be added. A sprinkler system would be required to maintain any vegetation in such an area as the
pavement heat would be difficult to maintain plant growth in this area. Staff recommends if such a
concept is approved, the minimum width of such median be 11 feet from the back of curb to back of
curb. Splashguards of 18 inches would be the recommended minimum, which would allow for an 8 foot
wide area for landscaped vegetation. In comparison, a typical street boulevard from back of curb to
edge of sidewalk is 9 ½ feet. South Dakota State University installed a landscaped median on north
Medary Avenue and the median ranges in width from 13 feet on the north to 7 ½ feet on the south end.
Adding a median along a portion of 6th Street would not necessarily reduce the width of the right-of-
way. DOT lane width standards allow for 11’ lanes with the outside lanes typically at 14 feet wide. As
previously mentioned, the recommended minimum median width of 11 feet would be equivalent to a
center turn lane.
A center median design would run continuously along 6th Street, thus eliminating left turn options.
Eliminating the left turn options addresses some of the safety concerns of the SDDOT associated with
traffic accidents related to left turn movements. Design consideration will need to address the location
of transitions from the median back to full access at intersections. Pedestrian islands are recommended
at the existing intersections, whereby the median would serve as a safety zone for pedestrians crossing
6th Street. Pedestrians would be able to cross half of 6
th Street and safely wait in the designated median
locations for clearance to continue crossing. The intersection of 6th Street and 7th Avenue would need a
traffic signal analysis, especially related to the safety of pedestrians that cross at that intersection.
A review of driveway access along 6th Street between 6th Avenue and 9th Avenue revealed seven
properties with direct driveway access onto 6
th Street, while two businesses are provided access directly
from an alley access off of 6th Street. Another business has two approaches onto 6th Street. Twenty-
eight properties are located between 6th and 9th Avenue. There is one property which is only accessible
from 6th Street.
A solid median eliminates the ability for left turn movements. The traffic impact associated with
eliminating the left turn movements has not been analyzed. Assumptions are being made that traffic
will increase on the east/west streets one block north and south of 6
th Street primarily associated with
property owners who live along 6th Street as well as those within a block of 6th Street. In regards to the
north/south streets, it is assumed traffic will increase on Medary Avenue and 5th Avenue as those would
be the north/south streets allowing left turn movements and may be utilized to gain access to
properties between 6th Avenue and 9th Avenue.
Other items that should be discussed and impact determined through the conceptual process include,
but are not limited to: parade routes, property owner opposition, snow removal, street maintenance,
landscaping maintenance, additional costs associated with maintenance as well as upfront costs of
installation, utility locations/maintenance, irrigation system, electrical and lighting systems.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-092,Version:1
Action on Resolution 15-092, a Resolution of Commitment Regarding the City of Brookings Bicycling
Initiatives.
Summary:
Council Member Meyer has submitted the following draft bicycling initiative resolution for council
consideration and action.
Attachments:
Resolution
Bike Report Card
Trailhead-Map
Bike Friendly Community Chart
City of Brookings Printed on 8/20/2015Page 1 of 1
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Resolution 15-092
A Resolution of Commitment regarding City of Brookings Bicycling Initiatives
Whereas safe and accessible infrastructure and transportation are critical to the
success of a community; and
Whereas bicyclists spend more locally and bike lanes increase property value; and
Whereas bicycling improves the health and quality of life of a community; and
Whereas the support of bicycling can be seen across all age ranges, attracts the
creative class and makes life easier for visitors to our community,
Now, Therefore, Be It resolved that the City Manager and City of Brookings staff should
work to achieve Silver Level Status from the League of American Bicyclists by the end
of 2017.
Be It Further Resolved that the Bicycle Advisory Committee should be convened with
the goal of assisting in the application and a specific focus on:
-Creating a Master Plan for bicycle usage;
-Developing a schedule for further development of bike lanes;
-Planning for future bicycle connection points to the east side of the interstate;
and
-Identifying ways to increase bicycle parking and bicycle safety.
Be It Further Resolved that the City of Brookings lead by example by adding bicycle
parking near the main entrances of all city buildings no later than March 31, 2016.
Be It Further Resolved that bike lanes, as the preferred option, or bicycle advisory
lanes, as the secondary option, are created by March 31, 2016 on the following roads:
-11th St. from 3
rd Ave. to Medary Ave. and 16th Ave. to 22
nd Ave.
-8th St. from Western Ave. to 20
th Ave.
-3rd St. from 5th Ave. to 17th Ave.
-5th Ave. from 8
th St. to 3
rd St.
-12th Ave. from 8
th St. to 3
rd St.
-20th Ave. from 9
th St. to 3
rd St.; 5th St. to 21
st Ave.; 21st Ave. to 4
th St. and 4
th St.
to 22nd Ave.
Passed and approved this 25th day of August, 2015.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST
_________________________
Shari Thornes, City Clerk
» Develop a comprehensive bike plan.
»Your Bicycle Advisory Committee should meet monthly to step
up your Bicycle Friendly Community efforts.
»Adopt standards for bike parking that conform to APBP
guidelines. Upgrade non-compliant bike racks and continue to
increase the amount of bike parking throughout the community.
»Upgrade your on-street bicycle network. Ensure that all
bicycle facilities conform to current best practices and guidelines.
»Adequately maintain your on and off street bicycle
infrastructure to ensure usability and safety. Increase the
frequency of sweepings (particularly in the spring) and address
potholes and other hazards faster.
»Offer regular bicycling skills training opportunities for adults.
There are options from short videos and 1-2 hour courses to
more in-depth training incorporating in-classroom and on-bike
instruction.
»Promote cycling throughout the year by offering or
supporting more family-oriented community and charity rides
and bicycle-themed festivals, parades or shows.
»Encourage South Dakota State University to promote cycling
to students, staff, and faculty and to seek recognition through the
Bicycle Friendly University program.
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10 Building Blocks of
a Bicycle friendly community BrookingsAverage Bronze
Arterial Streets
with Bike Lanes
Total Bicycle Network Mileage
to Total Road Network Mileage
Public Education Outreach
% of Schools Offering
Bicycling Education
Bike Month and
Bike to Work Events
Active Bicycle Advocacy Group
Active Bicycle Advisory Committee
Bicycle–Friendly Laws & Ordinances
Bike Plan is Current and is Being
Implemented
33%
Bike Program Staff to Population
26%
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Brookings
3.20
54
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category scores
enGineerinG
Bicycle network and connectivity
eduCAtion
Motorist awareness and bicycling skills
enCourAGeMent
Mainstreaming bicycling culture
enforCeMent
Promoting safety and protecting bicyclists' rights
evALuAtion & pLAnninG
Setting targets and having a plan
key outcomes Average Bronze
ridership
Percentage of daily bicyclists 1.2%
sAfetY MeAsuresCrAshes
Crashes per 10k daily bicyclists
370
sAfetY MeAsuresfAtALities
Fatalities per 10k daily bicyclists
4
key steps to BRONZE
popuLAtion densitY
1,70522,056
totAL popuLAtion
totAL AreA (sq. miles)
13
# of LoCAL biCYCLe
friendLY businesses 0
# of LoCAL biCYCLe
friendLY universities 0
1 /10
2 /10
2 /10
2 /10
2 /10
THE BUILDING BLOCKS OF A
BICYCLE FRIENDLY COMMUNITY
GETTING STARTEDMAKING PROGRESSSETTING THE STANDARD
There’s no single route to becoming a Bicycle Friendly Community. In fact, the beauty of the BFC
program is the recognition that no two communities are the same and each can capitalize on its own
unique strengths to make biking better. But, over the past decade, we’ve pored through nearly 600
applications and identified the key benchmarks that define the BFC award levels. Here’s a glimpse at
the average performance of the BFCs in important categories, like ridership, safety and education.
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20%
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BRONZESILVERGOLDPLATINUMDIAMOND
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DIAMOND
BICYCLEFRIENDLYCOMMUNITY
PLATINUM
BICYCLEFRIENDLYCOMMUNITY
GOLD
BICYCLEFRIENDLYCOMMUNITY
SILVER
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BRONZEEDUCATIONENGINEERING E
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EVALUATION
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ENFORCEMENTLAW ENFORCEMENT/BICYCLING LIASONBICYCLE-FRIENDLY LAWS/TOTAL BICYCLE N ETW O R K p e o p l e c o m muting
BIKE PLAN IS
ACTIVE BIKE CLUBS &
BIKE M
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ORDINANCES IN PLACESPUBLIC EDUCATION ANNUAL OFFERING % OF PRIMARY & SECONDARY SCHOOLS OFFERING BICYCLING EDUCATIONBIKE ACCESS TO AR TE R IA L S T R E E T S
1 BIKE PROGRAM
STAFF PERSON
R I D E R S H I P FATALITIES per 10k daily commuter
CRASHES per 10k daily commuter
W ITH B IK E L A N E S
PUBLIC TRANSPORTATIONOF ADULT BICYCLING SKILLS CLASSESOUTREACHproduced by
Designed by Language Dept.
WWW.BIKELEAGUE.ORG