HomeMy WebLinkAbout2015_07_14 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Council Chambers6:00 PMTuesday, July 14, 2015
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and
will be acted upon by the Council at one time, without discussion, unless a member of
the Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2015-0478 Action to approve the June 9, June 16, and June 23 Council Minutes.
6/9/2015 Minutes
6/16/2015 Minutes
6/23/2015 Minutes
Attachments:
3.C.ID 2015-0477 Action on appointment to the Airport Board.
3.D.ID 2015-0465 Action on Abatement for 1016 Crystal Ridge Road, Lot 35C of Onaka
Village, Indian Hills Addition, Parcel 40265-01000-035-05 in the amount
of $811.26.
Page 1 City of Brookings
July 14, 2015City Council Meeting Agenda
Abatement InformationAttachments:
3.E.RES 15-073 Action on Resolution 15-073, a Resolution authorizing Change Order
No. 1 (Final) for 2014-03SSI Division Avenue Drainage Improvement
Project, Phase 1; Bowes Construction, Inc.
ResolutionAttachments:
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2015-0487 Presentation of the 100th Annual Firefighters Dance Day Proclamation.
ProclamationAttachments:
5.D.ID 2015-0475 Presentation by Sioux Valley Energy.
5.E.ID 2015-0481 Downtown Brookings, Inc. Report.
6. Contracts/Change Orders:
6.A.RES 15-071 Action on Resolution 15-071, a Resolution rejecting bids for the Swiftel
Center Vestibule Addition Project.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
6.B.RES 15-072 Action on Resolution 15-072, a Resolution awarding the contract to
lease City Hay Land in the NE ¼ of Section 110T-109N-R50W
(Southeast of 32nd Street South and Main Avenue South).
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
6.C.RES 15-076 Action on Resolution 15-076, a Resolution awarding the contract for the
Street Department Maintenance Facility Construction Project.
Resolution
Bid Tab
Recommendation letter
Attachments:
Page 2 City of Brookings
July 14, 2015City Council Meeting Agenda
Action: Motion to Approve, Request Public Comment, Roll Call
6.D.RES 15-077 Action on Resolution 15-077, a Resolution awarding the contract for the
purchase of One 4-Wheel Turf Sprayer for Brookings Parks, Recreation
and Forestry Dept. (EdgeBrook Golf Course).
Resolution
Bid Tab
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 15-012 Introduction and First Reading of Ordinance 15-012, an Ordinance
proposing major and minor amendments to an Initial Development Plan
within a Planned Development District on Lots 1-3, Block 4, Folsom
Addition. Public Hearing: July 28, 2015.
Ordinance
Notice
Minutes and Summary
IDP Plans
Attachments:
8. Public Hearings and Second Readings:
8.A.ORD 15-011 Public Hearing and Action on Ordinance 15-011, an Ordinance rezoning
the SW ¼ of the NE ¼ of Section 34-T110N-R50W from a Residence
R-1B to a Residence R-1C and R-2 District and a Residence R-2 District
to a Residence R-1C District. (West Timberline)
Ordinance
Notice
Minutes
Rezone Maps
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Legislative History
6/23/15 City Council read into the record
8.B.RES 15-074 Public Hearing and action on Resolution 15-074, a Resolution
Determining the Necessity of Repairing or Installing Sidewalks in the
City of Brookings at the Expense of Abutting Property Owners,
2015-01SWR Concrete Maintenance Project.
Resolution
Property Owner List
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Page 3 City of Brookings
July 14, 2015City Council Meeting Agenda
9. Other Business:
9.A.RES 15-066 Action on Resolution 15-066, a Resolution establishing the License
Fees for the Issuance of Special Alcoholic Beverage Licenses in the City
of Brookings.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council:
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community
decision makers and other residents. Where these ideas overlap is the future of Brookings.
www.engagebrookings.org
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0478,Version:1
Action to approve the June 9, June 16, and June 23 Council Minutes.
Attachments:
June 9 Council Minutes
June 16 Council Minutes
June 23 Council Minutes
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
Brookings City Council
June 9, 2015 (unapproved)
The Brookings City Council held a meeting on Tuesday, June 9, 2015 at 6:00 p.m., at
City Hall with the following members present: Mayor Tim Reed, Council Members Keith
Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, Scott Meyer, and Jael Thorpe. City
Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes
were also present.
Consent Agenda. A motion was made by Council Member Meyer, seconded by Mayor
Reed, to remove the approval of the agenda from the Consent Agenda and approve the
Consent Agenda. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
3.B. Action on Resolution 15-061, a Resolution authorizing the Brookings
Summer Arts Festival Committee to have exclusive use of Pioneer Park.
Resolution 15-061 - A Resolution authorizing the Brookings Summer Arts Festival
Committee to have Exclusive Use of Pioneer Park
Whereas, the Brookings Summer Arts Festival will be held in Pioneer Park on
July 11-12, 2015; and
Whereas, the Summer Arts Festival Committee has requested the exclusive use and
control of Pioneer Park and its facilities for said festival, plus additional days for
preparation and takedown; and
Whereas, the Summer Arts Festival Committee will provide evidence of liability
insurance coverage including the City of Brookings as named insured; and
Whereas, the Summer Arts Festival Committee has agreed to accept responsibility for
the conduct of the Summer Arts Festival on said premises.
Now, Therefore, Be It Hereby Resolved, that the use of Pioneer Park and its facilities as
a public park shall terminate for the period of July 9 through July 14, 2014.
Be It Further Resolved, that the City Council does hereby grant the exclusive use of
Pioneer Park and its facilities during the Brookings Summer Arts Festival to the Summer
Arts Festival Committee.
Further, It Is Resolved, that the Summer Arts Festival Committee shall be responsible
for maintaining said facilities and cleaning them and returning them to the City of
Brookings in good condition following the festival.
3.C. Action on Resolution 15-067, a Resolution declaring items surplus property.
Resolution 15-067 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings Street Department: Overhead Shop Door
Openers from Building at 125 7th Avenue.
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell
same as surplus property; and
Whereas, the City Manager hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South
Dakota, that this property be declared surplus property according to SDCL Chapter 6-
13.
3.A. Agenda. A motion was made by Mayor Reed, seconded by Council Member
Meyer, that the agenda be amended to include an Executive Session for purposes of
consulting with legal counsel regarding proposed or pending contractual matters. The
motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer,
Thorpe, Meyer, and Bacon.
Presentation of Award of Merit to Jim Kriese. A Mayoral Proclamation and Award of
Merit was presented to Brookings Fire Department Battalion Chief Jim Kriese in his
assistance in the rescue of Mrs. Amber Hartmann.
Resolution 15-068. A motion was made by Council Member Hansen, seconded by
Council Member Meyer, that Resolution No. 15-068, a Resolution awarding bids on
2015-01SWR, Concrete Maintenance and Overlay Project, be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Resolution 15-068 - Resolution Awarding Bids on Project 2015-01SWR
Concrete Maintenance Project
Whereas, the City of Brookings opened bids for Project 2015-01SWR, Concrete
Maintenance Project on Tuesday, May 26, 2015 at 1:30 pm at the Brookings City &
County Government Center; and
Whereas, the City of Brookings has received the following bids for the
2015-01SWR Concrete Maintenance Project: Thorstad Companies, Dell Rapids, SD:
$180,147.00 and Timmons Construction, Brookings, SD: $216,275.45.
Now Therefore, Be It Resolved, that the total low bid of $180,147.00 for Thorstad
Companies, Dell Rapids, SD be accepted.
Ordinance 15-008. A public hearing was held on Ordinance 15-008, an Ordinance
rezoning Outlots A, B, and C in the S ½ of the N ½ of the SE ¼ of Section 22-T110N-
R50W from a Residence R-1A District to a Residence R-3 District. A motion was made
by Council Member Niemeyer, seconded by Council Member Hansen, that Ordinance
15-008 be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 15-009. A public hearing was held on Ordinance 15-009, an Ordinance for
a Conditional Use Request for a Group Home on Lot B, Block 1, Hunter’s Ridge
Addition. A motion was made by Council Member Hansen, seconded by Council
Member Bacon, that Ordinance 15-009 be amended to include “the conditional use is
granted to the current owner only. A change of ownership would require submittal of a
new conditional use application for approval by the Planning Commission and City
Council.” The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 15-010. A public hearing was held on Ordinance 15-010, an Ordinance
authorizing a Supplemental Appropriation to the 2015 Budget for the purpose of
providing for Additional Funds for the Operation of the City. A motion was made by
Council Member Niemeyer, seconded by Council Member Hansen, that Ordinance 15-
010 be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Annual Malt Renewals. A motion was made by Council Member Hansen, seconded
by Council Member Meyer, that the following annual Malt Beverage Alcohol License
Renewals be approved: On-Off Sale Malt (retail): Aramark/McCrory Gardens Visitors
Center, 16th St. & 22nd Ave.; Brookings Softball Assoc. (Southbrook Softball Diamonds),
2800 22nd Ave. So.; Carpy’s Pub, 700 22nd Ave. So.; Casino 2000, 622 25th Ave.; The
Children’s Museum of South Dakota, 521 4th St.; The Clothes Line Lounge, 727 Wilson
Ave.; Cottonwood Bistro, 1710 6th St.; Cubby’s Sports Bar & Grill, 307 Main Ave.;
Danny’s, 703 Main Ave. So.; The Depot, 919 20th St. So.; EdgeBrook Golf Course, 1415
22nd Ave. So.; Gas ‘N Mor, 600 6th St.; George’s Pizza & Steakhouse, 311 Main Ave.;
Guadalajara, Village Square Mall #1; Hy-Vee Food Store, 790 22nd Ave. S.; KRAVE,
Inc., 1040 22nd Ave. S.; Main Street Pub, 408 Main Ave.; New Sake, Inc., 724 22nd Ave.
So.; Old Sanctuary, 928 4th St.; Pizza Hut #2769, 418 6th St.; PNP Pub, 318 2nd St. So.;
Ray’s Corner, 401 Main Ave.; Schoon’s PNP Pub South, 1203 Main Ave. So.; Sixth
Street Diner, 615 Main Ave. So.; Skinner’s Pub, 300 Main Ave.; South Main Diner, 615
Main Ave. S.; Swiftel Center, 824 32nd Ave.; Via Italia, 1300 Main Ave. So.; Wooden
Legs Brewing Co., 309 5th St., Suite 100. Off-Sale Malt (package): BP of Brookings,
Inc., 2420 6th St.; CHS (dba Zip Trip #63), 1005 6th St.; CHS (dba Zip Trip #64), 3045
LeFevre Dr.; El Tapatio, Inc., 1717 6th St.; Fireside Inc., 2515 E. 6th St.; Gas N Mor, 600
6th St.; Hy-Vee Food Store, 700 22nd Ave.; Hy-Vee Gas, 716 22nd Ave. So.; Jim’s Tap,
309 Main Ave.; Newman’s Kerr McGee, 503 6th St.; Pints & Quarts, 313 Main Ave.;
Schoon’s Pump-n-Pak, 202 S. Main Ave.; Sully’s Irish Pub, 421 Main Ave.; Wal-Mart
Supercenter #1538, 2233 6th St. Off-Sale Malt and Off-Sale SD Farm Wine (package):
Casey’s General Store #1694, 620 8th St. So.; Casey’s General Store #2198, 122 West
6th St.; Casey’s General Store #2419, 534 22nd Ave. So. On-Off Sale Malt & On-Off Sale
SD Farm Wine (retail): The Blizzard, Inc., 924 32nd Ave. The motion carried by the
following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Resolution 14-091. A motion was made by Council Member Niemeyer, seconded by
Council Member Meyer, that Resolution 14-091, a Resolution vacating that portion of
Ninth Street abutting Lot 12, Block 7, and Lot 5, Block 12, Morehouse Addition and lying
between Ninth Avenue and Medary Avenue, be approved. The motion carried by the
following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Resolution No. 14-091 - Street Vacation
Whereas, a petition to vacate has been filed with the City Clerk of the City of Brookings,
and
Whereas, the petition was filed in proper form and signed by one hundred percent
(100%) of the adjacent property owners.
Now, Therefore, Be It Resolved, by the City Council of the City of Brookings that the
portion of Ninth Street abutting Lot 12, Block 7, and Lot 5, Block 12, Morehouse
Addition, and lying between Ninth Avenue and Medary Avenue be vacated.
Annexation Agreement. A motion was made by Council Member Niemeyer, seconded
by Council Member Thorpe, that the Annexation Agreement between the City of
Brookings and Novitas Aurora, LLC, be approved. The motion carried by the following
vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
6th Street Bridge Upcharge. A motion was made by Council Member Bacon,
seconded by Council Member Thorpe, that the 6th Street Bridge Railing Up Charge be
approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
Executive Session. A motion was made by Council Member Meyer, seconded by
Council Member Niemeyer, to enter into Executive Session at 6:53 p.m. for purposes of
consulting with legal counsel regarding proposed or pending contractual matters with
the City Manager, City Attorney, and City Clerk present. The motion carried by a
unanimous vote. A motion was made by Council Member Meyer, seconded by Council
Member Niemeyer, to exit Executive Session at 7:27 p.m. The motion carried by a
unanimous vote.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Niemeyer, to adjourn the meeting at 8:18 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
Brookings City Council
June 16, 2015 (unapproved)
The Brookings City Council held a Study Session on Tuesday, June 16, 2015 at 5:00
p.m., at City Hall with the following members present: Mayor Tim Reed, Council
Members Keith Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, Scott Meyer, and
Jael Thorpe. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City
Clerk Shari Thornes were also present.
Update on 6th St. and 13th Ave. Project. Brian Gatzke provided an update on his
building project on 6th Street and 13th Avenue, noting a need for additional accessible
housing near campus. He also provided comments on the policy discussion pertaining
to the Sale of City Property for Development Purposes scheduled for the June 23 City
Council meeting.
Parking Requirements. Discussion on parking requirements for residential properties
in Core Business Districts.
A motion was made by Council Member Thorpe, seconded by Council Member
Niemeyer, to request the Planning Commission start the process of rezoning the
following parcels to B1 (2nd Street South to the railroad tracks - one block on either
side). The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
A motion was made by Council Member Thorpe, seconded by Mayor Reed, to ask staff
to study the occupancy of all city lots in core business districts during varied times of the
day during the summertime and school year. The motion carried by the following vote:
Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
A motion was made by Council Member Meyer, seconded by Council Member
Thorpe, to request staff research incentive based parking for on-premise parking at a
future study session. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
A motion was made by Council Member Thorpe, seconded by Council Member Meyer,
to review residential parking requirements in comparison to other university
communities for a future study session. The motion carried by the following vote: Yes: 7
- Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Street Dept. Facility Construction Update. Banner Associates Inc. provided an
update on the construction of the Street Department’s new Maintenance Facility. This
project has a substantial completion date of June 31, 2016.
2016 Budget Workshop #2 – Capital Improvement Plan. A motion was made by
Mayor Reed, seconded by Council Member Hansen, for budgeting purposes, limit
capital purchases for the Swiftel Center to $300,000 per year over the next five years.
The motion carried by the following vote: Yes: 5 - Reed, Hansen, Thorpe, Meyer, and
Bacon; No: 2 - Corbett, and Niemeyer.
Executive Session. A motion was made by Council Member Niemeyer, seconded by
Council Member Corbett, to enter into Executive Session at 8:40 p.m. for purposes of
consulting with legal counsel regarding proposed or pending contractual matters with
City Engineer Jackie Lanning, City Manager, City Attorney, and City Clerk present. The
motion carried by a unanimous vote. Council Member Thorpe left at 8:43 p.m. City
Engineer Jackie Lanning left at 9:03 p.m. A motion was made by Council Member
Corbett, seconded by Council Member Hansen, to exit Executive Session at 9:56 p.m.
The motion carried by a unanimous vote.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Meyer, to adjourn the meeting at 9:57 p.m. The motion carried by a unanimous
vote.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
Brookings City Council
June 23, 2015 (unapproved)
The Brookings City Council held a meeting on Tuesday, June 23, 2015 at 6:00 p.m., at
City Hall with the following members present: Deputy Mayor Keith Corbett, Council
Members Dan Hansen, Ope Niemeyer, Patty Bacon, Scott Meyer, and Jael Thorpe;
Mayor Tim Reed was absent. City Attorney Steve Britzman, City Manager Jeffrey
Weldon, and Deputy City Clerk Bonnie Foster were also present.
Consent Agenda. A motion was made by Council Member Thorpe, seconded by
Council Member Bacon, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 6 - Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon; Absent:
1 – Reed.
3.A. Action to approve the agenda.
3.B. Action on appointment to the Brookings health System Board of Trustees;
appoint Dr. Andrew Ellsworth (term 6/23/2015-1/1/2016).
Proclamation. A Mayoral Proclamation for the Dakota Royal Charity Draft Horse Show
Days was read.
Resolution 15-070. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, that Resolution 15-070, a Resolution awarding the Landfill
Farm Land Bid. be approved. The motion carried by the following vote: Yes: 6 - Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon; Absent: 1 – Reed.
Resolution 15-070 - Resolution of Intent to Lease Real Property to Private Person (City
Farm land)
Whereas, the City of Brookings opened bids for approximately 120 acres of Landfill
Farm Land Lease for the City-owned parcel located in Section 8-T110N-R49W located
north of the Brookings Regional Landfill on Tuesday, June 9, 2015 at 1:30 PM at the
Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for Landfill Farm Land
Lease: Daniel Luze, Elkton, SD - $211.00/acre, and David Rochel, Aurora, SD
$154.25/acre.
The lease will be for a period of (5) five years, commencing on January 1, 2016 and
ending on December 31, 2020. Annual rent payment will be due on April 1st of each
year.
If a portion of the farm land is used for Solid Waste activities, the number of acres to be
paid for will be adjusted at the bid price of $211.00 per acre.
Now Therefore, Be It Resolved that the high bid of Daniel Luze, Elkton, SD for $211.00
per acre be accepted.
Be It Further Noted, that a public Hearing on this Resolution was held on June 23, 2015
at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and that
all persons were given an opportunity to be heard on the intent to lease real property.
FIRST READING: Ordinance 15-011. First Reading and Introduction was held on
Ordinance 15-011, an Ordinance rezoning the SW ¼ of the NE ¼ of Section 34-T110N-
R50W from a Residence R-1B to a Residence R-1C and R-2 District and a Residence
R-2 District to a Residence R-1C District. Public Hearing: July 14, 2015.
Temporary Liquor Application. A motion was made by Council Member Hansen,
seconded by Council Member Niemeyer, that the Temporary Liquor Application for
Downtown Brookings, Inc., to host a series of events on the 300 Block of 5th Street
(between 3rd Ave. and Main Ave.) on July 16, July 23, July 30, August 6, August 13,
August 20 and August 27, 2015, be approved. The motion carried by the following vote:
Yes: 6 - Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon; Absent: 1 - Reed
Resolution 15-069. A motion was made by Council Member Hansen, seconded by
Council Member Meyer, that Resolution 15-069, a Resolution for a Petition to Annex the
S ½ of the NW ¼ of Section 34-T110N-R50W (West of Timberline Addition), be
approved. The motion carried by the following vote: Yes: 6 - Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon; Absent: 1 – Reed.
Resolution 15-069 - Resolution Annexing the South ½ of the Northwest ¼ of Section
34-T110N-R50W
Whereas, the City of Brookings is authorized pursuant to South Dakota Codified Law
9-4-1 to annex contiguous territory upon receipt of a written petition, describing said
territory sought to be annexed, signed by not less than three-fourths (3/4) of the legal
voters and by the owner or owners of not less than three-fourths (3/4) of the value of
said territory; and
Whereas, the City of Brookings desires to annex the following described property, to wit:
the south 1/2 of the northwest 1/4 of Section 34-T110N-R50W.
Whereas, the aforesaid land is contiguous to the present boundaries of the City of
Brookings; and
Whereas, the City of Brookings has received a Petition for Annexation of Territory
signed by the owners of greater than three-fourths (3/4) of the value of the aforesaid
property and there being no legal voters residing in said territory.
Now, Therefore Be It Resolved by the City of Brookings, South Dakota that the property
described above is hereby annexed to the City of Brookings.
Preliminary Plat. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, that the Preliminary Plat of Lots 10-25, Block 6; Lots 9-15,
Block 7; and Lots 7-15 and 20-33, Block 8, Timberline Addition in the W1/2 of the NE1/4
excluding the North 1,350’ in Section 34-T110N-R50W be approved. The motion carried
by the following vote: Yes: 6 - Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon;
Absent: 1 – Reed.
Preliminary Plat. A motion was made by Council Member Hansen, seconded by
Council Member Thorpe, that the Preliminary Plat of the south portion of Prairie Hills
Addition in the E1/2 of Section 2-T109N-R50W be approved. The motion carried by the
following vote: Yes: 6 - Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon; Absent:
1 – Reed.
Meyer left the meeting at 7:46 p.m.
Policy Discussion pertaining to Sale of City Property for Development Purposes.
A motion was made by Council Member Hansen, seconded by Council Member Thorpe,
to ask City Staff to look at developmental policy in which when land is sold as currently
zoned Business or intended to be zoned Business that it is done at auction and look at
what clawbacks might be possible with regard length of time someone can sit on that
land before it is developed. The motion carried by the following vote: Yes: 5 - Corbett,
Hansen, Niemeyer, Thorpe, and Bacon; Absent: 2 – Meyer and Reed.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Bacon, to adjourn the meeting at 8:11 p.m. The motion carried by a unanimous
vote.
CITY OF BROOKINGS
ATTEST: Tim Reed, Mayor
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0477,Version:1
Action on appointment to the Airport Board.
Summary:
Mayor Tim Reed has submitted the following appointment recommendation for City Council advice
and consent:
Airport Board
Number of positions:1
Term Length:5 years
Residency Requirement:City required for majority
The Airport Board gives recommendations to city staff for the management, supervision, regulations,
and care for the Brookings Regional Airport. Any rules or regulations are subject to approval of the
City Manager.
Mayor’s Recommendation
1.Appoint Brian VanLiere
Recommendation:
Staff recommends approval.
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0465,Version:1
Action on Abatement for 1016 Crystal Ridge Road, Lot 35C of Onaka Village, Indian Hills Addition,
Parcel 40265-01000-035-05 in the amount of $811.26.
Summary:
Abatement request for difference in tax dollars from NA property I levy is 23.223 per $1,000 to owner
occupied I levy 17.805 per $1,000. The difference is $811.26 and would be all Brookings School tax
dollars as that is where the classification of property is involved in the tax system.
Fiscal Impact:
The amount to be abated is $811.26 and again this is all out of school funds, not city or county.
Should this be approved - it would also need to be approved again, next year for the 2015
assessment I taxes payable in 2016.
Recommendation:
Dept. of Equalization staff recommends denial.
Attachments:
Abatement Information
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-073,Version:1
Action on Resolution 15-073, a Resolution authorizing Change Order No. 1 (Final) for 2014-03SSI
Division Avenue Drainage Improvement Project, Phase 1; Bowes Construction, Inc.
Summary:
This resolution will approve Change Order No. 1 (Final) for 2014-03SSI Division Avenue Drainage
Improvement Project, Phase 1.
Background:
The Division Avenue Drainage Improvement Project, Phase I, is located west of Division Avenue on
the north side of West 2nd Street South near the Brookings Regional Airport. The project was
designed by the City Engineering staff and it involved grading a stormwater detention pond, installing
concrete valley gutters, replacement of three corrugated metal culverts under Western Avenue with
new concrete culverts, new sanitary sewer, asphalt pavement, seeding and erosion control. The
project was funded with a State Revolving Fund Loan through the SDDENR, with a repayment term
of 3% interest for 20 years. The project has been completed and is ready to be closed out.
The substantial completion date for the project was November 7, 2014 and the final completion date
was November 14, 2014. The contractor met the substantial completion date, however, they were
not able to complete the seeding and concrete headwalls by the final completion date due to snow
conditions which began on November 10th. Staff recommends waiving liquidated damages for the
days where work could not occur due to snow and wet weather conditions and to charge 1.5 working
days at $500 per working day to the contract. The total change order is for a decrease of $29,419.65
to close out the project which is summarized as follows:
Original Contract Price:$253,024.95
Increase from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$253,024.95
Decrease of this Change Order (No. 1):$29,419.65
Contract Price incorporating this Change Order:$223,605.31
Fiscal Impact:
There will be a reduction of $29,419.65 to the contract.
Recommendation:
Staff recommends approval of the change order.
Attachments:
Resolution
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
Resolution 15-073
Resolution Authorizing Change Order No. 1 (Final)
for 2014-03SSI Division Avenue Drainage Improvement Project,
Bowes Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2014-
03SSI, Division Avenue Drainage Improvement Project:
Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed
quantities and extend the final completion date by 7.5 working days, resulting in the
contract being charged 1.5 working days at $500 per working day for a total decrease of
$29,419.65 to close out the project.
Passed and approved this 14th day of July, 2015.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0487,Version:2
Presentation of the 100th Annual Firefighters Dance Day Proclamation.
Attachments:
Proclamation
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
MAYORAL PROCLAMATION
CITY OF BROOKINGS, SOUTH DAKOTA
WHEREAS: the Brookings Fire Department was incorporated in 1879 and officially
established in 1880; and
WHEREAS: the Brookings Fire Department was organized into job specific companies
in 1888; and
WHEREAS: the Brookings Fire Department received its first hand/horse drawn
“chemical engine” in 1893, and the first motorized fire apparatus in the City of
Brookings was purchased in 1917; and
WHEREAS: 2015 is the 135th Anniversary of the Brookings Fire Department and 2015
marks the 100
th Firefighters Dance; and
WHEREAS: today’s Brookings Volunteer Fire Department made up of three city
employees and 45 volunteer firefighters and continues to carry on the pride,
tradition and community spirit that has passed from generation to generation
within the fire department since 1880. They continue to provide the best in life
safety and property conservation for the citizens of the City and County of
Brookings, South Dakota.
NOW, THEREFORE, BE IT RESOLVED, that I, Tim Reed, Mayor of the City of
Brookings, do hereby proclaim Saturday, July 18, 2015 as the:
100th ANNUAL FIREFIGHTERS DANCE DAY
And call upon all of Brookings to attend and proudly support the 100th Anniversary of
the Fire Fighters Dance at 9:00 pm in downtown Brookings on Saturday, July 18,2015.
IN WITNESS WHEREOF, I have placed the Seal of the City of Brookings, State of South
Dakota, this of 14TH day of July, 2015.
Tim Reed, Mayor
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0475,Version:1
Presentation by Sioux Valley Energy.
Summary:
Mr. Paul Mantz, Key Account and Community Relations Executive with Sioux Valley Energy (SVE),
has requested time on a council agenda to make a brief presentation and present information about
SVE.
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0481,Version:1
Downtown Brookings, Inc. Report.
Summary:
Elliott Johnson, DBI Director, will provide an update to the Mayor and City Council on current and
upcoming events.
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-071,Version:1
Action on Resolution 15-071, a Resolution rejecting bids for the Swiftel Center Vestibule Addition
Project.
Summary:
A bid opening was held on June 16 for the addition of a vestibule at the front entrance of the Swiftel
Center. This item was included in the 2015 CIP for the Swiftel Center. With some estimating
refinements, the estimated base bid was $128,000. We received only one bid for the project from
Clark Drew Construction in the amount of $170,150. Since this bid was significantly over the budget,
we are recommending rejection of the bid and delay any further consideration of this project for the
present time.
Attachments:
Resolution
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
Resolution 15-071
Resolution Rejecting Bids on Swiftel Center Vestibule Addition Project
Whereas, the City of Brookings opened bids for the Swiftel Center vestibule addition
project, a capital item in the 2015 capital improvement list, on June 16, 2015 at 1:30
p.m. at Brookings City Hall, and
Whereas, the City of Brookings received the following bid for the project: Clark Drew
Construction, Brookings, SD – Base Bid ($170,150); alternate #1 ($2,675); alternate #2
($14,200); alternate #3 ($26,300); alternate #4 (0); and alternate #5 (-$150); and
Whereas, the base bid for construction of a vestibule addition was substantially above
the estimate and budgeted amount.
Now, Therefore, Be It Resolved that the bid for the Swiftel Center vestibule addition be
rejected.
Passed and approved this 7th day of July, 2015.
CITY OF BROOKINGS
________________
Tim Reed, Mayor
ATTEST:
_______________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-072,Version:1
Action on Resolution 15-072, a Resolution awarding the contract to lease City Hay Land in the NE ¼
of Section 110T-109N-R50W (Southeast of 32nd Street South and Main Avenue South).
Summary:
This resolution will award bids for a two-year lease for the City Hay Land located in Section 110-
T109N-R50W.
Background:
The City owns a parcel of property in the Northeast ¼ of Section 11-T109N-R50W, which is located
south of 32nd Street South and east of Main Avenue South as shown on the attached map. This
parcel is where the City has constructed wetlands and there is approximately 18 acres of the parcel
available to lease for haying. The City advertised the bid for a two-year lease and the bids were
opened at 1:30 on Tuesday, July 7, 2015 in the Brookings City & County Government Center. The
following bids were received:
·David Rochel, Aurora, SD $42.50 per acre
·Dennis Welbig, Brookings, SD $41.60 per acre
·Joe Mendel, Brookings, SD $40.10 per acre
David Rochel, Aurora, SD, submitted the highest bid of $42.50 per acre. Following approval of this
resolution to award the bid, the City will advertise a Notice of Public Hearing with intent to lease to
private person for the City Council’s July 28, 2015 meeting. This resolution will award the bid for a
two-year lease of 18 acres in Section 11-T109N-R50W in the amount of $42.50 per acre to David
Rochel, Aurora, South Dakota.
Fiscal Impact:
The City will receive $765.00 per year for 2015 and 2016.
Recommendation:
Staff recommends awarding the two-year contract to David Rochel for the high bid of $42.50 per
acre.
Attachments:
Resolution
Map
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
Resolution 15-072
Resolution Awarding Bids to Lease City Hay Land in the
NE ¼ of Section 11-T109N-R50W
(Southeast of 32nd Street South and Main Avenue South)
Whereas, the City of Brookings opened bids for a two-year lease of approximately 18
acres of City hay land in Section 11-T109N-R50W, southeast of 32
nd Street South and
Main Avenue South, on Tuesday, July 7, 2015 at 1:30 PM at the Brookings City &
County Government Center; and
Whereas, the City of Brookings has received the following bids for City Hay Lease:
David Rochel, Aurora, SD - $42.50/acres; Dennis Welbig, Brookings, SD - $41.60/acre;
and Joe Mendel, Brookings, SD - $40.10/acre.
Now Therefore, Be It Resolved that the high bid of David Rochel, Brookings, SD for
$42.50 per acre be accepted.
Passed and approved this 14th day of July, 2015.
CITY OF BROOKINGS
__________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-076,Version:1
Action on Resolution 15-076, a Resolution awarding the contract for the Street Department
Maintenance Facility Construction Project.
Summary:
We are pleased to report that the Street Department Maintenance Facility Project attracted good
interest from area contractors, below is a bid-recap.
A/E Estimate $ 3,781,106.00
Mills Construction $ 3,667,000.00
Clark Drew Construction $ 3,917,000.00
Gray Construction $ 4,020,000.00
Peutz Construction $ 4,100,000.00
Sunkota Construction $ 4,193,000.00
Mills Construction, Inc. of Brookings, South Dakota, was the low bidder at $3,766,130.00, based on
the base bid plus alternates 1, 2 & 3.
Base Bid $ 3,667,000.00
Alternate 1 - Concrete paving south parking lot $ 60,000.00
Alternate 2 - Replace Lighting in existing building $ 5,800.00
Alternate 3 - Interior Painting of new truck storage /wash bay $ 33,500.00
A/E fees, soil borings, construction testing, & reimb. Expenses $ 235,000.00
Miscellaneous city expenses (bldg. demo, fencing, data wiring) $ 47,000.00
Available Construction Contingency $ 51,000.00
Total Project Budget $ 4,100,000.00
Fiscal Impact:
2015 - $1,656,006.00
2016 - $2,443,994.00
Recommendation:
Recommendation is to accept the contract award in the amount of $3,766,130.00 to Mills
Construction Inc, of Brookings, SD. Award amount includes the base bid and alternates 1, 2 and 3.
Attachments:
Resolution
City of Brookings Printed on 7/8/2015Page 1 of 2
powered by Legistar™
File #:RES 15-076,Version:1
Bid Tabulation
Banner Assoc. Award Recommendation Letter
City of Brookings Printed on 7/8/2015Page 2 of 2
powered by Legistar™
Resolution 15-076
Resolution Awarding Bids for the
Street Department Maintenance Facility Project
Whereas, the City of Brookings opened bids for the Street Department Maintenance
Facility Project on Tuesday, June 30, 2015 at 1:30 pm at the Brookings City & County
Government Center; and
Whereas, the City of Brookings has received the following bids for the Street
Department Maintenance Facility Project: Mills Construction Inc., Brookings, SD:
$3,667,000.00, Clark Drew Construction, Brookings, SD: $3,917,000.00, Gray
Construction, Watertown, SD: $4,020,000.00: Puetz Construction, Mitchell, SD:
$4,100,000.00, Sunkota Construction, Sioux Falls, SD: $4,193,000.00; and
Whereas, the City of Brookings has received the following Bid Alternate #1 for concrete
paving of the South parking lot: Mills Construction Inc., Brookings, SD: $60,000.00,
Clark Drew Construction, Brookings, SD: $85,000.00, Gray Construction, Watertown,
SD: $76,000.00: Puetz Construction, Mitchell, SD: $83,350.00, Sunkota Construction,
Sioux Falls, SD: $108,000.00; and
Whereas, the City of Brookings has received the following Bid Alternate #2 for replacing
the lighting in the existing building: Mills Construction Inc., Brookings, SD: $5,800.00,
Clark Drew Construction, Brookings, SD: $6,200.00, Gray Construction, Watertown,
SD: $6,200.00: Puetz Construction, Mitchell, SD: $3,275.00, Sunkota Construction,
Sioux Falls, SD: $7,000.00; and
Whereas, the City of Brookings has received the following Bid Alternate #3 for interior
painting of new truck storage/wash bay: Mills Construction Inc., Brookings, SD:
$33,500.00, Clark Drew Construction, Brookings, SD: $36,200.00, Gray Construction,
Watertown, SD: $33,000.00: Puetz Construction, Mitchell, SD: $34,720.00, Sunkota
Construction, Sioux Falls, SD: $42,000.00.
Now Therefore, Be It Resolved that the low bid of Mills Construction Inc. be accepted,
and the project be awarded for the low bid of $3,667,000.00. Also to include Bid
Alternate #1 for $60,000.00; Bid Alternate #2 for $5,800.00; Bid Alternate #3 for
$33,500.00; for a project contract total of $3,766,300.00.
Passed and approved this 14th day of July, 2015.
CITY OF BROOKINGS
________________________________
ATTEST:Tim Reed, Mayor
_________________________
Shari Thornes, City Clerk
June 30, 2015
Mr. Matt Bartley
Street Superintendent
City of Brookings
125 7th Avenue
Brookings, South Dakota 57006
Re: Bid Award Recommendation
Maintenance Facility, Street Department
BAI No. 21902.00.01
Dear Mr. Bartley:
This office has reviewed the results of the June 30, 2015, bid opening for the above referenced project. We are
pleased to report that the project attracted good interest from area contractors and six bids were received.
The low bidder based on the base bid plus alternates 1, 2 & 3 was Mills Construction, Inc. of Brookings, South
Dakota.
The following is a summary of the project budget:
$3,667,000.00 Base Bid
$60,000.00 Alternate 1 – Concrete paving, south parking lot
$5,800.00 Alternate 2 – Replace lighting in existing building
$33,500.00 Alternate 3 – Interior painting of new truck storage/wash bay
$235,000.00 A/E fees, soil borings, construction testing, & reimb. expenses
$47,000.00 Miscellaneous city expenses
$51,700.00 Available Construction Contingency
$4,100,000.00 Total Project Budget
This office recommends award of the construction contract for the above referenced project to Mills Construction,
Inc. for the base bid plus alternates 1, 2 & 3 for a total contract amount of $3,766,300.00
If you have any questions or need further information, please feel free to contact me.
Respectfully submitted,
Richard L. Salonen, PE
Senior Project Manager
Attached: Bid Tabulation
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-077,Version:2
Action on Resolution 15-077, a Resolution awarding the contract for the purchase of One 4-Wheel
Turf Sprayer for Brookings Parks, Recreation and Forestry Dept. (EdgeBrook Golf Course).
Summary:
On June 23, 2015, a bid opening was held for one 4-wheel sprayer for the Brookings Parks,
Recreation and Forestry Dept. (EdgeBrook Golf Course). The City received two bids on one schedule
and one option. The Schedule 1 bid specifications requested a water-cooled, diesel engine between
22hp and 30hp and a 200 gal. chemical tank. The one option requested was a sunshade. See
attached bid tab for bid results.
This was a re-bid of a previously awarded contract which was cancelled when the bidder’s product
did not meet the expected specifications of the bid proposal. The contract bidder, TurfWerks, elected
to have the contract rebid, rather than meet the specifications.
Based on the funds available in the EdgeBrook Capital Improvements Plan (CIP) budget and the low
bid provided by TurfWerks, the following equipment meets the specifications, budget, and the needs
of the department: Spray Star 2002D with a 24.8hp diesel engine, 200 gal. tank, Rogers covered-
booms and sunshade.
The sprayer is used for applying chemical herbicides, fertilizers and fungicide to the turf at the golf
course. Additionally, the Parks Dept. uses the sprayer for a variety of weed control and fertilizer
application in the parks and around the schools. The Rogers covered-booms option provides a
canopy over the spray booms to the ground and assists with keeping the spray applicant in the
desired area, especially on windy days, and helps alleviate public concerns regarding the broad
dispersal of the chemicals.
The Edgebrook Golf Course CIP for this purchase is $46,000.00.
Recommendation:
The Brookings Parks, Recreation & Forestry Dept. recommends that the bid from TurfWerks of Sioux
Falls, SD in the amount of $44,887.00 be accepted for the Schedule 1 bid, including the sunshade
option.
Attachments:
Resolution
Bid Tab
City of Brookings Printed on 7/9/2015Page 1 of 1
powered by Legistar™
Resolution 15-077
Resolution Awarding a Contractor for Purchase of One New 4-Wheel Turf Sprayer
for the Parks, Recreation & Forestry Dept. (EdgeBrook Golf Course)
Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, June 23,
2015; and
Whereas, the City of Brookings has received the following bid for One 4-Wheel Turf
Sprayer, including a sunshade:
Company Base Bid Price Sunshade Option
TurfWerks, Sioux Falls, SD $44,401.00 $485.00
Total with accepted option: $44,887.00
The Edgebrook Golf Course Capital Improvement Plan budget for this purchase is
$46,000.00.
Now Therefore, Be It Resolved that the bid from TurfWerks of Sioux Falls, SD in the
amount of $44,887.00 be accepted.
Passed and approved this 14th day of July, 2015.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
One (1) Four Wheel Turf Sprayer for Brookings Parks, Recreation and Forestry Dept. (EdgeBrook Golf Course)
Brookings Parks, Recreation and Forestry Dept.
Bid Let: Tuesday, June 23, 2015, 1:30pm
Bidder/Company TurfWerks Midwest Turf and Irrigation
Sioux Falls, SD Omaha, NE
Bid Bond/Cashiers Check Incl.Incl.
Schedule 1 Base Bid $44,401.00 $46,000.00
Option 1 Price (sunshade)$486.00 $600.00
Total Bid Price $44,887.00 $46,600.00
Addendums NA NA
The 2015 EdgeBrook CIP Budget for this expenditure is $46,000.2015 CIP Budget for this Expenditure
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 15-012,Version:1
Introduction and First Reading of Ordinance 15-012, an Ordinance proposing major and minor
amendments to an Initial Development Plan within a Planned Development District on Lots 1-3, Block
4, Folsom Addition. Public Hearing: July 28, 2015.
Proposal: Increase the residential unit density and relocate access drives for a mixed use
development.
Background:A rezoning request to a PDD (subject to Business B-1 uses and area regulations) along
with an Initial Development Plan (IDP) was submitted and approved, with conditions, in April, 2015.
The conditions were as follows:
1.A maximum of 15 dwellings units are permitted
2.15 on-premise parking spaces shall be reserved for tenants
3.A minimum of 35 on-premise parking stalls shall be provided
4.All drainage requirements shall be approved as per the City Engineer’s Department
5.All minimum landscape requirements shall be met
6.No snow storage shall be permitted on the parking lot
The rezoning and IDP were subsequently approved by the City Council. A Final Development Plan
(FDP) was not submitted by the applicant.
Specifics: The amendments to the IDP that have been submitted are as follows:
Major Amendment - An increase of 20% or more in density is a major amendment to a PDD. The
initial IDP was approved for 15 residential units. The proposed change is for 23 efficiency dwelling
units on the second and third floors. This is a 53.3% increase in density. An adjacent lot has been
acquired to provide 18 additional parking stalls. There are now 48 parking stalls for the development.
Also note that the building and parking lot have been reversed on the modified plan. However, there
is no proposed change in the dimensions of the building or the types of uses (retail on the first floor
with apartments above).
Minor amendment - The initial IDP proposed one access drive from Main Avenue South and one
from Folsom Street. The revised plan eliminates the access drive from Main Avenue South and
shifts the Folsom Street access drive to the west.
Lot 12, which has been acquired for additional parking for the applicant’s project, can be permitted by
right as a parking lot within the Business B-3 District. Therefore, the lot can remain in the B-3 but will
be “married” to the project through an agreement to insure the dedication of the parking stalls to the
uses within the PDD.
City Engineer Comments: This project will not require a drainage plan. The developer’s consultant
will need to determine the appropriate elevations for the building and parking lots to coordinate with
City of Brookings Printed on 7/9/2015Page 1 of 2
powered by Legistar™
File #:ORD 15-012,Version:1
the surrounding topography.
Recommendation:
The Planning Commission voted 5 yes and 0 no to recommend approval of the major and minor
amendment submitted with the revised Initial Development Plan.
Attachments:
Ordinance
Notice
Minutes & Summary
IDP Plans
City of Brookings Printed on 7/9/2015Page 2 of 2
powered by Legistar™
Ordinance 15-012
An Ordinance Amending an Initial Development Plan
for a Planned Development District within the City of Brookings
Be it ordained by the governing body of the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings,
State of South Dakota, described as follows:
Lots 1, 2, and 3, Block 4, Folsom Addition
be and the same is hereby amended by approving a residential density increase of
more than 20% and reducing and relocating access drives as shown on the revised
Initial Development Plan.
Section 2. All sections and ordinances in conflict herewith are hereby repealed.
First Reading:July 14, 2015
Second Reading:July 28, 2015
Published:
CITY OF BROOKINGS, SD
_________________________________
Tim Reed, Mayor
ATTEST:
______________________________
Shari Thornes, City Clerk
C:\Users\GRANIC~1\AppData\Local\Temp\BCL Technologies\easyPDF
7\@BCL@54051F9F\@BCL@54051F9F.doc
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING UPON A PETITION
FOR AMENDMENTS TO A
PLANNED DEVELOPMENT DISTRICT
NOTICE IS HEREBY GIVEN That Sarantis Theodosopoulos has submitted a
petition for changes to the Initial Development Plan within a Planned Development
District on the following described real estate:
Lots 1, 2, and 3, Block 4, Folsom Addition
A major amendment proposes to increase the residential density by more than 20
percent. A minor amendment proposes to change the number and location of access
drives.
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, July 7, 2015, in the Chambers Room on
the third floor of the Brookings City and County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 26th day of June, 2015.
___________________________________
Dan Hanson
Planning & Zoning Administrator
OFFICIAL MINUTES
Item #8a – Sarantis Theodosopoulos has submitted a petition for changes to the Initial
Development Plan within a Planned Development District on Lots 1, 2, and 3, Block 4,
Folsom Addition. A major amendment proposal is to increase the residential density by
more than 20 percent. A minor amendment proposal is to change the number and
location of access drives.
(Pierce/Heuton) Motion to approve the major and minor amendments as proposed. All
present voted aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #8a –Hanson stated the proposal involved major and minor amendments to the
Initial Development Plan. The major amendment increased the residential density on
the site by more than 20%. The number of efficiency dwelling units was increased from
15 to 23. The minor amendment involved a change in the number and location of
driveways onto the site. He added that an adjacent parcel had been purchased by the
developer that created additional parking for the proposed uses. The total parking was
increased from 35 to 48 spaces.
Dustin Hendrickson, develop of the project, stated the revised plan was a result of
recommendations from the City Council for more density in the downtown area. He felt
shifting the building up near the front lot line would give the project more of a downtown
feel. He also felt the new driveway locaions were a safer design.
Fargen asked about the building entrances. Hendrickson replied that the front and back
of the building would have entrances. Pierce asked if the minor setback in front could
accommodate tables, etc. Hendrickson responded yes. Pierce inquired about the
added parking lot. Hendrickson answered that it would likely be used for tenant parking.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 15-011,Version:2
Public Hearing and Action on Ordinance 15-011, an Ordinance rezoning the SW ¼ of the NE ¼ of
Section 34-T110N-R50W from a Residence R-1B to a Residence R-1C and R-2 District and a
Residence R-2 District to a Residence R-1C District. (West Timberline)
Proposal: Create a mixed-density residential subdivision.
Background: The area was annexed in 2006 and rezoned from Agriculture to Residence R-1B and R
-2 in 2013.
Specifics: The developer is proposing to rezone a small area of Residence R-1B to Residence R-2
by extending the R-2 zoning east along Steamboat Trail to Lot 8. The developer is also proposing to
rezone the Residence R-2 south of Steamboat Trail to a Residence R-1C as well as the area west of
the platted lots adjacent to Vail Circle in a northerly direction to Steamboat Trail from a Residence R-
1B to a Residence R-1C.
The attached zoning maps highlight the areas affected by the zoning request. The area outlined in
purple represents the R-1C designation while the area outlined in green represents the R-2
designation.
Recommendation:
The Planning Commission voted 8 yes and 0 no to recommend approval of the request to rezone as
presented.
Attachments:
Ordinance
Notice
Minutes
Rezone Maps
City of Brookings Printed on 7/8/2015Page 1 of 1
powered by Legistar™
Ordinance No. 15-011
An Ordinance to Change the Zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota
Section 1. That the real estate situated in the City of Brookings, County of Brookings,
State of South Dakota, described as follows, to-wit:
The SW 1/4 of the NE 1/4 of Section 34-T110N-R50W from a class Residence R-
2 District to a class Residence R-1C District and from a class Residence R-1B
District to a class Residence R-1C and R-2 District
In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of
Ordinances of Brookings, South Dakota, as said districts are more fully set forth and
described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of
Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is
hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17-
13 of the City of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading:June 23, 2015
Second Reading and Adoption:July 14, 2015
Published:July 17, 2015
CITY OF BROOKINGS, SD
________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN That Sioux Empire Development Corporation has
submitted a petition to rezone the following described real estate in the City of Brookings,
in Brookings County, South Dakota:
The SW 1/4 of the NE 1/4 of Section 34-T110N-R50W from a class Residence
R-2 District to a class Residence R-1C District and from a class Residence R-1B
District to a class Residence R-1C and R-2 District
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, June 2, 2015, in the Chambers Room on
the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 22nd day of May 2015.
____________________________
Dan Hanson
Planning & Zoning Administrator
TIMBERLINE REZONE
MINUTES
Sioux Empire Development Corporation has submitted a petition to rezone the SW1/4 of
the NE1/4 of Section 34-T110N-R50W from a class Residence R-2 District to a class
Residence R-1C District and from a class Residence R-1B District to a class Residence
R-1C and R-2 District.
(DeKraai/Gregg) Motion to approve the petition to rezone. All present voted aye.
MOTION CARRIED.
SUMMARY
Hanson displayed the current zoning and the proposed zoning in the area. A large
portion of the current R-2 zoning and a smaller area in the R-1B District would be
rezoned to R-1C. The R-2 District along the north side would be extended east a few
hundred feet into the current R-1B District. He added that the R-1C zoning was more
restrictive than the R-2 Zoning it was replacing. The R-1C and the R-1B Districts had
the same permitted uses.
Dave Casper, who owned a lot in the area, asked for an explanation of the zones.
Hanson explained the R-1B and R-1C only permitted single family dwellings while the
R-2 allowed single-family and two-family dwellings, and twinhomes. Casper stated he
did not object to the rezoning.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-074,Version:1
Public Hearing and action on Resolution 15-074, a Resolution Determining the Necessity of
Repairing or Installing Sidewalks in the City of Brookings at the Expense of Abutting Property
Owners, 2015-01SWR Concrete Maintenance Project.
Summary:
This resolution will allow the City to proceed with the sidewalk repairs and assessment process.
Background:
This project includes replacement of existing sidewalks that are in need of repair due to spalling
concrete or trip hazards from the 2014 sidewalk area which is west of Medary Avenue South and
south of 8th Street South, and the 2015 sidewalk area which is east of Medary Avenue South and
south of 17th Avenue South. This project has been bid with Thorstad Companies as the contractor.
This resolution is the first step in starting the assessment project for the sidewalk repairs.
The City mailed letters to the property owners giving them the option of repairing the sidewalks
themselves or to be added to the City repair project. The properties included in this project are the
sidewalks that were not completed by the property owners from the 2014 project area, and the
property owners who volunteered to be on the project in the 2015 project area. The property owners
are shown on the attached list.
The contract prices for the project, including the 6% engineering and administration fee are:
·Remove 4” thick Sidewalk: $1.17/Sq.Ft.
·Install 4” thick Sidewalk: $6.25 Sq.Ft.
·Adjust Curb Stop (if needed): $127.20/Ea.
Each property owner was mailed a notice of the public hearing by receipt certified mail. As of the
preparation of this memo, the City Engineering staff has not received any property owner comments
regarding the sidewalks on the repair list. Approval of this resolution will authorize the City to
proceed with construction of the sidewalk assessment project.
Fiscal Impact:
The City will assess the cost of the sidewalk repairs when the assessment is levied.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
Property Owner List
City of Brookings Printed on 7/9/2015Page 1 of 1
powered by Legistar™
Resolution 15-074
Resolution Determining the Necessity of Repairing or Installing Sidewalks in the
City of Brookings at the Expense of Abutting Property Owners;
2015-01SWR Concrete Maintenance Project
Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows:
1. It is hereby determined that sidewalk repairs or installation is necessary abutting the
parcels and lots of land in the City described in the Notice to Property Owners attached
to this Resolution and marked as 2015-01SWR Concrete Maintenance Project.
2. Such sidewalks shall be installed to the width and of the materials prescribed by
Chapter 74, “Streets, Sidewalks and other Public Places” and Article V “Sidewalks”, and
to the grade and in accordance with the Plans and Specifications prepared in the office
of the City Engineer.
3. The method of apportionment of benefits is as follows: Such assessments, unless
paid within thirty (30) days after the date of mailing of a statement of account by the
City, shall be collected by the City in accordance with the procedure for Plan One in
Section 9-43-102, South Dakota Compiled Laws of 1967, as amended, with interest of
10% on the unpaid balance. Assessments amounting to less than $300.00 shall be
paid in one payment.
3. The City Clerk has caused a copy of the Resolution and a Notice to Property
Owners to be mailed to each property owner by certified mail.
Passed and approved this 14th day of July, 2015.
CITY OF BROOKINGS
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
2015-01SWR Property Owner List
Name Sidewalk Location Mailing Address City, State, Zip
Scott & Michele Christian 118 Santee Trail 118 Santee Trail Brookings, SD 57006
Chad Visker 200 Half Moon Road 200 Half Moon Road Brookings, SD 57006
Richard Grimsley 227 Half Moon Road 227 Half Moon Road Brookings, SD 57006
Kerrie Bolzer 404 6th Ave S 404 6th Ave S Brookings, SD 57006
Jerry Berg 412 Hunters Ridge Road 412 Hunters Ridge Road Brookings, SD 57006
Special Teams Properties LLC 418 Southview Dr 418 Southview Dr Brookings, SD 57006
Carl Edeburn 421 17th Ave S 421 17th Ave S Brookings, SD 57006
Marlys Stassburg 501 17th Ave S 501 17th Ave S Brookings, SD 57006
Michael Wengler 507 17th Ave S 507 17th Ave S Brookings, SD 57006
Brian Hildebrant 607 Powderhorn Pass 607 Powderhorn Pass Brookings, SD 57006
John Whalen 668 Park Ave 668 Park Ave Brookings, SD 57006
Aaron Morford 803 Candlewood Lane 803 Candlewood Lane Brookings, SD 57006
Robert Colgrove 806 Candlewood Lane 806 Candlewood Lane Brookings, SD 57006
Edward Kavanagn 807 Parkway Blvd 807 Parlway Blvd Brookings, SD 57006
Janice Tesch 812 Parkway Blvd 812 Parkway Blvd Brookings, SD 57006
Terry Wiezorek 1006 Yosemite Ln 1006 Yosemite Ln Brookings, SD 57006
Emmanuel Byamukama 1024 Horner Ave 1024 Horner Ave Brookings, SD 57006
Vikram V. Mistry 1026 11th St S 1026 11th St S Brookings , SD 57006
David Kaminski 1027 Orchard Dr 1027 Orchard Dr Brookings , SD 57006
Hal D Werner 1027 Parkway Blvd 1027 Parkway Blvd Brookings, SD 57006
Brian Darnell 1100 8th St S 1100 8th St S Brookings , SD 57006
Jesse Lapsley 1113 5th St S 1113 5th St S Brookings , SD 57006
Joseph J Lamb 1202 17th Ave S 200 N 9th St Odina SD, 57564
James Sampson 1209 Windsor Dr 1209 Windsor Dr Brookings, SD 57006
Christopher Carpenter 1223 5th St S 1223 5th St S Brookings, SD 57006
Rick Hildebrandt 1225 Christine Avenue 1225 Christine Avenue Brookings, SD 57006
Richard Howard 1311 12th St S 215 E 27th St Sioux Falls, SD 57105
Willis Meyer 1431 Yosemite Ln 1431 Yosemite Ln Brookings, SD 57006
Roger French 1507 Orchard Dr 817 19th St.Windsor, MN 56101
Mark Hyde 1624 Moriarty Dr 1624 Moriarty Dr Brookings, SD 57006
Diane Pickard 1635 17th Ave S 1635 17th Ave S Brookings, SD 57006
Ronald Loban 1703 Calumet Road 1703 Calumet Road Brookings, SD 57006
Maree Larson % Dale Larson 1706 Terrace Dr 2333 Eastbrook Dr Brookings, SD 57006
Michael Kondratuk 1729 Doral Dr 1729 Doral Dr Brookings, SD 57006
Christopher Gundvaldson 1742 Orchard Dr 1742 Orchard Dr Brookings, SD 57006
Ronald Schroeder 1810 Orchard Dr 1810 Orchard Dr Brookings, SD 57006
Scott Gjertson 1813 Santee Trail 1813 Santee Trail Brookings, SD 57006
Michael Rossow 1921 17th Ave S 1921 17th Ave S Brookings, SD 57006
Kyle Groenwold 2106 David Cove 2106 David Cove Brookings, SD 57006
David Larson 2126 17th Ave S 2126 17th Ave S Brookings, SD 57006
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-066,Version:1
Action on Resolution 15-066, a Resolution establishing the License Fees for the Issuance of Special
Alcoholic Beverage Licenses in the City of Brookings.
Summary:
SDCL 35-4-125 provides that “the governing body of the municipality … shall determine the fee for
this license.” This Resolution would provide an exemption for “charitable, educational, fraternal, or
veterans organizations” from the fee.
Background:
The Mayor has submitted this agenda item for removing the fee for temporary liquor licenses for
charitable, educational, fraternal, and veteran’s organizations. These groups usually need the
license for an event that raises funds for their cause. Since the profits will be used to further the
organizations cause, which in turn benefit our community, the Mayor believes it is a service the City
can provide for free.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 7/9/2015Page 1 of 1
powered by Legistar™
Resolution No. 15-066
Resolution establishing the License Fees for the Issuance
of Special Alcoholic Beverage Licenses in the City of Brookings
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the State of South Dakota has authorized municipalities to issue special
alcoholic beverage licenses for special events pursuant to SDCL 35-4-124; and
Whereas, the special licenses are temporary licenses, which may be issued only in
conjunction with a special event within the municipality to any civic, charitable,
educational, fraternal or veterans organization or to certain alcoholic beverages
licensees. Licenses issued to charitable, educational, fraternal or veterans
organizations are exempt from the fee.
Now, Therefore, Be It Resolved that the fees for Special Alcoholic Beverage Licenses
issued for special events are set forth below:
License Fee
1. Special On-Sale Malt Beverage Retailers License $50.00 per event
2. Special On-Sale Wine Retailers License $50.00 per event
3. Special On-Sale Liquor License $50.00 per event
4. Special Off-Sale Package Wine (SD Farm Wine) Dealers License $50.00 per event
5. Special Off-Sale Package Wine Dealers License $50.00 per event
6. Special Off-Sale Package Malt Beverage Dealers License $50.00 per event
7. Special Off-Sale Package (Liquor) Dealers License $50.00 per event
Passed and approved this 14th day of July, 2015
CITY OF BROOKINGS:
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk